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General Ledger User Manual

1. 7 5 7 2 4 Specifying Values for Mapping Parameters 7 6 7 2 5 Data Extraction Processing EA EE I E EEE AE EERENS 7 7 ORACLE 7 2 6 Handoff Generation EE 7 8 8 MAINTAINING GL BALANCE TRANSFER ccscsscsssssssssssccsnsecesesssessssenesscsssesessessnsesssnessssnessessessoeees 8 1 8 1 BALANCE TRANSFER BATCH csscestscassccvocesvsctesienebecuetecpesvonenstenceseyssueousnenss iepnsheieunvsaenteveesssatacuetesbectiny 8 2 9 ERROR CODES AND MESSAGES sesesesessesosoeseseseecesosoesesecccoerosoesesecoeoosoroesesoeoesesoroeseseeoerosorsesesoeoesoroeseseeese 9 1 9 1 ERROR MESSAGES 9 1 10 ooro Sor SoS oea onii eso seoir SOEs osotoro idees 9 1 10 1 GENERAL LEDGER TERMS 2 0 cccstesccisvasss caevecsececsnevvsesnentechesbivecestestestevyanecostestostestsecnnvodne saustubnennvneevedereavedurd 9 1 1 REPORTS sssstcecssscssesscssocesscexedasccsndsecedbascsonssucentecccecesatansensedseocesusouestsacsuesedstecsendecsueseseccsesssessassdusedssoseuscansonsen 11 1 III INTRODUCTION Oe NENE SE E Eea EESE EE e E S Snes castessseitorept
2. 5 2 5 1 2 Indicating CB Debit Line and CB Credit 5 2 5 1 3 Operations GL Code to CB Line Linkage Record 5 2 5 2 LINKING GL MIS CLASS 0 cccccecccccccccccecececesecesecececesecccscssecesecesessseeesscssesessssssessacesecesesesecseseeseesseesseseeaeess 5 3 5 2 1 Operations GL MIS Linkages 5 3 6 GL REPORT CLASSIFICATION ON MIS CLASS ssssscssssssscssssccesscecesssccccessccccssccccsessscessssscecessnee 6 1 6 1 TNTRODUCTION cas 6 1 6 2 MAINTAINING GL BRANCH PARAMETERS cccccccececececececesecesecesecececesececesessccsseeseseseceseeeseseseeeeeseseuseeeeeeeess 6 3 6 3 Gl CLASS 6 5 7 ENTERPRISE GL INTEGRATION uuuu ccssssscssssseccsscscccessccccesssccccssssccsessccececsscescesacesesscscceessccecsssscecessnes 7 1 7 1 TNTRODUCTION 7 1 7 2 ENTERPRISE GL EXTRACTION INFRASTRUCTURE ccccccccccccccesccececeseccseccsecesssesseesecesseeseeeseeeseeesesseseseeeseeeess 7 1 7 2 1 Maintaining Enterprise GL 1 7 2 7 2 2 Specifying Enterprise GL Mapping 7 3 7 2 3 Defining Enterprise GL Master
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4. 11 20 12 SCREEN GLOSSARY 12 1 121 UD LIS cote E E E NES 12 1 ORACLE 1 About this Manual 1 1 Introduction This Manual is designed to help you quickly get acquainted with the General Ledger GL sub system of Oracle FLEXCUBE It provides an overview to the module and takes you through the various steps involved in setting up a GL structure and reporting details of the GLs maintained at your bank You can further obtain information specific to a particular field by placing the cursor on the relevant field and striking lt F1 gt the keyboard 1 2 Audience This manual is intended for the following User User Roles Role Function Operations To define the GL structure Operations Managers Officers Authorization functions Financial Control To generate reports on GLs MIS Operators Generation of reports 1 3 Organization This Manual is organized into the following chapters Chapter 1 About this Manual gives information on the intended audience It also lists the various chapters covered in this User Manual Chapter 2 General Ledger An Overview is a snapshot of the features and functionality that the module provides Chapte
5. 3 14 3 4 VIEW GLS HIERARCHICAL POSITION cccccccccccececececececececececscceesecscecesecececacecsseuaceeaseeaseesseeseeesseeseeeseeeseaas 3 16 3 5 INDICATING STATEMENT GENERATION DETAILS FOR GLi cccccccccccecececccececesececececeeeseesseeeceeeseesseenseeseeeneess 3 20 3 6 MAINTAINING CLEARING ACCOUNT NUMBERS FOR INTERNAL GL S cccccccccececececeeeseeeseceseeeseenseesseeneess 3 23 3 7 REPOSTING OF FCY ENTRIES FOR REALIZED P amp L GLS IN LCY 3 23 3 8 ENTRY BASED REVALUATION OF INCOME EXPENSE GLS 3 24 3 9 LINKING GL TO POSITION OR POSITION EQUIVALENT 3 26 3 10 SPECIFYING SWIFT BIC INFORMATION FOR LEAF 3 26 4 MAINTAINING REPORTING LINE STRUCTURE 0 cccssssscssssccccssssccecssccccesssccccsssecceessccecessececessnee 4 1 4 1 INTRODUCTION 4 1 4 1 1 Creating New Reporting Line 4 2 4 1 2 Linking GL to Reporting Line 4 3 5 DEFINING ALTERNATE REPORTING LINEG sccccssssssssssssccsssssccessssccssssccccesssccsesseccscssscessssscccessnes 5 1 5 1 INTRODUCTION 5 1 5 1 1
6. Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 10 1 Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report consolidation status financial year period code indication as to whether the period is closed the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL CCY The code of the GL whose details are displayed in the report Code ORACLE Description The description Uncollected Uncollected amount from each GL Amount 11 11Currency Position Report You can set preferences as to generation of this report using Currency Position Report screen To invoke the screen type GLRPCCY in the field at the top right corner of the Application tool bar and click the adjoining arrow button The screen is as shown below Select Records To Print Turnovers Branch consolidation Consolidation History Reports Past Period Financial Year Period Code Once you have specified the details click OK button The system displays the print op
7. AS190300 OD Clean AS190400 OD Others If you click on Child GLs for the Current GL the following list will be displayed GL Code GL Description AS190101 OD Stocks AS190102 OD Book Debts Thus by clicking on the second option under hierarchy level you can view the list of GLs that report to the current GL To understand the sequence of steps involved in creating a new GL structure let us take an example Example Assume you are creating an asset Head GL for bank balances held with other banks Your GL mask is defined as NNNNNAAAD in the Bank wide Parameters screen You assign a GL code 50000ASS D to the Head GL D is the last element of the code which is system generated and is called the check digit It will be an alphabet of the English language if it is represented in the mask as d and will be numeric if it is represented as D Under GL 50000ASS you want to create two sub GLs 50100ASS representing balances with Federal Reserve Bank and 50200ASS representing balances with Commercial banks Under sub GL 50200ASS stand two GLs 50201ASS and 50202ASS representing balances with commercial banks in local currency and foreign currency respectively The hierarchical structure of this GL tree is as follows ORACLE 50000ASSD 50100ASSD 50200ASSD 50201ASSD 50202ASSD To create this new GL structure invoke the Chart of Accounts screen the GL Linkages sc
8. 4 1 2 2 Associating GL with Head Office Reporting Line In order to include a GL under a Head Office reporting line you should associate it with debit and credit reporting line Debit Line The Head Office debit line indicates the line to which an account under a GL should report if in debit Credit Line Similarly you can indicate the line to which an account under a GL should report if in credit You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit reporting lines you define for a leaf can be the same After you have made the required entries save the entries ORACLE 5 1 5 Defining Alternate Reporting Lines Introduction Oracle FLEXCUBE offers you the flexibility to define alternate reporting lines for Head Office and Central Bank reporting purposes If your bank has a network of branches spread over several countries you can opt to maintain Central Bank CB lines at the branch level This means all branches or Regional Offices can maintain CB lines In the Reporting Line Maintenance screen you can define reporting lines heads of financial information and indicate an alternate reporting structure for your Head Office or Central Bank depending on which branch of the bank you are working at For instance
9. GL 0077 Type not allowed for customer GL GL 0078 Type not allowed for internal GL GL 0079 Category not allowed for customer GL GL 0080 Financial year period code cannot be null GL 0081 Date cannot be null GL 0082 Report name mandatory GL 0083 Days cannot be greater than 27 if months present GL 0084 Days cannot be greater than 364 if years present GL 0085 Months cannot be greater than 11 if years present GL 0086 Tenor cannot be negative GL 0087 Period code cannot be null GL 0088 Financial year cannot be null GL 0089 Cannot change leaf to a node GL 0090 Do you want to close the financial year GL 0091 Do you want to close the period GL 0092 Could not close financial year ORACLE Error Message Code GL 0093 Could not close period GL 0094 Enter the financial year before the period GL 0095 Cannot use this MIS class for further allocation order GL 0096 Interbranch GL only one MIS group allowed GL 0097 Mandatory field MIS group cannot be null GL 0098 A position GL or position eqv GL cannot be defined as node GLs GL 0099 This process can be run only between end of financial input and End of Day GL 0100 This process has already been run GL BUDO1 Period code is not maintained for the budget GL BUDO2 The MIS class 1 for the budget is not maintained GL BUDO3 The MIS code 1 for the budget is not maintained GL BUD04 The MIS cla
10. GL 0047 M I S class cannot be empty GL 0048 M I S code cannot be empty GL 0049 Currency code cannot be empty GL 0050 Amount cannot be empty GL 0051 Branch cannot be empty GL 0052 No records available GL 0053 GL code cannot be empty GL 0054 All AL option cannot be selected when a currency has been already selected GL 0055 Input a valid date GL 0056 Spaces not allowed in report name GL 0057 Failed to perform consolidation GL 0058 Spaces are not allowed in MIS class GL 0059 Spaces are not allowed in MIS code GL 0060 Change of MIS type is not allowed GL 0061 Cannot delete the last detail record GL 0062 Detail records cannot be empty GL 0063 Duplicate record GL 0064 All AL option has been selected other currencies not allowed GL 0065 Enter a valid category GL 0066 Enter a valid category group ORACLE Error Message Code GL 0067 Cannot change the category of the line GL 0068 Current line is a parent of some open lines GL 0070 The parent line for the current line is closed cannot open this line GL 0071 The parent line for the current line is unauthorized cannot reopen this line GL 0072 Budgeting is being done for this GL Closure disallowed GL 0073 Reporting is being done for this GL Closure disallowed GL 0074 MIS update failed GL 0075 Budget update failed GL 0076 This report is being run by another user Please wait
11. Select the start date and month for the generation of the statement based on the frequency that you specify from the adjoining drop down list For a weekly generation of the account statement specify the day of the week on which account statements should be generated For a monthly generation of statement you can specify the day of month To specify the day of the month for the monthly generation of statements enter a number between 1 and 31 corresponding to the system date If you set the statement date to 30 then account statements will be generated on e last working day for months with less than 30 days e For months with 30 days on the 30 day If the 30 day is a holiday it will be generated on the next working day If you set the statement date to the 31 of the month account statements will be generated on e The 317 for months with 31 days e last working day for months for months with less than 31 days For all other cycles the account statement will be generated the last day of that cycle Based on the preferences that you specify the system generates a statement of accounts automatically as part of the end of cycle processing Generate Choose to generate the statement of accounts only when there has been a movement of funds into the account or when funds have been transferred out of the account For instance let us assume that the 21 of August 2001 you have set the account statement gener
12. Specify the transaction code that should be used to handle report accounting entries when there is a change in the customer account reporting GL This change could be due to current balance movement or account status change or reporting GL maintenance change A brief description of the chosen transaction code is displayed alongside External Suspense GL During data extraction the system validates whether the accounting entries posted to the GLs are valid or not based on the branch and currency restrictions specified in the EGL Master screen In case such violations are found the system will have to post those accounting entries in a separate suspense GL You can specify the suspense GL that should be used to report such accounting entries here This should be a valid external GL You can select the appropriate suspense GL from the adjoining option list which displays all the GLs defined in the EGL Master screen Specifying Enterprise GL Mapping Parameters You can map different combinations like the GL code and currency in Oracle FLEXCUBE to a GL in the Enterprise GL system These parameters can be maintained for a given effective date and any modification made will be effective from corresponding business date Change in the mapping will not have any effect on the historical information that has been already extracted or handed off You can invoke the Enterprise GL Mapping Parameters screen by typing EGDMAPRM in the field
13. Sun 317 Holiday Monday 1 Feb GL1 Closing Balance 100 Debit If the Average Balance Calculation Till NWD 1 or SYS DATE then because the next working day is in the next period Avg Dr Bal for M01 after eod of Fri 291 27 10 1 60 380 31 570 31 18 387 Report As Accrual Check against this field if you want the system to calculate the accrual entries posted to this GL independently for displaying during the online query of FX positions Depending on your selection in this field system will arrive at the cash and accrual positions Example Assume that on a particular day the FX positions for the currency USD is as follows e The sum of the entries of settled FX deals is 34 516 65 e The sum of the entries of profit and loss items that have been accrued but not collected or paid from GL s for which the option Report As Accruals is not allowed is 5 743 80 e The sum of all the entries of profit and loss items that have been accrued but not collected or paid from GL s for which the option Report As Accrual is allowed is 12 456 78 Keeping these numbers in view during online query of FX positions system displays the cash position and accrual position as shown e Cash Position for USD on that particular day will be 34 516 65 5 743 80 40 260 45 USD e accrual position will be 12 456 78 USD Note that checking this option does not have any effect on spot and forward
14. if you are operating from the Head Office HO level you will be allowed to define both HO and CB lines However if you are working at the branch level you can only define CB lines You can invoke the Reporting Line Maintenance screen by typing GLDLINE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Branch Code Line Line Description Category Asset Line Type Head Office Line Leaf Leaf Line Central Bank Line Node Line Line laz Description Input By Authorized By Modification Number Authorized Open Date Time Date Time To create a new reporting line structure click new icon The Reporting Line Maintenance screen will be displayed without any details except for the Branch Code field Here the code assigned to the branch where you are currently working will be defaulted You will not be allowed to change the branch code The other details that you need to specify for your Head Office and Central Bank reporting lines are as follows e acode to identify the reporting line e a description of the line e the type of line Head Office or Central Bank e category specified for this line asset liability income expense etc of ORACLE 5 1 1 e parent line code for this reporting line For detailed information on how to create a new reporting line structure refer to the chapter on Maintaining a Reporting Line Struct
15. 13 Oct 2006 as 220 reporting GL will be DrGL000 fictitious entries to be reported on 13 Oct 2006 will be 13 Oct 2006 Dr CrGLooo 2500 INR 13 Oct 2006 Cr 2500 INR 7 2 6 Handoff Generation A daily handoff data store will be provided which would contain all the basic accounting entry related information to the external GL mapped While providing this data system will identify whether there are any violations to the restrictions defined in the EGL Master screen If found these accounting entries will be reported to using the External Suspense GL maintained in the Enterprise GL Parameters screen Successful completion of this process will mark the end of the process 7 8 ORACLE 8 Maintaining GL Balance Transfer You can maintain sweep instructions for transferring balance from branch Stamp duty payable GL to the head office GL You can maintain it through GL Balance Transfer Maintenance screen You can invoke this screen by typing STDGLTRF in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Balance Transfer Maintenance New GL Balance Transfer Maintenance Branch Code Transaction Code Group Code Description Transfer Details 10710 From GL Code ToBranch GL Code Maker Date Time Checker Date Time Record Status Authorization Status Specify the following details Branch Code Specify the current bran
16. Codes and Messages Error Messages Error Message Code FMS 0001 Duplicate FMS value FMS 0002 Mapping already exists GL 0001 Line code cannot be null GL 0002 Line code length cannot be less than three characters GL 0003 Line description cannot null GL 0004 Cannot change the line type GL 0005 line type of the parent does not match with that of the ine GL 0006 The category of the parent does not match with that of the child GL 0007 1 is the consolidation point for 2 GL 0008 Record already exists GL 0009 First authorize the lines above the current line in the hierarchy GL 0010 Enter valid parent GL 0011 Mandatory fields not input GL 0012 The length of the GL code cannot be lesser than three characters GL 0013 Duplicate GL code customer account or account short code GL 0014 The GL code does not match with the GL Mask GL 0015 Check digit could not be generated for the current GL code GL 0016 The scope of currency restriction cannot be reduced GL 0017 The scope of the branch restriction cannot be reduced GL 0018 A head office or branch Restriction can be modified to both only GL 0019 Record already exists 9 1 ORACLE Error Message Code GL 0020 Some branches are not at End of Day GL 0021 Closure disallowed Customer Accounts linked to the GL at following no
17. Example Given below are samples of entries which will be posted when the Repost FCY Entries in LCY option is enabled for a specific GL During the Day Account Currency FCY Amount LCY Amount Dr Cr Indicator ver ORACLE 3 8 Account Currency FCY Amount LCY Amount Dr Cr Indicator Customer USD 100 400 Debit INC1 USD 100 400 Credit During Revaluation Account Currency FCY Amount LCY Amount Dr Cr Indicator INC1 USD 10 Credit Reval P amp L USD 10 During EOD Entries for reposting Account Currency FCY Amount LCY Amount Dr Cr Indicator INC1 USD 100 400 Debit INC1 PLN 400 Credit INC1 USD 10 Debit INC1 PLN 10 Credit To trigger the batch process invoke common batch function and choose GLREPDLY as the function id and execute which will post FCY entries in LCY for those GL for which the Repost FCY entries in LCY option has been enabled Entry based Revaluation of Income Expense GLs As part of the End of Day processes before the account revaluation batch process executes on a given business day the revaluation batch process for performing accounting entry based revaluation for FCY entries in Income Expense GLs is run This process performs entry based revaluation for those Income Expense GLs for which such revaluation has been indicated in the Chart of Accounts If t
18. FLEXCUBE the GL balances are stored as currency wise balances as well as overall balance in LCY on GL level This enables currency wise break up of each GL account However overall balance in local currency is also available You can invoke the Chart of Accounts Maintenance screen by typing in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button oo ORACLE To define the details of a new GL click new icon Chart Of Accounts Maintenance GL Code Description GL Details PNL Revaluation Details Intraday Posting GL Branch Restriction es Reporting Lines Revaluation Report As Accrual Average Bal Required EOD Revaluation Of FCY Entries Single Entry EOD Revaluation Of EOD Revaluation Of FCY Reversals Repost FCY Entries in LCY Head Office GL Branch GL Both FCY Entries Entry Pair External Code Customeriinternal GL Customer GL Internal GL General Type GL Category Position Accounting Details Positioning Required Display Report Asset With Liability Separate Posting Restrictions Direct Posting Indirect Posting Back Period Entry LeafGL LeafGL Node GL Blocked Transfer Balance on MIS Reclassification Revaluation Split Required Currency R
19. If you want the generated report to contain details of all the products click All User You can generate the report for transactions entered by a particular user or for all users To generate the report for entries made by a particular user click on Single and choose a User ID from the option list Click All to generate a report containing entries made by all users Example You want to generate a report for accounting entries passed by a person with the User ID GAIU0O0 At the User option if you specify the ID GAIU000 only those entries passed by the person with that User Id will be generated in the report Specifying the batch numbers Teller and journal entries are passed into batches You can generate the report for specific batch numbers only a range of them or all of them If you need to generate the report for a range enter the From and To teller or journal entry batch for which you want details Indicating transaction preferences e Click on All if you want to generate the report for all transactions made during the day e Click on This Branch if you want to generate the report for all transactions involving accounts of your branch only e Click on Posted to Other Branch if the report has to be generated for transactions involving entries posted to accounts in other branches e Click on This branch acted as bridge if you want details of those transactions in which your branch acted as an intermediary in
20. Node that does not report to another GL The Chart of Accounts detailed screen is designed with four tabs By invoking the screens that correspond with these tabs you can create GLs and maintain a GL structure of your bank 3 2 ORACLE 3 2 e GL Details In this screen you can set up a GL indicate its type assign a category to the Head GL e GL Linkages Click this tab to define the GLs that constitute your Chart of Accounts e Reporting Lines in this screen you can define the debit and credit reporting lines for leaf GLs This helps to organize reports on the lines of your Head Office and Central Bank Specifying GL Details To define details for a GL click on the tab titled GL Details The details that you can specify for a GL depend on the type of GL that you create If a particular field is disabled it means that the field is not relevant to the type of GL that you are creating Chart Of Accounts Maintenance External Code LeafGL LeafGL Node GL Description GL Details Reporting Lines Customeriinternal GL Customer GL Internal GL Revaluation Blocked Transfer Balance on MIS Reclassification Report As Accrual General Type v Average Bal Required Revaluation Split Required GL Category PNL Revaluation Details Position Accounting Details Currency Restrictions Single Currency Intraday Posting GL Branch Re
21. Process Days Process Till Next Working Day 1 Average Balance Process Days Process Till Next Working Day 1 GL MIS Retention Days MIS Average Balance Retention Days Average Balance Retention Days Average Balance Retention Days Checker Account Statement Retention Days Account Statement Retention Days Date Time Date Time Record Status Authorization Status You will need to maintain the following branch details 6 2 1 1 Defining Branch Identification Details Branch Code In Oracle FLEXCUBE each branch of your bank is identified by a unique three character code called the branch code This code will be displayed upon invoking the screen Description The description of the branch will be displayed by default when the screen is invoked You can also specify the name that identifies the branch 6 2 1 2 Defining Batch Processing Details You can define Batch Processing Details in way detailed below MIS Average Balance Retention Days The MIS average balance details will be retained in the system only for those numbers of days you mention in this field The Retention day is entered always in terms of days and is greater than the system date General Ledger Average Balance Retention Days The GL average balance details will be retained in the system only for those numbers of days you mention in this field The Retention day is entered always in terms of days and is greater than
22. all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Customer MIS The system displays all the customer MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Composite MIS The system displays all the composite MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays all the MIS codes coming under the MIS class Only the MIS classes selected in the Enterprise GL Mapping Parameters screen will be enabled for selection Specifying Restrictions Posting Allowed By default this option will be selected Uncheck this option if you want to impose a restriction Branch Allowed Disallowed From the set of available branches you can maintain a list of Branches which are either allowed or disallowed for the external GL 7 6 ORACLE Select the required branch from the option list You can add additional branches by clicking add icon Accounting entries can be posted to this GL only from the branches selected he
23. are exclusively for reporting purposes This feature serves not only your need for classified information but also helps simplify the GL structure of the bank For instance you can categorize information by the defined Customer Transaction MIS Class Under each type Customer or Transaction you can create several MIS Classes and Sub classes This is done at the Bank level and used by the different branches Information Retrieval You have been provided with various report definition options so that you can tailor your report to suit your needs In addition the report generator helps you prepare reports in the format of the Head Office and Central Bank debit credit lines which may be at variance with the existing GL structure at the branch level Consolidation of GLs can take place at different branch levels That is at the Regional Office or Head Office levels depending upon the branch structure that you have defined in the Core Entities Module The final consolidation of all GLs is done at the Head Office where the total consolidated GL is provided in a report Even during consolidation the break up based on MIS Classes will be provided Need to Invoke GL Sub system You will need to invoke the General Ledger GL sub system to e Maintain a General Ledger structure for your bank e Avail of services provided by GL to different modules like EOD update of GL etc e Interface with the MIS System e Set up Reporting lines and associa
24. at the top right corner of the Application tool bar and clicking the adjoining arrow button Enterprise GL Mapping Parameters New Effective Date Mapping Parameters Branch Code Transaction MIS Customer MIS Composite MIS Input By Authorized By Modification Authorized Date Time Date Time Number Open Mapping parameters can be chosen as any of the following fields 7 3 ORACLE Effective Date The date from which mapping is effective is displayed here This field is always defaulted to the application date and you can not change it 7 2 2 1 Specifying Mapping Parameters Branch Code Check this option if you wish to include branch as on of the mapping parameters Transaction MIS The system displays all the transaction MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters Customer MIS The system displays all the customer MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters Composite M
25. done This date assumes significance when the different branches in the reporting structure are on different dates In such a case the consolidation should ideally be made as of the earliest of the dates of the branches or earlier The report will be as of the date you enter here for all branches across which the balances are being consolidated ORACLE 11 4 2 Generating the Balance Sheet P L Report for a Period in the Past You can generate the report to retrieve the balance sheet or the n L report for any date in the past Such a history report can be generated either for a past financial period or a financial year 11 4 3 Selection options You can generate the report for the following options Consolidation You can indicate whether you want a report consolidated across the branches in the reporting structure defined for your branch Past period and period code Indicate that you want to generate the report for a period in the past by highlighting this field Financial year By choosing a past financial year you can generate the report for that period You can invoke the screen by typing the code GLRPGLCY in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Select Records To Print Branch consolidation Consolidation History Reports Past Period Financial Year Period Code 11 4 4 Contents of the Report The repor
26. have a consolidated report of all the loans disbursed from your bank You also want to classify the loans into short term medium term and long term loans However for information management purposes you want to further classify information of these GLs and sub ledgers based on type of customer to whom the loan disbursed are categorized could be gt Individual gt Corporate gt Banks and gt Financial Institutions e industry to which the customer belongs for instance gt Fisheries gt Agriculture gt Manufacturing gt Software The aim is to see that the GL structure does not become unwieldy and difficult to work with Solution You can set up a GL called Loans All loans disbursed from your bank will be consolidated at this GL You should further set up sub GLs to classify loans into short term medium term and long term loans We have already defined two GL levels Instead of adding more GLs and making the structure complex you can use the MIS class categorization to further classify information Therefore you should set up two MIS classes called Customer Type and Industry type You can have the MIS Codes Individuals Banks Corporate Financial Institutions reporting to the class Customer Type You can associate the MIS codes Fisheries Agriculture Manufacturing and Software to the class Industry Type This helps simplify the GL structure of the bank and serves the purpose of providing you the cl
27. net effect because of the two revaluation processes is Debit Asset account with 90 EUR Credit P amp L account with 100 EUR Debit Trading P amp L account with 10 EUR The revaluation splitting is done for revaluation into GL s also Refer the chapter Account Revaluation Maintenance in the Core Services User Manual for further details about revaluation Indicating Profit and Loss Revaluation Details EOD Reval Of FCY Entries Single Entry Journal entries that do not have an offset entry cannot be revalued using the EOD revaluation of FCY entries option Enable this option if such journal entries are to be revalued EOD Reval Of FCY Entries Entry Pair As part of the End of Day processes before the account revaluation batch process executes on a given business day the revaluation batch process for performing accounting entry based revaluation for FCY entries in Income Expense GLs is run This process performs entry based revaluation for those Income Expense GLs for which such revaluation has been indicated in the Chart of Accounts You can enable this option to indicate that the entry wise revaluation of FCY entries posted during the day should be performed during the EOD processes for each entry pair in the same FCY EOD Reval Of FCY Reversals Enable this option if the revaluation of reversal entries has to be performed as part of the EOD processes If you leave this box unchecked the reversal entries will be posted wi
28. of the report Body You can find the following details in the body of the report GL Code The code that identifies the general ledger Financial The financial year for which you require the general ledger Year average balance Period The code that identifies the period for which the details are Code required Currency The code of the transaction currency Ccy The GL balance amount in terms of transaction currency Balance Ley The GL balance amount in terms of local currency Balance 11 11 ORACLE 11 7 General Ledger Report The general ledger report displays credit and debit balances in various accounts maintained in Oracle FLEXCUBE You can set preferences as to generation of the report using General Ledger Report screen To invoke the screen GLRPBAL in the field at the top right corner of the Application tool bar and click the adjoining arrow button Select Records to Print Preferences GL MIS Breakup Leaf GL ReportName C Skip Zero balances Category v FromGL 7 Category Groups v Level Customer internal Customer GL Customer Internal GL Both History Reports Branch Consolidation Past Period Consolidation Financial Year sda Period Code laz 11 7 1 Report Option You can set the following preferences for the report Report Branch The system defaults report branch Re
29. passed with the reference number of the original transaction the relevant MIS updates are also made just as is done for the original transaction The reversal revaluation entries can be viewed in the LCY statement for the revalued Income Expense GLs ee ORACLE 3 9 3 10 Linking GL to Position or Position Equivalent GL When defining a GL in the Chart of Accounts you must link all the foreign currencies linked to a GL to a Position GL and a Position Equivalent GL if you have opted for position accounting in the Bank Wide Parameters screen If you do not want position accounting for a particular GL do not choose the Positioning required option under Position Accounting Details in the Chart of Accounts Click Positioning GL Maintenance button in the Chart of Accounts screen The Position GL Maintenance screen is displayed Position GL Maintenance GL Code Position GL Maintenance ull Currency Position GL Position Equivalent In this screen you can e Choose the currency of the GL e Indicate the corresponding Position GL and the Position Equivalent GL defined for the Currency or a Position GL of your choice You can choose to retain the Position GL that defaults according to your specifications in the Currency Maintenance screen or indicate a Position GL of your choice You should maintain Position GLs before you can identify one for a GL that you maintaining Specifyin
30. positions Revaluation Specify whether currency revaluation is applicable to the GL Check against the Revaluation option to indicate that the GL should be revalued Leave it unchecked to indicate otherwise You can revalue the balances of asset liability contingent asset and contingent liability GLs You can also revalue the balances in Income Expense GLs If you indicate that revaluation is applicable Oracle FLEXCUBE will revalue the GL when the End of Day EOD process is run ORACLE If transaction entry happens on STANDARD rate then the system does not post any revaluation even though you have enabled revaluation for the GLO02C Transfer Balance on MIS Reclassification Indicate whether the MIS balances in the GL must be transferred upon MIS reclassification into the new MIS code A batch process performs the transfer of balances upon reclassification for each GL for which this option has been set Blocked Oracle FLEXCUBE offers you the option to temporarily mark the status of the GL as Blocked During this period no entries can be passed into the GL You can open a GL marked with blocked status by unchecking the blocked status box This feature is useful as you need not close the GL Blocking is temporary whereas closure is permanent Reval Split Required You can choose to break up revaluation profit loss for the GL you are defining into e Trading P amp L P amp L due to revaluation of foreign currency
31. report have been discussed under the following heads Header The Header carries the title of the report branch code branch date financial year period code user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL MIS The code that identifies the GL Code Description The description of the account Debit The debit balance in the selected account Balance Credit The credit balance in the selected account Balance Total Real The total real credit as well as debit balances and Balance equivalent values in terms of Euro and Euro Eqv Total The total contingent credit as well as debit balances and Contingent equivalent values in terms of Euro Balance and Euro Eqv Grand The grand total credit as well as debit balances and Total and equivalent values in terms of Euro ORACLE Euro Eqv 11 8 Cash Flow Report Cash flow report gives you details of inflow outflow and the net inflow of cash for each product You can set preferences as to generation of this report using Cash Flow Report screen To invoke the screen type GLRPCFLO in the field at the top right corner of the Application tool bar and click the adjoining arrow button Cash How Report Record Preferences From Product To Product Repo
32. should report Click on the Reporting Lines tab on the Chart of Accounts Maintenance screen to indicate the reporting lines to which leaf GLs should report A GL that you create can report to Central Bank and Head Office reporting lines Chart Of Accounts Maintenance External Code LeafGL Leaf GL Node GL Description GL Details GL Linkages Reporting Lines Central Bank Lines Debit Line ae Credit Line laz Head Office Lines Debit Line Credit Line Position GL Maintenance MIS Group Linkages IBAN Account Number Other GL Linked To This Parent Child GL For The Current GL Input By Authorized By Modification Authorized Date Time Date Time Number Open Exit 4 1 2 1 Associating GL with Central Bank Reporting Line For Central Bank reporting purposes you should associate a GL with a debit and credit reporting line Debit Line The Central Bank debit line indicates the line to which an account under a GL should report if in debit Credit Line Similarly you can indicate the line to which an account under a GL should report if in credit ORACLE You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit reporting lines you define for a leaf can be the same
33. to generate the report for If you want the report to be generated for all customers choose All Defining the MIS Class criteria To generate the report for a single MIS class click on Single and from the option list choose the MIS class that you want to generate the report for If you want the report to be generated for all MIS class choose All Specifying the date preference for generation of the report You have the option to specify the date option for generating the report a ORACLE 11 5 2 You can generate the report to reflect the average balance report for any date in the past However this date has to be within the retention date you have mentioned in the GL Branch Parameters screen Select the value date button if you want to generate value date GL MIS average balance report To generate book date GL MIS average balance report select book date button Contents of the Report You can generate the GL MIS average balance report for a single customer or for all customers for a specific date till date The system will generate the report based on the parameters specified by you The contents of the daily average balance report are given below Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body The report contains the av
34. to get upload ID for process ZDWU 0 GL Failed to translate external entity 1 for 2 check if it is 04 authorized open not maintained GL GL 1 closed 05 GL GL 1 unauthorized 06 GL 1 duplicate GL FMUP007 GL 1 failed to insert in GLTMS_GLMASTER 08 GL 1 failed to insert in STTBS_ ACCOUNT 09 GL MIS group 1 closed 9 6 ORACLE Error Message Code FMUP010 GL MIS group 1 unauthorized 11 GL Failed to get the Maximum class number for transaction 12 class GL failed to insert into GLTMS_MIS_ Class FMUP013 GL 1 RCO1 failed to insert into GLTMS_MIS_ Code FMUP014 GL 1 2 failed to insert into GLTMS_GL_MIS_Group 15 GL Failed to insert in GLTBS_FMS_ Details 16 GL Record already exists in GLTBS_FMS_Details FMUP017 GL 1 2 failed to get start and end date FMUP018 GL EOM balances not sent by FMS 19 GL AVG balances not sent by FMS FMUP020 GL LCY balance not sent but the currency is local currency FMUP021 GL No MIS head maintained for transaction code 1 FMUP022 GL 1 MIS group not maintained FMUP023 GL Failed to insert in MITBS_Class_Mapping FMUP024 GL Failed to update processed flag FMUP025 GL General failure in FMS upload process FMUP026 GL No re
35. which postings can be made to the GL The options available are e Single currency e All foreign currencies e currencies By default you will be able to post entries of transactions in all currencies into a GL If you indicate Single currency then you should also indicate the specific currency in which transactions can be posted to the GL If you indicate All foreign currencies then you can post entries of all transactions in any currency other than the local currency of your bank If you select All currencies then no currency based restriction is applicable for transactions posted to the GL ole ORACLE 3 2 1 2 Indicating Position Account Details Positioning Required You can retrieve the position of a foreign currency any time by opting for Position Accounting in your bank When you opt for position accounting you maintain a Position GL and a Position Equivalent GL for every foreign currency maintained in your bank The Position GL reflects the current position in the currency You can opt for position accounting while indicating your preferences in the Bank Wide Parameters screen If you opt for position accounting while defining Bank Wide Parameters you can maintain Position GLs and Position Equivalent GLs for every foreign currency that your bank deals in When maintaining the GLs in your bank you can opt to link the different currencies associated with the GL to e The Position GLs that you have specified fo
36. An Overview Introduction The General Ledger GL sub system is the pillar on which the various functional components of Oracle FLEXCUBE rest Through this single entity you can consolidate and maintain balances and turnovers of all types of accounts your bank holds In addition the module enables you to retrieve on line information on the GLs maintained for your bank In Oracle FLEXCUBE GLs have been structurally fashioned as a tree bearing a multi level structure like a tree s main branch and sub branches On the head stands the Head GL that does not report to any other GL The subsequent levels consist of Nodes and Leaves A Node GL is one that reports to another GL and has other GLs reporting to it A Leaf GL is one that reports to another GL but does not have any GL reporting to it The number of levels in the tree structure and the various constituents of the head nodes and leaves have been left open to your choice the only restriction being that a report will be restricted to the number of levels that a 132 column paper can hold The GL structure for your bank has to be created at the bank level and maintained by different branches Using this structure you can consolidate the GL balances and turnovers across modules and products and retrieve on line information on the same Features of GL Sub system Flexible GL structure Keeping in mind the different type of accounts maintained in your bank GL has been broadly classifie
37. General Ledger Oracle FLEXCUBE Universal Banking Release 12 0 May 2012 Oracle Part Number E51527 01 ORACLE FINANCIAL SERVICES ORACLE General Ledger Table of Contents 1 ABOUT THIS MANDA Livsssscccsiscisscssocssicscescssvscescesescesdesnaccsssinasosecsescbscesnsdesdeassdes ssasassoassessaeesessbadssosanssssvaceseess 1 1 1 1 INTRODUCTION 1 1 1 2 AUDIENCE 1 1 1 3 ORGANIZATION 1 1 1 4 RELATED DOCUMENTS 0 E E 1 2 1 5 GLOSSARY OF ICONS AE 1 2 2 GENERAL LEDGER AN OVERVIEW ssccssssscssssscccssssccscssscccsssscccesscccessscaccesseccsessseecscsssescssececessnes 2 1 2 1 INTRODUCTION 2 1 22 FEATURES OF GL SUB SYSTEM cccccccccccccecececccesecececesecesecesecesecesecccseesscseesesessssessacesecesesesesessessseesesseeseseeess 2 1 2 3 NEED TO INVOKE GL SUB SYSTEM cccccccecccececececececececccecesecececesecceseesecesecessccssessecesaceseseseseusesseceseuseeeseaeess 2 2 3 SETTING UP CHART OF ACCOUNTS 0 scccsssssscsssscccssscecssssscccsssscccessccccscsscascesseccsessscecsessscecsssasecessnes 3 1 3 1 INTRODUCTION aes eS eS 3 1 3 2 S PECIBYING GL eas esa 3 3 3 3 LINKAGES
38. IS The system displays all the composite MIS classes defined in Oracle FLEXCUBE However only the ones that have been defined as mandatory in the MIS Class Maintenance screen will be enabled Choose the class that you want to include in the mapping parameters 7 4 ORACLE 7 2 3 Defining Enterprise GL Master You can define External GLs for a combination of Oracle FLEXCUBE attributes in the EGL Master screen This maintenance is effective date based and any modification made to the existing data will be effective from the date of modification This screen is also a Head Office function You can invoke the Enterprise GL Master Maintenance screen by typing EGDEGMST in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button EGL Master New Effective Date GL Code laz Enterprise GL Branch Code Transaction MIS Customer MIS Composite MIS Restriction Posting Allowed Branch Allowed Currency Restriction Allowed Disallowed Disallowed Branch Restriction Currency Restriction E Branch Code Branch Description a Currency Code Currency Description Input By Authorized By Modification Date Time Date Time Number Effective Date The application date of the Head Office is defaulted here on creation of any new record or modificatio
39. IS class from the list place your cursor in that row and click delete icon The MIS codes that you associate will depend on the Type of MIS Class that you are creating While setting up the details of a customer you can associate the customer to a customer type MIS Code Therefore the set up serves more for management purposes and makes the management of GLs simple and easy Saving the record Click save icon to save the record Click delete icon to exit without saving the details that you entered An MIS Class that you have created will be available for use only after it has been authorized by a user bearing another ID Similarly you cannot make any modifications to a Class or Category until the previous modification made has been authorized After you have made the required entries click Exit button to exit the screen You will be returned to the Application Browser Maintaining GL Branch Parameters You can maintain branch level parameters that govern the processing of GL in a particular branch of your bank through the General Ledger Branch Parameters screen You can invoke the General Ledger Branch Parameters Maintenance screen by typing GLDBRPRIM the field at the top right corner of the Application tool bar and clicking the adjoining arrow button The General Ledger Branch Parameter screen will be displayed Pa ORACLE General Ledger Branch Parameters New Branch Details Branch Code Branch Name GL MIS
40. L MIS Linkage click new icon The GL MIS Linkages screen will be displayed without any values Operations on GL MIS Linkages Record On an existing GL MIS Linkages record you can perform any of the following operations if any icon is disabled in the application toolbar it means that the function is not allowed for the record e Amend the details 29 ORACLE e Authorize the addition or amendment of a record e Copy the details record to another e Close the record e Reopen the record e Print the details of a record e Delete the addition of a record Refer to the manual on common procedures for details of these operations ORACLE 6 GL Report Classification on MIS Class 6 1 Introduction In order to manage cumbersome information you can classify it under broad heads called classes An MIS Class is an entity based on which you can classify information relating to customer and internal general ledgers Based on your requirement you can categorize information under MIS classes Each class is assigned a code based on which you can retrieve information A class can have several categories under it for example under a class called business segment you can have further sub classifications represented by categories like big business small scale industries business for charity etc This classification into MIS classes helps to manage efficiently information related to GLs Example Requirement Assume you want to
41. On 2 Jan 2001 consider the following scenario Before Revaluation Date Opening Daily Closing Balance Turnover Balance FCY LCY EQ FCY LCY FCY LCYEQ EQ 02 JAN 1000 1200 100 140 1100 1340 2001 There is an FCY transaction on the 2 of January with a FCY amount of 100 and LCY Equivalent is 140 Because of this transaction the closing balance as of 2 Jan 1100 FCY and 1340 LCY But the rate as of 2 Jan is 1 3 Hence the new LCY equivalent is 1100 1 3 1430 EUR Net Gain of 90 EUR Since there is a FCY transaction the P amp L arising out of this transaction would have to be allocated to trading For that the revaluation of the opening balance is done with today s rate Hence the LCY Equivalent of the opening balance at today s rate 1000 1 3 1300 Gain of 100 EUR The accounting entries posted are Debit Asset account with 100 EUR Credit P amp L account with 100 EUR Now the revaluation of the today s FCY entries is performed The LCY Equivalent of the FCY entry at today s rate is 100 1 3 130 Loss of 10 EUR The entries posted are Credit Asset account with 10 EUR Debit Trading P amp L account with 10 EUR ORACLE 3 2 1 1 After Revaluation Date Opening Daily Closing Balance Turnover Balance FCY LCYEQ FCY LCY EQ FCY LCY EQ 01 JAN 1000 1200 100 140 1100 1430 2001 Hence the
42. an inter branch transaction Print Copies Once the details of a transaction have been printed in the journal they will be marked off as printed However you have the option to print these details again However at End of Day it is recommended that you take the journal for all the transactions irrespective of whether their details were printed during the day ORACLE You can invoke the screen by typing the code ACRJRNAL in the field at the top right corner of the Application tool bar and click on the adjoining arrow button 11 2 2 Contents of the Report The report options that you select while generating the report will be printed at the beginning of the report Body of the report The transactions processed during the day in each module will be reported in the alphabetic order of the module code Totals will be provided in local currency for each module Reference This is the reference number of the contract involved in the number transaction being reported Account This is the account number for which the accounting entry number was passed Account This is the branch to which the account belongs branch Account This is the description of the account description Currency This is the SWIFT code of the account currency Dr Cr This indicates whether the transaction was a debit or credit Transaction Code Every accounting entry in Oracle FLEXCUBE involves a transaction code The transac
43. ange P L 0 USD 1000 JPY Credit Intra Day Positing GL 0 USD 1000 JPY Debit Intra Day Posting GL 100 USD 120 12 000 JPY Credit P L GL 100 USD 120 12 000 JPY Processing features e You need to run a batch process at EOD from the following functions gt Revaluation of the entry entries posted into the intra day GL using the EOD exchange rate gt Moving the intra day GL balances into the actual income expense GLs e If you have defined intra day posting GL for the Income Expense GL that you are defining then all entries meant for the latter throughout the day starting with the BOD batch processes are transferred into the intra day GL This continues till you run the batch process to post intra day entries into the actual Income Expense GL Subsequent entries get posted directly into the actual Income Expense GL e revaluation entries are posted with the same Contract Reference and Event Sequence as that of the original entry e The entries are posted with respective event codes for entry pair and single entry Thus for entry pair the entries are posted using the event RVEP whereas for single entry entries are posted using the event RVSE The revaluation accounting entries for the contract can be seen from the accounting entry view in the contract online Currency Restrictions You can specify currency restrictions only for Internal GLs In effect you indicate the currencies in
44. ar On the last day of the financial cycle all balances from the account are posted into the year end profit account You can select an account code from the option list available Loss A C The Loss account is the account into which all expense GL account balances are posted at the end of the year On the last day of the financial cycle all balances from the loss accounts are posted into the year end loss account You can specify the same GL for posting both your profits and losses ORACLE 3 3 1 3 Identifying Previous Year Adjustment GL 3 4 Prev Yr Adj GL You can indicate the GL to which the previous year s adjustment entries for unrealized income and expense are to be posted As a result the system automatically posts adjustment entries between Unrealised Income Expense GL and an Adjustment GL for the interest commission accrued in the Previous year as these would already have moved to the year end P and L GL during financial closure Adjustment entries are passed at the contract level to the effect that the improper balances on Revaluation Income Expense GL s on account of Reversal of Previous Day s Revaluation entries if there was a financial movement in between get corrected Given below is a set of sample entries Accrual Debit Credit Indicator Event Currency Amount Debit IENC USD 10 Credit Unrealized Income USD 10 Liquidation Debit Credit Indicator Event Currency Amount D
45. asis is System Date the balances of holidays will be included on the next working day provided the next working day is in the same period If the basis is System Date but the next working day is in the next period the holidays will be considered during the current run Example The following entries have been posted to a GL for which the opening balance was zero on the January 2001 1 of Book Date Entry Period Value Date 01 Jan 2001 Dr 100 1 01 Jan 2001 10 Jan 2001 Dr 200 1 10 Jan 2001 20 Jan 2001 Cr 500 1 20 Jan 2001 ORACLE Book Date Entry Period Value Date 01 Feb 2001 Cr 500 1 15 Jan 2001 For the period M01 the average debit balance is 100 10 300 For the first 9 days the balance is 100 Debit and next 10 days 300 Debit 9 10 3900 19 205 26 For the period M01 the average Cr Balance is 12 200 12 200 This is because from 20 Jan to 31 Jan the GL has had a closing balance of 200 Credit Note that it is not weighted by the total number of days in the period i e it is not 200 12 31 The entry posted on 01 Feb 2001 Cr 500 would appear in the booking dated average balance of period M02 because 01 Feb 2001 lies in M02 This would not affect the booking dated average balance of period M01 Thus assuming that there were no further entries to the above GL in period M02 the average credit balance o
46. assified information that you require MIS classes be created only at the Head Office of your bank on ORACLE In order to maintain MIS classes you need to invoke the MIS Class Maintenance screen by typing GLDCLASS in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button In this screen you can define various categories based on which reports on general ledgers should be classified To maintain details of a new MIS class click new icon MIS Class Maintenance MIS Class Description Mandatory v MIS Transaction Class Customer Class Composite Class Fund Class MIS Code 1 18 MiS Code Code Description Inactive DO Oo Input By Authorized By Modification Date Time Date Time Number Authorized Open Here you can maintain the following details MIS class In Oracle FLEXCUBE each MIS class that you maintain is identified by a unique nine character code called a Class Code You can follow your own convention for devising this code Description You can specify a short description that will enable you to identify the MIS class quickly The short description that you specify is for information purposes only and will not be printed on any customer correspondence MIS Type An important detail in defining an MIS class is to specify the type of class that you are creating The MIS class type identi
47. ates the accounting entries from all the modules within Oracle FLEXCUBE and transmits the relevant information to the Data Extraction layer This layer further interfaces with the external adapter which processes the data as per the requirements of the external GL and transmits the same to it 7 2 Enterprise GL Extraction Infrastructure Data extraction process is an End of Day process which is executed during the End of Financial Input stage In this stage the system consolidates the accounting entries from different modules and passes them on to the extraction layer Accounting entries related to revaluation and the year end profit and loss transfer are not included in the data extraction process All the other accounting entries are transmitted After the data extraction is complete a notification is triggered in Oracle FLEXCUBE to indicate that the data is ready to be processed by the Adapter Layer On receiving this notification the Adapter Layer would start process the accounting data provided by the extraction layer according to the requirement of the enterprise GL 7 1 ORACLE 7 21 Maintaining Enterprise GL Parameters Enterprise GL parameters can be captured in the Enterprise GL Parameters screen This is a head office HO level maintenance screen where only one set of Enterprise GL Parameters is allowed Hence this screen allows you to maintain only one record at the HO Branch level You can invoke the Enterprise GL Paramet
48. ation frequency as Daily for the account 110202308 On the 5 of September 2001 there has been no movement of funds in the particular account If you have opted for the Generate Only on Movement option the system will not generate a statement message for 5h Sept 2001 You can also choose to generate the statement of accounts regardless of whether or not there has been a movement of funds to and from the account Statement Required There may be times when you would have maintained the relevant account statement details for a particular GL However you would like to generate the account statements only a month or two later You can choose to stall the generation of account statement for a temporary period of time by keeping the statement required check box unchecked To enable the generation of account statements you can unlock the contract and uncheck this box to re start the generation of messages Media Identify the media through which the account statement is to be sent to the receiver A list of all the different types of media maintained in the Media Maintenance screen will be displayed in the option list positioned next to this field You can select the appropriate media from the available choices ORACLE 3 6 3 7 Address You may need to send account statement details to your central bank for statutory reporting purposes While maintaining account statement details for a GL you can capture the mailing address of the receiv
49. can post and view entries made to a GL You can allow the Head Office the branches of your bank or both to post entries to a GL If you indicate Branch GL only the branches of your bank can post entries to the GL The Head Office can however view the accounting entries passed to Branch GLs If you specify Head Office GL then only the Head Office can post entries to the GL The branches can however view the entries posted to a Head Office GL ae ORACLE 3 3 It is important to note that you cannot restrict specific branches from posting entries to a GL Posting Restrictions Posting restrictions like branch restrictions can be specified only for internal leaf GLs This is because in Oracle FLEXCUBE you can post entries only to internal leaf GLs The posting of entries to an internal leaf GL can be direct or indirect In the case of direct posting accounting entries are posted directly to the Internal GL through Data Entry Module of Oracle FLEXCUBE In case of indirect posting accounting entries are passed into the GL from the various modules of Oracle FLEXCUBE for example a loan or a money market contract Back Period Entry Allowed You can also choose to post back period entries to the GL by enabling the Back Period Entry Allowed option If you choose not to restrict back period entries you will be allowed to post journal entry transactions for the GL as long as the period is open posting back valued transactions the Sys
50. ch code from where the sweep would take place Group Code Specify the code to group the GL s to be transferred Description Enter the description for the group Transaction Code Select a transaction code to be used for posting transfer entries from the list of values provided From GL Select the GL code to transfer funds from the list of values provided Grris is the inter branch GL used for parking stamp duty collected 8 1 ORACLE 8 1 To Branch Select the branch code from the list of values provided to transfer the balances To GL Select the GL code from the list of values provided to be used for posting sweep entries by the system Barter this batch is executed the balance on the source GL stamp duty payable GL is 0 for the branch The system then transfers the balances of GL in each currency to the target GL in head office in the same currency Balance Transfer Batch GL GL balance transfer batch posts transfer entries and is scheduled as part of AEOD post EOTI It sweeps the balance if any from the branch GL s to the head office GL If the branch GL has balances in multiple currencies system transfers the balance for each currency to the head office GL in the same currency When this batch is executed system checks for any sweep instruction maintenance available for the current branch and then generates and post entries to sweep balance from branch GL to head office GL 8 2 ORACLE 9 1 9 Error
51. cords to process FMUP027 9 7 ORACLE Error Message Code GL The record is already processed FMUP028 GL 1 cannot be null FMUP029 GL FMS upload successful FMUP030 GL Failed to insert in GLTBS_ FMS_ Master FMUP031 GL FMS and ISO currency should be same FMUP032 GL Account code invalid FMUP035 GL GRPO1 Source group name cannot be null GL GRP02 Source group name should be unique GL GRPO3 Please maintain at least one GL code for this group GL POS01 Currency field cannot be null GL POS02 At least one of the fields position GL or position GL has to be populated GL POSO3 GL is linked for positioning in GL maintenance cannot be closed GL POS04 GL is linked for positioning in currency maintenance cannot be closed 9 8 ORACLE 10 Glossary 10 1 General Ledger Terms The following terms have been used in this manual GL This module forms the single repository in Oracle FLEXCUBE for financial information and accounting for all types of accounts held by the bank Balances turnovers and so on for any account or type of account can be maintained and consolidated Leaf GL A GL that reports to a node GL and is not itself reported to by any other GL Node GL A GL that reports to a main head GL above it and is itself reported to by leaf GLs under it MIS Class An identifier for the kind of entity that is identif
52. d into the following categories e Asset e Liability e Expense e Income e Contingent Asset e Contingent Liability e Memo e Position e Position Equivalent A Head GL can be assigned any of the above categories Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it but the category allocated to a GL should be assigned at the head of any GL stream All nodes and leaves by default take the category of the Head GL to which they report At no other level can you assign a category Leaf GLs are merely points of contact through which all entries are passed to the nodes It is at the nodes that consolidation of all accounting takes place Therefore any specification like the Currency type or GL type though specified at the leaf GL will be applicable only for the respective node of that leaf Peripheral activities like linking a customer account to a GL or posting to a GL can be done only at the leaf a ORACLE 2 3 All your profit and loss entries can be passed in LCY only however for reporting purposes you can also maintain a record of these in any FCY or even in all currencies This makes it possible to have multi currency GLs Along with this revaluation of currencies has also been provided for Categorization into MIS Classes The sub system enables you to categorize information into MIS Classes which
53. de GL Description GL Details GLLinkages Reporting Lines Previous Year Adjustment GL Previous Year az Adjustment GL Year End Profit amp Loss Accounts Profit Account Loss Account Parent GL ParentGL Description Category Position GL Maintenance MIS Group Linkages IBAN Account Number Other GL Linked To This Parent Child GL For The Current GL Input By Authorized By Modification Authorized Date Time Date Time Number Open In the GL Linkages screen you maintain the following e the parent to which a GL should report e year end profit and loss accounts into which balances would be posted 3 3 1 1 Indicating Parent GL Parent GL You can indicate the GL to which the current GL should report This GL in effect becomes the parent of the current GL You can select a parent GL from the option list available The option list will contain only a list of Node GLs that you have already created Category You can assign a Category only to a Head GL a GL that does not report to another GL If the GL that you indicated as the parent GL is a Head GL the category assigned to it is also displayed 3 3 1 2 Indicating Year End Profit amp Loss Accounts Profit A C You can specify the accounts into which the year end profit or loss entries for the GL should be posted The profit account is the account into which all income GL account balances are posted at the end of the ye
54. des 1 GL 0022 The type does not allow Modification GL 0023 Balance for the current GL is not zero at following nodes 1 GL 0024 First authorize the GL above the current GL in the hierarchy GL 0025 Enter the currency GL 0026 Current GL is a parent of some open GLs GL 0027 The parent GL for the current GL has been modified to a leaf cannot open this GL GL 0028 Spaces not allowed in GL code GL 0029 Length of the field cannot be less than three characters GL 0030 A maximum of ten customer classes and ten transaction classes allowed GL 0031 A maximum of two classes can be maintained for budget for each customer transaction class GL 0032 Input mandatory GL 0033 cannot be null GL 0034 MIS_ Class cannot be null GL 0035 Invalid record GL 0036 The Parent_GL for the current GL is unauthorized cannot open this GL GL 0037 The Parent_GL for the current GL is closed cannot open this GL GL 0038 Before running the consolidated report run the GL report for the branch 1 GL 0039 Could not generate the report GL 0040 Failed to perform the consolidation for the nodes GL 0041 GL code already used ORACLE Error Message Code GL 0042 Failed to update the Balances for the customer GLs GL 0043 Budget name cannot be empty GL 0044 Invalid budget description GL 0045 Financial year cannot be empty GL 0046 Period code cannot be empty
55. displays the average balance with branch code GL code currency code MIS class and MIS code The report can be generated for All Customers as well as Single Customer By defining GL reports with MIS linkages you can generate a GL report in which the balances are reported against the entities defined in the linkage These reports help you group information under different MIS entities The following example illustrates this concept Example In your chart of accounts you would typically have specific GLs under which specific products are processed For example you may have the following structure The asset GLs for various types of bills are as follows Advance under LCs AS2202003 Bills purchased AS2202004 Acceptance bills AS2202005 The income GLs for these types of bills are as follows e Advance under LCs IN2202003 e Bills purchased IN2202004 e Acceptance bills IN2202005 All these GLs come under the purview of the MIS Class called the Business Segment Now if you generate a normal GL report for these GLs the balances will be reported under the GLs separately If an MIS Linkage report is defined the information will be grouped based on the MIS Class you specify during linkage While defining this linkage you would link all the six GLs and indicate the MIS Class as a Business Segment The GL report for these GLs would present a break up of figures by the business segment While generating the GL report you can indicate tha
56. e GL through the Statement Details sub screen in the GL Chart of Accounts screen To specify the statement related details click on the Statement button in the Chart of Accounts screen The Statements Detail screen will be displayed 3 20 ORACLE Statements Detail Account Statement On Statement Cycle Type None Media 1 C Statement Required Generate Statement on Movement Summary Detail Address Address 2 Address 3 Address 4 Statements Detail E Previous Statement Date Currency Code Previous Statement Balance Account Statement Indicate that an account statement is to be generated periodically by the system for the particular account by specifying the format in which the statement is to be generated The options available are e Detailed indicating that the statement should be a detailed account of all the transactions tracked against the particular GL Code e Summary indicating that only a summary of the transaction details is enough If you do not want a periodic statement of transactions involving the account you can specify so by selecting the None option Cycle Select the frequency at which the account statement should be generated from the adjoining drop down list This list displays the following values e Annual e Semi annual e Quarterly e Monthly e Fortnightly e Weekly e Daily 3 21 ORACLE On
57. ebit Customer USD 10 Credit IENC USD 10 Debit Unrealized Income USD 10 Credit Realized Income USD 10 Revaluation of unrealized L GLs is performed only for interest and commission entries and is therefore applicable for the Money Markets Trade Finance LC BC Securities and Derivatives modules of Oracle FLEXCUBE View GLs Hierarchical Position Click on the button titled Other GLs Linked to this Parent from the Chart of Accounts screen to view the hierarchical position of any GL 3 16 ORACLE Other GL Linked To This Parent GL Details cL Code Description Child GL For The Current GL Child GL For The Current GL GL Code Description m You can view the structural hierarchy of a GL based on two criteria e The GLs that are at the same level as the GL you are creating e The GLs that report to the GL you are creating Example Let us assume that your GL Head of Overdrafts is structured as follows 3 17 ORACLE Overdrafts OD AS190000 OD Clean OD Working Capital OD Others OD Retail Lending AS190300 AS190100 AS190400 AS190200 OD Stocks Book Debts Employees OD Shares OD Mortages AS190101 AS190102 AS190201 AS190202 AS190203 Suppose AS190100 is on display in the field GL Code On choosing the other GLs linked to this parent option the following list will be displayed GL Code GL Description AS190200 OD Retail Lending
58. eed to create a reporting line for your Head Office representing investments of your bank Under the head Investments your Head Office wants information classified under financial investments and business investments Further under business investments you require to report holdings in subsidiaries and holdings in associates Solution To create this new reporting structure invoke the Reporting Lines Maintenance screen First create the Head Reporting Line In our example it is Investments and assign it a description and a category asset Leave the parent details blank since this does not report to another line Then create the lines at the second level Financial investments and Business investments Indicate Investments as the Parent line for both these lines Thereafter create the third level of GLs holdings in subsidiaries and holdings in associates respectively Specify their parent line as Business investments The category assigned to the Parent Line is defaulted The hierarchical structure of this Head Office reporting line would be as follows ORACLE INVESTMENTS Business Inv a Holdings in Holdings in subsidiaries Associates Financial Inv 4 1 2 Linking GL to Reporting Line After you have defined Central Bank and Head Office lines you can indicate the leaf GLs that should report to the line While creating a GL you can indicate the Central Bank or Head Office line to which it
59. eference Report Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 9 2 Contents of the Report The contents of cash flow report have been discussed under the following heads Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Currency The currency for which the cash flow details are generated na ORACLE Amount Inflow of cash for each currency In Amount Outflow of cash for each currency Out Total for Total inflow and outflow of cash for the specific Currency currency 11 10Uncollected Funds Report You can set preferences as to generation of this report using Uncollected Funds Report screen To invoke the screen type GLRPUNC in the field at the top right corner of the Application tool bar and click the adjoining arrow button Select Records To Print Branch consolidation Consolidation History Reports Past Period Financial Year Period Code
60. enveey 11 1 1 2 ACCOUNTING JOURNAL REPORT EE EEEE E AEE E AAEE EE R EE NRS 11 1 11 21 Selection OPNS oii ain eea R E E A R TO E EE EE REA 11 2 14 22 _ Contents of the REport R S E a Hs ape eben EA 11 3 TRIAL BALANCE REPORT S EEEE AES a E E E AEE EERS 11 4 TL34 Contents OF the seriinin E S E EO ESA 11 4 MULT CURRENCY PAND LG REPORT AETS EEE SAANEESEEN Ea 11 5 11 41 Generating a Consolidated Report 11 5 11 42 Generating the Balance Sheet or Pn L Report for a Period in the 11 6 143 Select On OPu ons aaa teed RE E A ge 11 6 144 COntenis Of the REPO 11 6 11 57 DALY AVERAGE BALANCE REPORT E E E 11 7 Selection Opt Ons seansanna E ts cape bia toga 11 8 11 5 2 Contents the 11 9 11 6 GENERAL LEDGER PERIODICAL AVERAGE 11 10 11 61 Report Options 11 10 11 6 2 Contents of the 11 11 11 7 GENERAL LEDGER REPORT EA E Kea KER Ee E e EKSE 11 12 11 71 Rep rt
61. eport The generated report will have the following information GL Account No This indicates the GL Account Number GL Name This indicates the GL Name Currency This indicates the Currency Debit Balance LCY This indicates the Debit Balance in Local Currency Credit Balance LCY This indicates the Credit Balance in Local Currency Debit Balance FCY This indicates the Debit Balance in Foreign Currency Credit Balance FCY This indicates the Credit Balance in Foreign Currency 11 20 ORACLE 12 Screen Glossary 12 1 Function ID List The following table lists the function id and the function description of the screens covered as part of this User Manual Function ID Function Description EGDMAPRM Enterprise GL Mapping Parameters GLDBRPRM General Ledger Branch Parameters Maintenance GLDCHACT Chart of Accounts Maintenance GLDCLASS MIS Class Maintenance GLDGLLN GL Central Bank Line Linkage Maintenance GLDLINE Reporting Line Maintenance GLDREP GL MIS Linkage Maintenance GLRISAVG GL MIS System Daily Average Balance GLRPAVG General Ledger Periodical Average Balance GLRPBAL General ledger Report GLRPCCY Currency Position Report GLRPCFLO_ Cash Flow Report GLRPGLCY Profit amp Loss Currency wise GLRPNFLO_ Currency wise Cash Flow Report GLRPTBAL Trial Balance Report GLRPUNC Uncollected Funds Report STDGLCMT GL Cla
62. er of the account statement details The address that you specify in the first line will be used for correspondence with the party concerned Maintaining Clearing Account Numbers for Internal GL s For an internal Leaf GL you can maintain the Clearing Account number to be used for outgoing payments where the internal GL is the remitter account Click IBAN Account Number button in the Chart of Accounts screen The Additional Information screen is displayed Additional information g Account Number IBAN Account Number Bank Code Account Number In this screen you can specify the Clearing Account Number for the GLand the Bank Code of the GL If a Clearing Account maintained for a GL is found in an uploaded incoming payment the System resolves the actual GL for the payment as per your maintenance in this screen If the IBAN Number maintained for a GL is found in the incoming payment the System resolves the actual GL as per your maintenance in this screen Reposting of FCY Entries for Realized P amp L GLs in LCY If you have indicated that the entries posted to realized income and expense GL s in FCY are to be posted in LCY you must trigger the Batch Program during the EOD processes whereby all FCY entries for such GLs are reposed as LCY entries The reposted entries are posted against the RPOS event but they will have the same Transaction Reference and Event Sequence number as that of the original transaction
63. erage balance for financial year to date and period to date for the foreign currency and the local currency The average balance includes the effect of account revaluation and financial closure entries for both book date and value date The value date average balance reflects adjustment due to back value entries in addition to normal value date balance The book date average balance is based on the booking date and hence there is no adjustment The financial year To date and period To date average balance values are with respect to the financial year and period code of the bank Each column in the report contains the following details Branch Code The code that identifies the branch GL Code The code that identifies the general ledger Currency The currency MTD LCY Month to date local currency balance MIS Class The class of MIS MIS Code The code that identifies the MIS MTD ACY Month to date account currency balance Customer The CIF of the customer whose details are being Number generated a ORACLE YTD LCY Year to date local currency balance YTD ACY Year to date account currency balance 11 6 General Ledger Periodical Average Balance You can generate the average balance report from General Ledger module of Oracle FLEXCUBE This report gives you details of GL balance in both transaction currency and local currency You can set preferences as to generation of the report using Re
64. erations on GL Code to CB Line Linkage Record Apart form defining a new linkage you can perform any of the following operations if any icon is disabled in the application toolbar it means that the function is not allowed for the record on an existing record TE ORACLE 5 2 5 2 1 e Amend the details of a record e Authorize a record e Close the record e Reopen the record e Print the details of the record e Delete the details of the record For details on these operations refer to the Oracle FLEXCUBE User Manual on Common Procedures Linking GL to MIS Class By linking a GL code to an MIS class you can generate GL reports in which the balances are reported against the entries defined in the linkage The advantage of a GL to MIS linkage is that it helps you group information under different MIS entities The advantage in linking a GL to an MIS class is that the reported information will be grouped based on the MIS Class specified during linkage You can invoke the GL MIS Linkage Maintenance screen by typing GLDREP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button GL MIS Linkages Branch Code Report Name Description Ledger Detail General Ledger Code General Ledger Description MIS Class MIS Class Description Input By Authorized By Modification Number Authorized Open Date Time Date Time If you are maintaining a new G
65. ers screen by typing EGDGLPRIM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Enterprise GL Parameters Head Office Branch Reversal Indicator Flip Consider Position Negative Entry Accounting Bank Level Consol Handoff Default Transaction Code la External Suspense General Ledger UDF Details Input By Authorized By Modification Date Time Date Time Number Authorized Open The following information can be captured in this screen HO Branch Head Office branch code is defaulted to this field You can not modify the value Reversal Indicator In cases where Enterprise GL systems are not able to accept negative numbers in the amount field the reversal entries will be handled by flipping the accounting entry indicator Dr Cr and always quoting an absolute number in the amount fields Reversal Indicator provides an option to choose among flipping the accounting entry indicator or providing negative amounts Consider Position Accounting Choose this option if you want the position accounting entries to be included for reporting Bank Level Consol Handoff If you choose this option the handoff creation process will be triggered only after the data extraction is completed in all the branches Data extraction in Oracle FLEXCUBE will always be performed at branch level Default Transaction Code 7 2 ORACLE 7 2 2
66. es for a GL are reported can be explained by way of an example Example In Greenville Global Bank INCLCISSCM is an income account into which the issue commission of letters of credit is credited irrespective of the currency of the commission In the multi currency profit and loss report the commissions due to LCs in different currencies will be reported It could be something as follows LCs in USD USD100000 LCs in GBP GBP200000 LCs in DEM DEM150000 The local currency equivalent of these amounts along with the local currency totals for the GL will be provided The currency conversion will be as of the date on which the income account was credited with the commission amount Note Typically in a bank accruals are carried out at regular intervals say monthly It would be ideal to generate the PnL report on a month end after the accruals for the month have been carried out This would get the latest balances in the income and expense reports On any other day this report will give the income and expense figures as of the date on which accruals were done last 11 4 1 Generating a Consolidated Report You can indicate that the report should be consolidated across the branches as per the reporting structure defined at your branch If you choose to consolidate the balances to recall the GL structure will be the same in all the branches in a reporting structure you should also indicate the date as of which the consolidation should be
67. estrictions Single Currency Currency All Foreign Currencies All Currencies ae Reconciliation Direct Reconciliation Split Reconciliation Allowed Position GL Maintenance MIS Group Linkages IBAN Account Number Other GL Linked To This Parent Child GL For The Current GL Input By Authorized By Modification Authorized Date Time Date Time Number Open Exit bese GL Code In Oracle FLEXCUBE a GL is identified by a Code The length and composition of the code depends upon the GL Mask defined in the Bank wide Parameters Screen The code that you enter can have a maximum of nine alphanumeric characters External Code Using External Code you can upload the existing record into Oracle FLEXCUBE when the record is loaded for the first time The old GL code will be defaulted as external code and you can enter new code and save it as well External Code has to do nothing while entering new GL entries after installation of Oracle FLEXCUBE Description You can enter a brief description to help identify the GL in this field You can use this description for the internal reference of your bank Leaf GL In Oracle FLEXCUBE a GL that you create can be one of the following e Node GL e GL A Node GL is one that reports to another GL and has other GLs reporting to it In the reporting relationship if a GL reports to another GL but no GLs report to it then it is a Leaf GL A Head GL is a
68. f period M02 would be 700 500 200 Example Il Significance of the field Average Balance Calculated Till gt NWD 1 or System Date Consider the following case for 1 Thu 1st GL1 Closing Bal 60 Debit Fri 2nd GL1 Closing Balance 80 Debit Sat 3 Holiday Sun 4 Holiday Monday 5th GL1 Closing Balance 100 Debit Scenario 1 If the Average Balance Calculation Till NWD 1 then Avg Dr Bal for M01 on Fri 2nd 60 80 80 80 4 300 4 75 Else Avg Dr Bal for M01 Fri 2nd 60 80 2 140 2 70 End if In either case Avg Dr Bal for M01 as on Mon 5th 60 80 80 80 100 5 400 5 80 Scenario 2 A new GL for which the opening and closing balances have been zero for the first 10 days of a period and then two debit entries of 100 and 50 are posted 1710 10 Closing Balance 0 Credit 11 Closing Balance 100 Debit wR ORACLE 1710 10 Closing Balance 0 Credit 12 Closing Balance 44 Debit Now Avg Dr balance for the period is 144 2 72 Avg Cr Balance for the period 0 10 0 Avg Net Balance 144 12 12 Dr Scenario Average Balance Calculation is System Date and NWD is in the Next Period Consider the following case for M01 JAN From 1 27 Jan the closing balance has been 10 Thu 28 GL1 Closing Bal 60 Debit Fri 29 GL1 Closing Balance 80 Debit Sat 3 Holiday
69. fies the basic nature of the class In Oracle FLEXCUBE you can set up the following type of MIS classes e Transaction class A transaction class refers to all transactions that have taken place through any of the front end modules like foreign exchange money market etc Customer Class relates to customer accounts e Customer class Select this option if you are defining a customer based classification e Composite class Choose this option to indicate that the MIS class can be used both at customer definition and at the time of processing a transaction ORACLE 6 2 e Fund class Refer to the Core Services User manual for details on setting up a Fund MIS class This is the basic feature of a class and will determine the type of MIS codes that can constitute the class For each of these MIS types you can create a maximum of ten classes Mandatory Using this field you can indicate whether entering an MIS code is mandatory for a particular MIS class or not Whenever any transaction is stored the system checks if an MIS code is supplied for this MIS class invoked in the transaction MIS Codes Under a class you can indicate the sub divisions that should be reported under the class Each of the sub classes is given unique code identifiers The MIS codes that you associate with a class will fall under the class at the time of reporting or consolidation Click add icon to associate an MIS code to a class To remove an M
70. g SWIFT BIC Information for Leaf GL For a leaf GL you can link the SWIFT BICs representing the sender entities that are authorized to specify the GL account as the debit account for a funds transfer transaction While uploading an incoming SWIFT payment message and deriving the debit and credit accounts the Oracle FLEXCUBE Straight Through Processing STP process checks whether the given Sender SWIFT BIC is authorized to specify a the Leaf GL as the Debit Account for incoming SWIFT payment messages a ORACLE To specify the Sender SWIFT BIC information for a leaf GL click BIC button in the Chart of Accounts screen The WIN BIC screen is opened where you can specify the SWIFT BICs of the Sender entities that are authorized to specify the leaf GL as the Debit Account as the Debit Account for incoming SWIFT payment messages BIC Code Description BIC Code Description Code Description ol For details about how Oracle FLEXCUBE processes incoming SWIFT payment message transactions and for details about the STP process consult the Funds Transfer user manual ver ORACLE 4 1 4 Maintaining Reporting Line Structure Introduction To recall in the Chart of Accounts screen you define a GL and set up a GL hierarchy for your bank We shall call this hierarchy the regular GL structure of the bank Your Head Office or Central Bank may desire to have the balance sheet and profit and loss account categor
71. ied as the basis for MIS reporting LCY The local currency in which profit and loss entries can be posted to a GL Reporting will obtain details in this currency FCY A foreign currency in which record of the profit and loss entries posted to a GL can be maintained Chart of Accounts The structure or framework in which the different GL s are maintained in the bank Contingent Asset One of the categories of head GLs that can be maintained in the structure for the posting of entries related to contingent assets Contingent Liability One of the categories of head GLs that can be maintained in the structure for the posting of entries related to contingent liabilities Position Accounting Maintaining the position of a foreign currency by setting up a Position GL and a Position Equivalent GL for each foreign currency ORACLE Reporting Lines Unique codes assigned to each financial information head required for the Head Office and Central Bank Reporting lines can be associated with the appropriate GL s that would report to them _ ORACLE 11 1 11 2 11 Reports Introduction Several reports giving information on the financial details of the bank like the balance sheet profit and loss statement cash flow etc can be generated in Oracle FLEXCUBE Many of these reports are available in the standard format and can be readily generated Many more can be generated to suit your needs through Business Object
72. if you select the Avg Bal Required option You will not be allowed to modify this option at a later date The balances will be computed on a daily basis and will be based only on booking dated transactions The system will store debit credit and net average balances in FCY as well as in LCY In the case of back dated transactions the system will not update the average balances of previous periods You can query the average balances of customer GLs in the GL Average Balances screen The query can be done using the following either individually or in combination e GL Code e Currency Code e Branch e Financial Year e Period Code Note the following e The computation can be enabled only for internal leaf GLs If you enable this option the system will compute average balance for GLs as part of EOD processing The average balance will be computed on the Book Dated balance The Debit Credit and Net average balances in FCY as well as LCY will be stored e Back period entries do not affect average balance retrospectively e Computation includes the effect of revaluation entries and fin closure entries e Data is stored and displayed as Period to Date and Year to Date figures e Computation can be based on the Next Working Day 1 or System Date as specified in the GL Branch Parameters screen If the average balance calculation basis is NWD 1 the balances of holidays will be included in the previous working day If the calculation b
73. in the Chart of Accounts screen you can specify an intra day GL into which FCY entries posted into this GL are to be transferred This designated Intraday GL should be of Asset Liability type The option of specifying an intra day GL is allowed only for Income Expense GLs Another pre condition is that either or both of EOD Reval of FCY Entries options should be enabled Given below is an example that illustrates the entries that are posted if you choose to post income expense entries into an intra day GL Example Entry Pair Transaction During the day Dr Cr Acc GL Amount Rate LCY Equivalent Debit Customer 100 USD 110 11 000 JPY Credit Intra Day Positing GL 100 USD 110 11 000 JPY End of Day If the end of day rate is 1 USD 120 JPY the following entries are passed event IDPL Dr Cr Acc GL Amount Rate LCY Equivalent Debit Customer 0 USD 1000 JPY Credit Intra Day Positing GL 0 USD 1000 JPY Debit Intra Day Posting GL 100 USD 120 12 000 JPY Credit P L GL 100 USD 120 12 000 JPY Single Entry Transaction The entries posted during the day are Dr Cr Acc GL Amount Rate LCY Equivalent Credit Intra Day Positing GL 100USD 110 11 000 JPY ORACLE The entries posted at the end of the day are event IDPL Dr Cr Acc GL Amount Rate LCY Equivalent Debit Exch
74. internal to the bank such as cash accounts interest income and expense accounts and so on These also comprise of customer account balances from the front end modules Loans Deposits Money Market etc The customer savings current and nostro accounts of your bank are opened under GLs designated as customer GLs The GL combinations that you can have include GL type Direct posting of entries Internal Node No Customer Node No Internal Leaf Yes Customer Leaf No As indicated above you can post direct entries i e link it to your bank s internal accounts only to internal leaf GLs For internal and customer node GLs and customer leaf GLs you would associate accounts with them Avg Bal Required Oracle FLEXCUBE will compute and store average balances for customer GLs on a daily basis However the average balance computation is performed on the basis of transaction dated balance and any value dated adjustment will not be considered for this computation oo ORACLE If a working day is followed by any holiday s the average balance computation will be done as per the specifications defined in the GL Branch Parameter Maintenance screen That is the balance will either include the accumulated balance for the number of days inclusive of the following holidays or the system will compute the balance on the next working day The system will compute and store average balances for customer GLs only
75. ized in a structure that is different from the regular GL structure of your bank Oracle FLEXCUBE offers you the flexibility of defining an alternate reporting structure for Head Office and Central Bank reporting purposes This is achieved by setting up reporting lines The heads of financial information required for your Head Office and Central bank are defined as Reporting Lines Each of these lines is assigned a unique code After you have set up reporting lines you can indicate the GLs that should report to the line Ideally you should first set up the Head Office and Central Bank lines and then define the regular GL structure for the bank The advantage is that when defining the regular GL structure you can indicate the Head Office or Central Bank line to which a GL should report In the Reporting Line Maintenance screen you can define reporting lines heads of financial information and indicate an alternate reporting structure for your Head Office and Central Bank To invoke this screen click on General Ledger in the Application Browser select Reporting Lines and click on Detailed under it You can also invoke this screen by typing GLDLINE in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button To create a new reporting line structure click new icon Category Asset Line Head Office Line eaf Leaf Line Central Bank Line Node Line Line laz Descri
76. n to the existing data GL Code Specify the Oracle FLEXCUBE GL Code which should be mapped to the External GL The adjoining option list displays all the GL codes maintained in Oracle FLEXCUBE You can choose the appropriate one 7 5 ORACLE 7 2 4 7 2 4 1 Enterprise GL Enter a GL code to which you wish to map a Oracle FLEXCUBE GL You can specify a GL maintained in the Enterprise GL system or a GL code to represent suspense GL for posting violated accounting entries Refer the section titled External Suspense GL under Maintaining Enterprise GL Parameters for further details on violated accounting entries Currency Choose the currency that should be mapped along with the chosen Oracle FLEXCUBE GL to the External GL The adjoining option list displays all the currency codes maintained in Oracle FLEXCUBE You can choose the appropriate one You can also choose or the wildcard Specifying Values for Mapping Parameters Here you can select different MIS codes for the relevant MIS classes to be mapped to the External GL Code Branch Code Select the appropriate branch code from the adjoining option list which displays all the branch codes defined in the system Transaction MIS The system displays all the transaction MIS codes for the relevant transaction MIS classes defined in Oracle FLEXCUBE You need to specify the appropriate MIS code against every MIS class listed The adjoining option list displays
77. nd credit entries should be associated with an instrument number This will ensure proper reconciliation of the debit and credit entries made to the GL Choose this option to indicate that the GL should cater only to entries related to your bank s account with another bank All cash transactions like in the Data Entry module are posted directly into a GL by linking the GL with the Till ID Choose this option to indicate that only interbranch related accounting entries can be posted to the GL ORACLE The debit or credit entries of accounts that do not fall into any of the other types can be assigned to the Normal Type GL The leaf GLs that you create will be taken as Normal Type by default GL Category GL category can be specified only for a GL head A Head GL can be assigned any of the following categories e Asset e Liability e Expense e Income e Contingent Asset e Contingent Liability e Memo e Position e Position Equivalent Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it But the category allocated to a GL should be assigned at the head of any GL stream all nodes and leaves by default take the category of the Head GL to which they report Customer Internal GL A GL that you create in Oracle FLEXCUBE can be defined as a Customer or an Internal GL Internal GLs are accounts that are
78. nd the corresponding currency Effective The effective date of the corresponding account Date Euro Eqv The equivalent of each of the above values in terms of Euro 11 8 3 Cash Flow Summary Report The Cash Flow summary report summarizes the details of cash flow for particular Accounts or Account Classes Header The Header carries the title of the report information on the branch code the ID of the user who generated the report and the date and time at which it was generated Body The report is sorted on the currency of the cash flow Currency This is the S W I F T code of the contract currency Amount This is the amount credited into the account for the specific period Amount This is the amount debited to the account during the specified Out period Net Flow This is the net amount available in the account for the specified period ORACLE 11 9 Currency wise Cash Flow Report Currency wise Cash flow report gives you details of inflow outflow and the net inflow of cash for different currencies You can set preferences as to generation of the report using Currency wise Cash Flow Report screen To invoke the screen type GLRPNFLO in the field at the top right corner of the Application tool bar and click the adjoining arrow button Currency wise Cash Flow Report Record Preferences Report 11 9 1 Report Options You can set the following record pr
79. on journal report that reports the transactions during the day sorted on the module The trial balance report gives the list of accounts or GLs involved in transactions in any module The following details will be reported for each account Account number This is the account number involved in the transactions being reported Account currency This is the currency of the account amount If the account is in foreign currency this is the transaction amount in the foreign currency Lcy amount This is the equivalent of the transaction amount in local currency The conversion is done at the rate used for the transaction ORACLE Batch number If the transaction being reported was a teller or journal entry this is the batch into which the transaction was posted Current number If the transaction being reported is a teller or journal entry this is the current number of the batch that is being reported Transaction This is the reference number of the transaction being reference number reported It will be empty for a teller or voucher entry Period code The period for which the transaction is being processed Current Balance The current balance in the specific account 11 4 Multi Currency P and L report This is the multi currency profit and loss report It gives the latest balances in the income and expense GLs The way in which the balances in different currenci
80. oups Specify the category group You can choose one of the following groups e Asset Liability e Income Expense e Contingence Level Chart of accounts have been grouped hierarchically under six levels You can generate the report for accounts that fall under a certain level of this hierarchical structure Specify the level of hierarchy Customer Internal Choose the general ledger types for which the report is being generated You can choose one of the following options e Only customer general ledgers e Only internal general ledgers e Both Past Period Check this option to indicate that the report is being generated a period in the past Financial Year Specify the financial year for which you are generating the report ORACLE Period Code Period codes are maintained for each financial year If this report is being generated for a particular period within a financial year specify the period code The option list displays all valid period codes maintained under the financial year selected above Consolidation Check this option to generate a report that is consolidated across the branches in the reporting structure defined for your branch Date Specify the date of the report Once you have specified the details click OK button The system displays the print option screen Set your preferences as to printing the report and click OK button 11 7 2 Contents of the Report The contents of General Ledger
81. pe defined in the Account Revaluation Maintenance for entry based revaluation Only those entries with FCY amounts greater than zero are revalued The revaluation offset entry is posted to the Profit Loss GL maintained for the revalued GL in the Account Revaluation Maintenance with the same Contract Reference Number and Event Sequence Number as the original entry The event code RVSE is used to pass the entries Appropriate position entries are also passed Reversal Revaluation Revaluation of FCY reversal entries into GLs is done for those GLs for which such revaluation has been indicated in the Chart of Accounts If an entry is posted into an Income Expense GL s with a negative amount it is considered a reversal entry All reversal entries are ordered according to e Contract Reference Number e Event Sequence Number Reversal event sequence number e Debit Credit Indicator e Amount Tag e Account The entries are consolidated according to amount tags and the resultant net amounts are revalued using the revaluation rate for the rate type defined in the Account Revaluation Maintenance for entry based revaluation The revaluation offset entry is posted into the FX Profit Loss GL defined for the revalued GL in the Account Revaluation Maintenance with the same reference number and the event sequence number of the reversal event with the event code RVRL Since the revaluation offset entry in each case is
82. port Name Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one From General Ledger You can generate the report with details of a particular general ledger alone The option list displays all valid GL codes maintained in the system Choose the appropriate one If you do not specify a GL code here the system will generate the report for all general ledgers General Ledger MIS Break If you check this option the report will represent GL balances break up details with corresponding MIS codes If you do not check this the system will not generate the breakup in the report 11 12 ORACLE Only Leaf General Ledger Leaf general ledgers are maintained under Nod general ledgers If you check this option the system will include only the Leaf general ledger details in the report If you do not check this the report will be generated for the Leaf general ledger as well as the corresponding Nod general ledgers Skip Zero Balances Check this option to exclude details of zero balance general ledgers from the report If you do not check this option the system will include details of zero balance general ledgers in the report Category Specify the category to which the general ledger belongs You can choose one of the following categories from the dropdown list e Asset e Liability e Expense e Income e Contingent asset e Contingent liability Category Gr
83. ports GL Average Balance screen To invoke the screen type GLRPAVG in the field at the top right corner of the Application tool bar and click the adjoining arrow button General Ledger Periodical Average Balance Financial Year From Year To Year Period From Period To Period Skip Zero balances Branch Code 11 6 1 Report Options You can set the following preferences Financial Year From Year Specify the financial year The system will generate the report for all financial years beginning from the year specified here Financial Year To Year Specify the financial year The system will generate the report for all financial years since the From Year till the year specified here From Period Specify the start date of the report period To Period Specify the end date of the report period Include Zero Balances Check this option to include zero balances in the report ORACLE Once you have captured the details click OK button The system will display the print options screen Set your preferences and click OK to print 11 6 2 Contents of the Report The contents of Account Structure report have been discussed under the following heads Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number
84. ption Input By Authorized By Modification Date Time Date Time Number Authorized Open In this table you capture the following for your Head Office and the Central bank reporting lines ORACLE e The branch code e A code to identify the reporting line e A description of the line e The type of line Head Office or Central Bank e Category specified for this line asset liability income expense etc e type of line Node or Leaf e The parent line code for this reporting line The reporting lines that you create are for alternate reporting Alternate reporting is required when the GL structure defined for the balance sheet of the Head Office or the Central Bank are different from the GL structure created by your bank The order in which the GL categories Asset Liability Expense Income Contingent Asset Contingent Liability appear in the balance sheet cannot be changed However under a category you can redefine the position of the various GL heads and shift a head from one GL category to another if required For all practical purposes GL heads appear in order of their numeric sequence number assigned Central Bank and Head Office reporting lines can be created only at the Head Office of your bank Creating New Reporting Line Structure To understand the sequence of steps involved in creating a new reporting line structure let us take the following example Example Requirement Assume you n
85. r Setting up Chart of Accounts details the procedure to set up a GL structure for your bank Chapter 4 Maintaining Reporting Line Structure describes the procedure for defining an alternate reporting structure for your Head Office and Central bank Chapter 5 Defining Alternate Reporting Lines deals with the setting up of alternate reporting lines for GLs when a branch is located abroad Chapter6 GL Report Classification on MIS Class gives details on reports that be generated based on MIS classes Chapter 7 Enterprise GL Integration deals with extraction of accounting data from Oracle FLEXCUBE core GL system and mapping of the same 1 1 ORACLE to an enterprise GL external to the system Chapter 8 Error Codes and Messages for General Ledger deals with the various error codes and messages that can be generated for the GL module Chapter 9 Glossary defines the terms used in this manual Chapter 10 Reports provides a list of reports that can be generated in this module and also explains their contents 1 4 Related Documents e The Oracle FLEXCUBE Procedures User Manual e The Oracle FLEXCUBE Operations User Manual e The Oracle FLEXCUBE Core Services User Manual e The Oracle FLEXCUBE Core Entities User Manual 1 5 Glossary of Icons This User Manual may refer to all or some of the following icons Delete row Option List ORACLE 2 1 2 2 2 General Ledger
86. r the currency Your specifications in the Currency Definition screen will default here or e Position GLs of your choice In the GL Category field indicate if you are maintaining a Position GL or a Position Equivalent GL The position accounting happens event and entry pair wise Each entry is considered If any currency mismatch is found then position accounting for each posting pairs are considered for position accounting Example You have initiated an FT transaction where account is denominated in USD but the transfer amount is EUR Charge is calculated in USD In this case the system will pass position entries for transfer amount as well as charge amount If transfer happens in USD from an USD account while charge is settled in EUR from an EUR account number position entry will be posted as no currency mismatch exists Display on Report With When you maintain a Position GL you can define the manner in which you would like the currency position to be reported in the Currency Wise Position report In the Display on Report With field under Position Accounting Details indicate if you would like the currency position to be reported under one of the following e The head Asset e head Liability e Under a separate head that is separately as Currency Position Branch Restrictions You have the option to indicate branch restrictions for an internal leaf GL By default both the Head Office and the branches of your bank
87. ransaction entry happens on STANDARD rate then the system does not post any revaluation even though you have enabled revaluation for the GL It executes according to the sequence of processes as shown below e revaluation e Single entry revaluation e Reversal revaluation Entry pair Revaluation First the FCY accounting entries passed during the day into Income Expense marked for entry based revaluation are revalued using the revaluation rate for the rate type defined in the Account Revaluation Maintenance for entry based revaluation The revaluation is done only for entry pairs in respect of which 3 24 ORACLE e both the main and offset entries are in the same FCY e the FCY amount is greater than zero The revaluation offset entry is posted to the Account GL of the actual offset entry of the transaction in respect of which the FCY entries were passed The offset Account GL is identified based on the Contract Reference Number Event Sequence Number and Amount Tag combination and the revaluation entries are posted with the same Contract Reference Number and Event Sequence Number as the original entry The event code RVEP is used to pass the entries Appropriate position entries are also passed Single Entry Revaluation After the entry pair revaluation the journal FCY accounting entries that is entries without corresponding offset entries passed during the day are revalued using the revaluation rate for the rate ty
88. re Currencies Allowed Disallowed From the set of available currencies you can maintain a list of currencies which are either allowed or disallowed for the external GL Select the required currency from the option list You can add additional currencies by clicking add icon Accounting entries can be posted to this GL only in the currencies selected here 7 2 5 Data Extraction Processing Information mapping and data extraction can be performed using a batch process This batch process should be triggered during End of Financial Input stage in EOD This process will contain two major portions to it one to handle accounting entries to internal type GLs and the second to handle accounting entries to customer accounts and building fictitious accounting entries to customer GLs in order to represent the balance movement when ever there is a change in reporting GL mapped to them You can also invoke this batch by typing EGBEGLE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button 7 2 5 1 Identification of Internal GL s System will pick up the values of different attributes defined to be mapped to an External GL for all the accounting entries posted to Internal GLs Then the External GL Code will be identified using these attributes Failure to identify an External GL will terminate the process Identified External GL for each accounting entry will logged in an intermediary data sto
89. re You can run this process as an intra day job to reduce the processing time required during End of Day 7 2 5 2 Identification of Customer Accounts amp Customer GL s Identification of reporting Customer GL for a Customer Account requires the closing balance in the customer account Since account balances are reconciled at EOD this process relating to entries to Customer should be run only during End of Financial Input window As a first step the system will identify the reporting Customer GL for each Customer Account and the External GL mapped to such a Customer GL It will also identify the corresponding Oracle CCID mapped If there is a change in the reporting GL the system will automatically create fictitious accounting entries to Customer GL to report the balance movement The following example illustrate this process Example Customer Account CustAC007 Cr GL Mapped to CustAC007 000 Dr GL Mapped to CustAC007 DrGLOOO Closing balance in CustAC007 11 Oct 2006 750 INR reporting GL will be DrGL000 Closing balance in CustAC007 on 12 Oct 2006 2500 INR reporting GL will be CrGL000 7 7 ORACLE On 12 Oct 2006 apart from that day s accounting entries posted to CustAC007 system will also report the following fictitious accounting entries to Enterprise GL system 12 Oct 2006 Dr DrGL000 750 INR 12 Oct 2006 Cr CrGL000 750 INR Now assuming closing balance in CustAC007 on
90. reen is displayed Click new icon A new screen with no prior inputs will be invoked You can click on any of the four broad heads listed atop the screen to activate that screen Follow the given sequence of steps Step 1 Create reporting CB HOG Create Head GL by assigning a code amp description Indicate node or leaf r V Assign category to the GL Head Specify year end profit amp 1055 acc ounts only for income or expense GL 6000048 In GL Linkages screer Node Asset In GL Details screen 3 19 ORACLE 3 5 Step 2 Creating GLs which report to Create GLs by assigning code amp description specify node or leaf y specify the parent V specify details for leaf 9 GLs 50100ASS 50200ASS 50100ASS leaf 50200ASS node 50000ASS GL type Customer Internal GL Posting preferences Branch restrictions Currency restrictions in GL Linkages table in GL Details table Step 3 Create GLs which report to second level GL and so on Indicating Statement Generation Details for GL For each new GL that you define in the Chart of Accounts you may need to generate a periodic statement of accounts for transactions involving the GL You can indicate whether a periodic statement of accounts needs to be generated for transactions involving th
91. riod If the basis is System Date but the next working day is in the next period the holidays are considered during the current run 6 3 Maintaining GL Class You can group GL charts of accounts that belong to the particular business entities through the General Ledger Class Maintenance screen You can invoke the General Ledger Branch Parameters Maintenance screen by typing STDGLCMT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button General Ledger Class Maintenance New GL Class Code GL Class Name GL Details 10f10 lo GL Code GL Description Maker Date Time Checker Date Time Record Status Authorization Status ie ORACLE GL Class Code Specify the unique code given to the specific group of GLs You can enter a maximum of 3 alphanumeric characters GL Class Name Specify the GL Class Code name You can enter a maximum of 255 alphanumeric characters GL Code Specify the GL code The adjoining list displays all the GL codes maintained in the system You can choose the appropriate one GL Description The system displays the GL account description ORACLE 7 Enterprise GL Integration 71 Introduction Oracle FLEXCUBE when deployed in a bank as a product processor allows extraction of accounting data from its core GL system and mapping of the same to an enterprise GL which is external to the system Oracle FLEXCUBE GL coll
92. rt 11 8 1 Report Options You can set the following record preferences From Product Specify the product code The system will generate the report of cash flow from this product to the product selected in To Product field To Product Specify the product code The system will generate the report of cash flow to this product from the product selected in From Product field Report Specify the name of the report The option list displays all valid report names maintained in the system Choose the appropriate one Once you have specified the details click OK button The system displays the print options screen Set your preferences as to printing the report and click OK button 11 8 2 Contents of the Report The contents of cash flow report have been discussed under the following heads ORACLE Header The Header carries the title of the report branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report Product The product of which the details are generated Currency The corresponding currency for each product Amount Inflow of cash for each product and the corresponding currency Amount Outflow of cash for each product and the corresponding Out currency Net Inflow Net inflow for each product a
93. s the Report Generator for Oracle FLEXCUBE You can generate the following reports for the GL module e Accounting Journal report e Trial balance report e Report on GL Balances in Local Currency e Multi currency and L report e Consolidated GL report e Daily Average Balance report e General Ledger Periodical Average Balance report e General Ledger Report e Cash Flow Report e Cash Flow Report e Uncollected Funds Repot e Currency Position Report e GL Summary Report Accounting Journal Report The Accounting Journal contains the accounting entries passed for transactions processed during the day The journal contains all information related to transactions like account number currency transaction code transaction description etc The accounting journal can be generated at any time during the day Ideally after End of Transactions Input EOTI the user who made the inputs should take a print out of the transaction journal for the relevant transactions put it along with the vouchers or tickets based on which the inputs were made and hand them over to the authorizer The authorizer can then check the entries passed for each transaction and then authorize the transaction Oracle FLEXCUBE provides you with many options to enable you to generate the journal for specific entries This would be a convenient way of checking out details for the authorizer However details of the entries are available for the authori
94. ss 2 for the budget is not maintained GL BUDOS5 The MIS code 2 for the budget is not maintained GL CPT01 This combination of product allocation code transaction type and MIS code for the given financial cycle and period code is already maintained GL CPT02 Product or allocation code or transaction type cannot be null GL CPT03 Both cost code and cost per transaction cannot be null GL CPT04 Financial cycle or period code cannot be null GL CPT05 The selected period code is not for the chosen financial cycle GL CPT06 Segment code cannot be null GL CTG1 Asset accounts should be of debit category GL CTG2 Liability accounts should be of credit category GL CTG3 Income accounts should be of credit category GL CTG4 Expense accounts should be of debit category 9 5 ORACLE Error Message Code GL CTG5 Invalid FMS account code GL 1 DEBUG GL Finance closure successful FINCLOO1 GL Finance closure unsuccessful FINCLOO2 GL FMS1 The legal vehicle of the FMS account is not valid GL FMS2 Incorrect length of FMS account GL FMS3 The currency is not valid GL FMS4_ The FMS account exists GL FMS5 The GL code is a new GL Do you want to auto maintain it GL FMS6 The RC code is new Do you want to auto maintain it GL Failed to get commit frequency for process ZDWU FMUP001 GL No data found in cotms_source_pref for source 1 FMUP002 GL Failed
95. ss Maintenance STDGLTRF GL Balance Transfer Maintenance 12 1 ORACLE ORACLE General Ledger May 2012 Version 12 0 Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores CA 94065 U S A Worldwide Inquiries Phone 1 650 506 7000 Fax 1 650 506 7200 www oracle com financial_services Copyright 2012 Oracle Financial Services Software Limited All rights reserved No part of this work may be reproduced stored in a retrieval system adopted or transmitted in any form or by any means electronic mechanical photographic graphic optic recording or otherwise translated in any language or computer language without the prior written permission of Oracle Financial Services Software Limited Due care has been taken to make this document and accompanying software package as accurate as possible However Oracle Financial Services Software Limited makes no representation or warranties with respect to the contents hereof and shall not be responsible for any loss or damage caused to the user by the direct or indirect use of this document and the accompanying Software System Furthermore Oracle Financial Services Software Limited reserves the right to alter modify or otherwise change in any manner the content hereof without obligation of Oracle Financial Services Software Limited to notify any person of such revision or changes
96. striction EOD Revaluation Of FCY Entries Single Entry EOD Revaluation Of EOD Revaluation Of FCY Reversals Repost FCY Entries in Head Office GL Branch GL Both FCY Entries Entry Pair Positioning Required Display On Report Asset With Liability Separate Posting Restrictions Direct Posting Indirect Posting Back Period Entry Foreign Currencies All Currencies Currency gt Reconciliation Direct Reconciliation Split Reconciliation Allowe BIC Statement Position GL Maintenance MIS Group Linkages IBAN Account Number Other GL Linked To This Parent Child GL For The Current GL Input By Authorized By Modification Authorized Date Time Date Time Number Open You can capture the GL Details in the following fields GL Type For both customer and internal GLs that you create you should indicate the type The GL type is indicative of the type of accounting entries that are posted into the GL For a customer GL the GL type could be Normal Misc Debit Misc Credit and Nostro For an Internal GL the GL type could be Normal Misc Debit misc Credit cash and inter branch Those GLs in which a debit entry is to be offset with multiple credit entries or a credit entry to be offset with multiple debit entries should be assigned the Misc Debit and Misc Credit type respectively Miscellaneous debit a
97. t an MIS Linkage report should be generated instead of a normal report The contents of the report will be the same as that of a normal GL report except for the break up provided for each MIS Class It also includes the effects of revaluation and financial closure entries on the average balance ORACLE You can invoke the screen by typing the code GLRISAVG in the field at the top right corner of the Application tool bar and click on the adjoining arrow button General Ledger Sing Sing Management Information System Single Customers Option Value Date Book Date 11 5 1 Selection Options You can generate the report for the following options Indicating the preference for GLs You can generate the report for all GLs or for a GL To generate the report for a single GL click on Single and from the option list choose the GL that you want to generate the report for If you want the report to be generated for all GLs choose All Indicating the Currencies preference To generate the report for a single currency click on Single and from the option list choose the currency code that you want to generate the report for If you want the report to be generated for all currencies choose All Indicating the Customer criteria To generate the report for a single customer click on Single and from the option list choose the customer number that you want
98. t options that you select while generating the report will be printed at the beginning of the report Apart from the header the following information is provided for each contract Body of the report CCY GL This is the currency for which the balances are being reported The Code GL Code is the GL for which the balances are being reported When the contributions from contracts in a foreign currency are reported the local currency equivalent of the amounts is also shown The conversion rate would be the one that was used for the transaction ORACLE 11 5 Description This is the description of the GL Code for which the balances are reported Debit For an expense GL the debit balance will be reported in foreign balance currency followed by the local currency equivalent of the amount The conversion rate would be the one used for the transaction Credit For an income GL the credit balance will be reported in foreign balance currency followed by the local currency equivalent of the amount The conversion rate would be the one used for the transaction Summation Debit and credit totals will be provided for all categories of GL Daily Average Balance Report In Oracle FLEXCUBE the GL MIS average balance report can be generated daily It gives the latest value date average balances or the book date average balances based on the option you chose at the time of report generation The report
99. te GLs to these debit and credit lines e Specify break up of GLs by either customer or transaction MIS Class e Run Year end P L account on book closure e Extract reports on GL data history e Obtain reports of General Ledgers for specific periods ORACLE 3 1 3 Setting up Chart of Accounts Introduction Oracle FLEXCUBE supports a multilevel structure for your bank s Chart of Accounts You can create broad groups of accounts in the categories of assets liabilities income expenses etc and further divide these groups into several levels The groups at each of these levels are referred to as GLs For instance you can create a three level GL structure as follows Head GL1 Node 12 GL3 GL4 Node Leaf GL5 GL6 GL7 Leaf Leaf Leaf The GLs at the lowermost level are referred to as Leaf GLs The balances and turnovers of leaf GLs are consolidated at higher level GLs called Node GLs The GL at the top of the structure is referred to as the Head GL In the GL reporting hierarchy a GL is a parent GL for GLs reporting to it For instance GL2 is the parent of GL 5 and 6 and is the parent GL for GLs 2 and 4 The reporting GLs GLs 5 and 6 in the first instance are referred to as child GLs of GL 2 Similarly GLs 2 3 and 4 are child GLs with respect to GL1 This multilevel GL structure can be maintained in the Chart of Accounts screen by the branch marked as the Head Office of your bank In Oracle
100. tem verifies whether the Back Period Entry Allowed option has been enabled for the GL If the option has not been enabled an error message is displayed This check is also performed while uploading journal entry transactions Reconciliation If the GL that you are creating belongs to the miscellaneous debit or credit type you should indicate reconciliation preferences The method in which entries posted to a GL can be reconciled could be one of the following e Direct e Split In the case of direct reconciliation each debit entry is offset by the corresponding credit entry and vice versa e g Manager s Check For Split reconciliation one debit entry can be offset against multiple credit entries and vice versa e g Sundry Debtors and Creditors Revaluing unrealized P amp L GLs in Oracle FLEXCUBE Using Oracle FLEXCUBE you can compute and book the due income earned not collected and the expense incurred not paid into unrealised memo income expense accounts in a specified currency The revaluation process that performs revaluation of the total balance in the GL can be used to revalue unrealised Income Expense GLs The movement of entries from unrealized to realized GLs is performed at the contract level Specifying GL Linkages Click the tab titled GL Linkages from the Chart of Accounts screen to define linkages for the GL that you are defining ORACLE Chart Of Accounts Maintenance External Code LeafGL Leaf GL No
101. th the Exchange Rate as of event date As mentioned earlier if entry based revaluation is indicated for a GL the FCY Entries Revaluation batch which executes before the normal revaluation batch will perform the revaluation for the GL Refer the Entry based Revaluation of Income Expense GLs section for detailed information on the entry based revaluation batch Repost FCY Entries in LCY While defining Income or Expense type of Leaf GL s you can indicate whether FCY entries have to be reposted as LCY entries during the EOD processes by checking this option aa ORACLE If you enable this option you must trigger the GL Reporting Batch ACIDPRVL as part of the EOD processes to post FCY entries in LCY While doing this you should consider the logical order of revaluation as well as intraday posting processes The exchange rate at which the original FCY entry was posted is used for reposting in LCY Refer the Reposting of FCY entries for Realized P amp L GL s in LCY section for detailed information on the batch The revaluation parameters that you set for GL cannot be modified after it is authorized Intraday Posting GL You can choose to post FCY income expenses booked during the day into a balance sheet GL and have them transferred to the P amp L GL after revaluation at the EOD exchange rate Profit or loss due to this revaluation is posted in LCY equivalent with 0 FCY postings While defining an Income Expense GL
102. the system date When GL MIS average balance report is requested for a date beyond the retention date the system will display an error message stating that the data is not available 6 4 ORACLE Account Statement Retention Days The Customer Account Statistics will be retained in the system only for those numbers of days you mention in this field Specify the retention days in terms of days and which is greater than the system date All records older than the period that you specify are purged as part of the purge process The purge process should be initiated manually The current period data is not purged General Ledger MIS Process Days Those events which have to be triggered automatically will be processed accordingly during batch process You have the option to specify whether the batch process should be processed as part of the EOD process till the next working date 1 day or not Check the box to indicate that the processing has to be done till the next working date 1 day Leave the box unchecked to indicate otherwise General Ledger Average Balance Process Days Computation of Average Balance can be based on the Next Working Day 1 or System Date If the average balance calculation basis is NWD 1 the balances of holidays are included in the previous working day If the calculation basis were System Date the balances of holidays are included on the next working day provided the next working day is in the same pe
103. tion code describes the nature of the entry for which you are generating the report Transaction This is the description assigned to the transaction code description Value date The accounting entry was passed on this date FCY amount If the transaction is in a foreign currency the amount expressed in the foreign currency is displayed Exchange rate If the transaction currency is different from the local currency the exchange rate used is displayed LCY amount This is the local currency equivalent of the amount involved in the transaction ORACLE 11 3 Trial Balance Report The trial balance report gives details of all transactions involving a particular account You can generate this report only after End of Financial Input is marked for the day You can invoke the screen by typing the code GLRPTBAL in the field at the top right corner of the Application tool bar and click on the adjoining arrow button Trial Balance Report Date Since there are no selection options available for this report click OK button to generate the report Click Exit button if you do not want to generate the report 11 3 1 Contents of the Report Apart from the header the following information is provided for each account Body of the report The report is sorted in the alphabetic order of the accounts and GLs involved in transactions during the day This is in contrast with the transacti
104. tion screen Set your preferences as to printing the report and click OK button 11 11 1 Contents of the Report The contents of this report have been discussed under the following heads Header The Header carries the title of the report consolidation status financial year period code indication as to whether the period is closed the branch code branch date user ID module from which the report has been generated date and time at which the report has been generated and the page number of the report Body You can find the following details in the body of the report GL CCY The code of the GL whose details are displayed in the report Code Description The description nae ORACLE Debit The debit balances in terms of local currency as well as Euro Balance Credit The credit balances in terms of local currency as well as Euro Balance Currency The currency Currency Description of the currency Description 11 12GL Summary Report This is a Summary report of transactions posted to asset and liability income or expense GLs defined at the product level The transactions are grouped by GL types and the totals are provided This report is generated at EOD 11 12 1 Contents of the Report The contents of the report are discussed under the following heads Header The Header carries the Branch Date User ID and the Module for which the report is generated Body of the r
105. transactions during the day e Revaluation P amp L P amp L due to revaluation of opening balances balances without current day s turnover The following example compares the accounting entries posted when you do not choose to split revaluation profit loss and when you do Example An Asset GL to be revalued as per the following data The account currency is USD and the local currency is EUR The rates of EUR against USD are Rate as of 1 Jan 2001 1 2 Rate as of 2 Jan 2001 1 3 Rate as of 3 Jan 2001 1 4 Before Revaluation Date Opening Daily Closing Balance Turnover Balance FCY LCY EQ FCY LCY FCY LCYEQ EQ 01 JAN 1000 1100 Nil Nil 1000 1100 2001 Since there are no FCY transactions 1 Jan 2001 the opening balance is the same as the closing balance But the closing rate as of 1 Jan 2001 is 1 2 Hence new LCY Equivalent 1st Jan should be 1000 1 2 1200 EUR Gain of 100 EUR Since there is no daily turnover the P amp L due to trading is nil and all the P amp L arising out of the revaluation is accounted to the Revaluation P amp L GL Hence the entries posted are a ORACLE Debit Asset account with 100 EUR Credit P amp L account with 100 EUR After Revaluation Date Opening Daily Closing Balance Turnover Balance FCY LCY EQ FCY LCY FCY LCYEQ EQ 01 JAN 1000 1100 Nil Nil 1000 1200 2001
106. ure of the General ledger module Linking GL to CB Line Once you define Central Bank lines you can indicate the leaf GL that should report to the line If you are working at the Head Office you can specify this linkage under the Reporting Lines section of the Chart of Accounts screen At the branch level you need to indicate this linkage in the GL Code to CB Line Linkage screen You invoke the GL Central Bank Line Linkage Maintenance screen by typing GLDGLLN in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button GL Central Bank Line Linkage Maintenance New General Ledger Details Branch Code General Ledger Code General Ledger Description Central Bank Lines DebitLine Description Credit Line Description Input By Authorized By Modification Number Authorized Open Date Time Date Time Indicating CB Debit Line and CB Credit Line The CB Debit Line indicates the line to which an account under a GL should report if in debit Similarly you can indicate the line to which an account under a GL should report if in credit You can select a reporting line from the option list The option list will contain a list of all the lines maintained in the Reporting Line Maintenance screen The description of each specified reporting line appears alongside the line number The debit and credit reporting lines you define for a leaf can be the same Op
107. zer on line during authorization also Mandatory generation of the report during End of Day During end of day after all the automatic processing for the day has been completed you have to generate the transaction journal for all transactions during the day This should be irrespective of whether the journal was generated during the day for specific transactions This report can be spooled and stored in a file so that it can be retrieved later on This information may come in handy at a later point in time even though there are other ways of retrieving past data my ORACLE 11 2 1 Besides you cannot proceed with the end of day processing for the day without generating the transaction journal for all transactions processed during the day Selection Options By default the transaction journal will be generated for all transactions processed during the day However you can customize the report to contain details of transactions satisfying certain criteria Module You can generate the report for all modules or for a single module To generate the report for a single module click on Single and from the option list choose the module that you want to generate the report for If you want the report to be generated for all modules choose All Product For a particular module s you can generate a product wise report To generate a product wise report for a specific module click on Single and choose the product from the option list

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