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Provider User Manual (revised)

1. Creating a customized CODRF is useful for gathering data during subsequent tests after a child has been assessed fully and a baseline has been established for the child Using the options below you can create a customized version of the CODRF based on the areas you want to assess and the child s scores scoring notes and IFSP IEP targets from the child s previous assessment Name Jenny Forman Jenny s Profile Jenny s Assessments Jenny s Journal Jenny s Reports Select Areas Fine Motor Gross Motor Adaptive Cognitive Social Communication Social Jenny s Calendar Jenny s Team Options 1 Scores Oo Oi O2 2 Notes OaOs Oo Om Ogo OR 3 Include items marked IFSP IEP Ej Yes Select all one or none of the checkboxes for any of the options Selecting options narrows the number of test items that will appear on the customized CODRF Example Select 0 and 1 for the Scores Option select no Notes Option and select no IFSP IEP options The customized CODRF will include goals and associated objectives for all of the goals on the AEPS Test for which the child scored a 0 or a 1 Example Select 0 and 1 for the Scores Option select A and 8 for the Notes Option and select no IFSP IEP options The customized CODRF will include goals and associated objectives for only the items on the AEPS Test for which the child scored a 0 or a 1 and received a note of an A or a B To save your customized
2. Megan Calhoun Brookes Publi The Child Assessments page contains a list of all of the child s CODRFs Child Observation Data Recording Forms and Family Reports a My Children My Groups My Reports My Calendar My Toolkit My Profile Help Admin My AEPSi Ay H CHILD ASSESSMENTS ta be ist AEPS TESTS The CODRF listings ane Name Jenny Forman Date Level Test Period Status organized by date level test ae 11 14 06 II 2 v View Print Edit Delete Export Jenny s Assessments 11 14 06 II 1 oe OSEP ENTRY View Print Edit Delete Export period whether or not the CODRF is complete and if this CODRF is marked for OSEP reporting Jenny s Journal E Create New CODRF Jenny sReports FAMILY REPORT Jenny s Calendar Date Level Completed By 12 23 06 II Sarah View Print Edit Delete 01 08 07 II Megan View Print Edit Delete 09 28 07 II Connie View Print Edit Delete Jenny s Team The Family Report listings are organized by date level test period and person who completed the report BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING C B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved EJ Create New Family Report AE N Megan Calhoun Brookes Publi Thu May rA off Creating a New CODRF a gt f The CODRF is the prim
3. To delete a group journal entry click the Delete link beside the entry on the My Groups main page To start a new group journal entry click the Create New Group Journal Entry button below the list of group journals in progress Megan Calhoun Brookes Publi Thu May 29 Log Off Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH MY GROUPS ki GROUP ASSESSMENTS IN PROGRESS Group Assessments Date Group Name Children Level Type Group Journal Entries 05 23 08 Group A Miklowski Justin II Center Based Activity Edit Delete Gufstason Gus E Start a New Group Assessment GROUP JOURNAL Date Author Group Children Entry 05 29 08 Megan Group A Miklowski Justin The children played Edit Delete Calhoun Gufstason Gus well together and it was easier to get Gus to perform certain actions when he was able to see his peers doing them EJ Create Group Journal Entry About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved You will be taken to a page called Create Journal Entry Megan Calhoun Brookes Publi Next to Group select the group for which you would like to make a journal entry from the drop down menu My Children My Groups My Reports
4. Forgotten Password link a on the AEPSi home page Real Progress for Every Child s www aepsi com This will take you to Features FAQs Take a Tour Free Trial Pricing Research Rave Reviews Request Info the Reset Password page where you Member Login WELCOME to AEPSi will be prompted to enter your user Introducing AEPSinteractive the new electronic management i i system for AEPS desi d to hel ly childhood fessi Is name and email address After entering cach fae cee aan Sonny etna ge ape tenn i u a PANE Thousands of ing children birth to 6 already rely these click on the Submit button You the curriculum based assessment AEPS to help them detect delays 1 1 in children s devel t and pl ffective interventi will receive an email from the system eee a ete E a e shortly thereafter with you password in E EAP Reporting made easier it Login Help Now AEPSi eliminates much of the paperwork required for reporting 7 progress and other child data Here are just a few of the tasks AEPSi automates for you generates with lick OSEP Child sre s If you have forgotten your username S n Ea S a tracks displays and records a child s progress over time please contact your AEPSi a provides eligibility reports with a single click creates customized IFSP IEP summary reports transfers results from new group assessments to each child s record administrator They will be able to and much much more
5. Inc All rights reserved CHILD SEARCH UPDATE CHILD TEAM Name Timmy McAdams z Select Select Timmy s Profile Member Name Phone Number Title Position Lead Deselect APE z Provider Timmy s Assessmen i _ oer 222 222 2222 Caregiver View Edit Delete Timmy s Journal izabe gt Speech Timmy s Reports Belle Monica 410 455 4455 Language View Timmy s Calendar Pathologist T TA Calhoun Megan 410 455 4455 teacher View Demo AEPSi 356 565 4454 Teacher Vie DeShields Inte a 666 555 4454 Administrator vie Tutorial AEPSi 410 455 4455 teacher View O Warg John 877 884 3899 Teacher Vie P Williams Mary 000 000 0000 Teacher View Pl Zeal Justin 978 546 7346 Mr Vie F EJ Add Caregiver EJ Update List About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved If you have the appropriate permissions you may add or remove team members from a child s team To do so click the Update Child Team button from the Child Profile page Next select or deselect team members by clicking the box next to a team member name A check mark inside the box indicates you want this person on the child s team and an unchecked box indicates that you wish to remove this person from the child s team To save your changes click the Update List button 11 Page C
6. My Calendar My Toolkit My Profile Help Group Assessments Date Entry CHILD SEARCH CREATE JOURNAL ENTRY Recorder Megan Calhoun Group Journal Entries Group Select Group N C Share with Family Enter in the date that the entry is made by clicking in the text box next to the Date field 3 Click inside the text box next to the Entry field and type in your entry mm dd yyyy Click Share with Family if you would like the family to be allowed to see the journal entry BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING C BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Click the Save button to save the journal entry 28 Page My Calendar Section 12 My Calendar is different from the child calendar provided on the Child Summary page My Calendar lists all events created either by you or another provider to which you have been listed as an attendee Megan Calhoun Brookes Publi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH My CALENDAR abe Date Time Event Child Mame 06 03 08 09 00 AM Meet with Timmy s parents Timmy McAdams Edit Delete 10 08 08 12 00 PM Meeting with Lauren s Parents Lauren Archer Edit Delete E Print Calendar BROOKES
7. Timmy s Team Meet with Timmy s parents Attendees Megan Calhoun Edit Delete Inte a DeShields Monica Belle EJ Add Event E Print Calendar About Brookes B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Contact Us Privacy Policy Copyright and Terms of Use e Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH Name Timmy McAdams Timmy s Profile Timmy s Assessments Timmy s Journal Timmy s Reports Timmy s Calendar Timmy s Team CHILD CALENDAR Name Timmy McAdams DOB 01 23 01 AEPS Level II Event Date mm dd yyyy Event Time hh mm am Opm Event Attendees E Inte a DeShields Fj Megan Calhoun D AEPSi Tutorial F Monica Belle AEPSi Demo EO Kevin Warg E Notify Family E Save About Brookes BO08 01 0341 Copyright 2007 Paul H Contact Us Privagf Policy Copyright and Terms of Use fokes Publishing Co Inc All rights reserved Click the Save button to save the entry Adding a Calendar Entry To add a calendar event click the Add Event button from the Child Summary or Child Calendar pages You will be taken to the Create Calendar screen By clicking in the text boxes provided enter in the event date time select am or pm event location and attendees
8. e g asking children to describe the pages in their books in order to assess their ability to use descriptive words For children who do not use writing instruments targeted AEPS Test items can be assessed as the child uses his or her fingers and writes in shaving cream or writes or draws using a computer Child s Name Kim Hattie Mark Lucy Miller Linwood 04 11 06 05 05 05 01 23 02 a Sia Ma i ol St ub Date of Birth Area Fine Motor B Functional Use of Fine Motor Skills 5 Copies simple written shapes after demonstration 5 1 Draws circles and lines 5 2 Scribbles IFSP Area Gross Motor IEP O AEE a IEP About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Once you ve completed the assessment go to the Group Assessment Summary Page Select the tabs at the top to gotoa certain part of the assessment You will then be able to fill in IFSP IEP information scores and notes for each child NOTE You must complete all activities within a set in order to complete each objective and item that is in the AEPS Test NOTE If a child is in the middle of a group assessment the child cannot be included in his or her own CODRF Similarly if a child is in the middle of his or her own CODREF he or she will not be available to participate in a group assessment NOTE To view a group assessment in progress that
9. 15 Page Megan Calhoun Brookes Publi Thu May 29 Log Off At the top of each domain page are the child s name and the domain Click the View Edit Fine Motor Summary button next to this listing to go to this domain s summary form at any time CODRF FINE MOTOR II m d gt Summary gt Fine Motor gt Gross Motor gt Adaptive Cognitive gt Social Communication Name Jenny Forman gt Social Name Jenny Forman Fine Motor II View Edit Fine Motor Summary i Jenny s Profile Jenny s Assessments For a key and explanation of icons on the Jenny s Journal Test Period 3 2 Hide Prev Jenny s Reports Status page click the SYMBOL KEYS link above the TestD Jenny s Calendar first strand Jenny s Team Examiner IF MWB SP IEP Score Notes Score Notes Comment e A Bilateral Motor Coordination The remainder of each domain page consists 1 Uses two hands to manipulate objects each hand 23 A performing different movements of test information and the strands in this ity 1 1 Holds object with one hand while the other hand 2 O S a anaes s domain The test information including test 2 Cuts out shapes with curved lines g 1 IES R E3 2 1 Cuts out shapes with straight lines oO 1 is period CODRF Status test date and Gi 2 2 Cuts paper in two s 2 IO examiner name appears above the strands B Emergent Writing i 1 Writes using thr
10. About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING COl B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved View an event by clicking on the Date Time next to the event you would like to view To delete an event click Delete next to the event you d like to delete You will be asked if you are sure you really want to delete this event Click Delete to continue deleting the event Click Cancel to go back without deleting the event Megan Calhoun Brookes Publi Edit an event by clicking Edit next to the event youd like to edit You will be taken to an Edit Calendar Event N page that is identical to the Create Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help IAD Calendar Event page with the ARCH CHILD CALENDAR g exception that details have already Name Timmy McAdams Name Timmy McAdams DOB 01 23 01 AEPS Level II been entered Make any needed Timmy s Profile changes and click the Save button to ee ERE Event Date 06 03 2008 save your changes Timmy s Journal i er 09 00 am Opm To add an event to your Calendar nr a ee Event Meet with Timmy s parents click the Add Event button below the calendar entries on the Child a Summary or Child Calendar pages You will be taken to a Create ee eae Calendar Event page where you will Megan Calhoun Typ
11. Click the Notify Family box if this is an event the family or caregiver s should be aware is taking place Note this does not send the family member an email it only serves as a reminder for the Provider when viewing the calendar 9 Page Child Caregiver Profiles Megan Calhoun Brookes Publi Thu May 29 Log Off i M Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH CHILD PROFILE as Name Timmy McAdams Caregiver Elizabeth McAdams To view the child s complete Record Status Active Relationship Mother Child ID 09862 Address profile click on either the link to sacl a aces sa eae ee the left e g Timmy s Profile eich O Age 7y 4m 88m Timmy s Reports Adjusted Age 7y 3m 87m AEPS Level II i Gender Male Timmy s Team f Dev Status At Risk Medical Info diagnosed with mild asthma and has an allergy to peanuts Address Notes Timmy s parents are recently divorced and his mother suffers from depression Timmy s Calendar Within the Child Profile is information on both the child and his or her caregiver s and team When the Child Profile page is open you may edit child information by clicking the Edit Child Profile button E Update Child Team Include in OSEP Reporting Funding Source Early Childhood Sp Ed Part B 3 5 Program
12. Completed By link next to the assessment for mes oe 12 23 06 II Sarah View Print Edit Delete g ZS J 01 08 07 II Megan View Print Edit Delete which you would like to 09 28 07 II Connie View Print Edit Delete perform the action E Create New Family Report About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Carrying Over Scores Whenever you create a new CODRF after at least one CODRF has already been completed for a child a pop up box will appear presenting you with three options for carrying over scores from the previous assessment 1 Copy scores of 2 only with accompanying scoring notes 2 Copy all scores and scoring notes 3 Do not copy scores from previous AEPS test os Would like t fi i AEPS This isa time saving ould you like to copy gree rom your previous measure that will prevent g O Copy scores of 2 only with accompanying scoring you from having to re enter notes scores for a child that have O Copy all scores and scoring notes Do not copy scores from previous AEPS test not changed since the previous assessment period Note You cannot copy scores froma Level I assessment to a Level II assessment or vice versa 17 Page Customized CODRFs At the bottom of the CODRF Summary page there is a section where you can customize CODRFs You may choose
13. D3 4 GM D4 1 GM D3 1 GM B1 3 GM D3 2 GM B1 2 GM D4 GM D4 2 C G5 C A1 2 C G5 1 C B1 1 C G4 3 C All Continued progress on A A5 2 AAS A A5 1 Children Without Two Tests During the Date Range Selected Number of Children 19 Child C 05 01 04 raz The two tests are at different levels Child H 100949 Only one test score within specified range for this child Child W 09 25 04 Only one test score within specified range for this child To run a Progress of All Children report enter the service date range for which you would like to run the report then click the View link next to the report title from either the Class Reports or the Program Reports pages This report can also be printed or exported from these The Progress of All Children report shows each child s AEPS assessment scores by Area for the first and last test recorded for the child during the date range selected and calculates the increase or decrease between the two assessments The report also provides a list of each skill that has been mastered is emerging or the child does not yet have Children who do not have two test periods within the date range selected will be listed at the bottom of the report This report gives youa quick look at each child s progress over time and which skills the child still needs to develop 33 Page OSEP Categories Reports About OSEP Reporting Crosswalk for the Assessment Evaluation and
14. Monica Belle be prompted to enter the child s D aiton name from a drop down menu of AEPSi Demo vj Inte a DeShields your children the event date event B _ a a otury Family Save time text about the event itself and Elizabeth McAdams Mother attendees BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING CO BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 29 Page My Rep O rts Section 13 Not only does AEPSi feature powerful functions that make it easy to record score and track the AEPS Test but it also enables you to quickly generate status reports and build progress over time reports for individual and groups of children AEPSi generates all of the paperwork for reports that otherwise would have to be created by hand Score Summary Graphed Scores IFSP IEP Summary AEPS Child Progress Record and Present Level of Functioning Report for use at IFSP IEP meetings Be ___ EPSP Megan Calhoun Brookes Publi My AE PSi My Chilc dren My My Reports My Calendar My oolkit My Profile Help Fri May 30 H MY REPORTS Selecta link below to generate reports Child Reports Class Reports gt Child Reports Create a report on a single child gt Class Reports Create a group report of all children associated with a single Provider or with a Class BROOKES About Brookes Contact Us Pr
15. Programming System AEPS for Infants OSEP reporting is easy with AEPSi The AEPS Test aren for Eoery Chi and Children SECOND EDITION results are automatically transformed into an OSEP enn grin yoo CAED a ho Aid BA report using the crosswalk of AEPS Test items with the three OSEP Child Outcomes and empirically derived same age peer benchmarks AEPS s crosswalk of test items correlated to OSEP child outcomes has been empirically validated so users can rest assured that child outcomes data reported with AEPS and AEPSi are accurate and genuine measures of OSEP Child Outcomes With reliable child outcomes data you can better tailor interventions to the child s needs and be confident that your entry and exit data will show progress To generate the OSEP Report AEPSi 1 Calculates each child s OSEP Outcomes raw scores by gathering and summing children s scores on the specific AEPS Test items that correlate to the three child outcomes required by OSEP 2 Calculates for each child whether or not he or she is performing at the level of same age peers Outcome raw scores are compared to empirically validated same age peer benchmarks at the appropriate age intervals Raw scores at or above the benchmarks indicate that a child s performance is similar to same age peers Raw scores below the benchmarks indicate that a child s performance is below that of same age peers 3 Sorts children into two baskets at time 1 near
16. Social Communication Chad not tested in Test Period 2 Fine Motor Gross Motor Possible Raw Score a 98 98 Percent Score 23 mwa 65 81 t 83 333 t Raw Scores 135 93 299 359 J 2 l 3 Possible Raw Scores 434 434 434 434 Test Periods Test Periods l i Adaptive Cognitive Graphed Scores i i Graphed Scores show bar graphs that represent CODRF scores for different test periods By comparing test periods E E as side by side bar graphs you have a quick visible 6 i 2 3 2 3 representation of a child s progress over time Test Periods Test Periods Social Communication Social To view Graphed Scores click the View Print link You will be directed to a page that shows the available test periods for the child You may select up to four test periods to include in the Graphed Scores report Select the Create Report button The Graphed Scores report will appear in a SE s new browser window in a PDF format Test Dates 1 03 09 05 2 41 09 05 3 01 20 06 4 05 10 06 Total Correct Total Correct Child not tested m Child not tested 3 st Periods on m Child Progress Record AEPS Child Progress Record Fine Motor Gross Motor Strand A Bilateral Motor Coordination Strand B Emergent Writing Strand B Play Skills Test 1 03 09 05 Strand A Balance and Mobility Timmy McAdams DOB 01 23 2001 Level Il m E DE Test 2 11 09 05 A Child Progress Record
17. To include only those questions on which the child previously scored a 1 or 2 click Megan Calhoun Brookes Publi Thu May 29 Log Off TEESE Admin My Calendar My Toolkit My Profile Help My Child ren M y Groups my Reports My AEPSi H CODRF SUMMARY gt Summary Fine Motor gt Gross Motor Adaptive gt Cognitive Social Communication gt Social Name Jenny Forman Name Jenny Forman DOB 2002 01 02 Level II CODRF Summary Jenny s Profile z Edit Summary Jenny s Assessments Jenny s Journal Test Created 2008 05 29 Test Finalized Status Jenny s Reports Jenny s Calendar Jenny s Team Active Status Test Area Fine Motor Gross Motor Adaptive Cognitive Social Communication th th te te i Social OSEP Include O Near Entry Near Exit No Save Changes selecting or areas lecting test n S2 h Snara ae View CODRF in English Spanish rint with Criteria Yes No Print CODRF CUSTOMIZED CODRFs Date Name Create Customized CODRF About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO8 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved BROKES Megan Calhoun Brookes Publi Log Off Thu May 29 My Children My Groups My Reports My Calendar My Toolkit My Profi in n l ooo H CREATE CUSTOMIZED CODRF
18. a particular child is in go to My Children and select the child whose assessment you wish to view Deleting a Group Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Thu May 29 Log Off Megan Calhoun Brookes Publi Once you have entered all of the data for your group and finalized each activity or area you must delete your group in order Group Assessments to automatically populate individual Group Journal Entries 05 23 08 CODRFs for each child To delete a group 05 05 08 go to the My Groups main page Click the Delete link next to the group you want deleted You can access an individual CODRF for a child by going to his or her Date ARCH My GROUPS GROUP ASSESSMENTS IN PROGRESS GROUP JOURNAL Group Name Children Level Type Group A Miklowski Justin II Center Based Activity Edit o Gufstason Gus i Group B Hall Aaron I Routine Activity Edit Delete E Start a New Group Assessment Author Group Children Entry IE Create Group Journal Entry Child Summary page BRO KES About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 27 Page Starting a New Group Journal Entry To view or edit a group journal entry click the Edit link beside the entry on the My Groups main page
19. activity assessment Finally create a name for your group by clicking in the text box and typing in the group name Click the Create Group Assessment button 26 Page Group Assessment Summary You will be taken to the Group Assessment Summary page after you create your group From here print out the group activity set by selecting the Print CODRF button A new window showing the assessment activities with the children s names already filled in will appear Admin Megan Calhoun Brookes Publi N My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Hel a me Sh This page will also include a description of each activity and suggested materials and procedures To print this page click the Print button ARCH Group Assessments Group Journal Entries Assessment Activity Book About Me Level 1 Description Small group activities are a typical component of most centers daily schedules Book About Me is a small group activity in which children are encouraged to create books that are about them their families friends and other things of interest e g favorite toys foods pets During the activity interactions between children should be encouraged and observation of targeted AEPS Test items such as writing letters and cutting out shapes can be elicited The Book About Me activity is also designed to allow children opportunities to show what they k
20. are complete See OSEP Include in Section 8 Child Assessments for more information Less than 6 Months in Services Children Excluded 19832 1202 121605 0301 06 Less than 6 Months in Services There are less than six months between the child s Program Entry and Program Exit date OSEP has mandated that only children who have received services for at least six months should be reported on What you should do Go to the child s profile page and verify that you have entered the correct Program Entry and Program Exit dates If you have entered the correct dates and there are still less than six months of services received this child will have to be excluded from OSEP reporting Invalid Funding Source Children Excluded 121570 19632 15 02 12 16 05 OTONO Invalid Funding Source A funding source other than Part B or Part C has been selected for the child What you should do Go to the child s profile page and verify that either Part B or Part C has been selected for funding source 38 Page Inappropriate Test Used to Assess Child Children Excluded cma ooe eveyone eto Archer Lauren Inappropriate age at Level Il test 19632 12 15 00 121605 0r 0T If a child is 36 months or younger and is using a Level II test the inappropriate test was used to assess the child A Level II test should be used only once a child is older than 36 months and is in the Part B program What you should do Assess the c
21. dut did not reach D Percentage of chidren who improved tunctoning to reach a level comparadie to o 50 ame aged peers E Percentage of chidren who maintained tunchoning at a level comparable to same so aged peers Progress Data Categories for Each Child Report Program OSEP Test Account 1 Reporting Period 01 01 07 to 12 31 07 Date 08 24 07 Funding Source Part B Section 619 Children Inctuded 3 ne DARS Gams Preiss aaa Chitdren Excluded 1 fomac ooreo oons osoon meong ewtnryons Funding Source Part C Ch dren included 2 ones osouor 120107 1 The Progress Data Aggregate Percentages report calculates each child s OSEP Outcomes raw scores compares them to their Near Entry raw scores and or same age peer benchmarks and aggregates the results for each of the three OSEP Child Outcomes The report displays the percentage of children at near exit who maintained functioning at a level comparable to same age peers improved functioning to reach a level comparable to same age peers improved functioning to a level nearer to same age peers but did not reacha comparable level improved functioning but not sufficient to move nearer to functioning comparable to same age peers and did not improve functioning The results are separated by Part B and Part C according to the funding source that was selected in the child profile The report also displays the number of childre
22. entry into the program o Performing as same age peers o Not performing as same age peers 4 Sorts children into five baskets at time 2 near exit from the program o Maintained functioning at a level comparable to same age peers Improved functioning to reach a level comparable to same age peers Improved functioning to a level nearer to same age peers but did not reach comparable level Improved functioning but not sufficient to move nearer to functioning comparable to same age peers Did not improve functioning O O O There are four OSEP Categories reports that are available in a viewable printable and exportable format The reports are automatically separated by Part B and Part C Entry Data Only Aggregate Percentages Entry Data Only Categories for Each Child Progress Data Aggregate Percentages Progress Data Categories for Each Child Note Even though you are no longer required to submit entry data to OSEP AEPSi still has two entry data reports which are helpful in determining where children enter the program and monitoring that children receive their entry assessments which are needed in order to report on progress Children on the Alternative Path Children who are 37 months or older and are still using the Level I test due to severe developmental disabilities are automatically placed on the alternative path for OSEP Reporting At Near Entry these children 34 Page will automatically have an OSEP outcome of
23. helps family members and caregivers participate in the ongoing monitoring of their child s progress The Child Progress Record is a visual representation of a child s accomplishments current targets and future goals and objectives As a child meets the standard criteria for a goal or objective shading can indicate the child s progress To view or print a Child Progress Record click the View Print link You will be directed to a page that shows the available test periods for the child Select up to two test periods to include in the Child Progress Record Once you ve selected the test period s click the Create Report button and a PDF file of the Child Progress Record will open in a new window To print a Child Progress Record go to File on the PDF window and click Print NOTE Make sure Adobe Acrobat Reader is installed on your computer or you will be unable to view or print a Child Progress Record Provider Notes Provider Notes are notes and comments regarding a specific child and his or her progress These notes may also be teacher or provider observations To view Provider Notes click the View link To print Provider Notes click the Print link You will be directed to a page that shows the available test periods for the child Select one test period and click the Create Report button The Provider Notes report will appear in a new browser window Child Reports Provider Notes Name Timmy McAdams DOB
24. into AEPSi r Megan Calhoun Brookes Publi Thu May 29 Entering a New Log Off n v Family Report Admin My AEPSi My Children My Groups My Reports M y Calendar My Toolkit My Profile Help SEARC H CHILD ASSESSMENTS To enter a new Family AEPS TESTS Report click the Crea te New Name Jenny Forman Date Level Test Period Status Family Report button from Jenny s Profile 05 29 08 1 3 View Print Edit Delete Export 7 11 14 06 II 2 Y View Print Edit Delete Export Jenny s Assessments the Child Summary 11 14 06 II 1 v View Print Edit Delete Export Child Assessments or et ee ae Jenny s Reports FAMILY REPORT Child Reports pages ha Cie Date Level Completed By SEYS ee 12 23 06 II Sarah View Print Edit Delete Jenny s Team 01 08 07 II Megan View Print Edit Delete 09 28 07 II Connie View Print Edit Delete EJ Create New Family Report aes About Brookes B08 01 0341 Copyrig BROOKES PUBLISHING CO Contact Us Privacy Policy Copyright and Terms of Use ht 2007 Paul H Brookes Publishing Co Inc All rights reserved For each family report enter the following information that will comprise the Family Report Summary and click Save Megan Calhoun Brookes Publi Thu May 29 Log Off A ML Admin My AEPSi My Children My Groups
25. reason why 39 Page Complete defintions of the outcome ratings are avaiable at the Early Chadhood Outcomes Center Website http w ww fog unc edw ecoloutcomes cfm Progress Data Ratings for Each Child Program OSEP Test Account 1 Reporting Period 01 01 07 to 12 31 07 Date 08 24 07 Funding Source Part B Section 619 ono e 1 Positive social emotional skits ewr 10107 110107 1101007 ows fomac onene owon oxox nonraiwr aryons Funding Source Part C Children Included 2 Coca rows eraver_ wanna tart ono oronnr canner marmre aoe oinera ECO COSF Rating Ss e o o e e Coa m e commer Complete defntions of the outcome ratings are avaiable at the Early Chadhood Outcomes Center Webste hip The Progress Data ECO Ratings report displays the recommended ECO ratings for near entry near exit and indicates whether progress occurred Y for yes N for no Also included in the report is the child s name date of birth program entry date program exit date test date for the Near Entry assessment and test date for the Near Exit assessment A list of children who were excluded from the report and the reason why is displayed as well 40 Page My Toolkit Section 14 My Toolkit is an area within AEPSi that includes News amp Updates Resources amp Downloads a Discussion Board and resources for Professional Development Click the My Toolkit tab on the upper task
26. 01 23 2001 AEPS Level Il Test Period 03 09 2005 Report Date 05 29 2008 Fine Motor Score Notes Comment B Emergent Writing 2 2 Copies complex shapes Timmy needs assistance with shapes as complicated as a star 3 1 Prints three letters ae Copies first name EA Copies three letters ojojoj gt Gross Motor Score Notes Comment B Play Skills 1 2 Jumps from platform 2 M playground equipment 3 Skips 0 R Adaptive Score Notes Comment A Mealtime 2 2 Uses knife to spread food Personal Hygiene 1 1 b Uses toilet paper flushes toilet washes hand after using toilet A hand over hand for washing C Dressing and Undressing 2 4 Puts on shoes A sometimes puts on the wrong feet f 23 Page IFSP IEP Summary Child Reports IFSP IEP Summary Name Timmy McAdams DOB 01 23 2001 AEPS Level II Test Period 03 09 2005 Report Date 05 29 2008 Fine Motor Score Notes Comment A Bilateral Motor Coordination 1 Holds object with one hand while the other hand 1 b manipulates 2 Cuts out shapes with curved lines 0 2 1 Cuts out shapes with straight lines 1 needs spring loaded scissors B Emergent Writing 2 Prints pseudo letters 0 2 2 Copies complex shapes 1 buskarna 3 Prints first name 0 3 1 Prints three
27. 3 09 2005 Area Goal Score Cutoff 15 0 Score Result Falls at or below the range for typically developing children indicating development is delayed To view Present Level of Functioning click the View link To print the Present Level of Functioning report click the Print link You will be directed to a page that shows the available test periods for the child Select one test period and click the Create Report button The Present Level of Functioning report will appear in a new browser window 24 Page Thu May 29 Create Custom Child Report Log Off The Custom Child Report enables you to make a custom report from previous CODRFs From the Child Reports page click the Create Custom Report button below the Child Reports section Megan Calhoun Brookes Publi ALPS a 7 Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile H CHILD REPORTS Name Timmy McAdams CHILD REPORTS Score Summary View Print Export Timmy s Profile Graphed Scores View Print Timmy s Assessments Child Progress Record View Print 2 E Provider Notes View Print Export Timmy s Journal p Paa i opor E o SP IEP Summary View rin xpo You will be brought to the Child Reports Timmy Reports Eligibility Cutoff Scores View Print Export Timmy s Calendar Present Level of Functioning View Print Export Create Custom page S
28. 9 If the child is not an OSEP Jenny s Reports Test Finalized oa Status Participant the OSEP Include ee a g Jenny s Team Test Area Active Status option will not appear on the CODRF page Gross Motor Adaptive a Cognitive If one or more areas have not been SE selected for an assessment or opted 2 out you will not be able to select OSEP Inge Near Entry OSEP Near Entry or Near Exit for oS iii an assessment An error message ave Changes will appear stating OSEP cannot be selected because an area has been ee ee anges button spn agate opted out Likewise if an na ala ena ae assessment has already been flagged eis for OSEP Near Entry or Near Exit and View CODRF in Enalish Spanish Print with Criteria Oves No E Print coork you attempt to deselect or opt out of one or more areas you will be CUSTOMIZED CODRFs prevented from doing so maan ma Create Customized CODRF i WES About Brookes Contact Us Privacy Policy Copyright and Terms of Use NOTE Once you have selected the BRON 2 B08 01 0341 Copyright 2007 Paul H oped bts Fukiorina me Inc All rights reserved OSEP Include option on the CODRF a Summary Page remember to click the Save Changes button Completing a CODRF To navigate throughout the assessment click on the links to each domain in the blue bar at the top of the screen This navigation bar will remain the same regardless of which domain you are in
29. A To run a child report a from the My Reports section select the My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help name of the child on whom youd like to run A CHILD REPORTS the report and then B es select the report you d i epo Create a report on a single child reac like to run for that Select Child Lauren Archer child Select Report Score Summary To learn more about SCOT SUMMAN nn ccna the individual child provider lamas reports see Section 10 Eligibility ean Child Reports Present Level of Functioning y J Copyright and Terms of Use 4 IROK ES About Brookes r C B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 30 Page Aggregate Reports In addition to the individual child reports you can create aggregate reports on the children to whom you are assigned My AEPSi CHILD SEARCH Child Reports Class Reports Class Reports Megan Calhoun Brookes Publi My Children My Groups My Reports My Calendar My Toolkit My Profile Help My REPORTS Child Reports About Brookes BO08 01 0396 Copyright Mon Jul 28 Log Off may i s t i ni i Be Y ij E i d l i i Y wa Select a link below to generate reports Create a report on a single child Create a group report of all children associated with a single Provider or with a Class Contact Us Pri
30. CODRF for future reference include a name Create Customized CODRF About Brookes Contact Us Privacy Policy Copyright and Terms of Use 3 LISHIN B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Bi OKES x N 18 Page the boxes next to the 1 and 2 Notes Click on the note or notes next to the check boxes that were previously recorded to include only those questions on the new customized CODRF Include items marked IFSP IEP Click the Yes or No checkbox to distinguish what questions from the previous CODRF that are marked IFSP IEP should be included on the new customized CODRF Megan Calhoun Brookes Publi Thu May 29 Groups CODRF SUMMARY My Reports My Calendar My Toolkit My Profile Neate gt Summary Fine Motor gt Gross Motor Adaptive Cognitive Social Communication gt Social Name Jenny Forman E Name Jenny Forman _ DOB 2002 01 02 Jenny s Assessments Level II CODRF Summary Jenny s Profile Jenny s Journal Test Created 2008 05 29 Test Finalized Jenny s Calendar Status Jenny s Reports Jenny s Team __ Test Area gt Ba lt 0 W V 2 ov KSUBI KS KS Ce oe e ee Save Changes Note Remember to click the Save Changes button when making an OSEP selection and or selecting or deselecting test areas View CODREF in English Spanish CUSTOMIZED C
31. EPE PRES the Child Team page You will be 7 TEA FeR Elizabeth 222 222 2222 aregiver View it elete Timmy s Jeune _ directed to a list of available team Timmy s Reports Belle Monica 410 455 4455 Language View 2 Timmy s Calendar Pathologist members Click on the box under Timmy s Team ranean dina Wetted kers en a Select Deselect next to the team Demo AEPSi 356 565 4454 Teacher View n DeShields Intea 666 555 4454 Administrator Vion O member s you want to add and click Tutorial AEPSi 410 455 4455 teacher View O the Update List button to add the Warg John 877 884 3899 Teacher View F member s williams Mary 000 000 0000 Teacher View F Zeal Justin 978 546 7346 Mr View Fi n NOTE The unlinked team member will not be entirely deleted from the AEPSi system Rather that team member will FS About Brookes Contact Us Privacy Policy Copyright and Terms of Use 4 H 4 BROOK D B08 01 0341 Copyright 2007 Paul H a Publishing ae All rights reserved just become disassociated from that child Administrators will still be able to access that provider s information and reassign him or her to another child s team 13 Page Child Assessments Seton The Child Assessments page is the portal to AEPS assessments By selecting a Child Assessments page from the left toolbar e g Jenny s Assessments you will be able to view all of this child s previously recorded assessments and fill out new assessments
32. Entry Date 02 01 04 Program Exit Date 06 01 06 Classroom Yes E Edit Child Profile About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved To add caregiver information or update a child s team click the Update Child Team button Megan Calhoun Brookes Publi Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH z UPDATE CHILD TEAM wb The Update Child Team page will f Name Timmy McAdams manns contain a list of the child S team Timmy s Profile Member Name Phone Number Title Position pr masara z 5 Provider members once they are assigned to the mony faseer _ McAdams EEN cua secu gauss child the child team includes the amr Speech k Timmy s Reports Belle Monica 410 455 4455 Language View caregiver s Timmy s Calendar Pathologist Sane Teeen Calhoun Megan 410 455 4455 teacher View Demo AEPSi 356 565 4454 Teacher View O To add caregiver information to the DeShields Inte a 666 555 4454 Administrator View O child s profile click the Add Caregiver Tutorial AEPSi 410 455 4455 teacher View b Warg John 877 884 3899 Teacher View Fi utton Williams Mary 000 000 0000 Teacher View oO Zeal Justin 978 546 7346 Mr View F E Add Caregiver JEJ Update List About Brook
33. Introduction About AEPSi AEPSinteractive AEPSi is a web based management system for fe AEPS that makes it easier for AEPS users to make the most of AEPS a meet reporting mandates determine eligibility and manage and track child data AEPSi has all the integrity of AEPS plus the time and Real Progress for Every Child paperwork saving convenience of automated scoring and powerful functionality that transforms AEPS findings into child progress reports and OSEP Child Outcomes Reports AEPS is truly a complete solution for programs that also need to meet accountability and eligibility challenges without sacrificing quality programming and good outcomes for children We are excited for you to see all the ways AEPSi can make it easier for you to help your children make real progress About the User Manual This manual is intended to help you navigate and perform all functions of the AEPSi on line tool This specific manual has been written with the basic AEPSi user in mind Who is this user AEPSi users can be early childhood professionals service providers or team members in short anyone who is not an AEPSi Administrator This manual is designed for users like you who are tasked with assessing children You may be a preschool teacher a teacher s aide a home visitor or a speech language pathologist The list could go on i Within this manual you will find basic information on how to enter c
34. My Reports My Calendar My Toolkit My Profile Help SEARCH FAMILY REPORT SUMMARY gt Family Summary gt Activities gt Fine Motor gt Gross Motor gt Adaptive gt Cognitive gt Social Communication gt Social gt Intervention Priorities Name Jenny Forman Jenny s Profile Name Jenny Forman DOB 2002 01 02 Completed by Jenny s Assessments Jenny s Journal Report Date 05 29 08 Summary Jenny s Reports Jenny s Calendar Jenny s Team ba Save EJ Print About Brookes Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Who completed the report e The short report summary NOTE It is recommended that within the report summary you include the following items The date the family or caregiver s completed the report e The child s siblings and their ages e The name of the family member s caregiver s who completed the form 20 Page Sections of the Family Report Links to each section of the Family Report are on the top of all Family Report pages Family Summary Activities Fine Motor Gross Motor Adaptive Cognitive Social Communication Social and Intervention Priorities To go to a specific section of the Family Report click the named link Activities e Enter the Date Reviewed e Answer the questions by typing the answers into each text box provided e Res
35. ODRFs Date Name 05 29 08 Jenny s Os View Print Edit BRO KES PTivacy Policy oils Brooke BO08 01 0341 Copyright Print with Criteria OYes No Edit Summary Print CODRF Create Customized CODRF alee e Copyright and Terms of Use 2007 Paul H Brookes Publishing Co Inc All rights reserved To save your customized CODRF type in a name for future reference When you have made your selections for the customized CODRF and named it click the Create Customized CODRF button at the bottom of the page A screen will pop up that shows your customized CODRF When youre ready to go back and enter in assessment data into a customized CODRF go to the CODRF Summary page You will see a list of all your customized CODRFs By clicking the Edit button you will be taken to the customized CODRF where you will be able to enter in the assessment results To view print or edit an already created customized CODRF for this child click the View Print or Edit links next to the customized CODREF listed on the CODRF Summary page 19 Page Family Report Section 9 The Family Report is an important part of the AEPS assessment because even teachers school specialists and home visitors don t get the chance to observe a child in every enviro nment The Family Report is sent home for the family member or caregiver to fill out and return to you Once the report is completed you may enter it
36. P report due to several reasons Below are a list of the exclusion categories and what you need to do to correct the error Missing Near Entry Data Children Excluded fAbaiye Oni fo 07711705 1020F 1023085 Missing Near Entry Data Either the near entry assessment has not been selected for a child or it has not been finalized What you should do Make sure you have selected a near entry assessment for the child On the child s summary page you should see an OSEP entry icon next to the assessment you want flagged for near entry If you do not see the icon go to the CODRF summary page of the assessment and select near entry under the OSEP Include option Also verify that the assessment has been finalized and that all test items are complete See OSEP Include in Section 8 Child Assessments for more information Missing Near Exit Data Children Excluded Butterfield Marcy Lo 12 21 03 Osv01 04 0521 08 Missing Near Exit Data Either the near exit assessment has not been selected for a child or it has not been finalized What you should do Make sure you have selected a near exit assessment for the child On the child s summary page you should see an OSEP exit icon next to the assessment you want flagged for near exit If you do not see the icon go to the CODRF summary page of the assessment and select near exit under the OSEP Include option Also verify that the assessment has been finalized and that all test items
37. Select a Class mm dd yyyy Select Report Type Group Snapshots View Print Export View Print Export Status of All Children no dates needed above Progress of All Children OSEP Categories Reports View Print Export XML CSV View Print Export XML CSV View Print Export XML CSV View Print Export XML CSV Entry Data Only Aggregate Percentages Entry Data Only Categories for Each Child Progress Data Aggregate Percentages Progress Data Categories for Each Child ECO Child Outcomes Summary Form Ratings Entry Data Only Ratings for Each Child View Print Export XML CSV Progress Data Ratings for Each Child View Print Export XML CSV When possible we encourage programs to use the AEPS OSEP Categories Reports The ECO Child Outcomes Summary Form Ratings are made available by Brookes Publishing for programs or states that require use of the COSF About Brookes Contact Us Privacy Policy Copyright and Terms of Use DS5 50 0518 Copyright 2008 Paul H Brookes Publishing Co Inc All rights reserved BROOKES PUBLISHING Ce 31 Page Group Snapshot Reports Group Snapshots are reports that provide assessment status of all active children in the program There are currently two Group Snapshot reports Status of All Children and Progress of All Children Status of All Children AE Monica Belle OSEP Test Acco Admin My AEPSi My Children My Groups My Reports M
38. Si To view the archives of the What s New section click the More News link My Reports section of the My AEPSi page My Reports is a quick link to Child Reports and Class Reports Click either Child Reports or Class Reports to be directed to these areas Assessments in Progress section of the My AEPSi page Assessments in Progress shows a snapshot of assessments that have been started but are not yet complete for your children They are listed by child or group name Select the assessment of your choosing by clicking the assessment name to view or edit one of these assessments 5 Page My Children Section 4 The My Children page is the central location where all children you input into AEPSi are listed From here you can select a child and manage all of his or her information that has been entered into the AEPSi system By clicking the My Children tab at the top of the screen you are brought to the My Children page which contains a list of your children and their names ID numbers and dates of last assessment Your children will be arranged in alphabetical order according to last name NOTE The ID number field is optional If your school or institution requires you to track the children you serve by unique identifiers you may add these unique identifiers to the child s profile You may however leave this field blank F oO WELCOME Panis Cilia i Brookes Publ Assessment status is AE JE also indicated on this p
39. Timmy s Calendar first few words of an Timmy s Team E Add Journal Entry EJ Print All Journal Entries entry To edita journal entry BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use i Pi BLISHING B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved click Edit next to the entry you would like to edit To delete a journal entry click Delete next to the entry you would like to delete Note You will only be able to edit and delete journal entries that you originally entered To print all journal entries for a child click the Print All Journal Entries button below the last listed entry on the Child Journal main page Megan Calhoun Brookes Publi Adding a Child Journal Entry To add a journal entry click a My Groups My Reports My Calendar My Toolkit My Profile Help Admin My AEPSi My Children the Add Journal Entry button below the last listed entry on the Child Journal main page To add text type inside the H CHILD JOURNAL ag Name Timmy McAdams Name Timmy McAdams DOB 01 23 01 AEPS Level II Timmy s Profile 3 Recorder Megan Calhoun Timmy s Assessments Entry text box Date Idd vyvy Timmy s Journal mm dd yyyy _ _ Entry Timmy s Reports To make other users aware that you approve having this entry shared with the child s car
40. age Wed May 28 Log Off Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile If the last assessment My C administered is Y CHILDREN complete the date of Add New Child that assessment will be Name Child ID Last Assessment shown in the Last ore alates n crete Assessment column rown Mable n Progress ae ae Se es If the last assessment is Forman Jenny ID In Progress incomplete In Graves Tory In Progress Progress will be fstas S ss GROUP r Gufstason Gus In Progres GRO displayed in the Last Tolkins Alice In Progress Assessment column Leikas Stacy Start Assessment Archer Lauren 19832 2007 09 27 Corleone Michael 2007 10 25 If a child has never etn hee been assessed Not Yet Humphrey Babette 2007 11 08 j i Linwood Lucy 2007 12 06 started will be Lopez Maria 2007 09 27 displayed in the Last McAdams Timmy 09862 2007 10 22 Assessment column McDaniels Wilbert 2007 10 22 Miller Mark 2007 11 08 If a child is part ofa Add New Child BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use 8 oup a Peod PUBLISHING Co B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved group 1con 1n the Last Assessment column When you click any of these links you will be taken to the CODRF Summary Page To conduct an assessment or view or print a previous assessment or reports please select a child first b
41. ary form used to Admin j My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help s S record a child s performance on the CODRF SUMMARY q AEPS test gt Summary Fine Motor gt Gross Motor gt Adaptive gt Cognitive gt Social Communication gt Social To create a new CODRF click the Create Name penny Forman A a eee iti aia New CODRF button on either the Child Jenny s Profile 2002 01 1 S eRE ee E tait Summary Summary or Child Assessments page Jenny s Journal Test Created 2008 05 29 You will be taken to the CODRF Jenny s Reports Test Finalized n oe Summary page Jenny s Calendar Jenny s Team n iven Status i Selecting Test Areas On the CODRF Summary page you will see a list of the six domain areas with options to select or deselect one or more of the areas up to 5 When you create a Gross Motor Adaptive Cognitive Social Communication SSK CSS he tH th te te Social om new CODRF all six domain areas will be J Save Changes activated by default To deactivate or OAIE OO ea opt out of one or more areas deselect Coe ea the areas and click the Save Changes ma button When an area has been View CODRF in Enalish Spanish print with Criteria Oves no EPIMECODRF deactivated n a will appear under the status column Only areas that are active RECANE will appear on the top menu of the me CODRF Summary Page J Creat
42. ased on questions on the new customized report F For example to include only those questions on E ie which the child previously scored a 0 click the box SEEN Test Period 1 03 00 05 next to the 0 To include only those questions on rene se rent varied 3 01 20 06 which the child previously scored a 1 or 2 click BS goes the boxes next to the 1 and 2 Select Areas Fine Motor Gross Motor Notes Adaptive haat pie Click on the note or notes next to the check boxes Misc that were previously recorded to include only those sean De ead ed questions on the new customized report 2 Notes Ha Hs Oo Am Ao Or 3 Include tems marked FSPIEP C ves Include items marked IFSP IEP Select all one or none of the checkboxes fo number of test items that will appear on the r any of the options Selecting options narrows the ao Click the Yes or No checkbox to distinguish what ct no Notes Option and select no IFSP IEP he goals and associated objectives for all of the borat questions from the previous CODRF s that are oe aoe e eaa enema marked IFSP IEP should be included on the new customized report When you have made your selections for the enna lt stomized report click the Create Customized Report button at the bottom of the page A screen will pop up that shows your customized report See Section 13 My Reports for more information Example Select 0 and 1 for the Scores O options The customized cus
43. bar to access all the items within My Toolkit Megan Calhoun Brookes Publi l Fri May 30 My AEPS My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH MY TOOLKIT g a gt My Toolkit is where you will find the latest updates and information you need My Toolkit to make the most of AEPS and AEPSinteractive AEPSI Read up on best practices be the first to learn about new AEPS features and learn ig and Updates about online and on site training opportunities Authors Blog News amp Updates Documents Downloads Stay up to date on new AEPSI features the latest research findings legislative changes and other developments that affect your field and your Discussion Board ability to help children make progress Prof Development Downloads amp Resources Get insights from the AEPS authors about how to use AEPS and AEPSI to meet accountability mandates make eligibility decisions collaborate conduct group assessments and more Discussion Board Join the discussion with other professionals in your field to learn what s working for you what s not and where the good resources are this is the place to ask your questions Professional Development Learn where you can get training on AEPS and AEPSI whether you have just an hour to listen to a recorded webinar or you want customized on site t
44. cy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Editing My Profile To enter in or edit your personal information click inside the text boxes next to the profile fields and type in the following personal information Items indicated with a red arrow are required Click the Save button to Save your information To change your password click the Reset Password button This will send you an email with a link that allows you to recreate your password 4 Page My AEPSi Section 3 My AEPSi your personalized homepage within the AEPSi system is designed to give you a snapshot of your activity and options within your AEPSi You will always be directed to this page when you login From My AEPS Si you can click links that are both on the taskbar at the top of the screen My Children My Groups My Reports My Calendar My Toolkit My Profile and Help and under the subheadings My Children Calendar What s New My Reports and Assessments in Progress My Children section of the My AEPSi page My Children shows a snapshot of children to which you are assigned To view all children in your AEPSi click View All To add a new child from this page click the Add oe EE New Child button 2 Calendar section of the My AEPSi page The Calendar section in your My AEPSi shows a short list of events that are scheduled for any of your children or for yoursel
45. d Children Selected Date Range 01 01 2007 to 07 31 2008 How to Use This Report This report shows each child s AEPS Test scores by Area for the first test and the last test recorded for the child during the date range selected as well as a list of each skill each child has mastered or has begun to emerge in the child Use this report to get a quick snapshot of the developmental progress of these children over time Progress Summary Number of Children 7 Skills Gained During this time these children mastered 253 skills and 377 new skills emerged Percentage of children who made progress by Area Progress Child by Child Social Communication Mastered FM A3 FM A4 1 FM A2 3 FM A1 1 FM A5 2 FM B3 FM B2 2 FM B1 1 FM A2 2 FM B4 1 FM AS 4 FM B2 1 FM A2 1 FM A3 3 FM A1 FM B4 FM B5 1 FM 84 2 FM 63 1 FM B2 FM B1 FM BS 2 FM A1 2 FM BS FM A4 3 FM A3 1 FM A5 3 FM A3 2 FM A4 2 FM AS FM A4 FM A2 FM A5 1 GM C2 2 GM C3 GM A3 GM C1 GM A1 3 GM A3 2 GM B2 GM A2 2 GM C2 GM B2 2 GM A3 1 GM D1 1 GM C1 2 GM C1 1 GM D1 GM C1 3 GM B1 4 GM A3 5 GM C1 5 GM A2 1 100928 05 01 07 11 01 07 GM B1 GM C2 3 GM B2 1 GM A3 3 GM A1 1 GM A3 4 GM C3 1 GM C1 4 GM C4 3 GM C2 1 A A4 1 A A1 A A3 2 A A1 3 A A2 2 A A1 2 A A4 A A1 1 A A2 1 A A1 4 A A2 A A3 1 A A3 SC A1 SC D1 3 SC D1 2 SC D2 1 SC D2 6 SC D1 SC D1 5 SC D3 3 SC A1 1 SC D3 1 SC D2 5 SC D1 1 SC D1 4 Emerged GM
46. e
47. e CALENDAR 06 03 08 09 00 AM Meet with Timmy s parents Add Event Activity Recent Assessments and Reports AEPS TESTS Date Level Test Period Status At the bottom of the Child Summary 01 09 07 II 1 W OSEP ENTRY View Print Edit Delete Export age ou will see a list of the child s 01 09 07 II 2 A View Print Edit Delete Export p 8 7 y 04 09 07 II 3 v View Print Edit Delete Export most recent assessments and reports 04 10 07 II 4 oe OSEP EXIT View Print Edit Delete Export You ma select an assessment or 10 22 07 II 5 A View Print Edit Delete Export y j report from this list to view print CHILD JOURNAL edit or export or you may click the Date Author Ent a 10 29 06 AEPSi ns Timmy demonstrated a better willingness Create New button to begin a new Tutorial to share with other children and participate in group assessment 12 13 06 AEPSi Timmy s fine motor skills continue to improve but Ty Tutorial he is stil suffering from a significant aiv in You may also select Child S namef s Addjounal ety Assessments or Child s name s Reports ee from the left toolbar These links will CHILD REPORTS Score Summary Graphed Scores Create New Family Report View Print Export View Print OMAMA View Pret E Delete give you access to all of this child s 04 25 07 II View Print Edit Delete 09 12 07 I View Print Edit Delete assessments and report
48. e Customized CODRF BRORES Sai necl oe Ste ea Gee eG a ae ed If you decide to deselect a domain area 14 Page that has previously entered data the data will not disappear You will no longer have access to the area and the data will not appear in reports unless you re activate the area If an assessment has already been flagged for OSEP Near Entry or Near Exit and you attempt to deactivate or opt out of one or more areas you will be prevented from doing so NOTE Opting out of one or more domain areas is only available for individual child assessments This feature is not available for group assessments OSEP Include If the child has been flagged as an sS u aie Wwe i M n Calhoun Brookes Publi Thu May 29 Log Off OSEP Participant in his or her child A profile an option will appear on the a CODRF Summary page allowing you to include this assessment in OSEP Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Near Entry or Near Exit Reporting H CODRF SUMMARY a You may select either Near Entry gt Summary gt Fine Motor gt Gross Motor gt Adaptive gt Cognitive Social Communication gt Social Near Exit or No next to the OSEP Name Jenny Forman CODRF Summary Jenny s Profile a ae i QM DOB 2002 01 02 Include option Jenny s Assessments Py Level II S Jenny s Journal Test Created 2008 05 2
49. e administered to a child are marked final Within the Multi Test CODRF Reports section you Can view print or export seven types of Timmy s Team E Create Custom Report FAMILY REPORT Date Level Completed By 01 10 07 II View Print Edit Delete reports Score Summary Graphed Scores 04 25 07 Ik View Print Edit Delete Child Progress Record Provider Notes eee Ta ei IFSP IEP Summary Eligibility Cutoff Scores and Present Level of Functioning E Create New Family Report BROOKES 7 About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Score Summary Child Report Score Summary arpe Fay cA 1008 00222004 afes levet ew 05202008 Sin The Score Summary shows the raw scores and oe percentages for each area of the CODRF for up to the last e ei a B EN four CODRFs entered a To view a Score Summary click the View link To print a Gross Motor n Score Summary click the Print link You will be directed d to a page that shows the range of test periods Click the sai EE a checkbox next to the range of test periods and select the wien EA R E Create Report button The Score Summary report will E aE ms cs appear in a new browser window Possible Raw Score 108 wa 108 108 Pi t Si J 34 va 67 86 F act a to Child s Name Timmy McAdams DOB 01 23 2001 Level 2
50. eds A Percentage of children who entered at a level comparable samo aged RONA B Percentage of children who entered at a level below same aged peers Funding Source Part C Children Included 3 Children Excluded 0 1 Positive social 2 Acquisition and use of 3 Appropriate behaviors emotional skills knowledge and skills to meet needs A Percentage of children who entered at a level comparable to same aged pous B Percentage of children who entered at a The report displays the percentage of children who are performing at a level comparable to same age peers and the percentage of children who are not performing at a level comparable to same age peers The results are separated by Part B and Part C according to the funding source that was selected in the child s profile The report also displays the number of children who were included in the report and the number of children who were excluded More details on why children were excluded from the report is shown in the Entry Data Only Categories for Each Child report 35 Page Entry Data Only Categories for Each Child Report OSEP Categories Report Entry Data Only Categories for Each Child Program Brookes Publishing Program Reporting Period 01 01 00 to 07 31 08 Date 07 25 08 Assessment Assessment Evaluation and Programming System AEPS for Infants and Children This report is provided to enable programs to monitor the timely collection of entr
51. ee finger grasp oO 2 iS ty 1 1 Uses three finger grasp to hold writing implement oO 2 fz By default the previous CODRF information i 2 Prints pseudo letters Oo io is shown in a second vertical column E3 2 1 Draws using representational figures g E You may hide the previous CODRF tty 2 2 Copies complex shapes 2 i F IE NT information by clicking the Hide Prev button ty 2 3 Copies simple shapes oO 2 Ss J 3 Prints first name g 0 O 3 1 Prints three letters Oo 0 iD Prior to recording the CODRF results please ATR o an enter in the test date and examiner s name j 3 3 Copies three letters 2 If 5 NOTE The test date should be the date the Save Test In Progress Finalize Area assessment was administered not necessarily today s date and the examiner should be the BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use person who administered the assessment not Pi ISHIN BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved i l necessarily the same person who is recording the results According to the guidelines for administering and scoring AEPS that are outlined in AEPS Volume 1 Administration Guide enter the corresponding numerical value in each Score box and the corresponding letter representing notes in the Notes box and click the IFSP IEP box accordingly for each item To enter a comment for a particular item click the speech bubble icon
52. egiver s click the Share with Family box Timmy s Calendar Timmy s Team BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use P Co B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Click the Save button to save this entry PUBLISHING 12 Page Child Team Section 7 The Child Team page is the area within AEPSi where you can view edit and unlink a specific child s team member You can also view each team member s profile in this section The Child Team page accessed Thu May 29 by clicking a specific child s team link on the taskbar to the left e g Timmy s Team contains a Admin My AEPSi My Children My Groups My Reports My Calendar j 1 My Toolkit My Profile Help list of that child s team members oun Megan Calhoun Brookes Publi Log Off i H CHILD TEAM names e mail addresses phone 2 a numbers and title positions Name Timmy McAdams Member Name E mail Phone Number Title Position RE fl F McAdams Elizabeth 222 222 2222 Caregiver si dakio Calhoun Megan mcalhoun 410 455 4455 iunda To view individual team member Timmy s Assessments lt Lead gt brookespublishing com 7 information click the team Timmy s Journal DeShields Inte a eramen E TEORA 666 555 4454 Administrator Timmy s Reports Tutorial AEPSi implementation 410 455 4455 teach
53. elect which test period you would like to Timmy s Team Create Custom Report I FAMILY REPORT include in the custom report Date Level Completed By apes 01 10 07 II View Print Edit Delete This page will allow you to create a custom 04 25 07 1 View Print Edit Delete a 09 12 07 I View Print Edit Delete report based on assessment areas the child s 01 28 08 It View Print Edit Delete previous scores notes on the child s previous assessments and previously indicated IFSP IEP goals To begin customizing a report select which assessment areas you would like to include in the report Next you can choose from three classifications of options that will narrow the scope of the customized report Next to each option is a list of check boxes Click as many boxes as you would like to apply to the new report Create New Family Report BRO KES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHIN BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved r Megan Calhoun Brookes Publi Thu May 29 AEPS an k i Click on the score or scores next to the check boxes A that the child previously scored to include only those My Groups My Reports My Calendar My Toolkit My F H CHILD REPORTS CREATE CUSTOM wa Using the options below you can create a customized report on a child s peformance b
54. er member s name from the Child a brookespublishing com Timmy s Calendar i __ Speech Team page You will be taken to Belle Monica rig APEE OREA 410 455 4455 Language a screen where you can see the l member s profile information kwarg pai E 877 884 3899 Educator brookespublishing com Warg Kevin mcalhoun brookespublishing com Demo AEPSi 356 565 4454 Teacher Ey Update Child Team To update the list of team members click the Update Child Team button below the last team member entry on the Child Team page BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Note The update Child Team button will only be available to the child s Lead Provider You may remove a team member by a i N Megan Calhoun Brookes Publi unclicking the box under a Select Deselect and clicking the Update i List button Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help NO TE You cannot deselect a caregiver H E UPDATE CHILD TEAM You may add a team member by selecting the Add Team Member button ame Timmy ams Timmy s Profile Member Name Phone Number Title Position a sami below the last team member entry on E Provider n Timmy s Assessments McAdams 222 222 2222 Caregive TE
55. er license agreement and create your avn password Follow this link to create your APSinteractive password Link Once you have accepted the terms of the end user license agreement and created your password you will be taken to the AEPSi login page where you will enter your username and new password Your username is s_markim We look forwar o showing you how AEPSinteractive will help you meet reporting mandates make the most of your assessment time track progress and improve many other facets of yaur work Your AEPSi implementation manager will contact you within 2 3 business days to schedule a one hour training session to guide you through all the steps necessary to successfully manage your AEPSi account In the meantime if ya have any questions e mail impl ementation brookespublishing com Thank you for choosing APSi The AEPSinteractive Team 1 866 386 2666 http www aepsi com Wed May 28 Once youre an AEPSi user type in the AEPSi URL www aepsi com and you will be directed to the login page Member Login WELCOME to AEPSi Introducing AEPSinteractive the new electronic management system for AEPS designed to help early childhood professionals Y gt USERNAME focus on children not paperwork PASSWORD gt Thousands of programs serving children birth to 6 already rely on the curriculum based assessment AEPS to help them detect delays in children s development and plan effective int
56. ervention programming Forgot Password Reporting made easier Login Help AEPSi automates for you Now AEPSi eliminates much of the paperwork required for reporting progress and other child data Here are just a few of the tasks Enter in your username and password and click the Login button to enter the AEPSi site NOTE It is very important that you log off when you are finished using AEPSi corecthe AEPS Tests ee eon To log off click Log Off on the upper tracks displays and records a child s progress over time a provides eligibility reports with a single click right hand corner from any Screen creates customized IFSP IEP summary reports s 7 i transfers results from new group assessments to each child s record within AEPSi and much much more See for yourself how AEPSi streamlines your reporting so you can get back to the business of helping children Try it out for your SIGN UP FOR A FREE 30 DAY TRIAL gt program If you fail to log off and you use a public computer other people who use the computer may be able to see your private AEPSi information including BROOKES About Brookes Contact Us Privacy Policy PUBLISHING C Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Copyright and Terms of Use child names and records 2 Page Forgotten Username or Password Wed May 28 If you have forgotten your password click on the
57. es Contact Us Privacy Policy Copyright and Terms of Use B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 10 Page Fill out at all required fields indicated by a red arrow and any additional fields When you are done click the Save button The caregiver will be saved as one of the child s team members and you will be returned to the Child Summary page O ML Megan Calhoun Brookes Publi Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Megan Calhoun Brookes Publi CHILD SEARCH Name Timmy McAdams Timmy s Profile Timmy s Assessments Timmy s Journal Timmy s Reports Timmy s Calendar Timmy s Team EDIT CAREGIVER abe Notes Comments Salutation Select One E Save First Name Middle Initial Last Name Relation to Child Select One lv Same Address Address 1 EE Address 2 City State Select One Zip Day Phone Evening Phone Mobile Phone E mail Address Occupation Home Language Siblings E Save PUBLISHING C BROKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co
58. es Number of Children 2 e Those tested in the last 3 months e Those tested in the last 6 chia D 100930 ozonas 1 osovo fenia w 101002 oss 1 040208 months Children Tested L than 6 Months Ag oo e Those tested longer than 6 months ago e Those not yet tested 100928 osons 1 vovo Se This report gives you a quick l COCEA look at how all of the children cma As 101259 o2rnwoo u ova are performing and helps you Children Not Yet Tested determine which children are Number of Children 1 ready for retesting emaon sore osmzor 1 32 Page Progress of All Children Monica Belle OSEP Test Acco Fri Jul 25 Log Off e z Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help A CHILD SEARCH PROGRAM REPORTS gt Child Reports amp Create a group report for all children in your Program Make selections in each area below then click View Print or Export to create the report Class Reports Program Service Date Program Reports bir TO mm dd yyyy Select Report Type Group Snapshots pages Status of All Children no dates needed above Vie Progress of All Children Print Export View Print Export Progress of All Children Report Program OSEP Test Account 1 Date 07 25 2008 Assessment Assessment Evaluation and Programming System AEPS for Infants an
59. f starting with today s date To view additional entries click on the My Calendar tab at the top of the screen You will be directed to the My Calendar page 7 TERS Megan Calhoun Brookes Publi en My AEPS gt Archer Lauren gt Brady Marsha Meeting with La gt Brown Mable gt Camp Tyree gt Corleone Michael 1 Receive AEPS AEPSi training at this Wed May 28 y Gr oups My Repo rts My Calendar My Too ny rofile MY CHILDREN CALENDAR 10 08 08 12 00 PM Lau n Archer aure E Parati Add New Child View All WHAT S NEW MY REPORTS gt Child Reports gt Class Reports gt Program Reports summer s Early Childhood Tools Institute 2 Exciting e a children only in the areas yo ed 3 MUST READ IMPORTANT OSEP Update ASSESSMENTS IN PROGRESS gt Brady Marsha gt Brown Mable gt Camp Tyree gt Forman Jenny gt Graves Tory View All that lists all calendar events for each child in your AEPSi To view an entry in detail click About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved on the Date Time of the event See Section 12 My Calendar for more information on how to add entries What s New section of the My AEPSi page The What s New section highlights the most recent news and updates from Brookes Publishing Co the developers of AEP
60. h numbered text box At any time while you re filling out the Family Report you can save the report by clicking the Save button Viewing Printing Editing Deleting a Family Report To view print edit or delete a Family Report click the corresponding link in the Family Report section on the Child Summary Child Assessments or Child Reports pages next to the Family Report on which you would like to perform that action 21 Page Child Reports Section 10 Thu May 29 Log Off By selecting a Child Reports page from the left toolbar e g Timmy s Reports you will be able to view all of a child s previously recorded reports IFSP IEP Reports CODRFs and Family Reports and you ll be able to fill out new Family Reports With the exception of My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Admin search CHILD REPORTS CHILD REPORTS Name Timmy McAdams 7 Score Summary View Print Export the Family Report all other child reports are Timmy s Profile Graphed Scores View Print Timmy s Assessments Child Progress Record View Prin automatically generated once the e come ae oy Timmy s Journal IFSP IEP Summary View Print Export Jimmy s Report Eligibility Cutoff Scores View Print Export Timmy s Calendar Present Level of Functioning View Print Export assessments you hav
61. hild Journal Section 6 Child journal entries are an effective way to make notes on a child s progress that can be shared with the child s other team members these notes will be visible to each team member who is associated with this child and is an AEPSi user This is also a good place to view other team members entries on a specific child The Child Journal page accessible from any of the child specific pages by clicking a specific child s journal link on the taskbar to Megan Calhoun Brookes Publi Thu May 29 the left e g Timmy s Journal contains a a chronological list of a ms Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help journal entries which shows the date of the entry the author of the H CHILD JOURNAL 4 entry and the first few Mame Timmy McAdaul 22 Author Entry lt 10 29 06 AEPSI Today Timmy demonstrated a better willingness words of the entry Timmy s Profile Tutorial to share with other children and participate in group activities Timmy s Assessments 12 13 06 AEPSI Timmy s fine motor skills continue to improve but Timmy s Journal Tutorial he is still suffering from a significant delay in his To view a complete ae tailed akilla j rn ntr lick th Timmy s Reports 05 29 08 Megan Today Timmy played blocks with Joey Edit Delete yee y 5 Calhoun r
62. hild records how to enter an assessment of a child or group of children using AEPS and how to generate child and group reports based on assessment results This however is just the beginning Within this manual you ll find detailed instructions on how to navigate through each area of AEPSi Thank you for choosing AEPSi as your on line assessment and intervention tool 1 Page Logging In The AEPSi login page is where you login to access your AEPSi account You may also follow the tabbed links at the top of the page to access additional information about AEPS and AEPSi Logging in to AEPSi is the first step in setting up your personalized AEPSi account As a new user you should receive an e mail generated by AEPSi that contains your username and a link to set up your password e Real Progress for Every Child Features FAQs Take a Tour Free Trial Pricing Research Rave Reviews Request Info Section 1 From aepsi infa www aepsi com aepsi info www aepsi can Sent Wednesday May 28 2008 1 39 PM To Inte a DeShields Cc Implementation Subject ABPSi Account Information Account Information Dear Sally Markim Welcane to AEPSinteractive the powerful web based management system for the bestselling Assessment Evaluation and Progranming System AEPS We re delighted to have you on board To begin using AEPSinteractive you will need to follow the link below to accept the end us
63. hild with the age appropriate test ECO Child Outcomes Summary Form Ratings S There are two ECO Child Outcomes Summary Form Ratings one with near entry data only and one with progress Admin My AEPSi My Children M data LD SEARCH Child Reports Class Reports These reports can be run from the Class Reports page by selecting the service Aiga date range and then clicking on the View link next to the report you would like to run The ECO Child Outcomes Summary Form Ratings can also be printed from these pages or exported into either XML or CSV files Monica Belle OSEP Test Acco Fri Jul 25 PROGRAM REPORTS Create a group report for all children in your Program Make selections in each area below then click View Print or Export to create the report Program Service te09 01 2007 TO 07 31 2008 mm dd yyvy Select Report Type Group Snapshots Status of All Children no dates needed above Progress of All Children View Print Export View Print Export OSEP Categories Reports View Print Export XML CSV View Print Export XML CSV View Print Export XML CSV THe Export XML CSV Entry Data Only Aggregate Percentages Entry Data Only Categories for Each Child Progress Data Aggregate Percentages eqottes ror Each Child Progress Data ECO Child Outcomes Summary Form Ratings Entry Data Only Ratings for Each Child View Pri
64. ivacy Policy Copyright and Terms of Use PUBLISHINI B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Coupled with the AEPS print manuals AEPSinteractive AEPSi also turns AEPS Test scores into OSEP Child Outcomes reports with a single click You can be confident that your OSEP reports are reliable and valid and exportable into any format your state requires In another report you can compare a child s AEPS Test scores with rigorously researched cutoff scores to determine or corroborate the child s eligibility for services in most states systems In addition to creating individual child class and program reports programs in the same district region or state can be linked so that administrators can generate roll up status and progress reports We can even create custom reports for your state just let us know your needs This section describes how to create individual reports for children as well as class program reports and provides more detail on OSEP Reporting and Eligibility Reports Child Reports Child Reports are accessible to Providers and Administrators as well as to Reviewers who have access to child identifiable data Providers can only create Child Reports for children they have been assigned to whereas Administrators and Reviewers with access to child identifiable data can view all Child Reports Megan Calhoun Brookes Publi Fri May 30
65. ld View Print ECO Child Outcomes Summary Form Ratings Entry Dat aly Ratings for Each Child xport XML Export XML csv CSV When possible we encourage programs to use the AEPS OSEP Categories Reports The ECO Child Outcomes Summary Form Ratings are made available by Brookes Publishing for programs or states that require use of the COSF Child Progress Data Ratings for Each View Print About Brookes Contact Us Privacy Policy e Copyright and Terms of Use D5 50 0518 Copyright 2008 Paul H Brookes Publishing Co Inc All rights reserved BR KES All of the OSEP Categories reports can be run from the Class Reports page by selecting a service date range and then clicking on the View link next to the report you would like to run All OSEP Categories reports can also be printed from these pages or exported into XML or CSV files Entry Data Only Aggregate Percentages Report The Entry Data Only Aggregate Percentages report calculates each child s OSEP Outcomes raw scores compares them to same age peer benchmarks and aggregates the results for each of the three OSEP Child Outcomes Program OSEP Test Account 1 Reporting Period 01 01 07 to 12 31 07 Date 08 24 07 Funding Source Part B Section 619 Children Included 3 Children Excluded 0 1 Positive social 2 Acquisition and use of 3 Appropriate behaviors emotional skills knowledge and skills to meet ne
66. le Initial Name o Last Name i a Date of Birth mm dd yyyy Weeks Premature 0 Funding Source Select whether the child is Early Childhood Sp Ed Part B 3 5 or Early Intervention Part C Birth 3 AEPS Level O1 O II Gender Male Female Dev Status Select One Medical Info Program Entry Date Identifier ID Address 1 o O O Address 2 P ciy State Select One v Zip 0 Notes Comments Program Exit Date NOTE Once the program exit date for a child is known enter that information here If a valid date is not entered the child won t be included in the OSEP Exit Report To add a Caregiver Profile see Child Caregiver Profiles in Section 5 Include in OSEP Reporting yes Ono amp Funding Source Early Childhood Sp Ed Part B 3 5 Program Entry Date 01 01 2001 mm dd yyyy Program Exit Date 01 01 2001 mm aa Yyyy Save BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHIN B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 7 Page Section 5 Child Summary The Child Summary page is the central place for managing child reports The page also contains snapshots of the child s profile recent changes made to his or her AEPSi records calendar events and recent assessments and reports NOTE Once you view a child s summar
67. letters 0 D Gross Motor B Play Skills Score Notes Comment 3 Skips 0 R 3 1 Hops 1 4 Rides and steers two wheel bicycle 0 Eligibility Cutoff Scores To view Eligibility Cutoff Scores click the View link To print the Eligibility Cutoff Scores click the Print link You will be directed to a page that shows the available test periods for the child Select one test period and click the Create Report button The Eligibility Cutoff Scores will appear in a new browser window Present Level of Functioning Child Reports Present Level of Functioning Name Timmy McAdams DOB 01 23 2001 AEPS Level Test Period 03 09 2005 Report Date 05 29 2008 Present Score of 2 Fine Motor Notes Comment Uses two hands to manipulate objects each hand sat performing different movements B a 23 Copies simple shapes Gross Motor Notes Comment B 12 Jumps from platform M playground equipment Cognitive A Demonstrates understanding of seven different temporal D 3 2 relations concepts Notes Comment D Recalls events that occurred on the same day with 1 1 contextual cues D 12 Recalls events immediately after they occur G 12 Counts three objects Emerging Score of 1 Fine Motor A Holds object with one hand while the other hand 1 1 manipulates Notes Comment A 21 Cuts out shapes with straight lines needs spring loaded scissors B Timmy needs assistance with shapes as Copies complex sha
68. n who were included in the report and the number of children who were excluded More information on excluded children is included in the Progress Data Categories for Each Child report The Progress Data Categories for Each Child report calculates and displays each child s OSEP outcome raw scores for each of the three OSEP Child Outcomes the corresponding Same age peer benchmarks and the OSEP category In addition the report displays the child s name date of birth program entry date program exit date test date for the Near Entry assessment and test date for the Near Exit Assessment oxoume osouor 110107 L 1 L 7 Massing Nesr Enty Dats 7 approprwte Age at Near fxt OSEP Categories A Percentage of chagren who did not emprove tunctoning Percentage of chasren who morowed functioning but not syfficaent to move nearer to functioning comperatie to same a70d peers C Percentage of chidren who moroved fusctionns to a level nearer to same eged peers Dut did aot reach O Percentage of chidren who eprowed functioning to reach a level Comparabie fo same aged peers E Percentage of chidren who martenes tunctoning af a evel comparatie to same eped peers The report is separated by Part B and Part C A list of children who were excluded from the report and the reason why is also included 37 Page OSEP Report Exclusion Categories A child may be excluded from an OSE
69. not performing as same age peers Based on an alternative method AEPSi will generate OSEP outcomes and recommended ECO ratings On the Raw Score reports the raw score and same age benchmark will be displayed as n a There is nothing a user needs to do in order to place a child on the Alternative Path If the child is 37 months or older and a Level I test was used to assess the child that child will automatically be placed on the alternative path Monica Belle OSEP Test Acco Mon Jul 28 ps My Reports My Calendar My Toolkit CLASS REPORTS Child Reports Create a group report of children associated with a single Provider or with a Class if your program has children grouped by Class Make selections in each area below then click View Print or Export to create the report Class Reports Program Reports Select Provider Monica Belle OR Select a Class v Program Service Date 09 01 2007 Range v TO 07 31 2008 mm dd Select Report Type Group Snapshots Export Status of All Children no dates needed above F Export View Print Progress Ob Slcsetir en or OSEP Categories Reports Entry Data Only Aggregate Percentages View Print Export XML Export XML Export XML Export XML Entry Data Only Categories for Each Child View Print CSV Progress Data Aggregate Percentages View Print CSV Progress Data Categories for Each Chi
70. now and can do related to moving in and out of child sized chairs copying written shapes sharing likes and dislikes and using pronouns and descriptive words Suggested Materials and Procedures The suggested materials are those that are typically available and or necessary GROUP CODRF SUMMARY gt Summary gt Meals amp Snack Group Name Type Level gt Book About Me gt Classroom Transitions amp Routines gt Story Time gt Conversation with Familiar Adults gt Dramatic Play gt Playdough amp Manipulatives gt Outdoor Play Megan s Group Center Based Activity I Children Hattie Kim Miller Mark Linwood Lucy Test Created 05 29 08 Test Finalized Status E Pri DRF View CODRF in English Spanish Ed Print CO for completion of a basic art activity e g sheets of paper markers glue Materials should be placed in the activity area prior to the start of the activity In particular examples of pre made books i e paper folded in half to form a book pre printed shapes e g rectangles squares triangles circles cross T for cutting and copying cards with children s names markers pencils glue and scissors should be available Once children have chosen to participate in the activity team members can begin by prompting them to write or trace their names on the front of the book Throughout the activity familiar adults can continue to elicit AEPS Test items by talking to the children
71. nt Export XML CSV Progress Data Ratings for Each Child View Print Export XML CSV When possible we encourage programs to use the AEPS OSEP Categories Reports The ECO Child Outcomes Summary Form Ratings are made available by Brookes Publishing for programs or states that require use of the COSF OAs Entry Data Only Ratings for Each Child Program OSEP Test Account 1 Reporting Period 01 01 07 to 12 31 07 Date 08 24 07 Funding Source Part B Section 619 Children Included 4 Ce keka maB f osowos osowor osowor z jen osmos oswwor commer n mar fomos osow osowor s fo CT COA 3 s 7 Funding Source Part C Children included 3 4 Positive social 2 Acquisition and E fomar ACA ee Oe ee C esoree eserar_ osear Key ECO COSF Rating fs E E E 7 SEE E rava e oea __ coo About Brookes Contact Us Privacy Policy Copyright and Terms of Use D5 50 0518 Copyright 2008 Paul H Brookes Publishing Co Inc All rights reserved For those programs that require use of the COSF AEPSi provides a recommended ECO Rating for each child using the 1 to 7 scale The report displays the child s name date of birth program entry date test date for the Near Entry assessment and the recommended ECO rating for each of the three outcomes The report also includes a list of children who were excluded from the report and the
72. olicy Copyright and Terms of Use Start New Group Assessment button BRODKES l a cS About Brookes Contact Us Privacy Policy Copyright and Terms of Use below the list of Pi NOKE B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved assessments in progress Megan Calhoun Brookes Publi Thu May 29 Log Off S A a You will be taken to a new page a e on where you can select from several x E 5 7 options Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help PEN Activity or Center Based Activity for Group Journal Entries Activity Set Select Option w Level I or Center Based Activity for Level II or e astandard CODRF for Level I or II for a group of children Lauren Archer Level II Michael Corleone Level I Kim Hattie Level I Stacy Leikas Level I Lucy Linwood Level I Next select up to 6 of your children all of the same Level to participate in the group assessment reate Group Assessment P you just selected Select each child by clicking in the box before his or Wilbert McDaniels Level II Teresa Mendoza Level I Mark Miller Level I OOOOO PUBLISHING B08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved her name Note Group Assessments can also be done with just 1 child if you want to assess the child with an
73. pes 22 complicated as a star B 32 Copies first name D B 33 Copies three letters D To view an IFSP IEP Summary click the View link To print the IFSP IEP Summary click the Print link You will be directed to a page that shows the available test periods for the child Select one test period and click the Create Report button The IFSP IEP Summary will appear in a new browser window Eligibility Cutoff Scores Report Name Timmy McAdams DOB 01 23 2001 AEPS Level Date 03 09 2005 Fine Motor Test Date 03 09 2005 Area Goal Score Cutoff 5 0 Score Result Falls at or below the range for typically developing children indicating development is delayed Gross Motor Test Date 03 09 2005 Area Goal Score Cutoff 65 Score Result Falls at or below the range for typically developing children indicating development is delayed Adaptive Test Date 03 09 2005 Area Goal Score Cutoff 90 Score Result Falls at or below the range for typically developing children indicating development is delayed Cognitive Test Date 03 09 2005 Area Goal 44 Score Cutoff 18 0 Score Result Falls at or below the range for typically developing children indicating development is delayed Social Communication Test Date 03 09 2005 Area Goal Score Cutoff 10 0 Score Result Falls at or below the range for typically developing children indicating development is delayed Social Test Date 0
74. ponses to these questions from the previous report are listed on the right Fine Motor Gross Motor Adaptive Enter the Date Reviewed Enter the score in the text box es in the SCORE column Scores from the previous report are listed on the right Answer the question s by typing the answer s into each text box provided Cognitive Enter the Date Reviewed Enter the score in the text boxes in the SCORE column Scores from the previous report are listed on the right Click on the text boxes to select as many answers as possible Answer the question s by typing the answer s into each text box provided NOTE Please make sure that you check off the appropriate information in a two part question that requires additional answers to score a Y AEPSi will not automatically catch this for you e g For the question Does your child understand and say opposite words you must also select a minimum number of word pairs in order to score a Y Please make sure that you check off these word pairs if you enter a Y Social Communication and Social Enter the Date Reviewed Enter the score in the text box es in the SCORE column Scores from the previous report are listed on the right Answer the question s by typing the answer s into each text box provided Intervention Priorities e Enter the Date Reviewed on the upper right e List the parent s caregiver s most important intervention priorities by typing them into eac
75. provide you with your username See for yourself how AEPSi streamlines your reporting so you can get back to the business of helping children Try it out for your information program SIGN UP FOR A FREE 30 DAY TRIAL gt BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING CO Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved NOTE Once you login successfully you will then be able to perform a child search from any page in AEPSi Enter the first name last name or ID number of the child you wish to find in the open field under Child Search on the left hand side of the screen and click the purple button to the right of the field A list of children matching the name or number you input will appear on a new page You may then select the child that you were searching for by clicking on the link that will bring you to the Child Summary page for that child Wed May 28 Log Off Megan Calhoun Brookes Publi a My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help Admin My AEPSi mre MY CHILDREN CALENDAR gt Archer Lauren gt Brady Marsha gt Brown Mable gt Camp Tyree gt Corleone Michael E Add New Child E View All WHAT S NEW MY REPORTS 1 Receive AEPS AEPSi training at this gt Child Reports summer s Early Childhood Tools gt Cla
76. r comparable to Same age peers In addition the report displays the child s name date of birth program entry date and the test date for the Near Entry assessment The report is separated by Part B and Part C A list of children who were excluded from the report and the reason why is also included 36 Page Progress Data Aggregate Percentages Report Near Exit OSEP Child Outcomes Report Percentages Program OSEP Test Account 1 Reporting Period 01 01 07 to 12 31 07 Date 08 24 07 Funding Source Part B Section 619 Children Included 3 Children Excluded 2 A Percentage of chidren who did not improve functioning B Percentage of chitiren who improved functioning but not sufficient to move nearer to functioning comparable to same aged peers C Percentage of chidren who improved functioning to a evel nearer to same aged peers but did not reach t D Percentage of chidren who mproved functioning to reach a level comparable to Same aged peers E Percentage of chidren who maintained functioning at a level comparable to same aged peers Funding Source Part C Children Included 2 Children Excluded 10 n lE M A Percentage of chidren who did not improve functioning B Percentage of chidren who improved f ff uncdonng but not sufficient to move 50 o so nearer to functioning comparable to same aged peers C Percemtage of chidren who mproved tunchoning to a level nearer to same ajed o peers
77. raining or one on one phone consultation About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO08 01 0541 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 41 Page H elp Section 15 The Help portion of AEPSi is a section dedicated to helping you understand how to use AEPSi This section includes a list of Frequently Asked Questions FAQs AEPSi User Manual a Getting Started Tutorial and a sitemap of AEPSi Megan Calhoun Brookes Publi Fri May 30 My Children My Groups My Reports My Calendar My Toolkit My Profile Help i CHILD SEARCH HELP Help There are many options for getting help with AEPSI The following resources are available Contact Us FAQs gt User Manual If you are an AEPSi User that is not an Administrator this manual will walk User Manual you through using AEPSi Tutorials Getting Started Tutorial Glossary This is a 15 20 minute tutorial that will walk you through using AEPSI Sitemap FAQs Technical Support 1 866 386 2666 or techsupport brookespublishing com gt AEPS Training 1 877 884 3899 or AEPStraining brookespublishing com gt My Toolkit See the My Toolkit section for professional development lt 4 S About Brookes Contact Us Privacy Policy Copyright and Terms of Use BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved PUBLISHING C 42 Pag
78. s including 01 24 08 II View Print Edit Delete k p 01 28 08 II View Print Edit Delete links to begin to fill out new 01 28 08 II View Print Edit Delete d Sy ge ov au eat oa assessments and reports See Sections ae ge ig eg ig oe 8 10 for more information on how to 03 12 08 TI View Print Edit Delete fill out new assessments and reports or edit existing ones Child Calendar Child Progress Record View Print Provider Notes View Print Export SE The Calendar section shows a list of Eligibility Cutoff Scores View Print Export events that are scheduled for the child ROKES About Brookes Contact Us BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved Privacy Policy Copyright and Terms of Use Starting with today s date To enter a new event click the Add Event button 8 Page Viewing a Calendar Entry To view an event click the Date Time of the event you would like to view from the Child Summary or Child Calendar pages Megan Calhoun Brookes Publi Megan Calhoun Brookes Publi Thu May 29 Log Off Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CHILD SEARCH CHILD CALENDAR Date Time Event 06 03 08 09 00 AM Name Timmy McAdams Timmy s Profile Timmy s Assessments Timmy s Journal Timmy s Reports Timmy s Calendar
79. ss Reports Institute gt Program Reports 2 Exciting News Assess children only in the areas you need MUST READ IMPORTANT OSEP Update tJ ASSESSMENTS IN PROGRESS gt Brady Marsha gt Brown Mable gt Camp Tyree gt Forman Jenny gt Graves Tory E View All BROOKES About Brookes Contact Us Privacy Policy Copyright and Terms of Use PUBLISHING CO BO08 01 0341 Copyright 2007 Paul H Brookes Publishing Co Inc All rights reserved 3 Page My Profile Section 2 The My Profile page is the page within AEPSi that includes your personal information When you first become an AEPSi user you should go to the My Profile page by clicking the My Profile tab at the top of your screen Megan Calhoun Brookes Publi o Admin My AEPSi My Children My Groups My Reports My Calendar My Toolki CHILD SEARCH MY PROFILE Salutation Ms wp ee EY Reset Password Middle Initial Name OO Note To change your password gt Last N click the Reset Password button ae ET Cahon An e mail will be sent to your e Se mail address with a link to reset Occupation teacher your password Address 1 T Address 2 7 city State Select One v zw mm Day Phone 410 455 4455 Mobile Phone E mail Address ee Username mcalhoun Notes Comments Notes EY Save About Brookes Contact Us Priva
80. to customize a CODRF for any number of reasons For example Jenny scored fairly high on her last AEPS assessment On her next assessment you d like to assess only those areas in which Jenny scored a 0 You can customize Jenny s new CODRF to show only those activities in which Jenny scored a 0 To create a customized CODRF for this child click the Create Customized CODRF button You will be taken to the Create Customized CODRF page This page will allow you to create a custom CODRF based on the areas you want to assess the child s previous scores notes on the child s previous assessments and previously indicated IFSP IEP goals Note You are only able to create customized CODRFs if you have a previous assessment on which to base the customized assessment To begin customizing a CODRF click the boxes next to each domain you would like to assess on the new CODRF and then click the Add Area button NOTE By default all domains are checked If you do not uncheck any of the domains you will assess all areas on the customized CODRF Next you can choose from three classifications of options that will narrow the scope of the customized CODRF Scores Click on the score or scores next to the check boxes that the child previously scored to include only those questions on the new customized CODRF For example to include only those questions on which the child previously scored a 0 click the box next to the 0
81. to the far right of the S Explorer User Prompt item A new window will pop up Click inside the text box to type in your comments Click the OK button to save the comment Script Prompt wI When you have completed filling in a domain or I Motor Coordination information click the Save Test in Progress e eekan olds object with one hand while the other hand F 2 iS button at the bottom of the page to save all ranipulates out shapes with curved lines a 1 gt information you have entered for this and previous domains Once an area has been completed and is ready to be reported on you can finalize it by clicking the Finalize Area button at the bottom of the page Note An assessment cannot be reported on until all active areas have been finalized 16 Page Megan Calhoun Brookes Publi Viewing Printing Editing Deleting My AEPS f Exporting a CODRF CHILD SEARCH CHILD ASSESSMENTS scams From the Child Profile or Child Name Jenny Forman E dete Lavel Tast Period Status Assessments page you may Jenny s Profile 05 29 08 II 3 View Print Edit Delete Export f 5 as 11 14 06 II 2 Y View Print Edit Delete Export view print edit delete or Jenny s Assessments 11 14 06 II 1 oe OSEP ENTRY View Print Edit Delete Export export an assessment by Jenny s Journal i i Jenny s Reports ANEHE clicking on the corresponding Jenny s Calendar Date Level
82. tomized repo goals on the AEPS Test for which the chil Create Custom Report 25 Page My Groups Section 11 The My Groups main page is where you can create group assessments and journal entries It lists previously entered group assessments that are in progress The list is organized by date group name child name assessment type and AEPS level Level I Birth to 3 years Level II 3 6 years It also lists previously entered group journal entries that are in progress The list is organized by date author group name child name s and entry Creating a Group To start a new group assessment click the Thu May 29 Log Off Megan Calhoun Brookes Publi Admin My AEPSi My Children My Groups My Reports My Calendar My Too kit My Profile Help H MY GROUPS 4 GROUP ASSESSMENTS IN PROGRESS Group Assessments Date Group Name Children Level Type Group Journal Entries 05 23 08 Group A Miklowski Justin II Center Based Activity Edit Delete Gufstason Gus 05 05 08 Group B Hall Aaron I Routine Activit dit Delete Start a New Group Assessment GROUP JOURNAL Date Author Children Entry E Create Group Journal Entry Select Children up to 6 Only children not O currently being assessed are listed Babette Humphrey Level II BR KES BROOKES About Brookes Contact Us Privacy P
83. vacy Policy Copyright and Terms of Use 2007 Paul H Brookes Publishing Co Inc All rights reserved You can access these aggregate reports by clicking on the Class Reports link on your My Reports page Class Reports Page The Class Reports page allows you to run aggregate reports on children associated with a single Provider or with a Class if your program has children grouped by Class To run a report based on Provider simply select the name of the Provider from the drop down menu of Providers This menu will include all of the Providers who have been created in your program Likewise when running a report based on a Class simply select the Class from the drop down menu of Classrooms This list will include all of the Classrooms that have been created in your programs profile There are three types of aggregate reports you can run in AEPSi e Group Snapshots e OSEP Categories Reports e ECO Child Outcomes Summary Form Ratings Monica Belle OSEP Test Acco Fri Jul 25 Admin My AEPSi My Children My Groups My Reports My Calendar My Toolkit My Profile Help CLASS REPORTS CHILD SEARCH Child Reports Create a group report of children associated with a single Provider or with a Class if your program has children grouped by Class Make selections in each area below then pis po ate rt click View Pri Class Reports Program Reports Select Provider OR
84. y Calendar My Toolkit My Profile Help CHILD SEARCH PROGRAM REPORTS Child Reports Create a group report for all children in your Program Make selections in each area below then click View Print or Export to create the report Class Reports Fri Jul 25 Log Off To run a Status of All Children report click the View link next the report title from the Class Reports page This report can also be printed or exported from these pages Program Service Date Program Reports masts TO mm dd yyyy Select Report Type Group Snapshots Status of All Children no dates needed above View Print Export Progress of All Children View Print Export The Status of All Children Status of All Children Report i j report shows each child s Program OSEP Test Account 1 Date 07 25 2008 AEPS assessment scores Assessment Assessment Evaluation and Programming System AEPS for Infants and Children possible score and percentage score for each of Children tested in the Last 3 Months g a ay Number of Children 1 the six Areas for that child s How to Use This Report This report shows each child s AEPS Test scores by Area the latest test recorded for the child Use this report to get a quick snapshot of each child s performance and determine which children are ready for re testing most recent assessment Children are grouped into 4 Children tested in the Last 6 Months catego ri
85. y accountability data It is not required to be submitted to OSEP only progress data is required to be submitted to OSEP Funding Source Part C Children Included 5 i i 09 15 07 10 23 07 i 124960 12 21 03 09 01 04 124895 12 16 03 01 20 06 Popins Jeremy 124935 08 18 03 01 01 03 Children Excluded 4 900 entry pate Oni 131156 07 11 05 10 23 07 Missing Near Entry Data 159046 osn7zo7 030508 Missing Near Entry Data Dami 07 09 03 09 01 04 Missing Near Entry Data 158639 12 09 03 01 10 07 3 invalid Funding Source Funding Source Part B Section 619 T E 3 o 3 A O olv om on HIDE JE oO o 1 Roberts Damien Children Included 4 Children Excluded 6 oos enroute ey frestnwen ze enson aneas nonnoniiessentiveltnt arnser roar onea ovover ssrovewsneyone oarso isoa oeno ovover ssravewsneyone arns rooe osrone ororo sara vewsneyone core0e sere vearenryone seme rsr ooro oroo ssroewsneyone Key OSEP Categories comparable Percentage of children who entered at a level comparable to same aged peers below Percentage of children who entered at a level below same aged peers The Entry Data Only Categories for Each Child report calculates and displays each child s OSEP outcome raw scores for each of the three OSEP Child Outcomes the corresponding same age peer benchmarks and whether the child is below o
86. y clicking on that child s name NOTE You cannot sort by status of last assessment To add a new child click the Add a New Child button on the upper right hand or lower right hand side of the page To be taken to a specific Child Summary page click the child s name or Child ID Add a New Child To add a child click the Add a New Child button these are located on multiple pages throughout the system You will be taken to the Child Profile page where you will be prompted to fill in information regarding the child and his or her family or caregiver s 6 Page Adding a Child Profile When adding a new child fill in the following child information necessary fields are indicated with a red arrow The administrator s of your program may create additional custom fields on the profile page to be completed In order for a child to be included in OSEP Reporting there are four required fields that must be completed r Megan Calhoun Brookes Publi ALPS Admin My AEPSi My Children My Groups My Reports My Calendar Include in OSEP Reporting Select yes if the child will be included in OSEP reporting If the child will not be included in OSEP Reporting select no for OSEP Participant You can then save the child profile without entering the funding source program entry date and program exit date My Toolkit My Profile Help H CREATE CHILD RECORD ave First Name Midd
87. y page or any other child specific page the taskbar on the left changes to include links to AEPSi sections that are specific to that child To get to the Child Summary page select a child s name from the list on the My Children page NOTE Clicking the child s name on the taskbar to the left under the Child Search will take you back to that child s Child Summary page Megan Calhoun Brookes Publi Wed May 28 Log Off Recent Activity The Recent Activity section shows you a list of the three most recent A My Groups My Reports My Calendar My Toolkit My Profile Help Admin My AEPSi My Children i _ saved items for a child You may click H CHILD SUMMARY a i i a an item that includes the date and PROFILE RECENT ACTIVITY Name Timmy McAdams activity to view it NOTE Calendar entries and child team changes will not appear in Recent Name Timmy McAdams 04 16 08 Monica Belle updated a family report Child ID 09862 Timmy s Assessments DOB 01 23 01 Age 7y 4m 88m Timmy s Profile 04 02 08 Inte a DeShields created a family report 03 12 08 Inte a DeShields created a family report Timmy s Journal Adjusted Age AEPS Level Caregiver Team Timmy s Reports Timmy s Calendar Timmy s Team 7y 3m 87m II Elizabeth McAdams Inte a DeShields lt lt Megan Calhoun AEPSi Tutorial Monica Belle AEPSi Demo Kevin Warg Edit Child Profil

Provider User Manual (revised)

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