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Trade Control and Expert System (TRACES) 1 / 90 Latest update: 1

1. bit bit bis Pmk Pmt bol bow bol Ppt bro bru Psk bs Psa Psr btr beh binformation Logo BIP FR traces cbt ne TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer Welcome Page TRACES Data Warehouse Search for CVEDs for Animal Products Veterinary Search Criteria Documents Certificate Reference Country of Origin Intra Trade Animal Health Consignor Consignee Certificates Arrival at after Commodity bBrovee CVED for Animals y CVED for Animal Arrival at BIP before Means of Transport v Products Country of Authority of destination Veterinary Destination certificate to EU Postal code of Authority of Export Health destination destination code Certificates Local reference Authority of origin Common Entry x Document CED Certificate Status 02 code v Empty Certificate RASFF Status Container Number gt Reporting User and Document Organisation bAdvanced Management pclear pSearch Direct access User Management anag Search Result Organisations Change Password Modify User bNew Profile Busi ness 5 2 Delete Cancel an official document The Delete option appears only when Part
2. Details of Consignment Presented Create Business 3 Consignee gt Transport gt Purpose Approval Numbers Approval number In certificate y Aggregation Code Importer v bRemove Address 2 Remove Country Andorra Approved body bAdd Postal Code Region PSelect a ee ee Bovine embryo team P Bovine holding Fax ovine semen centre Commercial transporter Dealer Dealer s premise Equine embryo team Assign Competent Authority rd centre Transport Authorisation Porcine holding transport Porcine semen centre E E NOTPRESENT 1 TYPE2 Port of loading Authorisation Exporter Free warehouses Importer Other species embryo team Other species location Other species semen centre Ovine Caprine embryo team Ovine Caprine holding Clear bSelect 4 Ovine Caprine semen centre Porcine embryo team Poultry farm bAdd iPrivate transporter Quarantine Ship supplier Information refers to the organisation s specific identification number optional and must be unique in a given country may be the same as the organisation s approval number s refers to the Activity Type of the organisation and may be mandatory depending on the Activity Type may be different from the Aggregation code and other Approval Numbers of the s
3. 35 La bInformation Help PbLogout BIP FR 9traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement bbg bes Pda Pde bel ben bes bet pfi Phr Phu bil bit bit Prot Pnl bnw bpl bpt bro bru Psk Psl bsr Psu bzh e gt References b Traders v gt Transport gt Purpose CVEDP 183 Commodity Gross Weight kg Gross Weight 500 kg must be smaller than 200 kg 500 kg previous certificate gross weight 300 kg sum of splitted certificates gross weights CVEDP 184 Commodity Net Weight kg Net Weight 450 kg must be smaller than 250 kg 500 kg previous certificate net weight 250 kg sum of splitted certificates net weights Details of Consignment Presented Commodity 12 Nature of goods Number and type of packages Country and Region of Origin Descripci n del producto Fish fresh or chilled excluding fish fillets 6 Country of Origin Morocco and other fish meat of heading 0304 7 Country from where consigned Morocco Commodity Code CN Code 0302 Species Wild stock Type of packages Abudefduf abdominalis Number of packages 1 Grozs weight kg 500 Kg Net Weight ka 450 Country Veterinary Approval Name Number Temperature AL BAHIA GENERAL ATL Freezing Ambient MA ee 1701 Chilled O Frozen bCancel and Return to Menu bSave as draft
4. Rc 6 58 4 3 6 Submitting Part Il Decision on 59 44 Rapid Alert System for Food and Feed RASFF sese 60 4 4 1 Completing RASFF notifications sess 60 4 4 2 Outline f NOUNCATION Dl OCOSS uu onoei sts send peus dtt deed Edu sut 63 45 65 5 OFFICIAL DOCUMENT FUNCTIONALITIES 66 5 1 Search official document nda bb da oan ORE Rodi ba cO DR 66 5 2 Delete Cancel an official 66 So PEE m 67 54 AS replacement oriri tre 69 5 5 Cloning IMPORT into official 72 5 6 Splitting of consignments nennen nnn nnns nans 72 9 7 Printomfcial documents RE TM 75 Trade Control and Expert System TRACES 2 90 Sanco traces ec europa eu 5 7 1 Submitted official documents cccccccccccccececececececececececucucucucececacecececeuecececucecacacececececes 75 5 7 2 Empty certificates official document 5 76 5 8 Automated TRACES e mail 77
5. User Manua I Common Veterinary Entry Documents for Animals Animal Products and Products of Animal origin OW II Common Entry Documents Feed and Food of non Animal origin Expert System TRACES European Commission DG Health amp Consumers 1 TABLE OF CONTENTS 8 6 i00 UIT 2 MEM UO R T eie c 4 21 5 Emm 4 22 NV OMG aen 4 2 3 Abbreviations and definitions 5 24 Loginandoutof TRACES 6 2 4 1 TE 6 2 4 2 ERRMMTMT PU 7 3 BUSINESS MANAGEMENT coca mutet aro icona t duae otras daban pa asta aa dat ro auda mu sae autant eu toL 8 8 3 1 1 Search an egere 8 3 1 2 Create an organisation within an official 9 3 1 3 Create an organisation from the Organisations submenu 12 3 1 4 Note Person Responsible for the load 14 3 1 5 Note EU EFTA EEA Commercial 16 3 1 6 Note Third co
6. m n m m D 4 19 19 19 19 19 19 19 gt Total Click the Save button to save the data on the organisation and return to the previous screen 3 1 5 NOTE EU EFTA EEA COMMERCIAL TRANSPORTER EU EFTA EEA Commercial Transporters who deal with the transport of live animals subject to the Animal Welfare legislation need to complete the Transport Authorisation and Transport Authorisation Means of transport parts 21 Council Regulation EC No 1 2005 Trade Control and Expert System TRACES Sanco traces ec europa eu 16 90 Latest update 1 02 2012 bbs pbg bcs Pda bde bel bes bet b Pfr phr bhu bit bit bis Pmt Pnl bow bol bot bro bru Psk Psl Psa Psr Psv Ptr beh bInformation bLogout 6 BIP FRGgtraces cet net BIP FRGtraces cbt net TRACES User and Organisation Management Organisation bPrivacy statement Edit anisation Detail bees Valid v 4 Approval number Commercial transporter v rR Aggregation Code Row badd Name Soo ____ _____ __ Address Country France Postal Code Region gt Select Phone Number Fax E mail Name TRACES Unit Number Address Postal Code Region Country bClear bSelect Transport Authorisation Transport Authorisation Means of transport NOTPRESENT 1 Matriculation number A
7. Premises or facilities in accordance with Articles 12 and 13 of Directive 97 78 EC Importer NA Commercial organisation importing the consignment Intermediate Plant Premises or facilities for the certain animal by products in accordance with the Regulation EC 1069 2009 Non Approved A Business for production of the products of animal origin animal products or food and feed of Establishment Other species embryo C team Other species location Other species semen C centre C non animal origin reserved for non EU countries which do not require EU approval NA Approved structure for collection or production of embryos and ova of the animals other than bovine porcine ovine caprine and equine species N Agriculture holding for the animals other than bovine ovine caprine and porcine species or poultry NA Approved structure for collection or storage of semen of the animals other than bovine porcine ovine caprine and equine species NA Approved structure for collection or storage of semen of ovine and caprine species Directive 92 65 EEC N Ovine Caprine semen centre Ovine Caprine embryo Approved structure for collection or production of embryos and ova of the ovine and caprine team species Directive 92 65 EEC Premises or facilities fro the production of petfood or flavouring innards in accordance with the Regulation EC 1069 2009 Person responsible for NA Any natural or legal person who is in charge o
8. m bbg bes pda bde bel ben bes bet bfi bhr bho bil bit bit blu Prot Pnl bnw bol Ppt bro bru bsk bsl Psr Psu bzh bInformation Help PLogout TRANSITAIR FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented References 2 CVED reference number E Local reference number BIP Brest P TRACES Unit Number FRBES1 bSelect bSelect SLYU 4 Person responsible for load Date of Declaration 15 01 2010 Veterinary Document Number 4168 Name of signatory gt FR TRANSITAIR a Date of Issue dd mm yyyy 15 12 2009 Name Address Postal Code Region Country v bAssign bClear bSelect bCancel and Return to Menu bSave as draft bSubmit for Certification A new CVED reference number is inserted in box 2 CVED reference number It is not possible to select the options of Transhipment to or Transfer to and For re import In Part Il which is entirely modifiable the CVED number appears in the form of a hyperlink in the box Previous CVED of the new official document and all the numbers of the successive CVEDs appear in the box Subsequent CVED of the first official document A comparison check between the information inserted in the new official document and that in the first CVED exists
9. 3 1 2 CREATE AN ORGANISATION WITHIN AN OFFICIAL DOCUMENT An organisation can also be created during the creation of an official document CVED CED Click the Select button within the desired box in the official document CVED CED and choose New to create an organisation in an EU EFTA EEA country New Non Memberstate to create an organisation in a Non EU country i bInformation bLogout BIP FR traces cbt net bPrivacy statement bbe bbg bcs bda bde bel ben bes bet bfi bf bau bil bit bly Pmt Pnl Pow Ppl Pot bro bru Psk Psl Psa Psr bsv bzh TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Consignment gt References raders gt Commodity gt Transport Purpose Details of Consignment Presented Traders 1 Consignor Exporter Name Name Address Address Postal Code Region Postal Code Region Country Country 8 Delivery address 5 Importer Name Name Type Address Address Postal Code Region Postal Code Regior Country Approval number gt References gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented Select Company 3 Consignee Type TURNS Identification Postal code Region Address Document TUERI Type TRACES Unit Number Date dd mm yyyy Search Time hh mm bCancel and Return t
10. Ship Name Port BIP Exit BIP bClear bSelect bClear gt Select 3rd country v Transit third _ countries bClear bSelect Remove bAdd 3rd country wv bClear bSelect 20 For Re Import Cancel and Return to Menu bSave as draft bSubmit for Certification b gt Validate 17 For Transhipment to 38 or 18 For Transit to 3 Country It is possible to select or create a Consignee and Delivery address situated in a Non EU country when it concerns a transiting consignment or transhipment It is nevertheless possible to validate the official document without filling these boxes if the information is not known 19 Conform to EU requirements For Non EU countries conformity is defined in relation to their own rules 20 For Re Import Only after ticking the box 20 For Re Import in the Purpose tab it is possible to select in the first tabs following information EU EFTA EEA countries in the boxes Delivery address organizations and Country of origin Third countries in the box 7 Country from where consigned The box 10 Veterinary documents for the establishment of origin has to remain empty 21 For Internal Market Selection of a Consignee and Delivery address within an EU EFTA EEA country is mandatory 22 For NON Conforming Consignments 38 See Heading 5 6 Splitting of consignments CVEDP for more information on this related Official document functionali
11. The option Acceptable for Specific Warehouse Procedure Art 12 4 and 13 is only open if the products have been 54 90 Latest update 1 02 2012 13 declared For NON Conforming Consignments within the box 21 of Part of the official document The box Details of Controlled Destinations is mandatory 36 CVEDA Acceptable for temporary The option Acceptable for temporary admission is only admission open if the registered horses have been declared as Temporary admission horses within the box 20 of Part of the official document 4 3 4 1 Transhipment Transfer 1 TRANSHIPMENT TRANSFER FROM BIP DPE DPI TO BIP CP In case of transhipment transfer from a BIP DPE DPI to BIP CP two official documents are generated within TRACES The entry BIP DPE DPI after having completed a satisfying documentary check can validate the official document taking into account that the purpose specified Part 1 is Transhipment The TRACES reference number of this official document is specific to the country of this Competent Authority The subsequent BIP CP is immediately notified and has access to the official document created by the entry BIP DPE DPI and using the new feature Tranship can create a subsequent official document which has a TRACES reference number specific to the country of the subsequent BIP CP and which contains all the details of the commodity from the official document validated by entry BIP DPE DPI However i
12. Importer Assign Competent Authority Other species embryo team t Other species location Other species semen centre Ovine Caprine embryo team Ovine Caprine holding Ovine Caprine semen centre Porcine embryo team Porcine holding Porcine semen centre Port of loading bClear bSelect Poultry farm Private transporter Transport Authorisation Quarantine of transport suppli v noTPRESENT 1 Ship supplier erras Anthorian Types of animals MENU UU C 0102 Bovine First Name Last Name E mail Status 0103 Porcine 0104 Ovine sheep goat 0105 Poultry d 0106 Other live animals O 0301 Live fish Expiration date Cancel bSave bDelete 17 Non EU users only have the New Non Memberstate button to their disposal Trade Control and Expert System TRACES 13 90 Sanco traces ec europa eu Latest update 1 02 2012 Data field Information Aggregation Code refers to the organisation s specific identification number optional and must be unique in a given country may be the same as the organisation s approval number s Approval Number refers to the Activity Type of the organisation and may be mandatory depending on the Activity Type may be different from the Aggregation code and other Approval Numbers of the same organisation Type allows the definition of multiple Activity Types using the and Remove but
13. The Competent Authority with the responsibility for the custom warehouses and the Competent Authority with the responsibility for overseas departments and certain islands in compliance with Directive 97 78 EC can also issue and certify official documents under certain conditions These Competent Authorities are then called Super LVUs SLVU in TRACES This status is conferred by Commission administrators at the justified request of EU EFTA EEA countries Whether a CED CVEDA or CVEDP is involved the steps to be followed to validate a new official document are identical The competent authority must open the official document with a New status Part I Consignment completed Check the To process box in the official documents search criteria to find all official documents for which Part 1 still needs to be fulfilled or Search for the specific official document by using its unique Certificate Reference number 7 bbs bcs Pda Pde bel ben bes bet b bar bhu bil bit bit bly bmx Pmt Pnl bow Pol bot bro bru Psk bs Psa Psr Psv Ptr beh bInformation bLogout BIP FR gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Welcome Page Search for CVEDs for Animal Products TRACES Data Warehouse Veterinary Search Criteria CVED for Animal Products Veterinary certificate to EU Export Health Certificates Commo
14. agree fo comply wih he kagal roquincri of deine 7E EC for vetennary docks Eur Pp snis of ny coon afer eimi mendes EL a Tied ile ET Te Quas of destpuet kong 40 See Annex A Overview establishment Activity Types Trade Control and Expert System TRACES Sanco traces ec europa eu 14 Cirma weight iki 15 wey gl orale rar Reged ha Regista Mum Pari 33 90 Latest update 1 02 2012 4 1 4 PARTIOFACVEDA Part Consignment of the CVEDA within TRACES regroups all boxes according to Regulation EC 282 2004 within the tabs as summarised below The official description of the boxes can be found in Annex I Notes for guidance on the common veterinary entry document CVED for live animals from Non EU countries entering the European Union or the European Economic Area Regulation EC 282 2004 However some boxes within TRACES are highlighted below Tab Information References YN bbs bbq bcs Pda bde bel ben bes bet PF phr Phu bil bit bit bi bm Pmt bal bow bol Ppt bro bru Psk bs Psa Psr Psv beh binformation 090 BIP FR gtraces cbt n TRACES Veterinary Documents Common Veterinary Entry Document for Animals bPrivacy statemer Consignment v References gt Traders gt Animals gt Transport Route gt Purpose Details of Consignment Presented Refer
15. bReset bAdd New Code 6 Region of Origin xi O includes unweaned animals bClear bSelect 16 Animals certified as Approved bodies Breeding production Circus exhibition Fattening Slaughter Identification of the animals bAddbAdd 10 bClear Commodity Code Species Number of animals Number of packages 1 010410 1 Ovis aries unit 2 010420 2 Capra hircus unit bAddbAdd 10 bClear bCancel and Return to Menu bSave as draft bSubmit for Certification Validate 12 Animals Species Breed Modifications to the Nomenclature Code and extensions within the official document can be made through the Select Remove Reset and Add New Code buttons Any modification of the Nomenclature Code or extension may cause information to be 42 See Annex B Overview certification workflow Trade Control and Expert System TRACES 35 90 Sanco traces ec europa eu Latest update 1 02 2012 deleted in Part in view of the coherence rules Transport Ty bba pbg bcs Pda bde bel ben bes bet b Phr bhu bi bit bit bly bmk Pmt Pnl bow bol bot bro Pru Psk Psr Psv Ptr beh bInformation bLogout BIP FRGtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animals bPrivacy statement v Consignment b Referenc
16. only listed third country LMS establishments can be selected from a drop down list specific to the commodity imported For transiting consignments it is possible to create or select an establishment with the Activity Type non approved establishment These coherence rules do not apply to CVEDs issued by Non EU countries for internal use In the event of re import of a product this box must be left empty For codes 1213 1214 straw hay this box can be left empty 12 Nature of goods Number and type of packages Modifications to the Nomenclature Code and extensions within the official document can be made through the Select Remove Reset and Add New Code buttons Any modification of the Nomenclature Code or extension may cause information to be deleted in Part in view of the coherence rules Transport Y bInformation bLogout BIP FR gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement bbs pbg bcs Pda bde bel ben bes bet PF bhu bil bit bit bly Pmk Pmt bal bow bol Ppt bro bru psk Psl Psr Psv Ptr beh Consignment b References gt Traders Commodity v Transport gt Purpose Details of Consignment Presented Transport Transporter Date of Departure dd mm yyyy Name Address Time of Departure hh mm Postal Code Region Country Approval number bAssign bClear bSelec
17. webgate training ec europa eu sanco traces enabling them to practice the management certificates and to get familiar with the TRACES Graphical User Interface This working environment is identical to the actual system 6 See Heading 3 2 User accounts 7 The format of the personal password requires a minimum of 10 characters and at least one figure one upper case letter and one special character e g 8 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES administrator to reactivate the account or send a new password which requires the security answer Trade Control and Expert System TRACES 6 90 Sanco traces ec europa eu Latest update 1 02 2012 2 4 2 LOGOUT Click on the Logout button at the top right of the screen and confirm your request by clicking the OK button 29 bInformation BIP FR amp traees cot ne rivacy statement beh bmk bmt bol Bow Pol bot bro bru bs bsr Ptr bfr bhr phu bil bit bit bly bbs bog bcs Pda bde bel ben bes bet bf TRACES Welcome Page gt Welcome Page em Welcome TRACES Data Latest news Warehouse Windows Internet Explorer v Are you sure you want logout Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products 7 90 Trade Control and Expert System TRACES Latest update 1 02 2012 Sanco traces
18. 5 8 1 P c M 77 78 D OTHER PRACE G MENU D 79 MED M 79 62 WA WA COS 79 S eee e T M 81 6 4 User and organisation 81 6 4 1 WO GIT User erect 81 6042 a nt eee 81 6 5 Establishment List 81 Eed 83 FURTHER INFORMATION and 85 8 Annex Overview establishment Activity 86 9 Annex Overview certification workflow 90 Trade Control and Expert System TRACES 3 90 Sanco traces ec europa eu 2 INTRODUCTION 2 1 Scope of user manual This manual embodies the main principles within TRACES for the management of Common Veterinary Entry Documents for Animals Animal Products and Products of Animal Origin CVEDA and CVEDP Common Entry Documents for the feed and food of non animal origin CED The functionalities and written information are where needed accompanied by
19. Address Address Postal Code Region Postel Code Region Country Country i bSelect Approval number N bAssign ear bSele w Ne bAssign bClear bSelect 17 Seal number and container numbers Type v Seal Number Container Number Identification Remove badd Document 9 Estimated Arrival at BIP Date dd mm yyyy Time hh mm gt Cancel and Return to Menu as draft bSubmit for Certification b gt Validate 17 Seal number and container numbers The add button can be used to reveal as many lines as necessary since the two pieces of information may be independent filled in or not Animals Je bzh bInformation bLogoul BIP FR gtraces cbt nel bPrivacy statement bba bog bcs Pda Pde bel bes bet bhu bi bit bit bly Pmt Pnl bow bol bot bro bru Psk bs Psr Psv TRACES Veterinary Documents Common Veterinary Entry Document for Animals v Consignment gt References gt Traders v Animals gt Transport gt Route gt Purpose Details of Consignment Presented Commodity Id 12 Animal Species Breed Species 14 Total Number of Animals 1 9104 Live sheep and goats Domestic bSelect 15 Total Number of Packages 010410 Sheep Ovis aries bRemove 2 0104 Live sheep and goats Domestic bSelect 0104 20 Goats Capra hircus bRemove 5 Country of Origin
20. LINN 8 90 Sanco traces ec europa eu Latest update 1 02 2012 Control authority Checks Laboratory tests Acceptance Refusal 4 3 1 CONTROL AUTHORITY TAB Box 25 CVEDP 27 CVEDA 1 4 CED 42 CVEDP 43 CVEDA 1 2 CED 43 CVEDP and 24 CVEDP 39 CVEDP 41 CVEDA CED 40 CVEDP 42 CVEDA CED Title CVED Reference Number CVED Reference Number CED Reference Number Customs Document Reference Customs Document Reference Customs Document Reference Subsequent CVED and Previous CVED Full identification of BIP Competent Authority Full identification of Competent Authority Full identification of DPE Official Veterinarian Official Veterinarian Official Inspector Information If the competent authority has created Part of the official document and chosen the validate option the TRACES number does not appear It will be entered during the final validation of the CVED Optional Concerns Animal Products Products of Animal Origin in transit which are stored and released gradually completed by default Completed by default in read only with the information specified in Part of the official document For transhipment or transfer it is the BIP DPE DPI CP completing the required checks Completed automatically with the user name validating the document and the decision date The decision date
21. Portal is possible via the Establishment List Publications menu and Third Country Establishments list per sector submenu or Third Country Establishments list per country submenu 75 n case you are a business private user Trade Control and Expert System TRACES 81 90 Sanco traces ec europa eu A 4 bbs bbq bcs Pda Pde bel ben bes bet PF phr phu bil bit bit bly Pmk Pmt bol bow bol bot bro bru Psk bs Psg Psr bsv Ptr beh bInformation bLogout BIP FR traces cbt net bPrivacy statement TRACES Welcome Page gt Welcome e TRACES Data Warehouse i 17 05 2011 TRACES ACCEPTANCE ocuments This the ACCEPTANCE environment Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Third Country Establishments Veterinary List per Section certificate to EU Export Health Certificates Common Entry Document CED ood Empty Certificate Section I Meat of domestic ungulates Reporting Section II Meat from poultry and lagomorphs Introduction User and Section III Meat of farmed game Organisation Management Section IV Wild game meat Please click on an activity located on the left to see the documents associated 1 User Section V Minced meat meat preparations and Management mechanically separated meat MSM Organisations Section VI Meat products Section VII Live bivalve molluscs Modify U dr d Section VIII Fishe
22. Ptr beh bPrivacy statement Consignment gt References gt Traders Commodity gt Transport Purpose Details of Consignment Presented Select Species Type Wild game wv Family Class bCancel bAssign and Add New Code bAssign Babyrousa spp Dicotyles spp Hylochoerus spp Phacochoerus spp Potamochoerus spp Sus scrofa Sus spp and Add New Code bAssign bAssign and Add New Code Depending on the Nomenclature Code selected a code extension to categorise the commodity at sanitary type and phylogenic class family species level may be required Trade Control and Expert System TRACES 27 90 Sanco traces ec europa eu Latest update 1 02 2012 4 1 2 SELECT AN ORGANISATION WITHIN A BOX v9 bbs bog bcs Pda Pde bel ben bes bet b pfr bhu bi bit bit bi bmx Pmt Pnl bow bol bot bro bru Psk bs Psr Psv Ptr 28 bInformation bLogout BIP FR traces cbt net bPrivacy statement TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products v Consignment v References gt Traders gt Commodity gt Transport Purpose Details of Consignment Presented References Border Inspection Post 2 CVED reference number T Local reference number BIP Brest P TRACES Unit Number FRBES1 4 Person responsible for load 10 Veterinary documents Date of Declaration 06 06 2011 Veterinary Document Number Name
23. Trade Control and Expert System TRACES Sanco traces ec europa eu 76 90 Latest update 1 02 2012 5 8 Automated TRACES e mail notifications 5 8 1 CATEGORIES Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned once a day to inform them of certain actions performed or to be performed in TRACES These notifications are listed by category Business organisations related information creation modification validation deletion Official documents creation validation rejection control laboratory test rejection cancellation deletion IMPORT CVEDA CVEDP CED INTRA EXPORT Note categories Automated CVEDP e mail notifications are classified by following categories Notifications for acceptability for transit transhipment boxes 30 and 31 Notifications for acceptability for internal market box 32 Notifications for channelling box 33 and specific warehouse procedures box 34 Notifications for unacceptability in the event of destruction or transformation box 35 TRAde Control and Expert System bba bbg Pcs pda bde bel ben bes bet PF Pfr bhr phu bil bit Bly bmk Pmt Pnl Pow bpl bot bro bru psk bsg bsr bsv Ptr bzh ormatio bLogout ees PIF AEROPORT DSV374 agriculture gouv fr TRACES User and Organisation Management User Management bPrivacy statement Welcome TRACES Data Warehouse Modify User
24. and Modify User Profile submenu The receipt of these automated TRACES e mail notifications does not limit any access rights to the online TRACES information which is instantly updated upon any modification made by the competent authority Trade Control and Expert System TRACES 77 90 Sanco traces ec europa eu Latest update 1 02 2012 5 8 2 SECURED ACCESS Access to the TRACES information is secured via hyperlinks within the automated TRACES e mail notifications enabling direct access to the updated information online by use of the TRACES password E Notification related to Import certification validation Message HTML File Edit wiew Insert Format Tools Actions Help Arial 10 A B 7 U E a dua II Wy II AO 9 98 13 SANCO TRACES NOREPL europa eu TRANSITAIR FR traces cbt net Bcc Subject Notification related to Import certification validation 1 Import certificates have been validated after the last notification you have received Reference Number IMPORT CA 2008 0000051 Click here to access the application The TRACES application In the event of third country third country transit transfer or transhipment automated TRACES e mail notifications are sent immediately upon validation of the official document informing the competent authorities at the border concerned and the Non EU countries of destination using TRA
25. bCancel Non Memberstate 10 Third country establishments requiring EU approval for certain products destined for human consumption Article 11 of Regulation 853 2004 or requiring the establishment listing for animal by products Regulation EC No 1069 2009 and for semen and embryo Directive 88 407 EEC Directive 92 65 EEC and 90 429 EEC onto the Europa Portal http ec europa eu food food biosafety establishments third country index en htm 11 For a complete overview of the definitions of the different establishment Activity Types please take a look at Annex A overview establishment Activity Types Trade Control and Expert System TRACES 9 90 Sanco traces ec europa eu Latest update 1 02 2012 Add the information concerning the new organisation in your official document v bbs pbg bcs Pda Pde bel ben bes bet PF Pfr Phu bil bit bit plv Pmk Pmt bol bow bol bot bro bru Psk Psl Psa Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement v Consignment References gt Traders Types of animals O 0101 Equidae 0102 Bovine 0103 Porcine O 0104 Ovine sheep goat 0105 Poultry C 0106 Other live animals 0301 Live fish Expiration date bCancel bSave Data field Aggregation Code Approval Number In the certificate
26. bInactivate The elements explained below are compulsory The others are only recommended Data field Information User field E mail This is the user identifier and is unique The e mail address can only be attached to one competent authority or one organisation and one only Notification specifies the language used to send TRACES notification e mails creation language validation rejections for official document organisation etc Notification is used to choose the format in which TRACES notification e mails are sent Text type or HTML Hyper Text Markup Language The HTML type of notification is preferable but requires your e mail client e g MS Outlook to be compatible with e mails of this type User Type field User Type is used to choose between Standard user one e mail address corresponds to one user Collective User one e mail address for several users The Collective user option requires administrators to input the identity of the people attached to this account so that the name of the signatory appears during validation or rejection of the official document Authority or Organisation field to select the competent authority or the organisation for the user account Saving options Cancel Redirects the user to the preceding screen without saving the modifications made to the user account Save Redirects the user to the preceding screen and th
27. bSubmit for Certification WValidate bDelete bPrint When the function Split is used it is no longer possible to replace this CVED A CVED can be directly searched for by the person responsible for load the competent authority with the function Direct access in the search screen with the TRACES CVED reference number A check box allows retrieval of all the CVEDs which have been the object of splitting In this case the first CVED and the subsequent CVEDs are attached together Trade Control and Expert System TRACES 73 90 Sanco traces ec europa eu Latest update 1 02 2012 N bbs bbg bcs Pda Pde bel ben bes bet bf bfr Phr bhu bil bit bit blu Pmt Pnl bnw Ppl Ppt bro bru Psk Psl Psr Psu bzh bInformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Welcome Page TRACES Data Warehouse Veterinary Certificate Reference Country of Origin Intra Trade Animal Health Consignor 7 Consignee Certificates CVED for Animals at BIP after Commodity bBrowse y C ED for Animal Arrival at BIP before Means of Transport Search for CVEDs for Animal Products Products i Country of Destination Authority of destination rtificate to ELI i i i aiio Postal code of destination 7 of destination Empty Certificate gt Reporting Local reference n
28. ec europa eu 3 BUSINESS MANAGEMENT 3 1 Organisations Organisations can be created within TRACES by competent authorities the User and Organisation Management menu and Organisations submenu during the certification process of an official document CVED CED 3 1 1 SEARCH AN ORGANISATION Before creating a new organisation you should first verify that it is not already present in the TRACES database by accessing the User and Organisation Management menu and Organisations submenu You can use the wildcard 96 in most of the TRACES search criteria in order to search for a wider range of data In addition to this TRACES makes no distinction between the use of the upper case and lower case letter in order to find data In relation to the search of organisations during the certification process within an official document a canonical search has been implemented in regards to the Approval Number and Business Name fields The canonical search feature will automatically disregard additional spaces or any particular characters inserted like Several search criteria are available including Twy bbs bog bcs bda bde bel ben bes bet pfr Phr phu bil bit bit bly bmx Pmt Pnl bow bol bot bro bru Psk Psl bsq Psr Psv beh bInformation bLogout BIP FRGtraces cbt net bPrivacy statement TRACES User and Organisation Management Organisation Welcome Page TRACES Data Warehouse Sea
29. for Animal m ype Products TRACES Veterinary n vj certificate to EU ae Export Health Commodity gt Brovse approved d Certificates Section v Common Entry Document CED Empty Certificate bClear bSearch gt Reporting Search Result User and _ Name Aggregation Code Country Address Postalcode Region Status Activities Organisation Management bNew Non Memberstate User Management gt Organisations Change Password Modify User Profile Click the New button to create a new organisation within an EU EFTA EEA country Click the New Non Memberstate button to create an organisation within a Non EU Country bbs bcs Pda Pde bel ben bes bet phr bhu bi bit bit b brum Pmt Pnl bns bol bot bro bru Psk bs Psa Psr Ptr beh bInformation bLogout BIP FR traces cbt net bPrivacy statement TRACES User and Organisation Management Organisation Edit Organisation Detail Status Valid bRemove Aggregation Code acd Add Name Approved body 4 Aquaculture holding Nido Assembly center Bovine embryo team Country France v Bovine holding Bovine semen centre Postal Code Region Select a transporter ealer Phone Number Dealer s premise Equine embryo team Fax Equine semen centre Establishment E mail Exporter Free werehouses
30. his personal password 2 at the moment of creation He then receives an automatic notification message from TRACES which asks for confirmation of his request to open a new account in order to ensure that the e mail address is valid However in order to access TRACES the new user must have his account validated and activated by his competent authority 2 On the other hand when the account is created by a competent authority via the User and Organisations menu and User management submenu a standard password comprising the letters TR and a series of figures is sent to the inbox of the user concerned while the business private user account will be immediately valid after creation by the competent authority 3 2 2 CREATE FROM THE USER MANAGEMENT SUBMENU The User and Organisation Management menu User Management submenu provides for Searching for a user according to different criteria 24 The format of the personal password requires a minimum of 10 characters and at least one figure one upper case letter and one special character e g 25 Status New 26 Status Confirmed 2 Status Valid Trade Control and Expert System TRACES 20 90 Sanco traces ec europa eu Latest update 1 02 2012 Retrieval of a password and deletion activation or deactivation of a user account Modification of user account data last name first name phone number etc except for the login e
31. net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Help gt i gt Consignment Darse v General Product Details of RASFF 1 Notification type Control type 2 Notifying country 3 Contact point reference nO 4 Date of notification gt Decision gt Investigation Lot RASFF gt Origin Distribution gt Rejection Other gt Hazard Contact material Border rejection France RASFF FR traces cbt net 04 09 2008 16 Product category 17 Product name Product description 18 Brand trade name 19 Product aspect 20 Other labelling info Number of units 21 Unit vol weight Signatory Information Signatory BIP FR 12999 Brest P 04 05 2008 MSCP Comment ECCP Comment Animal wv 0201 Mest of bovine animals fresh or chilled Domestic Bos taurus Ambient Case 100 0 National contact point can introduce comments here Cancel and Return to Menu bConfirm bConfirm with reinforced control bAnnul Trade Control and Expert System TRACES Sanco traces ec europa eu 63 90 Latest update 1 02 2012 4 4 2 2 European Commission The validated RASFF notification by national RASFF contact point triggers a notification to the European Commission The latter can confirm or not the notification and add comments if necessar
32. of an official document has been generated so that the official document status is Draft or in TRACES 9 Both concerned business private user and competent authority have access to the official document and to the Delete option The official document will be no more visible after the deletion 66 You can use the wildcard in most of the TRACES search criteria in order to search for a wider range of data In addition to this TRACES makes no distinction between the use of the upper case and lower case letter in order to find data E g Certificate Reference field CVEDP EN minimum of 8 characters makes it possible to find all the CVEDPs available for a given user 67 The Certificate Status criterion cannot be used alone 68 See Annex B Overview certification workflow 69 See Annex B Overview certification workflow Trade Control and Expert System TRACES 66 90 Sanco traces ec europa eu Latest update 1 02 2012 The Cancel option appears only when Part Il is generated so that the official document status is In progress Valid or Rejected As only the Competent Authority can fulfil Part I of an official document only the Competent Authority can Cancel an official document which has already been initiated within TRACES The official document will nevertheless remain visible with a Cancelled status for traceability reasons after cancellation In order to Delete or Cancel an official d
33. of signatory Date of Issue dd mm yyyy Postal Code Region bAssign bClear bSelect gt Cancel and Return to Menu PbSave as draft PSubmit for Certification PValidate An organisation can be inserted into any box via two options Option Information Assign allows assigning quickly the organisation within the box by selecting the country ISO code and the organisations Approval Number Select allows selecting the organisation via a search screen Note Persons Responsible for load must when selecting an organisation specify the country and at least three letters of the name of the organisation sought for this box He can use the sign to broaden the field of search if necessary E g Logistics to find S A Logistics Air amp Sea 34 See Heading 3 1 Organisations Trade Control and Expert System TRACES 28 90 Sanco traces ec europa eu Latest update 1 02 2012 4 1 3 PARTI OF A CVEDP Part Consignment of the CVEDP within TRACES regroups all boxes according to Regulation EC 136 2004 within the tabs as summarised below The official description of the boxes can be found in Annex III Notes for guidance for the CVED certificate Regulation EC 136 2004 However some boxes within TRACES are highlighted below Tab Information References YN bbs bog bcs Pda bel ben bes bet PF phr bhu bil bit bit bis Bk Pmt Pnl bow bol Ppt bro bru Psk Psl P
34. other box es For example the Consignee may by copied automatically to the Place of destination and the Importer COMMON ENTRY DOCUMENT EUROPEAN COMMUNITY 1 Consigeor Address Country 9 Arrival at DPE estimated date Date L Aeroplane Ship 7 Railway wagon Road vehicle Icenbficaban Documentary references 15 Temperature Ambient E 1 18 Gommodity intended for Human consumption C 1 20 For transfer to Control Paint 124 Means of transport to Control Point Railway wagon Registered No Aeroplane Flight No Ship Mame Road vehicle L Plate Na 25 Declaration undersigned person responsible for the consignment detailed above certify that ta the best of my knowledge and belief the statements made in Part of this document are tue and complete and agres to comply with the lega requirements of Regulation EC N 682 2004 signature including payment for official controls and consequent official measures in case of non compliance with the feed and food law 46 See Annex A Overview establishment Activity Types Trade Control and Expert System TRACES Sanco traces ec europa eu 2 CED reference number 1 5 Country of origin B CO Htry fre where consigned 113 Commodity code HS code 1 14 Gross weight Net weight Place and date of declaration Name of signatory 42 90 Latest update 1 02 2012 4 1 6 SUBM
35. transport to Control Point Type vj Identification Document bCancel and Return to Menu bSave as draft bSubmit for Certification P Validate The Transport tab involves transport information after the BIP and is optional for imports of Feed and Food of non Animal Origin except for the Type within box 1 24 Means of transport to Control Point bbs bcs Pda bde bel ben bes bet pfi Phu bit bit bi bmk Pmt Pnl bow bol bot bro bru Psk bs Psv btr beh binformstion BIP FR traces cbt ne bPrivacy statemer TRACES Documents Common Entry Document CED v Consignment gt References gt Traders gt Commodity gt Transport v Purpose Details of Consignment Presented Pu 5 1 22 For import 1 20 For transfer to DPE bClear bSelect gt Cancel and Return to Menu bSave as draft bSubmit for Certification b gt Validate 1 20 For transfer to Should be used during the transitional period provided for in Article 19 1 to allow onward transportation to another Control Point 1 22 For import Trade Control and Expert System TRACES Sanco traces ec europa eu 41 90 Latest update 1 02 2012 Note linking of CED boxes within TRACES In order to speed up the creation of Part of a CED the information inserted in a box is sometimes copied to an other box es if the organisations Activity Type 6 selected in the first box is allowed for
36. 0 Sanco traces ec europa eu Latest update 1 02 2012 2 3 Abbreviations and definitions used Abbreviation Meaning O Z BIP Border Inspection Post 0 00 0 00 00000000000 CN code Customs Nomenclature code the Nomenclature Code and their title as they appear in the World Customs Organisation Harmonised System as incorporated in amended Regulation No 2658 87 and its sanitary extension originating from the selection described in Heading 5 2 DPI Designated Point of Import 0 0 00 Country establishment listings Trade Control and Expert System TRACES 5 90 Sanco traces ec europa eu ate date 1 02 201 2 4 Login and out of TRACES 2 4 1 LOGIN TRACES is available via the URL https webgate ec europa eu sanco traces A TRACES user account is created by your competent authority or by yourself as from the TRACES login page A standard password comprising the letters TR and a series of figures is then sent to your mail box via an automatic notification e mail You are invited to change this standard password to a personal password upon first logging into TRACES You can log in after your competent authority validated your user account Go to the TRACES website fill in the e Mail field with your login e mail address insert your password and click on the Login button E kbg kes kda kde kel ken Pes ket bfi Pfr khr khu kil kit Poot Fol bnw Ppl kpt kr
37. 1 2015 Cancel bSave Authorisation of the Means of Transport comprises the authorisation type short or long duration vehicle registration number types of animals to be transported presence of a navigation system surface characteristics and authorisation expiry date 3 1 6 NOTE THIRD COUNTRY ESTABLISHMENT LISTINGS The creation of Third country establishments requiring EU approval for certain products destined for human consumption Article 11 of Regulation 853 2004 or requiring the establishment listing for animal by products Regulation EC No 1069 2009 and for semen and embryo Directive 88 407 EEC Directive 92 65 EEC and 90 429 EEC can not be created via the two workflows as described above An official request by a Non EU country competent authority must be sent to the European Commission Please refer to the Manual on LMS List Management System for more information on this TRACES functionality Trade Control and Expert System TRACES 18 90 Sanco traces ec europa eu Latest update 1 02 2012 3 2 User accounts 2 User accounts can be created within TRACES by competent authorities via the User and Organisation Management menu and User Management submenu via the TRACES login page 3 2 1 CREATE FROM THE TRACES LOGIN PAGE A business private user attached to an organisation can create his account from the TRACES login page by using the Please click here to register a new user
38. 302 Rejected bOpen bCopy as new CVEDP MT 2009 0000479 China bOpen bCopy as new CVEDP MT 2009 0000226 Senegal as new Establishments by Section Al Makaru Al Asma Country of Origin Rongcheng Taixiang Aquatic Co Ltd Valhmor Borg Ltd World Water Fisheries Ltd 0307 Rejected 0302 Rejected Valid 4 1 1 SELECT THE NOMENCLATURE CODE This Nomenclature Code must be selected as a function of the commodity received at the BIP or at DPE DPI The list of Nomenclature Codes available within TRACES concerns animals for CVEDA animal products and products of animal origin for CVEDP feed and food of non animal origin for CED The TRACES user can Option Assign Search Filter sign Information select the Nomenclature Code directly by inputting the code in the Nomenclature code field and clicking the Assign button to continue Search for the Nomenclature code in the Nomenclature code tree by inputting the code in the Nomenclature code field and clicking the Search button to continue filter the Nomenclature Code from the official documents model presented or specify the legislative act number and pressing Filter The tree structure is thereby limited to relevant Nomenclature Codes search for the Nomenclature Code in the Nomenclature
39. Authority of origin O Certificate Status Authority of origin code O O RASFF Status Container Number O To process Document To Tranship Transhipped splitted L Has control Clear Search Direct access Search Result CED FR 2011 0000002 Dominican Republic DELICE IK LLC kOpen kCopy as new bSplit Acaurio El Furgon S A 21 TRANSHIPMENT TO A THIRD COUNTRY 9 In case of transhipment to a third country it is no longer necessary to introduce the name of the BIP creating the official document in the box For Transhipment to The control of coherence on the activity types of the establishments of the box Veterinary documents has been suppressed to allow the selection of establishments which are not part of the lists of establishments authorised to export to the EU 4 3 5 REFUSAL 60 This function is not applicable for the CED Trade Control and Expert System TRACES Sanco traces ec europa eu 58 90 Latest update 1 02 2012 tba kbg bcs kda kde kel ken Fes ket FTRACES Veterinary Dacuments Common Veterinary Entry Document for Animal Products 5 Help To Decision k Checks Decision k RASFF k Laboratory Tests F Consignment k Control Authority k Acceptance kfr khr khu kil kit klt Pmt Fol knw Fpl kro bru kzk kzr kev btr kzh Information kD BIF FR trac D claration de cond Decision on Consignment Refu
40. Bordeaux Port P Boulogne P Brest A Brest P Cha teauroux D ols Deauville Dunkerque P Le Havre P Lorient P Lyon Saint Exup ry Marseille Fos sur Mer Marseille Port P Marseille a roport A Nantes Saint Nazaire P Nice Orly PIF AEROPORT 005 972 PIF AEROPORT DSV971 PIF PORT 005 972 Cancel Fame rasa fer meme mas rm Fame fer Rame _ mooa eae R muni rm Ren FR Rame muos rm Fame rrosi m fer Fame rmwri rm mme rR Fame mona fer free 021579 Fn Frane Adroport de Fort de France le Lamantin FR 0229799 France Port de Fort de France 1 2 bNext FRBoD4 FR France FR Frane SEED nd BEEN Ww t m m 36130 14130 59279 76600 56100 69125 13516 13014 13700 v ui m in a wu m mm Y m im m viv m m a b d P ie DEN Ww
41. CES In the event of rejection of an official document generated within TRACES the Non EU countries receive express automated TRACES e mail notification Trade Control and Expert System TRACES 78 90 Sanco traces ec europa eu atest update 1 02 2012 6 OTHER TRACES MENUS 6 1 Reporting This menu authorises the consultation of consignments rejected at the border For this purpose click on Rejected Consignments CVED for Animals or Rejected Consignments CVED for Animal Products Several search criteria can be used to refine the search for CVEDs EU EFTA EEA countries have access to all rejected EU EFTA EEA CVEDs Non EU countries only to their country s CVEDs 6 2 Data warehouse Ni Home Jpbons Logout Corporate Documents Personal Documents La Access documents available to you and other users zw Access the documents you saved for your personal use as well as the documents other users have sent to you a Inbox Advanced FVO Traces DRAFT Traces dwh CVED Animals CVED Products Intra All Documents Uncategorized Documents Corporate Documents Personal Documents Home InfoView Options Help Logout 9 CVED Products Corporate Categories gt Traces dwh gt Products 3A 8 Advanced 9 Document s Products View Details Add to My InfoView List refreshed 22 07 2011 09 49 34 From Date Size e CVEDP SCWHO0014A Import Contro
42. CTED CONSIGNMENTS The presence of the Similar Rejected tab requests the competent authority to consult the list of consignments of the same commodity originating from the same organisation which have been rejected by one of the EU competent authorities Opening this tab is mandatory but consultation of all the rejected consignments is optional This option is not activated for Non EU countries Ros kbg kcs kda kde Fel ken Fes Fet kir khr khu Fil kit Fle Foot Fol knw Fol kpt Fro Fro kzk Fal ksr ksv btr kInformation kHelp FL BIP FR Bitraces c TRACES Veterinary Docu ments Common Veterinary Entry Document for Animal Products kPrivacy stat Consignment Help Decision k Decision LE Basis Legislation t Imposed Physical Tests Similar Rejects Help To Decicion Similar Rejected Similar Rejected CVEDP PL 2009 0005099 Viet Nam ee Corp 10 Other CVEDP GB 2003 0041710 Viet Nam EOM DAE CE a Corporation Divisian 5 ID Mis match with documents k Open CVEDP FR 20098 0042667 Viet Mam Godaco Seafood 10 Other k Open CVEDP BG 20098 0003263 Viet Nam c M Corporation HV OSHAN FISH i Absence Invalid certificate k Open kCancel and Return to Menu Trade Control and Expert System TRACES 46 90 Sanco traces ec europa eu Latest update 1 02 2012 4 2 4 SAFEGUARD MEASURES When a Safeguard Measure is activated for an official document a specific c
43. CVEDP deleted ent Li Publications Notification related to CVEDP rejection Notification related to CVEDP validation Third ntry Notification related to CVEDP validation destruction transformatio v Notification related to CVEDP validation internal market Establishme list per sector Notification related to CVEDP validation specific warehouse procedur Notification related to CVEDP validation transit transhipment Third Country Notification related to EXPORT Deletion Notification related to EXPORT creation Establishments list per country Notification related to Import certification canceled Notification related to Import certification modified Third Country Notification related to Import certification validation Notification related to Intratrade Laboratory test rejection Bovine Holding AN RE SURE ae p V Notification related to Intratrade certificate creation Notification related to Intratrade certificate deleted Establishments Notification related to business creation v Notification related to business deletion y esee Notification related to business modification Notification related to business validation Establishments bSelect all bDeselect all by Country z Help To Decision bSave Cancel Management Reinforced P TRACES users can choose which automated e mail notifications they wish to receive by ticking the appropriate checkboxes by going to the User and Organisation Management menu
44. Country Assign bSelect Cancel and Return to Menu kDalete kPrint Hyperlink within a new replacing certificate printout EIJI pasera Details of dispatched consignment 11 rama Flizht Ko Ship SSE bauque 92000000107 HA Fart I 14 of goods Hambar and type of packages Fish fresh or chilled excluding fish fillets and other fish meat of heading 0204 Wild stock Denter denter Diplodus puntazo Diplodus sargus Diplodus vulgaris Hyperlinks within a new replacing certificate which has been replaced on its turn by another replacing certificate interface Trade Control and Expert System TRACES 70 90 Sanco traces ec europa eu Latest update 1 02 2012 bobs bog bcs bda Pde bel ben bet b pfr bhr Phu bil bit bt b Pmk Pmt bal bow bes bol bot bro bru bs Psr btr bzh bInformation PbLogout BIP FR Gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Decision gt Help To Decision Consignment References gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented References CVED reference number CVEDP FR 2011 0016548 Name of signatory Name Address Postal Code Region Country Close bPrint Border Inspection Post Local refe
45. Decision gt General Product Risk Measure Lot gt Origin Distribution Rejection Other gt Hazard Details of RASFF Identification of the lot s Distribution status No distribution 29 Consignment Lot E 26 Compulsory measures 1 Re export m number 27 Date of entry into force ra dates 28 Duration 30 Use by date m l Public recall 31 Best before 22 v date 23 Legislation in breach v 32 Sell by date vj vi 24 of the lot 25 Max permitted level 33 N of units 1 34 Total net weight of lot m 34 Total gross 500 weight of lot bCancel and Return to Menu as in progress bSubmit decision Origin Distribution tab Trade Control and Expert System TRACES 61 90 Sanco traces ec europa eu Latest update 1 02 2012 keg Fes Fda kde kel ken kes ket Pfr bhr khu Fil kit Fly bmt Fol knw Fpl kpt Fro Pru ksk ksl Far baw Ptr Informa B TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Help To ur k Decision RASFF Decision Consignment General Product Risk Measure Lot Origin Distribution k Rejection Other Hazard Details of RASFF 35 Country of origin Morocco Distributed by Manufacturers Name CAPEMAR PESCA 5 1 BR Address PASEO VICTORIA EUGENIA 19 Address i Postal Code 7 Region 11201 Algeciras Postal Code Region R
46. FR 2009 0042950 vi Local reference number BIP Brest P TRACES Unit Number FRBES1 4 Person responsible for load Date of Declaration 12 11 2009 Veterinary Document Number IMPORT SN 2009 0000063 of signatory E y Date of Issue dd mm yyyy 12 11 2009 Name DISTRIVERT SAS Address rue marechal leclerc Postal Code Region 29800 Landerneau Country FR France PV alidate Mi bAssign bClear bSelect bCancel and Return to Menu bDelete bPrint To proceed to validation you must Go to the official document box referred to in the alert message tab box number and title 14 The system does not activate the In the certificate option button which remains greyed out unless one of the mandatory types is selected An error message appears if the type selected is not compatible with the commodity selected within the official document This also explains why an organisation which does not have a correct Activity Type available for a given official document cannot be searched for The system has been designed to avoid the assignment of wrong Activity Types in an official document 15 See Annex A overview establishment Activity Types 16 See Annex A overview establishment Activity Types Trade Control and Expert System TRACES 11 90 Sanco traces ec europa eu Latest update 1 02 2012 Click on the Validate button which appears in the box es concerned Verify and modify if needed
47. ICATE STATUS Recalled PART Control CERTIFICATE STATUS Valid CERTIFICATE CONTENT Fart and 11 completed CERTIFICATE CONTENT Part and completed WATERMARK PRINT Recalled WiSiBLITY TO USERS WATERMARK PRINT Original VisiBILITY TO USERS IntraTradeMPORT of origin destination and transiting IntraTrade IMPORT CA of origin destination and transit countries ing countries CED CVED CA of entry point destination and transiting countries CEDI CVED of entry point destination and transiting Renare of origin can recall certificates up to 3 months after Validation 90 90 Latest update 1 02 2012
48. ITTING PART CONSIGNMENT Following options are available when submitting Part of the official document bAdd 3rd country v Clear bSelect 20 For Re Import bhCancel and Return to Menu bSave as draft Submit for Certification bValidate Saving options Cancel and return to Used to return to the CVEDA CVEDP or CED submenu and cancels menu actions performed during creation of the official document Save as draft Used to save Part of an official document which has not been fully completed The information relating to the commodity consignor and consignee are mandatory to activate this option for search reasons This option is available for both business private users and competent authorities The status of the official document becomes Draft Submit for All the mandatory boxes of Part must be completed for the official document Certification to be able to be submitted to the competent authority for certification This button is available for both business private users and competent authorities The status of the official document becomes New Validate Allows the competent authority only if all the mandatory boxes of Part are completed directly to access Part Il of the official document to enter its detailed decision rejection or validation The status of the official document becomes Valid or Rejected TRACES requires the password
49. Products kPrivac Help To Decision k Control Authority t Checks k Acceptance k Refusal Decision on Consignment Laboratory Tests Laboratory Test RASFF k Consignment Reference Analysis type Initial Analysis Applicant Laboratory Test k Sample date Humber of samples O Conservation of sample Laboratory Conclusion satisfactory satisfactory Nat interpretable Counter Analysis Second Expert Analysis Cancel and Return to Menu kSave as in progress kSubmit decision Print 55 The releasing of a consignment while having Pending laboratory results is only available for CVEDP and CVEDA The results of the Pending laboratory tests from Pending to Satisfactory or Not satisfactory must be completed a posteriori to the validation of the official document In the event of modification to Satisfactory the status of the official document remains Valid In the event of modification to Not satisfactory the status of the official document becomes Recalled See Annex B Overview certification workflow for more information Trade Control and Expert System TRACES 51 90 Sanco traces ec europa eu Latest update 1 02 2012 Laboratory Tests included within the Laboratory Tests heading of the Checks tab will automatically generate the possibility to specify additional details on sampling for each reference Laboratory Test in the L
50. Profile Veterinary User Information Vn e Mail PIF AEROPORT DSV974 agriculture gouv fr Mani R union Rolend Gants Intra Trade IM E 1 N Animal Haelih First name FR BIP 0219999 TRACES Unit Number FRRUN4 Certificates Lust mit Address CVED for Animals PIF AEROPORT DSV974 Postal Code Region 37438 e S id Notification language French Country FR CVED for Animal M Products Notification type HTML Veterinary Phone gt 2 20 3 gt gt certificate to EU 02 68750 66 32202 Export Health ipia 02 62 28 29 73 Certificates Additional Information D Common Entry Document CED Empty Certificate b Reporting User and Organisation Management CSSF User Notification related to CVEDA Laboratory test rejection Notification related to CVEDA canceled Ma ement Notification related to control Notification related to CVEDA creation Orga IO d Notification related to CVEDA decision in progress v Notification related to CVEDA deleted Change Passwor p Modify User Notification related to CVEDA rejection Notification related to CVEDA validation Profile Notification related to CVEDP Laboratory test rejection Notification related to CVEDP canceled Notification related to CVEDP control Notification related to CVEDP creation Partners ED mant 12d Notification related to CVEDP decision in progress v Notification related to
51. S MARCO P CHE ADALTO MARCONDEE ADALTO MARCONDEE 59 Articles 12 4 and 13 of Council Directive 97 78 EC Trade Control and Expert System TRACES 55 90 Sanco traces ec europa eu TRACES Documents Common Entry Document CED bPrivacy statement Consignment gt Help To Decision Decision v References P gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented References Sel COLLO CED FR 2011 0000002 Local reference number DPE Brest P DPE Unit No FRBES1 1 4 Person responsible for the consignment 1 10 Documents Date of Declaration 22 07 2011 Number 10 Na f si tory y coin en Date of issue dd mm yyyy 22 07 2011 Name Agence Maritime Leroux Address Quai Moros Rive Droite Postal Code Region 29900 Concarneau Country FR France bCancel and Return to Menu PSplit bTranship Cancel certificate bPrint As soon as the subsequent official document is validated or rejected the entry competent authority is notified The Control tab is automatically generated and accessible showing the details of the subsequent competent authority in order to ensure the follow up bbs bbq bcs Pda Pde bel ben bes bet pfi phr phu bil bit bit bly Pmt bal bow bol bot bro bru Psk bs Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net TRACES Documents Common Entry Document CED bPrivacy statement Consignment g
52. This site is a part of EUROPA gt EUR Lex Home OFFICIAL JOURNAL SIMPLE SEARCH by word by document number by date by OJ reference by CELEX number more options ADVANCED SEARCH COLLECTIONS Treaties International agreements Legislation in force Preparatory acts Case law Parliamentary questions PRACTITIONER S CORNER Budget of the European Union ECICS The institutions registers TARIC EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting LJ R Lex Access to European Union law About EUR Lex Site map FAQ Help Contact Useful links Legal notice News gt Thematic files Legislation on selected themes 01 06 2011 Volunteering w gt Selection of new documents 31 05 2011 Regulation EU No 510 2011 of the European Parliament and of the Council of 11 May 2011 setting emission performance standards for new light commercial vehicles as part of the Union s integrated approach to reduce CO2 emissions from light duty vehicles Text with EEA relevance pdf 31 05 2011 2011 314 EU Commission Decision of 12 May 2011 concerning the technical specification for interoperability relating to the operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance p
53. Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED Empty Certificate Reporting User and v Organisation Management User Management Organisations Change Password Modify User Profile Business Partners Establishment List Publications Third Country Establishments list per sector Third Country Establishments list per country Third Country Bovine Holding Lists bPrivacy statement Establishment List Publications per activity Search Criteria 01 01 2011 Date of publication Section Food Section I RM Meat of domestic ungulates Food Section II PM Meat from poultry and lagomorphs Food Section III GM Meat of farmed game Food Section IV WM Wild game meat Food Section V MM Minced meat meat preparations and mechanically separated meat MSM Food Section VI RPM Meat products Food Section VII LBM Live bivalve molluscs Food Section VIII FFP Fishery products Food Section IX MMP Raw milk and dairy products Food Section XII FAT Rendered animal fats and greaves Food Section XIII CAS Treated stomachs bladders and intestines casing only Food Section XIV GEL Gelatine Food Section XV COL Collagen Animal by products Section I ABP SH Slaughterhouses Animal by products Section II ABP MP Dairy pl
54. User Number User Management User Type wv Organisations bClear bSearch Private Veterinarian Search Result Change Password Modify User BIP FR France 29283 Brest Cedex Brest P BIP Valid Profile bOpen System T Management b New Regional Administrator Export XML Fstahlish ment ist A TRACES ADM account can only be created by the European Commission 3 2 2 2 Hole of a competent authority CCA LVU BIP A competent authority account CCA LVU BIP has the option to manage create modify delete suspend and reactivate business private user accounts attached to organisations directly placed under his authority Within the EU EFTA EEA as with Non EU countries this concerns business private users EO or Person Responsible for load TRANSITAIR accounts Create business private user accounts via the New These business private user accounts are attached to organisations which must already exist under a valid status in the TRACES database at the time of creation of the account An account can only be attached to a single organisation bbs pba bcs Pda bde bel ben bes bet Pfr bhr Phu bil bit bit bi bmc Pmt Pnl bow bol bot bro bru Psk Psl Psa Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net bPrivacy statement TRACES User and Organisation Management User Management Welcome Page Search for User e TRACES Data Warehouse Search Criteria Veterinary E ma
55. User Type allows competent authorities to search for users by TRACES profile e g CCA LVU Click the Open button to obtain more details and click the Save button to save modifications if desired 3 2 2 1 Hole of a national administrator ADM The national administrator ADM account has the option to manage create modify delete suspend and reactivate competent authority user accounts directly placed under his authority Within the EU EFTA EEA as within Non EU countries this concerns CCA LVU or BIP accounts create central or local authority accounts LVU via the New button create regional authority accounts RADM RCA when such national structure exists via the New regional administrator button Trade Control and Expert System TRACES 1 9 Sanco traces ec europa eu Lates te 1 02 201 bbs bog bcs Pda Pde bel ben bes bet pfi Phr bhu bi bit bit Bly Bk Pmt Pol bow bol bot bro bru Psk bs Psr Psv Ptr beh bInformation bLogout ADM FR traces cbt net bPrivacy statement TRACES User and Organisation Management User Management Welcome Page Search for User TRACES Data Search Criteria Warehouse Veterinary E mail First Name Documents Last Name Empty Certificate gt Reporting Postal Code Region City Authoritiy Organisation Management Traces
56. aboratory Tests tab Completion of the reference Laboratory Test details within the Laboratory Tests tab is only mandatory when there is a rejection triggering a RASFF notification Each Laboratory Test reference contains a field reserved for the applicant competent authority and a field reserved for the laboratory Use of the Laboratory Tests tab makes it possible to print out a Fiche for sampling which be sent to the laboratory notify electronically the laboratory if linked to TRACES and specified within the Laboratory Tests tab of the official document receive back electronically the laboratory test results from the laboratory some highlights in regards to some Laboratory Tests data fields can be made Title Information Applicant Laboratory If a Laboratory is specified within the official document the Laboratory authority will receive electronically the Fiche for sampling so to include the laboratory test results automatically into the official document Laboratories like other competent authorities can only be created by the Commission at the request of an EU competent authority Laboratory Test May already be filled with the Laboratory Test selected within the Checks tab Introduction modification or reselection is possible via the Select button Sample Should be selected from a drop down list If a Sample Type is missing from the list we would like to invite you to c
57. am im shell cooked by steaming by 5453 10 02 7210 Nature of the sample Abarted matter 2 Requested Analysis Random Results boial Az vua Taurs ymdrome trabe 1202 2010 Not satisfactory Trade Control and Expert System TRACES Sanco traces ec europa eu 53 90 Latest update 1 02 2012 4 3 4 TAB way bba bog bcs Pda bde bel ben bes bet PF bhr phu bil bit bit bis Pmt bol bnw bol Ppt bro bru Psk Psl Psg Psr Psv btr beh bInformation bLogout BIP FR gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Consignment gt Help To Decision Decision gt Control Authority gt Checks gt Laboratory Tests Acceptance Decision on Consignment Acceptance NOT Acceptable Please fill out the Refusal tab 30 ACCEPTABLE for Transhipment 31 ACCEPTABLE for Transit Procedure BIP To 3rd Country 3rd country Exit BIP 33 ACCEPTABLE if channelled 32 ACCEPTABLE for Internal Market For Free Circulation O article 8 procedure Re import of EU products Article 15 37 Details of Con Destinations Approval no where relevant Name Address Postal Code Region v Ne _ 34 ACCEPTABLE for Specific Warehouse Procedure Art 12 4 and 13 Customs werehouse Direct to a ship Free zone or Fr
58. ame Hrvatska DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced bOpen DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Valid DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced The Copy as new functionality can be used to generate a new official document by copying certain data from Part of an existing official document into the new official document The nature of the information copied depends on the Custom Nomenclature code selected With an identical code all the information from the Traders tab is copied This information can of course be modified The original official document copied is not affected This functionality can be applied to any official document whatever its status valid rejected cancelled new etc 72 See Annex B Overview certification workflow Trade Control and Expert System TRACES 68 90 Sanco traces ec europa eu Latest update 1 02 2012 5 4 Copy as replacement The modifications of a Draft by a business user and competent authority and progress only by competent authority official document can be done by simply accessing the official document and carrying out the desired modifications within and submitting the official document after correction The modification of already Valid or Rejected official document however can only be done by the competent authority by use of the Copy as replacement button Instead of cancelling and re creating the
59. ame organisation Allows the assigning of the principal Activity Type to the organisation within the official document Unlike the procedure for creating an organisation via the User and Organisation Management menu and Organisations submenu a principal establishments Activity Type 5 which will be assigned within the box of the official document must be selected This selection is related to the commodity presented for declaration within the official document CVED CED Possible principal Activity Types are marked with an asterisk and 12 For a complete overview of the different establishment Activity Types please take a look at Annex A overview establishment Activity Types 13 See A overview establishment Activity Types Trade Control and Expert System TRACES 10 90 Sanco traces ec europa eu Latest update 1 02 2012 are the only ones which can be selected for the official document being created Type allows the definition of multiple Activity Types m using the Add and Remove buttons Postal Code Region allows the selection of the postal code for EU EFTA EEA countries and the selection of regions provinces or states for Non EU countries The Competent Authority responsible for the organisation is automatically assigned by this Postal Code Region information and displayed after validation of the organisation Click the Save button to save the data for t
60. ants Animal by products Section III ABP COL Other facility for the collection or handling of animal by products i e unprocessed untreated terials Animal by products Section IV ABP FSB Processing plants Animal by products Section V ABP PET Petfood plants Including plants manufacturing dogchevs and flavouring innards Animal by products Section VI ABP GT Game trophies plants Animal by products Section VII ABP IP Plants or establishments manufacturing intermediate products Animal by products Section VIII ABP SOIL Fertiliser and soil improvers Animal by products Section IX ABP DP Storage of derived products bClear bSearch Search Result gt ishments AE United Arab Emirates 03 11 2010 _ I AG Antigua And Barbuda 28 07 2007 bOpen am E i 02 01 2008 by Country AL Albania 02 01 2008 bOpen AM Armenia 15 09 2008 bOpen Help To Decision Management AN Netherlands Antilles 12 03 2010 Open Reinforced AO Angola 27 12 2010 Open Control AR Argentina 11 11 2010 Open Yv Legislation AU Australia 24 11 2010 Open V L 6 6 Legislation This directs the user to the welcome page of EUR Lex the website for European Union law and other documents considered to be public Trade Control and Expert System TRACES Sanco traces ec europa eu 83 90 Latest update 1 02 2012
61. appear the Reference Number box of the new replacing official document while a hyperlink with the number of the new replacing official document will appear in the Reference Number box of the replaced official document This makes it possible to easily identify the replacing and replaced official documents The date of replacement and the identification of the replacing competent authority appear in the relevant boxes both on the interface and on printouts of the official document Hyperlink within a new replacing certificate interface Trade Control and Expert System TRACES Sanco traces ec europa eu tba kbg kes Pda kde Fel kes ket kfr khr khu Fil kit brot knl knw Ppl kpt kro bru Psk Psr kso kbzh Information Help BIF FR trac FTRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Privacy b Help To age k Decision RASFF Decision k Traders k Commodity k Tranzport k Purpose Details of Consignment Presented References Border Inspecti Post 2 CVED reference number CWEDP FR 2010 Local reference number p Brest P TRACES Unit Humber FREBESL Replaced certificate KCVEDP FR z010 4 Person responsible for load 10 Veterinary documents Date af Declaration 26 02 2010 Veterinary Document Number L Date of Creation 02 03 2010 Date af Issue dd mm Mame of signatory vey 02 02 2010 Marne Address Postal Cade Region
62. ation of bivalve molluscs and from which live bivalve molluscs are taken Regulation EC 853 2004 Slaughterhouse C SH An establishment used for slaughtering and dressing animals the meat of which is intended for human consumption Regulation EC 853 2004 Semen collection centre C SCC An officially approved and officially supervised establishment situated in the territory of a non EU country in which semen is produced for use in artificial insemination Directives 88 407 EEC 92 65 EEC 90 429 EEC Semen storage centre C SSC An officially approved and officially supervised establishment situated in the territory of non EU country in which semen is stored for use in artificial insemination Directives 88 407 EEC 92 65 EEC 90 429 EEC Embryo collection team C ECT An officially approved group of technicians or structure supervised by a team veterinarian competent to perform the collection processing and storage of embryos in non EU country Directives 92 65 EEC An officially approved embryo collection team for in vitro fertilization in non EU country Directives 88 407 EEC 92 65 EEC 90 429 EEC Trade Control and Expert System TRACES 88 90 Sanco traces ec europa eu Category 1 C CAT 1 Category of animal by product concerned in accordance with Article 8 of Regulation EC No 1069 2009 Category 2 C 2 Category of animal by product concerned in accordance with Article 9 of Regulation EC No 1069 2009 Categor
63. br bn bre et bro bru Pu bu bar bugs Ber Pri Finfcee satan hiie BD TRACTS Vabseinaey Daynes Common Entry Docurust for dica preiris Agi dimidia fuh daama Som fa rie Alia zm Bosh Kona om Peer DTS 5 diawanen euni vuol iem __ _ _ _ na Alpha i rir daha they damaden Raters Fragen 1 Alpharus Menar alin aq LILLI Note Specification of laboratory test is possible when A physical check satisfactory or not satisfactory has been carried out Derogation from this physical check prevents the introduction of any details in the Laboratory Tests heading of the Checks tab Full identity check has been carried out a simple Seal check prevents the introduction of any details in the Laboratory Tests heading of the Checks tab 4 3 3 LABORATORY TESTS TAB kbg Fes kde kde kel ken Fes ket bfi Fhe khu kil kit Fmt Fol knw Fpl kpt Fro Fro Fsk sl Fer Rsv kInfarmiation FR tra TRACES Veterinary Documents Common Veterinary Entry Document for Animal
64. businesspartner addasbusinesspartner 3 1 3 CREATE AN ORGANISATION FROM THE ORGANISATIONS SUBMENU The User and organisation management menu Organisations submenu is available to system administrators Central Regional competent authorities a so restricted ones and provides for Looking up information related to an organisation name address status activity category etc Creation of a new organisation in an EU EFTA EEA country from the New button in a Non EU country from the New Non Memberstate button Deletion of an organisation If there are active users attached to the organisation an alert message is shown asking confirmation for deletion Go to the User and Organisation Management menu and Organisations submenu Trade Control and Expert System TRACES 12 90 Sanco traces ec europa eu Latest update 1 02 2012 Ja bbe bog bcs Pda Pde bel ben bes bet pfi Pfr bhu bil bit bit bi Pmk Pmt Pnl bow Pol Ppt bro bru Psk Psl Psr btr beh bInformation bLogout BIP FR traces cbt net bPrivacy statement TRACES User and Organisation Management Organisation Welcome Page TRACES Data Warehouse Search for Organisations Search Criteria Veterinary Dope Country v Name Intra Trade Animal Health Certificates code Address N Region CVED for Animals Num T vw CVED
65. button kbg Fes kda kde kel ken kes ket bfi khr khu kil kit Pmt Fol knw Fpl kpt Fro Fru Psk sl Ror Ptr Fzh TRACES SecurtyLagim Login into the System kLogin Please specify your user name and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address kRequest new password Register a new User Account To subscribe ta the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities account will be activated Please click here to register new user Consult the organisations directo kSearch for organisations Fill in the different fields displayed below 22 Only competent authorities can create user accounts Competent authorities in Non EU countries cannot create user accounts within the EU Persons responsible for the load do not have access to this section 23 See Heading 3 1 Organisations for more information Trade Control and Expert System TRACES 19 90 Sanco traces ec europa eu Latest update 1 02 2012 n bPrivacy statement bbs bog bcs Pda bde bel ben bes bet b pfr bor phu bi bit bit bis bmk Pmt Pnl bow bol bot bro bru Psk bs Psg Psr Psv Ptr beh TRACES User Registration Register a new Us
66. code tree by clicking on the sign next to the Nomenclature Code to display its extension and select the appropriate Nomenclature Code to continue Trade Control and Expert System TRACES Sanco traces ec europa eu 26 90 Latest update 1 02 2012 3 bot bro bru Psk Psl Ptr beh bInformation bLogout BIP FR Gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bba bog bcs Pda Pde bel ben bes bet pfi Phu bil bit bit bi bmc Pmt Pnl bow bol bPrivacy statement v Consignment b References gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented Select Commodity Code Search Criteria Nomenclature Code 02032110 Model Nomenclature Code Browser 02 MEAT AND EDIBLE MEAT OFFAL 0201 Meat of bovine animals fresh or chilled 0202 Meat of bovine animals frozen 0203 Meat of swine fresh chilled or frozen Fl Fresh or chilled Frozen 0203 21 Carcases and half carcases 0203 21 10 Of domestic swine 0203 21 90 of wild suidae 0203 22 Hams shoulders and cuts thereof with bone in 0203 29 Other 0204 Meat of sheep goats fresh chilled or frozen 0205 Meat of horses asses mules or hinnies fresh chilled or frozen 0206 Edible offal of bovine animals swine sheep goats horses asses mules or hinnies fresh chilled or frozen 0207 Meat and edible of
67. df 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on bathing water classification and any bathing prohibition or advice against bathing pdf 19 05 2011 Directive 2011 51 EU of the European Parliament and of the Council of 11 May 2011 amending Council Directive 2003 109 EC to extend its scope to beneficiaries of international protection Text with EEA relevance gt pdf 19 05 2011 2011 286 EU Decision of the European Parliament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accordance with point 26 of the Interinstitutional Agreement of 17 May 2006 between the European Parliament the Council and the Commission on budgetary discipline and sound financial management pdf gt Newsletter 18 4 2011 gt de fr Last updated 01 06 2011 gt hma rnanictnr s Trade Control and Expert System TRACES Sanco traces ec europa eu English en v Please select a languaae bg espanol es e tina cs dansk da Deutsch de eesti keel et el English en 1E latviesu valoda lv lietuviu kalba Ug sloven ina sk sloven ina sl fi P svenzka sv Connection Free registration 201 www
68. e af dazlaratium IL the usdersignod panne nsqueasible for iba heed dxailgd above cortifv that to the test of ms kre hides belief in Fart Ge erc ie and complete ani 1 anaray ti comply ath the cala 43 See Annex A Overview establishment Activity Types Trade Control and Expert System TRACES 38 90 Sanco traces ec europa eu Latest update 1 02 2012 4 1 5 PARTIOFA Part Consignment of the CED within TRACES regroups all boxes according to Regulation EC 669 2008 within the tabs as summarised below The official description of the boxes can be found in Annex Il Notes for guidance for the CED Regulation EC 669 2009 However some boxes within TRACES are highlighted below Tab Information References YN bbg bcs Pda bde bel ben bes bet bfi Pfr bhr Phu bil bit bmk Pmt Pnl bnw Pol bpt bro bru psk bsq bsr bsv btr bzh bInformstion bLogou BIP FR gtraces cbt ne TRACES Documents Common Entry Document CED bPrivacy statemen v Consignment v References gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented References 1 2 CED reference number Local reference number DPE Brest P DPE Unit No FRBES1 bSelect 1 4 Person responsible for the consignment 1 10 Documents Date of Declaration 06 06 2011 Number Name of
69. e modifications made to the user account are saved Delete Deletes the user account and redirects the user to the preceding screen Reset Unlocks a user account and automatically sends a standard password to his inbox so Password that he can log into TRACES again Trade Control and Expert System TRACES 23 1 90 Sanco traces ec europa eu 1 02 2012 Inactivate X This functionality is used by the competent authority in the following cases Activate Activation or deactivation of a user account Reactivation of a user account deactivated automatically following lack of login over the last 5 months Validation of a business private user account created from the TRACES welcome page following confirmation of registration by the business private user 28 See Heading 3 2 2 Create from the TRACES login page Trade Control and Expert System TRACES 24 90 Sanco traces ec europa eu 4 CERTIFICATION 4 1 Part I Consignment Part of the official document CVED CED concerns details relating to the consignment dispatched Both Competent authorities and business private users can create Part of an official document from the Veterinary documents menu for animals submenu CVED for animal products CVEDP 51 submenu Common Entry Documents CED submenu The Competent Authority with the responsibility for the custom warehouses and the Competent Auth
70. e searches Retrieval takes the form of a summary table or listing Only information directly concerning the competent authority is accessible with no time limit Trade Control and Expert System TRACES 80 90 Sanco traces ec europa eu Latest update 1 02 2012 6 3 Welcome page The welcome page is used to disseminate both information associated with TRACES availability technical interventions new versions etc and important health information safeguard measures etc 6 4 User and organisation management 6 4 1 MODIFY USER PROFILE The Modify user profile submenu available within the User and Organisation Management menu provides for selecting and deselecting the categories of automated TRACES e mail notifications which the user wishes to receive verifying the competent authority or the organisation linked to your profile modifying the language of automatic notification e mails the notification type HTML Text and other user related data except for the login e mail address Modification to the e mail address must be requested from your competent authority 6 4 2 CHANGE PASSWORD The TRACES user can change his password and security question and answer whenever he wishes 6 5 Establishment List Publications Users access this menu to find lists of third country establishments which are authorised to export certain products to the EU EFTA EEA a Consultation the latest publication on the Europa
71. ee werehouse Ship supplier 37 Details o Destinations Approval no where relevant Name Address Postal Code Region Cancel and Return to Menu bSave as in progress bSubmit decision bPrint bAssign bClear bSelect O animal feedingstuff Human consumption O Other Pharmaceutical use Technical use The Acceptance tab is filled in automatically using the information provided in Part of the official document Purpose tab Box 30 CVEDP 33 CVEDA 1 5 CED 31 CVEDP 34 CVEDA 32 CVEDP 35 CVEDA 1 14 CED 33 CVEDP 34 CVEDP Title NOT Acceptable Acceptable for Transhipment Acceptable for Transhipment Acceptable for transfer Acceptable for Transit Procedure Acceptable for Transit Procedure Acceptable for Internal Market Acceptable for definitive Import For Release for Free Circulation Acceptable if channelled Acceptable for Specific Warehouse Procedure Art 12 4 58 Articles 8 and 15 of Council Directive 97 78 EC Trade Control and Expert System TRACES Sanco traces ec europa eu Information Please fill out the Refusal tab oee Heading 4 3 4 1 Transhipment transfer for more information The option Acceptable if channelled is only open if the products have been declared For Internal Market within the Purpose tab of Part of the official document The box Details of Controlled Destinations is mandatory
72. en if some information is missing to be entered later e g checks Comprises an intermediate and optional stage which precedes the validation of Part II of the official document acceptance or refusal of the consignment by the BIP DPE DPI CP This option can also be used to fill in an official document in different stages and in different places Entering and saving results of checks must observe the logical order The status of the official document becomes In progress Save in progress All information concerning the consignment presented Parts and Il must have been entered for the competent authority to be able to draw a conclusion on the consignment presented Comprises the last stage relating to Part II of the official document The status of the official document becomes Valid or Rejected Submit decision 61 See Annex B Overview certification workflow Trade Control and Expert System TRACES 59 90 Sanco traces ec europa eu Latest update 1 02 2012 Print 9 4 4 Rapid Alert System for Food and Feed RASFF 4 4 1 COMPLETING RASFF NOTIFICATIONS In order to avoid re inputting data into the RASFF Portal already inserted into the official document of TRACES a link between the two systems has been created This link makes it possible when necessary to complete the pre filled RASFF notification notify the national RASFF contact point and inform the Commission This RASFF notification is prese
73. ences 2 CVED Reference Number LL Local reference number BIP Brest P TRACES Unit Number FRBES1 bSelect 4 Person responsible for the consignment 10 Veterinary documents Date of Declaration 06 06 2011 Veterinary Document Number Name of signatory g Date of Issue dd mm yyyy Name Accompanying Document Number Address Postal Code Region Country vi bAssign bClear bSelect gt Cancel and Return to Menu bSave as draft bSubmit for Certification gt Validate 2 reference number A unique reference number assigned automatically by TRACES which appears after the submission of Part As long as the status of the official document is submitted to the competent authorities status New TRACES users can still modify it A version number V has been introduced Upon each new submission of an official document whether modified or not the version number V increases Local reference number A number which the competent authority can assign in accordance to its national administration Inspection centres could be identified at this level optional If not indicated a unique reference number is signed by TRACES 4 Person responsible for the consignment If the Person responsible for load the consignment is registered in TRACES and makes the declaration himself Part I this field is automatically filled with his organisat
74. ent Presented References Consignment gt um gt Decision ecision 2 CVED reference number CVEDP FR 2010 0000025 gt References gt Traders gt Commodity Transport gt Purpose Local reference number Language selection for printing Certificate 4 Person responsible for load Date of Declaration 24 02 2010 Polish Hungarian Name of signatory 1 Spanish C Icelandic English Address Russian O Estonian Postal Code Region Bulgarian Cl Greek Country Serbian O Portuguese bCancel and Return to Menu bCancel certificate O Czech O Maltese Latvian French Crostian Chinese slevenian Lithuanian Finnish CJ Romanian Norwegian O Slovak panish Swedish German Dutch ba bCancel bPrint The status of official documents appears as an overprint watermark Only a valid official document has the overprint ORIGINAL With the status of New there is no overprint Other overprints are for the statuses of Cancelled Draft Rejected and Replaced Trade Control and Expert System TRACES 75 90 Sanco traces ec europa eu Latest update 1 02 2012 5 7 2 EMPTY CERTIFICATES OFFICIAL DOCUMENT MODELS Users will find all official document models in the Veterinary documents menu Empty certificates submenu There are two models for CVEDs CVEDs for Animals and CVEDs for Animal Products There is one model fo
75. er Account Please specify your e mail address The address vill serve as your login name after successful registration Password Password Confirmation Security question What brand v s your first car or bike wv Security answer After submitting this registration form an e mail will be send to you to confirm the validity of the specified address After succeeded confirmation the local authority vill be charged to validate your request This procedure is concluded by sending an e mail holding the validation result After this you may be able to login into the system Please fill out attentively the following registration form and confirm your request by clicking the submission link User Information Name First name Address Last name Postal Code Region Country Notification language English v Clear Notification type Register a new User Account Select Organisation Search Criteria Country Name Postal Code Region Address Number Type b Cancel Submit LI TRACES Unit Number bSearch Search Result bNew New Non Memberstate Saving options to return to the preceding screen without saving the modifications made to the user account Submit to save and submit the user account data input into TRACES for validation When a business private user creates his account he already defines
76. erinary Entry Document for Animal Products bPrivacy staternent Welcome Page TRACES Data Warehouse Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals gt CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED Empty Certificate b Reporting User and Organisation Management User Management Organisations Change Password Modify User Profile Business Partners Publications Third Esta blishment List Search for CVEDs for Animal Products Certificate Reference Country of Origin wv Consignor Consignee Arrival at BIP after Commodity hBrowse Arrival at BIP before Means of Transport wv Country of Authority of Destination destination Postal code of Authority of destination destination code Local reference O O Authority of origin Certificate Status wv Authority of origin code RASFF Status Container Number o O To process Document bAdvanced bClear bSearch Direct access Search Result Croatia Local CVEDP FR 2011 0016548 Name Hrvatska Croatia Local CVEDP FR 2011 0016549 Name Hrvatska bOpen bCopy as new bCopy as replacement Croatia Local CVEDP FR 2011 0016547 N
77. erson responsible for load If the Person responsible for load the consignment is registered in TRACES and makes the declaration himself Part this field is automatically filled with his organisation Border Inspection Post The name of the Competent Authority and its TRACES code are filled automatically when Part has been initiated according to the organisation filled in box 4 Person Responsible for load However this information can be modified by the Person responsible for load with the Select option or added if the CCA creates the CVED on behalf of a BIP 35 The TRACES reference number is always formatted in the following format CVEDP or CVEDA or CED followed by the ISO code for the country the year and then a 7 digit number e g CVEDP FR 2011 0000001 Only CVED and CED with a draft status have a different format DRAFT FR 2011 0000001 36 See Annex B Overview certification workflow Trade Control and Expert System TRACES 29 Sanco traces ec europa eu Latest update 1 02 20 90 24 1 Traders bbs bcs Pda Pde bel ben bes bet PF bhr phu bil bit bit bly bk Pmt bal baw bol bot bro bru Psk Psl Psa Psr Psv btr beh bInformation PLogout BIP FRGtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Consignment b References v Iraders Commodity gt Transport gt Purpose Details of Consignment Presented Trader
78. es gt Traders gt Animals v Transport b Route Purpose Details of Consignment Presented Transport ao hid Time of Departure hh mm Postal Code Region 35000 Rennes Estimated Journey Time Country FR France Approval number Responsible of Transport during Journey bAssign bClear bSelect Type v Identification Document Road vehicle Long Journey Approved bAssign Road vehicle Long Journey Approved Cancel and Return to Menu bSave as draft bSubmit for Certification bValidate The Transport tab involves transport information after the BIP and is mandatory for imports of Animals This tab does not apply to Non EU countries which issue CVEDs 22 Means of transport after border inspection post These authorisations are required by TRACES which checks their validity when issuing the CVEDA As soon as a commercial Transporter has been selected the Means of transport can be assigned directly For this purpose select the appropriate Means of transport from the drop down menu and click on the Assign button Estimated journey A geographic information system GIS automatically calculates the estimated journey time by road between the BIP of entry and the place of destination This time may be corrected upwards only Calculation of air transport time is not automatic Route 289 bbs bbg bcs Pda bde bel ben bes bet pfi bhr phu bil bit bit bly bmc Pmt Pnl bnw Ppl Ppt bro br
79. eu2011 hu Other sites managed by the Publications Office N Lex A common gateway to national law 84 90 Latest update 1 02 2012 7 FURTHER INFORMATION AND CONTACT The modern multilingual network architecture called TRACES which stands for Trade Control and Expert System is established by the Directorate General for Health and Consumers DG SANCO TRACES is an online web based system networking veterinary authorities in all EU countries and Non EU countries via agreements in order to secure the animal health animal welfare and public health For additional questions please send an e mail to sanco traces ec europa eu or contact at 32 2 29 74 058 The Information button in the upper right of the TRACES window redirects the user to the welcome page of the CIRCA website Commission s Communication and Information Resources Centre Administrator wv bbs bbq bes Pda bde bel ben bes bet b pfr Phu bil bit bit bis bmc Pmt Pnl Pow bol Ppt bro bru Psk Psl Psa Psr Psv Ptr beh bLogout traces cbt net TRACES Welcome Page bPrivacy statement Welcome Page TRACES Data Warehouse Welcome Latest news All information on TRACES is displayed within the LIBRARY tab REPERTOIRE AIDE INFORMATION LIBRAIRIE SANCO TRACES information Library gt Abstract Top library section Contents 7 Subsection s 0 document s ite
80. f the consignment when presented to the the load competent authorities responsible for the official controls and make the necessary declaration to the competent authorities on behalf of the importer Porcine embryo team C NA Approved structure for collection or production of embryos and ova of the porcine species Directive 92 65 EEC C Porcine holding Agricultural establishment for porcine species Directive 90 425 EEC Porcine semen centre Approved structure for collection or storage of semen of porcine species Directives 90 429 EEC and 88 407 EEC Poultry farm NA Agricultural establishment for poultry in accordance with the Directive 90 539 EEC Private transporter NA Any natural or legal person transporting animals products of animal origin animal products or food and feed of non animal origin where such transport is of a private nature Quarantine C NA Quarantine facilities or centres for the importation of birds other than poultry and domestic carnivores Regulation Ec 318 2007 and Directive 92 65 EEC Listed Establishment types reserved for the non EU countries Cold Stores Trade Control and Expert System TRACES 87 90 Sanco traces ec europa eu Cutting Plant An establishment used for boning and or cutting up meat Regulation EC 853 2004 Dispatch Centre Any on shore or off shore establishment for the reception conditioning washing cleaning a grading wrapping and packagi
81. fal of the poultry of heading 0105 fresh chilled or frozen 0208 Other meat and edible meat offal fresh chilled or frozen 0209 Pig fat free of lean meat and poultry fat not rendered or otherwise extracted fresh chilled frozen salted in brine dried or smoked 0210 Meat and edible meat offal salted in brine dried or smoked edible flours and meals of meat or meat offal 03 FISH AND CRUSTACEANS MOLLUSCS AND OTHER AQUATIC INVERTEBRATES 04 DAIRY PRODUCE BIRDS EGGS NATURAL HONEY EDIBLE PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED 05 PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED 12 OIL SEEDS AND OLEAGINOUS FRUITS MISCELLANEOUS GRAINS SEEDS AND FRUIT INDUSTRIAL OR MEDICINAL PLANTS STRAW AND FODDER 15 ANIMAL OR VEGETABLE FATS AND OILS AND THEIR CLEAVAGE PRODUCTS PREPARED EDIBLE FATS ANIMAL OR VEGETABLE WAXES 16 PREPARATIONS OF MEAT OF FISH OR OF CRUSTACEANS MOLLUSCS OR OTHER AQUATIC INVERTEBRATES 17 SUGARS AND SUGAR CONFECTIONERY 19 PREPARATIONS OF CEREALS FLOUR STARCH OR MILK PASTRYCOOKS PRODUCTS 2 PREPARATIONS VFGFTARI FS FRIITT NIITS OR OTHER PARTS ANTS Only CN codes in bold can be selected bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bbs bog bcs Pda bde bel ben bes bet bir Phr phu bi bit bit bi Pmt bol bow bol bot bro bru bs Psv
82. fficial document On the official document hard copy the number of the first official document and the number of the subsequent official document are indicated in relevant boxes Trade Control and Expert System TRACES 56 90 Sanco traces ec europa eu Latest update 1 02 2012 First official document Consignment gt Help To Decision Decision gt Control v References gt Traders b Commodity gt Transport gt Purpose Details of Consignment Presented References Saas C A E E E I 2 CED reference number CED FR 2011 0000002 Local reference number transfer DPE Brest P DPE Unit No FRBES1 Subsequent CVED gt CED BE 2011 0000002 Date of Declaration 22 07 2011 Number 10 Name of signatory dd Date of issue dd mm yyyy 22 07 2011 Agence Maritime Leroux Address Quai Moros Rive Droite Postal Code Region 29900 Concarneau Country FR France bCancel and Return to Menu bSplit Cancel certificate FPrint EUROPEAN COMMUNITY Common Entry Document CED II 2 Customs Document Reference IL3 Documentary Check T 5 ACCEPTABLE for transfer 4 Consignment selected for physical checks Oostende A BEOST4 Yes IIT 6 NOT ACCEPTABLE I T Details of Controlled Destinations 11 6 nent Subsequent official document v Consignment gt Decision v References gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented Refere
83. for the official document to be able to be validated After entering it click on the Sign validation button YN Rha kbg kes Pda kde kel ken Fes ket bfi khr khu kil kit Fret bnl Fnw Fpl Fro Fro ksk Psr Foy Ptr bzh Infor TRACES Help To Eros Y Deci Decision F Consignment k Control Authority k Checks k Laboratory Tests k Acceptance Refusal Decision on Consignment 5ign I the undersigned official veterinarian or designated official agent certify that the veterinary checks on this consignment have been carried aut in accordance with EU requirements Please enter your password to the decision CVEDP FR 2010 0000001 bee same password for all subsequent signatures Cancel and Return to the Certificate kSign Validation 47 See Annex B Overview certification workflow Trade Control and Expert System TRACES 43 90 Sanco traces ec europa eu Latest update 1 02 The Use same password for all subsequent signatures box can be checked for the password to be stored by TRACES throughout the session A session terminates automatically after 30 minutes of inactivity Trade Control and Expert System TRACES 44 90 Sanco traces ec europa eu 4 2 Help To Decision HTD The Help To Decision tab is only available to competent authorities It has been implemented for the all official documents CVED CED to alert inform and assist competent authorities during the decision ma
84. he organisation and return to the previous screen Note Organisation status and official document validation In order to guarantee the introduction of organisations with the correct data TRACES implements different validation statuses for the organisation data TRACES may require competent authorities to validate for example a Person Responsible for the load with a Pre valid status before proceeding with the validation of the official document CVED CED itself In this event TRACES will present you with an alert message of the type The business must be validated This message contains a reference to the tab e g Consignment and the official document box number and title in which the organisation needs to be verified and validated e g 4 Person responsible for load YN bInformation bHelp bLogout BIP FR traces cbt net bPrivacy statement bba bbg bcs Pda Pde bel ben bes bet pfi bfr Phr Phu bil bit plt blu Pmt Pnl bnw Ppl Ppt bro bru Psk Psl Psr Psu Ptr bzh TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products gt Help To gt Decision Decision gt Traders gt Commodity gt Transport gt Purpose References 4 Person responsible for load The business must be validated References 4 Person responsible for load The business must be validated Details of Consignment Presented References 2 CVED reference number CVEDP
85. il First Name Documents Intra Trade Last Name Animal Health Certificates Postal Code Region City CVED for Animals Organisation CVED for Animal Prade Clear bSearch Veterinary Search Result Export Health TRANSITAIR FR France 29200 Brest Valid Common Entry Document CED Empty Certificate b Reporting User and Organisation Management gt User Management Organisations 3 2 2 3 Create an user account from User Management Trade Control and Expert System TRACES 22 90 Sanco traces ec europa eu Latest update 1 02 2012 bbs pbg bcs Pda Pde bel ben bes bet PF phr bhu bil bit bit bis bee Pmt bol bow bol bot bro bru Psk bs Psr Psv Ptr beh bInformation bLogout ADM FR traces cbt net TRACES User and Organisation Management User Management bPrivacy statement Edit User Detail Authori E mail BIP FR traces cbt net TRACES Unit Number FRBES1 First Name Brest P Address 5 Last Name FR Postal Code Region 29283 Notification language English City Brest Cedex Notification type HTML Clear bSelect p Fax User Type Standard User Additional Information Collective User Jan Janssens John Smith Status Valid Status set by bManuel Bedmar Date 17 05 2011 Last login 06 06 2011 Password
86. il kit Bly Pmt Fol knw Fpl kpt Fro bru Psk Psw btr Information BIP FR TRACES Veterinary Docu ments Common Veterinary Entry Document for Animal Products Priv Help To k Consignment Li k Decision Decision Generals Produc Risk Measure Lot gt Origin Distribution k Rejection Other k Hazard Details of RASFF General information category type Notification 17 Product 0302 Fish fresh or chilled excluding fish fillets and other fish meat basis name of heading 0304 uou COMES Wild stock 3 a point Dentex dentex reference nO oe puntazo us sargus 4 Date of mm notification 02 03 2010 Diplodus vulgaris Argyrosomus spp 18 name 19 Product aspect Chilled Box 20 Other labelling info Number of units 2i O weight 1 workflow information Signatory FRBES1 Brest P kCancel and Return to Menu kSave as in progress Submit decision Risk Measure lot tab ba pba bcs Pda bde bel ben bes bet Pfr phr bhu bil bit bit bly Pmt Pnl bow bol bot bro bru Psk Psl Psr Psv btr beh bInformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Consignment gt Help ens gt Decision
87. io Grande do Sul 21 De Abril Country Spain Country Brazil Distribution to member states i tcher Distribution to third countries Name CANPECHES Address Postal Code Region Laayoune Boujdour Sakia El Boujdour Country Morocco kCancel and Return to Menu kSave as in progress kSubmit decision Rejection Other tab f kbg Fes Fda kde kal ken Fes ket Hfr khr khu kil kit Fly Fmt Fol knw Fol kpt kro Fru ksk Fksl Far ksv kzh bInforrr TRACES Veterinary Docurnents Common Veterinary Entry Document for Animal Products 5 Help To Decision General Product Risk Measure Lot Origin Distribution Rejection Other k Hazard Exe e eee M k Decision k Consignment Details of RASFF In case of a rejection at the border Other information 45 Point of entry Name Brest P Public health certificate POT 52 N CVEDP FR 2010 0000027 Postal Code Region 292B3 53 Date 02 02 2010 Country FR 54 Number 415 12 2009 Type of check 47 Country of dispatch Morocco Name Brest P 49 Country of destination France Address Postal Code Region 29283 50 Consignee Country FR CAPEMAR PESCA 5 1 Address PASEO VICTORIA EUGENIA 19 p 98 Person to contact Postal Code Region 11201 Algeciras Name BIP FR Country Spain Phone Fax 55 Container number s E mail ia e aaa ne Su ERE available t
88. ion Border Inspection Post The name of the Competent Authority and its TRACES code are filled automatically when Part has been initiated according to the organisation filled in box 4 Person Responsible for load However this information can be modified by the Person responsible for load with the Select option or added if the CCA creates the CVED on behalf of a BIP 41 The TRACES reference number is always formatted in the following format CVEDP or CVEDA or CED followed by the ISO code for the country the year and then a 7 digit number e g CVEDP FR 2011 0000001 Only CVED or CED with a draft status have a different format DRAFT FR 2011 0000001 Trade Control and Expert System TRACES 34 90 Sanco traces 2ec europa eu Latest update 1 02 2012 Traders m bzh bInformation PbLogou BIP FRGtraces cbt ne bPrivacy statemer bbs bcs Pda Pde bel ben bes bet b bir bar bhu bil bit bit bly Pmt bol bow bol Ppt bro bru psk Psl Psv TRACES Veterinary Documents Common Veterinary Entry Document for Animals Consignment gt References v iraders gt Animals gt Transport gt Route gt Purpose Details of Consignment Presented Traders Name Name Address Address Postal Code Region Postal Code Region Country Country bAssign Clear Select bAssign bClear Select 8 Place of destination Name Name Type
89. is automatically entered on the basis of the Brussels time zone 1 54 The Splitting functionality within TRACES is set out in Heading 5 Official document functionalities Trade Control and Expert System TRACES Sanco traces ec europa eu 49 90 4 3 2 CHECKS FTRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPri Help To Decision k Consignment Deci k RASFF k Control Authority Checks Laboratory Tests Acceptance Refusal Decision on Consignment Checklists amp Laboratory Tests 26 Documentary Check Q Satisfactory Mot satisfactory 27 Identity Check Q seal Check Full Identity Check Satisfactory Mot satisfactory 28 Physical Check Not Dane Satisfactory LA satisfactory When not done Reduced checks regime Q Other 20 Laboratory Tests Tests Executed ves Motivation mund Suspicion Tested for kSelect Pending satisfactory Not satisfactory Remove kIancel and Return to Menu kSave as in progress PSubmit decision Print Box Title Information 26 CVEDP Documentary Check Mandatory verification of health certificates or documents 26 CVEDA Documentary Check accompanying the consignment 1 3 CED Documentary Check For animals for which no harmonised certificate is established additional guarantees and national requirement are additional optio
90. king process Thus the HTD module only appears upon completion of the submission of Part of an official document 4 2 1 BASIS LEGISLATION The Basis Legislation tab offers all the in force legislation relating to the nature and origin of the commodity presented Consultation is optional FEg Fes Pda Pde Fel ben bes ket bfi bfr khr khu kil Prot knl Fel Ppt bro Fro Fel Bor Ptr bzh Information BIF TRATES Veterinary Documents common Veterinary Entry Document for Animal Products kD claratia k Consignment Help k Decision k RASFF k Imposed Physical Tests Help To Decicion Basis Legislation Basis Legislaton European Regulations 96 258 Agreement EU US public amp animal health 2006 1938 amending point 11 of annex Vv 2005 405 amending point 11 of annex Vv 4 2 2 IMPOSED PHYSICAL TESTS According to the commodity and country of origin specified within the official document CVEDP CED the Imposed Physical Tests tab informs the competent authority of the level of official controls for each product the number of checks already executed by the competent authority at the border and country levels In case of CVEDP a Data Mining part is also shown for each code selected within the official document Consultation is optional 48 CED Commission Regulations EC 669 2009 and 1152 2009 CVEDP Commission Decisio
91. l Table V9 136803 01 06 2011 11 36 09 397 K 136803 14 06 2011 14 53 41 391 136803 31 05 2011 15 00 36 1 199 K 136803 14 06 2011 15 26 19 1 317 92051 08 02 2011 12 05 05 9 682 K 92051 07 02 2011 08 15 00 659 K 92051 04 02 2011 06 13 28 530 K e CVEDP SCWHD011 Laboratory Checks Table V8 136803 24 05 2011 14 06 50 330 e CVEDP SCWHO013CVEDP Ad hocReport upon country codes V8 1 92051 02 02 2011 17 04 09 312 Corporate Documents Personal Documents 74 This functionality is not yet available for CED Trade Control and Expert System TRACES 79 90 Sanco traces ec europa eu Latest update 1 02 2012 3 3 s E x 1 Wi e Prompts CVEDP SCWH010A Rejected Consignements Table V8 Reply to prompt s before running the query 00 Choose language 01 Choose BIP Values Selected No selected value Values Selected No selected value 0101 010110 01011010 01011090 03 From Declaration date dd mm yyyy 01 01 2011 04 To Declaration date dd mm yyyy 31 01 2011 Values Selected 05 What country of origin type ALL for all No selected value null AD Andorra AE United amp rab Emirates AF Afghanistan AG Antigua And Barbuda Standardised reports allow the competent authorities to monitor their activities A criteria selection screen can be used to refin
92. mail address Creation of a new user account from the New button This menu also indicates to which organisation and which competent authority the user is attached Before creating a new user account you should first verify that it is not already present in the TRACES database by accessing the User and Organisation Management menu and User Management submenu bba pbg bcs Pda Pde bel ben bes bet bhr Phu bil bit bit bly Pmk Pmt Pnl bow bol Ppt bro bru Psk Psl Psa Psr Psv Ptr beh bInformation bLogout ADM FR traces cbt net TRACES User and Organisation Management User Management bPrivacy statement Welcome Page Search for User e RACES Data Warehouse Search Criteria Veterinary E mail First Name Documents Empty Certificate Last Name gt Reporting Postal Code Region City User and Authoritiy Organisation Management Traces User Number User Organisations bClear bSearch Private Veterinarian Search Result Change Passwort Modify User BIP FR France 29283 Brest Cedex Brest P BIP Valid Profile System Management b New Regional Administrator bNew 2 Export XML For this purpose several search criteria are available including Search criterion Information Postal Code Region refers to the postal code for EU EFTA EEA countries and the regions provinces or states for Non EU countries
93. modification of the official document from scratch the competent authority can use the Copy as replacement button underneath the official document to cancel the original and re create a new correct official document quickly by use of the information as inserted in the original official document Hence the Copy as replacement functionality enables the quick modification of an already validated or rejected official document Copy as replacement button bbs bcs Pda Pde bel ben bes bet b bhr bhu Pil bit plt bly TRACES V Welcome Page A TRACES Data Warehouse Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED Empty Certificate Reporting User and Organisation Management User Management Organisations Change Password 4 Modify User Profile Business Partners Publications Third Country Establishments list per sector Third Country Fetsahlichmeante Establishment List Search for CVEDs for Animal Products Pmt Pnl bow Pol bct bro eterinary Documents Common Veterinary Entry Document for Animal Products bru bs Psv YN btr bzh bInformation bLogout BIP FR Gtraces cbt net bPrivacy statement Search Criteria Certificate Reference Consignor A
94. ms containing N importe quel Champ FAQ 2 ranstan cec a Manuals 10 ranstan cec C Presentations seminars conferences trainings 28 cartodig cec CD Release notes 22 cartodi cec CJ SancoClean 3 goemiseg cec CJ statistics 2 cartodi cec Templates 6 ranstangcec LL Subscription And Contact Information TG Home Page SiteMap Find in this group Trade Control and Expert System TRACES 85 90 Sanco traces ec europa eu Latest update 1 02 2012 8 ANNEX A OVERVIEW ESTABLISHMENT ACTIVITY TYPES TRACES Establishment activity types Type Appr nr Code Legislation Regular Establishment types Approved body Permanent geographically limited establishment as defined in Directive 92 65 EEC N Undertaking carrying out the activities related to the rearing keeping or cultivation of aquaculture animals Directive 2006 88 EC A A Approved structure for bovine porcine ovine caprine and equidae as defined in Directive NA Aquaculture holding 64 432 EEC 91 68 EEC and Dir 90 426 EEC Assembly centre Bovine embryos team Approved structure for collection or production of embryos and ova of bovine animals Directive 89 556 EEC Bovine holding C Agricultural establishment for bovine animals Directive 90 425 EEC l Approved structure for collection or storage of semen of bovine animals Directive 88 407 EEC Premises other than p
95. n 94 360 EC Trade Control and Expert System TRACES 45 90 Sanco traces ec europa eu Latest update 1 02 2012 bee bar phu bil bit bit b Pmk Pmt Pnl bow bol Pot bro bru bzk bs bsr Psv beh binformation 090 BIP FR gtraces cbt n TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer bbs bog bcs Pda bde bel ben bes bet gt Consignment Help To Decision gt Decision gt Basis Legislation Imposed Physical Tests Help To Decicion Im Physical Tests Imposed Physical Tests 1 0304 Fish fillets and other fish meat whether or not minced fresh chilled or frozen Wild stock Theragra chalcogramma The rate of the physical checks made for all BIP of the country is 23 17 The rate of the physical checks made for the current BIP is 19 12 The rate of imposed tests by legislation is 20 5t Help To Decision Data Mining 0304 Fish fillets and other fish meat whether or not minced UE BIP MODEL 0 2 0 0 fresh chilled or frozen Decision Model Is the most relevant data mining decision model used for the current certificate and commodity The possible values are EU COUNTRY or BIP Threshold Is the limit defined in TRACES specific to country and commodity used to build the advice Probability This value is relevant to the current certificate and it calculated based on data mining routines Cancel and Return to Menu 4 2 3 SIMILAR REJE
96. n Entry Document CED Empty Certificate Country of Destination Postal code of destination Local reference number Certificate Status RASFF Status Authority of destination Authority of destination code Authority of origin Authority of origin code Container Number Documents Certificate Reference Country of Origin wv Intra Trade Animal Health Consignor Consignee Certificates i Arrival at BIP after Commodity bBrowse CVED for Animals Arrival at BIP before Means of Transport wv gt Reporting process Document User and ory bAdvanced Organisation bClear bSearch bDirect access Management User Search Result Management Organisations Y D Change Password Ne Modify User Profile Part II Decision of the official documents within TRACES regroups all boxes according to Regulation EC 136 2004 CVEDP EC 282 2004 CVEDA and EC 669 2009 1152 2009 within the tabs as summarised below The official description of the boxes can be found in Annexes as described above 50 Regulation EC 282 2004 51 Regulation EC 136 2004 52 Regulations EC 669 2009 1152 2009 53 See Annex B Overview certification workflow Trade Control and Expert System TRACES 48 L L f f ATTRACT
97. n case of CVEDP and CVEDA subsequent BIP has the possibility to modify or add the information of the boxes Person responsible for the load Delivery address Place of destination Estimated arrival at Means of transport number and Container number and all the boxes linked to the Purpose tab CVEDP 17 18 19 21 and 22 CVEDA 18 19 and 21 In case of CED CP must indicate Person responsible for the load in box 1 4 and fulfil the information about the means of transport in box 1 11 CP has also the possibility to modify the information of the box 1 8 Place of Destination and Commodity intended for in box 1 18 The button Tranship appears in the search screen next to the Open and Copy as new options or in the official document itself The customs agent linked to the subsequent BIP CP also has access to the button Tranship However the customs agent should use the Direct access button in order to retrieve the relevant official document Search Criteria Certificate Reference Country of Origin Consignor Consignee Arrival at BIP after Commodity Arrival at BIP before Means of Transport Country of Destination Authority of destination Postal code of destination Authority of destination code Local reference number 5 Authority of origin Certificate Status Authority of origin code RASFF Status To Tranship Transhipped Splitted Has control AARK SOU
98. n is not known 20 For import or admission Trade Control and Expert System TRACES 37 90 Sanco traces ec europa eu Latest update 1 02 2012 Note linking of CVEDA boxes within TRACES In order to speed up the creation of Part of a CVEDA the information inserted in a box is sometimes copied to an other box es if the organisations Activity Type 45 selected in the first box is allowed for other box es For example the Consignee may by copied automatically to the Place of destination and the Importer EUROPEAN COMMUNITY The Common Veterina LE Comagsor 2 CVED nimbzr Entry Document CVED Animals Details of consignment presented Part 1 Fenced wc hac he ymg documanliki EZ Commedity aede ende 14 Kamber of animak 13 Member of packagos L Animal Animals cartif rad Fired ing prodision Slaughter Approved bodies Pats Luarentinz Ha geeiersal quiches Relaying ibin HIP ugs fry TSO isle 5nl ceuntry 150 coda 5 E ung import L Shera bier Sarie i BO cades Horses re miry L Schema ende Temporary admission bers L Member Strie ende Exil daig 23 Trarequetzr Approval a gmber Registered Fhali Postal code Mara Piris amil dat
99. nces ae TE oT 1 2 CED reference number CED BE 2011 0000002 Local reference number TR 18POO9N DPE Oostende A DPE Unit No BEOST4 Initial CVED gt CED FR 2011 0000002 1 4 Person responsible for the consignment Date of Declaration 22 07 2011 Number ho Name of signatory H Date of issue dd mm yyyy 22 07 2011 Name European Horse Services Address Oostendse Steenweg 11 Postal Code Region 8377 Zuienkerke Country BE Belgium bClose IL22 Subsequent Number s 2011 0000002 The search for official documents which are subject to a transhipment procedure is available in the search screen Advanced and To tranship for official documents to be processed by the subsequent BIP CP or Transhipped for official documents which have been processed by BIP CP When the subsequent official document is initiated by the customs agent the BIP DPE CP can retrieve the official document either by activating the search criteria Transhipped process Trade Control and Expert System TRACES 57 90 Sanco traces ec europa eu Latest update 1 02 2012 Search for CEDs Search Criteria Consignar Consignes fs Arrival at DPE after Commodity O O kBrowse Arrival at DPE before Means of Transport Country of Destination Authority of destination Postal code of Authority of destination destination code Local reference number O
100. ng of live bivalve molluscs fit for human consumption Regulation EC 853 2004 An establishment where eggs are graded by quality and weight Regulation EC 853 2004 Factory Vessel C FV Any vessel on board of which fishery products undergo one or more of the following operations followed by wrapping or packaging and if necessary chilling or freezing filleting slicing skinning shelling shucking mincing or processing Regulation EC 853 2004 Freezing Vessel C ZV Any vessel on board of which freezing of fishery products is carried out where appropriate after preparatory work such as bleeding heading gutting and removal of fins and where necessary followed by wrapping or packaging Regulation EC 853 2004 Game Handling C GHE Any establishment in which game and game meat obtained after hunting are prepared for Establishment placement on the market Regulation EC 853 2004 Meat Preparation Plant Plant for the production of meat preparations Regulation EC 853 2004 Mechanically Separated Plant for the production of MSM Regulation EC 853 2004 Meat Plant Minced Meat Plant Plant for the production of minced meat Regulation EC 853 2004 Processing Plat C Plant for processing the products of animal origin for food purposes Regulation EC 853 2004 Production Areas C Z Any sea estuarine or lagoon area containing either natural beds of bivalve molluscs or sites used for the cultiv
101. nit Conformity of the Consignment 9 ves Ono Official Veterinarian at the Controlled Destination Name LVU Address Postal Code Region 75010 TRACES Unit Number FR07500 Date 06 06 2011 bCancel and Return to Menu bSubmit Contro Print The Competent Authority generating the official document receives a notification of the controls implemented and has access to the results of the controls Trade Control and Expert System TRACES 65 90 Sanco traces ec europa eu Latest update 1 02 2012 5 OFFICIAL DOCUMENT FUNCTIONALITIES 5 1 Search an official document To find an official document in TRACES click the CVED for animals CVED for animal products or Common Entry Documents CED submenu within the Veterinary Documents menu and specify in one or more search criteria You must search for an official document by filling in at least one search criterion This can be used alone or cross matched with others such as for example one of the statuses of an official document New Valid etc Non EU countries which use TRACES have access to their official documents but also to official documents based on the cloning of IMPORT certificates they have validated within TRACES The competent authority can automatically access all official documents submitted to it by business private users which are still to be completed by checking the To process box bba bog bcs Pda Pde bel ben bes bet
102. ns In the event of not satisfactory Laboratory Test results it is possible to immediately reject the CVED without filling in the other checks 2 CVEDP Identity Check Verification of concordance between the accompanying 28 CVEDA Identity Check documents and the consignment presented 1 11 CED Identity Check The Derogation option for animals makes reference to the transhipment procedure 1 4 CED Consignment selected If option Yes is selected you are obliged to fill the result for physical checks in regards to the Physical Check box 28 CVEDP Physical Check The Physical check must be executed in accordance with 29 CVEDA Physical Check the legislation in force 1 12 CED Physical Check 31 CVEDA Welfare check Describe the transport conditions and the welfare status of the animals on arrival 29 CVEDP Laboratory Tests opecify 30 CVEDA Laboratory Tests Date 1 13 CED Laboratory Tests Motivation Trade Control and Expert System TRACES Sanco traces ec europa eu Laboratory Test s Click the Add button on the right and then the Select button on the left in order to specify the Laboratory Test s related to animal health public health or food hygiene and possibly the laboratory 50 90 method used Check Pending as a test result when a sampling test is involved and the commodity has to be released immediately Bea Fog bca Eia Pde ba bar bat ber Bea BU FR o RU OE
103. nted in the TRACES BIP DPE DPI CP user interface through 5 tabs General Product Investigation Lot Origin Distribution Rejection Other Hazard With respect to import of Animal Products Products of Animal Origin and Feed and Food of non Animal origin CVEDP CED the new RASFF tab appears as soon as a decision is taken to reject a consignment for public health reasons i e one of the following reasons for refusal of a consignment Official document Reasons for Refusal RASFF CVEDP Physical hygiene failure CED CVEDP Chemical contamination CED CVEDP Microbiological contamination CED CVEDP Other create RASFF notification CED The RASFF notification must in its different elements mandatorily be completed in order to validate the official document 2 3 of the RASFF notification fields are already pre completed using the data inserted in the official document automatically RASFF module is not activated for Non EU countries The RASFF notification can be printed after submission within TRACES General Product tab 62 See Heading 5 6 Print official documents 63 See Heading 4 4 2 Outline of notification process 64 In relation to CVEDP box 36 and non satisfactory laboratory test results in box 11 6 65 See Heading 5 7 Print official documents Trade Control and Expert System TRACES 60 90 Sanco traces ec europa eu Fog Fes Fda kde kel ken hes ket Pfr khr khu F
104. ntended for Feedingstuff Further process Human consumption Other bAddbAdd 10 9 mmodi Net Weight Number of Type of packages 1 07093000 v Remove 2 07099070 v Remove bAddbAdd 10 bClear Cancel and Return to Menu bSave as draft bSubmit for Certification Validate 45 See Annex B Overview certification workflow Trade Control and Expert System TRACES Sanco traces ec europa eu 40 90 Latest update 1 02 2012 Transport Purpose 1 12 Description of Commodity Modifications to the Nomenclature Code and extensions within the official document can be made through the Select Remove Reset and Add New Code buttons Any modification of the Nomenclature Code or extension may cause information to be deleted in Part in view of the coherence rules bInformation bLogout BIP FR gtraces cbt net bPrivacy statement bbs bg bcs bde ben bes bet PF phr bhu bi bit bit b Bk Pmt bal bow bol bot bro bru psk bs bsw beh TRACES Documents Common Entry Document CED Consignment b References gt Traders gt Commodity v Transpor Details of Consignment Presented Tran rt Date of Departure dd mm yyyy Name Address Postal Code Region Country Approval number Time of Departure hh mm vi N bAssign bClear bSelect 1 24 Means of
105. o bru Psk Psl Psu Ptr kHelp TRACES Security Login Privacy statement Login into the 5ystem Please specify your user name and password then click login or hit the enter key Reguest a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address kRequest a new password Register a new User Account To subscribe ta the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated Please click here to register new user Consult the organisations directo kSearch for organisations Once logged in the identity of the user account is shown at the top right of the screen Vy bInformation bLogout BIP FR Gtraces cbt net bPrivacy statement bbs bog bcs Pda Pde bel ben bes bet PF Phu bil bit bit bis Pmt Pnl Pow Pol bot bro bru Psk bs Psg Psr btr beh TRACES Welcome Page gt Welcome Page TRACES Data Warehouse Welcome Latest news Veterinary a Documents Intra Trade EE A ER EIE PEE Animal Health Certificates Lew 5 All TRACES users have also a Training environment at their disposal in https
106. o third parties kCancel and Return to Menu Save as in progress Submit decision Hazard tab Trade Control and Expert System TRACES 62 90 Sanco traces ec europa eu Latest update 1 02 2012 tba Fes Fda kde kel ken kes ket kir khr khu kil kit Pmt knw Fol TRACES Veterinary Documents Cornmon Veterinary Entry Document for Animal Products k Consignment Help Decision k Decision RASFF Fro Fro Fs k General Product Details of RASFF Hazard 1 5 Category of hazard 6 Nature of hazard 7 Results of the tests 8 Counter analysis 13 Labora z Name Identification Address Country 14 Sample treatment analysis matrix 15 Method of analysis Cancel and Return to Menu Risk Measure Lot Origin Distribution No Save asin progress Submit decision 4 4 2 OUTLINE OF NOTIFICATION PROCESS 4 4 2 1 National RASFF contact point k Rejection Other 9 Date 10 M of samples 11 Method 12 Place of sampling Address Postal Code 7 Region Country id Haz The RASFF notification in an official document triggers notification to the relevant national RASFF contact point The latter can confirm or reject the notification and add comments if necessary bog bcs bel bes bet PF bhr phu bi bit bit bly bmt bol bow bol bpt bro bru Psk Psl bsw beh Ztraces cbt
107. ocument Search the specific official document in one of the Veterinary Documents submenus CVED for Animals CVED for Animals Products Common Entry Document CED Click the Open button underneath the specific official document Click the Delete or Cancel button according to the current official document status 2 bbe bog bcs pda Pde bel ben bes bet PF pfr bhu bi bit bit bly Pmt Pol Row bol bot bro bru psk bs bsr psv btr beh bInformation bAide bD connexion BIP FR traces cbt net gt De claration de confidentialit TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products gt Help To Decision References gt Traders gt Commodity gt Transport gt Purpose Consignment gt Decision Details of Consignment Presented References es aa 2 CVED reference number CVEDP FR 2010 Vi Local reference number BIP UE TRACES Unit Number FRBES1 4 Person responsible for load 10 Veterinary documents Date of Declaration are Name of signatory bbs bog bcs Pda bel ben bes bet PF bar bhu bil bit bit Bly Pmt Pnl Pow bol bct bro Pru Psk bs Psr Psv Ptr Name Address TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Postal Code Region Country gt Help To Decision References gt Traders Commodity gt Transport gt Purpose gt Deci
108. ontact the TRACES Team Laboratory Laboratory Test Laboratory Test Method can either be selected from a menu Method described in a free text field gt The results of a Counter Analysis and a Second Expert Analysis can be included in TRACES by the competent authorities Conclusion The conclusion specified within the Laboratory Tests tab is reserved for the Laboratory carrying out the tests while the conclusion specified within the Laboratory Tests box of the Checks tab is reserved for the competent authority validating the official document 56 See Heading 7 Further information and contact 57 If possible we recommend using the selection menu in order to facilitate reports and translation of TRACES data Trade Control and Expert System TRACES 52 90 Sanco traces ec europa eu Phong Hame Address Idaentihicaton Phone Certificate rafarsuco samber Sample date Establishment number af origi Country of Country from whens consigned Country of Destination Commodity CN Conmodity Sample Nr Sample Use Date Fiche for sampling LAP 000092115 CVEDP FR 2010 0000003 References 51 rest P 29283 Brest Cedex France FR BIP CVEDP FR 2010 0000003 1002 60 Identification of the sample Senegal Senegal Finland 0306 Peaseas duorarum Crostecesns whether m shell or not Eve fresh chilled frores dried salted or in brme crustace
109. or supplemented if the CCA creates the CED on behalf of a competent authority 44 The TRACES reference number is always formatted in the following format CVEDP or CVEDA or CED followed by the ISO code for the country the year and then a 7 digit number e g CVEDP FR 2011 0000001 Only CVED and CED with draft status have a different format DRAFT FR 2011 0000001 Trade Control and Expert System TRACES 39 90 Sanco traces ec europa eu Latest update 1 02 2012 Traders Animals bba bog bcs Pda Pde bel ben bes bet bf TRACES Documents Common Entry Document CED b bzh bInformation bLogou BIP FR traces cbt ne bPrivacy statemen bbs bog bcs Pda bde bel ben bes bet PF bhu bit bit bi Pmk Pmt Pnl bow bol bot bro bru Psk bs Psa Psr Psv TRACES Documents Common Entry Document CED v Consignment b References v Iraders gt Commodity gt Transport gt Purpose Details of Consignment Presented Traders Name Address Postal Code Region Country Name Address Postal Code Region Country v bAssign bClear bSelect v Ne bAssign bClear bSelect 1 8 Place of destination I 7 Importer Name Name Address Postal Code Region Country Type Address Postal Code Region Country SAT Approval number Mi ne bAssign bClear bSelect bClear bSelect I 11 Means of transport 1 19 Seal n
110. ority with the responsibility for overseas departments and certain islands in compliance with Directive 97 78 EC can also issue official documents under certain conditions These Competent Authorities are then called Super LVUs SLVU in TRACES This status is conferred by Commission administrators at the justified request of EU EFTA EEA countries Whether a CED CVEDA or CVEDP is involved the steps to be followed to create a new official document are identical Click on the New button to initiate a new Part of an official document or Click Copy as new button to initiate a new Part of an official document based upon an already existing document 29 See regulation EC 282 2004 for the CVEDA Regulation EC 136 2004 for the CVEDP and Regulation EC 669 2009 or Regulation EC 1152 2009 for the CED 30 Regulation EC 282 2004 31 Regulation EC 136 2004 32 Regulation EC 669 2009 33 This functionality is explained in detail in Heading 5 3 Copy as new Trade Control and Expert System TRACES 25 90 Sanco traces ec europa eu bbs bog bcs Pda bde bel ben bes bet bir bhu bil bit bit bly vwy bmk Pmt bol bnw bol bot bro bru bz Psr Ptr beh bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Welcome Page TRACES Data Warehouse Veterinary Documents Intra T
111. ountry France wv Postal Code Region gt Select Phone Number Fax E mail Assign Competent Authority Transport Authorisation NoTPRESENT 1 TYPE 2 Types of animals 0101 Equidae 0102 Bovine 0103 Porcine 0104 Ovine sheep goat 0105 Poultry 0106 Other live animals 0301 Live fish Expiration date L bCancel bSave bDelete Approval number bRemove Responsible for the load Assign Border Inspection Post Name TRACES Unit Number Address Postal Code Region Country bClear gt Select Transport Authorisation Means of transport Type Matriculation number Authorisation type bAdd First Name Last Name E mail Status Click the Select button in the Assign Border Inspection Post box Trade Control and Expert System TRACES Sanco traces ec europa eu 15 90 Latest update 1 02 2012 bba bog bcs bda Pde ben TRACES User and Organisation Management Organisation bInformation bLogout BIP FR traces cbt net bPrivacy statement bes bet bH bf bhr bhu bit bit Bly bmx Pmt Pnl bow bol bot bro bru Psk bs Psa Psr Psv Ptr beh Edit Organisation Detail Select Authori Search Criteria Edit Organisation Detail Select Authority _ Search Country Name bSearch Search Result TRACES Unit Number Bordeaux A roport A
112. ountry of origin and specific commodity only rejection of the consignment to be processed is possible Consultation of this tab is mandatory This option is not activated for Non EU countries kbg 5 Fda kde kel kes ket bfi Pfr Phr khu Fil kit Fmt knw Fpl kpt Fro Fru bsk Fsl bsr ksv kzh kInforma TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products Help jo Decision Decision Basis Legislation Safeguard Measures Se ee See HTD 018 Safeguard Measures safeguard measures exists Plesse visit the safeguard measures in the tab Help To Decision Help To Decicion Sa uard Measures Safeguard Measures 0504 kOpen kCancel and Return to Menu 49 CVEDP Article 22 of Council Directive 97 78 EC CVEDA Article 18 of Council Directive 91 496 EEC Trade Control and Expert System TRACES 47 90 Sanco traces ec europa eu Latest update 1 02 2012 4 3 Part Decision on consignment Part II of the official document CVED CED concerns the conformation of the completion of official controls Only competent authorities can initiate and access and sign Part II of an official document CVED relating to the acceptance or refusal of a consignment from the Veterinary documents menu for animals submenu for animal products CVEDP submenu Common Entry Documents CED submenu
113. r CED Common Entry Document CED The language of the official document can also be selected from the appropriate drop down list Click the desired hyperlink to be directed to another window where the empty official document is presented in PDF format bbs bcs Pda bde bel ben bes bet pfi bir phr bhu bil bit bit bly bmk kbmt bow bol bpt bro bru bzk bs psv btr beh binformstion bLogou BIP FRGtraces cbt ne TRACES Welcome Page TRACES Data Warehouse Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU Export Health Certificates Common Entry Document CED gt Empty Certificate Reporting User and Organisation Management User Management Organisations Change Password Modify User Profile Business Partners Publications Third Country Establishments liest mer zactor Privacy statemen Esta blishment List Create an Empty Certificate 000 Selected Language English v Intra Trade Animal Health Certificates gt Print Veterinary certificate to EU Semen bPrint Animals v bPrint Products bPrint bPrint transit certificate Sub products bPrint bPrint transit certificate Export Health Certificates bPrint
114. rade Animal Health Certificates Veterinary certificate to EU Export Health Certificates Empty Certificate Reporting User and Organisation Management User Management Organisations Change Password Modify User Profile Business Partners Establishment List Publications Third Country Establishments list per sector Third Country Establishments list per country Third Country Bovine Holding Search for CVEDs for Animal Products Search Criteria Certificate Reference Consignor Consignee Arrival at BIP after Commodity bBrovse Arrival at BIP before Means of Transport Authority of v eem Country of Destination Malta feast Postal code of Authority of destination destination code Local reference A venen Authority of origin Certificate Status wv Authority of origin code RASFF Status Container Number To process Document bAdvanced Clear bSearch bDirect access Search Result CVEDP MT 2011 0000018 Senegal EXCEL FISH SUARL Water Fisheries 9302 Rejected bOpen bCopy as new CVEDP MT 2010 0000752 Australia National Foods Limited Joseph Borg Ltd 0406 Rejected bOpen bCopy as new CVEDP MT 2010 0000599 Morocco KING DAKHLA FISH A J D TUNA LTD 0307 Rejected bOpen bCopy as new CVEDP BE 2010 0012666 Senegal Tropic Fish C amp L CALLEJA 0
115. ransferred automatically to the relevant official document CVEDA CVEDP CED This is called the cloning functionality within TRACES Both BIP DPE DPI and the Person Responsible for load have this option Please refer to the Manual on cloning IMPORT CVED for more information on this TRACES functionality 56 Splitting of consignments CVEDP Within the importation framework of Non conforming consignments or consignments destined to internal market with a custom warehouse as Delivery address CVEDP it is possible to create one or more subsequent CVEDPs by use of the Split button underneath the consignments first 7 bbg bcs bda Pde bel ben bes bet bfi Pfr bhr bhu bil bit blu Prot Pnl bnw bpl bpt bro bru bsk psl bsr bzh bInformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Welcome Page TRACES Data Warehouse Search for CVEDs for Animal Products q Veterinary Search Criteria Documents Certificate Reference c Country of Origin v Intra Trade Animal Health Consignor Consignee Certificates CVED for Animals Arrival at BIP after Commodity bBrowse p CVED for Animal Arrival at BIP before Means of Transport v Products Country of Des
116. rch for Organisations Search Criteria Veterinary country Intra Trade Animal Health Postal Region CVED for Animal Products neam Status Veterinary certificate to EU Export Health Commodity PBrovse approved Certificates Common Entry Document bClear bSearch Empty Certificate gt Reporting Search Result User and v Organisation Management bNew New Non Memberstate Management gt Organisations Change Password Modify User Profile 9 Only competent authorities can create organisations Persons responsible for the load and business private users do not have access to the User and Organisations submenu The competent authorities in Non EU countries cannot create organisations within the EU Trade Control and Expert System TRACES 8 90 Sanco traces ec europa eu Latest update 1 02 2012 Search criterion Information Number refers to the organisation s approval number Commodity refers to the CN code of the Section of listed third country establishments Section refers to the Section of listed third country establishments refers to the definition of the organisations Activity Type TRACES Unit Number refers to the code of the competent authority responsible for the organisation LMS approved limits the search results to the listed third country establishments
117. rence number TR 3IPJ2QF BIP Brest P TRACES Unit Number FRBES1 Replaced certificate gt CVEDP FR 2011 0016547 Replaced by CVEDP FR 2011 0016549 4 Person responsible for load Date of Declaration 23 05 2011 Veterinary Document Number Date of Creation 23 05 2011 Date of Issue dd mm yyyy Date of Replacement 23 05 2011 ew 15 05 2011 Hyperlinks within a new replacing certificate which has been replaced on its turn by another replacing certificate printout The Common Veterinary Ent Document CVED 4 CVED reference number Local reference mmber CVEDP FR 2011 t ignmen 4 Person responsible for load Name Details of dispatched cons Part I Establishment of origini where relevant Veterinary approval mmber 177 16 Seal rumber and Contamer mumber Trade Control and Expert System TRACES Sanco traces ec europa eu Border Inspection Bost TRACES Unit Number 150 code 7 Country from where consigned Croatia Local Name q PWY ZpS9T0Q TLOT UT dE AAD ENJA pode a OFSOLOO TL LOC CIA d QI AO 71 90 Latest update 1 02 2012 5 5 Cloning IMPORT into official documents Some Non EU countries could use TRACES for the validation of health certificates for the consignments destined to the EU EFTA EEA countries In order to facilitate the issuing an official document at the border the data validated within the IMPORT documents can be t
118. rocessing plants in which the animal by products are collected with the intention to be used for feeding to the animals Regulation EC 1069 2009 Any natural or legal person transporting animals products of animal origin animal products or food and feed of non animal origin where such transport is of a commercial nature Control Post NA Place where live animals are accommodated for at least 24 hours in accordance with Regulation EC No 1255 97 Dealer Any natural or legal person who buys and sells ovine bovine caprine and porcine animals commercially either directly or indirectly in accordance with Directives 64 432 EEC and 91 68 EEC numbering accordance with Registered premises used by dealers in connection with their business Directives 64 432 EEC and 91 68 EEC Directive 92 65 EEC C NA Approved structure for collection or storage of semen of the equine species Directive 92 65 EEC Establishment Business for production of the products of animal origin animal products or food and feed of non animal origin reserved for EU EEA EFTA countries Equine semen centre 7 The approval number is signed by TRACES if not indicated by the competent authority Trade Control and Expert System TRACES 86 90 Sanco traces ec europa eu Exporter NA Commercial organisation dispatching the consignment Feeding Stuff C NA Premises or facilities for the production of feedingstuff Establishment
119. roduct description Species E 6 Country of Origin v 0201 Meat of bovi i 15 fresh errat eat of bovine animals fresh or wild game pSelect 0201 10 Carcases and half carcases Bison spp 7 Country from where a 0203 Meat of svine fresh chilled or consigned frozen Clear bSelect 2 Fresh or chilled Pipes duse 0203 11 Carcases and half carcases C9 esticus E E i emperature 0203 11 10 Of domestic svine Chilled bReset New Code Total Gross Weight 12 Total Number of 0 kg Kg packages Country Code Name Type Veterinary Approval Number Total Net Weight kg we bAssign bSelect Kg bAddbAdd 10 bClear Commodity Code Species Net Weight Number of packages Type of packages 1 020110 1 Bison spp wv Kg v Remove 2 02031110 2 Sus scrofa domesticus Kg Remove bAddbAdd 10 bClear bCancel and Return to Menu bSave as draft bSubmit for Certification PValidate 6 Country of origin Countries are to be selected from a drop down list which is automatically limited to the countries authorised to export the selected commodity to the EU This restriction does not apply for CVEDs issued by Non EU countries for internal use 10 Veterinary documents For the release for free circulation within the EU of the commodities listed in Annex ll Trade Control and Expert System TRACES 30 90 Sanco traces ec europa eu Latest update 1 02 2012
120. rogress Original or Rejected depending on the decision taken by the Transitair or BIP officer VisslaiTY TO USERS CVED depending on the decision taken by the Transitair or Remark this button is only available for Transitair and officers within IMPORT certiflcates Reject PART II CERTIFICATE STATUS Rejected CERTIFICATE CONTENT Part and completed WATERMARK Par Rejected VigmiLITY TO USERS IntraTradeiMPORT CA of origin destination and transiting countries CED CVED all EU BIPs and of entry point destination and transiting countries intaTradeiMPORT of origin destination and transiting countries CEDIC VED CA of entry point destination and transiting countries REMARKS The certificate version V1 V2 will be visible next to the Traces Reference number indicating if modification to Part Il has been executed by the CA The certificate will become prevalid if the decision on Part 1 has been taken by a restricted CA Cancel STATUS Cancel CONTENT Part and 1 completed WATERMARK PRINT Cancelled TO USERS IntraTradeaMPORT of origin destination and transiting countries CED CVED CA of entry point destination and transiting countries REMARK is not possible to cancel rejected consignments Trade Control and Expert System TRACES Sanco traces ec europa eu Recalled CERTIF
121. rrival at BIP after Arrival at BIP before Country of Origin Consignee Commodity bBrovse Means of Transport Country of Destination Authority of destination Postal code of destination Local reference number Certificate Status Authority of destination code Authority of origin Authority of origin code RASFF Status Container Number To process bSearch bDirect access Document bAdvanced Search Result CVEDP FR 2011 0016548 Croatia Local DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced Name Hrvatska bOpen bCopy as new CVEDP FR 2011 0016545 DOMA RIJEKA 0 0 0 BOUILLON MATHIEU 0203 Valid bOpen bCopy as new as replacement CVEDP FR 2011 0016547 Croatia Loca RIJEKA D O O BOUILLON MATHIEU 0203 Replaced Name Hrvatska bOpen bCopy as new AU COCO DE MER f CVEDP FR 2011 0016546 Canada Arthur Gail RESTAURANT 0201 Rejected bOpen bCopy as new bCopy as replacement FRANGOSLI S A AGRO In order to follow up and identify any modifications made to an official document and in order to speed up the process of issuing the document we recommend using this Copy as replacement functionality A hyperlink with the number of the replaced official document will
122. ry products Business Section IX Raw milk and dai roducts Change Password ___ Section XIII Treated stomachs bladders and intestines E Establishment List Publications casing onty Third Country Section XIV Gelatine Establishments m Tempe Animal by products Third Country Section I Slaughterhouses Establishments Section II Dairy plants list per country Third Country Bovine Holding Lists Section IV Processing plants by Section Section V Petfood plants Including plants manufacturing e Establishments dogchews and flavouring innards by Country Establishments Section VI Game trophies plants Section VII Plants or establishments manufacturing intermediate products Section VIII Fertiliser and soil improvers Section IX Storage of derived products b Consultation an archived publication for a specific date is possible via the Establishment List Publications menu and the Establishments by Section submenu or Establishments by Country submenu Trade Control and Expert System TRACES 82 90 Sanco traces ec europa eu Latest update 1 02 2012 bbg bcs bda bde be bInformation bLogout BIP FR traces cbt net ben bes bet bfi bfr bhr bhu bil bit Pmk Pmt Pnl bow Ppl Pot bro bru bsk Psr Psv btr bzh TRACES Reporting Establishment List Publications Welcome Page e TRACES Data Warehouse Veterinary Documents Intra
123. s Name Name Address Address Postal Code Region Postal Code Region Country Country bAssign bClear bSelect Ne bAssign bClear bSelect 8 Delivery address Name Name Type Address Address Postal Code Region Postal Code Region Country Country Approval number v bAssign Clear Select wji bAssign bClear bSelect 11 Means of Transport 16 Seal number and Container number Type m Seal Number Container Number Identification bRemove bAdd Document Date dd mm yyyy Time hh mm Cancel and Return to Menu 5 as draft bSubmit for Certification PValidate 16 Seal number and Container number The add button can be used to reveal as many lines as necessary since the two pieces of information may be independent filled in or not bbs b5g bes Pda bde bel ben bes bet b Pfr phr phu bi bit bit bly Bk Pmt Pnl bow Pol bot bro bru Psk bs Psa Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Consignment gt References gt Traders v Commodity gt Transport gt Purpose Details of Consignment Presented Commodity Id P
124. sal 35 NOT ACCEPTABLE 35 Reason for Refusal 1 Re expaort Oa Destruction Osa Transformation i Absence Inualid certificate other 37 Details of Controlled Destinations 33 35 Country Approval no where relevant HM Mon approved establishment Name ame a Prohibited product Postal Code Region a ID Mis tch with d t PAssign cles Mele H ID Health mark error 7 Physical hygiene failure a Chemical contaminatian Ols Micro biological contamination Cancel and Return to Menu kSave as in progress kSubmit decision Print If the consignment is rejected at the border the competent authority must complete the Refusal tab specifying whether the consignment is meant for re export re dispatching destruction transformation for products euthanasia for animals use for other purpose for food and feed of non animal origin The box Details of Controlled Destinations is mandatory except the re export re dispatching At least one reason for refusal must be indicated in case of rejection 4 3 6 SUBMITTING PART II DECISION ON CONSIGNMENT Following options for submitting Part Il of the official document in TRACES are possible a Saving options Cancel and Return to Menu To cancel any modifications done within the official document and return to the welcome page The competent authority can save Part II of an official document ev
125. screen shots of the Graphical User Interface so to better illustrate and represent the look and feel of the TRACES Hereafter you will find a structured overview of the different aspects and functions of TRACES in terms of online introduction and management of official documents for completion of official controls in order to speed up communication registration and to prevent typing errors 2 2 Working languages Even before logging into TRACES but also within the Graphical User Interface of TRACES you can choose one of the 32 languages available to allow you to work more easily in your mother tongue kmt knl bnw Fol kro Fru kInformation kHelp trace FTRACES Welcome Page kPrivacy k Welcome Page Welcome TRACES Data Teo Warehouse Language Language code code ba jBosian i bg Bulgarian mk Macedonian da Danish n tec O de German A nw Norwegian el Gree en English pt Portuguese id lelandc 2 1 Regulation EC 282 2004 2 Regulation EC 136 2004 3 Regulations EC 669 2009 and 1152 2009 4 These include 22 official languages of the European Union Irish ga not included into TRACES Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian Trade Control and Expert System TRACES 4 9
126. sg Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement Consignment v References gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented References 2 CVED reference number Local reference number BIP Brest P TRACES Unit Number FRBES1 bSelect 4 Person responsible for load 10 Veterinary documents Date of Declaration 06 06 2011 Veterinary Document Number Name of signatory g Y Date of Issue dd mm yyyy Name Address Postal Code Region Country Mj bAssign bClear bSelect Cancel and Return to Menu bSave as draft bSubmit for Certification P Validate 2 CVED reference number unique reference number assigned automatically by TRACES which appears after the submission of Part As long as the status of the official document is submitted to the competent authorities status New TRACES users can still modify it A version number V has been introduced Upon each new submission of an official document whether modified or not the version number V increases Local reference number A number which the competent authority can assign in accordance to its national administration Inspection centres could be identified at this level optional If not indicated an unique reference number is signed by TRACES 4 P
127. signatory Date of issue dd mm yyyy Name Address Postal Code Region Country v Ne bAssign bClear bSelect Cancel and Return to Menu Save draft bSubmit for Certification Validate 1 2 CED reference number A unique reference number assigned automatically by TRACES which appears after the submission of Part I As long as the status of the official document is submitted to the competent authorities status New TRACES users can still modify it A version number V has been introduced Upon each new submission of an official document whether modified or not the version number V increases Local reference number A number which the competent authority can assign in accordance to its national administration optional If not indicated an unique reference number is signed by TRACES 1 4 Person responsible for the consignment If the Person responsible for the consignment is registered in TRACES and makes the declaration himself Part this field is automatically filled with his organisation Designated Point of Entry Designated point of Import The name of the Competent Authority and its TRACES code are filled automatically when Part has been initiated according to the organisation filled in box 1 4 Person Responsible for the consignment However this information can be modified by the Person responsible for the consignment with the Select option
128. sion Details of Consignment Presented References Cancel and Return to Menu Border Inspection Post 2 CVED reference number CVEDP FR 2010 Local reference number BIP Brest P TRACES Unit Number FRBES1 4 Person responsible for load 10 Veterinary documents Date of Declaration 02 03 2010 Veterinary Document Number N f si Date of Issue dd mm yyyy 02 02 2010 Name Postal Code Region 4676 Charenton Le Pont Cedex Country FR France Cancel and Return to Menu bSplit Cancel certificate PPrint 5 3 Copy as new There are two options for the creation of a new official document 1 Use the New button to create a blank official document or 2 Use the Copy as new button beneath an already existing official document Both business private users and competent authority can generate a new official document within TRACES The Copy as new functionality is thus available to both user types 70 Business private user can delete the official document with the status In progress 71 See Annex B Overview certification workflow Trade Control and Expert System TRACES 67 90 Sanco traces ec europa eu Latest update 1 02 2012 bba bog bcs Pda Pde bel ben bes bet b Pfr bhr bhu bil bit bit bl Pmk Pmt Pnl bes bol bot bro bru bsk bs Psg beh binformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Vet
129. t Means of transport after border inspection post Type v Identification Document Cancel and Return to Menu PbSave as draft bSubmit for Certification PValidate The Transport tab involves transport information after the BIP and is optional for imports of Animal Products and Products of Animal Origin except for Transiting for Non conforming consignments Note This tab does not apply to Non EU countries which issue CVEDs 37 See Annex A Overview establishment Activity Types Trade Control and Expert System TRACES 31 90 Sanco traces ec europa eu Latest update 1 02 2012 Purpose bos bog bcs pda bde bel ben bes bet phr phu bil bit bit bly Pmt bol bow bol Ppt bro bru Psk bs bsq Psr Psv btr bzh binformation BIP FR Gtraces cbt ne TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer v Consignment b References gt Traders Commodity gt Transport v Purpose Details of Consignment Presented Purposes 19 Conform to EU Requirements Conforms Does NOT conform 21 For Internal Market 22 For NON Conforming Consignments O animal feedingstuff customs Warehouse Registered No Human consumption Free Zone or Free Warehouse Registered No Q other Ship Supplier Registered No
130. t Help To Decision Decision gt Control v References gt Traders Commodity gt Transport Purpose Details of Consignment Presented References ig 1 1 2 CED reference number CED FR 2011 0000002 Designated Point of Entry Local reference number DPE Brest P DPE Unit No FRBES1 Subsequent CVED amp CED BE 2011 0000002 I 4 Person responsible for the consignment I 10 Documents Date of Declaration 22 07 2011 Number 10 Name of signatory Name Agence Maritime Leroux Address Quai Moros Rive Droite Postal Code Region 29900 Concarneau Country FR France bCancel and Return to Menu bSplit Cancel certificate PPrint TRACES Documents Common Entry Document CED bPrivacy statement gt Consignment Help To Decision Decision Y Conia Control III 2 Follew Local Veterinary Unit Arrival of the consignment Yes Conformity of the Consignment Yes No III 1 Details on re dispatching Name BIP Date Address LUCHTHAVEN OOSTENDE Means of transport no NIEUWPOORTSESTEENWEG 889 BUS 6 Postal Code Region 8400 Type it No p RET DPE Unit No BEOST4 Date 22 07 2011 Country of destination bCancel and Return to Menu PPrint A link between the first and subsequent official documents is established On the interface hypertext links in the references box show the TRACES reference number of the subsequent official document or the first o
131. the organisations information Change the organisations status to Valid and click the Save button or Select another organisation to further process your official document L bInformation bLogout _ _ _ BIP FRGtraces cbt net TRACES User and Organisation Management Organisation bbs bcs Pda bde bel ben bes bet Pfi bf bhr Phu bil bit bit bl Pmt Pnl bow bol bot bro bru Psk bs Psr Ptr beh bPrivacy statement Edit Organisation Detail Im Valid Approval number Responsible for the load Remove Aggregation Code bAdd Name Address Country France wv Postal Code Region 129229 bSelect City 29228 Brest Cedex Phone Number Fax E mail Status set by Date 26 01 2006 Assign Competent Authority Assign Border Inspection Post Name Brest P TRACES Unit Number FRBES1 Address Postal Code Region 29283 Country France bClear bSelect Transport Authorisation NOTPRESENT 2 Type Matriculation number Authorisation type Types of animals badd 0101 Equidae 0102 Bovine First Name Last Name E mail Status Inactive 0103 Porcine Valid 0104 Ovine sheep goat Inactive Inactive 0105 Poultry i E d 0106 Other live animals Inactive 0301 Live fish Expiration date Cancel bDelete b
132. tination v Authority of destination certificate to EU i inan N I Postal code of destination d Empty Certificate xe gt Reporting Local reference number Authority of origin Rejected Certificate Status v Authority of origin code Consignments CVED for Animals Splitted CVED Container Number Rejected Consignment RASFF Status Y Document CVED for Animal Products 27 To process Has control User and bClear bSearch bDirect access gt Organisation Management User Search Result Management CVEDP FR 2010 0000005 Morocco Pesbak et Benjelloun CASA BOTAS VDA DE J MARTINEZ BLASCO SL 0302 Valid Organisations bOpen bCopy new bCopy as replacement bSplit Change Password Modify User Profile The Split function automatically recopies all information of Part of the CVED into the subsequent documents while allowing modification of data in some boxes Some other boxes are automatically reset or adapted cf net gross weight number of packages identification of the means of transport etc The person responsible for load has the possibility to select another competent authority in the tab References 73 Available on the Information website of TRACES CIRCA http circa europa eu Public irc sanco tracesinfo library manuals manual import cved amp vmzdetailed amp sb 7Title Trade Control and Expert System TRACES Sanco traces ec europa eu Lates
133. to the rules defined below for unweaned animals and a journey time over 19 hours for pigs and domestic horses and a journey time over 24 hours for sheep goats and cattle and a journey time over 29 hours In these cases at least one control post and one transfer point must be entered by clicking on the Select control post button Purpose YN bbs bog bcs bda bde bel ben bes bet pfi bir phr bhu bil bit bit bi bmc Pmt bnw bol bot bro bru psk bs btr beh bInformstion bLogou BIP FR traces cbt ne TRACES Veterinary Documents Common Veterinary Entry Document for Animals bPrivacy statemen Consignment gt References gt Traders gt Animals gt Transport Route v Purpose Details of Consignment Presented Purposes BIP Exit BIP bClear bSelect bClear bSelect 3rd country v Transit third _ bClear bSelect v Remove bAdd 3rd country v bClear bSelect Definitive import Horses Re entry Temporary admission horses Exit date Exit BIP bCancel and Return to Menu bSave as draft bSubmit for Certification P Validate 18 For transhipment to and 19 For transit to Country It is possible to select or create a Consignee and Place of destination situated in a Non EU country when it concerns a transiting consignment or transhipment It is nevertheless possible to validate the official document without filling these boxes if the informatio
134. tons Postal Code Region allows the selection of the postal code for EU EFTA EEA countries and the selection of regions provinces or states for Non EU Countries The Competent Authority responsible for the organisation is automatically assigned by this Postal Code Region information and displayed after validation of the organisation 3 1 4 NOTE PERSON RESPONSIBLE FOR THE LOAD CONSIGNMENT Persons Responsible for the load who are to be created within TRACES as such may define this Activity Type after having assigned the Border Inspection Post BIP or Designated Point of Entry DPE Designated Point of Import DPI as the authority within the box Assign Border Inspection Post of the organisation 18 For a complete overview of the different establishment Activity Types please take a look at Annex A overview establishment Activity Types 19 See Annex A overview establishment Activity Types 20 See Annex A overview establishment Activity Types Trade Control and Expert System TRACES 14 90 Sanco traces ec europa eu bbs bbq bcs Pda bde bel ben bes bet PF phr phu bil bit bit bis bmc Pmt bal bow bol Ppt bro bru Psk bs Psa Psr Psv Ptr beh bInformation bLogout BIP FR traces cbt net TRACES User and Organisation Management Organisation bPrivacy statement Edit Organisation Detail Approval Numbers Status Valid Aggregation Code Address C
135. transhipment to another BIP channelling of particular or non conforming products etc control must be implemented by the exit BIP or the BIP of final destination or the Competent Authority responsible for establishments at the destination For this purpose the competent authority concerned must open the official document and complete any details within the Control tab after clicked the Control button LA 72 w bba bbg bcs Pda bde bel ben bes bet bfi Pfr phr bhu bil bit Pmt Pnl baw Ppl bot bro bru bsk Psl Psa bsr Psv bzh bInformsation LVU FR Gtraces cbt ne TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer Consignment gt Help To Decision gt Decision v References gt Traders Commodity gt Transport gt Purpose Details of Consignment Presented References 2 CVED reference number CVEDP FR 2011 Vi ur Sess 03 BIP Roissy Charles De Gaulle TRACES Unit Number FRCDG4 4 Person responsible for load Date of Declaration 06 05 2011 Veterinary Document Number Name of signatory b 2 xd Date of Issue dd mm yyyy 06 05 2011 Name Address Postal Code Region 95724 Roissy Ch De Gaulle Cedex Country FR France bClose zu gt Consignment gt Help To Decision gt Decision p Control Local O Exit BIP O Final destination BIP Local Competent Authority Unit U
136. ty 39 See Heading 5 6 Splitting of consignments CVEDP for more information on this related Official document functionality Trade Control and Expert System TRACES 32 90 Sanco traces ec europa eu Latest update 1 02 2012 Note linking of CVEDP boxes within TRACES In order to speed up the creation of Part of a CVEDP the information inserted in a box is sometimes copied to an other box es if the organisations Activity Type selected in the first box is allowed for other box es For example the Consignee may by copied automatically to the Delivery address and the Importer EUROPEAN COMMUNITY Part 1 Details of consignment presented The Common Veterinary Entry Document CVED ANING Unit Ampl al BEP esti daz 13 Weel rum of Loading Aanay sn Exiabls al arici Vili appa 13 Cenunidiis Cile C77 anion 4 digit 15 Sel ori ramibar 13 For farsa 1o Jrd ANIME umi re 152 coda I gt Calm to EL regrets Conforme crise Technical Sher 23 Dusclerad ine T ies d pare pore Tor rho rta los chat no dbi host o in and ba Fel he caterers nade section 1 ofthe dozareeni are Ius and compel anal
137. u bsc Psl Psr Psv btr beh bInformstion bLogout m BIP FR Gtraces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animals bPrivacy statement Consignment gt References gt Traders gt Animals gt Transport v Route gt Purpose Details of Consignment Presented Route 21 Transiting Member states v Remove bAdd Planned Staging or Transfer Points d Date dd mm vvvv Time hh mm E H bRemove bAssign bSelect control post bAdd transfer point Cancel and Return to Menu bSave as draft bSubmit for Certification P Validate Planned Staging or Transfer Points In accordance with Regulation 1 2005 the need for a route plan is mandatory for an estimated journey time of more than 8 hours for the following species cattle sheep goats pigs domestic horses and unweaned animals In this case at least one transfer rest point must be defined This involves information to be entered in a free text box without a link to an inspection authority For this purpose click on the Add transfer point button Trade Control and Expert System TRACES 36 90 Sanco traces ec europa eu Latest update 1 02 2012 The obligation to enter one or more control posts assembly centres which can be selected exclusively from a menu depends on the species concerned weaning of the animals and the journey time according
138. umber 7 Authority of origin Rejected Certificate Status Authority of origin code Consignments CVED for Animals Splitted CVED Container Number Rejected Consignment RASFF Status Document CVED for Animal Products To process L Has control User and bClear Search bDirect access b Organisation Management User Search Result Management Organisations Pesbak et CASA BOTAS VDA DE CVEDP FR 2010 0000008 ChangaPassvod Benjelloun J MARTINEZ BLASCO SL Doe valid CVEDP FR 2010 0000009 bOpen bCopy as new bSplit Modify User Profile bHew Business Partners Trade Control and Expert System TRACES 74 90 Sanco traces ec europa eu Latest update 1 02 2012 5 7 Print official documents 5 7 1 SUBMITTED OFFICIAL DOCUMENTS Open a submitted official document and click on the Print button 1 You are redirected to another web page 2 where one or more languages can be selected to print the official document which will be presented in PDF format i i bmt Pow bol bot bro bru bsec bs bsr bsv btr beh biInformation bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement bba bog bes Pda bde bel ben bes bet PF bor bhu bil bit bit bly gt Help To s gt Decision Decision b Traders Commodity gt Transport gt Purpose Details of Consignm
139. umber and container number Type Seal Number Container Number Identification bRemove bAdd Document 1 9 Arrival at DPE estimated date Date dd mm yyyy Time hh mm Cancel and Return to Menu bSave as draft bSubmit for Certification P Validate 1 14 Means of Transport This box involves information of arrival transport to the BIP and is mandatory 1 49 Seal number and container number The add button can be used to reveal as many lines as necessary since the two pieces of information may be independent filled in or not p A m btr bzh bInformation bLogou BIP FRGtraces cbt ne bPrivacy statemen b bhr bhu bil bit bit bly bmk Pmt bol bnw bol bot bro bru Psk Psa Psr Psv PA immer t Consignment gt References gt Traders gt Transport gt Purpose Details of Consignment Presented Commodity Id Product description Species _ 1 5 Country of origin 1 0709 Other vegetables fresh or chilled gt Select 0709 30 00 Aubergines eggplants 0709 Other vegetables fresh or chilled 0709 90 Other RR 0709 90 70 Courgettes i C bRemove bClear bSelect 1 6 Country from where consigned vj bClear bSelect bReset bAdd New Code Total Gross Weight I 13 Total number of o I 16 Temperature kg Kg packages Ambient Total Net Weight kg Chilled Kg Frozen I 18 Commodity i
140. untry establishment 5 18 S QUITE 19 3 2 1 Create from the TRACES Login page 19 3 2 2 Create from the User management 5 20 pez dis RON 25 SX MEE Pani Eoo umm 25 4 1 1 Select the Nomenclature 26 4 1 2 Select an organisation within a 28 4 1 3 Partl ofa CVEDP 29 dla Pao aO VEDA aa 34 E A ON EO e M 39 4 1 6 Submitting Part eene eene nennen nnne nnn 43 4 2 Help To Decision HTD ies eet rk orant trad tnb desu eaa erit upra ad uae corta orat 45 4 2 1 Basis OCIS PNE ED 45 4 2 2 Imposed Physical 6 45 4 2 39 Soimilarrelected consigbiltrie TES iz 46 4 2 4 Safeguard measures 47 4 3 Part Il Decision 48 4 3 1 iens Pliego me 49 MEME o 50 4 3 3 Laboratory Tests tab 51 4 3 4 Acceptance 1 o4
141. uthorisation type Types of animals Road vehicle ABC123 Long Journey Approved Popen Remove C 0101 Equidae 0 0102 Bovine 0103 Porcine First Name Last Name E mail Status 0104 Ovine sheep goat 0105 Poultry O 0106 Other live animals 0 0301 Live fish Expiration date bCancel bSave PbDelete Transport Authorisation TYPE 1 Transporter Authorisation is in accordance with Article 10 1 of Regulation 1 2005 TYPE 2 Transporter Authorisation is in accordance with Article 11 1 for long journeys over 8 hours Trade Control and Expert System TRACES 17 90 Sanco traces ec europa eu Latest update 1 02 2012 bba bg bcs bde bel ben bes bet b bhr phu bil bit bit Bly Pmt bn bow bol bot bro bru Psk bs Psr Psv Ptr TR amp CES User and Organisation Management Organisation beh bInformation bLogout BIP FR gtraces cbt net bPrivacy statement Edit Organisation Detail Means of Transport Means of Transport Authorisation Non Approved o Long Journey Approved 1 MATRICULATION NUMBER ABC123 1 2 Equipped with a navigation system ves Q No 2 Types of animals authorised for transport 0101 Equidae 0102 Bovine 0103 Porcine d 0104 Ovine sheep goat 10105 Poultry d 0106 Other live animals d 0301 Live fish 3 SURFACE IN M BRIDGE 10 present authorisation is valid 01 0
142. y bcs Pda bel ben bes bet gt bhu bil bit bit bly Pmt Pnl bow Ppl Ppt bro bru Psk Psl Psv beh TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statement gt Help To gt Consignment gt Decision Decision v General Product gt Investigation Lot gt Origin Distribution gt Rejection Other gt Hazard Details of RASFF 1 Notification type Contact material 16 Product category Animal v Control type Border rejection 17 Product name 0201 Meat of bovine animals fresh or chilled 2 Notifying country France Contact point reference nO RASFF FR traces cbt net Bos taurus 4 Date of notification 04 09 2008 18 Brand trade name 19 Product aspect Ambient Case 20 Other labelling info Number of units 1 21 Unit vol weight 100 0 Signatory BIP FR FR12998 Brest P 04 09 2008 MSCP RASFF FR FR00000 Dgal Bicma C 08 09 2008 MSCP Comment ECCP Comment National contact point can introduce comments here RASFF contact point at the European Commission can introduce here some comments 4 Cancel and Return to Menu Validate bReject M Trade Control and Expert System TRACES 64 90 Sanco traces ec europa eu Latest update 1 02 2012 45 Part Ill Control As part of particular procedures such as third country third country transit
143. y 3 CAT 3 Category of animal by product concerned in accordance with Article 10 of Regulation EC No 1069 2009 Legend C Compulsory Trade Control and Expert System TRACES 89 90 Sanco traces ec europa eu 9 ANNEX B OVERVIEW CERTIFICATION WORKFLOW Save as Draf CERTIFICATE STATUS Draft CERTIFICATE CONTENT incomplete Part WATERMARK Pas MisiBILITY TO USERS only direct colleagues linked to the same establishment or authority Submit for certification CunrimcaTE STATUS New Cunnmicarg ConTENT Part completed WATERMARK PRINT New TO USERS IntraTradel PORT CA of origin LVU CED CVED of entry point Save in progress Delete CERTIFICATE STATUS In progress CERTIFICATE STATUS incomplete Part Deleted WATERMARK PRINT In progress CERTIFICATE CONTENT NA Vissam ITY TO USERS WATERMARK PRINT only direct colleagues linked to the amp ame authority VISIBILITY TO USERS None Validate Submit Decision STATUS Valid CERTIFICATE CONTENT Part and completed WATERMARK PRINT Original TO USERS PART TRACES Certification workflow V5 Clone as CVED CERTIFICATE STATUS AFTER CLONING Draft New In progress Valid depending on the decision taken by the Transitair or BIP CERTIFICATE CONTENT Part and or Part Il WarERMARK PRINT Draft New In p

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