1 - Chronopost
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1. ieee nyse cei vc nt lk ks a ee dv ES EN AEN E E i a i a nl a a mec i EEO fa ab et Se Sl eh tl nS AE EE Se E ENE ee Un a aS is i ei vc a Sc eb ai em alt a a aaa a Company Enter the name of the user s company Two lines are available Position Entertheusersposition Department Enter the user s department inthe company Address Enter the user s home street address You have 2 lines forthis Country Enter the country of the user s address 0 ean ent Enter the region or department of the user s address postcode Enter the post code for the users address Town Enter the town forthe users address 5 5 aa as Le a gnu a nc al ea ll Gl E a et la gal pce ea es ei ua ial aie aaa nc Sn iia aS lh a a lac J Copyright Paris 2005 Chronopost SA ChronoShip OnLine Then select the profile rights from the following options Box The user is considered as autonomous i e ticked e he does not have access to existing sender addresses 3 only the address of his profile is accessible to him Autonomous he can only consult and manage his own shipments user Box The user is then considered as administrated i e not ticked he can access all existing sender addresses he can consu2. Je Country France i Telephone number Fax number Compulsory field User Guide Terms of Use Contact Us Legal Notices Copyright Paris 2005 Chronopost SA CHRONOSHIP ONLINE REGISTRATION Case mr 150 E ChronoShip OnLine s This is your personal environment In this place you can register in order to be able to use ChronoShip OnLine 1 Login 2 Contact details 3 Payment 4 Complete 4 Complete chronoShip OnLine has found several entities using this account number If you belong to i one of these entities please select it and click on Complete If not enter the entity to which you belong Entity ies found CHRONOPOST SA 92130 ISSY LES MOULINEAUX X CHRONOPOSTSA _ CHRONOPOST 92130 Iss LES MOULINEAUX 14 boulevard des fr res CHRONOPOST SA 94250 GENTILLY Voisin chronopost 92130 ISSY LES MOULINEAU ENS MALDECOM RUNGIS 94150 RUNGIS 92130 1557 LES MOULINEAUX rj do nat belong to any Company of the entities listed above any france Post Code ct o Telephone number Fax number Compulsory field User Guide Terms of Use Contact Us Legal Notices Your registration is now complete and a confirmation message will be sent to you at the e mail address entered by you in step 1 c f Chapter 2 1 page 4 You are now ready to use ChronoShip amp OnLine Copyright Paris 2005 Chronopost SA ChronoShip OnL
3. NB It is impossible to retrieve a deleted account Copyright Paris 2005 Chronopost SA ChronoShip OnLine 9 2 4 Importing a user file This function must first have been actived by Chronopost International Click the button import multiple profiles to access the import your users page un erm Explorer ES i d ChronoShip OnLine Tha Deer nk page affernr sou the opmoartunit to man Bae thd Peete the amcunt af acca urar har to par carrias ircntanitr CREATE A PROFILE MANAGE USER ACCOUNTS To Crear Uer Click the maste user mcznurit button To mard of dalata usan you rut Fest matici thot usar than click a daret button balos Vanessrs FOESFRS Lyduran gi Tes Tei TE ipj ChronoShip OnLine TEF esr tender zu x Fe i faliki b ume wid ee o hera farei EX Addi ci pailai Dus Tiar ChrongEhg Dele elisa pun obe impri ear het coreg al fee theme apris ko crete wear There ie J steps Tar mit Importing a user file comprises 3 steps 9 2 4 1 Downloading the Model file ChronoShip Online allows you to download the file required to save all user profiles To do so simply click the download file link and save file to the hard disk of your computer This Excel file has been aready been prepared all you need do is save it and complete all the required fields
4. ChronoShip OnLine INTRODUCING CHRONOSHIP ONLINE LINTRODUCING CHRONO SHIP ONLINE ChronoShip amp OnLine is the latest Chronopost International shipping assistance solution Entirely on line and secure it does not require a specific type of computer installation Reserved initially for customers with a Chronopost International account number this solution enables The printing of waybill on a simple desktop printer The printing of Proforma invoices enclosed with your international shipments The management of an address book The importing exporting of an existing address book Access for tracking the shipments made New functions shall be added progressively to enhance this application For example a link for collection on request or the possibility of online payment ChronoShip amp OnLine is particularly directed at occasional users of the Chronopost International services For example if you have 1 to 2 shipments per day ChronoShip amp OnLine is ideal for you 1 2 Pre requisites for using ChronoShip amp OnLine To use ChronoShip amp OnLine you should have A Chronopost International account number A computer A printer An internet connection An internet browser Microsoft Internet Explorer version 5 5 and above Netscape Communicator version 6 0 and above However for maximum compatibility we recommend using Microsoft Internet Explorer V5 5 Service Pack 2 This browser is completely
5. Phin inFsrrrakinn im meped plese dick on the Irmpurt scb rnanu to redefine pour Field engl eder diea ied Cnnmgras coda uci Plagne dating x naris Pos Bhig Tou can cave hzsrr aktz Wen you ars ped f Cnnaimgreas 7 empor adesse sou rhould peled tha imit tornat Addr Levi 1 Part Coda Tha nema you ae goeg te glee fo your fonnak can conker alphanumeri Pharpcbesg ahd kh Fighlighk rhargcker 7 Cg Counts Varna nace Hirer 25 IBIx ChronoShip OnLine Import Definition of a mew format TET Step 4 Done Cour Format zpaedficatian mened POISE SERS Gee reynd foo may nos umm Eas Acros iets to report m Ale of addrerrua Hist confers to the FOLIEBRISSEURS lee Copyright Paris 2005 Chronopost SA ChronoShip OnLine Import an address book with fields separated by a character O s c hidi ES Demandes 5 Chimsapicl phir v e Mido E EY EZTI arrer E pce Tenpeet Import Defining a new format Step 2 Separated values File Specification i Ente the character waparmling mach field Jis other wnbiz iie the for walumi arua by x for Fielda reparated bys tabulation an
6. System Requirements Check here to fill in the Your artem iz th Es cenfigurabon required reg istration fo rm Micrmraft internet E plpxes 5 5 Anphst comet ChronoShip amp OnLine automatically checks the compatibility of your computer configuration before each use You can refresh the page by clicking on the button Check configuration If you have forgotten your password or if you wish to receive mail for the confirmation of your registration again click on the corresponding link Follow these 4 steps for online registration Enter your identification Enter your address details Enter the Chronopost International account number of your company and an invoice number corresponding to this account Terminate your registration Copyright Paris 2005 Chronopost SA ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION 2 1 Identification L Your login ne 10 Enter your cocco Mmmm e mail address QE as identifier and a password Before validating C this step you should have taken note of the general conditions of sale and the general conditions of use Attention We recommend that you enter a password of 6 characters containing alphanumerical characteristics Click on the button 3 Accept and continue You should also have consulted the information relating to Confidentiality and Security by clicking on the corres
7. free and can be downloaded from the site www microsoft fr link downloads Adobe Acrobat Reader utility version 5 or above All the printouts produced by ChronoShip OnLine are generated in pdf format Portable Document Format Therefore for using the ChronoShip OnLine the Adobe Acrobat Reader software has to be installed This software is completely free and can be downloaded from the site ww w adobe fr Copyright Paris 2005 Chronopost SA ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION 2 CHRONO SHIP ONLINE REGISTRATION Welcome to Chronoship OnLine ChronoShip OnLine If you are already Chramalshin Online the labait harida for aiding dizpateh Fom GChroreopost Trbernatinnal Tt allows yma with a Faw registered simply enter tlirkz ta adit your managa your addrars book Forgotian your pazzscrd and accra tracking of your chiproents Cumartiy reserved for Enter jour above and clic hes your mail add ress mecsurit clients tha urs nf Chromnarhip OnLine requires x 1 username and passecet to ensure secure consultation Reed to have your negirtratian confrmebon rerent password and val idate Enter your rnail above ard clicks hari Wour e mail addrezr harmi Enter your password harsi If vou do ok hove a Chronopost Intemational gccaurnt um To register online click hare If you are not registered click
8. MEME e tape F F Complies add a vsus sowves Tose sur paga i de M mo passa det someon sub account fonmea da Alaris Dunn ja curandi dunpnanm lri To add an select the account ANTEA COMPTE ASOLITER SDLIS CCOHS PITE account number Cempa LEHSETE M enter the account number and a name for the account if e enter the sub account number and a name for the sub account relevant LIST CCAPA ET BOLUS ee Te S if raevan Hum du Eimer click on Validate esum Click on Validate To delete an account or sub account number click on the Delete link of this account To invalidate an account i e so it cannot be used to create shipments click on the Deactivate link of this account NB It is impossible to retrieve a deleted account or sub account It will have to be recreated 9 2 2 Modifying a user From the User Management screen select the user to be modified from the list click on the Consult a profile button and the profile page will appear Make the modifications required and then save the changes The modifications will take effect as from the next user connection 9 2 3 Deleting a user From the User Management screen select the user to be deleted and then click on the Delete a profile button A warning message will ask for confirmation of the deletion
9. MME CHAPUIS 35 RUE DES CHAMPS LA ROCHE SUR YON 85000 FR 003 MARTY CORPORATION PETER SMITH i491 177TH STREET JAMAICA 11434 us You can then navigate using the links Previous and Next but it is easier to make a search by using the options Starts and Contains E ChronoShip OnLine Demandez Chronopost ca plus vite Microsoft Internet Explorer Your addresses Search criteria Consianee code p starts 00 C Contains Consignee Consignee Company or Person to County code individual name contact as dana Code 001 SOCIETE DURANT MME DUF OMT i4 AVENUE DU QUEBEC PARIS 10 735010 FF 002 ENTREPRISE TIM MME CHAPPUIS 85 RUE DES CHAMPS LA ROCHE SUR YOM 85000 FR no 3 MARTY CORPORATION PETER SMITH 1491 1771H STREET JAMAICA 11434 us Clase Window Continue The Starts search consists of selecting the addresses whose company name or town or zip code is greater than or equal to the criterion entered in an increasing sort order in the selected search zone In our example we have asked the system to display all the consignee codes starting with the figures 00 Copyright Paris 2005 Chronopost SA ChronoShip OnLine E ChronoShip OnLine Demandez Chronopost ira plus vite Microsoft Internet Explorer Your addresses Search criteria Consignee code E O starts oo ea Contains Consignes Consignee Company or Person to Adipe
10. Paris 2005 Chronopost SA Tha zur arii 4 Eo place peu c n ia order to ba alla ba uma Dane Eto meebmde Foyer Thir pasnica ir merae account chm Pag you do reri hiva a Coranreart Iniaetiorcs account cnmeiart Acnamk nurniban Im Shipment pespaced through Chronedhe Lam an a E a ilsa undarthm acces nie ncesi me direct attrib i Whey im yaer rues far bhai cow iar IF erh to nares thin eant Eme uber field Attention If you make an error in entering your Chronopost International account number or the invoice number you will not be able to continue the registration ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION Copyright Paris 2005 Chronopost SA ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION 2 4 Terminate Enter here the invoicing address details of the company holding the Chronopost International account that you provided in the previous step Usually these details correspond to the address mentioned on your Chronopost International invoice They may be identical to the address entered in step 2 but in certain cases employees working from home roaming persons they may be different This address shall not be mentioned in the transport documents Only the address entered in step 2 belonging to the user is m
11. after selecting the service in order to continue U nder Internet Explorer the rest of the page is automatically loaded Entering the Information qualifying your shipment Reference e Dimensions Weights Nature of shipment Nature of goods Value declared dubie for international Entering the destination you can 2 Search the address book if the addressee already exists by clicking on the link Find an address e Enter all the address details and add this new addressee to your address Bua mu Du oed par iin book by checking the S dud m shipments corresponding box a n iam bearn rere dumi aem ma eee aaia aans mao i D Entering the options Vibe nee arimena sheet the pes e Satu rd ay del ivery Optional insurance Selection of Chronopost V Click V International account number accept to print to be invoiced your transport letter or on Put on Hold NB Your company may require the administration of all existing user profiles In this case an administrator is created within your company This administrator will be entitled to link a number of access rights to your profile and restrict your access to certain functionalities of ChronoShip amp OnLine Copyright Paris 2005 Chronopost SA ChronoShip OnLine SHIPPING WITH CHRONOSHIP ONLINE eFor proceeding faster The
12. for this account and then To delete an account or click on Accept a sub account click on the link Delete Attention It is impossible to recall a deleted account or sub account It has to be registered again Copyright Paris 2005 Chronopost SA ChronoShip OnLine 9 2 User management If you are registered as a customer administrator you can create new users and allocate them a certain number of access rights This management can then be carried out using this menu 3 Shap nl ine A neun amp 1 I E LEL aic i Peper srry eer za ChronoShip OnLine nn Fly vou pareet leer User ENTE DEEST I IT ITFLFI II L The pea ofa pou the eprortumt ic manages and merkt the amput of aco amp curas has bz pow cee ace CREATE A PROFILE MANAGE USER ACCOUNTS From the user management ich the uar eroun huton x sn screen it is possible to POUR Add a user chapter 9 2 1 Modify a user chapter 9 2 2 reed cr dilate a pee vue Cort feet ola that iene than click Wa Este balia Vangrr DulRAKT TOP RPDS vcr eb hi Delete a user chapter 9 2 3 Importing a user file chapter 9 2 4 9 2 1 Creating a user Click on the button Create a profile to access a blank page of the following type ET hranas an Ondi mes Demander Lhronapnst ca ira olus whe Herosi intern
13. in the form of a CSV file file of comma separated by values For this click on the sub menu Export of menu Your addresses A dialog box is displayed and asks you to save the file on disk or open it directly If you choose to save it on the disk you must select the destination folder modify the default name if required exported_ab csv and validate the operation by clicking on Save If you choose to open the address book from its current location your Internet browser will automatically run the desktop application associated with the CSV file format file of comma separated by values and display the address online for information the CSV files are very often associated with spreadsheet software such as Microsoft Excel gt If you make changes directly on the opened file you must save them on the hard disk of your computer n Copyright Paris 2005 Chronopost SA ChronoShip OnLine 9 MANAGE YOUR PROFILE Your profile is unique and personnel it allows you to use ChronoShip OnLine This menu allows you to modify your personal informations address details password and the data concerning your Chronopost International account number To access it simply click on the menu Profile plis vite meni Internet tia Bea f ChronoShip OnLine pP COUP prae hare Sa this Eam ie tar meds Hout parseral pararmaburs Pee hita the eee cohen wt bari heane PROFILE I JFORE
14. link copien 1 for pei ard L to gies to Chranoposk Intemaetons The system automatically outputs the document in the print utilities You can then print it from the printer of your choice gt Do not forget to print the delivery note in two copies one must be submitted at the depot the other is to be kept for your records Both of them must be signed gt It is possible to reprint a delivery note For this go to the menu History and click on the sub menu Reprint a delivery note NB This menu might not be accessible If an administrator has been designated in your company he can restrict your access rights by preventing you from printing the delivery note Copyright Paris 2005 Chronopost SA ChronoShip OnLine 6 HISTO RY All the shipments handed over to Chronopost International are archived in this ChronoShip OnLine menu The validated shipments are automatically archived every day at midnight GMT This history management menu allows one or more archived shipments to be found and consulted the details of an archived shipment to be consulted access to the tracking of your shipments Select the search criteria Select the date SANERAS interval in which oggi ema ri a eta you wish to search Select the sort criteria for displaying your search You can access et o Sa aes the tracking of p by clicking on the each shipment by cor
15. Note All the compulsory fields must be saved If you fail to do so the relevant lines in the file will not be imported and the user profiles will not be created To ensure the good realization of the file importing once finalized it must be saved in format csv with semi colon separators 9 2 4 2 Select the file you want to import You must subsequently select the file you want to import To do so click on browse to select the file on your disk 9 2 4 3 Importing the file Importing the selected file by simply clicking the import button Note you must first indicate the import conditions i e replace all existing users update existing users and add new users add new users without updating existing users Copyright Paris 2005 Chronopost SA ChronoShip OnLine F A Q gt How to register on ChronoShip OnLine Refer to Chapter 2 of this manual for guidance on your registration Attention since the service is reserved for customers with a Chronopost International account you will be asked for this account number as well as an associated invoice number dating less than three months gt How to place the transport letter on your parcel It s quick and easy just fold it in half and insert it in a clear plastic envelope with adhesive back minimum format 225 x 165 mm available in all office supply stores Note bar codes and addresses printed on the air waybill must always be visible gt Where t
16. PMATDICUS Masta oe E oaa C Ma T ExIb ORT 1rbarm atizeal Frat yrant t pun You can modify the information concerning your personnel parameters Talaphons nurri ar rj bi 48 50 00 Tar numbar aco B8 pos des Area fmi al aps ara rifstupentoh i Simie Fena 31 Commelete hia 2 mariera lali otis Fir munitions Seer Pe Godse THLE cCunhmm parres CHp FARTS 74 Validate the modifications by clicking on the button Continue to access your account management i mmpulasung Attention Your company may require to administer all user profiles In this case see next chapter an administrator is created which may then associate a certain number of rights to your profile not allowing you to access certain functions of ChronoShip OnLine If there is an existing administrator an additional link appears on this page enabling you to send him an e mail _ ChronoShip OnLine To add a sub account select the account number mota Vicus chinks and enter the Chronopost AN i International sub account number and eventually a name and then click on Accept To an account enter the Chronopost International account s ACCOUNTS ASD SUN number an invoice Meses BURMA VEPERSETN Drite number less than three month old and eventually a name
17. S550 CS 655 05S 46 556005 65656855 in this zone you can enter the information concerning your addressees region we ee ee eee ee eee Town zip code In this zone you can enter the information concerning your town and zip code Name of contact Enter a contact name fe a ee E Fe EE WT mmm CC mci i iE ECT mcm ECCE Telephone 25 characters are available to you for defining a fixed phone number mobile phone fax a mobile phone number and a fax number en 5 The structure of the e mail address must respect the syntax name domain extension LL E mail After completing your entry click on the button Save to save the address record Copyright Paris 2005 Chronopost SA ChronoShip OnLine 7 4 Modifying an address To modify an address simply select it from the list it is displayed on the main page make the necessary modifications and click on the button Save to save the modified record 7 5 Delete an address To delete an address simply select it from the list it is displayed on the main
18. You can perform three distinct actions from this page e Use the ChronoShip amp OnLine import format Define and use an import format Use an existing import format LII x ChronoShip OnLine Click on this link to SIMPLIFIED IMPORT access the simplified import For Pied import of pour Ale deck h rs an shied impt assistant Click on this link to create a new import format Click on this link Click on this button to display the format after selecting an existing corresponding to this format to access the import format page NB This menu may not be accessible If an administrator has been appointed in your company he can restrict your access rights by preventing you from importing an address file Copyright Paris 2005 Chronopost SA ChronoShip OnLine 8 1 1 Simplified import The simplified import consists of using the ChronoShip OnLine standard import format For assisting you and your import ChronoShip OnLine displays its standard format along with some explanations Your Shipmentr Four addrazses Your addresses Import Export Importing Simplified import assistant Information 23 10 2003 The file you are about to import should have the following format File Type Separated Values Field Separator Text Delimiter Field Name If your file does not include the following fields or has them in a different order you should modify it and save it so that the file you im
19. You can simply delete this shipment from the list of validated shipments In all cases only shipments handed over to the Chronopost International network shall be invoiced What is a sub account In order to facilitate the processing of your invoices Chronopost International offers you the possibility of sub accounts in which you can enter your shipments The shipments are then directly sorted according to the sub accounts in your invoice To save sub accounts in ChronoShip OnLine go to the sub menu Your parameters in the menu Profile Copyright Paris 2005 Chronopost SA ChronoShip OnLine gt How much will you be invoiced Your tariff agreement has been negotiated with the representative of your company If you do not have your tariff grid please contact your usual commercial representative gt Is it compulsory to print the Proforma invoice via ChronoShip OnLine Not at all You can enclose your own Proforma invoice without producing it through ChronoShip OnLine gt Which products can be accessed from ChronoShip OnLine You can use ChronoShip OnLine for the following services Chrono Premium domestic Chrono Classic domestic Chrono Premium international Chrono Classic international Chrono Hold at location gt To convert an Excel file xls into text format csv In order to import a file in ChronoShip OnLine you must first convert the format of your file For this under Exce
20. consignee already exists in the address book and you know the code e Enter this code directly in the field Consignee code then press the Enter key of your keyboard and the complete record will be displayed e Or enter the beginning of the code or the company name and click on the link Quick search If you wish to make several shipments to the same consignee remember to check the box save this consignee for next shipment you need then enter only the information qualifying your shipment A Proforma invoice for accompanying your international shipments can be entered from the sub menu validated shipments At any time find the information that you need by clicking on the corresponding links accompanying document information on the destination country estimate of delivery time gt If ChronoShip OnLine detects an error or if any information is missing a message explaining the cause of the problem is displayed In all cases correct your input and validate the shipment again e What is the difference between Put on hold and Accept The validation allows the transport letter conforming to the information entered and checked to be printed A validated shipment is no longer modifiable but it can be consulted or reprinted from the sub menu Validated shipments Keeping a shipment pending allows an incomplete input to be made None of the information entered is then checked by ChronoShip amp OnLine In this cas
21. ction only works when there is one account registered cannot select AQ an account No There is no restriction the user can select and visualise the account i number to validate the shipment Optional Option of subscribing to an optional insurance is accessible esent Option of subscribing to an optional insurance s not accessible Saturday BR MEE Option of requesting Saturday delivery is accessible h Bosh o NT CRANE Option of requesting Saturday delivery is not accessible Informing Box Allows to automatically send the user a mail informing him that the user that lt ticked his profile has been created modified his access jen Sa ea ec cm been created The function has not been activated the user will not be informed modified no ticked that his profile has been created modified 1 eee wees anne SERRE m Me Scenes aces ces cece E ET EDITI TRUE EU CPC AAS ees Once the entry is completed the new profile is registered by clicking on the Continue button e Copyright Paris 2005 Chronopost SA ChronoShip OnLine The final stage in creating a user profile consists of registering the Chronopost International account number s enabling the creation of shipments erst cm
22. e the shipment can be consulted and modified from the sub menu Shipments on hold Copyright Paris 2005 Chronopost SA ChronoShip OnLine 4 2 Validated shipments SHIPPING WITH CHRONOSHIP ONLINE The validated shipments are the shipments for which the entry has been checked and the waybill have been printed These shipments are ready for handing over to Chronopost International E You can display the TW ee SL RR information entered for a transport letter by clicking on the link of the object number You can delete a waybill by checking the button corresponding to the shipment that has to be deleted and clicking on Cancel selected shipments IL IEEE Staten nii Pains You can search for one or more shipments by using the search sort options You can enter and print a Proforma invoice for your international shipments by clicking on the button Proforma You can reprint a waybill by clicking on the button Reprint gt A shipment cannot be modified after its validation You can however delete it gt A deleted shipment cannot be recalled 4 2 1 Printing a Proforma invoice ChronoShip OnLine offers you the possibility of printing a Proforma invoice to accompany your goods and documents of commercial value abroad This page siust pou to enter the detail oF pour pan tartia inecice Wipe bo beg sided Tos ita ning Fun i Enter the designa
23. entioned Three cases are possible Case 1 E ChronoShip OnLine Demandez Chronopost ca ira plus vite Microsoft Internet Explorer x dnd EE ChronoShip OnLine This is your personal environment In this place you can register in order to be able to use ChronoShip OnLine i Login 2 Contact details 3 Payment 4 Complete 4 Complete You are the first person to register this account number with ChroneShip OnLine In order to complete your registration you should enter the account address you use You can find this address on your invoice Address country Region Post Code city Telephone number Fax number Compulsory field User Guide Terms of Use Contact Us Legal Notices Copyright Paris 2005 Chronopost SA ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION Case m 2 2 ChronoShip OnLine Demandez Chronopost ira plus vite Microsoft Internet Explorer MES 55 This is your personal environment In this place you can register in order to be able to use ChronoShip OnLine 1 Login 2 Contact details 3 Payment 4 Complete 4 Complete i ChronoShip onLine has found an entity uzing this account number If you belong to this entity click on Complete if not please enter the entity to which you belong Entityfies found MEUBLES DUBOIS 10 RUE DE LA FORET 201000 LE BOIS JOLI entity found e
24. ess concerned Update the address concerned Attention each of the addresses in your file should be identified by a unique code If duplication is detected in your file and you have checked update address concerned the application will update the data of the consignee previously saved with the new data found If several users from the same company are using Chronoship OnLine the address book is commen to all users in this company Please make sure not ta delete addresses that do not belong to you User Guide Terms af Use Contact Us Legal Notices Copyright Paris 2005 Chronopost SA ChronoShip OnLine 8 1 3 Define your own import format If the default format does not suit you you can define your own import format For this click on the button Define a new import format a wizard will open to assist you in creating your own format Step 1 Select Import File Layout Type I cast the fia farmat af Ea addrecz hack gua wiih ta impari wie uth bad length T niis fald smparaker ll paa our impzet fila cantan the comtect in x eitegle Hald w in Exe Heide Hama mcd Laat Harz Fald N 2 P Ta CFiart Sama and ast Hamel z ACUL I Copyright Paris 2005 Chronopost SA ChronoShip OnLine Importing an address file with fixed length fields d heme hip Cel one Lcmanizz W Tur adirussus bepari Enpuri moor Definin
25. et tiqnlorer 1 curonoposr o ChronoShip OnLine i i F CT i fers dimer User management stage 1 7 Parameters EE FOTE EE Cm this page pou can modify the paerronal parameter of the selected uren Plame pote the should canteir ot la art amp characters PROFILE INFORMATION Mantel rta Fert Huse Laut mame Postion Enter the information needed to create the user Daris Telgprien Fas neret adire CZ ourarg France Region Barsrwnrd Fort Curihrm City compulron fel LISER RIGHTS independent user Mariage all the ihiamarts Manage accounts Brink delivery maba Ogkianrial Lrngusariew Manage Addr rr Back impart Coml rhiprriartr arhived Saturday delwer i vee ven i Hier m arcuunk E Ehrom uzar of hir account creatiari rim Copyright Paris 2005 Chronopost SA ChronoShip OnLine Complete the following fields Title _ Select the user s title Firstname Enter the user s firstname Surname Enter the user s surname 00000000 Telephone Enter the user s telephone number Fax Enter the user s fax number Enter the user s e mail address NB this e mail address will be his her login LLLLELLLLLLLLLLLLLLLLLLLLLLDLLLLLLLLLLEE aaa aa mn em E E
26. g a new Tormiat Shep 2 Fixed Width File Specification he iie uf tat field far importers Crk arm wach feld in tha coder ot ier plaza in peur fila foe imparting make a merkika ana the Delta last amp um baion Bi qa gk Liam fe Celima ba field te deiina the Hebdo you wish te ignore irs the proce C rk on the Carfinua mitin when yeu has hnirhad rpac ging Es format habes Emmerami Fugue lalis hern huab Bt rha ebd sn nat apailiad tha cauriss oll ha defined by dabei wtf the salis FR Wapresarstatinn oF the firmat of tha l che dremel Care ipa ot ihe Care ipres Adb rarm Lime 1 Copyright Paris 2005 Chronopost SA ChronoShip OnLine After defining your format click on the button Continue to access the saving phase The system will re display the structure defined and will ask you to save your format under a name chosen by you Enter an explicit name and click on the button Continue The confirmation window is displayed and asks you to use the wizard for processing the import d Chenna hip Oe EI Demanar 4 ca plar vie Hernisi Internal l E Qm n i ChronoShip OnLine ver Fa ARA E i B Your addresses Expert Import Detinition of a new format 21 18 2009 Step J Confirm Layout sppeckficatimn This io tha fila Fecerat you have dafriad
27. he address book Box The user can then only make shipments to consignees referenced the address book bma ap Sg ky a a Tu EI E E a ha ak aS L1 1 2211 14 11141 712 1112111111141 4 1115 1111 11111 11111121 141 1717 1211 This box is activated when the parameter none is entered at address book management level The user does not then have access to consignees registered in the address book but can still make shipments to temporary consignees it will not be possible to register the address in the address book Import Yes Total access to the import export tool for consignee addresses E on Access prohibited to the import export tool for consignee addresses Print Yes 0000 Total access to delivery notes Creation and consultation another Access prohibited to delivery notes Creation and consultation Consult Yes Total access authorised to history menu archived shipments No Access to history menu prohibited Manage Yes Total access to the management of accounts 0 LIMES COMES Access to accounts management prohibited 111 User Yes The account number used to validate the shipment is hidden put This fun
28. ier tin tent hak the reparator gd M onacetrnany th darmi limitbireg data field for asampla s daunie quote i ER mirTI Tar Jd Che mm each field irs tha order zi xs place irs our Fila For imparting ralis af you make a mirabe Une the Delete lart itum button ta go bark Conakames tele Lisa em Column te be ignored Fabi to dafir Heh pou slab te ignari in the priori Consgner cont zr tHe ferrite buktam whan apachying the formal tn tes Comments Door code Heide are in Pia tja If thee Country Held ir pot the anunta ba defined by default ath the aka FE Coum y parson io corde Telepiinne miber Mosis phon number Fie Parner F rill Column tote irori Representation of te format af the file defined S Se Copyright Paris 2005 Chronopost SA ChronoShip OnLine After defining your format click on the button Continue to access the file saving screens The system will re display the structure defined and will ask you to save your format under a name chosen by you Enter an explicit name and click on the button Continue The confirmation window is displayed and asks you to use the assistance process the import E ChronoShip OnLine Demandez Chronopost ca ira plus vite Microsoft Internet Explore
29. ine LAUNCHING CHRONOSHIP ONLINE 3 LAUNCHING CHRONO SHIP ONLINE B Eap nres avec Small menm lc xi 4 _ ChronoShip OnLine Welcome to Chronoship OnLine Ch At T Ship OnLine our a mad addrazr hare If you are already hr rsas i latait raraice mr ading dea ch Enter our paszeced ham i frorn temational n cu sith feo ie mit registered you can km sdt your i Tarde your ur 1 1 and asl tracking oF your rebel umet For d mel abori and hire simply enter your e mail merum diario rm Chrenasr lines raquirsmr m amd to ensure Prin Haban Maed to have pour regertrstian confirm atian parent add ress password and vod da not have a Chronopost Intemational account Enter pour a mal abera hora validate nu nim To register online click hare If you are not registered click here System Requirements Check to fill in the registration f mur artem is cnrmpahbble vith the cconfeguratian regum form Wicraralt Ipeesnaet papere 3 2 If you have forgotten your password enter your e mail address and click on the corresponding link You will then receive a message with a new password We suggest that you modify it at once to help you remember it easily For this after connecting to ChronoShip amp OnLine go to your parameters menu Profile If you have not received your online registration confi
30. ing an address For recording a new address For access to the For validating and saving previous or the next the information recorded record All the operations for managing an address book are possible Consult Search Create Modify Delete an address as described in the Chapter 7 1 to 7 5 NB This menu or certain functionalities of this menu may not be accessible If an administrator has been designated in your company he can define your specific access authorization to the address book Copyright Paris 2005 Chronopost SA ChronoShip OnLine 7 1 Consult the address book ChronoShip amp OnLine automatically displays the first address in your address book The links Previous and Next allow you then to navigate You can directly access an addressee record by entering the consignee code and validating with the key Enter 7 2 Searching an address Click on the link Look for an address to open the address book This page shows the contents of your address book with 10 addresses per page E ChronoShip OnLine Demandez Chronopost ca ira plus vite Microsoft Internet Explorer Your addresses Search criteria consignee code P Starts with C Contains Consignee Consignee Company or Person to Address T in Pastcuds County code individual name contact Code 0021 SOCIETE DURANT MME DUPONT 14 AVENUE DU QUEBEC PARIS 10 73010 FR o z ENTREPRISE MARTIN
31. inue the system shall quit the search page and display the address in the main page Copyright Paris 2005 Chronopost SA ChronoShip OnLine 7 3 Create an address To create an address click on the button New the entry fields are initialised allowing you to enter a new address List of information contained in the Address record It is a unique identification of the consignee and allows the complete Consignee code record to be selected while entering the shipments you can enter numbers and letters ee miim a fee ye ee a oe ea ee el fem ee a ee ee ee em ae te oe em ee ee et ee m eee fem CE eg ee oe a Consignee name or You can enter a company name and addition division service department unit f Address Two address lines are available Door code The door code is useful for delivering your shipments 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 4 Select the country from the scrolling list It is possible to position yourself C t ame in the list by entering the first letter of the country name SoS Saeco soos Se SSH SSS SSS S55 SS SSS 00H C6 5552 555 SG oS SSCS S46 SSS SS SSS G55 S065 G0 5602
32. l go to the menu File Save as In Type of file select CSV separator semi colon and click on the button Save How can you be designated client administrator Simply submit a request to your usual commercial representative You cannot access all the functionalities described in this user manual You company may already have administrator who manages the access rights of all ChronoShip OnLine users Contact him via the profile menu by clicking on the relevant link Copyright Paris 2005 Chronopost SA
33. lt and manage all shipments made by other administrated users None Access prohibited for entry and consultation of shipments Add Entry of shipments authorised but deletion prohibited 3 Delete Access prohibited to entry of the shipments but consultation rr and deletion authorised 0 000 Modify Access prohibited to entry of the shipments but consultation authorised All Total access to the management of shipments entry modification deletion etc eee None Access to the address book prohibited The box Only use addresses in the address book is only activated in this case sspe Add Entry and consultation of addresses authorised but deletion 3 modification prohibited 0835 Delete Access to entry of addresses prohibited but consultation and a deletion authorised 5 Modify Access to entry of addresses prohibited but consultation and SSeS siet cie iuge eed See eee el ini inm See se Se SS See See Se See eles city SSS dus adu e Ke eS Sees Sees eee EM te Romer in eel Cr EN E e abi Se a a Sit ail ETE ti st a om a oS ln a GS asa ii hi Gg il Si gi mh at ih Se l l1 1 1 4111 114 1 1 41 1111311341 11341321 1111 1 L1 111 5 111 11 1 114111 11131211 1 This box is activated when the parameter none is entered Box at address book management level Only use addresses in t
34. nd print the waybill or keep it pending again gt A deleted shipment cannot be recalled Copyright Paris 2005 Chronopost SA ChronoShip OnLine 5 DELIVERY NOTE The ChronoShip OnLine delivery note allows gt the listing of all the shipments validated during a working day gt the archiving of all validated shipments in the history enabling access to tracking PIS ES ChronoShip OnLine i F i ir 4 T Velideted shipments 5 fon heid Printdelvsr nea i 4NBnqg8N28T7UFH CHROMOPOZT MHTERHATIONBMAL Chono damertigios 7 000 hg POXCIETE DUPONT ET CLOUD 9212143 Nre lbhzJb 5FR CHRONOPOZT TNTERWATIORA amp L Chromo Clang intarmmatexnal 1 000 MARTY CORPORATION MMATCH HY 11474 Click on the button Print delivery note i NB An additional scrolling menu may be displayed on this screen allowing you to select the shipper address for which you want to print the delivery note 3 hep inu Mi ChronoShip OnLine eur Ede actu Prepara a shipment Validated sbepenamks C om hold Prnt delivery note Prini delivery nole iim p Aron y e i Y m Croated delivery notes list Click the link below tz nperi tha rnarifart file z 2 Delivery rhe iE THIERSCARIDRAL 22d TRUST 97 iar tiat Du niet forget to peint thie Ake in Click on the
35. o deposit your shipments Your shipments can be deposited and taken charge In any French post office In all our French agencies or Chronopost International sales outlets Directly in your home office if a collection service is available to you gt If you are unable to connect Check that your Internet connection is still active For this try to connect to an Internet site of your choice Your network parameters may have been modified Contact the network administrator of your company or your computer technician to check whether any modifications have been made to the Internet connection Otherwise contact us by dialling 0825 335 345 0 15 var included per minute as of November 1 2004 from Monday to Tuesday between 9 and 18 In any case you can always hand over your shipments using the traditional waybill gt If you are unable to print your transport letter You can reprint an already validated waybill from the validated shipments page How many transport letters are required with your shipments For both shipments within France and abroad you need to print only one waybill This consists of one sheet for domestic shipments and two sheets for abroad Export treatment and Receiver s copy Do not forget that if you enclose a Proforma invoice with your international shipments you must print out five copies of this invoice on letter headed paper gt If you have produced a transport letter but the parcel is not sent
36. page then click on the button Delete A confirmation message is displayed click on OK to confirm the deletion or click on the Cancel Deletion of an address is irreversible and final 7 6 Direct selection of an address for creating a shipment The main page of the address book includes a link for directly creating a shipment using the current address To carry out this operation simply display the address on the main screen and click on the link Prepare a shipment for this consignee The page Prepare a shipment is opened for allowing the selection of the service using the pre filled information for the selected address The address will be displayed only when you have selected the service to be used ChronoShip OnLine checks that the destination is indeed covered by the selected service Copyright Paris 2005 Chronopost SA ChronoShip OnLine 8 IMPORT EXPORT AN ADDRESS FILE A tool for importing addresses is included with ChronoShip OnLine This tool is accessible from the sub menu Imports of the menu Your addresses It allows an address book to be imported in a pre defined format or to create your own import format It is possible to Define if the address book should be entirely replaced by the new imported address book or if the new addressee records from the imported address book should be added to the existing address book Update the existing records based on the addressee code
37. ponding link Please check that the e mail address entered is correctly input and that it contains no mistakes a message confirming the registration shall be sent to this e mail address when your registration is completed Copyright Paris 2005 Chronopost SA ChronoShip OnLine CHRONOSHIP ONLINE REGISTRATION 2 2 Your address details Please fill in these fields correctly because they will be used for identifying you as the sender 3 Chronos hip nm Dem ander p Chreneecet p Pm vi in T m perc This ie pour partons ariirnnenant In this place you can ragisher in order to be able te use Chroneship 1 Login 2 Cowtectdetedla 1 Payment 4 Complete gt Your contact details Marital Ghabug mss C uaa First rari This dp subject be 2 9 reg by Tinno mossa Rae w75 1J aF OS OG TR poc Pasa ha might at ey brar be aed 2 Lcd ap afermu os E mail j ria dupantilimsenarteprise enm Last name Telephone number Fax mumbar conning por Pp oconteohep Chrabseaib labarsabona BM Compara n Bd der Seber Meio PJTM lay Meulveapa Cad Additions company detail Pasian Department Section eid ceases Country France Region Port Code City Compulsory eld Copyright
38. port is an exact reflection of the one presented here um ans ignee code j nsignee Consignee cant Person to contact Address line 1 Address line 2 Door code Post Code Town ood v C0 fF d He H e Country Telephone number m MH E mail tl Fax number User Guide Terms af Use Contact Us Legal Notices Copyright Paris 2005 Chronopost SA ChronoShip OnLine 8 1 2 Select and import a file From this screen you can select a file to be imported and define its import conditions ChronoShip amp OnLine must Replace the existing address book Add the new addresses to the existing address book In case of duplicates in the addressee codes ChronoShip amp OnLine must gnore the new address Update the old address with the new address ChronoShip OnLine Demandez Chronopost ca ira plus vite Microsoft Internet Explorer CHRONOPOST INTERNATIONAL Your addresses Import Export Import Selection of file for importing 23 10 2003 You should now select the file for importing and state whether you wish to replace or update your address book and in whichever case state what ChronoShip OnLine should do if it finds duplications You want to add this file of addresses to your ChronoShip OnLine address book C Replace the address book already existing in ChronoShip OnLine If there are duplications you wish ta Hot import the addr
39. r Fil er x INTERNATIONAL CHRONOPOST 8 Sa ChronoShip OnLine Your addresses Import Export Import Definition of a new format 24 10 2003 Step 3 Confirm Layout Specification This is the file format you have defined Field Separator If this information is incorrect please click an the Import sub menu to redefine your format Text Delimiter Please define name for this format You can save several formats When you are ready to import Field addresses you should select the import format Consignee code Important the name you are going ta give ta your format can only contain alphanumeric characters Consignee and the highlight character Address Line 1 Country Format name Ferson to contact Telephone number Post Code City EL I ng Mas Nar Sn amp Chionis ga ma phia vila Bicca Ininim Espai Mi E HRONDPOST ChronoShip OnLine F j rt Fou stor rac i Your skies Expnet Import Defindhan of a new format Step 4 Gone fou nana fanis haw bean iriad You mas now ute the Sddesseiook luct unb to a Fila of that cocforma to the ciente bap aa Copyright Paris 2005 Chronopost SA ChronoShip OnLine 8 2 Exporting the address book To retrieve your entire address book or to make global corrections in it ChronoShip OnLine allows you to export its entire contents
40. responding button clicking on its object number i Ph ada CHRCONIFAET rione TIE Bo Peo ITI aTr amp 3 OL LII You can display all the information corresponding to your shipment by clicking on the link View gt The three criteria function in combined mode that is the selection will be made by taking into account all three criteria simultaneously However you can search on a single criterion NB This menu might not be accessible if an administrator has been designated in your company he can restrict your access rights by preventing you from accessing the history Copyright Paris 2005 Chronopost SA ChronoShip OnLine 7 YOUR ADDRESSES In order to facilitate the entry of shipments ChronoShip OnLine allows you to manage your address book Various options are available for enhancing this address book Direct entry into the address book Saving an address while entering a shipment via the option Add to address book in the shipment entry screens Importing an address file via the import tool Each consignee must be identified by a unique code of alphanumerical type M 0 ChronoShip OnLine micum um um rarm hap For opening the Tris oF biens bem Ba address search page For opening the shipment preparation page by reusing the address selected here as the consignee For delet
41. rmation message you can ask ChronoShip amp OnLine to send it again For this enter your e mail address the one used during registration and click on the corresponding link ChronoShip amp OnLine automatically checks the compatibility of your computer configuration before each use You can refresh the page by clicking on the button Check configuration From the home page you can modify the user language or access to the User guide the Term of Uses the links Contact us and Legal notices T he user language can be only modified from ChronoShip OnLine s home page It is not possible when you are in the application Copyright Paris 2005 Chronopost SA ChronoShip OnLine SHIPPING WITH CHRONOSHIP ONLINE 4 SHIPPING wirH CHRONOSHIP ONLINE After identification of the user the page prepare a shipment is automatically loaded It allows you to enter and print your transport letter CL hip Ord ine amp Chinnnpedt cama pili sain ET gum x _ ChronoShip OnLine Select the Chronopost amp CUM UFETOE Prepare a shipment International service that you wish to use for making your shipment The button reset allows you to clear a wrong selection prices Chas 4 faye f NB An additional scrolling menu may appear on this screen enabling you to select a shipping address If you use Netscape navigator as your browser you must validate
42. ss Town Postcode Country code individual name contact Code 001 SOCIETE DURANT MME DUPONT i4 AVEHUE DU QUEBEC PARIS 10 75010 FR 002 ENTREPRISE MARTIN MME CHAPUIS RUE DES CHAMPS LA ROCHE SUR YON 85000 FR 003 MARTY CORPORATION PETER SMITH i491 l77TH STREET JAMAICA Wr 11434 Us The Contains search consists of selecting the addresses whose company name or town or postal code contains the criterion entered In our example we have asked the system to display all the consignee codes starting with the figures 00 To carry out a search simply select a search criterion from the scrolling list company name town select a search option Starts or Contains enter the search criterion and click on the button Search The entry of search criterion is not case sensitive E ChronoShip OnLine Demandez Chronopost ca ira plus vite Microsoft Internet Explorer Your addresses Search criteria Consignee code E C starts with Contains Consignee Consignee Company or Person to Country code individual name contact E Code DOT SOCIETE DURANT MME DUPONT i4 AVEHMLIE DU GUEBEC PARIS 10 75010 FR 002 ENTREPRISE TIH MME CHAPUTS 25 RUE DES CHAMPS LA ROCHE SUR YON 83000 FR nua MARTY CORPORATION PETER SMITH 1491 177TH STREET JAMAICA 11434 us Clase Window continue To consult modify or delete an address select it and click on Cont
43. tion quantity and price of the articles contained in your parcel Ihipmarnt dazznptinn nt pres axcl Lx Click on Add and repeat the operation as many times as there are articles composing your Proforma invoice cB Click on Print Copyright Paris 2005 Chronopost SA ChronoShip OnLine SHIPPING WITH CHRONOSHIP ONLINE 4 3 Shipments on hold Pending shipments are those for which the entry has not been checked and for which the waybill have not been printed If you do not have all the information allowing you to complete and validate a shipment you can make its partial entry and save it in pending shipments You can thus make partial entries in advance and find them again later for completing and printing the waybill You can search for one or more shipments by using the search sort options ChronoShip OnLine You can display or modify the information entered for a waybill by clicking on the corresponding links You can delete a transport letter by checking the button corresponding to the shipment that has to be deleted and clicking on Cancel selected shipments You can validate a shipment directly by clicking on the button Accept The waybill will then be printed automatically Any modification will take you to the page Prepare a shipment allowing you to modify or complete the desired fields You can then either validate your shipment a
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