Home

1 - Mindspark Inc

1. 2012 Mindspark Inc 284 Grades2Go Desktop Grades2Go automatically creates some useful summaries of TERM Attendance data as part of the display e Student Absence Rate A column at far right e Student Attendance by Mark Type last four columns on grid e Section Daily Unmarked Totals row after last Student e Section Attendance by Mark Type bottom four rows In addition various formatted Reports 2 0 for the vewed term are available within a few clicks of the mouse All Reports are printable emailable as PDF s e Student Attendance by Mark Type e Section Attendance by Mark Type e Section Attendance Comments e Section Attendance Grid Screenshot right hand end of grid 2012 Mindspark Inc User Interface 285 YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Attendance Sync ON Days Day6 Day Fri Mon Tue W Fri Student Name 10 26 110227 10428 10 30 Red Red Red R 1T1 Line Line Line Ends F 01100 Polisher Apple Q i i r Comm 20562 Pyle Homer f fi 10031 Sprat Jack Holes 1 e p Present 7 Tardy T Absent A Excused E ReCalc o a el Data Grid Column Data Description left m ost sequential Student number no particular significance ID ID number of Student Student Name name of Student last first middle Yr grade level Calendar Days one column for each calendar day
2. Controls Control Function Current Sync Year shows data year to which mobile device is currently set to synchronize Set to Grades2Go makes mobile device data sync year the same as the Desktop default Option Grades2Go Default Year Term 9A setting recommended option 2012 Mindspark Inc 164 Grades2Go Desktop Set independently Option enables setting of mobile sync year to a manually selected year independent of Default Year Term 98 primary use is to load mobile device with data from a previous year Sync Year Selector the fixed year to which mobile sync should be set visible only if Set independently Option is chosen chosen year must have been already set up va Setup gt Wizards gt Year Setup 17 Edit Save Button puts form into Edit mode and saves data Save automatically brings up Mobile Sync Term Options 164 form For more information see Adding a Mobile Device Step 1 Selecting and Enabling a Supported Device 372 5 4 2 4 3 Term Options 9 Grades 2Go Desktop Sample Teacher Jota File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Mobile Device y Enable Disable Sync Year Wizards Term Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Term Options lets the User control which Sections and what kind of data f
3. Included Students 01 Polisher Apple Quill All gt 92 Pyle Homer 03 Sprat Jack El _ Landscape O Function drop down pick list of available Reports see list above students to be excluded from the Report moves all Excluded Students to the Included side moves a single student from the Included side to the Excluded side moves a single student from the Excluded side to the Included side moves all Included Students to the Excluded side students to be included in the Report Report display options bundles all Included Students into a single Report includes only a single highlighted Student in the Report may be selected from Included Students or Excluded Students If available displays Report in Portrait orientation 8 5 W x 11 H displays Report in Landscape orientation 11 W x 8 5 H clicking displays the selected Report 2012 Mindspark Inc User Interface 323 5 5 8 6 1 Year Grades Report Year Grade Report is a formatted report of information on the YEAR Grades so 1 data grid displayed when the Year Grade Reports Selector sz Report Button is clicked Reports appear within Mindspark s standard Report Handler s which allows them to be easily viewed printed saved to PDFs or emailed to others However they should be thought of as working reports for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should b
4. Mame Size Type Date Modified 100510135857 U561 21 RoutineProgressReport 10031 b0 x 161 KB BOX File 5 10 2010 1 59 PM 100510135857 U561 2 RoutineProgressReport 20562 box 161 KB BOX File 5 10 2010 1 59 PM 2012 Mindspark Inc User Interface 219 5 4 7 1 2 Current Year Section Databases 9 Grades 2Go Desktop Sample Teacher Fie Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help User Folders Current Year Reports School Folders Current Year Section Databases current Year Uploads Task Documents by Course Archive Databases Current Year Section Databases lists the main data files for the Sections taught in the currently selected year Screenshot Fie Edit View Favorites Tools Help Gack E PP Search 5 Folders jx G De i Ej Type Date Modified Microsoft Office Acc 4 29 2010 3 17 PM Microsoft Office Acc 5 3 2010 1 58 PM Microsoft Office Acc 5 3 2010 12 09 PM Microsoft Office Acc 5 3 2010 11 59 AM Mame H ML201 2009 mdb 7h US61 2 2009 mdb 21056 164 2009 mdb AH WH 1f4 2009 mdb e My Computer 5 4 7 1 3 Current Year Uploads 9 Grades2Go Desktop Sample Teacher SECTION DASHBOARDS Course Task Archives Reference Info Data Folders gt Help File Setup Connect 2012 Mindspark Inc 220 Grades2Go Desktop User Folders Current Year Reports School Folders Current Year Section Databases Current Year Uploads Task
5. Save User Interface Function the Code you just copied from Mindspark s email Mindspark s code for the software product in this case G2G DW if not a version limited license entry reads Valid for Any Version otherwise version and revision existing at time of purchase are shown the User Name associated with this Activation Code should be same as the name you used to add yourself as a User the email address associated with this Code during purchase will be used to notify you of version updates the date the Activation Code becomes effective the last day the Activation Code is effective pastes the current contents of the clipboard previous Copy command into the Activation Code box use this to copy and paste the lengthy new Activation Code received va email without any mistakes saves displayed Activation Code data to a database 171 Alf your information is correct click Save to accept the Mobile Activation Code If it isn t or if you have an error message repeat copying the full Code from the mail but more carefully and click on Paste from Clipboard again For more information see Adding a Mobile Device Step 2 Purchasing and Entering an Activation Code ss 5 4 2 4 7 Set Clear Master Rebuild 9 Grades2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc eg Grades2Go Desktop Default Year Term
6. Statistics Columns Hist Hist YTD Description Created Gr Type Doc Hist Hist YTDH EYTDZ lt 042910 Percent o 01 0310 Percent 12 27 09 Percent Covers Units 5 7 04 26 10 Percent Version 1 042470 Percent This is 2009 O4 29 10 Percent Usual 52 exam 0423 10 Percent Description the Code for the Task as defined in Teacher Task Codes sh for TERM Tasks or one of the fixed Non Term Task Codes for NON TERM Tasks s0h S1Exam S1Add1 S1Add2 S2Exam S2Add1 S2Add2 FinalExam FinalAdd1 FinalAdd2 the name of the task a further description of the task optional the date the task was added to the Task Archive the default grade type the maximum point value for the task applicable only if Gr Type is Points Or if Grading Algorithm is set to PC shows an icon if a Master Document is associated with the task if icon is present double clicking it opens the document historically through the present the number of students who have received a grade on the task historically through the present the average grade in percent received for the task for the current year to date the number of students who have 0 HA Ma 6 0 NAA 23 0 HA 34 0 2012 Mindspark Inc YTD Controls Control Utilities Menu Rebuild Stats for All Tasks View Button Make New Button Make Copy Button Delete Button Report Button Ll User Interface 197 received a grade on the task for the current year
7. Grades2Go Desktop Teacher s Data and Communications Manager Version 1 1 XXX 2012 Mindspark Inc Grades2Go Desktop 2012 Mindspark Inc All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products that are referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Printed April 2012 in Newton MAUSA Contents 3 Table of Contents Part Welcome to Grades2Go Desktop 11 Part Il White Paper for Teachers 15 Part lll Basic Setup 21 1 Grades2Go Desktop Download and InstallatiON cocoococoncoconcococcaracoaraconcaronnarannarannano 21 2 7 Help System Tuto alain raso 23 3 Exploring Main Features as S
8. LI In the Key Days tab click on Add bringing up the Add Another Date form 2012 Mindspark Inc Fri Fri Mon Fri Hon Fri Fri Semi Starts Seml Terml Starts 5eml Terml Ends Seml Tem2 Starts 5eml Term2 Ends Seml Ends Sem2 Term Starts 5Sem2 Terml Ends Sem2 Term Starts 5em2 Term2 Ends Semi Ends Basic Setup Description 51 Starts S171 Starts 51711 Ends 5172 Starts 5172 Ends 51 Ends 5211 Starts 5211 Ends 52712 Starts 5212 Ends 52 Ends term semester start and end dates key days in the school year including semester term end days holidays and no school days vacation start and end days off rotation and rotation shift days a complete listing of all days including no school days from start of Semester 1 to end of Semester 2 48 Grades2Go Desktop E Add Another Date Dar Type Regular Date 321 2009 Hame Descr Save Cancel U Note that Day Type has three possible selections click on arrow Regular a standard school day with a special description e g Midterm Reports Freshman Meeting etc No School a single day that school isn t in session e g Columbus Day Good Friday etc Vacation start and end dates of a series of days that school isn t in session selection brings up special date boxes Q Add a few Key Days with Add Another Date just to get a feel for the process You can add the rest at any time via Setup gt School gt Calen
9. O 2012 Mindspark Inc 106 Grades2Go Desktop be used to add event info limited length Controls Control Function Edit Button if a line is highlighted opens Edit Key Day 10A same effect if line is double clicked Add Button opens Add a Key Day 10 Delete Button after confirmation deletes the selected Key Day from the list not possible for all Key Days Report Button creates printable report PDF from info in this tab All Days Screenshot Anyplace High School Calendar for 2009 20170 Date Key Day Name E vent 03 31 10 Red Line Week 2 134 169 04 01 10 5211 Ends Red Line Week 1357159 04 070 GOOD FRIDAY 04 03 10 04 04 0 04 05 10 5212 Starts 1367159 040610 1377189 0407170 MCAS ELA Composition Makeup 1387159 04 08 10 HS MS Spectrum Jazz Concert 139 189 04 09 0 140 189 O41 010 04 11 00 0412070 147 169 Data Grid 2012 Mindspark Inc Column Date Day Rot Key Day Name Event S T T Yr Controls Control Force Rot Button Report Button O User Interface 107 Description calendar date all calendar days listed including weekends and no school days except during vacations day of the week of this Date numerical day of rotating schedule if applicable see Profile sob caption for a Key Day edit in Key Days tab semester number term number within semester sequential day of the term out of total days in term sequential day of the year out of tot
10. Paste from Clipboard pastes the current contents of the clipboard previous Copy command into the Activation Code box use this to copy and paste the lengthy new Activation Code received va email without any mistakes Save saves displayed Activation Code data to a database Alf your information is correct click Save to accept the Activation Code If it isn t or if you have an error message repeat copying the full Code from the mail but more carefully and click on Paste from Clipboard again O 2012 Mindspark Inc 94 Grades2Go Desktop 5 4 1 6 5 4 1 7 More info can be found in Activation Code Purchase and Installation 65 Add New User 9 Grades2Go Desktop Sample Teacher Jota File Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Folders Help Select User H User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add Mew User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit Add New User is explained in detail in Adding Yourself as a User 261 Delete Current User 9 Grades 2Go Desktop Sample Teacher Jota File Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Folders Help Select User User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add Mew User Delete Current User Mobile Sync Log Mobile S
11. Yr S1T1 S1T2 S1Exam S1Add1 S1Add2 S1 S2T1 S2T2 S2Exam S2Add1 S2Add2 S2 FinalExam FinalAdd1 2012 Mindspark Inc User Interface 311 Student Name name of Student last first middle grade level S1T1 grade header shows contribution to S1 grade double clicking opens Term Grade Year Grade and Comment Reporter 317 allowing override of calculated grade midterm grade entry with the Midterm Grade and Comment Reporter 315 and attachment of formatted or freestyle comments S1T2 grade header shows contribution to S1 grade double clicking opens Term Grade Year Grade and Comment Reporter s A allowing override of calculated grade midterm grade entry with the Midterm Grade and Comment Reporter 314 and attachment of formatted or freestyle comments S1 Exam grade optional per School Grading Schemal 125 contents entered via Mark Tools Panel additional S1 Non Term task as defined in NON TERM Tasks 20 visibility and header name set in School Grading Schemal 124 contents entered via Mark Tools Panel additional S1 Non Term task as defined in NON TERM Tasks so visibility and header name set in School Grading Schemal 125 contents entered via Mark Tools Panel S1 grade header shows contribution to YEAR grade double clicking opens Term Grade Year Grade and Comment Reporter 3 7 allowing override of calculated grade and attachment of formatted or freestyle comments S211 grade
12. enables disables printing of Section ID selects Envelope Address as Label Type enables disables creation of a student address label enables disables creation of a parent guardian address label changes configuration of selected Job Type to the displayed options after confirmation returns the displayed options back to the selected Job Type configuration in the event any options have been enabled disabled 250 Grades2Go Desktop Report Button displays entire Job in the Report Handler s allowing label set to be P easily vewed with or without label outlines printed saved to a PDF or Lh emailed to others Clicking on the Report Button displays the label set in the Report Handler ss Label Maker Midterm Exam 01 Polisher Spple Q D2 Pue Homer O3 Sorat Jack MIDTERM EAM MIOT ERM EXAM MIDTERM Ea Mi Block A US51 2 Block A USGI 2 Block A USGI 2 Show Hide Label Outlines Clicking the Show Hide Label Outlines Button displays label outlines for the selected label stock in yellow as shown above to help in visualizing printed output Clicking again removes the outlines If visible they are included in any subsequent printout or saved emailed PDF document Designing Labels Designing new labels is a simple matter of experimenting with various options checkboxes font sizes and then clicking on the Report Button to view the result To make corrections or adjustments click Close on the viewer
13. 2 Grades 2Go Desktop Sample Teacher cles File Csetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School d Profile Teacher d Calendar Mobile Device d Periods l Blocks Wizards d Courses Grading Schema Bands Student Database ae a ds Types Types maintains a list of Comment types to be associated with the Index 29 to facilitate Comment assignment Screenshot O 2012 Mindspark Inc 130 Grades2Go Desktop 9 Comment Types Comment Types Hone Achievenent 4pproach to Studies NEG Achevement 4pproach to Studies POS Assessment NEG Assessment POS Rehavior PEI Add cat o Controls Control Function Comment Types Comment Type names Edit Button opens Edit Comment Typel 134 equivalent action by double clicking an item in the list Add Button opens Add Comment Type s Delete Button deletes a Comment Type Report Button O creates printable emailable PDF from info on this form Add Edit Comment Type allows you to add a new Comment Type or edit an existing Comment Type The Add version is displayed after pushing Add Button on the Types List 12 the Edit version appears after pushing Edit Button on the Types List 121 with a selection highlighted or by double clicking a selection 2012 Mindspark Inc User Interface 131 Screenshots Pr dd Comment Type E gt Edit Comment Type Achisvement Appr
14. 4 Step 4 Perform a Synchronization a a i A SEA 376 5 Step 5 Purchase and Enter a Mobile Activation Code coconcoconcononcococoonacoaracoararonnarannanas 380 6 Synehronization Alesana idas 381 Part VII Application Notes 385 1 AN 1 Sharing School Databases iii a nnmnnn 385 2012 Mindspark Inc 8 Grades2Go Desktop 2 AN 2 Hosting School Databases on a Sel VeT oococococococcccocococacacacacacacaronnrnrnnnanenananananananananas 386 Part VIII Version and History 391 Part IX Support 395 Part X Specifications 399 401 index 2012 Mindspark Inc Welcome to Grades2Go Desktop Welcome to Grades2Go Desktop 11 1 Welcome to Grades2Go Desktop April 2012 Thank you for your interest in Grades2Go Desktop for Windows the flagship module of our Grades2Go data platform Are you just browsing our online info Then why not just download and install the application and give it atest run It won t cost you a dime to use Grades2Go Desktop for as long as you want A few features will be limited until you purchase a Desktop Activation Code but you ll be able to fully explore all of its capabilities If you ve just downloaded and installed Grades2Go think you ll be impressed by its features versatility and intuitive user interface After installation Grades2Go Desktop starts in sandbox mode under the user name Sample Teacher You have complete access to a set of fictitious data with which you ca
15. Communications Job Previewer 353 Communications Wizard 254 335 Communications Wizard Email Log 251 361 Communications Wizard Email Log Clear 237 Communications Wizard Index 202 251 358 Connect 85 189 233 238 Contact 55 133 Copies 247 Copy 34 Course 60 145 Course Description 117 Course folders 221 Course ID 52 117 118 Course Name 52 60 117 118 144 Course Non Term Task Archive 305 Course Task Archives 85 195 Course Term Task Archive 265 Courses 117 Courses Database 215 Cover Email MEMO Panel 342 Create 34 create a new course 118 2012 Mindspark Inc Create School Profile 37 Created 195 197 265 Creating School database files 386 Current Calculated Grade 317 Current Doc Path 263 303 Current Grade 319 Current Grade Type 263 303 Current session only 98 Current Sync Year 162 Current Task and Document Viewer 263 current use documents 221 CURRENT USE INFO 263 Current Year Education Plan Documents 225 Current Year Reports 217 Current Year School Databases 224 Current Year Section Databases 219 Current Year Uploads 219 Currently Viewed Term 24 Currently Viewed Term Panel 82 current use task documents 253 D Dashboard Menu 233 Data Folders 85 216 233 252 Data Management Challenge 15 data upload commands 238 Database screen 34 databases on a server 177 Date 107 109 202 313 329 332 358 Date Assg 301 Date Due 301 Date Selector 333 Date to 107 Day 202 329 332
16. Daye noe Days none Daya DEl DaS noe E E dit Controls Control Function Section ID unique identifier for the Section in the format Course SecNo visible only on View Section form Course a drop down list for selecting indicating the desired Course a course can be added here by selecting lt create anew course gt Sec No a unique identifier of the Section taught with a Course alphanumeric 8 character maximum Room an identifier for the Room where the Section usually meets Active Terms four checkboxes one for each Term of the year if checked the Section meets in that Term and a Section Dashboard is available if not it doesn t meet and no Section Dashboard is available Block the Block of the school s daily schedule during which this Section meets varies indicates the Block is not constant from day to day can be customized via Block Selectors Block Selectors a drop down Block selector for each day of the week or each day ofa rotating schedule allows customizing of variable Blocks 2012 Mindspark Inc 148 Grades2Go Desktop Edit Save Button Edit makes viewed information editable Save saves displayed information to the database 5 4 2 3 1 2 View Edit Roster View Edit Roster allows you to view and edit a Section roster It is displayed by pushing View Roster on the Sections list after highlighting an entry or by double clicking an entry line Screenshot Current Roster Block F ML201 Mo
17. First we have the same Task Types but the relative weights are now meaningless Task Type Type Code Relative Wgt Participation P Homework H_ Double Homework DH Categories are defined as in WC showing the included Task Types for each and the set Term weights HEESEN Codes aoup Group Skills 10 O Total 100 We use the same Tasks and grades as in WO but we now tabulate the maximum points achievable for each Task as well as the earned points Grades are calculated for each of the three Categories on the 2012 Mindspark Inc Term Grading Algorithms 75 basis of earned points divided by total points Group Skills Category Tasks Code Earned Pts n Student s a Classroom Discusssion on Tolsto oP 75 ee a R E Group Skills Category Grade 7 5 10 75 Grade Reflections on Summer Reading H 9 10 eo Paragraph on English Literature DH 16 2 80 potas 353 40 Assignments Category Grade 35 40 87 5 Assessments Category Tasks Code Earned Pts Misato ido Student s Grade Quiz on 18th Quiz on 18th Century Poets Poets First Test A D ER E E O potas 183850 Assessments Category Grade 133 150 88 67 Finally we weight average the Category grades that have just been calculated Category Term Wgt A Pi Term Wgt x a Group Skills 87 5 88 67 62 07 100 87 07 Term Grade sum of last col
18. School Teacher Mobile Device t y Enable Disable Sync Year Wizards Term Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Set Clear Master Rebuild forces a total rewriting of all mobile device Grades2Go databases in the next synchronization session or Clears if already Set Use this command with caution because it will overwrite any mobile data that hasn t been uploaded If Set the menu entry is preceded by a check mark Action occurs after the relevant confirmation message Confirm SET ALL Rebuild flags for ALL sections and terms This command will set the Mobile Rebuild flag for ALL sections and terms On the next Mobile Sync data Files For all sections and terms will be rebuilt after new data is uploaded Are ou sure you want to continue Mo Confirm CLEAR ALL Rebuild flags for ALL sections and terms This command will clear the Mobile Rebuild Flag For ALL sections and terms The next Mobile Sync will proceed normally Ore you sure you want to continue Mo 2012 Mindspark Inc User Interface 173 5 4 2 5 Wizards 9 Grades 2Go Desktop Sample Teacher Jota File Csetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher H Mobile Device b wizards User Setup Year Setup Wizards guide you throug
19. already checked This will make all server controls visible as shown below ServerBased Data x FTP Folder Downloads Uploads x Grading x Stud Info Rpt Calendar X Tchr Secs EP Rpt Courses X EP Docs Sec Attend Apts Students x EP Lage Sec Grades Apts Now enter the FTP URL of the school s server in the FTP text box If the server s Grades2Go folder was installed in a subfolder enter the name of that subfolder or the path and subfolder in the Folder text box Otherwise leave Folder blank The Downloads checkboxes make it possible to configure downloads according to which databases are 2012 Mindspark Inc 388 Grades2Go Desktop made available on the server Profile must always be available and is always downloaded so it can t be unchecked Calendar Courses Students and Grading should be configured according to which files will be made available on the server For now Tchr Secs EP Docs and EP Logs should be unchecked Hosting of these databases on the server will be covered in a separate manual The Uploads checkboxes should also be unchecked These control uploading of User generated data to the server and the topic will be covered in a separate manual After modifying School Profile click on the Save Button Posting files to the server Now that all databases click on Main Menu gt Data Folders gt School Folders gt Current Year School Databases 224 The database files of interest will b
20. printed saved to a PDF or emailed to others All data is accessible via Student Folders 32 Report Sample 352010 TE 2AM Sampek Teacher ED Grek 260 ver 10 0 Mick pak ke com Chass Directory USGA 5471 alo D stutent rims wpa oA Telephone Miscellaneous Into 1 ono Fotie rapea o potro O poks ke nBexanpe com AAA 7 a retener CoN OOSOSOSOSOSSSOCCS A 5 5 1 5 2 Class Labels E Grades2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders 2012 Mindspark Inc 248 Grades2Go Desktop Class Directory Class Labels Communications Wizard Index Communications Wizard Email Log Class Labels rapidly creates a set of labels for either class use eg blue books answer sheets or for home address envelope mailings Screenshot Label Maker Select Job Type Copies E Edit Add Del I Excluded Students Included Students 01 Polisher Apple Ll U2 Pyle Homer U3 Sprat Jack Label Stock Font Size 2 in 7 in Ts 2 3 4 0 Avery 5660 hal E 0 0 Label Type le Class Use C Envelope Address W Seq Mw Name IDNo i Title MIDTERM EAM W Block W Section Controls Control Function 2012 Mindspark Inc Select Job Type Edit Add Del Copies Excluded Students gt All Button gt Button lt Button lt All Button Included Students Label Stock Font Size X in Y in Class Use Option Seq Checkbox Name Chec
21. retains current year statistics Confirm appears only if Clear box is checked requiring YES to be entered to confirm statistics clearing Rebuild Button analyzes and recalculates all uses of this task in the current year clears prior year totals if Clear checked 5 46 Reference Info Eb Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help My Info j School Info H Student Database Courses Database 2012 Mindspark Inc 22 Grades2Go Desktop 5 4 6 1 Reference Info displays most of the data forms already explored in Main Menu gt Setup 9A in a view only mode It is suggested that existing data is viewed through this command rather than va Setup in order to minimize the possibility of inadvertent changes of existing data Each of the main commands is explored in detail in the following topics My Info Eb Grades Go Desktop Sample Teacher Jota Fie Setup Connect SECTION DASHBOGRDS Course Task ArchivesE_ Reference Info gt Data Folders Help My Infa My Communications Wizard Index School Info My Profile My Schedule Student Database Py Sections Courses Database My Grading My Info is a collection of commands displaying your the Teacher s personal databases without editing capability Each is described in the following topics Your Course Task Archives have their own Main Menu heading and are not covered
22. 10 14 PM usa File Folder 11 5 2009 10 14 PM Gust File Folder 4 24 2010 7 55 PM TES File Folder 11 5 2009 10 14 PM E 100223220427 MyTaskCategories pdf PDF File 2 23 2010 11 04 PM E 100223222329 MyTaskCategories pdf FDF File 2 23 2010 11 23 PM ee My Computer Each Section folder has a Working folder reports for your own use and a Communications folder reports for distribution O 2012 Mindspark Inc 218 Grades2Go Desktop USG1 2 Fie Edit View Favorites Tools Help E Back AR Search gt gt Folders Mame Type Date Modified 5 Communications File Folder 4 23 2010 10 59 PM Working File Folder 4 28 2010 3 04 PM e My Computer O Communications File Edit View Favorites Tools Help 6 Pp Search 55 Folders Sy y E a Mame Type Date Modified 5 Pending File Folder 5110 2010 1 59 PM TA 100406003126 U561 2 EndofSemesterReport 01100 pdf POF File 4 6 2010 12 31 AM Y 1004060031 26 056 12 EndofsemesterReport 011100 EMailCower pdr PDF File 4 6 2010 12 31 AM TA 100510135857 U561 2 RoutineProgressReport 01 100 pdr POF File 510 2010 1 59 PM Y 100510135857 U561 2 RoutineProgressReport 01100 EMailCower par PDF File 510 2010 1 59 PM E 1S561 21 2009 51 71 AutoEMaillog tt Text Document 540 2010 2 01 PM sI NEA Communications that have been created but not yet sent are stored in the Pending folder 3 Pending File Edit View Favorites Tools Help Back A Ed P Search 55 Folders y y x ID o
23. 2 S2T1 S2T2 Year group attendance columns Year same columns as 111 Year S1 S2 Controls Control Function Report Button opens the Year Attendance Reports Selector 32 5 5 9 1 Year Attendance Reports Selector Year Attendance Reports Selector appears when Report Button is clicked in YEAR Attendance 32 It makes possible extremely quick selection and creation of preformatted Year Attendance reports for all students at once or just for selected ones All Reports are printable emailable as PDF s e Section Year Attendance Summary Screenshot 2012 Mindspark Inc 326 Grades2Go Desktop Year Attendance Reports Select Report Section ear Attendance Summary Excluded Students Included Students Polisher Apple Quill All gt Ue Fyle Homer 03 Sprat Jack lt lt All Display Options All Included Students 2 co le Landscape Controls Control Function Select Report drop down pick list of available Reports see list above Excluded Students students to be excluded from the Report gt All Button moves all Excluded Students to the Included side gt Button moves a single student from the Included side to the Excluded side lt Button moves a single student from the Excluded side to the Included side lt All Button moves all Included Students to the Excluded side Included Students students to be included in the Report Display Options Panel Report display options All
24. 2 4 4 Check Mobile Activation Code 9 Grades 2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Mobile Device E y Enable Disable Sync Year Wizards b i Term Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Check Activation Code shows Grades2Go Mobile license details for the Current User Screenshot 2012 Mindspark Inc e Mobile Activation Code Info User Interface Mobile Activation Code beginning and end shown Product Code G2G6 MP Mobile Activation Mame Sample Teacher Mobile 1 Start Date immediately Controls Control Mobile Activation Code Product Code Version Validity Mobile Activation Name Mobile Activation E Mail Start Date Expiration Date Purchase Button O 2012 Mindspark Inc Version Validity Valid for Any Version Mobile Activation E Mail sample teachermindsparkinc com Expiration Date Never Function the beginning and end thirds of the User s Code Mindspark s code for this software product G2G M P if not a version limited license entry reads Valid for Any Version otherwise version and revision existing at time of purchase are shown the user name as set up on this mobile device outside Grades2Go the email associated with this Code during pur
25. 358 Day Type 45 107 Days in Rotation 37 100 Def Button 293 Def Wgt 150 Default for all sessions 98 Default Grade Type 197 Default Pct 153 155 Default Term 245 Default Year Term 98 Define Blocks 45 Define Courses 52 Define Grading Bands 41 Define Grading Schema 41 O 2012 Mindspark Inc Define Periods 45 Define Sections and Rosters 60 Define Students 55 DEL Buttons 261 276 317 319 Delete 41 Delete Current User 94 Delete Section Button 144 Dept 52 117 118 156 Description 52 118 265 301 Desktop Activation Code 65 84 89 Display Options Panel 279 289 321 325 Distributed Reports 254 Distribution 269 309 Distribution Job Panel 352 Doc 195 261 265 301 download 85 Download Intro 79 download previous year data to mobile 369 Downloads 100 Downloads checkboxes 386 Drop 327 Dropped 148 Due 261 267 Due Date 2 74 313 Due Date Selector 263 303 E 283 323 Ed Plans 60 144 Edit 41 Edit Panel 293 Edit Wgt Button 299 Eff Wgt 261 Eff Wgt 293 Email 341 E Mail 55 133 EMail Address 156 Email Communication Handler 363 Email Cover Memo Text 329 Email OK Checkbox 346 Email Server Panel 352 EMERGENCY 55 133 Enable Checkbox 159 enable disable synchronization 164 End 109 111 Enter a Mobile Activation Code 369 Envelope Address Option 247 404 USER MANUAL Grades2Go Desktop for Windows Ver 1 1 XXX EP 131 148 EP Docs Button 133 G 2 EP ID 133 EP Journal
26. Attachment 7 22 10 Thu Data Grid Column Date Day Time Term Type Title Sig Data Description for a Report double clicking any column of any row row opens the PDF of the Report for a Memo Only double clicking opens the PDF of the Memo equivalent to clicking View Report PDF Button and View Cover PDF Button respectively date that this email was sent if not yet completed Pending Is displayed day of the week that this email was sent if not yet completed is displayed time of day that this email was sent if not yet completed is displayed the Term Stamp for the Job depends on the Section Dashboard semester term viewed when the Job was created as well as the setting of S T Y Stamp in the Communications Wizard identifies the Job as either a Report cover email with indivdual student data attached or Memo Only an email communication without any student data if Memo Only the Type and Title columns are highlighted in blue text the title of the Job Report Memo as set in the Communications Wizard if Memo Only it is automatically generated from the email subject line on very rare occasions ERROR can precede the Title text indicating failure to send one or more student emails due to a missing file in such a case the Job is considered complete but the student Report Causing the error must be recreated and resent as a new Job double click the line to see more details informatio
27. Bands 1221 list the Edit version appears after pushing Edit Button on the Bands 22 list with a selection highlighted or by double clicking a selection Screenshots 2012 Mindspark Inc User Interface 125 9 Add a Band Letter Grade Lower Limit a Equivalent a Save Cancel 2 Edit Band Letter Grade E Lower Limit 80 0 y Equivalent 540 Save Cancel Controls Control Function Letter Grade a unique letter designator for a Band two characters maximum allows use of and Lower Limit the minimum percentage that qualifies for the Band Equivalent the percentage equivalent for the Letter Grade used in grade calculations generally the middle of the Band range Save Button saves the displayed information to the database 5 4 2 2 6 3 Comments 9 Grades 2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 126 Grades2Go Desktop Default Year Term School Profile Teacher Calendar Mobile Device Periods Blocks Wizards Courses Schema Bands Comments Grading ae Student Database Comments creates an indexed coded comment list grouped into user definable types Many schools require teachers to attach preformatted comments to student grade reports using a comment code and these commands make it easy to accomm
28. COPY OF is added to Description new task details can be edited as desired creates printable emailable PDF from info on this form Set Task Dates allows assigned due dates to be added to a Task at the moment it is added to the Term Tasks list These dates can also be added and edited via Current Task and Document Viewer 263 Screenshot 2012 Mindspark Inc 268 Grades2Go Desktop Set Task Dates Add but don t assign pet Assigned 8 31 2009 Due a 231 2009 Controls Control Add but don t assign yet Assigned Due OK Button 5 5 3 3 Grade Holes Report Function checkbox allowing Task to be added to the term without Assigned or Due dates popup date selector for selecting Assigned date popup date selector for selecting Due date saves displayed data to database Grade Holes Report appears after clicking on the Holes Button of the TERM Tasks sh tab Screenshot Grade Holes Report 1 item has NOT been handed in 1 item has been handed in but WOT graded 2012 Mindspark Inc User Interface 269 5 5 3 4 Section Term Tasks Report Section Term Tasks Report is a formatted report of information on the TERM Tasks data grid and appears when Report Button l is clicked Itis displayed within Mindspark s standard Report Handler s6 which allows it to be easily viewed printed saved to a PDF or emailed to others Report Sample 512 2010 4339 30 P Sample Teacher 4
29. Checkbox Exclude task grades Checkbox Extra Cred Checkbox Bonus Checkbox Weight Graded Avg Current Grade Type Pct Option Pts Option Max Pts Ltr Option P F Option Current Doc Path Link Button X Button Create View Button 264 Grades2Go Desktop Function same as Archive 1 5 display but without editing capability see Archive Task and Document Viewer 94 for description Master Doc View Button is functional Create is disabled drop down date selector for date Task was assigned drop down date selector for date Task is due checking removes Assg and Due dates from Task allowed only if no grades exist Task remains on list with NOT YET ASSG in dates columns checking removes Task from grades calculation for all students Task remains on List but with a strikethrough checking makes Task extra and optional adds EC in front of Task Name on List grade to be calculated into student average like any other Task unless Bonus Checkbox is checked see below available only with PC Algorithm and only if Extra Cred is checked selection places BONUS label in Eff Wgt column of List earned points are added to a student s accumulated total but maximum points for a Term is not affected relative weight of Task in WO and WC not visible in PC but shown here for explanation purposes value for current Term is set v a TERM Calculation Scheme 29A for Task Code type number of items g
30. Continue When done Click Mest gt Cancel LI Click on Begin or Continue bringing up Block Schedule 2012 Mindspark Inc Basic Setup 51 Block Schedule for 2009 2010 Period Fixed Weekly Schedule Hon Tue Wed Pl P P Block B Pi Pe PA Block E P3 Pa P3 Block D P4 P4 P4 Block E PE P5 P5 Block F PE PE PE Block G P7 P7 PF Block H Pa PE PE Q Many schools schedule classes according to a Block system where each course section Is assigned a time block Depending on the school the time period of each Block can be either fixed every day e g Blocks A B C D and E each 5 days a week same time each day or scheduled in a customized pattern Many schools also incorporate a rotating block system where the scheduled pattern repeats in its entirety after a certain number of days This form allows you to fit almost every kind of school scheduling system to Grades2Go For now click Close You can provide this information later via Setup gt School gt Blocks Q On the Define Blocks screen clicking on Next gt returns you to the Databases screen with the Calendar database now checked showing that it has been created O 2012 Mindspark Inc 52 Grades2Go Desktop 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate i YOUR_SCHL Protile 2003
31. Data Folders Help Block 4 USG102 Block C WHI Block F MLL SECTION DASHBOARDS is one of the Main Menu headings giving access to data for the individual classroom Sections taught in the selected School Year Each Dashboard consists of nine tabs Eight display various types of data specific to a Section TERM Tasks TERM Grades TERM Attendance TERM Calculation Scheme NON TERM Tasks YEAR Grades YEAR Attendance Student Info Progress A ninth tab the Communications Wizard enables rapid generation and distribution of student data for periodic progress reports term end reports etc Here is a typical Dashboard display non maximized window shown Screenshot Eb Grades 2Go Desktop Sample Teacher oes Setup Post View Reports Document Folders obio ACTIVE E Econ E Block A Section USG1 2 YEAR Attendance Student Folders MON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Grades Sync OFF 1 P 2 H 3 H 4 0 E T Asking Book Review Reading Prelim Quiz First Test Questions 2 97 910 99 99 25 925 student Name 8 31 8 31 8231 94 e a a q T 100 OAnAbA Ae Pl all oo ES Kl A 4 When a Dashboard is selected the Main Menu is replaced by a special Dashboard Menu which is covered in the next topic The rest of the topics in SECTION DASHBOARDS cover the individual tab selections 5 5 1 Menu Selections O 2012 Mindspark Inc 234 Grades2Go Deskt
32. Documents by Course Archive Databases Current Year Uploads lists Section folders for all Upload data files created for a classroom Section These files could have been created manually via Create Attendance Data File 23 or Create Grades and Attendance Summary File 2s or automatically via the Section Dashboard s Connect 23 menu These screenshots show typical contents of this folder and its subfolders Screenshots O Uploads File Edit wiew Favorites Tools Help Back Pp Search Folders oe 3 x he Eh Mame Size Type Dake Modified mz File Folder 5 5 2010 11 08 AM uses File Folder 2130 2010 9 28 AM uses File Folder 5 5 2010 12 21 PM Ci wHit4 File Folder 5 5 2010 12 21 PM amazi ae O USG1 2 File Edit wiew Favorites Tools Help Back gt GR Y Search E Folders Name 100726223534 AbData 0561 2 2009 mdb 100726223642 GradesAtesummare 015612 2009 mdb 100726225003 AtbData 0561 2 2009 mdb 2Jus61 2 2009 UploadReg mdb a Type Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Date Modified 7126 2010 10 36 PM 2126 2010 10 36 PM 126 2010 10 50 PM 7126 2010 10 31 4M EA 2012 Mindspark Inc User Interface 221 5 4 7 1 3 1 Task Documents by Course Eb Grades 2Go Desktop Sample Teacher Fie Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders 9 Help User Folders j Current Year Re
33. Grades2650 Wer 1 0 0 Section Term Tasks Minds park Inc com USGA Sem 1 Term 1 2000 By Assg Date WO grading mode Weight Cnty cose weit arar eme sa e Cibocuments and Settings 41 Users Ap plication 1 T 1000 7246 First Test 083108 083109 1 Data einds pak ver ad es 25053 mple Teache Do cure nts US VEDA US CANF r St Test4 doc Cibocuments and Settings 41 Users Ap plication Data hinds park Vor ades 260 53 mple Teacher Do current USS TO SUS iAP re lim Quiz doc uo MN DAI a n oom saa podre os z E OOOO a E p er acredi p rko ecke A Fred pple Columns are the same as in TERM Tasksl zs except that the Document column contains the full path to the linked file instead of an icon 5 5 4 Tab TERM Grades 2012 Mindspark Inc 270 Grades2Go Desktop student Folders MOM TERM Tasks YEAR Attendance TERM Tasks TERM Calc Scheme YEAR Grades TERM Attendance TERM Grades TERM Grades shows all grades earned by all students on all assigned Tasks for the currently viewed Term Various Mark Tools are provided to facilitate data entry A grade can be entered on the grid as any Grade Type Percent Points Letter Pass Fail no matter what the default suggests and no matter what Grading Algorithm 7f is in effect All data is automatically refreshed whenever any cell is changed with the exception of Quick Entry mode which requires ReCalc or changing to another mode to update the entire
34. Grades2Go Desktop It displays the current version being used as well as the latest version if one is available for download If a later version is available Download Now is visible Clicking it closes Grades2Go Android Sync and downloads the update After saving the file open it or double click it to begin installation Note Version 1 1 357 is fictitious LJ On Grades2Go Android Sync Preparation the program startup window above click on Continue gt gt Lh 9 Grades 2Go Android Sync Target Data Set Which data set would you like to synchronize C Sandbox data Sample Teacher Both Cancel Start gt gt You are given a choice of synchronizing only your main data your user account only sandbox data Sample Teacher or both LI Click on Start gt gt The folllowing window appears and synchronization begins Li 2012 Mindspark Inc Adding an Android Mobile Device 379 Grades G0 Android Sync Progress searching USB ports tor connected Android device Android device not connected Connectto a USB port and try again In this example a device is not connected and the synchronization can t continue Normally information is given about the connected device and drive letter and synchronization proceeds complete with status messages until synchronization is complete Q During the first synchronization you will be prompted to enter a Mobile User Name for the connected Android de
35. Included Students bundles all Included Students into a single Report Selected student includes only a single highlighted Student in the Report may be selected from Included Students or Excluded Students Portrait If available displays Report in Portrait orientation 8 5 W x 11 H Landscape displays Report in Landscape orientation 11 W x 8 5 H Report Button clicking displays the selected Report 2012 Mindspark Inc User Interface 327 5 5 9 1 1 Year Attendance Report Year Attendance Reports is a formatted report of information on the YEAR Attendance 2A data grid displayed when the Year Attendance Reports Selector 325 Report Button is clicked Reports appear within Mindspark s standard Report Handlerl ss which allows them to be easily viewed printed saved to PDFs or emailed to others However they should be thought of as working reports for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should be created via the Communications Wizard s 5 tab Data shown on this sample is covered in YEAR Attendancel 324 and should be self explanatory Note that values are for example purposes only they may nonsensical and atypical of normal use Report Sample Section Year Attendance Summary letter size Landscape orientation as many sheets as necessary 6 20 2010 1OS2 32 PM Sanpe Teacher ED cur verid section Year Attendance Summary Mice Paik be com USGI 2
36. Mark Type Calendar Day columns show daily Section totals for each Mark Type Data Description Function no Mark Type entered yet double clicking cell opens Comment Form for making a comment without an attendance mark assuming Comment Tool selected counted as a Hole cell has Comment attached double clicking shows Comment text assuming Comment Tool selected counted as a Hole Student marked Present Student marked Tardy Student marked Absent Student marked Excused Excused absence mark has a Comment attached double clicking shows Comment text assuming Comment Tool selected indicates Student has dropped the Section and is not enrolled for the selected day Controls Control Function Attend Sync Status shows mobile sync status ON or OFF for attendance data Attend Module Open Y Term status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to checkmarks on Post 24h e Report Button opens the Attendance Reports Selector 2s Mark Tools Panel collection of Attendance Mark Tools only one can be selected at a time active 2012 Mindspark Inc User Interface 287 selection is green selects Absent Tool cursor changes to a blue rectangle clicking on a cell replaces its contents with a black A unless a Comment already exists in which case a red A is placed selects Tardy Tool cursor changes to a blue rectangle _ clicking on a cell replaces its c
37. Master Rebuild 2012 Mindspark Inc User Interface 169 Enter Mobile Activation Code brings up the following form Screenshot Enter Mobile Activation Code Mobile Actyation Code Product Code Version Validity Mobile Activation Name Mobile Actyation E Mail Start Date Expiration Date U From the email your received from Mindspark carefully copy the entire Mobile Activation Code extremely long to the clipboard select the whole Code then right click and select Copy Q On the form click on Paste from Clipboard The Mobile Activation Code will appear in the top text box and presuming it s a valid one so will all the other information Your information should look similar to this except that start and end dates will be specified O 2012 Mindspark Inc Grades2Go Desktop Mobile Activation Code Info Mobile Activation Code beginning and end showr 45006571 50360701 SSC BAF 96 EASF SCO 2640400121697 BAF IF27C43BE SEBACDSS2Z0FEE4E 339732074 FA SSB ASBE BCE 130 56 AA Froduct Code Version Validity G2G mMP Valid for Any Version Mobile Activation Mame Mobile Activation E Mail Sample Teacher Mobile 1 sample teachermindsparkinc com Start Date Expiration Date immediately Meyer Controls 2012 Mindspark Inc Control Mobile Activation Code Product Code Version Validity Mobile Activation Name Mobile Activation E Mail Start Date Expiration Date Paste from Clipboard
38. Office Acc Microsoft Office Acc les ES Date Modified 5 3 2010 5 46 PM 416 2010 2 00 PM 4118 2010 2 24 PM 4 23 2010 8 34 AM 4 23 2010 11 00 AM 4 23 2010 11 00 AM 4 23 2010 11 42 4M 4 23 2010 12 10 PM 4 23 2010 12 44 PM 4 23 2010 12 45 PM 4 23 2010 11 08 PM 4 23 2010 11 25 PM 5 3 2010 5 46 PM F My Computer The file with the format TEACHER RefLib mdb is the Teacher s main reference library database Because of its importance a backup of the existing file is automatically created whenever any change is made to the file Backups are named TEACHER RefLib TIMECODE mdb where TIMECODE represents the moment in time that the backup was created 2012 Mindspark Inc 224 Grades2Go Desktop 5 4 7 2 School Folders File Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Folders gt Help User Folders School Folders F Current Year School Databases Current Year Ed Plan Documents School Folders is a collection of shortcuts to folders containing documents and data created or controlled by the School Each uses Windows Explorer to display the folder contents 5 4 7 2 1 Current Year School Databases Eb Grades 2Go Desktop Sample Teacher File Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders gt Help User Folders School Folders Current Year School Databases Current Year Ed Plan Documents Current Year School
39. Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Enable Disable associates disassociates Grades2Go with a companion mobile device and its required mobile application synchronization software Once a device is set up and enabled it can be disabled re enabled at will without losing setup data Screenshots Device not enabled or set up Mobile Device Setup Enable synchronize Device enabled and in Edit mode 2012 Mindspark Inc User Interface 161 Mobile Device Setup Mobile Plattorn Android User Name Sample s Device Syne Software G2G 5A Mobile Software G2G MA Save Cancel Device enabled and already set up Mobile Device Setup W Enable synchronization Mobile Plathorr Android User Name E ample s Device Sync Software G2G 5A Mobile Software G2G MA E dit Set Sync ear gt gt Controls Control Function Enable synchronize associates disassociates synchronization of a mobile Mobile Platform dropdown list of supported mobile devices platforms visible only if Enable is checked 2012 Mindspark Inc 162 Grades2Go Desktop User Name a unique name assigned to the mobile device device set up outside Grades2Go not necessarily the same as the Grades2Go Desktop User Name Sync Software the Grades2Go Sync product that needs to be downloaded and installed onto the desktop
40. Participation Tasks Adding grading Tasks in those Categories removes the alert Screenshot A Section USG1 2 ALERT Code Eff Wat values don t total 100 Student Folders MOM TERM Tasks TERM Grades TERM Tasks Type of Task Tot Points EFE W gta Category Category Includes Weight 10 6 36 Assessments TEAR Attendance Communications izard ERM Attendance TERM Calc Scheme 100 63 64 Assessments Homework Homework 10 0 0 Homework Participation ALERT Category Weight values don t total 100 appears in WC PC if the Weight column total is not 100 for any reason It is generally accompanied by the Code total alert because Category Weight problems affect Code Eff Wgt calculations To fix the problem double click on any Category row and edit the Weight Unless it is corrected grade calculations won t be credible Screenshot A Section USG1 2 ALERT Conk Ef Woe volen dant total AUD Student Folders MOM TERM Tasks TERM Grades TERM Tasks Type of Task Tot Points Eff Wot Category Category Includes weight YEAR Attendance Communications Wizard ERM Attendance TERM Calc Scheme 6 36 Assessments Assessments 63 64 Assessments Homework Homework 0 0 Homework Participation 2012 Mindspark Inc 298 Grades2Go Desktop ACode currently missing from Teacher gt Setup appears whenever a Task Code is no longer in Teacher Task Codes ish The Code could have been deleted inadvertently or it might n
41. Q Enter information for one of the courses you teach Clicking Save will update School Courses Keep repeating Add until you have entered all your courses Course ID a short code for the course e g WH1 for World History 1 use the code your school already has if short enough avoid and characters since those will be appended to Course ID to form the section identifier e g WH1 2 for section 2 Dept the department that teaches the course not essential info for Grades2Go Course the longer name for the course e g World History 1 Name Description a short description of the course not essential info for Grades2Go O Click Close on School Courses On the Define Courses screen clicking on Next gt returns you to the Databases screen with the Courses database now checked showing that it has been created 2012 Mindspark Inc Basic Setup 55 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate i YOUR_SCHL Protile 2005 ridb View TOUR_SCHL Grading 2009 mdb View TOUR_SCHL Calendar 2009 mdb View OUR _SCHL Courses 2009 mdb Wen OUR_SCHL Students 2009 mdb Import Copy Create NAME y Sectons 009 mdb Cancel You are now ready to set up Students in the next section 3 6 5 School Students The next database that must be created is YOUR_
42. Section Task Documents opens the folder containing the current use task documents for the current Section in Windows Explorer Screenshot USG1 2 File Edit view Favorites Tools Help OF A Search gt Folders Mame Type Date Modified WE First Test 4 doc Microsoft Word Doc 5 3 2010 11 47 AM Ht Prelim Quiz doc Microsoft Word Doc 5 3 2010 5 33 PM Double clicking on a document will open it with its default application 5 5 1 6 3 Communications Wizard Eb Grades2Go Desktop Sample Teacher SANDBOX File Connect Post view Reports Data Folders Section Task Documents Course Task Documents Communications Wizard Distributed Reports Working Reports Reports Pending Distribution Uploads Files Communications Wizard is a collection of shortcuts to folders containing documents created by the vewed Section s Communications Wizard Each opens Windows Explorer to the selected folder The next two following topics cover these in detail 5 5 1 6 3 1 Distributed Reports Eb Grades 2Go Desktop Sample Teacher SANDBOX Fie Connect Post view Reports Data Folders 2012 Mindspark Inc User Interface 255 Section Task Documents Course Task Documents Communications Wizard P Distributed Reports Working Reports Reports Pending Distribution Uploads Files Distributed Reports opens the Communications Folder via Windows Explorer containing reports generated by the current Section s Commun
43. Server maintains up to two SMTP email servers for the Current User for use in routine emails and in the Communications Wizard 335 One of the two is the GMail SMTP server smtp gmail com which can be used by anyone with a Google GMail account free and is pre entered here The other can be any other SMTP email server for which the User has an account One of the two servers can be designated as the Active one for subsequent use by Grades2Go can be changed at any time in Communications Wizard ssh can be changed for a communications session Mindspark strongly recommends that you set up a free Google account if you don t already have one and that you use the GMail server as the active one here In so doing all of the communications you generate via Grades2Go will be conveniently archived in your GMail Sent mailbox Mindspark will be basing much of its future technology around Google s powerful web based applications so establishing an account is a good idea Screenshot shown in Edit mode 2 Report Server Configuration and Selection Active GMail f Other e SMTP Host smtp gmail corr SMTP Port 465 User Name Password Controls Control Function 2012 Mindspark Inc User Interface 159 Active GMail Other selection of either the GMail SMTP server recommended or another email server of the User s choice Secure Server Checkbox check if SMTP server requires SSL secure protocol SMTP Hos
44. Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface NN Select User User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit Purchase an Activation Code opens a browser window to Mindspark s Online Store where Activation Codes can be purchased in various differently priced option After receiving a Code from Mindspark go to Enter Desktop Activation Code 9 More info can be found in Activation Code Purchase and Installation 65 5 4 1 5 Enter Desktop Activation Code 9 Grades 2Go Desktop Sample Teacher JE File Setup Conmect SECTION DASHBOSRDS Course Task Orchives Reference Info Data Folders Help Select User User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add Mew User Delete Current User Mobile Sync Log Mobile Sync Log Clear Exit Enter Desktop Activation Code brings up the following form 2012 Mindspark Inc 92 Grades2Go Desktop 2 Enter Desktop Activation Code Desktop Activation Code Product Code Version Validity Activation Mame Activation E Mail Start Date Expiration Date Q From the email your received from Mindspark carefully copy the entire Activation Code extremely long to the clipboar
45. Since you don t yet have an Activation Code you will see an alert similar to the following Desktop Activation Code Alert f Your Name s Desktop Activation Code is invalid Operating Features will be limited To purchase a new Code go to File gt Purchase an Activation Code LI Click OK to clear the alert You will now see an alert about User Setup User Setup needed A Perform or complete Setup gt Wizards gt User Setup For Your Mame 2012 Mindspark Inc Basic Setup 29 LI Click OK to clear the alert The main menu now appears with only the File Setup and Help headings enabled You have successfully added yourself or someone else as a user and are now ready to add data in the next section Pe Grades 2Go Desktop Your Name USER SETUP IN PROGRESS File a Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 3 5 User Setup with the Wizard Grades2Go Desktop relies on a highly organized folder structure for each User classroom section school and school year with all the necessary databases in the correct folders Fortunately this structure and its databases are easily created with the User Setup Wizard The following procedure will take you through the process step by step LI Verify that your new User Name appears at the top of Grades2Go Desktop If it doesn t click File gt Select User and choose your User Name from the list The program will then r
46. Students VITAL DATA Student ID your school s ID code for this student number of characters can be set in Setup gt School gt Profile M F M male or F female indicates info not currently available 2012 Mindspark Inc Basic Setup 59 2012 Mindspark Inc Class Last Name First Middle Homeroom Guid E Mail Aide IEP No EMERGENCY Contact Tel HOME Address City State Zip Telephone Student E Mail PARENT GUARDIAN 1 Lives with Student Name Home Tel Work Tel E Mail PARENT GUARDIAN 2 Lives with Student Name Home Tel Work Tel E Mail student s scheduled graduation year last name first name middle name if any homeroom identifier e g room teacher etc email address for guidance contact if a special needs student aide s name if a special needs student ID number of Individual Education Plan name of emergency contact emergency contact number student s address student s city student s state student s zip student s telephone mobile if possible student s e mail address check if parent guardian lives with student parent guardian s name parent guardian s home telephone parent guardian s work telephone parent guardian s email address check if parent guardian lives with student parent guardian s name parent guardian s home telephone parent guardian s work telephone parent guardian s email address eo Grades2Go Desktop L
47. TASKS for this course can also be done on an individual task basis from Task View Hist and Hist which include vTO and YTO will then be updated Hist and Hist from previous years will remain unchanged unless Clear Prior Year Totals bow is checked Confirm Type YES to confirm This actian cannot be undone Rebuild Controls Control Clear Prior Year Totals Checkbox Confirm Rebuild Button Cancel Function clears all prior year statistics for all tasks in the selected Course Archive retains current year Statistics appears only if Clear box is checked requiring YES to be entered to confirm statistics clearing analyzes and recalculates all uses of all tasks in the selected Course Archive in the current year clears prior year totals if Clear checked Selecting Utilities gt Rebuild Stats from the Task and Document Viewer 19A brings up the Individual version Screenshot 2012 Mindspark Inc User Interface 201 9 Rebuild Task Stats Individual This function will rebuild 1 0 and TD for this task only Hist and Hist which include vTO and TOs will then be updated Hist and Hist fram previous years will remain unchanged unless Clear Prior ear Totals box is checked Confirm Type YES to confirm This actian cannot be undone Rebuild Cancel Controls Control Function Clear Prior Year Totals Checkbox clears all prior year statistics for the selected task only
48. Text Controls Control Type Sort Button Sort Button Edit Button Add Button Delete Button Report Button e O 2012 Mindspark Inc Well organized and efficient Description the associated comment Type f2 the associated comment number 0 99999 the comment text appears in student reports Function sorts alphabetically by Type red arrow indicates sorted sorts numerically by red arrow indicates sorted clicking opens Edit Comment 124 equivalent action by double clicking a comment line opens Add Comment 124 deletes a comment creates printable emailable PDF from info on this form 128 Grades2Go Desktop Add Edit Comment allows you to add a new Comment or edit an existing Comment The Add version is displayed after pushing Add Button on the Index 1261 list the Edit version appears after pushing Edit Button on the Index 251 list with a selection highlighted or by double clicking a selection Screenshots Add Comment Comment H Type None Text Save Cancel e Edit Comment Comment H 305 Text inne Inconsistent effort Save Cancel Controls 2012 Mindspark Inc User Interface 129 Control Function Comment a unique numeric designator 3 digit maximum Type drop down list allowing assignment of a Comment Type Text the Comment text that will appear on Progress Reports etc Save Button saves the displayed information to the database
49. _SCHOOL Calendar 2009 mdb ANY_SCHOOL Grading 2009 mdb ANY _SCHOOL Courses 2009 mdb ANY SCHOOL Students 2009 mdb If Grades2Go Education Plan features are used two additional databases appear in this folder not part of User Setup or Year Setup ANY_SCHOOL IEP 2009 Docs mdb ANY SCHOOL IEP 2009 Logs mdb In addition a subfolder named EPDocs also appears if EP features are used it houses individual Education Plan documents are housed The contents of that subfolder are easily accessible via Main Menu gt Data Folders gt School Folders gt Current Year Ed Plan Documents 2231 Multiple Grades2Go Users on one computer The above school databases are automatically shared by all Grades2Go Users on a given computer Once created for a given year by one User they no longer have to be created by others though some data eg more Courses and Students will have to be added if not completed by the first User 2012 Mindspark Inc 386 Grades2Go Desktop 7 2 Multiple Grades2Go Users on more than one computer If Grades2Go is installed on more than one computer eg at home by a number of teachers at the same school the above databases can be shared with others once created by one of the Users or by someone else like the IT department for example Sharing is accomplished by copying the newly created School databases and placing them into the corresponding folder of another User replacing existing files if an
50. a simple text file you might consider saving it under another name before clearing the accumulated information The file can be found in the Distributed Reports 254 folder Connect Eb Grades 2Go Desktop Sample Teacher SANDBOX Ja E File Connect Post View Reports Data Folders Create Upload Attendance Data File Create Upload Grades and Attendance Summary File Connect is a set of Section data upload commands visible only if Grades2Go is set up to interact with data hosted on a school server These commands are used to transfer student attendance and grade data to the school s data processing center 5 5 1 2 1 Create Upload Attendance Data File E Grades 2Go Desktop Sample Teacher SANDBOX Bax File Conneck gt Post View Reports Data Folders Create Upload Attendance Data File Create Upload Grades and Attendance Summary File Create Upload Attendance Data File creates an Attendance Data File 23h connects to the school server with the Current User s login information 158 and uploads the file to the server A copy of the file is placed in the Uploads Files 25 folder If Sec Attend Rpts is not checked in School Profile 108 this command is disabled light text Screenshots 2012 Mindspark Inc User Interface 239 2 Upload Section Grades Attendance Summary lairadese o will create and upload Grades Attendance Summary data Upload Status Click Upload to start Upload ih E gt U
51. adan adorna 207 e EI e e E E E EE E sia aeusnonie sian veusenes 207 WNSSECUONS gt Din E TE A E E E 210 My GRAIG a AS putea ead alate eG avoure 210 DG OG MN One secant On E CO nn O arctan P E EA NENET 210 calendar O O E E AE 211 POGOST A E E A R 212 BIOCKS da 212 Gradna Schema sisi ica ld casio 213 Ec A 213 COMMERCE oir 214 COMMENT Typa Sori e E iS 214 DC MOOUV VSD A A A T ERG 215 Sele WALA a e eE E E E nau tenia OE A E E E EE neuer on 215 CO EBA aaa E E AS 215 Data ONC S nn cara 216 DS OIC EA E E tine Sha uae S EA E E ATRA ban T EE N E EIE EE O N ETENE 216 Current Car AO Sa ee iee 217 Current Year Section Databases sisi 219 Current Year Und ii iio 219 Task Documents DY COUS Cunas cando acacia 221 Arenive Databas ES ira ra snub anil 222 SC NOON OIG A O E 224 Ginen Year school Databases cenie e a A ti 224 Current Year Education Plan DOCUMENUS cccccceececcceeeeeeeeececeeeeueeseeeeeeeaueeseeeeeeeaueeseeeeeesauaeseeeeeesanaeaes 225 O ne melanin et ae COTS On MEE Fern Rr Ph 226 PCI M System LILO MA oaa eae nn ted iudacoureeleend sdondestesemiasaevad 226 User Matallana dla a 227 User Manuali POE ira dra osa 227 User Manual Webs inocencia 228 MIS Dark AP NO 228 SUPPO TOPICS lider 229 Uoer EO E 1 AAC Pe EP CE RI OO 229 GMECK TOUS oe Deia 230 About Grades 200 M Des lO Ds asis inicial 231 5 SECTION DASHBOARDS a e a ie DU irate Bia tle ei 233 Menu Selectos sana 233 A a A A A T 234 Reppuli NOD
52. added yourself as a User make sure your User Name appears at the top as the current user If you haven t added yourself yet make sure you are logged into the desired Windows account unless that s something you never do Q From the Main Menu click on File gt Enter Desktop Activation Code bringing up the following form O 2012 Mindspark Inc e Grades2Go Desktop 2 Enter Desktop Activation Code Desktop Activation Code Product Code Version Validity Activation Mame Activation E Mail Start Date Expiration Date Q From the email your received from Mindspark carefully copy the entire Activation Code extremely long to the clipboard select the whole Code then right click and select Copy Q On the form click on Paste from Clipboard The Activation Code will appear in the top text box and presuming it s a valid one so will all the other information 2012 Mindspark Inc Basic Setup 2 Enter Desktop Activation Code Desktop Activation Code Product Code Version Validity 26 04 Valid for Any Version Activation Name Activation E Mail Sample Teacher sample teachermindsparkinc com Start Date Expiration Date immediately No Expiration Save Cancel Desktop the Desktop Code you just copied and pasted from Activation Code Mindspark s email Product Code Mindspark s code for the software product in this case G2G DW Version Validity if not a version limited license entry reads Valid for
53. allows Midterm comments to be attached Screenshot shown in Edit mode 2012 Mindspark Inc 320 Grades2Go Desktop Midterm Grade and Comment Reporter Polisher Apple Quill S171 Midterm Report Comment Date 6 18 2010 Current Grade Snapshot Enter Grade to Report Ed Comment 1 Pick Comment 2 Pick Comment 3 Pick Comment 4 Pick Comment E Pick Comment E Free text Controls Control SS Student Name Term Identifier Comment Date Selector Current Grade Snapshot Enter Grade to Report Button Midterm Grade Comments 1 5 Save Function status indicator showing whether Open editing enabled or Posted editing disabled corresponds to checkmark on Post 244 for selected Term column if Posted form editing functions are disabled name of Student associated with the selected cell identification of the selected Term column date associated with saved comments preloaded with today s date if no comment exists clicking arrow drops down a calendar selector grade for the selected Term as calculated on TERM Grades 269 displayed value is not editable after confirmation allows allows a Midterm grade to be specified in the box or allows an existing value to be deleted if no value exists the Current Grade is automatically entered as a snapshot may then be edited value of the Midterm grade text of attached preformatted comments 1251 prece
54. and update it as well as any other additional info you want to provide Then click Save LI Click on Next gt on the Wizard window to show the final screen User Setup Wizard Finish User Setup Complete The user setup process ls complete When you click on Finish Grades Go will restart and prompt you to star the Year Setup Wizard LI Click on Finish Grades2Go automatically restarts Since you dont yet have an Activation Code you will see an alert similar to the following Desktop Activation Code Alert T Your Name s Desktop Activation Code is invalid Operating Features will be limited To purchase a new Code go to File gt Purchase an Activation Code LI Click OK to clear the alert You will now see an alert about Year Setup 2012 Mindspark Inc 34 Grades2Go Desktop Year Setup needed A Perform or complete Setup gt Wizards gt Year Setup For Your Mame LI Click OK to clear the alert The main menu now appears with the File Setup Documents and Help headings enabled You have successfully set up your user files and are ready to proceed with setup of the school year in the next section 3 6 School Year Setup with the Wizard O Verify that your User Name appears at the top of Grades2Go Desktop If it doesn t click File gt Select User and choose your User Name from the list The program will then restart Click OK on the alert messages Q On the Main Menu click on Set
55. as for Code above number of Tasks of this Code that are used in the viewed Term includes Extra Credit types Wgt Ea the weight assigned to each Task of this Code type WO WC Tot Points the sum total of maximum achievable points for all Tasks of this Code type PC only achievable points for BONUS tasks are not included Eff Wgt the percentage portion of the entire Term grade Effective Weight attributable to this Task Code includes all Extra Credit Tasks except BONUS types column must total 100 for credible grade calculations but in WC PC will be less until Tasks are graded in all Categories see Alerts Category the Category into which Tasks of this Code type are grouped WC PC Categories Data Grid WC PC 2012 Mindspark Inc 296 Grades2Go Desktop Column Category Includes Weight Controls Control Edit Panel Data Description double clicking any row opens the Term Category Weight Editor 04 equivalent to pushing Cat Button Categories which make up the Term grade in WC and PC Algorithms Note if a Category appears in red it was removed from Teacher Task Categories 153 after the Section was first created an alert appears at the top of the grid see image below calculations are not affected but Category must be added to Teacher Task Categories 1553 to remove the alert the Task Codes that currently make up each Category s grade the percentage weight of the Category in the ov
56. at once will prepare the server to receive data uploads if those features are utilized eg grades attendance student database edits student journal updates EP progress log updates etc If necessary the entire structure Grades2Go folder can be located in a subfolder subdirectory on the FTP server If so note the name of that subfolder because it will need to be entered in School Profile 105 2012 Mindspark Inc Application Notes 387 EY GradesZGo SchoolCode 8 YEAR 8 IEPs 8 ActivityRpts Documents EY Logs sections AttendR pts EY GradesRpts Students InfoEditsRpts Creating School database files Complete school database files can be created from any User s installed Grades2Go Desktop application Alternately the Access 2003 databases with their constituent tables could be created from scratch by an IT department exporting data from existing administrative databases This latter approach will not be covered here but Mindspark Inc would be happy to provide interested IT professionals with necessary information for doing so To enter data into the various School databases go to Main Menu gt Setup gt School 9 and open the appropriate forms Modifying the School Profile database After creating the necessary files on a User desktop open School Profile via Main Menu gt Setup gt School gt Profile 10d Click on the Edit Button and then click on the Server Based Data Checkbox if not
57. by Grade red arrow indicates sorted column clicking brings up a highlighted student s Student Info hA form equivalent action by double clicking student line adds a new student via Student Info 133 deletes a student from the School database CAUTION use only if absolutely necessary creates printable emailable PDF from info on this form 5 4 2 2 7 1 Student Information Form Student Information Form maintains important data about a Student and enables some important communications functions e associates a Student with an official Student ID 2012 Mindspark Inc ME Grades2Go Desktop e collection point for vital contact data for Student and Parents Guardians e maintains email addresses for use in Communications Wizards 335 and Student Email Communication Handler 4A e for Students under an Education Plan provides easy access to Education Plan Documents 134 and a Student s Education Plan Progress Journall 13 Screenshot shown in View mode m 171 Somewhere St ma 2ip 02000 steachertamindaparkinc com gt lt ps Controls 2012 Mindspark Inc User Interface Control Function VITAL DATA Student ID Student ID as provided by the School not editable after initial setup number of characters set in Setup gt School gt Profile M F Selector drop down gender selector M male or F female indicates info not currently available Class Selector drop down selector for expected gra
58. completed later it s a good idea to rewiew and edit them now Begin or Continue When done Click Next gt E Cancel Control Function Begin or Continue brings up School Calendar 105 for Key Days editing third Calendar screen 9 Year Setup Wizard School Periods 2009 Define Periods Click below to define your school s daily perods Though this can be completed later it s a good Idea to review and edrtthern now Begin or Continue When done Click Next gt E Cancel O 2012 Mindspark Inc 186 Grades2Go Desktop Control Function Begin or Continue brings up School Periods 104 for further editing fourth Calendar screen 9 Year Setup Wizard School Blocks 2009 Define Blocks Click below to edit your school s block structure Though this can be completed later it s a good Idea to review and edit them now Begin or Continue When done Click Next gt E Cancel Control Function Begin or Continue brings up School Blocks 1A for further editing 2012 Mindspark Inc User Interface 187 9 Year Setup Wizard School Courses 2009 Define Courses Click below to define school courses Add atleastthe courses that you teach using your school s standard course codes if possible Note that these are COURSES not sections those will be added later This can be done later but t s a good idea to become familiar with the process now Begin or Continue When do
59. computer in order to synchronize Grades2Go Desktop with the connected mobile device Mobile Software the Grades2Go Mobile app which needs to be installed on the Android smartphone or tablet Edit Save Button puts form into Edit mode and saves data Save automatically brings up Mobile Sync Year 164 form Set Sync Year gt gt Button brings up Mobile Sync Year 164 form For more information see Adding a Mobile Device Step 1 Selecting and Enabling a Supported Device 72 5 4 2 4 2 Sync Year Eb Grades 2Go Desktop Sample Teacher eok File Getup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Mobile Device E y Enable Disable Syme Year Wizards b i Term Options Check Mobile Activation Code Furchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Sync Year sets the Grades2Go data year with which the mobile device will synchronize during a synchronization session Only one year can be synchronized per session Screenshots when first opened 2012 Mindspark Inc User Interface 163 2 Mobile Sync Year Current Sync ear 2009 Set to Grades2Go Desktop default Set independently E dit Options gt gt Edit mode with Set independently selected E gt Mobile Sync Year Current Sync ear 2009 f Set to Grades2Go Desktop default Set independently Cancel
60. db View TOUR_SCHL Grading 2009 mdb View OUR_SCHL Calendar 2009 mdb View OUR _SCHL Courses 2009 mdb Import Copy Create TOUR_SCHL Students 2009 mdb NAME y Sectons 2009 mdb Cancel You are now ready to set up Courses in the next section 3 6 4 School Courses The next database that must be created is YOUR_SCHL Courses 2009 mdb U From the Databases screen click on Create to bring up Define Courses 2012 Mindspark Inc Basic Setup 53 Vizard School Courses 2009 Define Courses Click below to define school courses Add atleastthe courses that you teach using your school s standard course codes if possible Note that these are COURSES not sections those will be added later This can be done later but t s a good idea to become familiar with the process now Begin or Continue when done Click Next gt a 10 Next gt Cancel U Click on Begin or Continue bringing up the School Courses form chool Courses for Dept Course ID Course Name Course Description Q Although this can be a list of all courses taught at your school add only the ones you teach or at least one of them to get familiar with the process you can add the rest later via Setup gt School gt Courses Start by clicking Add which brings up the Add a Course form 2012 Mindspark Inc 54 Grades2Go Desktop Add a Course Course ID Dept Course Mame Description Save Cancel
61. e and or P indicate the Parent s Guardian s are intended recipients of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created e and or P indicate the Guidance counselor is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created e and or P indicate the Teacher yourself is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created Function drop down selector allowing display of Jobs for all Sections at once or for individual Sections only drop down selector allowing filtering and display of Jobs with all Term Stamps or just individual ones displays the Job ID of a selected Report Memo as soon as a row is highlighted View Job Detail Button clicking opens the Communications Wizard Job Detail form for a highlighted row of the grid equivalent to double clicking the row View Attachment enabled if a Memo Only Job with an attached file is selected opens the Button attachment with its associated application program Delete Job Button after confirmation deletes the highlighted Job from the index any existing documents created for the Job remain intact Delete Job is only available when accessed from a Section Dashboard 23A Report Button O creates printable report PDF from info on this form report includes Memo text if it exi
62. enabled at any time by clicking on E or through Setup gt Mobile Device gt Enable Dis able 375 Adding a mobile device to Grades2Go involves five steps as covered in the next topics They should be performed in sequence O Step 1 Install Grades2Go Android Syncls70 O Step 2 Select and Enable a Supported Mobile Platforml s70 After this step the Mobile Sync Status panel on the Status Bar appears as Mobile CODE E E until a Mobile Activation Code is purchased and entered into Grades2Go Desktop O Step 3 Install Grades2Go Mobile for Androidl 276 O Step 4 Perform an Initial Synchronizationl 27 In this step Grades2Go Desktop data will be downloaded to your Android device It will be available for vewing and editing However you will not be able to upload any edited data from the mobile device to the desktop until you purchase a Mobile Activation Code which is necessary for bidirectional synchronization of user data but not sandbox data which can be fully synchronized even without a Code UO Step 5 Purchase and Enter a Mobile Activation Codel ss This step removes all limitations and enables full two way data synchronization After this procedure is successfully completed Sync Status EJ will be green If red E an alert condition is detected and clicking on E opens the Sync Alert Summary se with further instructions Occasionally you may want to completely overwrite all your Grades
63. event days and rotating scheduling if applicable Grades2Go Desktop automatically creates a full calendar for the year All Days using Key Days info created here plus day rotation info from Profile v The Calendar form has three tabs Semesters Terms Key Days and All Days Each will be covered separately Semesters Terms Screenshot Edit mode shown after pushing Edit Button 2012 Mindspark Inc 104 Grades2Go Desktop Anyplace High School Calendar for 2009 2010 Start Date End Date Start o 27 2009 Term 1 8 43142009 10 30 2009 End 1 2272010 Term 2 1142 2009 1 71572010 Start 1 25 2010 Term 1 1 225 2010 4 1 2010 End 6 25 2010 Tem 2 4 5 2010 6 25 2010 Semester 1 Semester 2 HEM Controls Control Semester 1 Start End Semester 1 Term 1 Start End Semester 1 Term 2 Start End Semester 2 Start End Semester 2 Term 1 Start End Semester 2 Term 2 Start End Edit Button Save Dates Edit mode only Cancel Edit Edit mode only Report Button O Save Dates Cancel Edit Function click arrow to select dates from popup calendar click arrow to select dates from popup calendar click arrow to select dates from popup calendar click arrow to select dates from popup calendar click arrow to select dates from popup calendar click arrow to select dates from popup calendar puts this tab into Edit mode saves dates to database cancels any changes made c
64. for Rotating Schedule the following panel appears Days in Rotation Starting Day Days in Rotation Starting Day select the number of days in the rotation cycle select the day of the cycle to be associated with the first day of school probably 1 U Click on Save to close this window On the School Profile Wizard screen clicking on Next gt returns you to the Databases screen with the first database checked showing that it has been created 2012 Mindspark Inc Basic Setup NN 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate i OUR_SCHL Protile 2003 rmdb View OUR_SCHL Grading 2009 mdb Import Copy Create TOUR_SCHL Calendar 2009 mdb OUR _SCHL Courses 2009 mdb DUR_SCHL Students 2009 mdb NAME y Sectons 2009 mdb Cancel You are now ready to set up Grading in the next section 3 6 2 School Grading The next database that must be created is YOUR_SCHL Grading 2009 mdb U From the Databases screen click on Create to bring up Define Grading Scheme 2012 Mindspark Inc oa Grades2Go Desktop 9 Year Setup Wizard School Grading Scheme 2009 Define Grading Scheme Click on the link below to detine your school s grading scheme Begin or Continue When done Click Next gt E Cancel LI Click on Begin or Co
65. header shows contribution to S2 grade double clicking opens Term Grade Year Grade and Comment Reporter s allowing override of calculated grade midterm grade entry with the Midterm Grade and Comment Reporter 319 and attachment of formatted or freestyle comments S2T2 grade header shows contribution to S2 grade double clicking opens Term Grade Year Grade and Comment Reporter s allowing override of calculated grade midterm grade entry with the Midterm Grade and Comment Reporter 319 and attachment of formatted or freestyle comments S2 Exam grade optional per School Grading Schemal 125 contents entered via Mark Tools Panel additional S2 Non Term task as defined in NON TERM Tasks 20 visibility and header name set in School Grading Schemal 124 contents entered via Mark Tools Panel additional S2 Non Term task as defined in NON TERM Tasks so visibility and header name set in School Grading Schemal 125 contents entered via Mark Tools Panel S2 grade header shows contribution to YEAR grade double clicking opens Term Grade Year Grade and Comment Reporter s A allowing override of calculated grade and attachment of formatted or freestyle comments Final Exam grade optional per School Grading Schemal 120 additional Final Non Term task as defined in NON TERM Tasks 204 visibility and header name set in School Grading Schemal 124 contents entered via Mark Tools Panel 312 Grades2Go Desktop FinalAdd2 YE
66. here 5 4 6 1 1 My Communications Wizard Index 9 Grades 2Go Desktop Sample Teacher aax Fie Setup Conmect SECTION DASHBOARDS Course Task Archives _ Reference Info gt Data Folders Help My Infa My Communications Wizard Index School Info My Profile My Schedule Student Database j l My Sections Courses Database My Grading My Communications Wizard Index displays all emailed Reports and Memos that have been distributed or are pending distribution va the Communications Wizard in any of the Section Dashboards It provides an easy way to view the status of all major email communications with students and their constituents parents guardians and guidance as well as the communicated documents PDFs themselves It also provdes a means by which to record the receipt of signed responses from parents guardians when those are required The index listing can also be easily filtered by section and reporting term Individual Jobs similar 2012 Mindspark Inc User Interface 23 Student Reports all emailed at once may be deleted from the listing if desired The following form is displayed va Sample Teacher which allows Me as the only email recipient data created to show most icons and legends Screenshot Communications Wizard Index Section Term Filter All Mp Sections All Reports Memoz Job IDE 100722120333 Date l Section Term Type Title Sigs Done 5 PZG Guid Me Intended Recip
67. imac iaa caia ias caida 345 PREDOMI ICAGER siavencewnsnstel piwerweseanwan as Vouvenssntamin arceusimenscanaven raat ceetscamterbecennesraiwan et vonuenesnnaniadmemmimensanaaven ventas 345 PROD OME IMIS S ACS tie 346 Report Modules CURRENT TERM Grades and Attendance cccccccccccnnononanoconccccnnnnccconananannnonccccnnnnnnnnns 348 Report Modules YEAR TO DATE Grades and AttendancCe ccccccccccccnnonononoconcccnnnnncccnnnnnnnnnononcnncnnnnncnnn 349 Report Modules CURRENT TERM Y TD Progress Journals ccocccccccnnononcncconccccnnnncccnnnnnnnnnanonccncnnnnnnnnns 351 DISTIN JOD Pane bioi nos fast T ET hae danse RC 352 Communications Job Pr View 66 ui a a a A is esom a a 353 Communications Job DIS ti Wt sasea a E dir SEDA 354 Communication Recipient Bait AA a E a 357 Communications Wizard MA lote 358 Communications Wizard Email Loi belgatendeiben Pucwiowss segunda beaks covey alvenliaud pushldaledd slausaal bee auchnte 361 O Repon Handlen acosta 361 Email Communication Handler sisiane e E ctactecwdcbeceuevedecuwddcauaductd cweeucibeces 363 Part VI Adding an Android Mobile Device 369 1 Step 1 Install Grades2Go Android SyYNC oococoncoconcococcococonnocnncaroncarnnnararnararnararnararnnnarnnano 370 2 Step 2 Select and Enable a Supported Mobile PlatforM oocococccconococoncocacononcararanonnanaro 370 3 Step 3 Install Grades2Go Mobile for ANdrold omoococoococoncoconccconenconcnrononcnnoncnronenrnnnanos 376
68. immediately after grade entry executes Save action shortcut checking excludes Task from Term grade calculation Pande only relative weight of Task as set in TERM Calculation Scheme 29 miscellaneous text for entry of Comment only uncheck the Graded Date Selector before Save clicking saves this data pushing Enter key from Grade Window has equivalent action after confirmation saves this data in selected cell plus all other Holes for the current Task including in and Cammer types Grade View Edit Form allows you to edit existing TERM Grades data It is displayed whenever a cell with any kind of content is either double clicked or Enter Key pushed If this is done with a cell that is empty the Grade Entry Form 27 almost identical opens instead Screenshot 2012 Mindspark Inc User Interface 277 E Grade View Polisher Apple Q Book Review Due 03 04 09 H Max Pts 10 tf Pet ft Pls f Lt PE Task Weight 0 05 Comment m Is a sample comment Edit Del Close Controls Control Function Student Name name of Student associated with the selected cell Task Name name of Task associated with the selected cell as it appears on TERM Tasks 25h Due Date the due date established when the Task was added to the Task List editable from TERM Tasks 24 via Current Task Viewer 26 in Date Selector the date the Task was handed in if not checked the Task has not been handed in Graded Date Selector
69. in each synchronization LI The boxes checked in the previous step apply only to the displayed Semester Term However checking the Apply this pattern to all terms box at the very bottom will apply the displayed selections to each of the four Terms of the selected Sync Year Check this box now LI Click on Save to finish this procedure and make your selections permanent Grades2Go Desktop will restart Mobile CODE The Mobile Sync Status panel on the Status Bar now appears as E reminding you that a Mobile Activation Code needs to be purchased and entered in order for unrestricted 2012 Mindspark Inc Grades2Go Desktop synchronization to occur Clicking on ene gives Code purchase details and takes you to the Mindspark Online Store Clicking on E opens Sync Alert Summary ss showing what steps need to be taken before mobile synchronization can be performed 6 3 Step 3 Install Grades2Go Mobile for Android Grades2Go Mobile for Android is the app that runs on your Android device and displays your Grades2Go Desktop data lt can also display fictitious sandbox data for evaluation and experimentation purposes The free app is available from a number of Android app marketplaces Go to Mindspark s Online Store for further details and marketplace download links 6 4 Step 4 Perform a Synchronization After completing Steps 1 3 you are ready to perform your first synchronization Follow this procedure U Connect you
70. individual Terms Non Term Tasks are handled in much the same fashion as Term Tasks 2e4 except that each has a unique preassigned Task Code Codes for Term Task use can be freely created The nine 9 preassigned Codes are S1 Exam Sem 1 Exam S1Add1 additional Sem 1 Task 1 2012 Mindspark Inc 302 Grades2Go Desktop 1Add2 additional Sem 1 Task 2 S2Exam Sem 2 Exam S2Add1 additional Sem 2 Task 1 S2Add2 additional Sem 2 Task 2 FinalExam Final Exam FinalAdd1 additional Final Task 1 Final Add2 additional Final Task 2 When a Section is first added or when first opened in a new school year each Non Term Task on the grid must be Defined ie associated with an existing Task in the Task Archive Undefined Tasks have an alert of the form lt Double click here to define xxxx xxxx gt in the Description column Double clicking it opens the Course Task Archive from which a Task can be chosen Like Term Tasks any Non Term Task can be excluded from all grade calculations for all students see Exclude task grades Checkbox 264 Excluded Tasks appear on the Grid with a strikethrough Screenshot TERM Tasks TERM Calc Scheme Communications Wizard Description YEAR Grades TERM Attendance TERM Grades YEAR Attendance Student Folders NON TERM Tasks Date Assg Date Due S1Exam 10 of 51 51 Exam Version 1 08 31 09 08 31 03 514dd1 514dd2 S2Exam S2Add1 524dd2 FinalE xam Final dd1 Final amp dd2
71. make some changes and click Report again When satisfied print the labels with the Report Handler se buttons To save a label configuration click on Add on the Label Maker form and give the new configuration a 2012 Mindspark Inc User Interface 251 name All settings will be saved to the new Job Type 5 5 1 5 3 Communications Wizard Index E Grades2Go Desktop Sample Teacher SANDBOX Ja E File Conmect Post view Data Folders Class Directory Class Labels Communications Wizard Index Communications Wizard Email Log Communications Wizard Index displays all emailed Reports and Memos that have been distributed or are pending distribution for the current Section va the Communications Wizard It provides an easy way to view the status of all major email communications with students and their constituents parents guardians and guidance for this Section as well as the communicated documents PDFs themselves It also provides a means by which to record the receipt of signed responses from parents guardians when those are required The index listing can be easily filtered by Term Stamp Individual Jobs similar Student Reports all emailed at once may be deleted from the listing if desired The form is identical to My Communications Wizard Index except that the Section selector is fixed to the Current Section and its Reports Memos only See My Comm Wizard Index 204 for a complete description of data and controls 5
72. of the form see Setup gt School gt Periods 10 5 4 6 2 3 Blocks 9 Grades 2Go Desktop Sample Teacher Jota Fie Setup Conmect SECTION DASHBOARDS Course Task Archives _ Reference Info gt Data Folders Help My Info d School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Blocks displays all block information for the school year without editing capability For a full description of the form see Setup gt School gt Blocks 1A 2012 Mindspark Inc User Interface 213 5 4 6 2 4 Grading Schema 9 Grades 2Go Desktop Sample Teacher File Setup Conmmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Info d School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Grading Schema displays the school s grading scheme for the year without editing capability For a full description of the form see Setup gt School gt Grading gt Schemal 12h 5 4 6 2 5 Grading Bands 9 Grades 2Go Desktop Sample Teacher JE Fie Setup Conmmect SECTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help My Info School Info b Calendar Student Database Feriods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types S
73. of valuable functions 2012 Mindspark Inc sia Grades2Go Desktop e allows Midterm grades to be recorded e provides the means by which automatically calculated grades can be overridden e enables the attachment of preformatted or free form comments as part of the Midterm Term Semester or Year grades The form is opened whenever a cell in a Term Semester or Year column is double clicked It is shown below in Edit mode after clicking the S1T1 column Screenshot Term Sem Year Grade and Comment Reporter Polisher Apple Quill 5111 Grade Comment Date 641822010 Curent Calculated Grade Zo Overnide gt gt a Midterm A Comment 1 Pick Comment 2 Pick Comment 3 Pick Comment 4 Pick Comment E Pick Free Text Save Controls Control E Student Name Term Sem Year Identifier Function status indicator showing whether Open editing enabled or Posted editing disabled corresponds to checkmarks on Post 24 for selected Term Sem Year column if Posted form editing functions are disabled name of Student associated with the selected cell identification of the selected Term Sem Year column 2012 Mindspark Inc User Interface sia Comment Date Selector date associated with saved comments preloaded with today s date if no comment exists clicking arrow drops down a calendar selector Current Calculated Grade grade for the selected Term Sem Year colum
74. on Next gt resulting in the Database screen 2012 Mindspark Inc Basic Setup 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate YOUR_SCHL Frofile 2009 mdb Import Create YOUR_SCHL Grading 2009 mdb Import Create YOUR_SCHL Calendar 2009 mdb Import Create YOUR_SCHL Courses 009 mdb Import Create YOUR_SCHL Students 2009 mdb Import i Create NAME Y S5Sections 009 mdb Import i Create Cancel LI This screen shows the school databases that must be created before Grades2Go will operate for the selected school year Import Copy and Create are presented as options for each database if it doesn t already exist Import allows you to use a school database already created by someone else via email etc Copy allows you to copy data from a previous year into a new database for this year which you can then edit We will assume that neither of these options apply so you will be using the Create option for each line As soon as a database is created it will be checked off and present a single View option In the next sections we will create these databases one by one 3 6 1 School Profile Let s get started with the first database YOUR_SCHL Profile 2009 mdb YOUR_SCHL is replaced by the school code you chose earlier U From the Databases screen click on Create on
75. out dropdown with fit height fit width fit page zoom in SA Print Button initiates printout via Windows print dialog box PDF PDF Button initiates saving of document as a PDF file Email Button initiates the Email Communication Handler s with a PDF of the document already attached 2012 Mindspark Inc User Interface 363 Close Button closes window 5 6 1 Email Communication Handler Email Communication Handler makes it easy to send single emails from within Grades2Go It is especially useful for immediate emailing of working Reports created via P Report Buttons found throughout the application Features e your email address automatically appears on the From line multiple addresses are supported on the Cc line Separate by commas a Self checkbox is provided and sent as a Bcc as additional assurance that an email was successfully transmitted and received e asingle attachment is supported already set up by the Report Handler attachment can be viewed changed to another document or cleared before sending Screenshot O 2012 Mindspark Inc 364 Grades2Go Desktop Email Report CN Documents and Settings All Users 4pplication Attach 3t2 Mindspark Grades2Go Sample Teacher Reports 200g100725131149 Linke x My Cormro t2l nde pdf Whore Cancel Controls Control Function From Line the Current User s email address automatically entered from Teacher Profile 158 To Li
76. s01 except that the Document column contains the full path to the linked file instead of an icon 2012 Mindspark Inc User Interface 309 5 5 8 Tab YEAR Grades YEAR Attendance student Folders MOM TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades YEAR Grades summarizes all Term grades provides for entry of Non Term task grades and calculates projects Semester Final grades for all students in the current Section Displayed data columns depend on the School Grading Schemal 24 and correspond to the entries in NON TERM Tasks so Until Posting 244 is performed header shows POSTED any column can be edited in a number of ways e Calculated Term grades can be overridden and Midterm grade information can be easily attached to any Term column e Non Term task grades are entered in a similar fashion to Term task grades with identical Mark Tools grade can be entered on the grid as any Grade Type Percent Points Letter Pass Fail no matter what the default suggests All data is automatically refreshed whenever any cell is changed with the exception of Quick Entry mode which requires ReCalc or changing to another mode to update the entire grid Comment text can be attached to any grade cell with or without grade entry e Calculated Semester grades can be overridden e Calculated Year grades can be overridden e Preformatted and free form comments can be attached to Term Midte
77. saves this data in selected cell p us all other Holes for the current NT Task including in and Wors types 5 5 8 2 NT Grade View Edit Form NT Grade View Edit Form allows you to edit existing NON TERM Grades data It is displayed whenever an NT Task cell with any kind of content is either double clicked or Enter Key pushed If this is done with a cell that is empty the NT Grade Entry Form 3 3 almost identical opens instead Screenshot 2012 Mindspark Inc a6 Grades2Go Desktop E WT Grade View Polisher Apple Quill Se Exam Due 6451 03 kd Max Pts 10 f Pet e Pte C Ltr C PAF w Report Comment E Adding his comment for dema purposes Edit Delete Controls Control Student Name NT Task Name Due Date in Date Selector Graded Date Selector Max Pts Grade Type Pct Option Pts Option Ltr Option P F Option Grade Window Exclude N A Checkbox Function name of Student associated with the selected cell name of NT Task associated with the selected cell as it appears on NON TERM Tasks 30 the due date established when the NT Task was added to the NON TERM Tasks s0 list editable from NON TERM Tasks 304 via Current Non Term Task and Document Viewer 30 the date the NT Task was handed in if not checked the NT Task has not been handed in the date the NT Task was graded if not checked the NT Task has not been graded maximum point value when Pts O
78. selector to the date of the last Vacation day appears only when Vacation is selected in Day Type Name Event the name of the Key Day or vacation or special event information entry required Save Button saves the displayed information to the database 5 4 2 2 2 2 Force Rotation Day Force Rotation Day allows you to override the day of rotation that was automatically generated by Grades2Go Itis displayed by pushing Force Rot Button on the All Days 10 tab of the Calendar or by double clicking an entry in the All Days o list Screenshot Eb Force Rotation Day OF Cancel Controls Control Function Date the selected date in the All Days tab New Rotation Day a drop down selector of all possible days in the rotation schedule initialized to current selection OK Button saves the displayed information to the database 5 4 2 2 3 Periods 2012 Mindspark Inc mo Grades2Go Desktop g Grades 2Go Desktop Sample Teacher LJa x File C Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Profile Teacher Calendar Mobile Device Periods l Blocks Wizards Courses Grading Student Database Periods allows standard time intervals to be assigned custom names Naming them affects Grades2Go operation only in the appearance and usefulness of My Schedule 207 Screenshot E School Periods for 2009 2010 6 00 Ah 03 00 AM
79. the required information Clicking Save will update Section Information Keep repeating Add Section until you have entered as many sections as you want You can add the rest later va Setup gt Teacher gt Sections Section ID unique identifier for the Section in the format Course SecNo visible only on View Section form Course a drop down list for selecting indicating the desired Course a course can be added here by selecting lt create a new course gt Sec No a unique identifier of the Section taught with a Course alphanumeric 8 character maximum Room an identifier for the Room where the Section usually meets Active Terms four checkboxes one for each Term of the year if checked the Section meets in that Term and a Section Dashboard is available if not it doesn t meet and no Section Dashboard is available Block the Block of the school s daily schedule during which this Section meets varies indicates the Block is not constant from day to day can be customized via Block Selectors Block Selectors a drop down Block selector for each day of the week or each day 2012 Mindspark Inc 64 Grades2Go Desktop of a rotating schedule allows customizing of variable Blocks Edit Save Button Edit makes viewed information editable Save saves displayed information to the database LJ Click Close on Section Information On the Define Sections and Rosters screen click on Next gt to bring up the final screen Eb Year S
80. to date the average grade in percent received for the task Function additional commands for this form click to show allows all task statistics for this course last 4 columns to be selectively recalculated or cleared see Rebuild Task Stats 195 form can also be done on an individual task basis click on Utilities in Task and Document Viewer 19 opens Task and Document Viewer 192 for the selected task same as double clicking on a task opens the Task and Document Viewer 194 form in new task mode after a confirmation alert uses the selected task as a template to add an identical task to the Archive list a number is appended to Task Name to make it unique and COPY OF is added to Description new task details can be edited as desired after a confirmation alert and a request for YES to be entered permanently deletes this task from the Archive WARNING even though a backup is made of the Archive before deleting a Task fromthe Archive there may be data that depends on it being present in the Archives use this command only if absolutely necessary creates printable emailable PDF from info on this form The topics that follow describe the Task and Document Viewer 1s and the Rebuild Task Stats 199 function 5 4 5 1 Task and Document Viewer Task and Document Viewer appears when new Archive tasks are to be added displays information for existing tasks and allows information to be edited Screenshot shown i
81. 0 the date the NT Task was handed in set to today s date by default but can be changed by clicking on down arrow and picking a new date for entry Of Report Comment only uncheck the box before Save the date the NT Task is being graded set to today s date by default but can be changed by clicking on down arrow and picking a new date for entry of Report Comment without a grade uncheck the box before Save 2012 Mindspark Inc User Interface 315 Max Pts maximum point value when Pts Option is selected Grade Type available grade data types initialized to Current Grade Type in Current Non Term Task and Document Viewer 303 any Option may be selected for any NT Task Pct Option grade entered as percent Pts Option grade entered as points Ltr Option grade entered as a letter selection activates a drop down pick list of Grading Bands 22 P F Option grade entered as Pass 100 or Fail 0 Grade Window grade entry area pushing Enter key immediately after grade entry executes Save action shortcut Exclude N A Checkbox checking excludes NT Task from Semester grade calculation Report Comment miscellaneous text attached to the NT Task grade Date date associated with the Report Comment Text text of the Report Comment for entry of Report Comment only uncheck the Graded Date Selector before Save Save Button clicking saves this data pushing Enter key from Grade Window has equivalent action AutoFill Button after confirmation
82. 0 5 19 PM E My Computer 5 4 7 1 4 Archive Databases 9 Grades 2Go Desktop Sample Teacher Reference Info Help File Setup Conmect SECTION DASHBOARDS Course Task Archives User Folders i Current Year Reports Current Year Section Databases School Folders L J Current Year Uploads Task Documents by Course Archive Databases Archive Databases is a folder containing the Current User s cumulative reference library backup 2012 Mindspark Inc User Interface 223 copies of the reference library and Year folders containing year specific program control files Screenshot TEACHER File Edit View Favorites Tools O bak f P search Es Folders Mame 52009 52010 lAN TEACHER_S RefLib 100418143044 mdb lAN TEACHER _5 RefLib 1004231 10022 mdb IAH TEACHER _5 RefLib 100423110033 mdb LAH TEACHER_5 RefLib 100423110047 mdb IAH TEACHER_5 RefLib 100423121031 mdb ih TEACHER _5 RefLib 100423124438 mdb ih TEACHER_5 RefLib 100423124454 mdb AN TEACHER_5 RefLib 100423124758 mdb ih TEACHER _5 RefLib 100423232821 mdb 21 TEACHER _5 RefLib 100424000611 mdb i TEACHER _5 RefLib mdb 13 objects b X19 m Type File Folder File Folder Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft Office Acc Microsoft
83. 00g Atendance to Date 5 5 10 Tab Student Folders TERM Tasks NON TERM Tasks TERM Calc Scheme Communications Vizard TERM Attendance TERM Grades YEAR Grades Student Folders YEAR Attendance Student Folders collects available student data other than Grades and Attendance into a convenient Dashboard tab Each is accessible with a single or double click e Student Information profile e Reports Memos emailed via the Communications Wizard 2012 Mindspark Inc 328 Grades2Go Desktop Journal of teacher comments e Education Plan Journal entries students on Individual Education Plans only A Miscellaneous Info text field for any desired data Convenient access to student s email address and telephone number with one click Add Drop dates for easy reference and editing In addition a Class Directory Report 244 for the currently viewed Term can be generated in this tab with a single click of the mouse The Directory is printable emailable as a PDF Screenshots left hand part of data grid TERM Attendance TERM Grades TERM Tasks TERM Cale Scheme YEAR Attendance Student Folders MON TERM Tasks YEAR Grades Student Name Info Comm Wiz Journal EP Journal Misc Info SI 01100 Polisher 4pple Quill E E E Testing the Miscellaneous Info functi apolishertz rr 20562 Pyle Homer E E E 10031 Sprat Jack E ES spratitexarn Teeiecendcrea TERM Tasks 7EEMESIESSiene YEAR Atte
84. 1 5 1 Communications Job Preview er Communications Job Previewer is the standard container for previewing Communications Wizard Reports and memos It appears after clicking Preview Button in Distribution Job Controls 54 as well as double clicking the Report Memo column in the Communications Job Distributor 35 Features e allows previewing and printing of an entire Communications Job all students before it is sent e browser like envronment allows quick review of all pages in adjustable magnifications e cover page is a template of the email to be sent customized for each student Screenshot shows cover email and a single page Report for each of three students 2012 Mindspark Inc 354 Grades2Go Desktop Eb Communications Job Previewer Periodic Progress Report all included students 114190 14 e BSS 5 48 47 PM Sample Teacher gt Gradesz2Go Ver 1 0 0 Periodic Progress Report Mies bare USG1 4 Sem 1 Term 1 200 Cover Email lt Student Name s gt Periodic Progress Report for USG1 2 From sample Teacher steac hergmindsparkine corre To Bcc self Attached 1006291 P4064 7 U5 61 024 PenodicProgres sReport Student ID pdt Dear Student or Parent Guardian This is a routine Progress Report that will aimto send out at least once every couple of weeks Please tr to review it as soon as possible and feel free to contact me with any questions ernail preferred Sincerely Controls Control Functi
85. 10 00 AM 11 00 Ak 12 00 Ph 01 00 Ph 02 00 Ph 0300 Ph 03 00 AM 10 00 AM 11 00 AM 12 00 Pe 01 00 Pe 02 00 Pe 03 00 Pe 04 00 PM 2012 Mindspark Inc User Interface 111 Column Description Code the school s abbrewation for the specified time period Start Starting time for the period End ending time for the period Controls Control Function Edit Button when a period is highlighted opens Edit Period 1 equivalent action if line is double clicked Add Button opens Add Period 1 Delete Button deletes a highlighted period Report Button creates printable report PDF from info in this tab 5 4 2 2 3 1 Add Edit Period Add Edit Period allows you to add a new Period or edit an existing Period The Add version is displayed after pushing Add Button on the Periods 10 list the Edit version appears after pushing Edit Button on the Periodsl 103 list with a selection highlighted or by double clicking a selection Screenshots 2012 Mindspark Inc 112 Grades2Go Desktop Eb Add a Period 8 00 00 4M End 9 00 00 AM Cancel 9 Edit Period Code P3 Stat 10 00 00 AM End 10 55 00 AM Cancel Controls Control Function Code a unique alphanumeric designator for a school Period Start the start time of the Period End the end time of the Period Save Button saves the displayed information to the database 5 4 2 2 4 Blocks 9 Grades 2Go Desktop Sample Teacher File Setup Connect SEC
86. 215 School Year 98 177 Sec No 60 145 Sec Rate 283 Sec 60 Section 202 329 358 408 USER MANUAL Grades2Go Desktop for Windows Ver 1 1 XXX Section Attendance by Mark Type 283 289 291 Section Attendance Comments 283 289 291 Section Attendance Grid 283 289 291 Section Averages 269 309 SECTION Checkboxes 164 Section Daily Unmarked Totals 283 Section Dashboard Identifier 258 SECTION DASHBOARDS 85 233 Section data upload 233 Section Distribution Histograms Section folders 217 Section Grade Averages Section Grade Holes Section Gradebook Grid Section ID 60 144 145 Section Info Button 144 Section Information 60 Section Line 148 Section Non Term Tasks Report 308 Section Students 340 Section Summaries 283 Section Sync Status 82 Section Task and Task Code Averages 269 Section Task Documents 253 Section Tasks 221 Section Term Average 269 Section Term Tasks Report 269 Section Year Attendance Summary 327 Section YEAR Averages 309 Section Year Grades Summary Sections 144 Secure Server Checkbox 157 Select and Enable a Supported Device 369 Select Job Type 247 Select Report 279 289 321 325 Select Year 34 Selected student Sem 98 SEM 1 GRADE 120 Sem 1 group 323 Sem 2 group 323 Semi Exam 120 Sem2 Exam 120 Semester 1 Start End 103 Semester 1 Term 1 Start End 103 Semester 1 Term 2 Start End 103 Semester 2 Start End 103 Semester 2 Term 1 Start End 103 269 309 269 279 281 269 279 2
87. 2Go Mobile for Android data with current Desktop data This can be done for all Sections and Terms at once via Setup gt Mobile Device gt Set Clear Master Rebuild i74 Or it can be done for an individual Section Term via File gt Rebuild Mobile Device 234 from the menu line on any Section Dashboard Be careful to note that any edits performed on your Android device since the previous synchronization will be lost in Master Rebuild Finally there may be times when you want to download Grades2Go Desktop data from a previous year into your mobile device This is easily done by selecting the Set independently option in Setup gt Mobile Device gt Sync Year 15 and then performing a synchronization This extra data will not affect 2012 Mindspark Inc Grades2Go Desktop 6 1 6 2 existing school year data though it will take up significantly extra memory space on your mobile device Make sure you return the option to Set to Grades2Go after data is downloaded Step 1 Install Grades2Go Android Sync Grades2Go Android Sync is a synchronization conduit that moves data back and forth between Grades2Go M Desktop and your Android smartphone or tablet It must be installed on your Windows desktop computer for data synchronization to occur The download is free but unlimited bidirectional synchronization of user data requires a valid Mobile Activation Code For user data only desktop to mobile data downloads are poss
88. 327 EP Journal Button 133 EP Journal Entry 137 EP Students 225 EPDocs 385 Equiv 41 122 Equivalent 124 Eraser Tool 283 Exclude N A Checkbox 274 313 Exclude task grades 268 303 Excluded 340 Excluded Students 247 279 289 321 325 Excused Tool 283 Exit 97 expiration 79 Expiration Date 65 89 166 expired 84 expired Code 84 expired Mobile Activation Code 376 Extra Cred Checkbox 263 Extra Credit 261 GD 202 329 358 GMail SMTP 157 Go to Downloads 230 Gr Type 195 265 Grade 41 122 131 Grade Entry 274 Grade Holes Report 268 278 Grade Reports 281 Grade Reports Selector 279 Grade Type 274 313 Grade View Edit 276 Grade Window 274 313 Graded 263 303 Graded Date Selector 274 313 Grades and Attendance Summary File 237 240 Grades Sync Status 269 Grading 120 150 Grading Algorithm 156 258 293 Grading Algorithms 71 Grading Bands 213 Grading Schema 213 Grading Terms Sem 100 FP Grading Terms Semester 37 Guid E Mail 55 133 F 60 144 Guidance 341 File 85 233 234 FinalExam 120 n H FINAL GRADE 120 FinalAdd1 301 309 FinalAdd2 301 309 FinalExam 301 309 First 55 133 156 first synchronization 376 Folder 100 177 386 Font Size 247 Force Rot Button 109 Force Rotation Day 109 Help 85 226 Help button 79 Help Mode 24 79 Help Mode Button 24 82 Helo System Tutorial 226 Hist 195 265 Hist 195 265 Holes 242 261 268 283 Holes Button 261 269 283 PE
89. 5 133 Working folder 217 Working Reports 256 _ YEAR 309 YEAR Attendance 323 Year Attendance Reports 32 7 Year Attendance Reports Selector 325 Year folder 221 Year Grade Report 323 Year Grade Reports Selector 321 YEAR Grades 309 Year group 323 Year Posting 242 Year Selector 164 Year Setup 177 Year Setup Wizard 34 177 Year Start Month 37 100 YEAR status indicator 327 Yr 269 283 309 323 327 Yr Only Option 345 YTD 195 265 YTD 195 265 Biy ae Zip 55 133 2012 Mindspark Inc
90. 5 none Day 5 P8 3 00PM 3 55PM gt Day6 roe Das Pa tomase vo Day none y Day P8 200PM 3 55PM l Day 8 none yl Day8 Pe 3 00PM 3 55PM vw Save Cancel Save Cancel Controls Control Function Code a unique alphanumeric designator for a school Block Name the common name of the Block Allocated Period Each Day for each day of the week or each day of a rotating schedule the Period allocated to the Block Period is selected from a drop down list Save Button saves the displayed information to the database 2012 Mindspark Inc User Interface 117 5 4 2 2 5 Courses srades 2Go D File C Setup Connec SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Profile Calendar Mobile Device Wizards Student Database Courses creates and maintains a database of school courses At a minimum it must contain all the courses taught by the current User Screenshot Course ID Course Name Course Description Mathematics Intro to Calculus Basics of calculus English Modern Literature 1 Introductory course to authors and works of our modern time English Modern Literature 2 Advanced course Requires ML as a prerequisite History US Government 1 Introduction to our democratic system and how it works History world History 1 500 A D to 1760 History World History 2 1760 to the present Data Grid 2012 Mindspark Inc ma Grades2Go Desktop Co
91. 5 of 51 5 of 51 10 of 52 5 of 52 5 of 52 10 of Year 5 of Year 5 of Year Speech Project 52 Exam 52 Speech Project Final Exam Paper Comm Sc lt Double click here to define Sem Speech gt lt Double click here to define Seml Project gt Usual 52 exam This is 2009 lt Double click here to define Sem2 Project gt 08 31 09 08 31 03 Covers Units 5 Double click here to define Final Paper gt lt Double click here to define Final Comm Swc gt 08 31 09 08 31 09 08 31 03 08 31709 Data Grid Column Data Description sequential Non Term Task number no particular significance Code the preassigned Code associated with the Non Term Task see list above Weight the weight and function of the Code as established in School Grading Sche mal 12h Name name of the Non Term Task before Task is Defined set to the Code name as listed in School Grading Schemal 120 afterwards changes to name of Task chosen from Archive 2012 Mindspark Inc User Interface 303 Description description of the Non Term Task before Task is Defined lt Double click here to define xxxx xxxx gt s displayed afterwards changes to name of Task chosen from Archive Date Assg date Non Term Task was will be assigned Date Due date Non Term Task was will be due Doc indicates linked document for current use of the Task double clicking opens document using the appropriate application Holes usually blank but p
92. 5 1 5 4 Communications Wizard Email Log E Grades 2Go Desktop Sample Teacher SANDBOX Bax Fie Conmect Post view Data Folders Class Directory Class Labels Communications Wizard Index Communications Wizard Email Log Communications Wizard Email Log displays a sequential log of all Section communications generated or attempted by the Communications Wizard s35 in the viewed term The log a txt file opens in a simple text file reader eg Microsoft Notepad or Wordpad There is a separate Log File for each term of each Section and every Communications Wizard session in a given term appends to the appropriate one This Log can be easily cleared with Communications Wizard Email Log Clear 23 2012 Mindspark Inc 252 Grades2Go Desktop Screenshot USG1 2 2009 51T1 CommWizEmailLog txt Notepad i Xx File Edit Format View Help GradeszGo TH Desktop Communications Wizard Email Log 6 30 2010 13 19 35 Started Job 100630131930 Report Apple s Periodic Progress Report for USG1 z2 File 1006301512530 0561 21 PeriodicProgressReport 01100 pdf Emailed To steacherfmindsparkinc com Report Homer s Periodic Progress Report for USGlt e File 10063015129530 0561 2 PerlodicProgressReport 2us56e2 pdt Emailed To steacherfmindsparkinc com Report Jack s Periodic Progress Report for 055114 File 10063013192930 0561 21 PeriodicProgressReport 10031 pdf Emailed To steacherlimindsparkinc com
93. 5 5 1 6 Data Folders E Grades 2Go Desktop Sample Teacher SANDBOX JE Fie Connect Post View Reports Section Task Documents Course Task Documents Communications Wizard Working Reports Uploads Files Data Folders is a collection of shortcuts to the data folders for the viewed Section Each opens Windows Explorer to the selected folder The following topics cover each in detail 2012 Mindspark Inc User Interface 253 5 5 1 6 1 Section Task Documents Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders gt Section Task Documents Course Task Documents Communications Wizard Working Reports Uploads Files Section Task Documents opens the folder containing the current use task documents for the current Section in Windows Explorer Screenshot USG1 2 File Edit View Favorites Tools Help FJ Search 5 Folders Mame Type Date Modified WE First Testit doc Microsoft Word Doc 5 3 2010 11 47 AM Ht Prelim Quiz doc Microsoft Word Doc 5 3 2010 5 33 PM Double clicking on a document will open it with its default application 5 5 1 6 2 Course Task Documents Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders Section Task Documents Course Task Documents Communications Wizard P Working Reports Uploads Files O 2012 Mindspark Inc 254 Grades2Go Desktop
94. 61 Not yet assigned 263 NT Grade Entry Form 313 NT Grade Holes Report 307 321 NT Task Name 313 O Online Manual 228 order of Tasks 87 Other Available Categories Selector 299 overridden grades 317 Override Button 317 Override Grade 317 overwrite mobile data 369 P P 288 323 PI 283 P F Option 197 263 274 303 313 P G 202 329 341 358 P G Sig Requirement Checkbox 346 Palm HotSync 376 PalmOS 369 PARENT GUARDIAN 133 Password 15 7 Paste from Clipboard 65 91 168 PC 71 293 PC Algorithm 74 Pct Option 197 263 274 303 313 PDF User Manual 227 Pending Folder 217 255 Period Columns 112 Periods 109 212 Personal Web URL 156 Pick Buttons 317 319 Points 261 Points within Categories popups 24 79 Portrait 279 289 Post 233 241 Posting files tothe server 386 preformatted comments 125 Present Tool 283 Previous Term Button 82 Previous Next Term Buttons 245 Print 341 Product Code 65 89 166 Product Version 231 71 258 Profile 100 156 Progress Reports 291 Pts Option 197 263 274 303 313 Purchase 168 Purchasing and Entering an Activation Code 380 PW 156 177 Q Queue a Mobile App for Download 369 Quick Entry Mode 269 309 2012 Mindspark Inc R Rebuild Mobile Device 234 Rebuild Stats 195 197 Rebuild Task Stats 199 ReCalc Button 269 283 309 recent updates 230 Recipient Panels 340 Reference Info 85 Regular 45 relative weight 150 Remove Button 299 Re
95. 81 269 279 281 309 323 2 9 289 321 Semester 2 Term 2 Start End 103 Semester Posting 242 Semesters Terms 45 103 Semesters Year 37 100 Semester Term Selections 245 server 99 144 230 server controls 386 Server User Name 156 386 Server Based Data 37 100 Server Based Data Checkbox 386 Set Button 293 Set Task Dates 267 Setup 85 Sharing School Databases 385 Show at startup checkbox 79 Show Dropped Students 245 246 Show Intro screen 87 Show Teacher Profile 173 Sig 329 signed responses 251 Sigs 202 Simple Intro 79 SMTP email servers 157 SMTP Host 157 SMTP Pot 157 Snapshot Enter Grade to Report Button 319 Specifications 399 Stat 109 111 Start Date 65 89 166 Starting Day 37 100 startup 190 Startup Checkbox 231 Startup Windows 79 State 55 133 Statistics Columns Status Bar 82 369 Status Header 258 status indicator 317 319 Strikethrough 261 Stud ID Chars 37 100 Student 341 Student Absence Rate 283 Student Attendance by Mark 283 Student Attendance by Mark Type Student Communications 329 Student Database 131 215 Student Education Plan Documents 136 Student Education Plan Progress Journal 137 195 265 283 289 291 2012 Mindspark Inc Student Email 327 Teacher 143 Student E Mail 55 133 Teacher Code 29 173 Student Email Communication Handler 141 Teacher ID 156 Student EP Progress Journal Entry 139 Teacher Name Last 156 Student EP Progress Journal Report 140 Teacher Profile 29
96. 9 Grades 2Go Desktop Sample Teacher File Setup C Connect gt SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Check Download School Databases Upload Student Edits Upload IEP Logs Upload Student Edits connects to the school server with the Current User s login information 155 and uploads the Student Edits Database If Stud Info Rpt is not checked in School Profile 10 this command is disabled light text 2012 Mindspark Inc 192 Grades2Go Desktop Upload Student Edits liradese Go will upload Student Into Edits to the FTF server Upload Status Click Upload to start Upload Control Function Upload Status text window showing communications status Upload Button initiates upload of Student Edits Database Jh 2 Upload Student Edits lairadese Go will upload Student Into Edits to the FTF server Upload Status Connecting to server at fp tp mindsparkinc com Connected 1005051251 35 StudE dits 2009 TESCHER_S mdb uploaded successtully Session done OK Control Function Upload Status text window log of upload status OK Button closes this window 2012 Mindspark Inc User Interface 193 5 4 3 3 Upload IEP Logs 9 Grades 2Go Desktop Sample Teacher Fie Setup C Connect gt SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Check Download School Databases Upload Student Edits Upload IEP Logs Uplo
97. AR Special Rows Section Averages Distribution Cell Content Types no cell content More gt gt in 30 54 910 Pazz ol Oa B 60 0 B 35 04 A additional Final Non Term task as defined in NON TERM Tasks s0 visibility and header name set in School Grading Schemal 124 contents entered via Mark Tools Panel Final grade double clicking opens Term Grade Year Grade and Comment Reporter 314 allowing override of calculated grade and attachment of formatted or freestyle comments Data Description averages for each displayed column F D C B A each row represents a Grading Band 124 each magenta bar appearing in a cell represents one Student grade falling within the Band taken as a whole Bands F A form a convenient Histogram of Student YEAR Grades Averages Data Description Function double click or Enter Key opens NT Grade Entry Form 31A or Term Grade Year Grade and Comment Reporter 314 depending on type of column only a comment or a Midterm grade exists double click or Enter Key opens NT Grade View Edit Form 275 or Term Grade Year Grade and Comment Reporter 31A depending on type of column handed in but not yet graded NT Task double click or Enter Key opens NT Grade View Edit Form 274 not applicable NT Task excluded from Semester average calculation double click or Enter Key opens NT Grade View Edit Form 274 NT Task grade entered as Pct double click or Enter Key opens NT Grade V
98. Any Version otherwise version and revision existing at time of purchase are shown Activation Name the User Name associated with this Activation Code should be same as the name you used to add yourself as a User Activation EMail the email associated with this Code will be used to notify you of version updates Start Date the date the Activation Code becomes effective Expiration Date the last day the Activation Code is effective Paste from clicking places contents of the Windows Copy Clipboard clipboard into the Activation Code text box and initiates analysis of its contents Save saves the Activation Code to a database O 2012 Mindspark Inc e Grades2Go Desktop Q If displayed information is correct click Save to accept the Activation Code If it isn t or if you have an error message repeat copying the full Code from your email but more carefully and click on Paste from Clipboard again 2012 Mindspark Inc Term Grading Algorithms Term Grading Algorithms 71 4 Term Grading Algorithms In a school on a term semester calendar a student s final grade is generally calculated on the basis of term and semester grades according to the school s grading scheme Grades2Go is able to accommodate most school grading schemes va Setup gt School gt Grading gt Schema If you already performed the School Year Setup Wizard 34 you already used the Grading Schema form to define your school s scheme Term grade
99. C EM BOX Oli elo Holes Button of the YEAR Grades tab 321 FIP 100 177 386 Holes calculation 278 FTP folder structure graphic 386 HOME 133 FTP server setup 386 Home Tel 55 133 Pic 309 Homeroom 55 133 Hosting School Databases on a Server 386 HotSync 369 2012 Mindspark Inc ID 148 269 283 309 327 IEP No 55 Import 34 in Date Selector 274 313 Included 340 Included Codes 153 Included Students 247 279 289 321 325 Index 126 227 Indicator Button 258 Info 327 Install Grades2Go Mobile 369 Install Grades2Go Sync 369 installed software versions 230 Installing Grades2Go Mobile 376 Installing Grades2Go Sync 370 Introduction Checkbox 346 introductory screen 21 invalid 84 invalid Code 84 invalid Mobile Activation Code 376 J Job IDF 202 329 Journal 327 Journal Entry 332 333 K Key Days 45 103 known bugs 391 Ls Label Stock 247 Landscape 279 289 Last Assg 197 Last Name 55 133 Letter Grade 124 letter grade to percentage conversions 122 license details 89 Licensee Name 231 Limited Operation 84 Limited Operation Mode 84 O 2012 Mindspark Inc limits 84 Lives with Student 55 133 Log File 251 Lower Lim 41 122 Lower Limit 124 Ltr Option 197 263 274 303 313 M 60 144 M F 55 M F Selector 133 Main Menu Headings 24 Make Copy Button 265 Make New Button 265 Mark Tools Panel 269 283 309 Mark Type 287 Mark Type Summaries 283 Marks in red 283 Ma
100. CHL Grading 2009 mdb View le YOUR_SCHL Calendar 2009 mdb View lw OUR SCHL Courses 2009 mdb Wen be SOUR_SCHL Students 2009 mdb View ly NAME _Y Sectiorns D09 mdb WEW Click Mest gt to continue Back Cancel 2012 Mindspark Inc User Interface 189 Control Function View allows viewing editing of the completed database 2 Year Setup Wizard 2009 Done Done Enough information has been supplied for GradeseGo to open in its normal operating mode which will happen as soon as you click Finish Go to the setup menu to complete or edit any of the Information you supplied during this Wizard as well as to setupfenable mobile device operation Click Finish gt Finish Cancel Clicking on Finish restarts Grades2Go with full access to the Main Menu 5 4 3 Connect Eb Grades Go Desktop Sample Teacher File Setup C Connect gt SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Check Download School Databases Upload Student Edits Upload IEP Logs Connect is a set of commands that download upload databases between a school server and Grades2Go If a server is not enabled see School Profile 109 this command is not visible on the Main Menu The next topics describe each command in detail 2012 Mindspark Inc 190 Grades2Go Desktop 5 4 3 1 Check Download School Databases Eb Grades 2Go Desktop Sample Teacher Fie Setup C Connect S
101. CTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help My Info School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website School Website displays the website specified in Setup gt School gt Profile MA in the default browser 5 4 6 3 Student Database 9 Grades 2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task ArchivesC_ Reference Info Data Folders Help My Info j School Info Student Database Courses Database Student Database displays school student enrollment for the school year without editing capability For a full description of the form see Setup gt School gt Student Database 13 5 4 6 4 Courses Database 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help 2012 Mindspark Inc 216 Grades2Go Desktop My Info j School Info Student Database Courses Database Courses Database displays school course information for the school year without editing capability For a full description of the form see Setup gt School gt Courses 1A 5 4 7 Data Folders 9 Grades 2Go Desktop Sample Teacher Fie Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders gt Help User Folders b School Folders P Data Folde
102. Calendar 2009 mdb OUR_SCHL Courses 2009 mdb TOUR_SCHL Students 2009 mdb NAME _ 1 Sectons 2009 mdb Cancel Control Function Checkboxes no check indicates the listed database is missing and must be supplied a check indicates database is present and makes View visible Import allows database to be supplied via email or other means opens a folder selector window Copy allows data from another year to be copied as a starting point for the present year can then be edited in Setup Create initiates database creation from scratch if this process is interrupted once started Continue Setup appears here during next reentry to the Wizard 2012 Mindspark Inc 182 Grades2Go Desktop LI This window lists the school databases that must be present before Grades2Go will operate for the selected school year Import Copy and Create are presented as options for supplying each database if it doesn t already exist i e not checked LI Create brings up the necessary setup screen s for the listed database ES Year Setup Wizard School Profile 2009 Create School Profile Click on the link below to begin Begin or Continue When done click Next gt E Cancel Control Function Begin or Continue brings up School Profile 05 for further editing first Grading screen 2012 Mindspark Inc User Interface 183 9 Year Setup Wizard School Grading Scheme 2009 Define Grading Scheme
103. Click on the link below to detine your school s grading scheme Begin or Continue When done Click Next gt Cancel Control Function Begin or Continue brings up School Grading Scheme 125 for further editing J4 9 Year Setup Wizard School Grading Bands 2009 second Grading screen Define Grading Bands Click on the link below to define your school s grading bands Begin or Continue When done Click Next gt Next gt Cancel 2012 Mindspark Inc 184 Grades2Go Desktop Control Function Begin or Continue brings Up School Grading Bands 124 for further editing first Calendar screen 9 Year Setup Wizard Term and Semester Dates 2009 Term Semester Start and End Dates For each ofthis years semesters and terms select start and end dates Start Date End Date Start 9 1 42009 od Term 1 9 1 2009 9 1 2009 End 9 1 2009 od Term 2 9 1 2009 9 1 2009 Semester 1 Start 9 1 2009 Term 1 9 1 2009 9 1 42009 Semester 2 End 97172009 Term 2 971 72009 971 72009 When done click Next gt E Cancel Control Function Date Selectors see School Calendar 0 for complete details Jh second Calendar screen 2012 Mindspark Inc User Interface 185 Ed Year Setup Wizard Key Calendar Dates 2009 Add or Edit Key Calendar Dates Click below to ade edit or werty Key Dates in your school calendar Though this can be
104. DERI ATION SITi42 8 S17T22 Wgt 52112 52124 Wgt eml Sem22 YW gt 30 50 100 0 a 50 100 0 50 50 100 0 Seml Exam Sem Exam Final Exam Add l 1 Add l 1 Add l 1 Addl 2 Addl 2 Addl 2 Total of 51 Weights 100 0 Total of 52 Weights 100 04 Total of Final Weights 100 0 Controls Controls Function SEM 1 GRADE S1T1 Term 1 S111 weight as of Semester 1 grade S1T2 Term 2 S112 weight as of Semester 1 grade Sem1 Exam if checked allows entry of Sem 1 Exam weight as of Sem 1 grade Add l 1 if checked allows entry of an additional task name and weight as of Sem 1 grade 2012 Mindspark Inc 122 Grades2Go Desktop Add l 2 SEM 1 GRADE S2T1 S2T2 Sem 2 Exam Add l 1 Add I 2 FINAL GRADE S1 S2 Final Exam Add l 1 Add l 1 Edit Save Button Report Button B 5 4 2 2 6 2 Bands if checked allows entry of another additional task name and weight as of Sem 1 grade Term 3 S2T1 weight as of Semester 2 grade Term 4 S2T2 weight as of Semester 2 grade if checked allows entry of Sem 2 Exam weight as of Sem 2 grade if checked allows entry of an additional task name and weight as of Sem 2 grade if checked allows entry of an additional task name and weight as of Sem 2 grade Semester 1 weight as of Final grade Semester 2 weight as of Final grade if checked allows entry of Final Exam weight as of Final grade if chec
105. Databases lists the school specific data files created via the Year Setup 2012 Mindspark Inc User Interface 225 Wizard 17 or hosted on a school s server Once created these files may be shared by all Grades2Go Users at the same school Screenshot Fie Edit View Favorites Tools Help RY Search F gt Folders Mame Type Date Modified 21 ANY _S5CHOOL Calendar 2009 mdb Microsoft Office Ace 5 2 2010 4 13 PM Eih ANY SCHOOL Courses 2009 mdb Microsoft Office Acc 3 24 2010 11 54 AM Laj ANY SCHOOL Grading 2009 mdb Microsoft Office Acc 4 29 2010 10 24 AM 21 ANY_SCHOOL IEP 2009 Docs mdb Microsoft Office Acc 2 21 2010 3 56 PM 21 AN _SCHOOL IEP 2009 Logs mdb Microsoft Office dec 1 3 2010 4 05 PMI A AN _SCHOOL IEP 2009 LogsNew mdb Microsoft Office Acc 4 29 2010 8 06 PM Fy Ary SCHOOL Profile 2009 mdb Microsoft Office Acc 5 2 2010 4 13 PM A AN _SCHOOL Students 2009 mdb Microsoft Office Acc LPF P2010 10 21 AM Ef ANY SCHOOL Students 2009 Edits mdb Microsoft Office Acc 4 17 2010 11 15 PM AHANY SCHOOL UploadReg 200 mdb Microsoft Office Acc 4 29 2010 9 32 PM 5 4 7 2 2 Current Year Education Plan Documents 9 Grades 2Go Desktop Sample Teacher File Setup Commect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders gt Help User Folders School Folders F Current Year School Databases Current Year Ed Plan Documents Current Year Education Plan Documents l
106. E DEVIC En nieta doit dotadas 234 SEU CAN Tis TEO isis 235 iS IN A aT 236 Create Attendaance Data lencia 237 Create Grades and Attendance Summary File cccccccnnnnocooonooncnonnnnconnnnonnononnnononnnnnncnnnnnnnnannnnnnnnnnos 237 Communications Wizard Email Log CI l cccssscccccecceeeeeesecsessnsceeeeeeeeeeeesssesesensaeeeeeeeeeeeeseesessseeeeeeaes 237 CONECT a a a A N A 238 2012 Mindspark Inc 6 Grades2Go Desktop Create Upload Attendance Data Fles ada a err a a aaa E 238 Create Upload Grades and Attendance Summary File ooonccconococcccnnnncccnnnonooonononnononnnncnnnnnnnonananonnnnnos 240 OSU E EE A E E AE T E 241 POSUN E EE E E E iii 242 UNDOSUNS auc oct nh th E ia 244 VIN teh A O A A 245 SemesSter Term SElCtOn O POP P5 O 0 PA 245 DetaultSemester ERIM os sion titi Ad cerulodesiesersiasacuse 245 Show Dropped UI Si iii 246 REDONS durara ina ads 246 A EE serena teen de E A E 247 Class Labels ci tad ia pasto 247 COMMUONICATONS Wizard MA oe 251 Communications Wizard Email Logi iia ninalasdas 251 Data Rodentia 252 Section Task DOCU MEN Satin A a T a iii 253 Course Task DOCUMENTS A e E a a TA 253 Communications Wizard sira ea r O E E E E E 254 DISTIDULER Reponedor T 254 Reports Pending DIS IDU Otis a N O 255 WOKING REPO Srta 256 Uploads Fles oria vec Bieiaita ria csachacsacack N E A ao T 257 Slalu AAA A eee ee a A aE 258 Tempora Graciosa iaa Addis 259 Tab TE
107. ECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Check Download School Databases Upload Student Edits Upload IEP Logs Check Download School Databases connects to the school server with the Current User s login information ise checks the databases selected in School Profile MA and downloads the latest versions if necessary Download School Databases Grades Go will download the latest school databases trom the FIP server Download Status Click Download to start Cancel Control Function Download Status text window showing communications status Download Button initiates checking and download of server databases dh 2012 Mindspark Inc User Interface NOS E Download School Databases Grades Go will download the latest school databases trom the FIP server Download Status Connected Abr SCHOOL Profile 2009 mdb downloaded successfully Abr SCHOOL Students 2009 mdb downloaded successtully TEACHER 5 Sechons 2009 mdb download cancelled non existent file Abr SCHOOLIER 2009 Logs mdb downloaded successtully OF Control Function Download Status text window log of download status Perform automatically at startup checking enables Startup Window 7S with Checkbox automatic database downloads checkbox only visible if Startup Window disabled OK Button saves checkbox selection if made and closes this window 5 4 3 2 Upload Student Edits
108. Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help r Help System Tutorial User Manual User Manual POF User Manual Website Mindspark Website Support Options User Forum Check For Updates About Grades26507 Desktop About Grades2Go Desktop opens the following animated window Screenshot O 2012 Mindspark Inc Grades2Go Desktop Grades2Go Desktop Teacher s Data and Communications Manager G2G D lt W Yer 1 0 0 Check for Updates MIND SPARK Licensed to Sample Teacher Don t show at startup Controls Control Function Product Version product code and version number Check for Updates Link clicking opens Check for Updates 22 and automatically connects to Mindspark s server Licensee Name the Current User Limited Op appended if Activation Code missing or invalid Startup Checkbox legend is Show at startup or Don t show at startup depending on whether this window shows at startup or not check to make new selection see Startup Windows 7 to see how this affects Intro screens startup is also configurable in User Preferences 8A a reminder that context sensitive Help is easily i ED tor instar a available by pushing any Help Model 84 button 2012 Mindspark Inc User Interface 233 5 5 SECTION DASHBOARDS 9 Grades 2Go Desktop Sample Teacher oe File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info
109. Go Desktop SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help course sections taught in the currently selected year with sections not taught in a selected term shown in faded text entry point to all section data task archives for courses taught in the currently selected year quick access to teacher school and student info in read only mode eliminating the chance of accidental modification of data this info also available via Setup but with increased risk of affecting data quick access to data folders va Windows Explorer folder structure automatically set up by Grades2Go commands giving easy access to program based and online help options Check for Updates 2s ensures you have the latest version 3 4 Adding Yourself as a User Now that you ve had a little time to explore the basics of Grades2Go Desktop you re probably anxious to get started with your own data Here s how Alf you use a Windows login ensure you are logged in LI Click on File gt Add New User which brings up this form 2012 Mindspark Inc Basic Setup e a Add a Hew Grades Go User Note Ifyou log into this computer with your own Windows User Mame please make sure you are logged into that account WOW before creating your Grades Go User Name Grades Go allows you to add anew user without purchasing an Activation Code some GradeseGo operations will be limited until you purchase a Cod
110. Grades2507 Desktop User Manual PDF opens a PDF version of the Grades2Go User Manual 5 4 8 4 User Manual Website Eb Grades2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help r Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2507 Desktop User Manual Website opens your browser to the web based copy of the Grades2Go User Manual on Mindspark s website 5 4 8 5 Mindspark Website 9 Grades2Go Desktop Sample Teacher JE File Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface NE Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2507 Desktop Mindspark Website opens your browser to Mindspark s website at http mindsparkinc com 5 4 8 6 Support Options 9 Grades2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help r Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2507 Desktop Support Options opens your browser to Grades2Go support inform
111. Grades2Go Desktop Sample Teacher JE File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Info d School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website School Info is a collection of commands displaying your school s databases without editing capability Each is described in the following topics 5 4 6 2 1 Calendar Eb Grades Go Desktop Sample Teacher oles File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help My Info d School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Calendar displays all date information for the school year without editing capability For a complete description of the form see Setup gt School gt Calendar 10 2012 Mindspark Inc 212 Grades2Go Desktop 5 4 6 2 2 Periods 9 Grades 2Go Desktop Sample Teacher File Setup Conmmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Info School Info b Calendar Student Database Feriods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Periods displays all period information for the school without editing capability For a full description
112. I Click Close on School Students On the Define Students screen clicking on Next gt returns you to the Databases screen with the Students database now checked showing that it has been created 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate i YOUR_SCHL Protile 2003 mdb TOUR_SCHL Grading 2009 mdb TOUR_SCHL Calendar 2009 mdb OUR _SCHL Courses 2009 mdb TOUR_SCHL Students 2009 mdb NAME y Sectons 009 mdb Create Cancel You are now ready to set up your Course Sections in the next section 3 6 6 Your Course Sections The final database that must be created is NAME_Y Sections 2009 mdb This database identifies all the course sections and student rosters you teach in the selected year From the Databases screen click on Create to bring up Define Sections and Rosters 2012 Mindspark Inc Basic Setup et ES Year Setup Wizard Teacher Sections and Rosters 2009 Define Sections and Rosters Click below to define sections you teach and the roster for each section Though this can be completed later it s a good ideato get started now Begin or Continue U Click on Begin or Continue bringing up the Section Information form E Section Information for Your Name 2009 Terms Block Room Section ID Course Name Students H Ed Plans Section Inf
113. Included side to the Excluded side lt Button moves a single student from the Excluded side to the Included side lt All Button moves all Included Students to the Excluded side Included Students students to be included in the Report Display Options Panel Report display options All Included Students bundles all Included Students into a single Report Selected student includes only a single highlighted Student in the Report may be selected from Included Students or Excluded Students Portrait displays Report in Portrait orientation 8 5 W x 11 H Landscape when available displays Report in Landscape orientation 11 W x 8 5 H Report Button clicking displays the selected Report 2012 Mindspark Inc User Interface 281 5 5 4 5 1 Grade Reports Grade Reports are formatted reports of information on the TERM Grades ze data grid displayed when the Grade Reports Selector 273 Report Button is clicked Reports appear within Mindspark s standard Report Handler ss which allows them to be easily viewed printed saved to PDFs or emailed to others However they should be thought of as working reports for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should be created via the Communications Wizard ssh tab Data shown on these samples is covered in TERM Grades 2 and should be self explanatory Note that values are for example purposes only they may nons
114. M TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades EFF W gt Task Name Holes 0320 OF Predira Coys 0 050 4 rEZ EC Book Review 0831 09 08 31709 Reading 1 NOT YET 4556 E E 9 B nO m m Data Grid Column Data Description sequential Task number no particular significance Code Task Code associated with the Task from Archive record Weight relative weighting value in WC weighting is within Category WO WC Points maximum achievable points weighting is within Category PC Eff Wgt the percentage portion of the entire Term grade attributable to the Task depends on 2012 Mindspark Ine 262 Grades2Go Desktop Task Name Assg Due Holes Controls Control View Button Add Button Replace Button DEL Button Holes Button Algorithm and Weight Points column total always 100 if BONUS appears here PC only earned points are added to a student s accumulated total but not to the achievable maximum name of the Task from Archive record EC indicates Extra Credit optional extra Task contributing to average like all other Tasks unless BONUS appears in Eff Wgt column date Task was assigned NOT YET ASSG if none Task list sorted according to this column date Task is due NOT YET ASSG if none El indicates linked document for current Term use double clicking opens document using the appropriate application usually blank but populated with number
115. Mares BODY Yes have seen this Report 5 5 11 4 3 Report Modules CURRENT TERM Grades and Attendance Report Modules CURRENT TERM Grades and Attendance is a collection of Report Modules focusing on student data for the currently vewed term Each line is a separate Module enabled via a Checkbox some with additional options creating PDF Output as shown below This panel is not visible if MEMO ONLY is checked Screenshot 2012 Mindspark Inc User Interface sao TEI H i H ades and Attendance AM Grades by Task Include EFF Wt ssg Due Ald Grades by Task Code and Categ J J I Ld F pe MIDTERM ATERM Grades with Commenta TERM Attendance by Mark W Suppress F Dates Report Module Samples TERM Grades by Task FC Albgorthm Points w thin Categories code Pts et wat TaskName Asal due fin crate Comment 1 P m 00 asking Questions fat fae 2 10 00 Book Reima as aa os sano Tib asample comment a H w woo Reading fe om fmt a Le Foe ea memos EE EIC Ne rola aged E raed BO MN US exis porni i npada bulma ye gr aed TERM Grades by Task Code FC Algorthm Ponts within Categories TERM Grades by Task Category code Task Tope Tots mwa category Gade a foe Japo assess er 70 C pe ip e esn sns A fpe TE Tx mno E a mow mewo o prewe e oo Cr Terna ajo e ree MIDTERM TERM Grades with Comments pote Twe ade Co
116. Mindspark Inc User Interface at Year Setup needed AN Perform or complete Setup gt Wizards gt Year Setup For Your Mame After clicking OK on any number of these alerts the Main Menu window appears followed immediately by the Mindspark Intro screen The Intro can be one of two styles Simple Intro no school server school databases local to User s computer Grades2Go Desktop Teacher s Data and Communications Manager G GC DW Yer 1 0 0 Check for Updates MIND SPARK Licensed to Sample Teacher Don t show at startup Een Download Intro school server school databases hosted on school server 2012 Mindspark Inc 82 Grades2Go Desktop 9 2 G ra d es AG O TM Des kto p School server mode iz enabled Grades2Go will now check for school file Updates Teacher s Data and Communications Manager l Connecting to server at plc fp mindsparkinc com G2G DYW Yer 1 0 0 Check for Updates Connected ANY SCHOOL Profile 2009 mdb is the latest version Session done MIND SPARK Licensed to Sample Teacher Don t show at startup Download Intro appears if the Server Based Data box is checked in Setup gt School gt Profile 10 Otherwise Simple Intro appears If school data is hosted on a server Download Intro immediately connects to the server compares server files to existing ones on the desktop and downloads updates if necessary Files can be designated fo
117. P Journal Entry EdPlanIDH 1245 96 Polisher Apple Q Section USG1 EP Journal Entry Ver helpful to a classmate who had forgotten a T shirt By Sample Teacher Cancel Controls Control Ed Plan ID Student Name Section Date Selector Time Selector EP Journal Entry By Edit Save Button Function ID of Education Plan the currently viewed Student the Section to which the EP Journal entry applies drop down selector for date associated with EP Journal entry in Add mode initialized to today s date drop down selector for time associated with EP Journal entry in Add mode initialized to current time text of the EP Journal entry the name of the person authoring the entry clicking Edit Button makes form data editable and changes it to Save Button Save Button saves form data to the Section database Student EP Progress Journal Report is a formatted report of information on the Student EP Progress Journal 134 data grid displayed when the Report Button is clicked The report appears 2012 Mindspark Inc User Interface ta within Mindspark s standard Report Handlerl ssi which allows it to be easily viewed printed saved to PDF or emailed to others It should be thought of as a working report for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should be created via the Communications Wizard s tab Data shown on this s
118. RMITAS AS iO 261 Current Task and Document View Clos a ore rai 263 Course Term Tas CAI e ies 265 MEE DAE AAA EA E O O E 267 Grade Holes RED OM terors eenia E A E e iio 268 Section Term FAS KS REDO bon a N E T A T E TANS 269 Tapi TERM O ACS S A nia 269 MALDIG TOOL snes O E A A E snathoctexdesatesnsagees 274 Grade Entry FO Mii a a a E T 274 Grade View EOI FORA histani a A E E A 276 Grade n ol Eea REDON A A EN E E E A syenuuerenrs 278 Grade Reports Selec Orsan ree E iia sica 279 Grade REPOS adi 281 o A A i 283 Atlendance Comment A odon 287 Attendance Poles Reportera eni addition cdo ssnnaees 288 Attendance Reports Selector ruiniert Lia 289 Altendanc e Reporoa mpl S picar iria ali 291 Tap TERM Cal SCH ein Eras aaa aa a E 293 Calculation Alertan 297 Term code EAOn iaaea o e E e E niin E TEE E E 298 Term Categories EdilO Facto rca t a rl Url cda allan losa 299 Term Gategory Weight Editors viee 300 Tab NON TERM TAS Scale co ceca cs eee deepsea sn eck ccd Aaaa ba eects cannes seca gael eae aoe 301 Current Non Term Task and Document View CF cccccceeeceeeceeeeeeceseeeeecceeeeseceeeeeeeeeeeeeeeeeseeeeeeeeeeeseeeeeeeeeeess 303 Course Non Term Task ATOM scott tab ia ci 305 e AA e O EI cbiabaiaiewspasweneniaey 307 Section Non Term Tasks Re DOr iii ia ic 308 Tab YEAR OradeS soii a aaa A Aa a aiciaaa 309 NT Oradee p 114718 59 11 1 osnan aA a AK e a A A E TEAS 313 2012 Mindspark Inc Contents NPErade W wWEdT FO di 315 Te
119. SCHL Students 2009 mdb Q From the Databases screen click on Create to bring up Define Students 2012 Mindspark Inc s Grades2Go Desktop 2 Year Setup Wizard School Students 2009 Define Students Click below to enter student information Enter atleast the students whom you teach Though this can be completed later it s a good ideato do a tew now to become familar with the process Use the student ID codes assigned by your school itt possible Sections assignments will be made separately Begin or Continue When done Click Next gt E Cancel U Click on Begin or Continue bringing up the School Students form 2012 Mindspark Inc Basic Setup Y AO wiew Info Q Although this could be a list of all students at your school add only the ones you teach or at least a fewof them to get familiar with the process you can add the rest in the Teacher Sections setup procedure or via Setup gt School gt Students Start by clicking Add which brings up the Add New Student form 2012 Mindspark Inc os Grades2Go Desktop A po Es po Po a Enter information for one of the students you teach For now just enter Student ID M F Class and Last First Middle Names Clicking Save will update School Students Keep repeating Add until you have entered as many students as you want You can add the rest in the Teacher Sections setup procedure or via Setup gt School gt
120. Screenshot 2012 Mindspark Inc 154 Grades2Go Desktop Teacher Task Categories Category Participation Homework Assessments Data Grid Column Category Included Codes Default Pct Controls Control Edit Button Add Button Delete Button Report Button e Close Button Included Codes Default Pct Description the name for this Category the Codes 155 currently associated with this Category the default weight in for term grade calculations can be adjusted within TERM Calculation Schemel 293 Function clicking opens the Edit Category form see below for a highlighted course equivalent action when a line is double clicked clicking opens the Add Category form see below clicking opens Delete confirmation for highlighted Category creates printable emailable PDF from info on this form before closing the form calculates the total of the Default Pct 2012 Mindspark Inc User Interface 165 Add Edit Category allows you to add a new Task Category or edit an existing Task Category The Add version is displayed after pushing Add Button on the Task Categories list the Edit version appears after pushing Edit Button on the Task Categories list with a selection highlighted or by double clicking a selection Screenshots E gt Add a Teacher Task Category Category Pe Default Prt O Save Cancel Eb Teacher Task Category Edit Category Bssessments 000 Default P
121. Show Dropped Students Eb Grades2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders semi Terml wf Seml Term semz Terml semz2 Termz Default Term Show Dropped Students Show Dropped Students enables disables viewing of data for students who dropped the section before completing the viewed term or any previous terms If enabled a check is visible and dropped students are visible in red at the bottom of the student list Clicking on this selection while it is enabled returns it to the disabled state removing the check and making dropped students invisible 5 5 1 5 Reports Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post view Data Folders 2012 Mindspark Inc User Interface 247 Class Directory Class Labels Communications Wizard Index Communications Wizard Email Log Reports is a collection of quick Section specific reports including a Class Directory a Class Label maker and a log of all Section Communications These are covered in the next topics 5 5 1 5 1 Class Directory E Grades2Go Desktop Sample Teacher SANDBOX Ja E Fie Connect Post View C Reports Data Folders Class Directory Class Labels Communications Wizard Index Communications Wizard Email Log Class Directory instantly displays a formatted roster listing with basic student contact information within Mindspark s standard Report Handler ss1 which allows it to be easily viewed
122. Student Folders 327 Tel 55 133 Student Grades by Task 269 279 281 Tel H 156 Student Grades by Task Code and Category 269 Tel M 156 279 281 Tel W 156 Student ID 55 131 133 Telephone 55 133 Student Information Form 133 Template Panels 337 Student Name 269 274 283 287 309 313 317 Template Settings 338 319 323 327 333 Temporary Grading Algorithm 258 259 Student No Name 329 Term 98 202 329 332 358 Student Progress Journal 332 TERM Attendance 283 Student Progress Journal Entry 333 TERM Calc Scheme 293 Student Progress Journal Report 334 Term Categories Editor 299 Student Tel 327 Term Category Selector 299 Student Term Average 269 Term Category Weight Editor 300 Student Term Average by Task Category 269 Term Code Editor 298 Student Term Average by Task Code 269 Term Filter 202 329 Students 60 144 TERM Grades 269 Support Circle Recipients 341 Term Grading Algorithms 71 Support Options 229 Term Identifier 319 Sync Alert Summary 381 Term Indicator 333 Sync Prod 159 370 Term Options 164 299 Sync Status 381 Term Posting 242 Sync Year 162 Term Selector 164 Synchronization 79 369 Term Stamp 205 Synchronization Alerts 370 376 380 381 Term status indicator 283 synchronization conduit 370 TERM Tasks 261 synchronize 369 Term Sem Year Grade and Comment Reporter 317 System Requirements 399 Term Sem Year Identifier 317 Term Semester Start and End Dates 45 T Terms 60 144 Text 128 313 T 283 323 Time 202 329 332 358 Tar
123. TION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface 113 Default Year Term School Profile Teacher po Calendar Mobile Device t Periods l Blocks wizards aia Courses Grading Student Database Blocks allows a block schedule to be set up with block names conforming to a school s naming scheme Many schools schedule classes according to a Block system where each course section is assigned a particular time block Depending on the school the time period of each Block can be either fixed every day e g Blocks A B C D and E each 5 days a week same time each day or scheduled in a customized pattern Many schools also incorporate a rotating block system where the scheduled pattern repeats in its entirety after a certain number of days One of two forms appears with the Block command one for a fixed schedule non rotating and the other for a rotating schedule as set in School Profile 10 Screenshots Block Schedule for 2009 2010 Period Fixed Weekly Schedule Mon Tue Wed Block Pl F F PA PA PA Block E P3 P3 P3 Block O P4 P4 P4 Block E PE PE PE PE PE PE Block G P7 P7 Pr Block H PE O 2012 Mindspark Inc ma Grades2Go Desktop Block Schedule for 2009 2010 Period 8 Day Rotating Schedule Block A Block B Block C Block D Block E Block F Block G Block H Data Grid Column Cod
124. Templates that can be easily selected edited and deleted select the students for whom Reports Memos will be created as well as the Support Circle members to whom they will be distributed configures a Job as a Report or a Memo for a Report formats the cover email to which a Report PDF will be attached for a Memo allows subject and body to be specified as well as an optional file attachment collections of preformatted check selectable Report Modules covering a range of data reporting needs provides sequencing of the Communications Job guiding the User through the process allows previewing of any Report Memo configuration prior to creating actual Reports once Reports are created opens the Communications Job Distributor 354 Template Panels allow Report Memo configurations to be saved to Templates that can be easily selected edited and deleted They are covered in the following topics 5 5 11 1 1 Saved Templates Saved Templates manages Communications Wizard templates names Screenshot 2012 Mindspark Inc 338 Grades2Go Desktop Saved Templates o Periodic Progress Report E dit Add Del Controls Control Function Saved Template clicking the arrow opens a drop down selector of all saved Templates Selector making a selection loads Communications Wizard with all control settings stored for that template Edit Button opens the Edit Template Namel ss8 form ready for editing the Templat
125. USGliz File 100630151230 0561 21 PeriodicProgressReport Z0562 pAf Emailed To steacherfmindsparkinc com Report Jack s Periodic Progress Report for 361121 File 10063015129530 0561 2 PerlodicProgressReport Lousl pdt Emailed To steacherfmindsparkinc com 5 6 Report Handler Report Handler is the standard container form for displaying working Reports used by the many P Report Buttons found throughout Grades2Go Features e any displayed contents can be printed saved as a PDF document or attached to an email as a 2012 Mindspark Inc 362 Grades2Go Desktop PDF e browser like environment allows quick review of all pages in adjustable magnifications Screenshot shown containing a typical Report Grade Reports Student Grades by Task 71319 Am 24 80 TSO 10 52 35 AM Sample Teacher 43 rades zo Ver 1 0 0 Student Grades by Task NS nets Messe 01 Polisher Apple Quill USG1 2 Sem Tem 1 2000 PC Algorithm Points within Categories Ta code re arwa Terineme ao oe imi Gave tote Taf e 0 oos panes EC SSS a roo poeren eer aa as ano mee asamp comet ra u e romo fem Sae Ta a o ao rmos es fas ao esse ls T 100 essex risttest an sas hizm dee AS rla aged EE raa d ES H Ue enka prir Controls Control Function 174 Q Y Page Control to r first page previous page total next page last page a 90 Fx Zoom Control to r zoom
126. You can also prevent the intro from showing in the future by checking the box at the bottom The intro screen is always accessible from Help gt About Grades2Go Desktop or it can also be enabled disabled in File gt User Preferences Grades2Go Desktop Teacher s Data and Communications Manager G GC DW Yer 1 0 0 Check for Updates MIND SPARK Licensed to Sample Teacher Don t show at startup E LI Click OK on the intro screen to close it Q Welcome Tutorials now open leading you through a number of quick explanations of Grades2Go Desktop basics to get you up and running as quickly as possible You can prevent these from showing at every startup by checking the box in the lower left they can be re enabled via File gt User Preferences We suggest that you work through these at least once to get a good overview of the program and the recommended setup sequences 2012 Mindspark Inc Basic Setup 23 Welcome Tutorials x Grades2Go Desktop is now ready to use 3 2 Help System Tutorial Mindspark incorporates a more useful variant of the usual Windows Help system in its software EJHelp BANN t products incorporates the concept of a Help Mode during which context sensitive exploration of any number of controls on a window can occur With a usual system context sensitive Help must be invoked one control at a time which can be extremely tedious A simple tutorial for EdHelp appears aut
127. a Parent Guardian signature requirement to the Report adding an extra returnable page at the end enables the Email OK Checkbox if checked adds the option to sign the Report via return email immediately after the P G Signature message provides a PDF operable button that simplifies the reply Report Module Samples Introduction This is text at the beginning of a Report Closing This is text at the end of a Report added an an extra page at the end of the Report 2012 Mindspark Inc 348 Grades2Go Desktop 220 251 Phi Sample Teacher gt Grades2Go Ver 1 0 0 Periodic Progress a i 01 Polisher Apple Guill USG 12 Sem 1 Tenn 1 2009 as of dateftime gt Parent Guardian Signature Required Dear Parent Guardian Please confinn that youve read this Report by signing and dating on the line below Then return this page to me wa your student or mail it to the school office to my attention Thank you sample Teacher Yes have read this Report Signature Date A RE added immediately after the Parent Guardian Signature Requirement Email Reply Option To confirm by email from Adobe Reader click on the button This should start anew email and fill t with required information which you can immediately send fan email doesnt start or if you are reading a printed copy please send me an email with the following information TO Steacherna mindsparkinc c om SUBJECT Job USGA Student
128. a database platform specifically for teachers By tightly integrating all the necessary databases it facilitates rapid entry of data both desktop and mobile effortless generation of customized PDF reports and email automated report distribution to students and their stakeholders within just a few mouseclicks And instead of a closed architecture that makes data files useable only within the application Grades2Go utilizes standard Microsoft Access 2003 desktop and SQLite mobile databases that can be read and manipulated by literally hundreds of software programs ensuring that the data remains yours and useful forever Data Mobility The Challenge In today s age of smartphones and tablets your mountain of data should be accessible 24 7 Ironically the old fashioned gradebook already made that possible much better than some of the current solutions Today s web based gradekeeping systems seem to address it quite well but they mostly 2012 Mindspark Inc 16 Grades2Go Desktop serve the needs of administration rather than the teacher Your data challenge is actually made worse because it is moved beyond your control The type of information you can store is dictated by the service provider and data can be difficult to retrieve especially from prior years In the worst case if your school switches to another provider or if the vendor goes out of business your accumulated data can disappear completely And what if you
129. a practicality Building and Managing Intellectual Property The Challenge If you re like most teachers you don t think of the tasks and assessments you create as your intellectual property You think of them as just my job But the results of your creativity are a huge part of your value added as a teacher You should treat them as personal assets just like an author would treat his body of work Your tasks and assessments intellectual property should be well organized and managed so that they serve as an archive from which you can easily select current assignments and to which you can easily add new entries But how can you easily organize and track such an archive Again few if any software solutions exist The Grades2Go Solution Whenever you create a new task on Grades2Go Desktop or Grades2Go Mobile for Android it s automatically added to a special course archive Each task can easily be associated with document if none exists it can be immediately created Desktop only Task masters and documents are automatically filed by course and copies are made for the current course section and year When adding a new class assignment va Desktop or Mobile you are presented with a list of existing tasks from the course archive Building Accountability and Effectiveness The Challenge As a teacher you are now facing a tide of public criticism aimed at public education Accountability and metrics are the new
130. ace During every mobile synchronization the Mobile Sync Log records all file uploads downloads between Grades2Go Desktop and the User s mobile device Mobile Sync Log Clear erases the contents of the file Since this command destroys previous data it is a good practice to first vew the contents of the Log file by selecting Mobile Sync Log 9A If there s content you d like to keep just copy the displayed text to another file for safekeeping 5 4 1 10 Exit 9 Grades 2Go Desktop Sample Teacher JE File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Select User H User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit Exit closes Grades2Go Desktop The same action can be accomplished by clicking on the Windows button in the top right hand corner of the program window even if a Section Dashboard is visible 5 4 2 Setup 9 Grades 2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher b Mobile Device b Wizards Setup contains all commands necessary to set up general school and teacher data server hosting 2012 Mindspark Inc e Grades2Go Desktop 5 4 2 1 parameters and optional mobile devi
131. acement Make Mery Make Copy Data Grid see Course Task Archives MA Controls see Course Task Archives 19 5 5 7 3 NT Grade Holes Report NT Grade Holes Report appears after clicking on the Holes Button of the NON TERM Tasks soh tab Screenshot NT Grade Holes Report 2 items have WOT been handed in 1 item has been handed in but WOT graded 2012 Mindspark Inc 308 Grades2Go Desktop 5 5 7 4 Section Non Term Tasks Report Section Non Term Tasks Report is a formatted report of information on the NON TERM Tasks data grid and appears when Report Button is clicked Itis displayed within Mindspark s standard Report Handler ss which allows it to be easily viewed printed saved to a PDF or emailed to others Report Sample 272 3 29 47 Ph Sample Teacher Section Non Term Tasks USG 2 2009 weight mple ETE EZER of S4 Eg pf tr owna 3 Eg E sdadd2 5 of 1 51 Project Ae 5 of S2 S2 Speech This 209 ala 109 5 of S2 S2 Project PE E the master for the S200 poro 02740 TARP IS ice tere Final am Covers Unis 57 aetna 0831 09 of rnanan exorven Per Morvern o Fasad Swot vear Conmsve NOTYETDEMED rie oulpesciided Wiara Grades2Go Ver 1 0 0 Minds park Inc com E Document and Setings All Le ers Wp plication Dataihinds parra des 260 a l Tea che Do current US ctga A 1 Ezam doc Columns are the same as in NON TERM Tasks
132. achment is supported and it can be viewed before sending e a record of the communication can be automatically entered in the Student Progress Journal 334 from Student Folders 24 only and the EP Progress Journal 134 if applicable Screenshot Email Communication Polisher Apple Quill Sample Teacher lt steachermindsparkinc com gt Japolishermindsparkinc com Student Student Guard f Guar2 dent Guari Guar2 Guid f Sell View Make entry in Student Progress Joumal Make entry in EP Progress Journal Send Controls Control Function 2012 Mindspark Inc User Interface 143 From Line the Current User s email address automatically entered from Teacher Profile 150 To Line the email address that was clicked to bring up the form line is followed by the recipient type in parentheses eg Student Cc Line checkboxes for Cc recipients by type enabled if addresses present Bcc Line checkboxes for Bcc recipients by type enabled if addresses present additional checkbox for Self Current User s address additional addresses may be addeded if separated by commas Subject Line subject text required Body message body text not required but prompted if missing Attach Window full pathname of an optional attached file Link Button opens a folder file selector dialog window to locate an existing document and place its pathname in the Attach Window X Button after confirmation clea
133. ad IEP Logs connects to the school server with the Current User s login information 1561 and uploads the IEP Logs Database If IEP Rpt is not checked in School Profile 105 this command is disabled light text E gt Upload IEP Logs laradese Go will upload IEP Logs to the FTP server Upload Status Click Upload to start Cancel Control Function Upload Status text window showing communications status Upload Button initiates upload of IEP Logs Database dh 2012 Mindspark Inc 194 Grades2Go Desktop E gt Upload IEP Logs GradesGo will upload IEP Logs to the FTP server Upload Status Connecting to server at fp tp mindsparkinc com Connected 1005051 25546 1E PLogeN ew 2009 TEACHER_5S mdb uploaded successtully Session done OF Control Function Upload Status text window log of upload status OK Button closes this window Note that uploaded files are preceded by a 12 digit code The code is a time stamp identifying the moment the file was created coded as follows Digits L to R Value 1 2 year 3 4 month 5 6 day 7 8 hour 9 10 minute 11 12 second 5 4 4 Section Dashboards Eb Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Block A USG1 2 Block C Hide Block F MLZ 1 Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface 195 Section Dashboards contains a listing of all course
134. al days in year Function if a line is highlighted opens Force Rotation Day 104 same effect if line is double clicked used to shift rotation day out of normal sequence generated by Grades2Go not enabled in non rotating schedules creates printable report PDF from info in this tab 5 4 2 2 2 1 Add Edit Key Day Add Edit Key Day allows you to add a new Key Day or edit an existing Key Day The Add version is displayed after pushing Add Button on the Key Days tab of the Calendar the Edit version appears after pushing Edit Button with a selection highlighted or by double clicking a selection Screenshots O 2012 Mindspark Inc 108 Grades2Go Desktop YD Add a Key Day Dar Type Date NameE vent Save Regular 37172003 IS Cancel with Vacation selected in the Day Type box Eb Add a Key Day Dar Type Date MNamerE vent Save 93142009 to 9 1 2009 fF O Cancel E Edit Key Day Dar Type Date NameE vent Save Controls Control Day Type Mo School 1171172009 y WETERANS DAY Cancel Function drop down list with three possible selections Regular a day on which school is in session No School a single day on which school is not in session Vacation a series of days on which school is not in session 2012 Mindspark Inc User Interface 109 Date the date of the Key Day or first Vacation day clicking opens a date
135. ame the name of the currently selected Template ready to be edited in Add New Template allows naming of a new Template see 2012 Mindspark Inc 340 Grades2Go Desktop helpful Tip below Save Button in Edit Template Name saves the edited name in Add New Template Saves the new name to the Template database provides an option to associate a new name with displayed settings 5 5 11 2 Recipient Panels Recipient Panels select the students for whom Reports Memos will be created as well as the Support Circle members to whom they will be distributed These panels are covered in the following topics z 5 5 11 2 1 Section Students Section Students selects the students for whom Reports or Memos will be created and distributed Screenshot 2012 Mindspark Inc User Interface sat Section Students Excluded Included 01 Polisher Apple Quill 02 Pyle Homer Us Sprat Jack Controls Control Function Excluded students to be excluded from the Report Memo Communication gt All Button moves all Excluded students to the Included side gt Button moves a single student from the Included side to the Excluded side lt Button moves a Single student from the Excluded side to the Included side lt All Button moves all Included students to the Excluded side Included students to be included in the Report Memo Communication 5 5 11 2 2 Support Circle Recipients Support Circle Recipients sets Repo
136. ample Teachel ccsccccsccseeceeeeceeeeseeeneeecneeensescnseseeseseeenees 24 4A Adding Yourself asa USO liccdsccsases cette a a a aaa 26 5 User Setup with the W124i iciccccsesccesesescsccessccestenesnaxccasneseenscenesecasinscanesearedesnuaesenseoneseacnincees 29 6 School Year Setup with the WizZar ooconccnoncnnoconnoconcoroncarononrncnnrarnararnnnarnnnarnrnararnararnananns 34 SONO PLOMO A daa 37 e oe AAA II Aaea a O aa aa aE ASAA anis 41 SChoolCale nda anra a A a A a 45 School Course S A AAA 52 SCHOOL SUS ni S sroda a i aaa a as a ee aa E a Aaaa aa aaa Aaaa aa Aaa ENAA 55 Your Course SECAS aaa 60 7 Activation Code Purchase and Installation cccccceseseeeeeeeeeeeeeeeeeeeeeeenenenenensnensaeaenenenes 65 Part IV Term Grading Algorithms 11 1 WO Algorithm Weights ON teehee aa aaa uated anil laaa teeta 71 2 WC Algorithm Weights within CateQOries cccccecesceeeeeeeeeeeeeeeeeeeeneeeeeeeeneaseeeeensaeeeseenses 72 3 PC Algorithm Points within CategorleS occonococonnonococoncocococonoacararonnacararnnnanarararnanarararnananans 74 Part V User Interface 79 a WINGOW A O E 0 enc 79 2 Saus Bi a 82 3 Limited Operation Mode iiciciia as 84 ar Main Men Seleccion ean eae evista 85 A EE Pe 86 SELES Us A meteor autores 86 SS gl ae oe 2 001 gt one RRR an Re td Nes 87 Gneck Desktop Activation Code inca venice 89 Purchase an AC UW AUION GO rta a 90 Enter Deskiop ACtiv ation es 91 AQUA NEW USE aca A EEN 94
137. amples is covered in Student EP Progress Journal 134 and should be self explanatory Note that values and text are for example purposes only they may be nonsensical and atypical of normal use Report Sample letter size Portrait orientation as many sheets as necessary BVO 2 30 01 P Sample Teacher gt Grades2Go Ver 1 0 0 Education Plan Progress Journal Minds park Inc com EP 1245 987 Polisher Apple Filter All My Sections 2008 2010 61 10 Tue 1221p WH Very cooperative The te good Sample Teacher Bio Tue 4 11p US S14 Did vu ell Sample Teacher Student Email Communication Handler makes it easy to send emails to a Student and his her Support Circle The form is accessible by clicking any EJ icon on Student Information 34 or by clicking on the Student Email column of the Student Folders 324 tab of a Section Dashboard 234 The Email Handler provides a number of time saving features e your email address appears on the From line e the clicked address automatically appears on the To line e if other email addresses are available for the Student s Support Circle checkboxes for those addresses are made available on the Cc and Bcc lines e an additional Self checkbox is available on the Bcc line as additional assurance that an email was successfully transmitted and received 2012 Mindspark Inc 142 Grades2Go Desktop e additional email addresses can be added as Bcc s separated with commas e asingle att
138. an also maintain separate journaling for students on individual education plans Just In Time Communications The Challenge We know that failing students can t be turned around unless warning signs are detected and communicated in a timely fashion But this is easier said than done lt requires analysis of data creating of reports with a clear message and communication to necessary stakeholders a student s Support Circle student parents guardians guidance taking an inordinate amount of time and effort Web based grading claims to solve the immediate feedback problem by allowing parents to see grades as soon as they are available However grades on the web can t substitute for a more detailed story of a student s classroom performance The Grades2Go Solution Grades2Go Desktop can generate nicely formatted and customized student progress reports attach them to custom email cover letters as PDFs and distribute them electronically to student Support Circles for an entire class at once and all with just a few mouseclicks Since more data is available than in web based solutions attached PDF reports can include crucial information like grade comments and student progress journal entries in a format that s easy to print review and save Grades2Go takes most of the time and drudgery out of this enormous task finally making more frequent just in 2012 Mindspark Inc White Paper for Teachers 17 time reporting
139. ance to Myself Report re Student E P E E P P Penodic Progress 01 Polisher Apple Q Periodic Progress 02 Pyle Homer Periodic Progress 03 Sprat Jack it 1 2 3 Missing Email address A a A ata View Attachment View Log Ready to begin Ready to begin Ready for processing lgnored due to error Process Abort Process Abort Data Grid Column Data Description sequential item number with no particular meaning 2012 Mindspark Inc 356 Grades2Go Desktop Report Memo Only re Student Support Circle Recipients to Student E P cols to Par Guards E P cols to Guidance E P cols to Myself E P cols name of Report or Memo being distributed double clicking opens it in the Communications Job Previewer name of student to whom Report Memo is being distributed double clicking opens the Student Information Form indicates intended Email E and or Print P distribution to Student see Distribution Status Key for status codes if still pending distribution double clicking allows distribution to be added or cleared via the Communication Recipient Edit 35 form indicates intended Email E and or Print P distribution to Parents Guardians see Distribution Status Key for status codes if still pending distribution double clicking allows distribution to be added or cleared via the Communication Recipient Edit 25 form indicates intended Email E and or Print P d
140. and recalculates all data if not the default produces a red background for the Currently Viewed Term Panel and the Grading Algorithm Indicator Button for the current Dashboard session selects the WC Algorithm Weights within Categories and recalculates all data if not the default produces a red background for the Currently Viewed Term Panel and the Grading Algorithm Indicator Button for the current Dashboard session selects the PC Algorithm Points within Categories and recalculates all data if not the default produces a red background for the Currently Viewed Term Panel 2012 Mindspark Inc User Interface 297 and the Grading Algorithm Indicator Button for the current Dashboard session Def Button returns the Grading Algorithm to the Term Default selection Set Button sets the Term default Grading Algorithm to the one currently in effect 5 5 6 1 Calculation Alerts Calculation Alerts are generated whenever there are possible problems with elements of the Grading Algorithm If problems exist grade calculations may not be credible and the Communications Wizard will not be operable util problems are resolved This topic deals with the four types of alerts ALERT Code Eff Wgt values don t total 100 appears in WC PC if the Eff Wgt column total is not 100 This is usually because one or more Categories don t yet have any assigned graded Tasks excluding those Category Weight s from the Eff Wgt total in this case there are no P
141. ated as well as the setting of S T Y Stamp in the Communications Wizard Type identifies the Job as either a Report cover email with individual student data attached or Memo Only an email communication without any student data if Memo Only the Type Title and Memo columns are highlighted in blue text Title the title of the Job Report Memo as set in the Communications Wizard if Memo Only it is automatically generated from the email subject line on very rare occasions ERROR 2012 Mindspark Inc 204 Grades2Go Desktop Sigs Tot P G GD Me Controls Control Section Term Filter Job ID can precede the Title text indicating failure to send one or more student emails due to a missing file in such a case the Job is considered complete but the student Report Causing the error must be recreated and resent as a new Job double click the line to see more details information pertaining to the P G Sig Requirement Checkbox in the Communications Wizard no signatures required Signatures required but not all have been returned Y signatures required and all have been returned the number of emails sent to date out of the total to be sent Tot is set by the number of Included Students in the Communications Wizard that created the Job e and or P indicate the Student is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created
142. ation on Mindspark s website 5 4 8 7 User Forum 9 Grades2Go Desktop Sample Teacher Jota Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 230 Grades2Go Desktop 5 4 8 8 Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2so Desktop User Forum opens your browser to the online Grades2Go User Forum Check for Updates Eb Grades2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help r Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2507 Desktop Check for Updates automatically connects to Mindspark s server and checks the most recent version of Grades2Go Desktop If a more recent version is available it can be immediately downloaded via the Download Now button Screenshot 2012 Mindspark Inc User Interface 231 Ed Grades 2Go Desktop Check for Update Checking Grades2Go Desktop ou curently have Grades2 Go0 Desktop Ver 1 0 0 Ver 1 0 4 12 available for download Download Now Reference to Ver 1 0 4 is for illustrative purposes only 5 4 8 9 About Grades2Go Desktop Eb Grades Go Desktop Sample Teacher
143. ations Wizard It makes it easy to view the status of important email communications with Students and their Support Circles parents guardians guidance as well as the documents themselves PDFs Features e Displays status of all Reports Memos for all Sections or any individual Section when accessed from the Main Menu My Comm Wizard Index 203 2012 Mindspark Inc User Interface 359 e Displays only Reports Memos for the viewed Section when accessed from a Section Dashboard e Jobs may be deleted from the Index when viewed from a Section Dashboard e Reports Memos and attachments of completed Jobs are accessible from the Index Screenshot The following form is displayed va Sample Teacher which allows Me as the only email recipient data created to show most icons and legends Communications Wizard Index Section Term Filter Ed All Mp Sections y All Reports Memos Job IDE 100722120333 Intended Recipients Date l Section Title Sigs Done 5 PZG Guid Me helio gt 156112 Periodic Progress Report e Peer lO USG1 2 Perlodic Progress Report fees 10 USG1 2 Memo Only Testing the Memo e2no i 156112 Memo Only This is a Memo eee 10 a USG1 2 Memo Only MEMO Test ieee 10 USG1 2 Memo Only MEMO ONLY fee 10 a 156112 Memo Only See lf This Appears Teea a 1156112 Memo Only MEMO to Horner oe ee ee ee ee Teea 10 USG1 2 Report Penodic Progress Report fee 10 USG1 2 Memo Only Testing Jour
144. b was created e and or P in black indicate the Teacher yourself was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Teacher is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created Function the Section of the displayed Report Memo Job the Term Stamp of the displayed Report Memo Job Job ID the Job ID of the displayed Report Memo Job Report Type Title the Report Type Report or Memo Only followed by the Title of the displayed Report Memo Job ll Cover Memo the text of the Cover or Memo that is sent to all recipients of the Job ex View Cover PDF clicking opens the PDF of the Report Cover or Memo email in Adobe Button Reader equivalent action by double clicking a row of a Memo Only listing View Attachment enabled if a Memo Only Job with an attached file is selected opens the Button attachment with its associated application program View Report PDF clicking opens the PDF of the Student Report attached to the Report Cover Button email in Adobe Reader equivalent action by double clicking a row of a Report listing Report Button creates printable report PDF from info on this form report includes Report Cover Memo text if it exists Back Button clicking closes this form and returns to the Communications Wizard Index 2012 Mindspark Inc User Interface 207 5 4 6 1 2 M
145. bject line on very rare occasions ERROR can precede the Title text indicating failure to send one or more student emails due to a missing file in such a case the Job is considered complete but the student Report Causing the error must be recreated and resent as a new Job double click the line to see more details lt or lt indicate presence of text in the body of the cover email or Memo if no icon no message is present the number of emails sent to date out of the total to be sent Tot is set by the number of Included Students in the Communications Wizard that created the Job v indicates Job distributed to student s email address as present in Student Info when the Job was created v indicates Job distributed to parent guardian s email address es as present in Student Info when the Job was created v indicates Job distributed to guidance counselor s email address as present in Student Info when the Job was created v indicates Job distributed to Current User s email address as present in Student Info when the Job was created Function drop down selector allowing display of Jobs for all Sections at once or for individual Sections only drop down selector allowing filtering and display of Jobs with all Term Stamps or just individual ones displays the Job ID of a selected Report Memo as soon as a row is highlighted View Job Detail Button clicking opens the Communications Wizard Job Detail form for a highlighte
146. ce completion of this list before another can be started unless CANCEL is pushed on the Distribution Job Panel 5 5 11 5 3 Communication Recipient Edit Form Communication Recipient Edit Form allows Report or Memo recipients to be adjusted on a student by student basis after being initially set by the Support Circle Recipients s44 checkboxes It appears after double clicking any undistributed Student Recipient cell on the Communications Job Distributor sh and allows it to be changed from its current state subject to certain conditions to which the User is alerted 2012 Mindspark Inc 358 Grades2Go Desktop Screenshot 9 Communication Recipient Edit Penodic Progress 01 Polisher Apple Q Email to Guidance Controls Control Function Report Memo Name current Report Memo name Student student currently selected on Communications Job Distributor 354 Question Prompt a question of the form Email to xxxx or Printout to xxxx depending on the Communications Job Distributor sA cell that was clicked Yes No Option when form is loaded indicates currently active selection clicking on the other option enables Save Button Save Button saves new selection and updates Communications Job Distributor 354 status indicators accordingly 5 5 11 5 4 Communications Wizard Index Communications Wizard Index displays emailed Reports and Memos that have been distributed or are pending distribution va the Communic
147. ce synchronization Each command is explored in detail in the following topics Default Year Term 9 Grades 2Go Desktop Sample Teacher Jota File CSetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher b Mobile Device Wizards Default Year Term sets the default school year semester and term that are visible on Status Bar 8 upon startup of Grades2Go Desktop SECTION DASHBOARDS also open to the default term Since retrieval of Grades2Go databases is keyed to this default year selection this command must be used to set the year when retrieving data from previous years Default Year Term also determines the term that is first viewed upon opening Section Dashboards 233 for a selected Section Screenshot E Set Default Year Term School Year f Curent session ONLY f Default for all sessions W F Mobile enabled set SYNC YEAR to match OF Cancel Controls 2012 Mindspark Inc User Interface NOS Control Function School Year click on arrow for drop down school year selection Sem click on arrow for drop down semester selection Term click on arrow for drop down term selection Current session only default effective only until program is closed Default for all sessions default effective until further change If Mobile enabled makes Mobile synchronize the selected year s data a Mobile sync session sync
148. cessary 2012 Mindspark Inc User Interface 293 SA0 2AM Sampi Teacher Greek 3260 ver 100 Section Attendance Gril Mick paik be com USGI Sem 1 Term 7 2009 Chez Days to Dae di Chez Deryz b Term 41 Ham e 01 PoEkter 2 ea 00 PE Homer 03 Sprat Jack meme reed rd il trad T le Partir PARE 5 5 6 Tab TERM Calc Scheme YEAR Attendance student Folders MOM TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme gt YEAR Grades TERM Calc Scheme controls calculation of the Term grade If desired though usually not each Term may have its own completely unique Calculation Scheme including choice of Grading Algorithm 7A Initial settings are controlled by the default Grading Algorithm setting in Teacher Profile 154 as well as Code and Category settings in Teacher Grading 154 These settings can all be customized for the viewed Term without affecting collected data making this Tab ideal for what if experimentation when deciding a suitable Calc Scheme However since Calc Scheme settings can significantly affect the Term grade calculation it is advsable that once any Reports are distributed to students parents guardians the settings should remain the same for the remainder of the Term Depending on the Grading Algorithm in effect see Grading Alg thm Panel as well as Grading Algorithm Indicator Button 255 the data grid takes on a slightly different appearance A complete descri
149. chase used to notify User of version updates the date the Activation Code becomes effective the last day the Activation Code is effective visible if Code is invalid or expired clicking opens Mindspark s Online Store webpage 167 168 Grades2Go Desktop 5 4 2 4 5 Purchase an Activation Code 9 Grades 2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Mobile Device E y Enable Disable Sync Year Wizards b E Term Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Purchase an Activation Code opens a browser window to Mindspark s Online Store where Activation Codes can be purchased in various differently priced option After receiving a Mobile Code from Mindspark go to Enter Mobile Activation Code 1s For more information see Adding a Mobile Device Step 2 Purchasing and Entering an Activation Code ss 5 4 2 4 6 Enter Mobile Activation Code Eb Grades2Go Desktop Sample Teacher ex File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher p Mobile Device E ow Enable Disable Sync Year Wizards b i Term Options Check Mobile Activation Code Furchase an Activation Code Enter Mobile Activation Code Set Clear
150. chool website Grading Bands displays the school s grading scheme for the year without editing capability For a full description of the form see Setup gt School gt Grading gt Schemal 126 2012 Mindspark Inc EN Grades2Go Desktop 5 4 6 2 6 Comment Index 9 Grades 2Go Desktop Sample Teacher File Setup Conmmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Info d School Info b Calendar Student Database Periods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Comment Index displays the school s preformatted progress report comments without editing capability For a full description of the form see Setup gt School gt Grading gt Com ments gt Index 128 5 4 6 2 7 Comment Types 9 Grades 2Go Desktop Sample Teacher JE Fie Setup Conmect SECTION DASHBOARDS Course Task ArchivesC_ Reference Info Data Folders Help My Info School Info b Calendar Student Database Feriods Blocks Courses Database Grading Schema Grading Bands Comment Index Comment Types School website Comment Types displays the school s preformatted progress report comments without editing capability For a full description of the form see Setup gt School gt Grading gt Comments gt Types 124 2012 Mindspark Inc User Interface 215 5 4 6 2 8 School Website 9 Grades 2Go Desktop Sample Teacher File Setup Conmect SE
151. ck E 14H1 4 Room 214 Block 4 USG1 2 Room 214 Block E USG1 4 Room 321 Block E 145114 Room 214 Block A USG1 2 Room 214 Block B USGI Room 321 Block E WH 1 4 Room 214 Fixed Weekly Schedule Block A USG1 2 Room 214 Block B USG1 4 Room 321 Block E 14 H1 4 Room 214 2012 Mindspark Inc User Interface 209 3 My Schedule for 2009 HR FADAH 7 554M P1 9 004H 8 554 HH P2 9 004M 9 554i P3 10 00AMH 10 55AH Block 4 056112 Room 214 Block E USG1 4 Room 321 Block E WH1 4 Room 214 Block 4 USG1 2 Room 214 Block E USG1 4 Room 321 Block E 14 H1 4 Room 214 6 Day Rotating Schedule Block 4 USG1 2 Room 214 Block E USG1 4 Room 321 Block E WH1 4 Room 214 Day 4 Block A USG1 2 Room 214 Block E USG1 4 Room 321 Block E 14114 Room 214 Day 5 Block A USG1 2 Room 214 Block B USG1 4 Room 321 Block E 14 H1 4 Room 214 Block A USG1 2 Room 214 Block B USG1 4 Room 321 Block E 141114 Room 214 Block 4 USG1 2 Room 21 Block B USG1 4 Room 321 Block E 14 H1 4 Room 21 Data Grid Column Description Period the time period of the school day as defined in Setup gt School gt Periods 103 Days Columns the day of the school s schedule cycle if Fixed the day of the week if Rotating the number of the day of the rotating cycle Controls Control Function Title either Fixed Week
152. cted student includes only a single highlighted Student in the Report may be selected from Included Students or Excluded Students Portrait displays Report in Portrait orientation 8 5 W x 11 H Landscape when available displays Report in Landscape orientation 8 5 W x 11 H Report Button clicking displays the selected Report 2012 Mindspark Inc User Interface NS 5 5 5 3 1 Attendance Report Samples Attendance Reports are formatted reports of information on the TERM Attendance ze data grid displayed when the Attendance Reports Selector 2s Report Button Dl is clicked Reports appear within Mindspark s standard Report Handler s which allows them to be easily viewed printed saved to PDFs or emailed to others However they should be thought of as working reports for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should be created via the Communications Wizard 335 tab Data shown on these samples is covered in TERM Attendance 2s and should be self explanatory Note that values are for example purposes only they may nonsensical and untypical of normal use Report Samples Student Attendance by Mark Type letter size Portrait orientation as many sheets per student as necessary 21 2010 10 07 22 An Sample Teacher E Grades2Go Ver 1 0 0 Student Attendance by Mark Type ee E 01 Polisher Apple OQ USGI Sem FTem 1 2009 Students Class Days to Dat
153. ction Dashboard window SEC ON indicates current section has been included for mobile synchronization SEC OFF indicates current section has been excluded from mobile synchronization Alert Message Grades2Go displays various messages here as D needed EdHelp O o Help Mode Button indicates Grades2Go is in its normal operating mode clicking puts Grades2Go into Help Mode and 2012 Mindspark Inc NOS Grades2Go Desktop 9 3 sets an alert message leg indicates Grades2Go is in Help Mode clicking returns Grades2Go to normal operating mode Limited Operation Mode Limited Operation Mode is triggered if a User has no Desktop Activation Code if the Code has expired or if the Code is invalid Limited Operation is indicated at the end of the top line of the main window Eb Grades Go Desktop Your Name LIMITED OP EXPIRED CODE Sit Ne File Setup Data Folders Help In Limited Operation Mode some key data operations are blocked upon reaching certain limits displaying the Limited Operation alert Sorry cant do this This operation has been blocked because you are in Limited Operation Mode Normal operation Will resume as soon az a new Activation Code a2G DW ts purchased and entered Would you like to purchase an Activation Code now Yes go to the website Ho thanks Mido it later The limits causing this alert are as follows e No more Students 142 can be added i
154. d select the whole Code then right click and select Copy Q On the form click on Paste from Clipboard The Activation Code will appear in the top text box and presuming it s a valid one so will all the other information Your information should look similar to Sample Teacher File gt Check Desktop Activation Code 89 when Sample Teacher is selected except that start and expiration dates will be specified 2012 Mindspark Inc User Interface 93 2 Desktop Activation Code Info E Desktop Activation Code beginning and end shown Product Code Version Validity 26 04 Valid for Any Version Activation Name Activation E Mail Sample Teacher sample_teachertamindeparkine com Start Date Expiration Date immediately Meyer Control Function Desktop Activation Code the Code you just copied from Mindspark s email Product Code Mindspark s code for the software product in this case G2G DW Version Validity if not a version limited license entry reads Valid for Any Version otherwise version and revision existing at time of purchase are shown Activation Name the User Name associated with this Activation Code should be same as the name you used to add yourself as a User Activation E Mail the email address associated with this Code during purchase will be used to notify you of version updates Start Date the date the Activation Code becomes effective Expiration Date the last day the Activation Code is effective
155. d Term generates a Grade Holes Report 2 and supplies totals for Holes column simultaneously shades Hole cells on TERM Grades 255 data grid for easy identification and correction 2012 Mindspark Inc User Interface 263 5 5 3 1 Current Task and Document Viewer Current Task and Document Viewer appears after clicking the View Button 25h or double clicking a Task line on TERM Tasks 25 The ARCHIVE INFO panel shows Archive information for the selected Task but is not editable here see Course Task Archive 19A for controls functions and editing The CURRENT USE INFO panel at the bottom shows Task settings for use in the current Section and Term Screenshot shown in Edit mode with PC Grading Algorithm 9 Edit Current Task Test Detault Grade Type Code T Pa O Pr 00 Me First Te LA Ma Descr Hist 2 YTOH 2 Hist 80 5 YTO 80 5 Author Sample Teacher Created 12 27 2009 Master ik a View CURRENT USE INFO Current Grade Type Assg o 37 2009 Not pet assigned Weight 1 0 f Po C Pts 100 Exclude task grades Graded 2 Due 8 43142009 Estra Cred 5 Avge 20 5 A ee Max Pts Current C Documents and Settings 4ll Users Application Link x Data Mindspark Grades2G oS ample TeachersDocumentssUSG7 42009 Boe Wisc 2 First Test 4 doc pas Save Cancel Controls O 2012 Mindspark Inc Control ARCHIVE INFO Panel Assg Date Selector Due Date Selector Not yet assigned
156. d mobile synchronization logs Each command is explored in detail in the following topics Select User E Grades Go Desktop Sample Teacher Bax CFile Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Folders Help Select User Py Sample Teacher User Preferences Your Warne Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Sync Log Mobile Sync Log Clear Exit Select User opens a list of all Grades2Go Users accessible under the current Windows Login The current User is checked At initial Grades2Go startup Sample Teacher is the only User on the list Anyone is welcome to use Sample Teacher as a Convenient sandbox at any time to add edit or freely experiment with data while learning the many features of Grades2Go Desktop 2012 Mindspark Inc User Interface Names can be removed deleted from this list without affecting accumulated data See Delete Current User 94 5 4 1 2 User Preferences E Grades Go Desktop Sample Teacher Jo CFile Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Select User User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit User Preferences customizes Desktop operation f
157. d row of the grid equivalent to double clicking the row View Attachment appears if a Memo Only Job with an attached file is selected opens the Button attachment with its associated application program Delete Job Button after confirmation deletes the highlighted Job from the index any existing documents created for the Job remain intact Delete Job is only available when accessed from a Section Dashboard 23 Report Button O creates printable report PDF from info on this form report includes Memo text if it exists 2012 Mindspark Inc User Interface 361 5 5 11 5 5 Communications Wizard Email Log Communications Wizard Email Log is a sequential log of all Section communications generated or attempted by the Communications Wizard 3 in the viewed term The Log File is saved in a simple text file txt and opens in a reader like Microsoft Notepad or Wordpad A separate Log File is created for each term of each Section and each Communications Wizard session appends entries to the file of the appropriate term Screenshot USG1 2 2009 S1T1 CommWizEmailLog txt Notepad JE File Edit Format wiew Help GradesezGo TH Desktop Communications Wizard Email Log 6 30 2010 13 19 35 Started Job 100630131930 Report Apple s Periodic Progress Report for UsGlti e File 1006301312930 0561 21 PeriodicProgressReport 01100 pdf Emailed To steacherlimindsparkinc com Report Homer s Periodic Progress Report for
158. dar Key Days can also be edited and deleted with Edit and Delete Note that your changes immediately appear in the All Days listing Q When done adding dates Close the Calendar and click on Next gt on the Add or Edit Key Calendar Dates screen This opens Define Periods 2012 Mindspark Inc Basic Setup 49 E gt Year Setup Wizard School Periods 2009 Define Perlods Click below to define your school s daily penods Though this can be completed later it s a good Idea to review and edit them now Begin or Continue When done Click Mest gt Cancel E School Periods for 2009 2010 U Here you can name all your school s time periods according to the official designations A set of O 2012 Mindspark Inc 03 00 AM 03 00 AM 10 00 AM 11 00 4h 12 00 Ph 01 00 PM 02 00 Ph 0300 Ph 03 00 AM 10 00 AM 17 00 AM 12 00 PM 01 00 Pe 02 00 PM 03 00 Pe 04 00 PM so Grades2Go Desktop periods has been pre loaded which you can easily edit Since this information doesn t really affect Grades2Go operation other than creating a useful My Schedule click Close You can provide this information later via Setup gt School gt Periods LJ On Define Periods click on Next gt to open Define Blocks 2 Year Setup Wizard School Blocks 2009 Define Blocks Click below to edit your school s block structure Though this can be completed later it s a good idea to review and edit them now Begin or
159. de or with an expired invalid one only downloads are possible Q On Grades2Go Desktop click on the button on the Mobile Sync Status panel or revisit Setup gt Mobile Device gt Enable Disable 153 Note your Mobile User Name which will be needed during purchase at the Online Store Q Go to Mindspark s Online Store and purchase an Activation Code for Grades2Go Mobile for Android Product G2G MA for the desired subscription term During the purchase process you will need to supply your Mobile User Name and an associated email address O After purchase of your Mobile Activation Code allow 1 2 days you will receive the actual Code in an email from Mindspark Copy the entire Code extremely long to the clipboard right click gt Copy Q In Grades2Go Desktop select Setup gt Mobile Device gt Enter Mobile Activation Code bringing up the Enter Mobile Activation Code screen s dh p Enter Mobile Activation Code ES Mobile Activation Code Product Code Version Validity Mobile Activation Name Mobile Activation E Mail Start Date Expiration Date 2012 Mindspark Inc Adding an Android Mobile Device EN LI Click on the Paste from Clipboard button Your Mobile Activation Code will appear in the top box Q Verify that the rest of the information is correct Note that your Mobile User Name is shown here as Mobile Activation Name and the email address you supplied at purchase is shown as Mobile Act
160. ded by xxx identifier editable only via Pick Buttons 2012 Mindspark Inc User Interface 321 Pick Buttons 1 5 clicking brings up the School Comment Index 25 from which a preformatted comment can be picked Del Buttons 1 5 visible only if a corresponding comment exists after an initial confirmation message allows the displayed comment to be removed Free Text Box freely editable comment text Save Button saves data to the section database 5 5 8 5 NT Grade Holes Report NT Grade Holes Report appears after clicking the Holes Button of the YEAR Grades o tab Screenshot NT Grade Holes Report 22 items have WOT been handed in 1 item has been handed in but WOT graded 5 5 8 6 Year Grade Reports Selector Year Grade Reports Selector appears when Report Button is clicked in YEAR Grades MA It makes possible extremely quick selection and creation of preformatted Year Grade reports for all students at once or just for selected ones All Reports are printable emailable as PDF s e Section Year Grades Summary Screenshot 2012 Mindspark Inc Grades2Go Desktop Year Grade Reports Select Report Excluded Students Display Options All Included Students o Controls Control Select Report Excluded Students gt All Button gt Button lt Button lt All Button Included Students Display Options Panel All Included Students Selected student Portrait Landscape Report Button
161. demands of parents and administrators Media hype about weeding out bad teachers by looking at student performance and increasing pressure for merit based pay can only heighten teacher anxiety To counter the pressure and deflect criticism teachers must be on top of their game by demonstrating continuous improvement in performance effectiveness and accountability The Grades2Go Solution Along with its efficient archiving Grades2Go keeps aggregate data on grades achieved for individual tasks This data can help inform the effectiveness of tasks and assessments over time as well as aggregate changes in student performance 2012 Mindspark Inc Basic Setup Basic Setup 21 3 Basic Setup This chapter covers the essentials for getting Grades2Go up and running as quickly as possible There are three steps to the process U Download and installation covered in Grades2Go Desktop Download and Installation 2 O User setup covered in Adding Yourself as a User 261 and User Setup with the Wizardl 23 OU School year setup covered in School Year Setup with the Wizardl 34 Right after installation in the first step we recommend that you spend some time in the Sample Teacher Sandbox Exploring Main Features as Sample Teacherl 24 and get a quick overall feeling for Grades2Go before you add yourself as a User and start adding your own data This will make you aware of the fact that Sample Teacher is always available
162. dent associated with the selected cell Task Name name of Task associated with the selected cell as it appears on TERM Tasks 25h Due Date the due date established when the Task was added to the Task List editable from TERM Tasks 26h via Current Task Viewer 263 in Date Selector the date the Task was handed in set to today s date by default but can be changed by clicking on down arrow and picking a new date for entry of Comment only uncheck the box before Save Graded Date Selector the date the Task is being graded set to today s date by default but can be changed by clicking on down arrow and picking a new date for entry of Comment without a grade uncheck the box before Save Task Code the Task Code from the Course Archive i Max Pts maximum point value when Pts Option is selected or PC Algorithm is in effect Grade Type available grade data types initialized to Current Grade Type in Current 2012 Mindspark Inc 276 Grades2Go Desktop Pct Option Pts Option Ltr Option P F Option Grade Window Exclude WA Checkbox Task Weight Comment Text Box Save Button AutoFill Button 5 5 4 3 Grade View Edit Form Task Viewer 26 any Option may be selected for any Task in any Algorithm grade entered as percent grade entered as points grade entered as a letter selection activates a drop down pick list of Grading Bands 122 grade entered as Pass 100 or Fail 0 grade entry area pushing Enter key
163. derivation is generally left up to the individual teacher using whatever algorithm formula is most suitable and convenient Many teachers develop their own version of an algorithm over many years of experience and would like to stick with it However many schools now specify percentage weights that must be allocated for different types categories of assigned tasks and the teacher s algorithm has to conform to them The calculation of student grades therefore ends up being quite a complicated process one that is extraordinarily time consuming and not easily done without rather sophisticated grading software or a fancy spreadsheet Web based grading now required by many schools in order to simplify school data processing and to make grades available online for students and parents guardians would seem to be an ideal grade calculation time saver However web based solutions offer relatively little in the way of algorithm flexibility to say nothing of report generation capability or accessibility compatibility of data files and they require an internet connection to function Grades2Go provides a choice of three algorithms that should accommodate most needs e WO 7A Weights Only e WCI72 Weights within Categories e PC 74 Points within Categories Unlike most web based solutions the choice of algorithm does not have to be made at the beginning of a school year In fact each term of each classroom section can have a differen
164. dern Literature 2 34521 Mander Sally 9 1 09 013456 Pickens Slim 9717 09 ggz Sheep Merrill 971 09 6234 Temple Shirl Elizabeth 9 1 049 Data Grid Column Description Section Line Section identifier information scheduled Block section ID course name sequential listing number no particular significance ID student ID number Name student name Added the date the student was added to the roster Dropped the date the student was dropped from the roster 2012 Mindspark Inc User Interface 149 EP if an X indicates that the student has an Education Plan Controls Control Function View Button displays Student Information 133 for a highlighted student equivalent to double clicking a line Add Button Drop Button Report Button e Add Student allows quick addition of a Student to the roster by entering a Student ID It is displayed by pushing Add on the Roster list Screenshot E Add Student ES Enter Hew Student ID Search OR Cancel Controls Control Function Enter New Student ID the ID number of the student to be added to the Roster Search Button opens the School Student Database 13 from which a Student ID can be selected if not immediately available OK Button adds Student to the roster after ensuring that ID exists in the main database but not yet in the Section roster and after prompting for the effective add date O 2012 Mindspark Inc 150 Grades2Go Desktop 5 4 2 3 2 Gradi
165. des2Go Desktop E School Grade Bands LI This is where you specify your school s letter grade to percentage bands A fairly standard set of bands is pre loaded which you can modify as needed Grade the letter designation of the band Lower Lim the lower limit of the grade band in Equiv the value of a letter grade in Edit brings up an edit window for a selected band Add adds a new band Delete deletes a selected band LI Click on Save or Close to exit this form On the Define Grading Bands screen clicking on Next gt returns you to the Databases screen with the Grading database checked showing that it has been created 2012 Mindspark Inc Basic Setup as 2 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades lao can operate i YOUR_SCHL Protile 2003 ridb View TOUR_SCHL Grading 2009 mdb View OUR_SCHL Calendar 2009 mdb Import Copy Create OUR _SCHL Courses 2009 mdb TOUR_SCHL Studernts 2009 mdb NAME y Sectons 2009 mdb Cancel You are now ready to set up Calendar in the next section 3 6 3 School Calendar The next database that must be created is YOUR_SCHL Calendar 2009 mdb Q From the Databases screen click on Create to bring up Term Semester Start and End Dates 2012 Mindspark Inc a Grades2Go Desktop 9 Year Setup Wizard Term a
166. duation year Last Name last name of Student First first name of Student Middle middle name of Student if any Homeroom homeroom identifier e g room teacher etc Guid E Mail email address for Guidance contact if address is present clicking initiates email via Student Email Communication Handler 14h Aide name of Aide if applicable EP ID if Student is on an Education Plan the ID of the Plan EP Docs Button clicking opens Ed Plan Reference Documents 135 enabling the setup of EP Document links EP Journal clicking opens the Student Ed Plan Progress Journall 13 Button EMERGENCY Contact name of Student s emergency contact Tel emergency contact s telephone number HOME Address Student address City Student city State Student state Zip Student zip code Telephone Student telephone mobile suggested Student E Mail Student e mail address if address is present clicking EJ initiates email via Student Email Communication Handler 14 PARENT GUARDIAN 1 Lives with Student checked if Parent Guardian lives with Student Name P G name 2012 Mindspark Inc 136 Grades2Go Desktop Home Tel P G home telephone Work Tel P G work telephone E Mail P G email address if address is present clicking EJ initiates email via Student Email Communication Handler 144 PARENT GUARDIAN 2 Lives with Student checked if Parent Guardian lives with Student Name P G name Home Tel P G home telephone Work Tel P G work telephone E Ma
167. dy Tool 283 Time Selector 333 Task and Document Viewer 197 time stamp 193 222 238 240 256 Task Categories 150 Title 202 329 358 Task Code 274 Tot Points 293 Task Code Summaries 269 Type 128 202 329 358 Task Codes 150 Type of Task 293 Task Documents by Course 221 Types 129 Task Name 195 261 265 274 types of assigned Tasks 150 Task Weight 274 Tasks 269 Tasks ordered by 87 2012 Mindspark Inc ao USER MANUAL Grades2Go Desktop for Windows Ver 1 1 XXX U Uncheck All Button 338 Unpost 241 244 Updates 230 upload 85 Upload IEP Logs 193 Upload Student Edits 191 uploaded files 193 Uploads 100 Uploads checkboxes 386 Uploads Files 257 Use as Replacement Button 265 Use Mobile Device 156 User 177 User Folders 216 User Forum 229 User Manual 228 User Manual PDF 227 User Name 24 26 65 156 157 User Setup 173 User Setup Wizard 29 173 Utilities Menu 265 V Vacation 45 version 91 Version History 391 Version Validity 65 89 166 View 233 245 View Attachment Button 329 View Button 261 265 View Cover PDF Button 329 View Index Button 352 View Report PDF Button 329 View Roster Button 144 View Edit Roster 148 VITAL DATA 133 W WC 71 293 WC Algorithm 72 Web based grading 71 Website URL 37 100 Weight 261 263 301 Weight 300 Weight 293 Weights Only 71 258 Weights within Categories 71 258 Wgt 298 Windows Login 21 Wizards 173 WO 71 293 WO Algorithm 71 Work Tel 5
168. e O2 Pyle Homer TEE ee ET Section Averages PC Ala ssw 2 sem mim Section Grade Holes letter size Portrait orientation as many sheets as necessary 2012 Mindspark Inc User Interface 283 SMSO S413 Phi Sample Teacher 4 Grades2Go Wer 1 0 0 Minds park Inc com Section Grade Holes USG1 2 Sem 1 Term 1 2009 Required tasks onk in tur med in but notyet graded eme orraa AN Task Key 1 H Book Review 3 0 Preim Que 5 H Reading 1 2 H EC Reading 2 4 T First Test Section Gradebook Grid letter size Landscape orientation as many sheets as necessary 5 18 2010 34453 PM Sampe Teacher e Greek 3260 Ver 10 0 Section Gradebook Grid Mick Paik be com USGI Sem 1 Term 1 2009 PC A potim Pom with Categores comme terk pikeo Ecclidec ts k or greek pop pp tt conway MANO 00 A tm AS section Averages PC Alg 99 5 saw 750 orem eson tC 5 5 5 Tab TERM Attendance YEAR Attendance student Folders MOM TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades TERM Attendance shows all attendance marks for the currently viewed Term Various Mark Tools are provided to facilitate data entry Marks can be entered on the grid as P Present also shown as A Absent T Tardy and E Absent but Excused Comment text can be attached to any attendance cell with or without a mark
169. e Name Period Columns Controls Control Edit Button Add Button Delete Button Report Button O Day 1 Day 2 Day 3 Day 4 F F F F1 PA PA PA PE PS PS PS PS P4 P4 P4 P4 PE PE PE PE PE PE PE PE PR Pr Pr Pr Pa PE PE PE Description a unique short code for the Block internal use not displayed the school s common name for the Block displayed Fixed schedule days of the week that school is in session cell identifies associated Period 105 Rotating schedule one column per rotating day number cell identifies associated Period 105 Function when a Block is highlighted opens Edit Block 15 equivalent action if line is double clicked opens Add Block 115 deletes a highlighted Block creates printable report PDF from info in this tab 2012 Mindspark Inc User Interface 115 5 4 2 2 4 1 Add Edit Block Add Edit Block allows you to add a new Block or edit an existing Block The Add version is displayed after pushing Add Button on the Blocks 12 list the Edit version appears after pushing Edit Button on the Blocksl 1 21 list with a selection highlighted or by double clicking a selection Screenshots 2012 Mindspark Inc ne Grades2Go Desktop 3 Add a New Block 9 Edit Block Code Name Name Block H Da1 rone Da1 Pe aomas e Dap 2 none vw Dap 2 P8 3 00PM 3 55PM Day 3 none y Day 3 P8 3 00PM 355PM Dad none vw Day 4 P8 300PM 355PM l Day
170. e but you willbe able to get started with all aspects of data setup without one Please enter your desired Grades Go User Mame here and click Meet ou will use this name again when purchasing an Activation Code Ifyou use the same name all data you create from now on will be accessible with the Code Example Joe O Public Gradez Go User Name Next gt Cancel Q Enter a User Name of your choice It is recommended but not essential that you use your real name Whatever name you choose it should be used again when purchasing your Activation Code The User Name is used to name certain data folders on your computer so using the same name is essential in ensuring that data created now continues to be accessible once you install your purchased Code LI Click on Next gt If the name already exists in the Grades2Go user list on your computer you ll be prompted to change it Otherwise the next form will appear 2012 Mindspark Inc 28 Grades2Go Desktop Add a New Grades Go User ou have chosen the following Grades Go User Name Your Name To continue click Next and Grades Go will restart under the new user with further User Setup instructions Click Back to modify this name or Cancel to exit New User Add LI To change the name click lt Back Otherwise click Next gt to save this name as a new user LI Grades2Go now automatically restarts with Your Name as the current user
171. e H Class Days in Terme 41 22 CEES THA PARS CTS CASO TADA FOR CMOS CTO COT CTA 11049 E T11093 CO CTO F106 CMOS T1020 COO CTA Cu tees e TH A029 CTS CUE OTHE CTE AA THAO CFS AAA TIAS COAG CTA CRIME Ch 37 CF 1040F MET A Unexcused Abs ences CTE C F102 Chih 16 Gecswawens ol commend eds E A A SS A A Section Attendance by Mark Type letter size Portrait orientation as many sheets as necessary O 2012 Mindspark Inc 292 Grades2Go Desktop 5212010 10 15 00 AM Sample Teacher 4 Gradesz26o Ver 1 0 0 Section Attendance by Mark Type ali i USG124 Sem 1 Term 1 2009 Class Days to Date H Clas Days in Term F CCOO pp pep CC CC orana E ICE DE TEA O EEN CATA E TEEN i XT 7 EE esasa Tf o ao foarcmes 2 a Pe Present T Tardy Pe U rescued Abrere E Exclued Abr erect Section Attendance Comments letter size Portrait orientation as many sheets as necessary 521 2010 10 16 20 AM Sample Teacher gt Grades2Go Ver 1 0 0 Section Attendance Comments a a USSG Sem 1 Term 1 2009 Tose my tonnes OOOO T Pole her 4 Comment 1 F Sprat J S3109 Comment 3 T Pyle H Comment 2 JA Wed F Pole her A The amp as ample comment F Pole her 4 Comment 1100 F Fyle H amos F Sprat J Comment here F Pole her A Sample Comment ee PA PoE her A Section Attendance Grid letter size Landscape orientation as many sheets as ne
172. e automatically generated when Make entry in Student EP Progress Journal is checked in the Student Email Handler 44 appears after clicking Student Email cell in Student Folder sz4 or any email link is clicked in Student Into 35 Polisher Apple Q Section jal My Sections Date 12 10 05 12 10 05 12 10 03 12 10 03 12 11 09 6 1710 6110 Day Thu Thu Thu Thu Fri Tue Tue Data Grid Column Date Day Time Section EP Journal Entry By e Education Plan Progress Journal EdPlanID 1245 987 Section EP Journal Entry By 11561 2 Ver helpful to a classmate who had forgotten a T shirt Sample Teacher 11561 2 Had some trouble comprehending assignment Sample Teacher 1561 2 Wer cooperative in group work Sample Teacher USG1 2 Things progressing well Sample Teacher USG1 2 First in line to hand in assignment Sample Teacher WH1 4 Very cooperative 1 This is good Sample Teacher USG1 2 Did ver very well Sample Teacher Add Delete Data Description Note double clicking any row opens Student EP Progress Journal Entry 134 allowing full vewing editing of Journal entry text equivalent to clicking View Button after selecting a row the date associated with the EP Journal entry the day of the week associated with the EP Journal entry the time of day associated with the EP Journal entry the Section associated with the EP Journal entry student could be in more than one Section taught by the same T
173. e created via the Communications Wizard 335 tab Data shown on this sample is covered in YEAR Grades so and should be self explanatory Note that values are for example purposes only they may nonsensical and atypical of normal use Report Sample Section Year Grades Summary letter size Landscape orientation as many sheets as necessary B1BQ010 pS PM Sampek Teacher gt Gak 2260 ver 1 00 Section Year Grades Summary o_o USGife 2003 Grades to Date and Projections Jcommertexz EE pirke onfeex chek dl grace Potp overtkk bq rele Section average seas fosos Jams toms ftw TT cs A O aa E 5 5 9 Tab YEAR Attendance YEAR Grades TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Attendance Student Folders YEAR Attendance shows Section attendance data for the entire school year and is compiled from 2012 Mindspark Inc 324 Grades2Go Desktop individual Terms as entered va TERM Attendance It can t be edited here Data is presented in a number of useful ways totals and values are generated for each Term and Semester and the Year as a whole totals are for Section class days rather than school days each Attendance mark is totalled P Present T Tardy A Absent without excuse E Excused absence missed class days are tracked via A E rate unexcused plus excused absences In addition various formatted Reports 2 0 for the vewed term are available with
174. e in the following format ANY SCHOOL Profile 2009 mdb ANY _SCHOOL Calendar 2009 mdb ANY_SCHOOL Grading 2009 mdb ANY _SCHOOL Courses 2009 mdb ANY _SCHOOL Students 2009 mdb Those databases that were checked for hosting School Profile 10 must now be copied to the YEAR subfolder of the Grades2Go folder on the school server see the FTP folder structure graphic above User setup existing Users only The server is now ready to supply up to date Grades2Go School databases to all Grades2Go Users upon request But before that can happen each existing User set up before implementation of server hosting must enable server communications on their copy of Grades2Go Desktop Users added from this time on will have server communications set during the Year Setup Wizard As an existing User you must first open your Teacher Profile by clicking on Main Menu gt Setup gt Teacher gt Profile 155 Click on the Edit Button and enter your Server User Name and PW password Then click the Save Button Your existing School Profile database will be replaced by a the one on the server during the first download However in order for the first download to be possible you must alter your existing School Profile server setting Open School Profile via Main Menu gt Setup gt School gt Profile 10 and click on the Edit Button Place a check in the Server Based Data Checkbox This will make all server controls visible as in the screenshot sh
175. e name itself has no effect on the Report that is eventually created Add Button opens the Add Template Name s35 form which provides an option of saving the displayed configuration to the new Template Delete Button after confirmation deletes the displayed Template name from the drop down list 5 5 11 1 2 Template Settings Template Settings enables the existing Communications Wizard settings to be saved to the currently selected Template It also provides an easy way to uncheck all boxes and to return to the default configuration of the selected Template Screenshot Template Settings Save Settings Uncheck All Revert 2012 Mindspark Inc User Interface 339 Controls Control Function Save Settings Button after confirmation saves all displayed Communications Wizard configuration settings to the selected Template name replacing previous settings doesn t save Section Students selections Uncheck All Button unchecks all checkboxes leaves text boxes and option buttons unchanged Revert Button returns displayed settings to the configuration stored in the currently selected Template 5 5 11 1 2 1 Edit Add Template Forms Edit Add Template Forms allow the editing of an existing Template name or the addition of a new one The two forms are essentially identical Screenshots E Edit Template Name n Penodic Progress Report Save Cancel Controls Control Function Text Box in Edit Template N
176. e standard Windows control buttons for sizing the form and closing the application Currently Viewed Term indicates the year term that is the current Grades2Go default Setup gt Default Year Term 98 when a Section Dashboard is selected additional buttons appear enabling pervious next term selection if a viewed term isn t the default term the panel has a red background Mobile Status when Grades2Go is used with a mobile device like a smartphone or a PDA this panel shows device status initially set to NONE no device used Clicking on NONE initiates setup of a supported mobile device with various options for individual terms and classroom sections see Adding a Mobile Device 363 TM Help Mode Button invokes Mindspark s EJHelp system see Tutorial 23 Alert Message Area area reserved for important Grades2Go alerts like those pertaining to pending or incomplete synchronization of a mobile device also displays Help Mode message while active Main Menu Headings File commands pertaining to the program and the selected user in general Setup commands used whenever a setup change needs to be made to the default year term general school or teacher data or a mobile devce Wizards are provided for easy User Setup 7 and Year Setupl 17 Connect commands for downloading uploading school data and teacher section information from a school s server not visible at initial program startup 2012 Mindspark Inc Grades2
177. e variable in a future version fixed at 2 may be variable in a future version checks indicate days of the week that school is in session No if daily schedule is fixed Yes if daily schedule shifts the number of days in the rotation cycle the day of the rotation cycle associated with the first day of school usually 1 checked if school files are distributed from a server FTP address of the server hosting downloadable school files FTP folder on server if specified Profile Calendar Courses Students Grading Tchr Secs EP Docs EP Logs if checked data must be downloaded from the server either automatically at startup 7A or manually via Connect 194 from the Main Menu Stud Info Rpt EP Rpt if checked locally added data can be uploaded to the server via Connect 19 Sec Attend Rpts Sec Grade Rpts if checked data can be uploaded to the server via Connect 234 in individual Section Das hboards 233 2012 Mindspark Inc User Interface 103 5 4 2 2 2 Calendar 9 Grades 2Go Desktop Sample Teacher Jota File C Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School d Profile Teacher Calendar Mobile Device d Periods l Blocks wizards d Courses Grading Student Database Calendar enables easy setup of all date information for the school year including semesters start end terms start end holidays vacations special
178. eacher the text of the Journal entry automatically formatted if originating in Communications Wizard s2 or Student Email Handler 14A the name of the person who authored the entry could be Student s Aide etc 2012 Mindspark Inc User Interface 139 Controls Control Function Ed Plan ID the ID of the Student s Education Plan from Student Info 133 Student Name the currently vewed Student Section Selector drop down selector of all Sections taught by the Teacher in which the selected Student is enrolled if more than one Section initialized to All My Sections View Button opens Student EP Progress Journal Entry 1351 in View mode for selected EP Journal entry equivalent to double clicking a line Add Button opens Student EP Progress Journal Entry 13 in Add mode for adding an EP Journal entry Delete Button after confirmation removes the selected EP Journal entry from the list Report Button ea creates printable report PDF from info on this form see Student EP Progress Journal Report 11 Student EP Progress Journal Entry shows details of an EP Journal entry The form appears when View Button or Add Button are clicked on Student EP Progress Journall 34 or when an EP Journal entry is double clicked In each case the form differs only in title displayed data and enabled buttons but operation is virtually identical Screenshot shown in Edit mode 2012 Mindspark Inc 140 Grades2Go Desktop View E
179. ecipient of an emailed and or printed communication as checked IN Support Circle Recipients when the Job was created Controls Control Section Term Filter Job ID Student No Name Email Cover Memo Text View Cover PDF Button View Report PDF Button View Attachment Button Report Button e Back Button 2012 Mindspark Inc Function the currently viewed Section drop down selector allowing filtering and display of Jobs with all Term Stamps or just individual ones the Job ID of the displayed Report Memo Job the name of the selected Student preceded by the sequential Student Number the text of the Cover or Memo associated with the selected email Communication Job clicking opens the PDF of the Report Cover or Memo email in Adobe Reader equivalent action by double clicking a row of a Memo Only listing clicking opens the PDF of the Student Report attached to the Report Cover email in Adobe Reader equivalent action by double clicking a row of a Report listing appears if a Memo Only Job with an attached file is selected opens the attachment with its associated application program creates printable report PDF from info on this form report includes Report Cover Memo text if it exists clicking closes this form and returns to the Communications Wizard Index 332 Grades2Go Desktop 5 5 10 2 Student Progress Journal Student Progress Journal is a chronological listing of all Journal entries f
180. ed locally on this computer If available on a server click Yes and supply the FIP address and login into Grades2Go0 databases on a server CO yes f Ho hen done click Next Control Function Grades2Go databases on a server Yes No options specifying whether Current User s school hosts Grades2Go databases on its server Yes opens additional fields Q If Yes is selected additional FTP Server information is requested Eb Year Setup Wizard Database Source 2009 School Server and User Logon Info school databases needed by Gradesehio can be accessed from a school s server or created locally on this computer If available on a server click Yes and supply the FIP address and login into Grades Go databases on a server C FTF Folder User Pi When done click Next z Back Hest gt Cancel 2012 Mindspark Inc User Interface 181 Control Function FTP URL of the FTP server hosting Grades2Go school files Folder the folder where the Grades2Go folder is located leave blank if in the root folder User the name with which Current User signs onto the FTP server PW the password used by FTP User 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases don t exist and must be imported copied or created in the displayed sequence before Grades2lo can operate YOUR_SCHL Frofile 2009 mdb Import Copy Create OUR_SCHL Grading 2009 mdb YOUR_SCHL
181. elected and enabled according to the following procedure LI Click on Setup gt Mobile Device gt Enable Disable bringing up the Mobile Device Setup 159 screen dh Mobile Device Setup Enable synchronize LI Click on the Edit button and then check the Enable synchronize box Mobile Device selection controls will appear 2012 Mindspark Inc Grades2Go Desktop Mobile Device Setup Mobile Platform Andraid User Name Sample s Device Sync Software G2G 54 Mobile Software G2G MA Save Cancel Alf not already selected click on the Mobile Platform drop down selector and select Android For User Name enter any name that you want to assign to your Android device You will need to use this name again when you place an order for a Mobile Activation Code Q After a selection is made Sync Software and Mobile Software display the product numbers for Grades2Go M Android Sync and Grades2Go Mobile for Android Q When done click on the Save button Grades2Go Desktop will restart and display the Mobile Sync Year 162 screen Lh 2012 Mindspark Inc Adding an Android Mobile Device 373 2 Mobile Sync Year Current Sync ear 2009 Setto Grades2Go Desktop default O Set independently Edit Options gt gt 0 Leave the selection as shown Sync Year the same as the Grades2Go Desktop Default Year Term and click on the Options gt gt button bringing up t
182. ens Student Progress Journal Entry sh allowing full viewing editing of Journal entry text equivalent to clicking View Button after selecting a row Term the Term associated with the Journal entry none indicates the entry was made ona day that school was not in session Date the date associated with the Journal entry 2012 Mindspark Inc User Interface 333 Day the day of the week associated with the Journal entry Time the time of day associated with the Journal entry Journal the text of the Journal entry automatically formatted if originating in Communications Entry Wizard s21 or Student Email Handler 14 gt Controls Control Function Student Name the currently vewed Student View Button opens Student Progress Journal Entryl ssh in View mode for selected Journal entry equivalent to double clicking a line Add Button opens Student Progress Journal Entry s in Add mode for adding a Journal entry Delete Button after confirmation removes the selected Journal entry from the list Report Button creates printable report PDF from info on this form see Student Progress Journal Report ss 5 5 10 2 1 Student Progress Journal Entry Student Progress Journal Entry shows details of a Journal entry The form appears when View Button or Add Button are clicked on Student Progress Journall 334 or when a Journal entry is double clicked In each case the form differs only in title displayed data and enabled buttons but operation i
183. ensical and atypical of normal use Report Samples Student Grades by Task letter size Portrait orientation as many sheets per student as necessary BSI 3 35 38 Phi Sample Teacher gt Grades2Go Ver 1 0 0 Student Grades by Task ow 01 Polisher Apple GQ USGT Sem tTenn 1 200 PC Algorithm Points within Categories Ta oode rs twat frasenn ree ow iin age ute Taw anos escenas ar aa es eano mew asare comment Ta x o eos ea reanez ifaw few SS vs fe ecu Rema ee ae wo ow SSCS a 1 on ean je AI a Ne polo aged E exh oced BOW 1 exis polrdr Student Grades by Task Code and Category letter size Portrait orientation one sheet per student 2012 Mindspark Inc 282 Grades2Go Desktop BAI Wes AR Sample Teacher Student Grades by Task Code and Category O1 Polisier Apple GO USGT Sem LTenn 1 200 Grades2Go Ver 1 0 0 winds park Inc com PC Algorithm Points within Categories Code Task Tye TotAts et wat Category Grade Que 9 w 63 Assessments 500 pt fret 1 mo s Assessments EED Tenn Avg 95 1 A Section Grade Averages letter size Portrait orientation as many sheets as necessary 918 2010 240 4 P Sample Teacher 4 Grades2Go Ver 1 0 0 section Grade Averages Minds parkInc com USG12 Sem 1 Term 1 2009 PC Algorithme Points w thin Categories TE Pte 00 Terma Ge 01 Polisher Apple O asma es
184. eously shades Hole cells on TERM Grades s data grid for easy identification and correction 5 5 7 1 Current Non Term Task and Document Viewer Current Non Term Task and Document Viewer appears after clicking the View Button oh or double clicking a defined Task line on NON TERM Tasks sof The ARCHIVE INFO panel shows Archive information for the selected Task but is not editable here see Course Task Archive 19A for controls 2012 Mindspark Inc 304 Grades2Go Desktop functions and editing The CURRENT USE INFO panel at the bottom shows Task settings for use in the current Section and Year Screenshot shown in Edit mode 9 Edit Current Task Hon T erm Default Grade Type Clo fe Pot C Pts 10 Name Final Exam LA Man hts eee ina Units 5 7 Hist 0 YTOH O Hist HA YTO H A Author Sample Teacher Created 4 26 2010 Master baie dee Anr mantal ICI i Boch a etar Final Exam A doe o Views CURRENT USE INFO Current Grade Type Assg 82312009 Exclude task grades Graded e Pet C Pts 100 Due ovalfeU09 Agr HA Si gt Max Pts Current Link x o 5 Create Save Cancel Controls Control Function ARCHIVE INFO Panel same as Archive 19 display but without editing capability see Archive Task and Document Viewer 94 for description Master Doc View Button is functional Create is disabled Assg Date Selector drop down date selector for date Task was assigned 2012 Mindspa
185. erall Term grade sum must total 100 for credible calculation of grades Note if sumis less than 100 an alert appears in the Section Status 255 area see Alerts below and in Communications Wizard 334 w hich cannot be initiated until sum 100 Function Term status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to checkmarks on Post 24h Report Button performs a Holes calculation and then creates a printable emailable Section Term Tasks Report 26 from info on the Task List simultaneously shades Hole cells on TERM Grades 2e4 for easy identification and correction controls for editing the Codes Grid and the Category Grid Code Button opens the Term Code Editor 298 which allows the Code weights WO WC and Cat Button Calc Alg thm Options WO WC PC associated Category WC PC to be adjusted for a highlighted Code on the Code Grid equivalent action by double clicking a Code line opens the Term Categories Editor 29 which allows the Category grid to be modified by adding removing Categories and adjusting weights for the displayed Term only or for all Terms weight can also be quickly adjusted by double clicking a Category line which opens the Term Category Weight Editor 300 controls the Grading Algorithm applied to data in the vewed Term when Dashboard is opened the deault Argorithm from Teacher Profile is selected selects the WO Algorithm Weights Only
186. ers Set Clear This Term Only Set Clear All Terms Rebuild Mobile Device Create Attendance Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear Rebuild Mobile Device forces a total rewriting of mobile device Grades2Go databases for the currently vewed Section in the next synchronization session or Clears if already Set If Set the menu entry is preceded by a check mark 5 5 1 1 1 1 Set Clear This Term Only Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders SetiClear This Term Only Set Clear All Terms Rebuild Mobile Device Create Attendance Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear Set Clear This Term Only forces a total rewriting of mobile device Grades2Go databases for the currently vewed Section and Term only in the next synchronization session or Clears if already Set If Set the menu entry is preceded by a check mark Action occurs after the relevant confirmation message Confirm SET Rebuild flag AY This command will set this section s Mobile Rebuild Flag for this term only On the next Mobile Sync data Files For this section term will be rebuilt after new data is uploaded Are You sure ou want to continue Mo O 2012 Mindspark Inc 236 Grades2Go Desktop Confirm CLEAR Rebuild flag T This command will clear this
187. ers Help Select User User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add Mew User Delete Current User Mobile Sync Log Mobile Sync Log Clear Exit Mobile Sync Log and Mobile Sync Log Clear are available only if a supported mobile device has been set up and enabled in Grades2Go Setup gt Mobile Device gt Enable 15 During every mobile synchronization the Mobile Sync Log records all file uploads downloads between Grades2Go Desktop and the User s mobile device Mobile Sync Log displays the contents of the Log file a txt file in a simple text reader like Microsoft Notepad or Wordpad in a separate window The file accumulates with the results of all synchronizations It can be edited by the User while displayed or cleared with Mobile Sync Log Clear 96 5 4 1 9 Mobile Sync Log Clear 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Select User H User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit Mobile Sync Log and Mobile Sync Log Clear are available only if a supported mobile device has been set up and enabled in Grades2Go Setup gt Mobile Device gt Enable f 154 2012 Mindspark Inc User Interf
188. ess a teacher s unique needs Even the best ones are little more than simple gradebooks adding few of the modern tools that could help improve job performance build accountability streamline communication and organize your most important asset the intellectual property you create each and every school year Your data and communications challenge as a teacher is huge probably far bigger than for most other professions Unfortunately the size of the challenge is set to explode because of public demands to improve education and make teachers more accountable Estimating the homework and classroom attendance workload alone gives some eye popping results Marks Marks Marks Data Type per term per term per term alli per student per class of 20 per 5 classes of 20 pele ye Homework 25 500 2500 10000 Attendance 45 900 4500 18000 Total 70 1400 7000 28000 The total number of data points you need to enter each year even at the basic level is almost 30 000 If you add more data like assigned due dates for tasks and custom comments for grades and attendance the number goes rapidly higher and your workload soon increases beyond the reasonable But amazingly the question of of how best to handle this huge data problem so crucial to the success of education has hardly ever been addressed The Grades2Go Solution Mindspark s Grades2Go Teacher s Database and Communications Manager addresses this data challenge by creating
189. estart Click OK on the alert messages Q On the Main Menu click on Setup gt Wizards gt User Setup This is the only selection currently enabled under Setup The User Setup Wizard appears 2012 Mindspark Inc 30 Grades2Go Desktop E gt User Setup Wizard Intro User Setup This wizard will guide you through setup of personal data After setup all data can be edited via the Setup menu Click Mest gt to start or resume LI Click on Next gt to bring up the Teacher Code screen 2 User Setup Wizard Teacher Code Teacher Code Choose a unique identifier here your school has assigned an ID for ou for other purposes itwould make a good choice Ur acceptfedit the suggested Code Teacher Code NAM EST When done click Next gt E Cancel Q Here accept the suggested Teacher Code or enter one that may already have been assigned to you for other purposes by your school teacher number ID etc Teacher Code will be used as an identifier for teacher specific data files 2012 Mindspark Inc Basic Setup 31 LI Clicking on Next gt brings up the School Code screen E User Setup Wizard School Code School Code Choose a code for your school and enter tt here l a governmental code number exists that would be a good choice If your school has other Grades o users try to use a common code school Code vo UA_SCHL When done click Next gt E Cancel LJ Enter a Sch
190. et 70 00 Save Cancel Controls Control Function Category a unique name for this Task Category Default Pct the default percent weight of this Task Category in the WO and WC Algorithms not relevant in PC Algorithm Save Button saves the displayed information to the database 2012 Mindspark Inc 156 Grades2Go Desktop 5 4 2 3 3 Profile 9 Grades 2Go Desktop Sample Teacher Jota File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher d Sections Grading d Mobile Device d l Profile Wizards Report Server Profile identifies the Current User and saves personal settings like download folder for attachments school server login info and Grading Algorithm preference Screenshot 9 Teacher Profile Teacher ID JTEACHER 5 Use Mobile Device UserName Sample Teacher Mobile Teacher Hame Last Teacher First Sample Middle School ID JAN SCHOOL Dept History Tel MA 123 456 7890 EMail Address sampleteacher example com Tel H Personal Web URL Tel M Attach Dwnld Path al A se Server User Name a Grading Algorithm Gat Task weights only al Edit Mot all fields are available tor edit Controls 2012 Mindspark Inc Control Teacher ID Use Mobile Device User Name Teacher Name Last First Middle School ID De pt EMail Address Personal Web URL Tel W Tel H Tel M Attac
191. etup Wizard 2009 Done Done Enough information has been supplied for GradeseGo to open in its normal operating mode which will happen as soon as you click Finish Go to the setup menu to complete or edit any of the Information you supplied during this Wizard as well as to setupfenable mobile device operation Click Finish gt Finish Cancel Congratulations you have finished Year Setup Click on Finish gt and Grades2Go will restart with all menu selections enabled For detailed information on the rest of Grades2Go Desktop see the User Interface section of the manual 2012 Mindspark Inc Basic Setup e 3 7 Activation Code Purchase and Installation Mindspark s software products require a valid Activation Code in order to operate without limitations Activation Codes are available for purchase online as one or two year subscriptions They are specially encoded to be useable by just a single user name After purchasing an Activation Code online you will receive an email confirming your purchase The actual Code has to be custom generated and will arrive in a separate email possibly delayed by up to 48 hours In the meantime if you haven t yet downloaded and installed Grades2Go Desktop do so now with the procedure in Grades2Go Desktop Download and Installation 21 Once you receive the Activation Code email do the following to install your Code U Start Grades2Go Desktop If you have already
192. ever before possible building your accountability as well as your image as a teacher Features e Manages two kinds of Section wide communications 2012 Mindspark Inc 336 Grades2Go Desktop Reports reports of individual student performance attached as PDF documents to a cover email with a personalized Subject line and distributed automatically or printed for manual distribution to designated student Support Circle recipients Memos email memos of a general nature with a personalized Subject line and optional attachments eg calendar class roster etc and distributed automatically or printed for manual distribution to designated student Support Circle recipients e Can include all students in a communication or just selected ones e Support Circle recipients can include the student parents guardians the guidance counselor and the teacher e Reports are easily configured by simply checking unchecking desired Report Modules e Reports can be previewed before they are actually created and distributed e Report configurations can be named and saved as Templates e Saved Templates can be edited and deleted e Emails can be distributed via either the Gmail server the suggested option because it is both powerful and free or a user defined one e Jobs are logged into a Communications Wizard Index for easy status monitoring and document retrieval e Pending jobs are prompted upon opening a Section Dashboard eac
193. f any of the four Terms the Default Term and dropped students if any A Term check mark indicates the currently viewed term If Default Term is checked the currently viewed term is the default term If Show Dropped Students is checked dropped students are visible on the section roster lists in all terms at end of lists in red 5 5 1 4 1 Semester Term Selections E Grades2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders Semi Termi w Seml Termz Seme Terml Seme Terme Default Term Show Dropped Students Semester Term Selections immediately display the indicated term s data when clicked Using this command is a shortcut to repeatedly clicking the Previous Next Term Buttons on the Status Bar 82 After a term is clicked it becomes checked If the new selected term is also the default term Default Term also becomes checked 5 5 1 4 2 Default Semester Term 2012 Mindspark Ine 246 Grades2Go Desktop Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders Seml Termi wf Seml Term Sem Termi semz Termz Default Term Show Dropped Students Default Semester Term immediately displays the default term as set in Main Menu gt Setup gt Default Year Term 98 Using this command is a shortcut to repeatedly clicking the Previous Next Term Buttons on the Status Bar 82 Default Term becomes checked after selection 5 5 1 4 3
194. f there are already 5 or more in the Section No more TERM Tasksl 2511 can be assigned if there are already 5 or more for the Section No more tasks can be added to a Course Task Archivel 1251 if there are already 5 or more for the Course e No more Student Journal ses entries can be added if there are already 10 or more for the Section e No more EP Log 129 entries can be added if there are already 5 or more for the Section 2012 Mindspark Inc User Interface as e No more TERM Attendance zs marks can be added or edited if there are already 100 or more for the Section e No more TERM Grades 28 can be entered or edited if there are already 25 or more for the Section e f a server is used no Student Edit uploadsl 19 are possible e f a server is used no IEP Log uploads 1931 are possible These limits have been chosen to allow a User to set up a school year and enter a fair amount of data before any operations are blocked Limited Operation Mode is lifted immediately upon entering a new Activation Codel 9 Grades2Go Desktop requires Activation Code G2G DW 5 4 Main Menu Selections 9 Grades 2Go Desktop Sample Teacher Jota File Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Main Menu Selections are visible at startup and show all available Grades2Go Desktop operations These selections and their sub menus are covered in separate topics File User maintenance Activa
195. g Due date assigned date due Pts PC only point value for the Task column header is colored according to the Task Code type Teacher Task Codes s0 data cells for Extra Credit EC and EC B columns have a light blue background to be easily distinguished from usual assignments contents entered via Mark Tools Panel one column for each Task Code used in the Term column header is colored according to the Task Code type Teacher Task Codes 150 information in the header is formatted as follows Code Code Task Code number of Tasks of this Code type Wat Pts Wgt total relative weight of these Tasks WO and WC only total point value of these Tasks PC only Term the percent contribution of this Task Code to the overall Term visible for PC Algorithm only one column for each Task Category as established in TERM Calculation Scheme 2 3 information in the header is formatted as follows Category name of Category Codes a list of Task Codes included in the Category Term the percent contribution of this Category to the overall Term c Data Description Alg Grading Algorithm currently in effect row shows Averages of all data in student rows eg Section Task Code and Category Averages F D C B A each row represents a Grading Band each magenta bar appearing in a cell represents one Student Task grade or average falling within the Band taken as a whole Bands F A form a convenient Histogram of St
196. g file in such a case the Report should be recreated and resent as a new Job this column visible only if P G Sig Requirement Checkbox was checked in the Communications Wizard when the Job was created signature status is indicated as follows signature has not been returned double clicking changes cell to Y 206 Grades2Go Desktop P G GD Controls Control Section Term Stamp signature has been returned double clicking changes cell to after confirmation message e and or P in black indicate the Student was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Student is an intended recipient of an emailed and or printed communication as checked IN Support Circle Recipients when the Job was created e and or P in black indicate the Parent s Guardian s were recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Parent s Guardian s are intended recipients of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created e and or P in black indicate the Guidance Counselor was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Guidance Counselor is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Jo
197. ght 183 2 1 87 14 WC Algorithm Weights within Categories The WC Algorithm Weights within Categories also assumes that each task is assigned a relative weight As in WO Algorithm each Task is assigned a Type Code and each Code is assigned a relative weight However the concept of Categories is now added to the calculation A Category is a grouping of Task Type Codes that has an assigned percent weight in the Term calculation The total of all Category weights is by definition 100 The term grade is the weighted average of all the Category grades Each Category grade is in turn a weighted average of all the Tasks having Type Codes included in that Category Let s simulate the calculation on a simple spreadsheet with the same Tasks and grades as in the WO Algorithm but with the addition of Categories 2012 Mindspark Inc Term Grading Algorithms 73 First we have the Task Types and relative weights Mask Type Type Code r Wat 91 ouble Homework E Let s define the Categories as follows showing the included Task Types for each and the set Term Weights Type Codes Group Skills P 10 Assignments HDH 20 Pe Tota gt 00 Using the same Tasks and grades as in WO we now perform weighted average calculations for each of the three Categories ETA _ M EE EEE Classroom Discusssion on Tolstoy P 02 SSS T O a R Group Skills Category Grade 15 0 2 75 a Grade 7 Relative A Ref
198. ght of each Task of this Code type relative to other Task Codes Category Selector available Task Categories into which all Tasks of this Code are to be placed Save Button saves the displayed information to the database 5 5 6 3 Term Categories Editor Term Categories Editor allows you to easily edit Categories and Weights for the displayed Term only or for all Terms It is displayed after pushing Cat Button on the TERM Calc Scheme 294 tab Screenshot O 2012 Mindspark Inc 300 Grades2Go Desktop 9 Term Categories Editor Term Category Edit gt Homework Remove Other Available Categories ied select gt Add Close Controls Control Term Options Term Category Selector Edit Wgt Button Remove Button Other Available Categories Selector Add Button Close Button 5 5 6 4 Term Category Weight Editor Function this term only changes will apply to only the displayed term all unposted terms Changes will apply to all terms that have not yet been posted drop down selector of all Categories currently displayed opens the Term Category Weight Editor s0 for the selected Category allowing weight to be adjusted after confirmation removes the selected Category from the list only if current Weight is 0 drop down selector of other available Task Categories which may be added to displayed Term or all Terms after confirmation adds the selected Category to the Term list
199. grid Comment text can be attached to any grade cell with or without grade entry Grades2Go automatically creates a number of useful summaries of TERM Grades data as part of the display e Student Term Average last fixed column at left e Student Term Average by Task Code columns on far right of grid Student Term Average by Task Category last columns on grid in PC Algorithm only see below e Section Term Average bottom of Avg column e Section Task and Task Code Averages bottom of each Task and Task Code Summary column e Section Distribution Histograms last rows of all data columns In addition various formatted Reports 279 for the vewed term are available within a few clicks of the mouse All Reports are printable emailable as PDF s e Student Grades by Task e Student Grades by Task Code and Category e Section Grade Averages e Section Grade Holes e Section Gradebook Grid Screenshots Display columns typical of WO and WC Algorithms 2012 Mindspark Inc User Interface 271 YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Grades Sync OFF 1 H 2 H EC 3 0 4 T H 2 a 1 T 1 Book Review Reading 2 Prelim Quiz First Test Student N 82731 974 9 7 9 10 9 9 9 9 9 25 9 25 Wat 1 Wat 33 Wat 1 0 tudent Name Term 6 99 T erm 23 08 Term 69 93 ou 01100 Polisher Apple Q 96 1 A 8 10 98 5 fees 80 0 98 5 20562 Pyle H
200. h Dwnld Path Browse Button Server User Name PW Grading Algorithm Edit Save Button 5 4 2 3 4 Report Server Eb Grades 2Go Desktop Sample Teacher User Interface 157 Function the Current User s unique ID created in User Setup 24 not editable checked if Mobile Device set up Via Setup gt Mobile Device gt Enable 154 not editable here the name associated with the Mobile Device visible only if Use Mobile Device checked Current User s last name Current User s first name Current User s middle name ID of User s school from User Setup 24 not editable here User s department User s email address used by Communications Wizard 33 User s website Users work telephone Users home telephone User s mobile telephone the folder where downloaded email attachments are usually saved brings up a drive folder selector for indexing to desired Attach Dwnld Path if Grades2Go M school data is hosted on a server the login name of the Current User the login password for the server the User s default Grading Algorithm 7 can be overridden in Section Das hboards 233 puts form into Edit mode and saves data upon Save es File Getup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 158 Grades2Go Desktop Default Year Term School d Teacher Sections Grading d Mobile Device d E l Profile Wizards Report Server Report
201. h new Section job must be completed before a new one is started e Pending jobs can be canceled Screenshot TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades YEAR Attendance Student Folders NON TERM Tasks Communications Wizard Saved Templates Template Settings m i 2d o Periodic Progress Report Edit Add Del Save Settings Uncheck All Revert automatically created z This is the text of the cover email to which the Report is Section Students Support Circle Recipients attached Excluded Included Student P G Guidance Me 01 Polisher Apple Quill 02 Pyle Homer Email _ e r 03 Sprat Jack Print E Iv a E OF s 3 Periodic Progress Report View Index Preview Gmail Other M SMTP ene This is text at the end of a Report View Log iw gt This is text at the beginning of a Report Distribution Job Email Server smtp gmail com User Name CANCEL steacher Fizan Al Vv Vv Controls Communications Wizard control panels are color coded into four distinct functional types Click on the Type links for complete descriptions and explanations 2012 Mindspark Inc Color Type Template Panels 2371 Recipient Panels 3 0 Cover Email MEMO Panel 322 fF Report Module Panels 245 Distribution Job Panel 352 5 5 11 1 Template Panels User Interface 337 Description allow Report Memo configurations to be saved to
202. h the processes of User Setup 17 and Year Setup step by step These are covered in detail in the following topics 5 4 2 5 1 User Setup 9 Grades 2Go Desktop Sample Teacher File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Terr School b Teacher Mobile Device wizards User Setup Year Setup User Setup creates the necessary folder structure for the Current User Besides its usual use after a new User is added it can be repeated at any time to verify that the necessary structure is intact Once User Setup Wizard is begun the process must be completed before Grades2Go can resume normal operation for that User However the process can be interrupted and then resumed in another session File gt Select User 861 remains active throughout the process so that another User can be selected if necessary The sequence of User Setup Wizard screens is shown here fictional USer Your Name has been selected 2012 Mindspark Inc Grades2Go Desktop 2 User Setup Wizard Intro User Setup This wizard will guide you through setup of personal data After setup all data can be edited via the setup menu Click Mest gt to start or resume Ed User Setup Wizard Teacher Code Teacher Code Choose a unique identifier here your school has assigned an ID for you for other purposes itwould make a good choice Or acceptfedit the suggested L
203. he Mobile Sync Term Options t64lscreen Note that the other option Set independently is generally used only when previous years data Is to be downloaded to the Mobile device Jh 2012 Mindspark Inc Grades2Go Desktop Eb Mobile Sync Term Options Current Sync Year 2009 Kg 2009 Sync ON for these SECTIONS and modules L1561 2 156114 WH1 4 MLe 1 WHe2 B WHS Cancel A This screen shows a checkbox for each of the Sections you teach in the Current Sync Year and indicated Term Initially no checkboxes are selected At this point click on the Edit button and then on the checkboxes of the Sections you want to enable for syncing with Grades2Go Desktop usually all Jh 2012 Mindspark Inc Adding an Android Mobile Device 375 Eb Mobile Sync Term Options Current Sync Year 2009 ES 2009 El el Sync ON for these SECTIONS and modules USG1 2 Ge e Att IEP M USGI 4 M Gr 4 at EP iw HTA w Gr iw Att IEP i ML2 1 M Gr Wat FU IEP i wH ZIE w Gr iw At IEP MH 218 jv Gr Wat EP i Apply this pattern to all terms Save Cancel LI Checking enabling a Section adds Gr Gradebook Att Attendance and IEP Individual Education Plan option checkboxes to that Section Checking any of these enables the selected data type to be downloaded and synchronized with your mobile device If not checked that data will not be included Check the boxes you want included
204. hin the header area left click on it and hold drag to increase the width and release 5 5 5 1 Attendance Comment Form Attendance Comment Form is displayed whenever a TERM Attendance 283 cell is double clicked with the Comment Tool selected the default If the cell is empty it opens in Edit mode automatically otherwise it appears as shown To delete a Comment use this form to remove the text via Edit and then Save Screenshot 2012 Mindspark Inc 288 Grades2Go Desktop Attendance Comment 97272009 Polisher Apple Q F This iz a sample comment E dit Controls Control Function Attendance Date calendar date of the clicked cell Student Name Student Name for the clicked cell Mark Type Mark that exists for the clicked cell if none indicates Comment Only Comment Text text of the Comment Edit Button opens Comment Text for editing and makes Save Button visible Save Button saves edited Comment visible only after Edit is pushed 5 5 5 2 Attendance Holes Report Attendance Holes Report appears after clicking on the Holes Button of the TERM Attendance 28h Tab It also provides an opportunity to mark all Holes with a P automatically which can be a huge timesaver see Tip below Screenshot Attendance Holes Report X T 6 attendance marks are missing in this term through today Do you want to mark them all Present fe Mo 2012 Mindspark Inc User Interface 289 5 5 5 3 Atte
205. ible without a Code However synchronizations of sandbox data Sample Teacher are always bidirectional and unlimited even without a Code Install Grades2Go Android Sync as follows Q Close Grades2Go Desktop if it is open As is usual for installation of any software program it is a good idea to close other running programs as well LI Go to Mindspark s Online Store and click on Download for Grades2Go Android Sync Save the downloaded file to your computer LI After the download is complete Open the file or find it in the download folder and double click Installation of Grades2Go Android Sync will begin Follow any prompts issued during the process After installation is complete an icon for Grades2Go Sync will be present on your desktop The program will also appear on your computer s All Programs list under the Mindspark Grades2Go group Should you ever need to uninstall it select Uninstall Grades2Go Android Sync When you receive notice of a software update via email or Check tor Updates 23 follow this procedure again to install the newest version There will be no need to uninstall the previous version lf Grades2Go Android Sync is not properly installed on your desktop it will be flagged in Synchronization Alerts 3s Step 2 Select and Enable a Supported Mobile Platform 2012 Mindspark Inc Adding an Android Mobile Device 371 In order to use a mobile device with Grades2Go it must be s
206. ications Wizard and successfully distributed to intended recipients va email or hard copy Log files of auto email communications for each term are also stored here Double clicking on a file will open it in the appropriate document reader eg Adobe Reader for PDF files Notepad for log files Screenshot Communications Jak E File Edit View Favorites Tools Help r Pp Search K Folders ce x le fale Marne Type Date Modified Pending File Folder 510 2010 1 59 PM TA 100406003 126 U561 7 EndofSemesterReport 01100 pdr PDF File 4 6 2010 12 31 AM TA 100406003126 U561 2 EndofSemesterReport 01100 EMailCover pdf POF File 4 6 2010 12 31 AM TA 100510135657 U561 7 RoutineProgressReport 01100 pdr PDF File 510 2010 1 59 PM TH 100510135857 U561 2 RoutineProgressReport 01100 EMailCower pd PDF File 5110 2010 1 59 PM E 1561 21 2009 51 71 AutoEMaillog tt Text Document 540 2010 2 01 PM s IEJ The Pending Folder is covered in the next topic 5 5 1 6 3 2 Reports Pending Distribution E Grades 2Go Desktop Sample Teacher SANDBOX Bax Fie Connect Post view Reports Section Task Documents Course Task Documents Communications Wizard P Distributed Reports Working Reports Reports Pending Distribution Uploads Files 2012 Mindspark Inc 256 Grades2Go Desktop Reports Pending Distribution opens the Pending Folder via Windows Explorer which contains temporary files generated by the current Section s Communications Wi
207. ients Rrel i0 a 156112 Report Periodic Progress Report aS e Tr22r10 E USG1 2 Report Perlodic Progress Report 171 Teea 10 USG1 2 Memo Only Testing the Memo wd fees 10 156112 Memo Only This is a Memo awd eee 10 UsGTiZ Memo Only MEMO Test 3 3 Traadi USG1 2 Memo Only MEMO ONLY 343 Reno USG1 2 Memo Only See lf This Appears 303 FAO 156112 Memo Only MEMO to Horner 1 1 FE2Ano USG1 2 Report Penodic Progress Report awd 7 22 10 USG1 2 Memo Only Testing Journal Entry T MET 2410 USG1 2 Memo Only Test 043 Pending USG1 2 Report Penodic Progress 073 Pending ML2 1 51711 Report Perlodic Progress Report 0 4 ee ee Dl Di ee Dl e T 71707 View Job Detail View Attachment Data Grid Column Data Description double clicking any column of any row opens Communications Wizard Job Detail equivalent to clicking View Job Detail Button Date date that all emails of the Job were finally completed if all students in the distribution list are not yet completed Pending is displayed Day day of the week that all emails of the Job were finally completed if not yet completed is displayed Time time of day that all emails of the Job were finally completed if not yet completed is displayed Section the class section in which this Job Report Memo was created Term the Term Stamp for the Job depends on the Section Dashboard semester term viewed when the Job was cre
208. iew Edit Form 273 NT Task grade entered as Pts double click or Enter Key opens NT Grade View Edit Form 273 NT Task grade entered as Ltr double click or Enter Key opens NT Grade View Edit Form 278 NT Task grade entered as P F double click or Enter Key opens NT Grade View Edit Form 274 NT Task grade any type excluded from Semester average calculation double click or Enter Key opens NT Grade View Edit Form 274 NT Task grade any type with attached Comment indicated by red text double click or Enter Key opens NT Grade View Edit Form 27A NT Task grade any type entered in Quick Mode indicated by underlined magenta text displayed averages not updated until recalculated via ReCalc Button or Section Dashboard is closed double click or Enter Key opens NT Grade View Edit Form 278 automatically calculated Term Sem Year grade without comments includes Grading Band 12 automatically calculated Term Sem Year grade with comments or a Midterm grade includes Grading Band 12A overriden Term Sem Year grade without comments includes Grading Band 12A 2012 Mindspark Inc User Interface 313 Jo Ue fA overriden Term Sem Year grade with comments or a Midterm Grade includes Grading Band 12 Controls Control Function Open YEAR status indicator showing whether Open at least some editing enabled or or Posted all further editing disabled corresponds to checkmarks on Post 2 h e Report But
209. il P G email address if address is present clicking EJ initiates email via Student Email Communication Handler 14 Edit Save Button clicking Edit makes form data editable and changes it to Save which saves form data to the School database Report Button creates printable report PDF of this form Student Education Plan Documents appears when EP Does Button is clicked on Student Information 134 It enables quick retrieval of Education Plan Documents for Ed Plan Students by referencing a database of document links The necessary database can either be created by the School s IT Department and hosted on the School s server see Server Based Data in School Profile 100 or links can be manually added by the User using the Link Button on this form Grades2Go divides Ed Plan Documents into two major types e General documents which deal with general aspects of a Plan that are not specific to any one Section there can be one General document per Ed Plan e Section documents which describe the Plan for specific classroom Sections there can be one Section document for each Section in which an Ed Plan Student is enrolled Screenshot shown in Edit mode 2012 Mindspark Inc User Interface 137 Ed Plan Reference Documents EdPlanIDH 1245 9807 Polisher Apple Q Section USGI Z Document Location Save Wien Link Delete Cancel Controls Control Ed Plan ID Student Name Section Selector Document L
210. in a few clicks of the mouse All Reports are printable emailable as PDF s section Year Attendance Summary Screenshots left hand part of data grid TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades YEAR Attendance Student Folders NON TERM Tasks Student Name right hand part of data grid YEAR Attendance Student Folders NON TERM Tasks Communications Wizard TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Polisher Apple Quill 12 Pyle Homer 11 Sprat Jack 11 Student Name W AETI P Tt Ale laz P T AlE Plrfa e elrlale En Data Grid Column Data Description left m ost sequential Student number no particular significance 2012 Mindspark Inc User Interface 325 Student Name name of Student last first middle Yr grade level S1T1 group attendance columns for S1T1 header color indicates Open or Posed as well as total number of class days Tot A E rate of absences 100 x A E Tot P number of P marks Present T number of T marks Tardy A number of A marks Absent without excuse E number of E marks Excused absence S1T2 group attendance columns for S1T1 same columns as S1T1 Sem 1 group attendance columns for Sem 1 same columns as S1T1 Sem 1 1171 S1T2 S2T1 group attendance columns for S2T1 same columns as S1T1 S2T2 group attendance columns for S2T2 same columns as S1T1 Sem 2 group attendance columns for Sem 2 same columns as S1T1 Sem
211. in the Term from beginning to end including days school is not in session non school day columns eg weekends have a yellow background information in the header is formatted as follows Day day of rotation rotating schedules or sequential day of the rotating Day of the Week Mon Tue Wed Thu Fri Sat or Sun Mo Dy month day Day Name Event special day name or event description see Key Days tab in 103 column header is colored according to the Task Code type Teacher Task Codes 15h data cells for Extra Credit EC and EC B columns have a light blue background distinguishable from usual assignments Mark Type right most columns Student attendance in viewed Term summarized by type Summaries of attendance mark 2012 Mindspark Inc A P y A E Sec Rate Special Rows Holes Section Summaries Cell Content Types empty Comm Por T A E any Marks in red 286 Grades2Go Desktop Absence rate excludes Excused absences number of days Present note that days can be marked number of days Tardy number of days Absent number of days Excused Absent but excused special column within Section Summaries rows see below shows Section attendance rate for each Mark Type Data Description for each class day shows number of Students without attendance marks holes this total is always accurate and not dependent on the Holes Button Sec Rate column shows Section attendance rate for each
212. istribution to Guidance see Distribution Status Key for status codes if still pending distribution double clicking allows distribution to be added or cleared via the Communication Recipient Edit 357 form indicates intended Email E and or Print P distribution to Teacher see Distribution Status Key for status codes if still pending distribution double clicking allows distribution to be added or cleared via the Communication Recipient Edit 357 form Distribution Status Key Key Status distribution is pending but email address must be supplied in Student Info before it can proceed ready for distribution distribution was successfully completed X distribution was ignored due to an error considered processed Controls Control Top Line Function visual indication that this form is the fourth main step Step 4 of the Communications Wizard process Section Job date Job created term of Report time scope P G signature required indicator 2012 Mindspark Inc EMAIL Ecolumns Panel View Log Button Progress Indicator Process Button Abort Button IPRINT P columns Panel Progress Indicator Process Button Abort Button Key Panel View Attachment Button Close Button User Interface 357 controls for processing scheduled emails displays the Communications Wizard Email Log ssh after Process Button is pushed indicates the current item being emailed as well as a v
213. ists all of the actual Student Education Plan Documents for a school or at the least the documents for those EP Students the User teaches After being linked via Student Education Plan Documents 138 they are easily accessed via the EP Docs Button on the Student Information 13h form Screenshot 2012 Mindspark Inc 226 Grades2Go Desktop O EPDocs File Edit View Favorites Tools Help oe Jo Search 155 Folders x m Mame WP EP100 2345 General doc WE EP 100 2345 USG61 2 doc Wh EP 100 2345 WH2 6 doc Wh EP 1245 987 General doc WP EP1245 987 U5G1 2 doc Wh EP 1245 987 WH1 4 dac Type Microsoft Word Doc Microsoft Word Doc Microsoft Word Doc Microsoft Word Doc Microsoft Word Doc Microsoft Word Doc Microsoft Word Doc Date Modified 6 26 2010 12 51 PM 6 28 2010 12 55 PM 6 28 2010 12 56 PM 6 26 2010 12 49 PM 6 28 2010 1 00 PM 6 28 2010 12 59 PM 6 28 2010 12 58 PM Wh EP 1245 987 WH2 6 doc 5 4 8 Help 5 4 8 1 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help r Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2507 Desktop Help is a collection of commands that link to resources designed to help the Grades2Go user Commands to enable checking of p
214. isual progress bar begins the process of distributing scheduled emails to indicated recipients if successful marks emailed items with a check see Distribution Status Key if lt lt PUSH is visible processing must be initiated even though no emails are scheduled usually as a result of Communication Recipient Edit 35 enabled during email distribution interrupts the process if pushed controls for processing scheduled printouts after Process Button is pushed indicates the current item being printed as well as a visual progress bar begins the process of printing scheduled items to indicated recipients marks completed items with a check see Distribution Status Key if lt lt PUSH is visible processing must be initiated even though no emails are scheduled usually as a result of Communication Recipient Edit 35 enabled during printing interrupts the process if pushed status indicators for quick reference see Distribution Status Key for details enabled for Memos with an attachment displays it via the appropriate application program If Job is incomplete saves status and closes the window with only the Communications Wizard Distribution Job Panel visible if Job is complete indicated by JOB IS COMPLETE gt gt closes the window and enables the Wizard for the next Job One Communications Job ata time 5 For any Section only one Communication Job can be in process at any one time Incomplete jobs will for
215. ivation E Mail Q Click Save Grades2Go Desktop will restart and the Mobile Sync Status panel on the Status Mobile ACTIVE Bar should now appear as Ss Verifying all systems go Congratulations you are done with installation of your mobile device Note that clicking on BEANE now opens Mobile Device Enable Disable 154 and clicking on Syne Status E opens Mobile Sync Log 957 to show synchronization history If Sync Status shows E clicking opens Synchronization Alerts seh to help diagnose the source of alerts If a Mobile Activation Code has not been entered or if it has expired or is invalid it gets flagged in Synchronization Alerts ss 6 6 Synchronization Alerts Whenever Sync Status is E it indicates that synchronization is not all systems go and cannot occur Clicking S brings up Android Sync Alerts Screenshot 2012 Mindspark Inc 382 Grades2Go Desktop 9 Grades 2Go Android Sync Alerts The following alerts were generated regarding synchronization of your Android mobile device checked tems only Except forthe last tem problems must be corrected before two way synchronization can occur Click on the Help links for turther details i Grades2Go Android Sync G2G 54 not installed on Desktop i Mobile Activation Code expired invalid or not pet purchased i Last Android Sync not successtul Only applicable alerts are checked and fully visible Visible alerts also have a visible Hel
216. ive the default grade type the maximum point value for the task applicable only if Gr Type iS Points or if Grading Algorithm is set to PC shows an icon if a Master Document is associated with the task if icon is present double clicking it opens the document historically through the present the number of students who have received a grade on the task historically through the present the average grade in percent received for the task for the current year to date the number of students who have 2012 Mindspark Inc User Interface 267 received a grade on the task YTD for the current year to date the average grade in percent received for the task Controls Control Utilities Menu View Button Assign Button Use as Replacement Button Make New Button Make Copy Button Report Button e 5 5 3 2 1 Set Task Dates Function not enabled in Section Dashboards opens Task and Document View er 19 for the selected task same as double clicking on a task brings up Set Task Dates form and then places selected Archive Task onto Term Tasks list after confirmation replaces the task selected on the Term Tasks list with the Task selected here all grade data remains unchanged opens the Task and Document Viewer 19 form in new task mode after a confirmation alert uses the selected task as a template to add an identical task to the Archive list a number is appended to Task Name to make it unique and
217. izard 2012 Mindspark Inc User Interface 177 Clicking Finish restarts Grades2Go Desktop If Year Setup 17 has never been performed for this User it will be prompted during the restart 5 4 2 5 2 Year Setup 9 Grades 2Go Desktop Sample Teacher JE File CSetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Terr School b Teacher Mobile Device wizards User Setup Year Setup Year Setup creates the necessary school folder structure and required school databases for a desired school year Besides its usual use after a new User is added or a new school year is started it can be repeated at any time to verify that the necessary structure is intact Once the Year Setup Wizard is begun the process must be completed before Grades2Go can resume normal operation for that User However the process can be interrupted and then resumed in another session File gt Select User 861 remains active throughout the process so that another User can be selected if necessary eg Sample Teacher for experimentation purposes The sequence of Year Setup Wizard screens is shown here 2012 Mindspark Inc 178 Grades2Go Desktop Ed Year Setup Wizard Intro Year Setup This wizard will quide you through setup of all databases necessary for 4 selected year After setup all data can be edited via the Setup menu Click Mest gt to start or resu
218. k Code Name the common name of this Task Code 2012 Mindspark Inc User Interface 153 Default Wgt the default weight of this Task Code relative to other Task Codes not relevant in PC Algorithm Color the color of the Task header text for tasks of this Code in TERM Grades 255 Category the default Task Category for this Task Code not relevant in WO Algorithm Save Button saves the displayed information to the database 5 4 2 3 2 2 Categories ppr 9 Grades 2Go Desktop Sample Teacher Jota File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher Sections l l Grading d Codes Mobile Device b Categories l Profile Wizards b Report Server Categories are groupings of Task Codes used only in WC and PC Grading Algorithms Term grades are calculated by combining Category grades according to their assigned percentage weights This form shows all defined Categories with default weights and allows new ones to be added or existing ones to be edited or removed Categories with Default Pct Weights greater than O are used to define the default WC PC Grading Scheme for each Term whenever a new Section is created For this reason the total of the Default Pet column must always be 100 The form cannot be closed unless this condition is met However these default Categories Weights can be modified as needed within any Section and Term
219. kbox ID No Checkbox Title Checkbox Title Textbox Block Checkbox Section Textbox Envelope Address Option Student Checkbox Parent Guardian Checkbox Save Button Revert Button 2012 Mindspark Inc User Interface 249 drop down selector of saved label configuration types command edits displayed Job Name command adds a new Job Type using the displayed options can then be Edited command deletes Job Type after confirmation message drop down selector for number of copies of the label set to be produced students excluded from the label set moves all Excluded Students to the Included side moves a single student from the Included side to the Excluded side moves a single student from the Excluded side to the Included side moves all Included Students to the Excluded side students included in the label set drop down selector of supported label stock types desired font size of printed text if O default centers text horizontally other values set text starting point distance from left edge of label if O default centers text vertically other values set text starting point distance from top edge of label selects Class Use as Label Type enables disables printing of sequence number classroom use only enables disables printing of student name enables disables printing of student ID enables disables printing of a label title title text when Title Checkbox is checked enables disables printing of Section Block
220. ked allows entry of an additional task name and weight as of Final grade if checked allows entry of an additional task name and weight as of Final grade enables form editing and data saving creates printable emailable PDF from info on this form p Grades 2Go Desktop Sample Teacher Cot File C Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface 123 Default Year Term School d Frofile Teacher Calendar Mobile Device d Periods l Blocks Wizards d Courses Grading d Schema Bands Student Datab udent Database E oF Bands defines a school s official letter grade to percentage conversions A fairly standard set of bands is pre loaded which can be modified as needed Screenshot Data Grid 2012 Mindspark Inc 124 Grades2Go Desktop Column Grade Lower Lim Equiv Controls Controls Edit Button Add Button Delete Button Report Button P Description the letter designation of the band the lower limit of the grade band in the value of a letter grade in Function opens Edit Band 12A for a selected entry equivalent to double clicking a line opens Add Band 124 deletes a selected band creates printable emailable PDF from info on this form Add Edit Band allows you to add a new Band or edit an existing Band The Add version is displayed after pushing Add Button on the
221. ked document in a separate window using its default application Edit Button puts CURRENT USE INFO into Edit mode button not visible after selection Save Button saves data and closes window 5 5 7 2 Course Non Term Task Archive Course Non Term Task Archive appears after clicking either Define or Replace on the NON TERM 2012 Mindspark Inc 306 Grades2Go Desktop Tasks sof tab with a Use to Define Non Term Task Button in the case of Define and a Use as Replacement Button in the case of Replace Note that Term Tasks are excluded from this listing Screenshots via Define Button E 2 Add Non Term Task Archive for USG1 E Task Name Description Created Gr Type Doc Hist Hist YTDH YTDZ 52 Proy 2010 The 2070 version of the 52 Project 05 27 10 Percent H NA 52 Project This t the master forthe 52 Project 05 27710 Points T M 0 NA 52 Project 1 COPY of 52 Project This is the ma 05727710 0 MA 0 H A Use to Define Non Term Task Make Mery Make Copy Cancel va Replace Button 2012 Mindspark Inc User Interface 307 E Replace Non Term Task from Task Archive for USG1 Code Task Name Description Created Gr Type Doc Hist Hist YTDH YTD 514dd1 51 Speech 10min speech to combined Section 05 26710 Percent 0 M 0 MA 514dd1 Science Project 0527010 Percent NA NA 514dd1 Science Project 1 COPY of Science Project 0527010 Percent NA o NA View Use as Repl
222. ktop Activation Code Operating features will be limited To purchase a Code go to File gt Purchase an Activation Code User with an invalid Activation Code if an entered Activation Code is unsuitable for this product appears at each startup until a valid Code is purchased 2012 Mindspark Inc s Grades2Go Desktop Desktop Activation Code Alert A Your Name s Desktop Activation Code is invalid Operating Features will be limited To purchase a new Code go to File gt Purchase an Activation Code Activation Code about to expire appears at each startup beginning 15 days before expiration Desktop Activation Code Alert T Your Name s Desktop Activation Code expires in 5 days To purchase a new Code go to File gt Purchase an Activation Code Expired Activation Code appears at each startup as soon as expiration date has passed Desktop Activation Code Alert T Your Name s Desktop Activation Code expired on 11 06 2010 Operating Features will be limited To purchase a new Code go to File gt Purchase an Activation Code Need to perform User Setup appears at startup if User Setup is in progress or if missing User databases are detected User Setup needed A Perform or complete Setup gt Wizards gt User Setup For Your Mame Need to perform Year Setup appears at startup if Year Setup is in progress or if missing School databases are detected 2012
223. l year The fist time you run the program it starts as Sample Teacher the only User After you add yourself as a User you will appear on the list at File gt Select User For now just stay with Sample User to learn the main features of Grades2Go The easiest way to get to Know your new software is to just start clicking away at any and all commands Don t worry you can t do any damage to the program or your computer so feel free to enter and edit data and explore to your heart s content Even after you set up your own data feel free to return to your Sample Teacher sandbox at any time to experiment with new commands reports etc This is easily done with File gt Select User gt Sample Teacher Grades2Go Desktop has been designed to be logically intuitive so we hope you will have little need 2012 Mindspark Inc Basic Setup 25 for this manual However let s look at the features on the main program screen to get you started Complete details are available in the User Interface section Main Screenshot User Name e Grades Go Desktop Sample Teacher Ja Eg File Setup Connect SECTION DASHECARDS Course Task Archives Reference Info Data Folders Help Mobile Main Menu Headings Currentl Viewed Term Alert E Area Controls Control Function User Name identifies the currently selected User along with a status message if the Activation Code is invalid or User Setup Y ear Setup are in progress Window Size th
224. lections on Summer Reading H ot ee E UU OU URL BRE SES OOO Totals oa eT B Assignments Category Grade 35 0 4 87 5 Assessments Category Tasks Code Relative Student s Grade x FYJ Grade a A Quiz on 18th Century Poets QI 05 RE E potas 15s J B3 Assessments Category Grade 133 1 5 88 67 Finally we weight average the Category grades that have just been calculated 2012 Mindspark Inc Grades2Go Desktop 4 3 Category Term Wgt A Pia Term Wot x ETI Group Skills ros 88 67 62 07 100 87 07 Term Grade sum of last column 87 07 PC Algorithm Points within Categories The PC Algorithm Points within Categories does away with the concept of relative weights used by WO and WC and assumes that each Task is assigned a maximum number of achievable points Task Types and Categories remain as in WC Identical to WC a Category is a grouping of Task Type Codes that has an set percent weight in the Term calculation The total of all Category weights is by definition 100 The term grade is the weighted average of all the Category grades However each Category grade is now a simple calculation of the total number of earned points for all Tasks with Type Codes included in that Category divided by the maximum number of achievable points Let s simulate the calculation on a simple spreadsheet with the same Categories Tasks and grades as in the WC Algorithm
225. ll disable Further changes to this term s data For this Section Are vou sure vou want bo proceed Clicking Yes completes posting Semester Posting and Year Posting are initiated by selecting those menu items No attendance check is performed but a similar non term tasks grades summary and posting confirmation request is displayed Confirm posting SEM 1 NON TERM TASKS SUMMARY 6 items have NOT been handed in All handed in items have been graded Posting will disable Further changes to this semester s data For this Section Are vou sure vou want bo proceed 2012 Mindspark Inc 244 Grades2Go Desktop 5 5 1 3 2 Unposting Eb Grades 2Go Desktop Sample Teacher SANDBOX Fie comes GB ente ora OOOO O O wv Sernl Terrml Semi Termz Semi Sem Termi Ssemz Termz seme Year Unposting is initiated by selecting a checked menu item subject to conditions see bullets 2 The selection is unposted after a confirmation request SSS Confirm Unpost A Are you sure vou want to unpost Sem After unposting the item is unchecked on the menu and data editing is re enabled 2012 Mindspark Inc User Interface 245 5 5 1 4 View E Grades 2Go Desktop Sample Teacher SANDBOX Bax Fie Connect Post View Reports Data Folders Semi Termi w Seml Termz Seme Terml Sem Term Default Term Show Dropped Students View allows quick viewing o
226. ll saves displayed data in the selected cell plus all other Holes for the current Task including in and Correr types 5 5 4 4 Grade Holes Report Grade Holes Report appears after clicking on the Holes Button of the TERM Grades 2s Tab 2012 Mindspark Inc User Interface 279 Screenshot Grade Holes Report 1 item has NOT been handed in 1 item has been handed in but WOT graded 5 5 4 5 Grade Reports Selector Grade Reports Selector appears when Report Button is clicked in TERM Grades 2 It makes possible extremely quick selection and creation of a number of preformatted Grade reports for all students at once or just for selected ones All Reports are printable emailable as PDF s e Student Grades by Task e Student Grades by Task Code and Category e Section Grade Averages e Section Grade Holes e Section Gradebook Grid Screenshot 2012 Mindspark Inc NN Grades2Go Desktop Grade Reports Select Report Excluded Students Included Students 01 Polisher Apple Ll All gt 92 Pyle Homer 03 Sprat Jack T lt All Display Options f All Included Students f Portrait C Selected student either side a Controls Control Function Select Report drop down pick list of available Reports see list above Excluded Students students to be excluded from the Report gt All Button moves all Excluded Students to the Included side gt Button moves a single student from the
227. locks Wizards Courses Grading Student Database Profile sets basic school information The form is shown here in Edit mode with all controls and text boxes visible Screenshot 2012 Mindspark Inc User Interface 101 Edit School Profile Anyplace High School School Name Anyplace High School SID Chart School ID Website UAL http imindeparkine com anyolacehs html Year start Month Aug Semesters ear Grading Terms Semester f Classes On Sun X Mon Tue X Wed X Thu X Fri Sat Rotating Schedule C No fe Yeg Days in Rotator E Starting Day 1 Server Based Data X FTF Folder Downloads Uploads x Grading x Stud Info Apt f Calendar X Tchr Secs EF Apt Courses X EF Docs Sec Attend Apte Students x EP Logs Sec Grades Rpts Save Not all fields are available for edit 2012 Mindspark Inc Controls Control School Name School ID Stud ID Chars Website URL Year Start Month Semesters Year Grading Terms Sem Classes On Rotating Schedule only if Yes Days in Rotation Starting Day Server Based Data only if checked FTP Folder Downloads Uploads 102 Grades2Go Desktop Function full name of school not editable set during User Setup 29 the number of characters in the school s student ID code number school s website address http yourschool org the month that the school year starts fixed at 2 may b
228. lumn De pt Course ID Course Name Course Description Controls Control Edit Button Add Button Delete Button Report Button O Description the department that teaches the course not essential info a short code for the course e g WH1 for World History 1 the longer name for the course e g World History 1 a short description of the course not essential info Function clicking opens Edit Course n Afor a highlighted course equivalent action when a line is double clicked clicking opens Add Course 15 clicking opens Delete confirmation for highlighted course creates printable emailable PDF from info on this form 5 4 2 2 5 1 Add Edit Course Add Edit Course allows you to add a new Course or edit an existing Course The Add version is displayed after pushing Add Button on the Courses 7 list or by selecting lt create a new course gt in the Course selector of the Add Teacher Section 14A form the Edit version appears after pushing Edit Button on the Courses 12 list with a selection highlighted or by double clicking a selection Screenshots 2012 Mindspark Inc User Interface ma Add a Course Course ID Dept Course Name Description Save Cancel Edit Course Info Course ID 11501 Dept History Course Mame us Government 1 Description Introduction to our democratic system and how it works Save Cancel Controls Control Function C
229. ly Schedule or X Day Rotating Schedule where X is the number of days in the school s rotating schedule cycle Term Selector clicking on forward backward arrows changes viewed term 2012 Mindspark Inc 210 Grades2Go Desktop Report Button creates printable emailable PDF from info on this form 5 4 6 1 4 My Sections 9 Grades 2Go Desktop Sample Teacher JE File Setup Commect SECTION DASHBOARDS Course Task ArchivesC_ Reference Info Data Folders Help My Info My Communications Wizard Index School Info My Profile My Schedule Student Database id Py Sections Courses Database My Grading My Sections summarizes all the course sections you teach in the current year without editing capability For a complete explanation see Setup gt Teacher gt Sections 14 5 4 6 1 5 My Grading 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Info My Communications Wizard Index School Info My Profile My Schedule Student Database l My Sections Courses Database My Grading My Codes My Categories My Grading displays all of your Task Codes and Task Categories without editing capability For a complete explanation of each see Setup gt Teacher gt Grading gt Codes 155 and Setup gt Teacher gt Grading gt Categories 153 5 4 6 2 School Info 2012 Mindspark Inc User Interface 211 Eb
230. me Ed Year Setup Wizard Select Year Year Setup selectthe school year you wish to setup After clicking Next Grades2Go may restart School ear hen done click Hext gt Mest Cancel Control Function School Year drop down list of possible school years 0 After Next gt is clicked Year Setup will be in progress and must be completed before Grades2Go 2012 Mindspark Inc User Interface 179 can resume normal operation Clicking Cancel on any window will interrupt Year Setup Wizard Startup Window s 79 will prompt on each Grades2Go startup for this User until the Wizard is finished with an In Progress Intro appearing instead Note that Abort allows cancellation of the entire setup Ed Year Setup Wizard Intro Year Setup 2009 in progress This wizard will quide you through setup of all databases necessary for a selected year After setup all data can be edited via the Setup menu Click Meet gt to start or resume a E Cancel Control Function Abort Button cancels setup of selected year which then requires repeat of Current Year setup not visible during initial Year Setup Q From the Select Year or In Progress Intro windows the Wizard continues Jh 2012 Mindspark Inc 180 Grades2Go Desktop E gt Year Setup Wizard Database Source 2009 school Server and User Logon Info school databases needed by Grades tao can be accessed from a school s server or creat
231. me to be Seems to be havingsome attention difficulties some attention difficu ties 54T gpa acy 1205p i a al Entry WITH A TTA0 z 1222914 USO 2 C las Directory pdf BA LED TO 5171 S209 Tue 0a Wa de ruptive today and sentto principals office sT 10709 Behavior is much better now YTD Progress Journal A es cone one Seeme to be having some attention difficu ties 3111 arma Face me Te 1205p Me tic 2 tana al Entry WITH ATT O02 1227914 1561064 Class Directory pdf BA LED TO Tsim amos tue 0000 was derive today andsentto pinapara foe O 2012 Mindspark Inc 352 Grades2Go Desktop 5 5 11 5 Distribution Job Panel Distribution Job Panel sequences the User through the Communications Wizard s necessary steps Features e allows previewing of any Report Memo configuration e selects the email server to be used e allows canceling of the Job if necessary e allows viewing of the Section s Communications Wizard Index Screenshot Distribution Job View Inde Mew Log HEL Controls Control Cancel Job Button View Index Button Email Server Panel Gmail Option Other Option SMTP User Name Email Server Gmail Other Preview SHTP smtp gmail com User Hame steacher AU Function after confirmation terminates the Job removes any created files box types removes Job from the Communications Wizard Index 25 opens the Communications Wizard Index 25h form and
232. mments 3 3 3 O Ti 95 1 Demore t ates enthusiasm for subject A highhy motivated exemplary student Demore trates kadership Great pbsofar Keep tupl om temea s o O TERM Attendance By Mark Students Class Days to Date HA 9 Class Days in Term MH Tee tes 27 Ce Thi E a sample comment TRAS DSS Comment 000299 ThS 811 hth214 CAS Presan at CSG TASA CPS 221 CT oie CUE CTH ARSS Te GSO 110 1 CP Oe ies 0105 27110 0010 CT TONS F1109 1110 43 01044 17911018 711016 41019 111020 Cut 04 21 11027 0101028 7011029 P11030 S ample Comment TRIO P 1OIZ3 THE E a comment MICA E Excused Absences o 5 5 11 4 4 Report Modules YEAR TO DATE Grades and Attendance Report Modules YEAR TO DATE Grades and Attendance is a collection of Report Modules focusing on student data for the currently viewed year as a whole Each line is a separate 2012 Mindspark Inc 350 Grades2Go Desktop Module enabled via a checkbox creating PDF Output as shown below This panel is not visible if MEMO ONLY is checked Screenshot La T E A ES os L I i d rl iS TIL aAnendance Ol Muir Report Module Samples YTD Grades Summary and Projections i Ti Ti Tz 21 Bam Speech Protect SH i ZITI T SS Seen Adeg SH Find Econ Pooper oni Sac YEAR esl teats 0 oTi Stasi Steotsl ate oti R o alte ofc a tee HOT ARROZ AO Dee oth SoY SteotrR DIO ER i sms YTD Grades Detail with Comme
233. n Edit mode 2012 Mindspark Inc 198 Grades2Go Desktop Edit Archive Task Utilities Test Code ARCHIVE INFO Default Grade Type LastAssg 0472422010 fe Pot i Pls 100 Name First Test Lh C PYF Max Pts Bese Hist 2 TOF 2 Hist 6 0 TO 6 0 Created 12 27 2009 LA Documents and Settings Vall Users Application Link x Author Sample Teacher Masher E DataMindeparkGrades ho Sample Teacher Documents US GT First Test 4 doc Controls Control Utilities Menu Rebuild Stats Code Last Assg Name Descr Author Created Default Grade Type Pct Option Pts Option WIEN Function additional commands click to show allows Task Statistics to be selectively recalculated or cleared via Rebuild Task Stats 195 can also be done for ALL tasks in this course via Utilities in Course Task Archives 195 the Codel 15 associated with the Task drop down list when creating a new Task not editable in Edit mode the last date the Task was assigned in any Section Term the name of the Task a further description of the Task optional Task author fixed to Current User when creating a new task the date the Task was created calendar pop up defaults to today s date suggested default grade type during grade entry can be overridden during Section Term use note that any grade type can be assigned to any entered grade at any time applies even to PC Algorithm an automatic conver
234. n as taken from TERM Grades ze or calculated from School Grading Schemal 2b if any component Term or Semester grades have been overridden those override grades are used in this calculation displayed value is not directly editable Override Button after confirmation allows an override value to be entered in the box or allows an existing override value to be deleted Override Grade value of the override grade Midterm Button visible only if a Term column is selected clicking brings up the Midterm Grade and Comment Reporter 314 to view edit the Midterm grade value and attached comments if any Midterm Grade visible only if a Term column is selected the recorded Midterm grade displayed value is only editable va Midterm Button Comments 1 5 text of attached preformatted comments 25 preceded by xxx identifier editable only via Pick Buttons Pick Buttons 1 5 clicking brings up the School Comment Index 124 from which a preformatted comment can be picked Del Buttons 1 5 visible only if a corresponding comment exists after an initial confirmation message allows the displayed comment to be removed Free Text Box freely editable comment text Save Button saves data to the section database 5 5 8 4 Midterm Grade and Comment Reporter Midterm Grade and Comment Reporter is opened by the Midterm Button of the Term Sem Year Grade and Comment Reporter 312 lt allows a snapshot of the existing Term grade to be recorded or edited and also
235. n freely experiment Before long you ll want to leave the sandbox and add yourself as a user so that you can building your own set of data Our easy to use Wizards will take you through all the necessary steps of that process in a minimum of time After mastering Desktop you ll want to take Grades2Go to its ultimate level by adding a smartphone or tablet By installing our Grades2Go Mobile for Android app on your Android device and synchronizing with Desktop va Grades2Go Android Sync USB connection you ll have fingertip access to all your data 24 7 with no internet needed Let us know your experiences with Grades2Go Our User Forum is the best vehicle for this but you can also email me directly with any concerns or comments Your feedback will help us improve the Grades2Go platform in future versions Please take the time to read my White Paper for Teachers in the next section 151 or download it here The teaching profession is under tremendous public pressure these days and there are few tools available to help counter the new challenges We hope that Grades2Go can help fill the void Sincerely Andris Vizulis CEO Mindspark Inc htto mindsparkinc com 2012 Mindspark Inc White Paper for Teachers White Paper for Teachers 15 2 White Paper for Teachers 30 000 Data Points and Counting The Challenge Have you noticed that of all the data management software applications out there hardly any addr
236. n pertaining to the P G Sig Requirement Checkbox in the Communications Wizard when the Job was first created no signature required signature required but not yet returned Y signature required and has been returned e and or P in black indicate the Student was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Student is an intended recipient of an emailed and or printed communication as checked 2012 Mindspark Inc User Interface 331 IN Support Circle Recipients when the Job was created P G e and or P in black indicate the Parent s Guardian s were recipients of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Parent s Guardian s are intended recipients of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created GD e and or P in black indicate the Guidance Counselor was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Guidance Counselor is an intended recipient of an emailed and or printed communication as checked in Support Circle Recipients when the Job was created Me e and or P in black indicate the Teacher myself was the recipient of an emailed and or printed communication e and or P in red indicate the distribution is not complete but the Teacher is an intended r
237. nal Entry RAMO E 1156112 Memo Only Test Pending l USG1 2 Report Penodic Progress Pending ML2 1 51711 Report Perlodic Progress Report 71707 View Job Detail View Attachment Data Grid Column Data Description double clicking any column of any row opens Communications Wizard Job Detail equivalent to clicking View Job Detail Button Date date that all emails of the Job were finally completed if not yet completed Pending is displayed Day day of the week that all emails of the Job were finally completed if not yet completed is displayed Time time of day that all emails of the Job were finally completed if not yet completed is displayed Section the class section in which this Job Report Memo was created Term the Term Stamp for the Job depends on the Section Dashboard semester term viewed when the Job was created as well as the setting of S T Y Stamp in the Communications Wizard Type identifies the Job as either a Report cover email with individual student data attached or Memo Only an email communication without any student data if Memo Only the Type 2012 Mindspark Inc 360 Grades2Go Desktop Title Memo Tot P G GD Controls Control Section Term Filter Job ID Title and Memo columns are highlighted in blue text the title of the Job Report Memo as set in the Communications Wizard if Memo Only it is automatically generated from the email su
238. nc User Interface 335 Data shown on this samples is covered in Student Progress Journall ss and should be self explanatory Note that values and text are for example purposes only they may be nonsensical and atypical of normal use Report Sample letter size Portrait orientation as many sheets as necessary BVA ZAR Phi Sample Teacher e Grades2Go Ver 1 0 0 Student Progress Journal i Polisher Apple Guill USG 12 2009 2010 12509 Wed sito Mon Asep gt Blark Reportto ME 100831223844 USGA 2 BlankReport 01100 Saro enano wen 557p Blark Reportto ME 100614175739 USG1 2 The i aTest O1100 MeroOnbrpdt oT ata athe 5417p Moreen ay Reportto WE 10061617 1723 US6106 Here s anD ccas ton alhemio 01102 616 10 Routine Progress Report to ME 100616204314 USG1 2 En dof Se mes terReport 01100 pdf ea A RA 5 5 11 Tab Communications Wizard TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades YEAR Attendance Student Folders NON TERM Tasks Communications Wizard Communications Wizard is a powerful feature of Grades2Go Desktop that takes all the tedium out of creating and distributing Progress Reports for individual class sections You can literally create and electronically distribute clear well formatted reports or memos to Students and their Support Circles within just a few clicks The Communications Wizard makes it easy to be proactive in Parent Guardian communications to an extent n
239. nce Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear Create Attendance Data File creates an Access 2003 database file mdb listing each attendance mark and attendance comment issued year to date via TERM Attendance 285 The file is placed in the Uploads Files 25 folder 5 5 1 1 3 Create Grades and Attendance Summary File Eb Grades2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Folders Rebuild Mobile Device Create Attendance Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear Create Grades and Attendance Summary File creates an Access 2003 database file mdb listing a complete year to date grades and attendance summary for each student including comments for Non Term Tasks and Term Semester Final grades The file is placed in the Uploads Files 25A folder 5 5 1 1 4 Communications Wizard Email Log Clear Eb Grades 2Go Desktop Sample Teacher SANDBOX File gt Connect Post View Reports Data Folders 2012 Mindspark Inc 238 Grades2Go Desktop 5 5 1 2 Rebuild Mobile Device Create Attendance Data File Create Grades and Attendance Summary File Communications Wizard Email Log Clear Communications Wizard Email Log Clear allows the contents of the Communications Wizard Email Log se for this Section and the currently viewed Term to be cleared after a confirmation message Since this Log is
240. nd Semester Dates 2009 Term Semester Start and End Dates For each ofthis years semesters and terms select start and end dates Start Date End Date Start 8 1 2009 Term 1 821 2009 87172009 End 821 2009 Term 2 8 1 2009 8 1 2009 Semester 1 Start 8 1 2009 Term 1 8 1 2009 8 1 2009 Semester 2 End 8 1 2009 Term 2 8 1 2009 8 1 2009 when done click Next gt E Cancel U Here enter the starting and ending dates for all semesters and terms for the school year you are setting up click on arrows to pick dates from a pop up calendar Note that term start and end dates must be within their respective semester start and end dates LQ When done clicking on Next gt takes you to Add or Edit Key Calendar Dates ES Year Setup Wizard Key Calendar Dates 2009 Add or Edit Key Calendar Dates Click below to ade editor werty Key Dates in your school calendar Though this can be completed later it s a good idea to rewiew and edit them now Begin or Continue When done Click Next gt E Cancel 2012 Mindspark Inc A Click on Begin or Continue bringing up the School Calendar Your High School Calendar for 2009 2010 Semesters T erms LI Notice that the Calendar has three tabs click on them to take a look 087257209 09 01 209 11713709 11716709 01715710 01722710 02701710 04709710 04712710 06718710 06725710 Semesters Terms Key Days All Days
241. ndance MON TERM Tasks Communications Wizard YEAR Grades Student Email Student Tel apolishertimindsparkinc com 9431409 111 456 7890 831 09 spratexearnple com 8 31709 1216409 Data Grid Column Data Description left m ost sequential Student number no particular significance ID ID number of Student Student Name name of Student last first middle Yr grade level Info single click opens editable Student Information Form 13 E Comm single click opens Student Communications via Wizard s25 Wiz 2012 Mindspark Inc User Interface 329 El Journal single click opens Student Progress Journal 334 EP Journal column visible only if at least one Student is on an Education Plan if column is visible and icon is present single click opens Education Plan Progress Journall 13 Misc Info additional info for the student double clicking makes entire text visible and editable in a separate window Student Email student s email address as entered in Student Information 134 single clicking opens the Student Email Handler 4 ready to send an email to the Student Student Tel student s telephone number as entered in Student Information 134 double clicking makes it editable in a separate window Add the date the Student was added to the Section double clicking allows the date to be changed Drop the date the Student was dropped from the Section double clicking brings up a message with further instructio
242. ndance Reports Selector Attendance Reports Selector appears when Report Button is clicked in TERM Attendance z preceded by Attendance Holes Reportl2s if Holes exist lt makes possible extremely quick selection and creation of a number of preformatted Attendance reports for all students at once or just for selected ones All Reports are printable emailable as PDF s Student Attendance by Mark Type Section Attendance by Mark Type Section Attendance Comments Section Attendance Grid Screenshot 2012 Mindspark Inc NN Grades2Go Desktop Attendance Reports Select Report Excluded Students Included Students 01 Polisher 4pple Ll All gt 92 Pyle Homer 03 Sprat Jack lt lt All Display Options f All Included Students f Portrait Selected student either side 3 Controls Control Function Select Report drop down pick list of available Reports see list above Excluded Students students to be excluded from the Report gt All Button moves all Excluded Students to the Included side gt Button moves a single student from the Included side to the Excluded side lt Button moves a single student from the Excluded side to the Included side lt All Button moves all Included Students to the Excluded side Included Students students to be included in the Report Display Options Panel Report display options All Included Students bundles all Included Students into a single Report Sele
243. ne Click Mest gt Control Function Begin or Continue brings up School Profile 105 for further editing 9 Year Setup Wizard School Students 2009 Define Students Click below to enter student information Enter atleastthe students whom you teach Though this can be completed later it s a good idea to do a tew now to become familar with the process Use the student ID codes assigned by your school itt possible Sections assignments will be made separately Begin or Continue When done Click Mest gt Cancel Control Function Begin or Continue brings up School Students 134 for further editing 2012 Mindspark Inc 188 Grades2Go Desktop ES Year Setup Wizard Teacher Sections and Rosters 2009 Define Sections and Rosters Click below to define sections you teach and the roster for each section Though this can be completed later it s a good ideato get started now Begin or Continue Cancel Control Function Begin or Continue brings Up Teacher Sections 144 for further editing As soon as a database is supplied or created the list reappears with that database checked off and with a View option This is the completed window 9 Year Setup Wizard Databases 2009 Databases Import Copy or Create Unchecked databases dont exist and must be imported copied or created in the displayed sequence before Grades lao can operate i YOUR_SCHL Protile 2003 db View he OUR_S
244. ne desired email addess es if more than one separate by commas Cc Line desired Cc recipient s if more than one separate by commas Self Checkbox checking sends a copy of the email to the User as a Bcc Subject Line subject text required Body message body text not required but prompted if missing Attach Window full pathname of an optional attached file automatically set by Report 2012 Mindspark Inc User Interface 365 Handler Link Button opens a folder file selector dialog window to locate an existing document and place its pathname in the Attach Window X Button after confirmation clears the contents of the Attach Window removes the link View Button clicking displays the linked document in a separate window using an appropriate application program Send sends the email as configured on the form 2012 Mindspark Inc Adding an Android Mobile Device Adding an Android Mobile Device 369 6 Adding an Android Mobile Device By adding an Android mobile device to Grades2Go you make your Desktop data accessible 24 7 in your pocket or purse Data is synchronized between Grades2Go Desktop and your smartphone or tablet is va USB making an internet connection unnecessary Before starting this procedure the Mobile Sync Status panel on the Status Bar s appears as Hobil Paai After the procedure is successfully completed the Status Bar appears as Mobile ACTIVE ae E The device can then be disabled
245. ng 9 4 2 3 2 1 9 Grades 2Go Desktop Sample Teacher Jota File CSetup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher b Sections l l Grading d Codes Mobile Device b l Categories l Profile wizards b Report Server Grading defines a teacher s Task Codes and Task Categories covered in detail in the following two topics Codes 9 Grades 2Go Desktop Sample Teacher Bax File Csetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher b Sections l l Grading Codes Mobile Device b i i Categories l Profile wizards b Report Server Codes defines a teacher s abbreviations for types of assigned Tasks When a Task is created it s assigned a permanent Code from this list Each Code can be given a color applied to Tasks in Term Grades Codes can also be assigned a default relative weight used by WO and WC grading algorithms and a Category used by WC and PC algorithms See Grading Algorithms 71 for a detailed discussion of the three grade calculation options and the role played by these Codes in each Screenshot 2012 Mindspark Inc ser interface 1 dE Teacher Task Codes Ej Category Mot Graded white Homework Blue Participation Participation Black Quiz Test Data Grid Column Code Name Def Wgt Category Colo
246. nos 141 Teac AGI Odne ena a a cif 143 SOCIOS aea a A ricas E E 144 ae IEW SSC TION O O A E 145 VION EOC OS ita iia 148 AdO STUA fina dc eE 149 Grading A upsacsacn cua 150 CodeS E E E E AA ates 150 dale cre Ge OIO o nE A O E I TE 152 Categories usd EE r aad 153 PAG Edit Cate ira a lo A ara T E al 155 Oe _ _ seeds A he E AS a 156 REDO SOIW Cle siii dd do asacaet 157 MO DIE DEVICE datada dde o a 159 421911489 lt y2 0 SOPA PPP S o adembunca saeetaunncau cen febneusnaseavaraaa candy cxotales ered acvaauacs Inmet tea lein uetactadoednee 159 A 162 TERM OPIONS sintio asi 164 CHECK MOBI AG TV ALO arte da a iii 166 P rehasean Activation CO catan arcada elas 168 Enter Noble ACV OR GOG rt ie 168 Selec abs Master CUI iriaren a EEE E E a A A E S 171 Wir AES undoe a a e E a E a a E A E IAEE 173 eero 101 e A EA o E T E neaias Aeneenatadanet 173 YEAR SClUIP o isa 177 o CN 189 Gheek Dow nload School Database Sieisen e t aE tte tata 190 Upload Student IS aa o E e A ETA 191 2012 Mindspark Inc Contents 5 Upload IEP LOGS una id dei 193 SECCION DAS NM hae wea occ rent hea cate a ee cata cade eee Ree ae eae 194 GOUFSe Tas PCI VS S enaena tata ii 195 Taskand Document VIS WEA E iia 197 PS LICL AS UALS rt tad 199 A 01 0 DIO eee oe ee SOC nO a ESE SPE oe OS RIN SCS DET EE Ee oe EE 201 A O A ten ttsagen es 202 My Communications Wizard division AAA ad ais 202 Commt ications Wiz ard JOD Detalla ie 205 MFTO sica aan
247. ns Controls Control Function YEAR status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to checkmark on Post 247 Report Button displays the Class Directory 244 in the Report Handler 3s 5 5 10 1 Student Communications via Wizard Student Communications via Wizard displays all emailed Reports and Memos that have been distributed or are pending distribution for the selected Student via the Communications Wizard 335 lt appears when the Comm Wiz icon is clicked on Student Folders s2 The listing can be filtered according to Term Screenshot 2012 Mindspark Inc 330 Grades2Go Desktop Email Cover Memo Text This is text of the cover email to which the Reportis attached 01 Polisher Apple Quill 7 18 10 Sun Memo Only With Attachment Student Communications via Wizard USG1 2 Term Filter All Reports Memos y Job ID 100722120333 El View Cover PDF 7721710 Wed E Report 7 22 10 Thu Report 722270 Thu 7222780 Thu 7222780 Thu Periodic Progress Report Periodic Progress Report Memo Only Testing the Memo Memo Only See if this Memo goes through Memo Only This is a Memo Memo Only MEMO Test 7222780 Thu Memo Only MEMO ONLY 77 22 10 Thu a Memo Only See lf This Appears 77 22 10 Thu Report Periodic Progress Report 722750 Thu Memo Only Testing Journal Entry 7 24 10 Sat Memo Only Test Pending Report Periodic Progress View
248. nterface m E gt Upload Section Grades Attendance Summary lairadese io will create and upload Grades Attendance Summary data Upload Status Connecting to server at fp tp mindsparkinc com Connected TOO 30121 345 Grades4ttS urmmary USG1 24 2009 mdb uploaded successtully Session done UR Note that uploaded files are preceded by a 12 digit code The code is a time stamp identifying the moment the file was created coded as follows Digits L to R Value 1 2 year 3 4 month 5 6 day 7 8 hour 9 10 minute 11 12 second 5 5 1 3 Post Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect View Reports Data Folders wv Seml Terrmi eml Termz em semnma Terml O 2012 Mindspark Inc 242 Grades2Go Desktop Post initiates locking of Section data after it has been finalized for individual terms semesters and the year as a whole Unchecked items are still open and editable Checked items have already been posted with editing no longer possible Posted items can always be Unposted removing checkmarks re enabling data editing Posting and Unposting can only be accomplished if certain conditions have been met as outlined here e A Term can be posted only if it is currently being viewed The easiest way to view a Term is via the Previous Next Term Buttons on the Status Bar 8A Alternatively the Term can be changed via View 244 the next topic or Main Menu gt Setu
249. ntinue showing the School Grading Schema form ES Eb School Grading Schema SEM 1 GRADE DERIVATION SEM 2 GRADE DERI YATION FINAL GRADE DERIVATION 51112 S1IT2 Wg 52112 52122 Eg 5emlz Sem2e Ye gts AO AO 100 0 A AO 100 0 AO AU 100 0 Ser Exam Sem Exam Final Exar Add1 1 Add H Add 1 Addl 2 Addl 2 Addl 2 Total of 51 Weights 100 0 Total of 52 Weights 100 04 Total of Final Weights 100 0 Q Relative grading weights of terms and semesters are defined here along with non term grade components like semester and final exams In addition two custom non term grades Additional 1 and Additional 2 can be entered for each Semester Grade and the Final Grade LI Click on Edit and then complete the form according to your school s grading schema To include a non term grade check the appropriate box and then enter the name of the grade and the weight 2012 Mindspark Inc Basic Setup 43 percentage in the boxes that appear LI Click on Save to close this form On the Define Grading Schema screen clicking on Next gt takes you to Define Grading Bands 2 Year Setup Wizard School Grading Bands 2009 Define Grading Bands Click on the link below to define your school s grading bands Begin or Continue hen done Click Mext gt E Cancel LI Click on Begin or Continue showing the School Grade Bands form 2012 Mindspark Inc MON Gra
250. nts tem Weight Grade Comments Demonstrates enthusiasmtor subject A highh mot ated exemplary student Me Le A pa Demonstrates leadership Great job so far Keep itup OO Sm O aos of 51 45 1 sm asas ow of st Tet Commenti TE IE se A EN C inasam tovaves IS CUIT e aves Cems wava S S na E E craven gr t rolpal g yerge caciladore 2012 Mindspark Inc User Interface 351 YTD Attendance by Mark SITI 41 Class Days GAT 44 Class Daye Sem 1 85 Class Daya ale prjajejam efriafefjorm e tfaje aa fai ajo fomfufojo fo fas fo so SITI 44 Class Daya 272 54 Class Days pata eft fale am e ti ale am r tla e Ft C tt SI SJS TT AN h reared brent 071 bl chars dayr Peprersan Th lodo Aerea bream Epec abrerce 5 5 11 4 5 Report Modules CURRENT TERWYTD Progress Journals Report Modules CURRENT TERM YTD Progress Journals is a collection of Report Modules focusing on entries in the Student Journal for the currently viewed term and for the year as a whole Each of the two items is a separate Module enabled via a checkbox creating PDF Output as shown below This panel is not visible if MEMO ONLY is checked Screenshot 7 rt h di las DUDODER TE F hd MTO Dernnrace mire alo Report Modules CURRENT TERM SYTD Progress Journals 3 TERM Progress Journal a TO Prog Report Module Samples TERM Progress Journal e a none one 75a 55a See
251. o View Roster Add Section Delete Section Q This screen summarizes all the course sections you teach in the current year 2012 Mindspark Inc 62 Grades2Go Desktop Terms Block Room Section ID Course Name Students M Ed Plans displays the number of a term if taught and a if not taught e g 1 2 3 4 for all terms 1 2 for S1T1 and S1T2 only the scheduling block to which the section is assigned the usual room number the identifier for the section e g WH1 1 for section 1 of WH1 World History 1 long name of course e g World History 1 total number of students in section number of males in section indicates gender info was not provided for at least one student number of females in section indicates gender info was not provided for at least one student number of students on an Individual Education Plan special needs LI Add the course sections you teach this year or at least one to get familiar with the process you can add the rest later via Setup gt Teacher gt Sections Start by clicking Add Section which brings up the Add Section form 2012 Mindspark Inc Basic Setup e 2 Add Section Course Roam Sec Ho Terr Terre T erm T errr Active Terms X 5171 x51T2 X 5271 X 5272 Block Day none Daph none Daye none Day none Daya none Daya none Daya none Dapb none Save O Enter
252. o longer be in use because data for a past year is being viewed A missing Code has no effect on grade calculations Adding the Code back into Teacher Task Codes ish removes the alert Screenshot Code currently missing from Teacher Setup Type of Task Tot Points EF Wot Category 10 E 36 Assessments 100 63 64 Assessments Homework 10 5 0 Homework Category currently missing from Teacher gt Setup appears in WC PC whenever a Task Category is no longer in Teacher Task Categories 154 The Category could have been deleted inadvertently or it might no longer be in use because data for a past year is being viewed This has no effect on grade calculations Adding the Category back into Teacher Task Categories 15A removes the alert Screenshot Category curently missing from Teacher Setup Category Includes Weight Assessments Homework Participation 5 5 6 2 Term Code Editor Term Code Editor adjusts the Weight and Category for a selected Term Code It is displayed after pushing Code Button on the TERM Calc Schemel 2A tab or by double clicking a line on the TERM Calc Scheme 29 Code grid Screenshot 2012 Mindspark Inc User Interface 29 9 Term Code Editor E Quiz wagt each task 0 330 WO and WC modes only Category Assessments WL and PC modes only Save Cancel Controls Control Function Code Code designator Code Name name of the Code Wgt each task the wei
253. oads Files Grados 2Go Desktop Sample Teacher SANDBOX Fie Connect Post View Reports Data Folders Section Task Documents Course Task Documents Communications Wizard Working Reports Uploads Files O 2012 Mindspark Inc 258 Grades2Go Desktop Uploads Files lists all Upload data files created for this Section These files could have been created manually via Create Attendance Data File 2 or Create Grades and Attendance Summary File 23 or automatically via the Connect 22 menu There is also an additional index file UploadReg which keeps track of files which are actually uploaded to a school server Screenshot lt 9 USG1 2 File Edit wiew Favorites Tools Help O Back FJ Search gt Folders Marne Type Date Modified Es 100726223534 AbData 0561 2 2009 mdb Microsoft Office Acc 7 26 2010 10 36 PM aj 100726223642 GradesAkesurmmare 015612 2009 mdb Microsoft Office Acc 7 26 2010 10 36 PMI Fa 1007 26225003 AtbData 0561 2 2009 mdb Microsoft Office Acc 26 2010 10 50 PM 21 us61 2 2009 UploadReg mdb Microsoft Office Acc 26 2010 10 31 AM Note that uploaded files are preceded by a 12 digit code The code is a time stamp identifying the moment the file was created coded as follows Digits L to R Value 1 2 year 3 4 month 5 6 day 7 8 hour 9 10 minute 11 12 second 5 5 2 Status Header O Block A Section USG1 2 2 ALERT There are undistributed Rep
254. ocation Edit Save Button View Button Link Button Delete Button 2012 Mindspark Inc Function the ID of the Student s Education Plan from Student Info 133 name of the currently viewed Student drop down selector with General as the first selection followed by all Sections taught by the Teacher in which this Ed Plan Student is enrolled generally a single Section but could be more the full pathname for the reference document clicking Edit makes Document Location editable and changes the Edit Button to Save which then saves the link to the School EP Documents database Edit Save Button is not visible if the database is hosted on a server opens the linked Document in a new window using the appropriate application program visible only in Edit mode opens a folder file selector dialog window to locate an existing document and automatically creates a copy for the EPDocs Folder 228 link finalized upon Save visible only in Edit mode when a linked document is present after confirmation removes the link from the School EP Documents database but leaves the document itself in the EPDocs Folder 224 138 Grades2Go Desktop Student Education Plan Progress Journal is a chronological listing of all Education Plan Journal entries for a selected student on such a Plan lt appears when an EP Journal icon is clicked on Student Folders sz4 Entries can originate from two sources Screenshot e added wa this form
255. odate most existing systems Index 251 and Types 128 are covered in detail in the next two topics Eb Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Profile Teacher Calendar Mobile Device Periods l Blocks Wizards Courses Grading Schema Bands Comments PF Student Database Index maintains a coded list of preformatted Comments grouping them into Types 1291 Screenshot 2012 Mindspark Inc User Interface 127 Eb Comment Index for 2009 2010 Achievement pproach to Studies NEG Achievement4pproach to Studies NEG Achievement4pproach to Studies MEG AchevementApproach to Studies HEG Achievement pproach to Studies NEG Achevement pproach to Studies NEG Achievement pproach to Studies POS Achievement pproach to Studies POS Achievement pproach to Studies POS Achievement Approach to Studies POS Achevement pproach to Studies POS Comment Text ls capable of better work Lacking organizational skills Extra help recommended Does not work consistently Lacking in initiative and attention Lacks accurate thorough notebook A highly motivated exemplar student n excellent student good student Student improving in this course Demonstrates leadership AchevementApproach to Studies POS Ey Data Grid Column Type Comment
256. ode Teacher Code NAM ED When done click Next gt E Cancel Control Function Teacher Code unique identifier for Current User recommend existing one 2012 Mindspark Inc User Interface 175 assigned by school administration not editable if already saved E User Setup Wizard School Code School Code Choose a code for your school and enter tt here l a qovernmental code number exists that would be a good choice If your school has other Grades o users try to use a common code school Code vo UA_SCHL hen done click Next gt E Cancel Control Function School Code unique school identifier associating Current User with User s school recommend existing one used by school administration Lt 2012 Mindspark Inc 176 Grades2Go Desktop ES User Setup Wizard Teacher Profile Teacher Profile tis suggested but not required thatyou now wiew your Teacher Profile and make editsfadditions where necessary some fields will be unchangeable at this time butthe form willbe accessible later via Setup gt Teacher gt Profile Show Teacher Profile When done click Next gt E Cancel Control Function Show Teacher Profile clicking this link brings up the Teacher Profile 15A form for vewing or editing User Setup Wizard Finish User Setup Complete The user setup process ls complete When you click on Finish Gradese Go will restart and prompt you to star the Year Setup W
257. omatically upon the very first startup of Grades2Go After that it is available upon clicking the logol 81 on the Intro screen or in the Help section of the main menu lt is self explanatory O 2012 Mindspark Inc 24 Grades2Go Desktop 3 3 Eb Help System Tutorial EJHelp System Mindspark s EJHelp system is awallable from any window displaying a Inthe upper right comer like this one Clicking the button once puts the window unto Help Mode Clicking t again ends Help Mode and returns window to normal operation Click this window s button twice to get the ideal VWhile the window isin Help Mode clicking on any window area opens the Users Manual Indexed to the relevant topic Since Help mode is operational until tt cancelled this is a great wary to learn about a window s function without the tedium of most Windows programs Try ttout now Putthis window into Help Mode and then click on any of the EJHelp logos The Users Manual will open Indexed to this Tutorial s topic Now click on any other area The Manual will index to the Welcome section Qusttor demo purposes hen done exit Help Mode to return to normal operation and click OF to close this window That s all there ts to itl Exploring Main Features as Sample Teacher As explained in the previous section data for Sample Teacher at Anyplace High School has been pre installed on Grades2Go Desktop with data for the 2009 2010 schoo
258. omer 80 0 B B 75 in 80 0 10031 Sprat Jack 87 8 B Comment in 97 88 87 0 Section Averages WO mode 82 5 75 0 92 8 88 0 i 80 0 92 8 Distribution E B 2 IM OBH I O right end of display columns showing Categories in PC Algorithm 1 HA 2 H EC B 3 O 4 T A 1 T 1 H 2 Assessments Homework Participation Book Review Reading 2 Prelim Quiz First Test G T H F 831 944 97 910 375 979 925 925 Pts 10 Pts 100 Ptz 10 Pts 10 Pts 10 E Pts 100 Term 6 36 Tem 63 64 Tem 2 20 0 Term 0 0 Termm 20 0 Term lt 10 0 of 10 l 90 0 30 94 E fos Comment 82 5 Data Grid Column Data Description left m ost sequential Student number no particular significance ID ID number of Student Student Name name of Student last first middle Yr grade level Avg Term average to date using displayed Grading Algorithm 255 Tasks one column for each assigned Task for the Term listed in the same order as TERM Tasks 26 O 2012 Mindspark Inc Task Code Summaries Category Summaries PC only see below Special Rows Section Averages Alg Distribution Cell Content Types no cell content Comment in BS 30 54 910 Pazz Grades2Go Desktop information in the header is formatted as follows Code EC B sf sequential Task number Code Task Code EC Ext Credit PC only EC B Extra Credit BONUS PC only Name name of Task Ass
259. on 174 JQ Q Page Control I to r first page previous page total next page last page a 90 a Zoom Control to r zoom out dropdown with fit height fit width fit ae page zoom in Print Button initiates printout va Windows print dialog box View Attachment Button clicking opens Memo attachment in a separate window using the not visible here appropriate application program visible only if MEMO ONLY is checked and an attachment exists OK Button closes window 5 5 11 5 2 Communications Job Distributor 2012 Mindspark Inc User Interface 355 Communications Job Distributor lists Student emailings or printouts that are pending in a Communications Wizard Job lt appears after clicking Review and Distribute Button in Distribution Job Panel 352 Features e allows quick previewing of each personalized Report Memo e allows quick review and edit of Student Info eg to adjust Support Circle email addresses e allows customizing of Support Circle recipients for any individual student e automatically records Jobs in a the Communications Wizard Index e maintains a Log simple text file of emailed communications e automatically adds an entry to all Student Journals noting a distributed Communication Screenshot USG1 2 Job ID 100919135414 Created on 9 19 10 for term S171 PZG signature required double click for Preview double click for Student Info to Student to Par Guards to Guid
260. ontents with a black T unless a Comment already exists in which case a red T is placed selects Excused Tool cursor changes to a blue rectangle clicking ona cell replaces its contents with a black E unless a Comment already exists in which case a red E is placed selects Present Tool cursor changes to a blue rectangle _ clicking ona cell replaces its contents with a black P unless a Comment already exists in which case a red P is placed selects Eraser Tool cursor changes to a blue rectangle clicking on a cell removes the existing Mark unless a Comment exists in which case Comm remains in the cell selects Comment Tool the default that is set whenever Dashboard is opened or Tab is changed cursor is the standard one double clicking on a cell opens Comment Form 28 Ss la lol lA el Re Calc Button clicking causes a complete recalculation of Section data including attendance rates if text is red Recalc is necessary before displayed rates can be trusted Holes Button performs an Attendance Holes calculation for the vewed Term and generates an Attendance Holes Report ze simultaneously shades Hole cells on TERM Attendance 2 data grid for easy identification and correction note that Hole totals shown on the Holes line are always accurate and not dependent on this control Z Attendance columns can be temporarily resized for better viewing If you can t see all the text in a column header grab a column line wit
261. ool Code of your choice A good one would be an assigned code from the government but anything else will work If there are other Grades2Go users at your school you should standardize on the same code so that school databases can be shared by all of you once they are created by someone For our purposes here we ll use YOUR_SCHL O Click on Next gt to enter the Teacher Profile screen O 2012 Mindspark Inc 32 Grades2Go Desktop ES User Setup Wizard Teacher Profile Teacher Profile tis suggested but not required thatyou now wiew your Teacher Profile and make editsfadditions where necessary some fields will be unchangeable atthis time butthe form willbe accessible later via Setup gt Teacher gt Profile Show Teacher Profile When done click Next gt E Cancel LI Although not required it s suggested that you click on Show Teacher Profile at this point This will bring up a form similar to the following E Teacher Profile x Teacher ID Use Mobile Device Teacher Name Last Name First our Middle School ID Dept Tel as EMail Address Tel H Personal Web URL pe Tel MM Attach Qyinld Path C Documents and Settings your Name My Documents Server User Name Pra Grading Algorithm wo Task weights only Edit 2012 Mindspark Inc Basic Setup 33 U Check your name which is initially assumed to be the same as your User Name If it isn t click on Edit
262. op Eb Grades 2Go Desktop Sample Teacher SANDBOX Fie Connect Post View Reports Data Folders Dashboard Menu Selections replace the usual Main Menu selections whenever a SECTION DASHBOARD is opened from the Main Menu Each ofthese selections is covered in a separate topic Selection Description Link File a collection of Mobile device and Section file tools more gt gt 23m Connect Section data upload commands visible only if program is set up to more gt gt interact with data hosted on a school server 2A Post a tool allowing posting locking of individual terms semesters and the more gt gt 24 year 24h View a tool allowing quick viewing of any term the Active Term and dropped more gt gt 24m students if any Reports tools allowing quick creation of a class directory labels and a report more gt gt of Section Communications Data Folders quick shortcuts directly to folders containing Course and Section data more gt gt files displays via Windows Explorer 2521 5 5 1 1 File E Grades2Go Desktop Sample Teacher SANDBOX Bax Rebuild Mobile Device Create Attendance Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear File is a collection of Mobile device and Section file tools 5 5 1 1 1 Rebuild Mobile Device 2012 Mindspark Inc User Interface 235 Eb Grades 2Go Desktop Sample Teacher SANDBOX File Connect Post View Reports Data Fold
263. opulated with numbers after any Holes calculation Holes Button Report Button Semester Final Post indicates number of items not yet graded or handed in Hole cells on YTD Grades simultaneously shaded for easy identification Controls Control Function YEAR status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to YEAR checkmark on Post 24h Report Button performs a Holes calculation and then creates a printable emailable Section Non Term Tasks Report sof from info on the Grid simultaneously shades Hole cells on YEAR Grades s for easy identification and correction View Button opens Current Task Viewer sA for Task selected on the List double clicking on a defined Task line has equivalent action Define Button opens the Course Non Term Task Archive 304 from which a Task can be chosen Defined double clicking on an undefined Task line has equivalent action option given to define this Code in other Sections automatically Replace Button opens the Course Non Term Task Archivel 305 from which a Task can be selected to replace the Task selected on the Task List all accumulated data from the original Task is transferred to the new Task after Replace is complete the new Task replaces the old one on YEAR Grades 302 Holes Button performs a Holes calculation for the entire Year excluding Term Tasks generates a Grade Holes Report 30 and supplies totals for Holes column simultan
264. or a selected student lt appears when the Journal icon is clicked on Student Folders 322 Entries can originate from a number of different sources and all are editable e added via this form e automatically generated whenever a Communications Wizard s2 Report Memo involving this Student is emailed e automatically generated when Make entry in Student Progress Journal is checked in the Student Email Handler 4A appears after clicking Student Email cell in Student Folders s2 or any email link is clicked in Student Info 13 Screenshot Eb Student Progress Journal Polisher Apple Quill Date Journal Entry 112509 Quite rowdy in class today Sent down to office Mot happy BT 10 Blank Report to ME 100531 223844 561 2 BlankReport 01 100 63710 Blank Report to ME 0 006031 S3722 U561 2 BlankReport 01 100 pdf 6711710 i Blank Report to ME 100611085710 U561 2 BlankReport 01 100 pdf 6714710 Blank Report to ME 1006741 76739 U561 24 Thisisal est 011 00 emol nly pdf 6715 10 Routine Progress Report to ME 1006157 60256 U561 24 RoutineProgressF eport 01 100 pdf 6716 10 Routine Progress Report to ME 1006161 092 U561 24 RoutineProgessF eport 01 100 pdf 6716 10 Routine Progress Report to ME 1006161 71 723 USG1 4 Here tan0 ccasionalM emo 01100 Mernoa 6716 10 Routine Progress Report to ME 10061620451 4 US61 24 E ndotfS emesterA eport 01100 pdf Data Grid Column Data Description Note double clicking any row op
265. or the Current User Screenshot 2012 Mindspark Inc Grades2Go Desktop ES User Preferences lw Show Intro screen Auto download school files W Show Welcome Tutorials Tasks ordered by date assigned first to last date due first to last C date assigned last to first C date due last to first Edit Controls Control Function Program Startup Preferences Show Intro screen checkbox controls whether Intro Screen 7A is displayed at program startup Auto download school files checkbox controls whether latest school files are automatically downladed at program startup applies only if school server operation 100 is enabled and if Show Intro screen is checked Show Welcome Tutorials checkbox controls whether introductory tutorials are displayed at program startup Section Dashboards Preferences Tasks ordered by a selection of options for listing Tasks in Section Dashboards 194 the selected option affects the order of Tasks in the TERM Tasks 2s and TERM Grades 26 views Edit Save Button clicking on Edit enables editing of displayed settings Save stores edited settings to the user database 2012 Mindspark Inc User Interface oe 5 4 1 3 Check Desktop Activation Code 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Select User User Preferences Check Desktop Activation Code P
266. or those Sections is to be synchronized on the mobile device for a given term of the Sync Year Screenshot shown in Edit mode 2012 Mindspark Inc User Interface 165 Eb Mobile Sync Term Options Current Sync Year 2009 a 2009 El Sync ON for these SECTIONS and modules We USG1 2 Gr iw Att IEF Usai W 444114 W Gr iw Att IEF We ML2 1 Ww Gr iw At JEP Apply this pattern to all terms Save Controls Control Function Current Sync Year shows data year to which mobile device is set to synchronize Year Selector shownas allows a synchronization year to be selected for which to 2009 view set options active only when form first loads Term Selector allows a synchronization term to be selected for which to view set options active only when form first loads SECTION Checkboxes enable disable synchronization of individual Sections Module Checkboxes enable disable mobile synchronization of individual data modules for an enabled Section Gr Grades data Att Attendance data IEP Individual Education Plan data special needs 2012 Mindspark Inc 166 Grades2Go Desktop Apply this pattern to all checking and then Save sets all terms to the selections terms Checkbox made for the visible term visible in Edit only Edit Save Button puts form into Edit mode and saves data For more information see Adding a Mobile Device Step 1 Selecting and Enabling a Supported Device 372 5 4
267. orts for this section Status Header is located between the Section Dashboard Menu selections and Dashboard Tabs and displays information for the Section as a whole 2012 Mindspark Inc User Interface 259 Item Function Section Dashboard Identifier shows currently selected Section including Block Code and Section Code ae oF Exit Close Button closes Dashboard and returns to Main Menu Grading Algorithm shows Grading Algorithm 7 in effect for current Indicator Button Section and Term can differ Term by Term can be set permanently for all sessions default or temporarily for the current session only temp Weights Only 7 current default Weights within Categories 72 current default Points within Categories 74 current default wo Weights Only 7 temp wo Weights within Categories 74 temp PC Points within Categories 74 temp clicking this area brings up the Temporary Grading Algorithm 255 window see Tip below 4 Message Area used for alert messages like the one shown The Temporary Grading Algorithm 254 window is covered in the next topic 5 5 2 1 Temporary Grading Algorithm 2012 Mindspark Inc 260 Grades2Go Desktop Temporary Grading Algorithm changes the Grading Algorithm 7 used to calculate grades for the currently viewed Term for the current Grades2Go session only The Default algorithm is shown in black and the other two in red the currently
268. osch to Studies POS Save Cancel Controls Control Function Comment Type Name a unique name for the Comment Type see Tip below Save Button saves the displayed information to the database 5 4 2 2 7 Student Database e Grades2Go Desktop Sample Teacher File C5etup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 132 Grades2Go Desktop Default Year Term Profile Teacher Calendar Periods Blocks Mobile Device Wizards Courses Grading Student Database lists all students at the school At a minimum it should contain all the students taught by the Current User in the current school year Screenshot Student ID Pile Horner MEN Mander Sally Pickens Slim Sheep Meril Temple Shirl Elizabeth Data Grid 2012 Mindspark Inc Column Student ID Name Grade EP Controls Control Student ID Sort Button Name Sort Button Grade Sort Button View Info Button Add Button Delete Button Report Button e User Interface 133 Description the student s official school ID number the student s name last first middle the grade level of the student X indicates the student is on an Education Plan Function sorts alphabetically by Student ID red arrow indicates sorted column sorts alphabetically by Name red arrow indicates sorted column sorts
269. ourse ID a unique alphanumeric designator for a school Course Dept the department of the Course Course Name the common name of the Course Description an optional description of the Course 2012 Mindspark Inc 120 Grades2Go Desktop Save Button saves the displayed information to the database 5 4 2 2 6 Grading E Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Profile Teacher Calendar Mobile Device Periods Blocks Wizards Courses Grading d Schema Bands Comments Student Database I Grading commands define calculation of a school s semester and final grades grading bands and preformatted commenting These are all covered in the following separate topics 5 4 2 2 6 1 Schema e Grades 2Go Desktop Sample Teacher Jeg File Setup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface 121 Default Year Term School d Frofile Teacher Calendar Mobile Device d Periods l Blocks Wizards d Courses Grading Schema Bands Student Datab udent Database Sane F Schema defines the school s calculation of semester and final grades Screenshot Eb School Grading Schema SEM 1 GRADE DERIVATION SEM 2 GRADE DERIYATION FINAL GRADE
270. over email to which the Report is attached Controls Control Function MEMO ONLY Checkbox not checked for Report mode Report Module Panels are visible Subject subject line of the Cover Email for a Report automatically created and personalized for each Student Report during Create Reports process Body text box for entering body of the Cover Email Report Sample Taxan 54538 AM Sample Teacher e Grades2Go Ver 1 0 0 Periodic Progress pli a earn lt Student Name gt USG1 4 Sem 1 Term 1 2009 Cover Email lt Student Name gt USG1 2 REPORT Periodic Progress From sample Teacher steac heraamnind sparkine come To Bcc self Attached 100723004596 11561060 Pen odicProgress Student D gt pdt This is text ofthe cover email to which the Report is attached 2012 Mindspark Inc KN Grades2Go Desktop 5 5 11 3 2 MEMO Mode MEMO Mode exists whenever MEMO ONLY is checked Report Module Panels have no effect and are therefore made invisible Screenshot fu his 13 the body of the memo 4 document file of any type may be attached Controls Control Function MEMO ONLY Checkbox checked for MEMO mode Report Module Panels are invisible Subject subject line of the MEMO email automatically preceded by student name and section prior to being sent Body text box for entering body of the MEMO email Attach Checkbox checking the box reveals attachment controls Attach Link text box displaying path to an a
271. own earlier in this section Now enter FTP and Folder information per IT department instructions Ignore all other settings Click on the Save Button to save the changes The Connect heading should now be visible on the Main Menu Click on Connect gt Check Download School Databases 19 to initiate downloads from the server 2012 Mindspark Inc Version and History Version and History ser 8 Version and History This manual contains all updates through the following software version Grades2Go Desktop G2G DW Software Version 1 1 XXX A detailed version revision history can be accessed at http mindsparkinc com g2g manual s desktop G2G DW G2G DW History html We will strive to include descriptions of known bugs as soon as they are discovered as well as bug fixes planned for upcoming revisions 2012 Mindspark Inc Support 9 Support For the latest description of support options please visit http www mindsparkinc com support _OpELoOnSs nm 2012 Mindspark Inc Specifications Specifications 399 10 Specifications Complete specifications can be found on Mindspark s website at mindsparkinc com Grades2Go Desktop for Windows G2G DW Grades2Go Mobile for Android G2G MA 2012 Mindspark Inc its a Index sH a Tot 202 358 Holes 261 301 in Date Tool 274 ma X in 247 Y in 247 g lt All Button 247 279 289 321 325 340 lt But
272. ows Ver 1 1 XXX Attendance Date 28 7 Attendance Holes Report 288 Attendance Reports 291 Attendance Reports Selector 289 Author 197 Auto download school files 87 AutoFill 2 76 AutoFill Button 274 313 Auto Renaming 197 Avg 269 Avg 263 303 B Bands 122 Basic Setup 21 Block 60 144 145 Block Schedule 45 112 Block Selectors 60 145 Blocks 112 212 BONUS 261 Bonus Checkbox 263 bug fixes 391 C Calc Alg thm Options 293 Calculation Alerts 297 Calendar 103 211 Calendar Days 283 Cancel Job Button 352 Cat Button 293 Category 150 152 153 155 293 Category Name 300 Category Selector 298 Category Summaries 269 Check for Updates 230 Check for Updates Link 231 Check Download School Databases 190 Checkbox 263 303 Checkbox Columns 341 Checkbox Rows 341 City 55 133 Class 55 Class Directory 247 Class Labels 247 Class Selector 133 Classes On 37 100 Class Use Option 247 Closing Checkbox 346 Closing Text 346 Code 109 111 112 115 150 195 197 261 265 293 298 301 Code Button 293 Code Name 298 coded comment list 125 Codes Data Grid 293 Color 150 Comm 283 Comm Wiz 327 Comment 283 Comment 128 Comment Date Selector 317 319 Comment Index 214 Comment Text 287 Comment Text Box 274 Comment Tool 283 Comment Types 214 Comments 125 317 319 communicated documents 251 Communication Recipient Edit Form 357 Communications Folder 217 254 Communications Job Distributor 354
273. p gt Default Year Term 9A If a Term is viewed its menu selection is enabled A Semester can be posted only if both of its Terms have already been posted e Year can be posted only if both Semesters have already been posted Once posted it can be unposted at any time A Semester can be unposted only if Year is unposted e A Term can be unposted only if it is currently being viewed and its Semester is unposted Posting and Unposting procedures are covered in the next two topics 5 5 1 3 1 Posting Eb Grades 2Go Desktop Sample Teacher SANDBOX Ja E File Connect Post View Reports Data Folders wv Seml Terrmi Posting is initiated by selecting an unchecked menu item subject to conditions see bullets 2 For Term Posting data is first examined for missing attendance marks holes If any exist a summary is displayed and an opportunity given to fill all holes with a P present also shown as 2012 Mindspark Inc User Interface 243 Attendance holes T 3 attendance marks are missing in this term through today Do you want bo mark them all Present fe Yes Po Clicking Yes causes all holes to be marked as P Either choice displays a Term data summary showing missing grades holes and a posting confirmation request Confirm posting SEM 1 TERM 1 DATA SUMMARY 3 attendance marks are missing 1 item has NOT been handed in 1 item has been handed in but WOT graded Posting wi
274. p link which opens the User Manual to the appropriate section or displays further information All but the final alert must be corrected before bidirectional synchronizations are possible 2012 Mindspark Inc Application Notes Application Notes 385 7 Application Notes This section is reserved for topics of a more advanced technical nature Visit Mindspark s website for the latest list of Application Notes 7 1 AN 1 Sharing School Databases When first setting up Grades2Go Desktop or when preparing for a new school year the most time consuming part of the process is inputting school specific data The Year Setup Wizard 174 makes the task straightforward and creates the necessary school databases for a given year with as much data as the User wishes to enter to get things up and running Once created by the first User on a given computer the school databases are all housed in a single folder labeled with the current school year This folder is easily located and viewed by clicking on Main Menu gt Data Folders gt School Folders gt Current Year School Databases 224 Similar folders are created to house the databases for new school years as long as Grades2Go continues to be used Required School Databases At a minimum the school database folder contains the following databases where a school s Code substitutes for ANY SCHOOL and the current school year substitutes for 2009 ANY _SCHOOL Profile 2009 mdb ANY
275. pelete Curent USET araea nl it 94 NODIG SYNG EO A S E E A S 95 Mobile Syne Log ear calcio soi 96 a ld e o ae 97 SEUD hetebesctuhtcetiedin tasters a a e a a a a 97 2012 Mindspark Inc 4 Grades2Go Desktop DETAL YY Se USUI iret ee eth chant tal oasalyatebantadyenoss 98 So OA RT 99 ETOME ronca ataco ies 100 CANA una la oi iia 103 AGG Edt Key DAY ansia ri wheal ieee digaus uscnnenucsiesieruaiinet la ual E eai e 107 FORGO FOLAUON DaVinci 109 PEMOGS i a is enumessaeaeesnenawe eng saieedser heusaaermonnateoeoumcnania AA E ASEE 109 POG Ed PEO uranio di 111 BIOGKS sd lar 112 AdO EIEIO RAS a eat re a Sea ated E S tones 115 A 117 AOO ENOO UNS ete tat ea A E RI 118 Gradina aiae a a So 120 CMC E r va A a o A 120 BA OS dubai a A creta brats 122 Aaa EO BAG soterrado O 124 CONES ira o eae A ed 125 MAS SAA E as S 126 o COMMS EE EEE A A T 128 DOS a 129 Add Edit Comment TY Pesada el 130 SudentDatabaSC ita daa sd cado aaa 131 A o A 133 Student Education Plan DOCUMENTS occcccccccnnncccnnnnnncnonccnnnnononanncnnnnononnannnnnonnnnnnnnnnnnnnnnnnrnnnnnnnnnnncnnnnoss 136 Student Education Plan Progress JourNal ooccnnnnococccocnccccccccccnonanononononnnnonnnncncnonannnn nono nnnnnnnnnernninannnns 137 Student EP Progress Journal Eni Visca o ni ara as 139 Student EP Progress Journal Repaso 140 Student Email Communication Handler oonnccnccccccnncnnnnncnononcncnnnnnnnnnnnnnnnnononnnnnnnnononnnnrnnn nono nnancnann
276. place Button 261 Report Button 265 279 Report Comment 313 Report Handler 361 Report Header 345 Report Messages 346 REPORT Mode 342 Report Modules CURRENT TERM Grades and Attendance 348 Report Modules CURRENT TERM YTD Progress Journals 351 Report Modules YEAR TO DATE Grades and Attendance 349 Report Server 157 Reports 233 246 Reports Pending Distribution 255 Required School Databases 385 Revert Button 338 Room 60 144 145 roster 148 rotating block system 112 Rotating Schedule 37 100 rotating scheduling 103 Eo S 202 329 358 S T Y Option 345 S T Y Stamp 345 S Y Option 345 S1 309 S1 Exam 301 S1 120 S1Add1 301 309 S1Add2 301 309 2012 Mindspark Inc SiExam 309 S1T1 309 S1T1 group 323 S1T1 120 S1T2 309 S1T2 group 323 S1T2 120 S2 309 S2 120 S2Add1 301 309 S2Add2 301 309 S2Exam 301 309 S2T1 309 S2T1 group 323 S2T11 120 S2T2 309 S2T2 group 323 S2T2 120 Sample Teacher 21 86 sandbox 21 86 Save Button 313 Save Settings Button 338 Saved Template Selector 337 Saved Templates 337 Schema 120 School 99 School Calendar 45 School Code 29 173 School Courses 52 School data 99 School database files 386 School Databases 385 School Folders 216 224 School Grade Bands 41 School Grading Schema 41 School ID 37 100 156 School Info 210 school information 100 School Name 37 100 School Periods 45 school server 34 79 85 233 School Students 55 School Website
277. played data clicking causes a complete recalculation of Section data and refreshes the display if text is red Recalc is necessary before trusting displayed data Grades2Go Desktop Holes Button performs a Grade Holes calculation for the viewed Term generates a Grade Holes Report 274 and supplies totals for Holes column on TERM Tasks 25 data grid simultaneously shades Hole cells on TERM Grades 2s5 data grid for easy identification and correction 5 5 4 1 in Date Tool in Date Tool provides a way to associate a date with subsequent use of the in Mark in TERM Grades 269 Screenshot Set in Date in Date 10 26 2010 Controls Control Function Date Selector drop down selector for assigning a date to the present use of the in Mark OK Button completes the date assignment 5 5 4 2 Grade Entry Form Grade Entry Form is the means by which Task grades can be added to the TERM Grades data grid It is displayed whenever an empty cell is either double clicked or Enter Key pushed If this is done with a 2012 Mindspark Inc User Interface 275 cell that is not empty the Grade View Edit Form 274 almost identical opens instead Screenshot 2 Grade Entry Polisher Apple Q Book Review Due 09 04 09 in H Max Pts 10 Graded g 3262009 Task Weight Exclude M A 0 05 Comment Save Autor IN Cancel Controls Control Function Student Name name of Stu
278. pload Section Grades Attendance Summary ES lairadese io will create and upload Grades Attendance Summary data Upload Status Connecting to server at fp tp mindsparkinc com Connected 100201411 4 Grades4ttSummary 115641 2009 mdb uploaded successtully Session done OK Note that uploaded file names are preceded by a 12 digit code The code is a time stamp identifying the moment the file was created coded as follows Digits L to R Value 1 2 year 3 4 month 5 6 day 7 8 hour 9 10 minute 2012 Mindspark Inc 240 Grades2Go Desktop 11 12 second 5 5 1 2 2 Create Upload Grades and Attendance Summary File Eb Grades 2Go Desktop Sample Teacher SANDBOX File Conneck gt Post View Reports Data Folders Create Upload Attendance Data File Create Upload Grades and Attendance Summary File Create Upload Grades and Attendance Summary File creates a Grades and Attendance Sum mary File 23 connects to the school server with the Current User s login information 18 and uploads the file to the server A copy of the file is placed in the Uploads Files 25A folder If Sec Grades Rpts is not checked in School Profile 104 this command is disabled light text Screenshots E gt Upload Section Grades Attendance Summary lairadese io will create and upload Grades Attendance Summary data Upload Status Click Upload to start Cancel 2012 Mindspark Inc User I
279. ports School Folders Current Year Section Databases Current Year Uploads Task Documents by Course Archive Databases Task Documents by Course shows Course folders for all courses taught to date even in previous years Each of these subfolders contains all documents associated with Archive Tasks master documents as well as Section Tasks current use documents for individual years and Sections These screenshots show typical contents of this folder and its subfolders Screenshots O Documents Fie Edit View Favorites Tools Help mi PP Search Folders ame pe ate Modifie N T Date Modified le Folder i Sy ML2 File Fold 5 3 2010 5 29 PM __ le roder i usai File Fold 5 3 2010 5 22 PM wH File Folder 5 3 2010 5 20 PM e My Computer Each Course folder contains a Masters folder for master documents and a Year folder for any number of school years O 2012 Mindspark Inc 222 Grades2Go Desktop Fie Edit View Favorites Tools Help O bak P search Es Folders Type Date Modified Mame 52009 File Folder 5 3 2010 5 22 PM File Folder 5 3 2010 5 27 PM Masters E My Computer Each Year folder contains Section folders for each section of the course taught in the year These store the current use documents Fie Edit View Favorites Tools Help O Eak Search Es Folders Ge X 19 c Size Type Date Modified Mame usaia File Folder 5 3 2010 5 34 PM EN lle Folder USGI File Fold 5 3 201
280. ption is selected available grade data types if shown selected grade is a percent if shown selected grade is in points if shown selected grade is one of the Grading Bands 123 if shown selected grade is Pass 100 or Fail 0 the value of the grade if checked NT Task has been excluded from the Semester grade 2012 Mindspark Inc User Interface 317 calculation Report Comment miscellaneous text attached to the NT Task grade Date date associated with the Report Comment invisible if no Comment Text text of the Report Comment Edit Button clicking opens up the NT Grade Edit version of the form see below Del Button after confirmation deletes the entire NT Task grade record and produces a blank cell on the data grid Clicking Edit brings up the NT Grade Edit version of the form Lh E WT Grade Edit Polisher Apple Quill Se Exam Due 8731209 in Max Pts 10 f Pct e Pls f Lt f PYF 10 Exclude N A Report Comment 5 21 2000 Y Adding his comment for dema purposes Save AutoFill Cancel This form is identical to NT Grade Entry Form 31 except that existing data is displayed Edits can be made and then finalized with Save After a confrimation request AutoFill saves displayed data in the selected cell plus all other Holes for the current NT Task including in and Mares types 5 5 8 3 Term Sem Year Grade and Comment Reporter Term Sem Year Grade and Comment Reporter serves a number
281. ption of the Codes and Categories Data Grids and Controls appears after the images O 2012 Mindspark Inc 294 Grades2Go Desktop Screenshots WO Algorithm Weights Only YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Type of Task Eff Wgt 6 54 6 54 21 57 65 36 Calc Alg thm YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Eff Wot Category 17 37 Assessments 52 63 Assessments 20 0 Homework 10 0 Participation PC Algorithm Points within Categories 2012 Mindspark Inc User Interface 295 YEAR Attendance Student Folders NON TERM Tasks Communications Wizard TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Tot Points Eff Wot Category Includes Weight 10 6 36 Assessments Assessments 100 63 64 Assessments 10 20 0 Homework 20 10 0 Participation Codes Data Grid WO WC PC Column Data Description double clicking any row opens the Term Code Editor 29 equivalent to Code Button Code Task Codes used in the viewed Term Note if a Code appears in red it was removed from Teacher Task Codes 155 after the Section w as first created an alert appears at the top of the grid see Alerts below calculations are not affected but Code must be added to Teacher Task Codes 15 to remove the alert Type of Task common name of the Task Code same Note
282. r Controls Control Edit Button Add Button Delete Button Report Button e O 2012 Mindspark Inc Assessments Magenta Assessments Red Delete Description short abbreviation for the Task Code type the unabbreviated name for the Code default weight for the Code relative to the other Codes used by WO and WC optional default Category for the Code used by WC and PC display color for Tasks of this Code in Term Grades Function clicking opens the View Roster form see below for a highlighted course equivalent action when a line is double clicked clicking opens the Add Section form see below clicking opens Delete confirmation for highlighted course creates printable emailable PDF from info on this form 152 Grades2Go Desktop Add Edit Code allows you to add a new Task Code or edit an existing Task Code The Add version is displayed after pushing Add Button on the Task Codes list the Edit version appears after pushing Edit Button on the Task Codes list with a selection highlighted or by double clicking a selection Screenshots E Add a Teacher Task Code Code Name Default Wgt Color Black Categor WL and PC algorithms only Save Cancel Teacher Task Code Edit Tade Name uiz Default wagt 033 Color Magenta Category Assessments gt WL and PC algorithms only Save Cancel Controls Control Function Code a unique designator for this Tas
283. r Android device to the desktop computer with a micro USB to USB cable Turn your Android device on If windows pop up on the desktop asking what you want to do with the newly detected USB device just close them with no further action Your Android device now should show some kind of indication that has entered synchronization mode see the manual for your device LU If Grades2Go Desktop is open close it If you forget to do this you will be prompted to close it when you start synchronization and synchronization will not continue until you do U Double click on the Grades2Go Android Sync icon on your Windows desktop in order to start the synchronization program The following window will appear 2012 Mindspark Inc Adding an Android Mobile Device 377 Ed Grades2Go Android Sync Preparation Check For Updates Make sure the following steps have been performed and then click Continue bf Gradez Go Mobile installed on pour Android device i Device connected to a USB port on this machine li Grades2Go Desktop closed Cancel A Optional At this point it s easy to check whether a newer version of Grades2Go Android Sync exists and if it does to download it Click on Check for Updates Li 2 Grades 2Go Android Sync Check for Update Checking Grades2Go Android Syric You curently have Grades Go Android Sync Yer 1 0 0 Wer 11 357 ts available for download Download Now 2012 Mindspark Inc 378
284. r download in Setup gt School gt Profile 104 on an individual basis Both Intro screens show the installed Grades2Go Desktop product number and version Clicking on Check for Updates initiates an automatic check of Mindspark s server for a later version of Desktop as well as the Mobile Companion and Sync applications if applicable Below the licensee name the Don t show at startup Checkbox allows the intro display to be suppressed at startup if desired If file downloads are disabled at startup they can be performed manually via Connect gt Check Download School Databases 194 If these startup windows are suppressed they can be easily re enabled via File gt User Preferences 87 TH Clicking on EdHelp opens the Help System Tutoriall 2 and Manual opens the User Manual Status Bar The Status Bar is located just below the menu selection lines of the Main Menu and Section Dashboard windows Its components keep you informed of Grades2Go system status Mobile S Last Mobile Sync was unsuccessful Key Item Function Currently Viewed Main Menu indicates default year semester term not red background as shown here default year sem term is set 2012 Mindspark Inc User Interface oe Term Panel via Setup gt Default Year Term or by double clicking in this area Section Dashboard indicates currently viewed year semester term red background if not the default year semester term 2 Previous Term visible onl
285. raded to date in current Section and Term average of all Graded items for all students in the Section default grade type during grade entry ARCHIVE INFO default is suggested but can be changed for CURRENT USE this default is suggested during actual grade entry but any grade type can be assigned to any entered grade at any time applies even to PC Algorithm an automatic conversion is made suggests grade entry as a percent 0 100 suggests grade entry as points 0 Max Pts sets maximum points if Pts Option or PC Algorithm suggests grade entry as a letter type Grading Bands suggests grade entry as Pass or Fail 100 or 0 Max Pts or O Pts name and location of a linked document Section Task Documents Folder E opens a folder file selector dialog window to locate an existing document and automatically creates a copy for the Section Task Documents Folder 25 link finalized upon Save removes the link to a document link document itself not affected Create clicking offers to link to a copy of Master Doc if it exists or to 2012 Mindspark Inc User Interface 265 create a new document with MS Word link finalized upon Save View clicking opens linked document in a separate window using its default application Edit Button puts CURRENT USE INFO into Edit mode button not visible after selection Save Button saves data and closes window 5 5 3 2 Course Term Task Archive Course Term Task Archive appear
286. reates printable report PDF from info in this tab 2012 Mindspark Inc User Interface 105 Key Days Screenshot Anyplace High School Calendar for 2009 2010 Semesters T erms Day Name E vent 10 30 09 Fri 5eml Terml Ends S171 Ends Pix Retakes 11 02 09 Mon Seml Term Starts 5172 Starts 11711709 wed No School VETERANS DAt 1125 09 Wed Regular E arly Dismissal 0 10 50 1126 09 Thu No School THANE S GIVING 11 27 09 Fri No School THANE S GIVING 1130 09 Mon No School Teachers Prof Day 12 0409 Fri Regular Interim Reports Close 12 10 09 Thu Regular Sophalr Par Std Test Discuss 1206 03 Wed Regular E arly Dismissal 0 10 50 121709 Thu Regular Holiday Concert 12 24 09 Thu Vacation Starts WINTER BREAK 5 01701710 Fri Vacation Ends WINTER BREAK E Data Grid Column Description Date date of this Key Day Day day of the week of this Key Day Day Type Semester Starts first day of semester Semester Ends last day of semester Term Starts first day of term Term Ends last day of term Regular a usual school day but with a description event No School school not in session holiday Force Rot rotation restarted at a particular day number Off Rotation a day not part of the rotation special seminars etc Vacation Starts S first day of a number of days without school Vacation Ends E last day of a number of days without school Day Name Event text associated with Key Day preformatted ones are editable can
287. rk Inc User Interface 305 Due Date Selector drop down date selector for date Task is due Exclude task grades checking removes Task from grades calculation for all students Task Checkbox appears with a strikethrougtron the List Graded number of items graded to date in current Section and Year Avg average of all Graded items for all students in the Section Current Grade Type default grade type during grade entry ARCHIVE INFO default is suggested but can be changed for CURRENT USE this default is suggested during actual grade entry but any grade type can be assigned to any entered grade at any time Pct Option Suggests grade entry as a percent 0 100 Pts Option suggests grade entry as points 0 Max Pts Max Pts sets maximum points if Pts Option Ltr Option Suggests grade entry as a letter type Grading Bands P F Option suggests grade entry as Pass or Fail 100 or 0 Max Pts or O Pts Current Doc Path name and location of a linked document Section Task Documents Folder 255 Link Button opens a folder file selector dialog window to locate an existing document and automatically creates a copy for the Section Task Documents Folder 254 link finalized upon Save X Button removes the link to a document link document itself not affected Create View Button Create clicking offers to link to a copy of Master Doc if it exists or to create a new document with MS Word link finalized upon Save View clicking opens lin
288. rm Semester and Year columns Grades2Go automatically creates a number of useful summaries of YEAR Grades data as part of the display e Section YEAR Averages bottom of each column e Section Distribution Histograms last rows of all columns In addition formatted Reports s2 are available within a few clicks of the mouse Reports are printable emailable as PDF s e Section Year Grades Summary Screenshots left hand portion of YEAR Grades data grid 2012 Mindspark Inc sto Grades2Go Desktop YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades S 1T2 S1 Exam Speech Project SEM 1 Student Name 40 of 1 10 of 1 5 of 1 5 of S1 40 of YR 01100 Polisher Apple Quill A More gt gt 98 0 A 20562 Pyle Homer More gt gt 80 0 B 10031 Sprat Jack More gt gt 87 8 B Section Averages 88 6 Distribution YEAR Attendance Student Folders NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades Student N Speech Project SEM 2 Final Exam Comm Svc YEAR aa 5 of 52 5 ofS2 40 of YR 10 of YR 5 of YR 2009 2010 01100 Polisher Apple Quill 100 0 A in 99 0 A 20562 Pyle Homer 80 0 B 10031 Sprat Jack 87 8 B Section Averages Distribution Data Grid Column Data Description sequential Student number no particular significance ID ID number of Student 2012 Mindspark Inc
289. rnVSenVY ear Grade and Comment Reporter cccccnnnnccocococccccononccccnnnnnnnnononononnnnnnnnnccnnnnnnnn non nornnnnnnnnccnninannnnss 317 Midterm Grade and Comment ReporteT ccoooonococococccccononccccononononononnnnnnnnnnccnonononnnnnnrnnnnnnnnnnnnnnrnnnnnnnnrrnrnnnnnnnnennns 319 NTEradeHoles RED OM cetera ocd TE R OLI a una tote a A aaa 321 Year Grade Reports Selec oatvabv alee a e ancient eas Wil ell E 321 Year Grades REDOC anora e A tea veastadvnulanasenssadvanussaseushansausabsayse snvsancscuas 323 Tap YEAR AENA ANC A aa aaaea aa eaaa ae Rin 323 Year Attendance Reports SelectOF ooooooo oooccccnccccccononononononnnnonnnnccccnnnnnnnnn E A Rin 325 Year Attendance Pe DOM cuisean a a a miei a a a a E 327 Fab Student Folders ii e a a eneslaeeerenecbeeedd 327 Student Communications via Wizard Rie 329 Sdent Progress Journale ara a A E A E 332 student Progress Journal EV icons AS 333 Student Progress Journal Repo sica dana 334 Tab COMMUNICAIONAS Mi ueeacetes aaa aae aa eaaa aaa an Ea aaa ARER 335 Femna Fanals nicas a EE E E 337 SAV EC MSNA Srono ee a a aaa natal vend d a tating 337 Template SEIS ease nian cin R 338 Ea Add Template FO a r E a eN EAE EE 339 ReciplentranelS serri toi E a A 340 Section sdenl seri ii 340 Support ONC lE RECIPIENS erae araa E sue E TEE EETAS 341 Cover EMAIMEMO PINEL erea A E susan uansae tens uaa peaaeenteneaevanee 342 REPORT NOGE y T E AT 342 MEMOS eee eee SOS a a a cree oer ee ee 344 REPO Ur AICI
290. rogram updates and to display suppress startup screens are also included All are described in the following topics Help System Tutorial Eb Grades2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task archives Reference Info Data Folders Help 2012 Mindspark Inc User Interface 227 r Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2so Desktop 2 TM 2 Help System Tutorial opens a window demonstrating Mindspark s EJHelp system lt is explained as a separate topic under Basic Setup 25 5 4 8 2 User Manual 9 Grades Go Desktop Sample Teacher JE File Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About Grades2so Desktop User Manual opens the local copy of the Grades2Go User Manual 5 4 8 3 User Manual PDF Eb Grades2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 228 Grades2Go Desktop Help System Tutorial User Manual User Manual PDF User Manual Website Mindspark Website support Options User Forum Check For Updates About
291. rs is a collection of shortcuts to the folders that contain your Grades2Go data and documents They are separated into User Folders and School Folders The following topics cover each in detail 5 4 7 1 User Folders 9 Grades2Go Desktop Sample Teacher Fie Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders gt Help User Folders j Current Year Reports School Folders Current Year Section Databases Current Year Uploads Task Documents by Course Archive Databases User Folders is a collection of shortcuts to folders containing documents and data created or controlled by the User Each uses Windows Explorer to display the folder contents 2012 Mindspark Inc User Interface 217 5 4 7 1 1 Current Year Reports Eb Grades 2Go Desktop Sample Teacher Fie Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders 9 Help User Folders j Current Year Reports School Folders Current Year Section Databases Current Year Uploads Task Documents by Course Archive Databases Current Year Reports lists Section folders for all reports associated with a classroom Section Files not associated with a Section are stored directly in this folder These screenshots show typical contents of this folder and its subfolders Screenshots Fie Edit wiew Favorites Tools Help P Back gt A Search Folders Mame Type Date Modified Damli File Folder 11 5 2009
292. rs the contents of the Attach Window removes the link View Button clicking displays the linked document in a separate window using an appropriate application program Student Progress if checked records the email in the Student Progress Journall 332 Checkbox checkbox available within Section Dashboards only EP Progress Checkbox if checked records the email in the EP Progress Journal 13 if applicable Send sends the email as configured on the form 5 4 2 3 Teacher 9 Grades2Go Desktop Sample Teacher Ja Ey File CSetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School b Teacher b Sections l l Grading d Codes Mobile Device b l Categories l Profile wizards b Report Server Teacher commands define teacher specific data such as sections taught personal grading scheme profile info and email server info for automatically distributing student reports Each command is 2012 Mindspark Inc NOS Grades2Go Desktop explored in detail in the following topics 5 4 2 3 1 Sections E Grades2Go Desktop Sample Teacher File C Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Sections Grading Mobile Device l Profile Wizards Report Server Sections maintains the list of classroom sections taught by the Curren
293. rt Memo recipients with simple checkmarks Settings apply to all Included students but can be changed on a per student basis in the Communications Job Distributor Screenshot 2012 Mindspark Inc a2 Grades2Go Desktop Support Circle Recipients Student PG Guidance Me Email E a E y Print E ny E E Controls Control Function Checkbox Columns Student check on either or both rows adds student as a recipient P G check on either or both rows adds parents guardians as recipients Guidance check on either or both rows adds guidance counselor as recipient Me check on either or both rows adds yourself as a recipient for archives or for assurance that Report Memo was successfully distributed Checkbox Rows Email check in any column prepares distributes an email to that recipient Print check in any column prepares a printed copy for that recipient 5 5 11 3 Cover Email MEMO Panel Cover Email MEMO Panel configures the a Job as a Report or a Memo For a Report it formats the cover email to which a Report PDF will be attached for a Memo it allows subject and body to be specified as well as an optional file attachment These modes are covered in the next two topics 5 5 11 3 1 REPORT Mode REPORT Mode exists whenever MEMO ONLY is not checked This is accompanied by visibility of all Report Module Panels Screenshot 2012 Mindspark Inc User Interface ESOS automatically created This is the text of the c
294. s virtually identical Screenshot shown in Edit mode 2012 Mindspark Inc 334 Grades2Go Desktop Edit Student Progress Journal Entry Ed 51T2 Polisher Apple Quill Date 11 25 2008 Time 11 04 17 AM Joumal Entry Quite rowdy in class today Sent down to office Not happy Controls Control Function Student Name the currently viewed Student Term Indicator the Term of the displayed Date Date Selector drop down selector for date associated with Journal entry in Add mode initialized to today s date Time Selector drop down selector for time associated with Journal entry in Add mode initialized to current time Journal Entry text of the Journal entry Edit Save Button clicking Edit Button makes form data editable and changes it to Save Button Save Button saves form data to the Section database 5 5 10 2 2 Student Progress Journal Report Student Progress Journal Report is a formatted report of information on the Student Progress Journal sA data grid displayed when the Report Button is clicked The report appears within Mindspark s standard Report Handler s which allows it to be easily viewed printed saved to PDF or emailed to others It should be thought of as a working report for a teacher s or school s internal purposes Reports intended for distribution to Students or Parents eg Progress Reports should be created via the Communications Wizard 335 tab 2012 Mindspark I
295. s after any Holes calculation Holes Button Report Button Term Post indicates number of items not yet graded or handed in Hole cells on TERM Grades simultaneously shaded for easy identification Function Term status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to checkmarks on Post 244 Report Button performs a Holes calculation and then creates a printable emailable Section Term Tasks Report 26 from info on the Task List simultaneously shades Hole cells on TERM Grades 2e4 for easy identification and correction opens Current Task Viewer 255 for Task selected on the List double clicking on a Task line has equivalent action opens the Course Term Task Archive 25 from which a Task can be added or first created option given to add Task to other Sections automatically after Add is complete the Task appears as a new column on TERM Grades 265 opens the Course Term Task Archive 255 from which a Task can be selected to replace the Task selected on the Task List all accumulated data from the original Task is transferred to the new Task after Replace is complete the new Task replaces the old one on TERM Grades 255 after confirmation removes the selected Task from the Task List as well as from TERM Grades ze but only if no grades exist for any student can be accomplished by individually deleting each student s grade for the Task performs a Holes calculation for the vewe
296. s after clicking either Add or Replace on the TERM Tasks 25h tab with an additional Assign Button in the case of Add and Use as Replacement Button in the case of Replace Note that Non Term Tasks are excluded from this listing Screenshots via Add Button E Course Term Task Archive for USG1 Utilities Task Hame Description Created Gr Type Doc Hist Hist YTDH YTDZ Book Review O4 29 10 Percent o MA MAA Reading 1 0501210 Points Mi N Reading 2 05 15 10 Percent MA H A Reading 3 05 15 10 Percent AA NA Prelim Quiz 01 03 10 Percent 94 5 94 5 First Test 12 27 09 Percent 80 5 80 5 View Assign Make Mery Make Copy 2012 Mindspark Inc 266 Grades2Go Desktop via Replace Button Replace Task from Task Archive for USG1 Task Name Reading 1 Reading 2 Reading 3 Prelim Quiz First Test Test 2 Description Created Gr Type Hist Hist YTDH YTD 051210 Points 0 Naa Naa 06 75 10 Percent M HA 0515410 Percent HA HA 01 03 10 Percent 34 5 34 5 1227209 Percent 20 5 80 5 0515210 Percent HA HA View Use as Replacement Make Mery Make Copy Data Grid Column Code Task Name Description Created Gr Type Max Doc Statistics Columns His t Hist YTD Description the Code for the Task as defined in Teacher Task Codes 150 for TERM Tasks zA the name of the task a further description of the task optional the date the task was added to the Task Arch
297. s data for a single year only 5 4 2 2 School 9 Grades 2Go Desktop Sample Teacher Ja E File CSetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Profile Teacher d Calendar Mobile Device d Periods l Blocks Wizards d Courses Grading j Schema Bands Student Database Pannen Tee Types School commands define school specific data such as profile info calendar periods and blocks courses grading scheme pre formatted progress report comments and student information Each command is explored in detail in the following topics IMPORTANT School data can be hosted on a server as explained and controlled in Profile 0 If a server is used and a particular database is selected for download the corresponding command in the menu will be disabled light text For example if Calendar is checked on the Profile 1001 form School gt Calendar will be unavailable on this menu because it is controlled by the server Whether a server is used or not data is always viewable via Reference Infol 201 2012 Mindspark Inc 100 Grades2Go Desktop 5 4 2 2 1 Profile ED Grades 2Go Desktop Sample Teacher File C Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Profile Teacher Calendar Mobile Device Periods l B
298. s necessary before trusting displayed data Holes Button performs an NT Grade Holes calculation and generates an NT Grade Holes Report s24 simultaneously shades Hole cells for easy identification and correction Note Holes determination includes all NT Tasks even future ones not yet erformed also enters calculation results in Holes column of NON TERM Tasks 30 5 5 8 1 NT Grade Entry Form 2012 Mindspark Inc KEN Grades2Go Desktop NT Grade Entry Form is the means by which Non Term NT Task grades can be added to the YEAR Grades data grid It is displayed whenever an empty NT Task cell is either double clicked or Enter Key pushed If this is done with a cell that is not empty the NT Grade View Edit Form 315 almost identical opens instead Note data is for demo purposes only and may be nonsensical Screenshot ES NT Grade Entry Pyle Homer Se Exam Due 8731209 in C Ctr Max Pts 10 C PA Exclude N A Report Comment 618 2010 Save Autor IN Cancel Controls Control Student Name NT Task Name Due Date in Date Selector Graded Date Selector Function name of Student associated with the selected cell name of NT Task associated with the selected cell as it appears on NON TERM Tasks 30 the due date established when the NT Task was added to the NON TERM Tasks 20h list editable from NON TERM Tasks s0h via Current Non Term Task and Document Viewer 3
299. saves the displayed information to the database Term Category Weight Editor adjusts the Weight for a selected Category Since this generally makes the Category weight total less than 100 saving a new value automatically prompts changes for other Categories as well until a 100 total is restored This form is displayed by pushing Edit Cat Button on the Term Categories Editor 294 or by double clicking a line on the TERM Calc Schemel 29 Category grid 2012 Mindspark Inc User Interface 301 Screenshot Term Category Weight Editor Homework Controls Control Function Category Name the name of the selected Category Weight the Weight in of the Category in Term grade calculations WC and PC only Save Button saves the displayed information to the database 5 5 7 Tab NON TERM Tasks TERM Attendance TERM Grades TERM Tasks TERM Calc Scheme YEAR Grades YEAR Attendance Student Folders NON TERM Tasks NON TERM Tasks lists all tasks for the currently viewed Section that are associated with Semesters and the Year as a whole Term Tasks 4 have their own Dashboard Tab A maximum of three 3 Non Term Tasks can be associated with each Semester and three 3 with the Final Year Grade for a maximum of nine 9 Non Term Tasks Their use is configured in School Grading Schema 25 including assigned weights It is important to realize that Non Term Tasks are not a factor in Grading Algorithm calculations which apply only to
300. section s Mobile Rebuild Flag For this term only The next Mobile Sync will proceed normally Do you want to continue Mo 5 5 1 1 1 2 Set Clear All Terms Ed Grades 2Go Desktop Sample Teacher SANDBOX Connect Post View Reports Data Folders Rebuild Mobile Device d Set Clear This Term Only l Set Clear All Terms Create Attendance Data File Create Grades and Attendance Summary File Comm Wizard Email Log Clear Set Clear All Terms forces a total rewriting of mobile device Grades2Go databases for all Terms of the currently viewed Section in the next synchronization session or Clears if already Set If Set the menu entry is preceded by a check mark Action occurs after the relevant confirmation message Confirm SET ALL Rebuild flags AN This command will set this section s Mobile Rebuild Flag For ALL terms On the next Mobile Sync data Files For all of this section s terms of this will be rebuilt after new data is uploaded Are you sure you want to continue Mo Confirm CLEAR ALL Rebuild flags T This command will clear this section s Mobile Rebuild Flags For ALL terms The next Mobile Sync will proceed normally Do you want to continue Yes Moa 2012 Mindspark Inc User Interface 237 5 5 1 1 2 Create Attendance Data File Eb Grades 2Go Desktop Sample Teacher SANDBOX File gt Connect Post View Reports Data Folders Rebuild Mobile Device Create Attenda
301. sections taught by the Current User in the currently selected year Clicking on a section opens a full dashboard of data views for that section Complete operation of Dashboards is fully detailed in SECTION DASHBOARDS 235 its own separate chapter 5 4 5 Course Task Archives 9 Grades 2Go Desktop Sample Teacher Jota Fie Setup Connect SECTION DASHBOARDS ourse Task Archives gt Reference Info Data Folders Help US Government 1 115651 World History 1 WH Modern Literature 2 MLZ Course Task Archives lists all Tasks associated with all Courses taught by the Current User It is cumulative since the beginning of Grades2Go use and is not year specific Clicking on a course opens the Task Archive for the selected Course All Tasks for the Course are listed here those intended for Term use or Non Term Term Tasks are assigned during a Term and are components of a student s Term grade Non Term Tasks are components of the student s Semester or Final Year grade Vital data is displayed for each listed Task as well an icon indicating a linked document if any The last four columns show accumulated Task usage statistics Screenshot 2012 Mindspark Inc 196 Grades2Go Desktop Task Archive for USG1 Utilities Task Hame Book Review Prelim Quiz First Test FinalExam Final Exam STEsarn 51 Exam 528dd1 52 Speech S2Exam 52 Exam Data Grid Column Code Task Name Description Created Gr Type Max Doc
302. shows all entries for the Current Section allows User to choose the preferred email server for the present Job initializes to the selection made in Report Server s selects the Gmail server if available selects the other email server if available User defined the SMTP address for the selected email server for visual reference only the Current User s User Name for the selected email server for visual reference only 2012 Mindspark Inc User Interface 353 1 ne Step 1 Preview Indicator Button green when waiting for the User and white otherwise clicking previews the entire Job in the Communications Job Previewer ss after which Create Reports Indicator Button is enabled or Review and Distribute Indicator Button in the case of a Memo 2 Step 2 Create Reports Indicator Button green enabled after completing Step 1 after clicking and a confirmation message creates a box file of each Student s report and places it in the Pending 255 folder completion enables the Review and Distribute Indicator Button this step is skipped in case of a Memo Step 3 Review and Distribute Indicator Button green enabled after completing Step 1 or Step 2 in case of aMemo when waiting for the User and white disabled otherwise clicking brings up Step 4 the Communications Job Distributor 354 form from which the Communication Job is actually sent and places the Job in the Communications Wizard Index 25 5 5 1
303. sion is made suggests grade entry as a percent 0 100 suggests grade entry as points 0 Max Pts 2012 Mindspark Inc User Interface 199 Max Pts sets maximum points if Pts Option or PC Algorithm Ltr Option Suggests grade entry as a letter type Grading Bands P F Option suggests grade entry as Pass or Fail 100 or 0 Max Pts or O Pts Master Doc Path name and location of a linked document Course Task Documents Folder 22h Link Button opens a folder file selector dialog window to locate an existing document and automatically creates a copy for the Course Task Documents Folder 220 link finalized upon Save X Button removes the link to a document document itself not affected Create View Button Create clicking offers to create a new document with MS Word link finalized upon Save View clicking opens linked document in a separate window using its default application Edit Button puts displayed information into Edit mode button not visible after selection Save Button saves data and closes window 5 4 5 2 Rebuild Task Stats Rebuild Task Stats recalculates task usage statistics either for ALL tasks in a Course Archive or for an Individual task Selecting Utilities gt Rebuild Stats for All Tasks from a Course Task Archive 19A brings up the ALL version Screenshot 2012 Mindspark Inc 20 Grades2Go Desktop 9 Rebuild Task Stats ALL EJ This function will rebuild TO and TO tor ALL
304. ster Doc Path 197 master documents 221 Master Rebuild 171 376 Masters folder 221 Max 195 265 Max Pts 197 263 274 303 313 Me 202 329 341 358 Memo 358 MEMO Mode 344 MEMO ONLY Checkbox 342 Message 346 Middle 55 133 156 Midterm Button 317 Midterm Grade 317 319 Midterm Grade and Comment Reporter 319 Midterm grades 31 7 Mindspark Website 228 Misc Info 327 missing User databases 79 Mobile Activation Code 166 369 370 376 380 Mobile Activation E Mail 166 Mobile Activation Name 166 Mobile App 376 Mobile Device 159 369 Mobile Device Enable Button 82 Mobile Device User Name 159 Mobile Enable 159 Mobile Manufacturer Software 369 Mobile Prod 159 370 376 380 406 USER MANUAL Grades2Go Desktop for Windows Ver 1 1 XXX Mobile Status 24 Mobile Sync Log 95 Mobile Sync Log Clear 95 Mobile Sync Status 82 369 380 Mobile Sync Term Options 370 Mobile User Name 380 Module Checkboxes 164 Multiple Grades2Go Users on more than one computer 385 Multiple Grades2Go Users on one computer 385 multiple users 21 My Communications Wizard Index 202 My Grading 210 My Info 202 My Profile 207 My Schedule 207 My Sections 210 N Name 55 112 115 131 133 148 150 301 Name Event 107 new downloads 230 New Rotation Day 109 new year setup 177 Next Term Button 82 No School 45 Non Term NT Task grades 313 Non Term Task and Document Viewer 303 NON TERM Tasks 301 NOT YET ASSG 2
305. sts 2012 Mindspark Inc User Interface 205 5 4 6 1 1 1 Communications Wizard Job Detail Communications Wizard Job Detail appears when View Job Detail Button is clicked or a row is double clicked on the Communications Wizard Index Screenshot Communications Wizard Job Detail USG1 2 Email Cover Memo Text Job ID 100722115444 Report Periodic Progress Report een armen This is text of the cover email to Student which the Reportis attached Data Grid Column Date Day Time Student Sig 2012 Mindspark Inc eer lO 11 55a 01 Polisher Apple Q 22 10 11 55a 02 Pyle Homer Freno 11 55a 03 Sprat Jack View Cover PDF View Report POF View Attachment O lt lt Back Data Description for a Report double clicking any column of any row row opens the PDF of the Report for a Memo Only double clicking opens the PDF of the Memo equivalent to clicking View Report PDF Button and View Cover PDF Button respectively date that this email was sent if not yet completed Pending is displayed day of the week that this email was sent if not yet completed is displayed time of day that this email was sent if not yet completed is displayed the student subjects of the Report Memo student list is set by Included Students in the Communications Wizard at the time the Job is created on very rare occasions ERROR can precede the name indicating failure to send the Report due to a missin
306. t User in the current school year IMPORTANT School data can be hosted on a server as explained and controlled in Profile 0 The Sections database is considered to be school data because the information is set by the school administration lt can therefore be hosted on a server and selected for download in which case this menu selection will be disabled light text Sections data is always viewable va Reference Info 207 Screenshot Section Information for Sample Teacher 2009 Terms Block Room Section ID Course Name Students Ed Plans 2 J A 214 USG1 2 US Government 1 A 32210907 1561 14 US Goverament 1 E 214 WH1 4 World History 1 F 492 ML Modern Literature 2 varles HB World History 2 WANES WH 8 World History 2 Section Info View Roster Add Section Delete Section Data Grid 2012 Mindspark Inc Column Terms Block Room Section ID Course Name Students Ed Plans Controls Control Section Info Button View Roster Button Add Section Button Delete Section Button Report Button e User Interface 145 Description displays the number of a term if taught and a if not taught e g 1 2 3 4 for all terms taught 1 2 for only S1T1 and S1T2 taught the scheduling block to which the section is assigned the usual room number the identifier for the section e g WH1 1 for section 1 of course WH1 the long name of the course the total number of students in
307. t grading algorithm and the algorithm can be finalized as late as a teacher desires but preferably before the first progress reports are generated With Grades2Go algorithms can be changed for the same data with a single command button making what if experimentation a snap The following three topics describe each of these algorithms in detail 4 1 WO Algorithm Weights Only The WO Algorithm Weights Only is the simplest of the three algorithms It assumes that each Task is assigned a relative weight To make weight assignment easier each Task is assigned a Type Code and each Code is assigned a relative weight The term grade is then a simple weighted average of all the Task grades Let s simulate the calculation on a simple spreadsheet 2012 Mindspark Inc Grades2Go Desktop 4 2 First let s set the following Task Types and relative weights Task Type Type Code Relative Wot articipation omework ouble Homework uiz Ca H est Now some Tasks grades and calculations Weight Grade Relative Weight eflections on Summer Reading lassroom Discusssion on Tolsto oP 02 aragraph on English Literature eb Research Exercise O H oi uiz on 18th Century Poets QI 05 irst Test Totals 2191 188 a 2 o 16 Z 4 amp 8 ee Finally using the Totals of the Relative Weight and Grade x Relative Weight columns on the bottom row Term Grade Grade x Relative Weight Relative Wei
308. t host name of SMTP server without the http SMTP Port port number of SMTP server default value is 465 if Secure Server checked and 25 if unchecked User Name User s login name for the SMTP server account Password User s password for the SMTP server account Edit Save Button puts form into Edit mode and saves data 5 4 2 4 Mobile Device Eb Grades 2Go Desktop Sample Teacher Joe File CSetup gt Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help Default Year Term School Teacher Mobile Device E y Enable Disable Sync Year Wizards b d Term Options Check Mobile Activation Code Purchase an Activation Code Enter Mobile Activation Code Set Clear Master Rebuild Mobile Device commands enable select and control the interaction between Grades2Go and a companion mobile device e g Android smartphone or tablet A mobile device greatly enhances the versatility of Grades2Go Each command is explored in detail in the following topics lf adding a mobile device please follow the step by step procedure at Adding a Mobile Device 36 5 4 2 4 1 Enable Disable Eb Grades2Go Desktop Sample Teacher File Getup Connect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help 2012 Mindspark Inc 160 Grades2Go Desktop Default Year Term School Teacher Mobile Device t y Enable Disable Sync Year Wizards b A Term
309. the date the Task was graded if not checked the Task has not been graded Task Code the Task Code from the Course Archive 194 Max Pts maximum point value when Pts Option is selected or PC Algorithm is in effect Grade Type available grade data types Pct Option if shown selected grade is a percent Pts Option if shown selected grade is in points Ltr Option if shown selected grade is one of the Grading Bands 124 P F Option if shown selected grade is Pass 100 or Fail 0 Grade Window the value of the grade 2012 Mindspark Inc 278 Grades2Go Desktop Exclude N A Checkbox if checked Task has been excluded from Term grade calculation Task Weight oe only relative weight of Task as set in TERM Calculation Scheme 29 Comment Text Box miscellaneous text associated with the grade if grade exists yet Edit Button clicking opens up the Grade Edit version of the form see below Del Button after confirmation deletes the entire grade record and produces a blank cell on the data grid Clicking Edit brings up the Grade Edit version of the form E Grade Edit Polisher Apple Q Book Review Due 09 04 09 in H Max Pts 10 f Pet e Pls f Lt PE Task Weight Exclude M4 0 05 Comment Is a sample comment Save Autor Lancel This form is identical to Grade Entry Form 274 except that existing data is displayed Edits can be made and then finalized with Save After a confrimation request AutoFi
310. the first line to bring up Create School Profile 2012 Mindspark Inc 38 Grades2Go Desktop ES Year Setup Wizard School Profile 2009 Create School Profile Click on the link below to begin Begin or Continue When done click Next gt Nex Cancel LI Click on Begin or Continue showing the School Profile form 2012 Mindspark Inc Basic Setup 39 9 Edit School Profile Your High School School Name Your High School School IO Stud ID Chars E Website URAL Year Stat Month Aug Semesters Year Grading Terms Semester Classes On Sun X Mon Tue X Wed X Thu X Fri Sat Rotating Schedule Ho 0 Yes Cancel Q Fill in the necessary info you may have to click Edit first School Name enter the full name of the school School ID not editable Stud ID Chars select the number of characters in the school s student ID codes numbers 2012 Mindspark Inc ao Grades2Go Desktop Website URL Year Start Month Semesters Year Grading Terms Semester Classes On Rotating Schedule Server Based Data enter the school s website address http yourschool org select the month that the school year starts fixed at 2 fixed at 2 check each day of the week that school is in session select whether the schedule is a rotating shifting one check only if school distributes Grades2Go files on a server If Yes is selected
311. the section the number of males in the section indicates gender info is missing for at least one student the number of females in the section indicates gender info is missing for at least one student the number of students on an Individual Education Plan Special needs Function opens the View Section form see below clicking opens the View Roster form see below for a highlighted course equivalent action when a line is double clicked clicking opens the Add Section form see below clicking opens Delete confirmation for highlighted course creates printable emailable PDF from info on this form 5 4 2 3 1 1 Add View Section Add View Section allows you to add a new Section or view edit an existing Section The Add version is displayed after pushing Add Section Button on the Index the View Edit version appears after pushing Section Info Button on the Sections list with a selection highlighted Screenshots 2012 Mindspark Inc 146 Grades2Go Desktop E Add Section Course A oom Sec Wo Terr Terre T erm T errr Active Terms S171 X S1T2 X S5271 X 5272 E lock Dapil none Daye none Dave none Day none Days none Daya none Daye none Da5 none 2012 Mindspark Inc User Interface 147 E View Section ES WH 6 Course Room Sec Ho Terr Terre Terr Term Active Terms X ES ES ES Block Day varies E E El
312. tion Codes and mobile synchronization logs topics gt gt 8 Setup main setup commands for general school and teacher data server topics gt gt hosting and mobile device synchronization Connect school data download upload commands visible only if program is set topics gt gt up to interact with data hosted on a school server i SECTION section data dashboards for all course sections taught in currently topics gt gt DASHBOARDS selected year Course Task personal task archives for all courses taught in currently selected year topics gt gt Archives Reference Info teacher school and student info in read only mode same information ES as in Setup but accessing here eliminates risk of affecting data Data Folders quick shortcuts directly to folders containing Grades2Go data files topics gt gt displays via Windows Explorer Help quick shortcuts to program based and online help options topics gt gt 2012 Mindspark Inc s Grades2Go Desktop 9 4 1 5 4 1 1 File Eb Grades2Go Desktop Sample Teacher cles File Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Folders Help Select User H User Preferences Check Desktop Activation Code Purchase an Activation Code Enter Desktop Activation Code Add New User Delete Current User Mobile Sync Log Mobile Sync Log Clear Exit File contains all commands necessary for controlling User accounts Activation Codes an
313. to you when you want to experiment or brush up on features that you haven t used for awhile without risking changes to your own data So let s get started 3 1 Grades2Go Desktop Download and Installation Grades2Go Desktop is a free download and will work in a fully functional but limited features mode until a valid Activation Code is purchased You will be limited in the number of Tasks you can add to a Section each Term but you will otherwise be able to do almost everything else Most important you will be able to get started setting up your own data while doing a good evaluation of the product before deciding to make a purchase Grades2Go Desktop is capable of supporting multiple users as long as each has a separate Activation Code for unrestricted operation A user named Sample Teacher teaching at Anyplace High School has been pre installed by Mindspark in order to give you an even better evaluation experience Even after you are an experienced user with your own data the Sample Teacher Sandbox gives you a safe zone where you can turn experiment with Grades2Go features at any time without affecting your own valuable data Follow these easy steps to quickly get Grades2Go Desktop up and running on your desktop or notebook computer LI If more than one person uses your computer and you have a unique Windows Login User Name make sure you are logged into your own Windows account If you don t ever log into a Windows acco
314. ton 247 279 289 321 325 340 gt All Button 247 279 289 321 325 340 gt Button 247 279 289 321 325 340 sie 12 digit code 193 222 238 240 256 257 A A 288 323 A 283 A E 323 Abort Button 177 About 231 Absent Tool 283 Activation Code 21 65 Activation E Mail 65 89 Activation Name 65 89 Active GMail Other 157 Active Terms 60 145 2012 Mindspark Inc Add 41 327 Add a Course 52 Add but don t assign yet 267 Add Button 261 Add New Student 55 Add or Edit Key Calendar Dates 45 Add Section 60 Add Section Button 144 Add Student 149 Add Edit Band 124 Add Edit Block 115 Add Edit Code 152 Add Edit Comment 128 Add Edit Comment Type 130 Add Edit Course 118 Add Edit Key Day 107 Add Edit Period 111 Add View Section 145 Added 148 Added Date 148 Adding a Mobile Device 369 Add 1 120 Add l 2 120 Address 55 133 Aide 55 133 Alert Message 82 Alert Message Area 24 alert windows 79 Algorithms 71 All Days 45 103 All Days tao 109 All Included Students 279 289 321 Allocated Period Each Day 115 alphanumeric grade input 269 Application Notes 385 Archive Databases 222 ARCHIVE INFO 263 ARCHIVE INFO Panel 303 Archive Tasks 221 Assg 261 Assg Date Selector 263 303 Assign Button 265 Assigned 26 7 Attach Checkbox 344 Attach Dwnld Path 156 Attend Sync Status 283 Attendance Comment 287 Attendance Data File 237 238 402 USER MANUAL Grades2Go Desktop for Wind
315. ton opens the Year Grade Reports Selector 32h Mark Tools Panel collection of Non Term Task grade input tools only one can be selected at a time active selection is green selects alphanumeric grade input normal default mode shown selected double clicking a Non Term Task cell or single clicking it and then pushing Enter Key opens the NT Grade Entry Form 315 or the NT Grade View Edit Form 315 depending on whether the cell is empty or not Lid selects in stamp for marking Non Term Tasks as handed in initially prompts for an associated date after which clicking an empty cell marks it with an in clicking it again removes the mark n Ef selects y stamp for marking Tasks as not applicable not included in calculations clicking an empty cell then marks it with an wpa clicking it again removes the mark selects Quick Entry Mode grade input is alphanumeric but normal recalculations after grade editing are suppressed for maximum data entry speed double clicking a Non Term Task cell or single clicking it and then pushing Enter Key opens the opens the NT Grade Entry Form 3 4 or the NT Grade View Edit Form 31A depending on whether the cell is empty or not entered edited data is displayed in underlined magenta and ReCalc Button text becomes red signifying need for Recalc before using displayed data ReCalc Button clicking causes a complete recalculation of Section data and refreshes the display if text is red Recalc i
316. top Controls Control Function Title the desired name for the Report usually similar to the Template Name but can be any desired text S T Y Stamp a term stamp showing the intended time scope for the Report S T Y Option currently viewed semester term and year eg Sem 1 Term 1 2009 S Y Option currently viewed semester and year eg Sem 1 2009 Yr Only Option currently viewed year only eg 2009 Report Module Sample 2d 9 39 48 Ab Sample Teacher g gt Grades2Go Ver 1 0 0 minds park ine com Periodic Progress Report 01 Polisher Apple Quil USG1 2 Sem Tem 1 2009 as of 22110 ato 39a 5 5 11 4 2 Report Messages Report Messages can appear at the very beginning and very end of any Report and are enabled via checkboxes creating PDF Output as shown below Available selections include an Introduction a Closing and a P G Signature Requirement message page This panel is not visible if MEMO ONLY is checked Screenshot This is text at the end of a Report EF Email Ok 2012 Mindspark Inc Controls Control Introduction Checkbox Message Closing Checkbox Closing Text P G Sig Requirement Checkbox Em ail OK Checkbox User Interface 347 Function checking enables the Introduction Message window and places text at the beginning of the Report text of Introduction Message checking enables the Closing Message window and places text at the end of the Report text of Closing Message checking adds
317. ttached document or file Link Button opens a folder file selector dialog window to locate an existing document for attachment X Button deletes the contents of the Attach Link box View Button opens a linked file document with the appropriate application program Memo Sample 2012 Mindspark Inc User Interface 345 AZ 8 40 16 AM Sample Teacher E gt Grades2Go Ver 1 0 0 minds park inc co rm lt Sstudent Name gt USG14 Sem 1 Term 1 2000 d Email Memo Only lt Student Name US G61 2 VEMO This is a Sample Memo From sample Teacher steac herictmindsparkiric come To Bcc sB f gt Attached 100221 22729140S G1 A ClassDirec tory pdf This is text ofthe memo The memo also has an attached file 5 5 11 4 Report Panels Report Panels are collections of preformatted Report components covering a range of data reporting needs They are covered in detail in the following topics 5 5 11 4 1 Report Header Report Header appears on each page of a Report and can t be disabled It includes the Report Title notthe Template Name the name of the student the Section and a user selectable term stamp to indicate the time scope of the Report as shown in PDF Output below This panel is not visible if MEMO ONLY is checked Screenshot Report Header Title Periodic Progress Report 7 nr c ea se 17 Fa J pm Z r pm J A Ed Fl y tamp ie a UN po af PP ny 2012 Mindspark Inc 346 Grades2Go Desk
318. udent Grades Averages Data Description Function double click or Enter Key opens Grade Entry Form 27h Comment only double click or Enter Key opens Grade View Edit Form 274 handed in but not yet graded double click or Enter Key opens Grade View Edit Form z not applicable excluded from Term average calculation double click or Enter Key opens Grade View Edit Form 273 a entered as Pct double click or Enter Key opens Grade View Edit Form 27 E entered as Pts double click or Enter Key opens Grade View Edit Form 27 grade entered as Ltr double click or Enter Key opens Grade View Edit Form 276 Ed entered as P F double click or Enter Key opens Grade View Edit Form 27 2012 Mindspark Inc Controls Control Grades Sync Status Open e Mark Tools Panel JN NA e ReCalc Button 2012 Mindspark Inc User Interface 273 grade any type excluded from Term average calculation double click or Enter Key opens Grade View Edit Form 27 grade any type with attached Comment indicated by red text double click or Enter Key opens Grade View Edit Form 274 grade any type entered in Quick Mode indicated by underlined magenta text displayed averages not updated until recalculated via ReCalc Button or Section Dashboard is closed double click or Enter Key opens Grade View Edit Form 276 Extra Credit grade any type double click or Enter Key opens Grade View Edit Form 27 Function sho
319. umn 87 07 2012 Mindspark Inc User Interface User Interface 5 User Interface Grades2Go Desktop has been designed to be user friendly and intuitively logical with your objectives achievable in just a few clicks of the mouse No matter where you are in the program your next steps should be fairly obvious from the various labels and captions But should you find you need some help there are some easy ways to get It e Notice that as you briefly hover over many of the text boxes buttons and controls a helpful description pops up These popups are of great help while leaning the program probably answering most what is this questions you may have e For more detailed information click on the closest Help button EJ This will put the program into Help Mode 2 meaning that instead of usual operation clicks on most buttons controls and screen areas will open Grades2Go Help indexed to information about or related to that item Help Mode remains in effect until the Help button is clicked again e Complete Help options are always available at Main Menu gt Help 5 1 Startup Windows Upon startup Grades2Go Desktop may display one or more alert windows before anything else appears on the screen Here are the most common types New user with no Activation Code after a User is added appears at each startup until an Activation Code is purchased Desktop Activation Code Alert AY Your Name has WO Des
320. unt or don t understand what that is just ignore this step UGo to http mindsparkinc com products_store htm and download the latest version of Grades2Go Desktop Our downloads are in the form of self executing files exe so Save the file to a folder of your choosing or accept the usual default folder used by your browser If prompted to Save or Open choose Save 2012 Mindspark Inc 22 Grades2Go Desktop LI After download is complete find the file in the download folder and Open it or double click on the filename or icon to begin the installation You will be given the option to place a Grades2Go Desktop shortcut icon on your desktop Enabling it will make it easy for you to start the program in the future Q After installation is complete double click on the Grades2Go Desktop icon on your desktop If there isn t one open Windows Explorer and migrate to c Program Files Mindspark Grades2Go Desktop Dw In this folder you ll find the main Grades2Go program file Grades2Go exe You can easily create a desktop icon if you right click on the file name and then select Send To gt Desktop Otherwise double click on the file name to start the program Q During startup the Grades2Go intro screen shows the name of the current licensee which is Sample Teacher when first started Note that if you have an internet connection you can perform an online check for a newer version of Grades2Go from this intro screen
321. up gt Wizards gt Year Setup The Year Setup Wizard appears 2012 Mindspark Inc Basic Setup 35 Ed Year Setup Wizard Intro Year Setup This wizard will quide you through setup of all databases necessary for 4 selected year After setup all data can be edited via the Setup menu Click Mest gt to start or resume LI Click on Next gt and the Select Year screen appears Ed Year Setup Wizard Select Year Year Setup select the school year you wish to setup After clicking Next Grades2Go may restart School Year hen done click Met gt Mest Cancel O Select the desired school year from the drop down list click arrow to see the list then select one 2012 Mindspark Inc 36 Grades2Go Desktop LI Click on Next gt bringing up the School Server screen E Year Setup Wizard Database Source 2009 school Server and User Logon Info school databases needed by Gradeselio can be accessed from a school s server or created locally on this computer If available on a server click Yes and supply the FIP address and login into Gradez2Go databases on a semer Yes Ho hen done click Next OU As mentioned before it is possible to host common school files for Grades2Go Desktop on a school server so that you don t have to create them yourself Unless your school has specifically told you that it hosts Grades2Go databases leave the selection at No Q Click
322. urchase an Activation Code Enter Desktop Activation Code Add Mew User Delete Current User Mobile Syne Log Mobile Sync Log Clear Exit Check Desktop Activation Code shows license details for the Current User Screenshot E Desktop Activation Code Info Desktop Activation Code beginning and end shown FAD FEOSAZ 11 FESBEBBE6826216E 1D4E S8D2 Product Code Version validity Ga Valid for Any Version Activation Mame Activation E Mail Sample Teacher sample _teacheramindsparkinc com Start Date Expiration Date immediately Meyer O 2012 Mindspark Inc o Grades2Go Desktop Controls Control Desktop Activation Code Product Code Version Validity Activation Name Activation E Mail Start Date Expiration Date Purchase Button Function the beginning and end thirds of the User s Desktop Activation Code Mindspark s code for this software product G2G DW if not a version limited license entry reads Valid for Any Version otherwise version and revision existing at time of purchase are shown the User Name associated with this Activation Code the email associated with this Code used to notify User of version updates the date the Activation Code becomes effective the last day the Activation Code is effective visible if Code is invalid or expired clicking opens Mindspark s Online Store webpage 5 4 1 4 Purchase an Activation Code o Grades 2Go Desktop Sample Teacher JE Fie
323. vice If you have already assigned a name in Setup gt Mobile Device gt Enable Disable 155 enter the same one when prompted otherwise choose a convenient name for your device and enter that You will then be asked to associate this name with a Grades2Go M Desktop user name from a list Select your name The first synchronization will be quite lengthy because many files have to be created from Grades2Go M Desktop data and downloaded to your Android device After that the process will be much shorter because only changed data will be downloaded uploaded After synchronization is complete your data should appear in the Grades2Go Mobile for Android app on your mobile device Without a Mobile Activation Code or with an expired invalid Code only changes to sandbox data Sample Teacher can be uploaded from your mobile device You can however perform downloads via Set Master Rebuild 17 Note that Master Rebuild will overwrite mobile device data even if not yet uploaded with Desktop data so only use Set Master Rebuild 7 when absolutely necessary In order to upload data edited on the mobile device you need to purchase a Mobile Activation Code 2012 Mindspark Inc 380 Grades2Go Desktop 6 5 Step 5 Purchase and Enter a Mobile Activation Code In order to use Grades2Go Desktop with a mobile device and reap the benefits of full two way data synchronization you need to purchase a Mobile Activation Code Without a Co
324. viewed algorithm is selected when the form loads To change the Default ie make a permanent change see the TERM Calculation Scheme 29A tab Screenshot 9 Temp Grading Algorithm Your s lection will affect the currently viewed term only for the current session only The Default setting le shown in BLACE To change the Default see the TERM Cale Scheme tab iz WO Weights Only C WC Weights within Categories C PC Paints within Categories Controls Control WO Option WC Option PC Option OK Button Function temporarily selects the WO Grading Algorithm 74 temporarily selects the WC Grading Algorithm 7A temporarily selects the PC Grading Algorithm 7 reloads data for the viewed Section Term using the selected algorithm 2012 Mindspark Inc User Interface 261 5 5 3 Tab TERM Tasks YEAR Attendance student Folders MOM TERM Tasks TERM Attendance TERM Grades TERM Calc Scheme YEAR Grades TERM Tasks lists all Tasks associated with the currently viewed Section and Term A Task may be used only once in a school year and Task names must be unique ie a Task name may appear only once Note that Tasks can be listed without yet being assigned See NOT YET ASSG item below Tasks can also appear with a strikethrough indicating that the Task has been excluded from all grade calculations for all students See Exclude task grades Checkbox 263 Screenshot YEAR Attendance Student Folders MO
325. want to grade papers at the beach or in the car on the way to the beach Unlike the old fashioned gradebook you usually have to wait until you can sit in front of a computer Even with a smartphone web based garding solutions are cumbersome Teacher mobility just hasn t been a worthwhile issue for most service providers or school administrators The Grades2Go Solution Grades2Go truly shines when you add an Android mobile device Whether at the beach or in a car Grades2Go Mobile for Android allows you to easily work with your data 24 7 New entries automatically appear on Grades2Go Desktop after you synchronize with a USB cable va Grades2Go Android Sync Student Progress Journaling The Challenge Not long ago a student s progress could be sufficiently documented by grades alone One or two reports a term was the standard and was accepted by parents Today the picture has changed dramatically Parents and administrators demand more frequent reporting and greater accountability Grades have to be justified with solid evidence and feedback to the student needs to be more immediate and detailed The challenge demands better and easier ways to journal student progress The Grades2Go Solution Both Grades2Go Desktop and Grades2Go Mobile for Android provide a simple way to maintain student progress journals This function is in addition to indivdual grade attendance commenting which is equally simple Grades2Go c
326. ws mobile sync status ON or OFF for grades data Grading Module Term status indicator showing whether Open editing enabled or Posted further editing disabled corresponds to checkmarks on Post 24h Report Button opens the Grade Reports Selector 27 collection of Grade input tools only one can be selected at a time active selection is green selects alphanumeric grade input normal default mode shown selected double clicking a Student Task cell or single clicking it and then pushing Enter Key opens the Grade Entry Form 274 or the Grade View Edit Form 274 depending on whether the cell is empty or not selects in stamp for marking Tasks as handed in initially prompts for an associated date after which clicking an empty cell marks it with an in clicking it again removes the mark selects ts stamp for marking Tasks as not applicable not included in calculations clicking an empty cell then marks it with an wpa clicking it again removes the mark selects Quick Entry Mode grade input is alphanumeric but normal recalculations after grade editing are suppressed for maximum data entry speed double clicking a Student Task cell or single clicking it and then pushing Enter Key opens the Grade Entry Form 27A or the Grade View Edit Form 274 depending on whether the cell is empty or not entered edited data is displayed in underlined magenta and ReCalc Button text becomes red signifying need for Recalc before using dis
327. y The easiest way to do this is by locating the completed files va Main Menu gt Data Folders gt School Folders gt Current Year School Database 224 and then emailing them as attachments to other Users who can then paste them into their own school database folder Database files received from another User or accessible via the network can also be imported Databases Import Copy or Create during the Year Setup Wizard 17 The ideal way to distribute School database files is to host them on the school s server and to set up Grades2Go to automatically download them to a User s computer See Hosting School Databases on a Server s for details AN 2 Hosting School Databases on a Server Once created Grades2Go School database files es can be used by all Grades2Go Users at the same school see Sharing School Databases lse5 Though these files can be copied and shared between users va email the network etc the ideal approach is to host them on the school s server FTP server setup The School s FTP server must be set up with a folder structure as follows using folder names exactly as shown However SchoolCode should be replaced by the School Code used in School Profile 10h without parentheses and YEAR should be replaced by the current school year eg 2010 for the 2010 2011 school year without parentheses Not all these folders are used to store the main School databases but setting up the entire structure
328. y Profile 9 Grades 2Go Desktop Sample Teacher Jota File Setup Conmect SECTION DASHBOARDS Course Task Archives Reference Info Data Folders Help My Infa My Communications Wizard Index School Info My Profile My Schedule Student Database j l My Sections Courses Database My Grading My Profile displays your personal information without editing capability For a complete explanation see Setup gt Teacher gt Profile 15 5 4 6 1 3 My Schedule 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Archives Reference Info gt Data Folders Help My Info My Communications Wizard Index School Info My Profile My Schedule Student Database i My Sections Courses Database My Grading My Schedule shows your the Teacher s teaching schedule for any term of the year It appears in a Fixed or a Rotating version depending on the type of school schedule as set in Setup gt School gt Profile 1o1 Information is compiled from various databases and can t be edited directly Screenshots Fixed version 2012 Mindspark Inc 208 Grades2Go Desktop My Schedule for 2009 semt Tem EY HR FADAM 7 554H P1 4 00AM 3 554H P2 J 00AH 9 55AH P3 10 00AM 10 55AH P4 Rotating version Block 4 056112 Room 214 Block E USG1 4 Room 321 Block E WH1 4 Room 214 Block 4 USG1 2 Room 214 Block B USG1 4 Room 321 Blo
329. y in Section Dashboard window and only for Button second term and higher clicking changes Currently Viewed Term Panel display and shows section data for the previous term 3 Next Term Button visible only in Section Dashboard window and only for second term and higher clicking changes Currently Viewed Term Panel display and shows section data for the previous term Mobile Device NONE indicates no device has been set up or enabled Enable Button ane indicates a mobile device has been set up and enable INVALID indicates in invalid Mobile Activation Code EXPIRED indicates that the Mobile Activation has expired and a new one needs to be purchased CODE indicates that a Mobile Activation Code has not yet been purchased clicking this button is equivalent to selecting File gt Setup gt Mobile Device gt Enable Disable 155 E Mobile Sync Status visible only if Mobile Device Enable is ACTIVE EXPIRED or CODE S indicates that synchronization software is properly installed and that the last mobile data sync if any was successful clicking displays the Mobile Sync Log equivalent to clicking File gt Mobile Sync Log S indicates a synchronization alert condition the last mobile data synchronization was unsuccessful the Mobile Activation Code has expired or synchronization software is not completely or properly installed clicking brings up a summary of the alert s and helpful links Section Sync Status visible only in Se
330. ync Log Clear Exit Delete Current User removes the currently selected User from the Select User list All of the 2012 Mindspark Inc User Interface 95 User s folder structures and accumulated data are unaffected by using this command Your Name is selected here for explanation purposes e Delete User Desktop Activation Code Copy the Desktop Activation Code you received from Mindspark s orginal Email and click on the Paste button Product Code Version Validity Ga Valid for Any Version Actration Mame Activation E Mail Sample Teacher sample_teachertamindsparkinc com Start Date Expiration Date immediately Meyer Cancel All information except the Activation Code is displayed for the current User To delete the User you must copy the current Activation Code in its entirety from the original Mindspark email and then click Paste from Clipboard If it is the correct Code it will appear in the Activation Code text box and Delete will be enabled Clicking Delete will remove the User after a confirmation request The deleted User can be reactivated even without an Activation Code with Add New User 94 using the deleted User Name User Setup 75 and Year Setup 17 will also need to be performed 5 4 1 8 Mobile Sync Log 2012 Mindspark Inc 96 Grades2Go Desktop 9 Grades 2Go Desktop Sample Teacher File Setup Connect SECTION DASHBOARDS Course Task Orchives Reference Info Data Fold
331. zard but not yet processed for distribution to some recipients via email or hard copy These files are only for internal program use and not user readable Screenshot lt 9 Pending File Edit View Favorites Tools Help O Back E Search Es Folders Mame Size Type Date Modified E 100510135857 U561 2 RoutineProgressReport 10051 box 161 KB Box File 5 10 2010 1 59 PM Ej 100510135857 U56 1 2 RoutineProgressReport 20562 box 161 KB BOX File 5 10 2010 1 59 PM 5 5 1 6 4 Working Reports eacher SANDBOX Data Folders Section Task Documents Course Task Documents Communications Wizard Working Reports Uploads Files Working Reports opens a folder via Windows Explorer containing Reports for the current Section that were not generated by the Communications Wizard Any reports originating from any of the other Section Dashboard tabs will by default be put into this folder Double clicking on a report will open it in a document reader eg Adobe Reader for PDF files Screenshot 2012 Mindspark Inc User Interface 257 Fie Edit View Favorites Tools Help a Back Na Search Es Folders ES Gh x i inl Mame Size Type Date Modified 100221222914 LISG1 2 ClassDirectory pdf 39KB PDF File 2 21 2010 11 29 PM TH 100423150401 0561 2 1 ClassLabels pdf 13KB PDF File 4 28 2010 3 04 PM TH 100509232 743 5612 StudentTermSrades GroupOrs par SZ KB POF File 5 9 2010 11 26 PM 5 5 1 6 5 Upl

1 - Mindspark Inc

Contents

Download Pdf Manuals

Related Search

Related Contents