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1. Li 4 4 Lj Li k i a P z ir B 3 8 B a 8 li oe WT F 1 satir JT 3 f 3 NTAN l i api We if l xi 4 a To minor OR and GYN 1 Li 4 a L I U i Centeral AL lg 4 East rier To Kitchen ji Hra I ih 4 Li A To Boller and j i La i z comcon To Emergeny pr qa m Ba PROJECT St PAUL HOSPITAL MEDICAL GAS SYSTEM Sune St PAUL HOSPITAL Drawing Title MEDICAL GAS PIPING SYSTEM Sose EMERGENCY St PAUL HOSPITAL MEDICAL GAS SYSTEM St PAUL HOSPITAL a beware uenen aseos e From basement m Ground Floor MGS SOW JUBjU MON d i i Minor OR and GYN MGS s at wr Earr l Petts Ee E 7 To minor OR and GYN
2. 82 Medical an as room 4 2 83 Medical E room 4 2 Total Load to the floor 28 15 leig All Patient bed 41 27 Dialysis unit Dialysis unit 6 4 103 Patient bed 6 4 104 Patient bed 6 4 be 105 Patient bed 6 4 5 106 Patient bed 6 4 2 108 Patient bed 6 4 a 110 office 112 Office 114 private Patient bed 2 1 116 Patient bed 6 4 Total Load to the floor 50 29 120 Office 122 Private Patient bed 1 1 0 83 office 126 office bt 129 130 office E 132 Patient bed 6 4 a 134 Patient bed 6 4 135 Patient bed 6 4 136 Patient bed 6 4 ICU rae eA and 6 4 Total Load to the floor 31 21 201 E amp C 4 3 203 Patient bed 6 4 E 204 Patient bed 6 4 S 205 Patient bed 6 4 206 Patient bed 6 4 Bp 208 Patient bed 6 4 z 210 private Patient bed 3 1 z Z 214 private Patient bed 3 1 218 Patient bed 8 4 Total Load to the floor 48 29 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 13 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements operation rooms 2 2 National Kidney VIP grade rooms 4 Transplant chronic dialysis 18 18 Center ICU rooms 4 4 Total L
3. The Clients Certificate concerning the satisfactory execution of contract is attached to this document 4 Professional Qualifications and Capabilities In order to proof our professional qualifications and capability the following table contains personnel statistics for the current and the two previous years Year before last Last year This year Specialists Specialists Specialists in in in Average manpower Overall Overall Overall Technical Technical Technical Area Permanent Temporary 5 Quality Assurance Managerial and Control Procedures 6 Equipment and Facilities 7 Bidder Audit Agency 8 Organization of Firm 9 Bank Account Number and Bank Address The bank account into which payment should be made is the following Name In the capacity of SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 11 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Signed Duly authorized to sign the bid for and on behalf of Dated on insert day day of 20 Attachments 1 Statement issued by a power of attorney authorizing the signatory of the Bid 2 Audited financial statements 3 Documents required as proof of the bidder s financial standing as required in the BDS 4 Certificates of satisfactory execution of contracts provided by contracting parties to
4. SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 8 Issued by Part 3 Contract Section 9 Contract Forms Section 9 Contract Forms Table of Contents A Contract Agreement l 1 The Agreement 1 2 Term of Contract Agreement 2 B Performance Security 3 C Advance Payment Security 4 Part 3 Contract Section 9 Contract Forms A Contract Agreement For the Procurement of Procurement Reference No ICB 0014 2014 This Contract Agreement is made on the day of the month of BETWEEN of the Federal Democratic Republic of Ethiopia and having its principal place of business hereinafter called the Public Body And a corporation incorporated under the laws of and having its principal place of business at hereinafter called the Supplier of the other part WHEREAS d The Public Body invited bids for certain Goods and Related Services hereinafter called the Goods and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of hereinafter called the Contract Price in the manner and on the terms described herein e The Supplier having represented to the Public Body that it has the required skills personnel and technical resources has agreed to provide the Goods on the terms and conditions set forth in this Contract
5. Part 1 Bidding Procedures Section 1 Instructions to Bidders 6 2 6 3 6 4 7 1 7 2 8 1 8 2 The Invitation to Bid is not part of the Bidding Document In case of discrepancies between the Invitation to Bid and the Bidding Documents listed in ITB Clause 6 1 above said Bidding Documents will take precedence The Public Body is not responsible for the incompleteness of the Bidding Documents and their addenda if they were not obtained directly from the Public Body Bidders who did not obtain the Bidding Document directly from the Public Body will be rejected during evaluation Where a Bidding Document is obtained from the Public Body on a Bidder s behalf the Bidder s name must be registered with the Public Body at the time of sale and issue The Bidder is expected to examine all instructions forms terms and specifications in the Bidding Documents Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid Written Questions Clarification of Bidding Documents A prospective Bidder requiring any clarification of the Bidding Documents shall contact the Public Body in writing at the Public Body s address indicated in the BDS The Public Body will respond in writing to any request for clarification provided that such request is received no later than twenty one 21 days prior to the deadline for submission of bids The Public Body shall forward c
6. 4 Short term debts II Working Capital 3 4 B Information from Income Statement 1 Total Revenue 2 Pre tax Profits 3 Losses Along with financial data we provided above we have attached the following documents as proof of our financial standing as required in the BDS a b Attached documents comply with the following conditions e Documents reflect the financial situation of the Bidder or partner to a Joint Venture and not sister or parent companies e Historic financial statements are audited by a certified accountant e Historic financial statements are complete including all notes to the financial statements e Historic financial statements correspond to accounting periods already completed and audited SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 9 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Annual Turnover Data Amount and Currency Average Annual Turnover Average annual turnover calculated as total certified payments received for contracts in progress or completed over the number of years specified in Section 3 Evaluation and Qualification Criteria Sub Factor 1 3 a divided by that same number of years 3 Technical Qualifications Competence and Experience in the Procurement Object As proof of th
7. 18 3 physical checking of current Bidder s technical qualifications and competence in order to make sure that the Bidder has adequate qualifications to manage this Contract Documentary Technical Evidence To establish the conformity of the Goods and Related Services to the Bidding Documents and to support details provided in the Section 6 Technical Specification and Compliance Sheet the Bidder shall furnish as part of its bid the documentary technical evidence unless otherwise specified in the BDS The documentary evidence may be in the form of literature illustrations drawings brochures or data and shall consist of a detailed description of the essential technical and performance characteristics of the Goods and Related Services demonstrating substantial responsiveness of the Goods and Related Services to those requirements and if applicable a statement of deviations and exceptions to the provisions of the Statement of Requirements Standards for workmanship process material and equipment as well as references to brand names or catalogue numbers specified by the Public Body in the Statement of Requirements are intended to be descriptive only and not restrictive The Bidder may offer other standards of quality brand names and or catalogue numbers provided that it demonstrates to the Public Body s satisfaction that the substitutions ensure substantial equivalence or are superior to those specified in the Section 6 Stateme
8. Technical document But Bidders shall Not indicate their price in their technical offer Otherwise shall be rejected All pages of the bid except for printed literature should be initialled_and stamped by the person or persons signing the bid D Submission and Opening of Bids ITB 26 1 For bid submission purposes only the Public Body s address is Public Body Millennium Medical College St Paul Hospital Attention Mr Anwar Mustefa Mr Tesfaye Derebie Floor Room number 102 office number P O Box 1271 Street Address St Paul Hospital Town City Addis Ababa Post Code Country Ethiopia The deadline for bid submission is Date on the 45 calendar days of the 1 Announcement Time 10 00 a m ITB 29 1 The bid opening shall take place at Publip Body Millennium Medical College St Paul Hospital Floor Room number 102 office number Street Address St Paul Hospital Town City Addis Ababa P O Box 1271 Country Ethiopia Date On 45 calendar days of the 1 Announcement Time 02 00 p m SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxvii Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference Data relevant to ITB E Ev
9. Bidder Offer Technical Specification Remark if any deviation A General Requirement Supply installation testing and commissioning of skid mounted fully integrated dual independent medical oxygen generator system The system should serve the peak required demand of 2X50 N m3 hr normal cubic meter per hour The system should contain a compressor motor 380V 3phase and 50 HZ along with digitally controlled fully automatic voltage stabilizer The system shall be fully compliant with the latest edition of NFPA 99 or equivalent as stated in BDS The system should fit to the site housing height of 3 0 m The Medical oxygen supply system shall be based on two independent but complimentary oxygen generator plants and an additional back up of oxygen cylinder supply serving as the primary secondary and reserve supply systems with the following key functions Primary supply A medical oxygen generator plant shall be the primary supply source of supply and be permanently connected to function as the main source of supply e Secondary supply In the event of failure of the primary supply and or higher demand a second medical oxygen generator shall function as the secondary source of supply It shall be permanently connected automatically supply the pipeline and capable of providing the total oxygen flow requirement Reserve supply As the final source of supply to critical sections of the pipel
10. Document Bidding Forms Page 6 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 5 2 5 3 6 Delivery Inspection While reaching of all goods into the country prior to installation site inspection shall be conducted at the central ware house of the supplier to check whether arrived goods match with the pre delivery inspection and to check quantities by the technical team If the delivery of item goods fails the inspection the purchaser shall give the supplier a notice stating the finding together with all available evidence promptly following the discovery thereof The supplier commence appropriate remedying of the failure and at its cost including any tax and duty replace or otherwise make good as the supplier shall at its discretion determine correction and within the warrantee stated for any fault arise If the supplier fails to commence the necessary major to remedy applicable liquidated damage shall apply for the delay and associated cost in connection therewith and shall be paid deducted due the supplier remain Final inspection Final Inspection of the supply installation and commissioning of all goods shall be conducted at the final destination site Millenium Medical College St Paul Hospital by the technical team The inspection will be made against the technical specification of the supplier s offer and the supplier shall be certified by technical team against gu
11. In addition to the original of the bid the number of copies required is 2 Two i e 1 original financial and 1 original technical 2 copy financial and 2 copy technical Bidders shall be required submitting bid documents in Three envelopes containing the technical offer bid security in the form of CPO or Bank guarantee from local Commercial Banks and financial offer separately Technical Offer The Bidder shall prepare and submit one original and two copies of the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxv Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference Data relevant to ITB technical part of the bid clearly marking each as Original amp Copy In the event of any Discrepancy between them the Original shall govern Bidders shall Not indicate their price in their offer The inclusion of any information in Technical offer that can indicate the price directly or indirectly may result in the rejection of the offer Financial Offer The Bidder shall prepare and submit one original and two copies of the Financial offer Bid price Schedule in separately sealed envelopes clearly marking each as Original amp Copy BID Guarantee The Bidder shall submit the BID Security Guarantee in a separate th
12. NOW THEREFORE the parties hereto hereby agree as follows 1 The Agreement 1 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 1 2 The following documents shall constitute the Contract between the Public Body and the Supplier and each shall be read and construed as an integral part of the Contract This Contract Agreement The Special Conditions of Contract The General Conditions of Contract The Bid Submission Sheet with Annexes Price Schedule List of accepted items including their unit price Bidder Certification of Compliance with Annexes COs te ONS ON a NE ca Technical Specification Technical Offer Compliance Sheet with Annexes 1 3 This Contract shall prevail over all other Contract documents In the event of any discrepancy SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 1 Issued by Part 3 Contract Section 9 Contract Forms 2 1 2 2 IN WITNESS WHEREOF the Parties hereto have caused this Contract to be signed in their or inconsistency within the Contract documents then the documents shall prevail in the order listed above In consideration of the payments to be made by the Public Body to the Supplier as hereinafter mentioned the Supplier hereby covenants with the Public Body to pr
13. Section 3 Evaluation Methodology and Criteria Table of Contents Professional Technical and Financial Qualification Criteria Determining the Successful Bid Domestic Preference Evaluation of Multiple Contracts Alternative Bids IN ee i a 0 00 oO SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxix Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria This section read in conjunction with Section 1 Instructions to Bidders and Section 2 Bid Data Sheet contains all the factors methods and criteria that the Public Body shall use to evaluate a bid and determine whether a bidder has the required qualifications No other factors methods or criteria shall be used 48 Professional Technical and Financial Qualification Criteria The following qualification criteria will be applied to Bidders In the case of bids submitted by a consortium these qualification criteria will be applied to the consortium as a whole 48 1 Technical Qualifications Competence and Experience of the Bidder ITB Clause 16 a b c d e The bidder shall provide Manufacturer s authorization for each system i e Medical Oxygen Medical Air Medical Vacuum Medical Pipe Medical Oxygen Cylinders and Ventilation System A bidder with incomplete manufacturer s
14. The Public Body invites all prospective bidders to submit their questions request for clarification by time and date and to the address indicated in BDS The Pre Bid Conference shall be minuted Copies of the minute shall be delivered to all prospective bidders who purchased the Bidding Document to enable them prepare their bid documents by incorporating the content of clarification or modification C Preparation of Bids Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its Bid and the Public Body shall not be responsible or liable for those costs regardless of the conduct or outcome of the bidding process Language of Bid The Bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Public Body shall be written in English Bids and supporting documents of Bidders prepared in a language other than language of bid shall have to be translated by a legally competent interpreter into language of bid and a copy of the translation has to be submitted together with the original documents especially where such documents pertain to the fundamental elements of the bid If the Public Body detects discrepancy between language of the original document and SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 8 Issued by Part 1 Bidding
15. The supplier must confirm signing contract agreement with the PUBLIC body for maintenance and repair for the period of five years 3 Spare Parts and or Supplies The supplier must recommend spare parts and supplies for five year The Supplier shall confirm signing contract agreement for the supply of spare parts and supplies for five years after minimum warranty 2 years 4 Manuals and documents 4 1 Users Guide Manuals Successful bidders should have to provide manufacturer s documents of technical specifications maintenance and operation and users manuals of each component installed SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 5 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements List of installed components and including spare parts tools associated manufactures literature and warranty claim should be handover to users of each installed components The supplier should have to prepare and provide user s manual intended for the users 4 2 Operation and Maintenance Manual The successful bidder should have to provide for the offered components an operation and maintenance manual to be used by the service technicians The manual include the specific details of installation operation and maintenance e A detailed technical description of the component e Instructions and
16. Universal Electrical Receptacles 1 Oxygen Flow meter w Humidifier SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 59 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor 1 Monitor Channel e Pre Op amp Recovery Room Pre Operation and Recovery Unit Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor e Normal Wards Single Tier Horizontal Head Wall Terminal Unit Each unit consisting of 1 Medical Vacuum Outlets 1 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor SBD Goods and R
17. q Location means the location for the delivery of the Goods and Related Services as set out in the Contract or as otherwise agreed in writing between the Public Body and the Supplier r Party means the Public Body or the Supplier and includes their permitted successors and Parties means both of them s Public Body means public body which is partly or wholly financed by the Federal Government Budget higher education institutions and public institutions of like nature which has the powers and duties to conclude a Contract for the supply of Goods and Related Services as specified in the SCC t Purchase Order or acronym PO means an individual order for Goods and Related Services issued by Public Body pursuant to the terms conditions and pricing established in a Contract Each individual Purchase Order is a binding contractual instrument and will refer and incorporate the terms and conditions of this Contract and specify the goods to be supplied delivery schedule and price u Related Services means the services incidental to the supply of the goods such as insurance installation training and initial maintenance and other similar obligations of the Supplier under the Contract v Special Conditions hereinafter referred to as SCC means the conditions of Contract attached to the Contract Agreement which shall govern the Contract and shall prevail over these General Conditions
18. Issuance of this Bidding Document does not in any way obligate the Public Body to award a Contract The Public Body retains ownership of all bids submitted in response to this Bidding Document Consequently Bidders have no right to have their bids returned to them except late bids In submitting a bid the Bidder accepts in full and without restriction this Bidding Document as the sole basis of this procurement procedure whatever his own conditions of sale may be which he hereby waives Bidders are expected to examine carefully and comply with all instructions forms contract provisions and specifications contained in this Bidding Document Failure to submit a bid containing all the required information SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 1 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 1 9 2 2 3 1 and documentation within the deadline specified may lead to the rejection of the bid No account can be taken of any reservation in the bid as regards the Bidding Document any reservation will result in the immediate rejection of the bid without further evaluation The permitted method of communication shall be in writing Throughout these Bidding Documents the term in writing means communicated in written form and delivered against receipt Source of Funds The P
19. Nov 2014 Document General Conditions of Contract Page 22 Issued by Part 3 Contract Section 7 General Conditions of Contract Public Body as to proper performance by the Supplier of its obligations 32 9 If the Supplier requests an advance payment the advance may be paid by the Public Body in an amount not exceeding 30 of the total contract price 32 10 As a prerequisite for such advance payment supplier shall submit advance payment security in an amount equal to the advance payment it receives in the form of a certified cheque or unconditional bank guarantee at its option from a reputable bank together with its request for advance payment as per the contract 32 11 Should the advance payment security cease to be valid and the Supplier fails to re validate it a deduction equal to the amount of the advance payment may be made by the Public Body from future payments due to the Supplier under the Contract 32 12 If a Contract is terminated for any reason the guarantee securing the advance payment may be invoked in order to recover the balance of the advance payment still owed by the Supplier 33 Forms 33 1 Unless otherwise agreed in writing by the Public Body and the Supplier a a delivery note shall accompany each delivery of the Goods b an invoice shall be rendered on the Supplier s own invoice form c all delivery notes and invoices shall be clearly marked with the Public Body s purchase order number
20. Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 16 Issued by Part 3 Contract Section 7 General Conditions of Contract 23 8 23 9 24 24 1 24 2 24 3 24 4 24 5 24 6 remedial action as may be necessary at the Supplier s risk and expense and without prejudice to any other rights which the Public Body may have against the Supplier under the Contract The supplier should undertake proper commissioning after installation Of particular emphasis training and commissioning includes onsite training and certifying at least 20 technicians of the client as well as first hand industrial exposure for four technicians and engineers two from each of the client and the consulting firm for five working days in to tertiary hospitals using the same medical gas system and the manufacturing plant with in the country of origin of the plant the costs incurred for all onsite training and overseas exposure training must be taken in to account and reflected as part of the financial bidding by the supplier The supplier should provide operational training to operators during installation and commissioning The supplier shall enter in to binding agreement with the hospital for an after sales service and supply of spare parts for five more years beyond the warranty period Settlement of Disputes During any dispute including a dispute as to the va
21. The work shall include Supply Installation and Commissioning amp Satisfactory Demonstration of MGPS for designed pressure and flow rates at the terminal units of the required gases in each of the hospital units described The work also include testing packing transportation scheduling of transportation transit insurance delivery at sites unloading storage job site storage insurance installation any other services associated with the delivery of the equipment and materials providing warranty of services and operation and maintenance of other related equipment items required for complete installation The successful bidder will assume full responsibility of the complete system until final acceptance 50 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 50 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Specification Descriptions Unit Qty Bidder Offer Remark if Technical any Deviation Specification e Material for pipes should be manufactured from phosphorus deoxidized non arsenical copper that complies to o BS EN 1412 1996 grade CW024A Cu DHP in metric outside diameters and to o BS EN 13348 2008 R250 half hard for sizes up to 54mm or o BS EN 13348 2008 R220 annealed for larger sizes o BS EN ISO 900
22. meets the standards of a professional supplier of the Goods On or before the fifteenth working day of each calendar month during the Contract Period and within 14 days after termination of the Contract the Public Body may a Each Performance Notice issued by the Public Body shall include a proposed rebate of the Contract Price commensurate to the under performance of the Supplier as recorded in the Performance Notice b If the Supplier disputes any matter referred to in any Performance Notice and or the proposed rebate of the Contract Price the Supplier may raise this objection with the Public Body and if this matter is not resolved within 7 days the matter shall be referred to the Dispute Resolution Procedure and c If the Supplier has not risen any objection to the Performance Notice within 7 days of receipt or such other period as agreed between the Parties then that Performance Notice shall be deemed to have been accepted by the Supplier and the rebate on the Contract Price referred to therein shall become immediately effective The Public Body s rights under this Clause are without prejudice to any other rights or remedies the Public Body may be entitled to If required by the Public Body the Parties shall co operate in sharing information and developing performance measurement criteria with the object of improving the Parties efficiency Any such agreements shall be fully recorded in writing by the Public Body SBD Good
23. secondary circuit breakers d WinCE 5 0 operating system e Illuminated H O A switch f Magnetic starter SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 38 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements with three leg overload protection g Hour meter and motor running light 4 Alarm contacts must be provided for remote alarm points annunciation for all a Lag compressor in use b High Dew Point c High discharge air temperature 5 Audible and visual local alarms with dry contacts for the following d Main transformer failure e High carbon monoxide CO level f Motor overload 6 Provide manual reset for all alarms 7 All control and alarm functions shall remain energized while any pump in the system remains electrically on line 8 Ethernet connectivity with embedded web page for remote monitoring password protected for remote adjustment of all operating parameters 9 Lag compressor shall be able to start automatically if the lead compressor fails to operate Specific Requirement NEMA Rating PLC Alternator Circuit Breaker Disconnects Hour Meters HOA Selector Switch 120V Control Transformer Compressor Runnin
24. the name and address of the Public Body and the description and quantity of the Goods and shall show separately any additional charge for containers and or any other item not included in the Contract Price or where no charge is made whether the containers are required to be returned 33 2 Sub Clause 33 1 shall be compatible in all respects with the Contract 33 3 With the prior written agreement of the Parties the arrangements set out in Sub Clause 33 1 may be suspended in favor of alternative arrangements including new logistics processes E Obligations of the Supplier 34 Supplier s Responsibilities 34 1 The Supplier shall supply all the Goods and Related Services included in the Scope of Supply in accordance with GCC Clause 49 and the Delivery and Completion Schedule as per GCC Clause 51 35 Joint Venture Consortium or Association 35 1 If the Supplier is a joint venture consortium or association all of the parties shall be jointly and severally liable to the Public Body for the fulfilment of the provisions of the Contract and SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 23 Issued by Part 3 Contract Section 7 General Conditions of Contract 36 37 2 37 5 shall designate one party to act as a leader with authority to bind the joint venture consortium or association The compo
25. valve electric motor belts belt guard air cooled after cooler with separator temperature sensor at each discharge port that is field adjustable or equivalent as standards stated in BDS 3 A Frame stackable scroll allowing two pumps to run simultaneously with smaller footprint allowing for compact design 4 3600 RPM premium efficiency motor 5 Means of removal of the compressor for service or replacement without interruption to the system Quadraplex Skid Mounted Stacking System Configuration Configuration Flow Capacity for each Compressor 1818 l min 34 3 kPa 5455 I min 64 3 kPa with one pump on reserve as per NFPA 99 or equivalent as Total System Capacity stated in BDS Pump RPM 1751 1060 Gallons 4013 Tank Size liters 44 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 44 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Configuration Vertical ASME Rated Working Pressure 11 4 bar Finish Shop Painted Drain Type Manual By Pass Plumbing Yes Pressure Gauge 5cm Range 0 102 kPa Sound level db 76 Dimension max floor area LxW 2570 mm x1420 mm x 2240 mm Dimension max Height H 3m Vacuum Setting kPa Lead Start
26. 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ER Data relevant to ITB reference 25 2 b ITB 1 3 The number and identification of Items in this Bidding Document is The bid is one package ITB 4 1 a The individuals or firms in a joint venture consortium or associations jointly and severally liable ITB Domestic Bidders shall provide VAT registration certificate issued by the 4 6 b ii tax authority in case of contract value of ETB100 000 00 and above ITB Relevant professional practice certificate must be required 4 6 b iv ITB 4 8 A Bidder shall amend the evidence of its continued eligibility with the following documents 1 ISO Certificate DIN ANSI IEC IEEE BS NFPA latest edition HTM 2022 HTM 02 01 European Standards etc certificate or equivalent 2 Copies of audited annual reports for the past three years 3 Copies of original documents defining the constitutional or legal status place of registration and principal place of business 4 Inthe case of a joint venture documentary evidence of past experience of three contracts in the past three years on similar assignments for each partner 5 Joint venture agreements if applicable 6 Written power of attorney of the signatory of the Bid 7 3 years Past experience with similar projects 8 Other documents specified in part 2 Section 6 Statement of Requirements The local agent is required to submi
27. 11 896553 Facsimile 251 11 2774787 E mail address anwami yahoo com tesbob19 gmail com The deadline for submission of questions and or clarifications is ITB 7 1 and a4 Date on 35 calendar days of the 1 Announcement Time 10 00 a m C Preparation of Bids ITB 12 5 The Inco terms edition is 2010 ITB 12 6 iii Bidders shall be required to quote price for supply of goods construction and installation commissioning including training ITB 12 7 The prices quoted by the Bidder shall be Fixed SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxiii Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference ITB 12 8 ITB 13 1 ITB 14 1 ITB 15 2 b Data relevant to ITB Prices quoted shall be corresponding to hundred percent of the items specified N B partial quotation should be result in rejection point of bid For Goods and Related Services that the Bidder will supply from inside Ethiopia the prices shall be quoted in Ethiopian Birr Bidder shall provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the current and the previous 3 years in order to proof its p
28. 2 5 2 2 Standard 2 5 2 3 Material 2 5 2 4 Fitting type 2 5 3 Support 4 3 1 Standard 2 3 2 Material 2 4 Bed Head Trunking Walling System 2 4 1 Standard 1 4 2 Material 1 5 LVA 10 5 1 Valve Type 5 5 2 Flow meter standard 5 6 AVSU 20 6 1 Valve Type 5 6 2 Flow meter standard 5 6 3 Alarm System 10 7 Terminal Unit 34 7 1 Standard 14 7 2 Outlet Type 10 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 6 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria 7 3 Accessories 10 Total 100 Attention to bidders Mandatory deliverables Fora better understanding of the volume and complexity of the project work bidders are best advised to make site visit The supplier should deliver the items to St Paul s Hospital Millennium Medical College on time The supplier should install all the items based on the layout prepared by the engineering consultants of the hospital The supplier should undertake proper commissioning after installation Of particular emphasis training and commissioning includes onsite training and certifying at least 20 technicians of the client as well as first hand industrial exposure for four technicians and engineers two from each of the client and the consulting firm for five workin
29. 3 Manufacturer Authorization Letter in accordance with ITB Clause 5 6 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 4 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements C Non Technical and Non Financial Requirements 1 Supply of the Goods e All goods shall meet relevant standards set by Ethiopian Quality and Standard Authority International Standards DIN ISO AISI ANSI IEC IEEE BS NFPA Latest edition HTM 2022 HTM 02 01 European Standards etc and shall have the Manufacturer Licensed Distributor Authorization Letter e All goods shall comply with all safety requirements applicable on the date of delivery e The goods supplied under this contract must be new unused of the most recent or current models and incorporate all recent improvements in design and materials e All electrical equipment should be supplied with connecting devices power cords and plugs as per standards of Ethiopia should be compliant with local power supply 220 10V AC 50Hz and capable of performance in the climatic conditions prevalent in the sites of destination 2 Maintenance amp Repair The availability of reputed amp experienced local technical representation and or properly staffed and equipped service workshop is recommended and if so has to be named and described in the technical offer
30. AIR COMPRESSOR SYSTEM REQUIREMENTS Components Detail Specifications Unit Qty General System Requirements System Notes 1 Equipment installation and testing of the medical air system shall comply with NFPA 99 latest edition and all state and local codes or ordinances or equivalent as stated in BDS 2 The system requires dedicated mechanical ventilation with an allowable temperature variance of 40 f to 105 f 3 Vibration pads and flex connectors should be shipped loose for field installation Piping 1 All piping shall be installed in accordance with NFPA 99 latest edition or equivalent as stated in BDS 2 All interconnecting pipe and fittings beyond inlet and discharge connections shall be supplied and installed by the contractor System Set 31 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 31 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 3 Piping layout and final arrangement will be site specific Contractor shall be responsible for field verification and coordinating actual location with other trades 4 Pipe exhaust outside turn down and screen per NFPA 99 latest edition or equivalent as stated in BDS 5 All drain lines shall be supplied and
31. Containers and Pallets Property and Risk Tools etc Quality Inspections and Tests 18 20 20 21 21 21 21 21 21 23 23 23 23 24 24 25 26 27 27 27 27 28 29 29 30 30 30 30 31 32 32 33 33 33 33 34 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page VI Version 2 Nov 2014 Issued by Part 3 Contract Section 7 General Conditions of Contract 58 Rejection of Goods 35 59 Extensions of Time 35 36 60 Performance Measurement Version 2 Nov 2014 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Issued by Document Bidding Forms Page VII Part 3 Contract Section 7 General Conditions of Contract Section 7 General Conditions of the Contract A General Provisions 1 Definitions 1 1 The headings and titles of these General Conditions of Contract shall not limit alter or affect the meaning of the Contract 1 2 The following words and expressions shall have the meanings hereby assigned to them a Authorized Officer Means a person designated as such by the Public Body from time to time as notified in writing to the Supplier to act as the representative of the Public Body for all purposes connected with the Contract including any authorized representative of such person b Bankrupt means with respect to an
32. ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 7 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 8 3 9 2 9 3 9 4 9 5 10 10 1 11 3 contained in the amendment will have been taken into account by the Bidder in its Bid The Public Body may at its discretion extend the closing date for submission of bids where it modifies a bidding document as per Clause 8 1 above if it is assumed that the time remaining before the closing date is not sufficient for bidders to prepare adjusted Bid Documents on the basis of such modification Pre Bid Conference If the Public Body deems it to be appropriate it may hold a Pre Bid Conference for prospective bidders who purchased a Bidding Document for clarification and discussion on the Bidding Document or modification thereto The Public Body shall give written notice to all bidders who purchased a bidding document to attend the Pre Bid Conference Notice will include time date and address where Pre Bid Conference will be held The Public Body shall welcome all prospective bidders to attend this Pre Bid Conference To give all prospective bidders the opportunity to participate in the pre bid conference prospective bidders are limited to sending two representatives to this conference All the costs of attending this conference will be borne by the prospective bidders
33. Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 24 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Sn Item Technical specification Qty Sample Picture Bidder Offer Remark if any Specification deviation High pressure oxygen filling system e The filling should be done by the latest system of internal gas compression by built in liquid oxygen pump e D type cylinder e Gas content 340 liters at 137 bar e Made of steel and authorized by international regulation for medical use e Fitted with integral regulated pin index BS En Regulator 850 e Capacity of Water 46 7 ltrs e Outside Diameter 232 mm Cylinder 1 e Wall Thickness 5 5 mm e Length 1370 mm e Weight 54 kg approx Cylinder e Appropriate flow meter fitted to the output of Stand the regulator that can reduce the flow of gas to yi N between OL min and 15L min 1 Medical i oxygen e The inlet fittings on regulators and equipment 500 cylinder used for connection to medical gas cylinders should be in accordance with the BS 341 and BS 1319 e With appropriate cylinder stand and securing O brackets x lt e Cylinder shoulders should be color coded with a i white RAL 9010 W e Cylinders should have oxygen name on the body M of the cylinder ae e Each Cylinder Shoulders should be stamped with GG Sym
34. Mr Anwar Mustefa Mr Tesfaye Derebie Representative P O Box 1271 Street Address St Paul Hospital Town City Addis Ababa Post Code Country Ethiopia SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 1 Issued by GCC Clause Section 8 Special Conditions of Contract Reference Telephone 251 11 2750125 11 896553 Facsimile 251 11 2774787 E mail address anwami yahoo com tesbob19 gmail com The Supplier s authorized representative shall be Authorized Representative P O Box Street Address Town City Post Code Country Telephone Facsimile E mail address GCC 8 1 The governing law shall be Laws of the Federal Democratic Republic of Ethiopia GCC 10 1 For notices the Public Body s address shall be and 10 3 Public Body St Paul Hospital Millenium Medical College Attention Mr Anwar Mustefa Mr Tesfaye Derebie Floor Room number 102 office number P O Box 1271 Street Address St Paul Hospital Town City Addis Ababa Post Code Country Ethiopia Telephone 251 11 2750125 11 896553 Facsimile 251 11 2774787 E mail address anwami yahoo com tesbob19 gmail com For notices the Supplier s address shall be Supplier Attention Floor Room number
35. No ICB 0014 2014 To In accordance with the payment provision included in the Contract in relation to advance payments hereinafter called the Supplier shall deposit with the Public Body a security consisting of to guarantee its proper and faithful performance of the obligations imposed by said Clause of the Contract in the amount of We the undersigned legally domiciled in hereinafter the Guarantor as instructed by the Supplier agree unconditionally and irrevocably to guarantee as primary obligor and not as surety merely the payment to the Public Body on its first demand without whatsoever right of objection on our part and without its first claim to the Supplier in the amount not exceeding This security shall remain valid and in full effect from the date of the advance payment received by the Supplier under the Contract until insert year Name In the capacity of Signed Duly authorized to sign the Security for and on behalf of Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 4 Issued by Part 3 Contract Section 9 Contract Forms Anti Bribery Pledge Forms Millenniums Medical College St Paul Hospital Addis Ababa Dear Having examined the under mentioned corrupt and Fraudulent Practice We have agreed to sign this anti Bribery ple
36. Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor Total Number of Beds 447 Remark The number of Room Panel Walls mentioned in the table above has taken in to account the patient rooms inside the National Kidney Transplant Center located 150m from the main hospital complex in a separate building which has 2 operation rooms 4 VIP grade rooms 4 ICU rooms and 18 chronic dialysis beds equivalent to normal wards Note that Full installation is mandatory NO partial installation NICUs Panel Walls and Headwall unit colors are to be selected and approved by the client prior to the commencement of production Detail number of Bed with terminal unit No of patient No of Recommended gas Floor Room no Function beds terminals 02 MA4 MV 67 office 68 WC 69 office 70 WC 71 WC 2 72 office 73 WC 3 74 Emergency 2 1 z 75 office S _ 3 76 office 77 office 78 Critical room under 5 8 4 79 office 80 Malnutrition 4 2 81 Ortopedics ee Above 6 4 12 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 12 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements
37. P O Box Street Address SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 2 Issued by GCC Clause Reference GCC 15 1 GCC 16 1 GCC 16 2 GCC 23 3 GCC 23 5 The repair or replace period will be 30 DAYS after receipt of the notice oo C Obligations of the Public Body GCC 29 1 GCC 32 4 Section 8 Special Conditions of Contract Town City Post Code Country Telephone Facsimile E mail address In case of change of laws and regulation after the deadline for submission of the Bid Contract Price Shall not be correspondingly increased or decreased and or the Delivery Date Shall not be reasonably adjusted to the extent that Supplier has thereby been affected in the performance of any of its obligations under the Contract For Goods supplied from outside the Federal Democratic Republic of Ethiopia the Supplier shall be responsible for all taxes custom duties formalities license fees except for the following NO MODIFICATION For Goods supplied from within the Federal Democratic Republic of Ethiopia the Supplier shall be responsible for all taxes formalities license fees except for the following NO MODIFICATION The period of validity of the Warranty shall be as per respective system requirement indicated under Part 2 Statement of Require
38. Procedures Section 1 Instructions to Bidders 12 12 1 12 2 12 3 12 4 12 5 12 6 the translated version it shall reject the documents unless such discrepancy constitutes minor deviation from the requirement stated in the Bidding Document Bid Prices and Discounts The prices and discounts quoted by the Bidder in the Bid Submission Sheet and in the Price Schedule forms furnished in Section 4 Bidding Forms shall conform to the requirements specified below All items in the Section 6 Statement of Requirements must be listed and priced separately in the Price Schedule If a Price Schedule shows items listed but not priced their prices shall be assumed to be included in the prices of other items Items not listed in the Price Schedule shall be assumed to be not included in the Bid and provided that the Bid is substantially responsive the corresponding adjustment shall be applied in accordance with ITB Sub Clause 33 2 The price to be quoted in the Bid Submission Sheet shall be the total price of the Bid including taxes excluding any conditional discounts offered The Bidder offering conditional discounts shall indicate the methodology for their application in the Bid Submission Sheet The terms DDP EXW CIF CIP and other similar terms shall be governed by the rules prescribed in the current edition of Inco terms published by The International Chamber of Commerce at the date of the Invitation for Bids or as spec
39. Supplier for the Goods delivered and the Related Services performed under the Contract shall not vary from the prices quoted by the Supplier in its bid 30 2 The Contract Price shall be net i e after the deduction of all agreed discounts In the absence of written agreement by the Parties to the contrary the Contract Price shall include the cost of packaging packing materials addressing labeling loading and delivery to the Location and all appropriate tax and duty 30 3 Except as provided in GCC Sub Clause 15 1 the Contract price may only be increased above amounts stated in GCC Sub Clause 30 1 if the Parties have agreed to additional payments in accordance with GCC Clause 14 31 Price Adjustments 31 1 Contracts Prices shall be fixed throughout the Supplier s performance of the Contract and not subject to adjustment on any account 31 2 This provision remains in effect for the duration of the contract once it becomes effective 31 3 Any discount offered by the Supplier under this Contract cannot be reduced during the Term of this Contract without the agreement in writing of the Public Body 32 Mode of Billing and Terms of Payment 32 1 In consideration of the Supplier s due and proper performance of its obligations under the Contract the Supplier may charge the Public Body the Contract Price in accordance with this Clause 32 2 The Supplier s request for payment shall be made to the Public Body in writing accompanied SBD Goods and R
40. a diligent Party could reasonably have been expected to both i Take into account from the effective date of the Contract and SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 11 Issued by Part 3 Contract Section 7 General Conditions of Contract ii Avoid or overcome in the carrying out of its obligations or f Insufficiency of funds or failure to make any payment required hereunder 17 3 The failure of a Supplier to fulfill any of its obligations hereunder shall not be considered to be a breach of or default under the Contract insofar as such inability arises from an event of Force Majeure provided that the Supplier affected by such an event has taken all reasonable precautions due care and reasonable alternative measures all with the objective of carrying out the terms and conditions of the Contract 17 4 A Supplier affected by an event of Force Majeure shall take all reasonable measures to a Remove such Supplier s inability to fulfill its obligations hereunder with a minimum of delay and b Minimize the consequences of any event of Force Majeure 17 5 A Supplier affected by an event of Force Majeure shall notify the Public Body of such event as soon as possible and in any event not later than fourteen 14 days following the occurrence of such event providing evidence of the nature and
41. accurate the Supplier shall promptly notify the Public Body in writing of any modification or addition to or any inaccuracy or omission in the Product Information The Supplier grants the Public Body a non exclusive royalty free license in perpetuity to use SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 27 Issued by Part 3 Contract Section 7 General Conditions of Contract 43 5 43 6 43 7 43 8 44 44 1 and exploit the Product Information and any Intellectual Property therein for the purpose of illustrating the range of goods and services including without limitation the Goods available pursuant to the Public Body contracts from time to time No right to illustrate or advertise the Product Information is granted to the Supplier by the Public Body as a consequence of the license conferred by this Sub Clause or otherwise under the terms of this Contract The Public Body may reproduce for its sole use the Product Information provided by the Supplier in the Public Body s catalogue from time to time which shall be made available on the Federal Government of Ethiopia internal communications network in electronic format or made available on the Public Body s external website or any other electronic media of the Public Body from time to time Before any publication of the Product Information electro
42. authorization for the respective system shall be considered as non responsive The bidder shall provide compliance Sheet as per the format in Part 2 Statement of Requirements Section 6 sub part D Technical Specification and fitting to the general requirement space available Product catalogs manufacturing standards and certificates and manufacturing authorizations for Medical Oxygen Medical Air Medical Vacuum Medical Pipe Medical Oxygen Cylinders and Ventilation System are mandatory A bidder with incomplete offer of the aforementioned shall be considered as non responsive The Bidder has successfully completed at least one contracts including ongoing projects with a budget of 500 000 USD and above that of this contract in the past 3 years for similar goods and related service in the Federal Democratic Republic of Ethiopia or others similar countries The bidder shall provide evidence that it has at least 3 years experience of providing the goods and related services required This can be provide a letter of testimony for supply of goods at least for one governmental organization The bidder shall provide minimum warranty 2 years and provision of after sales service otherwise considered as non responsive SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 1 Issued by Part 1 Bidding Proc
43. courts in accordance with Ethiopian Law Only those Contracting Authorities that are allowed by law to proceed to arbitration can do SO SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 17 Issued by Part 3 Contract Section 7 General Conditions of Contract 25 25 1 25 2 26 26 1 26 2 26 3 Liquidated Damages Except as provided under GCC Clause 17 if the Supplier fails to deliver any or all of the Goods or perform the Related Services within the period specified in the Contract the Public Body may without prejudice to all its other remedies under the Contract deduct from the Contract Price as liquidated damages the following a A penalty of 0 1 or 1 1000 of the value of undelivered item for each day of delay until actual delivery or performance b The cumulative penalty to be paid by the supplier shall not exceed 10 of the contract price If the delay in performing the contract affects its activities the Public Body may terminate the contract by giving advance notice to the Supplier pursuant to GCC Clause 20 without any obligation to wait until the penalty reaches 10 of the value of the Contract Confidentiality The Public Body and the Supplier shall keep confidential and shall not disclose to any third party any documents data or other information furnished directly or
44. described in ITB Clause 23 and clearly mark it ORIGINAL Alternative bids if permitted in accordance with ITB 20 shall be clearly marked ALTERNATIVE In addition the Bidder shall submit copies of the bid in the number specified in the BDS and clearly mark each of them COPY In the event of any discrepancy between the original and the copies the original shall prevail If required in BDS Bidders shall be required to submit bid documents in two envelopes containing the technical and financial proposals separately The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder This authorization shall consist of a written statement by a power of attorney or notary statement etc proving that the person who signed the bid on behalf of the company joint venture consortium is duly authorized to do so and it shall be attached to the bid The name and position held by each person signing the authorization must be typed or printed below the signature All pages of the bid except for non amended printed literature shall be signed or initialed by the person signing the bid Any interlineations erasures or overwriting shall be valid only if they are signed or initialed by the person signing the bid D Submission and Opening of Bids Sealing and Marking of Bids The Bidder shall enclose the original and each copy of the bid including a
45. equivalent as stated in BDS a Lubricated Rotary Vane Vacuum Pumps b One Touch Screen Control Panel c One Receiver that complies with Section VIII Unfired Pressure Vessels of the ASME Boiler and Pressure Vessel Code or equivalent as stated in 2 Package shall include BDS 43 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 43 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 3 All components shall be completely pre piped and pre wired to single point service connections 4 The only field connections required will be system intake exhaust and power connection at the touch screen control panel or between split systems 5 All interconnecting piping and wiring shall be completed and operationally tested prior to shipment 6 Provide liquid tight conduit fittings and junction boxes for all control and power wiring 7 System is modular or field separable allowing for ease of shipment and handling on site Specific Requirements 1 The compressors will be v belt driven Oil Less Rotary Scroll single stage air cooled construction with absolutely no oil needed for operation or equivalent as standards stated in BDS 2 Each compressor will be equipped with isolation valve check valve safety
46. fees and expenses which the Supplier may suffer as a result of any infringement or alleged infringement of any patent utility model registered design trademark copyright or other intellectual property right registered or otherwise existing at the date of the Contract arising out of or in connection with any design data drawing specification or other documents or materials provided or designed by or on behalf of the Public Body SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 26 Issued by Part 3 Contract Section 7 General Conditions of Contract 40 40 1 41 41 1 42 42 1 43 43 1 43 2 43 3 43 4 Limitation of Liability Except in cases of criminal negligence or wilful misconduct a The Supplier shall not be liable to the Public Body whether in contract tort or otherwise for any indirect or consequential loss or damage loss of use loss of production or loss of profits or interest costs provided that this exclusion shall not apply to any obligation of the Supplier to pay liquidated damages to the Public Body and b The aggregate liability of the Supplier to the Public Body whether under the Contract in tort or otherwise shall not exceed the total Contract Price as stated in the SCC provided that this limitation shall not apply to the cost of repairing or replac
47. guarantee or similar right which it has against any third party manufacturer or supplier of the Goods or any part thereof SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 33 Issued by Part 3 Contract Section 7 General Conditions of Contract 57 STel 57 2 57 3 57 4 57 5 57 6 57 7 Inspections and Tests The Supplier shall carry out at its own expense and at no cost to the Public Body all such tests and or inspections of the Goods and Related Services as are specified in the Statement of Requirements The inspections and tests may be conducted on the premises of the Supplier or its Subcontractor at point of delivery and or at the Goods final destination or in another place in the Federal Democratic Republic of Ethiopia as specified in the SCC Subject to GCC Sub Clause 57 3 if conducted on the premises of the Supplier or its Subcontractor all reasonable facilities and assistance including access to drawings and production data shall be furnished to the inspectors at no charge to the Public Body The Public Body or its designated representative shall be entitled to attend the tests and or inspections referred to in GCC Sub Clause 57 2 provided that the Public Body bear all of its own costs and expenses incurred in connection with such attendance including but not limited to all t
48. if it at any time determines that the Supplier has engaged in corrupt fraudulent collusive coercive or obstructive practices in competing for or in executing a contract The Agency reserves the right where a Supplier has been found by a national or international entity to have engaged in corrupt or fraudulent practice to declare that such a Supplier is ineligible for a stated period of time to be awarded a Government funded contract SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 5 Issued by Part 3 Contract Section 7 General Conditions of Contract Dd 5 6 6 1 6 2 6 3 6 4 6 5 6 6 6 7 The Agency will have the right to require that in contracts funded by the Government of Ethiopia a provision be included requiring suppliers to permit the Agency to inspect their accounts and records relating to the performance of the contract and to have them audited by auditors appointed by the Agency if the supplier engages in any corrupt practice Any communications between the Supplier and the Public Body or the Agency related to matters of alleged fraud or corruption must be made in writing Interpretation If the context so requires it singular means plural and vice versa In these terms and conditions words referring any particular gender include all other genders Inco terms a U
49. in GCC Clause 23 iii Manufacturer Authorization Letter in accordance with ITB Clause 5 6 Delivery and Completion Schedule Bid Security in accordance with ITB Clause 22 Alternative bids if permissible in accordance with ITB Clause 20 Domestic Bidders individually or in joint ventures applying for eligibility for a 15 percent margin of domestic preference shall supply all information required to satisfy the criteria for eligibility as described in ITB 35 Not Applicable In the case of a bid submitted by a joint venture JV the Form Data on Joint Ventures the Agreement governing the formation of joint venture or letter of intent to form JV including a draft agreement in accordance with ITB Clause 4 1 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 16 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 24 24 1 24 2 24 3 25 25 1 25 2 25 3 i Price Schedule for the Goods and Related Services offered it should be presented as per template furnished in Section 4 Bidding Forms and if necessary completed by separate sheets for the details j Any other document or information required to be completed and submitted by Bidders as specified in the BDS Format and Signing of Bid The Bidder shall prepare one original of the documents comprising the bid as
50. in accordance with this ITB Clause Bidders shall complete the country of origin declarations in the Price Schedule Form included in Section 4 Bidding Forms 5 6 If so required in the BDS the Bidder shall demonstrate that it has been duly authorized by the Manufacturer of the Goods to supply the Goods indicated in its bid in the Federal Democratic Republic of Ethiopia by obtaining Manufacturer Authorization Letter for the respective technology components i e medical oxygen medical air medical vacuum pipes and systems and ventilation system using the form furnished in Section 4 Bidding Forms B Contents of Bidding Document 6 Bidding Document 6 1 The Bidding Document consist of Parts 1 2 and 3 which include all the Sections indicated below and should be read in conjunction with any Addenda issued in accordance with ITB Clause 8 Part 1 Bidding Procedures e Section 1 Instructions to Bidders ITB e Section 2 Bid Data Sheet BDS e Section 3 Evaluation Methodology and Criteria e Section 4 Bidding Forms e Section 5 Eligible Countries Part 2 Statement of Requirements e Section6 Statement of Requirements Part 3 Contract e Section 7 General Conditions of Contract GCC e Section 8 Special Conditions of Contract SCC e Section9 Contract Forms SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 6 Issued by
51. installed by the Contractor and run to appropriate waste drain 6 Inlet pipe sizes refer to standard pressure drop tables Electrical 1 Electrical power shall be supplied from the life safety branch of the essential electrical distribution emergency power 2 Must provide a wiring schematic 3 Contractors shall verify motor voltage phase and amperage ratings before starting electrical installation and verify the voltage supplied by the hospital is the same 4 All conduit fittings and conductors from control panel to power source shall be supplied by the Contractor Air Compressor System General 1 Meets or exceeds the requirements of the latest edition of NFPA 99 or equivalent as stated in BDS 2 Package shall include a Oil Less Scroll Air Compressors b Dual Desiccant Air Dryer c One Receiver that complies to Section VIII Unfired Pressure 32 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 32 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Vessels of the ASME Boiler and Pressure Vessel Code d One Touch Screen Control Panel 3 All components shall be completely pre piped and pre wired to single point service con
52. is familiar with the Bidder s performance and with the Bidder s system capabilities and who may be contacted by the Public Body during the evaluation process The Certificate of satisfactory execution of contracts shall include the following data a The name and place of establishment of the contracting parties b The subject matter of the contract c The value of the contract d The time and place of performance of the contract e A statement concerning the satisfactory execution of contracts If for objective reasons such a certificate cannot be obtained from a contracting party a statement issued by the bidder concerning satisfactory execution of contracts may also be valid on presentation of proof that the certificate was requested If the Bidder s propose a joint venture all of the information listed above must be provided for all of the joint venture members This information shall be in separate sections one section per joint venture member In addition the Bid shall provide the agreements that support the relationships between joint venture members Unless otherwise specified in the BDS the Public Body reserves the right to undertake SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 11 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 17 17 3 18
53. more parties in this bidding process if they a Are or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by the Public Body to provide consulting services for the preparation of the Specification and any other documents to be used for the procurement of the Goods and Related Services to be purchased under this Bidding Document b Have a relationship with each other directly or through common third parties that puts them in a position to have access to information about or influence on the bid of another Bidder or influence the decisions of the Public Body regarding this bidding process or c Submit more than one bid in this bidding process A Bidder that has been debarred from participating in public procurement in accordance SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 4 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 4 5 4 6 4 7 4 8 5 1 3 2 with ITB Clause 3 1 c at the date of the deadline for bid submission or thereafter shall be disqualified Government owned enterprises shall be eligible if they can establish that they are legally and financially autonomous and operate under commercial law and that they are not a dependent agency of the Public Body Unless otherwise specifie
54. must submit detailed terminal unit shop drawings for approval Shop drawings are to be based on patient room requirements and must illustrate gas outlet positioning electrical outlet locations and patient lighting along with any additional accessories detailed below Where applicable patient terminal units must adhere to NFPA 99 CSA and ISO 13485 latest edition standards and requirements or equivalent as stated in BDS COMPREHENSIVE PATIENT TERMINAL POINTS REQUIREMENTS Materials and Construction Enclosure shall be constructed of extruded anodized aluminum alloy sections to provide a modular surface mounted unit with integrated accessory rails for equipment management 64 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 64 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements The system must be manufactured to accommodate room lengths that may range from 12 305 mm to 120 3048 mm Units that require a lengths beyond 120 3048 mm must be divided On site medical gas and electrical connections between sections will be required Unit panels top bottom cover panels or any other removable section on the unit must allow access for easy installation and maintenance of patient terminal services Integrated Accessory Rails Th
55. of goods similar to the goods under the same or similar circumstances as those applicable to the Contract and which are in accordance with any codes of practice published by relevant trade associations Goods m means raw material products and equipment and commodities in solid liquid or gaseous form marketable software and live animals as well as installation transport maintenance or similar obligations related to supply of the goods if their value does not exceed that of the goods themselves and related services includes services such as transportation commissioning insurance installation training and initial maintenance n Government means the Government of the Federal Democratic Republic of Ethiopia o In writing shall be interpreted to include any document which is recorded in manuscript or typescript p Liquidated means the compensation stated in the contract as being payable damages by Supplier to the Public Body for failure to perform the contract or part thereof within the periods under the contract or as payable by either party to the other for any specific SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 2 Issued by Part 3 Contract Section 7 General Conditions of Contract breach identified in the contract
56. of the Goods and Related Services offered b Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS c Bidder has failed to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16 3 d Bidder has failed to complete its Technical Specification Technical Offer Compliance Sheet Form in accordance with technical specification presented as per template in Section 6 Statement of Requirements and submit the following mandatory attachments i Bidder has failed to submit Descriptive technical literature in accordance with ITB Clause 17 ii Bidder has failed to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23 iii Bidder has failed to submit Manufacturer Authorization Letter in accordance with ITB Clause 5 6 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 24 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 37 5 38 38 1 e Bidder has failed to submit signed and dated Delivery and Completion Schedule presented as per template in Secti
57. other act or omissions of that Party c Is obtained by a third party who is lawfully authorized to disclose such information SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 18 Issued by Part 3 Contract Section 7 General Conditions of Contract 26 4 26 5 26 6 26 7 26 8 26 9 d Can be proven to have been possessed by that party at the time of disclosure and which was not previously obtained directly or indirectly from the other party or e Is authorized for release by the prior written consent of the other party The Parties shall not be prevented from using any general knowledge experience or skills which were in their possession prior to the commencement of the Contract The Supplier authorizes the Public Body to disclose the Confidential Information to such person s as may be notified to the Supplier in writing by the Public Body from time to time to the extent only as is necessary for the purposes of auditing and collating information so as to ascertain a realistic market price for the goods supplied in accordance with the Contract such exercise being commonly referred to as benchmarking The Public Body shall use all reasonable endeavors to ensure that such person s keeps the Confidential Information confidential and does not make use of the Confidential Information except fo
58. purge saving feature NFPA 99 compliant or equivalent as stated in BDS assembly featuring dual desiccant air dryers dual pre filters after filters pressure regulator valves dew point monitor CO monitor and system safety valves Dryer Filter Regulator System 2 The quality of air provided shall meet or a Maximum exceed the following when fitted with remaining oil required filtration which meets the air quality content 0 01 mg m3 requirements of ISO 8573 1 2001 validated at 70 F 21 C SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 36 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements in accordance with the requirements of ISO b Particulate 12500 1 and includes 3rd PARTY removal to 0 01 VALIDATION PERFORAMNCE micron c Dew point 4 F medical breathing air applications or 100 F laboratory applications d Air provided shall conform to ISO 8573 1 Standard Class 1 3 1 medical breathing air 1 1 1 laboratory applications 3 Completely pre piped and prewired to single point service connections 4 There shall be two identical banks of air treatment equipment piped in parallel and provided with valves to by pass either bank for filter element replacement maintenance and repair work while still tre
59. pursuant to GCC Clause 24 within forty five days after receiving written notice from the Supplier that such payment is overdue b The Public Body is in material breach of its obligations pursuant to the Contract and has not remedied the same within forty five days or such longer period as the Supplier may have subsequently approved in writing following the receipt by the Public Body of the Supplier s notice specifying such breach c The Supplier is unable as the result of Force Majeure to perform a material portion of the Services for a period of not less than sixty days or d The Public Body fails to comply with any final decision reached as a result of settlement of disputes pursuant to GCC Clause 24 hereof If either Party disputes whether an event specified GCC Sub Clauses 20 2 a to n or GCC Sub Clause 20 3 has occurred such Party may within forty five days after receipt of notice of termination from the other Party refer the matter to settlement of disputes pursuant to GCC Clause 24 and the Contract shall not be terminated on account of such event except in accordance with the terms of any resolution award In the event the Public Body terminates the Contract pursuant to the GCC Sub Clause 20 2 a to n the Public Body may procure upon such terms and in such manner as it deems SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Cond
60. rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids If a bid is not substantially responsive to the salient requirements of the Bidding Documents it shall be rejected by the Public Body and may not subsequently be made responsive by the Bidder by correction of the material deviation reservation or omission SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 20 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 32 4 32 5 33 33 1 34 34 1 34 2 Decisions to the effect that a bid is not substantially responsive t must be duly justified in the evaluation minutes If only one Bid meets all salient requirements of the Bidding Document and is not otherwise disqualified the Public Body may still complete the full evaluation of that Bid and sign contract with that Bidder if the Bid submitted by such bidder is satisfactory to the Public Body and the price offered by the bidder is comparable to or less than the market price of the required object of procurement Nonconformities and Omissions Provided that a bid is substantially responsive the Public Body may waive any non conformity or omissions in the bid that does not constitute a material deviation Provided that a bid is substantially responsive the Public Body may
61. routine maintenance recommendation e Trouble shooting guide shall include repairs and diagnostic procedures to be done by a qualified technician e A functional block diagram electrical line diagram showing the connection and ratings of component e A set of blank log sheets for record e Contact information for queries and break down maintenance service 5 Inspections and Tests Failure to comply with the system warranty requirement evaluates as rejection Failure to fulfill conditions stated above applicable liquidated damage shall apply The following inspections and tests shall be performed 5 1 Pre Delivery Inspection Before delivery of goods pre delivery test for compliance with the specification should be conducted at the manufacturer premises the cost of test will be covered by the supplier included in the price schedules and to be certified by the third party inspection agent by any internationally accredited institution The supplier shall submit laboratory test certificates and test reports to purchaser along with other shipping documents If items goods fail the tests defects at standard test conditions STC the supplier shall carry out further replacement until the item goods passes such tests Fail test items shall not be supplied Prior to shipment the test shall be agreed upon by the purchaser and the supplier 6 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014
62. should be provided with a set of through and blanking spades they should be coloured white and red respectively The valve flange should include the thread and the bolts should be of sufficient length to permit loosening to allow removal replacement of the spades without loss of structural integrity of the connection Union type connections with O rings are permissible but the securing nut must also have sufficient thread length to permit venting while maintaining the structural integrity of the connection A single key for each service is considered to provide sufficient security LVA quantities may or may not need to be revised to accord with supplier s pipe layout drawing of which must be approved by the Public Body once quantities have been determine by supplier The appropriate NIST connector bodies with self sealing check valves and lockable blanking nuts should be provided upstream and downstream of the flanges Gas identity and flow direction arrows should be provided for each valve At the connection of the pipeline to source of supply At the pipeline entry to a building At the pipeline exit from a building At the connection of branches to the main pipeline run At the connection to risers At branches from risers to serve a number of similar departments Isolation Valve for 28mm 80 Isolation Valve for 35mm 40 Isolation Valve for 42mm 40 Isolation Valve for 54mm 40 All valves should be
63. the Public Body designed to establish prices at artificial non competitive levels and iv Coercive practices is harming or threatening to harm directly or indirectly persons or their property to influence their participation in a procurement process or affect the execution of a contract v Obstructive practice is e deliberately destroying falsifying altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede the Federal Ethics and Anticorruption Commission the Federal Auditor General and the Public Body or their SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 2 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 3 2 3 3 3 4 3 5 3 6 auditors investigation into allegations of a corrupt fraudulent coercive or collusive practice and or threatening harassing or intimidating any party to prevent their from disclosing their knowledge of matters relevant to the investigation or from pursuing the investigation or e acts intended to materially impede the exercise of inspection and audit rights provided for under ITB Clause 3 5 below b Will reject a recommendation for award if it determines that the Bidder recommended for award has directly or through an agent engaged in corrupt fra
64. the Public Body of the sub contracting of any part of the contract or of the Sub Contractor to perform any part of the services shall not relieve the Supplier of any of his obligations under the contract 13 7 If the Supplier enters into a subcontract without approval the Public Body may apply as of right without giving formal notice thereof the sanctions for breach of contract provided for in GCC Clauses 18 and 20 13 8 Ifa Sub Contractor is found by the Public Body to be incompetent in discharging its duties the Public Body may request the Supplier forthwith either to provide a Sub Contractor with SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 9 Issued by Part 3 Contract Section 7 General Conditions of Contract 14 14 1 14 2 14 3 14 4 14 5 14 6 14 7 15 qualifications and experience acceptable to the Public Body as a replacement or to resume the implementation of the tasks itself Modifications and Contract Amendments The Public Body may at any time request the Supplier through notice in accordance GCC Clause 10 to make changes within the general scope of the Contract in any one or more of the following a Drawings designs or specifications where Goods to be furnished under the Contract are to be specifically manufactured for the Public Body b The method of sh
65. the contracts successfully completed in the course of the past years as required in the BDS SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 12 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms D Form Data on Joint Venture Consortium Date Procurement Reference Number Alternative No Name of Joint Venture Consortium Managing Board s Address P O Box Street Address Town City 2 Post Code Country Telephone Facsimile E mail address venture consortium with a foreign lead member Agency in the Federal Democratic Republic of Ethiopia if any in the case of a joint P O Box Street Address 3 Town City Post Code Telephone Facsimile E mail address Names of Members Member 1 Member 2 Etc 5 Name of Lead member 6 Agreement governing the formation of the joint venture consortium SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Date of signature Place Proposed proportion of responsibilities between members 7 in with indication of the type of the wo
66. 1 2008 for pipes and for all materials including fittings terminal units etc or Medical o ASTM B819 Specification for specially cleaned straight lengths of Gas seamless copper tube identified as Type K and or L suitable for medical gas Pipes systems l l l e All necessary standard for safety flow direction type of gas valve location etc has to be discribed e Graphical symbols and signs Safety signs including fire safety signs Signs with specific safety meanings British Standards Institution 2002 BS5499 5 2002 e All pipes must be cleaned and degreased for oxygen service and be free of particulate matter and toxic residues in accordance with BS EN 13348 2008 e They must be individually capped at both ends and delivered to site identified as medical gas pipes e Supplier must present manufacturer s certificate attesting compliance to prescribed standard e Copper pipe quantities may or may not need to be revised to accord with supplier s pipe layout drawing of which must be approved by the Public Body once quantities have been determine by supplier e All standards shall comply as stated in BDS standards e Please refer drawings for exact length of pipes and take an average height of a floor 4m Pipe outside diameter mm Thickness mm 15 1 m 4400 and as per drawing 22 1 m 2000 and as per drawing 51 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidd
67. 1 City Addis Ababa Country Ethiopia Contact Persons Mr Tesfaye Derebie Email tesbob19 gmail com Mr Anwar Mustefa Email anwami yahoo com SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 7 Issued by be 4th floor MGS my 2nd floor MGA t a i tat i 3 a i i 8 a i i 3 i E Fey E q 5 3 3 8 3 a n l i i 3 i td 4 i m Fl 5 FA a Fi H rH EH t 2 aoa Lull t t t a t a 3 2 a z 4 a a i A t 8 z a i B 3 8 p E 8 a H is 5 2 E a r i f t i LILI a p oo i anh aha e a pe i f G j E a i a t t f t E t a 8 i i i 2 9 a Fy x A Gi A i a T 3 E z A a P n m N Fa L a Ej 5 my Brad P JR t if e a RE 2 p ea Ria dels SO ST Lk TH a aia a Sata nda a ae TT i a lle pe E E inii CE i
68. 3 copies of packing list One original and 3 copies of supplier s inspection certificate One original and 3 copies of Certificate of origin At least 3 of the invoices accompanying shipment of goods must be certified by the Chamber of Commerce of the originating country v The following details must be shown on the outside of every package Each unit of equipment and each shipping document shall be plainly marked as follows To Millenniums Medical College St Paul Hospital ADDIS ABABA ETHIOPIA NO FROM SUPPLIER S NAME AND ADDRESS Although the BUYER shall be the consignee for all equipment and spare parts the supplier or his agent shall jointly and severally be completely Responsible for all items From point of origin to final destination including installation and commissioning with proper training and accepted by the BUYER Inspections and tests will be conducted at The supplier shall furnish for each item of equipment a manufacturer s inspection certificate certifying that the item supplied complies with the specifications of the bid documents for the corresponding equipment of item SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 6 Issued by supplied Millenniums Medical College St Paul Hospital or BUYER reserves the right to inspect all items prior to shipment from the manufacturer s plant The suppli
69. 68 Stop 85 Lag Start 61 Stop 78 Lag Start 54 Stop 71 Lag Start 47 Stop 63 Plumbing Flexible Connectors Intake and Discharge Piping Type Black Iron Copper Galvanized Pipe size Supplier to Provide Drawing For Review 1 Vacuum pump shall be an Oil Sealed Rotary Vane type with air cooled design 2 Dynamically balanced multi vane design Vacuum 3 Oil lubrication system shall be a pressure differential Pump design with full re circulation and multi stage exhaust oil separation rated at 99 998 efficiency 4 Oil cooler shall be a single pass cross flow type with a dedicated cooling fan SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 45 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 5 Bearings shall be permanently lubricated and sealed 6 Water vapor condensation in the cylinder shall be prevented by means of an automatic gas ballast valve 7 Vacuum pump shall be direct driven 8 Torque is transmitted from the motor to the pump through a shaft coupling 9 Each vacuum pump shall be factory piped intake with integral flex connector isolation valve and check valve 10 Each pump shall have a built in anti suck back valve mounted at the pump inlet 11 System should also have a means of removal of the vacu
70. About the Bidder 8 2 Financial Standing 9 3 Technical Qualifications Competence and Experience in the Procurement Object 10 4 Professional Qualifications and Capabilities 11 Quality Assurance 11 5 Managerial and Control Procedures 11 6 Equipment and Facilities 11 7 Bidder Audit Agency 11 8 Organization of Firm 11 9 Bank Account Number and Bank Address 11 D Form Data on Joint Venture Consortium 13 Bid Security 15 F Manufacturer s Authorization 16 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Issued by Part 1 Bidding Procedures Section 4 Bidding Forms A Bid Submission Sheet Place and Date Procurement Reference No Alternative No To Millenium Medical College St Paul Hospital Addis Ababa Ethiopia SUBMITTED BY Complete Name and Address of the Seat of Nationality the Bidder Leader Member Etc In response to your Bidding Document for the above Procurement Number we the undersigned hereby declare that a We have examined and accept in full the content of the Bidding Document for the Procurement Number We hereby accept its provisions in their entirety without reservation or restriction b We offer to supply construct install commission with proper training in conformity with the Bidding Documents and in accordance with the de
71. BIDDING DOCUMENTS Issued on for Procurement of Medical Oxygen Medical Air and Medical Vacuum Generating Plants Medical Oxygen Cylinders and Pipe and Ventilation Systems Supply Installation and Commissioning ICB No REF ICB 014 07 Purchaser Millenniums Medical College St Paul Hospital November 2014 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Document Page i Bidding Document Table of Contents Part 1 Bidding Procedures Section 1 Instructions to Bidders Section 2 Bid Data Sheet Section 3 Evaluation Methodology and Criteria Section 4 Bidding Forms Section 5 Eligible Countries Part2 Statement of Requirement Section 6 Statement of Requirements Part3 Contract Section 7 General Conditions of Contract Section 8 Special Conditions of Contract Section 9 Contract Forms SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Document Version 2 Nov 2014 Page ii Part 1 Bidding Procedures Section 1 Instructions to Bidders Part 1 Bidding Procedures Section 1 Instructions to Bidders Table of Clauses A General 1 Introduction 2 Source of Funds 3 Fraud Corruption and Complaints Provisions 4 Eligible Bidders 5 Eligible Goods and Related Services B Contents of Bidding Document 6 Bidding Document 7 Written Que
72. Body may at its discretion extend the deadline for the submission of bids by amending the Bidding Documents in accordance with ITB Clause 8 in which case all rights and obligations of the Public Body and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended Late Bids The Public Body shall not consider any bid that arrives after the deadline for submission of bids in accordance with ITB Clause 26 Any bid received by the Public Body after the deadline for submission of bids shall be declared late rejected and returned unopened to the Bidder Withdrawal Substitution and Modification of Bids A Bidder may withdraw substitute or modify its bid after it has been submitted by sending a written notice duly signed by an authorized representative and shall include a copy of the authorization in accordance with ITB Sub Clause 24 2 except that withdrawal notices do not require copies The corresponding substitution or modification of the bid must accompany the respective written notice All notices must be a Submitted in accordance with ITB Clauses 24 and 25 except that withdrawals notices do not require copies and in addition the respective envelopes shall be clearly marked Withdrawal Substitution Modification and b Received by the Public Body prior to the deadline prescribed for submission of bids in accordance with ITB Clause 26 Bids requested to be withdra
73. CC Sub Clause 49 1 the Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design materials and workmanship under normal use in the conditions prevailing in the country of final destination Unless otherwise specified in the SCC the warranty shall remain valid as per respective requirement indicated under Part 2 Statement of Requirements Section 6 Statement of Requirement or any portion thereof as the case may be have been delivered to and accepted at the final destination indicated in the GCC Clause 50 1 The Public Body shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof promptly following the discovery thereof The Public Body shall afford all reasonable opportunity for the Supplier to inspect such defects Upon receipt of such notice the Supplier shall within the period specified in the SCC expeditiously repair or replace the defective Goods or parts thereof at no cost to the Public Body The Supplier shall be responsible for all necessary transportation charges required to ship defective commodities to the manufacturer and then return them to the Public Body If having been notified the Supplier fails to remedy the defect within the period specified in the SCC Clause 23 5 the Public Body may proceed to take within a reasonable period such SBD Goods and Related Services ICB
74. Gas Medical Oxygen Medical Air and 25 2 b Medical Vacuum Generating Plants Medical Oxygen Cylinders and systems Pipe Work and Systems and ventilation systems General description of Goods that are subject of the procurement is Supply installation and Commissioning of Medical Gas Generating Plants and Medical Oxygen Cylinders and systems Pipe Work and Systems and Ventilation systems supported with proper training Beyond the supply of oxygen medical air and suction system to the various units of the hospital at St Paul the Medical Gas System is also expected to have an exclusive filling station and manifold system which shall be used to prepare compressed gas cylinders used as a reserve source of supply for the hospital beyond its daily function to fill up to 100 One hundred standard medical oxygen cylinders for use by other public and private hospitals in Addis Ababa Modifying the existing building to fit to the project implementation is considered as part of the project electro mechanical works Thus civil works related to pipe and any accessories and generating plants installation is part of this project Separate offer for civil work is NOT Applicable ITB 1 3 and The Procurement Reference Number is ICB 014 07 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxi Issued by Part
75. Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Part 2 Statement of Requirement Section 6 Statement of Requirements Table of Contents A Technical Specification General Note 2 B Technical Specification Technical Offer Compliance Sheet 2 C Non Technical and Non Financial Requirements 5 1 Supply of the Goods 5 2 Maintenance amp Repair 5 3 Spare Parts and or Supplies 5 4 Manuals and documents 5 5 Inspections and Tests 6 6 Other Requirements 7 D Delivery and Completion Schedule I E Drawings IV I SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page I Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements A Technical Specification General Note The Technical Specifications describe the minimum requirements for the Goods and Related Services to be supplied and shall be read in conjunction with the other documents forming the Contract Any ambiguity between the documents forming the Contract shall be referred to the Public Body for clarification in accordance with the provisions of the Contract B Technical Specification Technical Offer and Compliance Sheet Place and Date Addis Ababa Procurement Reference No Alternative No To Addis Ababa Ethiopia A The Bidders are requested to complete the temp
76. Medical Oxygen Cylinder 25 2 1 Flow meter type 5 2 2 Size 5 2 3 Material 5 2 4 Standard 5 2 5 Accessories 5 3 Automatic Manifold Changeover 40 3 1 Capacity 5 3 2 Standard 5 3 3 Accessory 20 3 4 System type 10 4 Trolley 10 4 1 Size 4 4 2 Material 3 43 Design 3 Total 100 Evaluation for Medical Vacuum Generating System System Configuration 25 1 1 Capacity Mandatory 1 1 2 Type 10 1 3 Overall dimension 5 1 4 Electrical components 5 1 5 System Accessories 5 Air Receiver 20 2 2 1 Standard 10 2 3 Vacuum Setting 5 2 4 Accessories 5 3 Compressor Motor 10 3 1 Size Capacity 5 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Evaluation and Qualification Criteria Page 5 Version 2 Nov 2014 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria 3 2 Rated voltage 5 4 Control Panel 10 4 1 Standard and class 5 4 2 Alarm system 5 Vacuum Pump 35 5 1 Type 10 5 52 Efficiency 5 5 3 Cooling system 10 5 4 Valve accessories 10 Total 100 Evaluation for Medical Pipe Work and Systems 1 Pipes 20 1 1 Dimension 5 1 2 Standard 10 1 3 Material 5 2 Joint and Fittings 10 2 1 Dimension
77. Nov 2014 Document General Conditions of Contract Page 12 Issued by Part 3 Contract Section 7 General Conditions of Contract 20 20 1 20 2 a b Specify the nature of the failure and Request the Supplier to remedy such failure within a period not exceeding thirty 30 days after receipt by the Supplier of such notice of suspension Termination Termination shall be without prejudice to any other rights or powers under the contract of the Public Body and the Supplier In addition to the grounds for termination defined in these General Conditions the Public Body may by not less than thirty days written notice of termination to the Supplier stating the reason for termination of the contract and the date on which such termination becomes effective except in the event listed in paragraph 0 below for which there shall be a written notice of not less than sixty days such notice to be given after the occurrence of any of the events specified in GCC Sub Clause 20 2 a to p terminate the Contract if a b c d e g h i The supplier fails to deliver any or all of the Goods or Related Services within the period specified in the Contract or within any extension thereof granted by the Public Body pursuant to GCC Clause 59 or if the Goods do not meet the technical specifications stated in the Contract The Supplier fails to remedy a failure in the perform
78. PITAL IT IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR TO Bidder must take into consideration in its bid costs to be incurred for any additional work pertaining to gt Civil Electrical Mechanical and any other protections relevant as per Government regulation local authority gt Servo stabilizers U P S etc required for successful installation testing and commissioning of the system and the offered price should include all such costs each equipment system is to be considered a package in itself and contractor to execute the order package gt Laying of GI water pipe line with necessary taps joints elbows Unions Tees and valves of GI made and IS 1239 standard Latest version to various supply points in the Plant Room from single point supply Provided by the hospital gt Providing fixing of Electrical Gadgets like ELCB MCB Light Points Power points etc in the Oxygen Concentrator Module and Medical Gas Pipeline System gt Installation and commissioning of Electric distribution panel with all switchgears wiring and controls etc of reputable marks for distribution of power supply to various load points in the Plant Room from single point power supply Provided by the hospital gt Installation of MCB ACB ELCB amp OCB of reputable makes for Control Panel for Oxygen Concentrator Module and Medical Gas Pipeline System gt Installation of all electrical cabling must be of IS 1554 As per latest amendment standard and wir
79. SS connection with Humidifier Bottle 2 Standard thorpe style for medical air use 15 LPM US colors DISS connection with swivel Additional Accessories 1 IV Hook 2 Blood Pressure Monitor 3 Name Tag Holder 4 Nurse Call System Provision Supplier to provide specification based on room layout Standard Warranty Period 5 years from start up on replacement of defective parts Labour travel and shipping costs are covered by the supplier for 30 months from the date of shipment or 24months from start up whichever comes first Note that all standard shall fully comply as stated in the bid data sheet BDS 68 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 68 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Note that as the installation work is on exiting building civil works demolishing and re works related to terminal installations are considered as part of the overall electro mechanical works Finally the all wards and corridors shall retain their former form and appearance which is considered as part of the electro mechanical works No additional payment for above and such works as it is included in the overall financial offer 69 SBD Goods and Related Services ICB Prepared by Millenniu
80. The factors to be used if any and the methodology of application shall be indicated in Section 3 Evaluation Methodology and Criteria If these Bidding Documents are considered as one package and the award is to a single Bidder the methodology of evaluation to determine the lowest evaluated including any discounts offered in the Bid Submission Sheet is specified in the BDS and detailed in Section 3 Evaluation Methodology and Criteria Comparison of Bids The Public Body shall compare all substantially responsive bids to determine the lowest evaluated bid as specified in Section 3 Evaluation Methodology and Criteria Post qualification Evaluation After identifying the successful bidder by evaluating the bid documents against the criteria set forth in this Bidding Document the Public Body shall conduct post qualification evaluation to establish the current qualification of the successful bidder where it feels that it has to be ascertained Such post qualification evaluation of the successful bidder may relate to submission of the documentary evidence specified in ITB Clause 37 unless satisfactory documents are already included in the Bid concerning its current legal professional technical and financial standing and conformity to the requirements stated in this Bidding Document If the successful bidder fails to provide this documentary proof within 15 calendar days following the Public Body s request or if the successful bidder is fo
81. al Conditions of Contract with respect to the Goods offered by the above firm in reply to this Invitation for Bids Name In the capacity of Signed Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 16 Issued by Part 1 Bidding Procedures Section 5 Eligible Countries Section 5 Eligible Countries A Eligible Countries Procurement Reference Number All countries are eligible except countries subject to the following provisions A country shall not be eligible if a As a matter of law or official regulation the Government of the Federal Democratic Republic of Ethiopia prohibits commercial relations with that country provided that the Government of the Federal Democratic Republic of Ethiopia is satisfied that such exclusion does not preclude effective competition for the provision of goods or related services required or b By an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations the Government of the Federal Democratic Republic of Ethiopia prohibits any import of Goods from that country or any payments to persons or entities in that country SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 1
82. al equipment The supplier should have relevant experience in supplying installing of Medical Oxygen generator and Medical Air system SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 7 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria The supplier should have a valued renewed license for installation and maintenance of machinery or medical plants The supplier should have a valued renewed license for retailing license for imported goods The supplier should have e TIN Certificate e VAT Certificate e Commercial Registration and Business License 49 Determining the Successful Bid According to the methodology defined in the Public Procurement Proclamation and Directives the Public Body shall select the successful bid by applying the following method A The bid that is found to be substantially responsive greater or equal to 80 evaluation point to the professional technical and financial qualification requirements technically compliant in relation to the technical specifications and with the lowest price The Bid with the Lowest Price 49 1 The bids shall be examined to confirm that all documentary evidence establishing the Bidders qualifications requested in ITB Clause 23 have been provided 49 2 After confirming the bids compri
83. alarms shall be closed circuit and shall be CSA certified and UL listed A green power on light shall indicate that the alarm is energised Alarms shall be complete with a push to test and alarm silence buttons Area alarms shall have no moving parts and shall require no maintenance after initial installation AVSU with no Alarm Each recessed zone valve box shall consist of the following components A steel valve box which can house single or multiple shut off ball valves with tube extensions A three piece design Valve an aluminium frame and a pull out removable window Pressure gauges shall read 0 700 kPa 0 100 psig for all gases except nitrogen which shall read 0 2000 kPa 0 300 psig and vacuum which shall read 100 0 kPa 0 30 Hg AVSU quantities may or may not need to be revised to accord with supplier s pipe layout drawing of which must be approved by the Public Body once quantities have been determine by supplier AVSU with Alarm 3 Gas module Minor OR Emergency AVSU with Alarm 6 Gas Module Operating Teatre SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 56 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements AVSU without Alarm 3 Gas module All terminal units should conform to BS EN ISO 9170 1 2008
84. all payment to the Supplier under this Contract shall be made in ETB For Goods supplied from outside the Federal Democratic Republic of Ethiopia all SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 4 Issued by GCC Clause Section 8 Special Conditions of Contract Reference m payment to the Supplier under this Contract shall be made in USD GCC 32 9 Not Applicable LC Obligations of the Supplier sa _ 1 The amount of aggregate liability shall be Contract price plus 10 Contract price GCC 42 1 The insurance coverage shall be in accordance with the following Inco terms Specified GCC 42 1 GCC 47 1 The amount of the Performance Security shall be 10 of contract price GCC 473 The types of acceptable Performance Securities are Performance Guarantee Within 15 days from receipt of notification that his bid has been accepted the successful bidder shall furnish a guarantee for satisfactory performance of contract equal to 10 of the total contract price Payable to the BUYER The performance guarantee shall be denominated in the currency of the contract or in a freely convertible currency acceptable to the buyer and shall be in the form of bond certified check or bond issued by a recognized bank located in the Purchaser s country INSURANCE BONDS SHALL NOT BE ACCEPTED The successful bidder shall be released
85. aluation and Comparison of Bids ITB 34 2 Bidder has to confirm that the company accepts the correction of the calculation error within three working days The corrections shall be clearly indicated in the bid ITB 35 1 A margin of preference shall be applied Not Applicable ITB 37 4 b Bidder shall provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed including ongoing projects in the course of the past 3 Three years Similar projects ITB 38 2 The currency that shall be used for bid evaluation and comparison purposes to convert all bid prices expressed in various currencies into a single currency is Ethiopian Birr using the selling exchange rate established by the National Bank of Ethiopia and on the date of the Bid Price offer opening ITB 38 6 Multiple awards to one Bidder be permitted Not applicable Note that the procurement is one set package item wise evaluation is not applicable and No Multiple Contracts F Award of Contract ITB 44 1 The percentage by which quantities may be increased is 20 The percentage by which quantities may be decreased is 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxviii Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria
86. ance of their obligations as specified in a notice of suspension of assignment pursuant to GCC Clause 19 within thirty days of receipt of such notice of suspension of assignment or within such period other agreed between the Parties in writing The Supplier becomes insolvent or bankrupt or enters into any agreements with its creditors for relief of debt or take advantage of any law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary other than for a reconstruction or amalgamation The Supplier fails to comply with any final decision reached as a result of direct informal negotiation pursuant to GCC Sub Clause 24 2 hereof The Supplier is unable as the result of Force Majeure to perform a material portion of the Services for a period of not less than sixty days The Supplier assigns the contract or sub contracts without the authorization of the Public Body The Supplier has been guilty of grave professional misconduct proven by any means which the Public Body can justify The Supplier has been declared to be in serious breach of contract financed by the Federal Democratic Republic of Ethiopia s budget for failure to comply with its contractual obligations The Supplier has been engaged in corrupt or fraudulent practices in competing for or in SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contra
87. and ii All Ethiopian customs duties and sales and other taxes already paid or payable on the related services if the contract is awarded to the Bidder Prices quoted by the Bidder shall be fixed during the validity period of the Bid and throughout the Bidder s performance of the Contract and not subject to variation on any account Bids submitted that are subject to price adjustment will be rejected If so indicated in BDS Sub Clause 1 3 bids are being invited for a set of contract package Unless otherwise indicated in the BDS prices quoted shall correspond to 100 of the items specified for the bid and to 100 of the quantities specified for the bid Bidders wishing to offer any price reduction for the award of one Contract shall specify in their bid the price reductions applicable to the package Price reductions shall be submitted in accordance with ITB Sub Clause 12 4 and clearly indicated for the package in such a way that it can be announced during the public Bid opening session Where a foreign Bidder uses local inputs to satisfy the required object of procurement under the contract the portion of the total contract price representing such local expenditure shall be expressed in ETB in the Price Schedule of the Bidder Currencies of Bid and Payment For Goods and Related Services that the Bidder will supply from inside Ethiopia the prices shall be quoted in the Ethiopian Birr unless otherwise specified in the BDS For Goods an
88. arantee and functional test If the Inspection of the supply of goods and installation found some faults error the purchaser shall give the supplier a notice stating the finding for rectification If the supplier fails to commence to rectify the reported errors within fifteen days 15 as per in the warrantee applicable liquidated damage 0 5 of the total installation cost per week deduction shall apply For satisfactorily completion completion of installation commissioning functionality of the system and conduction of users training the purchaser shall arrange provisional acceptance certificate Other Requirements SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 7 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements D TECHNICAL SPECIFICATIONS Introduction St Paul Hospital at Millennium Medical College SPHMMC is one of the oldest hospitals in Ethiopia that has witnessed a continuous growth of demand of services over the years The lack of sustainable supply of medical oxygen has been identified as a key impediment against the quality of service to its patients To this end SPHMMC plans to hire a capable supplier for the provision of medical gas supply system for its existing and upcoming expansion wards as well contribute to supply to the other public and health facilities in Addis A
89. art 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference ITB 18 1 ITB 20 1 ITB 20 4 ITB 21 1 ITB 22 1 ITB 24 1 ITB 24 1 Data relevant to ITB status place of registration and principal place of business h In case of joint venture document evidence about past experience Joint venture agreement document if applicable i Certification of Warranty original j Manufacturer Authorization original catalogue and Brochure k Past experience 3years with similar projects Laboratory test certificates or test reports accreditation documents required for the testing institutions warranty period for the systems quality certificate for the equipment after sale service sworn statement of the response time for adjustment any defect occur and Compliance Sheet Form the form is attached in this Bid document Otherwise it shall be sufficient reason for rejection Samples of the quoted products shall be requested for all items Not applicable Alternative Bids shall not be considered If alternative bids are permitted under BDS Clause 20 1 they must meet the following criteria Not applicable The bid validity period shall be 90days A bid security shall be required The amount and currency of the bid security shall be Birr 500 000 00 Birr Five Hundred Thousand or equivalent in hard currency in the form of CPO or bank guarantee
90. as outlet is in accordance with HTM2022 standards British standard medical gas outlets to supply oxygen vacuum suction compressed air see drawing for detail m Two types of connecters 10 bobbin and soft tube E Different pin index must be used for different gases S032 color standard must be applied in distinguishing different gases SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 57 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements e Operation Room operating theatre and Minor OR Dual Mount Dual Arm Pendant Each consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 10 Universal Electrical Receptacles 2 Ground Jack 2 Infusion Pumps 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 3 Equipment Shelves 1 RJ 15 1 RJ 45 2 Handle with Controlling Buttons e ICU Room Adult Intensive Care Unit Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor 1 Mon
91. as service to a gas specific dual pin indexing arrangement on the respective identification module A large color coded front plate shall be used for ease of gas identification and aesthetic appeal With the back rough in mounted the outlet shall adjust up to 3 4 19 mm variation in mounting plate thickness The latch valve assembly shall be DISS type and only accept corresponding DISS type gas specific adapters All outlets shall be cleaned and degreased for medical gas service factory assembled and tested The outlets must be UL Listed ETL Listed and CSA approved Outlets must comply with NFPA 99 or equivalent as stated in BDS Electrical Wiring Wire for standard and critical branch power circuits shall be 10 or 12 as specified type THHN stranded copper wire 600 volt with heat resistant thermoplastic insulation for hot and neutral Grounds shall be 10 type R THHN stranded copper wire All ground conductors must be installed in conduit Electrical Receptacles 66 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 66 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Shall be Hospital Grade BS standard or equivalent Quantity and type as shown on submittal shop drawings Supplier shall furnish and install receptacles with wiring req
92. ating medical compressed air through the other set a Stage 1 Prime efficiency coalescer with filtered differential pressure gauge b Stage 2 Desiccant heatless air dryer equipped with purge control capable of attaining pressure dew point of 40 F The dry compressed air is discharged from the online tower into the 3rd stage 5 Each bank to consists of three stages SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 37 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements c Stage 3 Prime efficiency particulate after filter with manual drain differential pressure gauge along with downstream pressure regulators that will maintain constant discharge pressure of 50 psig field adjustable General 1 UL listed control panel ina NEMA 12 enclosure with a Touch Screen Display or equivalent as stated in BDS 2 Only panel components that are commercially available and not of propriety design will be considered a Temperature sensor at each discharge port of the compressor with numerical display b Externally operable circuit Control Panel breakers with door interlock per 3 Compressors must include the following COMpressor accessories c Control circuit transformers with fused primary and
93. ations 16 Taxes and Duties 17 Force Majeure 18 Breach of Contract 19 Suspension of Assignment 20 Termination 21 Arrangements on Termination 22 Cessation of Rights and Obligations 23 Warranty 24 Settlement of Disputes 25 Liquidated Damages O o N N N nN AD fF fF FPWR mel _ e e e ee ee e a y A DN WN NY e KF O O 18 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page V Version 2 Nov 2014 Issued by Part 3 Contract Section 7 General Conditions of Contract 26 27 28 29 D 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 ahs Confidentiality Copyright Miscellaneous Obligations of the Public Body Provision of Assistance Payment Contract Price Price Adjustments Mode of Billing and Terms of Payment Forms Obligations of the Supplier Supplier s Responsibilities Joint Venture Consortium or Association Eligibility Code of Conduct Conflict of Interests Patent Indemnity Limitation of Liability Intellectual Property Insurance Product Information Accounting Inspection and Auditing Data Protection Review Performance Security Performance of the Contract Scope of Supply Specifications and Standards Delivery Packing Marking and Documents Identification of Goods
94. baba Scope of Work This volume specifies the technical specification regarding the following components a Site visit and survey as per the bid document b Supply installation testing and commissioning of a complete medical oxygen generator system c Supply installation testing and commissioning of a complete medical air supply system d Supply installation testing and commissioning of the necessary medical pipeline system for distribution of medical oxygen medical air and medical vacuum e Design supply installation testing and commissioning of Ventilation system as per the standard requirement f Civil works demolishing and rework on the existing buildings current hospital children center and kidney transplant to fit to installation commissioning is part of the general work Besides g Civil works for the installation of generating system at the new building plant house also part of this work h Civil works related to the new building plant house construction is excluded and will be treated independently SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 8 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements IN ADDITION TO THE ABOVE THE FOLLOWING WORKS FOR INSTALLATION AND COMMISSIONING OF OXYGEN CONCENTRATOR MODULE AND MEDICAL GAS PIPELINE SYSTEM FOR St PAUL HO
95. bcontractors personnel agents or servants offers to give or agrees to offer or to give or gives to any person any bribe gift gratuity or commission as an inducement or reward for doing or forbearing to do any act in relation to the contract or any other contract with the Public Body or for showing favor or disfavor to any person in relation to the contract or any other contract with the Public Body then the Public Body may terminate the contract without prejudice to any accrued rights of the Supplier under the contract The payments to the Supplier under the contract shall constitute the only income or benefit it may derive in connection with the contract and neither it nor its personnel shall accept any commission discount allowance indirect payment or other consideration in connection with or in relation to or in discharge of its obligations under the contract The Supplier shall not have the benefit whether directly or indirectly of any royalty gratuity or commission in respect of any patented or protected article or process used in or for the purposes of the contract or the project without the prior written approval of the Public Body The Supplier and its staff shall maintain professional secrecy for the duration of the contract SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 24 Issued by Part 3 Cont
96. be substantially responsive to the Bidding Documents and with the lowest price 50 Domestic Preference Domestic preference shall not be a factor in bid evaluation unless otherwise specified in the BDS 51 Evaluation of Multiple Contracts Since in accordance with ITB Sub Clause 38 6 the Public Body shall be allowed to award to one Bidder the following methodology shall be used for award of a contract To determine the lowest evaluated lot combinations the Public Body shall a Evaluate only contracts that include the whole package as specified in ITB 12 8 b Take into account i The lowest evaluated bid that meets the requirement of evaluation criteria technically ii The price reduction and the methodology for their application as offered by the Bidder in its bid and iii The contract award sequence that provides the minimum price taking into account any limitations due to constraints in supply or execution capacity 52 Alternative Bids Alternative Bids shall not be Considered SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 9 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Section 4 Bidding Forms Table of Contents A Bid Submission Sheet 1 B Price Schedule for Goods and Related Services 5 C Bidder Certification of Compliance 8 1 General Information
97. be supplied and installed by the contractor 3 Piping layout and final arrangement will be site specific Contractor shall be responsible for field verification and coordinating actual location with other System Set 42 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 42 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements trades 4 Pipe exhaust outside turn down and screen per NFPA 99 latest edition or equivalent as stated in BDS 5 All drain lines shall be supplied and installed by the Contractor and run to appropriate waste drain 6 Inlet pipe sizes refer to standard pressure drop tables Electrical 1 Electrical power shall be supplied from the life safety branch of the essential electrical distribution emergency power 2 Must provide a wiring schematic 3 Contractors shall verify motor voltage phase and amperage ratings before starting electrical installation and verify the voltage supplied by the hospital is the same 4 All conduit fittings and conductors from control panel to power source shall be supplied by the Contractor Vacuum System General 1 Meets or exceeds the requirements of the latest edition of NFPA 99 or
98. bol for Gas Mfgr Identification Mark MMYY Month amp Year of Hyd Test 25 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 25 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements XYZ Serial No of Cylinder B S Specification TW Tear Weight TP Test Pressure Schematic of oxygen cylind Medical oxygen cylinder B type cylinder Gas content 170 liters at 137 bar Made of steel and authorized by international regulation for medical use Capacity of Water _Itrs Outside Diameter smm Wall Thickness mm Fitted with integral regulated pin index BS En 850 lightweight and portable for ambulatory use Appropriate flow meter fitted to the output of the regulator that can reduce the flow of gas to between OL min and 15L min The inlet fittings on regulators and equipment used for connection to medical gas cylinders should be in accordance with the BS 341 and BS 1319 50 An automatic manifold The nominal capacity of the cylinder selected for the manifolds is a D size oxygen cylinder with 340 liters capacity at a pressure of 137 bars Manifolds and control panels should be certificated for use with 230 bar cylinders The manifold headers should incorporate a renewable non return valve to prevent the discharge of a comple
99. cause of such event and shall similarly give notice of the restoration of normal conditions as soon as possible 17 6 Not later than thirty 30 days after the Supplier as the result of an event of Force Majeure has become unable to supply the Goods and Related Services the Parties shall consult with each other in good faith and use all reasonable endeavors to agree appropriate terms to mitigate the effects of the Force Majeure Event and facilitate the continued performance of the Contract 18 Breach of Contract 18 1 Either party commits a breach of contract where it fails to discharge any of its obligations under the specific contract 18 2 Where a breach of contract occurs the party injured by the breach shall be entitled to the following remedies a Compensation Claim for liquidated damages as specified in GCC Clause 25 and or b Termination of the contract 18 3 In any case where the Public Body is entitled to damages it may deduct such Suspension damages from any sums due to the Supplier or call on the appropriate guarantee 19 Suspension of Assignment 19 1 The Public Body may by written notice of suspension of the assignment to the Supplier suspend all payments to the Supplier hereunder if the Supplier fails to perform any of its obligations under the Contract provided that such notice of suspension shall SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2
100. ce Ten 10 percent of the Contract Price of Goods received shall be paid within 45 forty five days of receipt of the Goods upon submission of claim supported by the acceptance certificate issued by the Purchaser Payment of local currency portion shall be made in Birr within 45 forty five days of presentation of claim supported by a certificate from the Purchaser declaring that the Goods have been delivered and that all other contracted Services have been performed Payment for Goods and Services supplied from within the Purchaser s country civil works Payment for Goods and Services supplied from within the Purchaser s country shall be made in Birr as follows i Advance Payment Thirty 30 percent of the Domestic Price portion shall be paid within 45 forty five days of signing of the Contract against a simple receipt and a bank guarantee for the equivalent amount and in the form provided in the bidding documents or another form acceptable to the Purchaser On Delivery Sixty 60 percent of the Domestic Price portion shall be paid on receipt 30 percent and installation 30 percent of the Goods and upon submission of the documents specified in GCC Clause 13 On Acceptance The remaining ten 10 percent of the Domestic Price portion shall be paid to the Supplier within 45 forty five days after the date of the acceptance certificate for the respective delivery issued by the Purchaser GCC 32 5 For Goods supplied locally
101. cified in the Section 6 Statement of Requirements Unless otherwise stipulated in the Contract the Supply shall include all such items not specifically mentioned in the Contract but that can be reasonably inferred from the Contract as being required for attaining Delivery and Completion of the Goods and Related Services as if such items were expressly mentioned in the Contract Specifications and Standards Technical Specifications and Drawings SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 30 Issued by Part 3 Contract Section 7 General Conditions of Contract 49 2 50 50 1 50 2 50 3 50 4 50 5 50 6 50 7 a The Supplier shall ensure that the Goods and Related Services comply with technical specifications and other provisions of the Contract b The Supplier shall be entitled to disclaim responsibility for any design data drawing specification or other document or any modification thereof provided or designed by or on behalf of the Public Body by giving a notice of such disclaimer to the Public Body c The Goods and Related Services supplied under this Contract shall conform to the standards mentioned in the Statement of Requirements and when no applicable standard is mentioned the standard shall be equivalent or superior to the official standards whose application is a
102. cordance with relevant codes ASME ANSI NEMA CE amp UL and the oxygen generated must meet United States Pharmacopeia USP XXII Oxygen 93 Monograph or equivalent as stated in BDS The system should also comply with USP and European pharmacopeia requirements for identification of CO not more than 0 001 and CO2 not more than 0 03 or equivalent as stated in BDS 100 horsepower Air Requirement 425 SCFM Rotar y 74 kW energy usage Screw Compressors Sound attenuating enclosure 70 db noise level Regulating controls ON es G2 Integrated refrigerant air dryer 18 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 18 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Feed air filter set Pressure safety blow down valve No in rush current upon starting 10 Remote or local control 11 Water Separator Devise WSD standard Feed Air Filter Set 1 Inline filter package sized specifically for the compressor with both particulate amp coalescing filtration including a Ist Stage Particulate 0 1 micron filtration b 2nd Stage Coalescing 0 01 micron filtration 1 Air pressure gauge 2 Pressure relief valve Air Receiver 3 O
103. ct AND WHEREAS it has been stipulated by you in the aforementioned Contract that the Supplier shall furnish you with a security issued by a reputable guarantor for the sum specified therein as security for compliance with the Supplier s performance obligations in accordance with the Contract AND WHEREAS the undersigned legally domiciled in insert complete address of Guarantor hereinafter the Guarantor have agreed to give the Supplier a security THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of and we undertake to pay you upon your first written demand declaring the Supplier to be in default under the Contract without cavil or argument any sum or sums within the limits of as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein This security is valid until the day of This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 Name In the capacity of Signed Duly authorized to sign the Security for and on behalf of Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 3 Issued by Part 3 Contract Section 9 Contract Forms C Advance Payment Security Bank Guarantee Date Procurement Reference
104. ct Page 13 Issued by Part 3 Contract Section 7 General Conditions of Contract 20 3 20 4 20 5 executing the Contract j Any organizational modification occurs involving a change in the legal personality nature or control of the Supplier unless such modification is recorded in an addendum to the Contract k Any other legal disability hindering performance of the Contract occurs D The Supplier fails to provide the required guarantees or insurance or the person providing the underlying guarantee or insurance is not able to abide by its commitments m Where the procurement requirement of the Public Body changes for any apparent or obvious reason n Where it emerges that the gap between the value of the Contract and the prevailing market price is so wide that allowing the implementation of the contract to proceed places the Public Body concerned at a disadvantage 0 The Public Body in its sole discretion and for any reason whatsoever decides to terminate the Contract p The accumulated liquidated damage reached its maximum as stated in GCC Clause 25 1 b The Supplier may by not less than thirty days written notice to the Public Body of such notice to be given after the occurrence of any of the events specified in GCC Sub Clause 20 3 a to d terminate the Contract if a The Public Body fails to pay any money due to the Supplier pursuant to the Contract and not subject to dispute
105. curity in accordance with the ITB Clause 47 or We undertake to pay the Public Body up to the above amount upon receipt of its first written demand without the Public Body having to substantiate its demand provided that in its demand the Public Body states that the amount claimed by it is due to it owing to the occurrence of one or more of the above conditions specifying the occurred conditions This security shall remain in force up to and including twenty eight 28 days after the period of bid validity and any demand in respect thereof should be received by the Guarantor no later than the above date Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 15 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms F Manufacturer s Authorization Date Procurement Reference Number Alternative No To WHEREAS who are official manufacturers of having factories at do hereby authorize to submit a bid in relation to the Invitation for Bids indicated above the purpose of which is to provide the following Goods manufactured by us and to subsequently negotiate and sign the Contract We hereby extend our full guarantee and warranty in accordance with Clause 23 of the Gener
106. d Related Services that the Bidder will supply from outside Ethiopia prices shall be expressed in Ethiopian Birr and in the currency of any eligible country If the Bidder wishes to be paid in a combination of amounts in different currencies it may quote its price accordingly but use no more than three currencies different from the currency of Ethiopia Professional Qualifications and Capability of the Bidder If required in order to proof their professional qualifications and capability Bidders must provide relevant information for the period specified in the BDS by completing relevant tables in the form entitled Bidders Certification of Compliance furnished in Section 4 Bidding Forms Financial Standing of the Bidder If required in BDS in order to proof that it has adequate financial resources to manage this Contract the bidder must present its financial data by completing relevant table in the form entitled Bidders Certification of Compliance that is furnished in Section 4 Bidding Forms Along with the proof referred to in Clause 15 1 the documents that are required as proof SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 10 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 16 16 1 16 3 16 6 16 7 of the bidder s financial standing are the following a Financial sta
107. d in the BDS Bidders shall provide such evidence of their eligibility satisfactory to the Public Body to verify that the Bidder a Is not insolvent in receivership bankrupt or being wound up not have had their business activities suspended and not be the subject of legal proceedings for any of the foregoing b Appropriate documentary evidence demonstrating its compliance which shall include i Valid business license indicating the stream of business in which the Bidder is engaged ii WAT registration certificate issued by the tax authority only domestic Bidders in case of contract value as specified in BDS iii Walid Tax clearance certificate issued by the tax authority domestic Bidders only iv Relevant professional practice certificates if required in BDS c Foreign bidders must as appropriate submit business organization registration certificate or trade license issued by the country of establishment To participate in this public procurement process being registered in the suppliers list is a prerequisite mandatory for domestic Bidders only a Candidates desiring to participate in public procurement shall have to register themselves using the form made available for this purpose in the website of the Public Procurement and Property Administration Agency Bidders shall provide such evidence of their continued eligibility satisfactory to the Public Body as the Public Body shall reasonably request in BDS E
108. dge form and confirm and assure to purchaser that will not at any time engage ourselves into these evil practices In pursuance of this policy the purchaser defines a I Corrupt Practice means one offering giving receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution and II Fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the purchaser and includes collusive practice among bidders Prior to or after bid submission designed to establish bid prices at artificial non competitive levels and to deprive the purchaser of the benefits of free and open competition b Will reject a proposal for award if it determines that the Bidders recommended for award has engaged in corrupt of fraudulent practices in competing for the contract in question c Will declare a firm ineligible either indefinitely or a stated period of time to be awarded a contract if it at any time determines that the firm has engaged in corrupt of fraudulent practices in competing for or in executing a contract In addition to this we understand that the purchaser has the right to reject firms which are found to be corrupted fraudulent Date Name Signature and seal In capacity of SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul H
109. discovery and shall give the Supplier all reasonable opportunities to investigate such defect and b Any shortage or damage caused in transit and found on delivery within 14 days of delivery or such time as agreed by the Parties The whole of any delivery may be rejected if a reasonable sample of the Goods taken indiscriminately from that delivery is found not to conform in every material respect to the Statement of Requirements of the Contract The Public Body s right of rejection shall continue irrespective of whether the Public Body has in law accepted the Goods In particular taking delivery inspection use or payment by the Public Body of the Goods or part of them shall not constitute acceptance waiver or approval and shall be without prejudice to any right or remedy that the Public Body may have against the Supplier provided that the right of rejection shall cease within a reasonable time from the date on which the Public Body discovers or might reasonably be expected to discover the latent defect or other relevant breach of contract Goods so rejected after delivery shall be removed by the Supplier at its own expense within fourteen days from the date of notification of rejection If the Supplier fails to remove them within such period the Public Body may return the rejected Goods at the Supplier s risk and expense and charge the Supplier for the cost of storage from the date of rejection Extensions of Time If at any time during
110. e Console System has one 1 accessory channel which is integrated into the aluminum extrusion assembly The accessory channel is clear etched anodized Covers Caps Panels Etc Top and bottom cover panels are made to made from extruded aluminum Any plastic caps or covers are made of injection molded ABS Fire Retardant plastic Medical Gas Outlets Flow rate must exceed the requirements of NFPA 99 and CSA and accepts only DISS gas specific adapters or equivalent as stated in BDS 100 Pressure testing of each outlet and cleaned for medical gas service is mandatory SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 65 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Outlets shall be manufactured with a 6 1 2 165 mm length type K 1 2 12 7 mm outside diameter 3 8 nominal size copper inlet pipe stub which is silver brazed to the outlet body The body shall be of 1 5 16 33 mm diameter one piece brass construction For positive pressure gas services the outlet shall be equipped with a primary and secondary check valve and the secondary check valve shall be rated at a maximum of 200 psi 1 379 kPa in the event the primary check valve is removed for maintenance Outlet bodies shall be gas specific by indexing each g
111. e bids comprise all mandatory documentary evidence establishing the Bidder s qualification the Public Body will rule on the legal technical professional and financial admissibility of each bid classifying it as compliant or non compliant with qualification requirements set forth in the Bidding Document Legal admissibility The Public Body may determine bid as not responsive when a b c d e Bidder does not have nationality in accordance with ITB Sub Clause 4 2 Bidder is found to have a conflict of interest as described in ITB Sub Clause 4 3 Bidder has failed to submit valid business license indicating the stream of business For supply of goods For installation and maintenance of machinery and For import of machineries in which the bidder is engaged in accordance with ITB Clause 4 6 b i Bidder has failed to register itself in the Public Procurement and Property Administration Agency s suppliers list mandatory for domestic Bidders only in accordance with ITB Clause 4 7 Domestic Bidder has failed to submit VAT registration certificate issued by the tax authority in case of contract value specified in BDS Clause 4 6 b ii in accordance with ITB Clause 4 6 b 1i Domestic Bidder has failed to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4 6 b ii1 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Ho
112. e party granting such waiver and must specify the right and the extent to which it is being waived Severability SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 6 Issued by Part 3 Contract Section 7 General Conditions of Contract If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable such prohibition invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract B The Contract 7 Contract Documents 7 1 The documents forming the Contract shall be interpreted in the following order of precedence in the event of any conflict between the documents comprising this Contract a Agreement b The Special Conditions of Contract c The General Conditions of Contract d Bid Submission Sheet with Annexes e Price Schedule f List of accepted items including their unit price g Bidder Certification of Compliance with Annexes h Technical Specification Technical Offer Compliance Sheet with Annexes i Any other document listed in the SCC as forming part of the Contract 7 2 All documents forming the Contract are intended to be correlative complementary and mutually explanatory 7 3 Any action required or permitted to be taken and any document required or permitted
113. e technical and professional ability in selling and servicing the Goods and Related Services listed in our Bid the tables below summarizes the major relevant contracts successfully completed in the course of the past years with a budget of Each partner of a Joint Venture should separately provide details of its own relevant contracts Name of Bidder or partner in a Joint Venture 1 Name of Contract Country 2 Name of client Address of client Name of contact person Function of contact person Telephone number E mail address Nature of Goods and Related Services 4 relevant to the contract for which the Bidding Documents are issued _ Prime Contractor 5 Contract role check one L Subcontractor _ Partner in a Joint Venture 6 Overall supply value in 7 Date of award completion SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 10 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Name of Bidder or partner in a Joint Venture 8 Final acceptance issued check one Yes _ Not Yet No __ 9 Number of staff provided Indicate the approximate percent of total contract value of Goods and 10 Related Services undertaken by subcontract if any and the nature of such Non Consultancy services 11 Other relevant information
114. edures Section 3 Evaluation and Qualification Criteria Evaluation Summary and Quantification Criterion i System Compatibility 4 1 1 System Integration 4 Medical Oxygen Medical Air and Medical Vacuum 57 Generating Plants and Pipe Work and Systems 2 1 Medical Oxygen System 13 2 2 2 Medical Air System 9 2 3 Medical Vacuum System 9 2 4 Medical Pipe System 17 2 5 Medical Oxygen Cylinder and filling System 7 2 6 Ventilation System 2 Standards 4 3 3 1 Components manufacturing 2 3 2 Compliance to component out put 2 Implementation Methodology 4 4 4 1 System Process and flow 2 4 2 Approach and Work plan 2 Delivery time 4 5 1 6 months 4 j 5 2 6 9 months 2 5 3 9 12 months 1 Knowledge transfer 9 6 6 1 Training 3 6 2 Certification 6 Provision of After Sales Service 8 7 7 1 Spare part 4 7 2 Maintenance and Repair 4 Non Technical Requirement 10 Financial and organization 5 5i 8 1 1 Financial Standing 2 l 8 1 2 Professional Qualifications Capabilities 3 8 organizational structure Experience and relevant years 5 5 8 2 1 0 1 year 1 8 2 2 2 3 years 3 8 2 3 4 years and above 5 tat 00 SUE SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Crite
115. ehalf of Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page IN Issued by Part 3 Contract Section 7 General Conditions of Contract F Drawings Procurement Reference Number List of related Drawings Drawing Number Drawing Name Purpose Piping System Pipine System Piping System Piping System Piping System Piping System Piping System Piping System Piping System Piping System Kidney transplant Piping System center Site visit is required for final design recommendation in consultation with the consultant The consulting firm will provide final drawings before installation SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page IV Issued by Part 3 Contract Section 7 General Conditions of Contract Part 3 Contract Section 7 General Conditions of Contract Table of Clauses A General Provisions l Definitions 2 Appointment 3 Relationship of the Parties 4 Due Diligence 5 Fraud and Corruption 6 Interpretation B The Contract 7 Contract Documents 8 Governing Law 9 Language 10 Notices and written communications 11 Authorized Officers 12 Assignment 13 Subcontracting 14 Modifications and Contract Amendments 15 Change in Laws and Regul
116. elated Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 21 Issued by Part 3 Contract Section 7 General Conditions of Contract 32 3 32 4 32 5 32 6 32 7 32 8 by an invoice and guarantee Invoices shall not be rendered by the Supplier until completion of delivery of all of the Goods which are the subject of the Purchase Order unless otherwise agreed in writing Where the Parties agree delivery by installments the Supplier may render an invoice for each delivered installment An invoice is correctly rendered if a The invoice is addressed to the Public Body s officer specified in the Purchase Order to receive invoices and identifies the number of relevant Purchase Order and Contract b The invoice includes date of issuance and its serial number c The amount claimed in the invoice is due for payment d The amount specified in the invoice is correctly calculated in accordance with the Contract e The invoice is set out in a manner that enables the Public Body to ascertain which Goods or Service the invoice covers description quantity and unit of measure and the respective Price or Charge payable in respect of that Goods or Service f The invoice is accompanied by the relevant Certificate of Acceptance signed by the Public Body s official representative certifying that the amount specified in the i
117. elated Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 60 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Bed Head and pendant Units As Please refer to page 10 14 of Section 6 Statement of Requirements for details on quantities diwn and layout for each headwall and pendant units 8 Total Number number of Head wall and pendant Units No 302 Remark The number of Room Panel Walls mentioned in the table above has taken in to account the patient rooms inside the National Kidney Transplant Center located 150m from the main hospital complex in a separate building which has 2 operation rooms 4 VIP grade rooms 4 ICU rooms and 18 chronic dialysis beds equivalent to normal wards For drawings refer Annex Note that as the installation work is on exiting building civil works demolishing and re works related to pipe installation are considered as part of the overall electro mechanical works 61 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 61 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements All the pipe installations shall be covered and harmonized with the existing ceiling form Pipes shall n
118. ellow CAUTION and a red HIGH or LOW alarm condition Under normal operations the bar graph display shall move up and down SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 55 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements in the GREEN range depending on service usage If a deviation of 20 from the factory pre set normal condition occurs a RED alarm light shall flash and an audible buzzer in excess of 90 decibels will sound Pushing the ALARM SILENCE button will cancel the audible buzzer but the unit will remain in alarm condition until the problem is rectified The alarm shall have field adjustable parameters High Low set points Imperial Metric units and Repeat alarm Enable 1 to 60 minutes Disable function These parameters can be accessed within the calibration mode function of the alarm Set points shall be adjustable by two on board push buttons Alarm shall be self diagnostic with error message display for ease of maintenance a Each gas service shall be labeled with ISO color coded label and alarm signals shall be visible from a distance of 12 m 40 ft and shall be visible if other lights in the room are off Each gas service display module shall have dry contacts for remote monitoring of the High and Low alarms g Area
119. emperature sensor at each discharge port of the compressor with numerical display b Externally operable circuit breakers with door interlock per compressor c Control circuit transformers with fused Control Panel 2 Pumps must include the following accessories primary and secondary circuit breakers d WinCE 5 0 operating system e Illuminated H O A switch f Magnetic starter with three leg overload protection g Hour meter and motor running light 3 Lag pump shall be able to start automatically if the lead pump fails to operate 4 Audible and visual local alarms with dry contacts for a Lag pump in use SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 47 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements the following b High Dew Point c High discharge air temperature d Main transformer failure e High carbon monoxide CO level f Motor overload 5 Provide manual reset for all alarms 6 All control and alarm functions shall remain energized while any pump in the system remains electrically on line 7 Ethernet connectivity with embedded web page for remote monitoring password protected for remote adjustment of all operating parameters 8 Alarm contacts will be prov
120. ent Instructions to Bidders Page 14 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 22 3 22 4 22 5 22 6 22 7 22 8 23 23 1 23 2 the validity period of the bid This shall also apply if the period for bid validity is extended The Bid Security of a Joint Venture shall be issued in the name of the Joint Venture submitting the bid provided the Joint Venture has legally been constituted or else it shall be issued in the name of all partners proposed for the Joint Venture in the bid Sanctions due to a breach of the terms of a Bid Security pursuant to ITB Clause 22 7 will apply to all partners to the Joint Venture Any bid not accompanied by a substantially responsive bid security if one is required in accordance with ITB Sub Clause 22 1 shall be rejected by the Public Body as non responsive The bid security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder s furnishing of the performance security pursuant to ITB Clause 47 The bid security of the successful Bidder shall be returned as promptly as possible once the successful Bidder has signed the Contract and furnished the required performance security The bid security may be forfeited a If a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Submission Sheet except as provided in ITB Sub Clause 21 2 or b If the successful Bidder
121. ent joints consideration should be given to the method by which pipelines are supported to prevent stated in BDS standards Bed head trunking and medical gas pipelines walling systems All exposed pipes should be covered or painted to match walls and celings These fittings should generally be in accordance with BS EN ISO 11197 2009 or or as Separate compartments should be provided for electrical services nurse call radio etc 53 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 53 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements LVAs All valves should be of the lever ball type having flanged O ring seal connections which open and close with a 90 rotation the handle should be in line with the pipeline when open Pressure regulators and pressure regulators with flow metering devices confirm BS EN ISO 10524 1 2006 or as stated in BDS standards LVAs should be capable of being locked with the valve in the open or closed position Means of physically isolating and blanking the pipeline both upstream and downstream of the valve should be provided The means of isolation should be in the form of a spade that can be readily deployed It should blank both the pipeline and the valve port and be visible when deployed Each valve
122. er shall give notice to the Millenniums Medical College St Paul Hospital by cable or fax that the items are for shipment at least 21 days prior to the intended date of shipment The inspection notice shall in no way delay the shipment of the item concerned unless otherwise required by the Millenniums Medical College St Paul Hospital By a return cable or fax Final inspection of equipment shall be made by the BUYER and the supplier s representative at the final destination The final destination shall be the CIP Millenniums Medical College St Paul Hospital ware house Addis Ababa Ethiopia The supplier or his agent shall advice the Millenniums Medical College St Paul Hospital at least 14 days in advance of the time the items are ready for final inspection Final inspection and acceptance or rejection shall be made as promptly as practical but failure to inspect material shall not impose liability on the buyer The supplier shall be liable for such material not in accordance with the specifications regardless of the time when the defect is discovered Notification of shipment by cable or fax shall be made to the buyer at the time of shipment and copies of Bill of Lading and invoices shall be posted by air not arrive in not less than 15 days in advance of the arrival of the shipment at the port of disembarkation For final acceptance all equipment shall after proper assembly and testing be delivered to the buyer in full Operating condi
123. f the Successful Bidder Prior to expiry of the period of bid validity the Public Body shall notify in writing the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 27 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 45 2 45 3 45 4 46 46 1 46 2 46 3 47 47 1 47 2 47 3 result of a bid evaluation to all bidders alike at the same time The letter of notification to be disclosed to the unsuccessful bidders on the technical evaluation shall state the reason why they did not succeed in their bid and the identity of the successful bidder A letter of award to be sent by the Public Body to a successful bidder shall not constitute a contract between him and the Public Body A contract shall be deemed to have been concluded between the Public Body and the successful bidder only where a contract containing detailed provisions governing the execution of the procurement in issue is signed A letter of contract award to be sent to a successful bidder may contain the following information a That the Public Body has accepted his bid b The total contract price c The list of items and their respective unit price d The amount of the performance security the successful bidder is required to furnish and the deadline for providing such security Signing of Contrac
124. fails to i Sign the Contract in accordance with ITB 45 ii Furnish a performance security in accordance with ITB Clause 47 or The bid security furnished by foreign bidders from a bank outside of Ethiopia has to be unconditional and counter guaranteed by local banks Documents Comprising the Bid All bids submitted must comply with the requirements in the Bidding Document and comprise the following Mandatory documentary evidence establishing the Bidder s qualification is the following a Bid Submission Sheet form furnished in Section 4 Bidding Forms including the following mandatory attachments i VAT registration certificate issued by the tax authority only domestic Bidders in case of contract value specified in BDS Clause 4 6 b ii ii A valid tax clearance certificate issued by the tax authority domestic Bidders only SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 15 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders b c d e f g h iii Business organization registration certificate or trade license issued by the country of establishment iv Relevant professional practice certificates as appropriate i Valued license Importing license for Medical or industrial machinery Valued license for maintenance and installati
125. from the performance guarantee upon final satisfactory completion of the contract including the period of Warranty of all items in the contract The currency shall be Hard currency ae 47 4 Discharge of the Performance Security shall take place Up on completion of full eae as per the contract ae F Performance of the Contract GCC 48 1 The Scope of Supply shall be defined in Section 6 of this bid document understatement of requirement SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 5 Issued by GCC 50 1 GCC 50 5 GCC 50 9 GCC 51 2 GCC 57 2 The Supplier shall supply install and commission at Millenniums Medical College St Paul Hospital Addis Ababa The Supplier shall beresponsible for obtaining all export and import licenses for the Goods Shipment of all item shall be by Ethiopian Shipping lines ESL If Ethiopian shipping line does not call at the port of embarkation Shipment shall be made by other international flag carrier up to the nearest port where ESL is available and then transshipped by ESL Exception to this may only be made upon presentation of a letter of exemption from ESL The shipping and other documents to be furnished by the Supplier are Three full set of negotiable Clean on Board Bill of Lading One original and 3 copies of supplier s detailed invoice One original and
126. g destruction of and or damage to any Personal Data processed by the Supplier its employees or agents in the Supplier s performance of the Contract or as otherwise agreed between the Parties Review The Supplier shall attend formal review meetings each such meeting being a Review as required by the Authorized Officer to discuss the Public Body s levels of satisfaction in respect of the Goods and Related Services supplied under the Contract and to agree any necessary action to address areas of dissatisfaction The Supplier will not obstruct or withhold its agreement to any such necessary action Such Reviews shall be attended by duly authorized and sufficiently senior employees of both the Public Body and the Supplier together with any other relevant attendees The Parties shall agree a standing agenda for such SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 29 Issued by Part 3 Contract Section 7 General Conditions of Contract 47 47 1 47 2 47 3 47 4 47 5 47 6 48 48 1 48 2 49 49 1 Reviews Performance Security The Supplier shall within fifteen 15 days from signing the contract provide a Performance Security for the due performance of the Contract in the amount specified in the SCC The proceeds of the Performance Security shall be payable to the Public Body as co
127. g Forms Page 72 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Maximum allowable space dimension for plant house Medical Gas Generating Plant 30m x 12m x 3 5m Thus the plant shall fit and comply with the available aforementioned space SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 73 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Electrical Requirement 74 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 74 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Electrical requirements and specifications for Medical Oxygen plant and Medical Air System All connections and accessories of electrical supply shall be borne by the Contractor Scope of the work Supply Installation testing and commissioning of Medical oxygen plant and Medical air system complete Control board panel with Single Phase access Starters Controls Voltmeters Ammeters Hour Meter Fuses Switchgears MCCB and Main switch etc The plants shall be complete in all respects and as per the following specifications and requirements The system has to be equipped with i Temperature Regulati
128. g Light BYR HR BR RIT eR SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 39 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Circuit Breaker Rating 4 15 amp breakers Standard Warranty Period 30 months from the date of shipment or 24 months from start up whichever comes first on replacement of defective parts Labour travel and shipping costs are covered by the supplier for 30 months from the date of shipment or 24 months from start up whichever comes first Note that all standard shall fully comply as stated in the bid data sheet BDS 40 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 40 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Vacuum Generating plant Compliance Sheet SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 41 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Vacuum Generating Plant Technical Requirement Baseline Requirement Spec
129. g copper to copper joints v The brazed joints should be made using a silver copper phosphorus brazing alloy CP102 to BS EN ISO 17672 2010 or AWS A5 8 BCup S No flux should be used v Ensure adequate protection of adjacent pipe runs and other services The brazing technique should be used on all medical gas pipeline services All pipe jointing fittings and sub assemblies of fittings for connection to pipes must be cleaned and degreased for oxygen service and be free of particulate matter and toxic residues They must be individually sealed in bags or boxes and delivered to site identified as medical gas fittings See drawing for number and size of fittings SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 52 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements All standards shall comply as stated in BDS standards N B For exact quantity and size refer Drawings with Table below to prevent sagging or distortion The pipeline should be adequately supported at sufficient intervals in accordance Pipeline outside diameter mm Maximum interval between supports m Up to 15 1 5 ae 22 28 2 Pipeline supports 35 54 25 gt 54 3 mechanical damage Jn situations where medical gas pipelines are required to span building movem
130. g days in to tertiary hospitals using the same medical gas system and the manufacturing plant with in the country of origin of the plant the costs incurred for all onsite training and overseas exposure training must be taken in to account and reflected as part of the financial bidding by the supplier The supplier should provide operational training to operators during installation and commissioning The supplier shall enter in to binding agreement with the hospital for an after sales service and supply of spare parts for five more years beyond the warranty period The generator should be delivered with complete electrical equipments for making the system operational Other associated materials not mentioned here but necessary for the installation work should be provided by the supplier St Paul s Hospital Millennium Medical College will provide nothing with regard to the installation work All additional costs for plant installation piping including all sorts of civil work during the piping testing commissioning and training such as breakers electrical docks cables water supply lines testing equipments human labor etc must be included in the unit price breakdown and the hospital shall not pay any additional payment over the unit price The costs involved for all unforeseen civil works and fixtures are bearable by the supplier The supplier should have a valued license for importing in one of industrial or medic
131. ge St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 29 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Air Generating plant Compliance Sheet SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 30 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Air Generating Plant Technical Requirement Baseline Requirement Specification Bidder Offer technical specification Remark if any deviation Scope of work Supply installation testing and commissioning of skid mounted fully integrated quadraplex medical air system scrol type air compressors air receiver heat less regenerative duplexed desiccant dryers with purge control duplexed line filters and regulators dual line pressure regulating assembly and PLC based control panel complete with integrated hygrometer The system should serve the peak required demand of 5000 LPM Liters per minute at pressure of 4 1 bars The system should contain a compressor motor 380V 3phase and 50 HZ along with digitally controlled fully automatic voltage stabilizer The system shall be fully compliant with the latest edition of NFPA 99 or equivalent as stated in BDS The system should fit to the site housing height of 3 0 m MEDICAL
132. h a formal intent to enter into an agreement or under an existing agreement in the form of a Joint Venture JV consortium or association In the case of a Joint Venture consortium or association a All parties to the Joint Venture consortium or association shall be jointly and severally liable unless otherwise specified in the BDS and b A Joint Venture consortium or association shall nominate a Representative who shall have the authority to conduct all businesses for and on behalf of any and all the parties of the Joint Venture consortium or association during the bidding process and in the event the Joint Venture consortium or association is awarded the Contract during contract execution This Invitation for Bids is open to all Bidders including all members of a joint venture sub contractors and personnel from eligible source countries as defined in Section 5 Eligible Countries A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted incorporated or registered and operates in conformity with the provisions of the laws of that country This criterion shall also apply to the determination of the nationality of proposed subcontractors for any part of the Contract including related services A Bidder shall not have a conflict of interest All Bidders found to have a conflict of interest shall be disqualified A Bidder may be considered to have a conflict of interest with one or
133. he name of any person so authorized The Supplier may from time to time upon the request of the Public Body execute any additional documents and do any other acts or things which may reasonably be required to implement the provisions of the Contract Any provision of the Contract which is held to be invalid or unenforceable in any jurisdiction shall be ineffective to the extent of such invalidity or unenforceability without invalidating or rendering unenforceable the remaining provisions hereof and any such invalidity or unenforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in any other jurisdiction The failure by the Public Body and Supplier to insist upon the strict performance of any provision term or condition of the Contract or to exercise any right or remedy consequent upon the breach thereof shall not constitute a waiver of any such breach or any subsequent breach of such provision term or condition Each Party shall bear its own expenses in relation to the preparation execution and implementation of the Contract including all costs legal fees and other expenses so incurred The Supplier warrants represents and undertakes to the Public Body that there are no pending or threatened actions or proceedings before any court or administrative agency which would materially adversely affect the financial condition business or operations of the Supplier and that there are no material contracts existi
134. hecks it deems necessary to find evidence in case of suspected unusual commercial expenses Conflict of Interests The Supplier shall take all necessary measures to prevent or end any situation that could compromise the impartial and objective performance of the Contract Such conflict of interests could arise in particular as a result of economic interest family or emotional ties or any other relevant connection or shared interest Any conflict of interests which could arise during performance of the Contract must be notified in writing to the Public Body without delay The Public Body reserves the right to verify that such measures are adequate and may require additional measures to be taken if necessary The Supplier shall ensure that its staff including its management is not placed in a situation which could give rise to conflict of interests Without prejudice to Clause 24 the Supplier shall replace immediately and without compensation from the Public Body any member of its staff exposed to such a situation The Supplier shall refrain from any contact which would compromise its independence or that of its personnel If the Supplier fails to maintain such independence the Public Body may without prejudice to compensation for any damage which it may have suffered on this account terminate the contract forthwith without giving formal notice thereof The Supplier shall after the conclusion or termination of the contract limit its
135. hereof other than for the purpose indicated by or to be reasonably inferred from the Contract neither any infringement resulting from the use of the Goods or any part thereof or any products produced thereby in association or combination with any other equipment plant or materials not supplied by the Supplier pursuant to the Contract If any proceedings are brought or any claim is made against the Public Body arising out of the matters referred to in GCC Sub Clause 39 1 the Public Body shall promptly give the Supplier a notice thereof and the Supplier may at its own expense and in the Public Body s name conduct such proceedings or claim and any negotiations for the settlement of any such proceedings or claim If the Supplier fails to notify the Public Body within twenty eight 28 days after receipt of such notice that it intends to conduct any such proceedings or claim then the Public Body shall be free to conduct the same on its own behalf The Public Body shall at the Supplier s request afford all available assistance to the Supplier in conducting such proceedings or claim and shall be reimbursed by the Supplier for all reasonable expenses incurred in so doing The Public Body shall indemnify and hold harmless the Supplier and its employees officers and Subcontractors from and against any and all suits actions or administrative proceedings claims demands losses damages costs and expenses of any nature including attorney s
136. his is a bid for an alternative Item No Description of Local Unit t Total Price P Qty Unit Price Inputs to be Used Total VAT Grand Total Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on day of insert date of signing SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 7 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Bidder Certification of Compliance Procurement Reference Number ICB 0014 2014 C Place and Date To Addis Ababa Ethiopia 1 General Information Bidder s Legal Name About the Bidder In case of Joint Venture legal name of each party Place of Registration Legal Address in Country of Registration Authorized Representative Information Name Position Address Telephone Fax E mail address In case of JV letter of intent to form JV including a E draft agreement or agreement governing formation of JV in accordance with ITB Sub Clause 4 1 Attached copies of original L Form Data on Joint Ventures documents of In case of government owned entity from the Public Body s country documents establishing legal and financial autonomy and compliance with the principles of commercial law in accordance
137. ided for remote annunciation for all alarm points 9 Shutdowns for systems are as per NFPA 99 or equivalent as stated in BDS Specific Requirement NEMA Rating 12 PLC Alternator Circuit Breaker Disconnects Hour Meters HOA Selector Switch 120V Control Transformer BYR AIAJ RIL eR Compressor Running Light Pump Running Light 4 Standard 30 months from the date of shipment or 24 months from start up whichever comes Warrant first on replacement of defective parts Labour travel and shipping costs are covered z y by the supplier for 30 months from the date of shipment or 24 months from start up Period whichever comes first 48 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 48 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Gases Pipeline Distribution System MGPS Compliance sheet 49 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 49 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Scope of work The scope of work shall cover all distribution piping and terminal units for oxygen vacuum and compressed air system
138. ification Bidder Offer Technical Specification Remark if any deviation Scope of work Supply installation testing and commissioning of skid mounted fully integrated quadraplex medical vacuum system Lubricated Rotary Vane Vacuum Pumps air receiver and PLC based control panel The system should serve to supply the peak required demand of min 5000 LPM Liters per minute at pressure of 64kPa The system should contain a vacuum motor 380V 3phase and 50 HZ along with digitally controlled fully automatic voltage stabilizer The system shall be fully compliant with the latest edition of NFPA 99 or equivalent as stated in BDS The system should fit to the site housing height of 3 0 m Components Detail Specifications Unit Qty General System Requirements System Notes 1 Equipment installation and testing of the medical air system shall comply with NFPA 99 latest edition or equivalent as stated in BDS and all state and local codes or ordinances or equivalent as stated in BDS 2 The system requires dedicated mechanical ventilation with an allowable temperature variance of 40 f to 105 f 3 Vibration pads and flex connectors should be shipped loose for field installation Piping 1 All piping shall be installed in accordance with NFPA 99 latest edition or equivalent as stated in BDS 2 All interconnecting pipe and fittings beyond inlet and discharge connections shall
139. ified in the BDS Prices proposed on the Price Schedule Forms for Goods and Related Services shall be disaggregated when appropriate as indicated in this sub clause This disaggregating shall be solely for the purpose of facilitating the comparison of bids by the Public Body This shall not in any way limit the Public Body s right to contract on any of the terms offered a For goods i The price of the goods quoted EXW FOB excluding any customs duties and sales and other taxes already paid or payable ii The price for carriage and insurance of goods supplied from outside the Federal Democratic Republic of Ethiopia in accordance with the Inco terms specified in the Special Conditions of Contract iii The price for inland transportation insurance and other local services required to convey the goods to their final destination if specified in the BDS and iv All Ethiopian customs duties VAT and other taxes already paid or payable on the goods or on the components and raw material used in the manufacture or assembly if the contract is awarded to the Bidder SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 9 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 12 7 12 8 12 9 14 14 1 15 15 2 b For related services i The price of the related services
140. indirectly by the other party hereto in connection with the Contract whether such information has been furnished prior to during or following completion or termination of the Contract if their disclosure would be contrary to law would impede law enforcement would not be in public interest would prejudice legitimate commercial interest of the parties or would inhibit fair competition Notwithstanding the above the Supplier may furnish to its Subcontractor such documents data and other information it receives from the Public Body to the extent required for the Subcontractor to perform its work under the Contract in which event the Supplier shall obtain from such Subcontractor an undertaking of confidentiality similar to that imposed on the Supplier under this Clause The Public Body shall not use such documents data and other information received from the Supplier for any purposes unrelated to the Contract Similarly the Supplier shall not use such documents data and other information received from the Public Body for any purpose other than supply of the Goods and Related Services required for the performance of the Contract The obligation of a party under this Clause however shall not apply to any Confidential Information that a The Public Body or Supplier need to share with any other institutions participating in the financing of the Contract b Now or hereafter enters the public domain other than by breach of the Contract or
141. ine the reserve supply should meet demand in the event of failure of the primary and secondary supplies or failure of the upstream distribution pipe work A filling station and manifold system shall be used to prepare compressed gas cylinders which shall be used as a reserve source of supply for the hospital beyond its daily function to fill up to 100 one hundred standard medical 17 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 17 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements oxygen cylinders for use by other public and private hospitals in Addis Specific Technical Requirement Item Technical specification Requirement Remark Medical Oxygen Generator Module quantity 2 Must include a primary amp backup system per ISO 10083 One System to produce 2000 SCFH 50 m3 hr Total System Required 2 sets Power is 380V 3 phase 50 Hz Overall Dimensions LXWXH 2mxl 5mx3 5m Minimum Air Surge Tank 2500 L Minimum Oxygen Surge Tank 2500 L Oxygen Entire System must comply with ISO10083 and CSA Z305 6 92 standards for backup systems or equivalent as stated in BDS System System to include a cylinder filling backup system with a ten 20x2 cylinder manifold All equipment must be fabricated in ac
142. ing cases a A charge in favor of the Supplier s bankers of any monies due or to become due under the Contract or b Assignment to the Supplier s insurers of the Supplier s right to obtain relief against any other person liable in cases where the insurers have discharged the Supplier s loss or liability 12 3 With the exception of the carriage of Goods to the Location the Supplier shall not sub contract the production or supply of any Goods without the previous consent in writing of the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 8 Issued by Part 3 Contract Section 7 General Conditions of Contract Public Body such consent not to be unreasonably withheld or delayed 12 4 For the purpose of GCC Clause 12 2 the approval of an assignment by the Public Body shall not relieve the Supplier of its obligations for the part of the Contract already performed or the part not assigned 12 5 If the Supplier has assigned his Contract without authorization the Public Body may without giving formal notice thereof apply as of right the sanctions for breach of Contract provided for in GCC Clauses 18 and 20 12 6 Assignees must satisfy the eligibility criteria applicable for the award of the Contract and they cannot be in any of the situations excluding them from participating in Contract 12 7 Every assig
143. ing Forms Page 51 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 28 1 m 1000 and as per drawing 35 1 m 500 and as per drawing 42 1 m 1100 and as per drawing 54 1 m 1000 and as per drawing Pipe jointing fittings should be end feed capillary fittings to BS EN 1254 1 1998 or as stated in BDS standards Other fittings oxygen compatible for connection to copper pipes for example valve and control panel fittings may be of copper brass gun metal bronze or stainless steel NOTE All pipe jointing fittings and sub assemblies of fittings for connection to pipes must be cleaned and degreased for oxygen service and be free of particulate matter and toxic residues They must be individually sealed in bags or boxes and delivered to site identified as medical gas fittings General Pipeline jointing Except for mechanical joints only copper to copper joints will be permitted on site made with brazing filler rods that can be used without flux Copper joints to brass or gun metal fittings will require the use of flux with subsequent cleaning to remove the flux residues and oxide deposits Heating of the joint for brazing should be carried out with oxygen acetylene liquid petroleum gas oxygen torches Additional heating may be required for larger pipe sizes fittings for example by means of a second torch Pipe jointing and fittings When brazin
144. ing as per IS 732 standard and proper earthing of all Oxygen Concentrator Module and Medical Gas Pipeline System and other electrical instrument and accessories in the Medical Gas Pipeline System as per standard guidelines of BIS All the items supplied should be reputed make as approved by engineer The detail scopes and specifications of each key component is given in subsequent sections SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 9 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements DEPARTMENT AND ROOMS FUNCTION WITH NO OF PATIENT BEDS NO OF TERMINALS AND MEDICAL GAS REQUIREMENT Summary of bed and terminal Terminal Unit Room Description No of Bed Medical Terminal Unit Gas Layout and Related Components Dual Mount Dual Arm Pendant Each consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 10 Universal Electrical Receptacles 2 Ground Jack Operation Room 10 2 Infusion Pumps 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 3 Equipment Shelves 1 RJ15 1 RJ 45 2 Handle with Controlling Buttons Panel Wall Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 1 Patient Light 1 Pho
145. ing defective equipment or to any obligation of the supplier to indemnify the Public Body with respect to patent infringement Intellectual Property Subject to Clause 40 the Supplier agrees to indemnify and keep indemnified the Public Body against any costs claims proceedings expenses and demands arising from the use application supply or delivery of any process article matter or thing supplied under the Contract that would constitute or is alleged to constitute any infringement of any person s Intellectual Property Rights Insurance Unless otherwise specified in the SCC the Goods supplied under the Contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition transportation storage and delivery in accordance with the applicable Incoterms Product Information The Supplier shall provide the Public Body the Product Information in such manner and upon such media as agreed between the Supplier and the Public Body from time to time for the sole use by the Public Body The Supplier warrants that the Product Information is complete and accurate as at the date upon which it is delivered to the Public Body and that the Product Information does not contain any data or statement which gives rise to any liability on the part of the Public Body following publication of the same in accordance with this Clause In the event the Product Information ceases to be complete and
146. into commitments on behalf of the members of the joint venture or consortium Each member of such joint venture or consortium must prove to the satisfaction of the Public Body that they comply with the necessary legal technical and financial requirements and have the wherewithal to carry out the contract effectively Alternative Bids Unless otherwise indicated in the BDS alternative Bids shall not be considered If permitted in BDS the Public Body may consider alternative systems or products prior to the notification of the successful Bidder provided that the Bidder a Has submitted Bid in accordance with the Bidding Document as issued and b Has submitted Bid based on alternative s to the Bidding Document as issued c Has included with the Bid a demonstration of the advantages of the alternative solution over the initial solution including a quantifiable justification of any economic and or technical advantages and d Has included with the Bid sufficient descriptive information for a complete evaluation of the proposed alternative s by the Public Body including calculations technical specifications breakdown of prices proposed work methods and other relevant details Only the technical alternative s if any of the lowest evaluated Bidder conforming to the basic technical requirements shall be considered by the Public Body SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospi
147. ion panel board with all switchgears wiring and controls etc from known brands like Siemens ABB GE or Schneider make for distribution of power supply to various load points in the Plant Room from single point power supply Provided by the hospital 3 Control Panel for Oxygen Concentrator Module and Medical Gas Pipeline System 4 Installation of all electrical cabling as per the international standards As per latest amendment standard and proper earthing of all Oxygen generator plant and Medical air system and other electrical instrument and accessories in the Medical air system as per IEC standard guidelines 5 Bidders should include cable size and other electrical design calculations including light socket outlet calculations 6 Bidders should attach electrical installation layout design of all parts and schematic diagrams in paper layout and or 3D 76 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 76 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Single line representation of Power Distribution To the Room Lighting circuit To the Room Socket outlet es To the main Oxygen plant To the backup Oxygen Plant ae Amp breaker To the old building medical air compressor 150 meter estimated length Amp breaker To new bui
148. ipment or packing c The place of delivery and d The Related Services to be provided by the Supplier If any such change causes increase or decrease in the time required for the Supplier s performance of any provisions under the Contract an equitable adjustment shall be made in the Delivery Completion Schedule or both and the Contract shall accordingly be amended Any claims by the Supplier for adjustment under this Clause must be asserted within twenty eight 28 days from the date of the Supplier s receipt of the Public Body s change order Prices to be charged by the Supplier for any Related Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties Any change to the terms of the Contract must be recorded in writing and executed by authorized signatory of the Supplier and the Authorized Officer Such record of the change in question must address all consequential amendments required to be made to the Contract as a result of such change Changes will take effect as from the date specified in the signed record of change and shall not have retrospective effect unless expressly provided for in such record Each record of change must be dated and sequentially numbered Each of the Public Body and the Supplier will be entitled to an original executed counterpart of the record of variation Except as provided in any such record of variation the Contract will continue in f
149. ird envelope clearly marking it bid gargantee The three envelopes shall then be enclosed inside one big envelope all together and the bidder shall seal and mark the big envelope The original and the copies of the bid shall be typed or written in indelible ink and shall be stamped and signed by the Bidder or person or persons duly authorized to bind the bidder to the contract All pages of the bid except for printed literature shall be stamped and signed by the person or persons signing the bid Any interlineations erasures or over writing shall be valid only if they are initialled by the person or persons signing the bid All documentary technical evidence shall be submitted with technical envelop Envelope 1 Technical document and envelope 3 Bid Bond will be opened at the opening date and envelope 2 Financial document will be kept unopened Envelope 2 will be opened after finalization of technical evaluation The financial envelope of the technically failed unqualified bidder will be returned unopened N B The Bidder shall provide Bid Submission Sheet in both Financial and SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxvi Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference Data relevant to ITB
150. ischarge Piping Type Copper Brazed Brass Pipe size Supplier to Provide Drawing For Review Motor Size for each Compressor 11 2 KW Voltage 380 V 50 Hz 3 Phase Motor NEMA Frame 182T RPM 3000 Enclosure ODP 1 The system shall include Compressor a Individual Accessories compressor inline intake filter SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 35 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements b Non return valve on the outlet c Flexible inlet and outlet couplings d Inlet and outlet shut off valves e Pressure relief valve f Condensate separator and drains g Unloaded valve 1 Shall be ASME certified or equivalent as stated in BDS 2 Receiver shall be rated for full compressor service and equipped with a liquid level indicator electronic timed automatic drain manual drain safety relief valve 3 Air receiver should be rated for a Air Receiver minimum of 200 psig design pressure 4 The inside of the receiver to consists of a two part epoxy coating providing rust protection equal or better than that achieved by galvanizing 5 Three valve by pass for service or replacement without interruption to the system 1 An integral air treatment system with
151. itions of Contract Page 14 Issued by Part 3 Contract Section 7 General Conditions of Contract 20 6 20 7 20 8 20 9 21 21 1 21 2 appropriate Goods or Related Services similar to those undelivered or not performed and the Supplier shall be liable to the Public Body for any additional costs for such similar Goods or Related Services However the Supplier shall continue performance of the Contract to the extent not terminated If the Public Body terminates the Contract in the event specified in GCC Sub Clause 20 2 0 the notice of termination shall specify that termination is for the Public Body s convenience the extent to which performance of the Supplier under the Contract is terminated and the date upon which such termination becomes effective If the Public Body terminates the Contract in the event specified in GCC Sub Clause 20 2 0 the Goods that are complete and ready for shipment within twenty eight 28 days after the Supplier s receipt of notice of termination shall be accepted by the Public Body at the Contract terms and prices For the remaining Goods the Public Body may elect i To have any portion completed and delivered at the Contract terms and prices and or ii To cancel the remainder and pay to the Supplier an agreed amount for partially completed Goods and Related Services and for materials and parts previously procured by the Supplier In the event the Public Body terminates
152. itor Channel e VIP Private Room Panel Wall Each unit consisting of 3 Medical Vacuum Outlets SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 58 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 1 Patient Light 1 Phone Provision 10 8 Position Motorized Hospital Beds 2 Oxygen Flow meter w Humidifier 2 Medical Air Flow meter 2 Vacuum Canister w Hosing 2 Vacuum Regulator 2 Over Flow Safety Trap 1 Name Tag Holder 2 IV Hook 1 Blood Pressure Monitor 2 Blank Provision for Future Expansion Normal Private Room Double Tier Horizontal Head Wall Terminal Unit Each unit consisting of 2 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 4 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor 2 Blank Provision for Future Expansion NICU Room Neonatal Intensive Care Unit Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2
153. late as follows e The second column shows the requested specifications not to be modified by the Bidder e The fifth column to be filled in by the Bidder shows what is offered the words compliant or yes are not sufficient e The sixth column allows the Bidder to state whether the offered items comply or do not comply giving details of the areas of non compliance and to make remarks on his proposed equipment and to indicate references to the documentation supplied e The seventh column is to be left empty for the evaluator s remarks B The Bidder is required to furnish as part of its Bid the statement of deviations and exceptions to the provisions of the Statement of Requirement if applicable C The Bidder may offer other standards of quality brand names and or catalogue numbers provided that it demonstrates to the Public Body s satisfaction that the substitutions ensure substantial equivalence or are superior to those specified in the Statement of Requirement D The Bidder must submit a description of the organization of the warranty offered which must be in accordance with the conditions laid down in GCC Clause 23 E The documentation supplied should indicate highlight mark the models selected and the options included if any so that the evaluators can see the exact configuration F All equipment offered must be international brand names not self assembled by a supplier SBD Goods and Related Ser
154. lding medical air compressor NB 4S MCB stands for main distribution circuit board SCB 1 stands for Sub distribution circuit board for the Oxygen plant SCB 2 stands for Sub distribution circuit board for the Medical air Compressors SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 77 Issued by Part 3 Contract Section 7 General Conditions of Contract VERIFICATION SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page I Issued by Part 3 Contract Section 7 General Conditions of Contract All installation and assembly activities shall be subject to the verification of the Employer and or its Representative SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page II Issued by Part 3 Contract Section 7 General Conditions of Contract E Delivery and Completion Schedule Place and Date Addis Ababa Procurement Reference No ICB 0014 2014 To Ministry of Health Addis Ababa LOT No Description Delivery Delivery Location Site of the Completion period project days weeks months 1 Name In the capacity of Signed Duly authorized to sign the bid for and on b
155. lidity of the Contract it is mutually agreed that the Supplier shall continue its performance of the provisions of the Contract unless the Public Body requests in writing that the Supplier does not do so The Public Body and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement controversy or dispute arising between them under or in connection with the Contract or interpretation thereof If a dispute arises between the Public Body and the Supplier in relation to any matter which cannot be resolved by the Authorized Officer and the Supplier Contract Manager either of them may refer such dispute to the procedure described in ITB Sub Clause 24 4 In the second instance each of the Public Body and the Supplier shall appoint more senior representatives than those referred to in Sub Clause 24 3 to meet solely in order to resolve the matter in dispute Such meeting s shall be minuted and shall be chaired by the Public Body but the chairman shall not have a casting vote Such meeting s shall be conducted in such manner and at such venue including a meeting conducted over the telephone as to promote a consensual resolution of the dispute in question at the discretion of the chairman If the Parties fail to resolve such a dispute or difference amicably within twenty eight 28 days from the commencement of such procedure either party may require that the dispute be referred for resolution through the
156. lification Criteria Page 3 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria 6 2 Pressure capacity 5 6 3 Production rate 5 Total 100 Evaluation for Medical Air Generating System General 15 l 1 1 Capacity Mandatory 1 2 Standard 10 1 3 Electrical components 5 Air Receiver 10 2 2 1 Standard 4 2 2 Accessories 3 2 3 Design Pressure 3 Air Compressor 35 3 1 Standard 10 3 2 Compressor Type 5 3 3 3 Noise level 3 3 4 Compressor Motor 3 3 5 Working Pressure 5 3 6 Accessories 4 3 7 Specific requirements 5 Dryer Filter Regulator System 20 4 41 Standard 10 4 2 Accessories 10 Control Panel 20 5 1 Standard 5 5 5 2 Display type 4 5 3 Accessories 3 5 4 Alarm type 3 5 5 Remote monitoring system 5 Total 100 Evaluation for Medical Oxygen Cylinders and Filling System 1 D Type Medical Oxygen Cylinder 25 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 4 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria 1 1 Flow meter type 5 1 2 Size 5 1 3 Material 5 1 4 Standard 5 1 5 Accessories 5 2 B Type
157. ligible Goods and Related Services All goods and related services to be supplied under the Contract shall have as their country of origin an eligible country in accordance with Section 5 Eligible Countries For purposes of this Clause the term goods means raw material products and equipment and commodities in solid liquid or gaseous form marketable software and live animals as well as installation transport maintenance or similar obligations related to supply of the goods if their value does not exceed that of the goods themselves and SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 5 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders related services includes services such as transportation commissioning insurance installation training and initial maintenance 5 3 The term country of origin means the country where the goods have been mined grown cultivated produced manufactured or processed or through manufacture processing or assembly another commercially recognized article results that differs substantially in its basic characteristics from its imported components 5 4 The nationality of the Bidder that produces assembles distributes or sells the goods shall not determine their origin 5 5 To establish the eligibility of the Goods and Related Services
158. livery schedule specified in the Statement of Requirements the following Goods and Related Services c Warranty period for offered Goods and Related Services is d The total price of our Bid excluding any discounts offered in item e below is gt e The discounts offered and the methodology for their application are One signed original Bid Submission Form signed by each legal entity making the Bid must be supplied together with the number of copies specified in the Instruction to Bidders Country in which the legal entity is registered 3 Add delete additional lines for members as appropriate Note that a subcontractor is not considered to be a member for the purposes of this bidding procedure If this bid is being submitted by an individual bidder the name of the bidder should be entered as leader and all other lines should be deleted SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 1 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Unconditional Discounts If our bid is accepted the following discounts shall apply Methodology of Application of the Discounts The discounts shall be applied using the following method f Our bid shall be valid for a period of days from the date fixed for the bid submission deadline in accordance with the Bidding Documents a
159. lled independently at kidney transplant center Each with 342 bar and filling capacity of 24 cylinders at a time Specific site visit and survey is required for kidney transplant center SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 28 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements e An appropriate trolley that can be used to Regulator transport D size oxygen cylinders safely with two securing brackets e Two rubber wheels and a front support which is used to keep the cylinder in upright position and 100 should be fixed in place to prevent it from Trolley falling over e Made of aluminum alloy or steel material H approved for its strength to support the prescribed oxygen cylinder e Circular Handle with plastic grip as shown in the H schematic drawing e Standard design with certificate for its safe use o and compatibility ff Schematic portable D cylinder with cart Note that all standard shall fully comply as stated in the bid data sheet BDS All the above equipment should be integrated and controlled through single control SBD Goods and Related Services ICB Prepared by Millenniums Medical Colle
160. lternative bids if permitted in accordance with ITB Clause 20 in separate sealed envelopes duly marking the envelopes as ORIGINAL and COPY These envelopes containing the original and the copies shall then be enclosed in one single envelope The inner and outer envelopes shall a Be addressed to the Public Body in accordance with ITB Sub Clause 26 1 b Bear the subject of the procurement or the Project name and procurement reference number indicated in the BDS c Bear the words Not to be opened before the time and date for bid opening The outer envelopes shall also indicate the name and address of the Bidder to enable the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 17 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 25 4 26 26 1 26 2 27 27 1 28 28 1 28 2 bid to be returned unopened in case it is declared late pursuant to ITB Clause 27 1 If all envelopes are not sealed and marked as required the Public Body shall assume no responsibility for the misplacement or premature opening of the bid Deadline for Submission of Bids Bidders may always submit their bids by registered post or by hand Bids must be received by the Public Body at the address and no later than the date and time indicated in the BDS The Public
161. lve with Boxes by a permanent label securely fixed AVSU with alarm Alarm System g Each area alarm shall be microprocessor based with individual microprocessors on each display and sensor board The sensors shall be capable of local within alarm box or remote mounting on pipeline utilizing twisted pair wiring up to 1 524 m 5 000 ft Each sensor and display unit shall be gas specific i e gas specific sensor with DISS nut amp nipple and display module with an error message display for an incorrect sensor display connection Each area alarm shall consist of an 18 gauge 1 3 mm steel back box with mounting brackets adjustable up to 13 mm 4 wall thickness and 6 4 mm 4 I D type K copper tubing for connection to the gas service line The area alarms shall be of modular construction and shall be field expandable with the addition of extra modules Up to six services can be accommodated per standard box All modules shall be mounted on a hinged frame for easy accessibility Each specific service shall be continuously monitored by a microprocessor based sensor The pressure or vacuum shall be displayed by a red digital LED For pressure services the readout shall be 0 1724 kPa 0 250 psig For vacuum the readout shall be 100 0 kPa 0 30 Hg The digital readout shall provide a constant indication of each service being measured A bar graph trend indicator shall be provided for each service displaying a green NORMAL y
162. ments Section 6 Statement of Requirement The Public Body shall if so required by the Supplier assist the Supplier in complying with the following requirements NO MODIFICATION D Payment The Public Body shall pay the Contract Price to the Supplier Payment of foreign currency portion shall be made in the currency of the contract in the following manner i Advance Payment thirty 30 percent of the Contract Price shall be paid within 45 forty five days of signing of the Contract and upon submission of claim and a bank guarantee for equivalent amount valid until the Goods are delivered and in SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 3 Issued by GCC Clause Section 8 Special Conditions of Contract Reference the form provided in the bidding documents or another form acceptable to the Purchaser On Site Delivery Thirty 30 percent of the Contract Price of the Goods shipped shall be paid through irrevocable confirmed letter of credit opened in favor of the Supplier in a bank in its country upon submission of documents specified On Installation Thirty 30 percent of the Contract Price of the Goods shipped shall be paid through irrevocable confirmed letter of credit opened in favor of the Supplier in a bank in its country upon completion and qualifying testing as the requirement On Acceptan
163. mpensation for any loss resulting from the Supplier s failure to complete its obligations under the Contract The Performance Security shall be denominated in currency specified in the SCC and shall be in the form of cash cheque certified by a reputable bank letter of credit or Bank Guarantee in the format specified in the SCC The Performance Security shall be discharged by the Public Body and returned to the Supplier not later than twenty eight 28 days following the date of completion of the Supplier s performance obligations under the Contract including any warranty obligations unless specified otherwise in the SCC Notwithstanding the provision of Sub Clause 47 2 above the Performance Security may be returned to the Supplier where the Procurement Endorsing Committee ascertains that the noncompliance of the Supplier does not affect the interest of or entail additional cost on the Public Body and is not due to the fault of the Supplier The Public Body shall be required to submit any document in its possession in relation to a procurement in which it authorizes the return of the Performance Security to the Supplier and account for its action under the preceding Sub Clause 47 5 of this GCC to the Public Procurement and Property Administration Agency or other competent body if and when required to do so F Performance of the Contract Scope of Supply Subject to the SCC the Goods and Related Services to be supplied shall be as spe
164. ms Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 69 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Ventilation System Compliance sheet 70 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 70 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Forced ventilation shall be designed taking into consideration the air flow requirement for all the generators Thus design Supply and installation of ventilation system shall be borne by the Contractor Site visit and survey is required to design the ventilation systems Note that any civil works scratching demolishing and re works related to terminal installations are considered as part of the overall electro mechanical works and included on the financial offer 71 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 71 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Space Requirement for medical gas generating plant Compliance Sheet 72 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Biddin
165. n compressor to the high P pressure cylinders for refilling capabilities and backup O2 FESSUTE maintenance Transfill Manifold Complete 1 To cover technician necessary for commissioning and Startup amp testing of equipment staff training on the systems operation and Training maintenance Spares amp Consumables Package 1st Year 1 Air 8K Preventative maintenance kit 1 Compressor 7 7 p Oil Roto Inject 5gal 1 2 Oxygen 3 Amp Fuse 1 21 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 21 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Generator Repl Filter Element C32D START 99175001 99250001 2 3 4 Sol V Reb Kit Granz START 01175002A21 01250001S 2 3 8 SMC Check Valve START 2004 2 Reed Valve Suction discharge 5 ea O ring all applicable types 2 each 3 Oxygen Pm Compressor Rider Ring all applicable sizes 2 each 1 set of the Piston Assembly Incls 1 5 1l following Piston Ring 1 1 4 2 V belt l O2 Compatible Grease 1 1 Contractor shall repair or replace the Products free of charge to the original user where defects in the material and or workmanship are evident at the time of delivery Contractor will Standard pay for shipping the Products one wa
166. nd it shall remain binding upon us and may be accepted at any time before expiry of that period g The prices in this bid has been arrived at independently without for the purpose of restricting competition any consultation communication or agreement with any other bidder or competitor relating to i Those prices ii The intention to submit a bid or iii The methods or factors used to calculate the prices offered h The price in this bid has not been and will not be knowingly disclosed by the directly or indirectly to any other bidder or competitor before bid opening i We including any subcontractors for any part of the contract resulting from this procurement process are eligible to participate in public procurement in accordance with ITB Clause 4 1 and have not been debarred by a decision of the Public body from participating in public procurements for breach of our obligation under previous contract j We are not insolvent in receivership bankrupt or being wound up not have had our business activities suspended and not be the subject of legal proceedings for any of the foregoing k We have fulfilled our obligations to pay taxes according to Ethiopian Tax laws 1 We have read and understood the provisions on fraud and corruption in GCC Clause 5 and confirm and assure to the Public Body that we will not engage ourselves into these evil practices during the procurement process and the execution of any resulting c
167. ne Provision 10 8 Position Motorized Hospital Beds 2 Oxygen Flow meter w Humidifier 2 Medical Air Flow meter 2 Vacuum Canister w Hosing 2 Vacuum Regulator 2 Over Flow Safety Trap 1 Name Tag Holder 2 IV Hook 1 Blood Pressure Monitor 2 Blank Provision for Future Expansion VIP Private Room 14 Double Tier Horizontal Head Wall Terminal Unit Each unit consisting of 2 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 4 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder Normal Private Room 22 10 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 10 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 1 IV Hook 1 Blood Pressure Monitor 2 Blank Provision for Future Expansion NICU Room 14 Neonatal Intensive Care Unit Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Ho
168. nections 4 The only field connections required will be system intake exhaust and power connection at the touch screen control panel or between split systems 5 All interconnecting piping and wiring shall be completed and operationally tested prior to shipment 6 Provide liquid tight conduit fittings and junction boxes for all control and power wiring a Individual compressor inline intake filters b Discharge check valves of bronze construction c Safety relief valves d Intake and discharge flexible connectors 7 System shall include e Isolation valves f Air cooled after coolers for each compressor g High discharge temperature sensor with numerical display and shut down h Pressure control transducer with automatic switch SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 33 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements backup i Medical grade demand check valve for gauge transducer and switches Specific Requirements 1 The compressors will be v belt driven Oil Less Rotary Scroll single stage air cooled construction with absolutely no oil needed for operation 2 Each compressor will be equipped with isolation valve check valve safety valve electric m
169. ned the bid on behalf of the company joint venture consortium is duly authorized to do so ITB Sub clause SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 22 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 37 b c d e f g h i 6 k 24 2 Original and all copies of the bid are not typed or written in indelible ink and signed by a person duly authorized to sign on behalf of the Bidder ITB Sub clause 24 2 All pages of the bid except for non amended printed descriptive literature are not signed or initialed by the person signing the bid ITB Sub clause 24 2 Bid is not written in language specified in the ITB Clause 11 1 Bidder has failed to submit signed and dated Bid Submission Sheet Form Bidder has failed to submit signed and dated Price Schedule Form Bidder has failed to submit signed and dated Bidder Certification of Compliance Form Bidder has failed to submit signed and dated Technical Specification Technical Offer Compliance Sheet Form Bidder has failed to submit signed and dated Delivery and Completion Schedule Bidder has failed to submit signed and dated Bid Security The Bid Security is not in accordance with ITB Clause 22 Legal Professional Technical and Financial Admissibility of Bids 37 1 After confirming th
170. ng device ii Microcontroller based Control System iii An Alarm system iv The Medical Oxygen generator and the Medical air Compressor plants should have an automatic control system including sensors detectors thermometers indicators relays internal wiring and as the general medical gas requirement v There should be very less maintenance and virtually maintenance free plants vi Components and parts used should conform to international standards and specifications vii All electrical components motors switches and starters should meet IEC standards viii The system should include fire extinguisher system ix UPS with a rating power greater or equals to the oxygen generator should be included in the installation x The oxygen generator plant should have very good earthing wire terminal with an earth resistance not greater than 2 ohms to prevent from malfunction due to electrical interference Supply Requirements 1 Providing fixing of Electrical Gadgets like MCB SCB Room Light Points General purpose socket outlets Power points etc in the Oxygen generator plant and Medical Air Pipeline System 75 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 75 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 2 Supply Installation and commissioning of UPS and Electric distribut
171. ng to which the Supplier is a party which prevent it from entering into the Contract and that the Supplier has satisfied itself as to the nature and extent of the risks assumed by it under the Contract and gathered all information necessary to perform its obligations under the Contract and all other obligations assumed by it The rights and remedies provided in the Contract are cumulative and not exclusive of any rights or remedies provided by any other contract or document In this provision right SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 20 Issued by Part 3 Contract Section 7 General Conditions of Contract includes any power privilege remedy or proprietary or security interest C Obligations of the Public Body 29 Provision of Assistance 29 1 Unless otherwise indicated in SCC whenever the supply of Goods and Related Services requires that the Supplier obtain permits approvals and import and other licenses from local public authorities the Public Body shall if so required by the Supplier make its best effort to assist the Supplier in complying with such requirements in a timely and expeditious manner 29 2 The Public Body shall pay all costs involved in the performance of its responsibilities in accordance with GCC Sub Clause 29 1 D Payment 30 Contract Price 30 1 Prices charged by the
172. nic or otherwise is made by the Public Body the Public Body will submit a copy of the relevant sections of the Public Body s catalogue to the Supplier for approval such approval not to be unreasonably withheld or delayed For the avoidance of doubt the Supplier shall have no right to compel the Public Body to exhibit the Product Information in any service catalogue as a result of the approval given by it pursuant to this Sub Clause or otherwise under the terms of this Contract Subject to Clauses 40 and 43 8 the Supplier agrees to indemnify and keep indemnified the Public Body against any liability loss costs expenses claims or proceedings whatsoever arising out of or in connection with any statement relating to the goods and services including without limitation the Goods or information or material on or description of the goods and services including without limitation the Goods provided by or on behalf of the Supplier which is included in the Public Body s catalogue or any associated material produced by the Public Body for the purpose of illustrating the range of goods and services including without limitation the Goods available pursuant to the Public Body contracts from time to time The Supplier shall not be required to indemnify or keep indemnified the Public Body against any liability loss costs expenses claims or proceedings whatsoever arising under Sub Clause 43 7 as a result of the Public Body s willful or negligent mi
173. nless otherwise specified in the SCC the meaning of any trade term and the rights and obligations of parties there under shall be as prescribed by Inco terms b DDP EXW CIF CIP and other similar terms shall be governed by the rules prescribed in the current edition of Inco terms published by the International Chamber of Commerce at the date of the Invitation for Bids or as specified in the SCC Entire Agreement The Contract constitutes the entire agreement between the Public Body and the Supplier and supersedes all communications negotiations and agreements of parties with respect thereto made prior to the date of Contract Amendment No amendment or other variation of the Contract shall be valid unless it is in writing is dated expressly refers to the Contract and is signed by a duly authorized representative of each party thereto No waiver a Subject to GCC Sub Clause 6 6 b below no relaxation forbearance delay or indulgence by either party in enforcing any of the terms and conditions of the Contract or the granting of time by either party to the other shall prejudice affect or restrict the rights of that party under the Contract neither shall any waiver by either party of any breach of Contract operate as waiver of any subsequent or continuing breach of Contract b Any waiver of a party s rights powers or remedies under the Contract must be in writing dated and signed by an authorized representative of th
174. nment shall be subject to the provisions of this Contract and shall incorporate the terms and conditions of this Contract 13 Subcontracting 13 1 A sub contract shall be valid only if it is a written agreement by which the Supplier entrusts performance of a part of the Contract to a third party 13 2 In the event the Supplier requires the related services of sub contractors that are not included in the Contract the Supplier shall obtain the prior written approval and clearance of Public Body for all sub contractors The related services to be sub contracted and the identity of the subcontractors shall be notified to the Public Body The Public Body shall with due regard to the provisions of GCC Clause 10 within 15 days of receipt of the notification notify the Supplier of its decision stating reasons should he withhold such authorization 13 3 The terms of any sub contract shall be subject to and conform to the provisions of this Contract 13 4 The Public Body shall have no contractual relations with the Sub Contractors 13 5 Sub contractors must satisfy the eligibility criteria applicable to the award of the contract and they cannot be in any of the situations excluding them from participating in contract 13 6 The Supplier shall be responsible for the acts defaults and negligence of his Sub Contractors and their agents or employees as if they were the acts defaults or negligence of the Supplier his agents or employees The approval by
175. not or is unwilling to sign a contract or submit the above mentioned Performance Security the Public Body may either declare the bidder submitting the second lowest evaluated bid the successful bidder or invite such bidder to sign a contract or advertise the bid afresh by assessing the benefit of the two options SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 29 Issued by Part 1 Bidding Procedures Section 2 Bid Data Sheet Section 2 Bid Data Sheet Table of Contents A Introduction XXXI1 B Bidding Documents xxxiii C Preparation of Bids xxxiii D Submission and Opening of Bids xxxvii E Evaluation and Comparison of Bids xxxviii F Award of Contract xxxviii SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxx Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Section 2 Bid Data Sheet BDS Instructions for Bidders D l ITB ITB ata relevant to reference A Introduction ITB 1 1 The Public Body is Millennium Medical College St Paul Hospital Registered Address Addis Ababa Ethiopia ITB 1 1 The Bidding Document is issued under Procurement Method International Competitive Bidding ICB ITB 1 2 and The Project name is Medical
176. nt auditor that no less than 35 of the total value of such products is added in Ethiopia Not Applicable For the purpose of Sub Clause 35 3 value added in Ethiopia shall be calculated by deducting from the total value of the product in question the cost exclusive of indirect taxes of imported raw materials and other supplies used in the production of such product as well as services rendered abroad in connection with the production of that product Preference shall be given to small and micro enterprises established under the relevant law by a margin of 3 when such enterprises compete with local bidders Not Applicable Preliminary Examination of Bids The Public Body shall examine the bids to confirm that all documentary evidence establishing the Bidder s qualification requested in ITB Clause 23 have been provided and to determine whether bid comply with administrative requirements of the Bidding Document From the time the Bids are opened to the time the Contract is awarded the Bidders should not contact the Public Body on any matter related to its Bid Any effort by Bidders to influence the Public Body in the examination evaluation ranking of Bids and recommendation for award of Contract may result in the rejection of the Bidders Bid The Public Body may determine bid as not responsive when a Bidder has failed to submit Written statement by a power of attorney or notary statement etc proving that the person who sig
177. nt of Requirement Presentation of Samples The Public Body reserves the right to request production and presentation of samples representing any or all Goods proposed in response to this Bidding Document If Bidder fails to provide such Goods for presentation the Bidder s Proposal may be rejected by the Public Body in its sole discretion The Bidder warrants that if awarded a Contract the Goods and Related Services delivered under such Contract shall meet or exceed the quality of the Goods presented Samples of the quoted products when requested in BDS must be furnished free of charge and in a timely manner Bidder should not submit unsolicited samples If the Public Body decide to request production and presentation of samples representing any or all Goods all Bidders will be informed in writing on the place where the samples are to be delivered and the time when and the place where the samples will be openly shown The Public Body shall handle and examine carefully samples supplied by bidders however Bidders shall not be paid compensation for samples lost or destroyed in the examination process because of their nature Samples that are not lost or destroyed shall be returned to unsuccessful bidders If samples are not claimed by unsuccessful bidders SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 12 Issued by Par
178. nvoice is in accordance with the Contract and delivered Goods or Services meet all Purchase Order and acceptance criteria requirements g The invoice includes the name and address of Supplier to whom payment is to be sent h The invoice includes the name title and phone number of person to notify in the event of defective invoice i The invoice includes Supplier s bank account information and j The invoice is where appropriate certified as sales tax exempt Failure to provide such information will entitle the Public Body to delay payment of the Contract Price until such information is provided The Public Body shall pay the Contract Price to the Supplier within the period specified in the SCC and upon receipt of the Goods and valid invoice rendered in accordance with Sub Clause 32 3 All payment to the Supplier under this Contract shall be made in currency specified in the SCC The invoice provided to the Public Body by the Supplier in accordance with this Clause shall show appropriate taxes separately The Public Body shall not be responsible for the payment of any charges for Goods supplied in excess of the Goods required by the Purchase Order or any variation of it unless authorized in writing by a further Purchase Order No payment of or on account of the Contract Price shall constitute any admission by the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2
179. o the termination of the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 15 Issued by Part 3 Contract Section 7 General Conditions of Contract 22 22 1 23 23 1 23 2 23 3 23 4 23 5 23 6 23 7 Contract This co operation shall extend to full access to all documents reports summaries and any other information required to achieve an effective transition without disruption to routine operational requirements Cessation of Rights and Obligations Upon termination of the Contract pursuant to GCC Clauses 20 or upon completion of the Contract all rights and obligations of the Parties hereunder shall cease except a Such rights and obligations as may have accrued on the date of termination or expiration b The Supplier s obligation to permit inspection copying and auditing of their accounts and records set forth in GCC Clause 44 and c Any right which a Party may have under the Governing Law d The warranty right provided for under Clause 23 Warranty The Supplier warrants that all the Goods are new unused and of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the Contract Five 5 years of after sales service after the minimum warranty period which is 2 years Subject to G
180. oad to the center 28 28 220 private Patient bed 1 1 x 222 private Patient bed 1 1 lt 224 private Patient bed 1 1 zB Q Z SN 228 private Patient bed 3 2 S2 230 Patient bed 8 4 Z lt F a a 232 Patient bed 8 4 J 234 Patient bed 8 4 2 Neonatal ICU Neonatal ICU 14 8 7 a Total Load to the floor 43 25 304 Ophthalmology 305 Patient bed 6 4 2 306 Patient bed 6 4 308 Patient bed 6 4 v z 310 private Patient bed 2 1 Go 314 private Patient bed 2 1 316 pharmacy Total Load to the floor 22 14 320 Patient bed 1 1 322 private Patient bed 1 1 326 office on 330 private Patient bed 2 1 332 Patient bed 6 4 B E 334 Dep of obestetrics and 5 Gynecology R 335 Patient bed 6 4 336 Patient bed 6 4 337 Patient bed 6 4 338 Patient bed 6 4 339 Colostomy and septic room 7 4 Total Load to the floor 41 27 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 14 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements pena Patient bed 6 4 402 ortopedics room 6 4 403 septic room 6 4 Ei 404 surgical room 6 4 405 surgical room 6 4 z 406 surgical room 6 4 408 surgical room 6 4 410 private Patient bed 2 1 414 private Patient bed 2 1 416 private Patient bed 4 2 Total Load to the floor 44 32 420 priva
181. of Contract w Subcontractor means any natural person private or government entity or a combination of the above including its legal successors or permitted assigns to whom any part of the Goods to be supplied or execution of any part of the Related Services is subcontracted by the Supplier x Supplier means a natural or juridical person under contract with a Public Body to supply goods and related services 2 Appointment 2 1 The Public Body appoints the Supplier to supply the Goods and Related Services a Promptly and in any event within any time targets as may be set out in the Section 6 Statement of Requirements and in a professional and courteous manner so as to reflect and promote the image of the Public Body b Strictly in accordance with the Statement of Requirements and all provisions of the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 3 Issued by Part 3 Contract Section 7 General Conditions of Contract 3 1 3 2 3 3 4 1 4 2 5 1 Contract and c In accordance with all applicable laws and regulations of the Federal Democratic Republic of Ethiopia and Good Industry Practice and d In accordance with the policies rules and procedures of the appropriate Authority as amended from time to time e In accordance with the quality
182. of the lever ball type having flanged O ring seal connections which open and close with a 90 rotation the handle should be in line with the pipeline when open 54 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Page 54 Issued by Document Bidding Forms Version 2 Nov 2014 Part 2 Statement of Requirements Section 6 Statement of Requirements Pressure regulators and pressure regulators with flow metering devices confirm BS EN ISO 10524 1 2006 or as stated in BDS standards AVSUs are provided for user access in an emergency or for maintenance purposes They should be in accordance with the requirements above for LVAs except that security is achieved by installing them in an enclosure with a lockable door designed such that it can be closed with the valve either in the open or closed position AVSUs should be mounted at a convenient height typically between 1 000 1 800mm such that they can be operated comfortably by staff without their needing to stoop or overreach AVSUs All AVSUs should be labelled to identify the individual rooms sets of terminal units etc controlled They should be provided with flow direction arrows All AVSUs should be labelled to identify the individual rooms sets of terminal units etc controlled The upstream and downstream NIST connectors should be clearly identified Va
183. ogies defined in this Clause and in Section 3 Evaluation Methodology and Criteria No other criteria or methodology shall be permitted To evaluate a bid the Public Body shall consider the following a The bid price b Price adjustment for correction of arithmetic errors in accordance with ITB Sub Clause 34 c Price adjustment due to discounts offered in accordance with ITB Sub Clause 12 4 d Converting the amount resulting from applying a to c above if relevant to a single currency in accordance with ITB Sub Clause 38 2 e Adjustment for nonconformities and omissions in accordance with ITB Sub Clause 33 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 25 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 39 39 1 40 40 1 40 2 40 3 41 41 1 f Application of all the evaluation factors if indicated in Section 3 Evaluation Methodology and Criteria g Adjustments due to the application of a margin of preference in accordance with ITB Clause 35 The Public Body s cost evaluation of a bid may require the consideration of other factors in addition to the Bid Price quoted in accordance with ITB Clause 12 These factors may be related to the characteristics performance and terms and conditions of purchase of the Goods and Related Services
184. ok 1 Blood Pressure Monitor 1 Monitor Channel ICU Room 25 Adult Intensive Care Unit Each unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor 1 Monitor Channel Pre Op amp Recovery Room 10 Pre Operation and Recovery Unit Fach unit consisting of 3 Medical Vacuum Outlets 2 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 2 Patient Light 1 Oxygen Flow meter w Humidifier 1 Medical Air Flow meter 1 Vacuum Canister w Hosing 1 Vacuum Regulator 1 Over Flow Safety Trap 1 Name Tag Holder 1 IV Hook 1 Blood Pressure Monitor Normal Wards 352 Single Tier Horizontal Head Wall Terminal Unit Each unit consisting of 1 Medical Vacuum Outlets 1 Medical Oxygen Outlets 1 Medical Air Outlets 2 Universal Electrical Receptacles 11 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 11 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 2 Patient Light 1
185. on 6 Statement of Requirements Financial admissibility The Public Body may reject any bid when a Bidder has failed to submit financial statements certified by an independent auditor as required in ITB Clause 15 2 a for the period specified in Section 3 Evaluation Methodology and Criteria For international bidder b Bidder has failed to submit other documents proofing its financial standing as required in the BDS Clause 15 2 b For international bidder c The average annual turnover for the period specified in Section 3 Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS For international bidder d Bidder has failed to calculate Bid Prices for the Goods and Related Services offered as prescribed in ITB Clause 12 and e Bidder has failed to quote prices in currency specified in the BDS in accordance with ITB Clause 13 Evaluation of Bids The Public Body shall evaluate each bid that has been determined up to this stage of the evaluation to be substantially responsive For evaluation and comparison purposes the Public Body shall convert all bid prices expressed in the amounts in various currencies into a single currency indicated in BDS using the selling exchange rate established by the National Bank of Ethiopia and on the date of the Bid opening To evaluate a bid the Public Body shall only use all the criteria and methodol
186. on of machinery and Valued license for retailing of imported goods Bidder Certification of Compliance form furnished in Section 4 Bidding Forms including the following mandatory attachments i Written statement by a power of attorney or notary statement etc proving that the person who signed the bid on behalf of the company joint venture consortium is duly authorized to do so as stipulated in ITB Clause 24 2 ii Documents required in the BDS Clause 15 2 as proof of the bidder s financial standing iii Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the course of the period as specified in the BDS with a budget of at least that of this contract unless otherwise specified in the BDS Clause 16 3 Technical Specification Technical Offer and Compliance Sheet it should be presented as per template furnished in Section 6 Statement of Requirements with detailed description of the proposed Goods and Related Services in compliance with the minimum technical requirements including if necessary separate sheets or documentation for details Technical Specification Technical Offer and Compliance Sheet Form must include the following mandatory attachments i Descriptive technical literature in accordance with ITB Clause 17 if required in BDS ii Description of the organization of the warranty offered in accordance with the conditions laid down
187. ontract m We have not committed an act of embezzlement fraud or connivance with other bidders n We have not given or have been offered to give inducement or bribe to an official or procurement staff to influence the result of the bid in our favor o We are not participating as Bidders in more than one bid in this bidding process other than alternative bids in accordance with the Bidding Document p We do not have any conflict of interest and have not participated in the preparation of the original Statement of Requirements for the Public Body SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 2 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms q If our bid is accepted we commit to submit a performance security in accordance with the GCC Clause 47 of the Bidding Documents in the amount of for the due performance of the Contract r We including any subcontractors or suppliers for any part of the Contract have nationalities from eligible countries s Offered Goods and Related Services do not originate in a country in respect of which the Government of the Federal Democratic Republic of Ethiopia has imposed trade ban t Offered Goods and Related Services do not originate in a country under trade embargo of the Security Counsel of the United Nations in which transacting with any business o
188. ontract Price shall be recorded in writing and signed by a duly authorized signatory on behalf of the Public Body Where due to an emergency such arrangements cannot be committed to writing and signed off as aforesaid the Parties shall confirm such arrangements in writing as soon as possible thereafter The details of shipping and other documents to be furnished by the Supplier are specified in the SCC Packing Marking and Documents The Supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during shipment to their final destination as indicated in the Contract During shipment the packing shall be sufficient to withstand without limitation rough handling and exposure to extreme temperatures salt and precipitation and open storage Packing case size and weights shall take into consideration where appropriate the remoteness of the goods final destination and the absence of heavy handling facilities at all points in transit Unless otherwise specified in SCC the following details shall be shown on the outside of every package a A description of the Goods which shall include without limitation the weight of the Goods where available and the Public Body s Purchase Order number b The quantity in the package where available c Any special directions for storage d The expiry date of the contents where available e The batch number and f The name of the manufact
189. opies of its response to all Bidders who have acquired the Bidding Documents directly from it including a description of the inquiry but without reference to the identity of the prospective Bidder initiating the request Should the Public Body deem it necessary to amend the Bidding Documents as a result of a clarification it shall do so following the procedure under ITB Clause 8 and Sub Clause 26 2 Only the written responses will be considered official and carry weight in this procurement process and subsequent evaluation Any answers received outside the official channels whether received verbally or in writing from employees or representatives of the Public Body or any other party shall not be considered official responses to questions regarding this Bidding Document Modification to Bidding Documents Where Public Body finds it necessary to introduce modification to the Bidding Document on its initiative or on the basis of request for clarification by prospective Bidder the Public Body may modify the Bidding Document at any time prior to the deadline for submission of bids Any alteration to the content of the Bidding Document shall at the same time be communicated in the form of an amendment to all prospective Bidders who purchased the bidding document and will be binding on them Bidders are required to immediately acknowledge receipt of any such amendment and it will be assumed that the information SBD Goods and Related Services
190. opriate SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Part 1 Bidding Procedures Section 4 Bidding Forms Price Schedule Spare Parts and Tools manufactured outside Date the Purchaser s Country to be imported Procurement Reference No Alternative No Insert identification No if this is a bid for an alternative Item Description of Goods or Country Percentage Quantity and Unit Price Total Price No Related Services of Origin of national Unit of EXW EXW origin Measure 1 2 Grand Total EXW Carriage and insurance In land transportation Customs duties sales and other taxes Installation and Commissioning including training Grand Total Required spare parts shall be explicitly listed considering plants operation for five years Name Signed In the capacity of Duly authorized to sign the bid for and on behalf of Dated on day of insert date of signing SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 6 Version 2 Nov 2014 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms Price Schedule Local Inputs to be used Date Procurement Reference No Alternative No Insert identification No if t
191. or as stated in BDS standards Medical gas pipeline systems Dimensions and allocation of probes for terminal units for compressed medical gases conform DD ENV 737 6 2003 or as stated in BDS standards BHU Terminal units Distance between centres of adjacent horizontal terminal units should be and overhanging mE 135 2 5mm for three or more terminal units pendants mE 150 2 5mm for two terminal units only E All terminal units should conform to BS EN ISO 9170 1 2008 Terminal units intended for wall mounting where directly connected equipment such as flow meters are to be used must include a non swivel device E Dimensions of probes are given in BS5682 1998 It is essential that probes be machined from stainless steel E When installed in pendants or similar terminal units should be of a type suitable for mounting within the specified fitting Pressure losses across terminal units should be in accordance with BS EN ISO 9170 1 2008 E For probes BS5682 1998 m The heavy duty pendant will be mounted on ceiling and the column length will be for the specified ceiling height Please refer to page 10 14 of Section 6 Statement of Requirements for details on quantities and layout Medical Gas Outlets E Manufactured in strict accordance with BS EN 737 1 standards The pin index of gas outlets are manufactured according to BS 5682 standards mE The appliance of the medical g
192. or its auditors may examine such documents as he may reasonably require which are owned held or otherwise within the control of the Supplier and may require the Supplier to produce such oral or written explanation as he considers necessary The Supplier acknowledges that it will fully cooperate with any counter fraud policy or investigation carried out by authorized body at any time Data Protection The Supplier shall comply with all applicable data protection legislation In particular the Supplier agrees a To maintain appropriate technical and organizational security measures b To only process Personal Data for and on behalf of the Public Body in accordance with the instructions of the Public Body and for the purpose of performing its obligations under the Contract c To allow the Public Body to audit the Supplier s compliance with the requirements of this Clause on reasonable notice and or to provide the Public Body with evidence of its compliance with the obligations set out in this Clause The Supplier agrees to indemnify and keep indemnified the Public Body against all claims and proceedings and all liability loss costs and expenses incurred in connection therewith by the Public Body as a result of any claim made or brought by any individual or other legal person in respect of any loss damage or distress caused to that individual or other legal person as a result of the Supplier s unauthorized processing unlawful processin
193. ospital Version 2 Nov 2014 Document Contract Forms Page 5 Issued by Part 3 Contract Section 9 Contract Forms Invitation for Bid Second Time Invitation for Bids IFB Ethiopia Millenniums Medical College St Paul Hospital Procurement of Medical Gas Generating Plants and Systems ICB No REF ICB 014 07 1 This Invitation for Bids follows the General Procurement Notice for this Project that appeared in Development Business issue no 014 07 2 The Federal Democratic Republic of Ethiopia Ministry of Health St Paul Hospital Millennium Medical College at has received a fund toward the cost of implementing medical gas generating plants and system 3 The Millennium Medical College at St Paul Hospital now invites sealed bids from eligible and qualified bidders for Supply Installation commissioning of Medical Gas Generating Plants and Systems 4 Bidding will be conducted through the International Competitive Bidding ICB procedures and are open to all bidders from Eligible Source Countries as defined in the Guidelines 5 Interested eligible bidders may obtain further information from Millennium Medical College at St Paul Hospital at the address given below Address Basement Floor Room No 17 Nursing Building Tel 251 11 2750125 753343 Fax 251 11 2774787 P O Box 1271 from 9 00 am to 12 00 am and 2 00 pm to 5 00 pm Local time Monday to Friday 6 A complete set of bidding documents in English may purcha
194. ot be seen externally This work is considered as part of the overall electro mechanical works Finally the all wards and corridors shall retain their former form and appearance which is considered as part of the electro mechanical works No additional payment for above and such works as it is included in the overall financial offer 62 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 62 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements TERMINALS AND ACCESSORIES Compliance sheet 63 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 63 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements PATIENT TERMINAL POINTS Bidder Offer Technical Specification Remark if any deviation General Information Terminal units must be fully customized to the specific needs of each patient room and must be able to accommodate future room requirements Units must be outfitted with integrated accessory rails for equipment management Removable front panels must allow access for maintenance to electrical services individual surface mounted gas outlets and electrical wiring connections Supplier and or manufacture
195. otor belts belt guard air cooled after cooler with separator temperature sensor at each discharge port that is field adjustable 3 A Frame stackable scroll allowing two pumps to run simultaneously with smaller footprint allowing for compact design 4 3600 RPM premium efficiency motor 5 Means of removal of the compressor for service or replacement without interruption to the system Quadraplex Skid Mounted Stacking System Configuration Configuration 1400 l min 6 9 Flow Capacity for each Compressor bar 4200 l min 6 9 bar with one compressor on reserve as per Total System Capacity NFPA 99 Tank Size 1000 liters Vertical ASME Configuration Rated Working Pressure 13 8 bar Finish Shop Painted Drain Type Automatic manual By Pass Plumbing Yes SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 34 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Pressure Gauge llem Range 0 14 bar Sound level db 80 max Dimension max floor area L x W 5 sqm Dimension max Height H 3m Pressure Setting bar Lead Start 5 5 Stop 7 Lag Start 5 Stop 7 Lag Start 4 5 Stop 6 Lag Start 4 Stop 6 Plumbing Flexible Connectors Intake and D
196. ovide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract The Public Body hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract Term of Contract Agreement The Contract shall enter into force on the date on which it is signed by the last contracting party Under no circumstances may implementation commence before the date on which the Contract Agreement enters into force respective names as of the day and year first above written SIGNED for and on behalf of WITNESS to signature on behalf of Signature Signature Name Name Position Position Date Date SIGNED for and on behalf of WITNESS to signature on behalf of Signature Signature Name Name Position Position Date Date SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 2 Issued by Part 3 Contract Section 9 Contract Forms B Performance Security Bank Guarantee Date Procurement Reference No ICB 0014 2014 To WHEREAS hereinafter the Supplier has undertaken pursuant to Contract No Dated to supply hereinafter the Contra
197. performance of the Contract the Supplier or its subcontractors should encounter conditions impeding timely delivery of the Goods or completion of Related Services pursuant to GCC Clause 51 the Supplier shall promptly notify the Public Body in writing of the delay its likely duration and its cause As soon as practicable after receipt of SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 35 Issued by Part 3 Contract Section 7 General Conditions of Contract 59 2 60 60 1 60 2 60 3 the Supplier s notice the Public Body shall evaluate the situation and may at its discretion extend the Supplier s time for performance in which case the extension shall be ratified by the parties by amendment of the Contract Except in case of Force Majeure as provided under GCC Clause 17 a delay by the Supplier in the performance of its Delivery and Completion obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to GCC Clause 25 unless an extension of time is agreed upon pursuant to GCC Sub Clause 59 1 without application of liquidated damages Performance Measurement The Public Body shall ascertain whether the Supplier s provision of the Goods in question meets any performance criteria as specified in the Statement of Requirements or if the criteria are not so specified
198. ponsible for obtaining all export and import licenses for the Goods and shall be responsible for any delays due to such licenses not being available when required In the case of any Goods supplied from outside the Federal Democratic Republic of Ethiopia the Supplier shall ensure that accurate information is provided to the Public Body as to the country of origin of the Goods and shall be liable to the Public Body for any additional duties or taxes for which the Public Body may be accountable should the country of origin prove to be different from that advised by the Supplier Where the Public Body agrees in writing to accept delivery by installments the Contract will SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 31 Issued by Part 3 Contract Section 7 General Conditions of Contract 50 8 50 9 51 51 1 51 2 52 52 1 be construed as a single contract in respect of each installment Failure by the Supplier to deliver any one installment may allow the Public Body at its option to treat the whole Contract as repudiated depending upon the circumstances of the non delivery such option not to be unreasonably invoked Any arrangement to deliver the Goods where carriage is to be charged separately or any arrangement by which the Goods are collected by the Public Body in return for a discount on the C
199. ppropriate to the goods country of origin Wherever references are made in the Contract to codes and standards in accordance with which it shall be executed the edition or the revised version of such codes and standards shall be those specified in the Statement of Requirements During Contract execution any changes in any such codes and standards shall be applied only after approval by the Public Body and shall be treated in accordance with GCC Clause 14 Delivery The Supplier shall deliver the Goods to the Location and in accordance with any delivery instructions in the SCC Purchase Order or as agreed by the Parties in writing Delivery shall be completed when the Goods have been unloaded at the Location and such delivery has been accepted by a duly authorized agent employee or Location representative of the Public Body The Public Body shall procure that such duly authorized agent employee or Location representative of the Public Body is at the delivery location in order to accept such delivery In the event that the Public Body require next day or short notice deliveries which are not provided for in the SCC Clause 50 1 the Supplier may pass on any additional costs relating to the delivery of the Goods to the Public Body placing the Purchase Order Early or partial deliveries require the explicit written consent of the Public Body which consent shall not be unreasonably withheld Unless otherwise stated in SCC the Supplier is res
200. r expenses in respect of the SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 1 Issued by Part 3 Contract Section 7 General Conditions of Contract making use or exercise by the Supplier of any Intellectual Property or Intellectual Property Rights for the purpose of performing the Contract g Contract h Day means the binding Contract Agreement entered into between the Public Body and the Supplier comprising Contract Documents referred to therein including all attachments appendices and all documents incorporated by reference therein means calendar day i Delivery means the transfer of the Goods from the Supplier to the Public Body in accordance with the terms and conditions set forth in the Contract j Eligible Countries k General Conditions of Contract means the countries and territories eligible as listed in Section 5 of the Bidding Document hereinafter referred to as GCC means the conditions in this section of the Contract which shall govern the Contract except where amended by the SCC or Contract Agreement 1 Good Industry Practice means the exercise of that degree of skill diligence and foresight which would reasonably and ordinarily be expected from a skilled and experienced supplier engaged in the provision
201. r omission including misrepresentation that knowingly or recklessly misleads or attempts to mislead a party to obtain financial or other benefit or to avoid an obligation c Collusive practices is a scheme or arrangement between two or more Suppliers with or without the knowledge of the Public Body designed to establish prices at artificial non competitive levels and d Coercive practices is harming or threatening to harm directly or indirectly persons or their property to influence their participation in a procurement process or affect the execution of a contract e Obstructive practice is i deliberately destroying falsifying altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede the Federal Ethics and Anticorruption Commission the Federal Auditor General and the Public Procurement and Property Administration Agency or their auditors investigation into allegations of a corrupt fraudulent coercive or collusive practice and or threatening harassing or intimidating any party to prevent their from disclosing their knowledge of matters relevant to the investigation or from pursuing the investigation or ii acts intended to materially impede the exercise of inspection and audit rights provided for under GCC Sub clause 44 2 The Agency will debar a Supplier from participation in public procurement for a specified period of time
202. r the purpose for which the disclosure is made The Public Body shall not without good reason claim that the lowest price available in the market is the realistic market price The Supplier agrees that a Subject to Sub Clause 26 6 b the decision on whether any exemption applies to a request for disclosure of recorded information is a decision solely for the Public Body b Where the Public Body is managing a request as referred to in Sub Clause 26 6 a the Supplier shall co operate with the Public Body making the request and shall respond within five 5 working days of any request by it for assistance in determining how to respond to a request for disclosure The Supplier shall and shall procure that its Subcontractors shall provide the Public Body with a copy of all information in its possession or power in the form that the Public Body requires within five 5 working days or such other period as the Public Body may specify of the Public Body requesting that Information The Public Body may consult the Supplier in relation to any request for disclosure of the Supplier s Confidential Information in accordance with all applicable guidance The above provisions of this Clause shall not in any way modify any undertaking of confidentiality given by either of the parties hereto prior to the date of the Contract 26 10 This Clause 26 shall remain in force without limit in time in respect of Confidential Information which comprises Pe
203. ract Section 7 General Conditions of Contract 38 and after completion thereof In this connection except with the prior written consent of the Public Body neither the Supplier nor the personnel employed or engaged by it shall at any time communicate to any person or entity any confidential information disclosed to them or discovered by them or make public any information as to the recommendations formulated in the course of or as a result of the services Furthermore they shall not make any use prejudicial to the Public Body of information supplied to them and of the results of studies tests and research carried out in the course and for the purpose of performing the contract The execution of the contract shall not give rise to unusual commercial expenses If such unusual commercial expenses emerge the contract will be terminated Unusual commercial expenses are commissions not mentioned in the contract or not stemming from a properly concluded contract referring to the contract commissions not paid in return for any actual and legitimate service commissions remitted to a tax haven commissions paid to a recipient who is not clearly identified or commission paid to a company which has every appearance of being a front company The Supplier shall supply to the Public Body on request supporting evidence regarding the conditions in which the contract is being executed The Public Body may carry out whatever documentary or on the spot c
204. rator as soon as the desired pressure of 137bar is achieved Each header bar shall be provided with 8 numbers of cylinder pigtail connections to suit cylinder valves incorporating a check valve at the header connection The high pressure header bar shall be designed in such a manner that it can be extended to facilitate additional cylinder connections All the above equipment should be integrated 27 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 27 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements and controlled through single control e The manifold should be so designed that it shall suit easy cylinder changing and positioning e The cylinder should be placed with the help of cylinder brackets and fixing chains which should be zinc plated e Beyond the supply of oxygen medical air and suction system to the various units of the hospital at St Paul the Medical Gas System is also expected to have an exclusive filling station and manifold system which shall be used to prepare compressed gas cylinders used as a reserve source of supply for the hospital beyond its daily function to fill up to 100 One hundred standard medical oxygen cylinders for use by other public and private hospitals in Addis Ababa e Two of the systems are to be insta
205. ravelling and board and lodging expenses Whenever the Supplier is ready to carry out any such test and inspection it shall give a reasonable advance notice including the place and time to the Public Body The Supplier shall obtain from any relevant third party or manufacturer any necessary permission or consent to enable the Public Body or its designated representative to attend the test and or inspection The Public Body may require the Supplier to carry out any test and or inspection not required by the Contract but deemed necessary to verify that the characteristics and performance of the Goods comply with the technical specifications codes and standards under the Contract provided that the Supplier s reasonable costs and expenses incurred in the carrying out of such test and or inspection shall be added to the Contract Price Further if such test and or inspection impede the progress of manufacturing and or the Supplier s performance of its other obligations under the Contract due allowance will be made in respect of the Delivery Dates and Completion Dates and the other obligations so affected The Supplier shall provide the Public Body with a report of the results of any such test and or inspection The Public Body may reject any Goods or any part thereof that fail to pass any test and or inspection or do not conform to the specifications The Supplier shall either rectify or replace such rejected Goods or parts thereof or make altera
206. re than one bidder or where it is believed that modifying the bidding document could attract adequate number of bidders d Circumstances of Force Majeure render normal implementation of the Contract impossible F Award of Contract Award Criteria The Public Body shall award the Contract to the Bidder whose bid has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Documents provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily If Bids are being invited for individual contracts lots Contracts will be awarded lot by lot but the Public Body may select the most favorable overall solution after taking account of any discounts offered Note This is no applicable for this bid as the bid is considered as one package If the Bidder is awarded more than one lot a single contract may be concluded covering all those lots Note This is no applicable for this bid as the bid is considered as one package Right to Vary Quantities at Time of Award At the time the Contract is awarded the Public Body reserves the right to increase or decrease the quantity of Goods and scope of Related Services originally specified in Section 6 Statement of Requirement provided this does not exceed the percentages indicated in the BDS and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents Announcing and Awarding o
207. reed to or alternatively furnish new bid security to cover the extended period A bidder not agreeing to extend the validity period of his its bid security shall be treated as a bidder refusing the Public Body s request for extension of bid validity period and as such shall be disqualified from further bid proceeding Bid Security Unless otherwise specified in the BDS the Bidder shall furnish as part of its bid a bid security in original form and in the amount and currency specified in the BDS A copy of bid security if submitted without original form shall not be accepted The bid security shall be at the Bidder s option in any of the following forms a An unconditional Bank Guarantee b An irrevocable Letter of Credit c Cash check certified by a reputable bank or financial institution or payable order all from a reputable source from any eligible country Securities issued by foreign banks or financial institutions shall be counter guaranteed by an Ethiopian bank The bid security shall be submitted either using the Bid Security Form included in Section 4 Bidding Forms or in another substantially similar format approved by the Public Body In either case the form must include the complete name of the Bidder The bid security shall be valid for twenty eight days 28 beyond the end of SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Docum
208. request that the Bidder submit the necessary information or documentation within a reasonable period of time to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements Requesting information or documentation on such nonconformities shall not be related to any aspect of the price of the bid Failure of the Bidder to comply with the request may result in the rejection of its bid Provided that a bid is substantially responsive the Public Body shall rectify nonmaterial nonconformities or omissions To this effect the Bid Price shall be adjusted for comparison purposes only by the highest price quoted in this bidding process to reflect the price of the missing or non conforming item or component Dubious price quotations and errors in calculation Provided that the bid is substantially responsive the Public Body shall correct arithmetical errors on the following basis a If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected unless in the opinion of the Public Body there is an obvious misplacement of the decimal point in the unit price in which case the total price as quoted shall govern and the unit price shall be corrected b If there is an error in a total corresponding to the addition or subtraction of subtotals the subtotals shall prevail and the to
209. rganization or individual who is the national of that country is prohibited u We will inform the immediately if there is any change in the above circumstances at any stage during the implementation of the contract We also fully recognize and accept that any inaccurate or incomplete information deliberately provided in this bid may result in our exclusion from this and other contracts funded by the Government of the Federal Democratic Republic of Ethiopia v We understand that this bid together with your written acceptance thereof included in your notification of award shall not constitute a binding contract between us until a formal contract is prepared and executed w We understand that you reserve the right to reject any or all bids that you may receive Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on insert day day of 20 Attachments 1 Valid trade license indicating the stream of business in which the is engaged 2 VAT registration certificate issued by the tax authority 3 A valid tax clearance certificate issued by the tax authority 4 Business organization registration certificate or trade license issued by the country of establishment Relevant professional practice certificates Bid Security and 7 Other documents requested by the Public Body nN SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Ve
210. ria Page 2 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria After evaluation of legal professional and technical which accounts for minimum acceptable evaluation point of 80 below 80 is considered as non responsive to the requirement With regard to financial admissibility of the bids the Public Body shall award the contract to the bidder whose bid has been determined to be substantially responsive to the Bidding Documents and with the lowest price Evaluation for Medical Oxygen Generating System No Evaluation criterion Points 1 Concentrator 15 1 1 Capacity Mandatory 1 2 Purity Mandatory 1 3 Overall dimension 5 1 4 Electrical components 5 Accessories Relief valve and 1 5 gauges 5 2 Oxygen Surge Tank 15 2 1 Pressure coded 5 2 2 Capacity 5 2 3 Material 2 2 4 Accessories 3 3 Air Compressor 30 3 1 Capacity 5 3 2 Air flow capacity 5 3 3 Energy Usage 4 3 4 Noise level 4 3 5 Type 5 3 6 Display type 3 3 7 Accessories 4 4 Air Filter 10 4 1 Standard and class 5 4 2 Filtration grade 5 5 Air Tank 10 5 1 Capacity volume 5 5 2 Capacity pressure 5 High Pressure 6 Booster 20 6 1 No of outlets 10 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qua
211. rification of Bids To assist in the examination evaluation and comparison of the bids the Public Body may at its sole discretion ask any Bidder for a clarification of its bid Any clarification submitted by a Bidder that is not in response to a request by the Public Body shall not be considered The Public Body s request for clarification and the response shall be in writing No change in the prices or substance of the bid shall be sought offered or permitted except to confirm the correction of arithmetic errors discovered by the Public Body in the evaluation of the bids in accordance with ITB Clause 34 If a Bidder does not provide clarifications of its bid by the date and time set in the Public Body s request for clarification its bid may be rejected Responsiveness of Bids The Public Body s determination of a bid s responsiveness is to be based on the contents of the bid itself A substantially responsive bid is one that conforms to all the terms conditions and specifications of the Bidding Documents without material deviation reservation or omission A material deviation reservation or omission is one that a If accepted would i Affect in any substantial way the scope or quality of the Goods and Related Services specified in the Contract or ii Limits in any substantial way inconsistent with the Bidding Documents the Public Body s rights or the Bidder s obligations under the Contract or b If
212. rks to be performed by each Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on insert day day of 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 14 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms E Bid Security Date Procurement Reference Number Alternative No To Whereas hereinafter the Bidder has submitted its bid dated for Procurement reference Number for the supply of hereinafter called the Bid KNOW ALL PEOPLE by these presents that WE of having our registered office at hereinafter the Guarantor are bound unto hereinafter the Public Body in the sum of for which payment well and truly to be made to the aforementioned Public Body the Guarantor binds itself its successors or assignees by these presents Sealed with the Common Seal of this Guarantor this day of THE CONDITIONS of this obligation are the following 1 If the Bidder withdraws its bid during the period of bid validity specified by the Bidder in the Bid Submission Sheet except as provided in ITB Sub Clause 21 2 or 2 If the Bidder having been notified of the acceptance of its bid by the Public Body during the period of bid validity fails or refuses to a Execute the Contract or b Furnish the Performance Se
213. rofessional capacity As a proof of the bidder s financial standing the following documents need to be furnished a Financial statements certified by an independent auditor b Other documents as stated in the BDS ITB 16 3 Bidder must submit at least 1 one Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the course of the past 3 years with a budget 500 000 USD and above ITB 16 7 The Public Body shall undertake physical checking of current Bidder s technical qualifications and competence ITB 17 1 Bidder furnish as part of its bid the following documentary technical evidence a Name amp Address of the Supplier and Agent b Power of Attorney c Business license indicating the stream of business in which Valid the Bidder is engaged d VAT registration certificate issued by the tax authority only domestic Bidders in case of contract value as specified in BDS e Valid Tax clearance certificate issued by the tax authority domestic Bidders only f ISO DIN ANSI IEC IEEE BS NFPA latest edition HTM 2022 HTM 02 01 European Standards etc certificate or equivalent g Copies of original document defining the constitutional or legal SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxiv Issued by P
214. role in connection to the provision of the Goods and Related Services Except with the written permission of the Public Body the Supplier and any other supplier with whom the Supplier is SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 25 Issued by Part 3 Contract Section 7 General Conditions of Contract 39 39 2 39 3 39 4 39 5 associated or affiliated shall be disqualified from the execution of works goods or other services for the Public Body in any capacity Patent Indemnity The Supplier shall subject to the Public Body s compliance with GCC Sub Clause 39 2 indemnify and hold harmless the Public Body and its employees and officers from and against any and all suits actions or administrative proceedings claims demands losses damages costs and expenses of any nature including attorney s fees and expenses which the Public Body may suffer as a result of any infringement or alleged infringement of any patent utility model registered design trademark copyright or other intellectual property right registered or otherwise existing at the date of the Contract by reason of a The use of the Goods in the Federal democratic Republic of Ethiopia and b The sale in any country of the Goods manufactured by the Supplier Such indemnity shall not cover any use of the Goods or any part t
215. rors in calculation Margin of Preference Preliminary Examination of Bids Legal Professional Technical and Financial Admissibility of Bids Evaluation of Bids Comparison of Bids Post qualification Evaluation Acceptance or Rejection of Bids Re advertising bids Award of Contract Award Criteria Right to Vary Quantities at Time of Award Announcing and Awarding of the Successful Bidder Signing of Contract Performance Security 18 18 18 19 19 19 20 20 21 21 22 22 23 25 26 26 26 27 27 27 27 27 28 28 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Instructions to Bidders Section I of Ix Version 2 Nov 2014 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 Section I Instructions to Bidders A General Introduction The Public Body indicated in the Bid Data Sheet BDS is the Contracting Authority for this procurement process and it is bound by the rules governing public procurement in the Federal Democratic Republic of Ethiopia It has the powers and duties to conclude a Contract for the supply of Goods and Related services Accordingly this procurement process is being conducted in accordance with the recent editions of the Ethiopian Federal Government Procurement and Property Administration Proclamation and Public Procurement Directive under
216. rsion 2 Nov 2014 Document Bidding Forms Page 3 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms B Price Schedule for Goods and Related Services Price Schedule Goods Manufactured outside the Purchaser s Country to be imported Date Procurement Reference No Alternative No Insert identification No if this is a bid for an alternative Document Bidding Forms Page 5 Issued by Item Description of Goods or Related Country of Percentage of Quantity and Unit Price Total Price No Services Origin national origin Unit of Measure EXW EXW 1 Medical Oxygen Generating Plants 2 sets 2 Medical Air Generating Plants 1 set 3 Medical Vacuum Generating Plants 1 set 4 Pipe Work and Systems for medical 1 set oxygen medical air medical vacuum all are considered as one set 5 Ventilation system for plant house 1 set 6 Medical Oxygen Cylinder D type 500 a Medical Oxygen Cylinder B type 50 8 An automatic manifold changeover 4 sets 2 sets are for kidney transplantation center 9 Trolley 100 Grand Total EXW Carriage and insurance In land transportation Customs duties sales and other taxes Installation and Commissioning including training Grand Total Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on day of insert date of signing Fill data into table columns as appr
217. rsonal Data Except as aforesaid and unless otherwise expressly set out in the Contract this Clause 26 shall remain in force for a period of 3 years after the termination or expiry of this Contract 26 11 In the event that the Supplier fails to comply with this Clause 26 the Public Body reserves the right to terminate the Contract by notice in writing with immediate effect SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 19 Issued by Part 3 Contract Section 7 General Conditions of Contract 27 27 1 28 28 1 28 2 28 3 28 4 28 5 28 6 28 7 Copyright The copyright in all drawings documents and other materials containing data and information furnished to the Public Body by the Supplier herein shall remain vested in the Supplier or if they are furnished to the Public Body directly or through the Supplier by any third party including suppliers of materials the copyright in such materials shall remain vested in such third party Miscellaneous Any decision act or thing that the Public Body is required or authorized to take or do under the Contract may be taken or done by any person authorized either generally or specifically by the Public Body to take or do that decision act or thing provided that upon receipt of a written request the Public Body shall inform the Supplier of t
218. s and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 36 Issued by Section 8 Special Conditions of Contract Table of Clauses General Provisions The Contract Obligations of the Public Body Payment Obligations of the Supplier EES Kok A ip Performance of the Contract Mn WO WO WO ee Re 37 The following Special Conditions of Contract SCC shall supplement the General Conditions of Contract GCC Whenever there is a conflict the provisions herein shall prevail over those in the GCC GCC Clause Section 8 Special Conditions of Contract A General Provisions Reference ae Procurement Reference Number is ICB 0014 2014 GCC 1 2 s The Public Body is St Paul Hospital Millenium Medical College GCC 1 2 The Supplier and its local Agent shall be jointly and severally liable x GCC 6 3 The meaning of the trade terms shall be as prescribed by International Commercial a Terms GCC 6 3 The version of Inco terms shall be 2010 b O B The Contract GCC 71 i In addition to documents listed in GCC Clause 7 1 the following documents shall form the Contract a Agreement b The Special Conditions of Contract c The General Conditions of Contract d Bid Submission Sheet with Annexes e statement of Requirement GCC 7 3 The Public Body s authorized representative shall be Authorized
219. s translation shall govern 9 2 The Supplier shall bear all costs of translation to the governing language and all risks of the accuracy of such translation 10 Notices and written communications 10 1 Any notice request or consent required or permitted to be given or made pursuant to this Contract shall be in writing The term in writing means communicated in written form with proof of receipt 10 2 Any such notice request or consent shall be deemed to have been given or made when delivered in person to an authorized representative of the Party to whom the communication is addressed or when sent to such Party at the address specified in the SCC 10 3 A Party may change its address for notice hereunder by giving the other Party notice in writing of such change to the address specified in the SCC 11 Authorized Officers 11 1 Any notice information or communication given to or made by an Authorized Officer shall be deemed to have been given or made by the Public Body 11 2 The Supplier shall decline from supplying the Goods and Related Services to any of the Public Body s staff who are not Authorized Officers 12 Assignment 12 1 An assignment is a written agreement by which the Supplier transfers its contract or part thereof to a third party 12 2 The Supplier shall not without the prior written consent of the Public Body assign the Contract or any part thereof or any benefit or interest there under except in the follow
220. se all mandatory documentary evidence establishing the Bidder s qualification the Public Body will rule on the legal technical professional and financial admissibility of the bid classifying it as compliant or non compliant with qualification requirements set forth in the Bidding Document 49 3 The Public Body will then analyze the bids technical conformity in relation to the technical specifications classifying them technically compliant or non compliant 49 4 The Public Body shall continue evaluation of bids that have been determined to be substantially responsive with rectification of nonconformities and omissions in bids if any 49 5 The Public Body shall examine all bids to ascertain whether there are any arithmetic errors in computation and summation The Public Body shall notify bidders on adjusted calculation errors and request bidders to confirm that they accept the correction of the calculation error within the time limit of three days from the receiving of the notification SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Evaluation and Qualification Criteria Page 8 Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria 49 6 After evaluation of legal professional technical and financial admissibility of bids the Public Body shall award of the contract the bidder whose bid has been determined to
221. sed by interested bidders on the submission of a written application to the address below as of announcing date in the newsletter Monday to Friday 9 00 am to 12 00 am and 2 00 pm to 5 00 pm and upon payment of non refundable fee of Birr 500 00 Five Hundred Birr only or in USD 25 00 or in an equivalent amount in a freely convertible currency Bid security must be in the form of CPO or bank guarantee 7 Bids must be delivered to the address below at or before 10 00 AM Local Time on the 45 Calendar day beginning from the first date of advertisement All bids must be accompanied by a bid security for Minimum of 500 000 00 Birr or in equivalent in US or any freely convertible Electronic bidding will not be permitted Late bids will be rejected SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Contract Forms Page 6 Issued by Part 3 Contract Section 9 Contract Forms 8 Bids will be closed at 10 00 AM on the 45 Calendar day beginning from the first date of advertisement Bids will then be opened at 2 00 PM of the same date in the presence of the bidders representatives who choose to attend at nursing building room no 17 St Paul s Hospital Millennium Medical College 9 For Bid submission purposes the Purchaser s address is Millennium Medical College St Paul Hospital Tel 251 11 2750125 753343 Fax 251 11 2774787 P O Box 127
222. sition or the constitution of the joint venture consortium or association shall not be altered without the prior consent of the Public Body Eligibility All Goods and Services supplied under the Contract shall have their origin in an eligible country pursuant to Section 5 For purposes of this Clause origin means the place where the Goods were mined grown or produced or from which the Services are supplied Goods are produced when through manufacturing processing or substantial and major assembly of components a commercially recognized new product results that is substantially different in basic characteristics or in purpose or utility from its components The origin of Goods and Services is distinct from the nationality of the Supplier Code of Conduct The Supplier shall at all times act loyally and impartially and as a faithful adviser to the Public Body in accordance with the rules and or code of conduct of its profession as well as with appropriate discretion The Supplier shall in particular at all times refrain from making any public statements concerning the Goods and Related Services without the prior approval of the Public Body and from engaging in any activity which conflicts with its obligations towards the Public Body under the contract It shall not commit the Public Body without its prior written consent and shall where appropriate make this obligation clear to third parties If the Supplier or any of its Su
223. spital Version 2 Nov 2014 Document Instructions to Bidders Page 23 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 37 3 g Foreign Bidder has failed to submit business organization registration certificate or valid trade license issued by the country of establishment in accordance with ITB Clause 4 6 c h Bidder has been debarred by Millenniums Medical College St Paul Hospital for breach of its obligation under previous counteract with Millenniums Medical College St Paul Hospital shall be rejected in accordance with ITB Clause 4 4 i In the case of a bid submitted by a joint venture JV the Bidder has failed to submit the Form Data on Joint Ventures the Agreement governing the formation of joint venture or letter of intent to form JV including a draft agreement in accordance with ITB Clause 4 1 Professional admissibility The Public Body may determine bid as not responsive when a Bidder has failed to submit relevant professional practice certificates if required in BDS Clause 4 6 b iv b Bidder has failed to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14 1 Technical admissibility The Public Body may determine bid as not responsive when a Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin
224. srepresentation of any statement relating to the goods and services including without limitation the Goods or information or material on or description of the goods and services including without limitation the Services provided by or on behalf of the Supplier which is included in the Public Body s catalogue from time to time or any associated material produced by the Public Body for the purpose of illustrating the range of goods and services including without limitation the Goods available pursuant to the Public Body contracts from time to time Accounting Inspection and Auditing The Supplier shall keep accurate and systematic accounts and records in respect of the Goods SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 28 Issued by Part 3 Contract Section 7 General Conditions of Contract 44 2 45 45 1 45 2 46 46 1 and Related Services hereunder in accordance with internationally accepted accounting principles and in such form and detail as will clearly identify all relevant time charges and costs For the purpose of the examination and certification of the Public Body s accounts or any examination of the economy efficiency and effectiveness with which the Public Body has used its resources the Federal Auditor General and the Public Procurement and Property Administration Agency
225. standards set by the Quality and Standards Authority of Ethiopia QSAE and applicable international standards In accordance with the terms and conditions of appointment as provided in this Clause in consideration of the Contract Price Relationship of the Parties The Supplier shall not incur any liabilities on behalf of the Public Body or enter into any contract or obligation on behalf of the Public Body The Supplier shall be an independent contractor performing the Contract The Contract does not create any agency partnership joint venture or other joint relationship between the parties to the Contract Subject to the provisions of the Contract the Supplier shall be solely responsible for the manner in which the Contract is performed All employees representatives or Subcontractors engaged by the Supplier in connection with the performance of the Contract shall be under the complete control of the Supplier and shall not be deemed to be employees of the Public Body and nothing contained in the Contract or in any subcontract awarded by the Supplier shall be construed to create any contractual relationship between any such employees representatives or Subcontractors and the Public Body Due Diligence The Supplier acknowledges that it a Has made and shall make its own enquiries to satisfy itself as to the accuracy and adequacy of any information supplied to it by or on behalf of the Public Body b Has raised all rele
226. stions Clarification of Bidding Documents 8 Modification to Bidding Documents 9 Pre Bid Conference C Preparation of Bids 10 Cost of Bidding 11 Language of Bid 12 Bid Prices and Discounts 13 Currencies of Bid and Payment 14 Professional Qualifications and Capability of the Bidder 15 Financial Standing of the Bidder 16 Technical Qualifications Competence and Experience of the Bidder 17 Documentary Technical Evidence 18 Presentation of Samples 19 Joint Venture or Consortium 20 Alternative Bids 21 Period of Validity of Bids 22 Bid Security 23 Documents Comprising the Bid 24 Format and Signing of Bid D Submission and Opening of Bids 25 Sealing and Marking of Bids O o N N DTD WB WA FPN NK e _ e e e e ee ee e e a ayaa A A LU WN NHN KF O O O e sa N SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Instructions to Bidders Section I of IX Version 2 Nov 2014 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 4l 42 43 44 45 46 47 Deadline for Submission of Bids Late Bids Withdrawal Substitution and Modification of Bids Bid Opening Evaluation and Comparison of Bids Confidentiality Clarification of Bids Responsiveness of Bids Nonconformities and Omissions Dubious price quotations and er
227. t Promptly after notification of the proposed contract award the Public Body shall send the successful Bidder the Contract Within fifteen 15 days of receipt of the notification of award the successful Bidder shall sign date and return it to the Public Body the Contract The Public Body shall not sign a contract before seven working days from the date bidders are notified of the result of their bid or of any complaint against the bid proceeding Performance Security Within fifteen 15 days from signing the contract the successful Bidder shall furnish the performance security in accordance with the GCC using for that purpose the Performance Security Form included in Section 9 Contract Forms or another form acceptable to the Public Body Failure of the successful Bidder to submit the above mentioned Performance Security or sign the Contract shall constitute sufficient grounds for annulment of the award and forfeiture of the bid security Small and micro enterprises shall be required to submit a letter of guarantee written by a competent body organizing and overseeing them in lieu of bid security performance security or advance payment guarantee SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 28 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 47 4 Where the successful bidder can
228. t e VAT Registration Certificate e Renewed Trade Licence for the supply of medical or Industrial machinery Maintenace and Industrial license for machinery Retailing license for imported items with Manufacturer Authorization letter for this Bid Written work experience for supply SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page xxxii Issued by Part 1 Bidding Procedures Section 3 Evaluation and Qualification Criteria Instructions for Bidders ITB reference Data relevant to ITB and installation of Medical Gas Generators and Systems ISO certificate DIN ANSI IEC IEEE BS NFPA latest edition HTM 2022 HTM 02 01 European Standards etc certificate or equivalent to manufacturer company ITB 5 6 The Bidder shall be required to include with its bid documentation from the Manufacturer of the Goods that it has been duly authorized to supply in Ethiopia the Goods indicated in its bid B Bidding Documents ITB 7 1 and 9 4 For questions and or clarification purposes only the Public Body s address is Public Body Millenniums Medical College St Paul Hospital Attention Mr Anwar Mustefa Mr Tesfaye Derebie Floor Room number 102 office number P O Box 1271 Street Address St Paul Hospital Town City Addis Ababa Post Code Country Ethiopia Telephone 251 11 2750125
229. t 1 Bidding Procedures Section 1 Instructions to Bidders 19 19 1 20 20 1 20 2 20 3 within 6 months they shall be forfeited to the government Unless the Public Body decides otherwise a sample supplied by the successful bidder shall stay with the Public Body until the completion of the procurement process to be used for checking conformity during delivery Joint Venture or Consortium If bidder is a joint venture or consortium of two or more entities the bid must be single with the object of securing a single contract authorized person must sign the bid and will be jointly and severally liable for the bid and any contract Those entities must designate one of their members to act as leader with authority to bind the joint venture or consortium The composition of the joint venture or consortium must not be altered without the prior consent in writing of the Public Body The bid may be signed by the representative of the joint venture or consortium only if he has been expressly so authorized in writing by the members of the joint venture or consortium and the authorizing contract notaries act or deed must be submitted to the Public Body All signatures to the authorizing instrument must be certified in accordance with the national laws and regulations of each party comprising the joint venture or consortium together with the powers of attorney establishing in writing that the signatories to the bid are empowered to enter
230. tal Version 2 Nov 2014 Document Instructions to Bidders Page 13 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 20 4 20 5 21 21 1 21 2 21 3 21 4 21 5 22 22 1 22 2 In evaluating a Bid containing an alternative process or product the Public Body may use any evaluation award criteria as indicated in the BDS and Section 3 Evaluation Methodology and Criteria Alternative Bids not requested by the Public Body shall be rejected Period of Validity of Bids Bids shall remain valid for the period specified in the BDS after the bid submission deadline prescribed by the Public Body A bid valid for a shorter period may be rejected by the Public Body as non responsive In exceptional circumstances prior to expiry of the bid validity period the Public Body may request Bidders to extend the period of validity of their bids The request and the responses shall be made in writing Bidders who are not willing to extend their bid validity period for what ever reason shall be disqualified from the bid without having forfeited their bid security Bidders agreeing to the Public Body s request for extension of their bid validity period have to express in writing their agreement to such request and for how long they are willing to extend the period Similarly they have to amend the validity period of their bid security on the basis of the extension of the bid validity period they have ag
231. tal shall be corrected and c If there is a discrepancy between words and figures the amount in words shall prevail unless the amount expressed in words is related to an arithmetic error in which case the amount in figures shall prevail subject to a and b above The Public Body shall correct the detected errors in calculation and notify the bidder in writing of the corrections made without any delay requesting the bidder to confirm that he accepts the correction of the calculation error within the period specified in BDS SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 21 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 34 3 36 36 1 from the date on which the notice was received The corrections shall be clearly indicated in the bid If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors its bid shall be disqualified Margin of Preference Preference shall be granted to locally produced goods to small and micro enterprises established under the relevant Proclamation The margin of preference to be so granted for locally produced goods and applied when comparing prices during evaluation of bids shall be 15 Not Applicable The preference to be granted as per Sub Clause 35 2 shall be effective where it is certified by a compete
232. te Patient bed 1 1 422 private Patient bed 1 1 426 office ia 428 office 430 recovery 2 1 T 432 recovery 2 1 433 recovery 2 1 Operation Operation theatre 6 4 theatre Total Load to the floor 14 11 Emergency Emergency room 20 11 room aang 320 y Minor OR Minor OR 3 3 Dee New infant building s0 30 Kidney Transplant survey at site is required and as per statement of requirement section 6 page 10 13 Children Center survey at site is required and as per Statement of Requirement section 6 page 10 13 Total existing load 493 302 Total Hospital Load 883 302 Note that Oprefers to medical Oxygen a MA refers to Medical Air MV refers to Medical Vacuum Full installation is mandatory NO partial installation 15 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 15 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Oxygen Generating Plants Compliance Sheet SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 16 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Oxygen Generating Plants Baseline Requirement Specification Details and Quantity
233. te bank of cylinders in the event of tailpipe rupture The tail pipe cylinder connector must be a pin index yoke connector in accordance with BS EN ISO 407 2004 for oxygen SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 26 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements changeove r Pressure indication should be provided to indicate pressure in each cylinder bank and in the MGPS The pressure control should maintain the nominal pipeline pressure within the limits High pressure regulators should comply with BS EN 738 2 1999 and be supplied with auto ignition test results Pressure safety valves should be of the self closing type and be installed on each distribution pipeline downstream of the manifold line pressure regulator and upstream of the main isolation valve The monitoring and indicating system should perform the following functions a overall manifold monitoring b manifold condition indication c overall supply plant indication The manifold system should be provided with all interconnected piping from oxygen generator and should have a system so as to connect easily with oxygen refilling manifold of 2x8 cylinders The system should have pressure cut off valves to cut the supply from the gene
234. tements certified by an independent auditor b Other documents as stated in the BDS Technical Qualifications Competence and Experience of the Bidder The Bidder must present a description of its company and organization with appropriate reference to any parent company and subsidiaries The Bidder shall also include details demonstrating the Bidder s experience and ability in selling and servicing the Goods and Related Services listed in Section 6 Statement of Requirements Also each Bidder shall include a description of how it plans to manage the work included in this Bidding Document in addition to its other ongoing projects This information shall be included in a separate form entitled Bidders Certification of Compliance that is furnished in Section 4 Bidding Forms As a proof of satisfactory execution of contracts the Bidder must provide Certificates of satisfactory execution of contracts provided by the other contracting party to the contracts concerned in number and within the period specified in the BDS for similar sized type contracts with a budget of at least that of this contract unless otherwise specified in the BDS including contact information for verification and inspection so as to provide due diligence Contact information should include at a minimum name function address e mail and phone number Each reference provided should be the client s responsible project administrator or a senior official of the client who
235. the Contract pursuant to the GCC Sub Clause 20 2 c termination will be without compensation to the Supplier provided that such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to the Public Body In the event of any termination by the Public Body under this Clause for the avoidance of doubt the Supplier will not be restricted from making any claim in respect of the Contract Price to the extent the Contract Price is outstanding and due and payable Arrangements on Termination The Public Body and the Supplier agree that termination or expiry of the Contract shall not affect either Party s obligations which the Contract provides shall survive the expiration or termination of the Contract After termination or expiry all data documents and records whether stored electronically or otherwise relating in whole or in part to the supplied Goods and Related Services shall be delivered by the Supplier to the Public Body provided that the Supplier shall be entitled to keep copies thereof to the extent that the information contained therein does not relate solely to the Goods and Related Services or to the extent that the Supplier is required by law to maintain copies thereof or to the extent that the Supplier was possessed of such data documents and records prior to the date of the Contract In addition the Supplier shall co operate fully with the Public Body during the handover leading t
236. the procurement method indicated in the BDS By the issue of this Bidding Document the Public Body invites interested Candidates to submit their bids with a view to entering into Contract with the Public Body for the provision of Goods and Related Services which general description is provided in the BDS The Goods and Related Services that are subject of this procurement process are more particularly specified in Section 6 Statement of Requirement upon the basis of the information supplied in and in accordance with this Bidding Document The procurement reference number and number of lots of this Bidding Document are provided in the BDS If Bids are being invited for individual contracts lots the Bidder may submit a Bid for one lot only several or all of the lots Each lot will form a separate contract and the quantities indicated for different lots will be indivisible The Bidder must offer the whole of the quantity or quantities indicated for each lot Each Bidder may only submit one Bid either individually or as a partner in joint venture A Bidder who submits or participates in more than one Bid other than as a subcontractor or in cases of alternatives that have been permitted or requested will cause all the Bids with the Bidder s participation to be disqualified This Section 1 Instructions to Bidders shall not form a part of the Contract These instructions are intended to assist prospective Bidders in the preparation of their Bids
237. the recent editions of the Public Procurement Proclamation and Procurement Directive a candidate or a bidder aggrieved or is likely to be aggrieved on account of the Public Body inviting a bid not complying with the provisions of the Proclamation or Procurement Directive in conducting a bid proceeding may present complaint to the head of the Public Body to have the bid proceeding reviewed or investigated Any complaint must be submitted in writing to the head of the Public Body within five working days from the date the Bidder knew or should have known of the circumstances giving rise to the complaint If the head of the Public Body does not issue a decision within ten working days after submission of complaint or the candidate or SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 3 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 4 2 4 3 4 4 the Bidder is not satisfied with the decision it may submit a complaint to the Board within five working days from the date on which the decision has been or should have been communicated to the candidate or the Bidder by the Public Body The Board s decision is binding for both parties Eligible Bidders A Bidder may be a natural person private public or government owned legal entity subject to ITB Sub Clause 4 5 or any combination of them wit
238. tions as determined by the Millenniums Medical College St Paul Hospital or Buyer Equipment delivered but not meeting the specifications shall not be accepted until the specifications are complied with fully Any cost incurred by the buyer for subsequent inspections storage or assistance to the vendor for settlement If any equipment components and or parts are delivered in damaged condition or are short shipped the supplier and or his agent at his own expenses shall provide SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Special Conditions of Contract Page 7 Issued by replacement in accordance with the following conditions a Replacements for any complete bid item equipment shall be delivered within 30 thirty days of the sending of notice of non conformance by the Millenniums Medical College St Paul Hospital s right to impose the penalty Delivery time shall be considered to have been complied with when the following two stages are met by the supplier or his agent a The first stage shall be when the items equipment arrive at the Port of Border within the time specified in the offer b The second stage shall be when the items equipment are Delivered to the buyer s in acceptable condition within the time specified in the offer Delivery time if stated as a number of days shall include Sundays and holidays That is Calendar Days
239. tions necessary to meet the specifications at no cost to the Public Body and shall repeat the test and or inspection at no cost to the Public Body upon giving a notice pursuant to GCC Sub Clause 57 4 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 34 Issued by Part 3 Contract Section 7 General Conditions of Contract 57 8 58 58 1 58 2 58 3 58 4 58 5 59 59 1 The Supplier agrees that neither the execution of a test and or inspection of the Goods or any part thereof nor the attendance by the Public Body or its representative nor the issue of any report pursuant to GCC Sub Clause 57 6 shall release the Supplier from any warranties or other obligations under the Contract Rejection of Goods Without prejudice to the operation of Sub Clause 58 4 the Goods shall be inspected by the Public Body or on behalf of it within a reasonable time after delivery under Clause 51 of the Contract and may be rejected if found to be defective or inferior in quality to or differing in form or material from the Statement of Requirements of the Contract or if they do not comply with any term whether expressed or implied of the Contract Without prejudice to the operation of Sub Clause 58 4 the Public Body shall notify the Supplier of a The discovery of any defect within a reasonable time of its
240. to be provided under the Contract by the Public Body or the Supplier may be taken or provided by the authorized representatives specified in the SCC 7 4 The Contract constitutes the entire agreement between the Public Body and the Supplier and supersedes all communications negotiations and agreements whether written or oral of parties with respect thereto made prior to the date of Contract No agent or representative of either Party has authority to make and the Parties shall not be bound by or be liable for any statement representation promise or agreement not set forth herein 8 Governing Law 8 1 The Contract shall be governed by and interpreted in accordance with the laws of the Federal Democratic Republic of Ethiopia unless otherwise stated in SCC 9 Language 9 1 The Contract as well as all written and oral communication and documents relating to the Contract exchanged by the Supplier and the Public Body shall be in English Supporting SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 7 Issued by Part 3 Contract Section 7 General Conditions of Contract documents and printed literature that are part of the Contract may be in another language but any documents provided in another language must be accompanied by an accurate translation into English For purposes of interpretation of the Contract thi
241. ublic Body has an approved budget toward the cost of the procurement described in the Section 6 Statement of Requirement The Public Body intends to use these funds to place a Contract for which these Bidding Documents are issued Payments will be made directly by the Public Body and will be subject in all respects to the terms and conditions of the resulting Contract placed by the Public Body Fraud Corruption and Complaints Provisions The Government of the Federal Democratic Republic of Ethiopia herein after called the Government represented by Millenniums Medical College St Paul Hospital herein after called the Contracting Authority requires bidders to observe the highest standards of ethics during the procurement and the execution of contracts In pursuance of this policy the Government a Defines for the purposes of this provision the terms set forth below as follows i Corrupt practice is the offering giving receiving or soliciting directly or indirectly of anything of value to influence improperly the action of a public official in the procurement process or in contract execution ii Fraudulent practice is any act or omission including misrepresentation that knowingly or recklessly misleads or attempts to mislead a party to obtain financial or other benefit or to avoid an obligation iii Collusive practices is a scheme or arrangement between two or more Bidders with or without the knowledge of
242. ucing regulator 4 Oxygen supply hose 5 Minimum capacity of 2500 lit T 1 Dominick Hunter filter package sized specifically for the Medical OG 2000 generator Activated charcoal adsorbs gas molecules Oxygen which could cause odor taste or subsequent condensation back rbon into a liquid phase Our filtration consists of radial flow arbo quid p Filtration elements of a bed of high grade activated carbon sandwiched between porous inner and outer sleeves Touch 1 Remote monitoring capability of performance of the generator system thru static IP internet address 20 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 20 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements screen Controls Remote Monitoring 2 Units shall be set up to sequence automatically and all amp Control control requirements outlined in the specification will be Package covered 1 1 5 horsepower 2 2200 psig oxygen pressure High 3 30 120 SCFH oxygen flow rate Pressure 7 Oxygen 4 20 H K cylinders per day output capacity Compressor 5 30 70 PSIG suction pressure 6 High efficiency motor 7 High pressure stainless steel braided hose 20 Valve 1 High pressure rigid manifold w 24 stainless steel flexible High oxygen hose to connect the oxyge
243. udulent collusive coercive or obstructive practices in competing for the contract in question c Will debar a Bidder from participation in public procurement for a specified period of time if it at any time determines the Bidder has engaged in corrupt fraudulent collusive coercive or obstructive practices in competing for or in executing a contract The List of Debarred Bidders is available on the Agency s Website http www ppa gov et In pursuit of the policy defined in Sub Clause 3 1 the Public Body may terminate a contract for Goods if it at any time determines that corrupt or fraudulent practices were engaged in by representatives of the Public Body or of a Bidder during the procurement or the execution of that contract Where it is proved that the bidder has given or has offered to give inducement or bribe to an official or procurement staff of the Public Body to influence the result of the bid in his favor shall be disqualified from the bid prohibited from participating in any future public procurement and the bid security deposited by them shall be forfeited Bidders are required to indicate their acceptance of the provisions on fraud and corruption as defined in this clause through the statement in the Bid Submission Sheet The Agency will have the right to require to inspect the Supplier accounts and records relating to the performance of the contract and to have them audited by auditors appointed by the Agency Subject to
244. uired as shown on submittal shop drawings All receptacles shall be hospital grade receptacles Reading Light A soft glare free light that is comfortable for the patient when reading and is independent of the room s lighting Unobtrusive to other beds in the room and helps provide a comfortable healing atmosphere Lighting system must be affixed to terminal unit Vacuum Regulator Unit shall be analog continuous 3 mode US colors Patient connection is DISS Male with a DISS Nut inlet connection Flowrate Adult 65 LPM Pediatric 40 LPM Neonatal 40 LPM Timing 1 16 seconds on 8 seconds off 2 Timing can be adjusted on the back of the unit with access to ON and OFF needle valves 3 Starts in the OFF position 4 Gauge Accuracy 3 Full scale Vacuum Canister Vacuum Trap and Hosing 67 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 67 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 1 Reusable Collection Bottle Polysulfone 1800 CC or 1500 CC with internal trap 2 Safety Trap with DISS Female Vacuum Hand tight 3 Hosing for patient and collection bottle connection Flow meters and Humidifiers 1 Standard thorpe style for oxygen use 15 LPM US colors DI
245. ull force and effect Change in Laws and Regulations Unless otherwise expressly agreed in the SCC if after the deadline for submission of the Bid any law regulation ordinance order or bylaw having the force of law is enacted promulgated abrogated or changed in the Federal Democratic Republic of Ethiopia where the Site is located which shall be deemed to include any change in interpretation or SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 10 Issued by Part 3 Contract Section 7 General Conditions of Contract application by the competent authorities that subsequently affects the Delivery Date and or the Contract Price then such Contract Price shall not be correspondingly increased or decreased and or the Delivery Date shall not be adjusted to the extent that Supplier has thereby been affected in the performance of any of its obligations under the Contract 16 Taxes and Duties 16 1 For goods supplied from outside the Federal Democratic Republic of Ethiopia the Supplier shall bear the costs of all taxes custom duties formalities license fees and other such levies imposed outside the Federal Democratic Republic of Ethiopia unless otherwise specified in the SCC 16 2 For goods supplied from within the Federal Democratic Republic of Ethiopia the Supplier shall be entirely responsible for all ta
246. um pump for service or replacement without interruption to the system Motor Size for each Pump 10hp 40 hp total Voltage 380 V 50 Hz 3 Phase Motor NEMA Frame 213T RPM 1751 Enclosure TEFC 1 The system shall include 1 Non return valve 2 Back pressure gauge 3 High discharge Vacuum temperature sensor P with visual indicator um P 4 Oil drain valve Accessories Oil sight glass Flexible connector Isolation valve lx ja js Check valve Air Receiver 1 Shall be ASME certified or equivalent as stated in BDS with provisions for isolating the receiver without 46 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 46 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements interruption of the vacuum service 2 Receiver shall be rated for full vacuum service with a minimum 200 psig design pressure 3 Shall be equipped with a vacuum gauge manual drain valve and a shut off valve 4 The inside of the receiver consists of a two part epoxy coating providing rust protection equal or better than that achieved by galvanizing General 1 UL listed control panel in a NEMA 12 enclosure with a Touch Screen Display or equivalent as stated in BDS a T
247. und to have provided false information its Bid shall be disqualified in which event the Public Body shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder s capabilities to perform satisfactorily Acceptance or Rejection of Bids The Public Body reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contract award without thereby incurring any liability to Bidders SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 26 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 42 42 1 43 43 1 43 2 43 3 44 44 1 45 45 1 Re advertising bids The Public Body may issue invitation to bid for a second time under the following circumstances a Where the Invitation to Bid has been unsuccessful namely where no qualitatively or financially worthwhile Bids have been received b Where the best price offered by a bidder is significantly higher than the market price estimate of the object of procurement made by the Public Body prior to the issuance of the invitation to bid c Where it is concluded that non compliance with the rules and procedures governing bids prescribed by the Proclamation and Procurement Directive led to the failure of the invitation to bid to attract mo
248. upplier whether or not they are situated at the Location Tools etc Any tools patterns materials drawings specifications and or other data provided by the Public Body to the Supplier in connection with the Purchase Order will at all times be at the Supplier s risk and remain the property of the Public Body and shall be delivered up to the Public Body immediately on request and are to be used by the Supplier solely for the purpose of completing the Purchase Order Any tools which the Supplier may construct or acquire specifically in connection with the Goods will remain the property of the Supplier unless it is agreed in writing that the property of the tools will be transferred to the Public Body upon payment by the Public Body of a charge Quality The Goods shall be new and shall be supplied strictly in accordance with the Specification and or any sample previously provided to the Public Body and unless otherwise agreed in writing shall conform to all relevant standards specifications and conditions and all work performed by the Supplier shall be in accordance with best practice For the avoidance of doubt the Supplier warrants that the Goods are not scrap goods The Supplier warrants its expertise and confirms the accuracy of all statements and representations made in respect of the Goods prior to and subsequent to the Purchase Order 56 3 The Supplier agrees to assign to the Public Body upon request the benefit of any warranty
249. urer of the Goods and the Supplier Identification of Goods All Goods that customarily bear any mark tab brand label or other device indicating place of origin inspection by any government or other body or standard of quality must be delivered with all the said marks tabs brands labels serial numbers or other devices intact SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 32 Issued by Part 3 Contract Section 7 General Conditions of Contract 53 53 1 54 54 1 54 2 55 55 1 55 2 56 56 1 56 2 Containers and Pallets The Supplier shall collect without charge any returnable containers including pallets within 21 days of the date of the relevant delivery note unless otherwise instructed by the Public Body Empty containers not so removed may be returned by the Public Body at the Supplier s expense or otherwise disposed of at the Public Body s discretion The Supplier shall credit in full any charged containers upon collection or return Property and Risk Notwithstanding delivery ownership of the Goods shall not have passed from the Supplier until the full Contract Price of such Goods has been paid All tools equipment and materials of the Supplier required in the performance of the Supplier s obligations under the Contract shall be and remain at the sole risk of the S
250. ut and exchanged with the corresponding bid being substituted and the substituted bid shall not be opened but returned to the Bidder No bid substitution shall be permitted unless the corresponding substitution notice contains a valid authorization to request the substitution and is read out at bid opening Envelopes marked MODIFICATION shall be opened and read out with the corresponding bid No bid modification shall be permitted unless the corresponding modification notice contains a valid authorization to request the modification and is read out at bid opening Only envelopes that are opened and read out at bid opening shall be considered further All other envelopes shall be opened one at a time reading out the name of the Bidder and whether there is a modification the Bid Prices including any discounts and alternative offers the presence of a bid security if required and any other details as the Public Body may consider appropriate Only discounts and alternative offers read out at bid opening shall be considered for evaluation No bid shall be rejected at bid opening except for late bids in accordance with ITB Sub Clause 27 1 The Public Body shall prepare a record of the bid opening that shall include as a minimum the name of the Bidder and whether there is a withdrawal substitution or modification the Bid Price per lot if applicable including any discounts and alternative offers and the presence or absence of a bid securit
251. utlet air pressure reducing regulator 4 Air supply hose 5 Minimum capacity of 2500 lit 200psi a 2000 SCFH 45 psig 1 Oxygen Output b 52 57 Nm3 hour 310 kPa 2 Dewpoint 100F 73C 3 Oxygen Concentration 93 3 dy Aire iar ned a 425 scfm 90 psig Oxygen b 11 Nm3 min 621 kPa Generator 5 Energy usage 0 1 kW 6 Sound 70 dB A 1 meter 7 Air Inlet 1 JIC MNPT Bulkhead 8 02 Outlet 1 2 FNPT Bulkhead Air filters pressure 9 Mechanical Components Tegulatori cial gan ges HOw control valves orifice plates ASME Coded 19 SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 19 Version 2 Nov 2014 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements absorbent tanks molecular sieve noise mufflers connective plumbing and piping NEMA rated enclosures 10 Electrical Components PLC with LED indicators on relay outputs and RS 232 data communications port 3 position control selector switch power distribution via DIN terminal blocks lighted DIN connectors on valves internal components of control box CE safety compliant 11 Fitted with a Pressure relief valve b Oxygen pressure gauge 1 Oxygen pressure gauge o 2 Pressure relief valve xygen oa r 3 Outlet oxygen pressure red
252. vant due diligence questions to the Public Body before the Effective Date and c Has entered into this Contract in reliance on its own due diligence alone Any disputes relating to due diligence shall be resolved in accordance with the Ethiopian Law Fraud and Corruption It is the Government of the Federal Democratic Republic of Ethiopia s policy to require that SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document General Conditions of Contract Page 4 Issued by Part 3 Contract Section 7 General Conditions of Contract 5 2 5 3 5 4 Public Body as well as bidders suppliers to observe the highest standards of ethics during the procurement and the execution of contracts In pursuance of this policy the Government of the Federal Democratic Republic of Ethiopia represented by the Public Procurement and Property Administration Agency herein referred to as the Agency requires that Contracting Authorities shall include in bidding documents provisions against corrupt practices The Agency defines for the purposes of these provisions the terms set forth below as follows a Corrupt practice is the offering giving receiving or soliciting directly or indirectly of any thing of value to influence the action of a public official in the procurement process or in contract execution and b Fraudulent practice is any act o
253. vices ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 2 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements G The Bidder must be clear enough to allow the evaluators to make an easy comparison between the requested specifications and the offered specifications Bids that do not permit to identify precisely the models and the specifications may be rejected by the evaluation committee SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 3 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements 1 1 List of Goods and Related Services Procurement Reference Number ICB 0014 2014 1 2 3 4 5 6 7 As specified Section 6 technical 1 Specification ALL THE DETAIL SPECIFICATION HAS BEEN ATTACHED BELOW AND THE COMMODITY SPECIFIC CONDITIONS ARE ATTACHED AND WILL FORM AN INTEGERAL PART OF ANY RESULTING CONTRACT Name In the capacity of Signed Duly authorized to sign the bid for and on behalf of Dated on insert day day of 20 Attachments 1 Descriptive technical literature in accordance with ITB Clause 17 if required in BDS 2 Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23
254. with ITB Sub Clause 4 4 gt One signed original Bidder Certification of Compliance Form must be supplied together with the number of copies specified in the Instruction to Bidders If this bid is being submitted by a joint venture consortium the data in the tables below must be the sum of the data provided by the joint venture consortium members SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Document Bidding Forms Page 8 Version 2 Nov 2014 Issued by Part 1 Bidding Procedures Section 4 Bidding Forms We have attached an official written statement by a power of attorney or notary statement etc proving that the above person who signed the bid on behalf of the company joint venture consortium is duly authorized to do so 2 Financial Standing has adequate financial resources to manage this Contract as established by our financial statements audited by an independent auditor submitted in this Bid The following table contains our financial data These data are based on our annual audited accounts Figures in all columns have been provided on the same basis to allow a direct year on year comparison to be made Historic Information for Previous Years FINANCIAL in DATA Year 2 Year 1 Last Year pare Average Year A Information from Balance Sheet 1 Total Assets 2 Total Liabilities I Net Value 1 2 3 Current Assets
255. wn in accordance with ITB Sub Clause 28 1 shall be returned unopened to the Bidders Bid withdrawal notices received after the bid submission deadline will be ignored and the submitted bid will be deemed to be a validly submitted bid 28 3 No bid may be withdrawn substituted or modified in the interval between the deadline for submission of bids and expiry of the period of bid validity specified by the Bidder on the Bid Submission Sheet or any extension thereof SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 18 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 29 29 1 29 2 29 3 29 4 29 5 30 30 1 Bid Opening The Public Body shall conduct the bid opening in the presence of Bidders designated representatives who choose to attend and at the address date and time specified in the BDS The opening of the bid shall not be affected by the absence of the bidders on their own will First envelopes marked WITHDRAWAL shall be opened and read out and the envelope with the corresponding bid shall not be opened but returned to the Bidder No bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorization to request the withdrawal and is read out at bid opening Next envelopes marked SUBSTITUTION shall be opened and read o
256. xes duties license fees etc incurred until delivery of the contracted Goods to the Public Body unless otherwise specified in the SCC 17 Force Majeure 17 1 For the purposes of the Contract Force Majeure shall mean an event or events which are beyond the reasonable control of a Supplier and which makes a Supplier s performance of its obligations hereunder impossible or so impractical as reasonably to be considered impossible in the circumstances and includes a An official prohibition preventing the performance of a contract b A natural catastrophe such as an earthquake fire explosion lightening floods or other adverse weather conditions or c International or civil war or d The death or a serious accident or unexpected serious illness of the supplier or e Other instances of Force Majeure identified as such by the civil code 17 2 The following occurrences shall not be deemed to be cases of Force Majeure a A strike or lock out taking of a party or affecting the branch of business in which he carries out his activities or b An increase or reduction in the price of raw materials necessary for the performance of the contract or c The enactment of new legislation where by the obligations of the debtor becomes more onerous or d Any event which is caused by the negligence or intentional action of a Supplier or such Supplier s Subcontractors or agents or employees or e Any event which
257. y if one was required The Bidders representatives who are present shall be requested to sign the record The omission of a Bidder s signature on the record shall not invalidate the contents and effect of the record A copy of the record shall be distributed to all Bidders Any bid document not opened and read out during the bid opening proceeding shall not be considered for further evaluation E Evaluation and Comparison of Bids Confidentiality Information relating to the examination evaluation clarification and comparison of bids and recommendation of contract award shall not be disclosed to bidders or any SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Instructions to Bidders Page 19 Issued by Part 1 Bidding Procedures Section 1 Instructions to Bidders 31 31 1 31 2 32 32 1 32 2 32 3 other persons not officially concerned with such process until information on Contract award is communicated to all bidders Any effort by a Bidder to influence the Public Body in the examination evaluation and comparison of the bids or Contract award decisions may result in the rejection of its bid Notwithstanding ITB Sub Clause 30 2 from the time of bid opening to the time of Contract award if any Bidder wishes to contact the Public Body on any matter related to the bidding process it should do so in writing Cla
258. y entity such entity i files a petition or otherwise commences authorizes or acquiesces in the commencement of a proceeding or cause of action under any bankruptcy insolvency reorganization or similar law or has any such petition filed or commenced against it 11 makes an assignment or any general arrangement for the benefit of creditors iii otherwise becomes bankrupt or insolvent however evidenced iv has a liquidator administrator receiver trustee conservator or similar official appointed with respect to it or any substantial portion of its property or assets or v is generally unable to pay its debts as they fall due c Completion means the fulfilment of the Contract by the Supplier in accordance with the terms and conditions set forth in the Contract d Contract means the documents listed in the GCC including all Documents attachments appendices and all documents incorporated by reference therein and shall include any amendments thereto e Contract Manager Means a person designated as such by the Supplier from time to time as notified in writing to the Public Body to act as the duly authorized representative of the Supplier for all purposes connected with the Contract including any authorized representative of such person f Contract Price means the money payable by the Public Body to the Supplier based on the Contract Agreement and shall include all royalties license fees or simila
259. y to the Client 2 Contractor shall repair or replace the Products excluding filter elements and sieve material free of charge to the Client Period where defects in material and or workmanship become evident between the time of delivery to the Client and minimum of two 2 years from the date of delivery to the Client Contractor will pay for shipping the Products one way to the Employer Warranty Note that all standard shall fully comply as stated in the bid data sheet BDS All the above equipment should be integrated and controlled through single control SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 22 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements The main components of the oxygen generating plant 1 Oxygen concentrator 2 Oxygen surge tank 3 Air compressor 4 Air filter 5 Air tank 6 High pressure booster 7 Oxygen pressure reducing box SBD Goods and Related Services ICB Prepared by Millenniums Medical College St Paul Hospital Version 2 Nov 2014 Document Bidding Forms Page 23 Issued by Part 2 Statement of Requirements Section 6 Statement of Requirements Medical Oxygen Cylinder Specifications Compliance Sheet 24 SBD Goods and Related Services ICB Prepared by Millenniums

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