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1. System Administrator Selected Student SPRINGFIELD PUBLIC Student Name Student ID School Hame SIS Status SCHOOL DISTRICT Special Education Status Date of Birth Age Grade Homeroom Entry Withdrawal Date Gender Race Exceptionality Secondary Exceptionality LEA Child Count Age Record of Access Services v District Codes Description ExitReason Gender Language LeastRestEnv LeastRestEnv Race Race RecordOfAccess RecordOfAccess SpecialNeeds SpEdStatus StaffStudentRelationship Staff Student Relationship StaffType StaffType TransterStatus TransterStatus TransportationAccess TransportationAccess YesNo YesNo The code Categories within each selected type will be listed on the left side of the desktop Select any category in the list and all codes within that category will then display on the right Creating or Editing Codes Some categories of codes cannot be modified by the user in any way That is the user cannot add codes to these categories nor can the user delete or modify existing codes If the Insert Change and Delete buttons do NOT appear next to the codes listed for a selected category that code category is locked 26 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI District Codes The screen shot below shows an unlocked code category for the district code of DistrictProgram Codes for Selected Category e Click Insert to add a new code to the co
2. F7 Allows the user to perform a Spell Check on the selected form Show Form Indicators Allows visually impaired users to see the status of each form in a process View Audit Trail This feature allows access to the edited versions of a form by date Exit Form Allows the user to exit the form Add Form As forms are needed throughout a process they may be added by selecting the Edit menu and then choosing the Add Form option Remove Form Allows user to delete the highlighted form if it is not the required form in the process Move Form Allows the user to move a completed form from an incorrect process to the correct process Do not use this option to copy the previous year s IEP to the current year This would only be used for correcting a mistake for instance suppose a form was completed in the wrong process Create Amendment An amendment may be created to adjust data on a completed form You must add a second form to amend the current form The computer automatically archives the previous version of the form You can view this process in the View Audit Trail option located under the Edit menu Annotate Process Allows the user to record commentary on the forms and processes The state department may view this area which is now printable as well The user might use this option to notate for example that a meeting was delayed due to a tornado warning STI_1030081650 Appendix B Wisconsin Processes e 83 Printin
3. 3 Student Services Web Page Dialog Student Services e Ma Related Supplementary e 18 Services Aids and 1 0 Services 0 insert d Service Type Description Begin Date End Date Frequency 0101 2006 01 02 2007 Monthly Five options are currently available at the left side of the screen for adding or changing student services e Insert Click this button to add a record of service e Change Select a service record and click this button to make changes Alternately you may double click on any record in the list e Delete Delete the selected service record e Complete Designates that the service has been fulfilled and may be closed e Tasks All tasks for services may be entered here 20 e Student Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Inserting a Service E Service Properties Web Page Dialog eS xj Service Type Service Properties Consult X Plan Begin Date 170172006 Service Frequency Type Monthly bl Service Details Plan End Date pi 102 2007 Frequency hese are our Service detads be as breief or as specific as you district requires you to be eneral Physical By Dr Dolttle Location PE y Record will be Added Amount of Time Minutes If the Service Should Be Service Type Select the type of service received by the student If it is necessary to provide a Related Service that is not in the pick list the user may add that ser
4. Processes Pub Description IEP Process IEP Process gm msc Initial Evaluation Process Initial Evaluation Process Reevaluation Process Reevaluation Process Referral Process Referral Process Program Team 3 Evaluation Report And IEP Cover Sheet 10a IEP Changes To IEP P 2 Determination And Notice Of Placement Forms in Selected Process Description M 1 Notice Of Response To An Activity Requested By A Parent M 2 Notice Of Agreement To Extend Time Limit To complete Evaluation For Transfer Student 1 12 Manifestation Determination Review 1 Invitation To A Meeting Of The individualized Education 36 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Create Student Folder A user must have rights to create a folder before this menu will be displayed Typically a user with Administrative or Manager Rights will have access to this menu Creation of a folder introduces a student to the Special Education process As forms are completed in the program the dates are written to the folder The purpose of the folder is to house the most current information on Special Education students Search Criteria Active Only Humber Vv Last Name First Hame Assign Case Manager erry Foster School X First Hame Last Mme Student Humber DOB Grade Gender Race ENT WD SiSStatus Creating a Student Folder Select Utilities Desktop Create Student Folder e Assign Case Manager By default the person logge
5. This is a tool for locking down and editing permissions for entire groups of users This will allow the System Administrator to edit the permissions of a particular group more precisely Object Types Three different classifications of security in STISETSWeb Groups Group whose permissions are to be viewed Modifying an Employee s Effective Permissions Select one of three classifications from the Object Type drop down box Form Type This shows access rights to forms for the selected user Menu Item This shows menu option rights for the selected user School This shows the schools to which the user has access Continue by selecting the Group whose permissions are to be edited After the Object Type and Group have been selected click Load The Effective Permissions will be displayed at the bottom of the screen To modify permissions examine the Object Type in the far left column Select the corresponding security access checkbox An empty checkbox means the user does not have access to the equivalent Security Access option Security Object checkbox options include Form Type o Full Control A user will be able to Amend Complete Save Delete Create and Read the selected forms for students o Amend User may create an Addendum for a child or modify a completed form o Complete User may complete a form o Save User may save any changes made in the selected form o Delete User may delete the selected form Fall
6. depending on the individual security restrictions set up e The Selected Student portion at the top of the screen o After a student has been selected that student s demographic information will populate the data fields in this area o The user cannot edit this demographic information in STISETSWeb Changes to any of these fields must be made in STIOffice o Note that in the screen shot above no student is selected This section will appear thus immediately after login e The User Desktop in the center of the screen o This is the work area of STISETS Web o Data is entered in this area only Displayed in each of theses sections are three icons e min Click this button to reduce the selected section of the screen e res Click this button to return the screen to its original view 4 e Logging In STI_1030081650 Fall 2008 2009 STISETSWeb WI e max Click this button to enlarge the User Desktop window to its maximum size Note Pressing the F71 key on the keyboard will further maximize the screen Press the key again to return the screen to its original size Fall 2008 2009 STISETSWeb WI STI_1030081650 Logging In e 5 User Desktop Desktop Overview In the STISETS Web User Desktop users will see their caseloads populating the Student Number Student Name Relationship LRE Special Education Status Exceptionality School DOB Sex Race and Grade fields A user s caseload consists of students who are associated by w
7. DOB Age Exceptionality Code Grade Sex STI_1030081650 Fall 2008 2009 STISETSWeb WI Filter By Security Race Exit Description Exit Date Home Address School Case Manager Begin End Date if no dates are entered the filter will include all dates Status Race Age Grade Gender Exceptionality LRE User access rights will determine which students may be included in these reports Printing Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Grouped by Case Manager then by students in alphabetical order An option is available to page break by Case Manager Output Format pdf rtf xls Incomplete IEP s Report Data Fields District Name School Name Case Manager Student Name DOB Sex Race Fall 2008 2009 STISETSWeb WI STI_1030081650 Report Desktop amp Report Caseload e 51 Filter By Security IEP Begin Date IEP End Date School Case Manager Status Race Age Grade Gender Exceptionality LRE User access rights will determine which students may be included in these reports Printing Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Grouped by Case Manager then by students in alphabetical order An opt
8. File Edit rror 1 draft Date is required rror 2 draft Time is required rror 3 draft Location is required rror 7 draft Contact Date is required RESIZE BB individualized Education Program Secti Individualized Education Program Secti Individualized Education Program Secti IEP Form A Blind and Visually Impaire IEP Form B Extended School Year IEP Form C Transition Services Plan MK cP Form D State Assessment and 5 IEP Form E DistrictWide Assessment IEP Form Accomodations and Modifi IEP Data Collection Page IEP IEP Addendum IEP Excusal of Mandatory IEP Team Mel Notice of Action EB notification of Meeting Transfer of Parental s at Age of Ma IEP Annual Review Process 3 3 2006 3 3 2006 rror 4 draft Contact phone number is required yosiy Class Suelo I Review existing data as part of an I Consider Post secondary T initial evaluation or reevaluation A O EEIT HEE Y 4 I 4 At the next screen click on the desired form on the left side of the screen If necessary click RESIZE to widen the display of the forms list Rules have been added to the program requiring completion of designated fields before a form may be saved All forms list errors that will be displayed when requirements are not met Clicking directly on the error will highlight the error field in red Scroll down the screen to complete appropriate information After completing the form select
9. Serv Type Select an employee record and click this button to assign that employee the type s of services he or she is credentialed to provide Import This option may be used to transfer an employee s demographic data from STIOffice to STISETSWeb This feature is described in more detail below The Search feature allows selection of an existing employee possibly for changes or deletion This would be used for teachers who already have employee records in the program STI_1030081650 To search for an employee enter the first few letters of the employee s last name and then click Search The next step is to select the appropriate teacher On the next screen the listed employee information may be changed or deleted and caseloads may be viewed To change delete or view caseloads simply click the corresponding button on the left side of the screen Tf the Include Gen Ed Teachers box is checked the search will include general education teachers Click Insert to add a new employee The Edit Employee Information menu will appear Enter employee information in the fields provided and then click OK to save This area allows addition of employees who are not listed in the teacher file in the STIOffice program To modify a record for an employee who is already listed in the Employee Contracted Worker pick list highlight the employee s name in the browse box and click Change to the left of the screen After changes have been mad
10. Supplementary Aids and Services Supplementary Aids and Services Cross Reference Special Education Remaining Service Types Occupational Occupational Class within a Class within a Therapy Therapy class class Orientation and Orientation and CNST Consult Consult Mobility Mobility HMBD Homebound Homebound Outside School Outside School SpEd Special Special Day Day Education Education PT Physical Physical Therapy Therapy Sp Speech Speech TR Transportation Transportation WP Work Program Work Program lt lt Remove El e All Current Service Types associated with the selected Category are listed on the right To remove one of these select it and click the lt lt Remove button The Service Type will then move to the box on the left 30 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI e All items listed in the Remaining Service Types box on the left are available to be associated with the selected Category Select any one of these Service Types and click Add gt gt to move the item to the Current Service Types box on the right e Be sure to click OK to save any modifications made on this screen Security Desktop Groups General Ed Teachers Managers Teachers Description Administators Group General Ed Teachers Group Administators Group Teachers Group Members Last Hame Doe Kesterson First Hame June Jannice User Hame Security roles or gr
11. etc Service Frequency Types Two Times Per Day Two Times Per Week Weekly Fall 2008 2009 STISETSWeb WI Description Bi Monthly Bi Weekly Daily Monthly Quarterly Three Times Per Day Three Times Per Week Two Times Per Day Two Times Per Week v Weekly STI_1030081650 These codes are used to select the frequency at which the service will take place on Expiration Date Utility Desktop e 29 Service Type Cross Reference This screen is used to associate Service Types with Service Categories The Service Types listed in the box on the right will correspond with the Service Category selected on the left Cross Reference Cross Ref Service Categories Service Types Code Hame Description Special Education Adaptive Physical Education Adaptive Physical Education Supplementary Aids and Services Supplementary Aids and Services Language Language Occupational Therapy Occupational Therapy Orientation and Mobility Orientation and Mobility Outside School Day Outside School Day Physical Therapy Physical Therapy Speech Speech Transportation Transportation Work Program Work Program e Select a Category and click the Cross Ref button to edit the cross references Cross Reference Cross Ref Service Types Code Hame Description CSM Case Manager Case Manager ANC Class within a class Class within a class Service Categories Name Description Related Services Related Services Education
12. 12 00 00 AM panzias3 Current Gender New Gender F Female y Current Ethnicity Hew Ethnicity 6 Pacific Islander y Progress Periods Progress Periods are used by System Administrators to set the current progress reporting periods Progress Periods are used in conjunction with the STISETSWeb Progress Report found on the Reports Desktop A maximum of eight Progress Periods may currently be entered e Click Insert to add a new progress period e Outline the progress reporting periods as needed e Enter the date in MM DD YYYY format e Click Change to modify an existing progress period e Delete may be used to remove a current progress period Progress Periods Description Begin Date Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 45 Report Desktop amp Report Caseload About Report Desktop Only users who have Manager or Administrative rights will have access to this menu The difference in this menu and the one with the same name under Student Desktop is that this menu allows reports to be run for all students in an entire school or district whereas the reports option under Student Desktop allows reporting only for students in a particular teacher s caseload Many reports come preloaded with the program ex Caseloads Annual Reviews Class Roster Exceptionality Listing Exiting List Incomplete IEPs initial Evaluations Dates Reevaluation Due Dates Services Student Guardian Studen
13. 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 35 Process Desktop o Create User may add a new form to a process o Read User has view only rights to forms Menu Item o Full Access User has the ability to access and change all items in the menu tree o Write User may change data from the menu o Read User has view only rights to items such as the folder Schools Lists the schools to which the user has access Load Refreshes the page Save Saves the information changed in the program Process Desktop is a resource utility that allows an administrator or manager to see the state requirements for a selected process When viewing the Process Desktop the user will select a process on the left side of the screen and the forms in that selected process will display on the right side Min Max Sequence and Days are also displayed in the right side of the screen Min The minimal number of times this form must appear within this process If zero 0 is displayed the form is optional Max The maximum number of times a form may appear within a process If a one 1 is displayed the form is required for completion Sequence The order in which the forms are listed within the Process Desktop Days The maximum number of days for which a form can be open If this field is blank the form has no expiration date Below is the IEP Process The forms within the process are displayed on the right side Process Desktop
14. STISETSWeb WI STI_1030081650 Child Count Desktop e 61 STISETSWeb SETS Query About the SETS Query Feature SETS Query and SETS Query Caseload are designed to allow Administrators Managers and Teachers to build reports based on teacher caseloads school wide or district wide listings SETS Query Caseload is designed to build user defined reports based ONLY on an employee s caseload An employee who has been assigned a Security Role of Teacher will use this report option after login Following the steps in this section will allow Administrators Managers or Teachers to build custom reports with selection of specific data elements Administrators and Managers may use this component by selecting the Report Desktop and then choosing SETS Query Teachers may use this component by selecting Report Desktop and then choosing SETS Query Caseload While the query is being built a display of the report organization will appear at the bottom of the SETS Query screen This allows users to view the report layout e School Use the drop down list to choose a particular school for which to build a report The All Schools option may also be used to build a report for all schools in the database Note Teachers will only have access to schools attended by their caseload students e Report Title If a preloaded query is used the report name will display here SETS Query min res max Report Title Oo Oy wk I counts Report Name Sc
15. User access rights will determine which students may be included in these reports Printing Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Plus 1 for each student assigned to case management load Student Guardian Listing Data Fields Case Manager prints on header of the report Student Name Student ID Home Room Grade Race Sex 54 e Report Desktop amp Report Caseload STI_1030081650 Fall 2008 2009 STISETSWeb WI Filter By Security Date of Birth Age Bus 1 and 2 Exceptionality Code Status Address City State ZIP Phone Total Student Assigned to Case Manager s name Total Student Assigned to total number of students assigned to Case Manager Grand Total total number of students listed on the report School Case Manager Status Race Age Grade Gender Exceptionality LRE User access rights will determine which students may be included in these reports Printing Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Grouped by Case Manager then by students in alphabetical order An option is available to page break by Case Manager Output Format pdf rtf xls Fall 2008 2009 STISETSWeb WI STI_1030081650 Report De
16. WebServices URL Miscellaneous Settings Show Student SSN Inactivity Timeout M 15 Child Count Date 12 01 2005 e Scheduled Time The administrator may set a scheduled time each day for the students in STISETSWeb to have their STIOffice demographic data updated o The user should enter the time as HH MM A M or P M o For example If 1 30 A M is entered this will indicate that every morning at 1 30 A M the system will refresh the Special Education student information with the latest changes that occur in STIOffice in correspondence with STIDistrict Note The time entered here must a time AFTER which your STIDistrict daisi import uploads are complete e InformationNOW WebServices URL Enter the appropriate URL for InformationNOW access where applicable If STIOffice STIDistrict Legacy software is used leave this field blank Miscellaneous Settings Miscellaneous Settings Show Student SSN Inactivity Timeout 15 Child Count Date 12101 2008 e Show Student SSN This allows student Social Security Numbers to be hidden or displayed within the STISETSWeb program These numbers will only be seen in the Student folder on the Services tab e Inactivity Timeout Inactivity logout time may be set here up to 15 minutes After this amount of time has expired and there has been no activity in the program the user will be automatically logged out Fall 2008 2009 STISETSWeb WI STI_10
17. and then click Search o Click OK to add the employee file Inserting New Employee Records Insert allows addition of employees who are not listed in the teacher file in the STIOffice program e Click Insert to add a new employee The Edit Employee Information screen will appear Z Edit Employee Information Web Page Dialog E x Edit Employee Information First Name Middle Hame Last Hame Teacher Humber Social Sec Date of Birth aE Employee Type Address Administrator y ate ZIP Code Phone Humber School z Security User Hame Password Security Group Administrators BA Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 25 e Enter employee information in the fields provided Required fields for new employee records are First Name Last Name unique Teacher Number Employee Type School User Name Password and Security Group Note Make sure the Teacher Numbers used in STISETSWeb match the Teacher Numbers in STIOffice e Click OK to save the record e Click Caseload to view the Caseload assignment for the selected employee Code Desktop The Code Desktop houses all the codes used in the software These codes are available for selection by users via drop down lists throughout the program To view or modify any of these codes expand the menu tree under Utilities Desktop Code Desktop as shown below and click on the type of code District Locations Service Types etc desired
18. e Agreement That IEP Team Participant Not Required To Attend IEP Meeting e Evaluation Report And IEP Cover Sheet e IEP Present level Of Academic Achievement And Functional Performance e IEP Special Factors e IEP Annual Goal e IEP Participation in Statewide Assessment e JEP Wisconsin Alternate Assessment Participation Checklist e JEP Summary Of Transition Services e JEP Program Summary e IEP Changes To IEP e Notice Of Changes TO IEP Without An IEP Team Meeting e TEP Extended School Year Service e Worksheet For Consideration OF Existing Data To Determine If Additional Assessment Or Evaluation Materials Are Needed Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix B Wisconsin Processes e 87 MISC e Notice of Response To An Activity Requested By a Parent e Notice of Agreement To Extend Time Limit To complete Evaluation For Transfer Student e Manifestation Determination Review e Invitation To A Meeting Of The Individualized Education program Team e Evaluation Report And IEP Cover Sheet e TEP Changes To IEP e Determination And Notice Of Placement Reevaluation Process e Notice of Reevaluation e Notice Of Agreement To Conduct A Revaluation More Than Once A Year e Notice Of Agreement That A Three Year Reevaluation Not Needed e Reevaluation Notice That No Additional Assessment Needed e Reevaluation Notice and Consent Regarding Needed To Conduct Additional Assessment e Evaluation Report e Additional Docume
19. includes students who have been dismissed or who have graduated o In State Inactive status refers to a student who has transferred from within the state Used when a transfer student enrolls but Special Education records have not been received for that student o Not Eligible indicates students who have been referred for Special Education services but have been identified as ineligible o Out of State Inactive status refers to a student who has transferred from out of state Used when a transfer student enrolls but Special Education records have not been received for that student o Referred indicates students who have been referred for Special Education services but have not yet been determined eligible e Student Number Enter the Student Number if known e Last Name Enter the first few letters of the student s last name You may enter only the first letter of a last name to search a larger group of students e First Name Enter the first few letters of the student s first name e Archived Only Check this box to search only for students who are archived within STISETS Web e Search Button Submits search data Student Search Instructions After entering or choosing a value for all applicable fields click on the Search button to locate the student or to view a narrowed list of students to choose from At least one field must be populated in order to run the search To open a student s record you must either selec
20. of an J Consider Post secondary T initial evahiatinn or reevalnatinn mA AAA a El GKI i ve Working on Forms Listed below are forms that are located in the IEP Annual Review Process Most of the student s demographic information populates from STI Office e IEP Section A o Student Demographic Information o IEP Content o Participants in IEP Meeting and Role s o Present Level of Academic Achievement and Functional Performance o Special Considerations Federal and State Requirements e IEP Section B o Student Name o Date of IEP o IEP Goals with Objectives Benchmarks and Reporting Form o Annual Measurable Goals e IEP Section C o Student Name o Date of IEP 84 e Appendix B Wisconsin Processes STI_1030081650 Fall 2008 2009 STISETSWeb WI o Reporting Progress o Services Summary o Transportation as a Related Service o Regular Education Participation o Placement Consideration and Decision e IEP Form A o Blind and Visually Impaired e IEP Form B o Extended School Year e IEP FormC o Transition Services Plan gt Part 1 Measurable Postsecondary Goal s gt Part2 Transition Services Plan e Form D Part 1 State Assessments e Form D Part 2 State Accommodations e IEP Form E o District Wide Assessments e IEP Formi o Accommodations and Modifications e IEP Data Collection e IEP Data Collection Page o Student Ethnicity and Gender Codes o Gender o Disability Category o Placeme
21. on passwords 40 e Utility Desktop STI_1030081650 Users should create strong passwords A strong password consists of both letters and numbers and at least one special character such as 4 Easily remembered phrases comprised of some special characters might be used for passwords For example mile me2 or Smile at me too A user should never share his or her password or user name with anyone else especially students Use a different word or phrase each time you change your password If you think someone has your password change it immediately If you cannot remember your password and you must write it down be sure to store the password in a secure location Fall 2008 2009 STISETSWeb WI Office Integration Tab This tab is a support tool for Administrators to manage each school s Office Integration service This tab displays the school school number the date on which Office Integration was last run and the name of the computer hosting the Office Integration service al School School Last Updated Host Hame C HOWE HIGH 0190 0714 2005 DaisiServer TP CULPEPPER MIDDLE SCHOOL 0020 07 4 2005 DaisiServer To use the Office Integration tab e Check the box to the left of the appropriate school e Click Reset You will notice the date of the last update is now blank The next time Office Integration runs it will refresh all Special Education data to the selected school Note The
22. staff member Fall 2008 2009 STISETSWeb WI Fall 2008 2009 STISETSWeb WI Archive Students This feature is provided to allow users to file students who are no longer receiving services in a district Since districts are required to retain student files for several years after the student leaves your district the Archive feature eliminates the need to perform daily routines on these student records Please note that the Archival process is typically an End of Year procedure The basic action performed during this process is the selection of students followed by the mass exiting of those students However individual student records may also be archived Also note that Archiving automatically changes the Exit Reason Archiving does NOT change the status of the student folder e First search the students as done previously e Check the non STI Office checkbox to select students who are not in the STIOffice program e Click Search to continue e Continue to the Archive Students box Select the Exit Reason and select an Exit Date This information will be set on the student s folder if not already specified e Check the box next to each applicable student s name Note To select multiple students hold down the Shift key on the keyboard and click each one School Status Grade All Schools y Active z Last Name First Name Hot in STI Office T Archive Students Exit Reason and Exit Date will be Set on Student Fo
23. 00 Early Childhood Special Education Setting 0400 Separate School 0500 Part Time EC Part Time ECSE Setting 0700 Residential Facility Child Count Totals LRE Categories 1100 Outside Regular Class less than 21 of day 1201 Outside Regular Class at least 219 No more than 60 1301 Outside Regular Class more than 60 of day 1401 State Operated Separate School 1402 Private Separate Day Facility 1403 Public Separate Day Facility 1601 Homebound Hospital 4704 Drivata Pacidartial Facility Send to Printer Special Education LREs District Name SPRINGFIELD PUBLIC SCHOOL DISTRICT 039141 Early Childhood Special Education Exceptionality LRE LRE Categories 0100 Home School Age Exceptionality LRE 5K 22 Child Count Date 50000000 PJO JOJO O OJO O 20000000 20000000 DJOJOJOJO OJO O 20000000 20000000 SjoO jO O O O O aO 20000000 Sjo oO OjO joO oO Oa 20000000 20000000 2 9 9 9 9 090 9 0 S2S000o0000 200000008 12 1 2006 5 SPec0cc0c008 2000000082 S2ooooo0o0oza 20000000 2000000000 20000000 20000000 o e N w z gt N oo a f Ddooooooo oooooooo oooooooo oooooooo o0ooooo0oo0oS Total Poo ccocco eo E When selected this report will be generated automatically with no report parameters required from the user To print a hard copy of the report click Send to Printer in the upper left corner Fall 2008 2009
24. 30081650 Utility Desktop e 39 Child Count Date Enter the system Child Count Date here This is generally December 1 of the current school year However this date may be changed for Child Count error testing Security Policy Settings Tab This tab is used to maintain passwords on an administrative level Password Expiration Days Remembered Passwords Lockout Minutes Lockout Threshold p p D D Save Tab Password Expiration Days The value entered in this field will set user login passwords to expire in the specified number of days For example every 30 to 90 days the system could require users to change their passwords Remembered Passwords A setting that allows several previously used passwords to be remembered Users cannot use the same password once their password expires Lock out Minutes This is the number of minutes a user is allowed to attempt to sign on If a user tries to log on unsuccessfully beyond this amount of time the user s account will be locked The user will then have to go to the administrator to unlock the account Lock out Threshold This is the number of times a user may attempt to log in with an incorrect password If a user tries to log in unsuccessfully this number of times the user s account will be locked The user will then have to go to the administrator to unlock the account About Passwords Passwords are crucial to the security of the Special Education data Here are some helpful hints
25. AT R Peabody Individual Achievement Test Revised WRAT R 10 Woodcock Reading Mastery Tests 11 Slosson s Oral Reading Test SORT 12 Key Math Diagnostic Arithmetic Test 13 Woodcock Johnson Test of Achievement Revised WJ R 14 Diagnostic Achievement Battery DAB 15 Test of Written Language 16 Peabody Picture Vocabulary Test Revised PPVT R 17 Illinois Test of Psycholinguistic Abilities ITPA 18 Detroit Test of Learning Ability 19 Bender Visual Motor Gestalt Test 20 House Tree Person Drawings H T P 21 Draw a Person 22 California Test of Personality CTP 23 Devereux Elementary School Behavior Rating Scale II 24 Devereux Child Behavior Rating Scale 25 Devereux Adolescent Behavior Rating Scale 26 Sentence Completion 27 Test of Language Development Primary TOLD P 28 Test of Language Development Intermediate TOLD I 29 Test of Adolescent Language TOAL 30 Preschool Language Scale 31 AAMD Adaptive Behavior Rating Scale 32 Burk s Behavior Rating Scale 33 Vineland Adaptive Behavior Scale 70 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Code Description 34 Developmental Indicators for the Asses
26. Designates Not required for process completion e Blue Designates Open Amendment This is a previously completed form with an Amendment attached File Menu e Save Changes F10 Allows user to save the changes made to the form Information entered on forms may be saved either by selecting the Save Changes option from the File menu or by pressing the F10 key e Reseed Data Allows the user to update data on a form After a saved form is re opened any additional demographic information updated in the Special Education Folder will automatically transfer to this form when this option is selected e Cancel Changes Allows the user to cancel the changes made to a form In other words selecting Cancel will cancel any changes made to a form since the last save e Complete Form Allows the user to mark form as complete No changes will be allowed after this option is selected except by creating an Amendment Required fields must be completed before this option is selected Errors will prompt the user to enter required information before completing the form and fields with errors will be highlighted for easy identification e Print to PDF Allows the user to open form in a PDF format for printing e Print Process Opens a screen allowing the user to print all or part of the forms in a process 82 e Appendix B Wisconsin Processes STI_1030081650 Fall 2008 2009 STISETSWeb WI Fall 2008 2009 STISETSWeb WI Edit Menu Check Spelling
27. Fall 2008 2009 STISETSWeb WI Information in this document is subject to change without notice Student and school data used herein are fictitious unless otherwise noted The contents of this document are the property of STI This information is intended for users of the STI suite of products only Reproduction or redistribution of these materials to anyone other than STI customers or users of STI Software is prohibited without prior written consent from STI 2001 2008 Software Technology Inc All rights reserved Microsoft Windows Word and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the United States and other countries Other product and company names herein may be the trademarks of their respective owners Software Technology Inc USA Technology and Research Park 307 University Boulevard North Bldg IV Suite 400 Mobile AL 36688 800 844 0884 This document was last modified on October 30 2008 Any subsequent changes made to the STI applications described herein will be discussed in the release notes that accompany each product s update Contents Introduction 1 About STISETS Webi j s08 nea e hii Mbit eae peices 1 How STISETS Web Works init 1 System Requirements cirios DE ppp atrio 2 Logging In 3 Accessing the Program via the Web oononncnocnnonocononocnnoncnnconononononononconncnnonnon crono nono cnc nnnnnncnnrnnnnss 3 OPENS SIM rre iia 4 User Desktop 6 Desk
28. Of Placement Consent for Initial Placement Determination And Notice Of Placement Notice Of Graduation Notice of Ending Of Services Due To Age Initial Evaluation Process This process contains the following forms 86 e Appendix B Wisconsin Processes Notice Of Receipt Of Referral And Start Of Initial Evaluation Initial Evaluation Notice That No Additional Assessments Needed Initial Evaluation Notice amp Consent Regarding Need to Conduct Additional Assessments Evaluation Report STI_1030081650 Fall 2008 2009 STISETSWeb WI e Additional Documentation Required When A Child is Evaluated for SLD e Documentation for Determining Braille Needs For A Child With A Visual Impairment e Notice of Response To An Activity Requested by a Parent e Notice Of IEP Team Finding That Child IS Not A Child with a Disability e Data Worksheet for Reporting Education Environment Codes e Notice of response To An Activity Requested By A Parent e Notice of Agreement To Extend Time Limit To Complete Evaluation For Transfer Student e Agreement to Extend the Time Limit to Complete the Evaluation for Transfer Student e Agreement to Extend the Time Limit To Complete the Evaluation For SLD e Parent Refusal of Consent for Special Education e Determination And Notice Of Placement Consent For Initial Placement e Invitation To A Meeting Of The Individualized Education Program Team e Request to Invite Outside Agency Representative to IEP Meeting
29. Office Integration program is essential for displaying real time discipline and attendance data in STISETSWeb Student Maintenance Delete a Student Occasionally it becomes necessary to delete a student folder record For example a Special Education Folder may have been created by mistake for a student Deleting a student from the STISETSWeb database does not delete the student from the STIDistrict database or the STIOffice program the only record deleted is the student s Special Education Folder record Delete a Student Select a Student to Delete School Status Student Humber Active y First Hame Delete First Name Last Hame Student Number e Select Delete a Student from the Utilities Desktop e Students may be searched by Status Last Name or First Name e After the desired search criteria have been entered click Search e Highlight the name of the student to be deleted and click the Delete button on the lower right e After deletion the program will return to the User Desktop Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 41 42 e Utility Desktop Note This process will delete the folder record only not the entire student record Also remember that students who have Completed forms cannot be deleted Mass Caseload Assignment Mass Caseload Assignment Hide Processed D Student Number Tl Having Exceptionality Relationship Please select y Student Name G
30. WI STI_1030081650 Report Desktop amp Report Caseload e 59 Child Count Desktop About Child Count Wisconsin Child Count is an annual counting of students with disabilities Child Count is run on December 1 of every year to generate state and federal funding for Special Education students STISETSWeb checks for errors that will exclude the student from the Child Count STISETSWeb provides a simple yet comprehensive way of checking for errors correcting errors and exporting Child Count data to the State Department of Education e Use the filter options to select the parameters of the Error List e The Error List may be run for all schools a single school or by an individual staff member e The user must select the type of report to run Error Warning or Both Child Count Export 60 e Child Count Desktop Click Export under Child Count Desktop to create the Child Count file that is to be sent to the state department Follow any instructions you may have received from the state on sending this file Note XML files are used for troubleshooting purposes only and should NEVER BE USED as export files for state reporting For state reporting always select the Text option STI_1030081650 Fall 2008 2009 STISETSWeb WI LRE Count Report This option will generate a Special Education LRE listing An example is shown below Special Education LREs 0123 Itinerant Services Outside the Home 0200 Early Childhood Setting 03
31. ady pre installed with STISETS Web click the Insert button feature on the Documents Page e Click Change to change an existing document e Click Delete to delete a document e Click Download to download a previously uploaded document Highlight the document and click Download to open or save the document Fill out the appropriate text fields in order to have your file added and uploaded Click the Browse button to locate the appropriate file document to be uploaded and then click OK Document Properties Date Uploaded File Name 7108 2005 Browse Summary pms oo Hotes El E Cance Record will be Added Notes may also be entered and saved in the Notes field even without uploading a document Fall 2008 2009 STISETSWeb WI STI_1030081650 Student Desktop e 17 STIOffice Info Attendance As stated in the overview to this manual a variety of non Special Education information is available in STISETSWeb This up to the minute data is drawn from STIDistrict database and may be viewed by clicking the menu under STIOffice Information on the left side of the screen under the Student Desktop menu The following types of data may be viewed in STISETSWeb if entered in STIOffice e Attendance e Discipline e Entry Withdrawal e Schedule e Grades e Guardian Information Bear in mind that all information drawn from STIOffice is read only in STISETSWeb Any changes to this data must be made from within the STIOf
32. ame If this box is checked the guardian s name will be printed on each label If the box is unchecked student names will be printed Order by Student Check this box to print the labels in alphabetical order by student Select the Current Student Only Check this box to print a single label for a selected student Active Students Only Check this box to exclude all students who are not currently Active Output Format Select the format in which to print the labels 56 e Report Desktop amp Report Caseload STI_1030081650 Fall 2008 2009 STISETSWeb WI Student Listing Data Fields e Case Manager prints on header of the report e Date of Birth e Age e Student ID e Exceptionality Code e LRE e School Number e Status e Sex e Race e Grade e IEP Due e Re Eval Due e Total Student Assigned to Case Manager s name e Total Student Assigned to total number of students assigned to Case Manager e Grand Total total number of students listed on the report Filter By e School e Case Manager e Status e Race e Age e Grade e Gender e Exceptionality e LRE Security User access rights will determine which students may be included in these reports e Users with Administrator rights should be able to generate a report with all students e Case Managers should be able to generate this report only for students in their Caseloads Fall 2008 2009 STISETSWeb WI STI_1030081650 Report Desktop amp Repo
33. aptive Behavior 4 Intellectual Evaluation 5 Academic Achievement 6 Classroom Observation 7 Standard Based Criterion Referenced Tests 8 Adaptive 9 Cognitive 10 Communication 11 Motor Development 12 Social Emotional 13 Birth to Three Assessment 14 Interview with parent child teacher 15 Anecdotal Records Discipline Reports 16 Behavior Self Concept Scales STI_1030081650 Appendix A Wisconsin Code Bank e 75 Code Description 18 Observation 19 Functional Behavioral Assessment 20 Documentation of Need for Special Education 21 Audiological Evaluation 22 Hearing Screening 25 Articulation Evaluation 26 Expressive Language Evaluation 27 Receptive Language Evaluation 28 Language Sample 29 Dysfluency Assessment 31 Intellectual Evaluation 32 Classroom Achievement 33 Portfolio Work Samples 34 Curriculum Based Assessment 36 Environmental Cultural Language and Economic Information 38 Vision Screening 39 Optometric Ophthalmic Evaluation 40 Visual Motor Integration 41 Orientation and Mobility Evaluation 43 Developmental History 46 Parent Report 47 Rating Scales 48 Record Review 50 Assistance Team Meeting Information 51 Clinical Psychological Psychiatric Reports 52 Counselor Report 53 District or State Assessment 54 Documentation of Accommodations Interventions Implemented 55 Medica
34. as 31 Predefined User Groups Mistica tia 32 Users Me inn ie a bold 33 Effective Permissions ins n a a a a EE Re Moa esie EE 34 Edit Permis Sions narea n ete r a 35 Pro ess DESKTOP crise arpe apra E a E R a Eaa E EEE S ESE 36 Create Student Folder iseis ereer a E eE a E r a E EE Aa Ea S e E creeds 37 Caseload Asset e ios E eas 38 System l E A se onload oe nations 39 Student Maintenances poison atole 41 Delete Student isrisies cerere apea eE eor T EERE a EE E RE S E 41 Mass Caseload AsSigOMENE oooococonccnonononononnonanononnonanononannnnn EE ENEE E R N 42 Archive S tudents mi oeren ie nEs E E EEE E E EE a TE 43 UnzArchive Student eniin Teora a eE EEEE E KE E KEE E AES 44 Critical Student Informationer eE AO 44 Progress Period cia aia ali meet 45 Report Desktop amp Report Caseload 46 About Report Desktop weis ssscsesyecsssisetidad esses sesveetsessvesbecsoues tadsayssssssendeiidovbassasanesdedseesseg sonnseestes 46 Preloaded REPOT Sina vcuasseeasheaesd stasebasstncu EA AA REAA RE EAEE AEEA ea AAEN ENa 47 Amual Reviews Reporte suit ds E 47 Class CONI Na E EEE ET 48 Exceptionality Listing Reports 2 ccsisspeotscvessssesosesotsdstbasbensaveesdesvesshacsavionsdsdparhssapheosties 49 Exit List Reportando Midis lil errata teaching 50 Incomplete IEPS Report cito aes 51 Initial Evaluations Dates RepOlTt oooononociconocncnnononnnononononnnnnonncnnonnno nono conc on cnn cn ncnncnncn non 52 Reevaluation Due Date Report ooconccnnccno
35. ay of Case Management Special Education Service and or Related Service The caseload will appear on the User Desktop after the user logs in to the program When the Desktop is onscreen the user has several ways to view students User Desktop min res max 6 e User Desktop Caseload Student Student Relationship LRE Special Exceptionality School DOB S Race Gr Humber Name Education Status 155419 LANA 201 O teg s Active OL 150489 MATTHEW CASE CARVER 0490841992 M 1 ANGUS MANAGER MIDDLE SCHOOL ALL Processes Folder Relationship Designations A user s caseload is set up based on the relationship that user has to a student For example If a user is a student s Case Manager the designation Case Manager will appear in the Relationship column for that student Additional relationships may be defined by an Administrator or Manager in the Utility Desktop Relationships may be assigned from the Caseload Assignment option outlined in the Utilities Desktop Student Information Student demographic information is owned by STIOffice This data is not editable within STISETS Web It must be modified in the STIOffice Note This information will not be displayed until a specific student is selected When a student is selected the following data fields will pre populate the student s folder e Student Name Pulled from STIOffice e Student Pictures if available Pulled from STIOffice If the school does n
36. cation Status Status Active x Exit Date Reason MMiddiyyyy Archive Date Archive Reason Mia ddiyyyy Basic Information Case Manager 263 LRE Exceptionalities y Primary Language Sp Ed Enroll Date Location of Educational Program Process Manager Afan Oromo x mmaaiyyyy Referral Date Evaluation Consent Permission to Place __ Initial Evaluation Mididdtyyyy E Miiddtyyyy MMiddiyyyy E MMiddiyyyy Reevaluation Date Reevaluation Due Date IEP Begin Date E IEP End Date MM dd yyyy MM dd yyyy MMiddlyyyy MiMiddiyyyy Exit Information Agency Number of Students Known to Exit Basis be Continuing in Another Public Agency as a Transfer Information Home School Transfer Date MMidd yyyy Basic Information e Special Education Status Click the drop down arrow to select a status of Active Inactive Not Eligible or Referred Remember that the highlighted option will be selected o Active refers to all students currently receiving Special Education services o Inactive refers to all students who have left the school LEA o Not Eligible refers to all students who have been determined not eligible for Special Education services o Referred refers to students who have been referred but not yet determined eligible for Special Education services o Contracted o Delete o Direct o Exited e Exit Date Enter the date on which the student exited from Special Education
37. cation of Educational Program Codes 68 Logging In 3 LRE Codes Educational Environment 67 LRE Count Report 61 M Mass Caseload Assignment 42 O Opening Screen 4 Other Tab in Student Folder 15 Index e 91 P U Predefined User Groups List 32 Un Archive Students 44 Pre loaded Reports 47 User Desktop 6 Printing Forms 84 Users Menu 33 Process Desktop 36 Utility Desktop 23 Program Modification Codes 78 Progress Periods 45 w R WI Required Processes 86 Wisconsin Codes 67 Race Codes 67 Working on Forms 84 Record of Access 7 Reevaluation Due Date Report 53 Related Services Codes 77 Relationship Designations 6 Report Desktop amp Report Caseload 46 Report of Students with Blank Exceptionality Codes 65 S Searching and Modifying Employee Information 23 Security Desktop 31 Selecting a Student 9 Service Frequency Type Codes 29 Service Type Codes 28 Service Type Cross Reference 30 Services 8 Services Listing Report 54 Special Education Services Codes 77 Special Education Students over the Age of 16 66 STIOffice Info 18 STISETSWeb SETS Query 62 STISETSWeb Query Fields 63 STISETSWeb Query Filters 64 Student Desktop 11 Student Diagnosis 20 Student Folder 11 Student Guardian Listing 54 Student Information 6 Student Labels 56 Student Listing 57 Student Maintenance 41 Student Search Criteria 9 Student Search Instructions 10 Student Services 20 Supplementary Aids and Services Codes 78 System File
38. cccnononononononononononononononnnnnnnnonnnnnnnnnnnnnnnonononcnnonananinanos 69 Evaluation Type Codes 69 Folder Status Codes heini onanie e Ia tn Aa 71 Lean ota ge Codeine 72 Areas of Assessment Codes nere S E E SEER 75 Related Services Codes iii as 77 Special Education Services COdES ooococccoccnonocononcnncnncnncononononcon conc conan non ncnnc nc ranannono 77 Supplementary Aids and Services Codes 0 csccescssesceseeeceseeeteseceeesecneesesseenaeeeeeas 78 Program Modification Codes ccecesssscssecseesecseeseceseeecesecseesecseesecsaeeeeaeeaeeaesaeeseen 78 Frequency Type Codes isciscciacs sssssescisei stan sxesaesshehepns chasdoseaseeabssacas aba presiente ci 78 Location Codes ii e 79 Duration Codes ue a 79 Appendix B Wisconsin Processes 80 AssignmeProc sses ii diri 80 TEP Annual Review Process cscccosscssssnssorscensssncosssesseeseoeseessessccereceeessnseescansenes 80 Generating an TEP Process mois rl rita laci n 81 CO A NARRO 82 Edit Men cit 83 Printing Eos 84 Working on ROTOS tata occidentalis 84 WI Required Procestes ncncrand dali rl iio talas 86 Index 91 Fall 2008 2009 STISETSWeb WI STI_1030081650 Contents e v Introduction About STISETSWeb STISETSWeb is a browser based Special Education data tracking system that provides the Special Education professional with a comprehensive system for achieving and maintaining compliance with the state mandated Special Education procedure for stude
39. changed Student Number School First Name Last Name Social Security Number Phone Number Date of Birth Gender and Ethnicity WARNING e Before changing Student Number and or School please make sure you are authorized to do so e Before changing the Student Number and School in STISETSWeb verify that this information is correct in STIOffice e Modify the Student Number as needed ONLY USE NUMBERS Entry of any other value may wipe out all data in the Student Number field 44 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI e Ifyou are unsure of the consequences and or the use of this form please contact STI Support at 1 800 844 0884 Critical Student Information min res max WARHING 1 When changing Student Information please make sure you are authorized to do so 2 Make sure the data is correct in STI Office 3 Any changes made may get changed back on Nightly Update 4 If you are unsure of the consequences and or the use of this Form please contact STI Support Student LANA ABERLE Current Student Number sHew Student Number 155419 55419 Current School Hew School CARVER MIDDLE SCHOOL CARVER MIDDLE SCHOOL Current First Name Hew First Hame LANA F ANA Current Last Name Hew Last Name ABERLE JSBERLE Current Social Security Number New Social Security Number 503 23 4937 23 45 6789 Current Phone Number New Phone Number 889 6981 fas 6981 Current Date of Birth Hew Date of Birth 347993
40. ckbox on the right side o Click Save o Ifthe user requires more than one Security Role repeat the above steps Effective Permissions Search Criteria Object Types Form Type This is a tool for viewing individual user permissions No modifications to permissions are allowed from this menu option For details about editing permissions please see Edit Permissions on page 35 e Object Types Three different classifications of security in STISETSWeb e User User whose permissions are to be viewed Viewing an Employee s Effective Permissions Select one of three options from the Object Type drop down list e Form Type This shows access rights to forms for the selected user e Menu Item This shows menu option rights for the selected user e School This shows the schools to which the user has access Effective Permissions Search Criteria Object Types Form Type 34 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Click the blue plus icon near the upper left corner of the field to select a user A Search screen will appear To search for an employee enter the first few letters of the employee s last name and then click Search Select highlight the appropriate name and click OK to continue After the Object Type and User are selected Effective Permissions will be displayed at the bottom of the screen To refresh the page click Load Edit Permissions Groups Administrators
41. conoccnnnnannnononancnnncnnoco nono nono nooo non nono nccnnccnnonnss 53 Services Listing Report oo di 54 Student Guardian ListiN8 oonoonncnicncnnonnnnnononononanoncnnonnon non cn nonn nono ro conc on crac cn nonn conc nn cancer 54 Student Labels Ii 56 Student Lists iia a 57 Transportation Reporta ia deta 58 Child Count Desktop 60 About Child Counts rita 60 Child ComntExportisiiai is Aad ee oa 60 ERE Count Reportan nels een Dealt ae dae eee 61 STISETSWeb SETS Query 62 About the SETS Query Features nnes renn aia a ara E a 62 STISETS Web Query Fields 0 0 monrnon eean a a E E E ines 63 STISETS Web Query Filters viii e a a asi Qa a a e Raw 64 Building Reports with SETSWeb Query oooocccoccconcconcconononconccononanonanonnncnnnconoco nooo ccoo conocio nn ncnncnnos 65 Report of Students with Blank Exceptionality COd8S oooncnonncnoncnonnonoconononnonnnancnncnoconoronanccnno 65 Special Education Students over the Age Of lO ooononiccocicococononocnnoncnnonconncnnon nono nono nononnonncnncnnnn 66 Appendix A Wisconsin Code Bank 67 Wisconsin Codes poo it 67 Race Codesinci ss 67 Exceptionality Codes iii ita 67 LRE Codes Educational Environ MenNt cococoonnccnononconnnonononononanononncnncnncnnononononanannono 67 Location of Educational Program Codes oooncococcnococononoconononncnnonnconoconononn cnn conc onnrnncnnnn 68 Exit Reason Codes baa ha aesen 69 Fall 2008 2009 STISETSWeb WI Child Count Status COdeS cococccc
42. d in is assigned as the Case Manager o To change the default click the blue plus icon near the upper left corner of the Case Manager field o At the next screen enter the first few letters of the employee s last name and click Search o Highlight the name of the desired Case Manager and click OK e When creating a Folder you may search by School Number Last Name First Name or Active Only e After entering the last name in the appropriate field click Search When searching for students the search screen will display only those students who have no folders This is a good way to check for duplicate students in the daisi database Important Note If a student is not listed in STIDistrict Workstation the student record will not appear in STISETSWeb Also note that when the Active box is checked when searching only students who are Active in STIOffice will display e Highlight the name of the desired student and then either double click on the name or click Import Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 37 Caseload Assignment Change 38 e Utility Desktop The purpose of the Caseload Assignment section is to create the Special Education relationship s between staff members and particular students The student listed at the top of the screen is the student you are working with A staff member may be associated with a student in multiple ways For example a Special Education teacher may also pr
43. de bank e Select a code and click Change to modify it ED HI MD AUT MDMR MDI MR OHI TEST J vi Description DSL ED HI MDIAUT MDMR MDI VI MR OHI TESTO vi e Select a code and click Delete to permanently remove it from the code bank District Codes amp State Codes Currently district codes and state codes are the same Categories DistrictProgram ExitReason Gender Language LeastRestEnv RecordOfAccess SpecialNeeds SpEdStatus StaffStudentRelationship StaftType TransterStatus Transportation4ccess YesNo Fall 2008 2009 STISETSWeb WI Description DistrictProgram ExitReason Gender Language LeastRestEnv RecordOfAccess SpecialNeeds SpEdStatus Staff Student Relationship StaffType TransterStatus TransportationAccess YesNo STI_1030081650 Codes for Selected Catego Name White Black Hispanic Asian American Indian Pacific Islander Description White Black Hispanic Asian American Indian Pacific Islander Utility Desktop e 27 Location Codes Locations codes are used with Services These codes will populate the drop down list for Service Locations Only users with administrator rights may modify these codes Examples are shown in the following screen shot Location Types nin res max Name Description Expiration Date Chang All areas All areas z Counselors Office Fine Arts Gym Language Arts Math Other PE Reading Regular Classroom Scienc
44. e 3 Location Properties Web Page Dialog A x Location Properties Hame Description Portable Portable Classroom iio Cancel Record will be Added cance Expiration Date e Click Insert or Change to access the following fields o Name Title of the location o Description Any notes you have on this location o Expiration Date optional The last date on which this location will be used e Click Delete to remove a selected location Service Type Codes Administrators may select this option to view edit the various Service Types available in STISETS Web Here the user may add any Related Services that are not already listed in the Services list Type in the Code Name and Description of the Related Service needed 28 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Click OK and the service will appear in the list Service Types Insert Description Change Case Manager Case Manager Delete Class within a class Class within a class Consult 3 Service Type Properties Web Page Dialog Service Type Properties Code sHame sDescription Search Criteria O SA Expiration Date prin res max Medicaid r Record will be Changed NST Fonsut Medicaid Expiration Date Juicy yyy Fonsut CE cores Service Frequency Type Codes a weekly monthly daily basis
45. e click OK to save To delete an employee highlight the employee and click the Delete button to the left of the screen Deletion of an employee is not allowed as long as the employee has at least one student on his her caseload Fall 2008 2009 STISETSWeb WI Importing Employees from STIOffice The Import feature is used to transfer an employee s demographic data from STIOffice to STISETS Web If an employee has been manually inserted into STISETSWeb the employee will not be listed when you search the import function The import option may be searched in two ways The Show All checkbox differentiates between the two By default the Show All box is left unchecked which means that the user is searching only for employees who have NOT been imported to STISETSWeb from STIOffice If the Show All box is checked the user will search for employees who have been imported already as well as employees who have not yet been imported Import a Teacher Search Criteria School All Schools d Humber Last Hame First Hame Show All r Search Teacher Humber Last Hame First Hame e Click Import to add employees who are listed in the teacher file in the STIOffice program e Search allows selection of an existing employee in the teacher file of the STIOffice program In other words these teachers have already had employee records created o To search for an employee enter the first few letters of the employee s last name
46. e Exit Reason Select the appropriate Exit Reason from the drop down box e Archive Date Enter date when student was archived e Archive Reason Text box to enter reason why student was archived 12 e Student Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Case Manager The name of the teacher who will be responsible for maintaining the selected student s Special Education record will be displayed here Exceptionality Click the Exceptionalities ink in the upper right corner of the Basic screen to display the screen below Code Description Hearing Impairment Other Health Impairment H change Pm Click Insert and then select the student s Primary Exceptionality from the drop list o Mental Retardation o Emotional Disturbance o Speech or Language Impairment Hard Code breakdowns include Pragmatics Phonology Morphology Fluency Syntax Semantics Sound System and Voice o Orthopedic Impairment o Visual Impairment o Hearing Impairment o Specific Learning Disabilities Hard Code breakdowns include Basic Reading Skills Reading Comprehension Written Expression Mathematics Calculation Mathematics Reasoning Listening Comprehension and Oral Expression o Other Health Impairment Hard Code breakdown includes Medical Diagnosis checkbox with a textbox for description o Deaf and Blindness o Multiple Disabilities Hard Code breakdowns include Mental Retardation Orthopedic Impairment Blindness Other Hea
47. ear all fields preparing the screen for a new report STISETSWeb Query Fields There are three headings that contain text fields and drop down boxes that may be applied to the report Fall 2008 2009 STISETSWeb WI Student Fields Student Demographic fields Select the checkbox to include the information in the report After selecting a checkbox the user may filter further by clicking on the text next to the checkbox Folder Fields Data from student Special Education folders Select the checkbox to include this information in the report After selecting a checkbox the user may filter further by clicking on the text next to the checkbox Form Fields Data from student forms Use the drop down box to select the form to include on the report Then use the ellipsis button to select the field from the report to query data STI_1030081650 STISETSWeb SETS Query e 63 STISETSWeb Query Filters 3 StuAttr Web Page Dialog xj Field Name Lname Heading Last Name Filter Properties for Field Lname Less Than or Equal To Greater Than Greater Than or Equal To ls Contained Within Sort by this field On Change No Sort No Break Ascending Group Break Descending Filter Value e Field Name The name of the field to be filtered will display here e Filter Value Use the lower small box to type in the desired filter value Some fields will have associated codes that will appear in the upper filte
48. ed from Transfer Date Enter the date of the student transferred to this school district Other Tab in Student Folder Child Basic Count TTransportation Misc Information Requires Special Transportation a Special Transportation Needs Requires Special Transportation check box if student requires Special Transportation SSN Auto populates Special Transportation Needs Enter description of Special Transportation Needs Child Count Child Count Information Exclude From Child Count Public Agency of Responsibility FAPE Agency Was this student placed in a private school or facility for special education by FAPE agency O Is this Student receiving special education services in a facility where student offenders are placed through a judicial proceeding including short term detention facility community based or residential state or county corrections O Child Count Status Carrere Sees mm Blank v cs J Tiebreaker Former Name Was this student placed in a private school by his her Was this student placed in a public school or facility for special education DHFS etc parents but is receiving by this FAPE agency public special education Is this a non resident student being served in this district under open enrollment O Fall 2008 2009 STISETSWeb WI STI_1030081650 4 Local intranet Exclude From C
49. equal to filter by entering the exact value sought in the filter value range This may also be used to find like filters o Not Like This may be used as a not equal to filter by entering the exact value sought in the filter value range This may also be used to find unlike filters Example Use the Like option on the last name field and place a in the filter value box This will give you a report of all students with a last name that begins with an A o Between Use this filter along with a comma to separate age grade or a date range o Sort by this Field Select either No Sort Ascending or Descending Building Reports with SETSWeb Query The following sections provide step by step examples of how to build reports with SETSWeb Query The same basic procedures are used for building all reports with this feature The differences in these reports are the format and data elements selected All queried reports using the HTML format are live reports i e clicking on a student s name displays that student s folder The option to designate reports as Public or Private may be used when reports are saved for future use The designation of Public allows anyone with access to SETS Query to run the report The designation of Private allows only the creator of the report to run it Report of Students with Blank Exceptionality Codes The following example demonstrates the step by step process of creating a report of all students lis
50. erties Web Page Dialog Service Properties Service Type Consult ha Plan Begin Date Plan End Date fom 2006 pas25 2006 Service Frequency Type Frequency Quarterly y Service Details A f Location Amount of Time Minutes I 1 En STI_1030081650 End Date Frequency Closed Fall 2008 2009 STISETSWeb WI For more information about student services see the section Student Services on page 20 Selecting a Student When the program is opened the student demographic section of the screen will not be populated with data until a specific student is selected Once a student has been selected that student s information will be displayed at the top of the screen 2 1 020 System Administrator SPRINGFIELD PUBLIC SCHOOL DISTRICT Download Adobe Reader Fall 2008 2009 STISETSWeb WI A student may be selected in one of three ways In the opening screen the User Desktop that houses the teacher s caseload is displayed To begin work immediately on student forms double click on any student s name This will bring up the selected student s Process Manager which provides immediate access to student forms A second way to locate a caseload student is to click the Lookup button on the Selected Student area of the screen Another method of selecting a student is to use the Select a Student link on the left side of the screen To do this o Click on Select a Student A search screen will appear
51. fice application The STIDistrict Enrollment program allows the user to view real time attendance discipline and entry withdrawal information An upload must occur in order for the remaining pieces of student information to be updated schedule guardian information and grades Period Attendance _ _ _ Date Period Type Code Excused Unexcused Remember STIOffice data is read only E E E E E E E E E E 18 e Student Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Teacher Reports STISETSWeb provides many pre loaded report options Adobe Acrobat Reader a free download is required for report generation Unlike reports from the Report Desktop that include listings for the entire school or district these are teacher reports based on the teacher s relationship to students on his her caseload Highlight the desired report on the left side of the screen e The user is required to select a school e Click the down arrow to select the Output Format o PDF brings up Acrobat Reader o RTF brings up Microsoft Word o XLS brings up Excel Spreadsheet Report Desktop Report Name Options Annual Reviews Class Roster Case Manager Schools aoe Listing Begin Date system Administrator BLACK HAWK HIGH SCHOOL ing List e Randa Duhon Incomplete IEPs MMiddiyyyy Initial Evaluations Dates Reevaluation Due Dates Services Student Guardian Fodina Student Labels Miakidiyyyy Student Listing rr Transporta
52. g Forms To print the form select the File menu and then click Print to PDF After previewing the form click the printer icon at the top of the screen to complete the printing process The example shown below demonstrates a printed form in draft status The Draft watermark will print in the background until the document has been marked as completed IEP Annual Review Process 3 3 2006 3 3 2006 Notification of Meeting File Edit Save Changes F10 fed Reseed Data ed Cancel Changes Complete Form Print a E Individualized Education Program Secti Individualized Education Program Secti Ld I 73 5359 o E 3 2 o Q a 2 is NOTIFICATION OF MEETING Individualized Education Program Secti IEP Form A Blind and Visually Impaire To IEP Form B Extended School Year IEP Form C Transition Services Plan a Parent s Guardian s 7 Adult Student age 18 or emancipated minor E E Form D State Assessment and ni IEP Form E District Wide Assessment IEP Form Accomodations and Modifi IEP Data Collection Page IEP IEP Addendum at hh mm tt at This is to confirm that a meeting with you has been scheduled for MM ddiyyyy G IEP Excusal of Mandatory IEP Team Mel Time Location Notice of Action BB Notification of Meeting The purpose of this meeting is to check all that apply Transfer of Parental Rights at Age of Mg eS Class Schedule J Review existing data as part
53. hild Count If box is checked do not include on Child Count Child Count Status Select from drop down list Current Year Current academic school year Grade Student s current grade Public Agency of Responsibility Must be a valid four digit code assigned by the Department of Public Instruction Student Desktop e 15 e Student Identification Wisconsin Special Education Number This is made up of the first letters of the last name DOB Gender e Tiebreaker e Former Name When applicable enter student s former name or name change This field may also be used for nicknames e Was this student placed in a private school or facility for Special Education by FAPE agency Check box if yes or leave blank if no e Was this student placed in a public school or facility for Special Education DHFS etc by this FAPE agency Check box if yes or leave blank if no e Was this student placed in a private school by his her parents but is receiving public Special Education Check box if yes or leave blank if no e Is this Student receiving Special Education services in a facility where student offenders are placed through a judicial proceeding including short term detention facility community based or residential state or county corrections Check box if yes or leave blank if no e Is this a non resident student being served in your district under open enrollment Check box if yes or leave blank if no Cha
54. hool ar Schools he Student I Totals Only Active Referred Only T Archived _Load Save New Folder SNUM af _ CaseMgr TNUM pj peas CaseMgr FName v B In all CaseMgr LName a pa A OD 62 e STISETSWeb SETS Query e Xml HTM Txt Choose the format in which the report will be generated o Xml Used more for trouble shooting o HTM This is the default format that generates live reports double clicking on any student s information from the report preview screen brings up the child s folder for editing viewing o Txt Text Format e Counts Only Check this box to generate a report listing totals only STI_1030081650 Fall 2008 2009 STISETSWeb WI Active Referred Only Check this box to generate a report of active and referred students only If left unchecked the report will include inactive students also Archived This will display only students who have been archived Run Click this button to run the report Counts Check this box to display counts at the bottom of the screen based on the criteria selected Report Name This text box displays the name of a saved or loaded report Load Click here to load a previously saved report Save Select this option to save the report Public This will allow all users of SETSWeb to use your saved report Private This report will only be available to the user that created it New Select this option to cl
55. ion is available to page break by Case Manager Output Format pdf rtf xls Initial Evaluations Dates Report Data Fields District Name School Name Case Manager Student ID Student Name DOB SEX Race Initial Evaluation Date 52 e Report Desktop amp Report Caseload STI_1030081650 Fall 2008 2009 STISETSWeb WI Filter By e Case Manager e School Security This report may be generated at the district level only Printing e Output Format pdf rtf xls e All Disabilities should be listed across the top of this report e This report should generate totals such as Initial Referral by Source Report Reevaluation Due Date Report Data Fields e District Name e School Name e Case Manager e Student Name e Exceptionality Code e LRE Code e Status e Grade e Sex e Race e ReEvaluation Due Date Filter By e School e Case Manager e Begin End Date if no dates are entered the filter will include all dates Security This report may be generated at the district level only Printing e Output Format pdf rtf xls Fall 2008 2009 STISETSWeb WI STI_1030081650 Report Desktop amp Report Caseload e 53 Services Listing Report Data Fields Filter By Security District Name School Name Service Provider Service Provider ID Student ID Student Name Service Amount Begin Date End Date School Case Manager Include Special Education Services Include Related Services
56. is listed in the upper right corner of the login window Note that the version number shown in the screen shot above 2 3 020 is current as of this document s most recent edit date this number will change with any future updates to the program Note Currently Apple machine users will use the Mozilla Firefox Web browser to utilize STISETS Web This free download is available at http www mozilla org Fall 2008 2009 STISETSWeb WI STI_1030081650 Logging In e 3 Opening Screen The opening screen displays menu options based on an employee s level of access to the program This screen is divided into three sections No Student Selected Selected Student Student Hame Student ID School Hame SIS Status Lookup Special Education Status Date of Birth Age Grade System Administrator SPRINGFIELD PUBLIC SCHOOL DISTRICT Homeroom Entry Withdrawal Date Race Exceptionality Secondary Exceptionality Child Count Age Record of Access Services User Desktop Adobe Reader Caseload Student Student Relationship LRE Special Exceptionality School DOB S Race Gr Number Hame Education Status 155419 LANA Active 104 CARVER 031711993 F 6 ABERLE GER MIDDLE SCHOOL The three sections described as follows e The Menu Tree on the left of the screen o The menu tree houses the links that are used to access different areas of the program o One user may or may not see the same areas as another user
57. ith Diploma B00 Graduation With Certificate c00 Reached Maximum Age Age 21 D01 Dropped Out ages 15 D02 Expulsion no services D03 Runaways D07 Unknown ages 0 14 only E00 Deceased F02 Returned to Regular Education No longer Eligible F03 Home Schooled F07 Private Schools F09 Preschooler Removed by Parent G01 Moved Known to be Continuing in another District Enter District Number G02 Transferred Out of State G04 Treatment Facility G05 Correctional Facility G06 Other Specify G07 Transfer from K 8 to UHS G08 Resident Open Enrolled in another district Enter District Number Child Count Status Codes Code Description C Eligible for Child Count E Exited since the last Child Count N Not Eligible for Child Count I Invalid ID Code new code entered in record Evaluation Type Codes Code Description 1 Wechsler Intelligence Scale for Children Third Edition WISC II 2 Wechsler Adult Intelligence Scale Revised WAIS R 3 Wechsler Preschool and Primary Scale of Intelligence Revised WAIS R 4 Stanford Binet Intelligence Scale Form LM Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix A Wisconsin Code Bank 69 Code Description Stanford Binet Intelligence Scale Fourth Edition Bayley Scales of Infant Development McCarthy Scale of Children s Abilities Wide Range Achievement Test Revised WR
58. l Report 56 Outside Evaluations 57 Teacher Report 58 Transfer Records 76 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Related Services Codes Code Description PS Psychological Services SSW School Social Services OT Occupational Therapy AS Audiological Services SLP Speech Language Pathology as a Related Service PT Physical Therapy TS Transportation Services SHS School Health Services CS Counseling Services including Rehabilitation Counseling MS Medical Services Diagnostic or Evaluation OM Orientation and Mobility V only EI Educational Interpreting R Recreation O Other Related Services AT Assistive Technology Special Education Services Codes Note These codes may be edited by the user Code Description AS Academic Skills BasH Basic History BasR Basic Reading BasSS Basic Study Skills FC Functional Cooking FW Functional Writing LA Language Arts LSM Life Skills Math Mon Monitor PAR Pre Academic Readiness Skills Se Science SocS Social Skills SS Social Studies TS Transition Skills WS Work Study BasE Basic English BasM Basic Math Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix A Wisconsin Code Bank e 77 Code Description BasS Basic Science BMR Behavior Management Regulation FR Functi
59. late the user must manually enter this date e Referral Date This field populates from the Completed Referral Form or it may be manually entered e Evaluation Consent This field does not auto populate from any forms The user must manually enter this date e Permission to Place Type in date for Permission to Place e Initial Evaluation The user must manually enter this date e Reevaluation Date The user must manually enter this date e Reevaluation Due Date Auto calculate 3 years minus day from Initial Evaluation Date or Reevaluation Date with option to change e IEP Begin Date This field populates from the completed IEP Program Summary Page or it may be manually entered e JEP to End Date This field populates from the completed IEP Program Summary Page The program defaults to the IEP Initiation date plus one year minus one day Exit Information Agency Number of Students Known to be Continuing in Another Public Agency Exit Basis e Agency Number of Students Known to be Continuing in Another Public Agency This field does not auto populate from a form The date should be manually entered by the user e Exit Basis This field does not auto populate from a form The date should be manually entered by the user Home School Transfer Date m Transfer Information MMiddiyyyy v 14 e Student Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Home School Enter School the student transferr
60. lder s if not already specified Exit Reason Exit Date Graduated with Diploma y 3 6 2006 Ej Student Student Hame Grade Sex Sn Ssn 150489 MATTHEW ANGUS amp M 222 495 06 1215 04 08992 Active 161188 KELSIE ALDRIDGE 87 F 222 495 08 3512 0341 2002 Active STI_1030081650 Utility Desktop e 43 Un Archive Students This utility is used to bring students back from Archived status It is recommended that this procedure only be used as the Special Education director has outlined within your district To Un Archive a student e First locate the student s to Un Archive o Select the appropriate school and grade o Enter several letters of the students last name and or first name to search e Click in the checkbox to un archive a student or click in the checkbox to the right of Un archive to select all students To select multiple checkboxes hold down the Shift key on the keyboard as you check each box e After all boxes have been selected click the Un Archive button to the right of the search results field Un Archive Students Find Students School Last Hame First Name All Schools Un Archive Student Student Hame Critical Student Information This tool should only be used by a System Administrator Critical Student Information is used to change a student s existing Student Number or other student information in STISETSWeb to match that in STIOffice The following data elements may be
61. lth Impairment Other with a textbox for description o Autism o Traumatic Brain Injury o Young Child with a Developmental Delay Hard Code breakdowns include Physical Communication Adaptive Cognitive and Social Emotional Click OK LRE Select the student s Least Restrictive Environment category here Process Coordinator Select the employee who serves as the student s Process Coordinator Date Enrolled in District for Special Education Services Type in the applicable date here Fall 2008 2009 STISETSWeb WI STI_1030081650 Student Desktop 13 e Location Of Educational Program Drop down box Location Of Services e Process Manager Select from Employee dialogue box Note Changes to the Case Manager must be edited in the Student Desktop by authorized users only e Exceptionalities Child Count Field Select the student s Exceptionality here Please remember that this drop list is populated based on the child s age as of December 1 If there are no early childhood exceptionalities remember that these are based on the child s age e Primary Language Select the student s primary language from the drop down box e Special Ed Enrolled Date Child Count Field Enter the most recent date on which the student was enrolled in Special Education at the local education agency This is the date on which Special Education services were first initiated for the student in your LEA This field does not auto popu
62. m Special Education And Related Services Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix B Wisconsin Processes e 89 Index A About Child Count 60 About Report Desktop 46 About STISETS Web 1 About the SETS Query Feature 62 About Utility Desktop 23 Accessing the Program via the Web 3 Annual Reviews Report 47 Appendix A Wisconsin Code Bank 67 Appendix B Wisconsin Processes 80 Archive Students 43 Areas of Assessment Codes 75 Assigning Processes 80 Basic Tab in Student Folder 12 Building Reports with SETS Web Query 65 C Caseload Assignment 38 Change Case Manager 16 Child Count 15 Child Count Desktop 60 Child Count Export 60 Child Count Status Codes 69 Class Roster 48 Code Desktop 26 Create Student Folder 37 Critical Student Information 44 D Delete a Student 41 Desktop Overview 6 District Codes amp State Codes 27 Documents 17 Fall 2008 2009 STISETSWeb WI STI_1030081650 Duration Codes 79 E Edit Menu 83 Edit Permissions 35 Effective Permissions 34 Employees 23 Evaluation Type Codes 69 Exceptionality Codes 67 Exceptionality Listing Report 49 Exit List Report 50 Exit Reason Codes 69 F File Menu 82 Folder Status Codes 71 Frequency Type Codes 78 G Generating an IEP Process 81 Groups 31 H How STISETSWeb Works 1 IEP Annual Review Process 80 Incomplete IEP s Report 51 Initial Evaluations Dates Report 52 Introduction 1 L Language Codes 72 Location Codes 28 79 Lo
63. n res max I Administrators Tl General Ed Teachers First Name O Managers M Teachers User Last First Teacher School Hame Hame Humber Number Save Kesterson Jannice Search e Use the Search option to locate any previously created users Insert Change Delete e Click Insert to add a new user e Click Change to change an existing user s User Name and or Password e Click Delete to delete a user Adding a New User e Click Insert and then click on the plus sign to display the Search screen Enter the search parameters here e The next screen will display a browse box containing all the employees who meet the search criteria Highlight the name of the desired employee and then click Select e Create a User Name for the staff member assign and confirm a password There are several new security options on passwords These features are optional o User must change password at next login o User cannot change password o Password never expires Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 33 Assigning Security Role s e After a user is created the next step is to assign a Security Role To do this I administrators Tl General Ed Teachers O Managers M Teachers First Hame User Last First Teacher School Hame Name Humber Humber Save Kesterson Jannice 9557 0030 o Highlight the name of the user in the left box o Click the appropriate che
64. n 003 Afrikaans 004 Amharic 005 Arabic 006 Assamese 007 Aymara 008 Azerbaijani 009 Bashkir 010 Byelorussian 011 Bulgarian 012 Bihari 013 Bislama 014 Bengali Bangla 015 Tibetan Bodskad 016 Breton 017 Catalan 018 Corsican 019 Czech 020 Welsh 021 Danish 022 German 023 Bhutani 024 Greek 025 English 026 Esperanto 027 Spanish 028 Estonian 029 Basque Euskera 030 Persian Farsi 031 Finnish Suomi 032 Fiji 033 Faroese 72 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Code Description 034 French 035 Frisian 036 Trish 037 Scots Gaelic 038 Galician 039 Guarani 040 Gujarati 041 Hausa 042 Hindi 043 Croatian Hrvatski 044 Hungarian Magyar 045 Armenian Hayeren 046 Interlingua 047 Interlingua 048 Inupiak 049 Indonesian Bahasa Indonesia 050 Icelandic Islenkz 051 Italian 052 Hebrew Iwrith 053 Japanese Nihongo 054 Georgian Jiddisch 055 Javanese Bahasa Jawa 056 Kazakh 058 Greenlandic Kalallisut 059 Cambodian Kartuli 060 Kannada 061 Korean Choson o 062 Kashmiri 063 Kurdish Zimany Kurdy 064 Kirghiz Kyrgyz 065 Latin 066 Lingala 067 Laotian Pha Xa Lao 068 Lithuanian 069 Latvian Lettish 070 Malagasy 071 Maori 072 Macedonian 073 Malayalam 074 Mongolian 075 Moldavian 076 Marathi Fall 2008 2009 STISETSWeb WI STI_1030081650 Ap
65. n this is user defined and may be changed in the Code Desktop Amount of Time Enter the amount of time in minutes that will be provided for the service Click OK when finished Inserting a Task for a Service Student Services min res max Change Delete STI_1030081650 Espias rl Performed this Task T shoot Date Begin Time sEnd Time Pao 22006 fr mm tt frrcmm tt Notes Student Unavailable Location x Begin Date End Date Frequency Closed y Service Tasks Web Page Dialog Service Tasks Service Information Service Type Begin Date End Date Frequency Consult 21112006 8 25 2006 1 E Service Task Properties Web Page Dialog 3 pr Service Task Properties Select the correct service record and click the Tasks button to enter a task for that service The Date Begin Time and End Time of the task are all required fields Check the Student Unavailable box if necessary to indicate that the student was not present for the task Click the Ellipsis button in the lower left corner near the Supervision Provided by box to select the service provider Click OK to save the task record Fall 2008 2009 STISETSWeb WI Utility Desktop About Utility Desktop STISETSWeb stores all maintenance features in the Utility Desktop Administrators and managers have selective rights to the Utility Desktop This section will provide helpful hints and explain how to use the feature Click the plu
66. nge Case Manager This option allows the user to change a student s Case Manager By default only users with Administrative or Manager rights will have this option Change Case Manager min res max Select the new Case Manager School Last Name First Hame Jajar SMETEN Teacher Number First Name Last Hame e The user must first display a student s name in the selected student portion of the program Select a student using any of the following methods o In the initial User Desktop screen that houses the teacher s caseload double click on the desired student s name o A second way to locate one a caseload student is to click the Lookup button on the Selected Student area of the screen o Another method of selecting a student is to use the Select a Student link on the left side of the screen e Now by selecting the Change Case Manager menu option the user may search by School Last Name or First Name Enter the desired criteria and click Search e When the desired employee name appears click Select 16 e Student Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Documents On the Documents screen the user may Insert Change Delete or Download documents that are required at the LEA School level These documents are saved in the database on the district server Documents File Hame Date Uploaded Summary process manager jpg 07 08 2005 testing Download e To add a document that is not alre
67. nt Code e IEP Addendum e IEP Excusal of Mandatory IEP Team Members Agreement Form e Notice of Action Forms o Explanation of Action o Options Considered and Why Rejected o Basic for the Action o Other Factors Relevant to the Action o Procedural Safeguard Statement e IEP Notification of Meeting o Record of District Attempts to Schedule Meeting e IEP Transfer of Parental Rights at Age of Majority Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix B Wisconsin Processes e 85 IEP Weekly Class Schedule WI Required Processes This section lists the various WI state processes required for Special Education students IEP Process This process contains the following forms Invitation To A Meeting Of The Individualized Education Program Team Request To Invite Outside Agency Representative To The IEP Meeting Agreement That IEP Team Participant Not Required To Attend IEP Meeting Evaluation Report And IEP Cover Sheet IEP Present level Of Academic Achievement And Functional Performance IEP Special Factors TEP Annual Goal IEP Participation in Statewide Assessment IEP Wisconsin Alternate Assessment Participation Checklist IEP Summary Of Transition Services TEP Program Summary IEP Changes To IEP Notice Of Changes TO IEP Without An IEP Team Meeting IEP Extended School Year Service Manifestation Determination Review Data Worksheet For Reporting Educational Environment Codes Determination And Notice
68. ntation Required When A Child Is Evaluated For SLD e Documentation for Determining Braille Needs For A Child With A Visual Impairment e Notice Of IEP Team Finding That Child Is Not A Child With A Disability e Worksheet For Consideration OF Existing Data To Determine If Additional Assessment Or Evaluation Materials Are Needed e Notice Of Response To An Activity Requested By A Parent e Notice of Agreement To Extend Time Limit To Complete Evaluation For Transfer Student e Agreement to Extend the Time Limit To Complete The Evaluation For SLD e Parent Refusal of Consent for Special Education e Notice of Graduation e Invitation To A Meeting Of The Individualized Education Program Team e Agreement That IEP Team Participant Not Required To Attend IEP Meeting e Request to Invite Outside Agency Representative to IEP Meeting 88 e Appendix B Wisconsin Processes STI_1030081650 Fall 2008 2009 STISETSWeb WI e Evaluation Report And IEP Cover Sheet e IEP Present level Of Academic Achievement And Functional Performance e EP Special Factors e IEP Annual Goal e IEP Participation In Statewide Assessment e JEP Wisconsin Alternate Assessment Participation Checklist e Summary Transition Services e JEP Program Summary e IEP Changes To IEP e Notice Of Changes TO IEP Without An IEP Team Meeting e JEP Extended School Year Services e Data Worksheet For Reporting Educational Environment Codes Referral Process e Referral Form fro
69. nts All state approved forms are contained in this software Since this software is fully integrated with the data from the local school STIOffice program Special Education personnel may view the following information e Student and Guardian demographics e Entries Withdrawals e Attendance e Discipline e Schedules e Grades STISETSWeb features pre loaded reports that will track due dates for IEPs as well as Re Evaluation reports to determine continued eligibility Reporting includes both school and district wide listings State Child Count reporting features are also included How STISETSWeb Works Fall 2008 2009 STISETSWeb WI Since STISETSWeb is a Web based application users at both the school and district levels will access the program via an Internet connection STIDistrict Sets and the local school installations of STISets Win are no longer used Those districts using STIHealth should continue to enter medical related concerns in that program The Internet will be used to connect users to their various STISETSWeb application servers No data is stored on the SETSWeb server STI_1030081650 Introduction e 1 System Requirements 2 e Introduction The following applications are required to run STISETSWeb for Clients Internet Access Internet Explorer version IE5 5 or above I E 6 0 preferred or Mozilla Printer 18 20 ppm HP Compatible if available Adobe Acrobat 6 0 or above 6 0 preferred The following a
70. nts may be included in these reports e Users with Administrator rights should be able to generate a report with all students e Case Managers should be able to generate this report only for students in their Caseloads Printing e Grouped by Case Manager then by students in alphabetical order e An option is available to page break by Case Manager e Output Format pdf rtf xls Grouping e By School Security By default only Managers and Administrators will have access to this report Exceptionality Listing Report Data Fields e District Name e School Name e Case Manager e Student ID e Student Name e Exceptionality Code e Grade e Sex Fall 2008 2009 STISETSWeb WI _ STI_1030081650 Report Desktop amp Report Caseload 49 Race DOB Filter By School Case Manager Status Race Age Grade Gender Exceptionality LRE Security User access rights will determine which students may be included in these reports Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Printing Grouped by Case Manager then by students in alphabetical order An option is available to page break by Case Manager Output Format pdf rtf xls Exit List Report Data Fields 50 e Report Desktop amp Report Caseload District Name School Name Case Manager Student ID Student Name
71. nts over the Age of 16 66 e STISETSWeb SETS Query Step 1 From the Report Desktop select SETS Query Step 2 If appropriate click the down arrow to select a school As an example leave the selection at All Schools Step 3 Enter a report title In this example use Special Education Students Over the Age of 16 Step 4 In the column labeled Student check the following data elements SVUM LName FName and Age Step 5 Click on the text labeled Age Step 6 At the next screen highlight Greater Than in the left box and highlight 76 in the right box Then click OK STI_1030081650 Fall 2008 2009 STISETSWeb WI Appendix A Wisconsin Code Bank Wisconsin Codes This appendix lists the various WI state codes in table format Except where noted otherwise these codes should not be modified Race Codes Code Description W White B Black I American Indian A Asian H Hispanic Exceptionality Codes Code Description CD Cognitive Disability H Hearing Impaired SL Speech Language V Visually Impaired EBD Emotional Behavioral Disability OI Orthopedic Impaired OHI Other Health Impaired LD Learning Disability A Autism TBI Traumatic Brain Injury DB Deaf Blind SDD Significant Developmental Delay Blank Blank LRE Codes Educational Environment These codes are used to indicate the percentage of time for which the student is removed from reg
72. onal Reading JPT Job Prep Training LS Life Skills M Math MS Motor Skills R Reading SL Speech Language Sp Spelling StuS Study Skills WL Written Language Blank Blank Supplementary Aids and Services Codes Currently there are no preinstalled codes for this area The user will add these codes as needed Program Modification Codes Currently there are no preinstalled codes for this area The user will add these codes as needed Frequency Type Codes Note These codes may be edited by the user Code Description Daily Daily Weekly Weekly Monthly Monthly Yearly Yearly Quarter Quarter Semester Semester Term Term Block Block Blank Blank 78 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Location Codes Note These codes may be edited by the user Code Description SpEd Special Education Classroom RegEd Regular Education Classroom TherRm Therapy Room Blank Blank Duration Codes Code Description 15 15 minutes 30 30 minutes 45 45 minutes 60 60 minutes 90 90 minutes Blank Blank Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix A Wisconsin Code Bank 79 Appendix B Wisconsin Processes Assigning Processes A Process is defined as a group of forms that must be completed within a specified time period In order to work on specific forms for a student the user m
73. ot use pictures this area will display as a large X e Student ID Pulled from STIOffice STI_1030081650 Fall 2008 2009 STISETSWeb WI Fall 2008 2009 STISETSWeb WI e School Name and Code Pulled from STIOffice e SIS Student Information System Status The student s status in STIOffice If a student is marked Inactive or Withdrawn in STIOffice the SIS status will be Inactive e Special Education Status The status of the student within STISETSWeb This is set within the student folder in STISETS Web e Date of Birth Pulled from STIOffice e Age Pulled from STIOffice e Grade Pulled from STIOffice e Homeroom Number Home Room is set up in STIOffice Home Room teachers are not displayed in SETSWeb e Entry Withdrawal Date This will list the entry withdrawal dates entered in STIOffice e Gender Pulled from STIOffice e Race Pulled from STIOffice e Exceptionality Must first be set in the student folder within SETSWeb e Secondary Exceptionality Must first be set in the student folder within SETS Web e LEA Number District Number pulled from STIOffice e Child Count Age Calculated based on student s birth date and Child Count Date Note The school system must define its Child Count Date in the Utilities Desktop e Lookup The Lookup button provides quick access to the User Desktop from anywhere in the program Record of Access A Record of Access link is provided at the bottom of the Selected Studen
74. oups are defined by the user s level of access to the program This screen provides views of Groups Users in the Groups and Group Set Up As a group is highlighted in the left box the users in the selected role are displayed in the right box USERS WHO ARE NOT ASSIGNED SECURITY ROLES WILL HAVE NO OPTIONS UPON LOGGING INTO THE PROGRAM e Insert Insert new security roles names and descriptions e Change Change the name and the description of security roles e Delete Delete a security role from the list e Members Add or remove users from the highlighted Security Role list e Copy Creates a duplicate group for the group selected e Print Click this button to print the effective permissions for a selected group Members Button e Select or highlight the group desired e Click on the Members button to view remaining members and current members o To add a member Highlight the name of the employee to add to the selected group and then click the Add button o To remove a member Highlight the name of the employee to remove from the selected group and then click the Remove button e Click OK to save these changes or click Cancel to exit without saving Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 31 Predefined User Groups List Predefined groups and their default access levels are listed below Administrators e User Desktop Full Access e Student Desktop Full Access e Student Folde
75. ovide a Related Services such as hearing All assignments are performed here except assignment of a Case Manager This procedure is done in the Student Desktop under Change Case Manager Staff Hame Cinnamon Roll Relationship Psychometrist Assigning Relating Teachers to Students Select the Caseload Assignment menu from the Utilities Desktop Make note of the student name displayed at the top of the screen You are assigning teachers to this student Click Insert Click the blue plus icon to search for an employee o Enter the first few letters of the employee s last name and then click Search o Select the appropriate name the name will now be highlighted in blue Click OK to continue Click the down arrow to select this employee s relationship to the student Then click OK to save Repeat the above steps to add employees who are related to this student Note The types of relationships are pulled from the District Code Categories Staff Student Relationship This is one of the few editable codes STI_1030081650 Fall 2008 2009 STISETSWeb WI System Files The System Files menu houses several options that enhance the operation of the software It is recommended that only one person have access to the System File This should be kept under high security System Files Con Ts Es Security Office NE Settings Integration T Y SIS Integration SERPA 12 00 AM InformationNOW
76. pendix A Wisconsin Code Bank e 73 Code Description 077 Malay Bahasa Malaysian 078 Maltese 079 Burmese Myanmasa 080 Nauru 081 Nepali 082 Dutch Nederlands 083 Norwegian 084 Occitan 085 Afan Oromo 086 Oriya 087 Punjabi Panjabi 088 Polish 089 Pashto Pushto 090 Portuguese 091 Quechua 092 Rhaeto Romance 093 Kirundi 094 Romanian 095 Russian 096 Kinyarwanda 097 Sanskrit 098 Sindhi 099 Sangho 100 Serbo Croatian 101 Singhalese 102 Slovak 103 Slovenian 104 Samoan 105 Shona 106 Somali 107 Albanian Shqip 108 Serbian Srpski 109 Siswati 110 Sesotho 111 Sudanese 112 Swedish Svenska 113 Swahili 114 Tamil 115 Telugu 116 Tajik 117 Thai 118 Tigrinya 74 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Fall 2008 2009 STISETSWeb WI Code Description 119 Turkmen 120 Talalog 121 Swtswana 122 Tonga 123 Turkish 124 Tsonga 125 Tatar 126 Twi 127 Ukrainian 128 Urdu 129 Uzbek 130 Vietnamese 131 Volapuk 132 Wolof 133 Xhosa 134 Yoruba 135 Chinese Zhongwen 136 Zulu 137 Hmong Blank Blank Areas of Assessment Codes Code Description Autism Rating Scale Assessment by Individual Trained in Autism 3 Ad
77. r Full Access e STIOffice Full Access e Process Desktop Full Access e Utility Desktop Full Access e Report Desktop Full Access General Education Teachers The System Administrator must define the rights for the General Education Teachers Group This group by default has no right assigned e User Desktop No Access e Student Desktop No Access e Student Folder No Access e STIOffice No Access e Process Desktop No Access e Utility Desktop No Access e Report Desktop No Access Managers e User Desktop Full Access e Student Desktop Full Access e Student Folder Full Access e STIOffice Full Access e Process Desktop Full Access e Utility Desktop No Access e Report Desktop Full Access Teachers e User Desktop Full Access e Student Desktop Full Access e Student Folder Full Access e Process Desktop Full Access e Documents Full Access 32 e Utility Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI e STIOffice Full Access e Process Desktop No Access e Utility Desktop No Access e Report Desktop Full Access Users Menu The Users menu is accessed by selecting Utility Desktop Security Desktop Users This area of the program is used to create users and assign security roles to them As each user name is highlighted in the box on the left the corresponding group s will be displayed on the right REMEMBER You must assign security roles to users to allow access to ANY menus in the program Users i
78. r value box for selection e Select Properties for Field In the box at the left highlight a desired filter property O O O None No filters applied Equal To Use this property to search for an exact result Not Equal To Use this property to find items not equal to the specified filter value Example Use equal filters on the last name field to select all kids whose last name is equal to Smith Less Than Use this filter to find students with fields less than the specified filter value such as date fields age or grade Less Than or Equal To Use this filter to find students with fields less than or equal to the filter value such as date fields age or grade Greater Than Less Than Use this filter to find students with fields greater than the filter value such as date fields age or grade Greater Than or Equal To Use this filter to find students with fields greater than or equal to the filter value such as date fields age or grade Example Use less than and greater than filters to filter a certain age date grade or a range of these fields Empty Use this filter to find all students who have no information in a particular field 64 e STISETSWeb SETS Query STI_1030081650 Fall 2008 2009 STISETSWeb WI o Not Empty Use this filter to find all students who have data in the selected field o Is Contained Within This filter may be used with age or grade o Like This may be used as an
79. rade LRE Exceptionality Case Manager Processed This utility is used to change relationships from one staff member to another This should be utilized at the start of school or end of year when students are moving from schools or grades Mass Caseload Assignment is a two step process The user must first decide which students are to be moved from their current teachers Secondly the user should decide which teacher would receive these students To mass move a caseload or relationship the following steps are necessary STI_1030081650 In Find Students the user may search by School Grade or LRE An advanced search option is available on the right hand side of the screen called Having This is an ideal tool for instances in which when a teacher s entire caseload is moved to another teacher In the Having search you may search for which staff member is currently servicing the student and what relationship that staff member has with the student Once you have fulfilled the search criteria click the Search button Notice there is one more search option called Assign To Use this feature to define the staff member to whom the selected students are to be assigned The relationship must be defined as well DO NOT click Assign at this point Select the student from the search box below When the box beside the appropriate student has been checked click Assign Continue this process until all students have been moved to the appropriate
80. re the minimal hardware components necessary to run STISETSWeb for Servers STI_1030081650 Processor Dual INTEL Pentium 2 GHZ 512 Cache RAM 2GB SDRAM Hard Disk 18 GB SCSI Network Connection 100 MB via Switch Internet Access Internet Explorer version IE5 5 or above I E 6 0 preferred or Mozilla Operating System Windows 2000 2003 Server with IIS NET ASP NET amp Terminal Services Printer 18 20 ppm HP Compatible if available Adobe Acrobat 6 0 or above 6 0 preferred Fall 2008 2009 STISETSWeb WI Logging In Accessing the Program via the Web To access STISETSWeb users must log in the program using either Microsoft Internet Explorer or the Mozilla Web browser e Type the STISETSWeb URL in the address bar of your browser The login window will appear Software Technology Inc Special Education Tracking System SETS Login User Name s Password i e Enter your User Name and Password and click OK e Ifyou enter an incorrect User Name or Password you will see a warning error appear with the message USER ERROR Invalid user name and or password Your system administrator or manager will assign and manage all user names for your district school You may have a password assigned or you may create your own password This is a district decision By default users with Manager rights will manage security for all staff members in their schools only The version number of the program
81. rints on header of the report District Name Student ID Student Name School Date of Birth Sex Race IEP Begin Date IEP Due Date Total Student Assigned to Case Manager s name Total Student Assigned to total number of students assigned to Case Manager Grand Total total number of students listed on the report Fall 2008 2009 STISETSWeb WI STI_1030081650 Report Desktop amp Report Caseload e 47 Filter By Security School Case Manager Begin End Date if no dates are entered the filter will include all dates Status Race Age Grade Gender Exceptionality LRE User access rights will determine which students may be included in these reports Printing Users with Administrator rights should be able to generate a report with all students Case Managers should be able to generate this report only for students in their Caseloads Grouped by Case Manager then by students in alphabetical order An option is available to page break by Case Manager Output Format pdf rtf xls Class Roster Data Fields District Name School Name Case Manager Student Name Exceptionality Code LRE IEP Begin Date IEP End Date Re Eval Due Date 48 e Report Desktop amp Report Caseload STI_1030081650 Fall 2008 2009 STISETSWeb WI Filter By e School e Case Manager e Status e Race e Age e Grade e Gender e Exceptionality e LRE Security User access rights will determine which stude
82. rt Caseload e 57 Printing e Grouped by Case Manager then by students in alphabetical order e An option is available to page break by Case Manager e Output Format pdf rtf xls Transportation Report Data Fields e District Name e Case Manager prints on header of the report e Student ID e Student Name e Grade e Special Education e Transportation Access e Expiration Date e Route e Pick up Time e Drop off Time e Pick up Address e Drop off Address e Special Needs e Comments e Total Number Students Assigned to Case Manager s name e Total Number Students Assigned to total number of students assigned to Case Manager e Grand Total total number of students listed on the report Filter By e School e Case Manager e Include Only Student with Special Ed Transportation marked e Status e Race e Age e Grade e Gender 58 e Report Desktop amp Report Caseload STI_1030081650 Fall 2008 2009 STISETSWeb WI e Exceptionality e LRE Security User access rights will determine which students may be included in these reports e Users with Administrator rights should be able to generate a report with all students e Case Managers should be able to generate this report only for students in their Caseloads Printing e Grouped by Case Manager then by students in alphabetical order e An option is available to page break by Case Manager e Output Format pdf rtf xls Fall 2008 2009 STISETSWeb
83. s 39 System Requirements 2 T Teacher Reports 19 Transportation Report 58 92 e Index STI_1030081650 Fall 2008 2009 STISETSWeb WI
84. s sign next to Utilities Desktop on the menu tree on the left to view all the sub menus contained in Utilities Desktop Since all management options are housed here only users with administrative or manager rights have access to the Utilities Desktop Employees Employees min res max Search Criteria Last Hame First Name Search h Include Gen Ed Teachers Iv Insert Teacher Humber Last Name First Hame 9876 Doe June Change Delete Caseload Serv Type Import Searching and Modifying Employee Information To access this menu option expand the Utilities Desktop e Select Employees in the Utilities Desktop menu to create records for teachers and other employees involved in Special Education Several options are available here e Search Use this option to select an existing employee s record possibly for changes or deletion This feature is described in more detail below e Insert Click this button to add a record for any employee who is not currently listed in the teacher file in STIOffice e Change Select an existing record click on it to highlight it and click this button to modify it e Delete Select an existing employee record and click this button to delete it from the STISETSWeb program Fall 2008 2009 STISETSWeb WI STI_1030081650 Utility Desktop e 23 24 e Utility Desktop Search Caseload Select an employee record and click this button to view the employee s current caseload
85. sktop amp Report Caseload e 55 Student Labels This report option will generate labels Avery 5160 to print for mailing information to student guardians Sample labels are shown below TO THE GUARDIAN OF ABBOTT ASHLEY NICHOLE II 200 MAIN STREET PO BOX 12 WISCONSIN CITY WI 12345 TO THE GUARDIAN OF BROWN KINGSLEY KOMLA 9713 WALDINGER WAY APT 12C WISCONSIN CITY WI 12345 TO THE GUARDIAN OF TO THE GUARDIAN OF ANDREWS ERICA ANNE BROWN DANIELLE MARIE 15 OAK LANE 1200 MELVIN LANE WISCONSIN CITY WI 12345 WISCONSIN CITY WI 12345 The addresses printed on the labels are drawn from the Student file in STIOffice Lines and 2 will be included as shown in the addresses with PO boxes above Options for Labels Options School Enter The Text For Line 1 Number of Labels To Skip All Schools y othe Guardian of PDF Y Replace Student Name With Order by Student Select the Current Student Guardian Hame Vv Only a 5 Active Students Only V Output Format School Use this drop list to select whether to print labels for a single school or for all schools Enter the Text for Line 1 Customized text may be entered here This text will be printed above the student s name Number of Labels to Skip This option allows the user to set a special starting point on the sheet of labels This is useful when some labels have already printed from the sheet Replace Student Name with Guardian N
86. sment of Learning Revised 35 Adaptive Behavior Inventory 38 Attention Deficit Behavior Rating Scale 40 Normative Adaptive Behavior Checklist 41 Test of Auditory Perceptual Skills 42 Developmental Test of Visual Motor Integration 43 Brigance Inventory of Early Development 44 Kinetic Family and School Drawing 45 L D Evaluation Scale 46 Behavior Evaluation Scale 2 BES 2 47 Differential Test of Conduct and Emotional Problems DT CEP 48 Piers Harris Children s Self Concept Scale Revised 49 Wechsler Intelligence Scale for Children Revised 55 Wechsler Individual Achievement Test WIAT 56 Diagnostic Achievement Battery 2 DAB 2 57 Kaufman Test of Educational Achievement K TEA Brief Form 58 Kaufman Brief Intelligence Test K BIT 59 Developmental Profile II DP ID 60 Slosson Intelligence Test Revised SIT R 61 Battelle Developmental Inventory BDI 62 Wide Range Achievement Test Third Edition WRAT3 Folder Status Codes Active Code Description 01 Active 02 Active Referred 05 Contracted 08 Direct Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix A Wisconsin Code Bank e 71 Inactive Code Description 04 Inactive 06 Not Eligible 09 Referred 99999 Delete Language Codes Code Description 001 Afar 002 Abkhazia
87. ss IEP 03 08 2006 y DEE Transter Process IDEA Transfer Notification IEP IEP Annual Review Process IEP Forms Notifications Discipline Process Documentation Notification 80 e Appendix B Wisconsin Processes STI_1030081650 Fall 2008 2009 STISETSWeb WI o Delete Allows the user to delete a process from a student s file Delete may only be selected if no forms have been completed in that process o Deactivate Allows the user to remove a process The user may deactivate a process with open forms Users are strongly advised to be cautious when using this option Once a record is deactivated the program writes that a process has been deactivated to the Record of Access Note Only Managers have rights to deactivate a process o Complete Re open This button may display differently depending on the process you are working with Complete is used to complete forms and close a process This allows the user to create a second instance of a process when necessary Re Open allows the user to return to forms or processes that have previously been completed o Forms The Forms button will bring up all forms that are associated with the highlighted process When this button is selected the forms will appear on the work area of the screen With the reauthorization of Forms Forms no longer have a minimum count Generating an IEP Process Click the Forms button to display the forms in the selected process Notification of Meeting
88. t window this link will be active only when a particular student has been selected This feature is used to track individuals who view the selected student s Special Education information Click on this link to view and add entries to the electronic record of access The user may Print the record of access here or from the Reports Desktop Note that the Date and Signature fields are required STI_1030081650 User Desktop e 7 8 e User Desktop STISETSWeb is designed to create automatic entries for any user who selects a student for which he she is not the Case Manager ABERLE LANA MARISA Selected Student Student Hame Student ID ABERLE LANA MARISA 155419 Special Education Status Date of Birth Wednesday March 17 1993 Entry Withdrawal Date ENT 8 25 2005 WD Secondary Exceptionality 03 School Name Last Name FirstName Viewer Category Services CARVER MIDDLE SCHOOL 222 ACTIVE Grade 7 Race 6 Child Count Age 12 Services v Insert Name Close Date Open Forms Missing Forms Is Closable Delete Discipline Proc Documentation Notification 1 0 f Deactivate Complete 3 Record of Access LANA ABERLE Web Page Dialog x Forms Record of Access LANA ABERLE The Services link provided in the bottom right hand corner allows the user to view the selected student s Special Education Services Related Services and any Supplementary Aids Begin Date Complete Tasks Service Prop
89. t Labels Student Listing Transfer Students Transportation 46 e Report Desktop amp Report Caseload Highlight the desired report on the left side of the screen If appropriate select the proper options o Many reports provide the option of running the report by School o You many also set a Date Range to search on some forms o An Active Student checkbox is selected automatically remove the check to print the report for all students Output Format may be used to open the report in other programs Adobe Reader which creates the report in PDF format is chosen by default o PDF brings up Acrobat Reader o RTF brings up Microsoft Word o XLS brings up Excel Spreadsheet Click Print to preview the report Report Desktop max Report Name Options Begin Date System Administrator BLACK HAWK HIGH SCHOOL MM dd yyyy Randa Duhon End Date MMiddlyyyy Show Common Fitters Case Manager Schools 1 Output Format Print POF v STI_1030081650 Fall 2008 2009 STISETSWeb WI Pre loaded Reports Reports pre loaded in STISETSWeb WI include Annual Reviews Class Roster Exceptionality Listing Exiting List Incomplete IEP s Initial Evaluations Dates Reevaluation Due Dates Services Student Guardian Student Labels Student Listing Transfer Students Transportation Incomplete IEP s Child Count Reports Child Export File Annual Reviews Report Data Fields Case Manager p
90. t or highlight the appropriate student and then click Select or you may double click directly on the student s name The student s information will now be displayed at the top of the screen 10 e User Desktop STI_1030081650 Fall 2008 2009 STISETSWeb WI Student Desktop Student Folder The student folder houses dates to be monitored for compliance Many of these fields will auto populate from forms that are completed in a process Student Folder in res max Student Folder AN _ Basic Information Status Case Manager amp ee Exceptionalities active y flannice Kesterson H Special Ed Time LRE Process Coordinator Sp Ed Enroll Date p a AS fancy Evaluation Information Evaluation Consent Date of Referral Referred by Parent Referred by District Junaidalyyyy Li L Pandiaciyyyy Permission to Place Staffing Date Re evaluation Due Date Juicy yy Juniadiyyyy Mid ly yyy lotice of Action Junarcalyyyy Junaraciyyyy Mid lyyyy IEP Information IEP Begin Date IEP End Date Three tabs are provided for viewing data in the student folder e Basic e Other e Transportation Saving Folder Information Click the OK button or press the F10 key on the keyboard to save information changed within any folder tab Fall 2008 2009 STISETSWeb WI STI_1030081650 Student Desktop e 11 Basic Tab in Student Folder Click this tab to display student information as described below Special Edu
91. ted alphabetically who have blank LRE or Exceptionality Codes This report will be helpful for correcting Child Count Errors With the HTML format a user may to click on a student s name and go directly to the student s folder to edit the LRE or exceptionality e Step 1 From the Reports Desktop select Sets Query e Step 2 If appropriate click the down arrow to select a school As an example assume the selection is All Schools e Step 3 Enter a report title As an example assume the title is Students with Blank Exceptionality Codes e Step 4 In the column labeled Student check the following data elements in this order SVUM Last Name and First Name Note The order in which data elements are selected is the order in which these elements print on the report Then click OK e Step 5 In the Folder column check EXC Code Fall 2008 2009 STISETSWeb WI STI_1030081650 STISETSWeb SETS Query e 65 Step 6 Click on the text labeled EXC Code This displays a new Web Page Dialog box Step 7 From the left box highlight Equal To Step 8 From the right box highlight 00 Step 9 Click OK Step 10 Click Run Step 11 From the preview of this report double click on any student s name to display the student s folder It may be necessary to edit the Exceptionality in the folder for any all students in this report The same procedure may be run on blank LRE s Most Recent Date Enrolled etc Special Education Stude
92. the File menu and click Save Changes Tan ea ma E Parent s Guardian s J Adult Student age 18 or emancipated minor This is to confirm that a meeting with you has been scheduled for IMMfddiyyyy at rom tt at Time Location The purpose of this meeting is to check all that apply Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix B Wisconsin Processes e 81 e To work on another form in a process click on the form on the left of the screen For example as shown below the JEP Annual Review Process Navigation from form to form is accomplished in this manner e After all required fields have been completed the form must be officially completed in the program To do this select File Complete Form After a form has been completed no changes are allowed e Making changes to a previously completed locked section of the IEP may be accomplished by selecting Create Amendment from the Edit menu As forms are amended the changes may be viewed from the View Audit Trail option of the Edit menu Explanations of colored square icons appear to the left of each form to view descriptive screen tips allow the mouse to rest on each icon e Green Designates a form that is Open The form is in draft status meaning changes are allowed All forms except forms sent home for signature will print with a Draft watermark until the form is completed e Red Designates a Complete form No changes are allowed e White
93. tion Notes on Reports e Most of this information is coming directly from the student folder If the folders are not up to date the reports may not be either e Reports are unique Each one has Ceridian filters that must be set Some reports must have date ranges set and others will prompt for a specific teacher e The size of the mailing label is the Avery Standard 5160 For more information on reports please refer to the section Report Desktop amp Report Caseload on page 46 Fall 2008 2009 STISETSWeb WI STI_1030081650 Student Desktop 19 Student Diagnosis Student Diagnosis Description Diagnosis Date e Click Insert to add a record for the diagnosis of a child along with the date on which the child was diagnosed Note that the Student Diagnosis is used with JEP Annual Goals page A service may be entered without a diagnosis e Once Insert has been selected you can search for a diagnosis The best way to search is to enter only one letter and the system will return many results Student Services This screen is used to track Special Education Services Related Services and Supplementary Aids and Services Each type of service may be viewed by clicking the appropriate tab at the top of the screen In the screen shot below the Special Education tab is displayed in blue This indicates that this tab is currently selected The 1 shows that there is one record of this type for the student in the system
94. top Overview c5 sscsieesS shderestinees decis Westen sheets toads sis dar Assia bas Gaeta Antes 6 Relationship Designations csscssecsesecseesecsseeecesecseesecneesecnaeeeceaeceeesecaeesesaeeaeeaeenees 6 Student Information aiii pls 6 R cord NAC E R nba E s T DELVICES mii od 8 Selecting Md iii tiie N E A eens 9 Student Search Criteria cis tera 9 Student Search Instructions cimil weenie 10 Student Desktop 11 Student Fold sil ti its 11 Basic Tab in Student Folder ici te 12 Other Tab in Student Folder sssr nener ate 15 Child Colada ci 15 Change C se ManaDeR avoir att tre AS 16 Documents icono riot iii weds 17 STO lic MO ts aa 18 Teacher Reports rita nr ria iii daa 19 Student Dia SNOSIS ici ip ES 20 St dent CIVIC Si a iii es 20 Utility Desktop 23 About Utility Desktop ea e r E et RG ae aime ees 23 Employees cima soy E e a R sh vente E A REES ARS 23 Searching and Modifying Employee Information oonconnocnnonocononocnnononnnnncnnnanoninann no 23 Code Desktop siria aa 26 District Codes amp State Codescurcinisa baina ir ABs 27 Location Codes eis Gd EA SR eet 28 Service Type Codes veis olle 28 Service Frequency Type Codes cocococcnococonoconnconconononononononnonncnnonnonono nono non a T ieas 29 Service Type Cross Referente nurseri ici 30 Security Desktopwiisessioiisecisthvis oueueerach alo ei 31 Fall 2008 2009 STISETSWeb WI STI_1030081650 Contents e iii iv e Contents STI_1030081650 COP ini i
95. ular education for Special Education Fall 2008 2009 STISETSWeb WI STI_1030081650 Appendix A Wisconsin Code Bank e 67 Ages 6 21 Code Description A 0 20 removed from non disabled peers B 21 60 removed from non disabled peers C More than 60 removed from non disabled peers D Public separate school E Private separate school F Public residential facility G Private residential facility I Hospital J Homebound Ages 3 5 Code Description Blank Blank L Early childhood general setting M Early childhood Special Education setting N Home 3 hours or less outside the home P Part time early childhood part time early childhood Special Education setting Q Residential Facility R Separate school Location of Educational Program Codes Code Description Blank Blank L001 agency school designated by the numbers specified under attendance agency school code L002 RCC Residential Care Center L004 Hospital L006 Out of State L008 Home L010 County Corrections L012 Alternative Neutral Site L014 Private School not a RCC L016 Vocational Technical School L018 Head Start Day Care Facility L020 Other 68 e Appendix A Wisconsin Code Bank STI_1030081650 Fall 2008 2009 STISETSWeb WI Exit Reason Codes Code Description A00 Graduation W
96. ust first assign an appropriate Process containing all required forms to the student Perform the following steps to assign processes and to track Special Education forms e Upon login the teacher s Caseload will be displayed on the opening screen Select a student by double clicking on the student s name Users logging in with administrative rights may select a student through the Select a Student menu option e At the next screen click Insert to assign a process to the selected student IEP Annual Review Process e At the next screen click the down arrow to select a process such as Initial Evaluation Process and then click OK e The next screen displays the selected process The buttons on the left are defined as follows o Insert Insert allows the user to attach a new process to a student If a process is not listed when you click Insert verify that the process is not already open for the current student ABERLE LANA MARISA Selected Student Student Name Student ID School Name SIS Status ABERLE LANA MARISA 155419 CARVER MIDDLE SCHOOL 222 ACTIVE Special Education Status Date of Birth Grade Active Wednesday March 17 1993 7 Homeroom Entry Withdrawal Date Race 139 ENT 8 25 2005 WWD 6 Exceptionality Secondary Exceptionality Child Count Age D4 03 13 Record of Access Services xl Processes for Selected Student Hame Description Close Date Open Forms Missing Forms lIs Closable Initial Evaluation Proce
97. vice To do this o go to Utilities Desktop Code Desktop Service Types and click Insert o Type in the Code Name and Description of the Related Service needed Click OK and the service will appear in the pick list Plan Begin Date Enter the starting date here Plan End Date Enter the ending date here Service Frequency Type Click the drop down arrow to select whether the service will take place on a weekly monthly daily etc basis Frequency Enter the number of occurrences within a given time Samples of Service Frequency Types and Frequency are shown in the Frequency Type Once every two months Once every two weeks following table Frequency Bi monthly 1 Bi weekly 1 Every day Daily Two times a month Monthly Once a quarter Quarterly Six times a quarter Three times a day 2 1 Quarterly 6 Three times per day 1 Three times aweek Three times perweek JT Two times aweek Two times perweek JA Four tines a week Weeky u Once a year Fall 2008 2009 STISETSWeb WI STI_1030081650 Annually will be added with the Medicaid update Until then you can define this by selecting Quarterly and entering the beginning and ending dates ofthe quarter when the service will take place Student Desktop e 21 22 e Student Desktop Service Details Enter any relevant information pertaining to the service if applicable Location Click the drop down menu to select a locatio
98. which may be used to search for students based on parameters including School Status Student Number Last Name First Name and students who are archived only Select a Student is reserved by default only to Administrators and Managers ABERLE LANA MARISA Selected Student Student Hame Student ID School Hame ABERLE LANA MARISA 155419 CARVER MIDDLE SCHOOL 222 Special Education Date of Birth Age Wednesday March 17 12 1993 Entry Withdrawal Date Gender ENT 8 25 2005 VD El Secondary Exceptionality LEA 39141 Student Number All Schools y ALL Last Name First Name Archived Only Student Search Criteria School Click the drop down arrow and select a school Most users will only see the schools to which they have access rights An Administrator will see all schools a Manager will see the school connected to his her employee file STI_ 1030081650 User Desktop e 9 e Status Click the drop down arrow to select the student s Special Education status Remember that the highlighted option will be selected o Active refers to all students currently receiving Special Education services o Contracted refers to students in Active status who are receiving services outside of the district o Delete status indicates that the student is no longer receiving Special Education services The student s Special Education record has been deleted o Inactive refers to students who have left the school LEA

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