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USER MANUAL Financial Monitoring and Planning

1. gt Budgeting Effective Date DDIM YYY Bookkeeping Stage Staff Cost Saip C E Staff Master Payroll 5 10 P Fund Register L 5 i EE Tax Return L 20 ferie yars Dya Enquiry 7e E G TE i I Sales amp Stock L i a gt Daily Coll Sumnia L T R Non Recurrent Gra Report Managemer t Data Management J Customization Note Please click Add Button to create a new Set of Fund Rate Setting all Fill in the Effective Date Fill in the Employee s Contribution Rate Employer s Contribution Rate and Remarks for the appropriate stages of the fund rate setting 8 Click Save Button Copyright 2007 Education Bureau The Government of the HKSAR Page 25 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 Calculation of employee s and employer s provident fund contributions in Payroll will follow the new effective fund rate settings thereafter 2 Only new payroll entries prepared after users have added the new fund rate setting will be affected All the previous staff payroll entries will not be affected LI Notes 1 If the fund rate setting with the input effective date already exists the system will abort the action and prompt error message Effective date of fund rate settings must not be duplicated in the same provident fund scheme 2 The total number of stages of the newly added setting must be e
2. FMP Prepare Payroll Common Setup Payroll Month MMY YY 09 2004 Budgeting Bookkeeping Staff List Payroll Items Provident Fund Reimbursement Staff Cost Fund Scheme GrantSubsidized Schools PF Scheme gt Setup Staff Master Staff Staff Name Staff Contribution Original Payroll Name Period i Amount P Fund Register Chi Tax Return meee Teaching Staff nqui a k utd NCSI Woo Sin Ming 482MB nom Employee s Contribution eport 72004 iR sta eaw 925 00 ER foroi Teaching Staff P F MPF Sales amp Stock Con deducted at source Daily Coll Summai Employer s Contribution Non Recurrent Gra 5 00 925 00 25 00 SCOUTS NCS Lee Siu Ming 01092004 Employee s Contribution Customization 30 09 2004 SooS oo 925 00 ER oror Teaching Staff P F MPF Con deducted at source Employer s Contribution 5 00 925 00 025 00 Export Provident Fund Import LB Export lal Save all 7 Click the Export button 8 The system will prompt the users to save the CSV file Copyright 2007 Education Bureau The Government of the HKSAR Page 148 All Rights Reserved WebSAMS User Manual Version 1 4 Home FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Customization 9 Save the file locally into the users computer C
3. wo Note The above settings will be used for the calculation for Provident 4 ion in Payroll a i ee e ools P eme ate Se ee Effective Date DDMM Y YYY So ae Bookkee Edit Effective Date DDMM Y YYY PLO 5 aff Co Last Updated Date DOMM YYY 30 06 2003 Pavro 1 500 300 2 500 10 00 3 5 00 15 00 emi pza ee i 6 G ff CT 4 psj E o 8 ira a CESET 0 atio 10 mm a Sa Geillaaseclick Add earn to create a new Set of Fund Rate Setting 17 eee i 4 gt If users want to change the contribution rate they should fill in the Employee s Contribution Rate Employer s Contribution Rate and Remarks for the appropriate stages of the fund rate setting Click Save Button Delete Fund Rate Setting 8 If users want to delete an existing Grant Subsidized Schools Provident Fund Scheme fund rate setting they should select an appropriate Effective Date The corresponding fund rate setting details will be displayed gt EELEE EEK Last Login 24 01 2003 14 13 Logout Help PXE ent School Year 2001 5 July 2003 13 18 Home Note The above settings will be used for the calculation for Providl ribution in Payroll FMP gt Common Setup Grant Subsidized Schools PF Scheme Fund Rate Setting Effective Date DDMMM Y YYY gt Budgeting 01 01 1996 7 gt Bookkeeping Edit Effective Date DDMM Y YYY poa EEA Staff Cost Last Updated Date DO
4. T 10 Open the exported file in Microsoft Excel or equivalent program Highlight the entire Column A and then select Data Text to Column from the Toolbars Copyright 2007 Education Bureau The Government of the HKSAR Page 149 All Rights Reserved WebSAMS User Manual Version 1 4 11 12 AN Sort ir Filter gt fyee s Contribution Employ E Org Amt RevAmt Org A amp C RevAC Rate EREE 925 00 925 G1017001G61017001 5 00 A 925 00 925 G1017001G61017001 5 00 alidation Text to Columns Consolidate Group and Outline ia PivotTable and PivotChart Report Get External Data d Refresh Data an MsStart 1CQ260 ICQ 1 C RealOne Player ESE c WINnTisyst EJAERSRH 0 O a SIF AUM Sth Ed fii Fsc AUMVS Mic m Srn Payroll en EMicrosoft Exc E es The system will pop up another window Select Delimited as original data type and then click the Next button File Edit View Insert Format Tools Data Window Help l x L Convert Text to Columns Wizard Step 1 of 3 Employe Rev A amp C Rate The Text Wizard has determined that your data is Delimited G1017001 5 00 Tf this is correct choose Next or choose the data type that best describes your data G1017001 75 00 ile type that best describes your data adi Characters such as commas or tabs separate each field
5. Employer s contributions entitled to 5 Employer s Voluntary Contribution Ares O 000 BR ciorsonan0s ployer s contributions entitled to 10 Note Press Print button to print report MPF Contribution Proforma Report R FSCO27 E Print gF import Df Export 3 Save a The following messages will be displayed if the conditions are fulfilled MPF mandatory contribution is NOT required because the employee is younger than the minimum age as set out in the MPF Scheme Ordinance throughout the payroll month MPF mandatory contribution is NOT required because the employee is older than the maximum age as set out in the MPF Scheme Ordinance throughout the payroll month MPF mandatory contribution is required because the employee s age has reached the minimum age as set out in the MPF Scheme Ordinance during the payroll month MPF mandatory contribution is NOT required because the employee s age has exceeded the maximum age as set out in the MPF Scheme Ordinance during the payroll month Employee s MPF mandatory contribution is NOT required because of the contribution holiday as set out in the MPF Scheme Ordinance Employee s MPF mandatory contribution is NOT required because it is the first incomplete payroll month after the employee s contribution holiday as set out in the MPF Scheme Ordinance Payment of MPF contribution to trustee is NOT required because the staff
6. L a Employee s Contribution Employ Chla Qta Cada Staff Mame Contributio Data Nra Arot Dou Amt Oren AI Dou AIC Rate NCS1599 1 REM 2lxlFoos o0 NCS3599 1 Save in a AUM Sth Ed a Q xr Tools 7001 5 00 My Documents Desktop a Favorites G55P200409 My Network Places an Astart ICQ2Go ICQ 1 RealOne Player BE c winntisyst EJF AUM Sth Ed 0 O ad m fsc AUMv5 Mic zj fi 5rn Payrollen EMicrosoft Exc Yahoo Finance By ie Import Provident Fund Contribution 17 Click FMP Staff Cost Payroll on the left menu 18 Click the Prepare Payroll tab 19 Select an appropriate Payroll Month 20 Click the Provident Fund hyperlink 21 By default the system will display all those staff wno have not participated in any provident fund scheme on the payroll for the selected payroll month min Login Time 10 09 2003 15 16 Logout Help PEE Home FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost I S Provident Fund Reimbursement Setup Staff Master Payroll Staff a 121 Report CAR Sales amp Stock Daily Coll Summa Na Cheung Siu Ming ae aR Non Recurrent Gra Report Management Customization Copyright 2007 Education Bureau The Government of the HKSAR Page 155 All Rights Reserved WebSAM
7. 1706001001 Expenses 10 00 0 00 10 00 Primary AM 001 Special Prograrmme G1016002001 Grant Expenses Primary AM WFMP Admin Prograrame 0 00 16 20 16 20 G1017001002 Teaching Staff Salaries excl P F Co Primary AM WFMP Admin Programme 30 100 00 65 960 262 00 65 990 362 00 G1022001001 Grant Expenses Primary AM 001 Special Programme 0 00 8 50 30 110 00 65 960 286 70 5 Click the Print button to generate Staff Cost Control Report R FSC024 E according to the enquiry criteria input on this page School s total resource allocation will be grouped by Account Code Programme Code for each of the payroll month specified entries with posted payroll vouchers net of provident fund deduction will be taken into account LI Post effects 1 LI Notes 1 Only payroll 2 Reimbursement items paid to staff via payroll voucher will also be included in the amount Copyright 2007 Education Bureau The Government of the HKSAR Page 275 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 Report 2 7 1 Generate Report L Function Description Users can generate Staff Cost reports to provide users with relevant Staff Cost information for record and management purposes LQ Pre requisites 1 Adobe Acrobat Reader and Microsoft Office 2000 are required in order to view the reports L User Procedures Click
8. c Click Reimbursement hyperlink to view reimbursement items Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP etup i Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g Current School Year 2001 27 August 2003 15 11 S FSC14 07 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI PAK CHUN PUN 6c Payroll Month MMY vy 08 2003 Payroll Period oDamryvyyY DDMM Y Y YY 01 08 2003 3108 2007 Posted Fund Scheme ORSO Scheme ayment Payroll tems Reimbursement Cost Allocation E No record d Click Cost Allocation hyperlink to view the cost allocation Copyright 2007 Education Bureau The Government of the HKSAR Page 245 All Rights Reserved WebSAMS User Manual Version 1 4 i ee 0 Ha ane z Current School Year 2001 27 August 2003 15 12 Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stoc S FSC14 08 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI PAK CHUN PUN BESS Payroll Month MMA 08 2003 Payroll Period DDMMMA YYY PENON ea 31408 2003 Posted Fund Scheme Scheme Cost Allocation Allocation Percentage Programme code for con
9. Al Select the checkbox next to the matched pair Users can selected one or more pairs at the same time Click the Transfer button Post effects All records including Staff Personal Information Staff Employment setting Staff Provident Fund setting Staff Payroll Item Account Codes Staff Payroll Item Amounts Staff Payment setting Staff Reimbursement setting Staff Cost Allocation setting Staff Payroll Entries Staff Provident Fund Register records and Staff Tax Return Records will be transferred from the staff record created in Staff Cost Module to the staff record transmitted from Staff Staff Deployment Module Staff records from Staff Staff Deployment Module will be overwritten Lastly the identical staff created in Staff Cost Module will be deleted automatically Notes If payroll is under preparation for the selected staff created in Staff Staff Deployment Module the system will abort the transfer action The transfer action in the Staff Mapping function will not affect the original personal and employment information of the staff in Staff Staff Deployment Module Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 111 WebSAMS User Manual Version 1 4 2 2 11 Staff Synchronization L Function Description Staff Synchronization function allows users to synchronize on adhoc basis the personal data of individual staff maintained in Staff Staff
10. Brought forward balance of miscellaneous amount for both employee and employer As at Date of the brought forward balance 17 Fill in the Employee s Contribution Account Code of the staff This account code normally is the same as the salary account code for the staff By default the system adopts the Employee s Contribution Account Code defined in Maintain Provident Fund Contribution Account Code function in Setup refer to 2 1 2 Payroll Setup Maintain Provident Fund Contribution Account Code 18 Fill in the effective date and Employer s Contribution Account Code for at least one stage The stages are defined in Maintain Provident Fund Contribution Account Code function in Setup refer to 2 1 2 Payroll Setup Maintain Provident Fund Contribution Account Code and contribution accounts are defined in Maintain ORSO Scheme Fund Rate Setting function refer to 2 1 1 Provident Fund Setup Maintain ORSO Scheme Fund Rate Setting 19 Fill in the Remarks if that is necessary Mandatory Provident Fund Scheme Copyright 2007 Education Bureau The Government of the HKSAR Page 92 All Rights Reserved WebSAMS User Manual Version 1 4 20 If the staff participates in Mandatory Provident Fund Scheme users should select the corresponding option 9 OR d 4aS0 R 5908 nifer Login Time 06 08 2003 17 53 Logout Help PIC RtAs Current School Year 2001 6 August 2003 18 20 Stee gt 1 ee mieni
11. P impor Ti Eror save c If the Mandatory Provident Fund Scheme is selected the system will display all those staff who have participated in this scheme on the payroll for the selected payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 143 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 Home FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Summa gt Non Recurrent Gra Report Managemer t Customization Home hmon Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Summa gt Non Recurrent Gra Report Managemer t Customization 4 gt SS os A S FSC14 15 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Payroll Month MMA YYY Staff List Payroll items Fund Scheme Logout Help PRA 10 September 2003 16 00 a 09 2004 Provident Fund Paip Original ere lia MPF Scheme Staff Staff Name Contribution Code Eng tll Period z Chi DDMM YYYY DDMMYYYY 0109 2004 30 09 2004 HAR JS Siu TER nai ER G200
12. 27 After checking the correctness of tax return information of all the staff who are required to submit tax return users can generate i the Employer s Tax Return IR56B records for all employees in softcopy ii control list in respect of the Employer s Tax Return IR56B records submitted and iii Employer s Tax Return IR56B records for all employees in hardcopy from the system Click Generate IR56B button PEEM AFEFE EEE ifer Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 9 22 Assessment a S FSC24 01 FMP gt Staff Cost gt Tax Return Taxation Year 2003 2004 Review x Special Assessme Staff Deployment Staff YYYYNYYY CDS HKAT Staff Code Staff Name Eng Staff Name Chi Total oor Tax Return HKEAA epee FMP gt Common Setup PAKCHUNPUN AK Assistant Clerical Officer 17 500 00 gt Budgeting WOO DENNY HAA Assistant Master Mistress 27 000 00 F Bookkeeping YAN JASON AA School Social Worker 18 750 00 F Staff Cost A a Cheung Jennifer RPH Assisent Clencal Offic 0 00 etup l Note 1 The Taxation Year will be frozen after the Employer s Tax Returns are successfully generated If you need to generate again for the frozen Taxation Year you are required to click the button Unfreeze Note 2 When you click the button Generate IRS6B three items will be generated They are 1 List of employees with
13. Payroll Month Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 307 All Rights Reserved WebSAMS User Manual Version 1 4 Staff Cost Control Report Group by Account Code R FSC024B E Function Description B This function allows users to generate Staff Cost Control Report Group by Account Code R FSC024B E based on the selected print criteria The amount captured in this report will include payroll payment net of provident fund contribution and reimbursement item if any paid to staff Only posted payroll vouchers can be captured in this report The following criteria can be selected from this screen to generate the report Current School Year 2002 12 August 2003 22 34 Virtual Staff ga User Defined Fig S FSC25 24 FMP gt Staff Cost gt Report Document Staff Cost Control Report Group by Account Code R FSC024B E Report Built in Template Please input the print criteria Data Communic FMP Sch Level Session ALL gt Common Setup Accounting Year YYYY AYYY 2002 2003 gt Budgeting Payroll Month May Y 092002 gt To 08 2003 gt gt Bookkeeping Source of Fund aL Staff Cost Account Code
14. Reimbursement Amount Non Recurrent Gra Report Management Customization Copyright 2007 Education Bureau The Government of the HKSAR Page 171 All Rights Reserved WebSAMS User Manual Version 1 4 8 All the reimbursement items of the relevant accounting year defined in Staff Master Setting refer to 2 2 6 Maintain Staff Reimbursement Item will be displayed in the drop down list box under the Reimbursement column Select an appropriate reimbursement item Current School Year 2001 11 September 2003 11 22 Home S FSC14 07 FMP gt Staff Cost gt Payroll gt Prepare Payroll FMP gt comman Setup ne Wook Mine GEN Budgeting Payroll Month mrvy YY 09 2004 gt Bookkeeping Payroll Period ODmimryyv Y DDMMiy y yy 0109 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Staff Master Payroll P Fund Register Payroll Items Reimbursement Cost Allocation Reimbursement Remarks R1001 Travel Expenses x R1002 Meal Expenses z Tax Return Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Summa Non Recurrent Gra F R1001 Travel Expenses t Meal Ex Report Management Customization 9 Assign the amount and remarks if necessary Users may revise amount and remarks of any existing reimbursement item selected for the payroll 10 To remove unnecessary reimbursement item from the staf
15. gt Sales amp Stock gt Daily Coll Sumr School Level Session Accounting Year Payroll Month Voucher No Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 286 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Voucher Provident Fund Voucher Unposted Posted R FSC026 E Function Description B This function allows users to generate Payroll Voucher Provident Fund Voucher Unposted Posted R FSC026 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 11 03 Assessment a S FSC25 26 FMP gt Staff Cost gt Report Payroll Voucher Provident Fund Voucher Posted Unposted R FSC026 E Special Assessme Staff Deployment Staff CDS Sch Level Session HKAT Accounting Year vYYVivYvY 2002 2003 HKEAA Accounting Month mmyvvyy 09 2002 FMP Voucher Type Payroll Voucher gt Guim voucher Status fal Budgeting Print Option Voucher No gt Bookkeeping Voucher Date DDMM YYYY Te Ee Staff Cost Voucher No ALL id To ALL Ss Setup Format PDF pd Staff Master E Preview amp Pri
16. 2007 Education Bureau The Government of the HKSAR Page 228 All Rights Reserved WebSAMS User Manual Version 1 4 Print Cheque for Provident Fund Voucher B Function Description Users can create provident fund voucher ORSO Scheme Payment Voucher and Mandatory Provident Fund Scheme Payment Voucher with payment method Cheque With Printing The bank ledger of this payment voucher should be set to use cheque printing under Common Setup Module Users can retrieve the payment voucher to print the cheque using cheque printing function in the Bookkeeping Module After the cheques are printed and confirmed to be Successfully Printed the finance staff can pass the payment vouchers together with the successfully printed cheque to supervisor Principal for approval Vouchers with payment method Cheque Without Printing cannot be retrieved under this function Users are required to manually issue a cheque together with the voucher printout and submit them to supervisor Principal for approval B Pre requisites 1 Provident Fund Voucher must have been generated but has not been posted 2 Relevant bank ledger code has been tied to appropriate bank cheque format and set to use cheque printing in Common Setup Module refer to Common Setup COA Maintenance Bank Information 3 Cheque forms have been mounted to the printer 4 Cheque Number has not been used in the system 5 Adobe Ac
17. 2007 Education Bureau The Government of the HKSAR Page 305 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 5 FSC 4 Cost Allocation Programme Time Spent Report Group by Programme Code R FSC010A E L Function Description This function allows users to generate Programme Time Spent Report Group by Programme Code R FSC010A E based on the selected print criteria The amount captured in this report will include both payroll and provident fund contribution of staff Only posted payroll vouchers and provident fund vouchers can be captured in this report The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 21 Assessment a S FSC25 09 FMP gt Staff Cost gt Report Special Assessme Staff Deployment Programme Time Spent Report Group by Programme Code R FSC010A E Built in Template Staff Please input the print criteria cps Sch Level Session HKAT ae Accounting Year YYY Y Y YYY HKEAA g 2002 2003 Payroll Month MMA Y x To 7 FMP ayri 09 2002 08 2003 Format PDF Common Setup X Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry C Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Payroll Month Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by c
18. Autopay Setup and Generate Autopay File FSC18 Print System Cheque FSC19 Generate Remittance Advice FSC20 Post Payroll Voucher and Provident Fund Voucher FSC21 Maintain Provident Fund Register FSC22 Maintain Staff Provident Fund Brought Forward Balance FSC23 Maintain Tax Return FSC24 Generate Tax Return FSC25 Reporting FSC26 School Tax Information Setup Copyright 2007 Education Bureau The Government of the HKSAR Page 12 All Rights Reserved WebSAMS User Manual Version 1 4 1 4 2 Interactions with Other Modules From Staff Cost Functions Level FSC01 Enquiry o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Accounting Year and Accounting Month must have been opened in Common Setup Module Relevant Account Code must exist in Common Setup Module Relevant Programme Code must exist in Common Setup Module o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute the enquiry function and generate report Insert Audit Trail to Security L FSC02 Provident Fund Setup o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Account Code must exist and is effective o Security SEC Check acce
19. Copyright 2007 Education Bureau The Government of the HKSAR Page 47 All Rights Reserved WebSAMS User Manual Version 1 4 5 The system will redirect to the Add Payroll Item page 3 OD AAgGS B aH pea if Login Time 06 03 2003 17 15 Logout Help Current School Year 2002 6 August 2003 17 29 S FSC03 02 FMP gt Staff Cost gt Setup gt Payroll Setup Add Payroll Items Payroll tems Type Deduction v Payroll tems Code ior t C S Description Eng No Pay Leave Description Chi BRES ooo Account Code E Giom Taxation Item IR56B a SalanWages ai Subject to Grant Subsidized Schools Provident Fund Calculation IV Subject to MPF Calculation M Subject to ORSO Calculation Status active Inactive Save Record s janagement nagement zation Fill in the following payroll item details Payroll Items Type define the item as earning payroll item or deduction payroll item Payroll Items Code up to 5 digit alphanumeric text Description Eng Description Chi Account Code define expenditure account code for payroll Users can enter an account code directly or click the ES Select Account Code icon next to the Account Code textbox to search for an account code from the pop up screen Retrieve Account Details Microsoft Internet Explorer 4 ioj x a Input Account Code Account Code G10170101 Search Account Code
20. Current School Year 2001 7 July 2003 20 37 pprovenncy Revise Budge S FSC16 06 FMP gt Staff Cost gt Payroll gt Payroll Voucher PRNCS200308B Record updated successfully ae 15a gt Boonkeeping Staff Cost e 63027 Line 1 Insufficient fund at sub ledger G1017001 e 63028 Line 1 Insufficient fund at ledger G1017 al oucher Details xl a Payroll fax Local intranet Copyright 2007 Education Bureau The Government of the HKSAR Page 186 All Rights Reserved WebSAMS User Manual Version 1 4 b If budget check option is set to Error an error message will be displayed and the voucher saving action will be aborted if any of the accounting line amounts exceeds the budget amount ebSA e ersio 0 0 B D 03092003a oso erne plore 40 x file Edit view Favorites Tools Help Ea Address ja http 192 168 6 151 ispfindex jsp z Go Bak gt A Qsearch GyFavortes media B S SI S g Current School Year 2002 tember 2003 14 09 Home a Staff Deployment gt Staff S FSC16 05 FMP gt Staff Cost gt Payroll gt Payroll Voucher e E 63026 Line 1 Insufficient fund at programme VWWFMP 1 5 b e E 63027 Line 1 Insufficient fund at sub ledger G1016002 Chnm soup e 63028 Line 1 Insufficient fund at ledger G1016 Sch Accounti AIC Year Mair oucher Details ee v Accounting Month May Y Y 09 2001 sf aaa Voucher Type TRavenll
21. Daily Coll Sumr Pimay AM WFMP G101 7001002 17 575 00 mi Teaching Staff Payroll 09 2004 Non Recurrent Report Manageme h Programme Salaries excl P F Contributions Budget Check S Sufficient fund Insufficient fund N A Not applicable Data Management Timetabling Code Management Note 1 Format of auto generated voucher number Voucher Type Prefix Y YMM lt system sequence no gt Security Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please ensure that the same voucher number will not be duplicated in future E Mail Save As Unposted Next Payroll Youcher Customization S 4 fea c If the payment method is Cheque Without Printing users may fill in Payee Name Cheque No and Bank Particulars All these fields are optional By default Bank Particulars is the same as Voucher Particulars User jennifer Login Time 16 09 2003 14 50 Logout Help Current School Year 2001 16 September 2003 14 52 E Voucher No AUTO Common Setup oae C a poooz tal Budgeting Voucher Particulars Payroll 09 2004 i Gross Credit Amount 17 575 00 Bookkeeping Voucher Status Staff Cost m Bank Ledger Information Credit Setup Bank Ledger Code Staff Master Payment Method Cheque Without Printing A ch Payee s Name Woo Siu Ming OGEI 1 C
22. Fields are aligned in columns with spaces between each field an Astart eME 18 0 2020 JICQ2Go ICQ 1 C RealOne Player Bic winntisyst EARS RH o O ed SIF AUM Sth Ed fi Fsc AUMVS Mic fi srn Payroll en fRlMicrosote Exc E es Select Comma as the only Delimiters and select quotation mark as the Text Qualifier However do not select the checkbox of Treat consecutive delimiters as one Click the Next button Copyright 2007 Education Bureau The Government of the HKSAR Page 150 All Rights Reserved WebSAMS User Manual Version 1 4 Ed Microsoft Excel GSSP200308 gt a 5 x File Edit Yiew Insert Format Tools Data Window Help 18 x OSHA SR BOelo S Air Po gt m U o A gt A paced oes Convert Text to Columns Wizard Step 2 of 3 2 x a Employee Rev A amp C Rate G1017001 5 00 This screen lets you set the delimiters your data contains You can see how your text is affected in the preview below 3 NCS2F9q 1 R 2 Ji I Semicolon V Comma J Space I Other ata preview PNCS2F9992 mi ae Draw G amp a _ Ready I i Astart LA Inbox Outlook 1CQ2Go ICQ 1 EE C AWINNT Syst websams_db J z pA ae SHM 10 51 Websams Syst 3JE User Manual fi FSsc User Manu fiMicrosore Exc ex en OE 13 Click the Finis
23. File Edit View Favorites Tools Help a Back gt A A Asearch Gyravorites meda P Bol ES H Links customize Links Address httpijflocahostieneospiindexsp Gg User jennifer Last Login 07 07 2003 16 41 Logout Help Current School Year 2001 8 July 2003 15 16 ERAT s FSC16 14 FMP gt Staff Cost gt Payroll gt Provident Fund Voucher Budgeting PFNCS2003084 Record updated successfully Bookkeeping Staff Cost Setup E 63026 Line 2 Insufficient fund at programme 4999 E 63027 Line 2 Insufficient fund at sub ledger G2005001 Stz d Master j E 63028 Line 2 Insufficient fund at ledger G2005 E 63029 Line 2 Insufficent fund at OEBG General Domain Primary 4M No budget check since budget not yet approved P Fund Regist E 63027 Line 4 Insufficient fund at sub ledger G1018001 Tax Return E 63028 Line 4 Insufficient fund at ledger G1018 E 63026 Line 4 Insufficient fund at programme 4999 SO es Bll fox Local intranet b If budget check option is set to Error an error message will be displayed and the voucher saving action will be aborted if any of the accounting line amounts exceeds the budget amount Copyright 2007 Education Bureau The Government of the HKSAR Page 217 All Rights Reserved WebSAMS User Manual Version 1 4 ebSA e ersio 0 0 B D 0809200 oso erne plo E o x Ele Edit View Favorites Tools Help Ea Address fa
24. Fund Source amp Ledger Code 61017 Salaries Grant AC Sub Ledger Code foot Teaching Staff 7 Account Code Click Copy or Select button to copy the code back to Add Payroll Item page Taxation Item IR56B map to the corresponding taxation item for tax return Copyright 2007 Education Bureau The Government of the HKSAR Page 48 All Rights Reserved WebSAMS User Manual Version 1 4 Subject to Grant Subsidized Schools Provident Fund Calculation Subject to Mandatory Provident Fund Calculation Subject to ORSO Calculation Status active and inactive 7 Click Save button Li Post effects 1 New payroll item is added to the system L Notes 1 Twenty payroll items classified by staff type have been pre loaded into the system The system will show the newly added payroll item with Active status in Staff Master Payroll Account Code refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting Users can select suitable payroll items for individual staff in Staff Master Selected payroll item will be used in preparing the staff payroll If Subject to Grant Subsidized Schools Provident Fund Calculation Subject to Mandatory Provident Fund Calculation and Subject to ORSO Calculation of the payroll item are checked this payroll item will be subject to calculation of Grant Subsidized Schools Provident Fund Cont
25. Item 11 Particulars of income accruing for the selected taxation year April March 18 Click Save button Maintain Tax Return Residence and Other Information 19 Click Residence and Other Information hyperlink The system will redirect to the Residence and Other Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 268 All Rights Reserved WebSAMS User Manual Version 1 4 20 21 22 23 24 DAQH0GR aude ifer Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 9 03 Assessment ga S FSC24 04 FMP gt Staff Cost gt Tax Return Special Assessme Staff Deployment NCSI Staff cDS HKAT Tax Return Basic Information Residence and Other Information HKEAA No Place of Residence provided FMP Place of Residence provided by Employer Common Setup a Address 1 gt Budgeting Nature Period provided DDMMIYYYY Rent paid to landlord by employer Rent paid to landlord by employee i Rent refunded to employee 20 E j Rent paid to employer by employee r rund Regist b Address 2 Nature gt Bookkeeping Staff Cost Setup Staff Master Enquiry Report Period provided DDMMA YYY CAR Rent paid to landlord by employer Sales amp Stock Rent paid to landlord by employee Daily Coll Sumr Rent refunded to employee Non Recurrent Rent paid to employer by employee Users can fill in the place of resid
26. Staff Deployment Remarks gt Staff El z E javascript addRecord fox Local intranet For Mandatory Provident Fund Scheme users should fill in the following information Register Date Contribution Adjustment for both employee and employer Miscellaneous Amount Remarks Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Ele Edit View Favorites Tools Help Back gt O A Al Asearch Favorite EPmedia B Sl a w Links customize Links Address http ijlocahost e0sofspindex isp Ci i CSCSC iSY CG mnifer Last Login 03 07 2003 11 03 Logout Help FXEK Current School Year 2001 9 July 2003 17 11 Home a Student Info Enq Provident Fund Register Entry Date DDMM YYYY 00772003 School Managemer aoe ender Contribution Adjustment Employee Mandatory Contribution sF Jp 5 S 10c Voluntary Contribution sF c O gt Stude Employer Mandatory Contribution sF gt Award amp Punishme Voluntary Contribution s P Piet Miscellaneous Amount sio gt Special Assessme Remarks special dividend E Staff Deployment gt Staff z nia mere 11 a A fe javascript addRecord al fal Local intranet 11 Click the Add Button Update Provident Fund Register Record 12 If users want to update register record they can click the hyperlink of the Register Date On
27. User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Click the Payroll Voucher Generated hyperlink D o e w N o Select the checkbox next to the voucher Users can select one or more vouchers at the same time nnifer Login Time 16 09 2003 14 50 Logout Help PXEZ Current School Year 2001 S FSC16 02 FMP Common Setup Budgeting Bookkeeping Payroll Month MMY YY Staff Cost Payment Method Setup Staff Master Payroll Voucher Generated Staff Type Net Payment Voucher Status return FRNCS200409B 30 09 2004 Saree Lam Siu Ming phe A Clerical and Janitor Staff 19 000 00 Review Report CAR NCS5 Au Siu Ming EMH Clerical and Janitor Staff 1900 00 Review D Fund Regist Chi Sal S TETT 5 c 7 i NGSE Chow Siu Ming EA Clerical and Janitor Staff 1300 Review Daily Coll Sumr i Non Recurrent q NCS HoSiu Ming alah Clerical and Janitor Staff 20 000 00 Review SPA n nT nF TRUNNION TRIER TTR SER eT P EE Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Report Managemen EY Data Management Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Timetabling Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll
28. aes AuMsth EFsc AUINS GO 24H SSHGO so F Srn Payroll E Microsoft T amp A 7 If Mandatory Provident Fund Scheme is selected users are allowed to edit the Rev Amt columns for both employee s mandatory and voluntary contribution and employer s mandatory and voluntary contribution i e the Revised Amount column on the screen and Rev Acct Code columns for both employee s mandatory and voluntary contribution and employer s mandatory and voluntary contribution i e the Account Code column on the screen while other columns should not be edited Otherwise the file cannot be imported into the system Copyright 2007 Education Bureau The Government of the HKSAR Page 153 All Rights Reserved WebSAMS User Manual Version 1 4 File Edit view Insert Format Tools Data Window Help le x 2 a ee start pe Q260 ICQI Drealone Players Bcawanrisyst Soe vaum sth ed Rora emi 18 05 pen Mic mia Payroll en _ amp Gl EN Hue geen som sthed MEg 0 64 SOGLS os fc ALWS Mic BE sm Payrol en Microsort Exe 5 O20 16 After editing the CSV file save the file as CSV Comma Delimited file type The file is now ready for importing back to the system Copyright 2007 Education Bureau The Government of the HKSAR Page 154 All Rights Reserved WebSAMS User Manual Version 1 4 E Eile Edit View Insert Format Tools Data Window Help
29. gt Common Setup S FSC21 01 FMP gt Staff Cost gt Provident Fund Register gt Budgeting gt Bookkeeping ma nst 4 a gt tam Master s at Date DDii yY Y OLOA Staff Code ALL x Status Active gt Staff Name Eng Staff Name Chi Fund Scheme GrantSubsidized Schools PF Scheme ORSO Scheme MPF Scheme Payroll p Note 1 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Module Note 2 Print Log A log report showing staff changes in Staff Module Staff Deployment Module and corresponding Enquiry synchronization action in FMP Module Report Staff Mapping Print Log ER search Reset gt CAR Sfarch Record s Tax Return gt Daily Coll Sumn gt Non Recurrent g SPA Report Manageme Sales amp Stock 5 Data Management Timetabling Code Management Security E Mail earch Provident Fund Register Records Enter the search criteria As At Date the system will retrieve all provident fund transactions registered before the date specified The default As at Date is system date Staff Code contains all the available staff in Staff Cost Module for users to select The default setting is ALL Status contains three status of the staff ALL Active and Departed If Active status is selected the system will search for those staff who are currently employed in
30. ifer Last Login 09 07 2003 09 25 Logout Help PXEZ Current School Year 2001 10 July 2003 12 26 Groat ERPAT S FSC0S 02 FMP gt Staff Cost gt Staff Master B Enquiry virtual Staff samona ALL z mera ocrteveliSession ait z Status Departed Z Document Staff Name Eng Staff Name Chi z Report ER search Data Communic cDS HKAT HKEAA FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Tax Return Enquiry Report The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in Staff Module or Staff Deployment Module Created in FMP module EMB1 Chan Siu Ming 88 NCS5 CHAN SIU MING B88 Primary ID Type Passport Primary ID Type Passport Primary ID No PPNCS1 Primary ID No PPNCS1 Primary ID Place of Issue Australia Primary ID Place of Issue Australia Staff Mapping Staff Mapping Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For Code Level Session Created
31. oe SS nnifer Login Time 10 09 2003 19 38 Logout Help PXEE Current School Year 2001 10 September 2003 19 39 cDS HKAT HKEAA FMP 09 2004 v Common Setup Payroll Items Provident Fund Reimbursement gt Budgeting Bookkeeping Staff Cost Staff Name Staff Name Net Payment Payroll Period Payment Setu Eng Chi DD MMYYYY Method e DDMMYYYY Staff Master A a Woo Sin Ming 8A AH 17 675 00 01 09 2004 3000 2004 Cheque Without und Regist Printing Tax Return r NCS3 LeeSinMing 17 587 80 01409 2004 30 00 2004 ae ting Enquiry Report Add Staff Delete Staff CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent q SPA Report Managemen Data Management Timetabling Code Management Copyright 2007 Education Bureau The Government of the HKSAR Page 170 All Rights Reserved WebSAMS User Manual Version 1 4 5 The system will redirect to Maintain Payment and Provident Fund Contribution for Individual Staff page Click the Reimbursement hyperlink Current School Year 2001 11 September 2003 10 13 Home FMP gt Common Setup S FSC14 09 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI gt Budgeting Payroll Month mvv YY 09 2004 gt Bookkeeping Payroll Period ODay YYY DDMMM v YYY O1 09 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Sclqpols PF S
32. voucher There are specific signing positions of Prepared By Checked By and Approved By at the bottom of the voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 227 All Rights Reserved WebSAMS User Manual Version 1 4 Z http 192 168 6 151 jsp rpt viewPreviewFile jsp type R amp fileName fmp 19026_1063698169453 pdf Microsoft Interne ESPA E1 Eile Edit View Favorites Tools Help Address amp http 192 168 6 151 jsp rpt viewPreviewFile jsp type R8fileName fmp 19026_1063698169453 pdf Back gt amp 2 A Reach fyFavorites Media 43 a adag tnks gt B Bla SF BoE gt ville ok ADIAE S A RRRA Admin Programe z _HSBC Trustee E Done I Internet PDF format for Posted voucher Fie Edit View Favorites Tools Help Address amp http 192 168 6 151 jsp rpt viewPreviewFile jsp type R amp fileName fmp 19026_1063697967203 pdf Back gt amp 2 A Qsearch fgFavorites Media 3a 4g 8 Links gt jBS e m amp s BOal gt wiles job A ORES 4 EESEL f PRIMARI SURUUL AM IIrE 2 gt PROVIDENT FUND VOUCHER POSTED LEVEL ao PROGRAMME ACCOUNT NAME SESSIN cer sn PARTICULARS TE PROGRAMME NAME o a O a Ki 2 z E Done Internet 3 Deleted vouchers cannot be printed out Copyright
33. 1 Users can choose Round Up Round Down or Normal Rounding as Rounding Method and specify a number from 0 to 2 as Decimal Place Both Rounding Method and Decimal Place are basic setting for the system to calculate provident fund contribution in Payroll 2 The preload setting for Rounding Method and Decimal Place is Round Up and 2 respectively Copyright 2007 Education Bureau The Government of the HKSAR Page 39 All Rights Reserved WebSAMS User Manual Version 1 4 Add MPF Scheme Fund Rate Setting B Function Description Users can create a new set of Mandatory Provident Fund Scheme Fund Rate Setting for non teaching staff Users have to specify the effective date and contribution setting according to the Mandatory Provident Fund Scheme Ordinance Fund rate setting is used when calculating the contribution amount in the payroll of staff who participate in Mandatory Provident Fund Scheme If the contribution stage and rate need to be revised while the current fund rate setting is being used in Payroll users may consider to add one or more fund rate settings B Pre requisites 1 Two sets of pre loaded data in accordance with the Mandatory Provident Fund Scheme Ordinance have been set by Education Bureau to suit users general need The preloaded fund rate settings are set to be effective as at 01 12 2000 and 01 02 2003 Users may add a new fund rate setting if there is any up
34. 2007 Education Bureau The Government of the HKSAR Page 162 All Rights Reserved WebSAMS User Manual Version 1 4 5 Current School Year 2001 11 September 2003 10 13 Home S FSC1409 FMP gt Staff Cost gt Payroll gt Prepare Payroll FMP Common Setup ina NCS Woosn Ming Gane Budgeting Payroll Month mvv YY 09 2004 gt Bookkeeping Payroll Period ODay v Y DDMMiy yY v 0109 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Payment Payroll Items Reimbursement Cost Allocation Staff Master BENO m SE Total Earning 500 Payroll _ Total Deduction 0 00 TTE Employee s Contribution 925 00 asgair Net Amount 17 575 00 Enquiry Total Reimbursement 0 00 ai Net Payment 5 17 575 00 gt CAR Employer s Contribution 925 00 Sales amp Stock ar en Rr Payment Method Cheque hout Printing Grant Subsidized Schools PF Scheme Contribution Period Employee s Contribution Employer s Contribution ager x Original a Amount Original Pia Amount ER eee Non Recurrent Gr Report Management Customization 0109 2004 n aa o aD om By default the system will assign the payment method specified in Capture Staff for Payroll function Users can change the payment method for the selected payroll if necessary Provident fund contribution rate original amount and revised amount are displayed on this screen Original contribution
35. 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Payment Payroll tems Reimbursement Cost Allocation Staff Master Payroll P Fund Register m AA Ee i od m R1001 Travel Expenses x 12 8 Bos Fare SE Save Record s Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Customization LX Post effects 1 2 The system will update the changes accordingly The system will re calculate the net payment of the selected staff payroll in the payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 173 All Rights Reserved WebSAMS User Manual Version 1 4 L Notes 1 Reimbursement item will not be included in provident fund contribution and will not be considered as relevant income in tax return If users have not yet defined the staff reimbursement setting of the relevant accounting year in Staff Master refer to 2 2 6 Maintain Staff Reimbursement Item the system will alert users on the Maintain Payment and Provident Fund Contribution for Individual Staff page and no reimbursement is available for the selected payroll DAQn9G RB aade ifer Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 14 22 FMP Common Setup Budgeting e No specified reimbursement in Staff Master for staff NCS3 in the accounting ye
36. All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Payroll Items for Individual Staff Q Function Description Maintain Payroll Items for Individual Staff function allows users to view or update all payroll item account code and amount of a selected staff payroll in a payroll month LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Staff Code hyperlink eS ifer Login Time 10 09 2003 19 33 Logout Help PEK cDS HKAT HKEAA FMP Payroll Month MM YYY 09 2004 Common Setup gt Budgeting Staff List Payroll Items Provident Fund Reimbursement gt Bookkeeping Staff Cost Staff Name Staff Name Net Payment Payroll Period Payment Setup Eng Chi DDMM YYYY Method j DDMMYYYY Staff Master aae m NCSL WooSiu Mins AH aH 17 675 00 01 09 2004 3009 2004 Cheque Without P Fund Regist Printing Tax Return m NCS3 LeSiu Ming ESA 17 587 80 01 09 2004 3009 2004 So Without ting Enquiry Report Add Staff Delete Staff CAR Sales amp Stock Daily Coll Sumn Non Recurrent SPA Report Managemen Data Management Timetabling
37. Enquii 5 The system will redirect to the Copy Staff Payroll Setting page 7 OAFAaSR S SAEED Last Login 10 07 2003 08 55 Logout Help PXEZ Current School Year 2001 11 July 2003 15 31 Assessment A S FSC08 01 FMP gt Staff Cost gt Staff Master Special Assessme Staff Deployment Staff cDS UKAT NCSI PAK CHUN PUN A Created in FMP module Copy Staff Setting Tir Common Setup Budgeting Accounting Year 2003 2004 Bookkeeping Staff Type Teaching Staff bd Staff Cost Setup i Staff Name Eng Sch Level Session laff Maste n Note for Staff Type grouping from Staff Module grouping fror Staff Deployment Module Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent g Copyright 2007 Education Bureau The Government of the HKSAR Page 108 All Rights Reserved WebSAMS User Manual Version 1 4 6 Select items to be copied Payroll Account Code Setting Payroll Amount Setting and or Cost Allocation Setting 7 lf Cost Allocation Setting is selected to be copied select an appropriate accounting year top to be copied from and the accounting year bottom to be copied to 8 Select the Staff Type All the corresponding staff will be displayed Select staff to be copied to Users can select one or more staff at the same time 10 Click the Confirm button Li Post effects 1 The selected
38. User Manual Version 1 4 1 2 Function Chart This chart shows all available functions of FMP Staff Cost FSC Module FMP Staff Cost FSC Maintain General Setting Add Fund Rate Setting i Maintain Fund Rate Setting Setup _ Provident Fund Setup Maintain General Setting Add Fund Rate Setting Maintain Fund Rate Setting Maintain General Setting Add Fund Rate Setting Maintain Fund Rate Setting Gia er A E E i Payroll Setup Payroll Ite Add Payroll Item l Maintain Payroll Item 1 Maintain Provident Fund Contribution Account Code Add Reimbursement Item Maintain Reimbursement Item 1 Tax Information Setup Autopay Setup Staff Master Add Create Staff for Temporary 1 Payroll 4 Print Log of Transaction f 1 from STF and STD Modules 4 Select Staff to Capture for Payroll Maintain Personal Information of Staff H 1e Staff Synchronization 4 1e Maintain Staff Employment 4 Maintain Staff Provident Fund Setting Maintain Staff Payroll Item Link to Account Codes Individual Maintain Staff Staff ae Reimbursement Item Setting Copy Staff Payroll Setting i a i ae a ear e Maintain Staff Payroll Item 1 l 1 Amount Maintain Staff Payment j Setting 1 Copy Staff Payroll Setting e E i E E ER E E E i 4 Maintain Staff Cost Allocation ty Copy Staff Payroll Setting C
39. 2001 9 July 2003 18 13 Report a Data Communic S FSC24 02 FMP gt Staff Cost gt Tax Return gt CDS NCSI PAK CHUN PUN BERS gt HKAT gt HKEAA FMP Common Setup Taxation Year v vvv v Yv Y 2003 2004 Tax Return is required aff Rasic Infnrmatinn Tax Return Rasir Infarmatinn Residence and Other Information gt Budgeting gt Bookkeeping Primary ID Typ Do Primary ID No PPNCS1 Staff Cost Place of Issue Australia Sex Male Setup Marital Status Married 2 Spouse Information Ratima Surname Eng CHAN 1 1 Payroll Othername Eng SIU MING ticles Primary D Type Sport Primary ID No PPSNCS1 al j Place of Issue Australia 10 Ey save lt Jeack i gt Done Bi tecal intranet A Users can view the staff basic information retrieved from Staff Master If the staff record is transmitted from Staff Staff Deployment Module users can perform staff synchronization to synchronize data from Staff Staff Deployment Module as described in 2 2 11 Staff Synchronization Staff Rank retrieved from Staff Master will be selected by default If the Staff Rank displayed is correct for tax return purpose there is no need to fill in the Edit Staff Rank Users can select another Staff Rank from the drop down list box If there is no suitable rank from the drop down list box users can enter the desire rank in the field Edit Staff Rank Click the Save button to save the edited data The newly sele
40. A search Favorites meda 4 D SI a g ennifer Login Time 05 08 2003 11 10 Logout Help PEK 5 August 2003 14 07 Current School Year 2002 Home al S FSC05 02 FMP gt Staff Cost gt Staff Master Staff Deployment gt Staff FMP Waring Common Setup R e The staff to be deleted is a member for some of the Programme The staff will be deleted from the Programme Please input Sch Accounti areplacement staff under the Programme Member in Common Setup Module in The staff to be deleted is responsible for some registered assets in the Capital Asset Register Module The responsible l E officer of this record will be updated as N A Please input a replacement staff under the Responsible Officer in the CAR Voucher Type Module Location Mair Report gt Budgeting Bookkeeping Y Staff Cost Setup Internet 15 Click Confirm button to confirm deletion B Post effects Deleting staff record transmitted from Staff Staff Deployment Module to Staff Cost Module will not affect the original staff record kept under Staff Staff Deployment Module If the staff record transmitted from Staff Staff Deployment Module is deleted in Staff Master information of the corresponding original staff record kept under Staff Staff Deployment Module cannot be obtained from Staff Staff Deployment Module again Users need to create the same staff record in Staff Cos
41. All Rights Reserved WebSAMS User Manual Version 1 4 Add ORSO Scheme Fund Rate Setting LJ Function Description Users can create a new set of ORSO Scheme Fund Rate Setting for non teaching staff Users have to specify the effective date and contribution percent rate of employee and employer Fund rate setting is used when calculating the contribution amount in the payroll of staff who participate in ORSO Scheme If the contribution stage and rate need to be revised while the current fund rate setting is being used in Payroll users may consider to add one or more fund rate settings LQ Pre requisites 1 Pre loaded data has been set by Education Bureau to suit users general need The preloaded fund rate setting is set to be effective as at 01 01 1996 Users may add a new fund rate setting However the effective date of the fund rate settings in the same provident fund scheme must not be duplicated 2 Staff payroll entries of the payroll month on or after the new effective date have not yet been created 8 User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab 3 Click ORSO Scheme hyperlink e 7 Ob a O4mGS S SR88 jennifer Last Login 10 07 2003 03 55 Logout Help PXYEZ Current School Year 2001 11 July 2003 11 10 Assessment Special Assessmer Staff Deployment Staff CDS HKAT ORSO Scheme General Setting HKEAA Roun
42. Allocation Percentage to the new cost allocation record 9 To edit the existing cost allocation records users may change the School Level Session and Programme and revise Allocation Percentage of the individual cost allocation records 10 To delete cost allocation records selec the checkbox next to the S No and click Delete button to remove unnecessary records Users can select one or more records to be deleted at the same time 11 Users should click the Save button to confirm the change to the system LX Post effects The system will update the changes accordingly 2 The cost allocation setting specified in this function will apply to the selected payroll only It will not be copied back to Staff Cost Allocation Setting in Staff Master Lj Notes The total allocation percentage must be added up to 100 2 Users are not allowed to have duplicated cost allocation records in the same payroll 3 Users are not allowed to delete all cost allocation records At least one record must be kept in the system Copyright 2007 Education Bureau The Government of the HKSAR Page 177 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 2 Payroll Voucher Payroll Voucher function allows users to generate payroll vouchers for staff payroll payment Before generating the vouchers users are recommended to ensure all payroll entries are correct by making use of three reports Payroll Item Details Paymen
43. CAR Sales amp Stock Daily Coll Sumn mmng ii 4 Home Staff Deployment Staff FMP gt Common Setup ORSO Scheme Fund Rate Setting gt Budgeting Effective Date DDMM Y YYY 010972003 Bookkeeping Stage Staff Cost Setup Staff Master Payroll P Fund Regist er Tax Return Enquiry 7 A t Sales amp Stock gt Daily Coll Sumnia Non Recurrent Gra Report Managemer t mmng mng Data Management Cus tion Plaaaa aliak ode Button to create a new Set of Fund Rate Setting Save Record s all Fill in the Effective Date Fill in the Employee s Contribution Rate Employer s Contribution Rate and Remarks for the appropriate stages of the fund rate setting Click Save Button Copyright 2007 Education Bureau The Government of the HKSAR Page 33 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 Calculation of employee s and employer s provident fund contributions in Payroll will follow the new effective fund rate settings thereafter 2 Only new payroll entries prepared after users have added the new fund rate setting will be affected All the previous staff payroll entries will not be affected LI Notes 1 If the fund rate setting with the input effective date already exists the system will abort the action and prompt error message Effective date of fund rate se
44. Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Staff Code hyperlink Se ee a nnifer Login Time 10 09 2003 19 33 Logout Help PYER Current School Year 2001 10 September 2003 19 39 cDS HKAT HKEAA FMP Payroll Month MMA YY 09 2004 Common Setup Budgeting Staff List Payroll Items Provident Fund Reimbursement Bookkeeping Staff Cost Staff Name Staff Name Net Payment Payroll Period Payment Set Eng Chi DDMMNYYY Method up DD MMYYYY Staff Master r Staff _ Woo Sin Ming 8A AH 17 675 00 01 09 2004 3009 2004 Cheque Without P Fund Regist Printing Tax Return m NGS3 Le Siu Ming a 17 587 80 01 09 2004 3009 2004 aer Without Enquiry ting Report Add Staff Delete Staff CAR Sales amp Stock Daily Coll Sumn Non Recurrent SPA Report Managemer Data Management Timetabling Code Management 5 The system will redirect to Maintain Payment and Provident Fund Contribution for Individual Staff page Click the Cost Allocation hyperlink Copyright 2007 Education Bureau The Government of the HKSAR Page 175 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 10 13 Home FMP Common Setup S FSC14 09 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI Budgeting Payroll Month mvv YY 09 2004 Bookkeepin
45. Code Chi tember 2003 10 53 Voucher Status PRHCS200409B 30 09 2004 E NcS4 Lam Siu Ming he Clerical and Janitor Staff NCS5 Au Siu Ming EMH Clerical and Janitor Staff NGS6 Chow Siu Ming Fala Clerical and Janitor Staff NCS Ho Siu Ming fal Clerical and Janitor Staff Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Payroll Youcher Preview J Generate Autopay File Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Repti LR 3 Those payroll records can be proceeded to the next steps of payroll process i generating corresponding provident fund voucher and then ii posting the payroll voucher to General Ledger and subsequently iii posting the provident fund voucher to General Ledger Li Notes 1 It is recommended that users should make use the Payroll Validation Report R FSC001 E to check the generated payroll vouchers before freezing them and proceed to generate the corresponding provident fund vouchers The corresponding provident fund vouchers cannot be generated if the payroll vouchers remain in Review status The payroll vouchers themselves cannot be posted to General Ledger if the payroll vouchers remain in R
46. Contribution from Previous Employment Employee Mandatory Contribution 0 00 Award amp Punishme Employee Voluntary Contribution 0 00 Assessment Employer Mandatory Contribution 0 00 Special Assessme Employer Voluntary Contribution 0 00 Staff Deployment Balance BF Miscellaneous Amount from Previous Employment 0 00 Sai Total Contribution Employee Mandatory Contribution 937 50 cDS Employee Voluntary Contribution 0 00 E 8c Employer Mandatory Contribution 937 50 HKI Employer Voluntary Contribution o0 FMP Total Miscellaneous Amount 0 00 common Saup Balance CF Contribution Employee Mandatory Contribution 937 50 ea Employee Voluntary Contribution 0 00 Bookkeeping Employer Mandatory Contribution 937 50 Staff Cost Employer Voluntary Contribution 0 00 Setup Balance CF Miscellaneous Amount 0 00 Staff Master Provident Fund Register Entry Date DDMMA YYY 09072003 Contribution Adjustment Employee Mandatory Contribution sF a 9 The bottom part of the page will display all the provident fund transactions registered in Staff Cost Module up to the specified As At Date a Grant Subsidized Schools Provident Fund Scheme Z WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edt view Favorites Tools Help Heak gt O A A Asearch Gyravorites media Dy S a S B Links Customize Links Address ja http flocalhost 8080 jspfindex jsp gt Go Curre
47. Current School Year 2001 9 July 2003 16 13 Home PJ Provident Fund Register Entry Student Info a Date DDM YYY Pomo Semi Contribution Adjustment Employee sl a Do Stude Employer sea bp gt Attenta Dividend Received Amount sho gt Student Activities Remarks Annual Dividied a Award amp Punishme A Assessment gt Special Assessme ae 11 y T E Localintranet E javascript addRecord0 b For ORSO Scheme users should fill in the following information Register Date Contribution Adjustment for both employee and employer Dividend Interest Received for both employee and employer Miscellaneous Amount for both employee and employer Remarks Copyright 2007 Education Bureau The Government of the HKSAR Page 257 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Ele Edit View Favorites Tools Help Back gt A A Asearch Favorites meda D Sol a B Links Customize Links Address ja http flocalhost 8080 jspjindex jsp S ed Go Home Student Info Enq Date DDMM Y YYY P LETEC Contribution Adjustment Employee o Student Employer sho gt Attendance r sE R Z 10b Dividend Interest Received Employee So gt Awar She Employer s0 gt Assessment Miscellaneous Amount Employee sF Ao gt Special Assessme Eraployer s b
48. FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Provident Fund hyperlink By default the system will display all those staff who have not participated in any provident fund scheme on the payroll for the selected payroll month dmin Login Time 10 09 2003 15 16 Logout 1 Help 1 pea 10 September 2003 15 58 a oe 0 P Home FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost i Payroll Items Provident Fund Setup Reimbursement Staff Master Fund Scheme Not Participate in Provident Fund Scheme gt P Fund Register Staff Code Staff Name E1 Staff Name Chi T Clerical and Janitor Staff E 5 NESO Chan Siu Ming EEE Report Ncs2 Cheung Siu Ming EDE gt CAR gt Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Report Management Customization 6 Select a Fund Scheme a If the Grant Subsidized School Provident Fund Scheme is selected the system will display all those staff who have participated in this scheme on the payroll for the selected payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 142 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 10 September 2003 15 58 Home FMP Prepare Payroll Common Setup Payroll Month MMY 09 2004 Budgeting Bookkeeping Staff Cos
49. Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 285 All Rights Reserved WebSAMS User Manual Version 1 4 MPF Remittance Advice R FSC004 E L Function Description This function allows users to generate MPF Remittance Advice R FSC004 E based on the selected print criteria Users must print out this report with authorized signatures and chop They can then submit this report with payment e g cheque to the trustee of the Mandatory Provident Fund MPF scheme in which the school has joined The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 11 04 Assessment a a S FSC25 05 FMP gt Staff Cost gt Report Special Assessme MPF Remittance Advice R FSC004 E Sct ie pleads Built in Template Staff Please input the print criteria cDS Sch Level Session ALL HKAT Accounting Year vYvywyyyy 3002 2003 7 HKEAA Payroll Month MiMivvvy 09 2002 7 FMP Voucher No PF2002SEP002 x Common Setup Format PDF Budgeting E Preview amp Print E To File KJ Reset lt Jpack Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry
50. From ALL Setup Account Code To ALL Staff Master Pi PDF ied Payroll E Preview amp Print E To File KJ Reset lt Jpack P Fund Regist Tax Return Enquiry Sales amp Stock Daily Coll Sumn gt Non Recurrent g Report Managemen Data Management Customization Account Info hd School Level Session Accounting Year Payroll Month Range Source of Fund Account Code Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 308 All Rights Reserved WebSAMS User Manual Version 1 4 Staff Cost Control Report Group by Programme Code R FSC024A E Function Description B This function allows users to generate Staff Cost Control Report Group by Programme Code R FSC024A E based on the selected print criteria The amount captured in this report will include payroll payment net of provident fund contribution and reimbursement item if any paid to staff Only posted payroll vouchers can be captured in this report The following criteria can be selected from this screen to generate the report e OF da QGSG3 SREBR0 O78 ifer Login Time 04 11 2003 10 27 Logout Help PEK Current School
51. Go User jennifer Last Login 07 07 2003 16 41 Logout Help Current School Year 2001 8 July 2003 14 57 gt Assessment a fs S FSC16 13 FMP gt Staff Cost gt Payroll gt Provident Fund Voucher gt Special Assessme Staff Deployment gt Staff oucher Details Accounting Month MMA Y 08 2003 Voucher Type Provident fund voucher ORSO amp MPF PF gt Voucher No HKEAA Voucher Date DDMM Y YYY FMP Voucher Particulars i SOE Gross Credit Amount 1 750 00 gt Budgeting Voucher Status Draft CDS gt HKAT 9 Enter the Voucher No a If the selected voucher type has been set to use system auto generate voucher number Auto will appear in the voucher number textbox by default There is a total of 13 digits for the auto generate voucher number e g PJO3 01 00001 or PFO3 01 00001 where 03 01 represents January 2003 and 00001 represents that this is the first voucher of year 2003 The system will automatically go to 00002 for the second voucher of year 2003 under the same voucher type This sequence number will be reset when creating new voucher of the next year Please refer to Common Setup Voucher Type Maintenance for details Users can use the auto generate number or they can enter their own voucher number by overwriting the word Auto b If auto generate voucher number option has not been selected i Voucher number must be unique throughout the syste
52. HKEAA FMP Common Setup Residential Address Chi 0 aia S58 Hong Kong x WONG Other name Eng TAI MING Other name Chi EE Passpo HfPrimay ID No JPPSNCS5 Australia gt 106 382 648 Area Budgeting Spouse Particulars Surname Eng Surname Chi Primary ID Type Primary ID Place of Issue Save Record s Bookkeeping Staff Cost Setup Staff Master 6 The system will redirect to Payroll Account Code page Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 96 WebSAMS User Manual Version 1 4 Q a09 8 SARE Last Login 09 07 2003 09 25 Logout Help PRA Current School Year 2001 10 July 2003 16 56 User Defined Fig gt Document Report Data Communic S FSC11 01 FMP gt Staff Cost gt Staff Master gt Payroll Account Code Payroll Account Code EMBI Chan Siu Ming f 8R Created in Staff Module Cor EUes 1 0 Account Code Budgeting Pq Bookkeeping B G1017001002 PEANN pe are Staff Cost Tadi DEFAULT Teaching Staff Setup BR Goma ists ex PE Consvations DEFAULT Teaching Staff ER Coma States excl PE Comtabutions DEFAULT Supply Teaching BR crore ting Salle Saree Tax Return Enquiry BR 1017002002 PIES MIE Se e i Sales amp Stock Daily Coll Sumn Non Recurrent Account Code B comi DEFAULT Grant Expenses Maintain Staff Payrol
53. If the employment is a continuous employment users do not have to fill in the Employment End Date 2 Previous employment period must not be an open end employment That is if users want to add in next employment period the Employment End Date of the previous employment must be filled in 3 Users may add in one or more employment information for a staff If the newly assigned employment period overlaps with any existing employment period of the same staff in Staff Cost Module the system will abort saving the employment information of the staff in Staff Cost Module Copyright 2007 Education Bureau The Government of the HKSAR Page 83 All Rights Reserved WebSAMS User Manual Version 1 4 5 If the staff is created in Staff Staff Deployment Module the system will not transmit the corresponding employment information back to the staff record in Staff Staff Deployment Module Copyright 2007 Education Bureau The Government of the HKSAR Page 84 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Staff Employment L Function Description Maintain Staff Employment function allows users to update or delete any existing employment of the staff in Staff Cost Module Pre requisites 1 The employment must have been created in Staff Cost Module or must have been created in and transmitted from Staff Staff Deployment Module 2 Relevant payroll for the employment must not be under pr
54. Male x ESSE Date of Birth Dmm YYY OLO1A980 EE Marital Status Married 7 Staff Deployment Primary ID Type Passport Primary ID No PPNCSS Staff Primary ID Place of Issue Australia x cps Residential Address 26 F 1063 King s Road Quarry Bay Hong Kong HKAT JEL Residential Address Chi Sa S36 1 0 6 3382 648 e N Cr sted in FMP module FMP Common Setup Area Hong Kong Budgeting Spouse Particulars Spouse Particulars e u ee ee Bookkeeping Surname Eng WONG Other name Eng TAI MING Staff Cost Surname Chi E Other name Chi EE Setup Primary ID Type Passport Primary ID No PPSNCS5 Primary ID Place of Issue Australia 7 Payrol P Fund Regist Save Record s The system will redirect to Cost Allocation page Select an appropriate Accounting Year The cost allocation records of the selected accounting year will be displayed Select an appropriate School Level Session and Programme and assign Allocation Percentage to each individual line of cost allocation e OP dOH9S 5 4988 nifer Last Login 09 07 2003 09 25 Logout Help PEK Current School Year 2001 10 July 2003 15 36 User Defined ridi Document Report Data Communic cDS HKEAA FMP Common Setup S FSC12 01 FMP gt Staff Cost gt Staff Master gt Cost Allocation Cost Allocation Created in Staff Module Bottom Allocation Programme Percentage ki Sch Level Session Budget
55. Page 52 All Rights Reserved WebSAMS User Manual Version 1 4 payroll is under preparation After all payroll vouchers and provident fund vouchers of all relevant payroll entries have been posted the indicator will be reverted to edit mode gt Budgeting 7 Earning Payroll tems Vv Vv Vv gt Bookkeeping Staff Cost a SeA E1001 Baas Teaching Stf r E102 Allowance Teaching Staff Tax Return E1003 Back Pay Teaching Staff atuities etc Enquiry m Vv Vv Vv Vv Vv Vv Taxation Item IR56B mapping is in display mode if relevant payroll in under preparation Taxation Items for Employers Tax Return IR56B specified by Inland Revenue Department are required to be mapped to the corresponding payroll items This Taxation Item IR56B mapping is in edit mode if no outstanding payroll entry is under preparation gt Budgeting gt Bookkeeping Staff Cost anaa Taxation Item IR56B Setup aaa ann Staff Master r a SalaryWages 2 Payroll P Fund Register Tax Return r Back Pay Teaching Staff f Back pay Terminal awards and Gratuities etc gt kK Any other Rewards Allowances or Perquisites gt Enquiry TAN CE fa A iaa Aa wee Change in payroll item account code taxation item mapping provident fund calculation indicators and active status will affect calculation in payroll provident fund contribution provid
56. Print E To File KJ Reset lt JBack Staff Master Tax Return Enquiry Sales amp Stock Daily Coll Sumr Data Management Customization Account Info hd School Level Session Accounting Year Payroll Month Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 312 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 7 FSC 6 Taxation When users click on the report template hyperlinks Employer s Tax Return Form For Employee IR56B R FSC007 E List of Employees with IR56B Filed via Computerised Format R FSC008 E and Error List for Staff Supply Teacher Others with Incomplete Data in Generating IR56B Softcopy R FSC025 E in the category FSC 6 Taxation or in All categories the system will redirect to Tax Return refer to 2 5 Tax Return for detail Payroll Summary for Tax Return R FSC013 E Function Description B This function allows users to generate Payroll Summary for Tax Return R FSC013 E based on the selected print criteria Before generating the Employer s Tax Return IR56B users can make use of this report to check the correctness of income accr
57. Print button to print report Payroll Validation Report R Non Recurrent Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status SPA Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Report Managemer Payroll Youcher Preview II Generate Autopay File Data Management Timetabling Code Management L Notes 1 If users want to amend the payroll details payroll items reimbursement items provident fund contribution and cost allocation users should delete the payroll voucher if amendments in payroll entries are required refer to 2 3 2 Delete Payroll Voucher for procedures of deleting payroll voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 200 All Rights Reserved WebSAMS User Manual Version 1 4 Print Payroll Voucher L Function Description This function allows users to print payroll voucher at the status of Unposted Posted payroll vouchers will not be listed here Users can print out a payroll voucher under Unposted status and submit together with supporting documents such as bank s direct payment submission form and cheque to supervisor for checking first After that Principal can approve this voucher by signing on the designed position of the voucher LQ Pre requisites 1 The voucher to be printed has been saved in the system 2 Adobe Acrobat Reader is required in order to view reports
58. Punishme Voucher Posing Assessment Payroll Month MMA YY 01 2003 Special As P Il Youch Staff Deplc 7 ayroll Voucher 4 Staff i I Voucher No Voucher Date Voucher Particulars Gross Credit Amount Voucher Status ie DDIMMIYYYY 7 n Review Provident Fund Voucher HKAT HKEAA PHNCS20 6 6 oll 01 2003 15 437 49 5 as PHNC 314012003 Payroll 01 2003 15 593 75 Ready for Posting gt pBuageting gt Bookkeeping Staff Cost 3101 2003 Payroll 01 2003 16 250 00 Cheque to Print Sr 31012003 Payroll 01 2003 15 43749 Review Staff Master Posting Payroll e P Fund Regist Tax Return Enquiry Report gt CAR Sales amp Stock PS 4 gt 6 Users may click the Voucher No hyperlink to view a list of payroll records of the selected payroll voucher as shown below Copyright 2007 Education Bureau The Government of the HKSAR Page 236 All Rights Reserved WebSAMS User Manual Version 1 4 OD F Ag9G 3 5R08 Current School Year 2001 27 August 2003 17 51 Attendance S FSC20 02 FMP gt Staff Cost gt Payroll gt Voucher Posting Student Activities BOs Payroll Month MMA YYY eae ve PI 301 Assessment parsed nae ODM YYY 31 01 2003 Special Assessme Staff Deployment 6 Boarding Staff NCSZ WONGSIUHING h 15 593 75 01 01 2003 3101 2003 HKEAA FMP Back Common Setup gt Budg
59. R FSC014 E Staff Deployment Staff FMP Common Setup Built in Template Please input the print criteria Sch Level Session ALL Budgeting Accounting Year vvvv vvvv 2002 2003 Bookkeeping Accounting Month mivvy 0172003 Staff Cost Voucher Type Payroll Voucher x peo Print Option Voucher No z Staff Master Voucher Date DDMM YY YY za T Eo i Payroll Voucher No AET EG Format PDF Tax Return E Preview amp Print E To File PJ Reset Back Enquiry Report CAR Sales amp Stock Daily Coll Summai Non Recurrent Gra Report Management Data Management Customization School Level Session Accounting Year Accounting Month Voucher Type Payroll Voucher and Provident Fund Voucher Print Option Voucher No or Voucher Date Voucher Date Range Voucher No Range Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 288 All Rights Reserved WebSAMS User Manual Version 1 4 Summary of Cheques Used R FBK044 E LL Function Description This function allows users to generate Summary of Cheques Used R FBK044 E based on the selected print criteria For control purpose this report can only be generated in PD
60. R FSCO06 E 0 0 ceecccceseccesecesaeeeeseeceeaeeesaeecesneeeeaeessaaeceeaeeeseeeeeaeeees 302 2 7 4 FSC3 Provident Fund iiaee aent aene aaa tata ae a ana anatia 303 Grant Subsidized School Provident Fund Register R FSCO09 E seeseesseesseersssrsssessseesse 303 List of Staff with No Provident Fund Contribution R FSCO12 E ccccsssceceesteeeeeeees 304 ORSO Mandatory Provident Fund Register R FSCO17 E oo eee eeseeseeeseeeseeeseeeseeeeaeeees 305 2 7 5 FSCS COS Allocation wars euccbevsceves evened eda bees a ea te Dl AV bea chew aN uated 306 Programme Time Spent Report Group by Programme Code R FSCO10A E essees 306 Programme Time Spent Report Group by Staff Code R FSCOIOB E 0 eee 307 Staff Cost Control Report Group by Account Code R FSCO24B E cecceesceeesreeeeneeees 308 Staff Cost Control Report Group by Programme Code R FSCO24A E seee 309 2 7 6 FSC 5 Annnttal ACCOUNES ccccccecccessccesnceenncceencecnsaceesacscnsnecsnscecnscecssacesesaecnsacesneeeessaees 310 Salary for Non teaching Staff R FSCO19 E oo eee eeeeseeseeeseecseesssessaeesseseeesseesseeenaeesas 310 Salary for Teaching Staff R FSCO18 E eee ceeeeseceseceseesseessnecseeesaeseaeeeseesseeseesseeenaeenas 312 2 7 7 ESCO TAXQUON siit iaraa a tsin tess Res E a A eee 313 Payroll Summary for Tax Return R FSCO13 E esesseseeseeseesessseresiseresresresresresresreseresersresres 313 Copyright 2007 Education Bureau
61. S908 Home S FSC05 03 Student Info Enq School Managemer Student Attendance E scam Name Chi Award amp Punishme Saroe ENO Assessment Title ESS Date of Birth Dmr YYY Staff Deployment Primary ID Type Staff Primary ID Place of Issue Residential Address CDS HKAT HKEAA FMP gt Common Setup Residential Address Chi Area gt Budgeting Spouse Particulars Created in FMP module BEDE CHAN Other name Eng SIU MING Mr ov Sex Male 7 0101980 i Marital Status Married 7 Passport Primary ID No PPNCSS Australia 7 BSF 1063 King s Road Quarry Bay Hong Kong MIS RSIS 10 6 382 648 Hong Kong x gt Bookkeeping Surname Eng WONG Other name Eng TAI MING Staff Cost Surname Chi E Other name Chi ER Setup Primary ID Type Passport Primary ID No PPSNCS5 Primary ID Place of Issue Australia 7 Save Record s 5 Click Employment tab 6 The system will redirect to Maintain Employment page 7 OAASIS AHS Last Login 10 07 2003 03 55 Logout Help PXE Current School Year 2001 11 July 2003 14 36 Assessment a S FSC05 04 FMP gt Staff Cost gt Staff Master gt Employment Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Created in FMP module gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non
62. Sch Staff Record Capture For evel Session Created in sae PAK CHUN PUN Primary AM Staff Module Oo PAK CHUN PUN FMP Module v WOO DENNY FMP Module ca YAN JASON Primary AM FMP Module Vv Note 1 Staff Mapping Map staf frerere pres Module Note 2 Print Log A log report showing synchronization action in FMP Module Staff Mapping Print Log aff changes in Staff Module f Staff Deployment Module and corresponding J add GP Copy w pevelete J save al 13 If users want to delete staff from Staff Cost Module they can select the checkbox next to staff code and then click Delete button Users can select Copyright 2007 Education Bureau The Government of the HKSAR Page 71 All Rights Reserved WebSAMS User Manual Version 1 4 one or more staff records to be deleted at the same time Please note that delete staff records that transmitted from Staff Staff Deployment Module will not be received again 14 If the staff to be deleted is the responsible officer of one or more assets in Capital Asset Register FCA Module and or the staff to be deleted is a member of one or more programmes in Common Setup FCS Module the system will prompt users to confirm deletion ETETA System Yersion 1 0 0 BUILD 30072003b Microsoft Internet Explorer 7 J lej xi Eile Edit view Favorites Tools Help ta Address E http ij192168 6 15iisplindex isp O O00000 e Back
63. Staff Deployment Module and corresponding synchronization action in FMP Module Select Staff Staff Mapping Print Log lt Back Print Report InterFace Log File Transaction from Staff Module Staff Deployment Module R FSCO15 E FMP Module to staff master created in Staff Module Staff Deployment 3 To generate Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report from Provident Fund Register click FMP gt Staff Cost P Fund Register from left menu Go to Step 5 Copyright 2007 Education Bureau The Government of the HKSAR Page 118 All Rights Reserved WebSAMS User Manual Version 1 4 6 gt AQn90G8 aade Current School Year 2002 12 August 2003 16 33 Home S FSC21 01 FMP gt Staff Cost gt Provident Fund Register Staff Deployment Sar asabe omn O E POLE Staff Code ALL Status Active z Committee Du Staff Name Eng T EF Staff Name Chi Batch Add IT Trg Fund Scheme GrantSubsidized Schools PF Scheme Import Export C ORO Sa Enquiry Virtual Staff Note 1 Staff Mappin aster created in FMP Module to staff master created in Staff Module Staff Deployment Meena Module Note 2 Print Log A log rep showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMP Module Data Communic Document Print Report Interface Log File Transa
64. T WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer lox Ele Edit view Favorites Tools Help Back gt A A Asearch Favorites meda S a S B Links customize Links Address http localhost 8080 jspjindex jsp v 6o tifer Last Login 03 07 2003 11 03 Logout Help PEE Current School Year 2001 9 July 2003 16 28 Home Student Info Enq School Manageme Contribution Amount Amount Dividend Student bs a eee ee Received a i 15a 1 350 00 1 350 00 0 00 PINCSPIO0001 PINCS200308Y 0 00 0 00 100 00 Annval Dividied gt Award amp Punisnme gt Assessment gt Speci 16 m OZ Delete lt Jeack __ z javascriptideleteRecord E Local intranet y b ORSO Scheme T WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Ele Edit View Favorites Tools Help Heak gt O A A Asearch Favorites meda D oi a w Links customize Links Address ja http flocalhost 8080 jspjindex jsp z Go r Last Login 03 07 2003 11 03 Logout Help PEZ Current School Year 2001 9 July 2003 16 54 Home Student Info Eng Provident Fund Register History gt School Managemer 5 Date Contribution Dividend nterest Miscellaneous Student DDMMYYYY Amount Received Amount L i prety pipes aae ae preg r meen oer gt Attendant 1 gt
65. Units Inches Zoom 100 0 Printing Tips Corcel 20 After printing the cheque a If the cheque printing process is unsuccessful e g paper jam users may choose to print again by repeating the previous steps 9 16 The cheque for each voucher can be printed for the maximum of three times only If the cheque printed out is okay users may click Confirm button to confirm that the selected voucher is Successfully Printed Current School Year 2002 16 September 2003 15 36 Home Cheque Printing Staff Deployment Accounting Year yvyVivy VY 2002 2003 Staff Bank Ledger Code 65001 gt FMP Bank Code HSBC gt Common Setup Bank Name Hong Kong amp Shanghai Bank a Budne Bank Account Number 004038040382001 a Oe mng Cheque Format ID HSBCOO0 Staff Cost Bean Cheque Number foun tt s Staff Master Voucher No PRO3 01 00009 To PRO3 01 00009 7 D Print Cheque Status ALL ha Payroll cP Fund Register Tax Return Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Vouchers to be Paid Voucher Cheque No f Particulars Number 2003 17 500 00 CHAN TAI ftest 3 sa 20b pe MAA a ethod confirm Cheque Successfully Printed ithout Printing Once selected no further change is allowed Print Confirm JU lt Jeack J Name Report Management Data Management Customization Reverse al Ch
66. WebSAMS User Manual Version 1 4 7 OF F O 03 5 SR 8S Current School Year 2001 27 August 2003 18 34 Attendance S FSC20 04 FMP gt Staff Cost gt Payroll gt Voucher Posting Student Activities Award amp Punishme Payroll Month MMA YYY 01 2003 Voucher No PFNCS200301B A nt ae Voucher Date DDMMiyYYY 31 01 2003 Staff Name Eng Staff Name Chi Employee s Contribution Employer s Contribution Boarding Staff NCSZ_ WONG SIUHING HKEAA FMP Back Common Setup Special Assessme Staff Deployment Beha 656 25 918 75 gt Budgeting Bookkeeping Staff Cost Setup Staff Master P Fund Regist Tax Return Enquiry Report 7 To post the provident fund vouchers users should select the checkbox next to the vouchers Users can select one or more vouchers at the same time Only checkboxes for vouchers with status Ready for Posting are enabled i e the vouchers are allowed to be posted to General Ledger 8 Click the Posting button 9 A confirmation message will pop up Click the OK button to proceed or Cancel button to abort posting the voucher s 10 If users have clicked the OK button then the selected vouchers will be posted to General Ledger Posted voucher cannot be retrieved in this function after then Users can search for the posted voucher in 2 3 5 Voucher Enquiry Li Post effects 1 Vouchers will be set to posted an
67. button or searching for the voucher in Voucher Enquiry refer to 2 3 5 Voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 232 All Rights Reserved WebSAMS User Manual Version 1 4 Enquiry to update the bank ledger information cheque number payee s name and manually issue the cheque Current School Year 2002 16 September 2003 15 55 Home Cheque Printing beg Staff Deployment Accounting Yearcyy yyy YYY 2002 2003 Staff Bank Ledger Code 65001 gt FMP Bank Code HSBC Common Setup Bank Name Hong Kong amp Shanghai Bank SELLS Bank Account Number 004038040382001 Cheque Format ID HSBCOOO1 Cheque Number wonn Voucher No PFNCS200301A To PFNCS200301A a a Print Cheque Status ALL P Fund Register Tax Return Enquiry Report gt CAR Sales amp Stock Daily Coll Summai Non Recurrent Gra Bookkeeping Staff Cost Vouchers to be Paid Gross Voucher Date Amount P Voucher Cheque DDMMYYYY Name Particulars Number Voucher No Report Management Data Management Note 2 Payment method can W Revelp Nexce to Cheque Without Printing p Once selected no further change is allowed Print Confirm Reverse Customization LI Post effects 1 2 Cheques will be printed The payment vouchers can be posted after cheque has been printed and confirmed as Sucessfully Printed L Notes 1 Cheque
68. pastes Suen NCSE Chow Siu Ming FD Clerical and Janitor Stall 19 000 00 Review gt Daily Coll Sumr gt Non Recurrent NCS7 Ho Siu Ming fala lerical and Janitor Staff 20 000 00 Review DA Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSC001 Report Managemen Er Data Management Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Code Management Payroll Youcher Preview Generate a Generate and Save the Autopay File for the Payroll Security E Mail Customization 4 gt 7 Click the Generate Autopay File button 8 The system will prompt the users to save the autopay file ucherNo PR20030905 amp i xport Y from 192 168 6 151 Would you like to open the Mle or save it to your computer Save Cancel More Info I Always ask before opening this type of file 9 Save the autopay file into users computer Save As Save in E Desktop z CE ct Ea a N My Documents a 4My Computer History FE My Network Places Ld E i UAT test te jsp DEV Desktop N iSP IBOSS File name 4P200109 Save as type APC Document ba Cancel My Computer ac My Network Pe Li Post effects 1 The autopay file is generated and the payroll data of staff is captured in the file Users should then Copyright 2007 Education Bureau The Government of the HK
69. refer to 2 5 1 Maintain and Generate Tax Return During synchronization the field Marital Status which is an optional field in Staff Staff Deployment Module will appear as Single if the users do not specify the marital status in Staff Staff Deployment Module During synchronization the field Current Rank will be set to Not Applicable for supply teachers transmitted from Staff Deployment Module Copyright 2007 Education Bureau The Government of the HKSAR Page 116 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 12 Print Log L Function Description Users can generate the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report for the transaction history of the data captured from Staff Staff Deployment Module There are four pages to generate the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report from i Staff Master ii Payroll iii Provident Fund Register and iv Tax Return B Pre requisites 1 Adobe Acrobat Reader is required to be installed onto users computer in order to view reports User Procedures 1 To generate Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report from Staff Master click FMP Staff Cost Staff Master from left menu and then search staff as described in 2 2 1 Maintain Staff Master Go to Step 5 7 OF 4 08 93 5 48
70. view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 296 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Item Detail Working on Payroll Net Payment R FSC016B E L Function Description This function allows users to generate Payroll Item Detail Working on Payroll Net Payment R FSC016B E based on the selected print criteria Users are recommended to print out this report along with Payroll Item Detail Payment and Cost Allocation R FSC016A E and Payroll Item Detail Working on Provident Fund Contribution R FSC016C E to validate payroll entries before generating the payroll voucher The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 36 Assessment a S FSC25 15 FMP gt Staff Cost gt Report Payroll Item Detail Working on Payroll Net Payment R FSC016B E Special Assessme Staff Deployment Staff CDS Sch Level Session HKAT Accounting Year vyYvivYvY 1398 1999 HKEAA Payroll Month MMA YY 09 1998 7 To 09 1998 x FMP Staff ALL x To ALL z gt Common Setup Format PDF 7 iuynn E Preview amp Print E To File K Reset lt Jpack Bookkeeping Staff Cost Setup Staff
71. 00 Misgi Net Amount 17 575 00 Enquiry Total Reimbursement 0 00 peran Net Payment 17 575 00 CAR Employer s Contribution 925 00 Sales amp Stock LET en RSE Payment Method Non Recurrent Gra Grant Subsidized Schools PF Scheme Contribution Period DD MMNYYY DD MMYYYY Report Management Customization Original Original Revised Amount Amount y Amount b For ORSO Scheme users are allowed to revise the Employee s and Employer s Provident Fund Contribution amount for the selected payroll if necessary Current School Year 2001 11 September 2003 10 18 Home FMP gt Common Setup S FSC14 10 FMP gt Staff Cost gt Payroll gt Prepare Payroll i NCS4 Lam Siu Ming BR gt Budgeting Payroll Month mvv yY 09 2004 gt Bookkeeping Payroll Period DDMA YYYY DDAMM Y YYY 01 09 2004 30 09 2004 Unposted Fund Scheme ORSO Scheme Staff Cost Setup Payment Payroll Items Reimbursement Cost Allocation Staff Master Total Earning 20 000 00 Payroll Total Deduction G 0 00 JITE EET Employee s Contribution 1 000 00 TEES ESI Net Amount 19 000 00 Enquiry Total Reimbursement 0 00 Report CAR Sales amp Stock Ur Teen RSET Payment Method Non Recurrent Gra Net Payment 19 000 00 Employer s Contribution 1 000 00 ORSO Scheme Contribution Period Employee s Contribution Employer s Con ribution Customization Nr rN Original Revised Amount Original Revised Amount PE h Amount y Amo
72. 000 00 1 000 00 ay Report CAR gt Sales amp Stock gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization Astart Eu micr Eca Ewe Drea Ri E s2 B O ei jot Ewe jot Bi fsc Eht Eht E htt Delete P Fund Youcher Print P Fund Youcher Preview Print Cheque LMDI 15 49 Deo da 9 Click the Print button to preview and print the report in PDF format 10 The system will pop up another window showing the Payroll Validation Report L Post effects 1 Report preview page in PDF format will pop up 2 Select Print Function and print the report through local printer Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 224 WebSAMS User Manual Version 1 4 LO Thumbnails Notes ACCOUNT SCHOOL LEVEL PROGRAMME SESSION G1018002002 Employer s contributions entitled to 5 Admin Programme 1018002003 Employer s contributions entitled to 10 Admin Programme 92005001001 Grant Expenses Admin Programm Admin Programme PRIMARY SCHCOL AM TYPE 2 PAYROLL VALIDATION REPORT PROVIDENT FUND VOUCHER PAK CHUN PUN S89 PAK CHUN PUN EI AF PAK CHUN PUNIRE PE PAK CHUN PUN EIBE 1 675 79 3 082 97 I4 4 10f1 gt M 11 68x826in 1 Users are highly recommended to generate the report f
73. 1 2 The system will save the change in payment method The system will update the revised contribution amounts accordingly 3 The system will re calculate the net payment for the staff L Notes If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 7 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate the original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequent update on the amount of payroll item which is subject to provident fund contribution under this payroll The original contribution amount is calculated based on the payroll items amount of Staff Master setting staff s payroll item amount setting rounding method and decimal place setting in Setup and the pre defined contribution fund rate and the effective date of fund stage in Staff Master If the Mandatory Provident Fund Scheme is selected the system is able to check the special circumstances under Mandatory Provident Fund Scheme Ordinance and they are listed below The screen will display message on the mandatory contribution if such conditions are applicable to the staff Users should pay attention to the special payroll mon
74. 14 50 Logout Help Current School Year 2001 16 September 2003 14 48 ee Hood oucher Details SOTET Accounting Month Mv YY 09 2004 Budgeting Voucher Type Payronvoucher ea Bookkeeping Voucher No INCS2004004 Staff Cost Voucher Date DDMMM Y YYY Bongo Setup Voucher date is by default set as the payment date for autopay Voucher Particulars Payroll 09 4 Staff Mast al sii 1 Gross Credit Amount 35 150 00 _ Voucher Status pruni nensi Bank Ledger Information Credit Ves Bank Ledger Code 65001 Bank Government Fund Enquiry Payne 5 Bank Particulars Default same as Voucher Particulars Payroll 09 2004 1 1 a Accounting Line Information Debit Sales amp Stock gt Daily Coll Sumi Line Sch Programme Account Code Particulars Budget gt NoteRecurrent 4 No Level Session Default same as Bank Check Particulars mA L Panay WEMP Gloy coloe 35 150 00 Payroll ODDO Report Manageme h Data Management Progar Sim oc PF Timetabling Budget Check S Sufficient fund Insufficient fund N A Not applicable Code Management Note 1 Format of auto generated voucher number lt Voucher Type Prefix YY MM lt system sequence no gt Security Note 2 Youcher number must be unique throughout the system If auto generated voucher number option has not been selected G please ensure that the same voucher number will not be duplicated in future E Mail Save As Unposted Customization 4 Copyright 2007 Education Bure
75. Account Number and Bank Account Holder Name Eng will be captured in the new autopay file to be generated subsequently if the payment method Autopay is selected Payroll amount defined in this function will be used as the default amount when preparing payroll Notes 1 If payroll entry in the selected employment is under preparation the system will abort updating payroll items of the selected employment If payroll entry is under preparation only the Bank Account Number and Bank Account Holder Name Payee s Name Eng can be updated The Payment Method is not allowed to be updated For newly created staff record the system will initially set his her English Name concatenated with Surname and Other Name as Bank Account Holder Name Payee s Name Eng and set payroll as NOT required to be captured for this staff Copyright 2007 Education Bureau The Government of the HKSAR Page 102 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 8 Maintain Staff Cost Allocation A Function Description In order to get a more accurate picture of the total resources especially staff resources being committed to each programme it is necessary to apportion the salary paid to a staff with reference to the total time spent by this staff on that programme Maintain Staff Cost Allocation function allows users to view update how the school allocates staff payroll expenditure in a particular accounting year to
76. Active x Staff Name Eng Staff Name Chi Fund Scheme GrantSubsidized Schools PF Scheme ORSO Scheme MPF Scheme Note 1 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Module Note 2 Print Log A log report showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMP Module Staff Mapping Print Log EA Search M Reset As at Date DDM YYY 31 08 2003 Staff Participated in MPF Scheme Staff Total Contribution Total Staff Cost Setup Staff Master Staff Staff Name Eng i ia Ee eros Amount Mandatory Voluntary Mandatory Voluntary Contribution Contribution Contribution Contribution 937 50 NcS3 YANJASON ke 9750 0 00 0 00 7 Click the Staff Code hyperlink to view edit the detailed provident fund register records of the selected staff The system will redirect to the Detailed Provident Fund Register page of the selected staff 8 The upper portion of the Detailed Provident Fund Register page will display the summary of provident fund register of the selected staff a For Grant Subsidized Schools Provident Fund Scheme the summary includes i the brought forward balance of contribution from the previous employment ii the brought forward balance of dividend received from the previous employment iii the total contribution up to
77. B Function Description This function allows users to generate Staff Master Listing R FSCO06 E based on the selected print criteria For control purpose this report can only be generated in PDF format The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 30 Assessment a S FSC25 07 FMP gt Staff Cost gt Report Special Assessme Staff M L R FSC006 E tal aster Listing R E Star benkanere Built in Template Staff Please input the print criteria CDS Sch Level Session ALL HKAT Accounting Year vYYvvYYY 2001 2002 HKEAA Staff ALL gt To ALL X FMP Format PDF TOELT E Preview amp Print E To File KJ Reset Back Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent q School Level Session Accounting Year Staff Range Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 302 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 4 FSC 3 Provident Fund Grant Subsidized School Provident Fund Register R FSC009 E L Function D
78. Capture Staff for Payroll refer to 2 3 1 Prepare Payroll Capture Staff for Payroll Provident Fund Register refer to 2 4 1 Maintain Provident Fund Register and Tax Return refer to 2 5 1 Maintain and Generate Tax Return B Pre requisites 1 Staff record must have been created in Staff Staff Deployment Module and must have been transmitted to Staff Cost Module already 2 Identical staff master record with the same Staff name in English concatenated with Surname and Other Name in English or the same Primary ID of staff Primary ID Type Primary ID No and Primary ID Place of Issue must have been created in Staff Cost Module 8 User Procedures 1 Click the Staff Mapping button in one of the following pages Maintain Staff Master refer to 2 2 1 Maintain Staff Master Capture Staff for Payroll refer to 2 3 1 Prepare Payroll Capture Staff for Payroll Search Provident Fund Register refer to 2 4 1 Maintain Provident Fund Register and Generate Tax Return refer to 2 5 1 Maintain and Generate Tax Return 2 The system will redirect to the Staff Mapping page Copyright 2007 Education Bureau The Government of the HKSAR Page 110 All Rights Reserved WebSAMS User Manual Version 1 4 4 LO 1 LJ 1 2 e Q DA QHS5 R S708 jennifer Last Login 11 07 2003 09 17 Logout Help PKZ Current School Year 2001 12 July 2003 7 20 As
79. Code Management 5 The system will redirect to Maintain Payment and Provident Fund Contribution for Individual Staff page Click on the Payroll Items hyperlink Copyright 2007 Education Bureau The Government of the HKSAR Page 167 All Rights Reserved WebSAMS User Manual Version 1 4 6 Current School Year 2001 11 September 2003 10 13 Home FMP gt Common Setup S FSC14 09 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI Payroll Month MM y YY Payroll Period oDmimry YYY DDM v vY 0109 2004 30 09 2004 Unposted Budgeting Bookkeeping Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Payment Payroll Items Reimbursement Cost Allocation Staff Master Total Earning 18 500 00 Payroll Total Deduction G 000 JITE EET Employee s Contribution 925 00 asgair Net Amount 17 575 00 Enquiry Total Reimbursement 0 00 pena Net Payment 17 575 00 CAR Employer s Contribution 925 00 Sales amp Stock Daily Coll Summa Non Recurrent Gra Payment Method Cheque Without Printing x Grant Subsidized Schools PF Scheme Contribution Period Employee s Contribution Employer s Contribution ODPRL 7 jean Original ieg Amount Rate Original Beaia Amount ne eee DDMMIYYYY DED so 2 o Report Management Customization The system will redirect to the Maintain Payroll Items for Individual Staff page A list of payroll items of the selected pay
80. Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q X 3 Users should perform Staff Mapping as described in 2 2 10 Staff Mapping so as to ensure no duplication of staff EESMAA IET EEE Last Login 03 07 2003 11 03 Logout Help PEK Current School Year 2001 9 July 2003 17 50 HKAT HKEAA S FSC24 01 FMP gt Staff Cost gt Tax Return FMI 5 4 Ee Taxation Year 2003 2004 Review gt YYYYIYYYY gt Budgeting Staff Name Eng Staff Name Chi Fons gt Bookkeeping Staff Cost Gate E ster Total Amoun Tax Return Required iv Vv Vv Code NCSL fi Rass Assistant Clerical Officer NCS2 WO0 DENNY AHAA Assistant Master Mistress NCS3 YAN JASON FRANE School Social Worker 18 750 00 Enquii wand again for the frozen Taxation Year you are required to click the button Unfreeze Report Note 2 When you click the button Generate IRS6B three items will be generated They are 1 List of employees CAR Filed via Computerised Format to be filed to IRD 2 Soft Copy of IR56B to he filed to IRD 3 Employer s Tax Return IRS6B You are required to click the button Generate IRS6B whenever you need to generate again or update information changes akak one of the three items Daily Coll Sumn Note 3 Staff Mapping Map staff master created in FM
81. Contribution Adjustment for both employee and employer Dividend Interest Received for both employee and employer Miscellaneous Amount for both employee and employer Remarks Register Date cannot be updated Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 259 WebSAMS User Manual Version 1 4 OD A a G B S3RE8 Last Login 03 07 2003 11 03 Logout Help PEZ Current School Year 2001 9 July 2003 16 52 Home Student Info Enq Provident Fund Register Entry Date DDMMAY YYY School Managemer Student nO RT Contribution Adjustment Employee sA bo Student Activities Employer s E 0 00 AAE Dividend nterest Received Employee i00 Assess 1 3 Employer soo Specia 5 Miscellaneous Amount Employee sp bo Staff Deployment Employer sl z 0 00 Staff Re k marks A cos Annual Interest HKAT HKEAA FMP Common Setup z Save Record s Provident runa Kegister History Budgeting Bookkeeping Staff Cost Dividend nterest Miscellaneous Received Employee Employer Employee Employer Employee Employer 0 00 0 00 0 00 Setup Staff Master Payroll 0 00 PFNCS200308X 100 00 100 00 0 00 0 00 Annual Interest c For Mandatory Provident Fund Scheme users can update the following information Contribution Adjustment for both employer and employee Miscellaneous Amount Remarks
82. Cost Setup ment Payroll tems Reimbursement Cost Allocation Staff Master Payr P Fur ster Tax Return HE N PEAN r 1 Primaram x Admin Programme z Programme 7 Enquiry Fada X delete J save Back Report CAR Sales amp Stock EA Daily Coll Summa Non Recurrent Gra Report Management Customization 7 Click the Add button to add one or more lines of cost allocation record if necessary A new row will be appended to the cost allocation list Copyright 2007 Education Bureau The Government of the HKSAR Page 176 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 12 11 Home FMP Common Setup S FSC14 08 FMP gt Staff Cost gt Payroll gt Prepare Payroll G NCSI Woo Siu Ming A B Budgeting Payroll Month mevv YY 09 2004 Bookkeeping Payroll Period ODay yy DDM Y YYY 01409 2004 30 09 2004 Staff Cost Fund Scheme GrantSubsidized Schools Setup Pa Payroll Items Reimbursen ent Cost Allocation Staff Master Sch Level Session Programme Allocation Percentage Oh P Fund Register Tax Return PrimaryiAM 7 Admin Programme 7 Enquiry Primari PM gt Admin Programme Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Delete Record s Report Management Customization 8 Select an appropriate School Level Session and Programme and assign
83. Cost Module for payroll purpose where the corresponding staff record has not yet been created in Staff Staff Deployment Module Staff records created in Staff Cost Module will not be transmitted to Staff Staff Deployment Module B Pre requisites 1 Staff record created in Staff Cost Module for temporary payroll with the same Staff Code or same primary ID information Primary ID Type Primary ID Number and Primary ID Place of Issue must not exist 8 User Procedures 1 Click FMP Staff Cost Staff Master from left menu 2 Click Add button e 7 GAARAA 4988 Last Login 09 07 2003 09 25 Logout Help PXYEZ Current School Year 2001 10 July 2003 11 15 Thr gt Common Setup S FSC05 01 FMP gt Staff Cost gt Staff Master gt Budgeting gt Bookkeeping Staff Code ALL X Staff Cost Sch Level Session ALL x Status active z Sey Pie Staff Name Eng Staff Name Chi i Staff Me RINN Te Payroll ER search aaa M Reset J P Fund Regist Tax Return Enquiry Report gt CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent q SPA Report Managemen Data Management Timetabling Code Management Security E Mail Customization 3 The system will redirect to Create Staff for Temporary Payroll page Copyright 2007 Education Bureau The Government of the HKSAR Page 74 All Rights Reserved WebSAMS User Manual
84. Created in FMP module Attendance Student Activities Award amp Punishme Staff Name Chi Surname Eng Other name Eng SIUMING Male x Married 7 PPNCSS Assessment Title Mr o7 Sex ESSE Date of Birth Dmm yY OLALA980 E Marital Status Staff Deployment Primary ID Type Passport v Primary ID No Staff Primary ID Place of Issue Australia 7 cos Residential Address 26 F 1063 King s Road Quarry Bay Hong Kong HKAT HKEAA FMP gt Common Setup Area Residential Address Chi BRRR 10 6 382 Ge Hong Kong x gt Budgeting Spouse Particulars gt Bookkeeping Surname Eng WONG Other name Eng TAIMING Staff Cost Surname Chi f Other name Chi EH Setup Primary ID Type PPSNCS5 Staff Master Primary ID Place of Issue Save Record s Passport Primary ID No australia gt The system will redirect to Maintain Staff Provident Fund page The system will initially assign Not Participate in Provident Fund Scheme to the newly created staff record by default Q Qa0G 8 SRR Last Login 10 07 2003 08 55 Logout Help PXE Current School Year 2001 11 July 2003 9 20 HKAT HKEAA FMP gt Common Setup Created in Staff Module ine N eping Staff Cost Setup ot Participate in Provident Fund Scheme Reasons Le save pack Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent q SPA Repo
85. EXCEL in Chinese and English versions Staff Cost Module is one of the seven modules in FMP Users may choose to use Staff Cost Module only or any combination of FMP Modules at any time If users do not use Budgeting Module all unposted payroll vouchers and provident fund vouchers generated in Staff Cost Module will not carry out budget check If users set the effective date of Budgeting Module later than that of Staff Cost Module then all the unposted vouchers generated before the effective date will not go through budget check If Bookkeeping Module is not set to be effective month end and year end processes will not be available because these processes are functions of Bookkeeping Module Consequently opening and closing of accounting month in Common Setup will be directly linked to payroll month in Staff Cost Module If users close the payroll month in Staff Cost Module the system will close the corresponding accounting month in Common Setup Module To re open the payroll month in Staff Cost Module users are required to re open the corresponding accounting month in Common Setup Module beforehand Before performing month end and year end processes in Bookkeeping Module the system will check whether the related payroll month s in Staff Cost Module have been closed if both Staff Cost Module and Bookkeeping Module are effective Copyright 2007 Education Bureau The Government of the HKSAR Page 2 All Rights Reserved WebSAMS
86. Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent g Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Sales amp Stock Daily Coll Sumn Non Recurrent Report Managemer Template Repository Data Management Timetabling Code Management Security E Mail Customization Post effects gt GO an SDS S528 a S RPT01 01 Report Management gt Repository a S FSC25 02 FMP gt Staff Cost gt Report Report has been submitted for generation Please go to the Repository function of Report Management module to view the generated report Payroll Validation Report R FSC001 E Built in Template Please input the print criteria Sch Level Session ALL Accounting Year Yyyv yYYY 2004 2005 Payroll Month MMi YYY fosr2004 Voucher Type Payroll Voucher gt Voucher Status ALL X Voucher No ALL X To ALL E Group By Account Code 7 Format POF 7 E Preview amp Print E To File EJ Reset QBack Last Login 05 07 2003 12 24 Logout Help PKK Current School Year 2001 7 July 2003 10 27 Module FMP X Category FSC 2 Payroll pa Report Name ID Payroll Validation Report R FSCO01 E 7 Report Description Ce nua Al Engish Chinese Creator Creation Date Creation Date To From DDIM YYY ODMIMY YY Status All B ER search F Reset Report Name Name Report Description C
87. G1017001G10170I E1003 Back Pay U 00 0 G1017001G10170I D0001 No Pay Li 0 00 0 G1017001G10170I y AutoFit Selection Hide NCS3S9971 2 NCS3 koiias Standard Width E1001 Salary T 18 000 00 18 000 00 G1017001G101701 E1002 Allowance 500 00 500 G1017001610170 E1003 Back Pay 0 00 0 G10170016101701 QuotePow BcA igjMicrosoft ome 13 Users can now view edit payroll item details in a presentable format Please Note that users are only allowed to edit the Rev Amt column i e the Revised Amount column on the screen and Rev Acct Code column i e the Account Code column on the screen Other columns should not be edited otherwise the file cannot be imported back into the system Copyright 2007 Education Bureau The Government of the HKSAR Page 137 All Rights Reserved WebSAMS User Manual Version 1 4 Eivicrosottencel Payrolz00s09 e G Eile Edit view Insert Format Tools Data Window Help 18l x DSR Aa S6R S lo 4 z 24i Q7 gt ara 0 fi aAa B K ial Teaching Staff Salaries excl P F ibuti G1017001002 Teaching Staff Salaries excl P F ibuti 61017001002 Teaching Staff Salaries excl P F ibuti 61017001002 Teaching Staff Salaries excl P F ibuti 61017001002 Teaching Staff Salaries excl P F ibuti 61017001002 Teaching Staff Salaries excl P F ibuti 61017001002 Teaching Staff Salaries excl P F ibut G1017001002 Teaching Staff Salaries excl P
88. HKSAR Page 203 All Rights Reserved WebSAMS User Manual Version 1 4 Generate Autopay File B Function Description Generate Autopay File function allows users to generate autopay file for a specified bank if Autopay payment method is set in the payroll voucher Users should generate the autopay file after generating the payroll voucher They can then import the generated autopay file into the programme provided by the bank for incorporating the payroll data hashing scrambling and encrypting the payroll data as usual Finally users can export the bank accepted data file from the bank s programme Users should submit the payroll voucher printout the Autopay Report R FSC002 E together with the data file exported from the bank s programme and the direct payment submission form to supervisor Principal for endorsement After that users can then submit the data file generated from the bank s programme and the direct payment submission form to the bank in person through e banking service Finally users should post the payroll voucher to General Ledger once the payment transaction is successfully done LQ Pre requisites Payroll vouchers must have been generated but have not been posted 2 Schools must have subscribed to the bank autopay service of any of these three banks i Hong Kong and Shanghai Banking Corporation ii Hang Seng Bank and iii Bank of East Asia Relevant autopay setting must ha
89. Hong Kong and Shanghai Bank Wordings in brackets are the terms given by Hong Kong and Shanghai Bank for such purpose Click Save button Assessment a Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent X 7 OF dO 03 8 4986 ennifer Last Login 03 07 2003 11 03 Logout Help PEK Current School Year 9 July 2003 10 50 S FSC17 02 FMP gt Staff Cost gt Setup gt Autopay Setup Rutopay setup Hong Kong amp Shanghai Bank Autopay MRI x F Must fill F unless obtain special instruction from Hong Kong amp Shanghai Bank Payment Code Payment Code NOI Fill in the Payment Code provided by Hong Kong amp Shanghai Bank Payer Reference First Party Reference SALARYAVAGE Payee Reference Second Party Referefice S41 ARY WAGE Note Please follow the instruction given by Hong Kong amp Shanghai Bank to fill in each item above Wordings in brackets are the terms of Hong Kong amp Shanghai Bank Auto Pay Plan Auto Pay Plan Code Plan Code Hang Seng Bank Autopay MRI If users select Hang Seng Bank MRI they should follow the instruction given by the bank to fill in i Autopay Plan Code Plan Code ii Payment Code Payment Code iii Payer Reference First Party Reference and iv
90. Manual Version 1 4 File Edit View Insert Format Tools Data Window Help Lo TT Speen Ret eef The Text Wizard has determined that your data is Delimited 0461017001610170 Tf this is correct choose Next or choose the data type that best describes your data 0 G1017001G101700 iginal data type 0 G1017001G101 700 Choose the file type that best describes your data 0 G1017001G101700 Characters such as commas or tabs separate each field 0 G1017001G10170f ields are aligned in columns with spaces between each field 0 G1017001G10170t 0 G1017001G101701 an Astart Ejicozau Bic winnth websams SJF aum sth E Srn Payroll l Re 9 e id Semi 2 50 QuotePow oc iMicrosore ee ozm 10 Select Comma as the only Delimiters and select quotation mark as the Text Qualifier However do not select the checkbox of Treat consecutive delimiters as one Click the Next button File Edit View Insert Format Tools Data Window Help Convert Text to Columns Wizard Step 2 of 3 2 x Org Acct Rev Act il G1017001G6101 700 This screen lets you set the delimiters your data contains You can see G61017001G10170l how your text is affected in the preview below 61017001G101701 61017001G6101 700 FNCS3S9 1 TALE Treat consecutive delimiters as one G61017001G10170 T Tab I Semicolon G1017001G101701 space M other Text qualifier G1
91. Master Payroll P Fund Regist Tax Return Built in Template Please input the print criteria Enquiry gt Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Payroll Month Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 297 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Item Detail Working on Provident Fund Contribution R FSC016C E Function Description B This function allows users to generate Payroll Item Detail Working on Provident Fund Contribution R FSC016C E based on the selected print criteria Users are recommended to print out this report along with Payroll Item Detail Payment and Cost Allocation R FSC016A E and Payroll Item Detail Working on Payroll Net Payment R FSCO16B E to validate payroll entries before generating the payroll voucher The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 37 Assessment a S FSC25 15 FMP gt Staff Cost gt Report Payroll Item Detail Working on P Fund Contribution R FSC016C E Special A
92. PXKK 010171996 7 Lor E 30 06 2003 HKAT Last Updated Date DDMM Y YYY HKEAA FMP gt Common Setup gt Budgeting 50 5 00 gt Bookkeeping 5 00 10 00 Staff Cost 500 15 00 S Staff Master z Ey raa neturn C Ey Enquiry Report CAR Sales amp Stock hl a Daily Coll Sumr Non Recurrent q Add Button to create a new Set of Fund Rate Setting aa PE slsave Record al If users want to change the contribution rate they should fill in the Employee s Contribution Rate Employers Contribution Rate and Remarks for the appropriate stages of the fund rate setting Click Save Button Delete Fund Rate Setting 8 If users want to delete an existing ORSO Scheme fund rate setting they should select appropriate Effective Date The corresponding fund rate setting details will be displayed OO a Q a G B S3RE8 mnifer Last Login 10 07 2003 08 55 Logout Help PEZ pnt School Year 2001 11 July 2003 11 57 Note The above settings will be used for the calculation for Provid ribution in Payroll Assessment Special Assessme Staff Deployment Staff ORSO Scheme Fund Rate Setting Effective Date ODMIMivYYY 010171996 7 cDS Edit Effective Date oDAMiyYYY bong HKAT Last Updated Date DDMMM Y YYY
93. Particulars iba Admin aa oR ee 8 984 21 ee i MPF PE CE Budget Check S Sufficient d Insufficie d Nia Not applicable Save As Unposted Next Payroll Youcher Back Sales amp Stock Daily Coll Sumn Non Recurrent al The Budget Check Report R FBK045 E shows by how much the accounting line amounts exceed the budget amount at programme sub ledger ledger or OEBG Domain level The budget check will only be performed on accounting year with approved budget Generated payroll voucher can be retrieved under Bookkeeping Module However users cannot change delete post the payroll voucher there It should be noted that Voucher Date is a mandatory field in voucher details The voucher date can be any date as long as it falls within the selected payroll month Default date will be set on the last day of the selected payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 189 All Rights Reserved WebSAMS User Manual Version 1 4 Delete Payroll Voucher Q Function Description Users can delete the generated payroll vouchers before freezing and posting the vouchers if the corresponding payrolls need to be amended Users can generate the voucher again after making the amendment if necessary LQ Pre requisites 1 The payroll vouchers must have been generated in Staff Cost Module and the vouchers are in Review status 2 If Cheque Wit
94. Payee Reference Second Party Reference Users must fill in F for the Auto Pay Plan Code Plan Code unless special instruction from Hang Seng Bank is obtained Users must fill in the Payment Code provided by Hang Seng Bank Wordings in brackets are the terms given by Hang Seng Bank for such purpose 6 Copyright 2007 Education Bureau The Government of the HKSAR Page 63 All Rights Reserved WebSAMS User Manual Version 1 4 7 e DAQaSGG R aade Last Login 03 07 2003 11 03 Logout Help PEE Current School Year 9 July 2003 11 08 Assessment a S FSC17 03 FMP gt Staff Cost gt Setup gt Autopay Setup Special Assessme Staff Deployment Eesopay pep Staff Auto Pay Plan Hang Seng Bank Autopay MRI 7 cDS HKAT Auto Pay Plan Code Plan Code F Must fill F unless obtain special instruction from Hang Seng Bank HKEAA Payment Code Payment Code Not Fill in the Payment Code provided by Hang Seng Bank Payer Reference First Party Reference SALARY FMP E Payee Reference Second Party Referepce SALARY DATE Note Please follow the instruction given by Hang Seng Bank to fill in each item above Wordings in brackets are the terms of Bookkeeping Heng Seng Bank Staff Cost Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q Click Save button Bank of East Asia 8 If users
95. Payroll Month Select a Fund Scheme OW oe OD Select the checkbox next to the staff Users can select one or more staff to be included in preparing provident fund voucher at the same time 6 Click the Generate P Fund Voucher button Copyright 2007 Education Bureau The Government of the HKSAR Page 213 All Rights Reserved WebSAMS User Manual Version 1 4 pnt School Year 2001 11 September 2003 13 01 Home FMP gt Common Setup Budgeting Payroll Month MMY YYY gt Bookkeeping Fund Scheme Staff Cost Setup i i i Generated Staff Master Payroll Staff Name Employe Employe Corresponding Generate P Fund P Fund Regi Code Eng ae Contrinution Contrinution Payroll Voucher E eE Chi Voucher Tax Return Status Woo Siu Ming EMH 925 00 925 00 Fe Required gt CAR LeeSiuMing 925 00 925 00 Freeze l i z gt Sales amp Stock Roduired gt Daily e a Note To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Non Recurrent Gra Report Management nerate Provident Fund Voucher for the Staff Selected Customization 7 The system will redirect to Voucher Details page a For Grant Subsidized Schools Provident Fund Scheme the system will prompt users to generate Journal Voucher to record Employee s Contribution b For ORSO Scheme and Mandatory Provident Fund Scheme the system wi
96. Provident Fund Contribution The Debit side will be by default G1017001003 Teaching Staff P F MPF Con deducted at source Employee s Contribution Contra Account Code must be an income account pre defined in COA Maintenance of Common Setup Module Users can choose Round Up Round Down or Normal Rounding as Rounding Method and specify a number from 0 to 2 as Decimal Place Both Copyright 2007 Education Bureau The Government of the HKSAR Page 22 All Rights Reserved WebSAMS User Manual Version 1 4 Rounding Method and Decimal Place are basic setting for the system to calculate provident fund contribution in Payroll 5 The preload setting for Employee s Contribution Contra Account Code Rounding Method and Decimal Place is G1017001508 Teaching Staff P F Con deducted at source by EDB Round Up and 2 respectively Copyright 2007 Education Bureau The Government of the HKSAR Page 23 All Rights Reserved WebSAMS User Manual Version 1 4 Add Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting Function Description B Users can create a new set of Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting for teaching staff Users have to specify the effective date and contribution percent rate of employee and employer Fund rate setting is used when calculating the contribution amount in the payroll of staff who participate in Grant Su
97. Records and Successfully Update Records The below screen illustrates that all payroll items have been successfully updated into the system Copyright 2007 Education Bureau The Government of the HKSAR Page 139 All Rights Reserved WebSAMS User Manual Version 1 4 OH 8 Q a903 5 S588 oe Current School Year 2001 10 September 2003 14 04 Home FMP Common Setup S FSC15 02 FMP gt Staff Cost gt Payroll gt Prepare Payroll File has been imported Results are as follows Budgeting Payroll Items Imported Bookkeeping Staff Cost l Staff Staff Name Eng Staff Name Chi Payroll Period Import Result Code DDMM YYYY Setup DDIMMIYYYY Staff Master Failed Update Records Pees No record P 2 3 KG Successfully Update Records Tax rewan 1 NCS1 Woo Siu Ming BAe BR 0109 2004 3009 2004 Record s saved Enquiry successfully Ranot Lee Siu Ming 0140972004 30092004 Record s saved ERD successfully CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra NCS3 gt gt gt gt Report Management Customization 24 In case of any invalid data input into the imported file the system will detect the error and abort the update action for that staff The system will then proceed with updating for other staff For example if users input an invalid account code for one of the payroll items of a staff the system will show an
98. Staff Deployment Module o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Security SEC Check access rights to execute Data Synchronization Insert Audit Trail to Security L FSC08 Copy Staff Payroll Setting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Accounting Year must exist and is opened Relevant Account Code must exist and is effective Relevant Programme must exist and is effective o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping o Security SEC Check access rights to execute Copy Staff Payroll Setting Insert Audit Trail to Security LQ FSCO09 Staff Mapping and Transfer Staff Temporary Payroll o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Accounting Year must exist and is opened Relevant Account Code must exist and is effective Relevant Programme must exist and is effective o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Security SEC Cop
99. Staff Payroll Item Amount and Maintain Staff Payment Setting Staff with more than one employment contract in the same payroll month will be displayed in separate lines for selection Captured payroll is based on the employment period payroll items setting provident fund setting and cost allocation setting specified in Staff Master Provident fund contribution will be calculated according to the payroll items amount in staff payroll item setting rounding method and decimal place setting in Setup Copyright 2007 Education Bureau The Government of the HKSAR Page 126 All Rights Reserved WebSAMS User Manual Version 1 4 a For Grant Subsidized schools Provident Fund Scheme and ORSO Fund Scheme provident fund contribution will be calculated according to the pre defined fund rate and the effective date of fund stage of the staff set in Staff Master b For MPF scheme calculation will be based on the relevant effective date of MPF Scheme ordinance defined in Setup Copyright 2007 Education Bureau The Government of the HKSAR Page 127 All Rights Reserved WebSAMS User Manual Version 1 4 Delete Staff from Payroll LL Function Description Delete Staff From Payroll function allows users to remove staff payroll entries from the system Deleted staff payroll entries can be re captured refer to 2 3 1 Prepare Payroll Capture Staff for Payroll later as long as payroll entries for the staff hav
100. Student A a 00 00 PFNCS200308X gt Award amp Punishme 0 00 100 00 100 00 0 00 00 Annual Interest gt ASSESS E javascript deleteRecord Delete Record s c Mandatory Provident Fund Scheme Copyright 2007 Education Bureau The Government of the HKSAR Page 261 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Eie Edit view Favorites Tools Help sBack gt Q A A Asearch GaFavortes Meda J B SI S Links customize Links amp http localhost 8080 jspjindex jsp Address Home Provident Fund Register History Date Contribution Amount E DDMMYYYY Employee Mandatory Voluntary Mandatory Voluntary Contribution Contribution Contribution Contribution 0 00 0 00 Student Info Enq School Managemer Student gt Attendance oo gt Aware 15c TE Last Login 08 07 2003 11 03 Logout Help PEK Current School Year 2001 9 July 2003 17 16 Miscellaneous Amount 937 50 937 50 gt Assessment PFNCS200308W gt Special Assessme 0 00 0 00 0 00 0 00 100 00 special dividend E javascript deleteRecord 16 Click the Delete button BE Local intranet 5 Li Post effects 1 The carried forward amount will
101. The system has already created a set of accounting lines based on a the provident fund contribution of the selected payroll and b the staff payroll cost allocation in the selected payroll For Grant Subsidized Schools Provident Fund Scheme the contra account is defined in 2 1 1 Maintain Grant Subsidized Schools Provident Fund Scheme General Setting Copyright 2007 Education Bureau The Government of the HKSAR Page 216 All Rights Reserved WebSAMS User Manual Version 1 4 e DAQaSG R aag User jennifer Last Login 07 07 2003 16 41 Logout Help Current School Year 2001 8 July 2003 15 14 Common Setup Note 1 Payee s Name is required for Cheque With Printing This is optional for Cheque oe Note 2 Cheque No should be left blank for Cheque With Printing This is optional for Chel Budgeting Accounting Line Information Debit Bookkeeping ilia i Sch Programme Account Code Amount Particular Setup No Level Session Default same as Bank Staff Master Particular Primary AM vo G2005001001 Payroll Grant Expenses P Fund Regist ni for converting GL balance in SAMs Tax Return Enquiry 2 Primary PM 4999 G2005001001 Rennrt Unallocated Grant Expenses CA 1 2 Staff Cost 3 PrimaryAM WFMP G101 8001002 Sal acl Programme Employer s gt Daily Coll Sumr Code for ontban converting GL entitled to 5 Non Recurrent kelance in
102. To delete reimbursement items users may select one or more items by selecting the checkboxes next to the reimbursement item code e 9D AQaSGG R SAE Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 10 21 Assessment a S S FSC03 04 FMP gt Staff Cost gt Setup gt Payroll Setu Special Assessme I 1 ij oe p Staff Deployment Staff Record updated successfully Payroll Setup cDS Payroll items Provident Fund HKAT HKEAA FMP Common Setup Travel Expenses EELS R Meal Expenses Bookkeeping m Staff Cost Add Reimbursement Item 3 Delete save Delete Record s Reimbursement Items Reimbursement items Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q X 7 Then click Delete button MA Post effects 1 In updating of reimbursement items the changes will be saved and will be effective at once 2 For deletion of reimbursement items the item will be removed at once LI Notes Reimbursement ltem Code cannot be updated Active Indicator will not be editable if the reimbursement item is in use in any payroll preparation After the relevant payroll voucher has been posted the active indicator will become editable again When Active Indicator is checked the reimbursement item will be shown in Staff Master Maintain Staff Reimbursement Item Set
103. Total Contribution Employee 875 00 Employer 875 00 E Total Dividendinterest Received Employee 0 00 Employer 0 00 Total Miscellaneous Amount Employee 0 00 Ci Set ommon Setup Bakya 0 00 Budgeting Bookkeeping Balance CF Contribution Employee 875 00 Staff Cost Employer 875 00 Setup Balance CF Dividend Interest Received Employee 0 00 Staff Master Employer 0 00 Payroll Balance CF Miscellaneous Amount Employee 0 00 Employer 0 00 4 gt Proyide bd Re p D x c For Mandatory Provident Fund Scheme the summary includes i the brought forward balance of contribution from the previous employment ii the brought forward balance of miscellaneous amount from the previous employment iii the total contribution up to the specified As At Date iv the total miscellaneous amount up to the specified As At Date v the carried forward balance of contribution and vi the carried forward balance of miscellaneous amount Copyright 2007 Education Bureau The Government of the HKSAR Page 255 All Rights Reserved WebSAMS User Manual Version 1 4 5 OO a a G B S3RE8 Last Login 03 07 2003 11 03 Logout Help Pema Current School Year 2001 9 July 2003 16 58 Home S FSC21 07 FMP gt Staff Cost gt Provident Fund Register Student Info Enq School Managemen veny VENTESON REDS Student As at Date DDM YYY 31408 2003 Attendance Fund Scheme MPF Scheme Student Activities Balance BF
104. Version 1 4 e OF 4 08 03 8 488 nifer Login Time 06 08 2003 17 15 Logout Help PRE Current School Year 2002 6 August 2003 17 44 S FSC05 06 FMP gt Staff Cost gt Staff Master Add Staff Master d Nes Staff Name Chi EEP CHAN Other name Eng STU MING ms gt Sex Female pate of Birth ODamrvvYY OLOLA980 Marital Status Married x Primary ID Type Passport Primary ID No PPNCS5 frimary ID Place of Issue Australia x Residential Address 26iF 1063 Kings Road Quarry Bay 7 ot Residential Address Chi mag 1 0 6 332 64E A mmm Hong Kong x WONG Other name Eng TAI MING E Other name Chi aH Passport Primary ID No PPSNCS5 Save Record s 4 Fill in the following personal information Staff Code alphanumeric character only Staff Name Chi Surname Eng Other Name Eng Title and Sex Date of Birth Marital Status if the staff is Married it is recommended to fill in spouse particulars for tax return purpose Primary ID Type Primary ID Number and Primary ID Place of Issue Residential Address Eng and Residential Address Chi Area of Residential Address Spouse Particulars Spouse s Name and Primary ID information Click Save button The system will check whether the temporary staff to be created in Staff Cost Module match with any staff record transmitted from Staff Staff Deployment Module with the same Staff Name in English concatenated with Surname an
105. Voucher Youcher Date Payee s Voucher Note 1 A cheque is allowed to print for 3 times only Customization APrit al 9 Fill in the next cheque number to be printed By default it will be set to the next available cheque number of the selected bank Users can set their own serial number by changing the Cheque Number field 10 Select the voucher by clicking the checkbox next to the Voucher No Only one voucher can be selected for cheque printing at a time Copyright 2007 Education Bureau The Government of the HKSAR Page 208 All Rights Reserved WebSAMS User Manual Version 1 4 1 ak Fill in the Cheque Date If the status is New Voucher Cheque Date is defaulted as Voucher Date 12 Click the Print button to print the selected cheque 13 If the Cheque Date entered is earlier than the Voucher Date an error message will pop up Click OK to abort 14 If the Cheque Date entered is 90 days after the Voucher Date an error message will pop up Click OK to abort 15 If the month of Cheque Date is different from the month of Voucher Date a warning message will pop up Click OK to proceed to the next step or Cancel to abort 16 A confirmation message will pop up Click OK button to proceed to the next step or Cancel button to abort Microsoft Internet Explorer xj 2 Printing Cheque No 0000000107 17 A cheque printout template will prompt out 18 Place the cheque for
106. YY 09 2004 CDS HKAT HKEAA FMP gt gt Payroll Staff List Payroll tems Payroll Items _ a Import iI LS Export JiR Save import All Payroll Items Provident Fund Reimbursement Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent 20 Select an appropriate Payroll Month 21 Import the revised CSV file to the system by typing the file path or click the Browse button Assessment Special Assessmer 7 OF d OH9S 5 SR E00 9 l User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 11 52 S FSC15 01 FMP gt Staff Cost gt Payroll Staff Deployment Staff CDS HKAT HKEAA FMP gt gt Payroll Import All Payroll Items Payroll Month MAY 09 2004 Documents and Settings Ad _ Bro Filename and Path Egpfirm Cpnfirm Import File Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent 22 Click the Confirm button 23 The system will read the input file and import the revised payroll item amount and account into the system The system will show the import result into two groups Failed Update
107. Year 2001 9 July 2003 17 16 Home Student Info Enq Provident Fund Register History School Managemer Contribution Amount gt Student E a ee al Miscellaneous gt Attend Amount 9 Mandatory Voluntary Mandatory Voluntai gt Stude c Contribution Contribution Contribution Contribut 0 00 ry ion gt Award amp Punishme gt Assessment 3108 2003 937 50 937 50 0 00 00 PFNCS200308W gt Special Assessme m 2207203 0 00 0 00 0 00 0 00 100 00 special dividend Staff Deployment nia ate fox Local intranet fe javascript deleteRecord Add Provident Fund Register Record 10 If users want to add an adjustment register record or to register dividend interest received and miscellaneous amount received charged they can fill in the provident fund register detailed information in the middle of the page a For Grant Subsidized Schools Provident Fund Scheme users should fill in the following information Register Date Contribution Adjustment for both employee and employer Dividend Received Remarks Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Heak gt A A Asearch Favorites meda B Si S e Links customize Links Bs Address E http localhost 8080 jspjindex jsp z a Go Last Login 03 07 2003 11 03 Logout Help PXE
108. Year 2002 4 November 2003 10 46 Assessment a S FSC25 23 FMP gt Staff Cost gt Report Staff Cost Control Report Group by Programme Code R FSC0244 E Special Assessmer Staff Deployment Staff cDS HKAT Sch Level Session ALL 7 Accounting Year YYY YYY x HKEAA g 2002 2003 eas Payroll Month trv 09 2002 To 08 2003 Programme Code From ALL Programme Code To ALL Format PDF pal Built in Template Please input the print criteria Common Setup Budgeting Bookkeeping ee Setup Staff Master Tax Return Enquiry Sales amp Stock Daily Coll Sumn Non Recurrent g School Level Session Accounting Year Payroll Month Range Programme Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 309 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 6 FSC 5 Annual Accounts Salary for Non teaching Staff R FSC019 E L Function Description This function allows users to generate Salary for Non teaching Staff R FSC019 E based on the selected print criteria Only posted payroll vouchers and provident fund vouchers can be captured in this report The follo
109. accordingly 2 The system will re calculate the net payment and provident fund contribution if the payroll item is subject to provident fund contribution LI Notes 1 If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 1 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate the original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequent update on the amount of payroll item which is subject to provident fund contribution under this payroll Copyright 2007 Education Bureau The Government of the HKSAR Page 141 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Provident Fund Contribution in Batch B Function Description Maintain Provident Fund Contribution in Batch function allows users to view or update the provident fund contribution account code and amount of the selected provident fund scheme for all the staff payroll captured in the selected month LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 8 User Procedures Click
110. amount is calculated based on Provident Fund Setup refer to 2 1 1 Provident Fund Setup Payroll Setup refer to 2 1 2 Payroll Setup Staff Provident Fund Setting refer to 2 2 5 Maintain Staff Provident Fund Setting and Staff Payroll Item Amount refer to 2 2 7 Maintain Staff Payroll Item Amount Users may take this as reference if contribution amount is required to be revised When the payroll is captured Revised Amount is set to be the same as Original Amount by default User may revise the contribution amount by changing the Revised Amount a For Grant Subsidized School Provident Fund Scheme users are allowed to revise the Employee s and Employer s Provident Fund Contribution amount for the selected payroll if necessary Copyright 2007 Education Bureau The Government of the HKSAR Page 163 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 10 13 Home FMP Common Setup S FSC14 09 FMP gt Staff Cost gt Payroll gt Prepare Payroll I NCSI Woo Siu Ming 88 8 Budgeting Payroll Month mvv YY 09 2004 Bookkeeping Payroll Period ODmMMrvvY Y DDMM YYYY 0109 2004 30 09 2004 Unposted Fund Scheme Grant Subsidizad Schools PF Scheme Staff Cost Setup Staff Master Payment Payroll Items Reimbursement Cost Allocation Total Earning 18 500 00 Payroll Total Deduction G 0 00 JITE EET Employee s Contribution 925
111. be used for the calculation for Provident Fund contribution in Payroll Enquiry Report Gran sapere cChools PF Scheme Fund Rate Setting Save Record s gt CAR PAO eee onone z Sales amp Stock Edit Effective Date DDiumiyyYY OLOLA EE ae EEU 1 act Updated Date DOAA YYY 3006 2003 gt Non Recurrent Gra kezd sand creams a Customization 1 5 00 5 00 2 30 10 00 3 5 00 15 00 i fi lE Copyright 2007 Education Bureau The Government of the HKSAR Page 24 All Rights Reserved WebSAMS User Manual Version 1 4 4 Click Add button CAPELET EER Last Login 10 07 2003 08 55 Logout Help PXE Current School Year 2001 11 July 2003 11 36 Assessment Note The above settings will be used for the calculation for Provident Fund contribution in Payroll a Special Assessme Staff Deployment Grant Subsidized Schools PF Scheme Fund Rate Setting Staff Effective Date DOMM YYY 01 01 1996 7 CDS Edit Effective Date DOMM YYY OLOLA HKAT Last Updated Date DOMM YYYY 3006 2003 HKEAA Stage FMP Common Setup Budgeting 3 00 5 00 Bookkeeping 5 00 10 00 Staff Cost 500 Crol Seti 3 LC oi C CsC COC SCSC z Staff Master Tax Return ic zz Enquiry a Ri eport CAR l Sales amp Stock I pail Daily Coll Sumr Home Staff Deployment Staff FMP gt Common Setup
112. column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in Staff Module or Staff Deployment Module Created in FMP module EMB1 PAR CHUN PUN BEE NGS PAR CHUN PUN AE eset Hy ire Passport Primary ID Type Passport PPNCS1 Primary ID nee PPNCS1 Pinay Oe of sue Australia Primary ID Place of Issue Australia Staff Mapping Staff Mapping CAR Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For gt Sales amp Stock Code Level Session Created in Seal gt Daily Coll Sumn abe Bs iaitenisrid EMB1 PAK CHUN PUN Bae Primary AM Staff Module Oo SPA rm NCSL PAK CHUN PUN Bae Primary AM FMP Module Vv Report Managemer rm NG amp 2 WO0 DENNY BAAR Primary AM FMP Medule Vv Data Management r NCS3 YANJASON Reha Primary AM FMP Module Vv Timetabling Code Management Security Note 1 Staff Mapping Module Note 2 Print Log A log rept showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMW Module Staff Mapping Print Log add GP copy w XZ Delete save master created in FMP Module to staff master created in Staff Module Staff Deployment al Users can perform Sta
113. different programmes LQ Pre requisites 1 Programme must have been created for the appropriate accounting year refer to Maintain Programme under Common Setup Module 2 Relevant payroll for the accounting year must not be under preparation 8 User Procedures 1 Click FMP gt Staff Cost gt Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the corresponding staff e Ob am GS S 32H ifer Last Login 09 07 2003 09 25 Logout Help PXEZ Current School Year 2001 10 July 2003 12 26 Import Export S FSC05 02 FMP gt Staff Cost gt Staff Master a Enquiry Virtual Staff Staf coda ALL Z User Defined Fid Sch Level Session ALL X Status Departed 7 DORNA Staff Name Eng Staff Name Chi Data Communic The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be cps duplicated If itis duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the HKAT table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not HKEAA transfer data FMP Created in Staff Module or Staff Deployment Module Created in FMP module
114. each employment in a payroll month through the provident fund voucher under Payroll function Users can add only one manual adjustment register record each day Copyright 2007 Education Bureau The Government of the HKSAR Page 263 All Rights Reserved WebSAMS User Manual Version 1 4 2 5 Tax Return 2 5 1 Maintain and Generate Tax Return L Function Description Schools are under the obligations of the Inland Revenue Ordinance to i furnish an annual return of remuneration of employees within one month from the date of issue which is normally in April of each year and ii submitted Employer s Tax Return IR56B records to the Inland and Revenue Department IRD If users use the payroll function in Staff Cost Module the payroll amount of each staff in payroll voucher will be automatically captured to Tax Return for preparation of generate Employer s Tax Return IR56B after the taxation year User is allowed to adjust the amount Maintain and Generate Tax Return function allows users to adjust tax return information and taxable items of individual staff and then generate i the Employers Tax Return IR56B records for all employees in softcopy ii the control list in respect of the Employer s Tax Return IR56B records submitted and iii the Employer s Tax Return IR56B records for all employees in hardcopy from the system LQ Pre requisites 1 In order to maintain and generate tax return the selected taxatio
115. effects 1 Any changes in tax return will not affect the corresponding staff records in Staff Cost Module and Staff Staff Deployment Module and salary transactions kept under Bookkeeping and Staff Cost Modules The changes are only applicable to Employer s Tax Return IR56B generation L Notes 1 Users are required to submit the following three items to Inland Revenue Department for tax return purpose a A list of employees with IR56B Filed via Computerised Format to be filed to IRD in hardcopy b Softcopy of Employers Tax Return IR56B filed in a diskette CD for sending to Inland Revenue Department c Duly signed B I R 56A form For schools switch to use Staff Cost Tax Return function in WebSAMs to generate Employer s Tax Return IR56B in the first year users should forward a standard letter designed by Education Bureau in order to notify Inland Revenue Department the taxation year to first start using this computerized format of Employers Tax Return IR56B For details please contact Education Bureau Copyright 2007 Education Bureau The Government of the HKSAR Page 272 All Rights Reserved WebSAMS User Manual Version 1 4 2 There is no need for the school to submit the hardcopy of Employer s Tax Return IR56B to the Inland and Revenue Department Users should ask Inland Revenue Department for the latest requirement On the other hand the school has to distribute a copy of the Employer s Tax Return to in
116. entry with the same school level session and programme code is not allowed Copyright 2007 Education Bureau The Government of the HKSAR Page 105 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 9 Copy Staff Payroll Setting Q Function Description Users can copy payroll item account code payroll item amount and cost allocation setting from a selected staff to one or more staff For cost allocation users can copy the setting of a staff from any previous or current accounting year to other staff including the staff himself in any current or future accounting year There are four pages to copy staff payroll setting from i staff search result page refer to 2 2 1 Maintain Staff Master ii Maintain Staff Payroll Item Account Codes page refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting iii Maintain Staff Payroll Item Amount page refer to 2 2 7 Maintain Staff Payroll Item Amount and Staff Payment Setting and iv Maintain Staff Cost Allocation page refer to 2 2 8 Maintain Staff Cost Allocation LQ Pre requisites 1 Staff payroll account code setting payroll amount setting and cost allocation setting of the staff to be copied from have been set up beforehand 2 Payroll entry in any one of the staff to be copied to must not be under preparation 8 User Procedures 1 Click FMP gt Staff Cost gt Staff Master from left menu 2 Search for st
117. gt To 08 2003 gt HKEAA a By rou FMP p Account Code hd ress i r FOARE ET Common Setup Note Press Print button to print report Sari a Foriro nepan rap by prograna Coa R FSC0244 E or report Staff Cost Budgeting ER search Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Report CAR Sales amp Stock Daily Coll Sumi Non Recurrent 7 P a gt Copyright 2007 Education Bureau The Government of the HKSAR Page 274 All Rights Reserved WebSAMS User Manual Version 1 4 4 According to the input searching criteria users can look into how the school allocates the payroll expenditure To make it convenient the screen is split into two frames Users can horizontally scroll the left frame and right frame separately or vertically scroll the window Assessment Special Assessmer Staff Deployment Staff CDS Tir Common Setup Sch Accounti Report gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master 7 Ob d OHGS 2S aape Login Time 04 11 2003 10 27 Logout Help PRs Current School Year 2002 4 November 2003 10 53 S FSC01 02 FMP gt Staff Cost gt Enquiry Sch Level Session ALL E Accounting Year YYY AYYY 2002 2003 From 09 2002 gt ao Right Frame Account Code 7 44 E or report Staff Cost 07 2003 08 2003 Total Amount Account Programme
118. http 192 168 6 151 isp index jsp gt Go Bak gt A Qsearch Favorites Emeda lt 4 Ey 3 a a g Home a S FSC16 13 FMP gt Staff Cost gt Payroll gt Provident Fund Voucher gt Staff Deployment Staff e E 63026 Line 1 Insufficient fund at programme VWWFMP e 63026 Line 2 Insufficient fund at programme VWWFMP Jmmon seun ff e E 63027 Line 2 Insufficient fund at sub ledger G1018002 pie A E internet Ai The warning error message will specify in which area i e programme sub ledger ledger or OEBG General Domain the accounting line amounts exceed the budget amount refer to Bookkeeping Budget Check for details Li Post effects 1 If users create a voucher with system auto generate number new voucher record will be created with the voucher number in the format of lt Voucher Type Prefix gt YY MM lt system sequence no gt e g PJ02 09 00001 or PF02 09 00001 2 Upon saving of the voucher successfully the system will set the following budget check status to each of the accounting lines S Sufficient fund Insufficient fund N A Not applicable e g No Budget check budget not approved asset liability ledger T WebSAMS System ersion 0 9 0 BUILD 071 12002 Microsoft Internet Explorer lal x File Edit View Favorites Tools Help pak gt QO A Qsearch Syravorites EPmeda lt 4 D S Sl S g inks Customize Links i
119. in Staff Cost Module 2 Adobe Acrobat Reader is required in order to view reports 8 User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate payment method Click the Payroll Voucher Generated hyperlink o 0 e w P Select the checkbox next to the voucher Users can select one or more vouchers at the same time nnifer Login Time 16 09 2003 14 50 Logout Help PEK 3 nt School Year 2001 16 September 2003 14 59 is FMP S FSC16 02 FMP gt Staff Cosf gt Payroll gt Pa Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payrol Voucher Payroll Month hinrvyyy 09 2004 Payment Method Autopay z Payroll Voucher Not Generated Payroll Voucher Generated 4 E Staff Staff Name Eng an wale Staff Type Net Payment Voucher e Code Chi Status RNCS200409B 30 09 2004 Beat NCS4 Lam Siu Ming HANH Clerical and Janitor Staff 19 000 00 Review Report CAR NCS5 Au Siu Ming EDH Clerical and Janitor Staff 190000 Review Sales amp Stock NCSE Chow Siu Ming EA Clerical and Janitor Staff 1900000 Review Daily Coll Sumr zs Non Recurrent NCS7 Ho Siu Ming fal 8H Clerical and Janitor Staff 20 000 00 Review SPA Report Managemen Data Management Note 2 To generate provident fund voucher the corresponding payroll vouche
120. n 575 00 Salaries excl P F Contributions a ficient fund Insufficient fund N A Not applicable E Previe amp Print lt Back Account Code Copyright 2007 Education Bureau The Government of the HKSAR Page 246 All Rights Reserved WebSAMS User Manual Version 1 4 8 G AAR SG B aade Current School Year 2001 23 Sep Award amp Punishmebad Assessment S FBK01 04 FMP gt Bookkeeping gt Payment Voucher Update Voucher Details Special Assessme SSE CE Accounting Month mv 09 2004 Staff z Voucher Type Payroll voucher PR ci HKAT Voucher No PRNCS200409C Voucher Date DDMM Y YYY 30 09 2004 HKEAA Voucher Particulars Payroll Voucher FMP Gross Credit Amount 17 575 00 Voucher Status Unposted gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll 4 P is 7 Enquiry Report CAR Sales amp Stock Daily Coll Sumn Accounting Line Information Debit Bank Ledger Information Credit Bank Ledger Code G5001 Bank Government Fund Payment Method que Without Printing Payee s Name Woo Siu Ming Required for Cheque With Printing i 122334455 Leave Blank for Cheque With Printing Payroll Voucher Cheque No Bank Particulars Default same a g ri User may print out the voucher on this page by clicking the Preview amp Print button LQ Post effects 1 List of staff
121. not HKEAA transfer data FMP Created in Staff Module or Staff Deployment Module Created in FMP module iu Mi F A Common Setup EMB1 Chan Siu Ming E H NCS5 CHAN SIU MING ih 88 Primary ID Type Passport Primary ID Type Passport gt Budgeting Primary ID No PPNCS1 Primary ID No PPNCS1 z Primary ID Place of Issue Australia Primary ID Place of Issue Australia gt Bookkeeping Staff Mapping Staff Mapping Staff Cost one watt SE o j Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For Staff Master Code Level Session Created in Biy Payroll P Fund Regist Tax Return r ne NCS5 CHAN SIUMING Beha FMP Module Enquiry Report gt CAR og A log report showing staff changes in Staff Module Staff Deployment Module and corresponding pn action in FMP Module ping Print Log fp aad if BD Copy w Z Delete if el Save 4 The system will redirect to Maintain Personal Information page 5 Update the following personal information Staff Name Chi Surname Eng Other Name Eng Title and Sex Date of Birth Copyright 2007 Education Bureau The Government of the HKSAR Page 78 All Rights Reserved WebSAMS User Manual Version 1 4 Marital Status if the staff is Married it is recommended to fill in spouse particulars for tax return purpose Primary ID Type Primary ID Number and Primary ID Place of Issue Residential Address Eng and Residen
122. setting s will be copied to the selected staff and the previous setting s of the selected staff will be overwritten B Notes 1 If payroll entry of any one of the staff to be copied to is under preparation the system will abort copying setting to the selected staff 2 Only payroll items defined for the latest active employment can be copied to other staff 3 To carry forward cost allocation setting to the next accounting year users may make use of the Copy Staff Payroll Setting Copyright 2007 Education Bureau The Government of the HKSAR Page 109 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 10 Staff Mapping L Function Description Users can transfer records of staff created in Staff Cost Module to the corresponding record of the same staff in Staff Staff Deployment Module For each of the staff transmitted from Staff Staff Deployment Module the system will check whether it matches with any temporary staff created in Staff Cost Module the same staff name in English concatenated with Surname and Other Name in English or the same Primary ID Primary ID Type Primary ID No and Primary ID Place of Issue The system will base on the described matching rules and show all the potential pairs of staff which match with the same identity There are four pages in Staff Cost Module where users can perform the Staff Mapping function Maintain Staff Master refer to 2 2 1 Maintain Staff Master
123. the provident fund contributions and payment method of the selected individual staff s payroll record for the selected payroll month LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 8 User Procedures Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month All the captured payroll entries will be listed nnifer Login Time 10 09 2003 19 38 Logout Help Rea Current School Year 2001 10 September 2003 19 39 CDS HKAT HKEAA FMP gt Common Setup Budgeting Payroll Items Provident Fund Reimbursement Bookkeeping Staff Cost Staff Name Staff Name Net Payment Payroll Period Payment a Eng Chi DDIMMYYYY Method etup DD MMYYYY dana I 2 Woo Sin Ming 4828H 17 675 00 01 09 2004 3009 2004 Cheque Without P Fund Regist Printing Tax Return m NGS3 Le Siu Ming SB BR 17 587 80 01 09 2004 3009 2004 pen Without Enquiry ting Report Add Staff Delete Staff CAR Sales amp Stock Daily Coll Sumn Non Recurrent q SPA Report Managemen Data Management Timetabling Code Management 4 Click the Staff Code hyperlink The system will redirect to Maintain Payment and Provident Fund Contribution for Individual Staff page Copyright
124. the school or the staff who will be employed by the school in the future The default setting is Active Staff Name allows users to enter any keywords of the staffs English name for searching Staff Name Chi allows users to enter any keywords of the staff s Chinese name for searching Fund Scheme users should select to view edit transactions of any of the three fund schemes Grant Subsidized Schools PF Scheme ORSO Scheme and MPF Scheme The default setting is Grant Subsidized Schools PF Scheme Click the Search button The system will display the search result a For Grant Subsidized Schools Provident Fund Scheme the system will display a list of staff who have participated in this scheme together with the total employee s and employer s contribution and the total dividend received up to the specified As At Date Copyright 2007 Education Bureau The Government of the HKSAR Page 252 All Rights Reserved WebSAMS User Manual Version 1 4 5 OO d a G R S508 Last Login 03 07 2003 11 03 Logout Help Pema Current School Year 2001 9 July 2003 15 26 Home S FSC21 02 FMP gt Staff Cost gt Provident Fund Register Student Info Enq School Managemer As at Date ODMMNYYY SOA Student Staff Code ALL X Status Active 7 Attendance Staff Name Eng lee a Staff Name Chi E Student Activities Fund Scheme GrantSubsidined Schools PF Award amp
125. the staff including the Staff Code Staff Name and Primary ID information Column C indicates the nature of the transactions that have been carried out and transmitted from Staff Staff Deployment Module such as Add a staff record in Staff Module Delete a staff record in Staff Deployment Copyright 2007 Education Bureau The Government of the HKSAR Page 120 All Rights Reserved WebSAMS User Manual Version 1 4 Module Add staff appointment in Staff Module Update staff rank in Staff Module etc Column D indicates the result of the transactions in Staff Cost Module For example if the staff record is successfully created in Staff Cost Module Record created in FMP successfully will be shown If users have updated the employment period in Staff Cost Module that is unmatched and overlapped with the newly created employment period in Staff Staff Deployment Module the message Record cannot be created Employment is overlapped will be shown Copyright 2007 Education Bureau The Government of the HKSAR Page 121 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 Payroll Payroll function allows users to i capture staff for payroll ii edit delete unposted payroll entries iii create payroll voucher with three different payment methods Autopay Cheque With Printing and Cheque Without Printing iv create provident fund voucher for t
126. to 2 7 2 Payroll Setup Maintain Payroll Item Users can change the accounts code of the payroll item for individual staff 4 Reimbursement item is not subject to any provident fund contribution and will not be considered as relevant income in tax return Copyright 2007 Education Bureau The Government of the HKSAR Page 99 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 7 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting Q Function Description Maintain Staff Payroll Item Amount allows users to view update the amount of payroll items for each employment of the staff while Maintain Staff Payment Setting function allows users to specify the payment setting of the staff LQ Pre requisites 1 To maintain Staff Payroll Item Amount setting employment should be created beforehand 2 Staff must have subscribed autopay service to a bank if they would like to directly receive their salary payment through bank autopay 3 To update Staff Payroll Item Amount relevant payroll for the employment must not be under preparation 4 To update Capture for Payroll indicator and Payment Method in Staff Payment Setting relevant payroll must not be under preparation User Procedures 1 Click FMP Staff Cost Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the corresponding staff 7 O8 4 08 9039 5 4788
127. to Maintain Provident Fund Contribution in Batch and Maintain Payment and Provident Fund Contribution for Individual Staff gt OF ae 93 45 588 Current School Year 2001 10 September 2003 17 17 Home FMP Common Setup S FSC15 04 FMP gt Staff Cost gt Payroll gt Prepare Payroll File has been imported Results are as follows gt Budgeting Provident Fund Imported gt Bookkeeping Fund Scheme Grant Subsidized Schools PF Scheme Staff Cost Staff Staff Name Eng Staff Name Chi Contribution Period Import Result Setup Code DDMMNYYY Staff Master DDMMN YYY moj oll _ Failed Update Records P Fund Register NCSI Woo Siu Ming BAe BR 01 09 2004 30 00 2004 e Employee s Contribution Account Code is not Tax Return Expenditure account Enquiry Successfully Update Records Report 2 NCS3 Lee Siu Ming Z 0109 2004 3009 2004 Record s saved gt CAR successfully gt Sales amp Stock K Back gt Daily Coll Summai gt Non Recurrent Gra Report Management Customization LI Post effects 1 2 The system will update the revised contribution amounts and accounts accordingly The system will re calculate the net payment LI Notes 1 If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 1 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution a
128. v vY Y 2003 2004 Tax Return is required Tax Return Basic Information Period of employment for the fot 4042003 31032004 year from 1 April 2003 to 31 Staff Master March 2004 Employee Tax File No Name of Principal Employer for part time employee Residence and Other Information Report Residential Address e oo oO X 44 Nartionlare of income annurina for the unar from 4 fnril INI ta 24 March INNA re evithes eve z 5 14a Correspondence Address Same as Residential Address a Users can update the following items of tax return basic information of the selected staff a b c d ee Local intranet Period of employment for the selected taxation year Employee Tax File No Name of Principal Employer for part time employee Correspondence Address If users check the checkbox Same as Residential Address the residential address retrieved from Staff Master above will be copied as the Corresponding Address automatically Particulars of income accruing for the selected taxation year are captured automatically after posting the relevant payroll vouchers for each staff within the taxation year If users do not use the Payroll function but use Tax Return function in Staff Cost Module they may enter the Employers Tax Return IR56B item and Revised Amount in Tax Return directly and then save and generate tax return Copyright 2007 Education Bureau The Government of th
129. voucher can be printed the maximum of three times only If the cheque printed out is okay users should click Confirm button to confirm that the selected voucher is Successfully Printed Current School Year 2002 16 September 2003 15 54 Home Cheque Printing beg Staff Deployment Accounting Year Y YY Y Y YYY 2002 2003 x Staff Bank Ledger Code 65001 7 FMP Bank Code HSBC gt Common Setup Bank Name Hong Kong amp Shanghai Bank Budgeting Bank Account Number 0041038040382001 Cheque Format ID HSBCOOOL Bookkeeping Staff Cost Setup Cheque Number wonn Re pepe Voucher No PFNCS200301A To PFNCS200301A ae AE S Print Cheque Status p p Fund Register ES Tax Return Enquiry Report gt CAR Sales amp Stock gt Daily Coll Summai Non Recurrent Gra Vouchers to be Paid Gross ca No Youcher Date Amount Voucher Cheque DD MMYYYY Particulars Number Report Management Data Management Customization eth Confirm Cheque Successfully Printed k Reverse al Cheque of the payment voucher cannot be printed after trying for three times Users should click Reverse button to reverse the payment method to Cheque Without Printing Users may reverse the payment method to Cheque Without Printing at any time provided that the cheque has not been confirmed as Successfully Printed Users can then go back to Voucher Maintenance page by clicking the Back
130. xj HKAT HKEAA List ibursement Some files can harm your computer If the file information below looks suspicious or you do not fully trust the source do not open or Q FMP Payroll items save this file Common Setup File name Payroll200409 csv Budgeting i P Import File type Microsoft Excel Comma Separated Values File Bookkeeping Staff Cost Setup Staff Master From 192 168 6 151 Would you like to open the file or save it to your computer Cancel More Info ing this type of file Open Tax Return M Always ask before op Enquiry Report gt CAR Sales amp Stock art Eyca2601 1cq in Microsoft Outlook E websams syste utraeat 22 fect da gA 1 33am SWc Documents and AUM Eng FSC E HSI Services Ltd Me Juntitled Paint QVgZosw 4 Save the file locally into the users computer Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 134 WebSAMS User Manual Version 1 4 8 Open the exported file in Microsoft Excel or equivalent program Highlight the entire Column A and then select Data Text to Column from the Home FMP gt Common Setup S FSC14 03 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Budgeting Payroll Month MMA YYY 09 2004 Staff Cost staf Save in Zi Desktop S cf EA Setup Staff Master Payr
131. 0 00 E 1 000 00 Enquiry Note Select one or more payroll vouchers and then press Print button to print report Payroll Validation Report R FSC001 E Report Delete P Fund Youcher Print P Fund Youcher Preview Print Cheque gt CAR Delete the Selected Provident Fund Youcher gt Sales amp Stock gt Daily Coll Summa gt Non Recurrent Gra Report Management Data Management Customization 7 Click the Delete Provident Fund Voucher button aa Post effects The generated provident fund voucher will be deleted accordingly The voucher details cannot be retrieved subsequently The receipts and committed amount of the approval budget will be rolled back after deleting the voucher 4 Staff records will be moved from Provident Fund Voucher Generated screen to Provident Fund Voucher Not Generated Not Required screen after the corresponding voucher has been deleted The payroll entry will then be displayed under the screen of Provident Fund Voucher Not Generated Not Required Users are allowed to generate the provident fund voucher again 5 List of deleted vouchers will be shown in List of Deletion Vouchers R FSC028 E report L Notes 1 The voucher number cannot be re used after the voucher has been deleted Copyright 2007 Education Bureau The Government of the HKSAR Page 222 All Rights Reserved WebSAMS User Manual Version 1 4 Validate Provident
132. 017001G10170 G1017001G101701 ata preview Cancel lt Back Crx Finish an Astart ICQ260 Sic winnth wWebSams SJF aum sth E Srn Payroll dl 0 a r amp A QuotePow C EMicrosoft 11 Click the Finish button Copyright 2007 Education Bureau The Government of the HKSAR Page 136 All Rights Reserved WebSAMS User Manual Version 1 4 File Edit View Insert Format Tools Data Window Help C 211 r9 Acct Rev Act G1017001G10170 This screen lets you select each column and set Column data format 51917001G101700 SPCR General 61017001G101701 General converts numeric values to numbers date C Text G1017001G10170l values to dates and all remaining values to text C Date MDY X G1017001G10170 c Ts G1017001G10170 Do not import column skip G61017001G10170l Advanced G1017001G10170t Destination a 1 x Data preview Cancel lt Back an Astart jICQ2Go Bic winnty E websams SJF AUM Sth B 5en Payrol O LML 13 58 QuotePow ac ie Microsoft amp A 22 O20 12 Highlight all cells and then select Format Column AutoFit Selection from the Toolbars Cells Ctrlt 1 Row p Staffa ay E width No Pay L 0 00 0 G1017001G101701 E1001 Salary 7 18 000 00 18 000 00 G1017001G10170I E1002 Allowance 500 00 500
133. 03 15 05 Assessment a Bank Ledger TE 11b Geico Bank Ledger Code A5000 Bank Information LiRk Test gt Staff Deployment Payment Method Cheque With Printing Staff Payee s Name 1 1 c HSBC TRUSTEE Required for Cheque CDS Printing gt HKAT Cheque No Leave Blank for Cheque With Printing gt HKEAA Bank Particular Default 114d her Particulgrs FMP Note 1 Payee s Name is required for Cheque With Printing This is optional for Cheque Without Printing gt Common Setup Note 2 Cheque No should be left blank for Cheque With Printing This is optional for Cheque Without Printing a Local intranet a By default the system will select the default bank ledger code refer to Voucher Type Maintenance in Common Setup Module of the selected voucher type Users can also choose another bank ledger code for the provident fund voucher Select the Payment Method either Cheque With Printing or Cheque Without Printing If the payment method is Cheque Without Printing Payee Name and Cheque No are optional fields If the payment method is Cheque With Printing users must fill in Payee Name Cheque No is not required to fill in because the system will provide the cheque number automatically after the cheque has been successfully printed and confirmed Bank Particulars is an optional field By default it will be the same as Voucher Particulars
134. 1004 Floor 10 Block A Kai King Lau Flat 1004 Floor 10 Block A Kai King Lau P Fund Regist Cho Yiu Cheun King Cho Road Kwai Chung Cho Yiu Cheun King Cho Road Kwai Chung Tax Ne Residential Address Chi 323 17835 SEH Bitig A 108 Sj MaR PAE BRANT AME 1018 1004 104 Enquiry Report New Territories New Territories gt CAR doo Sales amp Stock g i No record gt Daily Coll Sun j gt Non Recurrent q No record 11 Users can choose to synchronize i the current employment information ii personal information and or iii spouse particulars from Staff Staff Deployment Module of the selected staff by clicking the checkboxes 12 Click the Confirm button Post effects 1 Updated staff master information will be kept in Staff Cost Module only and it will not be copied back to Staff Staff Deployment Module Notes 1 If users have updated the employment period in Staff Cost Module which is unmatched and overlapped with the employment period in Staff Staff Deployment Module synchronization for employment information and other information Personal Information and Spouse particulars will not be able to perform and an error message will be prompted For example users have created an open end employment 01 09 2003 current in Staff Module This employment information has been transmitted to Staff Cost Module For payroll purpose users have updated the employment to 01 09 2003 31 12 2003 and then c
135. 2 The reimbursement item of the staff in the selected payroll month should have been set up in Maintain Staff Reimbursement Item Setting function refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting in Staff Master of the individual staff The Staff will not be assigned with any reimbursement item on the newly captured payroll by default Users must add all the necessary reimbursement items to individual staff payroll in Maintain Reimbursement Item for Individual Staff function 8 User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Aw wy gt Click the Reimbursement hyperlink 3 OB AAaGG R aade Current School Year 2001 10 September 2003 19 24 Home FMP Common Setup gt Budgeting gt Bookkeeping Y Staff Cost i Payroll items Provident Fund Reimbursement Setup Staff Master Reimbursement H a R1001 Travel Expenses P Fund Register R1002 Meal Expenses Tax Return Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Summai Non Recurrent Gra Report Management Customization Copyright 2007 Education Bureau The Government of the HKSAR Page 160 All Rights Reserved WebSAMS User Manual Version 1 4 5 Select a Reimbursement Item All the staff payroll captured for the selected reimbursement item will be d
136. 2 2 7 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting 8 User Procedures hs 5 6 Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Add Staff button admin Login Time 10 09 2003 09 22 Logout Help PXE Current School Year 2001 10 September 2003 9 24 Home FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost Staff List Payroll ttems Provident Fund Reimbursement Staff Staff Name Staff Name Net Payment Payroll Period Payment Code Eng Chi DDMM YYYY Method DD MMNYYYY Setup Staff Master Payroll ea Pp Fund Register No record Tax Return Eneuy _agd Staff Delete Staff Report Add Staff for Payroll i IN gt Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Report Management Customization The system will redirect to Add Staff for Payroll screen for users to add new staff payroll entries Before Add Staff for Payroll screen is launched the system will capture the created amended or deleted staff information from Staff Staff Deployment Module All the transactions from Staff Staff Deployment Module will be validated and updated to Staff Cost Module accordingly All actions will be logged Users can print the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report
137. 2003 17 53 Logout Help PEKE e OF aaa S __ 14 15 Current School Year 2001 6 August 2003 18 18 Home ORSO Scheme Student Info Enq ORSO Scheme School Managemer el As at Date 00mm vv v 01012003 Attendance Balance BF Contribution from Previous Employment Employee 0 00 Student Activities Employer o OCOS Balance BF Dividend Interest Received from Previous Employment Employee o Employer S Employee o Employer o DEFAULT Grant Expenses Special Assessme Balance BF Miscellaneous Amount from Previous Employment Staff Deployment Staff Employee Contribution Account BR 200500100 oe HKAT Stage ee Employer Contribution Account Date cell HKEAA 1 E FMP BR Goo DEFAULT Poro gt Common Setup Employer s contributions entitled to 5 ing p 5 00 10 00 4 ER G101s001003 DEFAULT JOL 01 2004 taping Employer s contributions entitled to 10 Staff Cost z 3 5 00 15 00 Setup ER Giorscoloo DEFAULT mo Employer s contributions entitled to 15 E f Remarks beg save jf date for at least one staae must be inputted w 16 Fill in the balance brought forward information from the staffs previous employment in other schools companies Users have to fill in Brought forward balance of contribution amounts for both employee and employer Brought forward balance of dividend interest received for both employee and employer
138. 3 12 37 Home FMP gt Cammon Setup MP gt Staff Cost gt Setup gt Provident Fund Setup Provident rnd setup 3 rant Subsidized Schools PF Scheme ORSO Scheme gt guunncepilg Staff Cost MPF Scheme Grant Subsidized Schools PF Scheme General Setting Employee s Contribution Contra Account Code ESI GI07001508 Teaching Staff PF Con deducted ats by EMB Rounding Method Round Up x Decimal Place P Fund Register 2 Tax Return Note The above settings will be used for the calculation for Provident Fund contribution in Payroll Enquiry Report Grantee By chools PF Scheme Fund Rate Setting CAR Effe RET ate DD LMY 01 01 1996 z Sales amp Stock Edit Effective Date DOMM YYY OLOLASSS ER a AE TE act Updated Date DDMM Y YYY 30 06 2003 gt Non Recurrent Gra Report Management Customization 1 2 no 3 500 15 00 n q jf N Update Fund Rate Settin 4 Select an appropriate Effective Date The corresponding fund rate setting details will be displayed 5 If users want to change the effective date they should fill in the new effective date in Edit Effective Date Copyright 2007 Education Bureau The Government of the HKSAR Page 27 All Rights Reserved WebSAMS User Manual Version 1 4 7 OR dQnGG 3 SR 8 in Last Login 24 01 2003 14 13 Logout Help PRA School Year 2001 July 2003 13 10
139. 30 06 2003 HKEAA Stage ee aan O Common Setup 1 300 500 Budgeting Bookkeeping 2 5 00 10 00 Staff Cost 3 500 15 00 Setup 4 iz mz Staff Master 2 L A le E O ff S Tax Return z E C i Ti Enquiry z C T Report i CAR Sales amp Stock paa Daily Coll Sumn Non Recurrent q D O 21S 4 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 36 WebSAMS User Manual Version 1 4 9 Click Delete Button Li Post effects 1 Calculation of employee s and employer s provident fund contributions in Payroll will follow the updated effective fund rate settings thereafter 2 Only those new payroll entries which are prepared after users have added the new fund rate setting will be affected All the previous staff payroll entries will not be affected 3 After deletion of fund rate setting the fund rate setting cannot be retrieved again 4 Notes 1 In updating of fund rate setting if the fund rate setting with the input effective date already exists the system will abort the action and prompt error message Effective date of the fund rate settings must be unique in the same provident scheme 2 The total number of stages of the edited setting must be equal to or more than that of the previous settings The effective date of the edited setting must be later than that of the previous settings 3 Users are not allowed to d
140. 5001001 Grant Expenses ER eooo Grant Expenses ER Giorsoo2002 ployer s contributions entitled to 5 HoSiuMing fla AR ER Coo ployer s ee entitled to 10 HoSiuMing Ai Note Press Print button to print report MPF Cq led to 5 pg 0 00 E Giorsooa00 ployer s om entitled to 10 ER eao Grant Expenses ER eos Grant Expenses ER eoon Employer s contributions t entitled to 5 0 00 000 ibution Proforma Report R AS68 Print g Import D Export a Save ER eoo ployer s contributions entitled to 10 X 7 Users are allowed to revise the Employee s and Employer s Provident Fund Contribution of the staff for the selected payroll month if necessary a If the Grant Subsidized School Provident Fund Scheme is selected users can revise the Employee s and Employer s Contribution amounts and Employee s contribution account If the ORSO Scheme is selected users can revise the Employee s and Employer s Contribution amounts and accounts If the Mandatory Provident Fund Scheme is selected users can Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 144 WebSAMS User Manual Version 1 4 i revise the Employers and Employers Mandatory and Voluntary Contribution amounts and
141. 8 Current School Year 2002 12 August 2003 16 25 Home S FSC05 02 FMP gt Staff Cost gt Staff Master Staff Deployment Staff Staff Code moO Profile s Sch Level Session ALL Status ALL X Committee Du Staff Name Eng Staff Name Chi Batch Add IT Trg Import Export gt Enquiry Virtual Staff Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For Code Level Session Created in Payroll User Defined Fig a f D esius m BSS CHANSIUMING Bebe Primary AM Steff Module m Report Data Communic Note 1 Staff Mappin aster created in FMP Module to staff master created in Staff Module Staff Deployment FMP Module Note 2 Print Log A log repoft showing staff changes in Staff Module Staff Deployment Module and corresponding Common Setup synchronization action in FMA Module Bookkeeping Print Report Interface Log File Transaction from Staff Staff Cost Module Staff Deployment Module R F5CO15 E Setup 2 To generate Interface Log File Transaction from Staff Staff Deployment Module R FSC0O15 E report from Payroll click FMP Staff Cost Payroll from the left menu and then click the Add Staff button Go to Step 5 Copyright 2007 Education Bureau The Government of the HKSAR Page 117 All Rights Reserved WebSAMS User Manual Version 1 4 Home Student Info Enq School Managemer Student Attendance Student Activities Award amp Pun
142. A A Asearch GFavorites media B S Si g Links jcustomize Links Eo Address fa http localhost 8080 jspjindex jsp gt Current School Year 2001 10 July 2003 17 28 OT 7OOTOS User Defined ar gt Document Report Data Communic CDS gt HKAT gt HKEAA FMP gt Common Setup Reimbursement Items Accounting Year 2003 2004 elect Sch z Reimbursement Items Account Code Reval Seater Programme Travel Expenses BR Coro Primaryam gt gt WFMP Admin WF MP Admin Programme gt Miscellaneous BB Goms Meal Expenses Primaryian 7 WFMP Admin Programme 7 Top gt Budgeting gt Bookkeeping Staff Cost Save gq Back 4 fox Local intranet Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 98 WebSAMS User Manual Version 1 4 Li Post effects 1 The system will adopt the updated setting in new payroll prepared subsequently L Notes 1 If payroll entry of the selected employment is under preparation the system will abort updating payroll item account codes of the selected employment 2 If the reimbursement item is used in Payroll in the selected accounting year the system will abort updating the reimbursement item setting of the staff in the selected accounting year 3 Each staff type has its own set of payroll items and account codes defined under Payroll Setup refer
143. AA FMP Common Setup Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry CAR Sales amp Stock gt Daily Coll Sumn Current School Year 2001 13 August 2003 10 35 S FSC25 21 FMP gt Staff Cost gt Report Payroll Report Group by Payroll Month R FS C022 E Built in Template Please input the print criteria Sch Level Session ALL Accounting Year YYVVYYY 2002 2003 Payroll Month MM vyv 09 2002 To 08 2003 Format PDF x E Preview amp Print E To File EJ Reset lt Jpack School Level Session Accounting Year Payroll Month Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 300 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Validation Report R FSC001 E Function Description B This function allows users to generate Payroll Validation Report R FSC001 E based on the selected print criteria Users are recommended to print out this report to validate the generated payroll vouchers and generated provident fund voucher before posting the vouchers to General Ledger The following criteria can be select
144. Address http localhost 8080 jsp index jsp b Pao TOE Z CETE NO SMOUT DETENTIE TO Common Setup Accounting Line Information Debit gt Budgeting gt Bookkeeping Line Sch Programme Account Code Amount Particular Staff Cost No Level Session Default same as Bani Particular 1 Primary AM F pam G2005001001 Grant 437 50 NCS Provident Fund Staff Master ameo Expenses Voucher 08 2003 A _ Payroll P Fund Regist Primary PM G2005001001 Grant 437 50 NCS Provident Fund S Expenses Voucher 08 2003 A i Primary AM G101 8001002 437 50 NCS Provident Fund Enquiry r Employer s Voucher 08 2003 A Tax Return contributions entitled to 5 Pes Primary PM G101 8001002 NCS Provident Fund gt Sales amp Stock Employer s Voucher 08 2003 A Contributions entitled gt Daily Coll Sumr to 5 gt Non Recurrent g Budget Check S Sufficient fund Insufficient fund N A Not applicable Report Save As Unposted lt JBack a a Local intranet 3 The corresponding staff records will be moved from Provident Fund Voucher Not Generated Not Required screen to Provident Fund Voucher Generated screen upon successful generation of the Copyright 2007 Education Bureau The Government of the HKSAR Page 218 All Rights Reserved WebSAMS User Manual Version 1 4 corresponding voucher This voucher will be displayed und
145. Assessment amon Setup 1 OLOA geting _ i 2 5 0 10 00 01097200 gt Bookkeeping 3 5 00 15 00 fe Staff Cost Setup 11 Fill in the balance brought forward information from the staffs previous employment in other schools companies Users have to fill in Brought forward balance of contribution amounts for both employee and employer Brought forward balance of dividend received As at Date of the brought forward balance 12 Fill in the Employee s Contribution Account Code of the staff By default the system adopts the Employee s Contribution Account Code G1017001003 Teaching Staff P F MPF Con deducted at source defined in Maintain Provident Fund Contribution Account Code function in Setup refer to 2 7 2 Payroll Setup Maintain Provident Fund Contribution Account Code 13 Fill in the effective date for at least one stage The stages are defined in Maintain Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting function refer to 2 1 1 Provident Fund Setup Maintain Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting 14 Fill in the Remarks if that is necessary ORSO Scheme Copyright 2007 Education Bureau The Government of the HKSAR Page 91 All Rights Reserved WebSAMS User Manual Version 1 4 15 If the staff participates in ORSO Scheme users should select corresponding option jennifer Login Time 06 03
146. Bureau The Government of the HKSAR Page 107 All Rights Reserved WebSAMS User Manual Version 1 4 nifer Login Time 12 08 2003 12 27 Logout Help PEKE Current School Year 2002 12 August 2003 12 37 Maintain Staff Payroll Item Amount page ff Master gt Payroll Amount Staff Deployment faster gt Payroll Amou Staff FMP Common Setup Payroll Amount CHEUNG TAI MAN Gf Created in FMP module Budgeting IV Capture For Payroll Bookkeeping Staff Cost Payment Method Cheque Without Printing 7 Setup Bank Account Number ui p Bank Code gt Staff Master Bank Account Holder Name Eng CHEUNG TAI MAN Payroll P Fund Register Branch Code gt lt Account Code ON ANOS 01401 2004 Amount Tax Return 3 Karnina Namni Kamin gt OF FORGO SAE Maintain Staff Cost Allocation page Staff Deployment Staff FMP Login Time 12 08 2003 12 27 Logout Help PEK Current School Year 2002 12 August 2003 12 41 Cost Allocation NCS3 z ested in FMP module gt Common Setup Budgeting Accounting Year 1998 1999 z gt Bookkeeping Staff Cost Allocation Seh Programme Percentage Setup Level Session a cn j Staff Master Payroll Primaryiam gt v VWFMP WFMP Programme code for converting GL balance in SAMs code for converting GL balance in SAMs Y P Fund Register Bottom Tax Return
147. Current School Year 2001 11 July 2003 11 10 Assessment a Special Assessmel Staff Deployment PondentAind Setup Sait rant Subsidized em 3 p CDS HKAT ORSO Scheme General Setting Round Up x HKEAA Rounding Method FMP Decimal Place E Common Setup Note The above settings will be used for the calculation for Provident Fund contribution in Payroll gt Budgeting Bookkeeping ORSO Scheme Fund Rate Setting Staff Cost Effective Date DDMMM Y YYY onor 996 gt MPF Scheme Edit Effective Date ODMMivYYY poa Last Updated Date DDMMMAY YYY 30 06 2003 P Fund Regist Tax Return Enquiry Report gt CAR Sales amp Stock gt Daily Coll Sumn gt Non Recurrent q ml wl se wl wel eal eal M ol i m m m nR Update Fund Rate Settin 4 Select an appropriate Effective Date The corresponding fund rate setting details will be displayed 5 If users want to change the effective date they should fill in the new effective date in Edit Effective Date Copyright 2007 Education Bureau The Government of the HKSAR Page 35 All Rights Reserved WebSAMS User Manual Version 1 4 7 Assessment Special Assessme Staff Deployment Staff cDS OB a Q a G B S3RE8 ORSO Scheme Fund Rate Setting Effective Date DOMM YYYY Edit Effective Date DDMMM Y YYY mifer Last Login 10 07 2003 03 55 Logout Help
148. Deployment Staff Taxation Year 2003 2004 Fregze x cps YYYYNYYYY HKA File Download x HKH S ojxi Favorites Tools Help g A R search G Favorites media Links 2 Would you like to opeNthe file or save it to yor computer alhost 8080 jspirpt viewPreviewFile jsp type R8fileNan y Go Save Cancfl More Info 29b 29c lt gt bi 4 IV Always ask before opening this type of fje O GN LW Br ida oa Er A Note 1 The Taxation Year again for the frozen TayAtid P Fund Registi Note 2 When you clicfthe buttor Filed via Computerig d Format to a 380 jsp rpt viewPreviewFile jsp type R amp fi kS FSCU E LIR KEE PRIMARY SCHOOL AM EMPLOYER S RETURN OF REMUNERATION AND PENSIONS L lw are required to cligk the button Enquiry one of the thresftems Note 3 Stat Mlapping Map stat opni Note 4 PrigPlog amp log report s Em unfreeze Staff Mappi Sales amp Stock Daily Coll Sumn ia Non Recurrent q e n 4 10f5 gt B26x1160m OO W 4 2 E Done m EE Local intranet Ai A E 6 F j E 30 The Taxation Year will be frozen after the Employers Tax Return is successfully generated No tax return information can be modified If users need to generate the tax return materials again for the frozen Taxation Year or modify tax return information they are required to click the Unfreeze button L Post
149. Deployment Module with the record maintained in Staff Cost Module This function is only available to staff records transmitted from Staff Staff Deployment Module There are two pages through which users can perform Staff Synchronization from either Staff Master or Tax Return A Pre requisites 1 The corresponding staff record must exist in Staff Staff Deployment Module and have been transmitted to Staff Cost Module i User Procedures 1 Users can perform staff synchronization in Staff Master Click FMP gt Staff Cost Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the corresponding staff e Ob an SGS S SAES ifer Last Login 09 07 2003 09 25 Logout Help PUMA Current School Year 2001 10 July 2003 12 26 import Exton S FSC0S 02 FMP gt Staff Cost gt Staff Master Enquiry Virtual Staff Same ALL bd mera ocrleveliSession ait E SELS Departed gt Document Staff Name Eng Staff Name Chi EO Report Data Communic cDS HKAT HKEAA FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Tax Return Enquiry Report The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If itis duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP
150. E Salary for Teaching Staff R FSC018 E f FSC 6 Taxation Employer s Tax Return Form For Employee IR56B R FSC007 E Error List for Staff Supply Teacher Others with Incomplete Data in Generating IR56B Softcopy R FSC025 E List of Employees with IR56B Filed via Computerised Format R FSC008 E Payroll Summary for Tax Return R FSC013 E The system will redirect to Tax Return if users click the report template hyperlinks Employer s Tax Return Form For Employee IR56B R FSC007 E List of Employees with IR56B Filed via Computerised Format R FSCO008 E and Error List for Staff Supply Teacher Others with Incomplete Data in Generating IR56B Softcopy R FSC025 E in the category FSC 6 Taxation or All Categories In order to print Payroll Summary for Tax Return report R FSC013 E users must have already selected staff in Tax Return for the selected Taxation Year The following specific sub ledger code must be used as employer s contribution account code in order to correctly print out report Aided School Monthly Paysheet R FSC020 E and Salary for Non teaching Staff R FSC019 E Source of Fund Code A to G is selected by users and these codes are defined by EDB Staff Type ORSO Scheme MPF Scheme Copyright 2007 Education Bureau The Government of the HKSAR Page 280 All Rights Reserved WebSAMS User Manual Version 1 4 Non Boarding Staf
151. EXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 283 All Rights Reserved WebSAMS User Manual Version 1 4 Budget Check Report R FBK045 E A Function Description This function allows users to generate Budget Check Report R FBK045 E based on the selected print criteria For control purpose this report can only be generated in PDF format The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 11 05 Assessment a S FBK15 45 FMP gt Bookkeeping gt Report Special Assessme Bud Check R R FBKO45 E udget Check Report R E a aae Built in Template Staff Please input the print criteria cDS HKAT School Level Primary School Session a gt HKEAA ALL FMP Accounting Year 2002 2003 Z gt Common Setup We REDE To DDMMIYY YY gt Budgeting Format PDF gt Bookkeeping E Preview amp Print jx To File Reset lt JBack Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Sales amp Stock gt Daily Coll Sumr School Level School Session Accounting Year Transaction Date Range Format PDF Users can i v
152. F Cpe i 61017001002 z IRA Fayron200409 ee ST draw Ty G autoshores gt SOOM 4M o 4 A S HO Ready Sum 37000 a i a 14 After editing the CSV file save the file as CSV Comma Delimited file type It is then ready for importing back to system File Edit View Insert Format Tools Data Window Help 5 x 5 F 2 za Boen o aM 1 Save in E Desktop 7 amp Q x r Tools ZN My Docum ly Documents A R gt g x History EN isp IB055 My Documents RG Payrall200409 Favorites B tat File name My Network Places Save as type Reciitetaiiinenee ust an MsStart Ejicqzao SB c wiwnth E websams Fam sth i s Payrol Boaem QuotePow EMicrosoft a E3 a Import All Payroll Items 15 Click FMP Staff Cost Payroll on the left menu 16 Click the Prepare Payroll tab 17 Select an appropriate Payroll Month 18 Click the Payroll Items hyperlink 19 Click the Import Button The system will redirect to the Import All Payroll Items page Copyright 2007 Education Bureau The Government of the HKSAR Page 138 All Rights Reserved WebSAMS User Manual Version 1 4 gt OA OaSS S sader x Login Time 21 10 2003 10 21 Logout Help PRA Current School Year 2002 21 October 2003 11 38 Assessment Special Assessme Staff Deployment Staff Prepare Payroll Payroll Month MMMA
153. F format The following criteria can be selected from this screen to generate the report fer Login Time 13 08 2003 10 14 Logout Help PXE Current School Year 2001 13 August 2003 11 01 Assessment S FBK15 44 FMP gt Bookkeeping gt Report Summary of Cheques Used R FBK044 E Built in Template Please input the print criteria Special Assessme Staff Deployment Staff cDS HKAT Accounting Year 2002 2003 7 HKEAA Bank Ledger Code 65001 Bank Government Fund z FMP Cheque Date LC M nf DDIM YYY Common Setup Cheque No pm To p A Budgeting Group By Cheque No 7 Bookkeeping Foma PDF Stat Coat Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Sy CAR Sales amp Stock gt Daily Coll Sumr Accounting Year Bank Ledger Code Cheque Date Range Cheque No Range Group By Cheque No and Voucher No Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 289 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 3 FSC 2 Payroll Autopay Report R FSC002 E J Function Description This function allows users to generate Auto pay Report R FSC002 E based on the selected print criteria
154. FMP Staff Cost Report from the left menu 2 Users can select category and the language and then click Search button All reports under the selected category will be displayed 3 Click the Report Name ID hyperlink List of built in and user defined report templates will be displayed e QAJA 5588 mnifer Last Login 05 07 2003 12 24 Logout Help PEZ Current School Year 2001 7 July 2003 9 54 Common Setup S FSC25 01 FMP gt Staff Cost gt Report Budgeting boon 2 Staff C Setup Staff Master P Fund Regist To Tax Return Report Name ID gt Auto pay Report R FSCO02 E Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q Category FSC 2 Payroll hd Language io English C Chinese DPay Slip R FSC005 E baal Item Detail RE FSC016 E DPayroll Item Detail Working on Payroll Net 94 gt Ppayroll Report Group by Payroll Month B gt payroll Re P YPayroll Validation Report R FSC001 E Template Description Creator Creation Date Date Dstaff Master Listing R FSC006 E rT rt Tem pl ate hype rli In k Click amp or the link to display the report template s and thd 4 Click on the Report Template link to generate the report Template Repository Data Management Timetabling Code Management Security 5 Enter the report criteria and click Preview amp Print button to generate report Copy
155. Floor 26 Block A 1063 King s Staff Cast Road Quarry Bay Road Quarry Bay Setup Residential Address Chi MIS RSI 10 6 33 AM 2 Ge Mii RSI 106 SAR 2 oe _ Staff Master 26012 26012 Suis Hong Kong Hong Kong P Fund Regis Tax Return E ouse Particular aes am Eng WONG TAI MING WONG TAI MING lJ Boii Name Chi AR BAR Users can update the Personal Information and Spouse Particulars separately by clicking the checkboxes of Personal Information and Spouse Particulars only fer Login Time 12 08 2003 12 27 Logout Help PRA Current School Year 2002 12 August 2003 15 30 Home S FSC07 01 FMP gt Staff Cost gt Staff Master Staff Deployment Staff Profile Committee Du Staff Data successfully Synchronized NSS CHAN SIU MING BR 84 Staff Module Data Synchronization Batch Add IT Trg Staff Module FMP Module Import Export Enquiry Employment Start Date 0109 2003 0109 2003 Virtual Staff Employment End Date No record 31 12 2003 hackers Current Rank Primary School Master Mistress Primary School Master Mistress pEi Sch Level Session Primary AM Primary AM Document R Report ENE CHAN CHAN e EN Other name Eng SUMNG SUMING Staff Name Chi Besa BRN aR Mr Mr yvy 01014980 010141980 Select Personal Male Male Information and Married Married Flat 2601 Floor 26 Block A 1063 King s Road Quarry Bay Misi RBIs 10 6 38h Aw 2 Gig 26012 Flat 2601 Floor 26 Blo
156. Fund Voucher LJ Function Description Validate Provident Fund Voucher function allows users to print Payroll Validation Report R FSC001 E report This report shows the breakdown of the provident fund vouchers generated Users should check the details of the vouchers before posting Pre requisites 1 The provident fund vouchers must have been generated in Staff Cost Module 2 Adobe Acrobat Reader is required in order to view reports User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Provident Fund Voucher tab Select an appropriate Payroll Month Select an appropriate Fund Scheme Click the Provident Fund Voucher Generated hyperlink OO ae a N gt Select the checkbox next to the voucher Users can select one or more vouchers to be deleted nifer Login Time 16 09 2003 15 16 Logout Help PXE es trent School Year 2002 16 September 2003 15 47 Home S FSC16 btaff Cost gt Payroll gt Providept Fund Voucher Staff Deployment 3 Staff P Fund Voucher FMP Payroll Month Mavy 01 2003 Y Common Setup Fund Scheme MPF Scheme ay gt Budgeting gt Bookkeeping Provident on 4k generated Not Required Staff Cost Staff Name Eng Staff Name Staff Type Employe Employer s Aco Chi Contrinution Contribution i l Provident Fund Vouche Generated 00301A 31 01 2003 Cheque With Printing P Fund Register Tax Return E
157. IRS6B Filed via Computerised Format to be filed to IRD 2 Soft Copy of IR56B to be filed to IRD 3 Employer s Tax Return IRS6B You are required to click the button Generate IRS6B whenever you need to generate again or update information changes for any one of the three items Note 3 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Note 4 Print Log A log report showing staff changes in Staff Module and corresponding branization action in FMP Module Staff Mapping Print Log Generate IR56Bes LJ save Staff Master Enquiry Report gt CAR gt Sales amp Stock gt Daily Coll Sumn gt Non Recurrent q X The system will perform checking on whether the information are correct and complete If the data is incorrect or incomplete during generation of Employer s Tax Return IR56B the Employer s Tax Return IR56B generation process will be aborted and a report window Error List for Staff Supply Teacher Others with Incomplete Data in Generating Employer s Tax Return IR56B Softcopy R FSC025 E report will pop up Users are required to correct the errors and fill in the incomplete data according to the instruction as stated in the report Examples of errors incomplete data are Employee s residential address is not provided Spouse s personal information is not provided The nature of the taxable item of any other rewards al
158. KSAR Page 254 All Rights Reserved WebSAMS User Manual Version 1 4 b For ORSO Scheme the summary includes i the brought forward balance of contribution from the previous employment ii the brought forward balance of dividend interest received from the previous employment iii the brought forward balance of miscellaneous amount from the previous employment iv total contribution up to the specified As At Date v total dividend interest received up to the specified As At Date vi the total miscellaneous amount up to the specified As At Date vii the carried forward balance of contribution viii the carried forward balance of dividend interest received and ix the carried forward balance of miscellaneous amount s 7 OF 4 08 03 8 488 jennifer Last Login 03 07 2003 11 03 Logout Help PEK Current School Year 2001 9 July 2003 16 30 Home p S FSC21 06 FMP gt Staff Cost gt Provident Fund Register Student Info Enq School Manageme Neel PARCHUNPUN EJ Student As at Date DDMMY YYY 3108 2003 Attendance Fund Scheme ORSO Scheme Student Activities Balance BF Contribution from Previous Employment Employee 0 00 Award amp Punishme Employer 0 00 Assessment Balance BF Dividend Interest Received from Previous Employment Employee 0 00 Special Assessme Employer 0 00 Staff Deployment Balance BF Miscellaneous Amount from Previous Employment Employee 0 00 Employer 0 00 Staff cDS
159. MM YYY 3006 2003 Setup Stage Staff Master Payroll P Fund Register Tax Return Q al ill ic Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Customization SO cof sa Gh we Bm we pO e TT all Copyright 2007 Education Bureau The Government of the HKSAR Page 28 All Rights Reserved WebSAMS User Manual Version 1 4 9 Click Delete Button Li Post effects 1 Calculation of employee s and employer s provident fund contributions in Payroll will follow the updated effective fund rate settings thereafter 2 Only those new payroll entries which are prepared after users have changed the fund rate setting will be affected All the previous staff payroll entries will not be affected 3 After deletion of fund rate setting the fund rate setting cannot be retrieved again LO Notes 1 In updating of fund rate setting if the fund rate setting with the input effective date already exists the system will abort the action and prompt error message Effective date of the fund rate settings must not be duplicated in the same provident scheme The total number of stages of the edited setting must be equal to or more than that of the previous settings The effective date of the edited setting must be later than that of the previous settings Users are not allowed to delete all fund
160. MP Payroll Month MMY YY 09 2004 gt Common Setup Payment Method Autopay 7 gt Budgeting gt Bookkeeping Payroll Voucher Not Generated Payroll Voucher Generated Staff Cost Setup Staff Staff Name En Staff Name Staff Type Code Chi SEINE ES PRNCS2004098 30 09 2004 NcCS4 Lam Siu Ming Res BR Clerical and Janitor Staff 19 000 00 Tax Return NCS5 Au Siu Ming E hH Clerical and Janitor Staff 19 000 009 Enquiry Report CAR NCS7 Ho Siu Ming fal aR Clerical and Janitor Staff 20 000 00 Sales amp Stock Daily Coll Sumr SC 41 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report K A NCSE Chow Siu Ming AN Clerical and Janitor Staff 19 000 00 Non Recurrent q Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status SPA Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Report Managemer Payroll Youcher Preview lI Generate Autopay File Data Management Timetabling Code Management 3 The payroll vouchers has not been posted The corresponding provident fund vouchers should not have been generated User Procedures 1 Click FMP gt Staff Cost gt Payroll on the left menu Copyright 2007 Education Bureau The Government of the HKSAR Page 198 All Rights Reserved WebSAMS User Manual Ve
161. N PAK CHUN PUN WOO DENNY YAN JASON ARS AHA maa Note 1 Staff Mapping Map staff master created in FMP Module to staff master cref Module Note 2 Print Log A log report showing staff changes in Staff Module Staff Deplq synchronization action in FMP Module Staff Mapping Print Log fi add G copy pe Delete Save ed in Staff Module Staff Deployment ent Module and corresponding Help PEK 10 July 2003 10 19 a al Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 70 WebSAMS User Manual Version 1 4 11 Users can copy payroll setting of a selected staff to other staff by clicking the checkbox next to Staff Code and then clicking Copy To button For detailed information users can refer to 2 2 9 Copy Staff Payroll Setting OH A Q ae G B S3RE8 rive Common Setup gt Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g SPA Report Managemen Data Management Timetabling Code Management Security E Mail Customization Staff Name Eng Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 10 19 el Staff Name Chi The following pair of staff are with identical staff name in English or identical Primary ID informa
162. NB Bi gt common Setup EMB1 Chan Siu Ming B NCS5 CHAN SIU MING R E Primary ID Type Passport Primary ID Type Passport gt Budgeting Primary ID No PPNCS1 Primary ID No PPNCS1 Primary ID Place of Issue Australia Primary ID Place of Issue Australia gt Bookkeeping Staff Mapping Staff Mapping Staff Cost ane SE a Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For faster Code Level Session Created in che j NG Sy CHANSIMNG Ena FMP Module Tak Deun atlanping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Enquiry Module Report Note 2 H A log report showing staff changes in Staff Module Staff Deployment Module and corresponding synchromsmerraction in FMP Module gt CAR v Staff Mapping Print Log f add GP copy w Z Delete J Save The system will redirect to Maintain Personal Information page Click Cost Allocation tab Copyright 2007 Education Bureau The Government of the HKSAR Page 103 All Rights Reserved WebSAMS User Manual Version 1 4 AQn0G9 8 SGRR8 in Time 06 08 2003 17 53 Logout Help PERE Current School Year 2001 6 August 2003 18 00 Home S FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Student Info Enq School Managemer Student Attendance Seneca scam Name Chi BRN Award amp Punishme sae CHAN a E Assessment Title Mr Sex
163. Note The above settings will be used for the calculation for Provident Fund contribution in Payroll Enquiry Ese Report Ufe Re Pe Record s uaa PF Scheme Fund Rate Setting CAR Effe me Tate DU hmv 01 01 1996 fs gt Sales amp Stock Edit ate DDIM YYY boa a E C act Updated Date Domm YYY 30 06 2003 gt Non Recurrent Gra bea Report Management Customization 1 2 Ezi 3 50 15 00 C I ds 4 Fill in the General Setting 5 Click Save Button Li Post effects 1 Calculation of employee and employer provident fund contributions will follow the change made in the updated general setting thereafter The change will take effect in the next payroll entry captured All the previous captured staff payroll entries will not be affected Only new payroll entries which are prepared after users have changed the general setting in this function will be affected L Notes 1 Teaching staffs provident fund contribution has been deducted at source upon receiving salary grant from Education Bureau Nevertheless the schools are required to record this non cash transaction in the books of accounts as a contra item Only Grant Subsidized Schools Provident Fund Scheme needs to specify Employee s Contribution Contra Account Code This Contra Account by default G1017001508 Teaching Staff P F Con deducted at source by EDB will be used by default as the credit side of the journal voucher for Grant Subsidized Schools
164. ORSO Mandatory Provident Fund Register R FSC017 E L Function Description This function allows users to generate ORSO Mandatory Provident Fund Register R FSC017 E based on the selected print criteria The following criteria can be selected from this screen to generate the report ee tee Current School Year 2001 13 August 2003 10 23 Assessment a S FSC25 16 FMP gt Staff Cost gt Report Special Assessme Staff Deployment 8 54 10 i Mandatory Provident Fund Register R FSC017 E Built in Template Staff Please input the print criteria CDS Sch Level Session ALL HKAT Accounting Year YYYVVYYY 2002 2003 To 2003 2004 x HERA Payroll Month MM YYY 09 2002 To 08 2004 7 FMP Fund Scheme MPF z gt Common Setup Staff a w To ALL Budgeting Format PDF 7 EER E Preview amp Print E To File KJ Reset lt Jpack Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Sales amp Stock gt Daily Coll Sumr School Level Session Accounting Year Range Payroll Month Range Fund Scheme ORSO Scheme and Mandatory Provident Fund MPF Scheme Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright
165. P Module to staff master created in Staff Module Note 4 Print Log A log report showing staff changes in Staff Module and corresponding synchronization action in 5 The system will display a list of staff for the selected Taxation Year Non Recurrent q Report Managemen Data Management Timetabling Code Management Maintain Tax Return 4 Select the Taxation Year 6 Users can generate Employer s Tax Return IR56B for a single staff or a group of staff by checking the Tax Return Required checkbox on the right and then click the Save button By default it is not checked Copyright 2007 Education Bureau The Government of the HKSAR Page 265 All Rights Reserved WebSAMS User Manual Version 1 4 7 Click the Staff Code hyperlink to view edit tax return information of the selected staff Maintain Tax Return Staff Basic Information 8 11 12 The system will redirect to the Maintain Tax Return Information page of the selected staff By default the Staff Basic Information will be shown T WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer E ol x File Edit View Favorites Tools Help Ea Back gt A Qsearch Geyravorites meda lt 4 D S Si a S inks Customize Links Address fa http localhost 8080 jspjindex jsp Go jennifer Last Login 03 07 2003 11 03 Logout Help PEX Current School Year
166. Payroll function and the corresponding payroll vouchers have not yet been generated 2 Microsoft Excel or equivalent software tools must be installed into users computer 8 User Procedures Export Provident Fund Contribution Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Provident Fund hyperlink By default the system will display all those staff who have not participated in any provident fund scheme on the payroll for the selected payroll month OW a Oss Copyright 2007 Education Bureau The Government of the HKSAR Page 147 All Rights Reserved WebSAMS User Manual Version 1 4 P gt Staff Cost gt Paro FMP gt Common Setup gt Budgeting Bookkeeping Staff Cost i Payroll Items Provident Fund Setup Staff Master Fund Scheme Not Participate in Provident Fund Scheme Payroll Staff Name Chi P Fund Register Staff Code Stati Name ers Clerical and Janitor Staff 6 NCSO Chan Siu Ming BEM Report NCS2 Cheung Siu Ming ae CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Reimbursement Report Management Customization 6 Select a Fund Scheme Grant Subsidized Schools Provident Fund Scheme ORSO Scheme or Mandatory Provident Fund Scheme Current School Year 2001 10 September 2003 17 01 Home gt
167. Punishme C OROS Assessment C MPF Sd Special Assessmel Note 1 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Module Note 2 Print Lag log report showing staff changes in Staff Module Staff Deployment Module and corresponding Staff synchronization action in FMP Module HKAT HKEAA FMP Col Staff Deployment As at Date ODM YYY 31408 2003 Staff Participated in Grant Subsidized Schools PF Scheme TotalContribution Contribution Total Dividend Staff Staff Name ES NCS2 EN EN Twa ae Budgeting Bookkeeping Staff Cost Setup Staff Master b For ORSO Scheme the system will display a list of staff who have participated in this scheme together with the total employee s and employer s contributions total dividend interest received and total miscellaneous amount up to the specified As At Date 5 OB a Qa G B S908 Last Login 03 07 2003 11 03 Logout Help PEK Current School Year 2001 9 July 2003 15 34 Home S FSC21 03 FMP gt Staff Cost gt Provident Fund Register Student Info Enq School Manageme i eer r Domma BOA Student Staff Code ALL X Status Active x Attendance Staff Name Eng Staff Name Chi Sai Fund Scheme GrantiSubsidized Schools PF Scheme Award amp Punishme ORSO Scheme MPF Scheme Special Assessmer Note 1 Staff Mapping Map staff master creat
168. Recurrent q 7 Click Add button 8 The system will redirect to Add Staff Employment Period page Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 82 WebSAMS User Manual Version 1 4 gt GAARA aIla SAREE nifer Login Time 06 08 2003 17 53 Logout Help PEK Current School Year 2001 6 August 2003 18 11 Home S FSC05 05 FMP gt Staff Cost gt Staff Master gt Employment Student Info Enq School Manageme Employment Student BeBe Created in FMP module Attendance Student Activities Award amp Punishme Add Staff Employment Period Sch Level Session Primary AM Staff Type Teaching Staff z oy Employment Start Date DD mMryYYY I01 09 2003 Spe ieee Employment End Date oommryyy Sar epmannenk Current Rank Certificated Master Mistress 7 Staff Remarks Note for Staff Type grouping from Staff Module grouping from Staff Deployment Module gt Bookkeeping Staff Cost Setup P Fund Regist z 4 gt 9 Fill in the employment information of the staff as follows School Level Session Staff Type Employment Start Date Employment End Date Leave blank if it is an open end employment Current Rank Remarks if necessary 10 Click Save button an Post effects 1 Payroll can be prepared for the new employment period refer to 2 3 7 Prepare Payroll B Notes 1
169. Register Date cannot be updated Of 2 4a903 5 5388 ifer Last Login 08 07 2003 11 03 Logout Help PEZ Current School Year 2001 9 July 2003 17 13 Home tes Student Info Enq Provident Fund Register Entry School Managemer Date DOMM YYY 09407 2003 Student Contribution Adjustment Employee Mandatory Contribution sF Joo Sete Voluntary Contribution sF z po udent Activities wes Aw g shine Page ee six po H 13c oluntary Contribution FY eed Oc Special Assessme Miscellaneous Amount 100 00 Staff Deployment Remarks special dividend Staff fa cDS HKAT HKEAA FMP a Contribution Amount Common Setup Fea eas Budgeting merero Bookkeeping andatory Voluntary Mandatory Voluntary Staff Cost Contribution Contribution Contribution Contribution Set es a 000 93750 0 00 PFNCS200308W Staff Master 0 00 0 00 0 00 100 00 special dividend 14 Click the Save button Copyright 2007 Education Bureau The Government of the HKSAR Page 260 All Rights Reserved WebSAMS User Manual Version 1 4 Delete Provident Fund Register Record 15 If users want to delete adjustment register record they can select the checkbox of the adjustment register records Users can select one or more register records at the same time Only records registered via this function can be deleted a Grant Subsidized Schools Provident Fund Scheme
170. Report Group by Payment Method R FSC003 E Built in Template FMP Please input the print criteria gt Common Setup i Sch Level Session ALL Budgeting Accounting Year Yyvv yyyY 2002 2003 Bookkeeping Payroll Month MMY YY 09 2002 Staff Cost Voucher No ALL z He Setup Voucher Date DDimMiyv Y Y To Staff Master Format PDF 7 Payroll E Preview amp Print ER To File J Reset Back P Fund Register Tax Return Enquiry Sales amp Stock Daily Coll Summai Non Recurrent Gra Report Management Data Management Customization School Level Session Accounting Year Payroll Month Voucher No Range Voucher Date Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 299 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Report Group by Payroll Month R FSC022 E B Function Description This function allows users to generate Payroll Report Group by Payroll Month R FSC022 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Assessment Special Assessme Staff Deployment Staff CDS HKAT HKE
171. Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in Staff Module or Staff Deployment Module Created in FMP module EMB1 Chan Siu Ming B NCS5 CHAN a MING Rh 8H ae a ire E Passport Primary ID Type Passport PPNCS1 Primary ID Nar PPNCS1 Ered D Piee of as Australia Primary ID Place of Issue Australia Staff Mapping Staff Mapping Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For Code Level Session Created in Hae r re NC CHAN SIUMING Bebe FMP Module Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment action in FMP Module 3 F log report showing staff changes in Staff Module Staff Deployment Module and corresponding ing ie Print Log liz Add if amp Copy tw IC J Delete if Save all 4 The system will redirect to Maintain Personal Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 112 All Rights Reserved WebSAMS User Manual Version 1 4 8 er Login Time 12 03 2003 12 27 Logout Help PXEE Current School Year 2002 12 August 2003 14 37 COTE CHUA E iS FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Import Export Re
172. S User Manual Version 1 4 22 Select a Fund Scheme Grant Subsidized Schools Provident Fund Scheme ORSO Scheme or Mandatory Provident Fund Scheme 23 Click the Import button The system will redirect the Import Provident Fund Contribution page Current School Year 2001 10 September 2003 17 03 Home FMP Common Setup Prepare Payroll Payroll Month MMY 09 2004 Budgeting Staff List Payroll tems Provident Fund Reimbursement Bookkeeping Fund Schi idi Staff Cost und Scheme Grant Subsidized Schools PF Scheme 7 Setup Staff Master Staff Staff Name Staff Contribution Rate Original Code Eng Name Period Amount Payroll a Chi DDIMMIYYYY P Fund Register DD ant Tax Return Teaching Stet NCSI Woo SiuMing 48 88 0109 2004 Employee s Contribution Enquiry 30082004 5 00 905 00 Report 925 00 ER oroi CAR Teaching Staff P F MPF Con deducted at source Sales amp Stock Employer s Contribution Daily Coll Summa 5 00 925 00 925 00 A NCSO LeSu Ming ED OOOO Employee s Contribution Report Management 2004 5 00 925 00 25 00 Customization B G1017001003 Teaching Staff P F MPF Con deducted at source Employer s Contribution 500 925 00 25 00 Import Provident Fund EF Import I LB Export it Save aill 24 Select an appropriate Payroll Month 25 Select a Fund Scheme Grant Subsidized Schools Provid
173. SAMs A za 4 PrimayPM 4999 1018001002 437 50 Report Managemen Unallocated Employer s Staff Cost contributions Data Management entitled to 5 Timetabling Budget Check S Sufficient fund Insufficient fund N A Not applicable Code Management Note 1 Format of auto generated voucher number Voucher Type Prefix Y YAMM Security Note 2 Youcher number must be unique throughout the system If auto generated voucher number rain has not been selected please ensure that the same voucher number will not be duplicated in future EN 1 1 Save As UnSave Voucher as Unposted Cuscur 13 Fill in Particulars for each accounting lines if necessary For Grant Subsidized Schools Provident Fund Scheme Journal Voucher it will be the same as Voucher Particulars by default For ORSO Scheme and Mandatory Provident Fund Scheme Payment Voucher it will be the same as Bank Particulars 14 Click the Save As Unposted button to save the voucher 15 The system will perform budget check upon saving the provident fund voucher if the budget of the accounting year has been approved please refer to Bookkeeping Module User Manual for details a If the budget check option is set to warning a warning message will be displayed and the voucher saving action will carry on if any of the accounting line amounts exceeds the budget amount ebSA em Yersion 0 9 0 BUILD 0 00 aa ernet EGIARA ioj xi
174. SAR Page 205 All Rights Reserved WebSAMS User Manual Version 1 4 L Notes 1 import the generated autopay file to the programme provided by the bank MRI for HSBC and Hang Seng Bank and MAS Payroll for Bank of East Asia check whether all payroll entries shown in the programme provided by the bank are complete and correct change the payment date in the programme if necessary By default the payment date is the same as the voucher date specified in the voucher hash scramble and encrypt the payroll data with the programme provided by bank generate the bank accepted data file from the bank s programme fill in direct payment submission form submit the voucher printout the Autopay Report R FSC002 E together with the data file generated from the bank s programme and the direct payment submission form to supervisor Principal for endorsement submit the data file generated from the bank s programme and the direct payment submission form to the bank in person through e banking service Once the autopay transaction is completed user can proceed to freeze the payroll voucher and create the corresponding provident fund voucher before voucher posting Users can generate the same autopay file in both payroll voucher status of Review and Freeze 2 Despite that the system provides a mean to prepare payroll information for the programme provided by the bank e g MRI fo
175. SE Retrieve School Level and Session descriptions from Housekeeping Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Security SEC Check access rights to add update delete staff records and add update delete staff employment Insert Audit Trail to Security FSC06 Staff Interface o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Staff STF Synchronize staff information with Staff STF Module o Staff Deployment STD Synchronize staff information with Staff Deployment Module B o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to generate report Insert Audit Trail to Security LQ FSCO07 Data Synchronization Copyright 2007 Education Bureau The Government of the HKSAR Page 14 All Rights Reserved WebSAMS User Manual Version 1 4 o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Staff STF Synchronize staff from Staff STF Module o Staff Deployment STD Synchronize staff from
176. SEENA RA via Sees EEA 178 NM alidate Payroll ENE Siere a aA E E E E a T a E Eiee 178 Generate Payroll Voucher im csnece oeri iian E A EEE A RA REES 182 Delete Payroll Voucher eoininncnsererrereinnna evtewd de da deeeiaeleee a N 190 Validate Payroll Voucher seisan eea T E Ea A Na O EEE E ER 192 Breeze Payroll Vouchers riranna ee e eies e hE Ee a e r snes csbigantereccees 195 Untreeze Payroll Vouchere a hie N aE O E E EA haa nie 198 Print Payroll Voucher vsiscssetenssticesedslodectihsdseel hotevis hizdveie stevel ea En e E a a aE ATR E 201 Generate A topay Pile speen t chee Reta ee ee Ro eee A REE AAEE a 204 Print Cheque for Payroll Voucher esseeeseeseseeesrserssresresresresresressrsstssresrestestestesresresereseesresees 207 2 3 3 Provident Fund Voucher nenen i ae a E e aea E AA ie 213 Generate Provident Fund Vouchet ceccceesecccesceceseeceseeeesceceeaeeesaeecesneceeaeesseeceeaeeeeseeeeeaeeees 213 Delete Provident Fund Voucher einion niee aeea aee e ar Eae an a Ean raie ot 221 Validate Provident Fund Voucher eseeseseeesessreseeerssresresresresresressreseserestestesresreseeeresereseesrestes 223 Print Provident Fund Vouchers ssn eriin e i i EA E EA A a 226 Print Cheque for Provident Fund Voucher eeeseseeeessereeseeresressresersresresresresresrerresereseesresees 229 2 3 4 V ch r POSTING aoi o A E E O A R E E i oittes 235 Payroll Voucher Posting rsen nei nana e teeta es ie Stee ee E a T e 235 Provident Fund Vouche
177. Setup gt Staff Deployment gt Staff FMP eee Employer s Name in English LU KEE PRIMARY SCHOOL 2 AM Budgeting Employer s Name in Chinese LUI KEE PRIMARY SCHO Bookkeeping Employer s File No N _ 00445230 Y Staff Cost Note Format of Employer s File No lt Section gt lt Employer s Return No gt Tax infonnabon Setup B Pre requisites 1 Employers File Number is assigned by Inland Revenue Department Schools who have not received an employer s file number should contact Inland Revenue Department 8 User Procedures 1 Click FMP Staff Cost Setup from the left menu 2 Click Tax Information Setup tab Copyright 2007 Education Bureau The Government of the HKSAR Page 60 All Rights Reserved WebSAMS User Manual Version 1 4 3 4 e DAQaSGG R aag nnifer Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 10 33 Assessment a a S FSC26 01 FMP gt Staff Cost gt Setup gt Tax Informatto Special Assessme Staff Deployment Staff cDS Tax Intomnmation Setup Employer s Name in English LUI KEE PRIMARY SCHOOL AM ri Employer s Name in Chinese ARME EFRY HKEAA 6NI 01111222 FMP Note Format of Employer s File No Section lt Employer s Return No gt Common Setup gt Budgeting Employer s File No Save Record s gt Bookkeeping Staff Cost Staff Master Eg Tax Return Enquir
178. Staff Payroll Item Amount and Maintain Staff Payment Setting 11 Click the Select Staff button to confirm capturing the payroll L Post effects 1 The system will capture payrolls of the selected staff accordingly 2 Upon successfully capturing payrolls for all of the selected staff the system will redirect to Prepare Payroll Staff List screen as shown below showing all the captured payrolls where the payroll vouchers have not yet been generated Current School Year 2001 10 September 2003 9 58 Home FMP gt Common Setup S FSC14 01 FMP gt Staff Cost gt Payroll gt Prepare Payroll Record s added successfully gt Budgeting Prepare Payroll gt Bookkeeping Payroll Month MMY Y 09 2004 Staff Cost Setup Staff List Payroll tems Provident Fund Reimbursement Staff Master 1E Staff Staff Name Staff Name Net Bedig Payroll Period Payment Code Eng Chi DDMM YYYY Method d Register DDIMMYYYY Tax Return Teaching Staff Enquiry 5 Woo Sin Ming 8Ae AH 17 575 00 01 09 2004 3009 2004 Cheque With Report Printing CAR r NcS3 Lee Siu Ming 17 575 00 01 09 2004 3009 2004 ere With ting Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Add Staff Report Management Customization LX Notes 1 Changes in payment methods in this screen will not update the original setting in Staff Master refer to 2 2 7 Maintain
179. The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 4 1 Module Overview 1 1 Introduction 1 1 1 Objective The FMP Staff Cost FSC Module in WebSAMS provides effective tools for the schools to i manage information on staff cost ii monitor allocation of staff cost iii prepare staff payroll payment via bank s autopay or system generated cheque iv maintain provident fund register for individual staff v submit employer s tax return to the Inland Revenue Department electronically and vi receive staff information from Staff Staff Deployment Module for staff master records Necessary system checking is incorporated to guard against faults and errors This document provides information on Staff Cost Module functions and the corresponding procedural guide 1 1 2 Highlights Functions in Staff Cost Module are organized in the following seven groupings i Setup ii Staff Master iii Payroll iv Provident Fund Register v Tax Return vi Enquiry and vii Report The followings are some of the key features of the FMP Staff Cost Module 1 Users are allowed to maintain basic provident fund rate setting of Grant Subsidized Schools Provident Fund Scheme for teaching staff ORSO Scheme for non teaching staff and MPF Scheme for non teaching staff Users can maintain earning and deduction payroll items Users can maintain reimbursement items Users can maintain tax informati
180. The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 11 00 Assessment a Y S FSC25 03 FMP gt Staff Cost gt Report Special Assessme Auto pay Report R FSC002 E Saft Denlusners Built in Template Staff Please input the print criteria CDS Sch Level Session ALL HKAT Accounting Year vvvv vyyY 3002 2003 gt HKEAA Payroll Month MMe yY Y 09 2002 gt FMP Voucher No PR2002SEP001 z gt Common Setup Format PDF 7 Budgeting E Preview amp Print E To File K Reset lt Jpack gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent School Level Session Accounting Year Payroll Month Voucher No Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 290 All Rights Reserved WebSAMS User Manual Version 1 4 Control Report for Staff Change Group by Payroll Month R FSC021 E Lt Function Description This function allows users to generate Control Report for Staff Change Group by Payroll Month R FSC021 E For cont
181. Vanichar PRA vl Payroll ag Internet The warning error message will specify the area i e programme sub ledger ledger or OEBG General Domain where the accounting line amounts exceed the budget amount refer to Bookkeeping Budget Check for details L Post effects 1 If users create a voucher with system auto generate number new voucher record will be created with the voucher number in the format of lt Voucher Type Prefix gt YY MM lt system sequence no gt e g PRO2 09 00001 Upon saving of the voucher successfully the system will set the following budget check status to each of the accounting lines Sufficient fund Insufficient fund N A Not applicable e g No Budget check budget not approved asset liability ledger File Edit View Favorites Tools Help Back gt A Qsearch Favorites media B S Si S g Address amp http localhost 8080 jspjindex jsp opp uvenvcy Revise Bud a Line Sch Programme Account Code Particular evise Budge No Level Session Default same as Bank Enquiry Particular Report 1 Primary AM RAP Admin saa thee 11 400 00 NCS Payroll Voucher gt Bookkeeping iching Dr F Contributions Budget Check S Sufficient fund Insufficient fund N A Not applicable Payroll l The receipts and committed amount of the approved budget will be updated Staff Cost The corr
182. WebSAMS User Manual Version 1 4 a Or bee ee gt 6 User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Select checkbox next to the Staff Code Users can select one or more staff payroll records at the same time Home BE FMP S FSC16 01 FMP gt Staff Cpst gt Payroll gt om ouch gt Common Setup nin Login Time 11 09 2003 10 14 Logout Help PXE Current School Year 2001 11 September 2003 12 39 Payroll Voucher Payroll Month MMY YY 09 2004 Payment Method Auto Pay gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll Voucher Not Generated Payroll Voucher Generated Staff Name Eng Staff Name Chi Net Payment NCSL BANA Ncs3 ESEE Note Select one or more staff and then press Print button to print report Payroll item Detail R F5C016 E Print Generate Payroll Youcher Staff Code Return aching Staff Enquiry Report CAR Sales amp Stock Daily Coll Summai Non Recurrent Gra Woo Siu Ming Lee Siu Ming 17 575 00 17 575 00 rint Report Payroll Item Detail R FSCO16 E Report Management Customization gt 4 Click Print button Three reports namely Payroll Item Detail Payment and Cost Allocation R FSCO16A E Payroll Item Det
183. WebSAMS User Manual Version 1 4 9 Click Save button Li Post effects 1 Autopay setting will be updated Updated autopay setting will be used in generating autopay file in Payroll 3 When generating autopay file of a payroll voucher the corresponding autopay setting of the bank mapped to the selected bank ledger will be loaded L Notes A Autopay is a build in function in the system The function is tailor made for the three selected banks Hong Kong and Shanghai Bank Hang Seng Bank and Bank of East Asia Other banks are not supported by the system Different Autopay Plan may have different set of requirement 3 The autopay file generated by the system is not for direct submission to the banks for autopay It is used as the data file for importing payroll data to the MRI program provided by Hong Kong and Shanghai Bank and Hang Seng Bank and MAS Payroll program provided by Bank of East Asia Users need to follow the instruction given by their banks to fill in autopay data in this function If users do not set autopay data properly in this function they can still generate the autopay file but the generated file may not be able to be imported or read by the program provided by the banks Copyright 2007 Education Bureau The Government of the HKSAR Page 65 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 Staff Master Staff Master maintains the necessary staff information for pa
184. Y 101 02 2003 Le Last Updated Date DDMMMAY YYY 30 06 2003 Employee s Mandatory Contribution Rate 50 Employer s Mandatory Contribution Rate 500 Minimum Requirement of Relevant Income for Daily Payment 1600 per day Maximum Requirement of Relevant Income for Daily Payment 650 00 per day Minimum Requirement of Relevant Income for Monthly Payment sl 5 000 00 per month Maximum Requirement of Relevant Income for Monthly Payment sl 20 000 00 per month No of Employment Days for Employee s MPF Contribution 30 days No of Employment Days for MPF Scheme s Enrolment 60 days Fmnimee s Mandaton Contrihition Minimum ne tel r 4 Click Add button A b Qa0G 8 EEK Last Login 10 07 2003 03 55 Logout Help PERE Current School Year 2001 11 July 2003 14 11 MPF Scheme General Setting t Rounding Method Round Up x Decimal Place B Note The above settings will be used for the calculation for Provident Fund contribution in Payroll MPF Scheme Fund Rate Setting Effective Date DOMM YYY 010212003 z Edit Effective Date DDMM YYYY 010272003 El Last Updated Date DOMM YYY 30 06 2003 Employee s Mandatory Contribution Rate 50 Employer s Mandatory Contribution Rate 500 Minimum Requirement of Relevant Income for Daily Payment _160 00 per day Maximum Requirement of Relevant Income for Daily Payment 6500 per day Minimum Requirement of Relevant Income for Monthly Payment sl 5 000 00 per month Maximum Requi
185. Youcher Code Management Payroll Youcher Preview Generate Autopay File Preview and Print Payroll Voucher Security E Mail Customization 7 7 Click the Payroll Voucher Preview button Copyright 2007 Education Bureau The Government of the HKSAR Page 201 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects Voucher report preview page in PDF format will pop up Select Print Function and print the report through local printer MS COREK gt rle Sok A GIES 4 PRIMARY SCHOOL AM TYPE 2 PAYROLL VOUCHER UNPOSTED CREDIT PARTICULARS 2 B 5 i Payroll 09 2004 ayroll 09 2004 Signatures la i 4 10f1 gt 11 68x826in O E Done fox Local intranet LX Notes 1 Users can generate the same voucher in both payroll voucher status Review and Freeze Users can access to Payroll Voucher Unposted Posted R FSC026 E report in Report and select report category FSC1 Vouchers and Others Four formats PDF WORD RICHTEXT and EXCEL are available for report generation There is layout difference in the payroll voucher at different status of Unposted and Posted For unposted voucher positions for Prepared By Checked By and Approved By signatures are designed to suit the need in the paym
186. a a CHAN SIU MING BR 8H Created in FMP module MPF Scheme x Home Student Info Enq School Managemer Student Attendance Student Activities As at Date oomm v yvy 0L012003 eal Awa Balance BF Contribution from Previous Employment Ass 21 Special ASsessmel a ime Employee Mandatory Contribution Tow Employer Mandatory Contribution 99 Employee Voluntary Contribution T o oon Employer Voluntary Contribution S 00 Balance BF Miscellaneous Amount from Previous Employment 0 00 5 00 5 00 Staff Deployment Mandatory Contribution Rate Voluntary Contribution 0m 5 00 Voluntary Contribution Amount 0 00 0100 gt puuycuny gt Bookkeeping vy Staff Cost Mandatory Contribution Account BR enon DEFAULT Grant Expenses BR Goo DEFAULT Employer s contributions entitled to 5 Woluntary Contribution Account ER G2005001001_ DEFAULT ER Gio DEFAULT Grant Expenses Employer s contributions entitled to 10 Setup i z i Remarks Save Record s LSBs E Sav 21 Fill in the balance brought forward information from the staffs previous employment in other schools companies Users have to fill in Brought forward balance of contribution amounts for both employee and employer Brought forward balance of miscellaneous amount As At Date of the brought forward balance 22 Fill in employee s and employer s contribution
187. a drop down list box for the users to select the bank and then update the information of autopay plans for Hong Kong and Shanghai Bank MRI Hang Seng Bank MRI or Bank of East Asia OH 4 Qm99 5 5508 ifer Last Login 03 07 2003 11 03 Logout Help PEZ 9 July 2003 10 42 Assessment 5 S FSC17 01 FMP gt Staff Cost gt Setup gt Autopay Setup Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Autopay setip zl Auto Pay Plan Hong Kong amp Shanghai Bank Autopay MRI Hang Seng Bank Autopay MRI Bank of East Asia Autopay gt Budgeting gt Bookkeeping x aa Cost Staff Master Tax Return Enquiry Report gt CAR gt Sales amp Stock Daily Coll Sumn gt Non Recurrent q Hong Kong and Shanghai Bank Autopay MRI 4 If users select Hong Kong and Shanghai Bank MRI they should follow the instruction given by the bank to fill in the i Autopay Plan Code Plan Code ii Payment Code Payment Code iii Payer Reference First Party Reference and iv Payee Reference Second Party Reference Users must Copyright 2007 Education Bureau The Government of the HKSAR Page 62 All Rights Reserved WebSAMS User Manual Version 1 4 fill in F for the Auto Pay Plan Code Plan Code unless special instruction from Hong Kong and Shanghai Bank is obtained Users must fill in the Payment Code provided by
188. account codes By default the system adopts the employee s and employer s contribution account codes as defined in Maintain Provident Fund Contribution Account Code function refer to 2 1 2 Payroll Setup Maintain Provident Fund Contribution Account Code Fill in the rate and amount of employer s and employee s voluntary contributions if necessary 23 Fill in the Remarks if necessary 24 Click the Save button LQ Post effects 1 The system will adopt the updated setting in new payroll to be prepared subsequently LQ Notes 1 If any payroll entry of the staff is under preparation the system will abort the updating the staff provident fund rate setting For Grant Subsidized Schools Provident Fund Scheme the Employee Contribution Account Code will be set to G1017001003 Teaching Staff Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 93 WebSAMS User Manual Version 1 4 P F MPF Con deducted at source by default It is not required to specify the Employer s Contribution Account Code because the employer s contribution has been deducted at source by Education Bureau For ORSO and MPF Schemes the Employee Contribution Account Code should normally be the same as the account code of the salary payment for that staff Provident fund register records refer to 2 4 Provident Fund Register will remain in the system even though the staff subsequently changes his her
189. accounts ii make use of MPF Contribution Proforma Report R FSC027 E to check any staff who has joined Mandatory Provident Fund Scheme but no contribution has been made 8 Click Save button LI Post effects 1 2 The system will update the revised contribution amounts and contribution accounts accordingly The system will re calculate the net payment LI Notes If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 1 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate the original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequent update on the amount of payroll item which is subject to provident fund contribution under this payroll The original contribution amount of any newly captured payroll is calculated based on the payroll items amount of Staff Master setting staff s payroll item amount setting rounding method and decimal place setting in Setup and the pre defined contribution fund rate and the effective date of fund stage defined in Staff Master If the Mandatory Provident Fund Scheme is selected the system is able to check the special circumstances under Manda
190. aff Enquiry Deduction Payroll items Report CAR count code Code Sales amp Stock B GIOI Grant Expenses Daily Coll Sumn Non Recurrent q SET S al Click Delete button L Post effects 1 In updating of payroll items the changes will be saved and will be effective at once 2 For deletion of payroll items the item will be removed at once 4 Notes 1 Twenty payroll items classified by staff type have been pre loaded into the system These payroll items can be updated or deleted The Payroll Item Code cannot be updated The system will only show payroll item with Active status in Staff Master Payroll Account Code refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting Users can select suitable payroll items for individual staff in Staff Master for payroll arrangement gt Budgeting i ili C ___I 68 Puna mp orso active Staff Master Salary Teaching Staff Ei i r E02 fAllowance TeachngSaff SCS Perquisites 7 Tax Return m E108 Back Pay Teaching Staff atuities etc 7 Enquiry so a Sa 4 Provident fund calculation indicators Subject to Grant Subsidized Schools Provident Fund Calculation Indicator Subject to MPF Calculation Indicator and Subject to ORSO Calculation Indicator will be in display mode if Copyright 2007 Education Bureau The Government of the HKSAR
191. aff and then press Print button to print report Payroll item Detail R FSC016 E Print Generate Payroll Youcher 8 The system will redirect to the report repository in Report Management Module Users can download the report as described in 2 7 1 Generate Report No report window will pop up Please note that it will take some time for all the reports to be generated The reports in Report Management will be ready when the status becomes Done BA 1 Home Staff Deployment Staff FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summai Non Recurrent Gra Report Management Data Management Customization Post effects Login Time 14 08 2003 10 52 Logout Help Current School Year 2002 Report Name ID au Report s 7 Report Description 08 2003 1060835401890 Language Creator Creation Date From DDMM Y YYY Status Al English Chinese Creation Date To pea 14 August 2003 13 56 m Creation Report Description 08 2003 FMP 1060835401890 FSC 2 Payroll jennifer PDF 76 0 KB 08 2003 1060835401 890 FSC2 Payroll Pnnifer PDF 55 0 KB 08 2003 1060835401890 Click on the link of Report Name ID to view a Report FSC2 Payroll PDF 76 0 KB al Reports will be generat
192. aff as described in 2 2 1 Maintain Staff Master If users use the copy function in staff search result page select a staff to be copied from and then click the Copy To button Copyright 2007 Education Bureau The Government of the HKSAR Page 106 All Rights Reserved WebSAMS User Manual Version 1 4 Special Assessme The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be Staff Deployment duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record Staff created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not CDS transfer data HKAT Created in Staff Module or Staff Deployment Module Created in FMP module HKEAA EMB1 Chan Siu Ming 288 NCS5 CHAN SIU MING B88 FMP Primary ID Type Passport Primary ID Type Passport Primary ID No PPNCS1 Primary ID No PPNCS1 Common Setup Primary ID Place of Issue Australia Primary ID Place of Issue Australia gt Budgeting Staff Mapping gt Bookkeeping Staff Name Eng Staff Name Chi Sch Staff Record Capture For Staff Cost Level Session Created in aah Setup EMB1 Chan Siu Ming Beeb aR Prima
193. ail Working on Payroll Net Payment R FSC0O16B E and Payroll Item Detail Working on Provident Fund Contribution R FSC016C E will be generated and saved in Report Management Repository Users can click the link of Repository function of Report Management Module located at the top of the screen and link to download the reports in Report Management Repository Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 179 WebSAMS User Manual Version 1 4 Current School Year 2001 Home FMP gt Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Customization Login Time 11 09 2003 10 14 Logout Help PEK S FSC16 01 FMP gt Staff Cost gt Payroll gt Payroll Voucher Report has been submitted for generation Please go to the Repository function of Report Management module to view the generated report 11 Se tember 2003 12 45 Payroll oucher Payroll Month MMivyyy Payment Method Payroll Voucher Not Generated Auto Pay z Payroll Voucher Generated Staff Code Staff Name Eng Staff Name Chi Net Payment r Teaching Staff oO NCSL Woo Siu Ming BAN BR 17 575 00 O NCS3 Lee Siu Ming 17 575 00 Note Select one or more st
194. ain Personal Information of Staff allows users to view or amend personal information of the staff and manually synchronize staff information from Staff Staff Deployment Module if the staff is transmitted from Staff Staff Deployment Module Pre requisites 1 Staff record must have been transmitted from Staff Staff Deployment Module or have been created in Staff Cost Module User Procedures 1 Click FMP Staff Cost Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the staff 3 OD AAgGSB S5TE8 Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 12 26 Import Export S FSC05 02 FMP gt Staff Cost gt Staff Master a Enquiry Virtual Staff haiei ALL x User Defined Fid Sch Level Session ALL Status Departed gt Daanan Staff Name Eng Staff Name Chi Data Communic The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be cDS duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the HKAT table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do
195. al Version 1 4 7 gt Ob ae GSS 3a HS ifer Login Time 11 08 2003 19 35 Logout Help PEK Current School Year 2002 11 August 2003 19 30 Home MPF Scheme General Setting gt Staff Deployment Rounding Method Round Up x Staff Decimal Place E FMP Common Setup Note The above settings will be used for the calculation for Provident Fund contrib Budgeting z MPF Scheme Fund Rate Setting Bookkeeping Effective Date DMM YYYY 01 02 2003 7 Staff Cost Edit Effective Date DDMA YYY 01022003 i 6 Staff Master Last Updated Date Cor 11 01 2003 Payroll Employee s Mandatory Contribution Rate 5 00 P Fund Register Employer s Mandatory Contribution Rate 5 00 Tax Return Minimum Requirement of Relevant Income for Daily Payment 160 00 per day Enquiry Maximum Requirement of Relevant IncometocDajly Payment sl 650 00 per day Report Minimum Requirement of Relevant Income 7 TP ome 5 000 00 per month CAR Maximum Requirement of Relevant Income for Monthly Paymi 20 000 00 per month SERE No of Employment Days for Employee s MPF Contribution 30 days Daily Coll Summa PARADIE EP S rate Non Recurrent Gra A Ee neat DAS Ot eHEME S Eroma 60 days Report Management Employee s Mandatory Contribution Minimum Age 18 Data Management Employee s Mandatory Contribution Maximum Age 65 Customization The corresponding fund rate setting details will be displayed If user
196. anagemen Ey Data Management Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Timetabling Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Code Management Payroll Youcher Preview Generate Autopay File Security E Mail Customization 5 The voucher is ready to be printed B Notes 1 If auto generate voucher number is not set in Common Setup Voucher Type Maintenance the voucher number textbox will be blank If auto generate voucher number is set wording Auto will be displayed in the voucher number textbox and the system will auto generate the voucher number However users can still choose to manually input the voucher number by overwriting the word Auto The system will check whether the voucher number is unique before adopting it 2 Once the voucher has been generated the content of the payroll cannot be modified If users need to modify the payroll records it is necessary to delete and re generate the voucher again 3 One voucher will be generated for a batch of staff payrolls with Autopay payment method 4 One voucher will be generated for each of the staff payrolls with Cheque With Printing or Cheque Without Printing payment method 5 If users select more than one staff to generate payroll voucher with payment method Cheque With Printing or Cheque Without Pri
197. ar 2002 2003 Bookkeeping Staff Cost Payroll Month MMA YYY Setup Payroll Period Staff Master Fund Scheme 0108 2003 31408 2003 Unposted MPF Scheme i Payroll ii Payment Payroll tems Reimbursement Cost Allocation P Fund Regist Enquiry No record Report CAR P Add 32 Delete L Save Sales amp Stock Daily Coll Sumr Non Recurrent SPA Report Managemen Data Management Timetabling Code Management Security E Mail Copyright 2007 Education Bureau The Government of the HKSAR Page 174 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Cost Allocation for Individual Staff B Function Description Maintain Cost Allocation for Individual Staff function allows users to view update the details on how the school allocates payroll expenditure for the selected staff payroll By default the system set staff cost allocation setting of the relevant accounting year same as that in Staff Master Users are allowed to reallocate the cost of the payroll for the selected payroll month LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 2 Programme must have been created in the accounting year refer to Maintain Programme under Common Setup Module User Procedures Click FMP gt Staff Cost gt Payroll from the left menu
198. au The Government of the HKSAR Page 184 All Rights Reserved WebSAMS User Manual Version 1 4 b If the payment method is Cheque With Printing user may fill in Bank Particulars if necessary By default Bank Particulars will be the same as Voucher Particulars Users are required to fill in Payee name Cheque Number is not required to fill in because the system will provide the cheque number automatically after the cheque has been successfully printed and confirmed 7 carrent School Year 2001 16 September 2003 14 50 FMP Al Voucher Date DDMA YYY pavzo a Common Setup Voucher Particulars Payroll 09 2004 Budgeting Gross Credit Amount 17 575 00 Bookkeeping Voucher Status Staff Cost Bank Ledger Information Credit Bank Ledger Code Setup Master Payee s Name pas Siu Ming Required for Cheqije vitl n Printing P Fund Regist Cheque No Leave Blank for Cheque With Printing Tax Return Bank Particulars Default same as Voucher Particulars Payroll 09 2004 Enquiry Report Note 1 Payee s Name is required for Cheque With Printing This is optional for Cheque Without Printing Note 2 Cheque No should be lett blank for Cheque With Printing This is optional for Cheque Without Printing CAR Accounting Line Information Debit Sales amp Stock Line Sch Programme Account Code Particulars Budget N evel Sessi Default same as Bank Check Particulars 1
199. be updated accordingly LO Notes 1 Contribution adjustments registered via this function will not affect the provident fund contribution registered via posting the provident fund voucher refer to 2 3 4 Voucher Posting 2 There are two kinds of register records manually added adjustment register records via this function and system created register records by posting the provident fund voucher a For those system created register records the register date is the same as the voucher date of the provident fund voucher The corresponding voucher number will be shown in Remarks column for reference It is not allowed to adjust or delete this kind of register record manually as information is generated from the posted provident fund voucher in Payroll refer to 2 3 4 Voucher Posting Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit view Favorites Tools Help HBak gt A A Asearch GgFavortes Smeda B 3 a a g Links Customize Links Address E http flocalhost 8080 jspjindex jsp z Go System created ee d register record Current School Year 2001 9 July 2003 17 16 Student Info Enc School Managemer Provident Fund Register History Contribution Amount Remarks Student Solarian gl Miscellaneous gt Attendance ame gt Student Activities gt Award amp Punishme Assessment gt Special Assessme Sta
200. bsidized Schools Provident Fund Scheme If the contribution stage and rate need to be revised while the current fund rate setting is being used in Payroll users may consider to add one or more fund rate settings Pre requisites 1 Pre loaded data has been input by Education Bureau to suit users general need The preloaded fund rate setting is set to be effective as at 01 01 1996 Users may add a new fund rate setting However the effective date of the fund rate settings in the same provident fund scheme should not be duplicated 2 Staff payroll entries of the payroll month on or after the new effective date have not yet been created 8 User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab 3 Click Grant Subsidized Schools PF Scheme hyperlink 9 OF A Aa9G 8 EEE imin Last Login 24 01 2003 14 13 Logout Help PEK Current School Year 2001 July 2003 12 37 Home FMP gt Common Setup P gt Staff Cost gt Setup gt Provident Fund Setup Ponden ind setup rant Subsidized Schools PF Scheme ORSO Scheme MPF Scheme Grant Subsidized Schools PF Scheme General Setting Employee s Contribution Contra Account Code ESI GI07001508 Teaching Staff PF Con deducted at by i EMB i Staff Mast i aot Rounding Method Round Up x Pater Decimal PI ecimal Place P Fund Register 2 Tax Return Note The above settings will
201. can verify whether all staff payroll records are correct before generating the payroll voucher Payroll Item Details Payment and Cost Allocation R FSC016A E report provides the summary of payroll and provident fund contributions prepared in 2 3 1 Prepare Payroll Payroll Item Details Working on Payroll Net Payment R FSC0O16B E report illustrates the calculation breakdown of the net payment for the staff Users can view the allocation of the payroll expenditure for each payroll item on the basis of payroll setting prepared in 2 3 7 Prepare Payroll Payroll Item Details Working on Provident Fund Contribution R FSC016C E report illustrates the calculation breakdown of provident fund contributions Users can view the allocation of the payroll expenditure for provident fund contribution on the basis of payroll setting prepared in 2 3 1 Prepare Payroll Users are recommended to have thorough checking on the payroll records because all payroll and provident fund data are not allowed to change after generating payroll voucher B Pre requisites 1 Payroll entries must have been previously captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 2 Adobe Acrobat Reader is required to be installed onto users computer in order to view reports Copyright 2007 Education Bureau The Government of the HKSAR Page 178 All Rights Reserved
202. cheme Staff Cost Setup Payment Payroll tems Reimbursement Cost Allocation Staff Master Total Earning 18 500 00 Payroll Total Deduction 000 JTE EET Employee s Contribution 925 00 gas neran Net Amount 17 575 00 Enquiry Total Reimbursement 0 00 Eeron Net Payment 17 575 00 CAR Employer s Contribution 925 00 Sales amp Stock Uren TTT Payment Method Cheque Without Printing x Non Recurrent Gra Grant Subsidized Schools PF Scheme Contribution Period Employee s Contribution Employer s Contribution IAN Rate Original pay liani Rate Original roma Amount i aipe ae Report Management Customization z u F 0 o The system will redirect to Maintain Reimbursement Item for Individual Staff page For newly captured payroll no reimbursement item will be added by the system Click the Add button to add a reimbursement item to payroll A new row will be added Current School Year 2001 P Home FMP S FSC1407 FMP gt Staff Cost gt Payroll gt Prepare Payroll Common Setup nee Byes Woo Sia Ming GUN Budgeting Payroll Month mvv YY 09 2004 Bookkeeping Payroll Period DDMM Y YYY DDMM v YYY 01 09 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Payment Payroll Items Reimbursement Cost Allocation Staff Master Payroll No record P Fur ster Tax je D aaa F Save Q Back Enquiry or a CAR Sales amp Stock Daily Coll Summa
203. ck A 1063 King s Road Quarry Bay Hiei RSIS 10 6 38h AM 2 648 26012 Spouse Particulars only EALEN Payroll P Fund Regist Hong Kong Hong Kong Tax Return ame Eng ae WONG TAIMING WONG TAIMING Name Chi BA BAW l OEE e O U O Enquiry Copyright 2007 Education Bureau The Government of the HKSAR Page 115 All Rights Reserved WebSAMS User Manual Version 1 4 2 If any payroll entry is under preparation under the employment period the system will abort the synchronization action If users have created payroll entry with payroll period falling outside the employment period the system will also abort the synchronization action Only the current employment period will be listed in the data synchronization table For all the previous completed employment contracts users should refer to the staff master record Residential Address both Chinese and English in Staff Cost Module is composite of two lines of text Each line is able to record a maximum of 90 bytes of text Please note that each Chinese word is a two bytes character In Staff Staff Deployment Module Residential Address is composite of Flat Floor Block Building Village Estate Number and Street and District If the residential address in Staff Cost Module occupies both two lines only the first line of Residential Address in Staff Cost Module will be captured when users generate tax return materials
204. clicking Synchronize from Staff Module button surname tng Other name Eng Oe AUIS Surname Chi a Other name Ch Non Recurrent SIF Primary ID Type Primary 1D No _ F SSC EE primary ID Place of Issue p Synchronize from Staff Module _ save Back Dat gement a7E LQ Post effects 1 Updated staff master information will be kept in Staff Cost Module only It will not be copied back to the original staff record under Staff Staff Deployment Module 4 Notes 1 Residential Address both Chinese and English in Staff Cost is composite of two lines of text Each line is able to record a maximum of 90 bytes of text Please note that each Chinese word is a two bytes character In Staff Staff Deployment Module Residential Address is composite of Flat Floor Block Building Village Estate Number and Street and District If the Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 79 WebSAMS User Manual Version 1 4 residential address in Staff Cost Module occupies both two lines only the first line of Residential Address in Staff Cost Module will be captured when users generate tax return materials refer to 2 5 1 Maintain and Generate Tax Return Copyright 2007 Education Bureau The Government of the HKSAR Page 80 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 4 Maintain Staff Emplo
205. cord updated successfully Enquiry Virtual Staff User Defined Fig NCS5 Created in Staff Module Document Staff N bi Report ame BR SBR CHAN Other name Eng pU MING Data Communic wy Title Mr x a Sex Maie x gt Common Setup Date of Birth DOMMIYYYY pio 980 Marital Status Married zi 1A Primary ID Type Passport Primary ID No PPNCSS Synchronize from Staff TE H save Back There is another page where users can perform staff synchronization Click FMP gt Staff Cost Tax Return from the left menu Select the Taxation Year as described in 2 5 1 Maintain and Generate Tax Return gt Budgeting gt Bookkeeping ay Click the Staff Code hyperlink of the corresponding staff 9 EEIE EEE Last Login 03 07 2003 11 03 Logout Help Pema HKAT Current School Year 2001 9 July 2003 17 50 HKEAA S FSC24 01 FMP gt Staff Cost gt Tax 6 oy FMP Common Setup Taxation Year 2003 2004 Review x YYYYNYYY Staff Name Eng Staff Name Chi Total Amount Tax Return Required Iv Budgeting Bookkeeping Staff Code Staff Cost Setup NCSI Staff Master PAKCHUNPUN REESE Assistant Clerical Officer 17 500 00 Ne WOO DENNY BAAR Assistant Masted Mistress 27 000 00 Vv YAN JASON Beeb School Social Worker 18 750 00 Vv Rxation Year will be frozen after the Employer s Tax Returns are successfully gene
206. ct one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Report Managemen g Data Management Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Timetabling Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Code Management Payroll Youcher Preview Generffe futona ile Freeze the selected payroll voucher Security E Mail Customization Click the Freeze Payroll Voucher button L Post effects 1 The selected vouchers will be set to Freeze status accordingly Copyright 2007 Education Bureau The Government of the HKSAR Page 196 All Rights Reserved WebSAMS User Manual Version 1 4 2 The selected vouchers cannot be deleted in Freeze status cDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g SPA Report Managemen Data Management Timetabling Code Management ayt O Payroll Month MMY Y Payment Method Voucher Not Generated Payroll Voucher er Login Time 23 09 2003 10 59 Logout Help PEK Current School Year 2001 S FSC16 02 FMP gt Staff Cost gt Payroll gt Payroll Voucher 09 2004 Autopay 7 Payroll Voucher Generated Staff Staff Name Eng Staff Name Staff Type
207. cted input Staff Rank will not overwrite the setting in Staff Master The information provided on this screen will be captured as the following Employer s Tax Return IR56B items Item 2 Surname of employee or pensioner Other name in full and Full name in Chinese Item 3 HK Identity Card Number or Passport Number and Country of Issue Item 4 Sex Item 5 Marital Status Item 6 Full name of Spouse and Spouse s HK Identity Card Number or Spouse s Passport Number and Country of Issue If employee is married Capacity in which employed Staff Rank Maintain Tax Return Tax Return Basic Information Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 266 WebSAMS User Manual Version 1 4 13 Click the Tax Return Basic Information hyperlink the system will redirect to the Tax Return Basic Information page 14 15 Zj WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer 7 loj x File Edit View Favorites Tools Help Ea Bak gt A Qsearch Favorites media B S SI a g inks Customize Links gt gt HKAT gt HKEAA S FSC24 03 FMP gt Staff Cost gt Tax Return Address http localhost 8080 jsp index jsp bas Go FMP Common Setup gt Budgeting gt Bookkeeping Current School Year 2001 9 July 2003 18 09 NCSI PAK CHUN PUN Taxation Year v vvv
208. cted bank Users can set their own serial number by changing the Cheque Number field Please note that cheque number assigned via this function must be unique for each bank Copyright 2007 Education Bureau The Government of the HKSAR Page 211 All Rights Reserved WebSAMS User Manual Version 1 4 5 If the printed cheque is fine users are required to confirm the Print Cheque Status of the voucher as Successfully Printed Only voucher with confirmed cheque printing is allowed to perform voucher posting Once cheque printing of the voucher has been confirmed it is not allowed to delete the voucher If cheque printing is not successful the system allows users to re print the cheque Please note that the cheque number cannot be re used Cheque Printing for each voucher can be tried for a maximum of three times only After trying to print out a cheque for three times the system will not allow cheque printing for this voucher anymore Users may choose to reverse the payment method of the voucher to Cheque Without Printing Users can then enter manual cheque information in Voucher Maintenance page The voucher can be searched in Voucher Enquiry refer to 2 3 5 Voucher Enquiry Please note that once users have reversed the payment method the system will not allow users to change it back to Cheque With Printing again Copyright 2007 Education Bureau The Government of the HKSAR Page 212 All R
209. ction From Staff FMP Module Staff Deployment Module R F5C015 E To generate Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report click FMP Staff Cost Tax Return from left menu Go to Step 5 A Qn0G B SGaRR8 Current School Year 2002 12 August 2003 16 36 Home 2 S FSC24 01 FMP gt Staff Cost gt Tax Return Staff Deployment Staff A Taxation Year 2002 2003 Review gt Profile WYYYNYYYY Committee Du Bottom Batch Add IT Trg Import Export Staff Name Eng Staff N Total Tax Return Chi Amount Required Enquiry NCS3 AX Arisan 0 00 r Virtual Staff CHEUNG TAIMAN User Defined Fig NCS4 WONGTAIMAN RAX Artisan 0 00 Oo Document Top Report Note 1 The Taxation Year will be frozen after the Employer s Tax Returns are successfully generated If you need to generate Data Communic again for the frozen Taxation Year you are required to click the button Unfreeze Note 2 When you click the button Generate IRS6B three items will be generated They are 1 List of employees with IRS6B FMP Filed via Computerised Format to be filed to IRD 2 Soft Copy of IR56B to be filed to IRD 3 Employer s Tax Return IR56B You Common Setup are required to click the button P whenever you need to generate again or update information changes for any one of the three items Note 3 Staff Mapping Map s
210. d R FBK044 E FSC 2 Payroll Autopay Report R FSC002 E Control Report for Staff Change Group by Payroll Month R FSC021 E Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E Monthly Salary Control Report R FSC023 E MPF Contribution Proforma Report R FSC027 E Pay Slip R FSC005 E Payroll Item Detail Payment and Cost Allocation R FSC016A E Payroll Item Detail Working on Payroll Net Payment R FSC016B E Payroll Item Detail Working on Provident Fund Contribution R FSC016C E Payroll Report Group by Payment Method R FSC003 E Copyright 2007 Education Bureau The Government of the HKSAR Page 279 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Report Group by Payroll Month R FSC022 E Payroll Validation Report R FSC001 E Staff Master Listing R FSCO06 E c FSC 3 Provident Fund Grant Subsidized School Provident Fund Register R FSC009 E List of Staff with No Provident Fund Contribution R FSC012 E ORSO Mandatory Provident Fund Register R FSC017 E d FSC 4 Cost Allocation Programme Time Spent Report Group by Programme Code R FSC010A E Programme Time Spent Report Group by Staff Code R FSC010B E Staff Cost Control Report Group by Account Code R FSC024B E Staff Cost Control Report Group by Programme Code R FSC024A E e FSC 5 Annual Accounts Salary for Non teaching Staff R FSC019
211. d Other Name in English or the same Primary ID Primary ID type Primary ID no and Primary ID Place of issue The system will base on the matching rules and show all the potential pairs of staff which match with the same identity Copyright 2007 Education Bureau The Government of the HKSAR Page 75 All Rights Reserved WebSAMS User Manual Version 1 4 7 e OF 4 08 03 5 488 jennifer Last Login 09 07 200309 25 Logout Help PXRE Current School Year 2001 10 July 2003 12 06 Import Export E Enquiry Virtual Staff User Defined Fi igStaff Mapping Document Staff Mapping Resutt Report The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created BCRe Ns in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table CDS The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer S FSC09 01 FMP gt Staff Cost gt Staff Master Record saved successfully HKAT HKEAA FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Sts inster Overwrite and transfer the selected settings from staff i i created in FMP Module to staff master copi
212. d in FMP module ae EMB1 PAK CHUN PUN BESS NCS1 PAK CHUN PUN Primary ID Type Passport Primary ID Type Passport Primary ID No PPNCS1 Primary ID No PPNCEL Primary ID Place of Issue Australia Primary ID Place of Issue Australia Staff Name Eng Staff Name Chi Staff Record Created in Capture For Payroll Level Session PAK CHUN PUN BRS Primary AM Staff Module cr m NCSL PAK CHUN PUN Bie Primary AM FMP Module F m NCS2 WOO DENNY HHAH Primary AM FMP Module F m NCS3 YANJASON Reha Primary AM FMP Module F Note 1 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Module Note 2 Print Log A log report showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMP Module Staff Mapping Print Log i add copy w pe Delete E Save Help PEK 10 July 2003 10 19 a al 9 Staff will be available for selection in Payroll Prepare Payroll refer to 2 3 1 Prepare Payroll if Capture for Payroll indicator is checked in Staff Master see also 2 2 7 Maintain Staff Payment Setting There should have no payroll under preparation for the staff if users want to update the status 10 Users can bulk update Capture for Payroll status of the listed staff by clicking the checkboxes of Capture for Payroll Then click Save b
213. d s from the system Copyright 2007 Education Bureau The Government of the HKSAR Page 128 All Rights Reserved WebSAMS User Manual Version 1 4 L Post effects 1 Upon successfully deleting staff payroll of the selected payroll month the system will remove the payroll records of the selected staff accordingly The corresponding staff payroll entries will be removed from Prepare Payroll Staff List screen Current School Year 2001 10 September 2003 10 04 es S FSC14 01 FMP gt Staff Cost gt Payroll gt Prepare Payroll Record s deleted successfully Common Setup Budgeting Prepare Payroll Bookkeeping Payroll Month MMivyyy 09 2004 Staff Cost Setup Staff List Payroll tems Provident Fund Reimbursement Staff Master 5 Code Eng Chi DD MMYYYY Method P Fund Register DDIMMYYYY Tax Return No record ay Add Staff Delete Staff Report gt CAR gt Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Report Management Customization LQ Notes 1 Deleted payroll records can be captured again to prepare payroll for the same month All the payroll amount and provident fund contribution will then be captured and calculated again Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 129 WebSAMS User Manual Version 1 4 Maintain Payroll Item in Batch B Function Description Maintain Payro
214. d the amount will be updated to General Ledger of the voucher accounting month 2 The system will create the corresponding records for individual staff in Provident Fund Register 3 After posting the provident fund vouchers the payroll details cannot be amended B Notes Users may choose to select one or more vouchers to be posted 2 Only vouchers with Ready for Posting status can be selected for posting If the payment method is Cheque with Printing the system will check whether the cheques have been printed and confirmed If the cheques have Copyright 2007 Education Bureau The Government of the HKSAR Page 241 All Rights Reserved WebSAMS User Manual Version 1 4 not yet been printed out yet posting is not allowed Voucher status will show Cheque to Print and the checkbox is disabled Approval by Principal a The finance staff has to print out the vouchers and cheques and send the hardcopy to the Principal for approval before voucher posting b After the Principal has signed on the vouchers the financial staff member can then post the vouchers c For better control purpose it is recommended to assign the right of posting voucher to the Principal lf users need to amend the payroll details before voucher posting both payroll vouchers and provident fund vouchers should not be posted Moreover users are required to delete provident fund vouchers if they have been generated an
215. d then unfreeze and delete the corresponding payroll vouchers After amending the payroll details users are required to re generate and freeze the corresponding payroll vouchers and then re generate the provident fund vouchers Therefore it is suggested that users must make sure the corresponding payroll vouchers are correct before posting the payroll vouchers Posted Voucher is not allowed to be deleted Users should create a new Journal Voucher for making any amendment to a posted voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 242 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 5 Voucher Enquiry L Function Description Voucher Enquiry function allows users to search for a list of staff payroll records with generated payroll vouchers and or provident fund vouchers with voucher status of Posted and or Unposted fj Pre requisites 1 Payroll Voucher must have been generated beforehand J User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Voucher Enquiry tab Fill in the following searching criteria Payroll Month Voucher No range Voucher Date range Voucher Status Selection of All Payroll Voucher Unposted Payroll Voucher Posted Provident Fund Voucher Unposted and Provident Fund Voucher Posted 4 Click the Search button OF 4 4a99 5 EEE Home Staff Deployment Sta
216. date in Mandatory Provident Fund Scheme Ordinance However the effective date of the fund rate settings in the same provident fund scheme must not be duplicated 2 Staff payroll entries of the payroll month on or after the new effective date have not yet been created User Procedures 1 Click FMP Staff Cost Setup from the left menu 2 Click Provident Fund Setup tab 3 Click MPF Scheme hyperlink Copyright 2007 Education Bureau The Government of the HKSAR Page 40 All Rights Reserved WebSAMS User Manual Version 1 4 Assessment Special Assessmer Staff Deployment Staff CDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q Assessment Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g OB A a G B S908 Provident ind setup rant Subsidized Schools PF Scheme MPF Scheme General Setting MPF Scheme Rounding Method Round Up x Decimal Place E Note The above settings will be used for the calculation for Provident Fund contribution in Payroll MPF Scheme Fund Rate Setting Effective Date DDMM YYYY 010212003 z Edit Effective Date DDMM Y YY
217. de from the pop up screen Retrieve Account Details Microsoft Internet Explorer Input Account Code Account Code G1017001001 Search Account Code Fund Source amp Ledger Code G1 017 Salaries Grant A C Sub Ledger Code 001 Teaching Staff 7 Account Code 001 Grant Ex Click Copy or Select button to copy the code back to Maintain Provident Fund Contribution Account Code page Click Save button Li Post effects 1 The change in account code will take effect after saving the records All the previous staff payroll entries and provident fund contribution already prepared will not be affected Only those new payroll entries and provident fund contribution which are prepared after users have changed the account code will be affected 4 Notes 1 A set of account codes has been pre loaded by Education Bureau to suit users general need 2 Users are recommended to follow the pre loaded account codes Account codes defined in this function will appear in Maintain Provident Fund Setting in Staff Master refer to 2 2 5 Maintain Staff Provident Fund Setting for staff who participate in any one of the three schemes Users should note that the account code for Employee s Contribution may have to be changed according to the salary payment account code of individual staff because the payment account code may vary for different staff Copyright 2007 Education Bureau The Government of the HKSAR Page 55 A
218. dent fund schemes J User Procedures 1 Click FMP Staff Cost P Fund Register from the left menu 2 Before this page is launched the system will capture the created amended or deleted staff information from Staff Staff Deployment Module All the transactions from Staff Staff Deployment Module will be validated and updated to Staff Cost Module accordingly All actions will be logged and users can print the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report on the data captured as described in 2 2 12 Print Log OH A QaGS S SRO 9 User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 15 21 Assessment A s P gt Staff Cost gt Provident Fund Registe Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll Tax Return Enquiry Report CAR Sales amp Stock gt Daily Coll Sumr gt Non Recurrent g Copyright 2007 Education Bureau The Government of the HKSAR Page 251 All Rights Reserved WebSAMS User Manual Version 1 4 3 s 4 Users can perform Staff Mapping as described in 2 2 10 Staff Mapping to ensure no duplication of staff OR AQHGSS SAAS e s Last Login 03 07 2003 11 03 Logout Help PXEZ Current School Year 2001 9 July 2003 15 04 FMP
219. ding Method Round Up x FMP Decimal Place E Common Setup Note The above settings will be used for the calculation for Provident Fund contribution in Payroll gt Budgeting BOOKK Eppa ORSO Scheme Fund Rate Setting Prowdentifind Setu rant Subsidized aM 3 n ORSO Scheme MPF Scheme Staff Cost e Effective Date DDMM Y YYY onor 996 7 Edit Effective Date DDMM Y YYY OLOLA Last Updated Date DDMM Y YYY 3006 2003 P Fund Regist Tax Return Enquiry 1 5 00 5 00 Report 2 500 10 00 CAR 3 500 15 00 el Sales amp Stock ae 15 0 Daily Coll Sumr 4 l l Non Recurrent 5 6 a MOE A A Copyright 2007 Education Bureau The Government of the HKSAR Page 32 All Rights Reserved WebSAMS User Manual Version 1 4 4 Click Add button CAPLET EEL Last Login 10 07 2003 08 55 Logout Help PXE Current School Year 2001 11 July 2003 12 02 Assessment a Note The above settings will be used for the calculation for Provident Fund contribution in Payroll ra Special Assessme Staff Deployment ORSO Scheme Fund Rate Setting Staff Effective Date DOMM YYY 010171996 CDS Edit Effective Date DOMM YYY OLOLA HKAT Last Updated Date DDMMAY YYY 30 06 2003 HKEAA Stage FMP Common Setup sl Budgeting Bookkeeping Staff Cost Setup Staff Master as us Tax Return Enquiry Report
220. dividual staff and keep a set for reference Copyright 2007 Education Bureau The Government of the HKSAR Page 273 All Rights Reserved WebSAMS User Manual Version 1 4 2 6 Enquiry LL Function Description Enquiry function helps users to prepare the budget expenditure for payroll before the beginning of a school year The allocation of staff salary payment among different programmes gives a true picture of the school s total resource allocation Under this function the staff cost spent under each programme in a particular year will be shown Users can also generate the corresponding report Staff Cost Control Report R FSC024 E in this Enquiry function Lj Pre requisites 1 The payroll and provident fund vouchers have been posted to General Ledger J User Procedures 1 Click FMP Staff Cost Enquiry on the left menu 2 Users can search by the below criteria School Level Session Accounting Year Payroll Month From and To Group By Account Code or Programme Code 3 Click the Search button gt Ob AQ GSR SREP O78 User jennifer Login Time 04 11 2003 10 27 Logout Help Current School Year 2002 4 November 2003 10 48 Assessment a Special Assessme S FSC01 02 FMP gt Staff Cost gt Enquiry Staff Deployment Staff Sch Level Session ALL cDS Accounting Year vvvvvvv 2002 2003 7 HKAT Payroll Month wiry YY From 09 2002
221. e hyperlink e OF 4 98 93 5 S408 mifer Last Login 10 07 2003 03 55 Logout Help PICA Assessment Special Assessmer eas Staff Deployment Staff CDS HKAT MPF Scheme General Setting HKEAA Rounding Method Round Up E FMP Decimal Place E Common Setup Note The above settings will be used for the calculation for Provident Fund contribution in Payroll Budgeting POOR Gora MPF Scheme Fund Rate Setting Prowmdent Fund Setup ubsidized Schools PF Scheme MPF Scheme Staff Cost Effective Date DDAMMivvYY 01 02 2003 gt _ Edit Effective Date oDMMYYYY EOLA Last Updated Date DOMM YYY 3006 2003 Employee s Mandatory Contribution Rate 500 S aa Employer s Mandatory Contribution Rate 50 Eniry Minimum Requirement of Relevant Income for Daily Payment 100 per day Report Maximum Requirement of Relevant Income for Daily Payment 650 00 per day CAR Minimum Requirement of Relevant Income for Monthly Payment 5 000 00 per month Sales amp Stock Maximum Requirement of Relevant Income for Monthly Payment 20 000 00 per month Daily Coll Sumr No of Employment Days for Employee s MPF Contribution 30 days UIE No of Employment Days for MPF Scheme s Enrolment Ey 4 Fmninee s Mandatan Cantrihutian Minimum dae Update Fund Rate Setting 4 Select an appropriate Effective Date Copyright 2007 Education Bureau The Government of the HKSAR Page 44 All Rights Reserved WebSAMS User Manu
222. e HKSAR Page 267 All Rights Reserved WebSAMS User Manual Version 1 4 e gt Ob F QaGS S 3a HS fer Last Login 03 07 20 15 fio 16 bem Current School Y ar 2001 9 July 2003 18 31 a l 11 Particulars of income accruing for the year from 1 April 2003 to 31 March 200 hm Bottom Data Communic ray riginal cDS a B Item Description Amount sp ra HKAT HKEAA Salary Wages 10000 00 FMP M Leave Pay gt Common Setup Report Divector s Fee d Coramission Fees gt Budgeting gt Bookkeeping Staff Cost Bonus Setup Back pay Terminal awards and Gratuities etc Staff Master Al i eae th Salaries Tax paid by Employer Education Benefits Gain realized under share option scheme Any other Rewards Allowances or Perquisites Nature a l Nature 5 R Non Ke current SPA Natwe W Tave Lea Pensions ba Total Amouh i ff 16 Users can revise the taxation amount of each taxation item by adjusting the figure under the Revised Amount column 17 The information provided on the screen will be captured as the following Employer s Tax Return IR56B items ltem1 Employee Tax File No Item 7 Residential Address Item 8 Correspondence Address Item 9 b Name of Principal Employer for part time employee only Item 10 Period of employment for the selected taxation year April March
223. e not yet been made for the selected payroll month Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated User Procedures Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Select the staff payroll record to be removed from the system Users can select one ore more payroll records to be removed dmin Login Time 10 09 2003 09 22 Logout Help PXE Current School Year 2001 10 September 2003 10 04 e O gt Home FMP Common Setup S FSC1 01 FMP gt Staff Cost gt Payrd Prepare Payroll Budgeting Payroll Month MMA 09 2004 gt Bookkeeping Staff Cost Staff List Payroll tems Provident Fund Reimbursement Setup Staff Master Vv Staff Name Staff Name Net Payment Payroll Period Payment 7 Jil l x Eng Chi DDMMYYYY Method z a DDMMYYYY P Fund Registe T rm Woo Siu Ming 88H 17 575 00 01 09 2004 30 09 2004 Sere With See ting Report LeeSiuMing EE 17 575 00 0109 2004 30092004 Cheque With gt CAR Printing gt Sales amp Stock Add Staff Dele gt Daily Coll Summai Non Recurrent Gra ie Staff Report Management Customization 5 Click the Delete Staff button to remove the staff payroll recor
224. e or more payroll entries are being prepared Roamer 08 2003 Payroll month cannot be closed as one or more payroll entries are being prepared Staff HKAT Accounting Year YYY YY 2002 2003 gt HKEAA Tan ne a Status gt Common Setup 097002 0 pened z gt Budgeting 10 2002 Closed Bookkeeping 1172002 Closed Staff Cost 12 2002 Closed Setup 01 2003 Closed 7 Staff Master 02 2003 Closed y 03 2003 Closed P Fund Regist 042003 Closed Tax Return 052003 Closed Enquiry 06 2003 Closed Report 07 2003 Closed CAR 08 2003 Closed z Sales amp Stock Top Daily Coll Sumr Note To close a payroll month make sure all payroll vouchers has been created and posted and all provident vouchers has been Non Recurrent 4 created and posted or selected Not Required to generate provident fund voucher Save X Copyright 2007 Education Bureau The Government of the HKSAR Page 249 All Rights Reserved WebSAMS User Manual Version 1 4 LI Post effects 1 After setting the status to Closed users are not allowed to add and amend any payroll entry of the payroll month L Notes 1 Users should close the payroll month before they can perform month end closing in the Bookkeeping Module 2 After closing the payroll month users may re open it by changing the payroll month with status provided that month end closing has not yet been performed in Book
225. e original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequent update on the amount of payroll item which is subject to provident fund contribution under this payroll Copyright 2007 Education Bureau The Government of the HKSAR Page 132 All Rights Reserved WebSAMS User Manual Version 1 4 Export All Payroll Items and Import All Payroll Items B Function Description Export All Payroll Items and Import All Payroll Items function allows users to export all payroll items of the staff for the selected payroll month to a CSV format file Users can then open and edit the file in Microsoft Excel or equivalent program and import the file back to system The system will read the imported file and update payroll item amount and account code accordingly This function facilitates users to update payroll amount and account code of all the payroll items in bulk If users intend to Export and Import both Payroll Item and Provident Fund Contribution refer to 2 3 1 Prepare Payroll Export Provident Fund Contribution and Import Provident Fund Contribution the latter must be carried out after the Payroll Items file is successfully imported B Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 2 Microsoft Excel or equ
226. e vouchers and the cheques if required User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Voucher Posting tab Select an appropriate Payroll Month Click Provident Fund Voucher hyperlink ao A OO N The system will display a list of unposted provident fund vouchers e OB A403 aaas cul 2 lol Year 2001 27 August 2003 18 26 Attendance S FSC20 03 FMP gt Staff Cost gt P 3 cher Posting Student Activities Award amp Punishme Voucher Posing Asses Payroll Month MMA YY 01 2003 Sea 4 Payroll Voucher Provident Fund Voucher Staff Deployment lt Staff m oucher No Voucher Date Voucher Particulars Gross eg Amount Voucher Status CDS DDMMYYYY HKAT gt Common Setup Provident Fund 01 2003 812 51 Ready for Posting et Voucher Cheque Without Printing 28200301B 31 01 2003 Provident Fund 01 2003 1 575 00 Ready for Posting Budgeting eft Voucher Cheque With Printing 31 01 2003 Provident Fund 01 2003 2 516 15 Cheque to Print Bookkeeping Staff Cost Setup Staff Master Regist Tax Return Enquiry Report gt CAR Sales amp Stock PS 6 Users may click the Voucher No to view a list of payroll records of the selected provident fund voucher as shown below Copyright 2007 Education Bureau The Government of the HKSAR Page 240 All Rights Reserved
227. ed WebSAMS User Manual Version 1 4 L Notes 1 If the fund rate setting with the input effective date already exists the system will abort the action and prompt error message Effective date of fund rate settings must be unique in the same provident fund scheme 2 To obtain more information about Mandatory Provident Fund Scheme Ordinance users should consult their MPF Trustee or the Mandatory Provident Fund Authority Copyright 2007 Education Bureau The Government of the HKSAR Page 43 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain MPF Scheme Fund Rate Setting L Function Description Users can update or delete existing fund rate setting for non teaching staff who participate in Mandatory Provident Fund Scheme Users can update effective date and contribution setting according to the Mandatory Provident Fund Scheme Ordinance or delete the entire setting Please note that a fund rate setting cannot be revised or deleted if it is already used in Payroll Q Pre requisites 1 In updating of fund rate setting staff payroll entries of the payroll month on or after the new edited effective date have not yet been created 2 For deletion of fund rate setting staff payroll entries of the payroll month on or after the effective date must have not yet been created User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab 3 Click MPF Schem
228. ed a alt Module Staff Deployment Module This action will not affect the ept in Staff Module Staff Deployment Mogipe Payroll P Fund Regist Tax Return Enquiry Report CAR If the staff shown in the matched pair is considered as the same staff users can select the pair and then click Transfer button The system will then overwrite and transfer the settings from staff master created in Staff Cost Module to staff master transmitted from Staff Staff Deployment Module The system will subsequently abort the Create Staff for Temporary Payroll action If the matched pair is considered as different staff users may click Back button The system will then continue the Create Staff for Temporary Payroll action Users can view the details of the staff by clicking the Staff Name hyperlink in order to ascertain whether the pair of the staff are the same LI Post effects 1 If the staff record is successfully saved a new staff master record will be created The system will redirect to Maintain Personal Information of Staff refer to 2 2 3 Maintain Personal Information of Staff page Users can further enter 1 employment information refer to 2 2 4 Add Staff Employment Users should also maintain 2 staff payroll item account code and staff reimbursement item setting refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting 3 staff Maintain Staff Payrol
229. ed Schools PF Scheme Staff Cost Staff Staff Name Eng Staff Name Chi Contribution Period Import Result Setup Code DDIMMIYYYY Staff Master DDMMYYYY Payroll Failed Update Records Aaea No record Tax Return Successfully Update Records Enquiry 1 NCS1 Woo Siu Ming BAAN aA 0109 2004 30 00 2004 Record s saved successfully penn 2 NCS3 Lee Siu Ming 0109 2004 3009 2004 Record s saved CAR successfully Sales amp Stock lt Jeack Daily Coll Summa Non Recurrent Gra Report Management Customization 29 In case of any invalid data input into the imported file the system will detect the error and abort the update action for that staff The system will then proceed with updating for other staff For example if users input an invalid Copyright 2007 Education Bureau The Government of the HKSAR Page 157 All Rights Reserved WebSAMS User Manual Version 1 4 account code for employee s provident fund contribution in Grant Subsidized Schools Provident Fund Scheme of a staff the system will show an error message on the screen as shown below The rest of the provident fund contribution records will be updated successfully Users should export the file again correct the invalid field accordingly and then import it back to the system or simply amend the information of the failed record by editing the staff provident fund contribution information within the payroll function refer
230. ed after transfer If it is not duplicated please do not HKEAA transfer data FMP Created in Staff Module or Staff Deployment Module Created in FMP module HN Bi Common Setup EMB1 Chan Siu Ming 88 NCS5 CHAN STU MING B88 eae ID Type Passport Primary ID Tyre Passport gt Budgeting Paary D No ee FSI Primary ID Nor ae PSI gt Bookkeeping 3 bi 3 ea Staff Mapping Staff Mapping Staff Cost aiu tup Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For aster Code Level Session Created in Ages P Fund Regist A SS HANS MING Beha FMP Module Tax Return E i Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment nquiry Report CAR og A log report showing staff changes in Staff Module Staff Deployment Module and corresponding Onization action in FMP Module ir v Staff Mapping Print Log f add GP copy w pe Delete save 4 The system will redirect to Maintain Personal Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 89 All Rights Reserved WebSAMS User Manual Version 1 4 5 Click the Provident Fund tab AQn0G R SRR8 in Time 06 08 2003 17 53 Logout Help PIrRtat Current School Year 2001 6 August 2003 18 00 Home S FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Student Info Enq School Managemer Student NCS5
231. ed and stored in Report Management Repository Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 180 WebSAMS User Manual Version 1 4 L Notes 1 Users are highly recommended to check the reports before generating the payroll voucher If amendment of the payroll entries is required after payroll voucher has been generated users have to delete the voucher make the amendment and then generate the voucher again Copyright 2007 Education Bureau The Government of the HKSAR Page 181 All Rights Reserved WebSAMS User Manual Version 1 4 Generate Payroll Voucher B Function Description Generate Payroll Voucher function allows users to generate vouchers for three different payment methods Autopay Cheque With Printing and Cheque Without Printing Users are required to issue one voucher for each of the individual staff payroll with Cheque With Printing or Cheque Without Printing payment method A batch of staff payrolls can be grouped under the same payroll voucher with Autopay payment method where all these payrolls are to be included in the same autopay file refer to 2 3 2 Payroll Voucher Generate Autopay File B Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 2 The net payment
232. ed from this screen to generate the report Current School Year 2001 13 August 2003 10 31 Assessment a S FSC25 02 FMP gt Staff Cost gt Report Special Assessme P il Valid R R FSC001 E ayroll Validation Report R E eer Built in Template Staff Please input the print criteria cDS Sch Level Session ALL HKAT Accounting Year vYYYivYYY 2002 2003 x HKEAA Payroll Month MiMivvvy 09 2002 x FMP Voucher Type Payroll Voucher 7 Common Setup Voucher Status ALL x gt Budgeting Voucher No ALL X To ALL pa Bookkeeping Group By Account Code 7 Staff Cost Format PDF 7 Setup E Preview amp Print Ei To File KJ Reset lt Jpack Staff Master Payroll P Fund Regist Tax Return En Sales amp Stock gt Daily Coll Sumr School Level Session Accounting Year Payroll Month Voucher Type Payroll Vocuher and Provident Fund Voucher Voucher Status ALL Unposted and Posted Voucher No Range Group By Account Code and Staff Code Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 301 All Rights Reserved WebSAMS User Manual Version 1 4 Staff Master Listing R FSCO06 E
233. ed in FMP Module to staff master created in Staff Module Staff Deployment Module Note 2 Print Lag A log report showing staff changes in Staff Module Staff Deployment Module and corresponding Staff synchronization action in FMP Module HKAT Assessment Staff Deployment As at Date DDMM Y YYY 3108 2003 HKEAA Staff Participated in ORSO Scheme FMP Staff Name Eng Staff Name KE Total Miscellaneous 6b fa ee ae gt pass Serge eres T Eppo e Egin T as e kei Bookkeeping Staff Cost S1 PAKCHUNPUN ARF a aE aE a ate 0 00 Setup Staff Master c For MPF Scheme the system will display a list of staff who have participated in this scheme together with the total employee s and employer s contributions include mandatory and voluntary contribution and total miscellaneous amount up to the specified As At Date Copyright 2007 Education Bureau The Government of the HKSAR Page 253 All Rights Reserved WebSAMS User Manual Version 1 4 QO DA QHGG R 5008 Home Student Info Enq School Managemer Student Attendance Student Activities Award amp Punishme Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP gt Common Setup Last Login 03 07 2003 11 03 Logout Help PORE Current School Year 2001 9 July 2003 15 38 S FSC21 04 FMP gt Staff Cost gt Provident Fund Register As at Date DDii YYY 3108 2003 Staff Code ALL X Status
234. eecsseesseesseeeseesseessaeenaeenes 289 2 7 3 ESC 2S Payroll aTr E abt oat aa seeueed beatae tan welts E tsa aes 290 Autopay Report R FSCO02 E 200 0 ee sescseeocscssersccescerscenscetonseenseonecesecstoetsenstonesoneesnentnerseeres 290 Control Report for Staff Change Group by Payroll Month R FSC021 E eee 291 Interface Log File Transaction from Staff Staff Deployment Module R FSCO15 E 292 Monthly Salary Control Report R FSC023 E 0 eeeeceseceneceseceseeeseeeeeeseeeseessaeenaeenseees 293 MPF Contribution Proforma Report R FSCO27 E cceesccesseecesneeeeseeeeeaeeeeeecesaeeeseeeeaees 294 Pay Slip R FSC 005 B cctv coche enr oi bad sett vader cost hadventdesslenel arana ene atea a a aTa at 295 Payroll Item Detail Payment and Cost Allocation R FSCO16A E 0 eee eeeeeereeereees 296 Payroll Item Detail Working on Payroll Net Payment R FSCO16B E eee 297 Payroll Item Detail Working on Provident Fund Contribution R FSCO16C E 298 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Report Group by Payment Method R FSCO03 E ce ceeeeseeseeseeteeeeseeeeaeeeseees 299 Payroll Report Group by Payroll Month R FSC022 E eee eeseeseceseeeeeeeseeeeaeeeaeeeaeee 300 Payroll Validation Report R FSCOO1 E 0 ce eeeescssecsseeeseecssecsseceaeeeseesseeseessaeseaeseaeeeaeees 301 Staff Master Listing
235. elete all the fund rate settings At least one setting must be kept in the system A maximum of 10 contribution stages can be entered 5 All input stages must be in consecutive order Copyright 2007 Education Bureau The Government of the HKSAR Page 37 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain MPF Scheme General Setting Q Function Description Users can update i Rounding Method and ii Decimal Place to calculate Mandatory Provident Fund Scheme contribution for non teaching staff in Payroll Fund scheme general setting is used when calculating provident fund contribution in the payroll of staff who participate in Mandatory Provident Fund Scheme LQ Pre requisites 1 No payroll should be under preparation if users want to update MPF Scheme General Setting 8 User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab Click MPF Scheme hyperlink e Ob A448 9S9 S 32H jennifer Last Login 10 07 2003 03 55 Logout Help PEK Current School Year 2001 11 July 2003 11 14 Assessment a Special Assessme Staff Deployment Staff CDS HKAT MPF Scheme General Setting HKEAA Rounding Method Round Up x FMP Decimal Place E Sea ee Common Setup Note The above settings will be used for the calculation for Provident Fund contribution in Payroll gt Budgeting 72 Goole cepa MPF Sr eme Fund Ra
236. elevant reimbursement item for the accounting year must not exist in Payroll 8 User Procedures 1 Click FMP gt Staff Cost gt Staff Master from left menu 2 Search for staff as described in 2 2 1 Maintain Staff Master 3 Click the Staff Code hyperlink of the staff Copyright 2007 Education Bureau The Government of the HKSAR Page 95 All Rights Reserved WebSAMS User Manual Version 1 4 PELENE FEE Last Login 09 07 2003 09 25 Logout Help PEK Current School Year 2001 10 July 2003 12 26 Import Export a S FSC05 02 FMP gt Staff Cost gt Staff Master Enquiry Virtual Staff Sram coue ALL User Defined Fid Sone SALL Status Departed Document Staff Name En 7 StaffNamech FT Report EA search reset Data Communic cDS HKAT HKEAA FMP The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data EMB1 Chan Siu Ming RAH NCS5 CHAN SIU MING DS Common Setup Created in Staff Module or Staff Deploymen
237. elves have not been posted to General Ledger users are allowed to unfreeze the payroll vouchers The payroll vouchers will be changed from Freeze status back to Review status Users may delete the payroll vouchers and further modify the payroll if necessary refer to Unfreeze Payroll Voucher B Pre requisites 1 The payroll vouchers must have been generated in Staff Cost Module 2 The Payroll vouchers are in Review status Current School Year 2001 23 September 2003 10 55 cDS HKAT HKEAA FMP S FSC16 02 FMP gt Staff Cost gt Payroll gt Payroll Voucher Payroll Youcher Payroll Month MMY YYY 09 2004 Common Setup Payment Method Autopay 7 Budgeting Bookkeeping Payroll Voucher Not Generated Payroll Voucher Generated Staff Cost Setup Staff Staff Name En Staff Name Staff Type Voucher p Code Chi Status Staff Master T PRNCS2004098 30 09 2004 3 NGM Lam Siu Ming NAA Clerical and Janitor Staff P Fund Regist Tax Return NCS5 Au Siu Ming EMH Clerical and Janitor Staff Enquiry NCS6 Chow Siu Ming JEJ 2MB Clerical and Janitor Staff Report CAR NGS Ho Siu Ming fel Clerical and Janitor Staff Sales amp Stock Daily Coll Sumr og 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Repo Non Recurrent q Note 2 To generate provident fund voucher the corresponding payroll voucher mu
238. em will be displayed Copyright 2007 Education Bureau The Government of the HKSAR Page 130 All Rights Reserved WebSAMS User Manual Version 1 4 8 1 Current School Year 2001 E Home FMP Common Setup S FSC14 03 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll gt Budgeting Payroll Month MMivvyy 09 2004 v gt Bookkeeping Staff Cost Staff List Setup _ Staff Master Payroll Items Provident Fund Reimbursement Payroll Items E1001 Salary Teaching Staff Staff Staff Name Staff Original Code Eng Name Amount Chi Teei Staff Woo Siu Ming X Tax Return Enquiry Subject To Report Provident gt CAR gt Sales amp Stock gt Dail Coll Summa Customization Fund Contribution BUN BR eooo Teaching Staff Salaries excl PF Contrilmtions E Glories Teaching Staff Salaries excl PF Contributions Lee Siu Ming Save Record s Revise the amount and expenditure account code of staff payroll for the selected payroll month if necessary Users can enter an account code directly or click the E Select Account Code icon next to Account Code textbox to search and copy the account code from the pop up screen E Retrieve Account Details Microsoft Internet Explorer Input Account Code Account Code En 7001001 Search Account Code Fund Source amp Led
239. emen School Level Session Accounting Year Payroll Month Range Copyright 2007 Education Bureau The Government of the HKSAR Page 310 All Rights Reserved WebSAMS User Manual Version 1 4 Staff Type Non Boarding Staff and Boarding Staff Staff Range Source of Fund Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 311 All Rights Reserved WebSAMS User Manual Version 1 4 Salary for Teaching Staff R FSC018 E Function Description B This function allows users to generate Staff for Teaching Staff R FSC018 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Current School Year 2002 12 August 2003 22 27 Virtual Staff User Defined Fid S FSC25 17 FMP gt Staff Cost gt Report Document Salary for Teaching Staff R FSC018 E Report Built in Template Please input the print criteria Data Communic FMP Sch Level Session ALL Accounting Year YYYY vYYY 2002 2003 Common Setup Payroll Month MM yY Y To Budgeting ayr 4 09 2002 08 2003 x Staff ALL x To ALL X Bookkeeping Format PDF Staff Cost Setup E Preview amp
240. ence of the selected staff if it is provided by employer Users can fill in the payment information of overseas company if the employee is wholly or partly paid by an overseas company either in Hong Kong or overseas Users can fill in remarks if necessary ebSA e ersion 0 9 0 B D 0 00 oso erne plore j 10 x File Edit View Favorites Tools Help Ea Heak gt gt A Qsearch GyFavorites meda lt 4 D S Si S B Links Customize Links So Address fa http localhost 8080 jsp index jsp z e Go Current School Year 2001 10 July 2003 9 07 gt A 43 Employee was wholly or partly paid by an overseas company either in Hong Kong or overseas an Sane Name of overseas company e ee Staff Deployment Address ee ee gt Staff an Amont HK This amount should be also included in item 11 gt HKEAA The information provided on the screen will be captured as the following Employer s Tax Return IR56B items Item 12 Particulars of Place of Residence provided Item 13 i Name and address of overseas company and ii amount paid by the overseas company if the employee was wholly or partly paid by an overseas company either in Hong Kong or overseas Item 14 Remarks Click the Save button Generate Employer s Tax Return IR56B Copyright 2007 Education Bureau The Government of the HKSAR Page 269 All Rights Reserved WebSAMS User Manual Version 1 4 25 26
241. enerate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 294 All Rights Reserved WebSAMS User Manual Version 1 4 Pay Slip R FSC005 E B Function Description This function allows users to generate Pay Slip R FSCO05 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 51 Assessment a S FSC25 06 FMP gt Staff Cost gt Report Special Assessme Staff Please input the print criteria CDS Sch Level Session HKAT Accounting Year Yyvv yyyY 2002 2003 HKEAA Payroll Month mvv YY 0912002 gt FMP Staff ALL 7 To ALL z gt Common Setup Format PDF gt Budgeting E Preview amp Print ER To File 9 Reset lt Jpack Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock gt Daily Coll Sumn gt Non Recurrent q School Level Session Accounting Year Payroll Month Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 295 All Rights Reserved WebSAMS U
242. ent update on the amount of payroll item which is subject to provident fund contribution under this payroll The updated payroll amount and account code will not overwrite the default setting in Staff Master Copyright 2007 Education Bureau The Government of the HKSAR Page 169 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Reimbursement Item for Individual Staff B Function Description Maintain Reimbursement Item for Individual Staff function allows users to i assign any active reimbursement item of the relevant accounting year defined in Staff Reimbursement Item Setting to the payroll and ii view update delete existing reimbursement items of the payroll LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 2 The reimbursement items of the staff in the selected payroll month should have been set up in Maintain Staff Reimbursement Item Setting function refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting in Staff Master of the individual staff No reimbursement item will be assigned to newly captured payroll by default 8 User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Staff Code hyperlink
243. ent Fund Scheme ORSO Scheme or Mandatory Provident Fund Scheme 26 Import the revised CSV file to the system by typing the file path or click the Browse button Copyright 2007 Education Bureau The Government of the HKSAR Page 156 All Rights Reserved WebSAMS User Manual Version 1 4 7 OF AOR SES 5 SREO0R 9 User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 12 13 Assessment a Special Assessmel Staff Deployment Staff cDS Payroll Month MMA YY HKAT Fund Scheme HKEAA Filename and Path FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent r 27 Click Confirm button 28 The system will read the input file and import provident fund contribution account and amount information into the system The system will show the import result into two groups Failed Update Records and Successfully Update Records The below screen illustrates that the provident fund contribution records have been successfully updated into the system Current School Year 2001 10 September 2003 17 04 Home FMP gt Common Setup S FSC15 04 FMP gt Staff Cost gt Payroll gt Prepare Payroll File has been imported Results are as follows Budgeting Provident Fund Imported Bookkeeping Fund Scheme Grant Subsidiz
244. ent fund register and tax return Only those new payroll entries which are prepared after users have updated the payroll item will be affected All the previous staff payroll entries will not be affected Copyright 2007 Education Bureau The Government of the HKSAR Page 53 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Provident Fund Contribution Account Code L Function Description Maintain Provident Fund Contribution Account Code allows users to maintain the Provident Fund contribution Grant Subsidized Schools Provident Fund ORSO and Mandatory Provident Fund Schemes Account Code This will be used as a default setting for all the staff participated in the relevant provident fund scheme in the system The account codes are used to allocate provident fund contribution amount to different expenditure account Pre load account code has been set by Education Bureau to suit user s general need All staff records captured in Staff Cost Module will follow this pre defined setting Users are allowed to change the account code for individual staff in Staff Master refer to 2 2 5 Maintain Staff Provident Fund Setting LQ Pre requisites 1 Grant Subsidized Schools Provident Fund Scheme ORSO Scheme and Mandatory Provident Fund Scheme Fund Rate Setting have already been set up 8 User Procedures Click FMP gt Staff Cost Setup from the left menu Click Payroll Setup tab 3 Click Providen
245. ent procedures The followings are the layout of voucher in different status a PDF format for Unposted voucher There are specific signing positions of Prepared By Checked By and Approved By at the bottom of the voucher printout Copyright 2007 Education Bureau The Government of the HKSAR Page 202 All Rights Reserved WebSAMS User Manual Version 1 4 A http thomas 8080 jsp rpt viewPreviewFile jsp type R amp fileName fmp 19026_ 106369679831 2 pdf Microsoft Internet Expl E1 File Edit View Favorites Tools Help Address amp http thomas 8080 jsp rpt viewPreviewFile jsp type R amp fileName fmp 19026_1063696798312 pdf eek gt amp A Reach G Favorites Media 3a a3 aag Links gt Bake S BoE gt e Sok ADIAE S a Palea PRIMARY SCHOOL AM TYPE 2 PAYROLL VOUCHER UNPOSTED SOE ACCOUNT NAME PARTICULARS INON Voucher Na PRNCS200409B UNPOSTED Vowcher Particulars Payroll 09 2004 Payroll 09 2004 FMP Admin Programe Payroll 09 2004 Done EE IZE Local intranet b PDF format for Posted voucher B A g BOR E 4 4 gt vi leo RESALE Adnin Programe Bookmarks Thumbnails Signatures Pils 4 4 10f1 P 1166x826in O H H H 5 E Done D tf internet 4 Deleted vouchers cannot be printed out Copyright 2007 Education Bureau The Government of the
246. eparation User Procedures 1 Click FMP Staff Cost Staff Master from left menu Search staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the staff OR AAgGSB aH Last Login 09 07 2003 09 25 Logout Help PXEZ Current School Year 2001 10 July 2003 12 26 Import Export S FSC05 02 FMP gt Staff Cost gt Staff Master a Enquiry Virtual Staff aiei ALL Ei User Defined Fig Sch Level Session ALL Status Departed gt Daanan Staff Name Eng Staff Name Chi l Report Beale Data Communic The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be cDS duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the HKAT table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data HKEAA FMP Created in Staff Module or Staff Deployment Module Created in FMP module pei Siu oh GEME NCS5 CHAN SIU MING Bh 88 Common Setup Passport Primary ID oe Passport Budgeting PPNCS1 Primary ID PPNCS1 Prtnary ID Place of Issue Australia Primary ID Place of Issue Australia Bookkeeping Staff Mapping Staff Mapping Staf
247. eque number of the selected bank Users can set their own serial number by changing the Cheque Number field 10 Select the voucher by clicking the checkbox next to the Voucher No One voucher can be selected for cheque print at a time Copyright 2007 Education Bureau The Government of the HKSAR Page 230 All Rights Reserved User Manual Version 1 4 1 k Fill in the Cheque Date If the status is New Voucher Cheque Date is defaulted as Voucher Date 12 Click the Print button to print the selected cheque 13 If the Cheque Date entered is earlier than the Voucher Date an error message will pop up Click OK to abort 14 If the Cheque Date entered is 90 days after the Voucher Date an error message will pop up Click OK to abort 15 If the month of Cheque Date is different from the month of Voucher Date a warning message will pop up Click OK to proceed to the next step or Cancel to abort 16 A confirmation message will pop up Click OK button to proceed to the next step or Cancel button to abort Microsoft Internet Explorer xi 7 Printing Cheque No 0000000109 17 A cheque printout template will prompt out 18 Place the cheque form in the printer and click the printer button to print the cheque from the printout template Address amp http 192 168 6 151 jsp rpt viewPreviewFile jsp type R8fileName fmp 24001 _1063698826515 pdf Spot HAA Asearch Favo
248. eque of the payment voucher cannot be printed after trying for three times Users should click Reverse button to reverse the payment method to Cheque Without Printing Users may reverse the payment method to Cheque Without Printing at any time provided that the cheque has not been confirmed as Successfully Printed Users can then go back to Voucher Maintenance page by clicking the Back button Copyright 2007 Education Bureau The Government of the HKSAR Page 210 All Rights Reserved WebSAMS User Manual Version 1 4 and or searching for the voucher in Voucher Enquiry refer to 2 3 5 Voucher Enquiry to update the bank ledger information cheque number payee s name and manually issue the cheque Current School Year 2002 16 September 2003 15 37 Home Cheque Printing Staff Deployment Accounting Year yyy v v YYY 2002 2003 Staff Bank Ledger Code 65001 7 FMP Bank Code HSBC gt Common Setup Bank Name Hong Kong amp Shanghai Bank ei Bank Account Number 004038040382001 b pirnici Cheque Format ID HSBO0001 Staff Cost Setup Cheque Number OON Staff Master Voucher No PR03 01 00009 To PR03 01 00009 a Print Cheque Status ALL P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Vouchers to be Paid Gross Voucher Voucher Date Amount Pavee s Voucher Cheque No DDMMYYYY Name Particulars Nu
249. er Manual Version 1 4 7 e gt GO FAQHSGSS 3a HS jennifer Last Login 03 07 2003 11 03 Logout Help PXEZ Assessment a S FSC03 03 FMP gt Staff Cost gt Setup gt Payroll Setup Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Add Reimbursement Items Reimbursement Items Code R1001 Description Eng ravel Expenses ipti sei A Active Inactive Budgeting gt Bookkeeping Staff Cost Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent X Fill in the following reimbursement item details Reimbursement Items Code up to 5 digit alphanumeric text Description Eng Description Chi Status Active or Inactive Click Save button L Post effects 1 New reimbursement item will be added to the system LO Notes 1 When Active Indicator is checked the reimbursement item will be shown in Staff Master Maintain Staff Reimbursement Item Setting refer to 2 2 6 Maintain Staff Reimbursement Item Setting and Payroll Prepare Payroll refer to 2 3 1 Prepare Payroll 2 Reimbursement item is not subject to any provident fund contribution and will not be considered as relevant income in tax return Copyright 2007 Education Bureau The Government of the HKSAR Page 57 All Rights Reserved Current School Year 2001 9 July 2003 10 05 WebSAMS Use
250. er and Provident Fund Voucher FSC17 Autopay Setup and Generate Autopay File FSC18 Print System Cheque FSC19 Generate Remittance Advice FSC20 Post Payroll Voucher and Provident Fund Voucher FSC21 Maintain Provident Fund Register FSC22 Maintain Staff Provident Fund Brought Forward Balance FSC23 Maintain Tax Return FSC24 Generate Tax Return FSC25 Reporting FSC26 School Tax Information Setup FMP Bookkeeping FBK FSC16 Generate Payroll Voucher and Provident Fund Voucher FSC18 Print System Cheque FSC20 Post Payroll Voucher and Provident Fund Voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 10 All Rights Reserved WebSAMS User Manual Version 1 4 FMP Budgeting FBG e FSC16 Generate Payroll Voucher and Provident Fund Voucher FMP Capital Asset Register FCA e FSC05 Maintain Staff Master Staff STF e FSCO06 Staff Interface e FSCO07 Data Synchronization Staff Deployment STD e FSC06 Staff Interface e FSCO07 Data Synchronization School Management SCH e FSC25 Reporting Housekeeping HSE FSC01 Enquiry FSC05 Maintain Staff Master FSC06 Staff Interface FSC07 Data Synchronization FSC08 Copy Staff Payroll Setting FSCO09 Staff Mapping and Transfer Staff Temporary Payroll FSC11 Maintain Staff Payroll Item Account Codes and Maintain Staff Re
251. er the screen of Provident Fund Voucher Generated and grouped by voucher number 4 The receipts and committed amount of the approved budget will be updated 5 The voucher is ready to be printed out B Notes 1 If auto generate voucher number is not set in Common Setup Voucher Type Maintenance the voucher number textbox will be blank If auto generate voucher number is set wording Auto will be displayed in the voucher number textbox and the system will auto generate the voucher number However users can still choose to manually input the voucher number by overwriting the word Auto The system will check whether the voucher number is unique before adopting it 2 Employer s provident fund contribution is deducted at source by EDB for Grant Subsidized Schools Provident Fund Scheme 3 Only Cheque With Printing and Cheque Without Printing payment methods are available for generating provident fund vouchers Autopay payment method is only available in payroll vouchers 4 As the employee s provident fund contribution is deducted from the payroll amount in the payroll vouchers all information in provident fund vouchers cannot be modified after generating the payroll vouchers If users find any mistake after the provident fund voucher has been generated they have to delete all the related provident fund vouchers and payroll vouchers and then generate all these vouchers again 5 Pro
252. error message on the screen as shown below The rest of the payroll records will be updated successfully Users should export the file again correct the invalid field accordingly and then import it back to the system or simply amend the information of the failed record by editing the staff payroll items individually within the payroll function refer to Maintain Payroll Item in Batch and Maintain Payroll Items for Individual Staff 7 Ob FOR 9G 8 SRE Current School Year 2001 10 September 2003 14 06 Home FMP Common Setup S FSC15 02 FMP gt Staff Cost gt Payroll gt Prepare Payroll File has been imported Results are as follows Budgeting Payroll Items Imported Bookkeeping Staff Cost Staff Staff Name Eng Staff Name Chi Payroll Period Import Result Code DD MMNYYY Setup DDMMYYYY Staff Master Failed Update Records _Pavroll NCS1 Woo Siu Ming HRH 0109 2004 3009 2004 e Payroll tem D0001 Account 2 4 egisier Code is not Expenditure account E aes Successfully Update Records Eny 2 Ncs3 Lee Siu Ming Z 0109 2004 30 09 2004 Record s saved Report successfully gt CAR QBack Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Report Management Customization Copyright 2007 Education Bureau The Government of the HKSAR Page 140 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 The system will save the records
253. escription This function allows users to generate Grant Subsidized School Provident Fund Register R FSCO09 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 25 Assessment a S FSC25 08 FMP gt Staff Cost gt Report Grant Subsidized School Provident Fund Register R F SC009 E Special Assessme Staff Deployment Staff cDS Built in Template Please input the print criteria Sch Level Session ALL HKAT Accounting Year Yyyy YYY 2002 2003 x To 2003 2004 x HKEAA Payroll Month wv 09 2002 To 08 2004 FMP Staff ALL z Te ALL z Common Setup Format PDF hd gt Budgeting E Preview amp Print E To File Reset lt Back gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report gt Sales amp Stock gt Daily Coll Sumr School Level Session Accounting Year Range Payroll Month Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 303 All Rights Reserved WebSAMS User Manual Version 1 4 Lis
254. esponding payroll voucher must be in Freeze status Daily Coll Sumr Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Print Non Recurrent q Payroll Youcher Preview Generate Autopay File SPA Report Managemer Data Management Timetabling Code Management Astart GIE User Ma EE CAWINNT E icq2c01 1 amp websams s BB FSC User M 26809 BRAS 21 07 fi FSC User Mu linbox out 7 Jon line help of heep loc aa mgoz 9 Click the Print button to preview and print the report in PDF format 10 The system will pop up another window showing the Payroll Validation Report Li Post effects 1 Report preview page in PDF format will pop up 2 Select Print function and print the report through local printer Copyright 2007 Education Bureau The Government of the HKSAR Page 193 All Rights Reserved WebSAMS User Manual Version 1 4 LO a SAD QAHGS Se STOAVOFR A amp BOOM 4 gt ol gt OaE a Bookmarks Thumbnails Notes e DOIN PRIMARY SCHCOL AM TYPE 2 PAYROLL VALIDATION REPORT PAYROLL VOUCHER ACCOUNT SCHOOL LEVEL PROGRAMME SESSION G1017001002 Teaching Staff Salaries excl P F Contributions Admin Programme AK CHUN PUN ENSE PAK CHUN PUNEA PAK CHUN PUNI IEA 15 824 21 15 824 21 KA 1of1 E M 11 68x826in O F 1 Users are highly recommended to generate the report for checking before postin
255. esponding staff payroll entries will be moved from Payroll Voucher Not Yet Generated screen to Payroll Voucher Generated screen upon successful generation of the corresponding vouchers These vouchers will be displayed under the screen of Payroll Voucher Generated and grouped by voucher number Copyright 2007 Education Bureau The Government of the HKSAR Page 187 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 7 FMP S FSC16 02 FMP gt Staff Cost gt Payroll gt Payroll Voucher Common Setup Payroll Voucher gt Bookkeeping Payroll Month MMrvvyy 09 2004 Staff Cost Payment Method Autopay z Setup emmm Payroll Voucher Not Generated Payroll Voucher Generated Stat Master eee ead gt Budgeting Staff Staff Name Eng Staff Name Staff Type Net Payment Voucher P Fund Regist Code Chi Status Tax Return PRNCS200409B 30 09 2004 Grouped NCS Lam Siu Ming RN Clerical and Janitor Staff 1900 Review by Voucher NCS5 Au Siu Ming EME Clerical and Janitor Staff 19 000 Review Number NCSE Chow Siu Ming Fala Clerical and Janitor Staff 19 000 00 Review 7 Vay VUN SUIT a gt Non Recurrent q NCS Ho Siu Ming 4aJ2 NBE Clerical and Janitor Staff 20 000 00 Review SPA a AA Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Report M
256. eting Bookkeeping Staff Cost Setup Staff Master P Fund Regist Tax Return Enquiry Report 7 To post the payroll vouchers users should select the checkbox next to the vouchers Users can select one or more vouchers at the same time Only checkboxes for vouchers with status Ready for Posting are enabled i e the vouchers are allowed to be posted to General Ledger Click the Posting button A confirmation message will pop up Click the OK button to proceed or Cancel button to abort posting the voucher s 10 If users have clicked the OK button then the selected vouchers will be posted to General Ledger Posted voucher cannot be retrieved in this function after then Users can search for the posted voucher in 2 3 5 Voucher Enquiry Li Post effects 1 Vouchers will be set to posted and the amount will be updated to General Ledger of the voucher accounting month 2 Staffs income accruing for the related taxation year in Tax Return will be updated accordingly 3 After posting the payroll vouchers the payroll details cannot be amended even if the corresponding provident fund vouchers have not yet been generated posted LO Notes Users may choose to select one or more vouchers to be posted Only vouchers with Ready for Posting status can be selected for posting If the payment method is Cheque with Printing the system will check whether the cheques have been printed and confirmed If the cheq
257. eview status Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 197 WebSAMS User Manual Version 1 4 Unfreeze Payroll Voucher B Function Description Unfreeze Payroll Voucher function allows users to unfreeze the generated payroll vouchers The purpose of unfreezing payroll vouchers is to release the corresponding payroll details for amendment on payroll items reimbursement items provident fund contribution and cost allocation After unfreezing the payroll voucher users are required to delete the payroll voucher if users need to amend the corresponding payroll details The payroll vouchers are set to be Review status right after being generated Once the users freeze the payroll vouchers refer to Freeze Payroll Voucher the payroll vouchers will then be changed to Freeze status If the corresponding provident fund vouchers have not been generated and the payroll vouchers themselves have not been posted to General Ledger users are allowed to unfreeze the payroll vouchers The payroll vouchers will be changed from Freeze status back to Review status LQ Pre requisites The payroll vouchers must have been generated in Staff Cost Module 2 The payroll vouchers are in Freeze status Current School Year 2001 23 September 2003 10 53 cDS HKAT HKEAA S FSC16 02 FMP gt Staff Cost gt Payroll gt Payroll Voucher Payroll Voucher F
258. f Cost Module If users have created payroll entry with payroll period falls outside the updated employment period the system will abort updating the employment information of the staff in Staff Cost Module If the updated employment period overlaps with any existing employment period of the same staff in Staff Cost Module the system will abort updating the employment information of the staff in Staff Cost Module If any payroll entry exists in the selected employment period the system will abort deleting the employment information of the staff in Staff Cost Module If the staff is created in Staff Staff Deployment Module the system will not update delete the original employment information in Staff Staff Deployment Module Copyright 2007 Education Bureau The Government of the HKSAR Page 88 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 5 Maintain Staff Provident Fund Setting Q Function Description Maintain Staff Provident Fund Setting function allows users to assign a provident fund scheme Not Participate in Provident Fund Scheme Grant Subsidized Schools Provident Fund Scheme ORSO Scheme and MPF Scheme to staff Users may fill in the following information brought forward balance of contribution other amounts from the previous employment and all necessary provident fund setting for preparing payroll and provident fund entry For new staff transmitted from Staff Staff Deployment Module or a ne
259. f Source of Fund Code Source of Fund Code A A to G 1018001 to G 1018002 Boarding Staff Source of Fund Code Source of Fund Code A A to G 1057001 to G 1057002 6 Different reports may have different set of input criteria refer to subsequent Chapter 2 7 2 2 7 7 7 WebSAMS report is built on PDF format with Crystal Report Application minor alignment issue may be possibly located when printing in other formats Copyright 2007 Education Bureau The Government of the HKSAR Page 281 All Rights Reserved WebSAMS User Manual Version 1 4 2 7 2 FSC 1 Voucher and Others Aided School Monthly Paysheet R FSC020 E L Function Description This function allows users to generate Aided School Monthly Paysheet R FSC020 E based on the selected print criteria Only posted payroll vouchers and provident fund vouchers can be captured in this report Users should use the following specific sub ledger code as employer s contribution account code in order to correctly print out this report Source of Fund Code A to G is selected by users and these codes are defined by EDB Staff Type ORSO Scheme MPF Scheme Non Boarding Staff Source of Fund Code A Source of Fund Code to G 1018001 A to G 1018002 Boarding Staff Source of Fund Code A Source of Fund Code to G 1057001 A to G 1057002 Users must print out this report every month with signatures affixed by the per
260. f Cost Setup _ Staff Master Payroll P Fund Regist Tax Return Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For Code Level Session Created in Bie SS HAN SIU MING Beha FMP Module E Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment nquiry Report CAR og 4 log report showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMP Module v Staff Mapping Print Log add GP copy t XZ Delete Save 4 The system will redirect to Maintain Personal Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 85 All Rights Reserved WebSAMS User Manual Version 1 4 AQn0G R SRR nifer Login Time 06 08 2003 17 53 Logout Help PXEK Current School Year 2001 6 August 2003 18 00 Home Student Info Enq School Managemer ue r Student PR H Created in FMP module Attendance EE cram Name Chi Raa Award amp Punishme SurnameEng CHAN her nama te SUMING Assessment Title Mr Sex Male 7 ESE Date of Birth ooamy yy ooo E Marital Status Married Z Staff Deployment Primary ID Type Passen Sst lt s sYzP FYI pes Staff Primary ID Place of Issue australia gt cps Residential Address 25F 1063 King s Read Quarry Bay Hong Kong HKAT HKEAA Residen
261. f payroll select the checkbox next to the reimbursement item Users can select one or more items to be removed from the payroll 11 Click the Delete button to delete the reimbursement item s from the selected payroll Copyright 2007 Education Bureau The Government of the HKSAR Page 172 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 11 21 Home FMP gt Common Setup S FSC1407 FMP gt Staff Cost gt Payroll gt Prepare Payroll G NCSI Woo Siu Ming 8 4 Budgeting Payroll Month mvv YY 09 2004 gt Bookkeeping Payroll Period ODaimryyv Y DDMMM v Y YY 0109 2004 30 09 2004 Unposted Fund Scheme Grant Subsidizad Schools PF Scheme Staff Cost Setup Staff Master _ baa E gg i Registe 1 0 turn R1001 Travel Expenses Bse S Y Enquiry 1002 Meal Expenses 30 Report CAR E maa pete Sales amp Stock Payment Payroll items Reimbursement Cost Allocation Daily Coll Summa Non Recurrent Gra Report Management Customization 12 Users should click the Save button to confirm the changes to the system Current School Year 2001 11 September 2003 11 22 Home S FSC1407 FMP gt Staff Cost gt Payroll gt Prepare Payroll FMP Common Setup mse Bye Woo Sin Ming G28 Budgeting Payroll Month MM y YY 09 2004 Bookkeeping Payroll Period DDMMAY YYY DDMM Y YY 01 09 2004
262. ff FMP Common Setup Payroll Month MM YYY Voucher No ing Voucher Date DDMM y yyy teping Staff Cost Voucher Status Setup Payroll Voucher Unposted Staff Master Payroll Voucher Posted E Provident Fund Voucher Unposted Provident Fund Voucher Posted P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra gt gt gt Report Management Data Management Customization 5 Users can browse through a list of staff payroll records according to the specified searching criteria Copyright 2007 Education Bureau The Government of the HKSAR Page 243 All Rights Reserved WebSAMS User Manual Version 1 4 OB a Qa G B EEE Last Login 07 07 2003 16 41 Logout Help PEZ Current School Year 2001 8 July 2003 16 58 Assessment a EE ST5C1417 FMP gt Staff Cost gt Payroll gt Voucher Enquiry Staff Deployment Staff Voucher Enquiry Payroll Month MMY cos ayr HKAT Voucher No From To HKEAA Voucher Date ODMMYYYY foy A cc FMP Voucher Status ALL Common Setup EA search ER search Reset Reset Budgeting Bookkeeping St Staff Name Staff Net Payroll Period Payroll cr 7 vident Fund Voucher Co Eng Name Komen lt a mm 6 and Jani E 16 625 00 0108 2003 L ed 6 3108 2003 Gaposted EE Supporting Staff Tax Retu
263. ff Deployment as E javascript deleteRecord E Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 262 WebSAMS User Manual Version 1 4 b For those adjustment register records manually added via this function the amount will not affect the General Ledger in Bookkeeping Module It is suggested to record the corresponding changes in books of account in respect of the contribution by way of Bookkeeping voucher Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer J ioj x Ele Edt view Favorites Tools Help Back gt a Qsearch jFavortes Media lt 4 4g8 Links Customize Links zd Address http localhost 8080 jsp index jsp vy C60 nifer Last Login 03 07 2003 11 03 Logout Help PRA Current School Year 2001 9 July 2003 17 16 Adjustment register record und Register History gt School Managem Contribution Amount N DDMMYYYY gt Student Saga cua Miscellaneous gt Attendance Amount aia f untary Mandatory Voluntary gt Student Activities i ribution Contribution Contribution Award amp Punishme Assessment gt Special Assessme Staff Deployment ay javascript deleteRecord E Local intranet 7 For those system created register records the provident fund voucher can only be captured once per staff under
264. ff Mapping as described in 2 2 10 Staff Mapping by clicking Staff Mapping button The system displays a list of staff based on the searching criteria Users can view or amend the detailed information of the staff by clicking the Staff Code hyperlink of the corresponding staff Copyright 2007 Education Bureau The Government of the HKSAR Page 69 All Rights Reserved WebSAMS User Manual Version 1 4 i l Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily C m M 8 SPA Report Managemen Data Management Timetabling Code Management Security E Mail Customization OO 4 Q ae G B 3508 Last Login 09 07 2003 09 25 Logout Current School Year 2001 Staff Name Chi oo Staff Name Eng e The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in Staff Module or Staff Deployment Module Create
265. g 0 21 Add Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting eee 24 Maintain Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting 00 0 27 Maintain ORSO Scheme General Setting 0 0 cece eececeseceseceseceseeeseeeseesseessaessaeesseeeeeeseeesseeeas 30 Add ORSO Scheme Fund Rate Setting ceseeseecsecseceseceeseeesseesseessaeesaeesseeeseeeneeesaeenas 32 Maintain ORSO Scheme Fund Rate Setting ee eeceeseceseceseeeseeeseesseessaeesaeesseeeeeeseeseaeesas 35 Maintain MPF Scheme General Setting cee eeeeeececeseceseceeceeeeseesseecsaessaessaeeeseeeseeesseenas 38 Add MPF Scheme Fund Rate Setting 0 0 ee eeseeseeeseecsseceseceseeeseeseesseessaessaessseeeeesaeesaeenas 40 Maintain MPF Scheme Fund Rate Setting eee eeseceseceseceseseseeeseesseecssessaeesseeeeeeaeseseesas 44 2 1 2 Payroll Setup sineta een eian seca ieee saa dh Gon Se veda gh ga Tie se EE Gad abe Shae TEAN aTa 47 Add Payroll Item ris e e asistarsaztetet alishsccaatatettnegston catalan uel setpcacas dst E 47 Maintain Payroll Itemaren aenea onorah Veda vaverssadesetd E aa Eha eaae e eE LATEA 50 Maintain Provident Fund Contribution Account Code sssseeseseeeeeeeseeresresresresresressresersresresrs 54 Add Reimbursement Item inini i ee eels eee EA RA a 56 Maintain Reimbursement Iten raisers iii oi ia E E R RS 58 2 1 3 T xInformation Setup oren a e E a T E E N ORE 60 2 1 4 Autop y Setups covecccucisosincecesnctusetidinteseodetee
266. g the fund rate setting cannot be retrieved again 4 Notes 1 In updating of fund rate setting if the effective date of the fund rate setting already exist the system will abort the action and prompt error message Effective date of fund rate setting must not be duplicated in the same provident scheme 2 Users are not allowed to delete all fund rate settings At least one setting must be kept in the system 3 To obtain more information about Mandatory Provident Fund Scheme Ordinance users should consult their MPF Trustee or the Mandatory Provident Fund Authority Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 46 WebSAMS User Manual Version 1 4 2 1 2 Payroll Setup Add Payroll Item L Function Description Add Payroll Item function allows users to create a new payroll item e g basic salary allowance back pay no pay leave etc The setting of earning and deduction payroll item will be used for payroll purpose There are twenty pre loaded payroll items which are classified by staff type The account code of each of the payroll items has been set by the Education Bureau to suit users general need Payroll items with Active status will all appear in Staff Master Payroll Account Code refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting Users can select suitable payroll items for individual staff in S
267. g Payroll Period oDaimryVYY DDM v Y YY 0109 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff Cost Setup Payment Payroll tems Reimbursement Cost Allocation Staff Master Total Earning 18 500 00 Payroll Total Deduction G 000 JITE EGT Employee s Contribution 925 00 asgair Net Amount 17 575 00 Enquiry Total Reimbursement 0 00 Ten Net Payment 17 575 00 CAR Employer s Contribution 925 00 Sales amp Stock OLS RST Payment Method Cheque Without Printing x Non Recurrent Gra Grant Subsidized Schools PF Scheme Contribution Period Employee s Contribution Employer s Contribution eee Rate Original isa esa Rate Original Pte hia ata o TA aj aa ol j 2 ED Report Management Customization 6 The system will redirect to Maintain Reimbursement Item for Individual Staff page The current cost allocation details of the selected payroll will be displayed For newly captured payroll cost allocation details of the selected payroll is set to be the same as the Staff Master setting Cost Allocation setting Current School Year 2001 11 September 2003 12 04 Home FMP S FSC14 08 FMP gt Staff Cost gt Payroll gt Prepare Payroll Common Setup meee Byes Woo Sia Mine GUNS Budgeting Payroll Month mvv YY 09 2004 Bookkeeping Payroll Period ODmMivvY Y DDMM YYYY 01 09 2004 30 09 2004 Unposted Fund Scheme GrantSubsidized Schools PF Scheme Staff
268. g the voucher After the payroll voucher is checked and considered as correct users should proceed to freeze the payroll voucher and create the corresponding provident fund voucher before posting 2 The same report can be retrieved in Report refer to 2 7 3 FSC 2 Payroll Payroll Validation Report R FSC001 E with four formats PDF WORD RICHTEXT and EXCEL available for selection Copyright 2007 Education Bureau The Government of the HKSAR Page 194 All Rights Reserved WebSAMS User Manual Version 1 4 Freeze Payroll Voucher L Function Description Freeze Payroll Voucher function allows users to freeze the generated payroll vouchers before i generating the corresponding provident fund vouchers ii posting the vouchers to General Ledger in Bookkeeping Module and iii posting the provident fund vouchers to General Ledger The purpose of freezing the payroll vouchers is to fix the payroll amount so that the payroll amount cannot be amended The system can then base on the amount to calculate the provident fund contribution for users to further generate the corresponding provident fund voucher The payroll vouchers are set to be Review status right after being generated Once the users freeze the payroll vouchers the payroll vouchers will then be changed to Freeze status and no deletion is allowed If the corresponding provident fund vouchers have not been generated and the payroll vouchers thems
269. g this payroll item has been created if users want to delete the payroll item 8 User Procedures 1 Click FMP Staff Cost Setup from the left menu 2 Click Payroll Setup tab 3 Click Payroll Items hyperlink Copyright 2007 Education Bureau The Government of the HKSAR Page 50 All Rights Reserved WebSAMS User Manual Version 1 4 Assessment S FSC03 01 FMP gt Staff Cost gt Setlip gt Payroll Setup Special Assessme Payroll Setu Staff Denlovment Syne eee _ yroll items HI gt gt gt OD 4 Q a9918 S508 er Last Login 03 07 2003 11 03 Logout Help PXE Bo Current School Year 2001 9 July 2003 12 08 Right Frame DS Si CI Left Frame a arning Payroll tems FMP aS Common Setup Budgeting m E100 alary Teaching Staff ER G10 7001002 Teaching Staff Salaries excl P Bookkeepi ee E100 Allowance Teaching Staff B commi Teaching Staff Salaries excl P aff Cosi Setup m E103 Back Pay Teaching Staff ER GI070002 Teaching Staff Salaries excl P Staff Master m E100 ala Supply Self ER G1017000002 ___ Supply Teaching Supporting rims Allowance Suply Staff ER iar eset Sey ey Mee Enquiry M Report eee CAR 6 count code Sales amp Stock d B GIOI Grant Expenses Daily Coll Sumn Non Recurrent q P a pim al 4 For convenience the screen is split into two fra
270. ger Code 61017 Salaries Grant WC Sub Ledger Code Account Code foot Teaching Staff 7 Click Copy or Select button to copy the code back to Maintain Payroll Item in Batch page Users can choose to update Staff Master default setting with the input revised amount and or account code by selecting the checkbox Update payroll item amount to Staff Master and or Update payroll item account code to Staff Master By default both checkboxes are un selected Click the Save button to save the changes to the system Post effects The system will save the records accordingly Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 131 WebSAMS User Manual Version 1 4 2 The system will re calculate the net payment and provident fund contribution if the payroll item is subject to provident fund contribution 3 The system will copy the staff payroll item amount and or account code back to Staff Master default setting accordingly if users have selected the option refer to Step 7 in User Procedures 4 Notes If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 1 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate th
271. h button E Microsoft Excel GSSP200308 18 xi File Edit View Insert Format Tools Data Window Help le x E Qve jo 0 aA 2 B B Convert Text to Columns Wizard Step 3 of 3 ajx k E Employe This screen lets you select each column and set Column data Format Rew A amp C R Y the Data Format General eal lt G1017001 5 00 General converts numeric values to numbers date C Text values to dates and all remaining values to text C Date mov Do not import column skip Advanced Destination 4 1 ata preview Draw i opsal e Bee ERS E Ready a Astart GU Inbox Ou 1CQ2Go BAC wInnti SyF iwebsam z 3 A BAHAM 10 53 EJE User Ma fi FSc User M JE E Microsoft nok 14 Highlight all cells and then select Format gt Column AutoFit Selection from the Toolbars Copyright 2007 Education Bureau The Government of the HKSAR Page 151 All Rights Reserved WebSAMS User Manual Version 1 4 Fie Edt view Insert Format Tools Data Window Help 8 x 1cq26o 1a RealOne Player Blc winnrisyst ELAM B O edl Somi 12 02 EJF 4AUM sth Ed E fsc Aumvs Mic srn Payroll en ig Microsoft Exc lee 95 O20 15 Users can now view edit provident fund contribution de
272. h Printing payment method is selected the vouchers cannot be deleted if cheques have been printed and confirmed as Successfully Printed User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Click the Payroll Voucher Generated hyperlink D o e w N o Select the checkbox next to the voucher Users can select one or more vouchers at the same time Common Setup Budgeting Bookkeeping Payroll Month MMY Y Staff Cost Payment Method Setup Staff Master EEF Staff Name Eng Code 6 re CS200409B 30 09 2004 Gee NGS4 Lam Siu Ming BN BR lexical and Janitor Staff 19 000 00 Review Report CAR NESS Au Siu Ming EMH Clerical and Janitor Saff 1900 0 Review Sales A Stock NCSE Chow Siu Ming EA Clerical and Janitor Staff 19 000 00 Review Daily Coll Sumr i Non Recurrent g NGS Ho Siu Ming alah Clerical and Janitor Staff 20 000 00 Review SPA ee Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Report Managemen E Data Management Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status Freeze Payroll Youcher Unfreeze Payroll Youcher Timetabling Code Management Security E Mail Customi
273. has been employed for a period less than the no of employment days required for enrolment as set out in the MPF Scheme Ordinance Payment of MPF contribution to trustee is required because the staff has been employed for a period reaching the no of employment days required for enrolment as set out in the MPF Scheme Ordinance Copyright 2007 Education Bureau The Government of the HKSAR Page 146 All Rights Reserved WebSAMS User Manual Version 1 4 Export Provident Fund Contribution and Import Provident Fund Contribution B Function Description Export Provident Fund Contribution and Import Provident Fund Contribution allows users to export all provident fund contribution of the staff for the selected provident fund scheme and payroll month into a CSV format file Users can then open edit the file in Microsoft Excel or equivalent program and import the file back to system The system will read the imported file and update provident fund contribution amount and account code accordingly This function facilitates users to update provident fund contribution amount and account code in bulk If users intend to Export and Import both Payroll Item 2 3 1 Prepare Payroll Export All Payroll Items and Import All Payroll Items and Provident Fund Contribution the latter must be carried out after Payroll Items file is imported successfully LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for
274. he HKSAR All Rights Reserved Page 5 WebSAMS User Manual Version 1 4 1 3 Flow Diagram 1 3 Inter FMP Modules Flow Diagram This diagram shows the flow between FMP Staff Cost FSC Module and other FMP Modules FBG FSC FBK Beginning of Accounting Year E Tore y If FBG i is effective If FBG i effective If FBG module is effective Beginning of Payroll Month End of Payroll Month If FBK module is effective End of Taxation Year End of Accounting Year If FBK module is effective Copyright 2007 Education Bureau The Government of the HKSAR Page 6 All Rights Reserved WebSAMS User Manual Version 1 4 1 3 2 Monthly Payroll Flow Diagram This diagram illustrates the workflow of preparing monthly payroll Begin Preparing Monthly Payroll Interface Transaction Log Maintain Payment Method Payroll Item Provident Fund Contribution Reimbursement Item and Cost Allocation for the selected payroll month Import Export Payroll Items and Provident Fund Contribution for the selected payroll month Payroll Item Details Payroll Validation Report Payroll The system performs budget check Voucher Payroll Voucher Autopay Cheque Without Printing 1 Import the exported file to bank autopay programme y 2 Validate autopay data 3 Encrypt auto
275. he report through local printer F http 192 168 6 151 jsp rpt viewPreviewFile jsp type R amp fileName fmp 19026_1063698169453 pdl Microsofti ternet T ei x File Edit View Favorites Tools Help Address http 192 168 6 151 jsp rpt viewPreviewFile jsp type R dileName fmp 19026_1063698169453 pdf be Pao 3 gt A A seach Favorites meda 4 D Si S B inks 2i pae lt A g BOOB K gt re soes o AORE a ONIMA EN ATA RIMARY SCHOOL AM TYPE 2 4 lt PROVIDENT FUND VOUCHER UNFOSTED E 3 a 3 LINE ACCOUNT LEVEL a PROGRAMME is No ODE ACCOUNT NAME SESSION DEBIT e PARTICULARS CODE PROGRAMME NAME E ucher Nos PPNCS2KBOLA UNPOSTED Voscher Particuk J rame h rame ISBC 7 N v e 4 4 10f1 HM te8xe26n O pom y E Done a Internet W Notes 1 Users can access to Provident Fund Voucher Unposted Posted R FSC026 E report in Report and select report category FSC1 Vouchers and Others Four formats PDF WORD Richtext and Excel are available for report generation 2 There is layout difference in the provident fund voucher at different status of Unposted and Posted For unposted voucher positions for Prepared By Checked By and Approved By signatures are designed to suit the need in the payment procedures The followings are the layout of voucher in different status a PDF format for Unposted
276. heque No 1234567890 Tax Return Bank Particulars Default same as Voucher Particulars Payroll 09 2004 Enquiry Report Note 1 Payee s Name is required for Cheque With Printing me e optional for Cheque Without Printing F Note 2 Cheque No should be left blank for Cheque VVith Pri his is optional for Cheque Without Printing CAR e Information Debit Sales amp Stock Daily Coll Sumr Sch Programme Account Code Amount Particulars Budget Non Recurrert d evel Sessio Default same as Bank Check Particulars 1 Primay AM WFMP G101 7001002 17 575 00 e S N Report Managemen Admin Teaching Staff Pao Data Management Prog Sase PE Timetabling Budget Check S Sufficient fund Insufficient fund N A Not applicable Code Management Note 1 Format of auto generated voucher number Voucher Type Prefix Y YMM lt system sequence no gt Security Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please ensure that the same voucher number will not be duplicated in future art Microsoft P B fsc AUMVS Q260 E Websams p F e ce Ql 1 G RealOne SATA E bu teat JEN Copyright 2007 Education Bureau The Government of the HKSAR Page 185 All Rights Reserved WebSAMS User Manual Version 1 4 12 13 14 15 The system has already created a set of accounting lines in the voucher based on i the staff pa
277. hree types of provident fund schemes Grant Subsidized Schools Provident Fund Scheme Journal Voucher ORSO Schemes Payment Voucher and Mandatory Provident Fund Scheme Payment Voucher v generate autopay file for staff payroll payment vi print cheque for staff payroll payment and provident fund contribution payment to trustee and vii post voucher to General Ledger in Bookkeeping Module It also provides functions to viii enquire payroll expenditure and ix open close payroll month The payroll workflow is as follows Copyright 2007 Education Bureau The Government of the HKSAR Page 122 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 1 Prepare Payroll Capture Staff for Payroll L Function Description Capture Staff for Payroll function allows users to add new staff payroll entries to the selected opened payroll month refer to 2 3 6 Maintain Payroll Month Payroll can only be captured once per staff of each employment in a payroll month LQ Pre requisites 1 The relevant Accounting Year has been created and the relevant Accounting Month has been set to Opened in Common Setup Module 2 Payroll Month is set to Opened refer to 2 3 6 Maintain Payroll Month in Staff Cost Module If there is no opened payroll month the system will provide a link for users to go to Maintain Payroll Month page to open a relevant payroll month as shown in
278. i savetgacecettsvan case E A E scans bisa eras leita Bigece neti bareieicese 122 2 3 1 Pr pare Payrol novice nie hehe eg eo ee A eu es ea eae eae ae 123 Capture Stati for Payroll ii stehssctetcasslodicsibsdeaa ys patel vouee leads lotesipsdiesal a E Eor a ASE EG Au aatas 123 Delete Staff fron Payroll jo ccc sgsecss edeuesicce as dii desde ECE RRA O Heed 128 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Payroll Item in Batch eee eeeeeeecsneceeceseeeseesseecssecsseceseceseseeeseessaeseaeseaeeeneees 130 Export All Payroll Items and Import All Payroll Items 0 0 eeeeeeeeeeeeeeeeeeeeeeeeeeeeseees 133 Maintain Provident Fund Contribution in Batch cee eeeeeneceseceseceeeeseeeseesseessaeseaeenseees 142 Export Provident Fund Contribution and Import Provident Fund Contribution 00 0 147 Maintain Reimbursement Item in Batch oo eee esceseceseeeseecssecsseceseeeseeeeeseecseessaeseaeeeneees 160 Maintain Payment and Provident Fund Contribution for Individual Staff eee 162 Maintain Payroll Items for Individual Staff eee eeceeseeceeceeceseceseeeseeeeecseesseesnaeenaeens 167 Maintain Reimbursement Item for Individual Staff ee eesceenceeeseeeeeeeeeeeeeseeeeeneeeetaees 170 Maintain Cost Allocation for Individual Staff 0 ccc eeeceesceceseeceeeeeeseeceeaeeesaeecesaeeeeneeeeaees 175 2 3 2 Payroll Vought erueten aaa iaaa AELA a AE RRA
279. iew the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 284 All Rights Reserved WebSAMS User Manual Version 1 4 List of Deleted Vouchers R FSC028 E L Function Description This function allows users to generate List of Deleted Vouchers R FSC028 E based on the selected print criteria For control purpose this report can only be generated in PDF format The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 11 05 Assessment a S FSC25 28 FMP gt Staff Cost gt Report Special Assessme List of Deleted Vouchers R FSC028 E Sam Denioymert Built in Template Staff Please input the print criteria cDS Sch Level Session ALL HKAT Accounting Year vvvvivyyYv 2002 2003 gt HKEAA Accounting Month myy 99 2002 FMP Print Option Voucher No 7 ET Voucher Date DDmMmMY YYY Te gt Budgeting Voucher No ALL 7 To ALL bd Bookkeeping Format PDF Staff Cost Setup Staff Master Tax Return Enquiry Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Accounting Month Print Option Voucher Date or Voucher No Voucher Date Range Voucher No Range
280. ights Reserved WebSAMS User Manual Version 1 4 2 3 3 Provident Fund Voucher Generate Provident Fund Voucher B Function Description Generate Provident Fund Voucher function allows users to generate provident fund voucher for the three types of provident fund scheme Grant Subsidized Schools Provident Fund Scheme Journal Voucher ORSO Scheme Payment Voucher Mandatory Provident Fund Scheme Payment Voucher Users can issue one voucher for a batch of staff who have joined the same provident fund scheme B Pre requisites 1 The voucher number to be created has not yet been used before 2 The corresponding payroll voucher has been generated and set to Freeze status 3 For Grant Subsidized Schools Provident Fund Scheme employee s contribution amount must be greater than zero 4 For ORSO Scheme and Mandatory Provident Fund Scheme both employee s and employer s contribution amount must not be negative amount Either one must be greater than zero 5 For ORSO Scheme and Mandatory Provident Fund Scheme bank ledger must be tied to an appropriate bank cheque format and set to use Cheque Printing if Cheque With Printing payment method is selected Please refer to Common Setup COA Maintenance Bank Information 8 User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Provident Fund Voucher tab Select an appropriate
281. ile generation Insert Audit Trail to Security L FSC18 Print Cheque by System o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Appropriate cheque format template must be set up for the selected Bank Ledger o FMP Bookkeeping FBK Print cheque by system o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute cheque printing Insert Audit Trail to Security LQ FSC19 Generate Remittance Advice o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute Remittance Advice Generation Insert Audit Trail to Security FSC20 Post Payroll Voucher and Provident Fund Voucher B Copyright 2007 Education Bureau The Government of the HKSAR Page 18 All Rights Reserved WebSAMS User Manual Version 1 4 o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o FMP Bookkeeping FBK Post voucher to general ledger o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute voucher posting Insert Audit Trail to Security L FSC21 Maintain Provident Fund Register o FMP Common Setup FCS Staff Cost Module is set
282. imbursement Item Setting FSC12 Maintain Staff Cost Allocation Setting FSC14 Prepare Payroll FSC16 Generate Payroll Voucher and Provident Fund Voucher FSC23 Maintain Tax Return FSC24 Generate Tax Return FSC25 Reporting Copyright 2007 Education Bureau The Government of the HKSAR Page 11 All Rights Reserved WebSAMS User Manual Version 1 4 Report Management RPT FSC01 Enquiry FSCO06 Staff Interface FSC14 Prepare Payroll FSC16 Generate Payroll Voucher and Provident Fund Voucher FSC18 Print System Cheque FSC19 Generate Remittance Advice FSC24 Generate Tax Return FSC25 Reporting Security SEC FSC01 Enquiry FSC02 Provident Fund Setup FSC03 Payroll Item and Reimbursement Setup FSC04 Provident Fund Account Code Setup FSC05 Maintain Staff Master FSC06 Staff Interface FSC07 Data Synchronization FSC08 Copy Staff Payroll Setting FSCO09 Staff Mapping and Transfer Staff Temporary Payroll FSC10 Maintain Staff Provident Fund Setting FSC11 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting FSC12 Maintain Staff Cost Allocation Setting FSC13 Maintain Staff Payroll Item Amounts and Staff Payment Setting FSC14 Prepare Payroll FSC15 Import Export Payroll Items and Provident Fund Contribution FSC16 Generate Payroll Voucher and Provident Fund Voucher FSC17
283. in Peis r NCS5 CHAN SIUMING Beha FMP Module og log report showing staff changes in Staff Module Staff Deployment Module and corresponding pn action in FMP Module spping Print Log 5 add GP copy to pe Delete save ail 4 The system will redirect to Maintain Personal Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 100 All Rights Reserved WebSAMS User Manual Version 1 4 Home Student Info Enq School Managemer Student Attendance Student Activities Award amp Punishme Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Home Staff Deployment Staff FMP Common Setup 0 7 Ce pian cost Setup Staff Master ee Cll NA Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Data Management Customization AQH09 8B SRR8 in Time 06 08 2003 17 53 Logout Help PEREK Current School Year 2001 6 August 2003 18 00 S FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Created in FMP module Staff Name Chi BETHE Surname Eng Han OCS pme Eng SUMING Title Mr Sex Male 7 Date of Birth commvyy ODO E Marital Status Married Z Primary ID Ty
284. ing Admin Programme g Bookkeeping Staff Cost Setup Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g 9 Click the Add button to add a new row if the existing rows are not enough to define the cost allocation 10 Click the Save button Copyright 2007 Education Bureau The Government of the HKSAR Page 104 All Rights Reserved WebSAMS User Manual Version 1 4 11 Users can copy cost allocation setting to other staff by clicking Copy To button For details please refer to 2 2 9 Copy Staff Payroll Setting Li Post effects 1 Cost allocation records are saved accordingly 2 The system will adopt the updated setting in new payroll to be prepared subsequently LI Notes 1 If payroll entry in the selected accounting year is under preparation the system will abort updating the cost allocation setting of the staff in the selected accounting year Cost allocation setting is tied to accounting years In other words the setting can be different for each of the accounting years When a new accounting year is created a default setting will be assigned as follows School Level Session same as the current employment of the staff and WFMP Administrative programme will be set as programme code with 100 allocation percentage The allocation percentage must be added up to a total of 100 Duplicated
285. ishme Assessment Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Home Staff Deployment Staff Profile Committee Du Batch Add IT Trg Import Export Enquiry Virtual Staff User Defined Fig Document Report Data Communic FMP gt Common Setup Budgeting Bookkeeping Staff Cost 4 Qn09 8 S908 Last Login 07 07 2003 09 20 Logout Help PYRE Current School Year 2001 7 July 2003 14 00 S FSC14 01 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Payroll Month MMMA YYY 08 2003 Staff List Payroll Items Provident Fund Reimbursement Staff Name Staff Name Net Payment Payroll Period Payment Eng Chi DDMMYYYY Method DDIMMYYYY add Staff Delete staff Add Staff for Payroll S FSC14 02 FMP gt Staff Cost gt Payroll gt Prepare Payroll Payroll Month MMA Y 01 2003 z Payroll Period Staff Name Eng Staff Name Chi DDMMNYYY Payment Method DDMMYYYY D eo 0101 2003 31 01 2003 Auto Pay E 1 CHAN TAIMAN RRX JautoPay O Ee LEETAIMAN RAX OL01 2003 310172008 31012003 cheque with Printing gt With Printing I Set payment method of all selected staff to _ Auto Pay XJ for this payroll month Note 1 Staff Mapping Map staff ma Module Note 2 Print Log A log report showing staff Phanges in Staff Module
286. isplayed Current School Year 2001 i Home FMP Common Setup S FSC14 04 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Budgeting Payroll Month MM yYY 09 2004 Bookkeeping Staff Cost i Payroll Items Provident Fund Setup Staff Master R1001 Travel Expenses 7 Payroll P Fund Register Amount Remarks Name Eng Chi Tax Return 5 am NCSI Woo Sin gt CAR Ming gt Sales amp Stock gt gt Daily Coll Summa Non Recurrent Gra Report Management Customization 6 Revise the amount and remarks if necessary 7 Click the Save button LI Post effects 1 The system will update the changes accordingly 2 The system will re calculate the net payment to the staff for the selected payroll month L Notes 1 Reimbursement item is not subject to any provident fund contribution and will not be considered as relevant income in tax return Copyright 2007 Education Bureau The Government of the HKSAR Page 161 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Payment and Provident Fund Contribution for Individual Staff L Function Description Maintain Payment and Provident Fund Contribution for Individual Staff function allows users to view the summary of i the payroll of the selected individual staff and ii provident fund contributions of the selected individual staff Users can also revise
287. ivalent software tools must be installed into users computer 8 User Procedures Export All Payroll Items 1 Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month Click the Payroll Items hyperlink Click the Export button OY eO N Copyright 2007 Education Bureau The Government of the HKSAR Page 133 All Rights Reserved WebSAMS User Manual Version 1 4 6 7 OF AOR S9S 5 SRO 9 x Login Time 21 10 2003 10 21 Logout Help PEK Current School Year 2002 21 October 2003 11 31 Assessment Special Assessmer Staff Deployment Staff cDS HKAT HKEAA 09 2004 7 Payroll Items Provident Fund Reimbursement FMP Payroll Items 7 Common Setup Budgeting E Import nport J Save Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Export All Payroll Items Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent The system will prompt the users to save the CSV file gt OF d 2H90S 5 SRRa0 9 User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 11 33 Assessment a S FSC14 03 FMP gt Staff Cost gt Payroll gt Prepare Payroll Special Assessme Staff Deployment Prepare Payroll Sta Payroll Month mMM YY 09 2004 cDS File Download i
288. ivp Date DDAMMivvYY fovoina96 eee Edit 5 ate oomwvyvy poa Staff Master Lasbopmaemtbate DOMM YYY 30 06 2003 Payroll Stage P Fund Regist Tax Return Enquiry 10 15 und contribution in Payroll Report gt CAR Sales amp Stock Daily Coll Sumr gt Non Recurrent q sal sal Hl wl e wl ml ri 4 Fill in the General Setting 5 Click Save Button Li Post effects 1 Calculation of employee and employer provident fund contributions will follow the change made in the updated general setting thereafter Copyright 2007 Education Bureau The Government of the HKSAR Page 30 All Rights Reserved WebSAMS User Manual Version 1 4 2 The change will take effect in the next payroll entry captured All the previous captured staff payroll entries will not be affected Only new payroll entries which are prepared after users have changed the general setting in this function will be affected LI Notes 1 Users can choose Round Up Round Down or Normal Rounding as Rounding Method and specify a number from 0 to 2 as Decimal Place Both Rounding Method and Decimal Place are basic setting for the system to calculate provident fund contribution in Payroll 2 The preload data for Rounding Method and Decimal Place is Round Up and 2 respectively Copyright 2007 Education Bureau The Government of the HKSAR Page 31
289. keeping Module Otherwise users have to re open the accounting month in Common Setup Module 3 If Bookkeeping Module is not effective after payroll month has been closed the payroll month cannot be re opened and the corresponding accounting month will also be closed in Common Setup Module Users have to re open the accounting month in Common Setup Module before re opening the payroll month 4 A maximum of three accounting months can be opened concurrently under one accounting year in Common Setup Module That is at most three payroll months in the same accounting year can be set to opened at the same time 5 Once the final year end closing has been carried out in the Bookkeeping Module users cannot open payroll months and capture staff record for payroll anymore Copyright 2007 Education Bureau The Government of the HKSAR Page 250 All Rights Reserved WebSAMS User Manual Version 1 4 2 4 Provident Fund Register 2 4 1 Maintain Provident Fund Register A Function Description Maintain Provident Fund Register function allows users to i view all the registered provident fund transactions ii make adjustment on the registered provident contribution iii register dividend interest received from the participated provident fund scheme and iv register other miscellaneous amount received charged LQ Pre requisites 1 The staff either had participated or is current participating in one of the provi
290. l Item Account Codes 7 10 Select an appropriate Employment Period By default the current employment period will be selected All active payroll items as defined in Payroll Setup Payroll item setup refer to 2 2 1 Payroll Setup will be displayed on the screen by default Users may select appropriate earning and deduction payroll items for individual staff Only selected items will be listed in Staff Payroll Item Amount setting refer to 2 2 7 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting Users may choose to adopt the default payroll item Account Code refer to 2 1 2 Payroll Setup Maintain Payroll Item or select another account code for the selected staff Maintain Staff Reimbursement Item Setting 11 If users want to maintain staff reimbursement item setting they should select an appropriate Accounting Year Copyright 2007 Education Bureau The Government of the HKSAR Page 97 All Rights Reserved WebSAMS User Manual Version 1 4 12 13 14 15 16 File Edit View Favorites Tools Help Bak gt A Qsearch GaFavortes CPmedia 44 B 3 a S B Address amp http localhost 8080 jspjindex jsp T oax Le v Go ifer Last Login 09 07 2003 09 25 Logout Help PKZ Links customize Links _ Current School Year 2001 10 July 2003 17 28 User Defined a E7 OO gt Document muni eimpurseme
291. l Item Amount and Maintain Staff Payment Setting and 4 staff cost allocation refer to 2 2 8 Maintain Staff Cost Allocation L Notes 1 It is normally not required to create staff records in Staff Cost Module if Staff Staff Deployment Module is in use Staff records created in Staff Staff Deployment Module will be transmitted to Staff Cost Module automatically For temporary payroll purpose users are allowed to create staff records in Staff Cost Module Copyright 2007 Education Bureau The Government of the HKSAR Page 76 All Rights Reserved WebSAMS User Manual Version 1 4 2 Residential Address both Chinese and English in Staff Cost Module is composite of two lines of text Each line is able to record a maximum of 90 bytes of text Please note that each Chinese word is a two bytes character In Staff Staff Deployment Module Residential Address is composite of Flat Floor Block Building Village Estate Number and Street and District If the residential address in Staff Cost Module occupies both two lines only the first line of Residential Address in Staff Cost Module will be captured when users generate tax return materials refer to 2 5 1 Maintain and Generate Tax Return Copyright 2007 Education Bureau The Government of the HKSAR Page 77 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 3 Maintain Personal Information of Staff Q Function Description Maint
292. l be popped up Explorer User Prompt x Script Prompt Login 05 07 2003 12 24 Logout Help PXE Please enter the description of the report for easy reference during report Current School Year 2001 7 July 2003 10 14 retrieval Cancel Payrol Validation 08 20031 Bookkeeping Built in Template Staff Cost Please input the print criteria 7a a Setu Sch Level Session ALL Staff Master Accounting Year YYYY Y 2002 2003 7 Payroll Payroll Month MMY Y 08 2003 7 einer Voucher Type l Payroll Voucher x Tax Return Voucher Status ALL 7 Enquiry Voucher No ALL X To ALL X Group By Account Code 7 Format PDF X Sales amp Stock E Preview amp Print ER To File Reset Back Daily Coll Sumr Non Recurrent Report Manageme Template Repository Data Management Timetabling Code Management Security Copyright 2007 Education Bureau The Government of the HKSAR Page 277 All Rights Reserved WebSAMS User Manual Version 1 4 BA b Users can click the hyperlink to go to Report Repository to download the report or click Report Management gt Repository from the left menu to download the report later OF 2 4aSG3 5 SR8S oe Current School Year 2001 23 September 2003 14 09 Award amp Punishme A Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Tax Return
293. layed on the screen Update the employment information of the staff as follows School Level Session Copyright 2007 Education Bureau The Government of the HKSAR Page 86 All Rights Reserved WebSAMS User Manual Version 1 4 Staff Type Employment Start Date Employment End Date Leave blank if it is an open end employment Current Rank Remarks if necessary 9 Click Save button Delete Employment Information 10 To delete an employment users should select an employment period to be deleted 7 OH dO 091 S988 pmnifer Last Login 10 07 2003 08 55 Logout 1 Help PERE Current School Year 2001 11 July 2003 15 02 Assessment a S FSC05 04 FMP gt Staff Cost gt Staff Master gt Employment EELEE Record saved successfully Staff Deployment Staff cDS NCS5 CHAN SIU MING B 88 eee mi ent Perio z HKEAA p 01 09 2003 Current FMP Sch Level Session PrimaryiAM z7 Le ET Staff Type Teaching Staff 7 Budgeting Employment Start Date ommy Y YYOL Bookkeeping Employment End Date oom yy SS Staff Cost Current Rank Certificated Master Mistress 7 Setup Remarks Employment Created in FMP module ayroll P Fund Registi X Tax Return Note for Staff Type grouping from Staff Module grouping from Staff Deployment Module F aaa ED lete fel save pack 11 Enquiry Report CAR Sales amp Stock Daily Coll Sumi Non Recurrent g 11 Click De
294. lete button Li Post effects 1 After updating employment information Payroll can be prepared for the updated employment period refer to 2 3 7 Prepare Payroll 2 For deletion of the employment information no payroll can be further prepared for the deleted employment period refer to 2 3 7 Prepare Payroll L Notes 1 For staff record transmitted from Staff Staff Deployment Module users are required to pay attention to whether Current Rank match with the staff type of the staff in Staff Cost Module because subsequent synchronization will only update the current rank only but not staff type 2 If the employment is a continuous employment users do not have to fill in the Employment End Date Copyright 2007 Education Bureau The Government of the HKSAR Page 87 All Rights Reserved WebSAMS User Manual Version 1 4 3 If users want to add a new employment period the end date of the previous employment period must be filled Employment information of a newly created record in Staff Staff Deployment Module will be automatically updated to the same staff record kept in Staff Cost Module However any subsequent amendment of employment information such as change of the employment start date will not be updated to the staff record in Staff Cost Module If payroll entry of the selected employment period is under preparation the system will abort updating the employment information of the staff in Staf
295. lfilled MPF mandatory contribution is NOT required because the employee is younger than the minimum age as set out in the MPF Scheme Ordinance throughout the payroll month MPF mandatory contribution is NOT required because the employee is older than the maximum age as set out in the MPF Scheme Ordinance throughout the payroll month MPF mandatory contribution is required because the employee s age has reached the minimum age as set out in the MPF Scheme Ordinance during the payroll month MPF mandatory contribution is NOT required because the employee s age has exceeded the maximum age as set out in the MPF Scheme Ordinance during the payroll month Employee s MPF mandatory contribution is NOT required because of the contribution holiday as set out in the MPF Scheme Ordinance Employee s MPF mandatory contribution is NOT required because it is the first incomplete payroll month after the employee s contribution holiday as set out in the MPF Scheme Ordinance Payment of MPF contribution to trustee is NOT required because the staff has been employed for a period less than the no of employment days required for enrolment as set out in the MPF Scheme Ordinance Payment of MPF contribution to trustee is required because the staff has been employed for a period reaching the no of employment days required for enrolment as set out in the MPF Scheme Ordinance Copyright 2007 Education Bureau The Government of the HKSAR Page 166
296. licking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 306 All Rights Reserved WebSAMS User Manual Version 1 4 Programme Time Spent Report Group by Staff Code R FSC010B E Function Description B This function allows users to generate Programme Time Spent Report Group by Staff Code R FSC010B E based on the selected print criteria The amount captured in this report will include both payroll and provident fund contribution of staff Only posted payroll vouchers and provident fund vouchers can be captured in this report The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 21 Assessment a a S FSC25 10 FMP gt Staff Cost gt Report Special Assessme Staff Deployment Programme Time Spent Report Group by Staff Code R FSC010B E Built in Template Staff Please input the print criteria CDS ee Sch Level Session HKAT Au ad Accounting Year Yyyy YYY 2002 2003 x IWEMA Payroll Month AMAY To FMP 09 2002 x Format PDF Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry gt Sales amp Stock gt Daily Coll Sumr School Level Session Accounting Year
297. ll Item in Batch function allows users to view or update the account code and amount of a selected payroll item for all the staff payroll captured in the selected month Users are also allowed to copy the account and amount and update the Staff Master default setting LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated 8 User Procedures Click FMP Staff Cost Payroll on the left menu Click the Prepare Payroll tab Select an appropriate Payroll Month eG ies a Click the Payroll Items hyperlink padmin Login Time 10 09 2003 09 22 Logout Help PXE Current School Year 2001 Home FMP Common Setup gt Budgeting gt Bookkeeping Staff Cost i Payroll Items Reimbursement Setup Payroll Items D0001 No Pay Leave E1001 Salary Teaching Staff E1002 Allowance Teaching Staff i E1003 Back Pay Teaching Staff Enquiry E1004 Salary Supply Staff Report E1005 Allowance Supply Staff E1006 Back Pay Supply Staff CAR E1007 Salary Teaching Supporting Staff Sales amp Stock E1008 Allowance Teaching Supporting Staff E1009 Back Pay Teaching Supporting Staff eme eo Tax Return Daily Coll Summa Non Recurrent Gra Report Management Customization 5 Select a Payroll Item All the staff payroll with the selected payroll it
298. ll Rights Reserved WebSAMS User Manual Version 1 4 Add Reimbursement Item A Function Description Add Reimbursement Item function allows users to create a new reimbursement item The system can process reimbursement together with other payroll items for individual staff during the course of preparing payroll The reimbursement items prepared in Setup can be selected for individual staff in Staff Master LQ Pre requisites 1 Reimbursement item with the same item code must not exist User Procedures Click FMP gt Staff Cost Setup from the left menu Click Payroll Setup tab Click Reimbursement Items hyperlink Click Add Reimbursement Item button OA FANGS aade A NS jen ifer Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 10 01 Assessment Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Common Setup Add Reimbursement Item Delete L Save gt Budgeting gt Bookkeeping Add Reimbursement Item Staff Master 4 Provident Fund Reimbursement Items Reimbursement items ee ec No record Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q 5 The system will redirect to the Add Reimbursement Item page Copyright 2007 Education Bureau The Government of the HKSAR Page 56 All Rights Reserved WebSAMS Us
299. ll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Report Managemer Payroll Youcher Preview I Generate Autopay File Unfreeze the selected payroll voucher Data Management Timetabling Code Management 4 gt 7 Click the Unfreeze Payroll Voucher L Post effects 1 The selected vouchers will be set to Review status accordingly Copyright 2007 Education Bureau The Government of the HKSAR Page 199 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 23 September 2003 10 55 cDS S FSC16 02 FMP gt Staff Cost gt Payroll gt Payroll Voucher HKAT HKEAA Payroll Voucher FMP Payroll Month MM YYY 09 2004 v Common Setup Payment Method Autopay 7 Budgeting Bookkeeping Payroll Voucher Not Generated Payroll Voucher Generated Staff Cost Setup Staff Staff Name En Staff Name Staff Type Net Payment Voucher Code Chi Status Staff Master a PRNCS200409B 30 09 2004 Payroll 7 3 NGS4 Lam Siu Ming he BA Clerical and Janitor Staff 19 000 00 P Fund Regist Tax Return NCS5 Au Siu Ming Teh AR Clerical and Janitor Staff 19 000 00 Enquiry NCSE Chow Siu Ming TEZE Clerical and Janitor Staff 19 000 00 Report CAR NCS Ho Siu Ming fala Clerical and Janitor Staff 20 000 00 Sales amp Stock Daity Coll Sumr a 1 Select one or more payroll voucher s and then press
300. ll prompt users to generate Payment Voucher of both Employee s and Employer s Contribution to trustee 8 Select an appropriate Voucher Type a For Grant Subsidized Schools Provident Fund Scheme it is recommended that the users should select Provident fund voucher GSS PUJ for the provident fund voucher OF da a9S3 45 S4R28 oe Current School Year 2001 11 September 2003 13 15 Home 2 FMP S FSC16 11 FMP gt Staff Cost gt Payroll gt Provid Common Setup oucher Details Accounting Month mvv 09 2004 Voucher Type Staff Cost Voucher No Budgeting Bookkeeping Provident fund yvouchg AUTO Setup Voucher f 10 yyy pom LS Voucher Pq monthly provident fond contribution Payroll Gross Credit Amount 1 850 00 JIT EEET Gross Debit Amount 1 850 00 Tax Return Voucher Status Draft b For ORSO Scheme and Mandatory Provident Fund Scheme it is recommended that the users should select Provident fund voucher ORSO amp MPF PF for the provident fund voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 214 All Rights Reserved WebSAMS User Manual Version 1 4 3 WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer oj x File Edit View Favorites Tools Help Bak gt A A Asearch GaFavortes Smeda B 3 a a g Links customize Links Address a http localhost 8080 jsp index jsp gt
301. lowances or perquisites is not provided Employee s HKID no is not provided Employee s HKID no is invalid Employee s surname Eng exceeds the acceptable data length Employee s surname Eng contains spaces Employee s full name in Chinese is not provided Employee s correspondence address exceeds the acceptable data length Amount of a Salary Wages is not within 0 999 999 999 99 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 270 WebSAMS User Manual Version 1 4 28 29 a QH9S 5 aH jennifer Last Login 10 07 2003 03 55 Logout Help PEK Current School Year 2001 11 July 2003 10 36 Assessment Special Assessme ee E i Tax Return is not generated successfully Staff Deployment Staff j Taxation Year 3 http localhost 8080 cDS YYYY YYYY isp rpt viewPreviewFile jsp2type Readiles fee File Edit View Favorites Tools Help Ea HKEAA MITAA 3 lt A amp Bertelli gt vi gt FMP he o DODES allo a B s gt Common Setup Tax Return Required x gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Note 1 The Taxe Payroll again for the fro P Fund Regist Note 2 When yo H Smo Filed via Cosyectte f o need to generate loyees with IRS6B urn IRS6B You pn changes for any Erro
302. loyment Module R FSC015 E based on the selected print criteria For control purpose this report can only be generated in PDF format The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 57 Assessment a S FSC25 14 FMP gt Staff Cost gt Report Special Assessme St Interface Log File Transaction from Staff Module R FSC015 E aff Deployment A Built in Template Staff Please input the print criteria cDS Sch Level Session ALL iaat Date DOMM YYY 10972003 To 3000972003 HKEAA Format PDF FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Repot gt CAR gt Sales amp Stock gt Non Recurrent q School Level Session Date Range Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 292 All Rights Reserved WebSAMS User Manual Version 1 4 Monthly Salary Control Report R FSC023 E B Function Description This function allows users to generate Monthly Salary Control Report R FSC023 E based on the selected print criteria The following criteria can be selected fr
303. ly records registered via this function can be updated 13 The provident fund register detailed information will be shown in the middle of the page a For Grant Subsidized Schools Provident Fund Scheme users can update the following information Contribution Adjustment for both employee and employer Copyright 2007 Education Bureau The Government of the HKSAR Page 258 All Rights Reserved WebSAMS User Manual Version 1 4 Dividend Received Remarks Register Date cannot be updated 7 OAF4AaSR S SARS ifer Last Login 03 07 2003 11 03 Logout Help PEZ Current School Year 2001 9 July 2003 16 25 BTM pIOve F S500 Home Total Dividend Received 100 00 Student Info Enq School Managemer Balance CF Contribution Employee 1 350 00 Student Employer 1 350 00 Attendance Balance CF Dividend Received 100 00 Student Activities Award amp Punishme Provident Fund Register Entry Date DDMM Y YYY Contribution Adjustment Assessment Specia E Staff Dividend Received Amount a O a 100 00 CDS Remarks HKAT HKEAA FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll Contribution Amount Amount Dividend Received En eiai aa 31408 2003 0 00 PINCSPJO0001 PINCS200308Y 09 07 2003 i 100 00 Annual Dividied For ORSO Scheme users can update the following information
304. m Please ensure that the same voucher number will not be repeated for other vouchers in future ii As provident fund contribution is usually paid monthly users may consider to put the year in the first four digits and month in the consecutive two digits of the voucher number for example YYYYMMNNNN value 200301V001 where YYYY represents the Year MM represents the Month and NNNN represents the Voucher No There are 10 digits for users to manually input the voucher number iii Voucher Prefix will be added in front of the voucher number input by users Upon saving of voucher the number of digits will become 12 because 2 digits of voucher prefix are appended at the beginning of the voucher number by the system e g PJ200301V001 or PF200301V001 10 Fill in Voucher Date and Voucher Particulars 11 For ORSO Scheme and Mandatory Provident Fund Scheme fill in the Bank Ledger information Credit Copyright 2007 Education Bureau The Government of the HKSAR Page 215 All Rights Reserved WebSAMS User Manual Version 1 4 Z WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer 2 10 xj File Edit view Favorites Tools Help Ea eek gt A Qsearch Favorites Meda lt 4 B SI ag Links Customize Links 2 Address http localhost 8080 jsp index jsp hs Go 12 User jennifer Last Poste 0207 2003 16 41 Logout Help Current Sc p01 8 July 20
305. m in the printer and click the printer button to print the cheque from the printout template amp http 192 168 6 151 jsp rpt viewPreviewFile jsp type R amp fileName fmp 24001_1063697751687 pdf gt QA Asearch Favorites Meda 44 B 3 SI d g Links tq 18 JHE Bs 5 M Bookmarks 31 01 2020 CHAN TAI MAN Thumbnails Seventeen Thousand Five Hundred Only 17 500 00 Signatures e 4 40f1 gt H 826x1768in O E Done a Internet 19 The system will pop up the Print Page Users should not check the three checkboxes in the Print Page for page layout adjustment Copyright 2007 Education Bureau The Government of the HKSAR Page 209 All Rights Reserved WebSAMS User Manual Version 1 4 Propetties C Curent page Pages from fi to fi Print Jeven and Odd Pages v M Comments Status Ready I Reverse pages Type HP Lasewet 8150 PCL 6 J Print as image Where P_192 168 6 231 JT Print to file m Print Range Copies and Adjustments All Selected pages araphic Number of copies BE IV Collate J Expand small pages to paper size JT Auto rotate and center pages mink Oversized pages to papel size PostScript Options Preview kK 8 26 Print Method Language Level 2 z Optimize for Speed 11 68 Z Download Asian Fonts I Save Printer Memory Color Managed On printer
306. m nems 2003 2004 7 Accounting Year Select CDS eimbursement item Account Code npn aioe Programme gt HKOT oa Primaryiam WFMP Admin Programme gt HI 13 gt eos ER Giormoicos PrimaryiAM Y VWFMP Admin Programme Fis Miscellaneous gt Common Setup eal Expenses BR GIO 7000s Primaryian z WFMP Admin Programme 7 gt Budgeting gt Bookkeeping Staff Cost if Staff Master c Copy tw h Save K Back 14 ler By default the system shows all active status reimbursement items as defined in Payroll Setup refer to 2 2 1 Payroll Setup for users to select ee Local intranet Users may select appropriate reimbursement items By default no item is pre selected Fill in Account Code School Level Session and Programme for each selected reimbursement item Only selected reimbursement items will be available for staff payroll preparation refer to 2 3 1 Prepare Payroll Maintain Reimbursement Item for Individual Staff Click Save button to save both Staff Payroll Item Account Codes and Staff Reimbursement Item Setting Copy Staff Payroll Setting 17 Users can copy staff payroll item account code setting to other staff by clicking the Copy To button For details please refer to 2 2 9 Copy Staff Payroll Setting ebSA e e on 0 9 0 B D 0 00 Oso loj x File Edit View Favorites Tools Help a HBk gt
307. mber PRO301 3101 50000 CHAN TAI test rpg m Note 1 A cheque is allowed tp print TS j Note 2 Payment method can W RevdReverse to Cheque Without Printing je Once selected no further change is allowed Print Confirm Reverse J lt Back Report Management Data Management Customization al Li Post effects 1 Cheques will be printed 2 Users can proceed to freeze the payroll voucher and then create the corresponding provident fund voucher before posting the payroll voucher L Notes 1 Users can print the same cheque in both payroll voucher status of Review or Freeze 2 Cheque printing for each voucher can be tried for the maximum of three times only 3 Cheques printed by the system i e payment method Cheque With Printing is selected will be captured in the Summary of Cheques Used R FBK044 E report If cheque number for Cheque Without Printing is input when preparing the payment voucher this number will also be captured in the report 4 If cheque printing of the voucher is not yet confirmed and cheque printing has been tried for less than three times this voucher is still allowed for cheque printing the checkbox next to the voucher number will be disabled if cheque printing is not allowed Before printing out the cheques users should first fill in the Cheque Number By default it will be set to the next available cheque number of the sele
308. ment Special Assessmel SAT papioymen Accounting Year vyyvvyvY 20042003 Staff cDS Sai Payroll Month AMY Pets 09 2002 HKEAA Closed FMP 10 2002 gt Common Setup 11 Budgeting gai 01200 gt Bookkeeping Staff Cost 02 2003 S 03 2003 etup Staff Master Sate aff Maste 05 2003 Easel 06 2008 P Fund Regist 07 2003 Tax Return 08 2003 opened gt pened Enquiry Report t Note To close a payroll month make sure all payroll vouchers has been created and posted and all provident vouchers has been CAR credd and posted or selected Not Required to generate provident fund voucher Sales amp Stock fel save Daily Coll Sumr Non Recurrent q X 5 Click Save button 6 If there is any payroll entry under preparation in the payroll month to be closed the system will abort the updating action The following screen shows that there is payroll record under preparation in the payroll month 01 2003 and 08 2003 Updating status of these payroll months is aborted The rest of other payroll month will proceed in updating the status if no payroll is under preparation A QO 4 Q aS99 8 SRR E Current School Year 2001 27 August 2003 16 16 Award amp Punishmebad i pes Assessment Record s have been updates Results are as follows Assessme e 09 2002 Payroll Month is opened successfully e 01 2003 Payroll month cannot be closed as on
309. mes the left frame and the right frame Users can horizontally scroll the left frame and right frame separately or vertically scroll the frame to view payroll item details Update Payroll Items 5 Users can update the details of payroll items More than one payroll items can be updated at the same time 6 Click Save button Delete Payroll Items 7 If th users want to delete payroll items select one or more checkboxes next to e Payroll Item Code first Copyright 2007 Education Bureau The Government of the HKSAR Page 51 All Rights Reserved WebSAMS User Manual Version 1 4 8 OD Qa09 8 S508 Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 12 08 Assessment S FSC03 01 FMP gt Staff Cost gt Setup gt Payroll Setup Special Assessme Payroll Setu Staff Deployment AYTEN ZPP Staff CDS HKAT HKEAA FMP LO Desorption O Salary Teaching Staff ER G01 01002 Teaching Staff Salaries excl P Cor etup gt But 7 gt Bookkeeping Allowance Teaching Staff B Goo Teaching Staff Salaries excl P Setup r E1003 Back Pay Teaching Staff ER G00 Teaching Staff Salaries excl P Staff Cost Staff Master m Eoo Salay Supply Stalk ER G10700002 Supply Teaching Supporting ER naman Calor Tan alin aa Payroll tems Provident Fund Reimbursement Items Allowance Supply St
310. n year must be in Review status If the selected taxation year is in Freeze status users can only view the tax return information 2 In order to generate tax return users have to fill in information properly in 2 1 3 Tax Information Setup 3 Staff must be employed by the school in the selected taxation year during April March 4 The checkbox in the column of Tax Return Required should be checked for staff required to generate Tax Return J User Procedures 1 Click FMP gt Staff Cost Tax Return on the left menu 2 Before this page is launched the system will capture the created amended or deleted staff information from Staff Staff Deployment Module All the transactions from Staff Staff Deployment Module will be validated and updated to Staff Cost Module accordingly All actions will be logged and users can print the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report on the data captured as described in 2 2 12 Print Log Copyright 2007 Education Bureau The Government of the HKSAR Page 264 All Rights Reserved WebSAMS User Manual Version 1 4 je OF DQNGGS STROM I User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 15 32 Assessment a Special Assessmer Receiving Information from Staff Module Staff Deployment Module Staff Deployment Staff cDS HKAT HKEAA FMP
311. nd Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate the original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequent update on the amount of payroll item which is subject to provident fund contribution under this payroll The original contribution amount of any newly captured payroll is calculated based on the payroll items amount of Staff Master setting staff s payroll item amount setting rounding method and decimal place setting in Setup and Copyright 2007 Education Bureau The Government of the HKSAR Page 158 All Rights Reserved WebSAMS User Manual Version 1 4 the pre defined contribution fund rate and the effective date of fund stage defined in Staff Master Copyright 2007 Education Bureau The Government of the HKSAR Page 159 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Reimbursement Item in Batch L Function Description Maintain Reimbursement Item in Batch function allows users to view update reimbursement item amount of a selected reimbursement item for all the staff payroll captured in the selected month LQ Pre requisites 1 Payroll entries must have been captured in Capture Staff for Payroll function and the corresponding payroll vouchers have not yet been generated
312. ng Roe ee ee ee a ae cet ioe 1 Maintain Payroll Mont h All Rights Reserved Copyright 2007 Education Bureau The Government of the HKSAR Page 4 WebSAMS User Manual Version 1 4 P Fund Register Tax Return Link to Individual Staff Staff Mapping paza Print Log pamada l i Search ioe i l Le 1 1 i I Staff Mapping pi Print Log pa Staff Basic J Information I le I l 1 He Tax Return Basic ____ Information le 4 f I i Residence and Beat Other Information Freeze Unfreeze Save Bicknell Generate IR56B p r Report Print and Preview Staff Cost Report Report Management i Save Staff Cost Report to 1 I 1 Repository Print Log of Transaction from STF and STD Modules Search Staff Provident Fund Register Records Maintain Staff Provident Fund Register Adjustment Records View Staff Basic Information for Tax Return Maintain Capacity Staff Rank for Tax Return Staff Synchronization Maintain Staff Tax Return Basic Information Maintain Particulars of income accruing for the taxation year Maintain Staff Tax Return Residence and Other Information Year Generate List of employees with IR56B Filed via Computerized Format to be filed to IRD Soft Copy of IR56B to be filed to IRD Employer s Tax Return IR56B Copyright 2007 Education Bureau The Government of t
313. nquiry Note Select one or more payroll youcher s and then press Print button to print report Payroll Validation Report R FSC001 E Report Delete P Fund Youcher P Fund oucher Print P Fund Youcher Preview Print Cheque gt CAR Sales amp Stock gt Daily Coll Summa Non Recurrent Gra Report Management 1 000 00 ee USER aie s 1 000 00 Pr A Report Payroll Validation Report R F5C001 Data Management Customization gt 4 7 Click the Print button Copyright 2007 Education Bureau The Government of the HKSAR Page 223 All Rights Reserved WebSAMS User Manual Version 1 4 8 The system will pop up a new window Users should select either group by Account Code or group by Staff Code to view the payroll breakdown Hof http 192 168 6 151 jsp fsc MaintainPayroll doze Payroll Validation Report R FSC001 E Please input the print criteria Group By Account Code 7 _ Current School Year 2002 16 September 2003 15 49 5 ioj xj Provident Fund Voucher Generated Staff Type Employee s Contribution Employer s Contribution P Fund Register PFNCS200301A 31 01 2003 Cheque With Printing 1001 oe USER Tax Return Enquiry Note Select one or more payroll youcher s and then press Print button to print report Payroll Validation Report R FSC001 E 1
314. nt Fj To File K Reset lt Jpack Payroll P Fund Regist Tax Return Built in Template Please input the print criteria Sales amp Stock Daily Coll Sumr School Level Session Accounting Year Accounting Month Voucher Type Payroll Voucher and Provident Fund Voucher Voucher Status ALL Posted and Unposted Print Option Voucher No and Voucher Date Voucher Date Range Voucher No Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 287 All Rights Reserved WebSAMS User Manual Version 1 4 Posted Payroll Voucher Provident Fund Voucher Transaction List R FSC014 E L Function Description This function allows users to generate Payroll Voucher Provident Fund Voucher Transaction List R FSC014 E based on the selected print criteria This report can only be generated in PDF format because it is designed to capture posted voucher only The following criteria can be selected from this screen to generate the report Current School Year 2002 23 September 2003 14 26 Home S FSC25 13 FMP gt Staff Cost gt Report Posted Payroll Voucher Provident Fund Youcher Transaction List
315. nt Module Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent SPA Report Managemen Data Management Timetabling Code Management Security E Mail Copyright 2007 Education Bureau The Government of the HKSAR Page 68 All Rights Reserved WebSAMS User Manual Version 1 4 5 For each of the staff records transmitted from Staff Staff Deployment Module the system will check whether it matches with any temporary staff created in Staff Cost Module with the same Staff Name in English concatenated with Surname and Other Name in English or with the same Primary ID Primary ID type Primary ID number and Primary ID Place of issue The system will base on the described matching rules and show all the potential pairs of staff which match with the same identity s 7 OF 4 08 03 5 S488 Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 10 19 rir gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Staff Name Eng Staff Name Chi zz The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If itis duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right
316. nt School Year 2001 9 July 2003 16 11 Home Student Info Enq Dividend Remarks 1 MIM Received Schoc nployee Employer Eni gt Stude gt Attengance 1 350 00 1 35000 0 00 PINCSPI00001 PINCS200308Y icrosoft Internet Explorer Eile Edit view Favorites Tools Help HBak gt A A Qsearch Favorites Meda D S SI a HB Links customize Links H Address amp http localhost 8080 jspjindex jsp bs Go Last Login 03 07 2003 11 03 Logout Help PEEK Current School Year 2001 9 July 2003 16 45 Home Provident Fund Register History Stu Date ntribution ividend nterest Miscellaneous Sct 9b DDMMANYYY Amount Received Amount chot Pee ge Employee Employer Employee Student Attendance m 3108 2003 875 00 875 00 000 oo 0 0 0 00 FENCS200308X Student Activities BE Local intranet Copyright 2007 Education Bureau The Government of the HKSAR Page 256 All Rights Reserved WebSAMS User Manual Version 1 4 c Mandatory Provident Fund Scheme Z WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer z ioj x File Edit View Favorites Tools Help Heak gt A A Asearch Favorites CHmedia D Si a e Links customize Links Address amp http localhost 8080 jspjindex jsp a Go mifer Last Login 03 07 2003 11 03 Logout 1 Help spar meat Current School
317. nt methods Autopay Cheque With Printing and Cheque Without Printing Users can generate bank specified autopay file of staff payroll information in Staff Cost Module and then incorporate the file generated into the autopay programme provided by the bank Users can issue system printed cheque to staff for staff payroll payment Users can generate provident fund voucher for three types of provident fund schemes i Grant Subsidized Schools Provident Fund Scheme Journal Voucher ii ORSO Schemes Payment Voucher and iii Mandatory Provident Fund Scheme Payment Voucher Users can issue cheque through the system to trustee for provident fund contribution Posting of payroll voucher and provident fund voucher in Staff Cost Module will post to General Ledger in Bookkeeping Module The system is able to capture payroll amounts for staff s income accruing for that taxation year in Tax Return The system is able to register provident fund contributions of individual staff Users can adjust individual staff s tax return information and taxable items for filing tax return purpose Users can generate employer s tax return and then submit it to the Inland Revenue Department through electronic file Users can generate Mandatory Provident Fund remittance advice Users can generate reports such as Payroll Slip Payroll Voucher and Provident Fund Voucher with four available formats PDF WORD RICHTEXTand
318. nt of the HKSAR Page 67 All Rights Reserved WebSAMS User Manual Version 1 4 bAQHGG R S708 Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 10 07 Assessment a Special Assessme Da gt ii Staff Cod ode e ALL 5 cps Sch Level Session ALL 7 Status Active gt HKAT Staff Name Eng Staff Name Chi S FSC05 01 FMP gt Staff Cost gt Staff Master HKEAA FMP gt Common Setup gt Budgeting Bookkeeping Staff Cost Setup Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent 4 Before the system retrieves the staff records based on the input searching criteria the system will capture all the newly created amended or deleted staff information from Staff Staff Deployment Module All the transactions transmitted from Staff Staff Deployment Module will be validated and updated to Staff Cost Module accordingly All action will be logged and users can print the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report on the data captured as described in 2 2 12 Print Log OO 84 0093 SRR0 9 User jennifer Login Time 20 10 2003 19 02 Logout Help Current School Year 2002 20 October 2003 19 22 FMP S FSC05 02 FMP gt Staff Cost gt Staff Master Common Setup i Receiving Information from Staff Module Staff Deployme
319. nting they can click Next Payroll Voucher button after saving payroll voucher for the first staff payroll and then continue for the next staff payroll Copyright 2007 Education Bureau The Government of the HKSAR Page 188 All Rights Reserved WebSAMS User Manual Version 1 4 gt OF d OR9S 5 SR E80 9 User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 12 21 Assessment a Spe cial Assessme Accounting Month MMA YYY 092004 Voucher Type Payroll Voucher PR ees Voucher No PROWA9 00001 Sar Voucher Date DMM YYY 30 09 2004 s5 Voucher Particulars Salary HKAT Gross Credit Amount 8 984 21 HKEAA Voucher Status Unposted FMP Bank Ledger Information Credit gt Common Setup Bank Ledger Code G5001 Bank Government Fund Budgeting Payment Method Cheque With Printing Bookkeeping Payee s Name PAK CHUN PUN ONE Cheque No Bank Particulars Default same as Voucher Particulars Salary Staff Cost Setup Staff Master Note 1 Payee s Name is required for Cheque With Printing This is optional for Cheque Without Printing Payroll Note 2 Cheque No should be left blank for Cheque With Printing This is optional for Cheque Without Printing Accounting Line Information Debit P Fund Regist Tax Return Enquiry Report CAR Line Sch Programme Account Code Particulars Budget No Level Session Default same as Bank Check
320. ntsldueteaunshossd ea eatae EEan Eae aeaieie 62 2 2 STARF MASTER oaa T E aN O ae 66 2 2 1 Maintain Staff Masten reaa hasshessiancces tia E A EAE AEDA ieee ESE 67 2 2 2 Create Staff for Temporary PAYroll o cccccccccccccesccesccesneceeseeceneeeesaeeseeecesaeceeaeeseseeeeeaeenes 74 2 2 3 Maintain Personal Information Of Staff cccccsccseccesceseceseceseeesseesseceseseseceaeenseeeseeeanes 78 2 2 4 Maintain Staff EMmployment ccccccccccccsccceesseeeensetenceceeaeeceueecececeeneeseeecsuaecneaeeseeneeeeaeeees 8l Add New Staff Employ mentissse scisisc c0ef a a a a a a ep eee 81 Maintain Staff Employment ee eeeeececsseceseceseeeseeeseecssecssecesesseesseesseessaessaeesseseneeeneeeaeesas 85 2 2 5 Maintain Staff Provident Fund Setting cccccscccsssssseceseceseceseeensecsseceseceseseeenseeeneeesees 89 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting 95 2 27 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting 00 100 2 2 8 Maintain Staff Cost AL OCAtION ccsccssecseseeseeesceeseeeeseceseceseceaeceseeeeenseessneseaeseaeseaeees 103 2 2 9 Copy Staff Payroll Settini aiseria ag eee oan etn cde hd ene a reve cts aaa da Beeb 106 2 2 10 Staff MGppini Gis enoii a E EE nie eee ae ee aS 110 2 2 11 Staff Synchronization oein iiien eae iat ER dat de ge nad A se tbe td odes E 112 2 2 12 Phn EO RB ean ores sniinees nicetssiettes tata sed neadatset e cunlades a y 117 IA PAYROLL
321. od DDMMNYYY DDMMNYYYY Employee s Contribution Employer s Contribution Rate Original Revised Rate Original Revised paras Amount anam za Faso Feso 5o Faso 825 00 0108 2003 31408 2003 b Click Payroll Items hyperlink to view all payroll item account codes and payroll item amounts Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 244 WebSAMS User Manual Version 1 4 gt Assessment gt Special Assessme gt Staff Deployment Common Setup Budgeting Bookkeeping Staff Cost Setup cente Master r runa Kegist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent q P SPA z Current School Year 2001 27 August 2003 15 11 S FSC14 06 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI Payroll Month ivy Payroll Period DDMMM Y YYY PAK CHUN PUN BRS 08 2003 0108 2003 31 08 2003 Posted ORSO Scheme Payroll Items Reimbursement Cost Allocation Payroll Items Original Subject To Amount Provident Fund Contribution E1010 Salary Clerical and Janitor 1 000 00 G101 7004002 Staff ee aE BIOL Allowance Clerical and 000 00 5 000 01 Janitor Staff Goe E1012 Back Pay Clerical and 2500 2 500 00 G10170402 Janitor Staff Supply Teaching Supporting Staff s Salaries pot Deduct Back Pay Teaching 00 1 ersero Staff Salaries
322. of all the selected staff must be larger than zero Provident fund contributions of all the selected staff must be larger than or equal to zero 4 The voucher number to be created has not yet been used before For Cheque With Printing payment method bank ledger must be tied to an appropriate bank cheque format and set to use Cheque Printing Please refer to Common Setup COA Maintenance Bank Information 6 For Autopay payment method bank ledger must be tied to an appropriate bank autopay format Please refer to Common Setup COA Maintenance Bank Information 8 User Procedures Click FMP gt Staff Cost gt Payroll on the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Se ee IN Select the checkbox next to the staff Users can select one or more staff to prepare payroll voucher at the same time 6 Click the Generate Payroll Voucher button The system will redirect to Voucher Details page Copyright 2007 Education Bureau The Government of the HKSAR Page 182 All Rights Reserved WebSAMS User Manual Version 1 4 l Home FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summai Non Recurrent Gr a es anagement 5 E 11 September 2003 14 29 Payr
323. oll P Fund Register My Documents History Desktop Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra My Documents Report Management File name Customization My Network P Save as type Toolbars Fie Edit view Insert Format Tools Data Window Microsoft Excel Worksheet x Current School Year 2001 10 September 2003 13 47 X Subtotals Validation gable Text to Columns Consolidate Group and Outline gt PivotTable and PivotChart Report Get External Data t Refresh Data A SAS EESESSSSEREE EE RSSEESESSS Se Astart EjQuotepow cA FMicrosote The system will pop up another window Select Delimited as original data type and then click the Next button Ejicozao Siic winnts E websams SIFiaumsth i s Payroll gt Iter Payroll Iter Org Amt Rev Amt Org Acct Rev Aci No Pay Li 0 00 0 G1017001G101701 Salary 7 18 000 00 18 000 00 G1017001G101701 Allowance 500 00 500 G1017001G101701 Back Pay 0 00 0 G1017001G101701 No Pay Li70 00 0 G1017001G101701 Salary 7 18 000 00 18 000 00 G1017001G101701 Allowance 500 00 500 G1017001G101701 Back Pay 0 00 0 G1017001G101701 OBS ead SSAC i349 amp Gl 95080 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 135 WebSAMS User
324. oll Voucher Payroll Month MMY YY Payment Method Payroll Voucher Not Generated Payroll Voucher Generated Diam Clerical and Janitor Staff O NG4 Lara Siu Ming AN 19 000 00 oO Noss An Siu Ming EMH 19 000 00 oO N amp s6 Chow Siu Ming ANE 19 000 00 mj NCS Ho Siu Ming fala 20 000 00 Vv ing Staff NCSL Woo Siu Ming BAN aR 17 575 00 Lee Siu Ming SEN 17 575 00 7 Select an appropriate Voucher Type It is recommended that the users should select Payroll Voucher PR for the payroll voucher Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q Report Managemen Data Management Timetabling Code Management Security E Mail Customization Current School Year 2001 16 September 2003 14 47 gt S FSC16 05 FMP gt Staff Cost gt Payroll gt Payroll Voucher Accounting Month MMA Voucher Type Payroll voucher PR Voucher No NCS20M0084 Voucher Date DOMM Y Y Voucher Particulars Gross Credit Amount 35 150 00 Voucher Status Draft Bank Ledger Information Credit Bank Ledger Code 65001 Bank Government Fund l Payment Method Anutopay Bank Particulars Default same as Voucher Particulars Accounting Line Information Debit Line Sch Programme Account Code eens Particulars Budget No Level Sessi
325. om this screen to generate the report Current School Year 2001 13 August 2003 10 55 Assessment a S FSC25 22 FMP gt Staff Cost gt Report Monthly Salary Control Report R FSC023 E Built in Template Special Assessme Staff Deployment Staff Please input the print criteria CDS Sch Level Session ALL HKAT Accounting Year vvvVivvYY 2002 2003 HKEAA Payroll Month MMY YY 09 2002 To 08 2003 FMP Group By Account Code x Common Setup Account Code From C Budgeting Account Code To ALL gt Bookkeeping Staff ALL 1 ALL F Staff Cost Format PDF F Setup Staff Master Payroll P Fund Regist Tax Return E Preview amp Print ER To File J Reset Back Enquiry CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent School Level Session Accounting Year Accounting Month Group By Account Code and Staff Code Account Code Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 293 WebSAMS User Manual Version 1 4 MPF Contribution Proforma Report R FSC027 E L Function Description This function allows users to genera
326. on Default same as Bank Check Particulars 1 Primary AM hpi ina tek 35 150 00 See isan gan Sy ys F Contributions Budget Check S Sufficient fund Insufficient fund N A Not applicable Note 1 Format of auto generated voucher number lt Voucher Type Prefix Y MM lt system sequence no Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please ensure that the same voucher number will not be duplicated in future ba 4 ES 8 Enter the Voucher No a If the selected voucher type has been set to use system auto generate voucher number Auto will appear in the voucher number textbox by default There is a total of 13 digits for the auto generate voucher number e g PR03 01 00001 where 03 01 represents January 2003 and 00001 represents that this is the first voucher of year 2003 The system will automatically go to 00002 for the second voucher of year Copyright 2007 Education Bureau The Government of the HKSAR Page 183 All Rights Reserved WebSAMS User Manual Version 1 4 2003 under the same voucher type This sequence number will be reset when creating new voucher of the next year refer to Common Setup Voucher Type Maintenance for details Users can use the auto generate number or they can enter their own voucher number by overwriting the word Auto If auto gene
327. on setup OW Bs Ge N Users can maintain autopay setting for autopay services of three banks namely Hong Kong and Shanghai Bank MRI Hang Seng Bank MRI and Bank of East Asia MAS Payroll 6 The system is able to synchronize staff master records from Staff Staff Deployment Module 7 Users can create staff master records for temporary payroll purpose for whom the corresponding staff record has not yet been created in Staff Staff Deployment Module 8 Users can maintain staff profile employment brought forward balance of provident fund contribution payroll settings for the purpose of updating staff payroll provident fund register and tax return for individual staff 9 Users can transfer records of staff created in Staff Cost Module to the same staff created in Staff Staff Deployment Module 10 Users can copy staff payroll setting from one staff to another staff 11 Users can prepare monthly payroll for staff 12 Users can maintain payroll and provident fund contribution Copyright 2007 Education Bureau The Government of the HKSAR Page 1 All Rights Reserved WebSAMS User Manual Version 1 4 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Users can export payroll and provident fund contribution to a CSV formatted file for bulk updating and then import it back to the system Users can generate payroll voucher for three different payme
328. on the data captured as described in 2 2 12 Print Log Copyright 2007 Education Bureau The Government of the HKSAR Page 124 All Rights Reserved WebSAMS User Manual Version 1 4 7 7 gt OF AOR SES 5 SRE0R 9 User jennifer Login Time 21 10 2003 10 21 Logout Help Current School Year 2002 21 October 2003 12 24 Assessment S FSC14 02 FMP gt Staff Cost gt Payroll gt Prepare Payroll Receiving Information from Staff Module Staff Deployment Module Special Assessmer Staff Deployment Staff CDS HKAT HKEAA 6 FMP gt Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent fin Login Time 10 09 2003 09 22 Logout Help PERZ Current School Year 2001 10 September 2003 9 53 S FSC14 02 FMP gt Staff Cost gt Payroll gt Prepare Payroll 0 0 e m 9 ROOKKGE Payroll Month May 09 2004 0 TEA Payroll Perio i Staff Name Eng Staff Name Chi DD Payment Method DD D E rical and Janitor Staff p r Nco Chan Siu Ming RDE 01 09 2004 30 09 Cheque Without Printing Y 8 r Ncs2 Cheung Siu Ming ARDE 010072004 3009 Cheque Without Printing Vv hing Staff 0 jv NCSI Woo Siu Ming REMA 0109 2004 31 Cheque Without Printing pw N53 Lee Siu Ming aN 01 09 2004 30 09 Cheque Withou
329. opy E Employer s Tax Return Form For Employee IR56B E List of Employees with IR56B Filed via Computerised Format Submit List of Employees with IR56B Filed via Computerized Format Electronic IR56B and duly signed B 1 R 56A form to the Inland and Revenue Department 2 Distributed Employer s Tax Return Form for Employee IR56B to individual staff Electronic IR56B Taxation Year Freeze Copyright 2007 Education Bureau The Government of the HKSAR Page 9 All Rights Reserved WebSAMS User Manual Version 1 4 1 4 Interactions with other Modules 1 4 1 Interactions with Other Modules From Modules Level FMP Staff Cost FSC FMP Common Setup FCS FSC01 Enquiry FSC02 Provident Fund Setup FSC03 Payroll Item and Reimbursement Setup FSC04 Provident Fund Account Code Setup FSC05 Maintain Staff Master FSCO06 Staff Interface FSC07 Data Synchronization FSC08 Copy Staff Payroll Setting FSCO09 Staff Mapping and Transfer Staff Temporary Payroll FSC10 Maintain Staff Provident Fund Setting FSC11 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting FSC12 Maintain Staff Cost Allocation Setting FSC13 Maintain Staff Payroll Item Amounts and Staff Payment Setting FSC14 Prepare Payroll FSC15 Import Export Payroll Items and Provident Fund Contribution FSC16 Generate Payroll Vouch
330. opyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 3 WebSAMS User Manual Version 1 4 Payroll Prepare Payroll Payroll Voucher Provident Fund Voucher Voucher Posting Voucher Enquiry Payroll Month Link to Individual Staff Capture Staff for Payroll Staff Mapping Print Log of Transaction from STF and STD Modules Maintain Payment and Provident Fund Contribution for Individual Staff Maintain Payroll Items for Individual Staff Maintain Reimbursement for Individual Staff Maintain Cost Allocation for Individual Staff Maintain Payroll Item in Batch Export All Payroll Items and Import All Payroll Items Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution Maintain Reimbursement Item in Batch i e Print Payroll Item Details R FSC016 report Generate Payroll Voucher Print Payroll Validation Report R FSC001 E Payroll Voucher Freeze Payroll Voucher Unfreeze Payroll Voucher Generate Autopay File Print Cheque Payroll Voucher Delete Payroll Voucher Generate Provident Fund Voucher Print Payroll Validation Report R FSC001 E Provident Fund Voucher Print Cheque Provident Fund Voucher Delete Provident Fund Voucher Provident Fund Voucher Posti
331. or click the B Select Account Code icon next to Account Code textbox to search for account code from the pop up screen Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 168 WebSAMS User Manual Version 1 4 8 Retrieve Account Details Microsoft Internet Explorer 3 loj x E Input Account Code Account Code G1017001001 Search Account Code Fund Source amp Ledger Code 61017 Salaries Grant AIC Sub Ledger Code 001 Teaching Staff x Account Code 001 Grant Ex Click Copy or Select button to copy the code back to Maintain Payroll Items for Individual Staff page Click the Save button to save the change to the system Li Post effects 1 2 The system will save the records accordingly The system will re calculate the net payment and provident fund contribution if the payroll item is subject to provident fund contribution L Notes If the revised amount of provident fund contribution of the payroll has been changed by users before refer to 2 3 7 Prepare Payroll Maintain Provident Fund Contribution in Batch Export Provident Fund Contribution and Import Provident Fund Contribution and Maintain Payment and Provident Fund Contribution for Individual Staff the system will only re calculate the original amount of provident fund contributions The revised contribution amount will remain as the amount changed by users even if there is any subsequ
332. or checking before posting the voucher 2 The same report can be retrieved in Report refer to 2 7 3 FSC 2 Payroll Payroll Validation Report R FSC001 E with four formats PDF WORD RICHTEXT and EXCEL available for selection Copyright 2007 Education Bureau The Government of the HKSAR Page 225 All Rights Reserved WebSAMS User Manual Version 1 4 Print Provident Fund Voucher B Function Description This function allows users to print provident fund voucher detailed information at the status of Unposted Posted provident fund voucher will not be listed here Users can print out a provident fund voucher under Unposted status and submit together with supporting documents such as cheque for ORSO and Mandatory Provident Fund Scheme or MPF Remittance Advices R FSC004 E Mandatory Provident Fund Scheme to supervisor for checking first After that Principal can approve this voucher by signing on the designed position of the vouchers B Pre requisites 1 The voucher to be printed has been saved in the system 2 Adobe Acrobat Reader is required in order to view reports 8 User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Provident Fund Voucher tab Select an appropriate Payroll Month Select an appropriate Fund Scheme Click the Provident Fund Voucher Generated hyperlink D Og ee Select the checkbox next to the voucher Users can
333. ory For details about printing the report please refer to 2 7 1 Generate Report Post effects 1 If Preview amp Print button is clicked the Interface Log File Transaction from Staff Staff Deployment Module R FSC0O15 E report will be generated for users to preview in a pop up window 2 If To File button is clicked the Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report will be generated and stored in Report Management Repository Notes 1 The same report can be retrieved in Report refer to 2 7 3 FSC 2 Payroll Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E with four formats PDF WORD RICHTEXT and EXCEL available for selection 2 Below is a sample of Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report E Acrobat Reader 19015_1060225061136 pdf E 18 x T Ele Edit Document Tools view Window Help _ lelxl ete te a 4 gt vie lokes o AORE S PRIMAR INTERFACE LOWRILE TRANSACTION FROM STAFF STAFF Bookmarks Thumbnails Signatures M 4 10t1 PM 1168x8261 O HA In the report users are able to browse through a list of transaction history of data transmitted from Staff Staff Deployment Module to Staff Cost Module Column A indicates the date and time when the transactions were received Columns group B indicates the identity of
334. ost Allocation Setting Insert Audit Trail to Security L FSC13 Maintain Staff Payroll Item Amounts and Staff Payment Setting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Security SEC Check access rights to update Staff Payroll Item Amounts and Staff Payment Setting Insert Audit Trail to Security Copyright 2007 Education Bureau The Government of the HKSAR Page 16 All Rights Reserved WebSAMS User Manual Version 1 4 Q FSC14 Prepare Payroll B o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Accounting Year and Accounting Month must exist and are opened Relevant Account Code must exist and is effective o Relevant Programme Code must exist and is effective o Code Management HSE Retrieve School Level and Session descriptions from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to add update delete payroll entries Insert Audit Trail to Security FSC15 Import Export Payroll Items and Provident Fund Contribution o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Accounting Year and Accounting Month must exist and are opened Relevant Account Code must exist and is effective o Security SEC Check access rights to execute Import Export Pa
335. oucher for the staff and the status has not been changed to Not Required users cannot close the payroll month and perform month end closing in the Bookkeeping Module n case users have selected Not Required to generate provident fund voucher and month end closing has been performed in the Bookkeeping Module but users subsequently find that the provident fund voucher is required to be generated they have to re open the accounting month in Common Setup Module first open the payroll month and then select Required to generate the provident fund voucher One voucher will be generated for a batch of selected staff who participate in the same provident fund scheme The Budget Check Report R FBK045 E shows by how much the accounting line amounts exceed the budget amount at programme sub ledger ledger or OEBG Domain level The budget check will only be performed on accounting year with approved budget Generated provident fund voucher can be retrieved under Bookkeeping Module However users cannot change delete post the voucher there It should be noted that voucher date is a mandatory field in voucher details Voucher date can be any date as long as it falls within the selected payroll month Default date will be set on the last day of the selected payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 220 All Rights Reserved WebSAMS User Manual Version 1 4 Dele
336. ournal Voucher HKEAA m PIOLO 31012003 Provident Fund 01 2003 812 4 v FMP Ready for Posting Payment Voucher Cheque Without Printing adk PENCS200901B 3101203 Provident Fund 01 2003 1 575 00 Ready for Posting gt Budgeting Payment Voucher Cheque With Printing gt Bookkeeping 5 pm PENGS2003014 31 01 2003 Provident Fund 01 2003 2 516 15 Staff Cost Setup Staff Master Cheque to Print P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock K After the Principal has approved and signed the vouchers users can then perform voucher posting After posting the vouchers the amount will be updated to General Ledger of the voucher accounting month Editing and deleting of posted voucher is not allowed Users should create a new Journal Vouchers for making any amendment to posted vouchers LQ Pre requisites 1 The provident fund voucher must have been generated beforehand but have not yet been posted Copyright 2007 Education Bureau The Government of the HKSAR Page 239 All Rights Reserved WebSAMS User Manual Version 1 4 2 For ORSO Scheme and Mandatory Provident Fund Scheme if payment method Cheque With Printing is selected cheques must have been generated by the system and confirmed as Successfully Printed 3 School Principal has given the approval to the vouchers by signing the hardcopy of th
337. p gt Budgeting z MPF Scheme Fund Rate Setting gt Bookkeeping Effective Date DMM YYYY 0170212003 x Staff Cost 4 Edit Effective Date DDWY YYY D0203 Last Updated Date DOMM YYY 1101 2003 Payroll Employee s Mandatory Contribution Rate 5 00 P Fund Register Employer s Mandatory Contribution Rate 5 00 Tax Return Minimum Requirement of Relevant Income for Daity Payment sl 160 00 per day Enquiry Maximum Requirement of Relevant Income for Daily Payment sl 650 00 per day Report CAR Sales amp Stock Minimum Requirement of Relevant Income for Monthly Payment sl 5 000 00 per month Maximum Requirement of Relevant Income for Monthly Payment sl 20 000 00 per month 5 No of Employment Days for Employee s MPF Contribution x days Daily Coll Summai pate eerie ee No of Employment Days for MPF Scheme s Enrolment a days Teer Employee s Mandatory Contribution Minimum Age 8 Data Management Employee s Mandatory Contribution Maximum Age D Customizatior Note Please click Add Button to create a new Set of Fund Rate Setting 4 9 Click Delete Button L Post effects 1 The updated fund rate setting will take effect in calculation for employee s and employer s provident fund contributions in Payroll 2 Only those new payroll entries which are prepared after users have added the new fund rate setting will be affected All the previous staff payroll entries will not be affected 3 For deletion of fund rate settin
338. pay data by bank autopay programme 4 Generate fill in submission form 5 Submit the submission form and the encrypted autopay file to bank 1 Issue Chequ Manually Autopay File YES Copyright 2007 Education Bureau The Government of the HKSAR Page 7 All Rights Reserved WebSAMS User Manual Version 1 4 Pay Slip Aided School Monthly Paysheet MPF Remittance Advice YES The system performs budget check Cheque With Printing Cheque Without Printing 1 Issue Cheque Manually Finish Preparing Monthly Payroll The system creates a relevant provident fund register record in Provident Fund Register Payroll Validation Report Provident Fund Voucher Provident Fund Voucher The system accumulates taxable payroll item to staff s particulars of income accruing from the corresponding taxation year in Tax Return Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 8 WebSAMS User Manual Version 1 4 1 3 3 Tax Return Flow Diagram This diagram illustrates the workflow of preparing employer s tax return Begin Preparing Tax Return gt NO Interface Transaction Log YES oe ol Chat eee YES Payroll Summary for Tax Return Error List for Staff R F Supply Teacher Others with Incomplete Data in Generating IR56B Softc
339. payroll records according to the specified searching criteria will be displayed LQ Notes 1 If users leave all input fields blank and click Search button the system will list out all the staff payroll records with payroll vouchers and provident fund vouchers in all status Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 247 WebSAMS User Manual Version 1 4 2 3 6 Maintain Payroll Month Q Function Description Maintain Payroll Month function allows users to view and update the status of any payroll month created When users create a new accounting year in Common Setup the system will automatically create the corresponding twelve payroll months By default the payroll months are set to be Closed and users are not allowed to change the payroll month status until accounting month in Common Setup is opened When users open the accounting month in Common Setup the corresponding payroll month will become editable Users are allowed to open the payroll month in order to prepare payroll for that payroll month After finished preparing all payrolls users are required to close the payroll month after posting the vouchers to General Ledger Users can then perform month end process in Bookkeeping Module If Bookkeeping Module is not effective the system will close the same accounting month in Common Setup Module when users close the payroll month in this function B Pre requi
340. pe Passpot EfPrimayiono Pe Primary ID Place of Issue Residential Address Australia x 26 F 1063 King s Road Quarry Bay Hong Kong Residential Address Chi MIS RSIS 10 6 382 648 Hong Kong x Area Spouse Particulars Surname Eng WONG Other name Eng TAIMING Surname Chi E Other name Chi EE Primary ID Type Primary ID Place of Issue Save Record s Passport Primary ID No australia JPPSNCS5 5 Click Payroll Amount tab 6 The system will redirect to Payroll Amount page Current School Year 2002 Logout Help PEK 26 September 2003 16 59 S FSC13 01 FMP gt Staff Cost gt Staff Master gt Payroll Amount Payroll Amount NCS5 CHAN SIU MING BR s88 Created in Staff Module I Capture For Payroll Payment Method Bank Account Number Cheque Without Printing 7 L ad Bank Code gt lt Branch Code gt lt Account Code gt iBank Account Holder Name Payee s Name Eng CHAN STU MING Employment Period OD MMi YYY DDIM YYY 01 09 2003 31 12 2003 Payroll tems Earning Payroll items Salary Teaching Staff Allowance Teaching Staff Back Pay Teaching Staff Amount Deduction Payroll Items asfasf deduction Lal save Hug Back To 7 Fill in the follow information of staff payment setting Payment Method Autopay Cheque With Printing and Cheque Without Prin
341. printing for each voucher can be tried for the maximum of three times only Cheques printed by the system i e payment method Cheque With Printing is selected will be captured in the Summary of Cheques Used R FBK044 E report If cheque muber for Cheque Without Printing is input when preparing the payment voucher this number will also be captured in the report If cheque printing of the voucher is not yet confirmed and cheque printing has been tried for less than three times then this voucher is still allowed for cheque printing the checkbox next to the voucher number will be disabled if cheque printing is not allowed Before printing out the cheques users should first fill in the Cheque Number By default it will be set to the next available cheque number of the selected bank Users can set their own serial number by changing the Cheque Number field Please note that cheque number assigned via this function must be unique for each bank If the printed cheque is fine users are required to confirm the Print Cheque Status of the voucher as Successfully Printed Only voucher with confirmed cheque printing is allowed to perform voucher posting Once Copyright 2007 Education Bureau The Government of the HKSAR Page 233 All Rights Reserved WebSAMS User Manual Version 1 4 cheque printing of the voucher has been confirmed it is not allowed to delete the voucher If cheque printing i
342. provident fund scheme from one scheme to another Copyright 2007 Education Bureau The Government of the HKSAR Page 94 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement ltem Setting L Function Description When preparing staff payroll users need to specify the payroll items and payment account codes Maintain Staff Payroll Item Account Codes function allows users to select appropriate payroll items and then pre set the account codes to the selected payroll items for each employment of the individual staff These settings will be used in capturing staff for payroll refer to 2 3 1 Prepare Payroll Capture Staff for Payroll Default amount of the selected payroll items are needed to be specified subsequently in 2 2 7 Maintain Staff Payroll Item Amount Apart from payroll items users are allowed to maintain reimbursement item setting of the staff for each accounting year LQ Pre requisites 1 The payroll items and reimbursements items must be created and defined as Active status in Payroll Setup refer to 2 2 1 Payroll Setup 2 For reimbursement item setting the programme must have been created for the accounting year refer to Maintain Programme in Common Setup Module 3 To update payroll item account codes relevant payroll for the employment must not be under preparation 4 To update reimbursement item setting r
343. qual to or more than that of the previous settings The effective date of the new setting must be later than that of the previous settings A maximum of 10 contribution stages can be entered All input stages must be in consecutive order Copyright 2007 Education Bureau The Government of the HKSAR Page 26 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Grant Subsidized Schools Provident Fund Scheme Fund Rate Setting L Function Description Users can update or delete existing fund rate setting for teaching staff who participate in Grant Subsidized Schools Provident Fund Scheme Users can update effective date and contribution percentage of employee and employer or delete the entire setting Please note that a fund rate setting cannot be revised or deleted if it is already used in Payroll LQ Pre requisites 1 In updating of fund rate setting staff payroll entries of the payroll month on or after the new edited effective date have not yet been created 2 For deletion of fund rate setting staff payroll entries of the payroll month on or after the effective date must have not yet been created User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab 3 Click Grant Subsidized Schools PF Scheme hyperlink 9 OF a Oa9G R EEE apadmin Last Login 24 01 2003 14 13 Logout Help PRA Current School Year 2001 July 200
344. r HSBC and Hang Seng Bank and MAS Payroll for Bank of East Asia users are still required to process autopay through the bank s programme as usual Users can generate the autopay file after the payroll voucher has been generated Users may carry out the generation process again as long as the selected payroll voucher has not been posted Copyright 2007 Education Bureau The Government of the HKSAR Page 206 All Rights Reserved WebSAMS User Manual Version 1 4 Print Cheque for Payroll Voucher B Function Description Users can create payroll voucher with payment method Cheque With Printing The bank ledger of this payment voucher should be set to use cheque printing under Common Setup Module Users can retrieve the payroll vouchers to print the cheque using cheque printing function in the Bookkeeping Module After the cheques are printed and confirmed to be Successfully Printed the finance staff can pass the payment vouchers together with the successfully printed cheque to supervisor Principal for approval Vouchers with payment method Cheque Without Printing cannot be retrieved under this function Users are required to manually issue a cheque together with the voucher printout and submit them to the supervisor Principal for approval LQ Pre requisites 1 The payroll vouchers must have been generated but have not yet been posted 2 Relevant bank ledger code has been tied to appropria
345. r List for Staff Supply Teacher Others with Incomplete Data in Generating IR56B Softcopy R FSC025 E fon in FMP Module After correcting the error filling in any incomplete data users can generate tax return again If all data for generating Employer s Tax Return IR56B are filled in correctly the system will generate the following items for tax return purpose a Softcopy of Employer s Tax Return IR56B to be filed to IRD Users are required to save the file into a diskette for further employer s tax return submission to Inland Revenue Department b List of employees with IR56B Filed via Computerized Format to be filed to IRD R FSC008 E A report window will pop up c Employer s Tax Return IR56B R FSC007 E A report window will pop up Same window as in 29b Users are required to save the file item a into a diskette CD for further employer s tax return submission to Inland Revenue Department and print the report items b and c by clicking the printer button or save the file to local computer Copyright 2007 Education Bureau The Government of the HKSAR Page 271 All Rights Reserved WebSAMS User Manual Version 1 4 e QAAR USJ 528 jennifer Last Login 10 07 2003 03 55 Logout Help PEZ Current School Year 2001 11 July 2003 10 48 Assessment a S FSC24 01 FMP gt Staff Cost gt Tax Return Special Assessme Tax Return is generated successfully Staff
346. r Manual Version 1 4 Maintain Reimbursement Item L Function Description Maintain Reimbursement Item function allows users to update reimbursement item details or to delete one or more of the existing reimbursement items A Pre requisites Reimbursement item must exist 2 No relevant payroll should be under preparation if users want to update the active status of the reimbursement item 3 No relevant payroll has been created if users want to delete reimbursement item User Procedures 1 Click FMP gt Staff Cost Setup from the left menu 2 Click Payroll Setup tab 3 Click Reimbursement Items hyperlink Update Reimbursement Items 4 Users can update the details of reimbursement items More than one item can be updated at the same time DAQaSG R SARS Last Login 03 07 2003 11 03 Logout Help PXE Current School Year 2001 9 July 2003 10 20 Assessment Special Assessme Staff Deployment Staff cDS Pa Reimbursement Items HKAT HKEAA FMP gt Common Setup Travel Expenses DU Meal Expenses gt Bookkeeping Staff Cost Save Record s Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent X 5 Click Save button Delete Reimbursement Items Copyright 2007 Education Bureau The Government of the HKSAR Page 58 All Rights Reserved WebSAMS User Manual Version 1 4 6
347. r Posting 0 0 0 eaa EA A E A E E E a 239 2 3 5 VOUCHET EN QUIUTY eiiean a a a adautebe ea abel n a 243 2 3 6 Maintain Payroll MONM iin E EE R EE NA EAE 248 2 4 PROVIDENT FUND REGISTER ccccssssceeseseceeseseeeeesesseeeesenseeeeseaeeeeseaeeecnssaeesesesseeeeseeaaeees 251 2 4 1 Maintain Provident Fund Register csccccscccesssceensceessecesseceeeecesneceseeceeeceeaeeeeaeeeeeaees 251 2o PAXIRETURMN r a A cote thee seeee ty sol chtesat ta S a A N T A 264 2 5 1 Maintain and Generate Tax Return ccccccccccesscceessceesseceeeeeececesneeeeaeeceeecesaeeeeanesenaees 264 20 ENQUIRY setseeynnisieet Sarees iasi a i R EE OE E EER E E A E E E A E e 274 Z e REPOR To d T A E N E A ish 276 2 7 1 Generate Repot tansia u onenei i aa EE RA aae REEE E RE 276 2 7 2 FSC T Vo cher and Others sc ciccccenscovavicisceecus tecvsnes vk Casas Vensied a a a estas 282 Aided School Monthly Paysheet R FSCO020 E 00 eeeceseecsseceseceseceseeeseeeseesseessaeseaeeeneees 282 List of Deleted Vouchers R FSCO28 E ccccccccsssseccsssseeccsesseecessseeeeeeeeeeeceseeeeeeeneeeeeseages 285 MPF Remittance Advice R FSCO04 E oo ee cescessceseceseeeseecssecsseceseceseesseeseessaessaessaeesaeees 286 Payroll Voucher Provident Fund Voucher Unposted Posted R FSC026 E 06 287 Posted Payroll Voucher Provident Fund Voucher Transaction List R FSCO14 B 288 Summary of Cheques Used R FBK044 E 0 ce ceecesecsseeeseesseeeseece
348. r must be in Freeze status Timetabling Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Code Management Payroll Youcher Preview Generate Autopay File Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 j Print Report Payroll Validation Repprt R F5C001 E Security E Mail Customization X 4 7 Click the Print button Copyright 2007 Education Bureau The Government of the HKSAR Page 192 All Rights Reserved WebSAMS User Manual Version 1 4 8 The system will pop up a new window Users should select either group by Account Code or group by Staff Code 9 GF Sd 4aGSIR SaaS anaes English Name 3 http localhost 8080 jsp fsc MaintainPayroll do actions le x not Payroll Validation Report R FSC001 E a Login 07 07 2003 15 05 Logout Help PKK Current School Year 2001 7 July 2003 21 07 OG Please input the print criteria tii Group By Account Code 7 Report Staff Cost Setup Staff Ma Payroll P Fund Regist Tax Return Enay NCSI PAK CHUNPUN ae cae o Review Report CAR Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Ey Sales amp Stock Note 2 To generate provident fund voucher the corr
349. rate settings At least one setting must be kept in the system A maximum of 10 contribution stages can be entered All input stage must be in consecutive order Copyright 2007 Education Bureau The Government of the HKSAR Page 29 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain ORSO Scheme General Setting LJ Function Description Users can update i Rounding Method and ii Decimal Place to calculate ORSO Scheme contribution for non teaching staff in Payroll Fund scheme general setting is used when calculating provident fund contribution in the payroll of staff who participate in ORSO Scheme LQ Pre requisites 1 No payroll should be under preparation if users want to update ORSO Scheme General Setting 8 User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab Click ORSO Scheme hyperlink 7 OF 4 4 9S3 4688 j jennifer Last Login 10 07 2003 08 55 Logout Help PEK Current School Year 2001 11 July 2003 11 10 Assessment a Special Assessme Staff Deployment Staff cDS HKAT HKEAA FMP Decimal Place PondentAmd Setup rant Subsidized Schools PF Scheme ORSO Scheme MPF Scheme ORSO Scheme General Setting poemama E nd Up Common Setup Note The above settings will be used Tor the Calculation tor Provide Budgeting DE Ent ORSO cheme Fund Rate Setting Staff Cost Effect
350. rate voucher number option has not been selected i Voucher number must be unique throughout the system Please ensure that the same voucher number will not be repeated for other vouchers in future ii As payroll is usually paid monthly users may consider to put the year in the first four digits and month in the consecutive two digits of the voucher number for example YYYYMMNNNN value 200301V001 where YYYY represents the Year MM represents the Month and NNNN represents the Voucher No There are 10 digits for users to manually input the voucher number iii Voucher Prefix will be added in front of the voucher number input by users Upon saving of voucher the number of digits will become 12 because 2 digits of voucher prefix are appended at the beginning of the voucher number by the system e g PR200301V001 9 Fill in the Voucher Date and Voucher Particulars 10 By default the system will select the default bank ledger code refer to Voucher Type Maintenance in Common Setup Module of the selected voucher type Users can also choose another bank ledger code for the payroll voucher 11 Fill in the Bank Ledger Information Credit a If the payment method is Autopay users may fill in Bank Particulars if necessary If users leave Bank Particulars field blank it will be the same as Voucher Particulars by default User jennifer Login Time 16 09 2003
351. rated If you need to generate agai Etrozen Taxation Year you are required to click the button Unfreeze Report Note 2 When you click the button Generate IRS6B three items will be generated They are 1 List of employees with IRS6B CAR Filed via Computerised Format to be filed to IRD 2 Soft Copy of IR56B to be filed to IRD 3 Employer s Tax Return IR56B You are required to click the button Generate IRS6B whenever you need to generate again or update information changes for any TERA one of the three items Daily Coll Sumr Note 3 Staff Mapping Map staff master created in FMP Module to staff master created in Staff Module Note 4 Print Log log report showing staff changes in Staff Module and corresponding synchronization action in FMP Module Enquiry Non Recurrent q SPA Report Managemen Data Management Timetabling Code Management The system will redirect to the Staff Basic Information page Current School Year 2002 12 August 2003 14 38 Batch Add IT Tr S FSC24 02 FMP gt Staff Cost gt Tax Return Import Export Enquiry NCS5 CHAN STU MING fe s8 Virtual Staff Taxation Year v vvv vyv 2002 2003 ES i Tax Return is not required Document aff Basic Information Tax Return Basic Information Report Staff Rank Primary School Master Mistress OSO Edit Staff Rank FMP Primary ID Type Place of Issue Marital Status Residence and Other Information Passpor
352. reated another new employment 07 01 2004 31 08 2004 for the staff record maintained in Staff Cost Module The employment period now in Staff Cost Module overlaps with the employment period in Staff Staff Copyright 2007 Education Bureau The Government of the HKSAR Page 114 All Rights Reserved WebSAMS User Manual Version 1 4 Deployment Module Therefore the system will abort the synchronization action when users click Confirm button and prompt an error message as below 08 2003 12 27 Logout Help PEK p ear 2002 12 August 2003 15 30 a Employment is overlapped ome S FSC07 01 FMP gt Staff Cost gt Staff Mast Staff Deployment e Employment period is overlapped with existing period s Staff NCS5 CHAN SIU MING nS Profile Committee Du Data Synchronization Batch Add IT Trg sy Import Export r a a A Enquiry mpibyment Start Datd 0109 2003 Virtual Staff Employment End Date No seein Staff Module Staff Module FMP Module AA 61 09 2008 31 12 2003 Current Rank 001 Master Mistress Prima 00 Master Mistress US tey ii Sch Level Session Prirnary AM Primary AM Document Report hme Eng CHAN CHAN revi Other name Eng SIU MING SIU MING Staff Name Chi BRAH BRN aR le Mr Mr Select all fre orsitmoonmnyyy ovon 01011980 i Px Male Male categ ores larital Status Mamied Manried Residential Address Flat 2601 Floor 26 Block A 1063 King s Flat 2601
353. reated in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the HKAT table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not HKEAA transfer data FMP Created in Staff Module or Staff Deployment Module Created in FMP module zNa Bi Common Setup EMB1 Chan Siu Ming 8A Noss CHAN SIU MING R E Primary ID Type Passport Primary ID Type Passport gt Budgeting Primary ID No PPNCS1 Primary ID No PPNCS1 3 Primary ID Place of Issue Australia Primary ID Place of Issue Australia gt Bookkeeping Staff Mapping Staff Mapping Staff Cost aku 3 Setup Staff Staff Name Eng Staff Name Chi Sch Staff Record Capture For o Code Level Session Created in oe P Fund Regist r CHAN SIU MING Beha FMP Module Tax Return Faff Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment Enquiry Report CAR og 4 log report showing staff changes in Staff Module Staff Deployment Module and corresponding pn action in FMP Module gt Staf Mapping Print Log f add GP copy w XZ Delete FJ Save 4 The system will redirect to Maintain Personal Information page Copyright 2007 Education Bureau The Government of the HKSAR Page 81 All Rights Reserved WebSAMS User Manual Version 1 4 gt OH a Qa G B
354. reator Creation Date Pel vgs Report R Payroll Validation ee 07 07 2003 In Progress 08 2003 10 25 49 oO AE shirley poe 13062003 Done ESCOO1 E 96 0 KB 14 16 26 Click on the link of Report Name ID to view a Report al If users click Preview amp Print button the selected report will be displayed in a pop up window which allows users to preview and print Copyright 2007 Education Bureau The Government of the HKSAR Page 278 All Rights Reserved WebSAMS User Manual Version 1 4 2 If users click To File button the selected report will be generated and stored in the Report Management Repository The report can be retrieved in the Report Management Repository L Notes 1 Staff Cost reports are grouped in the following six categories a ALL categories FSC 1 Voucher and Others FSC 2 Payroll FSC 3 Provident Fund FSC 4 Cost Allocation FSC 5 Annual Accounts FSC 6 Taxation 2 The built in reports contained in each of the above six categories in Staff Cost FSC Module are listed belows FSC 1 Voucher and Others Aided School Monthly Paysheet R FSC020 E Budget Check Report R FBK045 E List of Deleted Vouchers R FSC028 E MPF Remittance Advice R FSC004 E Payroll Voucher Provident Fund Voucher Unposted Posted R FSC026 E Posted Payroll Voucher Provident Fund Voucher Transaction List R FSC014 E Summary of Cheques Use
355. rement of Relevant Income for Monthly Payment sl 20 000 00 per month No of Employment Days for Employee s MPF Contribution 30 days ployment Days for MPF Scheme s Enrolment 60 days pe s Mandatory Contribution Minimum Age 18 ee s Mandatory Contribution Maximum Age Not Please click Add Button to create a new Set of Fund Rate Setting 4 5 The system will redirect to the Add Provident Fund Rate Setting page Copyright 2007 Education Bureau The Government of the HKSAR Page 41 All Rights Reserved WebSAMS User Manual Version 1 4 8 gt Ob ae Gal 3a HS Login Time 06 08 2003 17 15 Logout Help PCRs Current School Year 2002 6 August 2003 17 23 I FUMIE ru DEP i Home Staff Deployment ea FMP Rounding Method Rondu z Common Setup Decimal Place E Budgeting Bookkeeping Staff Cost aS MPF Scheme Fund Rate Setting Effective Date DDMM Y YYY OLOWO MPF Scheme Staff Master Payroll Employee s Mandatory Contribution Rate P Fund Register Employer s Mandatory Contribution Rate 10 Tax Return Minimum Requirement of Relevant Income for Daily Payme 130 per day Enquiry Maximum Requirement of Relevant Incgmefor Daily Payment 650 per day Report Minimum Requirement of Relevant Inco ent f___5000 EARTEN on Maximum Requirement of Relevant Income for Monthly Payment 20000 ah t pees sue No of Employment Days for Employee s MPF Con
356. return generation Insert Audit Trail to Security FSC25 Reporting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module B o School Management SCH Retrieve School Name o Code Management HSE Retrieve School Level and Session descriptions from Housekeeping Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute report generation LQ FSC26 School Tax Information Setup o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Security SEC Check access rights to update school tax information Insert Audit Trail to Security Copyright 2007 Education Bureau The Government of the HKSAR Page 20 All Rights Reserved WebSAMS User Manual Version 1 4 2 Operation Procedures 2 1 Setup Staff Cost Setup is the fundamental step for users to prepare payroll provident fund contributions and tax return Users have to define i the calculation method and rate of provident fund schemes ii payroll items and reimbursement items to be available for payroll of different staff types iii payroll items for provident fund contribution and taxation iv employer s tax return information and v autopay set
357. ribution Mandatory Provident Fund Contribution and ORSO Scheme Contribution in Payroll refer to 2 3 1 Prepare Payroll respectively Copyright 2007 Education Bureau The Government of the HKSAR Page 49 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain Payroll Item B Function Description Maintain Payroll Item function allows users to maintain earning and deduction payroll items e g basic salary back pay allowance no pay leave etc for payroll purpose There are twenty pre loaded payroll items which are classified by staff type The account code of each of the payroll items has been set by the Education Bureau to suit users general need Payroll items with Active status will appear in Staff Master Payroll Account Code refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting Users can select suitable payroll items for individual staff in Staff Master Account code for each of the payroll items can be changed for different staff in Staff Master to meet the need Both School defined payroll items and pre load payroll items can be updated or deleted B Pre requisites Payroll item to be updated deleted must exist 2 No relevant payroll should be under preparation if users want to update the taxation item IR56B mapping provident fund calculation indicators and active status of the payroll item 3 No relevant payroll usin
358. right 2007 Education Bureau The Government of the HKSAR Page 276 All Rights Reserved WebSAMS User Manual Version 1 4 gt b Qag0G 8B GRRE Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Sch Level Session Accounting Year YYYY YY Payroll Month MMY YY Voucher Type Voucher Status Voucher No ALL lt To ALL X Group By Format Last Login 05 07 2003 12 24 Logout Help PXE Current School Year 2001 7 July 2003 10 01 S FSC25 02 FMP gt Staff Cost gt Report Payroll Validation Report R FSC001 E Built in Template Please input the print criteria ALL 2002 2003 7 Payroll Voucher x ALL 7 Account Code 7 PDF 7 Sales amp Stock E Preview amp Print E To File Reset Back Daily Coll Sumn Non Recurrent Report Managemen Template Repository Data Management Timetabling Code Management Security Preview amp Print Report 6 The selected report will be displayed in a pop up window which allows users to preview or print it out Users can print the report to the local print queue or save it in local hard disk from the popup window 7 Users can choose to generate the report backend by clicking on To File button a Users are required to fill in the report description Report will then be generated and stored in Report Management Repository No report window wil
359. rites meda 4 B GS a g inks a Bookmarks 31 01 2003 HSBC Trustee Thumbnails Two Thousand Only 2 000 00 Signatures H 4 10f1 gt H 826x1168in O E Done Internet 19 The system will pop up the Print Page Users should not check the three checkboxes in the Print Page for page layout adjustment Copyright 2007 Education Bureau The Government of the HKSAR Page 231 All Rights Reserved WebSAMS User Manual Version 1 4 Print thx m Printer Name RAMLMMeSn tale ESCE a Properties Status Ready I Reverse pages C Current page Pages from fi to fi Print JEven and Odd Pages v M Comments Type HP Lasewet 8150 PCL 6 JT Print as image Where P_192 168 6 231 JT Print to file m Print Range Copies and Adjustments All Selected pages araphic Number of copies fi J Shrink oversized pages to paper size J Expand small pages to paper size J7 Auto rotate and center pages PostScript Options Print Method Language Level 2 z Optimize for Speed Download Asian Fonts I Save Printer Memory Color Managed On printer Preview K 8 26 Units Inches Zoom 100 0 Printing Tips coos 20 After printing the cheque a If the cheque printing process is unsuccessful e g paper jam users may choose to print again by repeating the previous steps 9 16 The cheque for each
360. rn NCS3 YANJASON FRMBH 18 750 00 omean aa 3108 2003 Not Required apos Enquiry Teaching Staff SAEN NCS2 WOO DENNY A888 11 400 00 01 08 2003 31 08 2003 Not Prepared CAR 3108 2003 Unposted Sales amp Stock Daily Coll Sumn Non Recurrent g al Users can view the details of payroll record of individual staff by clicking the Staff Code hyperlink The system will redirect to payroll details page of the selected staff Users can view but cannot edit the following items a Click Payment hyperlink to view i the summary of the payroll and ii the summary of provident fund contributions Current School Year 2001 27 August 2003 15 09 Assessment S FSC14 10 FMP gt Staff Cost gt Payroll gt Prepare Payroll Special Assessme Staff Deployment I PAK CHUN PUN A23 Staff i h MMY YYY 08 2003 od DDMM Y YYY DDMMM Y YYY 0108 2003 3108 2003 Posted cDS Fung Scheme ORSO Scheme HKAT HKEAA Payroll items Reimbursement Cost Allocation FMP Total Earning 17 500 00 gt Common Setup Total Deduction 1 000 00 i Employee s Contribution i 825 00 gt Budgeting hig Net Amount 15 675 00 6a i Total Reimbursement 0 00 Setup Net Payment 15 675 00 Saa Employer s Contribution 825 00 Payroll P Fund Regist Payment Method Auto Pay Tax Return 6aiii gt CAR gt Sales amp Stock gt Daily Coll Sumn gt Non Recurrent ORSO Scheme Contribution Peri
361. robat Reader is required in order to view cheque LJ User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Provident Fund Voucher tab Select an appropriate Payroll Month oes ON a Select an appropriate Fund Scheme either ORSO Scheme or Mandatory Provident Fund Scheme Click the Provident Fund Voucher Generated hyperlink 6 Select a checkbox next to the voucher Only those vouchers with Cheque With Printing should be selected and one voucher can be selected each time for printing cheque Copyright 2007 Education Bureau The Government of the HKSAR Page 229 All Rights Reserved WebSAMS User Manual Version 1 4 7 8 9 fer Login Time 16 09 2003 15 16 Logout Help PEEK Es trent School Year 2002 16 September 2003 15 51 Home S FSC1 3 Staff Cost gt Payroll gt Provid nt Fund Voucher Staff Deployment Staff P Fund voucher FMP Payroll Month MMY YY 01 2003 gt Common Setup Fund Scheme MPF Scheme X gt Budgeting Pal gt Bookkeeping Provident Fund z Generated Not Required Provident Fund Voucher Generated Staff Cost Setup Staff Name Staff Type Employee s Employer s Staff Mast Chi Contribution Contribution aff Master 6 IE HCS200301A 31 01 2003 Cheque With Printing egistel 7 7 lt a 4001 SAMPLE USER Clerical and Janitor Staff 1 000 00 1 000 00 Tax Return Enquiry No
362. rol purpose this report can only be generated in PDF format The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 58 Assessment a S FSC25 20 FMP gt Staff Cost gt Report Control Report for Staff Change Group by Payroll Month R F C021 E Special Assessme Staff Deployment Staff cDS Built in Template Please input the print criteria Sch Level Session ALL HKAT Accounting Year vvvv vvvv 2002 2003 HKEAA Payroll Month wiv 09 2002 To 08 2003 FMP Format PDF COEL EF preview amp Print Fig To File J Reset Back Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry e CAI Sales amp Stock gt Daily Coll Sumn School Level Session Accounting Year Payroll Month Range Format PDF Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 291 All Rights Reserved WebSAMS User Manual Version 1 4 Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E L Function Description This function allows users to generate Interface Log File Transaction from Staff Staff Dep
363. roll will be displayed into two groups Earning Payroll Items and Deduction Payroll Items Users are allowed to revise the amount and expenditure account code of the payroll item s for the selected payroll if necessary Current School Year 2001 11 September 2003 10 53 Home FMP Common Setup gt S FSC14 06 FMP gt Staff Cost gt Payroll gt Prepare Payroll NCSI Woo Siu Ming AHA Payroll Month inv vy 09 2004 Payroll Period Oban YYY DDMM Y YYY 0109 2004 30 09 2004 Ung Grant Subsidized Schools PF gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Fund Scheme Payroll Items Subject To Provident Fund Contribution Payroll Items Original Amount Tax Return Earning Payroll Items E1001 Salary Teaching Staff Enquiry Report CAR Sales Daily C KE Non Recurrent Gra B eoma KS Teaching Staff Salaries excl Pi Conibuticns B Giormotoc2 Teaching Staff Salaries excl P F Contributions BB eom Teaching Staff Salaries excl PF Contributions E1002 Allowance Teaching Staff 500 00 Report Management E1003 Back Pay Teaching Staff 000 Customization Deduction Payroll Items Yes 0 00 ER eor Teaching Staff Salaries excl P F Contributions al For updating the account code Users can enter an account code directly
364. rsion 1 4 Oy OF oer Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Click the Payroll Voucher Generated hyerlink Select the checkbox next to the voucher Users can select one or more vouchers at the same time anifer Login Time 23 09 2003 10 59 Logout Help PXEK Current School Year 2001 23 September 2003 10 55 S FSC16 02 FMP gt Std yd 3 voucher HKAT HKEAA Payroll uucher FMP Payroll Month MMY 09 2004 Common Setup Payment Method Autopay 7 gt Budgeting gt Bookkeeping a Voucher Not Generated Staff Cost Setup Staff Staff Name En Staff Name Staff Type Net Payment Voucher A Chi Status 6 pat F 409B 30 09 2004 E Lam Siu Ming tes BA Clerical and Janitor Staff 19 000 00 Freeze P Fund Regist Payroll Vouche Generated Tax Return NCS5 Au Siu Ming EMH Clerical and Janitor Staff 19 000 00 Freeze Enquii pie NCSE Chow Siu Ming Fale aH Clerical and Janitor Staff 19 000 00 Freeze CAR NCS Ho Siu Ming fala Clerical and Janitor Staff 20 000 00 Freeze Sales amp Stock a gt Daily Coll Sumr i 41 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Non Recurrent Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status SPA Delete Payro
365. rt Managemen Data Management Timetabling Code Management hha Not Participate in Provident Fund Scheme Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 90 WebSAMS User Manual Version 1 4 8 If the staff is not required to join any provident fund scheme then select Not Participate in Provident Fund Scheme 9 Fill in the reason why the staff is not required to join any provident fund scheme if necessary Grant Subsidized Schools Provident Fund Scheme 10 If the staff participates in the Grant Subsidized Schools Provident Fund Scheme users should select the corresponding option e GAASI SARS nifer Login Time 06 08 2003 17 53 Logout Help PXE Current School Year 2001 6 August 2003 18 16 aff Master gt Provident Fund fed Home S FSC10 02 FMP gt Stq Student Info Enq School Managemer Pe Shdere rand Student Attendance Student Activities Award amp Punishme Created in FMP module Grant Subsidized School PF Scheme rant Subsidized Schools PF Scheme As at Date DDAMIMiyY YY fol 09 2003 Balance BF Contribution from Previous Employment Employee 0 00 Employer 0 00 Balance BF Dividend Received from Previous Employ 1 12 0 00 Employee Contribution Account R Gol 7001 DEFAULT Teaching Staff P F MPF Con deducted at source Contribution Percentage Employee Employer Effective Date DD MMIYYYY 5 00 5 00
366. ry AM Staff Module Oo rm NCSL PAK CHUN PUN Bass Primary AM FMP Module Vv a y Tax Return WOO DENNY BAH Primary AM FMP Module K Enquiry YAN JASON TRM Primary AM FMP Module Vv Report CHAN SIU MING Baha Primary AM FMP Module O CAR Sales amp Stock Daily Coll Sumr Non Recurrent g Copy Staff Master Payroll Setting Copy t J Delete ll Save al If users use the copy function in the other three pages Maintain Staff Payroll Item Account Codes page Maintain Staff Payroll Item Amount page and Maintain Staff Cost Allocation page then click the Copy To button in the respective page of the selected staff Maintain Staff Payroll Item mifer Login Time 12 08 2003 12 27 Logout Help PRR Account Codes page Current School Year 2002 12 August 2003 12 27 S FSC11 01 FMP gt Staff Cost gt Staff Master gt Payroll Account Cod Staff Deployment j 1 0 aster gt Payroll Account Code Staff FMP Common Setup Budgeting Employment Period 01 01 2003 01 01 2004 Bookkeeping Staff Cost DEFAULT Teaching Staff ER eoma Sines excl PF Contibations Setup Staff Master DEFAULT Teaching Staff Copy Staff Master Payroll Setting B G10170102 Salaries excl P F Contributions Payroll Account Code NCS3 Created in FMP module Earning Payroll Items Payroll P Fund Register Tax Return ss MEFAU T Teaching Staff Copyright 2007 Education
367. s amp Stock Daily Coll Sumn Non Recurrent 4 SPA Report Ma Particulars Default same as Bank P ficulars Data Management Timetabling Code Management Security E Mail Customiza 1 4 ri Fill in Particulars of each of the accounting lines if necessary By default it will be the same as Bank Particulars Note 1 Format of auto generated voucher number Voucher Type Prefix Y Y MM lt system sequence no gt Note 2 Voucher number must be unique throughout the system If auto generated voucher number option has not been selected please ensure that the same voucher number will not be duplicated in future ave As Unposted Next Payroll Youcher Click the Save As Unposted button to save the voucher The system will perform budget check upon saving the payroll voucher if the budget of the accounting year has been approved please refer to Bookkeeping Module User Manual for details If the budget check option is set to warning a warning message will be displayed and the voucher saving action will carry on if any of the accounting line amounts exceeds the budget amount a ebSA em ersion 0 9 0 B io x Ele Edit view Favorites Tools Help ae Back gt amp A fa Qsearch Favorites meda D St a g Links Customize Links Address hetpijflocahosti0s0jispiindexisp User jennifer Last Login 07 07 2003 15 05 Logout Help
368. s been properly set in 2 1 4 Autopay Setup Relevant bank ledger must be tied to an appropriate bank autopay format Please refer to Common Setup COA Maintenance Bank Information User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select the Payment Method Autopay Click the Payroll Voucher Generated tab Select a checkbox next to the voucher Only one voucher can be selected each time for generating autopay file Dg a a Copyright 2007 Education Bureau The Government of the HKSAR Page 204 All Rights Reserved WebSAMS User Manual Version 1 4 OB AAR 0G B GRE8 Current School Year 2001 16 September 2003 15 24 I FMP S FSC16 02 FMP gt Std oll gt Payroll touch Common Setup 3 gt Budgeting Payroll uucher gt Bookkeeping Payroll Month MMivyvyy 09 2004 Staff Cost Payment Method Autopay 7 Setup Payroll Voucher Not Generated Payroll Vouche Generated Staff Master Payroll 4 al aff Name Eng Name aff Type et Payment foucher E Staff Staff N Ei N Staff T Net P t Vouch P Fund Regist ode Chi Status 6 H iy Report pie BH Lam Siu Ming Clerical and Janitor Staff 19 000 00 Review gt CAR NGS5 Au Siu Ming EMH Clerical and Janitor Staff 19 000 00 Review
369. s not successful the system allows users to re print the cheque Please note that the cheque number cannot be re used Cheque Printing for each voucher can be tried for a maximum of three times only After trying to print out a cheque for three times the system will not allow cheque printing for this voucher anymore Users may choose to reverse the payment method of the voucher to Cheque Without Printing Users can then enter manual cheque information in Voucher Maintenance page The voucher can be searched in Voucher Enquiry refer to 2 3 5 Voucher Enquiry Please note that once users have reversed the payment method the system will not allow users to change it back to Cheque With Printing again Copyright 2007 Education Bureau The Government of the HKSAR Page 234 All Rights Reserved WebSAMS User Manual Version 1 4 2 3 4 B Voucher Posting Payroll Voucher Posting Function Description Payroll Voucher Posting function allows users to search for unposted payroll vouchers and prepare the posting of vouchers with status Ready for Posting Payroll vouchers may have the following three status i Review ii Cheque to Print for payroll voucher with payment method Cheque With Printing and iii Ready for Posting Vouchers with the former two status are not allowed to be posted Users have to freeze the payroll voucher before proceeding to voucher posting O
370. s want to change the fund rate setting they should fill in the fund rate setting according to the Mandatory Provident Fund Scheme Ordinance as follows Employee s Mandatory Contribution Rate Employer s Mandatory Contribution Rate Minimum Requirement of Relevant Income for Daily Payment Maximum Requirement of Relevant Income for Daily Payment Minimum Requirement of Relevant Income for Monthly Payment Maximum Requirement of Relevant Income for Monthly Payment No of Employment Days for Employee s MPF Contribution No of Employment Days for MPF Scheme s Enrolment Employee s Mandatory Contribution Minimum Age Employee s Mandatory Contribution Maximum Age Click Save Button Delete Fund Rate Setting 8 If users want to delete an existing Mandatory Provident Fund Scheme fund rate setting they should select an appropriate Effective Date The corresponding fund rate setting details will be displayed Copyright 2007 Education Bureau The Government of the HKSAR Page 45 All Rights Reserved WebSAMS User Manual Version 1 4 gt Ob ae GSS 3a HS pea in Time 11 08 2003 19 35 Logout Help Current School Year 2002 11 August 2003 19 31 Round Up x MPF Scheme General Setting Rounding Method Home Staff Deployment Staff Decimal Place E i Note The above settings will be used for the calculation for Provident Fund contribution in Payroll Common Setu
371. se SAMS D gi eens USER MANUAL Financial Monitoring and Planning Staff Cost Document 27e All Rights Reserved WebSAMS User Manual Version 1 4 Table of Contents T Modulle OVerVieW cccscecsssenessesseeetessesseeseseeseneseveneseussevenesaesseesaesaessnesaesananaevsneanesaneenesaevoneeneas 1 1 1 INTRODUCTION eiria er teehee tues AE EEEE ERE r A a aa 1 1 1 1 Objective ee a TE E Bene ctu ate e a E a E E a 1 1 1 2 VE ATAO OAE N TEE ETE E ET 1 1 2 BUNCTION CHART oC AEREN N ENEE A A TEER eee tla esl stad aeie Bi RETORNA 3 1 3 FLOW DIAGRAM o a aA stag A ius tee IEA E AA AA A E 6 1 3 1 Inter FMP Modules Flow Did graitiii ccccccccccesscceessccesseceescesencecssaeecececesaeeesaeeceseeeeeaneseaes 6 1 3 2 Monthly Payroll Flow Did gramnii cccccccsccccessccesssceenseceseeeseeesececesaeeeececeuaeeesaeeceeneeeeaneeaes 7 1 3 3 Tax Return Flow Di gratiis inari aai a i aoa i i ai ea aaah 9 1 4 INTERACTIONS WITH OTHER MODULES resenseer i na OTN AA E EA NAAA RENAT 10 1 4 1 Interactions with Other Modules From Modules Level 10 1 4 2 Interactions with Other Modules From Staff Cost Functions Level cnoe 13 2 Operation Procedures a eaaa nici aea eaaa aara a raa Ea Faces paaa aa Aeiaaeeia nais 21 2 1 DETUP ira N e E E T e e E E unieoess 21 2 1 1 Pr vide nt PUNE SOLUP sis ccscsinss consi scovecves hes Vid codecaenthecdds a adat aa eia e aiaa iis 21 Maintain Grant Subsidized Schools Provident Fund Scheme General Settin
372. select Bank of East Asia they should follow the instruction given by the bank to fill in the i School s Bank Sub Account Type Sub A C Type ii Transaction Reference Transaction Reference and iii Employee s Bank Account Type Destination Account Type By default both School s Bank Sub Account Type Sub A C Type and Employee s Bank Account Type Destination Account Type are set to 00 Wordings in brackets are the terms given by Bank of East Asia for such purpose Q 4 Q a9G 8 SRR8 Last Login 08 07 2003 11 03 Logout Help PERZ Current School Year 2001 9 July 2003 11 08 Assessment a S FSC17 04 FMP gt Staff Cost gt Setup gt Autopay Setup Special Assessme Staff Deployment Staff cDS Autopay setup Auto Pay Plan Bank of East Asia Autopay ay School s Bank Sub Account Type Sub A C Type o Default value is 00 HKEAA Transaction Reference Transaction Reference SALARY WAGES FMP Employee s Bank Account Type Destination Account Typp o Default value is 00 Common Setup Note Please follow the instruction given by Bank of East Asia to fill in each item above Wordings in brackets are the terms of Budgeting Bank o East Asia Bookkeeping Staff Cost Staff Master Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent q X Copyright 2007 Education Bureau The Government of the HKSAR Page 64 All Rights Reserved
373. select one or more vouchers to be deleted fer Login Time 16 09 2003 15 16 Logout Help PXEK 2 rrent School Year 2002 16 September 2003 15 49 Home S FSC1 3 Staff Cost gt Payroll gt Providgnt Fund Voucher Staff Deployment Staff PiFind Voucher FMP Payroll Month MMivyyy 01 2003 gt Common Setup Fund Scheme PF Scheme X gt Budgeting gt Bookkeeping Provident Fund ut Generated Not Required Provident Fund Voucher Generated Staff Cost Staff Staff Name Eng Staff Name Staff Type Employee s Employer s code Chi Contribution Contribution ste 2003014 31 01 2003 Cheque With Printing 1001 oes USER P Fund Register Tax Return 1 000 00 pE 1 000 00 Enquiry Note Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSC001 E Report Delete P Fund Youcher Print Print Cheque ea Preview and rint Provident Fund Voucher Sales amp Stock Daily Coll Summa Non Recurrent Gra P Fund Youcher Preview Report Management Data Management Customization gt Copyright 2007 Education Bureau The Government of the HKSAR Page 226 All Rights Reserved WebSAMS User Manual Version 1 4 7 Click the Payroll Voucher Preview button Li Post effects 1 Voucher report preview page in PDF format will pop up Select Print Function and print t
374. ser Manual Version 1 4 Payroll Item Detail Payment and Cost Allocation R FSC016A E Function Description B This function allows users to generate Payroll Item Detail Payment and Cost Allocation R FSC016A E based on the selected print criteria Users are recommended to print out this report along with Payroll Item Detail Working on Payroll Net Payment R FSC0O16B E and Payroll Item Detail Working on Provident Fund Contribution R FSC0O16C E to validate payroll entries before generating the payroll voucher The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 48 Assessment a S FSC25 15 FMP gt Staff Cost gt Report Payroll Item Detail Payment and Cost Allocation R FSC0O16A E Special Assessme Staff Deployment Staff CDS Sch Level Session HKAT Accounting Year vYYYvYYY 2002 2003 HKEAA Payroll Month MM YYY 09 2002 x To 09 2002 7 FMP staff ALL 7 To ALL z gt Common Setup Format PDF x Bi ete E Preview amp Print E To File K Reset lt Jpack Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Built in Template Please input the print criteria Enquiry Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Payroll Month Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i
375. sessment a S FSC09 01 FMP gt Staff Cost gt Staff Master Staff Mapping Staff Mapping Result The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP m Setup Pa Created in Staff oot or Staff Deployment Module ing EMB1 Chan Siu Ming sae CS5 CHAN SIU MING er ae gt Bookkeeping imay D Ree sei ee Noe E Staff Cost ID Place of Issue Australia Setup Note Staff Mapping Result is based on staff with identical name in English and or with identical Primary ID Type Number and Place of Issue Payroll D Fund Regist Note Transfer Overwrite and transfer the selected settings from staff master created in FMP Module to staff master copied from Staff Module Staff Deployment Module This action will not affect the record kept in Staff Module Staff Deployment Module 4 amp cnyun y Transfer Staff Master Report gt CAR Sales amp Stock gt Daily Coll Sumn gt Non Recurrent q
376. sites 1 To open a payroll month the corresponding accounting year and accounting month must be opened in Common Setup Module 2 If the month end closing in Bookkeeping Module has been done the status of payroll month will turn into display mode In case users need to use the payroll function of that accounting month they have to re open the accounting month in Common Setup Accounting Year Maintenance 3 When users set the payroll month status to Closed the system will prompt an error message if i there is any payroll entry captured in the system where its payroll voucher has not been prepared and posted or ii provident fund voucher is required for the payroll but the voucher has not been prepared and posted J User Procedures 1 Click FMP gt Staff Cost gt Payroll from the left menu Click the Payroll Month tab Select an appropriate Accounting Year The status of the twelve payroll months will be displayed Only status of payroll month where its corresponding account month is opened in Common Setup Module can be changed 4 Change the status of payroll month Copyright 2007 Education Bureau The Government of the HKSAR Page 248 All Rights Reserved WebSAMS User Manual Version 1 4 Login Time 27 03 2003 14 56 Logout Help Pr meas Current School Year 2001 27 A 16 05 Award amp Punished S FSC14 18 FMP gt Staff Cost gt P oll Month 4 Payroll Month Assess
377. sons who are entitled to payment The signing should be witnessed by a person other than the supervisor Then users are required to submit this report to the Education Bureau The following criteria can be selected from this screen to generate the report 3 WebSAMS System ersion 0 9 0 BUILD 07 112002 Microsoft Internet Explorer Ls a oj x File Edit view Favorites Tools Help ay User devtester Login Time 18 03 2006 10 06 Logout 1 Help 1 eho Current School Year 2004 18 August 2006 11 40 gt HKAT v FMP gt Common Setup S FSC25 19 FMP gt Staff Cost gt Report Aided School Monthly Paysheet R FS C020 E Built in Template gt Budgeting Please input the print criteria Ae al Sch Level Session ALL Staff Cost Accounting Year vyyv vvyy 2005 2006 Setup Payroll Month Mre yY 0972005 Staff Master Staff Type Non Boarding Staff x Staff AIL aJ T Source of Fund E General Operating Fund P Fund Regist Format PDF E 7 Tax Return Preview amp Print ER To File E Reset Back Enquiry Payroll gt CAR Sales amp Stock gt Daily Coll Sumr Non Recurrent gt SPA Copyright 2007 Education Bureau The Government of the HKSAR Page 282 All Rights Reserved WebSAMS User Manual Version 1 4 School Level Session Accounting Year Payroll Month Staff Type Non Boarding Staff and Boarding Staff Staff Range Source of Fund Format PDF WORD RICHT
378. ss rights to update general setting and add update delete fund rate setting of three provident fund schemes Grant Subsidized Schools Provident Fund Scheme ORSO Scheme and Mandatory Provident Fund MPF Scheme Insert Audit Trail to Security LQ FSCO03 Payroll Item and Reimbursement Setup o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Account Code must exist and is effective o Security SEC Check access rights to add update delete payroll items and reimbursement items Insert Audit Trail to Security FSC04 Provident Fund Account Code Setup o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module B Copyright 2007 Education Bureau The Government of the HKSAR Page 13 All Rights Reserved WebSAMS User Manual Version 1 4 Relevant Account Code must exist and is effective o Security SEC Check access rights to update account codes of three provident fund schemes Grant Subsidized Schools Provident Fund Scheme ORSO Scheme and Mandatory Provident Fund MPF Scheme Insert Audit Trail to Security LQ FSC05 Maintain Staff Master o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Staff is acting a member of one or more programme o FMP Capital Asset Register FCA Staff is acting as a responsible officer for one or more asset o Housekeeping H
379. ssessme Staff Deployment Staff CDS Sch Level Session ALL HKAT Accounting Year vYYYvYVY 2002 2003 HKEAA Payroll Month MM YYY 09 2002 x To 09 2002 7 FMP staff ALL 7 To ALL 7 gt Common Setup Format PDF 7 Di ie ecl E Preview amp Print E To File K Reset lt Jpack Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Built in Template Please input the print criteria Enquiry gt Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Payroll Month Range Staff Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 298 All Rights Reserved WebSAMS User Manual Version 1 4 Payroll Report Group by Payment Method R FSC003 E L Function Description This function allows users to generate Payroll Report Group by Payment Method R FSC003 E based on the selected print criteria The following criteria can be selected from this screen to generate the report e OF dG GAAS Current School Year 2002 23 September 2003 14 56 Home S FSC25 04 FMP gt Staff Cost gt Report Staff Deployment Staff Payroll
380. st be in Freeze status SPA Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher Report Managemer Payroll Youcher Preview Generate Autopay File Data Management Timetabling Code Management User Procedures Copyright 2007 Education Bureau The Government of the HKSAR Page 195 All Rights Reserved WebSAMS User Manual Version 1 4 OF Oit e WOON 7 Click FMP gt Staff Cost gt Payroll from the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select an appropriate Payment Method Click the Payroll Voucher Generated hyperlink Select the checkbox next to the voucher Users can select one or more vouchers at the same time mifer Login Time 16 09 2003 14 50 Logout Help P3CReas 16 September 2003 15 02 Common Setup Budgeting Bookkeeping Payroll Month MMA vY Y Staff Cost Payment Method Setup Staff Master Payroll zenei NAME P Fund Regist Code Chi e Return jemcszmoa 1098 30 09 2004 wiry NCS4 Lam Siu Ming eR Clerical and Janitor Staff 19 000 00 Review Report CAR NCS5 Au Siu Ming EMH Clerical and Janitor Staff 19 000 00 Review Seles amp Stock NCSE Chow Siu Ming fh Clerical and Janitor Staff 190000 Review Daily Coll Sumn iai Non Recurrent Nes Ho Siu Ming fal s8 Clerical and Janitor Staff 20 000 00 Review pe Note 1 Sele
381. t Setup Staff Master Staff Name Staff Contribution Original Payroll Eng Name Period Amount P Fund Register Chi DD MM YYYY DDMMNYYYY Tax Return Enquiry Woo Siu Ming Report i 00 ER eom gt CAR Teaching Staff P F MPF 6a Stock Con deducted at source oll Summa i Non Recurrent Gra Report Management Lee Siu Ming Customization i 00 ER eor Teaching Staff P F MPF Con deducted at source Import B Export Save b If the ORSO Scheme is selected the system will display all those staff who have participated in this scheme on the payroll for the selected payroll month Current School Year 2001 10 September 2003 15 59 ne Prepare PAYTON I 7 l FMP Common Setup Payroll Month MMA YYY Budgeting Bookkeeping Staff Cost Setup Staff Staff Name Staff Contribution Rate Original ii D Staff Master re Eng soa ae oat Amount Payroll DDMMNYYYY TEGETE Clerical and Janitor Staff Tax Return NGS4 Lam Siu Ming hs BR p Employee s Contrjbuti 009 2004 Enquiry 5 00 1 000 00 BR G2005001001 Report Grant Expenses 6b a 9 ees 0 ER eroro gt Daily Coll Summa Employer s contributions entitled to 5 gt Non Recurrent Gra Au Siu Ming ea Report Management ER eao Customization Grant Expenses ER eooo Employer s contributions entitled to 5
382. t Fund hyperlink e OH 40a 03 5 Saade 9 Login Time 20 10 2003 19 02 Logout Help PEK Current School Year 20 October 2003 19 15 FMP Penns or oC04 01 FMP gt Staff Cost gt Setup gt Payroll Setup Budgeting Payroll Setup Bookkeeping Provident Fund Reimbt rsement Items Staff Cost moor Grant Subsidized Schools PF Scheme Sees Employee s Contribution E B poro Teaching Sell PF MPF Con payi ORSO Scheme P Fund Regist Employee s Contribution B eo Grant Expenses Tax Return Enquiry Employer s Contribution Stage 1 5 00 ESI EEA Ea contributions Report Empl s Contribution Stage 2 10 00 ibutions ae mployer s Contribution Stage ESI Giors0o1003 Se oe Sales amp Stock Employer s Contribution Stage 3 15 00 R coooa J000 Employer s contributions Daily Coll Sumn t15 Non Recurrent Emere Mandator Confis p PE SPA mployer s Mandatory Contribution ESY coooa Trnployers contains Report Managemer munloure s Mandatory Contribution B manic Grant Expenses Data Management Timetabling pr s Voluntary Contribution RB aur 3 Bin ployer tius Code Management an j B pasoo Crt Expenses E Mail Copyright 2007 Education Bureau The Government of the HKSAR Page 54 All Rights Reserved WebSAMS User Manual Version 1 4 4 5 Users can enter an account code directly or click the E Select Account Code icon next to Account Code textbox to search for the account co
383. t Module Created in FMP module Primary ID Type Passport Primary ID Type PECL Budgeting Primary ID No PPNCS1 Primary ID No PPI CS1 Bookkeeping Primary ID Place of Issue Australia Staff Cost Setup Staff Master Staff Name En CHAN SIU MING BRAN aR Tax Return i Mapping Map staff master created in FMP Module to staff master created in Staff Module Staff Deployment nquiry Report CAR og log report showing staff changes in Staff Module Staff Deployment Module and corresponding eton action in FMP Module Print Log F add BP copy w Mvetete Save Staff Mapping The system will redirect to Maintain Personal Information page 5 Click Payroll Account Code tab OD 8 a G B S3RE8 Login Time 06 03 2003 17 53 Logout Help PXE Current School Year 2001 6 August 2003 18 00 Home S FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Student Info Enq School Managemer Student Attendance Student Activities Award amp Punishme NCS5 Created in FMP module Staff Name Chi Surname Eng Other name Eng STU MING Assessment Title Mr E Sex Maie x Beebe Date of Birth Dmm YYY OLA1980 Marital Status Married z Primary ID Type Primary ID Place of Issue Residential Address Passport z Primary ID No PPNCSS Australia x 26 F 1063 King s Road Quarry Bay Hong Kong Staff Deployment Staff cDS HKAT
384. t Module if required If the staff is a responsible officer of certain asset in Capital Asset Register Module the responsible officer field of the asset will be cleared if the users confirm deleting the staff record in Staff Cost Module If the staff is a programme member of certain programme in Common Setup Module the staff record will be deleted from the programme member list of the programme if users confirm deleting the staff record in Staff Cost Module Li Notes 1 The search result can be sorted by Staff Code or Staff name Eng Copyright 2007 Education Bureau The Government of the HKSAR Page 72 All Rights Reserved WebSAMS User Manual Version 1 4 2 Supply teacher records transmitted from Staff Deployment Module should have a unique Staff Code beginning with amp 3 Updating the checkbox of Capture for Payroll status will also update the Capture for Payroll Indicator in Maintain Staff Payment Setting function refer to 2 2 7 Maintain Staff Payment Setting at the same time The indicator shows whether the staff will be captured for payroll refer to 2 3 7 Prepare Payroll Copyright 2007 Education Bureau The Government of the HKSAR Page 73 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 2 Create Staff for Temporary Payroll Q Function Description Create Staff for Temporary Payroll function allows users to temporarily create a staff record in Staff
385. t Primary ID No PPNCS5 Common Setup Sex Male gt Budgeting Synchronize from Staff Module gt Bookkeeping mee Saas marenta Copyright 2007 Education Bureau The Government of the HKSAR Page 113 All Rights Reserved WebSAMS User Manual Version 1 4 9 Click the Synchronize from Staff Module button from either page The system will redirect to the Staff Synchronization page 10 On the screen the system will list out the differences of staff personal information spouse particulars and the current employment between the staff records in Staff Staff Deployment Module and those in Staff Cost Module e gt Ob aa GS H 3a HS Document cDS HKAT p No record No record HKEAA FMP gt Common Setup M Personal Information Surame Eng PAK Chan jennifer Last Login 09 07 2003 09 25 Logout Help PXEK Current School Year 2001 10 July 2003 14 48 User Defined Fide EME a Besa Staff Module jas Data Synchronization Report Staff Module FMP Module Data Commun mployment Information 01 01 2003 0101 2003 Assistant Clerical Officer Assistant Clerical Officer Sch Level Session Primary AM Primary AM Budgeting Othdr name Eng CHUN PUN Siu Ming gt Brokkezping Staff Name Chi Aas BRN BR staf Cast Title Mr Mr Date of Birth coDammnyyyy 0101 980 01014980 11 ex Male Male Marital Status No record Single Payroll Residential Address Flat
386. t Printing 0 10 IZ Set payment method ofall selected staff to Cheque With Printing Z for this payroll month k i i ployment Module 0 atio Note 2 Print Log amp log report showing staff changes in Staff Module Staff Deployment Module and corresponding synchronization action in FMP Module Select Staff Staff Mapping Print Log Back Sect Staff for Parol It is recommended that users should perform Staff Mapping as described in 2 2 10 Staff Mapping to ensure no staff is duplicated for payroll Select staff to be captured for payroll Users can select one or more staff to be captured for payroll Only staff have not been captured for payroll in the selected payroll month will be available By default the system will select the payment method of individual staff specified in 2 2 7 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting for the selected payroll month Users may change the Copyright 2007 Education Bureau The Government of the HKSAR Page 125 All Rights Reserved WebSAMS User Manual Version 1 4 payment method of the staff This action will not affect the original setting in Staff Master 10 Users may select the same payment method for all of the selected staff in the selected payroll month Click the checkbox as indicated on the screen and select a payment method This action will not affect the original setting in Staff Master refer to 2 2 7 Maintain
387. t and Cost Allocation R FSC016A E Payroll Item Details Working on Payroll Net Payment R FSCO16B E and Payroll Item Details Working on Provident Fund Contribution R FSC016C E reports Users can then generate payroll voucher if all payroll entries of the payroll month are correct Upon saving the voucher the system will go through the budget check if budget has been approved for the relevant accounting year After generating the voucher users are recommended to validate the generated voucher by making use of report Payroll Validation Report R FSC001 E If the voucher is correct users can then generate the autopay file for staff payroll payment through bank autopay services or issue a system manual cheque for individual staff payroll payment After preparing staff payroll payment users can freeze the payroll voucher so that they can further generate provident fund voucher and post the vouchers to General Ledger Validate Payroll Entries B Function Description Validate Payroll Entries function allows users to generate three reports namely i Payroll Item Details Payment and Cost Allocation R FSC016A E ii Payroll Item Details Working on Payroll Net Payment R FSC016B E and iii Payroll Item Details Working on Provident Fund Contribution R FSC016C E These reports provide detailed information on the selected payroll records in the selected payroll month Users
388. t of Staff with No Provident Fund Contribution R FSC012 E L Function Description This function allows users to generate List of Staff with No Provident Fund Contribution R FSC012 E based on the selected print criteria The following criteria can be selected from this screen to generate the report Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP Common Setup Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock gt Daily Coll Sumn Non Recurrent Current School Year 2001 13 August 2003 10 24 S FSC25 11 FMP gt Staff Cost gt Report List of Staff with No Provident Fund Contribution R FSC012 E Built in Template Please input the print criteria Sch Level Session ALL Accounting Year YYYVVYYY 2002 2003 Payroll Month MMY YY 08 2003 7 Format PDF E Preview amp Print E To File EJ Reset lt Jpack School Level Session Accounting Year Payroll Month Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 304 All Rights Reserved WebSAMS User Manual Version 1 4
389. taff gt Budgeting aste ated in FMP Module to staff master created in Staff Module Note 4 Print Log lag report showing Aff changes in Staff Module and corresponding synchronization action in FMP Module Setup p Print Report Interface Log File Transaction from Staff Staff Master Module Staff Deployment Module R F5C015 E gt Bookkeeping Click the Print Log button on any of the above pages The system will redirect to the Report Generation Page of Interface Log File Transaction from Staff Staff Deployment Module R FSC015 E report e 0AARauIJR Suu Current School Year 2002 12 August 2003 16 44 Home 7 Staff Deplc 7 Staff S FSC25 14 FMP gt Staff Cost gt Report Interface Log File Transaction from Staff Module R FSC015 E Built in Template Profile Please input the print criteria Committee Du ALL 0108 2003 Sch Level Session Batch Add IT Trg Date DOMM YYY Import Export Enquiry Preview amp Print E To File Reset Back Virtual Staff Fill in the date range of the transactions transmitted from Staff Staff Deployment Module 3108 2003 Copyright 2007 Education Bureau The Government of the HKSAR Page 119 All Rights Reserved WebSAMS User Manual Version 1 4 L L 8 Click Preview amp Print button to generate the report or To File button to store the report in Report Management Reposit
390. taff Deployment Modules or staff records created in Staff Cost Module They can also delete staff record in Staff Cost Module B Pre requisites 1 To search for a staff record such staff record must have been transmitted from Staff Staff Deployment Module or have been created in Staff Cost Module 2 Only record of staff whose payroll has not been created can be deleted 8 User Procedures 1 Click FMP Staff Cost Staff Master from left menu 2 On this screen users can search for staff record by entering any one of the following criteria All fields are optional Staff Code a drop down list box contains all the available staff in Staff Cost Modules for users to select By default ALL staff code will be selected School Level Session a drop down list box contains all available school level and session By default ALL School Level Session will be selected Status a drop down list box contains three status ALL Active and Departed When users select Active the system will search for staff who are currently employed in the school and staff who will be employed by the school in the future By default Active staff will be selected Staff Name a text box allows users to enter any keyword of staff English name Staff Name in Chinese a text box allows users to enter any keyword of staff Chinese name 3 Click Search button Copyright 2007 Education Bureau The Governme
391. taff Master Account code for each of the payroll items can be changed for different staff in Staff Master to meet the need B Pre requisites 1 Payroll items with the same payroll item code must not exist User Procedures Click FMP gt Staff Cost Setup from the left menu Click Payroll Setup tab Click Payroll Items hyperlink Click Add Payroll Item button 9 IREEN IEA EEE oe he snmife Last Login 03 07 2003 11 03 Logout Help PRA Current School Year 2001 9 July 2003 12 08 Assessment S FSC03 01 FMP gt Staff Cost gt Setup gt Payroll Setup Special Assessme Payroll Setup Sta 3 ment Provident Fund Reimbursement Items Sta cDS aoe Earning Payroll It arning Ol ems Ces a O FMP Account Code Common Setup Budgeting m E101 Salary Teaching Staff ER Goia Teaching Staff Salaries excl P gt Bookk i i ookkeeping r E1007 Allowance Teaching Saff ER GI0701002 Teaching Staff Salaries excl P Staff Cost Boos Back Pay Teaching Self ER G10r7001002 Teaching Staff Salaries excl P Staff Master i m E1004 Salary Supply Self ER G1017002002 Supply Teaching Supporting ALETE rns Allowance Suply Staff BR nM tents nie C Enquiry Report car E Sales amp Stock pp DABA Tadig Staff B G10170101 Grant Expenses gt Daily Coll Sumn OE Add Payroll Item p lt Delete H Save m al Kial am
392. tails in a presentable format Users should properly edit the file a If Grant Subsidized Schools Provident Fund Scheme is selected users are allowed to edit the Rev Amt column for both employee s contribution and employer s contribution i e the Revised Amount column on the screen and Rev Acct Code column for employee s contribution i e the Account Code column on the screen while other columns should not be edited Otherwise the file cannot be imported into the system VREE Realne ail ee TT EFaamsthed E fsc aumvs mic E srn Payroll en Microsoft Exc 80a Copyright 2007 Education Bureau The Government of the HKSAR Page 152 All Rights Reserved WebSAMS User Manual Version 1 4 b If ORSO Scheme is selected users are allowed to edit the Rev Amt columns for both employee s contribution and employer s contribution i e the Revised Amount column on the screen and Rev Acct Code columns for both employee s contribution and employer s contribution i e the Account Code column on the screen while other columns should not be edited Otherwise the file cannot be imported into the system File Edit Yiew Insert Format Tools Data Window Help 18 x x Les 000 00 000 00 28 Bstart Epicarso DRealone p Bcawinnm
393. te Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSC001 E Report Delete P Fund Youcher P Fund Youcher Preview gt CAR Sales amp Stock gt Daily Coll Summa Print cAPque for Selected Provident Fund voucher Non Recurrent Gra Report Management Data Management Customization 4 a Click the Print Cheque button The system will redirect to the Cheque Printing screen Current School Year 2002 16 September 2003 15 52 Home Cheque Printing Staff Deployment Accounting Year YYY Y Y YYY 2002 2003 z Staff Bank Ledger Code 65001 7 FMP Bank Code HSBC gt Common Setup Bank Name Hong Kong amp Shanghai Bank Beneal Bank Account Number 004038040382001 BEE Cheque Format ID HSBOO00 Staff Cost Setup Cheque Number 9 anon o Staff Master Voucher No PFNCS200301A To PFNCS200301A gt Payroll Print Cheque Status aL z P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Dail Coll Summa Voucher No nepon mala ement PFNCS200501 A Data Management Vouchers to be Paid Note 1 A cheque is allowed to print for 3 times only PiPrint Cheque H can be Reverse back to Cheque Without Printing Once selected no further change is allowed Cus Confirm Reverse Back al Fill in the next cheque number to be printed By default it will be set to the next available ch
394. te MPF Contribution Proforma Report R FSC027 E based on the selected print criteria In view of the fact that employers have statutory obligation to make contribution to MPF trustee according to Mandatory Provident Fund Scheme Ordinance this report will serve as reminder and list out those staff who have joined Mandatory Provident Fund Scheme but no contribution has been made The following criteria can be selected from this screen to generate the report Current School Year 2001 13 August 2003 10 53 Assessment a S FSC25 27 FMP gt Staff Cost gt Report MPF Contribution Proforma Report R FSC027 E Special Assessme Staff Deployment Staff CDS Sch Level Session ALL HKAT Accounting Year vYYvvYvY 2002 2003 HKEAA Payroll Month MMY YY 09 2002 To 09 2002 FMP Format PDF x Common Setup E Preview amp Print E To File EJ Reset lt Jpack Budgeting Built in Template Please input the print criteria Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry gt CAR gt Sales amp Stock Daily Coll Sumr Non Recurrent q School Level Session Accounting Year Payroll Month Range Format PDF WORD RICHTEXT and EXCEL Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking the To File button refer to 2 7 1 G
395. te Provident Fund Voucher B Function Description Delete Provident Fund Voucher allows users to delete provident fund vouchers before posting to General Ledger if the vouchers need to be amended Users can generate the voucher again after making payroll details amendment if necessary B Pre requisites 1 The provident fund vouchers have been generated but have not been posted 2 For payment voucher of ORSO Scheme and Mandatory Provident Fund Scheme if Cheque With Printing payment method is selected it cannot be deleted if cheques have been printed and confirmed as Successfully Printed 8 User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Provident Fund Voucher tab Select an appropriate Payroll Month Select an appropriate Fund Scheme Click the Provident Fund Voucher Generated hyperlink Oe ae SGI see Select the checkbox next to the voucher Users can select one or more vouchers to be deleted Copyright 2007 Education Bureau The Government of the HKSAR Page 221 All Rights Reserved WebSAMS User Manual Version 1 4 Home Staff Deployment Staff FMP Payroll Month Wty YY gt Common Setup Fund Scheme gt Budgeting gt Bookkeeping Staff Cost Employe Employer s Contrinution Contribution FHCS200301A 31 01 2003 Cheque With Printing De USER P Fund Register Tax Return 1 00
396. te Setting taff Cost Effectiv Date DDM YYYY 01702 2003 gt Edit ate DDMMIYYYY O12 2003 Staff Mast ieee Lastopaaemate oommvvvv 3006 2003 ae Employee s Mandatory Contribution Rate 5 00 P Fund Regist ee Employer s Mandatory Contribution Rate 5 00 Tax Return oy 7 ety Minimum Requirement of Relevant Income for Daily Payment sl 160 00 per day Report Maximum Requirement of Relevant Income for Daily Payment 650 00 per day CAR Minimum Requirement of Relevant Income for Monthly Payment sl 5 000 00 per month Sales amp Stock Maximum Requirement of Relevant Income for Monthly Payment sl 20 000 00 per month Daily Coll Sumr No of Employment Days for Employee s MPF Contribution E days NS No of Employment Days for MPF Scheme s Enrolment E days Fmnimme s Mandatan Contribution Minimum ne roo ri 4 Fill in the General Setting 5 Click Save Button LI Post effects 1 Calculation of employee and employer provident fund contributions will follow the change made in the updated general setting thereafter Copyright 2007 Education Bureau The Government of the HKSAR Page 38 All Rights Reserved WebSAMS User Manual Version 1 4 2 The change will take effect in the next payroll entry captured All the previous captured staff payroll entries will not be affected Only new payroll entries which are prepared after users have changed the general setting in this function will be affected LI 8 Notes
397. te bank cheque format and set to use cheque printing in Common Setup Module refer to Common Setup COA Maintenance Bank Information Cheque forms have been mounted to the printer Cheque Number has not been used in the system 5 Adobe Acrobat Reader is required in order to view the cheque 8 User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Payroll Voucher tab Select an appropriate Payroll Month Select the Payment Method Cheque With Printing Click the Payroll Voucher Generated tab Select a checkbox next to the voucher Only one voucher can be selected each time for printing cheque OF OL BO oe Copyright 2007 Education Bureau The Government of the HKSAR Page 207 All Rights Reserved WebSAMS User Manual Version 1 4 Login Time 16 09 2003 15 16 Logout Help PRA Current School Year 2002 16 September 2003 15 30 Payroll Yuucher Payroll Month MM YYY 01 2003 gt Common Setup Payment Method Cheque Witgpprinting 5 gt Budgeting Bookkeeping Payroll Voucher Not Generated Payroll Voucher Generated Staff Cost Setup Vouch Vouche taff Staff Name Eng Staff Name Net Payment Voucher DDMM Code Chi Status Home 2 S FSC16 03 FMP gt Sta oll gt Pa Staff Deployment Staff FMP Staff Master r Boarding Staff 6 ke RUOLO 3101 2003 NCSI HANTAIMAN RAX 17 5000 Re
398. ter P Fund Regist Tax Return Enquiry Report gt CAR gt Sales amp Stock PS After the Principal has approved and signed the vouchers users can then perform voucher posting After posting the vouchers the amount will be updated to General Ledger of the voucher accounting month Editing and deleting of the posted voucher is not allowed Users should create new Journal Vouchers for making any amendment to the posted vouchers Pre requisites 1 The payroll vouchers must have been generated and frozen i e in Freeze status but have not yet been posted to General Ledger Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 235 WebSAMS User Manual Version 1 4 2 If payment method Cheque With Printing is selected a cheque has been generated by the system and has been confirmed as Successfully Printed 3 School Principal has given the approval to the vouchers by signing the hardcopy of the vouchers and cheques if required J User Procedures Click FMP gt Staff Cost gt Payroll from the left menu Click the Voucher Posting tab Select an appropriate Payroll Month Click Payroll Voucher hyperlink aS Soy SS The system will display a list of unposted payroll vouchers grouped by payment method Curre ear 2001 27 August 2003 17 45 Attendance S FSC20 01 FMP gt Staff Cost gt P cher Posting Student Activities Award amp
399. th and adjust the contribution amount manually in the system if necessary Copyright 2007 Education Bureau The Government of the HKSAR Page 165 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 10 18 Home FMP ayr oll Month MM vv TA R Payroll Period DDMMA YYY DOMM YY Y 01409 2004 30 09 2004 Unposted ad Fund Scheme MPF S Common Setup Payment Payroll Items Reimbursement Cost Allocation Budgeting Bookkeeping Total Earning 20 000 00 Total Deduction 0 00 SER Employee s Contribution 0 00 Setup Net Amount 20 000 00 ff ti a Sit Mes Total Reimbursement 0 00 Fund Register Net Payment 20 000 00 Tax Return Employer s Contribution 0 00 CAR MPF Scheme Sales amp Stock Contribution Employee s Contribution er s Contribution Daily Coll Summa enn Original i Original Revised Amount Non Recurrent Gra Report Management landatory Contribution Customization Enquiry Payment Method Report aym Auto Pay 7 Amount b Amount es MPF mandatory contribution is NOT required because the employee s age is smaller than the minimum age set out in the MPF Scheme Ordinance throughout the payroll month 5 00 0 00 Voluntary Ci Contribution 0109 2004 0 00 0 00 30 09 2004 0 00 0 00 4 The following messages will be displayed if the conditions are fu
400. the To File button refer to 2 7 1 Generate Report Copyright 2007 Education Bureau The Government of the HKSAR Page 314 All Rights Reserved
401. the screen below Current School Year 2001 10 September 2003 9 22 T S FSC14 01 FMP gt Staff Cost gt Payroll gt Prepare Payroll Common Setup FER EFEPEJ E gt Bookkeeping Staff Cost Staff List Payroll items Provident Fund Reimbursement Setup Staff Master Staff Staff Name Staff Name Net Payment Payroll Period Payment en Code Eng Chi DD MMYYYY Method SSS DD MMIYYYY P Fund Register Ino ae Tax Return Enquiry Add Staff Delete staff Report gt CAR Sales amp Stock gt Daily Coll Summa gt Non Recurrent Gra Report Management Customization 4 gt 3 All the staff records required for payroll payment must exist Staff must be employed within the selected payroll month but their payrolls have not yet been captured in the selected payroll month 5 Payroll item account payroll item amount reimbursement item and cost allocation should have been set in Staff Master refer to 2 2 5 Maintain Staff Provident Fund Setting 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting 2 2 7 Maintain Staff Payroll Item Amount and Maintain Staff Payment Setting and 2 2 8 Maintain Staff Cost Allocation Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 123 WebSAMS User Manual Version 1 4 6 Users should set the staff record in Staff Master as Capture for Payroll refer to 2 2 1 Maintain Staff Master and
402. the specified As At Date iv the total dividend received up to the specified As At Date v the carried forward balance of contribution and vi the carried forward balance of dividend received Z WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer i 0 x File Edit View Favorites Tools Help Bak gt Q A Bsearch GaFavorites hmeda lt 4 Ey 3 a a g Links Customize Links Address http jjlocahost ensnjispindex isp OOOO de e ni fer Last Login 08 07 2003 11 03 Logout Help pr 9 July 2003 16 06 Current School Year 2001 Home 4 Student Info Enq S FSC21 05 FMP gt Staff Cost gt Provident Fund Register ica WooDENNY HiAg o As at Date DDMM Y YYY 31 08 2003 Fund Scheme GrantSubsidized Schools PF Scheme Employee Employer Balance BF Dividend Received from Previous Employment School Managemer Student gt Attendance gt Student Activities gt Award amp Punishm Balance BF Contribution from Previous Employment Assessment gt Special Assessme gt St re Total Contribution Employee 1 350 00 Employer 1 350 00 PS Total Dividend Received 0 00 gt CDS gt HKAT Balance CF Contribution Employee 1 350 00 gt HKEAA Employer 1 350 00 Balance CF Dividend Received 0 00 zi wl E Local intranet Ai Copyright 2007 Education Bureau The Government of the H
403. therwise the status will still remain as Review For payroll vouchers with payment method Cheque With Printing and cheques have not been printed and confirmed the status will remain as Cheque to Print Payroll vouchers with payment method Cheque Without Printing and Autopay will not have this status even if users do not provide manual cheque number in voucher details or users do not generate the autopay file respectively Vouchers with status Ready for Posting can be selected to proceed voucher posting Current School Year 2001 Logout Help PEK 27 August 2003 17 45 Attendance Student Activities Award amp Punishme S FSC20 01 FMP gt Staff Cost gt Payroll gt Voucher Posting Voucher Posing Payroll Month MMivyyy Assessment 01 2003 Special Assessmer Payroll Voucher Provident Fund Voucher Staff Deployment Staff Voucher No Voucher Date Voucher Particulars Gross Credit Amour t Voucher Status CDS DDMMNYYY HKAT Auto Pay HKEAA m PRNCS200301G 3101 2003 Payroll 01 2003 15 437 48 Review Hh Cheque Without Printing cui PRNCS200301F 31 01 2003 Payroll 01 2003 15 593 45 Ready for Posting gt Budgeting gt Bookkeeping chegue VAR Pores m PRNCS200301D 3101 2003 Payroll 01 2003 16 250 Cheque to Print Staff Cost Setup m PRNCS200301F 3101 2003 Payroll 01 2003 15 4374 Review Staff Mas
404. tial Address Chi Area of Residential Address Spouse Particulars Spouse s Name and Primary ID information e OF AOS SARS ifer Login Time 06 08 2003 17 53 Logout Help PEK Current School Year 2001 6 August 2003 18 00 Home Student Info Enq School Managemer Student Attendance Student Activities S FSC05 03 FMP gt Staff Cost gt Staff Master gt Personal Created in FMP module Staff Name Chi Award amp Punishene Surname Eng HAN ooo Other name Eng STU MING ee int Title m gt Sex Male gt 5 Fs Date of Birth ommy YYY OLOIA9O OCS Marital Status Married F Staff Deployment Primary ID Type Passport X Primary ID No Staff Primary ID Place of Issue faustraia gt ans Residential Address P26iF 1063 King s Road Quarry Bay Hong Kong HKAT HKEAA FMP Common Setup Residential Address Chi SRR SIG 106 382 648 Hong Kong 7 WONG Area Budgeting Spouse Particulars Bookkeeping Surname Eng Other name Eng TAI MING Staff Cost Surname Chi Eq Other name Chi Setup Primary ID Type Passport Primary ID No FM Primary ID Place of Issue Australia x g d Regist ii Save Record s 4 Click Save button If the staff record is transmitted from Staff Staff Deployment Module users gt can perform staff synchronization as described in 22 11 Staff Synchronization by
405. tial Address Chi BIRR SIS 1 0 6 382 6 FMP et Common Setup Area Hong Kong anii Bookkeeping Surname Eng WONG Other name Eng TAI MING Staff Cost Surname Chi E Other name Chi EE Setup Primary ID Type Passport y Primary ID No PPSNCS5 Staff Master Primary ID Place of Issue Australia 7 Payroll P Fund Regist Save Record s 5 Click Employment tab 6 The system will redirect to Maintain Employment page U 7 4 Qn0T918 SRR8 Last Login 10 07 2003 03 55 Logout Help PEK Current School Year 2001 11 July 2003 15 01 Assessment a S FSC05 04 FMP gt Staff Cost gt Staff Master gt Employment Special Assessmer Record saved successfully Staff Deployment Staff cDS NCS5 HKAT HKEAA Bat Sch LeveliSessi UES Staff Type Employment Created in FMP module Employment Period Budgeting Employment Start Date DOMM Y YY Y Bookkeeping Employment End Date DDM YYY Staff Cost Current Rank Certificated Master Mistress Setup Remarks Tax Return Enquiry Note for Staff Type grouping from Staff Module grouping from Staff Deployment Module Report E7 Add If J Delete If H save if Back h Sales amp Stock Daily Coll Sumn Non Recurrent q date Employment Information To update staff employment users should select an employment period if there is more than one employment for the staff Employment Information of the selected period will be disp
406. ting Bank Account Number If users select payment method Autopay Bank Account Number must be filled Bank Account Holder Name Payee s Name Eng Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved Page 101 WebSAMS User Manual Version 1 4 Capture for Payroll indicator Only staff selected with Capture for Payroll will be available for selection when preparing payroll entries 8 In order to update the payroll item amount setting users should select an 9 appropriate Employment Period By default the active employment period is selected Only those payroll items selected in Staff Payroll Item Account Code page refer to 2 2 6 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting will be displayed Update the Amount of each payroll item 10 Click Save button 11 Users can copy staff payroll item amount setting to other staff by clicking Copy To button For details please refer to 2 2 9 Copy Staff Payroll Setting Post effects 1 The system will adopt the updated payroll item amount setting and payment method in new payroll prepared subsequently Payroll previously prepared will not be affected Updated Payee s Name Eng will be captured as payee name in new payroll voucher to be created subsequently if the payment method Cheque With Printing or Cheque Without Printing is selected Updated Bank
407. ting refer to 2 2 6 Maintain Staff Reimbursement Item Setting and Payroll Prepared Payroll refer to 2 3 1 Prepare Payroll Reimbursement item is not subject to any provident fund contribution and will not be considered as relevant income in tax return Copyright 2007 Education Bureau The Government of the HKSAR Page 59 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 3 Tax Information Setup L Function Description Maintain Tax Information Setup allows users to maintain the school employer s information for tax return purpose This is an optional setting If the school chooses not to prepare tax return via WebSAMS there is no need to fill in the information in this setup If the school has maintained the school employer s information for tax return purpose in SAMS and choose to convert FMP data data will be converted over to WebSAMS through Data Conversion Process automatically If the school employer s information is changed users have to update the latest one manually Pisams SR TKR ERK I xi User SYSADMIN PRIMARY SCHOOL AM ype 2 02 09 2003 Maintain Employer s Tax Return 1 FPM3210E Financial Year 2000 2001 2 Exit G i Employer s Name LUI KEE PRIMARY SCHOOL 2 AM Tax File No 6N1 01111222 To maintain employer s tax return for Staff Supply Teacher C Others Home Data ersion S FSC26 01 FMP gt Staff Cost gt Setup gt Tax Information
408. ting of staff payroll payment 2 1 1 Provident Fund Setup Maintain Grant Subsidized Schools Provident Fund Scheme General Setting B Function Description Users can update i Employee s Contribution Contra Account Code ii Rounding Method and iii Decimal Place to calculate Grant Subsidized Schools Provident Fund contribution for teaching staff in Payroll Fund scheme general setting is used when calculating provident fund contribution in the payroll of staff who participate in Grant Subsidized Schools Provident Fund Scheme LQ Pre requisites 1 No payroll should be under preparation if users want to update Grant Subsidized Schools Provident Fund Scheme General Setting 8 User Procedures 1 Click FMP Staff Cost Setup from the left menu 2 Click Provident Fund Setup tab 3 Click Grant Subsidized Schools PF Scheme hyperlink Copyright 2007 Education Bureau The Government of the HKSAR Page 21 All Rights Reserved WebSAMS User Manual Version 1 4 e OH dO 0G 5 4g 88 fimpad min Last Login 24 01 2003 14 13 Logout Help PCR Current School Year 2001 5 July 2003 12 37 Home S ozu MIP gt Staff Cost gt Setup gt Provident Fund Setup FMP gt Common Setup Provident rand isetup Md ra rant Subsidized Schools PF Scheme ORSO Scheme MPF Scheme gt eee Rounding Method Payroll Decimal Place P Fund Register Tax Return
409. tion Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data EMB PAK CHUN PUN H2 Created in FMP module NCS1 PAK CHUN PUN BEES Primary ID Type Passport Primary ID Type Primary ID No PPNCS1 Primary ID No PPNCS1 Primary ID Place of Issue Australia Primary ID Place of Issue Australia Staff Name Eng Staff Name Chi Sch Staff Record Capture For ode Level Session Created in Payroll L PAK CHUN PUN Abs Primary AM Staff Module Oo PAK CHUN PUN BRS 1 1 Primary AM FMP Module Vv WOO DENNY Primary AM FMP Module Vv YAN JASON Primary AM FMP Module Vv Note 1 Staff Mapping Map staff master created in FMP Module Note 2 Print Log A log report showing staff changes in taff Module Staff Deployment Module and corresponding synchronization action in FMP Module Staff Mapping Print Log fp add GP copy w pe Delete E Save pdule to staff master created in Staff Module Staff Deployment al 12 Users can create staff for temporary payroll by clicking Add button For detailed information
410. to be effective in Common Setup Module o Security SEC Check access rights to add update delete provident fund register records Insert Audit Trail to Security LQ FSC22 Maintain Staff Provident Fund Brought Forward Balance o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Security SEC Check access rights to update provident fund brought forward balance Insert Audit Trail to Security LQ FSC23 Maintain Tax Return o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Code Management HSE Retrieve available list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Security SEC Check access rights to update tax return information Insert Audit Trail to Security FSC24 Generate Tax Return o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module o Code Management HSE B Copyright 2007 Education Bureau The Government of the HKSAR Page 19 All Rights Reserved WebSAMS User Manual Version 1 4 Retrieve list of codes of title sex marital status primary ID type Primary ID Place of Issue Area of Residential Address and rank from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to execute tax
411. tory Provident Fund Scheme Ordinance and they are listed below The screen will display message on the mandatory contribution if such conditions are applicable to the staff Users should pay attention to the special payroll month and adjust the contribution amount manually in the system if necessary Copyright 2007 Education Bureau The Government of the HKSAR Page 145 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 10 September 2003 16 00 ve ista TOOT ES TAO Home FMP Report Management Customization 500200 fa Employer s contributions entitled to 5 Employer s Voluntary Contribution ee E 000 0 00 EX eroro ployer s contributions entitled to 10 Budgeting 0 00 MPF mandatory contribution is HOT required because the employee s age is smaller than the minimum age set out in the MPF Scheme Ordinance throughout the payroll month i 0 00 E eooo Grant Expenses Employee s Voluntary Contribution ai 0 00 ER G200s001001 Grant Expenses MPF mandatory contribution is NOT required because the employee s age is smaller than the minimum age set out in the MPF Scheme Ordinance tl Common Setup Bookkeeping Staff Cost NESZ Ho Siu Ming mE 0109 2004 30 09 2004 Setup ates Staff Master P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra 0 00 0 00
412. tribution 3 days Daily Coll Summa PARADIR ae acme aay e s Enrolme eee movment Days tor ee 60 days Report Management Employee s Mandatory Contribution Minimum Age 8 Data Management Employee s Mandatory Contribution Maximum Age 65 Cus tion Note Please click_ Add Button to create a new Set of Fund Rate Setting 4 Fill in the Effective Date Fill in the fund rate setting derived from Mandatory Provident Fund Scheme Ordinance as follows Employee s Mandatory Contribution Rate Employer s Mandatory Contribution Rate Minimum Requirement of Relevant Income for Daily Payment Maximum Requirement of Relevant Income for Daily Payment Minimum Requirement of Relevant Income for Monthly Payment Maximum Requirement of Relevant Income for Monthly Payment No of Employment Days for Employee s MPF Contribution No of Employment Days for MPF Scheme s Enrolment Employee s Mandatory Contribution Minimum Age Employee s Mandatory Contribution Maximum Age Click Save Button Li Post effects 1 The newly created fund rate setting will take effect for calculation of employee s and employer s provident fund contributions in Payroll Only those new payroll entries which are prepared after users have added the new fund rate setting will be affected All the previous staff payroll entries will not be affected Copyright 2007 Education Bureau The Government of the HKSAR Page 42 All Rights Reserv
413. ttings must not be duplicated in the same provident fund scheme 2 The total number of stages of the newly added setting must be equal to or more than that of the previous settings The effective date of the new setting must be later than that of the previous settings A maximum of 10 contribution stages can be entered All input stages must be in consecutive order Copyright 2007 Education Bureau The Government of the HKSAR Page 34 All Rights Reserved WebSAMS User Manual Version 1 4 Maintain ORSO Scheme Fund Rate Setting B Function Description Users can update or delete existing fund rate setting for non teaching staff who participate in ORSO Scheme Users can update effective date and contribution percentage of employee and employer or delete the entire setting Please note that a fund rate setting cannot be revised or deleted if it is already used in Payroll A Pre requisites 1 In updating of fund rate setting staff payroll entries of the payroll month on or after the new edited effective date have not yet been created 2 For deletion of fund rate setting staff payroll entries of the payroll month on or after the effective date must have not yet been created User Procedures Click FMP Staff Cost Setup from the left menu Click Provident Fund Setup tab 3 Click ORSO Scheme hyperlink gt OF d H93 45 5448 jennifer Last Login 10 07 2003 03 55 Logout Help PXYEZ
414. ues have Copyright 2007 Education Bureau The Government of the HKSAR Page 237 All Rights Reserved WebSAMS User Manual Version 1 4 not yet been printed out yet posting is not allowed Voucher status will show Cheque to Print and the checkbox is disabled Approval by Principal a The finance staff has to print out the vouchers and cheques and send the hardcopy to the Principal for approval before voucher posting b After the Principal has signed on the vouchers the financial staff member can then post the vouchers c For better control purpose it is recommended to assign the right of posting voucher to the Principal If users need to amend the payroll details before voucher posting they are required to delete corresponding provident fund vouchers if they have been generated and then unfreeze and delete the payroll vouchers After amending the payroll details users are required to re generate and freeze the payroll vouchers and then re generate the provident fund vouchers again Therefore it is suggested that users must make sure the corresponding provident fund vouchers are correct before posting the payroll vouchers Posted Voucher is not allowed to be deleted Users should create a new Journal Voucher for making any amendment to a posted voucher Copyright 2007 Education Bureau The Government of the HKSAR Page 238 All Rights Reserved WebSAMS User Manual Version 1 4 Provident F
415. uing in a particular taxation year April March for individual staff in Tax Return To print this report users must have already selected staff as Tax Return Required for the selected Taxation Year The following criteria can be selected from this screen to generate the report e OF AOR 9S SARS Current School Year 2002 12 August 2003 22 22 Virtual Staff User Defined Fig S FSC25 12 FMP gt Staff Cost gt Report gt Document Payroll Summary for Tax Return R FSC013 E Report Built in Template Please input the print criteria Data Communic FMP Sch Level Session ALL Taxation Year Yyyy YYY 2002 2003 gt Common Setup 2002 2003 i sa ALL aw T Ale gt Budgeting Format Po z gt Bookkeeping Staff Cost E Preview amp Print To File J Reset lt Jpack Setup Staff Master Payroll P Fund Regist Tax Return Enquiry gt CAR Sales amp Stock gt Daily Coll Sumn gt Non Recurrent g Report Managemen Data Management Customization Account Info School Level Session Taxation Year Staff Range Format PDF Word Richtext and Excel Copyright 2007 Education Bureau The Government of the HKSAR Page 313 All Rights Reserved WebSAMS User Manual Version 1 4 Users can i view the reports online by clicking the Preview amp Print button or ii generate and store the reports in Report Management Repository by clicking
416. und Voucher Posting LJ Function Description Provident Fund Voucher Posting function allows users to search unposted provident fund vouchers and prepare for posting of vouchers with status Ready for Posting Provident Fund vouchers may have the following two status i Cheque to Print for provident fund voucher of ORSO Scheme and Mandatory Provident Fund Scheme which payment method Cheque With Printing is selected and ii Ready for Posting Provident fund ORSO Scheme and Mandatory Provident Fund Scheme vouchers with payment method Cheque With Printing and cheques have not been printed and confirmed as Successfully Printed the status will remain as Cheque to Print Provident Fund vouchers ORSO Scheme and Mandatory Provident Fund Scheme with payment method Cheque Without Printing will not have this status even if users do not provide manual cheque number in voucher details Vouchers with status Ready for Posting can be selected to proceed voucher posting GAAR uI aH S isi Current School Year 2001 27 August 2003 18 26 a Attendance S FSC20 03 FMP gt Staff Cost gt Payroll gt Voucher Posting Student Activities Award amp Punishme Voucher Posing Assessment Payroll Month MMivyvyy 01 2003 Special Assessme Staff Voucher No Voucher Date Voucher Particulars Gross Credit Amour t Voucher Status cos js woes mro aanas ideo HKAT J
417. unt Report Management For Mandatory Provident Fund Scheme users are allowed to revise the Employee s Mandatory and Voluntary Contribution amount as well as Employers Mandatory and Voluntary Contribution amount for the selected payroll if necessary Copyright 2007 Education Bureau The Government of the HKSAR Page 164 All Rights Reserved WebSAMS User Manual Version 1 4 Current School Year 2001 11 September 2003 10 18 Home FMP NCS6 Chow Siu Ming Jz 8 Payroll Month Myy Y Y 092004 E payroll Period ODmmM YYY Domme v vv 01 09 2004 30 09 2004 Unposted Budgeting Fund Scheme MPF Scheme eee paN Payment Payroll items Reimbursement Cost Allocation Staff Cost Setup Total Earning 20 000 00 Total Deduction 0 00 Stan Digs Employee s Contribution 1 000 00 P Fund Regist Net Amount 19 000 00 i Total Reimbursement 0 00 Tax Return Enquiry Net Payment 19 000 00 Report Employer s Contribution 1 000 00 el Payment Method Sales amp Stock ren STE MPF Scheme Non Recurrent Gra Contribution Employee s Cont bution Re Period igi Original port Management DDIMMIYYYY 4 Anu Customization DDIMMYYYY Mandatory Contribution 0109 2004 5 00 30 09 2004 Voluntary Contribution 0109 2004 KO 00 0 00 I 00 OMO 0 00 30 09 2004 Else 7 Click the Save button to save any change to the system Li Post effects
418. urrent School Year 2001 Home FMP gt Common Setup gt Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Register Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra Report Management Customization Logout Help Current School Year 2001 10 September 2003 17 02 S FSC14 13 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Payroll Month MMY YYY 09 2004 Provident Fund Reimbursement Payroll Items File Download Q You are downloadi p 5 TAFFUID amp is Fund Sch BR coro Teaching Staff PF MPF Con deducted at Source NCSA LeeSiuMing am nployee s Contribution 009 2004 50 BO 0 BR eom Teaching Staff P F MPF Con deducted at source 50 A0 0 ET 7 admin Login Time 10 09 2003 15 16 Logout Help 10 September 2003 17 02 S FSC1413 FMP gt Staff Cost gt Payroll gt Prepare Payroll Prepare Payroll Payroll Month MMA YYY 09 2004 Save As d E 2 x ens Save in if Desktop z e eB ay Fund Sch My Documents My Computer History GE My Network Places sal UAT test E L jsp DEV Desktop ats isP IBOSS My Documents 9 My aT File name GSSP200409 Save NCS3 Save as type oats Excel Worksheet 5 Cancel A G1017001003 Teaching Staff P F MPF lucted at source
419. users can refer to 2 2 2 Create Staff for Temporary Payroll OB 8 a G B 3708 Tr Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g SPA Report Managemen Data Management Timetabling Code Management Security E Mail Customization Staff Name Eng nifer Last Login 09 07 2003 09 25 Logout Help PRZ Current School Year 2001 10 July 2003 10 19 fe Staff Name Chi M The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in Staff Module or Staff Deployment Module Created in FMP module EMB1 PAK enti PUN Hie rare An PUN Primary ID Type Passport Passport Primary ID Noe PPNCS1 Pay p t PPNCS Primary ID Place of Issue Australia Primary ID Place of Issue Australia Staff Mapping Staff Mapping Staff Name Eng Staff Name Chi
420. utton 5 OO d a G B 353788 ore a Common Setup gt Budgeting gt Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent g SPA Report Managemen Data Management Timetabling Code Management Security E Mail Customization ifer Last Login 09 07 2003 09 25 Logout Current School Year 2001 Staff Name Chi M Staff Name Eng The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the table The record created in FMP Right column of the table will be erased after transfer If it is not duplicated please do not transfer data Created in FMP module Created in Staff Module or Staff Deployment Module EMB1 PAK CHUN PUN HERZ rare An PUN Primary ID Type Passport Passport Primary ID No PPNCS1 Pay p t PPNCS Primary ID Place of Issue Australia Primary ID Place of Issue Australia Staff Mapping Staff Mapping Staff Name En Staff Name Chi Sch Level Session Staff Record Created in Capture For Payroll PAK CHUN PU
421. verting GL balance in 100 00 SAMs Payment Reimbursement Payroll Items Sch Level Session Programme Der k Daily Coll Sumr Non Recurrent g 7 User can view the details of payroll voucher and or provident fund voucher of individual Details page payment met staff by clicking the Voucher No hyperlink The Voucher will be displayed If the voucher is not yet posted and the hod is Cheque Without Printing users may edit the Bank Ledger Information Credit for payment vouchers Click Save Voucher button to save the change Award amp Punishme Assessment Special Assessme Staff Deployment Staff CDS HKAT HKEAA FMP Common Setup Budgeting Bookkeeping Staff Cost Setup Staff Master Payroll P Fund Regist Tax Return Enquiry Report CAR Sales amp Stock Daily Coll Sumr Non Recurrent Of 2 4a83 5 43088 oe Current School Year 2001 23 September 2003 12 58 S FBK01 03 FMP gt Bookkeeping gt Payment Voucher Update Voucher Details Accounting Month mmay 09 2004 Voucher Type Payroll voucher PR Voucher No PRNCS200409C Voucher Date DDMM YYYY 30 09 2004 Voucher Particulars Payroll Voucher Gross Credit Amount 17 575 00 Voucher Status Unposted Bottom Accounting Line Information Debit Pie Sch Level Session Programme Bank Ledger Information Credit ee Budget Check Primary AM WFMP Admin Prograrame G101 7001002 Teaching Staff
422. vident fund voucher required not required to be generated If users consider that there is no need to generate the provident fund voucher for a staff users should set the column Generate P Fund Voucher as Not Required Copyright 2007 Education Bureau The Government of the HKSAR Page 219 All Rights Reserved WebSAMS User Manual Version 1 4 7 OF F O 03 5 R46 Current School Year 2001 11 September 2003 14 10 Home FMP S FSC16 07 FMP gt Staff Cost gt Payroll gt Provident Fund Voucher Common Setup FIEF tld Payroll Month Mihir 09 2004 aa sockeoang Fund Scheme Grant Subsidized Schools PF Scheme Staff Cost Setup Provident Fund Voucher Not Generated Not Required Provident Fund Voucher Generated 10 j Staff Staff Name Staff Employee s Employer s Correspontling Generate P Fund A Code Eng Name Contribution Contribution Payroll Voucher P Fund Register Chi Vouche Tax Return Enquiry J Teaching Staff Report NCSL WooSiuMing EMA 925 00 925 00 Fe Required z gt CAR Sales amp Stock Daily Coll Summa Non Recurrent Gra m NCS3 LeeSiuMing Reh AH 925 00 925 00 Freeze Not Required x Note To generate provident fund voucher the corresponding payroll voucher must be in Freeze stqtus Generate P Fund Youcher H Save Report Management Customization If there is no need to generate a provident fund v
423. view Fund Registet J REOL 31020 NCS TAIMAN FAX 16 149 98 Review jan netun Note 1 Select one or more payroll voucher s and then press Print button to print report Payroll Validation Report R FSCO01 Enquiry Ey Report Note 2 To generate provident fund voucher the corresponding payroll voucher must be in Freeze status gt CAR Delete Payroll Youcher Freeze Payroll Youcher Unfreeze Payroll Youcher gt Sales amp Stock Payroll Youcher Preview Print Cheque Printlifheque for Selected payroll voucher gt Daily Coll Summa Non Recurrent Gra Report Management Data Management Customization 4 7 Click the Print Cheque button 8 The system will redirect to the Cheque Printing screen Current School Year 2002 16 September 2003 15 33 Home Cheque Printing Staff Deployment Accounting Year yyyVivyVY 2002 2003 x Staff Bank Ledger Code 65001 x FMP Bank Code HSBC gt Common Setup Bank Name Hong Kong amp Shanghai Bank teas Bank Account Number 004038040382001 HERESIES Cheque Format ID HSBO0001 Staff Cost Setup Cheque Number o Staff Master Voucher No a z TT Payroll Print Cheque Status p P Fund Register Tax Return Enquiry Report gt CAR Sales amp Stock Gross gt Dail Coll Summa Amount No z Name rticulars 10 toes 3101 2003 17 500 00 CHAN TA 1 1 nepo maa gement 00009 isisi MAN Data Management Vouchers to be Paid
424. w staff created in Staff Cost Module the staff will be set to Not Participate in Provident Fund Scheme by default LQ Pre requisites 1 Relevant provident fund rate setting and provident fund contribution account codes have been defined in Setup refer to 2 1 1 Provident Fund Setup and 2 1 2 Payroll Setup Maintain Provident Fund Contribution Account Code 2 Relevant payroll must not be under preparation 8 User Procedures Click FMP gt Staff Cost Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the staff OR AQaGS B aH ifer Last Login 09 07 2003 09 25 Logout Help PXE Current School Year 2001 10 July 2003 12 26 Import Export S FSC05 02 FMP gt Staff Cost gt Staff Master Enquiry Virtual Staff Stat code ALL z User Defined Fig Sch Level Session ALL Status Departed 7 Dacar Staff Name Eng Staff Name Chi Report Data Communic The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be cps duplicated If itis duplicated please click the button Staff Mapping and confirm transferring the data from staff record created in FMP Right column of the table to staff record created in Staff Module or Staff Deployment Module Left column of the HKAT table The record created in FMP Right column of the table will be eras
425. wing specific sub ledger code must be used as employer s contribution account code in order to correctly print out this report Source of Fund Code A to G is selected by users and these codes are defined by EDB Staff Type ORSO Scheme MPF Scheme Non Boarding Staff Source of Fund Code A Source of Fund Code to G 1018001 A to G 1018002 Boarding Staff Source of Fund Code A Source of Fund Code to G 1057001 A to G 1057002 The following criteria can be selected from this screen to generate the report yy WebSAMS System ersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Ld vtester Login Time 18 03 2006 10 06 Logout Help PXKE Current School Year 2004 18 August 2006 11 38 gt HKAT S FSC25 18 FMP gt Staff Cost gt Report Y FMP Salary for Non teaching Staff R F C019 E Common Setup Built in Template Budgeting Please input the print criteria Buokkeoning Sch Level Session ALL Staff Cost Accounting Year yyyv vvyv 2005 2006 Setup Payroll Month MAA fos 72005 0572005 gt Staff Master Staff Type Non Boarding Staff z staff ALL gq To ALL Fayroll Source of Fund E General Operating Fund zj P Fund Regist Format PDF z Tax Return E Preview amp Print Eg To File Reset lt Jpack Enquiry CAR Sales amp Stock Daily Coll Sum gt Non Recurrent gt SPA gt Report Manag
426. y Report CAR Sales amp Stock Daily Coll Sumn Non Recurrent X Fill in the following information Employer s Name in English Employer s Name in Chinese Employer s File No Click Save button Li Post effects 1 Updated setting will be used to generate both softcopy and hardcopy of Employer s Tax Return IR56B refer to 2 5 7 Maintain and Generate Tax Return 4 Notes 1 Employer s File Number is composite of Section and Employer s Return Number Section is a 3 digit alphanumeric text and Employers Return Number is a 8 digit alphanumeric text and it is usually the same as the Business Registration Number Copyright 2007 Education Bureau The Government of the HKSAR Page 61 All Rights Reserved WebSAMS User Manual Version 1 4 2 1 4 Autopay Setup L Function Description Maintain Autopay Setup function allows users to maintain autopay basic setting of following three pre defined banks i Hong Kong and Shanghai Bank ii Hang Seng Bank and iii Bank of East Asia This is an optional setting If the school chooses not to prepare payroll autopay file via WebSAMS there is no need to fill in the information for this setup LQ Pre requisites 1 The school must first of all subscribe an autopay service with one of the three banks supported by the system User Procedures Click FMP gt Staff Cost Setup from the left menu Click Autopay Setup tab 3 There is
427. yment Add New Staff Employment LL Function Description Add New Staff Employment function allows users to create a new employment for staff whose staff record is created in Staff Cost Module or whose corresponding employment has not yet been created in Staff Staff Deployment Module Pre requisites 1 Staff record must have been transmitted from Staff Staff Deployment Module or have been created in Staff Cost Module 2 The same employment for the same staff must have not been created in Staff Cost Module or must have not been created in Staff Staff Deployment Module and transmitted to Staff Cost Module 8 User Procedures 1 Click FMP Staff Cost Staff Master from left menu Search for staff as described in 2 2 1 Maintain Staff Master Click the Staff Code hyperlink of the staff 3 OR AAgGSB aH Last Login 09 07 2003 09 25 Logout Help PEZ Current School Year 2001 10 July 2003 12 26 Import Export S FSC05 02 FMP gt Staff Cost gt Staff Master a Enquiry Virtual Staff haien ALL ne User Defined Fig Sch Level Session ALL Status Departed gt Document Staff Name Eng Staff Name Chi Data Communic The following pair of staff are with identical staff name in English or identical Primary ID information Staff record may be CDS duplicated If it is duplicated please click the button Staff Mapping and confirm transferring the data from staff record c
428. yright 2007 Education Bureau The Government of the HKSAR Page 15 All Rights Reserved WebSAMS User Manual Version 1 4 Check access rights to execute Staff Mapping and Transfer Staff Temporary Payroll Insert Audit Trail to Security L FSC10 Maintain Staff Provident Fund Setting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Account Code must exist and is effective o Security SEC Check access rights to update Staff Provident Fund Setting Insert Audit Trail to Security LQ FSC11 Maintain Staff Payroll Item Account Codes and Maintain Staff Reimbursement Item Setting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Account Code must exist and is effective Relevant Programme Code must exist and is effective o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping o Security SEC Check access rights to update Staff Payroll Item Account Codes and Staff Reimbursement Item Setting Insert Audit Trail to Security FSC12 Maintain Staff Cost Allocation Setting o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module B Relevant Programme must exist and is effective o Housekeeping HSE Retrieve School Level and Session descriptions from Housekeeping o Security SEC Check access rights to update Staff C
429. yroll Items and Provident Fund Contribution Insert Audit Trail to Security FSC16 Generate Payroll Voucher and Provident Fund Voucher o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Relevant Voucher Type must exist Relevant Account Code must exist and is effective Relevant Programme must exist and is effective Appropriate cheque format template for Cheque with Printing or autopay format for autopay must be set up for the selected Bank Ledger Budget Check Level must be defined o FMP Bookkeeping FBK Perform Budget Check o FMP Budgeting FBG Budget must has been prepared and approved Copyright 2007 Education Bureau The Government of the HKSAR Page 17 All Rights Reserved WebSAMS User Manual Version 1 4 o Code Management HSE Retrieve School Level and Session descriptions from Housekeeping o Report Management RPT Retrieve Report Template from Report Management o Security SEC Check access rights to add update delete Payroll Voucher and Provident Fund Voucher Insert Audit Trail to Security LQ FSC17 Autopay Setup and Generate Autopay File o FMP Common Setup FCS Staff Cost Module is set to be effective in Common Setup Module Appropriate autopay format for autopay must be set up for the selected Bank Ledger o Security SEC Check access rights to update Autopay Setup and execute autopay f
430. yroll items amount and account code of the selected payroll ii the provident fund contribution of the selected payroll iii the reimbursement item added in the selected payroll iv the staff payroll cost allocation in the selected payroll and v the Staff Reimbursement Setting of the corresponding accounting year prepared in 2 2 6 Maintain Staff Reimbursement Item Setting Current School Year 2001 16 September 2003 14 54 E Voucher No uo a Common Setup voener Dae iaat A 30 09 2004 gt Budgeting Voucher Particulars Emaon T2 s Gross Credit Amount 17 575 00 gt Bookkeeping Voucher Status Draft Staff Cost Setup Staff Master Bank Ledger Information Credit Bank Ledger Code G5001 Bank Government Fund I Payment Method Cheque Without Printing Payroll Payee s Name Woo Siu Ming AGGIE Cheque No 1234567890 Tax Return Bank Particulars Default same as Voucher Particulars Payroll 092004 Note 1 Payee s Name is required for Cheque With Printing This is optional for Cheque Without Printing Note 2 Cheque No should be left blank for Cheque With Printing This is optional for Cheque Without Printing Accounting Line Information Debit Line Sch Programme Account Code beara No Level Session 1 Primary AM TNR Nina 7001007 17 575 00 arsina A beer aa PF Contributions Budget Check S Sufficient fund Insufficient fund N A Not applicable Enquiry Report CAR Sale
431. yroll purpose Staff master record includes personal details employment brought forward balances of provident fund contributions provident fund setting payroll item setting reimbursement item and cost allocation for payroll Staff records will be obtained from Staff Staff Deployment Module automatically when users perform searching in Staff Master of Staff Cost Module In case the staff record in Staff Staff Deployment Module has not yet been created in time users can still create the staff record in Staff Cost Module temporarily for payroll purpose first After this staff record has been created in Staff Staff Deployment Module and has been transmitted to Staff Cost Module the system is able to detect the pair of identical staff records and then prompt users to convert this pair of records into one The workflow of Staff Master is as follow See eee ee ess eee eee eee ee ee See x Maintain Staff Master in Geri Statf Soasi Staff Staff Deployment Module Master in Employment STF STD in STD Appointment Rank Departure in Add Staff Perform Add Staff l in STF Change STF For each individual staff Copyright 2007 Education Bureau The Government of the HKSAR Page 66 All Rights Reserved WebSAMS User Manual Version 1 4 2 2 1 Maintain Staff Master A Function Description 1 Users can search for staff records transmitted from Staff S
432. zation 7 Click the Delete Payroll Voucher button Copyright 2007 Education Bureau The Government of the HKSAR Page 190 All Rights Reserved WebSAMS User Manual Version 1 4 Li Post effects 1 The generated payroll voucher will be deleted accordingly 2 The voucher details cannot be retrieved subsequently 3 The receipts and committed amount of the approved budget will be rolled back after deleting the vouchers 4 Staff payroll entry will be moved from Payroll Voucher Generated screen to Payroll Voucher Not Generated screen after the corresponding voucher has been deleted The payroll entry will then be displayed under the screen of Payroll Voucher Not Generated Users are allowed to generate the payroll voucher again 5 A list of deleted vouchers will be shown in List of Deleted Vouchers R FSC028 E report L Notes 1 The voucher number cannot be re used after the voucher has been deleted Copyright 2007 Education Bureau The Government of the HKSAR Page 191 All Rights Reserved WebSAMS User Manual Version 1 4 Validate Payroll Voucher LL Function Description Validate Payroll Voucher function allows users to print Payroll Validation Report R FSC001 E report This report shows the breakdown of the payroll vouchers generated Users should check the details of the vouchers before posting Pre requisites 1 The payroll vouchers must have been generated

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