USER MANUAL - Smart Access Ltd
Contents
1. Atnicin FA A es rl KRandaia da antrads a Mui RA Dra rrare Diddwecn Mic A Figure 52 e From the user list choose a user with the mouse Then click on the ASSIGN KEY button that can be found on the lower right hand side corner of the window Eugenio Aparicio Start date 27 03 2002 fia20 Expiration date 264i 2002 fizo Figure 53 41 o 16 05 02 17 30 15 06 03 24 00 Eugenio Aparicio Andrea Martinez Vi mn Cristina Fuentes Engineers Calendar Mv v Ram n DelaT orre Engineers Calendar1 v v Javier L pez Sales personnel Calendar0 v Laura Johnson Sales personnel Calendari v E Staff key COM 1 Insert card fa Key assignment New View details El Delete Close Ch Assign key Be Cancel key AAinicio E KS w I ilBandeja de entrada ou M Pro Access RW esp Mic A R W Pro Access 459 Se 17 32 SALTO Software Pro Access Page 42 The system assigns a natural month period by default to provide user access When you want to modify this period click on the day month or year with the mouse and make use of the small scroll arrows to increase o decrease them This operation shoul be performed in the field called EXPIRATION DATE Likewise the field named START DATE shows present date You can modify this date if a user will not start accessing the hotel in a few days time When card expiration date is defined click on the OK button2. le Le Le x Cancel Figure 28 e Move the mouse over the door you want to select to include in this zone group and then click on the yellow arrow that points at the right column e The door selected will appear on the right hand side column as an integral part of the zone 21 SALTO Software Pro Access Page 22 Selection dialog LILI Qualit General Store x Cancel Figure 29 e Repeat this operation as many times as doors you want to incorporate to this zone e When you fill up the right hand side column according to this zone selection criteria click on the OK button e At this point the doors belonging to this zone will be shown in the bottom left hand side box within the zone detail window e The box called ACESSED BY USERS is left blank since we have not yet defined users Once we got them defined we could use this box to specify which users will have access to this zone and on what time zone basis e The box called ACCESSED BY GROUPS works analogously except for the fact that instead of assigning accesses to the zone individually accesses are assigned collectively as a group and therefore it saves time When you have filled in all the fields of this zone detail window save changes 22 SALTO Software Pro Access Page 23 Groups accessing this zon Name fi floor departements Description Offices Doors that belong to this zon Research Developme
3. Bandeja de entrada Ou M Pro Access RW esp Mic A R W Pro Access sga Se 10 18 Figure 63 lower left hand side corner we find a box called ACTIONS TO DO In this box we will tick off those actions to be done with PPD 1 2 lf we tick off ALLOW EMERGENCY OPENING this option will later be shown on the PPD menu If we tick off INITIALIZE LOCKS this option will later be shown on the PPD menu We will now perform this action To tick off these two possible options bear in mind that it is not enuogh to tick off the action to do but also to mark with a cross the door or doors on which you want to do the action If we do not tick off any of these two options the only option available will be Update locks We can change the language of PPD display messages In order to do that click on the CHANGE LANGUAGE option When we get all doors arranged in order click on the DOWNLOAD TO PPD option Data transfer from computer to PPD will last a few seconds Watch the computer screen and when you see 46 SALTO Software Pro Access Page 47 the progress bar of the active window reaches 100 you will Know the transfer is over iaj x x Status Valid until R Main Entrance p Update required Search x Research amp Development 4 Update required l amp Marketing Update required an Mm Sales Update required Production Update required t gt xX Quality p U
4. Doors Ii Using this menu option we will create a door list with access control to the users electronic locks and wall readers alike We move the mouse over the Toolbar icon representing the doors If it is the first time we open this option the door list will be empty 14 SALTO Software Pro Access Page 15 ioj x ee e e New G View details El Delete Figure 22 e Click on the NEW button to add the first door to the list e In the pop up window that will be displayed we will view the fields we will fill in Except that of users which cannot be specified as they have not been defined yet e Write the name of the first door Next we set this door characteristics Groups and users that access this door F Timezones Name Open mode and periods Open mode Open time sec Increased open time Standard v 6 20 Zones this door belongs to Timezones Ba Zones I N x BI Save gt Close Figure 23 15 SALTO Software Pro Access Page 16 The OPEN TIME field determines the time passed from the moment a user opens a door until the electronic system locks it again By default this time value is 6 seconds The INCREASED OPEN TIME field determines an expanded open time especially designed for mentally or physically handicapped people This time value is 20 seconds by default The OPEN MODE field determ
5. SALTO READ WRITE ACCESS CONTROL USER MANUAL A SALTO Software Pro Access 0 INTRODUCTION 1 PROGRAM INSTALLATION MDAC MDAC INSTALLATION ON YOUR SYSTEM 2 SOFTWARE OPERATORS COMPETENCIES OPERATORS COMPETENCIES 3 ADMINISTRATOR OPERATOR Doors Zones Time periods Time zones Calendars Time change Users groups Users USER KEY ASSIGNATION Using PPD Initializing Initializing doors 4 ADVANCED OPTIONS General info PPD status Encoder status Lock status AUTOMATIC BACK UP Advanced parameters More useful tools AUDITOR BACK UP Reading keys Page 1 14 14 19 24 27 28 31 32 37 40 44 45 49 49 50 52 53 54 55 55 56 57 A SALTO Software Pro Access Page 2 Automatic key up date 58 PPD connection Portable programmer 59 Audit Trail Collecting door opening data 61 Language Language change 63 A SALTO Software Pro Access Page 3 0 Introduction SALTO RW Pro Access software has been developed to manage access control to buildings where read write ID elements are used smart cards Using this system two main tasks can be accomplished Design the locking schedule and perform the first electronic lock initialisation Support an application usable by software operators to edit the user s key cards ES Pro Access office1 E E 18 x File Data Keys PPD Tools Help E mw E E amp Doors Zones Users K User groups Timed periods Timezones Ca
6. The system wil prompt a message window requesting you to insert a card on the ENCODER Figure 54 Encoding process is very swift The system will solicit you to withdraw card straightaway Now you will check that a key icon yellow shows next to user name to which key has already been assigned 42 SALTO Software Pro Access Page 43 ioj xi Group Calendar Office Override privacy Use e Production personn Calendari 16 05 02 17 30 15 06 03 24 00 Eugenio Aparicio Andrea Martinez Production personni Calendar0 Vil mm Cristina Fuentes Engineers CalendarO M M Ram n DelaT ore Engineers Calendar1 v M Javier L pez Sales personnel Calendar v L Laura Johnson Sales personnel Calendari v E x ja Insert card whi Key assignmen New View details El Delete Close a reer If i Cancel key lo Ainicio g Es I J Bandeja de entrada Ou fi Pro Access RW esp Mic R W Pro Access sgag 17 32 Figure 55 e You are encouraged to hand the keys over to respective users without any delay e To further assign the keys to other users follow the same procedure e Finally you will obtain a user list with their key assigned as shown in the following figure loxi Group Calendar Otfice Override privacy Use ei 4 16 05 02 17 30 15 06 03 24 00 Eugenio Aparicio Production personn Calendar 16 05 02 17 30 15 06 03 24 00 And
7. It is also posible to view the Smart card selection that the editor can use Click on the CARDS SUPPORTED button e The ENABLE BEEP check box can be tick off at your option if you want the editor beeps e The check box SAME COMM PORT AS PPD allows you to use or not the same serial port to communicate with PPD and encoder If you do not click this check box it means you are going to use different serial ports for each device then it is necessary to select a serial port for the encoder different from the one used for PPD You will need two serial ports available in your computer to work this way 52 Lock status SALTO Software Pro Access Page 53 In this window we will specify some operating features of the electronic locks Options General M Lock PPD es Editor EJ Automatic backup Advanced W Allow lock erasing W Enable beep SS Print C gt Close You can activate the AUDIT ALSO SHOWS DENIED ACCESS ATTEMPTS check box if you want the Audit Trail to show door failed access attempts ALLOW LOCK ERASING if you enable this option reset locks is also possible We do not recommend this option for security reasons unless you are certain that electronic locks will be used in more than just a locking schedule through their life cycle Note if at a given point you want to enable a particular lock erasing you will have to initialise the lock you wan to reset Updating would not be enough Y
8. Pro Access Page 48 a progress bar and a sharp beep that means that data transfer is in progress will be emited If by mistake this communication is interrupted for longer than three seconds you will have to repeat the communication Repeat these steps with every door within your facilities Take into account that door names will not disappear from the door list contained in the INITIALIZE option by having simply initialized this door This will allow you reinitialize a door if you have given it a wrong name When you have completed initialization process reconnect PPD to your computer through a serial cable and click on CONNECT PPD icon This will update software data comparing it with actual battery status values as well as pending updates At this point INITIALIZE LOCKS menu option will not appear on your PPD main menu 48 SALTO Software Pro Access Page 49 4 Advanced options In this section some features will be accounted which on some ocassions are not essential but they prove to be very important to design the locking schedule on the whole General info Go to the TOOLS pop up menu and click on OPTIONS option The first tag we obtain displays in the PROPERTY NAME box the name we gave to the data base when we defined it at the beginning We will also get to more boxes CITY and STATE COUNTRY Please fill in these fields according to your facilities features It is also important to fill in the FIR
9. Time period 7 a a ee ee oy Sen ce re Tine pend 1 CO a fox Mit w tlds s sil s2 mea COo e rf wf ofr sls af sl of Time period 19 Ti iod 20 S A pana Clear Save gt Close Time period 21 yah AAN AA AA ees pom pe a a Do ee Pres eee pe Figure 34 25 SALTO Software Pro Access Page 26 The time period is defined using the mouse Click with the mouse on upper moveable cursor and drag to set interval beginning Click with the mouse over the lower sliding cursor to set time interval end Maximum time accuracy is 10 minutes Afterwards you will have to specify on which week days is this period going to be applicable You can also adjust if it is to operate on public holidays or special holidays this fact is related to 0 calendar as in it public holidays and special holidays regarding time periods are defined The system applies the period to every week day by default If the time period we are defining contains several time subintervals we will use the number of lines necessary to define it When you have finished defining time period save changes and you can go on to define another period if our system needs them Do not forget to assign the time period to its corresponding door if you have not assigned it previously In order to do so go to DOORS and choose the door with a period assigned Click on the VIEW DETAILS button and you will see the period you have previously defined is incl
10. the previous paragraph with the diference that you can only set the door in toggle while you are in a concrete time interval called PERIOD 16 SALTO Software Pro Access Page 17 Automatic opening office The same as automatic opening mode except for the fact that out of the Opening periods the escutcheon can be left in office mode by a user with this attribute enabled Keypad only this working mode can be only selected for wall readers never for an escutcheon The door can be opened by just typing a valid code on its keypad at any time This code is defined in the door detail window Timed keypad same as the previous mode except that the code is only used into a specific time interval period Out of the period we can open the door with the key 10 Key PIN this working mode can be only selected for wall readers never for an escutcheon The door demands 2 conditions in order to open a valid key and a valid PIN typed in the keypad This PIN is defined in the user detail window later Key timed PIN same as the previous mode except that the keypad is only active during a specific time interval period Out of the period it is enough with using the key to open the door The box called ZONES shows the door group that the door we are currently defining belongs to This box will remain blank until the zones are defined ANTI PASSBACK Anti passback is the fact that a user is not abl
11. time will be based on your PC clock Salto software allows you to work with a multiworkstation configuration that is to say the program can be used on different PCs simultaneously with the same data base The indispensable condition being that every user is provided access with read write privileges to the folder containing the data base It would be preferable for the data base to be located in a server if there is one MDAC Salto RW application requires MDAC Microsoft Data Access Components 2 1 version or higher installed on the system This requirement is met by the latest operating systems such as Windows 2000 or Millennium where MDAC 2 5 is a default installed option However if you have Windows 98 or NT installed it may not be contained To find out perform the following steps e Open RW application as administrator and select the pop up menu HELP ABOUT SALTO Software Pro Access Page 6 e Then a window with the system general information will be displayed where you could learn the MDAC version installed on your hard disk If you do not have this program installed or its version is lower than 2 1 then you will need to install MDAC on your system MDAC INSTALLATION ON YOUR SYSTEM SALTO installation program contains also the executable file mdac_typ exe that runs MDAC 2 5 version Before proceeding to install this perform the following steps e Check that your system has no MDAC or a lower versi
12. A eN r X B3 Save Close 35 SALTO Software Pro Access Page 36 e When you have specified every single characteristic of this user group save change and go on to define next group clicking on button e In the example proposed a time zone for engineers has been set up Assigning accesses to the engineers group we can also assign them time zones using the hourglass symbol e f no time zone is assigned to a door or zone by default the system sets a 24 hour access to the group grw Pro Access Building LE File Data Keys PF User group ff AF Zones being accessed Doors Be Zones Timezones 1 floor departements OC Timezone 1 N Name 2 floor departments Timezone 1 Engineers Pr Description Users that belong to this group e Users Select timezone x Timezone 1 a Timezones lt gt Always EL Operator admin ___ M lt 4 gt Pl X Bg Save Close Ainicio E wA e Bandeja de entrada Ou M Pro Access RW esp Mic A R W Pro Access sAIg 16 21 e Finally the users group list will look like this below A TS group list q a Sort Search Production personnel D Sales personnel Figure 46 36 F Users SALTO Software Pro Access Page 37 If we have created a group by mistake just select it in blue colour and click on the DELETE button If at a given po
13. Language change As default language Salto RW software for access control has English although you may modify it clicking on theCHANGE LANGUAGE key from the FILE main menu and choosing another amongst those in the list 63
14. SE EE CEEE BECECE ZECEE 2 2a 2e 22627 has KOBCEU CECEUE ZEgE Ecom GREER CEECEE CECEJ Zeca E ce ajo a Description Normal Holidays Speciall Special2 Figure 40 e Remember to assign calendar to their users as it is later detailed in the user and users groups definition section 30 A SALTO Software Pro Access Page 31 Time change DST stands for the English Daylight Saving Time that is to say the time change that takes place with a view to save power by means of daylight leverage optimisation This time change is generally made shortly after vernal equinox and autumnal equinox putting time forward in the former and putting time backward in the latter Salto electronic locks perform time change automatically if it is thus programmed in the software Click on the DST icon on the Toolbar and you will get a window similar to this loxi paia ka 5s S s 5 3 S 5 soon EEE e e eee PEL poor Eeee we EEEE eefe mot EEEE eee afeafe May June July August 27 fell cc Pleiades eaae LD pielea T flea l fs J Enable DST Month Day Time DST Forward March z 31 2 DST Backward October 27 JIE a September October November BE feat December ticio A te eee a Software yc Pocu A S40 CHARS 1E Figure 41 e You can either enable or not time change by ticking off the ENABLE DTS check box that is located on t
15. ST DAY OF THE WEEK field since this piece of information has an effect on calendar structure The DEFAULT EXPIRATION PERIOD is the expiration time used by default when making automatic key update in days The print option can be used to obtain a hardcopy report from all the tags in OPTIONS It is better to use this option when the data base is completely desiged so we can see all of the fields filled out in these tags 49 SALTO Software Pro Access Property name Building 10 General purpose fields for user City Enable field 1 San Sebastian state Enable field 2 Spain o First day of week Enable field 3 Monday lr Default expiration period 30 Serial No Se Print L gt Close Page 50 Figure 65 e On the right hand side column there is a box called GENERAL PURPOSE FIELDS FOR USERS If you enable any of these fields as well it will later appear in the user detail window to be fill in with the piece of information at your only option e Save changes before proceeding to the following tags PPD status Go to the TOOLS pull up menu and click on the OPTIONS option On this ocassion we will choose PPD tag 50 SALTO Software Pro Access Page 51 Options E E x Data duration in PPD days 1 Enable emergency opening Collect audit trail automatically when updating locks Com Port Direct to COM g Print Close Figure 66 e The first field
16. adard RW proAccess software lf the door is a wall reader with On line control unit CU50eN or CU50eNSVN then you have to mark the check box IS ON LINE The CONFIGURE CONNECTION button is used to assign an IP address to this device and initialize it at the same time The UPDATE DOOR button can be used to transmit new information to this On line door when changes are made Groups and users that access this door si Groups Timezones mOpen mode and periods 20 Increased open time Standard v m Zones this door belongs to Timezones T p X B Save gt Close Figure 24 18 A SALTO Software Pro Access Page 19 When you complete the door definition you can obtain a door list like the following _jolxl Sort Search he A a Main Entrance Standard ResearchkD evelopment i Standard Marketing Standard Sales Automatic oper Time period 1 Production Standard Quality Standard A Figure 25 e When we have this window active and want to view the characteristics of a particular door we just have to select this door and click on the VIEW DETAILS button e lf by mistake we have written a door in the list that should not appear we must simply select it and click on the DELETE button e A box on the upper part of the list called SORT can be view If you click here you can change the order in which the door will appear so that they appea
17. ake we can delete it selecting it first and then clicking on the DELETE button e To view the details window of a given user select the user and click on the VIEW DETAILS button e We can also use the scroll arrows on the left hand corner to select a user from the list instead of using the mouse to do so With these scroll arrows lt gt we pass to the user immediately after or before and with these arrows lt gt to the first or last users of the list e The box called SORT BY is used to sort users list according to the most convenient criteria by name by surname by calendar by group etc USER KEY ASSIGNATION Once you have completed user list definition we can then proceed to assign each user his key that in fact is a chip card Smart 40 SALTO Software Pro Access Page 41 Card In order to do so you must connect the ENCODER to the serial port of your computer You must also supply power to the ENCODER plugging the feeder provided to a 220 230 V AC 50 Hz socket and inserting the respective jack to the ENCODER To assign user keys follow the steps detailed below lol x Eugenio Aparicio Production personn Calendar1 Andrea Martinez Production personni Calendar0 jv I Cristina Fuentes Engineers CalendarO jv Ramon DelaT ore Engineers Calendar jv v Javier L pez v Key assignmen E View delai Fl Delete gt Close Qy Assign key mre ent E a Cancel key ra ATE an
18. as the ability to create further operator groups if he seems it convenient To create a new group click the NEW button on the bottom part of this window A Operator group list E E loj x ames o Deion o O Administrator Administrator group g Standard perators Cannot collect Audit Trail El Delete gt Close Mew Figure 10 In order to modify competencies of an existing group you must grey out this group in the list the line gets blue and click the VIEW DETAILS button A window like that of the Figure 11 will be displayed 12 SALTO Software Pro Access Page 13 Operator group s x Operations allowed to this group Operations DATA x E Edit doors StandardO perators Ix E Edit staff user Description S Edit staff group Cannot collect Audit Trail x mm eo zone MOperators that belong to this group a M Operators operator Connect PPD D BB Lock audit trail a gt TOOLS Create DB backup x Compact DB xX Edit configuration options System auditor Edit operator Edit operator group Close aye E a ey H Bandeja de entrada Ou A R W Pro Access M Pro Access RW esp Mic wE m aa lt Ht X 5 Figure 11 From this window the operator may add or delete program functionality by clicking with the mouse on the check boxes located on the left hand side of every
19. atevtime Doors Uses Operations aS Last days 17 05 2002 11 56 24 Main Entrance admin PPD connection Last 4 weeks 17 05 2002 12 33 40 Main Entrance admin PPD connection 17 05 2002 12 34 00 Main Entrance 17 05 2002 12 34 10 Main Entrance 17 05 2002 12 34 20 Main Entrance 17 05 2002 12 34 28 Main Entrance 17 05 2002 12 34 42 Main Entrance BS 17 05 2002 12 35 00 Main Entrance Eugenio Aparicio Andrea Martinez Cristina Fuentes Ramon DelaT ore Javier L pez Door opened key Door opened key Door opened key Door opened key Door opened key Door opened key Figure 79 C Last 3 months Last 6 months Last 12 months From To 20 04 200 4 18 05 2004 Reload Order by Date time z a ae Export amp Print ea Purge Close gt e Failed opening attempts will be shown in red e f you want to turn this window into a text file just press the EXPORT button and you will be able to choose the folder where you want to save this file 62 A SALTO Software Pro Access Page 63 e f you want to have all this information in a printed paper just press the PRINT button and you will obtain the AUDIT TRAIL printed down when a proper printer is connected to your computer e lt is recommended from time to time to purge the AUDIT TRAIL window to occupy not so much memory space In order to do this just press the PURGE button Language
20. ble arrow perform the same function as single arrow but instead of moving an individual zone they move all zones from source to target column e Here we can specify to which zones is the group allowed access clicking on the button and we can also determine group time zones clicking on the hourglass symbol 34 SALTO Software Pro Access Page 35 e Authorising a group access into a zone implies all the users that belongs to that group may enter every door of the zone Selection dialog 2 floor departments Non selected items M Cancel Selected tems 1 floor departements In the group details window there is a box titled DOORS BEING ACCESSED This box procedure is similar to that of the ZONES BEING ACCESSED box the only difference is that instead of assigning accesses by zones they are assigned by individual doors This option may be used for a single door but access by zones management is generally recommended in order to save time and system memory User group Name Production personnel Description Users that belong to this goup m Zones being accessed Be Zones gt 1 floor departements Timezones lt gt Always Doors being accessed Doors Main Entrance Timezones lt gt Always fol E A lRandeia de entrada Ou fl 1Prn Arress RiW rsn Mir A Ho
21. data on the portable programming device connect the device to our computer by means of a serial cable and go to program main menu Click on the PPD icon e f it is the first time you use PPD to download a locking schedule you may be prompted an error message window Click on the YES button to confirm that from now on PPD will be exclusively devoted to your installation e A window like the one below will be displayed In this window we see all doors pending initialization are selected e tis not compulsory to initialize all of them simultaneously though it is highly recommended not to leave any pending door 45 Operator ad On the SALTO Software Pro Access Page 46 iej x x Status Valid until Main Entrance Update required Search x Research Development F Update required Al Marketing p Update required x Sales p Update required gt Production Update required t E Quality p Update required Save as PPD order General Store Update required PPD status Pro o x xi Yersion 01 00 Serial number 1 000 0016 Fact date 26 04 2002 Sending data Please wait Battery high DSH Language English Memory kb 128 0 128 Change language Actions to do Select doors Allow emergency opening Select all Q Download IV Initialize locks Select pending doors gt Close Deselect all Total 7 inicio E wi
22. e to enter again through the same door twice until he has gone out by the exit or until a specific delay time has gone by This is a protection against different people try to enter with the same user key In the Salto access control it is also possible to get the anti passback feature with off line doors escutcheons as the anti passback feature is something that is written in the user card The ANTI PASS BACK check box has to be marked if we want anti pass back control in this door IF the door is a on line one it is Supposed that there are an entrance wall reader and an exit wall reader But if the door is not On line then it is necessary to select the direction of the anti pass back control from outside to inside or from inside to outside 17 Name Main Entrance Open mode Open time sec 6 SALTO Software Pro Access Page 18 In order to get the anti passback function working it is also necessary to select this option for the user in the user access profile user list We can define the anti passback delay time in TOOLS OPTIONS LOCK The AUDIT ON KEYS check box can be marked if we want the door to record the opening events on the user keys You need to enable this feature on both escutcheons and keys users Note that this feature is only available in Off line doors it is not necessary in On line doors On line features are only available in the RW proAccess software connected Not in the st
23. endar3 4 Calendar4 5 Calendar 6 Calendar 7 Calendar 8 Calendar8 9 Calendar3 SALTO Software Pro Access January February March April May June July August Page 29 1O x September October November SOQEN0OMONOMEA rjaf folol aloalw n al Sa YS eS Aa MANGOO elelee betes December Day type Name Calendar0 m B B Bj Ee Normal Holidays Speciall Special2 Close Figure 38 A window like the one above will be displayed We can name out first calendar and provide it with a description to know what it corresponds to It is advisable to define the calendar for the actual year and for the following year if possible To go to the next year you have just to click on the red scroll arrow on the upper part of the window pointing right There are four days categories Normal Holidays Special 1 and Special 2 Using the mouse you can tick off a group of days of the calendar dragging the mouse whilst you keep the right mouse button pressed down Next you must click on the bottom part box which corresponds to the day category you want to assign to this group and you will see how the days selected change colour according to their selection It is important to bear in mind that if a user has access to a door on public holidays it does not only depends on calendar but also on that user time zone being enabled on public holidays When you compl
24. er to specify on which week days the time zone will be effective as well as wheter that time zone will be effective on public holidays or special holidays You just have to tick off the corresponding check box with the mouse 27 A SALTO Software Pro Access Page 28 e Once time zone definition is completed save changes and go on to define further time zones for other users or users groups Timezones Name Color Timezone 1 oe Same as Description office timezone 12 24 From To 51 52 ee aadi AA AMEE LOO moo fads ahs sa i o wi tfe s s af sil s OOo e wi tel ssw sil of o m tf wl ffs s Hf sil s foo fooco sw rf wi tr s s ws sol Co o wi rf ef sls af sil s vr Clear Save E gt Close af Figure 37 e Remember to assign time zone to its user or users group as it is later detailed in the user and users groups definition section Calendars e It is essential to define calendars within our locking schedule due to two main reasons QO calendar is used by electronic locks when they operate in timed mode timed office mode automatic opening mode so as to define on which days their periods are to be applied The remaining calendars are handled by users to define on which days their access time zones are applicable To define our calendar you just have to click on the calendar icon on the Toolbar 28 0 CalendarO 1 Calendari 2 Calendar2 3 Cal
25. ete calendar definition you will obtain something similar to the figure below 29 0 CalendarO 1 Calendari 2 Calendar2 3 Calendar3 4 Calendar4 5 CalendarS 6 Calendar6 7 Calendar 8 Calendar8 9 Calendard SALTO Software Pro Access January February March April July August September October November December 10 x S S 5S oo S S E GEU UOUCE ZECE ZEEZE ZEZZE ERSEC GGGEG SEEE CEEZE cegem EREC GGCGUG EEEEC CEEZE cecce BE HORORE OECTE CECEET CEEEE CERNE HE EE EE GROBE ECCE Cace Egeu PLL GCOCE CECET ECET ZEEEZE EE E ERECE GCUOG EEZCET CEEE ZEcEE ENERE GEKUEG BCOEE ZECE acze gE EDGEU UCUEE ZECE ZEEZE ZEZZE BE ESSEC GGGEG ZEEEE CEEZE cecce Page 30 ERARE GEHEG HCUEE CECEE EE ZE RE Day typ Name o o o esciption gt Close Normal Holidays Speciall Special2 Figure 39 e Save changes when calendar definition is finished and continue to define the next calendar if your installation requires it January E0 KOBCE ZECEC es 22 20j2qeofamiarzs zs zoiax EO fs 5 7 6 CEECEE CEZ2E ccaci EO fst 5 7 6 CEEE CEZ2E EZE ro Beee February 1 Calendari 2 Calendar2 March 3 Calendars April 4 Calendar4 May 5 Calendar6 DUGEE EZCEEG ZEEE GcEgT 6 Calendar6 June 7 Calendar 8 Calendar8 9 Calendar3 July August September October November December Name BEDE GECEE EEREE ceece EREE OE GECEE CEECEE ZEZEE EE
26. expiration date is approaching and a yellow key with an hourglass means that it has already expired P Using PPD Initializing PPD is a portable programming device used to communicate with locks and transfer them data from the PC on the locking schedule we have designed Should you have any doubts on this device usage please refer to this PPD Smart User s Manual that you will find included in the RW software CD ROM MAIN MENU Below you can review a diagram of PPD menu options It is important to note that all these options will not always be present depending on their being enabled or not from management computer As default value DIAGNOSTIC and COLLECT OPENINGS options will be present although we have not enabled them on the computer 44 A SALTO Software Pro Access Page 45 MAIN MENU UPDATE LOCKS COLLECT OPENINGS EMERGENCY OPENING INITIALIZE LOCKS DIAGNOSTIC Initializing doors When we have our locking schedule finished on our computer we must transfer all these data from our computer to the protable programming device We will initialize every door granting it a name that will be definitive from now onwards Ensure that your computer clock time is correctly adjusted That is to say that it does not put forward nor backward as it will determine the time on which electronic locks operation will be based because the data base has been designed on your computer e o download all our locking schedule
27. he ability to assign a calendar to our first user according to the calendar settings we have previously defined We have to specify which users group this person belongs to Once we have already created users groups then we must select to which one belongs We get a check box titled USE EXTENDED OPENING TIME Tick this check box off if our user is a handicapped person The OVERRIDE PRIVACY check box must only be ticked off when we want a user gains the privilege to access a room although the deadbolt has been locked from the inside 38 SALTO Software Pro Access Page 39 The SET IN OFFICE check box may be ticked off to allow to those users responsible for setting office mode manually in the doors chosen to operate in this mode In the lower left hand side you find a box titled KEY STATUS In this box will appear the characteristics of the card assigned to this user when user card assignation is made It is not essential to define users accesses when this user belongs to a group since group accesses definition has been previously carried out Only when the user is not included in any group then you can assign his accesses at this point It is not compulsory to assign the same time zone to different zones Cr x Zones being accessed ea Zones st Timezones a 1 floor departements lt gt Always Title First name Last name Eugenio Aparicio Name Calendar Group Y i v Calenda
28. he bottom left hand side of the window e You may also change time change DAY and HOUR using the bottom right hand side arrows of the window e If you modify time change day the symbol that embodies it will be moved in the calendar accordingly 31 A SALTO Software Pro Access Page 32 A PES Saving Time a p zz a O 2 2 5 6 sss te fs 10 as 20 Februay ESSEC KOGUD CEECEE EE March April 25 22 22 May June 22 pg perge ra July pager August September October November December V Enable DST Month a i ere ER Save m Clinse p 5 N c e t can also be scheduled next year time change if you please Click on the red arrow right of the window upper part to pass on to the next year e Save changes when you have finished establishing appropriate parameters for time change e It is recommended to enable automatic time change since if it is not software enabled you will have to update every door in your hotel using PPD on the scheduled date of the change Users groups Users groups are definable sets which encompass a given amount of users who share a common feature For instance we can group together users by employment or occupation like job professionals tend to share time zones and accesses Click on the USERS GROUP icon on the Toolbar A window like this will be displayed 32 SALTO Software Pro Access Page 33 A MES group list Name es
29. igned Javier L pez 16 05 2002 15 06 2003 16 05 2002 17 49 12 admin Logout 17 05 2002 10 07 5 admin Login T 17 05 2002 10 18 2 admin PPD initialized PPD E 17 05 2002 10 18 4 admin Data upload from PPD PPD amp Print 17 05 2002 10 18 4 admin Data download to PPD PPD E 17 05 2002 10 21 51 admin Logout Ri Baas 17 05 2002 11 59 12 admin Login E 7 05 2002 11 59 1 Data upload from PPD gt Close PAinicio E KS wi Bandeja de entrada O A R W Pro Access M Pro Access RW esp Mi 489 SKA 12 23 BACK UP If you select the BACK UP option in the pop up menu TOOLS the program will make a back copy of the data base you are working with and will save it in the same folder where the original data base was saved 56 SAL SALTO Software Pro Access Page 57 A w Pro Access Building10 3 E 18 x Fie Data Keys PPD Tools Help E E m E E Q a 2 Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail x C Archivos de pro Buildingi0_02_05_17 sbk X Cancel Operator none logged in 17 05 2002 12 25 09 inicio E 2 wi JBandeja de entrada O A R W Pro Access M Pro Access RW esp Mi 4Ho Sey 12 25 Reading keys Sometimes we may find a card whose owner is unknown To find out whom it belongs click on the READING KEY button from the KEY main menu The system will solicit you to in
30. ines the electronic lock working mode It can be chosen amongst the four available Standard mode the lock will only open if you use an authorised card within its allowed time zones Office mode the lock will be opened for any user who wishes to gain access It is not essential to have an authorised card key In order to block this operation mode it is necessary to insert an authorised key card on the slot while we keep the inner handle pressed down If you want to disable the office mode repeat this procedure Timed office mode It is the same as the operation mode in the previous example except for a difference that lies in the fact that the office mode can only be enabled within a given time framework called PERIOD If you choose this mode you will be assigned one of the diverse periods available Next you will have to define said period using the PERIOD tool from the Toolbar As detailed later Automatic opening mode Quite similar to the previous mode though the door can switch to office mode automatically without the necessary user operation In this operation mode is also necessary to set a time period that we will later define with the PERIOD tool Toggle The fact of presenting an allowed key will set the door in office mode without needing to hold down the inner handle The following allowed key presented will cancel office mode Timed toggle the way of working is just as described in
31. int we want to view the details of a group of the list simply select that group and click on the VIEW DETAILS button Another way of selecting a group from the list is with the lt lt gt gt scroll arrows that are located on the upper left hand side of the window instead of using the mouse The box on the upper part titted SORT BY is used to sort users groups list in alphabetical order by name or by description In this section we will define the users characteristics Users are the staff members in our building Key status Activation gt New Q View details E Delete i i y Rinicia A Z eA Mf Randaia de entrada Mii MAN SnfhaaraD iat Micracn Fr If A njw ra FART ina Click with the mouse on the USERS icon on the Toolbar A window like this one will be displayed Sort Search rl bs Nene Figure 47 37 SALTO Software Pro Access Page 38 Given it is the first time we open users list the list is empty Click on the NEW button to create the first user A window like this one will be displayed Calendar Group Calendar M NONE bd E Use extended opening time No key assigned H lt lt PF X B Save Close E fe ri Bandeja de entrada Out fi SoftwareR w Microsoft A R W Ho Figure 48 In the first place type our first user name and surname We have t
32. le A time period determines time intervals at which a lock will operate in a special mode timed pass mode automatic opening mode 24 SALTO Software Pro Access Page 25 If at the time you perform door definition you selected a timed operating mode for any of these doors you will have here to define the period assigned to that door Timed periods E x Name Color ri Time period 1 aaa Description Co e J J J JJ J J J Co e JY ff 00 00 joo o A A A O E A a S E E Co e JY ff oOo e ff ff fy ge ere A Q Tae es COo op ff fy ft oO Time peio 1 f cooo joo oo A A a E S Time period 19 Time period 20 a EM Save Time period 21 Ses a JL Close kai Figure 33 e Click on the time period icon on the Toolbar A window like the one shown in the previous figure will be displayed e Name the Time period and assign it a distinctive colour e Within the description field it is rather useful to describe to which door belongs the time period we are about to define Timed periods a E x a PS eee en Name Color Nene Ja mer al Same as Description Sales department automatic opening 12 24 From To Time period 2 Time period 3 3y SF 0 M T Ww T F 5 5 H e mm popo a raf oa l A Tae peis C o waes nf sil sdf trot a tf wf GE e A Time period 4 Time period 5 Time period 6
33. lendar DST 16 05 2002 10 58 26 SEQ tose lt JBandeja de entrada Out Figure 1 Once the locking schedule has been designed we will transfer it to every door within our facilities by PPD a small portable programming device which will be essential to implement the installation and to audit doors whenever you want To sum up you will need the following elements in order to manage access control 1 Salto RW Pro Access Software installed in 1 PC computer or in your LAN Local Area Network server 2 Smart Cards for users SALTO Software Pro Access Page 4 3 Smart ID escutcheons for those doors with access control procedures 4 1 card editor EC5000 5 1 portable programmer PPD500 SALTO Software Pro Access Page 5 1 Program installation To install the software provided by SALTO your minimum system requirement should comply the following e RAM 64MB minimum 128MB advisable e Hard disk available space 50 MB Aprox depends on the DB e Operating system windows 98 Millenium 2000 NT 4 0 e MDAC version 2 1 or higher e Pentium Il processor The CD ROM provided by SALTO contains a wizard for easy installation that runs automatically when you double click the SETUP EXE icon Follow the wizard instructions for installation WARNING make sure that your PC clock has the right time and does not lose nor put forward time since the system
34. nt Marketing Users accessing this zon Sales oa eee a Save gt Close Figure 30 e f you click on the button you go on to the next detail window and thus you can define the whole set of zones of our installation Groups accessing this zon Name 2 floor departments Description Production Doors that belong to this zon Production Quality Users accessing this zon General Store H aa H X B Save gt Close Figure 31 e Finally we can have a zone list like the one shown below 23 A SALTO Software Pro Access Page 24 1 floor departements Figure 32 e Should we have created a zone by mistake you will only have to select it with the mouse and click on the DELETE button e f after we have saved changes we want to view a zone details from the list you only have to select it with the mouse and click on the VIEW DETAILS button e Should we want to select a zone from the list without the mouse we can also use the scroll arrows located on the upper right hand side of this window lt gt to move forward to the next element of the list to move back or also to go directly to he first or to the last elements of the list e The box called SORT BY is used to sort zones list alphabetically by Zone name or by zone description Time periods Time periods are time intervals associated to electronic locks unlike time zones associated to peop
35. ogram features that can be modified by the administrator For instance maximum number of doors which can be defined Gerea ML Lock us Ske mohoa PPro Me Edr GE Automeicbeckup FMS 2 Online Advanced To be Led by advanced one ators only Advanced parameters Available paiameters PITCH FIRMWARE O 91 0 P amp T CH FIRM SRE_O91 CHECKIN START TIME 1 Aree a eae AVN TINEQUT 4000 CH ECKIN 5 TART TIME oA TIMEOUT eet Print C Close If you have acquired the locks after May 2002 we recommend to set PATCH FIRMWARE 0 in order to improve the system performance e SVN TIMEOUT by double clicking this sentence it is possible to define the time since a key is presented to the SVN control unit until the control unit receives the information from the master computer to update that key This time is expressed in miliseconds This is useful for environments having long delays slow stations narrow bandwidth network anyway the majority of systems will work OK with the standard timeout delay 2000 miliseconds If the network is very slow a good value would be 4000 or 6000 miliseconds More useful tools AUDITOR e f you select the AUDITOR option in the pop up menu TOOLS a window like the following will be shown Here all the operations made by the operator appear in 55 Al SALTO Software Pro Access Page 56 cronological order You can choose the order between operators operations etc e f you
36. on than 2 1 already installed see previous paragraph e Close all currently active applications above all those that could use MDAC such as Word Excel Access Power Point Internet Explorer Outlook etc e When Windows 2000 or NT installed as a precautionary measure log in as a user with administrator privileges e Double click the executable file mdac_typ exe contained in the CD ROM provided by SALTO in order to install in your hard disk 2 5 version To localise this file select the path D Mdac Mdac2 5SP2 Language mdac_typ e It is advisable to read the mdac_readme file to obtain more information A SALTO Software Pro Access Page 7 2 Software operators Competencies The first time you login the program must be opened as administrator To open the program double click the shortcut icon you will find on the desktop A window like Figure 1 with 2 fields will be displayed User name type admin in upper case Password in your first login session is not necessary to choose one Validate both field clicking OK box User name admin Pazzword x Cancel Figure 2 Since it is the first time we open the program Toolbar icons are disabled greyed out In order to activate Toolbar you need to name the data base we will be using And assign a path and a directory in your computer e Click on the popup menu FILE e Select NEW BD option Figure 2 e A window like that of Fig
37. option The option being ticked off this option will appear as an enabled option for the operator handling the program Were the option not ticked off it will not appear as an enabled option for the operator within this group Administrator should save changes when he has finished adding or deleting menu options for these group operators 13 SALTO Software Pro Access Page 14 3 Administrator operator The administrator or administrators is responsible to design the initial locking schedule of the facilities and editing cards that will allow employees access to the various zones and doors In this manual with a view to explaining how this SALTO RW software is used there is an hypothetical locking schedule as a sample to illustrate the general procedure To begin with it is important to note that almost every function can be performed by clicking the icons on the Toolbar Parameters can be defined along the way in any order though it is advisable to follow the order given below doors zones time zone time period calendars time change user groups users and key assignation PPD usage 22S OS a First we will define our building doors then we will group doors by zones and we will define the staff users We will put them into groups to save time when defining their access privileges It is also compulsory to define time periods time zone and calendar before proceeding to PPD information to initiate doors
38. ou can tick off the ENABLE BEEP check box if you want electronic locks to beep when on operation 53 A SALTO Software Pro Access Page 54 AUTOMATIC BACK UP It is very important to make a back up of the data base initially after setting up the system for the first time and then from time to time as the system is used This will protect you against a computer crash situation or a situation where the original data base has been corrupted It is a good idea to make the back up on a regular basis so that the changes we make when modifying the system are all included in the back up Options a General T Lock PFD Me Editor Automatic backup Advanced Automatic backup parameters Frequency Weekly Time Day of week 16 Monday Path Server Back Up_Aita a 8 Print gt Close e The check box ENABLE AUTOMATIC BACK UP allows us to activate this function e The FREQUENCY can be DAILY WEEKLY or MONTHLY e You can also select the day of the week when the back up will be done and the hour from 0 to 24 e It is advisable not to make the back up on the hard disk but rather on the server in a Local Area Network for example Click the button to the right of the field PATH and you will be able to select a destination for your back up file 54 A SALTO Software Pro Access Page 55 Advanced parameters In this window which is blank now will appear in the future pr
39. pdate required Save as PPD order General Store p Update required C j 0a i Version 01 00 Serial number 1 000 0016 Fact date 26 04 2002 Sending data Please wait Battery hich EY Language English Memory kb 128 0 128 Change language m ctions to do Select doors Allow emergency opening Select all Download lv Initialize locks Select pending doors Chea Deselect all Operator ad Total 7 J J inicio E wi Bandeja de entrada Ou M Pro Access RW esp Mic A R W Pro Access sgag 10 18 Figure 64 e Now you can disconnect serial cable and go to every door to initialize them e Connect to the PPD the cable finished on a special card with 3 conductors on the opposite end you will have a RJ11 phone connector e Approach to the first door of your system plug the cable connection and turn the PPD on e From the main menu window select INITIALIZE option You will get the door list where you will have to choose the door you are currently working with Be especially careful when performing this step since door ID assignation is basic e When you view on screen the name of the door to be initialized click on OK button of the PPD and the device will request you to connect it to the lock e You will get on PPD screen a CONNECT TO LOCK message Insert in the lock reader the cable connection end a special card and watch PPD screen You will get 47 SALTO Software
40. r CJ C Doc E Pro ac E Hams T 10 28 PPD connection Portable programmer You may need to connect PPD to your computer in order to carry out an emergency opening for example This may be necessary if a door electronic lock runs out of battery 59 SALTO Software Pro Access Page 60 To perform an emergency opening follow the steps explained below Then click on the PPD menu option from the front desk main menu Ensure that the PPD is connected to your computer serial port x oor Valid until M Main Entrance 16 05 2003 Search Research amp Development p Update required Al x Marketing p Update required x Sales p Update required Production p Update required t Quality p Update required canes PPD ord Genera Store Update required MPPD status Version 01 00 Serial number 171 000 0016 Fact date 26 04 2002 Battery high ray Language English Memory kb 128 0 128 Change language Actions to do 7 Select doors IV dllow emergency opening Select all Download Initialize locks Select pending doors gt Close Deselect all Total 6 On the lower left hand side corner we find a box called ACTIONS TO DO In this box tick off ALLOW EMERGENCY OPENING option Put a croos on the door from the door list you want to open in this mode and then click on the DOWNLOAD button to transfer data on to the PPD e Data transfer will las
41. r in order by name or by battery status or by open mode In this section we will explain how to use the zone list Being zone defined as a group of doors that have been made up on a practical basis for instance the doors located on the first floor on the second floor etc 19 SALTO Software Pro Access Page 20 On the Toolbar click on the ZONES icon and you wil be prompted a window like the one below Name esctipt eee gt New E Viewdetais obete C Ei Figure 26 Click on the NEW button in order to create the first zone of the list A blank window like this will be displayed Zone hh hm Groups accessing this zon lt i Groups Timezones Name Description Doors that belong to this zon Users accessing this zone ell I N p X Bg Save C Close Figure 27 20 SALTO Software Pro Access Page 21 e Inthe first place type a zone name be it representative e In the field DESCRIPTION you may type an explanation on what basis you have gathered together these doors e The box called DOORS BELONGING TO THIS ZONE is used to list the doors of which the zone is made up Move the mouse over the button to view the doors list and pick up those that belong to this zone Selection dialog E x Mon selected tems Main Entrance Research D evelopment Marketing Sales Production Luality General Store Selected items
42. rea Martinez Production personni Calendar0 jv E 16 05 02 17 30 15 06 03 24 00 Cristina Fuentes Engineers CalendarO jv M 16 05 02 17 30 15 06 03 24 00 Ramon DelaT orre Engineers Calendar1 v 16 05 02 17 30 15 06 03 24 00 Sales personnel Calendar0 Laura Johnson Sales personnel Calendar New View details El Delete gt Close Atnicin Fl MS He PA ft Randaia da antrads Mui A Drnfereace Didtiacn Mic A NAW Nun Arrnre 5 Cancel key APT aoa Figure 56 43 A SALTO Software Pro Access Page 44 e fa user loses a key you must inmediately cancel in the user list To do so we will highlight on blue the user that has lost his card and click on CANCEL KEY button e Afterwards a new card for this user has to be edited following the same procedure previously detailed From now on the user will have a new card and should for any reason whatsoever the lost key turn up this will no open any of those doors it previously gave access to it is undestood that this process does work so once the electronic locks have been initialized with the portable programming device e f we modify any user access rights we will have also to update its key To accomplish this task you should ask the user for his key so as to update it on the ENCODER e The colour of the icon that embodies the key denotes its status Thus a red key means that it has changes to be updated a blue key means that its
43. refers to downloaded data duration to PPD from your computer until they expire As a default value the system sets a day though you are allowed to increase this duration Below you view two optional fields that can be tick off if you want to custom PPD default set up e f you tick off the ENABLE EMERGENCY OPENING option it will also be present on PPD main menu even after data expiration NOTE be careful with this option since if you enable permanently the emergency opening option the PPD turns into a master key that opens all your faclities doors and could be misused if on possession of an unauthorised person e lf you tick off in COLLECT AUDIT TRAIL AUTOMATICALLY WHEN UPDATING LOCKS PPD will also collect audit trail of every door each time you update that door e The box COMMUNICATION PORT allows you to set the serial port you are using in the computer to communicate with the PPD 51 A SALTO Software Pro Access Page 52 Encoder status From the TOOLS OPTIONS pop up menu choose EDITOR tag A window like the following will display Options E x General fi Lack PFPD Editor E Automatic backup Advanced Editor information Version W Enable beep Com Por W Use same com port as PPD Eom Port 4788501608 8 Print C gt Close Figure 67 e In this window you will view version number of the card editor from the first connection to your computer serial port e
44. requesting key status and it will automatically update user access profiles new and eliminated user cards on every user card inserted It does not matter in which order the user cards are inserted The expiration date given to these cards will be the same for all users and it is the value stated at TOOLS OPTIONS GENERAL in days 58 A SALTO Software Pro Access Page 59 AR Pro Access Excellence Building 10 i x Fie Data Keys PPD Tools Help ips Cy go E GP Read key F7 E Doors X Delete key F8 ser groups Timed periods Timezones Calendar DST Connect PPD Audit trail DA One shot key amp Automatic key update Operator admin 29 05 2003 10 27 23 PPD COM1 Editor COM1 AAinicio D E amp i I lt JBandej parto IE JC Doc M Pro Ac j M HAMS j CETISE 10 27 This function allows the system administrator to make the changes in the user profiles without needing to manually up date the cards one by one A a Pro Access Excellence Building 10 Fie Data Keys PPD Tools Help E m Doors Zones Users User groups Ee 18 x oi 2 E Timed periods Timezones Calendar DST Connect PPD Audit trail CIT x User Ramon De la Torre Key successfuly updated New expiration 28 06 2003 24 00 Remove key Operator admin 29 05 2003 10 28 42 PPD COM1 Editor comi PAinicio E Esa l EiBandej Bso IE RW P
45. ri Production personnel r ecesreest M Use extended opening time Po A Doors S Timezones Override privacy v iOffice Main Entrance lt gt Always Recceeresensees Key status No key assigned Key activation Key expiration ese ae a d a Save E Close E 6E rA Bandeja de entrada Ou ft Pro Access RW esp Mic II A R W Pro Access ra ES m Figure 49 Assigning a zone to a user implies to grant him access to every door included in that zone When we encounter a user that does not belong to any group we can assign his accesses on that very window following the procedure explained in the USERS GROUPS section of this manual 39 A SALTO Software Pro Access Page 40 e Once we have finished defining user characteristics on this window save changes and click on the button to go on to the next user in the list e When we have all the users of the staff defined we will obtain a list that should look like the following ioli Search Eugenio Aparicio Production personn Calendar1 Andrea Martinez Production personn CalendarO jv Cristina Fuentes Engineers CalendarO jv Ram n DelaT orre Engineers Calendar1 v v jv Javier L pez Sales personnel Calendar0 ee ee LA JONSON Sales personnel Calendar1 of Key assignment a Assign key Cancel key e AT Eaton Figure 51 e f we have inserted a user by mist
46. s To audit a door follow the following procedure e Take PPD and go to the door to be audited Turn PPD on clicking once on the red key and browse the COLLECT OPENINGS menu option e Press the green key to validate the choice and PPD will prompt you a CONNECT TO LOCK message e Connect PPD to lock using a communicattion cable which ends on a special card and you will see data transfer in progress e Go back to the computer and connect the PPD to the serial port e f you get the CONNECT TO LOCK message on PPD display press the red key to upgrade one menu level If you fail to do so you will not be able to communicate with your computer e Click on the AUDIT TRAIL option from the front desk menu A window like the one below will be displayed 6l SALTO Software Pro Access Page 62 E 1O x li filtering C Last 2 days C Last days _ Date time Doos usss dH gt Nesesssscsesesssesseneessssesed Last 3 months Last 6 months C Last 12 months From To 127047200 10 05720 Reload Order by Date time v Connect PPD Export 9 27 g Print QA Purge w Close Now click on the CONNECT PPD button in the application active window The data collected with PPD will be shown in the window SORT BY button may help you to view data according to the most convenient criterion by date by user by door etc E 10 x Date filtering C Last 2 days D
47. sert the unknown key on the ENCODER Br Pro access Building10 18 x Fie Data Keys PPD Tools Help p5 E mm g E amp a g Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail Readkey xi 777 Reading key COM 1 3 x Insert card Operator admin 17 05 2002 12 03 52 Ainicio amp Gs iBandeja de entrada Ou M Pro Access RW esp Mic R W Pro Access Figure 76 As soon as you insert the key on the ENCODER a key data window will be displayed providing key owner data 57 A SALTO Software Pro Access Page 58 Building10 21 x Fie Data Keys PPD Tools Help Ri i E E a Doors Zones Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail x Eugenio Aparicio Status Assigned Yalid from 16 05 2002 17 30 00 Expiration 15 06 2003 23 50 00 Memory E Close A R W Pro Access HDR 120 Figure 17 In this instance we see that the key belongs to a System user and we can also view its validity and expiration dates Should you want to read any further keys click on the READ button Automatic key up date There is an option in the KEYS menu called AUTOMATIC KEY UP DATE which allows you to up date the user cards without needing to go to the user list and select the required user This function leaves the encoder in the
48. system brings by default 1 operator group Administrator e Specify also the language this operator will use when running the application e Next save changes and close the window e You must immediately inform the password you have just registered to the operator since he will need it to access the application Follow this procedure as many times as new operator you want to create and you will see how the operator list enlarges 10 Page 11 SALTO Software Pro Access Pp Name lanae Operator group i i Administrator Administrator F admin D admin2 Figure 8 Once you have created the necessary new operators on your system you may close this window and return to the TOOLS OPERATORS AND PERMISSIONS OPERATORS GROUPS pull up menu Within this option operator competencies can be set R W Pro Access Building10 Fie Data Keys PPD Tools Help E nip Operators and permissions Doors Zones 2 E Connect PPD Audit trail b Operator groups Operators mS A Calendar Make backup Restore backup Gompact Repair Options M Pro Access RiW esp Mic Operator admin 16 05 2002 11 17 48 A R W Pro Access inicio e E z wi lt JBandeja de entrada Ou Figure 9 Operators belonging to ADMINISTRATOR group may have access to full program menu functionality 1 SALTO Software Pro Access Page 12 Administrator h
49. t a few seconds Whn the progress bar reaches al 100 disconnect the PPD from the serial cable and go to the door that requires an emergency opening e Turn the PPD on clicking once on the red key and choose EMERGENCY OPENING menu option Use the scroll arrows provided to browse through the menu options e Click on the green key to validate you choice PPD display will prompt you this message window CONNECT TO LOCK e Connect PPD to the lock using a communication cable equipped with a special card on its end Insert this card on the slot so that the conductors point towards chip side 60 SALTO Software Pro Access Page 61 e You will hear the lock engine sound and in a few seconds the door will be ready to be opened and the PPD display will prompt you this message window DOOR OPEN ROOM NUMBER We recommend you to replace lock batteries of the newly opened door immediately Salto locks are equipped with 3 alkaline batteries LRO3 AAA 1 5 V model After battery replacement you must update the electronic lock with PPD since when running out of batteries the internal clock stops and time zones and calendars settings are lost In order to learn how to perform a PPD update refer to the PPD Smart User s Manual that you will find included in the RW software CD ROM Audit Trail Collecting door opening data It is possible to Know who has opened hotel door and at what time performing an audit trail on our facilities door
50. to eee New Q View details i gt Close Figure 42 e Since we have not created any user group yet the list wil be empty e To create the first users group click on the NEW button A window like the one below will be displayed User group Name Description Zones being accesse RE Zones gt Timezones Users that belong to this group e Users Doors being accesse i Doors Timezones RI be ed CPs Bg Save gt Close 7A aRandaia de entra A piw Manat FS GFSTt RR Software w Mir te Figure 43 33 SALTO Software Pro Access Page 34 e In the first place type this users group name and below a description detailing the main characteristic that best defines the group e Given that we have not defined users yet we cannot specify the users that belong to the group though we can establish group accesses e In the box called ZONES BEING ACCESSED click on the button to assign zones to the group Selection dialog Non selected ttems Selected items 1 floor departements 2 floor departments x Cancel Figure 44 e We have to move from left hand side to the right hand side column the zones that are going to be accessed by this group of users e lf we have included a redundant zone by mistake highlight it in blue colour and click on the yellow arrow pointing left to put it back to the left column e Yellow dou
51. uded in the available time period list Assign that period to that door and save changes lt r X Bg Save gt Close Figure 35 26 A SALTO Software Pro Access Page 27 i L Time zones Time zones are time intervals to which people belong unlike time periods that belong to doors A Time zone is the interval of time in which a user has access to a particular door or zone e To define time zones click on the TIME ZONE icon on the Toolbar e A blank window like the one below will be displayed Timezones xj i l Name Color Name o Timezone 1 v imezone Description Timezone 2 Timezone 3 0 12 24 From To S1 S2 fid _tin D M T W T F 5 S H 2 e ee A oOo w ff ff ff Timezone 3 foo 00 Joo 00 SSS oS ep oe R D D D 5 Timezone 4 Timezone 5 Timezone 6 Timezone 7 Timezone 8 ieee ror Id ro et a ore ET I Timezone 19 Timezone 20 Clear Save Close Timezone 21 eS SS eS eS eee 2S eee ea ee Figure 36 e Type the first time zone name and assign it a colour e Within the description field it is very useful to type the name or names of persons this time zone belongs to e In order to define this time zone we must follow the same procedure as in time periods as explained in the preceding section e Rememb
52. ure 3 will display SALTO Software Pro Access Page 8 ES Pro Access office1 a el zy x Fie Data Keys PPD Tools Help K E a Open DB E Cp O i Users User groups Timed periods Timezones Calendar DST Connect PPD Audit trail Logout Change language gt Exit Operator admin 16 05 2002 11 06 42 inicio g e JBandeja de entrada Out A R W Pro Access 459 11 06 Figure 3 e Assign a name to the data base you will be dealing with Property name and a directory in your hard disk if working on multiworkstation mode it will provide you with the path to the server or it will host the data base e If the application is used in multiworkstation mode It is important not forget the directory name where the data base will be saved as well as doing backup copies of the data base since the whole locking schedule is intrinsically linked to it See Figure 3 e Validate data base name and location click OK button Bnew database E x Property name Building 0 Select folder Be pavin i unzipped LS windows WINNT Ears Disco compacto D a Panel de control EE Mis sitios de red val Papelera de reciclaje eee Sa TER Figure 4 A SALTO Software Pro Access Page 9 OPERATORS COMPETENCIES The administrator must specify program operators their competencies in other words which options of the main menu will be allowed to
53. use The administrator could also define his own and other operators program access passwords Go to pop up menu TOOLS OPERATORS AND PERMISSIONS OPERATORS as is shown in the Figure 18 x A Pro Access office1 File Data Keys PPD Tools Help B BE mi ae P Operators and permissions Operator groups Operators Doors Zones A Connect PPD Audit trail penis DST Make backup Restore backup Gompact Repair Options Operator admin 16 05 2002 11 04 30 inicio amp ra wA eJBandeja de entrada Ou A R W Pro Access M Pro Access Ri esp Mic 489 E 11 04 Figure 5 By default the system offers one operator ADMINISTRATOR Bj operator list E 7 Eigi o x Sort Search a a Name Al Name Leauge Operator group Administrator D admin English New Q View details El Delete i Figure 6 SALTO Software Pro Access Page 10 You will probably be required to create further operators To create a new operator click the NEW button on the bottom part of the window A blank window will be displayed as shown in the following Figure Operator E E x Hame Jadmin2 User name Language adminz E nglish Pazzword fi zad 17 O 7 e H H X B4 Gave gt Close Figure 7 e You will have to write the operator s name his user name that is stored at the login and a password e The
54. want to have in a printed paper all this information just press the button PRINT when a proper printer is on line with your computer e lf you want to clean this window to get more available memory space just press the PURGE button PRW Pro Access Building10 x ARSE auditor miaii M Date filtering C Last 2 days Detertime Operator Ever Obiect_ SS Addtionaldata Ja Last days 16 05 2002 15 42 21 admin New door Quality Last 4 weeks E 16 05 2002 15 42 3 admin New door General Store Lat Imonhs 16 05 2002 16 09 12 admin Door modified Sales 16 05 2002 16 22 47 admin Logout C Last 6 months E 16 05 2002 17 22 0 admin Login Last 12 months El 16 05 2002 17 27 02 admin New user Eugenio Aparicio 16 05 2002 17 27 22 admin New user Andrea Martinez From To 16 05 2002 17 27 52 admin New user Cristina Fuentes al a 16 05 2002 17 28 1 admin New user Ram n DelaT ore CON AEBN COSINE 16 05 2002 17 28 5 admin New user Javier L pez Reload E 16 05 2002 17 29 18 admin New user Laura Johnson 16 05 2002 17 32 26 admin Key assigned Eugenio Aparicio 16 05 2002 15 06 2003 Order by 16 05 2002 17 32 5 admin Key assigned Andrea Martinez 16 05 2002 15 06 2003 insertion order 16 05 2002 17 33 07 admin Key assigned Cristina Fuentes 16 05 2002 15 06 2003 16 05 2002 17 33 27 admin Key assigned Ramon Delat ore 16 05 2002 15 06 2003 16 05 2002 17 33 36 admin Key ass
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