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SharpSchool User Manual

1. Note While you can drag and drop portlets in to any region on your site you cannot drag and drop portlets on to pageset the area of the page where you generally see the horizontal navigation For pagesets which can only be modified by Administrators you will still use the Add Portlet to Pageset link and add portlets that way 39 Page SharpSchool User Manual Chapter 1 SitePublish Editing minimizing and deleting portlets works the same as when you aren t using drag and drop The only difference is that in order to see those buttons you will first need to move your cursor over the portlet in question To move portlets within regions or between regions simply hover your mouse over the top left corner of the portlet where the name is located Your cursor will change to b when you ate in the correct spot Then click and drag the portlet from its current location to wherever you would like to place it If you decide you wish to stop using the drag and drop portlets functionality you can do so at any time by clicking this icon HSA while you are in design mode Depending on your server environment it may take a few minutes for the change to complete During this time you may seem to switch back and forth between the two modes whenever you load a new page Note If your site does not have the drag and drop functionality please contact our support team and we will be happy to enable it for your site 40 Pag
2. Expiring in days Page Owner Ge id 4 1 ofa DDI Find Next ml 35 Expiring Content Page Name Page Owner Expiry Date Photo Gallery Delbert Foster 05 27 2013 School Fair charlie danner 03 22 2012 lll Advanced The Advanced menu is the third row of menus found on the Gray P Switch to View Mode Tool Bar This menu features the more complex tools of the system al Page Properties Although intuitive enough to learn on your own 1t is recommended BS Page Layout that users first become familiar with the Page Properties menu Page Theme before delving in to the Advanced menu options Save as Page Type EI New Portlet The options that are available in the Advanced menu vary Sa y New Content Page according to your permissions on a site Therefore several features a ww New External Link Page mentioned in this section will refer to the Administrator Manual and A Import New XML Page wi Move Page will not be detailed in this user guide Ce Copy Page 1 Switch to Design Mode View Local Portlets This option reveals the different portlets currently on your page We briefly discussed portlets under the tal Information section of this user manual A portlet is a web part that is used to divide an existing webpage into different content areas It is important to remember that not all portlets are content 1 e text portlets We will describe the different portlet types later in this manual 35
3. Propagation Propagate rule to subpages Description fg QAY BZ H This approval process requires the designer to approve any changes made to the homepage Create Rule Cancel a Excluding Pages The Manage Approval Rules allows you to exclude particular child pages from being included in a tule Adding a Page to be excluded 1 Click on the name of the rule from the Rules page 2 Click on the Add Page button 3 From the list click on Select beside the name of the page If you want to delete a page from the Excluded Pages list simply click on the button beside the name of the page b Multiple Approval Processes You have the ability to create multiple approval rules on a page This step allows changes to critical pages to be filtered through more than one user or group of users before being published on the website i To add multiple approval processes simply create rules by clicking Add Rule 11 Use the arrow keys Pb to move the order of rules iii To delete approval processes simply click on the delete icon O PAGE APPROVAL PROCESS RULES AF ADD RULE DELETE ALL RULES ON CURRENT PAGE The following is a list of the rules that must be completed on this item Logical Propagate Propagated Last Modified Operation To Children From Time CES Rule Name Parties Task Test Bert Tate Approve Al Yes 2013 01 24 09 57 SO Design Approval Alfred Salazar Approve All 2013 04 19 12 16 Y Close 19 Page SharpSchool User Ma
4. Rule Name Parties Task Test Logical Propagate Propagated Last Modified Operation To Children From Time EE Bert T ate Approve A 2013 01 24 09 57 Dy Close You must perform the following steps in order to initiate an approval a b c d e f g Click on Add Rule In the following window Name the rule and define the Parties i e the approvers who will be approving the page Select the approving Parties by clicking on the Choose User Group ak button Select the Logical Operation that will apply to your Rule Require that ALL Party members approve current step to advance workflow indicates that all Parties that you enter in the step above must approve the change s made to the page Requite that ANY single Party member approve current step to advance workflow allows any one that you add in the Parties to approve any change s made to the page Propagate rule to sub pages Allows you to apply the Rule on your sub pages Note By default this option is enabled This option does not apply to the home page You have the option to include a Description of the approval workflow Click on Create Rule 18 Page SharpSchool User Manual Chapter 1 SitePublish Name Design Approval Task Approve Parties Alfred Salazar 9 Require that ALL Party members approve current step to advance workflow Logical Operation O Require that ANY single Party member approve current step to advance workflow
5. Row 1 Column 2 Column 3 So far Jane has established the skeletal structure of her page but has yet to add any portlets Only Region 1 has a portlet in it because that is the original content area that was available with the Content Space Page This portlet is called Web Content Jane has to add portlets into Region 2 and Region 3 as they are still blank At this point she clicks Update Page to apply the layout changes to her webpage ii She is now routed back to her content space page where she Switches to Design Mode in order to add more portlets to her page Her page will look something like this Add Portlet to Region Web Content Here are some books we are reading this month Remember to join our book discussion meetings every Wednesday from 2 30 3 15 at the library Refreshments will be served Add Portlet to Region Add Portlet to Region In the view above the Web Content portlet is part of Region 1 of the Page Layout However Region 2 and Region 3 are still empty but now Jane as the ability to add portlets by simply clicking on Add Portlet to Region 45 Page SharpSchool User Manual Chapter 1 SitePublish iii She decides to add a portlet into Region 2 EDIT CONTENTS Select a Category Local Portlets Le Content 1 Content 2 Update Page Cancel Jane now has the ability to add more content portlets to her page by simply checking a box In this case she selects Co
6. available on the upper right corner of your website 6 Page SharpSchool User Manual Chapter 1 SitePublish Vital Information After logging into your website you will be taken back to the homepage Before continuing there are a few things to keep in mind The Gray Tool Bar After logging into the website you will notice a Gray Too Bar floating on the top of your page This bar contains the tools you will need to maintain your website it is specific to your user permissions and the page you are viewing te if you only have limited rights to edit a page the toolbar will display fewer options Permissions Some of the tools mentioned in this guide may not be available on your screen This is due to the permission settings applied to the page you are viewing If you are not an administrator the gray bar will only be visible to you on pages that you are authorized to work on Understanding Page Types Throughout this manual we will keep returning to the concept of page types A Page Type in SitePublish refers to a specific webpage with a specific module embedded in it i e the Calendar Page Type will add a page with a calendar embedded in it to your website We will go into greater detail on adding page types and modules in following chapters Understanding Portlets voo Portlets are another unique component of the LE E A system A portlet is a web part that divides a single A E webpage into uniq
7. design mode Keen eet Leg You can add a new content space External Link pages route to an page by clicking on New Content external site or a page within Page your current site or a document l 56 Page
8. mistakes Depending on the package your district school purchased from SharpSchool some of these modules may not apply to you Nonetheless individual chapters in this guide can be taken as standalone units and will not affect the overall performance of the tools and your ability to learn about them Who Should Use this Guide The contents of this guide are written to be readable by users of all technical backgrounds Primarily this guide will be used by teachers and content authors who are responsible for managing or creating some or all pages of the organization s site If you have been given a training site it is a good idea to practice the steps covered in this guide before working on your real sites This eliminates the risk of you accidentally deleting or ruining anything on your real site 5 Page SharpSchool User Manual Chapter 1 SitePublish About SitePublish SitePublish is SharpSchool s Content Management System CMS This system offers a typical non technical web user all the tools needed to create edit and maintain content on websites We will go into greater detail on these tools later in the manual Accessing your Website In order to use SztePublsh you must first log into your website The login page to your school or district site will contain fields for username and password The location of the login button will vary according to your website s design however login buttons are typically
9. of your website Whenever you make changes to a page on SitePublish or to a content portlet the system automatically saves the previous version of your webpage and creates a new version for the updated page The benefit of this tool is that it allows users to revert back to an older version of their page at a future date The Version History component features various pieces key of information 20 Page SharpSchool User Manual Chapter 1 SitePublish a Version By clicking on the radio buttons corresponding to different versions you can compare them in the preview window below b Ownership Under the Owner column you can see who made changes to the page c Created On This column informs you of the date and time the page was edited d Actions This tool allows you to preview an older version of your page by clicking on the Preview button or make it live by clicking on Make Live Note Previewed objects are shown in the lower half of the Version History window e Delete you also have the ability to delete older versions by clicking on the delete icon O Version History 0 Version Description Owner Created On Actions 2 Web Content farah fatima 5 12 2008 4 09 06 PM Preview Approval Live 1 Web Content farah fatima 4 30 2008 12 27 06 PM Preview Approval Make Live Version 2 Preview Welcome to the Art Department 21 Page SharpSchool User Manual Chapter 1 SitePublish 8 Manage Sub pages M
10. on Apply in the list to enable the permission Permissions Granted To LG Administrators arthur kok Y Full Control Create Create Event Delete Read 16 Page SharpSchool User Manual Chapter 1 SitePublish b Understanding Inheritable Permissions Allow Inheritable Permissions From Parent to Propagate to This Object Apply By checking the Allow Inheritable Permissions From Parent to Propagate to This Object box under the Page Permissions window individuals with access to the parent page will also have access to the page you are viewing This will now be considered an Actual Permission of the child pages c Understanding Actual Permissions The Actual Permissions tab lists the individuals and groups who have inherited access to the page you are viewing These are often administrators or users assigned to monitor all the child pages under a parent page 17 Page SharpSchool User Manual Chapter 1 SitePublish 6 Manage Approval Process Although the responsibility of maintaining pages may be distributed among different groups of users in an organization pages of critical importance are often sent to an approver before being published on the website Using the system s Manage Approval Process changes made by a page owner are routed to a designated approver via email RULES FADD RULE DELETE ALL RULES ON CURRENT PAGE The following is a list of the rules that must be completed on this item
11. the map Despite the difference in name this portlet is exactly the same as the Advanced Site Navigation portlet This portlet controls what pages are displayed in the left hand navigation You have the ability to define which pages display as well as change the look and feel of the text in the navigation bar This portlet will be a part of your sidebar pageset on most sites This portlet allows you to display your staff Be default three tabs will be displayed for Administrative Staff Staff and Teachers However you can edit the portlet to choose other eroups You can also control what information is displayed This portlet is exactly the same as a content portlet where you have the ability to add content videos pictures hyperlinks etc Editing this portlet will take you to the WYSIWYG editor Forms Category Custom Form This portlet allows you to insert a form portlet on the page and link it to one of the form templates For more information on forms please see the Forms Engine manual This portlet allows you to place a question on the page and allow visitors to the page to vote on the answer The results can be displayed on the page in bar or pie chart form This portlet allows you to create a series of questions for visitors to answer Can include short answer multiple choice essay and 51 Page SharpSchool User Manual Chapter 1 SitePublish other question types My Portlets Category All portlets in this categor
12. workflows to the page you are editing In such a scenario changes made by the content author or page owner are not made live on the site unless it is approved by a designated individual or individuals Under the Approval Notes section you the page owner can include notes on the changes made which will then be routed to the approver v Publishing Your Page After editing your page using the WYSIWYG editor you will have three options available to you Save Draft Publish and Cancel PUBLISHING YOUR PAGE Clicking the Save Draft button saves all the changes made to your webpage on SharpSchool s system but the changes will not yet appear or be made live to visitors of the page This allows you to keep working on the page over multiple sessions and reveal the changes only when you are ready Publish Clicking on Publish will make your changes live immediately Clicking on Cancel will discard all the changes 2 Check in Page Pages are automatically checked in when you Publish your page or Cancel Pages that are checked out will be locked to other authors of the page Only administrators have the ability to override a page lock and check in a page that is currently checked out by another user A page does not get checked in if you do not click Publish or Cancel or if you navigate to a different page while still in the editor 3 Check out amp Edit Page Pages that have been checked in will be made available to other u
13. Page SharpSchool User Manual Chapter 1 SitePublish There are several different types of portlets available through the SharpSchool system We will detail some of the most commonly used portlets in this manual as many portlets apply mainly to technical IT personnel at organizations To edit portlets on an existing page a Go to Advanced b Click on Switch to Design Mode A comparison of both pages has been listed on the following page Image A is of a regular page where users cannot differentiate the various portlets Image B is a view of the same page after a user switches into design mode The exact appearance of design mode will vary depending on whether the drag and drop portlet feature has been enabled for your account For more information on drag and drop portlets please see the Drag and Drop Portlets sub section 36 Page SharpSchool User Manual Chapter 1 SitePublish Image A View Mode Image B Design Mode Here are some of the books we are reading this month Remember to join our Web Content book discussion meetings every Wednesday from 2 30 3 15 at the library Refreshments will be served Sg Here are some of the books we are reading this month Remember to join our book discussion meetings every Wednesday from 2 30 3 15 at the library Refreshments will be served ur Add Portlet to Region Add Portlet to Region y contenti BEJ gt content EN X ORD HE Y DOL JK JE 5 e A 0010 4D AME
14. Properties gt Metadata gt General Metadata At or near the bottom of the window that comes up you will see two fields Header Line 1 and Header Line 2 Any text you type in these two fields will be made part of the header Once you have completed your change click Submit close the Metadata window and refresh your page to see the change Any sub pages that are inherited this theme will also inherit your new header charlie danner Logout FRANKLIN COMMUNITY Book Club DI multim 5 Save as Page Type After creating a page with a particular range of portlets administrators have the ability to save it as a page type This page type will then be available to all users on the system This tool allows you to save the page you have open as a page type or template for use later on Only administrators have the ability to create page types Therefore a detailed description on how to create and add custom page types has been included in the Administrator Manual 6 New Portlet Only administrators have the ability to create new portlets Therefore a detailed description on how to create and add custom portlets has been included in the Administrator Manual 54 Page SharpSchool User Manual Chapter 1 SitePublish 7 New Content Page In addition to the Add New Page option under Page Properties you also have the ability to add Content Space Pages by clicking on the New Content Page option under the Advanced menu 8 Ne
15. RICAN eg P SOOK OF POETRY AMERICAN PO RY gt lt gt IDEAS content3 BEI gt content4 EIN mE D Have book recommendations Drop in a line here o IDE AS and the most submitted book will be added to eg next months list Library e next months list Fist Name Custom Form Last Name Grade 9 Grade 10 Grade 11 Grade 12 Teacher Administrator Administrator Book Title Book Title rite a short paragraph stating why you liked rte a short paragraph his book stating why you liked his book max 100 words max 100 words Submit Reset In Image B once you click on Switch to Design Mode all the portlets on the page are revealed On the upper right corner of each portlet you are given a number of options a Edit By clicking on the button of a content portlet you have the ability to make any changes you could normally make by checking out and editing a page We will go into detail about the different types of portlets later in this manual b History By clicking CET button of a content portlet you can change the version This option is only available for content portlets 37 Page SharpSchool User Manual Chapter 1 SitePublish c Minimize Clicking the Ej button will minimize the portlet and hide it from view d Delete Clicking the M4 button will delete the portlet from your page Note that this is a permanent and irreversible decision As such when you attempt to d
16. SharoSchee Helping Schools Succeed Chapter 1 SitePublish User Guide SharpSchool User Manual Chapter 1 SitePublish Table of Contents POUT Ee COO EE 5 PRO UIE E NG ooo 5 lte Shouta Use OS GOS E 5 POUT SUD 6 Accessing VOUT WW Ch siria drid dit 6 AECH Be ALEE a WEE 7 RRE E Ee 7 EE 1 Uadec e Pae KE y Un derstanaltno EE ege 7 Understanding Hierarchies Parent Sibling and Child Pages AA 8 Introduction The Gray Tool Bar 9 ll Pate PODES tera 10 A e O O e etena te tede tte ada tecetcatodecbeate 10 Eege 10 Re e PROA Po e ni 10 e AF a AAA o OOO A E cree 10 E A ono o II E N 12 a Ee Dat Ee 12 as AA em O A E E A E 13 D OS E 14 ax Understanding Direct Permissions gege sbegere pista Eege inicios 14 b Understanding Inheritable Eeer 17 SharpSchool User Manual Chapter 1 SitePublish amp EE E 17 O E eisse ec enor te o E E EE EEE 18 ee 19 De Multiple Approval Eeer 19 c Propagating Page Approvals to ee E 20 de Howto ee 20 00 OTT O a E O E E E ses ocepseatie ences 20 eh AAS OHA T E E A E EE EE 22 Ce is AA E EP E E E SE EE Ee 29 A A A E AE E ee A eet 24 Ge e E a A tees ene 24 O A E E E PO OU ROO III E EE aceite 25 1 EE E E E A E mentee aieean Soe 29 121 Ada E 26 Beniton Laa E asa inacos del a A o OE DI 29 AE ee 30 LL EC a 30 E iS EE 30 gt ate Content le E 31 hh Use the e 32 Aoc AO EEE gt 32 A EE EE EDO rn pois 33 Ee TR E E arrei EE EE EAT EE E EE 33 5 Checked Out E 34 SharpSchool User Manual Cha
17. a specific color by using Filter By Color 52 Page SharpSchool User Manual Chapter 1 SitePublish L Exit By Design Portfolio All Themes B All Themes Abstract Holidays Nature Neutral Seasons Subjects World HUE Mr Christopher Underson HI TIT TI O Once you have found a page theme that you like you can hover your mouse over the theme and click the Preview button to get a better idea of how the theme will look If you are happy with the theme click on the theme but outside of the preview button Media er Categories Subjects Guest Login Y MR CHRISTOPHER ANDERSON English and Literacy Class 7 multimedia Recent News Every truth has four corners as a teacher give you one corner and it is for you to find the other three Confucius Welcome to My Online Page Hope everyone had a wonderful summer just wanted to take this opportunity to say welcome to My Classroom and hope you take a few minutes to look around subscribe to our newsletter and take a few Click Publish Theme to confirm your selection 53 Page SharpSchool User Manual Chapter 1 SitePublish Note Because of the way inheritance works by default all sub pages of this page will also bear this new theme If you do not wish that to be the case you will need to set the theme s on the sub pages as well Once you have set your new page theme you can also set a header for the page To do so go to Page
18. age owners can directly access the page and make content changes to it ii Page Owner This column shows the page owner who missed the review date For administrators this column will show the review status of all the page owners on the system iii Follow up Task This column defines the task that was assigned to the specific page iv Follow up Date This column displays the date the follow up task was scheduled to be completed v Publish Status This column displays the current publish status for the page b Export Information Users have the ability to export the Stale Content Reports for their site This tool is often used by administrators to keep track of how often pages on a site are updated To export information click on the dropdown to select the format of the exported document Excel or PDF and click on Export This will open the exported document in the format you selected REPORT PARAMETERS Follow up in days Page Owner Publish Status All id 4 1 ofi b bi 4 Find Next ll Stale Content Follow up Task Follow up Date Publis Status Mr Smith charlie danner review 09 28 2012 Live 32 Page SharpSchool User Manual Chapter 1 SitePublish 4 Outstanding Approval Report In the Manage Approval Process section earlier in this chapter we learned how to apply approval workflows to pages on your site The premise of approval workflows is to route changes made by a content author
19. anage Sub pages is one of the most important tools in the S7ePublish system Through this one tab you have the ability to perform three functions a Change the Visibility of pages Found under Page Status b Archive pages Found under Page Status c Change the order of pages Found under Page Order SPAGE STATUS Sub Page Name Visibility E Calendar Show Hide Section Hide Selection For Parents Show Hide Section Hide Selection For Staff Show Hide Section Hide Selection RSS Page O Show Hide Section Hide Selection a E al ry News Show Hide Section Hide Selection El User Resources O Show Hide Section Hide Selection Staff Directory Show Hide Section Hide Selection Contact School Show Hide Section Hide Selection For Students Show Hide Section Hide Selection School Fair O Show Hide Section 9 Hide Selection a Visibility After creating pages you have the ability to Hide Section Hide Selection or Show them on your site Hidden pages are different than archived pages users who have a direct URL will still be able to access a hidden page as it is still live on your website As mentioned earlier archived pages are essentially saved pages that you can make live at any time Hiding and showing pages is easy simply click on the Show Hide Section or Hide Selection option next to the title of the page The key point however is to un
20. can determine how big the portlet appears on the page how frequently it rotates and mote Content A text portlet where users can add content videos pictures hyperlinks etc Editing this portlet will take you to the 48 Page SharpSchool User Manual Chapter 1 SitePublish Data Summary Collaboration Category WYSIWYG editor This portlet is used to display news content pages on a page Once you have added the portlet to a page you can configure it to choose what news section to point to and what render template to use For more information on this portlet please see Chapter 8 News Engine The tabs portlet works like a normal content portlet except you can add tabs Each tab works as its own content area within the tabs portlet You can also set the width of your tabs portlet to best suit its placement Advanced Data Display Advanced Data Summary Calendar Discussion Forum Document Container Mini Calendar This portlet allows you to create a news story on the page This is the same portlet that is created when you create a News Content Page For more information on this portlet please see the News Engine manual Despite the different name this portlet is identical to the Data Summary portlet This portlet is used to display summaries of news stories on a page Once you have added the portlet to a page you can configure it to choose what news section to point to and what render template to use This is
21. d Se gi Zoom 9 RA 494 BE b Mission Page Content The mission of Franklin Community School is to assure educational excellence and character The Page Content section contains development for all students The school will provide a stable rigorous unbroken continuum of classical academic instruction and formal character education resulting in the highest levels of H Ww 4 Ww W student achievement ethical behavior and cultural literacy Bd delivered within a productive SharpSchool S SI G hat You See Is consistent and supportive school environment O What You Get Editor The buttons in this F Design lt gt HTML Preview o editor are similar to the buttons in Microsoft Word A detailed overview of the editor has PAGE ADMINISTRATION Page Owner yet mscka Propagate the Change of Ownership to All Sub Pages been included as an appendix to this user guide a Last Modified Monday March 11 2013 at 7 54 AM Follow up Tasks None Refer to Appendix A for more information Dee c Page Administration The Page Administration section contains user specific information on the page This Save Draft Publish Cancel section is divided into 4 main headings 10 Page SharpSchool User Manual Chapter 1 SitePublish 1 11 111 Page Owner In institutions the task of maintaining and updating content on websites is often distributed between different resources The Page Owner field states the owne
22. derstand how the Visibility of a page can be used to enhance the impact of your website 22 Page SharpSchool User Manual Chapter 1 SitePublish Often content authors make the mistake of adding too many subpages to their website These pages negatively impact the readability of the site since users are confronted with an unwieldy menu To avoid this common pitfall content authors can create hidden subpages and simply hyperlink them on another area of the website Hide Section allows you to hide your sub pages as well as hide the page from top menu bar and the side menu bar If there is a calendar within your hidden section it will not be visible from other calendars on your site You will not be able to see any sub pages of the page from the side menu bat Hide Selection allows you to remove a page from the top menu bar and sidebar menu without hiding the items that are contained within The calendars under the hidden page will be visible to other calendars and the side menu bar will display any subpages of the current page b Archived Pages Archived pages ate those pages that are saved and cannot be accessed by anyone except page owners and administrators SPAGE STATUS Sub Page Name Visibility Mr Sherman Show Hide Section Hide Selection Mr Rice Show Hide Section Hide Selection Mrs Hogan Show Hide Section Hide Selection Mr Smith Show Hide Section Hide Selection English D
23. e SharpSchool User Manual Chapter 1 SitePublish 2 Page Properties The Page Properties section under the Advanced menu contains key information about the page you are viewing This section is divided into two main headings Page Properties and Page Administration PAGE PROPERTIES Title Home Name home Page Type Content Space Page Summary Theme Doc Mainpage e Icon Select Icon PAGE ADMINISTRATION Page Oumer charlie danner e Propagate the Change of Ownership to All Sub Pages Last Modified Monday May 27 2013 at 3 15 PM Follow up Tasks None e a Page Properties This section is divided into six main headings i Tithe You can change the title of your web page by simply typing the new title here ii Name This appears at the end of the URL for the page you are on For example if you were on Mr Smith s teacher page the URL would end in mr_smith So your URL could be http demo sharpschool com staff_directory mr_ smith This name will be in a format that is compatible with URLs as such special characters and spaces will be converted to underscores iii Page Type Displays the page type of the current page iv Summary A description of the website v Page Theme This determines the appearance of the page It is recommended not to change this setting as it is controlled and maintained by the administrators at your 41 Page SharpSchool User Manual Chapter 1 SitePublish organizat
24. e will be published on the website as a subpage f Click Create Page g You will then be routed to the WYSIWYG editor For more information on how to save or publish your page refer to Section 1 1 Edit Page of this manual 29 Page SharpSchool User Manual Chapter 1 SitePublish ll Tasks The Tasks menu comes second in the row of menus in the Gray Tool Bar This menu is considered the housekeeping component of the solution and offers useful reminders and information on maintaining your pages 1 Check Accessibility It is possible that your website will be modified several times When this happens certain pages or functions may not be accessible to reading aids for the blind or hearing impaired Y Lobes G Advanced d a Check Accessibility a Check Links ER Stale Content Report ES Outstanding Approval Report ER Checked Out Page Report ES Expiring Content Report This section allows you to verify that accessibility is available to all This will produce a list of all the content on the page that is inaccessible to the disabled The standard used is that of section 508 for equivalent access to electronic media by all 2 Check Links Often page owners on websites have no easy way of verifying when a hyperlink link is broken The Check Links option allows users on the SharpSchool system to check whether links on the site are working properly This tool produces a table of all the links o
25. eel what pages ate displayed in the left hand navigation You have the ability to define which Pages to Display Home Page Top Level Pages Parent Page All Ancestors Parent s Sibling Pages All Ancestors Siblings Current Page Sibling Pages F child Pages Child or Sibling Pages pages display as well as change the look and feel of the text in the navigation bar This portlet will be a part of HIR O your sidebar pageset on most sites This portlet allows you to display a listing of classes within the LMS or My Classes atea You can configure which organizations the classes will be displayed for as well as what information is displayed and how it is sorted Allows you to display information from the workspaces ot knowledge repository on a normal content page 50 Page SharpSchool User Manual Chapter 1 SitePublish Recommended Content RSS Aggregator Site Map Site Navigation Staff Directory Web Content This portlet is intended for use specifically with the knowledge repository It allows you to pick specific items or categories and display them on the page Allows you to display an RSS feed on the page This can be a feed from one of your sites or from an RSS feed found online Please note that this portlet is not compatible with Atom feeds This portlet displays a directory of pages from your site You can show the top 3 or 4 levels of pages and whether or not to include hidden pages in
26. elete a portlet you will be presented with a message informing you that once a portlet has been deleted it cannot be easily recovered You must confirm acceptance of this statement prior to deleting the portlet 3 1134 You are about to delete a portlet on the page This will remove the entire portlet and any content events files etc that are contained within There will be no way to use version history to restore this content H you were actually trying to delete a specific file event etc please click Cancel to stop this deletion If you think you may need this portlet again we recommend clicking the canceling this deletion and using the Minimize button to hide this portlet from displaying on the page while ensuring you can still access it later H you are sure you wish to remove this portlet and you accept the fact that you will NOT be able to recover the data should you change your mind please place a checkmark in the Agree Box and click Delete Now Once again this deletion is permanent If you need to recover this data there may be a cost involved Agree Delete Now Cancel Note The tools covered in the Advanced menu such as Switch to Design Mode and View Local Portlets can be used to edit content on the home page of your site 38 Page SharpSchool User Manual Chapter 1 SitePublish Drag and Drop Portlets On many sites an option to use drag and drop portlets will be available This functional
27. epartment Blog Show Hide Section Hide Selection Photo Gallery Show Hide Section Hide Selection Discussion Forum Show Hide Section Hide Selection re a To archive a sub page select the checkbox next to the sub page name and click Archive 20 Page SharpSchool User Manual Chapter 1 SitePublish c Page Order When you first create a new page it will automatically be added to the bottom of the list of sub pages for the page you are on This is the case both for the horizontal menu across the top and the vertical sidebar menu To change the order that sub pages appear both in the horizontal and vertical menus go to Page Properties gt Manage Sub Pages gt Page Order Click and drag the pages to rearrange the pages to your liking PAGE ORDER Si Page Name Created On Arts 11 11 2011 11 49 06 AM English 11 11 2011 11 47 40 AM History 11 11 2011 11 48 35 AM Math 11 11 2011 11 48 00 AM Science 11 11 2011 11 48 16 AM Update Page Order Cancel When you have finished click Update Page Order to save your changes 9 Archived Sub pages The Archived Sub pages link under Page Properties tabulates the pages that were archived through the Manage Sub Pages link Here you have the ability to delete pages as well as un archive them Delete Pages to delete pages from the system simply click on the icon corresponding to the page title Un Archive Pages if you wish to retrieve a page that is if
28. ge The Calendar Page adds SharpSchool s calendar under a parent page Content Space Page A Content Space Page is a blank webpage This page type can be likened to a blank document in Microsoft Word Discussion Forum Page This page type allows users to add a discussion forum to their websites This can be used by administrators to encourage communication between students parents and teachers or even create private discussion forums that are solely catered to teacher communication Document Container Page A Document Container ts an online repository of files and folders that are available for external users to download External Link Page An External Link Page is a page that routes users to an external website another area of your own website or a document Clicking on an External Link Page will open that link in another window Form Page A Form Page contains customized forms for your site Information from these forms is routed to specific individuals and the submissions ate saved in specific folders on the SharpSchool server News Content Page A News Content Page offers users an intuitive 27 Page SharpSchool User Manual Chapter 1 SitePublish form to create and publish online news items The News Content page along with the News Section page form SharpSchool s News Engine tool Photo Gallery A Photo Gallery Page allows users to upload and publish pictures in a dynamic photo gallery Wiki Page The Wiki Page allo
29. ion The notable exception would be if teacher page themes have been enabled for your site and you wish to pick a teacher page theme If you ever wish to revert back from a teacher page theme to theme used by the parent page of your page in most cases this will be the site theme then you can change the theme to Inherit More information on using teacher page themes will be provided when we talk about the Page Theme option b Page Administration This component is similar to the Page Administration section we covered in Section 1 Page Properties unit 1 Edzt Page of this manual The Page Administration section contains user specific information on the page This section is divided into 3 main headings L Page Owner The Page Owner field lists who is the owner of the page That user has full control over the page Here users and administrators also have the ability to change the ownership of a page to another user To do so simply click on Choose User Group E remove the current owner select the user or group you wish to grant ownership to ii Last Modified The Last Modified section informs a page owner on when that page was last edited iii Follow up Tasks Page owners can keep track of their pages by simply scheduling reminders for specific pages By clicking on the Review option in the dropdown menu and selecting a date from the embedded calendar page owners can ensure that their pages are never out of date On the schedu
30. ity allows you access to all the functionality outlined within the Swztch to Design Mode section but it allows you to add and re arrange portlets by simply clicking and dragging the portlets on to and around the page If your site allows the use of drag and drop portlets then when you switch to design mode on a page in the top right corner of that page you will see a drag and drop button Clicking Enable Drag and Drop will enable drag and drop for your account on the site This is a per user setting so clicking the button will enable drag and drop for your account only Depending on your server environment it may take a few minutes for the change to complete During this time you may seem to switch back and forth between the two modes whenever you load a new page Now when you switch to design mode you will be presented with a new toolbar This toolbar will allow you to access both the Portlet Library and the Local Portlets by clicking between the two tabs You can then choose the Portlet Category by choosing it along the top Then click and drag the type of portlet you want to use in to the desired region on the page below The page will refresh and your new portlet will be in place 9 Page Properties Y Tasks gP Advanced Administration E Help di Logout charlie danner Uncategorized Basic Collaboration Content Management My Portlets Parent App Sa 2 al Banner Content Data Summary Portlet Library Local Portlets
31. led date the system triggers an email to the page owner reminding him her of the due task You may also choose to Move the page to another location Once you select the Move task click Browse to select a Target Location This target location will be the new parent page of the page you are moving You can also choose to move the current page and all its sub pages or move just the sub pages of the current page this option can be useful if you would like to move all your news stories from recent news to an older news area at the end of the school year You also have the option 42 Page SharpSchool User Manual Chapter 1 SitePublish make the move happen on a specific date or when the page is a specific number of days old Similarly by clicking on Archive in the dropdown menu page owners can schedule specific pages to be archived on the site 3 Page Layout By default the layout of a Content Space Page is single large area for you to enter text via a content portlet If you to have other elements on the page such as a mini calendar or a news area you may want to consider changing the page layout to one that allows for multiple regions The Page Layout option allows you to select from a range of standard layout themes in the system Simply click on the corresponding radio button to select a particular template You can also create a custom layout however this requiring coding the layout yourself For more information on custom layo
32. n a page and the corresponding status of each link i e whether or not it is valid Clicking on a link will take you to its target destination 30 Page SharpSchool User Manual Chapter 1 SitePublish 2 Link Checker Link URL http appledale sharpschool com cms one aspx Portalld 182104 amp pageld 185447 http appledale sharpschoo l com UserFiles Servers Server 182019 Image 1018659143 c074899722 jpg Preview Welcome to Appledale High 3 Stale Content Report The Stale Content Report ties into the Follow up Tasks feature we covered under the Page Properties section If you recall this is where users have the ability to set up scheduled reminders on their pages This report is only available to administrators et Scheduled tasks are sent as reminders to the page owner via email In addition to sending an email reminder the system also tabulates all pages that missed their review date under the Stale Content Report This ensures that even if page owners are unable to update their pages on a specific date administrators can still easily track which pages have been updated or reviewed and which have not 31 Page SharpSchool User Manual Chapter 1 SitePublish a Using the Stale Content Report This report contains a table with key information about pages on your system L Page Name This column lists the name of the specific page that missed its review date These titles are clickable therefore p
33. nce you have set your specifications to see the report click View Report You can export the report by selecting Select a format from the drop down menu and then click Export To view the page that is checked out simply click on the Page Name You will also see who the page is Checked Out By and the date and time the page has been Checked Out Since This report is only available to administrators REPORT PARAMETERS Checked out Longer Than days Checked Out By Lut ld 41 of i gt pi 4 Find Next Wr Checked Out Pages Page Name Checked Out By Checked Out Since Activities matthew goody 22 April 2013 04 42 PM Home trevor mackay 18 April 2013 04 38 PM Mr Rice Brian Rice 05 April 2013 12 48 PM Test adrian lo 03 April 2013 09 25 AM Photo Gallery Delbert Foster 02 April 2013 02 43 PM 6 Expiring Content Report The Expiring Content report provides a list of pages that are expiring That is pages that are or wete visible and that have set to be hidden after a certain date via the release schedule You can search by pages Expiring in certain number of days Page Owner and to see the entire report click View Report You can export the report by selecting Select a format from the drop down menu and then click Export To view the page that is expiring simply click on the Page Name You will also see who the Page Owner is and the Expiry Date 34 Page SharpSchool User Manual Chapter 1 SitePublish REPORT PARAMETERS
34. ntent 1 and clicks Update Page iv Jane is now brought back to her main page and the new portlet has been added to Region 2 To add content to this area she clicks on the EX button next to her new portlet This will route her to the WYSIWYG editor After adding the text Jane clicks Publish under the WYSIWYG editor and once again adds another portlet this time under Region 3 For region 3 she decides to add a upcoming events portlet She then configures the upcoming events portlet to point to her calendar 46 Page SharpSchool User Manual Chapter 1 SitePublish V Finally Jane s page has 3 portlets on it and looks like this Here are some books we are reading this month Remember to join our book discussion meetings every Wednesday from 2 30 3 15 at the library Refreshments will be served Upcoming Books Upcoming Events THE RETURN OF SHERLOCK HOLMES iim Book Club Meeting 18 3 00PM 5 00PM ties Book Club Meeting 15 3 00PM 5 00PM a Book Club Meeting ETY 3 00PM 5 00PM Page Layout Changing the Order of Portlets Jane can still alter the layout of portlets on her page or even change the overall layout of the page by going to the Page Layout option under the Advanced menu bar Furthermore she can change the order of portlets on the page by clicking on the portlet name and using the arrow keys to move them around Vertical navigation keys 1 allow you to change the order of
35. nual Chapter 1 SitePublish c Propagating Page Approvals to Subpages Administrators have the ability to take a single rule and push it to all subpages underneath a page To do so simply check off the Propagate rule to subpages option This will allow you to set up approval rules to cover a whole section d How to Approve or Reject Pages There are several ways in which an approver can approve or reject pages i When a page owner attempts to publish a page that already has a page approval rule applied to it it will trigger an email to be sent to the approver s This email contains a link to the page that requires approval and here the approver can click on the link and approve the page online ii Approvers also have the ability to view all their outstanding approvals throughout the system We will cover this feature in detail under the Tasks section of this user guide Tip It is not mandatory to add approvals on all pages however it is good practice to apply an approval on the homepage since it is the public facing aspect of your organization 7 Version History Let s assume that you ve used SharpSchool s tools for a year and throughout this year your webpage has grown and evolved to contain volumes of information In traditional webpage solutions it would be impossible to track the growth of sites over time That s why SitePublish s Version History tool was developed to give you the ability to monitor the growth
36. o use Pi A S Submit this tool 11 View Sub pages This menu lists all the sub pages including hidden and not yet released pages currently under the parent page This menu allows content authors to easily access and edit hidden or unreleased pages 25 Page SharpSchool User Manual Chapter 1 SitePublish B 9 Page Properties Y Tasks Sg Advanced Administration School Le Release Schedule By Page Permissions y Manage Approval Process Manage Sub pages ki ta nkli n 0 CR Archived Sub pages e Metadata E amp Edit External Link Sub pages English El Add New Page History Math Science Technology 12 Add New Page The Add New Page menu is perhaps one of the most important features in the SharpSchool solution This menu allows you to create a page based around many of the modules that are available within the system These pages and their associated modules are known as a Page Type We briefly discussed the concept of a page type earlier in this manual under the zza Information section 26 Page SharpSchool User Manual Definition Page Types The different page types are Title Description Blog Page A Blog Page allows users to add blogs to their website This can be used by teachers to enhance the overall effect of their teacher pages or it can be used by the school administration to keep parents updated on the current events around the district Calendar Pa
37. o your pages simply leave the fields in the Release Schedule blank Note For pages that are scheduled to be released on a certain date and time but are meant to remain on the website indefinitely simply define the Release On fields in the Release Schedule and leave the Release Until fields blank 13 Page SharpSchool User Manual Chapter 1 SitePublish 5 Page Permissions Assigning the correct page permissions is often one of the most critical steps in ensuring consistency and accountability of content on websites Using the Page Permissions console administrators have the ability to assign and remove permissions for groups and users while individual users have the ability to see who else has access to their pages The Page Permissions component is broken into two main categories Direct Permissions and Actual Permissions Direct Permissions Actual Permissio ns Permissions Granted To a C farah fatima Add Remove Inherit Permissions Allow Inheritable Permissions From Parent to Propagate to This Object Apply a Understanding Direct Permissions The Direct Permissions tab lists the groups and or users who have been assigned permissions to the page you are currently viewing Here you have the ability to Add and Remove permissions and also inherit permissions from parent pages as well i Add Permissions In order to grant permissions to a group or individual user on a specific page simply click on
38. portlets in a region The horizontal navigation keys 2 E allow you to move portlets from one region to another EDIT LAYOUT y f f i i f f 3 i 3 O Custom Ei Web Content 2 di Content 1 2170 Dt o Jl Update Page Cancel 47 Page SharpSchool User Manual Chapter 1 SitePublish EDIT LAYOUT oo El H EEE Bee Efe o To Web Content 2 Y gt Content 1 a A Upcoming Events As you can see from the screenshots Jane moved the Upcoming Events portlet underneath Content 1 within Region 2 Region 3 is once again empty and awaiting portlets to be added Note You can also move portlets between regions using the drag and drop functionality For more information on how that process works please see the Drag and Drop Portlets section Page Layout Portlet Types By default when a user wishes to add a portlet to a page they are given access to a wide range of portlets via the Portlet Library Most sites also have a large number of Local Portlets they can select as well The exact portlets available and the categories they are placed under may vary depending on your site this is particularly true for any portlets found within the Local Portlets area If you do not see a portlet in the Portlet Library check the Local Portlets area Basic Category Banner The banner portlet allows you to create a rotating slideshow of images to display on a page You
39. pter 1 SitePublish ME e End 35 D miento Desc e 35 Dir an DPTO e E E A A SC NR e Scorer E N Pue E A E E E A E E A 41 EE EIERE 41 eege 42 GC E 01 0 PAPER A A OO PO On O re er reer ee 43 Pas Layout A conan toner eones 43 Page Layout Changing the Order of Portlets musicales 47 Ps nn eia ENE e aaie eR iaeiaiai 48 M Le TE e E E E o EEE 52 D NE EE 54 A eE UU E 54 O ee o ae T SE aj New E Link xo omer treme re rT arain ei riea e ioana 55 SEENEN SR ET Meer 55 E a cc nen o o EA no 55 Pr A o o ua teancoeeenceses 55 Advanced Men SUMMaATY E 56 4 Page SharpSchool User Manual Chapter 1 SitePublish About SharpSchool t SharpSchool we specialize in providing web based technologies that help schools and districts create a stronger and more defined online presence Our K 12 specific tools offer a range of mediums that facilitate efficient yet secure communication between schools and students These tools include Content Management Systems Learning Management Systems Student Safe Email and many more For more information on SharpSchool s products and services visit our website at www sharpschool com About this Guide This user guide has been designed to help everyday users navigate through SharpSchool s system The following chapters are divided into individual modules and contain important information in the form of Reminders Tips Notes and Pitfalls Pay attention to these alerts as they can prevent you from making common
40. rship of a page Users and administrators also have the ability to change the ownership of a page to another user To do so simply click on Choose User Group gt and select the user or group who you wish to grant ownership to Last Modified The Last Modified section displays when the page was last edited Follow up Tasks Page Owners can keep track of their pages by simply scheduling reminders for specific pages By clicking on the Review option in the dropdown menu and selecting a date from the embedded calendar page owners can ensure that their pages are never out of date On the scheduled date the system triggers an email to the page owner reminding the owner of their scheduled task Similarly by clicking on Archive in the dropdown menu page owners can schedule specific pages to be archived on the site on a specific date Note Archived Pages are pages that are saved for future use on the site Archived Pages on SharpSchool s system can be retrieved and made live at any time The Move option allows Page Owners to move the page to a new location You can select to move the current page and all the sub pages or just the sub pages For the move date you can specify a date using the calendar to select or schedule the move for when the page is a certain number of days old 11 Page SharpSchool User Manual Chapter 1 SitePublish iv Approval Notes Administrators at your organization may choose to apply approval
41. sers through the Check out amp Edit Page option When you see this option simply click on it to access the WYSIWYG editor 12 Page SharpSchool User Manual Chapter 1 SitePublish Note If you have not checked out the page already you will see Check Out amp Edit Page as the menu option If you have already checked out the page you will see Edit Page as the menu option 4 Release Schedule Specifically designed to ease the workload for users who are responsible for maintaining multiple pages the Release Schedule allows you to schedule the live date of created subpages on the system This feature ensures that you do not have to create and complete pages in a hurry instead you can plan ahead and release pages only when you are ready to make them live For instance teachers have the ability to create their teacher pages during the APTA 12 l A 06 09 2008 Release Until A 06 13 2006 summer break and schedule them to go live on the website at the beginning of the semester When using the Release Schedule it is important to remember that it is available in the Gray Tool Bar and therefore the subpages listed within it are specific to the page you are currently viewing Once you have decided which subpages you wish to release simply click on Release Schedule under Page Properties and select the Release On and Release Until time and date from the dropdowns provided Note If you do not wish to apply a schedule t
42. strator Guide 5 Help The Help button offers context sensitive help for the page you are viewing 6 Logout Use this button if you wish to logout of the site 9 Page SharpSchool User Manual Chapter 1 SitePublish I Page Properties The first heading of the Gray Tool Bar the Page Properties menu Page Properties No W Tasks 44 Check out amp Edit Page Release Schedule A Page Permissions contains a series of system specific tools These tools are the core of the SharpSchool system and it is essential that users learn how to navigate through them in order to use the solution S Manage Approval Process 1 Edit Page OF Version History In order to edit the content of existing pages on your website you must NEE first go to the page you want to edit before clicking on Check out amp Ze Seege Edit Page under Page Properties You will be routed to another E Metadata page that is divided into three main headings a View Sub pages S Edit External Link Sub pages A Add New Page Save Draft Publish PAGE PROPERTIES zg a Page Properties The Page Properties section allows you to change the title of a page on the website Simply gy type in the new name of your page in the Title PAGE CONTENT l l e ADA BS o D field and the system will automatically update Bi D sex Xx n A the Name on the page Ay 27 Ef gt Normal FontName Size 13px Apply CSS Cl dei
43. that is available on the same hierarchical Child or Sibling Pages tier as your current page Let s continue the example used in the Parent Page above If all the teacher pages are listed under the Staff Directory then those teacher pages will be referenced as Sibling Pages to one another Child Page A subpage published under your current page Therefore in this scenario all the teacher pages will be considered Child Pages in reference to the Staff Directory Page 8 Page SharpSchool User Manual Chapter 1 SitePublish Introduction The Gray Tool Bar The Gray Tool Baris divided into 6 main headings 1 Page Properties The Page Properties menu contains tools to help you add edit and manage pages on your website A detailed description of Page Properties is available later in this user guide 2 Tasks The Tasks menu is the house keeping component of the SharpSchool system and provides page owners with information on the subpages A detailed description of Tasks is available later in this user guide 3 Advanced The Advanced menu allows users to enhance the look and feel of their webpages by adding portlets A detailed description of the Advanced menu is available later in this user guide 4 Administration The Administration menu is available to administrators at your organization and will not be available to all users A detailed description of the Administration menu is available in Chapter 2 SitePublish Admini
44. the Add button under the group user list In the following window click on the groups and users and click Add Click OK to include permissions 14 Page SharpSchool User Manual Chapter 1 SitePublish Search Search Groups 1 17 of 17 Users 1 103 of 103 Administrator Abeer Arshad Administrators abeer arshad CEO Administrator Admin Approval_Account Global Administrators arthur kok Intrafinity LDAP barbara geng IT Staff Bhinderliter LDAP Devel Co Op Blob LDAP Non Devel Co Op bora nesic Selected Groups and Users 3 Administrators arthur kok lok cancel ii Remove Permissions To remove permissions from a group or user simply click on the checkbox next to the name and click on Remove 15 Page SharpSchool User Manual Chapter 1 SitePublish iii Define Permissions When users are added into the permissions box they are given Read permission by default The definition of the permissions is included below WHAT IT DOES Allows the user to create or add pages Allows users to delete pages Read Allows users to simply view pages but not make any content changes to it Full Control Allows the users to control all aspects of the page Create Delete Read and Write as well as the ability to assign permissions to others To configure a group or user s permissions click on the icon next to the user or group s name Check the appropriate permission boxes and click
45. the same portlet that is created when you create a News Section page For more information on this portlet please see the News Engine manual Users have the ability to add a new calendar to a page Refer to the Calendar manual for more information on calendars Users have the ability to embed a Discussion Forum into a page Refer to the Discussion Forum manual for more information Users have the ability to embed a Document Container into a page Refer to the Document Container manual for more information Users have the ability to embed a Mini Calendar into a page This calendar can linked with any calendar on the site 49 Page SharpSchool User Manual Chapter 1 SitePublish Mini Upcoming Events Photo Gallery Workspace Calendar You can link a Mini Upcoming Events portlet to any calendar on the site This portlet publishes a listing of upcoming events on to the page Users have the ability to embed a Photo Gallery into a page Refer to the Photo Gallery manual for more information This portlet allows you to create a wiki on a page Refer to the Wiki manual for more information Despite the different name this portlet is identical to the Calendar portlet Users have the ability to add a new calendar to a page Refer to the Calendar manual for more information on calendars Content Management Category Advanced Site Navigation Class Directory Presentation This portlet controls Hierarchy Look amp F
46. to designated individual s or groups who will then be responsible to approve or reject those changes Notifications of pages pending approval are sent to the approver via email However the Outstanding Approval Report serves as an extension to the emails and offers the approver a list of all the pages in one comprehensive location Approvers have the ability to click on the title of the page directly from the report and approve or reject the changes This report is only available to administrators Export the Approval Report Users have the ability to export the approval reports for their site This tool is often used by administrators to keep track of how often pages are pending approval To export information simple click on the dropdown menu and select the format of the exported document Excel or PDF and click on Export This will open the exported document in the format you selected de oi gt pi 100 Find Next elect a format ect a Trormat Excel Export Formats Acrobat POF file nu app roval Page Name Task Kris Gallaher Archivec Approve 33 Page SharpSchool User Manual Chapter 1 SitePublish 5 Checked Out Page Report The Checked Out Page report provides a list of pages that have been checked out and have not been checked in You can search for pages Checked out longer than a certain number of days search for pages checked out by a specific user or you can search for all checked out pages on the site O
47. ue areas of content For instance ES ees in the corresponding picture each arrow refers to a 1 Posas Sex 100 Nache School Road Jackson WY 83001 Classes in Seaton as s Prone 307 733 9116 Lunch Time a 1130 11 D Fax 307 739 8922 30 1150 specific portlet on the page SzzePublish users can create multiple portlets on a page to show different information We will go into detail on defining and March 17 nch will be resumingl Back by pouler demand the Wednesday Pizza Lu Fill out your arder formes and return the money to your teacher before Feud to get your si designing portlets later in this user guide ae 7 Page SharpSchool User Manual Chapter 1 SitePublish Understanding Hierarchies Parent Sibling and Child Pages Throughout this user guide you will come across terms such as Parent Page Sibling Page and Child Page Understanding these terms is an essential component when creating the subpage hierarchy of your site Pages to Display l Home Page Parent Page A page which precedes a particular subpage For El Top Level Pages Parent Page All Ancestors example 1f all the teacher pages of a school were published under the Staff Directory page the Parent Page for those Parent s Sibling Pages All A Sibli teacher pages would be the Staff Directory page AA Siblings _ Current Page Sibling Pages l Child Pages a 07 a LJ x LC E al Sibling Page A page
48. uts please see our Themes and Templates manual Edit Layout EEA ER Layout Style 21314 213 Custom _1 2 3 4 5 6 7 Web Content Note All Content Space Pages are set to Layout Style 1 by default Page Layout A Scenario There are many templates that you can select from therefore we are going to select one template and apply it to a hypothetical scenario In this scenario we will be introduced to a uset Jane Smith who wants to use multiple portlets on her page 43 Page SharpSchool User Manual Chapter 1 SitePublish Jane has already added a Content Space Page under a specific parent page and is ready with an overall vision of her future page But first she must go to Advanced in the Gray Too Bar and click on Page Layout to select the skeleton structure of her page At first Jane s Page Layout window looks like this with a single blank page layout Edit Layout W Si mm DIEN IER Di RR ER 1 2 3 4 5 6 7 Web Content i She then selects layout 7 by clicking on the corresponding radio button Layout GE a T T Web Content Update Page uh Now there are 2 more boxes included in the columns region of the page layout window Each number in the layout template corresponds to a region The image below demonstrates how this is done 44 Page SharpSchool User Manual Chapter 1 SitePublish DP Tihi Custom LEIET o Web Content y
49. w External Link Page An External Link Page allows you to create links on your website that route to either an external website or a page within your current website or a document Details on how to add and maintain an External Link Page have been included in the External Link Page manual 9 Import new XML Page Only administrators have the ability to Import New XML Pages Therefore a detailed description has been included in the SztePublsh Administrator Manual 10 Move Page Only administrators have the ability to move pages Therefore a detailed description has been included in the SztePubhsh Administrator Manual 11 Copy Page Only administrators have the ability to copy pages Therefore a detailed description has been included in the SztePubhsh Administrator Manual 12 View Local Portlets Only administrators have the ability to View Local Portlets Therefore a detailed description has been included in the SztePublish Administrator Manual 55 Page SharpSchool User Manual Chapter 1 SitePublish Advanced Menu Summary Pp page before adding portlets to it You can change the page title You must select the layout of the and ownership and also schedule follow up tasks for SS pages from the Page Properties section under the Most portlets are for technical Advanced menu bar users the most common portlet used by non technical users are To access portlets always switch content portlets and web to
50. ws users to create manage and edit a wiki This can be used by teachers to cover their class a specific project etc Note Depending on the package your district school purchased from SharpSchool some of these page types may not apply to you 28 Page SharpSchool User Manual The listed page types will be explained in great detail in following chapters of the SharpSchool manual However for the purpose of this chapter we will learn about the Content Space Page Adding a New Webpage Content Space Pages are the most commonly used page type in the solution As mentioned earlier this page type is a blank webpage where users have the ability to add text tables pictures videos hyperlinks and more Chapter 1 SitePublish e Page Properties Y Tasks G Advanced Administration O Release Schedule a Page Permissions y Manage Approval Process a Manage Sub pages E Archived Sub pages E Metadata B Calendar For Parents For Q View Sub pages E ndar Edit External Link Sub pages ee Blog Page Calendar Page Discussion Forum page i Document Container Page To add a new Content Space Page you will need to go through the following steps a Select the parent page under which you wish you add a new Content Space Page b Go to Page Properties c Scroll down to Add New Page d Click on Content Space Page A new window will load e Title your new page This titl
51. y are context sensitive and they will only display information based on your user account This also means that for guest users the portlets will not be visible on the page My Alerts Allows you to view and manage any alerts you have created for calendars blogs discussion forums etc My Cases This portlet allows you to view any workflow cases that are associated with your account For more information on workflow please see the Workflow manuals My Profile This portlet allows you to see your user profile Can be a nice shortcut for users to make changes to their profiles My Upcoming EREG This portlet shows any upcoming events you have registered for Events in Event Registration For more information on event registration please see the Event Registration manual 4 Page Theme The Page Theme option can be a great way to give your page its own look and feel Note In order to set a page theme for a page you must be the page owner or a member of the Administrators group To set a page theme go to the page you want to set and then click on Advanced gt Page Theme You will now be brought to the Design Portfolio From here you have the option to browse through all of the themes On the left side of the page you can help to narrow your search You can use the search bar to search for a specific theme You also have the option to view pages for specific categories such as Nature or Holidays or you can view themes that match
52. you wish to make it live on your website again simply click on the checkbox corresponding to the page title and click on Un Archive 24 Page SharpSchool User Manual Chapter 1 SitePublish Sub Page Name E What s New Archived A International News Archived E International news Archived 1 Un Archive Cancel Note In the SztePublhsh system pages must be archived before they can be deleted This two step process ensures that pages are not deleted mistakenly Deleted pages are lost permanently and may not be retrievable therefore it is safe practice to archive a page first Do not delete a page unless you are fully confident you will not need the page or any the data contained on the page or its sub pages again in the future 10 Metadata L Context ID Metadata holds specific attributes of a webpage Search uy e engine specific metadata is a collection of information PIP Weg L User about your webpage that is only visible to search engines Di SC Dat Thus you will increase you search rating by including y i a IP keywords in your Search Description and Search Rating user ON Object 1D fields This information is applied to the search feature on H ee Object Type your website L Security Inherit Search Description Descrip l i L Rating Note This component of the S7ztePublish tool is applicable A to web experts regular users will not be required t

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