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Tender for purchase of 100 Note Sorting Machine

1. TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Cover No 1 Technical Bid for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting Machines Cover No 2 Financial Bid for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting Machines The Technical Bids Cover No 1 will be opened at 4 P M on 06 07 2015 at the Conference Hall Allahabad UP Gramin Bank Head Office Banda Uttar Pradesh State The bidders are expected to furnish all the information asked for sign all the pages and submit the bid i e Technical Bid in Two separate envelopes as the case may be super scribing on the envelops details of NSMs offered Tender enquiry document will be available on Banks website http www allahabadgraminbank in from 06 06 2015 to 06 07 2015 for downloading GENERAL MANAGER Page 5 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Tender Notice No 2 Name of the work 3 Location 4 Owner 5 Earnest Money Deposit 6 Cost of Tender Documents 7 Pre bid meeting oe Tender Forms available from 9 Last date of submission of tender 10 Tender to be submitted to 11 Bid System DATA SHEET Dated 06 06 2015 Supply Installation Training Commissioning and Maintenance of
2. Test procedure For each of the parameter to be checked at least 10 notes should be selected in such a way that 5 notes have the defect within the permissible limit and 5 notes have the defect more than the permissible limit For e g to check for holes 5 notes should have a hole less than 10 mm and 5 notes should have holes more than 10 mm These selected notes should have no other defect except the defect in the parameter to be tested These selected notes should then be mixed with at least 500 other notes and processed The machine should correctly sort the 5 notes with defect more than the permissible limit as unfit The test should be repeated for other parameters Stress Test This test is conducted to check the suitability of the machine to work continuously for long hours The test shall be conducted under conditions similar to those that are available in normal branches and currency chests Test procedure The machine should be put to work continuously for 6 hours daily for 4 consecutive days The machine may be given rest for 10 minutes after each hour of working During each hour the machine should work continuously Details of stoppages or breakdown if any number of occasions time time taken to restart nature of break down etc and other defects or abnormal behavior etc noticed during the test should be carefully recorded Page 36 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE
3. 22 The tenderer shall agree that until a formal agreement on stamp paper is prepared and signed this tender shall constitute a binding contract between the tenderer and the Bank 23 Bank reserves the right to check each machine before delivery to the specified locations through an independent Agency for compliance of stipulated parameters 24 The applicable TDS will be deducted from the bill before releasing the payment 25 The Technical Bid submitted in response to this tender and written Page 13 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Clarifications submitted consequent to pre bid meetings if any and correspondence exchanged with the bidder till the date of acceptance of bid shall form part of the contract document The successful bidder on acceptance of his bid by the Bank shall within 15 days from the date of intimation of acceptance sign an Agreement on required stamp paper in the format available as per Annexure 1 in the tender document 26 Canvassing in connection with tenders is strictly prohibited 27 Bank reserves the right to cancel this invitation to offer in part or full and also the entire procurement process at any stage without assigning any reason 28 All the pages of tender document shall be sealed stamped and signed by Authorized signatory as token of having re
4. 8 Any forbearance act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the tenderer shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank 9 Notwithstanding anything contained herein before our liability under this guarantee is restricted to eC aakhan ak UDB OS At cece ee ee only and this guarantee would be valid up to 00 00 2016 Six months from last date for submission of filled in tender and we shall be discharged from all liabilities hereunder unless a written claim for payment under this guarantee is lodged on us within one month from the date of expiry of guarantee i e on or before 00 00 2016 Six months from last Page 47 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK date for submission of filled in tender irrespective of whether or not the original guarantee is returned to us 10 The Surety has the power to issue this guarantee under its Memorandum and Articles of Association and the person who is hereby executing this deed has the necessary powers to do so under the Power of Attorney granted to him by the Surety SIGNED AND DELIVERED For and on Behalf of For
5. DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK TECHNICAL BID DESK TOP NOTE SORTING MACHINE DTNSM The machines shall perform authenticity check with reference to the features of genuine notes as disclosed by the Reserve Bank of India from time to time Any note which is not found to be having all the features of a genuine note shall be classified by the machine as suspect Notes can only be recycled reissued if they are evaluated as genuine and fit according to the parameters laid down by RBI see Guidelines on Note Authentication and Fitness Sorting Parameters attached Authenticity check is a prerequisite for fitness sorting Fitness sorting can be done only in case of genuine notes The machines shall be able to identify and separate suspected counterfeits and notes which are unfit for circulation in terms of these standards in a reliable and consistent fashion A fit note is a note that is genuine sufficiently clean to allow its denomination to be readily ascertained and thus suitable for recycling An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India All the fitness parameters laid down by RBI are to be evaluated individually A note must pass all the fitness parameters to be considered fit for recycling If the Machine offered by the bidder meets with the following specifications and requirements the bidder s resp
6. Name of principal vendor on whose behalf the proposal is submitted Note This letter of authority should be on the letterhead of the principal on whose behalf the proposal is submitted and should be signed by a person competent and having the power of attorney to bind the principal It should be included by the Bidder in its bid Page 43 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK ANNEXURE 1 AGREEMENT FORMAT This agreement made the day of the month of in the year 2015 BETWEEN Allahabad UP Gramin Bank a body Corporate constituted and functioning under Regional Rural Bank Act 1976 with its Head Office at Banda 210 001 and its Premises amp Maintenance Department at Head Office Banda represented by its duly constituted attorney Sri General Manager hereinafter referred to as BANK which expression shall unless exclude by or repugnant to the context mean and include its successors in interest and assignees on the one part and Name of the vendor a company registered under Companies Act 1956 a firm registered under Partnership Act 1932 having its registered office at ent iinet beabhae ete represented by its director Sri hereinafter referred to as the SUPPLIER BIDDER or TENDERER on the other part WHEREAS the Bank having agreed to purchase about 25 Desk Top Note
7. not less than 100 of suspect notes which do not have one or more of the features of genuine notes and which are otherwise in good condition shall be mixed with about 2000 notes fit for circulation and shall be processed The machine should detect all the suspect notes The test should be repeated with all denominations Speed Test Test procedure A known number N not less than 2000 of used bank notes of a particular denomination containing fit soiled and reject notes shall be used for testing The time taken in seconds T to process the notes will be noted and speed will be calculated using the formula Speed S in notes per hour 3600N T The test should be repeated with other denominations The average speed of all denominations shall be taken as the speed of the machine Consistency test The test is carried out to check the consistency of the machine s performance The notes used for speed test may be used for this test also Test procedure A known number not less than 100 of suspect notes which do not have one or more of the features of genuine notes and which are otherwise in good condition shall be mixed with about 2000 notes fit for circulation and shall be processed The machine should detect all the suspect notes Stage 1 The notes are processed through the machine and the number of notes in each output stacker A B C etc shall be noted and kept aside stacker wise If the number of notes in any stacker is les
8. payable at Banda or by an irrevocable Bank Guarantee as per Bank s format in Annexure 2 valid for a period of 6 months from the date of opening of Technical Bid issued by any Scheduled Commercial Bank other than Allahabad UP Gramin Bank or Foreign Bank in India favouring Allahabad UP Gramin Bank _Bids without EMD shall not be considered 4 Performance Guaranty 10 of the contract amount Basic Price of the number of machines proposed to be purchased from the supplier valid till completion of warranty period along with the unconditional letter of acceptance within 15 days of the date of letter of intent If the supplier fails to submit the Bank Guarantee as per Bank s format in Annexure 3 along with the unconditional letter of acceptance within the stipulated period the Bank reserves the right to invoke the Bank Guarantee for the Earnest Money Deposit and cancel the purchase contract Page 8 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 5 Authority to submit Bids a Only authorized personnel of the firm or organization shall sign the BID The proposal must be accompanied with an undertaking letter duly signed by the designated personnel providing a Bid commitment The letter should also indicate the complete name and designation of the designated personnel Necessary resolutions aut
9. 1 100 Nos of Desk Top Note Sorting Machines 2 1 pockets to Allahabad UP Gramin Bank Branches of Allahabad UP Gramin Bank in Uttar Pradesh Allahabad UP Gramin Bank Head Office Banda 200 000 00 Rupees Two Lakh for DTINSM by way of Demand Draft in favour of Allahabad UP Gramin Bank payable at Banda Bank Guarantee valid for a period of 6 months from the last date of submission of duly filled tender Tender form fee 1 000 Rupees One Thousand only by DD in favour of Allahabad UP Gramin Bank payable at Banda For Tender forms which are downloaded from our web site tender fee shall be submitted along with Technical Bid At 11 00 AM on 30 06 2015 at Conference Hall Allahabad UP Gramin Bank Banda From 06 06 2015to 06 07 2015 From Allahabad UP Gramin Bank Property Department Head Office Banda 210 001 Tel 05192 220109 221096 or from the Bank s website _ www allahabadgraminbank in 06 07 2015 up to 3 00 p m Allahabad UP Gramin Bank Property Department Head Office Banda Uttar Pradesh PIN 210001 COVER No 1 Technical Bids COVER No 2 Price Bids Page 6 of 55 12 13 14 15 16 17 18 19 20 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TOTHE BRANCHES OF ALLAHABAD UP GRAMIN BANK Bids Warranty Mode of payment Liquidated damages for delayed supply Performance Guarantee AMC Es
10. DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 27 The Vendors shall inform the Bank in case of Transfer of Ownership of the Company 28 The Bank reserves the right to place split orders 29 Right to use defective equipment If after delivery acceptance and installation and within the guarantee and warranty period the operation or use of the equipment proves to be unsatisfactory the Bank shall have the right to continue to operate or use such equipment until rectifications of defects errors or omissions by repair or by partial or complete replacement is made without interfering with the Bank s operation 30 Standards The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications and when no applicable standard is mentioned to the authoritative standards appropriate to the Goods country of origin Such standards shall be the latest issued by the institution concerned 31 Country of Origin Eligibility of Goods amp Services 1 All goods and related services to be supplied under the Contract shall have their origin in eligible source countries as per the prevailing Import Trade Control Regulations in India 2 For purposes of this clause origin means the place where the goods are mined grown or produced or the place from which the related services are supplied Goods are produced when through manufacturing processing or substantial and major assembly of compon
11. INFORMATION AND INSTRUCTIONS TO BIDDERS 1 Allahabad UP Gramin Bank hereinafter called the Bank having its Head Office at Banda Uttar Pradesh invites sealed tenders from the manufacturers authorized dealers who satisfy the Pre Qualification Criteria specified below to supply install give training commission and maintain a 100 Nos of Desk Top Note Sorting Machines 2 1 pockets as per the specification given in Technical Bids 1 amp 2 at various Branches of the Bank 2 Cost of Tender Document Tender documents may be obtained from Allahabad UP Gramin Bank Property Department Head Office Banda 210 001 on payment of a non refundable Tender Document Fee of 1 000 Rupees One thousand only in the form of DD favoring Allahabad UP Gramin Bank payable at Banda from 05 06 2015 to 05 07 2015 between 10 AM and 5 PM on all working days between 10 AM and 2 PM on Saturdays Tender document can also be downloaded from our web site www allahabadgraminbank in in which case tender document fee in the form of DD favouring Allahabad UP Gramin Bank payable at Banda shall be enclosed in a separate cover and stapled to the cover containing Technical Bid from outside otherwise the bid is liable for rejection 3 Earnest Money Deposit EMD EMD for Note Sorting Machines will be as under i 200 000 00 for 100 Nos of Desk Top Note Sorting Machines The EMD shall be made by way of Demand Draft favoring Allahabad UP Gramin Bank
12. LOI provide Performance Guarantee and sign the agreement within the time allowed the Earnest Money Deposit will be forfeited Bank Guarantee will be invoked No interest shall be allowed on the Earnest Money EMD of successful tenderer will be refunded on submission of Performance Guarantee EMD of unsuccessful tenderers will be refunded on finalisation of the tender or after expiry of the validity of the offer 4 PERFORMANCE GUARANTEE The Performance Guarantee shall be 10 Eight percent of the contract value excluding the AMC charges in the form of a Bank Guarantee as per approved format enclosed as Annexure 3 from a Scheduled Commercial Bank other than Allahabad UP Gramin Bank On satisfactory completion of the Warranty period and submission of Bank Guarantee for AMC this Performance Guarantee shall be discharged and returned to the bidder Page 15 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM 5 i iii vi TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK PRICE The price of Note Sorting Machine shall include the cost of accessories etc The bidder shall indicate if these are in built or are provided as additional accessories The prices quoted shall be deemed to include all taxes and duties local levies in the country of origin and shipment packing freight from the factory to the destination site insurance handling c
13. OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK DETAILS OF THE BIDDER Name of the Company Constitution of the Company Proprietorship Partnership Pvt Ltd Public Ltd Annual Turnover 2012 2013 2013 2014 Please enclose audited balance sheets and Profit and Loss Statement of the Company for the above 2 years Machines manufactured Indigenously or imported Local Address of Factory where Machines are manufactured with details of facilities available In case of imported machines name and Address of Principal Suppliers Details of arrangement to be submitted Whether the machine has been installed in RBI and if yes the details Complete details of service network in State viz Branches offices Number of personnel engaged and their cell phone Number Sales Tax Number PAN TAN Service Tax Registration No Enclose photocopies 10 Details of similar supply made during last 2 Calendar years ending 31 12 2015 Give name of Bank quantity supplied period of supply Model Enclose copies of satisfactory installation certificates Page 40 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 11 Details of the factory trained qualified engineers with Degree Diploma 12 Undertaking as below We co
14. Sorting Machines Make Model with 1 1 pockets hereinafter called Machine from the supplier who agrees to supply install impart training commission and maintain the said machines as per the model and the specifications and the terms and conditions finalized between the supplier and the Bank NOW THIS AGREEMENT WITNESSETH as follows 1 In this agreement words and expression shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to 2 The following documents not inconsistent with these presents shall be deemed to form and be read and construed as part of this agreement viz 2 1 Notice Inviting Tenders 2 2 General Information and Instructions for the Guidance of Tenderers 2 3 The Tender Letter of Acceptance Letters from amp to the tenderer if any leading to and prior to acceptance letter 2 4 General Terms amp Conditions of Tender Contract and clauses of contract along with Annexures thereto 2 5 Technical Specifications Special Conditions Questionnaire tender drawings if any etc 2 6 Minutes of pre bid meeting if any 2 7 The details submitted in technical bid design and such other documents Page 44 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK In consideration of the payments to be made b
15. e Low noise levels Below 75 80db within 1 meter from any part of the machine e Easy availability of spares e After sales service set up in Uttar Pradesh e Elegant but robust capable to work in dusty heat and humid conditions prevailing in India e Solid inbuilt design for non stop operations of at least 5 hours per day shift of 7 hours e Exhaustive intelligent self diagnosis system for easy speedy and or requiring seldom maintenance e Feather touch keypad e Lightweight compact body with new design e Sorting in terms of denomination face orientation and fitness e Fitted with contact image sensor magnetic sensor UV sensor Thickness sensor mechanical sensor infrared sensor Security thread detection Silver thread continuity sensor and other machine readable security features e Fluorescence presence Phosphorescence presence e Bank can select different vendors for various types of machines as per the selection criteria The Bank may at its discretion increase the requirement and place orders subsequently within the validity or the extended validity of the Bid up to 25 or decrease the requirement up to 25 The bidders are requested to go through the tender enquiry document carefully and submit the tenders in separate sealed covers duly signed superscribed as follows Page 4 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM
16. from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee Page 18 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK vi Engaging services of any third party including supplier s subsidiaries associates sister concerns etc by the supplier for providing maintenance support will not be accepted The Engineers technicians of the Supplier alone shall carry out monthly preventive check up and maintenance vii The company should have sufficient number of factory trained service engineers service support centres and adequate stock of spares and consumables at various locations in India to attend to the maintenance and preventive check up of the machines within the stipulated time period 9 ANNUAL MAINTENANCE CONTRACT AMC i The supplier shall quote in the Reverse Auction process his rates for Annual Maintenance Contract AMC for three years after the expiry of the warranty period of three years The AMC will cover the entire machine and accessories inclusive of the consumables iii The supplier shall sign a separate Annual Maintenance Contract with the Bank in the format attached Annexure 4 for a period of 5 years for satisfactory comprehensive maintenance of the machines and shall provide a Bank Guarantee equivalent to 10 of the total cost of machi
17. from the peak of the tear to the edge of the Page 33 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK note where the tear begins rectangular projection rather than measuring the length of the tear itself v Holes This refers to notes with at least one visible hole Notes with holes with area exceeding 10 mm shall be sorted as unfit vi Stains Stains are visible markings which are not part of the feature of a note Notes shall be detected as unfit if localized i e with limited extension stain can be recognised on its surface In case the total area covered by stains exceeds 500 mm the note shall be sorted as unfit A note with a single stain covering an area of more than 200 mm shall be sorted as unfit Both the obverse and the reverse of the note shall be checked for stains vii Graffiti Graffiti refers to deliberate graphic alteration of the note with for example figures or letters Fitness sorting criteria in case of graffiti shall be the same as those for stains Both the obverse and the reverse of the note shall be checked for graffiti viii Crumples Folds Crumpled folded notes shall be sorted as unfit if the folds result in reduction of the original note in length or width greater than 5 mm ix Decolouration Notes affected by decolouration shall be sorted as
18. on account of any breakdown due to machine failures repairs settings a similar stand by machine in good working condition shall be provided at the cost of the vendor failing which a penalty at the rate of 1 000 Rupees one thousand only per day for the first 10 days and 5 000 Rupees Five Thousand only per day beyond 10 days from the date of reporting will be imposed and deducted from any payment due to the supplier or from the Security Deposit or by revoking the Performance Guarantee If the preventive maintenance is not attended as stipulated under clause 2 above proportionate charges based on the AMC amount quoted by the supplier will be deducted from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee The supplier shall bear the transportation and all other costs in this regard for shifting repairing and replacing The AMC charges shall be for each machine for each year excluding Service Tax Service Tax on AMC is payable separately as per norms prevailing at the time of invoicing The AMC charges are inclusive of all taxes and firm and not subject to any escalation whatsoever on any account The charges are payable by the Bank on half yearly basis at the end of the period on successful completion of the services after deduction of tax at source TDS as per relevant provisions of Finance Act from time to time The bills and invoices for AMC charges
19. unfit if the ink is partially or wholly missing from its surface Both the obverse and the reverse of the note shall be checked for decolouration x Repair A repaired note is created by joining parts of the same note together for example by using extraneous matter such as tape paper or glue Notes with the following types of repairs shall be sorted as unfit e Repairs covering an area greater than 100 mm or e Thickness of the extraneous matter 50 um or more or e Width of the extraneous matter 10 mm or more or e Length of the extraneous matter 10 mm or more 5 Mutilated Imperfect and Mismatched Notes A mutilated note is note of which a portion is missing or which is composed of more than two pieces An imperfect note is a note which is wholly or partially obliterated shrunk washed altered or indecipherable but does not include a mutilated note A mismatched note is a note which has been formed by joining a half note of any one note to a half note of another note Such notes shall be classified as unfit Page 34 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK TEST PROCEDURES Authenticity check The machines shall check authenticity of notes with reference to the features of genuine notes as disclosed by the Reserve Bank of India from time to time Test procedure A known number
20. 06 2015 at 11 00 AM at Banda to clarify doubts or queries if any of the bidders The bidders shall give in writing the points on which clarifications are required by them sufficiently in advance ie by 25 06 2015 positively Clarifications details furnished by the Bank in writing alone shall be binding and shall form part of the tender document Changes if any made in the tender conditions consequent to the pre bid meeting will be informed to the bidders participated in the pre bid meeting besides uploading the corrigendum in Bank s website However newspaper advertisement notifying the corrigendum will not be published Hence the Bidders Vendors shall visit see the Bank s website for changes made if any in the tender document consequent to Pre bid meeting 10 Bid Opening The technical bid will be opened at 4 00 p m on 06 07 2015 at Head Office Banda in the presence of intending bidders or their Representatives who may be deputed to remain present at the time of tender opening Only one Authorised Representative will be allowed to witness the tender opening upon submitting the authorization letter issued by the Vendor Company Only the successfully qualified vendors whose Technical bids and machines are found acceptable will be allowed to participate in Financial Bid opening process 1 Bid Validity Tender validity period is 120 days from the last date for submission of filled in tenders The tenders offers submitted b
21. 19 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM ii vi 11 TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Guarantee deposited by the vendor shall be forfeited 90 of the Invoice amount 100 if Performance Guarantee is already submitted will be paid by the bank within 90 Ninety days from the date of submission of the bill subject to compliance of the following a Satisfactory installation and commissioning of the machine and accessories as per the parameters mentioned in the Technical bid general terms and conditions of the tender b Production of relevant documents pertaining to the delivery of the machine and accessories in original duly acknowledged by the Bank Official Officer in charge c Production of a Certificate issued by Branch Regional Office of Allahabad UP Gramin Bank in whose jurisdiction the machine is installed confirming the speed of the machine as specified in proposal Bank notes through put for DTNSM of any mix per hour provided by the Bank into the respective stackers as per the set programme and satisfactory performance of the machine as per the parameters committed by the supplier in the Technical bid and tender terms and conditions d Compliance with regard to training of Bank s staff as stipulated in Clause 12 below e Execution of separate Annual Maintenance Contract as per the format attache
22. AHABAD UP GRAMIN BANK 2 This guarantee shall not be affected by any infirmity or irregularity on the part of the Tenderer or by the dissolution or any change in the constitution of the Bank Tenderer or the Surety 3 The Bank shall be eligible to make any claim under this guarantee if the Tenderer after submitting his Tender rescinds from his offer or modifies the terms and conditions thereof in a manner not acceptable to the Bank or expresses his unwillingness to accept the order after the Bank has decided to place order with the Tenderer for the supply of Desktop Note Sorting Machines The Banks decision in this regard shall be final and binding 4 The Surety shall not and cannot revoke this guarantee during its currency except with previous consent of the Bank in writing 5 Notwithstanding anything contained in the foregoing the Surety s liability under the guarantee is restricted to amp Rupees N E only 6 This guarantee shall remain in force and effective up to 00 00 2016 Six months from the last date for submission of filled in tender plus one month grace period and shall expire and become ineffective on intimation thereof being given to the Surety by the Bank in which event this guarantee shall stand discharged 7 The Surety will make the payment pursuant to the demand notice issued by the Bank notwithstanding any dispute that may exist or arise between the Tenderer and the Bank or any other person
23. Association which appointment shall be final and binding on the parties v If one of the parties fails to appoint its arbitrator within 30 days after receipt of the notice of the appointment of its Arbitrator by the other party Page 23 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK then the Indian Banks Association shall appoint the Arbitrator vi Arbitration proceedings shall be held at Banda India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English vii The decision of the majority of arbitrators shall be final and binding upon both parties The cost and expenses of Arbitration proceedings will be paid as determined by the Arbitral Tribunal However the expenses incurred by each party in connection with the preparation presentation etc of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on its behalf shall be borne by each party itself viii Notwithstanding any reference to arbitration herein a the parties shall continue to perform their respective obligation under the contract unless they otherwise agree and b the purchaser shall pay the supplier any monies due to the supplier unless the dispute is relating to such payment 22 WAIVER Non enforcement b
24. NING The supplier shall associate the site staff during the testing of the machine s The Supplier shall also train the staff in the proper operation and trouble identifying troubleshooting and routine maintenance at each and every location Training shall be provided through factory trained Service Engineer 13 INSURANCE AND RISKS The supplier shall arrange insurance cover for all the machines and accessories for all the risks fire burglary natural calamities such as earth quake flood etc including transit risk upto the date of commissioning after delivery and installation 14 ENFORCEABILITY The decision of the Bank in arriving at the conclusion of breach of conditions and or default of supplier will be accepted by the supplier without any demur and the Bank will be at liberty to enforce these conditions rights 15 TERMINATION i The Bank at its option without prejudice to its rights under the Contract is entitled to terminate the Contract at any time by giving 30 days written notice to the Contractor in the following circumstance a in case the Bidder does not comply with any of his obligations undertakings under this Contract b if the design specifications functions or performance of the machines supplied by the Bidder do not conform to the approved technical specifications and other requirements specified in this contract or agreed to by the bidder c if the Bidder refrains from implementing any of the instruc
25. OPEN TENDER No DATED 05 06 2015 FOR PURCHASE OF 100 Nos NOTE SORTING MACHINES ALLAHABAD UP GRAMIN BANK HEAD OFFICE BANDA DATE OF ISSUE OF TENDER 06 06 2015 LAST DATE OF SUBMISSION OF TENDER 06 07 2015 AT 3 PM DATE OF PRE BID MEETING 30 06 2015 AT 11 AM DATE OF OPENING OF TENDER TECHNICAL BID 06 07 2015 AT 4PM To The General Manager Allahabad UP Gramin Bank Head Office BANDA 210 001 Page 1 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK INDEX Page 1 Notice inviting tender secceeesccccnGecenee eine eeccaausoneceviueesiid ecedeneedae 3 2 DATA SN GE a eerie en aii 6 3 General Information and Instructions cceceeeceeeeeeeeeeeeees 8 4 General Terms and Conditions 0ccccceceeeeeceeeeeeeeeeeeeeeeeees 15 5 TENGer One E e E ierwisieneennasianrenneaee 28 6 Technical Bid Vacs veces ee ee 30 8 Guidelines on Note Authentication and Fitness Sorting Parameters 33 9 Test ProceduresS ss ssssssresrrerrrerirrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrnrnt 37 10 Details of the Bidder atccs2secs feces cats lecas Sate ldo ltatd detec ScleeSas tat deGaace 40 11 Manufacturer s Authorisation Form 0 eceeeeeeeee eset eeeeeeeeeeees 42 12 Letter of Authorisation to Bid 2 2c cscccc0i4 g dsii steed eee eects 43 13 Agreement F
26. Office at BANDA 210001 INDIA hereinafter referred to as the Bank WHEREAS Tenderers name herein after referred to as Tenderer a Company firm registered under and having its registered office at _ is bound to deposit with the Bank by way of earnest money for 2 00 000 Rupees Two Lakhs only in connection with its Tender for supply installation training commissioning testing and Maintenance 100 Desktop Note Sorting Machines at Bank s Offices located in your operational area and the specifications and terms and conditions enclosed therein WHEREAS the tenderer as per clause Instructions to tenderers has agreed to furnish a Bank Guarantee valid up to date 6 months from last date for submission of filled in tenders instead of deposit of earnest money in cash NOW THIS WITNESSETH 1 That the Surety in consideration of the above Tender made by the Tenderer to the Bank hereby undertakes to guarantee payment on demand without demur to the Bank the said amount of l Rupees 2 cece cece ee eee only within one week from the date of receipt of the demand from the Bank on presentation of this deed of guarantee which the Tenderer is bound to deposit with the Bank by way of earnest money in connection with his Tender Page 46 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALL
27. Power of Attorney granted to him by the Bank SIGNED AND DELIVERED For amp on behalf of the above named Bank For amp on behalf of Banker s Name amp Seal BRANCH MANAGER Banker s Seal Address Page 52 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK ANNEXURE 4 Format of Annual Maintenance Contract This Annual Maintenance Contract Is executed on date by and between eeee Name and address of the Vendor a company registered under Companies Act 1956 a firm having its registered office at e E hereinafter called the Supplier represented by _ its Managing Director Authorised signatory Mr An d Allahabad UP Gramin Bank a body corporate constituted and functioning under the Regional Rural Bank Act 1976 hereinafter called the Bank having its Head Office at Banda Uttar Pradesh represented by its duly constituted attorney Wee Ae General Deputy Asst General Manager The Bank has purchased One Hundred 100 Numbers of Desk Top Note Sorting Machines from the supplier as per the Agreement dated for installation and use at its various Branches In the said Agreement the supplier has agreed for an inbuilt warranty for a period of One years from the date of satisfactory installation amp Commissioning The Supplier has also agreed to sig
28. Supplier had discharged all his obligations under the said Contract and produced a certificate of due completion of the work under the said contract and submitted a No Demand Certificate provided always that this guarantee shall in no event remain in force after date Five years from date of installation and commissioning of the machines without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in writing before the expiry of six months from the said date which will be enforceable against us not withstanding that the same is or are enforced after the said date 4 Should it be necessary to extend this guarantee on account of any reason whatsoever we undertake to extend the period of this Guarantee on your request till such time as may be required by you If you don t hear from us on such extension within 10 days of your demand then it can be presumed that we have extended accordingly and your decision in this respect shall be final and binding on us 5 You will have the fullest liberty without affecting this guarantee from time to time to vary any of the terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone for any time or from time to time any of your rights or powers against the Contractor and either to enforce or forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from our liability under t
29. achines The name and address of the bidder shall necessarily be written on all the covers The sealed covers should be addressed and delivered to the Allahabad UP Gramin Bank Property Department Head Office Banda Uttar Pradesh PIN 210001 so as to reach him by 3 p m on 06 07 2015 Late tenders shall not be entertained To avoid any possible delay in delivery by postal authorities couriers the bidders are advised to hand over the tenders personally 8 Documents to be submitted with bids 1 Documents required in Technical Bid This Tender Document DD towards the cost of tender document if downloaded from website DD Irrevocable Bank Guarantee in lieu of DD towards EMD Supporting documents in respect of qualification criteria as mentioned in the tender documents Any other document indicating the feature of the product such as user manual technical specifications sheets etc Latest details regarding the service network throughout the State Authorization letter Last two years 2013 14 amp 2012 13 audited balance sheets and Profit amp Loss A c statement Undertaking about maintaining the machines at least for Five Years after warranty period of One year Page 10 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 9 Pre bid meeting A pre bid meeting will be held on 30
30. actical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event In such a case the time for performance shall be extended by a period s not less than the duration of such delay If the duration of delay continues beyond a period of three months the Bank and the Bidder shall hold consultations with each other in an endeavor to find a solution to the problem Page 22 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Notwithstanding the above the decision of the Bank shall be final and binding on the Bidder 19 UPGRADATION The supplier confirms that the machine is adaptable to any new series of currency notes that may be issued by the Reserve Bank of India from time to time with revised security features The supplier further undertakes to upgrade the software of machine from time to time at no extra cost to facilitate proper sorting of currency notes and detection of forged counterfeit notes including any new currency notes that may be issued or any new security features that may be introduced by the Reserve Bank of India 20 INSPECTION The Bank reserves the right to get the machines and accessories inspected by its own technical personnel and or by any other organization persons engaged for the purpose and the supplier shall have no objecti
31. ad the entire tender document and understood the instructions terms amp conditions etc No changes whatsoever be permitted in the tender document and the tender submitted by the bidder shall be strictly as per Bank s format 29 The Bank at its discretion may split the order at 60 approximate to L 1 vendor and 40 approximate to L 2 vendor provided the L 2 vendor agrees to supply the machines at the same rates as quoted by L 1 vendor However if the L 2 vendor does not agree to the above condition or not interested Bank at its discretion may give 40 to L 3 vendor provided the vendor agrees to supply the machines at the same rates as quoted by L 1 vendor The decision of splitting as above will be at the sole discretion of the Bank and the Bank may or may not implement the splitting 30 Not withstanding anything contained herein above in case of any dispute claim and legal action arising out of this RFP the parties shall be subject to the jurisdiction of courts at Bangalore India only GENERAL MANAGER Page 14 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK GENERAL TERMS amp CONDITIONS 1 INTERPRETATION In construing these conditions the specifications and Agreement the following words shall have the meaning herein assigned to them except where the subject or context otherwise requi
32. all not directly or indirectly transfer assign or sublet the contract or any part share or interest therein without written consent of the Bank 17 INDEMNITY The supplier indemnifies to protect and save Bank against all claims losses costs damages expenses action suits and other proceeding resulting from infringement of any patent trademarks copyrights etc or such other statutory infringements in respect of all Note Sorting Machines supplied to the Bank 18 FORCE MAJEURE The Bidder shall not be liable for forfeiture of its performance security liquidated damages or termination for default if and to the extent that it s delay in performance or other failure to perform its obligations under the contract is the result of an event of force Majeure For purposes of this Clause Force Majeure means an event beyond the control of the Bidder and not involving the Bidder s fault or negligence and not foreseeable Such events may include but are not limited to Acts of God or of public enemy acts of Government of India in their sovereign capacity acts of war and acts of the Bank either in fires floods strikes lock outs and freight embargoes lf a Force Majeure situation arises the Bidder shall promptly notify the Bank in writing of such conditions and the cause thereof immediately Unless otherwise directed by the Bank in writing the Bidder shall continue to perform its obligations under the Contract as far as it is reasonably pr
33. and on behalf of above named Bank Banker s Name and Seal Branch Manager Banker s seal Page 48 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK ANNEXURE 3 Format of Bank Guarantee for Performance Guarantee To be submitted on Non judicial stamp paper of appropriate value purchased in the name of the issuing bank No _ Date __ The General Manager Allahabad UP Gramin Bank Head Office BANDA 210001 Dear Sir In consideration of your agreeing to accept the security deposit of lakhs furnishable to you by Messrs _ hereinafter referred to as the Supplier in terms of their contract with you for supply installation testing commissioning of 25 Desktop Note Sorting Machines for the Bank s Branches at locations to be specified by the Bank as per their Tender No dated and General conditions of Contract and other tender documents relating thereto subject to the conditions and alterations mutually agreed upon the set forth or referred to in your Order Contract No _ dated ____in the form of guarantee from us in the manner hereinafter contained we __ Name of the Bank do hereby covenant and agree with you as follows 1 We undertake to indemnify you and keep you indemnified from time to time to the extent of lakhs against any loss or damage caused to or suffered by or that m
34. antee for the Earnest Money Deposit and cancel the purchase contract Firm purchase order will be placed by the Bank only after the successful bidder signs the Agreement Time is the essence of this contract The supply of all the machines and all accessories shall be completed within the periods mentioned below from the dates of issue of confirmed purchase orders Page 16 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM ii vi vii viii TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK a 20 Nos DTNSM within 30 days b 40 Nos DTNSM within next 30 days c 40 Nos DTNSM within next 30 days In case the supplier fails to supply the machine accessories within the above delivery period the Bank shall be at liberty to cancel the order for the undelivered machines if any besides de listing the supplier from the empanelled list and also denying any future empanelment in the Bank If the supplier fails to deliver the machines as above and in the event of such cancellation the Performance Guarantee of the supplier shall stand forfeited and the supplier shall not be entitled to any compensation but the supplier shall continue to carry out all his obligations under this contract including warranty and AMC in respect of the machines that may have already been supplied and commissioned before cancellation If the Bank at its sole discretion d
35. ay be caused to or suffered by you by reason of any breach or breaches on the part of the Supplier of any of the terms and conditions contained in the said Contract and in the event of the Supplier making any default or default in carrying out any of the work under the said Contract or otherwise in the observance and performance of any of the terms and conditions relating thereto in accordance with the true intent and meaning thereof we shall forthwith on demand pay to you such sum or sums not exceeding in total the said sum of 2 amount as may be claimed by you as your losses and or damages costs charges or expenses by reason of such default on the part of the Supplier 2 Notwithstanding anything to the contrary your decision as_ to whether the Supplier has made any such default or defaults and the amount or amounts to which you are entitled by reasons thereof will be binding on us and Page 49 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK we shall not be entitled to ask you to establish your claim or claims under this Guarantee but will pay the same forthwith on your demand without any protest or demur 3 This guarantee shall continue and hold good until it is released by you on the application by the Supplier after expiry of the relative guarantee period of the said Contract and after the
36. calation of price Tender Validity Delivery Period Opening of Technical At 4 00 PM on 06 07 2015 at Conference Hall Allahabad UP Gramin Bank Banda 12 months 90 of the value of Machine on delivery installation successful commissioning and Training at site subject to submission of 10 of the contract value as Performance Guarantee refer Point no 16 as below 0 5 of the cost of machine s per week or part thereof for delayed delivery subject to maximum of 10 of the cost of the machine s for which there is delay 10 of the contract amount Basic Price of the Number of machines proposed to be purchased from the supplier valid till completion of warranty period along with the unconditional letter of acceptance within 15 days of the date of letter of intent If the supplier fails to submit the Bank Guarantee along with the unconditional letter of acceptance within the stipulated period the Bank reserves the righi to invoke the Bank Guarantee for the Earnest Money Deposit and cancel the purchase contract For 6 years after warranty No escalation permitted Prices shall be firm 120 days from the date of opening of Technical Bid 90 days maximum amp as per delivery schedule clause No 6 of General Terms amp Conditions Page 7 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK GENERAL
37. ct to the maximum limit of our liability as aforesaid this guarantee will cover all your claim or claims against the Supplier from time to time arising out of or in relation to the said contract and in respect of which your claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee 9 Any notice by way of demand or otherwise hereunder may be sent by special courier telex fax or registered post to our local address as aforesaid and if sent by post it shall be deemed to have been given when the same has been posted 10 This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation of or substitution for any other guarantee or guarantees heretofore given to you by us whether jointly with others or alone and now existing un cancelled and that this guarantee is not intended to and shall not revoke or limit such guarantee or guarantees 11 This guarantee shall not be affected by any change in the constitution of the Supplier or us nor shall it be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but will ensure to the benefit of and be available to and enforceable by the absorbing or amalgamated company or concern 12 Any forbearance act or omission on the part of the Bank in enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the Tenderer shall not discharge
38. d Annexure 4 Balance 10 of the invoice amount if only 90 is already paid will be paid after satisfactory completion of the Warranty Period of One years or against a Performance Bank Guarantee for equal amount issued by any Scheduled Commercial Bank other than Allahabad UP Gramin Bank to the satisfaction of the Bank In the event of any breach of terms and conditions and or failure to service the machine s by the supplier as per the terms and conditions Bank shall have the right to invoke the Performance Bank Guarantee Tax deduction at source TDS as per relevant provisions of Finance Act from time to time DEDUCTION FROM PURCHASE PRICE The Supplier shall reimburse the Bank all costs charges damages or expenses which the Bank may have paid or suffered and to the extent to which the Supplier is obliged and responsible under this Contract to do so within 30 days upon written request of the Bank failing which such costs charges damages or expenses including statutory payments if any shall be deducted by the Bank from any money due or becoming due to the Supplier under this contract or any other Contract or may be recovered by encashment Page 20 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK of Bank Guarantees or by arbitration action of law or otherwise from the Supplier 12 TRAI
39. demark industrial design rights etc Arising from the use of the Goods or any part thereof in India the Supplier shall act expeditiously to extinguish such claim If the Supplier fails to comply and the Bank is required to pay compensation to a third party resulting from such infringement the Supplier shall be responsible for the compensation including all expenses court costs and lawyer fees The Bank will give notice to the Supplier of such claim if it is made without delay kkkkkkkkkkkkkkkkk Page 26 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK TENDER OFFER We have read and examined the tender document for Desk Top Note Sorting Machines We hereby tender for the execution of the work specified by the Bank within the time specified at the rates to be finalized in Reverse Auction in accordance with the Technical Specifications and instructions in writing referred to in the General Rules and Instructions and in all respects and in accordance with such conditions so far as applicable for the following types of Note Sorting Machines 1 100 Nos of Desk Top Note Sorting Machines We agree to keep the tender open for 120 days from the due date of submission thereof and not to make any modifications in its terms and conditions A sum of 1 000 Rupees One Thousand only by way of Demand Draft
40. ecides to accept the delayed supply of any machine s liquidated damages 0 5 of cost of the machine will be charged per week or part thereof subject to a maximum of 10 of the cost of the machine for each machine which is delayed The amount of damages so calculated shall be deducted at the time of making any payment after successful installation and commissioning of the machine and the cost of transportation and other cost there on shall be borne by the supplier The machines shall be installed and commissioned within three days of delivery at Branch Various parameters set out by the Bank and duly committed by the supplier while participating in the tender process shall be demonstrated after installation at each of the location In case the machine does not function properly during the installation demonstration the same shall be immediately replaced with a new machine The decision of the bank in regard to cancellation of the Purchase Order levy of liquidated damages and forfeiting the Performance Guarantee shall be final In case of delivery of machines to States where Road Permit is required for transportation of goods it is the responsibility of supplier to procure the same by making all arrangements required well in advance However Bank will provide any letter if required by the vendors for getting the permits The Bank shall not be responsible for any delay on this account However the Bank may consider in exceptional circu
41. ed for supply by the above firm against this tender Yours faithfully NAME Name of manufacturers Note This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer It should be included by the Bidder in its bid Page 42 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK LETTER OF AUTHORISATION TO BID NO enant a Dated 1 2013 The General Manager Allahabad UP Gramin Bank Head Office Banda Dear Sir Sub Letter of Authorisation to bid for Supply installation training commissioning and maintenance of 100 Desk Top Note Sorting Machines for Allahabad UP Gramin Bank HO Banda to be supplied to various Branches in your operational area We MAS iiiter eerm ab etine evens Name and address of the principal hereby authorize M S seses Name and Address of Agents our Business Partner Authorised Distributors to submit a bid and sign the contract on behalf of us for all the systems goods required by the bank as called for vide the bank s request for proposal reference no We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and services offered for supply by the above firm against this tender Yours faithfully NAME
42. ed in the RFP 1 2 6 Annual Maintenance Charges for the period as specified in the RFP 1 2 7 Transportation and Forwarding charges to respective sites 1 2 8 Training costs for the product service equipment if and as defined in RFP 1 2 9 Service Level Agreement SLA costs as defined in RFP for applicable period 5 2 10 Facility Management infrastructure support costs as defined in RFP 1 2 11 Insurance to cover the equipment for and from transit period till installation 1 4 TCO however shall not include variables of octroi and entry tax These shall be paid as per actuals and on production of receipts However no penalties respecting octroi or entry tax shall be paid by the Bank and the vendor shall bear such expenses Page 58 of 55
43. ents a commercially recognized product results that is substantially different in basic characteristics or in purpose or utility from its components 3 The origin of goods and services is distinct from the nationality of the Bidder 32 Use of Contract Documents and Information 1 The Supplier shall not without the Bank s prior written consent disclose the Contract or any provision thereof or any specification plan drawing pattern sample or information furnished by or on behalf of the Bank in connection therewith to any person other than a person employed by the Supplier in the performance of the Contract Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance 2 The Supplier shall not without the Bank s prior written consent make use of any document or information for purposes of performing the Contract Page 25 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 3 Any document other than the Contract itself shall remain the property of the Bank and shall be returned in all copies to the Bank on completion of the Supplier s performance under the Contract if so required by the Bank 33 Patent Rights 1 In the event of any claim asserted by a third party of infringement of copyright patent tra
44. erface machine should have attached printer display with function menu keys external display for count of notes at no extra cost Printer interface facility must be provided free of cost Power supply requirements and consumption Voltage stabiliser inbuilt or external at no extra cost Machine should have software upgradation Facility to make changes Machine should have LCD graphic mode Digital display of information with value Nos of Notes Warranty 1 years unconditional Number Scanning of note amp OCR Software Details of EMD DD No Date A AS TT onmo w Page 30 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK idelin nN Authentication and Eitn rting Parameter 1 Intr ion A fit note is a note that is genuine sufficiently clean to allow its denomination to be readily ascertained and thus suitable for recycling An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India All the fitness parameters laid down in this document are to be evaluated individually A note must pass all the fitness parameters to be considered fit for recycling These parameters provide the minimum standards for cash handling machines used by banks hereinafter called the machin
45. erformance of the machines During the warranty period the supplier shall at his own cost replace any defective parts rectify remove any defects in material components workmanship and functioning that may occur under normal use and provide consumables l e Belts Roller Wheel etc including spares free of cost to the Bank iii Any malfunctioning or breakdown of the machine or shortfall in its iv performance will be intimated to the supplier by the Bank and supplier shall attend to the fault and rectify the same most expeditiously If the machine cannot be made serviceable either by repair or by replacement and put back the system into regular operation within 3 days in urban 5 days in semi urban amp rural branches on account of any breakdown due to machine failures repairs settings a similar stand by machine in good working condition shall be provided at the cost of the vendor failing which a penalty at the rate of 1 000 Rupees one thousand only per day for the first 10 days and 5 000 Rupees Five Thousand only per day beyond 10 days from the date of reporting will be imposed and deducted from any payment due to the vendor or from the Security Deposit or by encashing the Performance Guarantee If the preventive maintenance is not attended as stipulated under clause i above proportionate charges based on the AMC amount for first year after the warranty period of 1 years quoted by the supplier will be deducted
46. es Notes can only be recycled reissued if they are evaluated as genuine and fit according to these parameters Authenticity check is a prerequisite for fitness sorting Fitness sorting can be done only in case of genuine notes The machines shall be able to identify and separate suspected counterfeits and notes which are unfit for circulation in terms of these standards in a reliable and consistent fashion The Reserve Bank of India phases out certain series issue of notes from circulation from time to time These notes though considered legal tender unless otherwise specified are unfit for recycling As and when the Reserve Bank of India decides to phase out a specific series issue of a specific denomination of notes the machines shall sort all the phased out notes as unfit irrespective of their physical condition 2 Applicability These parameters are applicable to machines operated by banks either directly by their staff or indirectly by their agents These machines can be of any of the following i machines which check the authenticity and fitness of notes i e note processing machines note sorting machines and ii machines which check only the authenticity of notes i e note authentication machines All these machines shall classify the individual notes as either genuine or suspect _Authentici heck The machines shall perform authenticity check with reference to the features of genuine notes as disclosed by the R
47. eserve Bank of India from time to time Any note which is not found to be having all the features of a genuine note shall be classified by the machine as suspect 4 Fitness Sorting As a part of fitness sorting notes with any visual or physical defects are to be sorted as unfit as per the criteria set out in Table 1 Page 31 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Table 1 Sorting Criteria sino rene omer oooO 1 Soling General distribution of dirt across the entire note distribution of dirt General distribution of dirt across the entire note the entire note i stiffness 3 Dog ears Comer folds folds e ee lavas andes ove fe Stains Localised concentration of dirt Graffiti Deliberate a e alteration of the note oem wp eran gs E of ink on part or whole of the note e g a washed note ao Folds Folds reducing the length or width of the note Folds reducing the length or width of the note the length or width of the note fit Repair Note repaired using adhesive tape paper glue i Soiling Soiling refers to the general distribution of dirt across the entire note or in some patterns It is a measure of the loss of reflectivity from the unprinted areas due to dirt ageing yellowing wear and extraneous markings and includes decolouration due to ageing
48. excessive folding wear and other wearing Soiling increases the optical density and decreases the reflectance of the notes Notes exceeding the soiling levels set out in Table 2 shall be sorted as unfit Both the obverse and the reverse of the note shall be checked for soiling Page 32 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Table 2 Soiling Levels Denomination Maximum Minimum Density Reflectance difference a raw dows dorm fom CCC je fe foo foe fom ii Limpness Limpness relates to structural deterioration or wear resulting in a marked lack of stiffness in the note paper Notes with a very low stiffness shall be sorted as unfit Notes with very low stiffness of paper i e with paper which is worn out in circulation or mechanically mutilated shall be sorted out as unfit Detectors for paper quality shall be adapted to the same level as for soiling iii Dog Ears Notes with dog ears with an area of more than 130 mm and a minimum length of the smaller edge greater than 10 mm shall be sorted as unfit Chipped notes shall also be sorted as unfit iv Tears Notes exhibiting at least one tear at the edge shall be classified as those having tears Notes with tears larger than those indicated in Table 3 shall be sorted as unfit Table 3 Tears Measured by drawing a straight line
49. his guarantee by the exercise of your liberty with reference to matters aforesaid or by reason of any time being given to the Contractor or any other forbearance act Or omission on your part or any indulgence by you to the Supplier or by any variation or modification of the said contract or any other act matter or things whatsoever which under the law relating to sureties would but for the provisions hereof have the effect of so releasing us from our liability hereunder provided always that nothing herein contained will enlarge our liability hereunder beyond the limit of as aforesaid 6 This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Supplier or any other person firm or company on its behalf or by the winding up dissolution insolvency or death as the case may be of the Supplier Page 50 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 7 In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of surety ship and other rights if any which are in any way inconsistent with any of the provisions of this guarantee 8 Subje
50. hority Power of Attorney available shall be enclosed In case the principal vendors authorize their business partners or authorized distributors to bid on their behalf a separate authorization letter as per format Letter of Authorization to bid enclosed along with a commitment to fulfill the terms of tender should be submitted b One firm or organization cannot quote on behalf of multiple manufacturers c Either the Indian Agent on behalf of the foreign principal or the foreign principal directly could bid in a tender but not both Further in cases where an agent participates in a tender on behalf of one manufacturer he should not be allowed to quote on behalf of another manufacturer along with the first manufacturer in a subsequent parallel tender for the same item 6 Minimum Pre Qualification Criteria 1 5 The bidder should have at least three years experience in supplying Note Sorting Machines to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI as on 31 03 2015 The bidder should be a profit making company firm for the last two financial years ending on 31 03 2014 The bidder should have supplied at least 500 Five hundred Desk Top Note Sorting Machines during last three calendar years ending 31 03 2015 with a single order of not less than 100 One hundred machines to Public Sector Banks Scheduled Commercial Banks in India Reserve Bank of India RBI The bidder submitting
51. issued DY Senine Name of the issuing Bank bearing no seeen and date TEREE is hereby enclosed as Cost of Tender document We enclose as Earnest Money Deposit the following Demand Drafts Bank Guarantees issued by Gigeiestantesmiieassesr carcass nsiateetyde eects raxteaseeiehn Name of the issuing Bank DD BG No 5 dated for Two Lakhs for Desk Top NoteSorting Machines strikeout whichever is not applicable In the event of our withdrawing or unilaterally modifying this offer during the period of Tender validity or failure to accept Letter of Intent LOI within 15 days of its issue or failure to furnish Performance Guarantee or to sign the agreement when called upon to do so we agree that the Bank shall without prejudice to any other right or remedy be at liberty to forfeit the said Earnest Money absolutely We hereby declare that we shall treat the tender documents drawings and other records connected with the work as secret confidential documents and shall not communicate information derived there from to any persons other than a person to whom we are authorized to communicate the same or use the information in any manner prejudicial to the safety of the State the Bank We undertake that in competing for and if the award is made to us in executing the above contract we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988 Commis
52. ith reference to the fitness parameters laid down by RBI iv Consistency test to check the consistency of the machine s performance v Stress test to check the suitability of the machine to work continuously for long hours e The bidder has to make available the machine for conducting these tests for which no payment will be made These tests shall be conducted at Branches Offices specified by the Bank at a specified time in the presence of bidder s representative Bank s officials and Consultants appointed for conducting the tests e The detailed procedure for conducting these tests is given elsewhere in this document Based on the test results the bank will shortlist machines which are considered to be suitable The decision of the Bank regarding suitability of a machine shall be final and binding on the bidder e Only those bidders whose Technical bids are in order and whose machines are shortlisted will be allowed to participate in e procurement reverse auction process through internet Any incomplete or ambiguous terms conditions quotes will disqualify the offer 20 During the technical evaluation Bank reserves the right for seeking Clarifications additional information details from the responsive vendors However clarification information from the vendors without the Bank seeking for the same during the process will not be entertained 21 No change whatsoever will be permitted in the technical bid after opening the same
53. learing charges etc and all taxes and duties in India except Octroi Entry tax if any installation and commissioning If the Tenderer fails to include such taxes and duties in the tender no claim thereof will be entertained by the Bank afterwards The prices are inclusive of ONE year comprehensive warranty i e 12 months from the date of installation and successful commissioning of equipment at the respective branch offices Octroi Entry tax if any shall be paid or reimbursed by the Bank wherever applicable against production of original proof for payment Price is not subject to fluctuation of the rupee against foreign currencies or for any other reason s The price shall remain firm throughout the period of this contract In case there is a change in the Government norms taxes etc before installation or presentation of invoices on the Bank whichever is later the same shall be borne by the supplier vii Price quoted shall remain firm for acceptance for 120 days from the last date for submission of filled in tenders DELIVERY LIQUIDATED DAMAGES On acceptance of tender Bank shall issue a Letter of Intent LOI to the successful bidder The Bidder shall give an unconditional letter of acceptance of LOI provide Performance Guarantee and enter into an Agreement as per Bank s format enclosed as Annexure 1 within 15 days of the date of letter of intent failing which the Bank reserves the right to invoke the Bank Guar
54. mstances and purely at its sole discretion granting additional time for completion of supply if it is satisfied that the delay was on account of delay in issuing road permits by the concerned authorities and not on account of any delay or lapse on the part of the supplier Page 17 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK INSTALLATION The supplier shall arrange at its cost for the transportation and delivery of the machines and accessories to the Bank s Branches situated at various locations in State and shall install and commission them at site and conduct such stress acceptance tests as per the requirement of the Bank as mentioned in this document Installation and commissioning of the machine to the satisfaction of the Bank is the responsibility of the Vendor Any damage to existing structure fixtures or fittings during the installation shall be made good by the supplier at his own cost WARRANTY The machines shall be under supplier s comprehensive all inclusive warranty for a period of 1 One years from the date of satisfactory installation and commissioning During this period the supplier shall ensure that the machines shall at all time be kept in efficient and satisfactory running condition by undertaking appropriate preventive maintenance at monthly intervals and monitoring the p
55. n an Annual Maintenance Contract AMC for a period of 5 years after the expiry of the warranty period Clause No 9 of Terms and Conditions of tender which is part of the Agreement dated may be referred to for complete details and may be treated as part of this Agreement Accordingly the Supplier agrees to undertake the said work of annual maintenance of the machines for a period of Five years after the expiry of One years warranty period on the following terms and conditions 1 The AMC period for the various machines shall be as given in the Annexure attached 2 The Supplier shall ensure that the machines are kept in efficient running working condition at all times by arranging appropriate preventive maintenance of the machines at quarterly intervals 3 In case of any defect malfunctioning or breakdown of the machine or shortfall in its performance the Bank shall inform the supplier by phone telex fax letter about the said complaint The complaints in respect of Page 53 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK machine located at each of the place may be preferred to the address given in the Annexure against the respective installation If the machine cannot be made serviceable either by repair or by replacement and put back the system into regular operation within 2 days
56. nes which shall be returned after the AMC period is over iv The AMC charges shall be payable by the Bank on half yearly basis at the end of the period subject to Tax Deduction at Sources TDS as per relevant provisions of Finance Act from time to time v During the AMC period the supplier shall provide all services including quarterly preventive checks and attending to complaints repairing replacing parts providing stand by machines etc as required during Warranty period vi S During AMC period failure to expeditiously attend to the complaints or preventive maintenance will attract the same penalty as specified for the Warranty period 10 PAYMENT i The Bank will not pay any advance for supply of the machines All payments will be through e payment Cheque mode only The bills and invoices shall be prepared by the supplier and submitted to the Reginal Office along with a certificate by the Manager of the Branch location where installed for the satisfactory installation and working ii Various parameters set out by the Bank and duly committed by the supplier while participating in the tender process shall be demonstrated after installation at each of the location If the machine does not stand the test the order stands automatically cancelled and the supplier shall not be entitled for any payment and the machines shall be taken back at the cost risk etc of the supplier Further in such an event the EMD Performance Page
57. nfirm that to the best of my our knowledge the information provided above is correct and I we understand that any concealment of facts will lead to my our disqualification at any stage by the Bank Date Place SIGNATURE OF BIDDER Authorized Signatory With Seal All details are mandatory Wherever the space is insufficient separate sheet may be used to furnish the details Page 41 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK MANUFACTURER S AUTHORISATION FORM NO waite ee AN Dated 1 2013 The General Manager Allahabad UP Gramin Bank Head Office Banda Dear Sir Sub Invitation to bid for supply installation training commissioning and Maintenance of 100 Desk Top Note Sorting Machines for Allahabad UP Gramin Bank Head Office Banda to be supplied to Branches in our operational area WE a geese beens gn who are established and reputable manufacturers of Heavy Duty Desk Top Note Sorting Machines strikeout whichever is not applicable having manufacturing facility at 000 and n do hereby authorize M S ceeee Name and Address of Agents to submit a bid and sign the contract with you for the goods manufactured by us against the above tender We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and services offer
58. on and shall cooperate and provide necessary details information required for such inspection 21 SETTLEMENT OF DISPUTES i Should any dispute or difference of any kind whatsoever arise between the purchaser and the supplier in connection with or arising out of the contract the parties shall make every effort to resolve amicably such disputes or difference by mutual consultation ii If after 30 days the parties fail to resolve their disputes or difference by such mutual consultation then either the purchaser or the supplier may give notice to the other party of its intention to commence arbitration as hereinafter provided as to the matter in dispute No arbitration in respect of this matter may be commenced unless such notice is given iii Any dispute or difference in respect of which a notice of intention to commence arbitration has been given in accordance with this clause shall be settled in accordance with the Arbitration and Conciliation Act 1996 iv The arbitral tribunal shall consist of 3 arbitrators one each to be appointed by the Purchaser and the Supplier The third Arbitrator shall be chosen by the two Arbitrators so appointed by the Parties and shall act as Presiding Arbitrator In case of failure of the two arbitrators appointed by the parties to arrive at a consensus within a period of 30 days from the appointment of the Arbitrator appointed subsequently the Presiding Arbitrator shall be appointed by the Indian Banks
59. onse to be given as YES otherwise the exact specification should be given Sl Details Remarks by No Bidder 1 Model number of machine 2 Model Desk top Ergonomic design sturdy capable of working in dusty hot and humid conditions in India 3 Number of Stackers with capacity Two or more Number of Reject Stackers with capacity One or more 5 Processing Speed 25000 to 1500 Notes hour Machine programmable for diverse sorting parameters 6 Feeding Capacity Minimum 200 Notes with Assisted Feed mechanism aN Travel path should be straight 8 First Note recognition 9 Denomination sorting 10 Orientation sorting 11 Facing sorting Page 29 of 55 12 13 14 15 16 17 18 19 20 21 22 23 24 25 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Machine must detect and sort suspect Notes Fitness sorting The machines shall perform the following fitness sorting functions as per criteria and standards laid down in RBI Guidelines on Note Authentication and Fitness Sorting Parameters A Soiling Limpness Dog Ears Tears Holes Stains Graffiti Crumples Folds Decolouration Repair Mutilated Imperfect and Mismatched Notes Batching Arrangement Possibility of upgradation of software as per RBI directive The technology must be image based User int
60. ormat Annexure 1 0 cccceeeeeee ec ee tetas eeeeeeeaeees 44 14 Format of Bank Guarantee in lieu of EMD Annexure 2 46 15 Format of Bank Guarantee for Performance Guarantee Annexure 3 49 16 Format of Annual Maintenance Contract Annexure 4 53 17 Format of Bank Guarantee for AMC Annexure 5 c000ce0ee 56 19 Total cost of Ownership iccscsaedacieeisc ee 72 Page 2 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK NOTICE INVITING TENDER To All Eligible Tenderers Sub Invitation to bid for supply installation training commissioning and maintenance of 1 100 Nos of Desk Top Note Sorting Machines DTNSM for Allahabad UP Gramin Bank Head Office Banda to be supplied to various Branches in our operational area This is an invitation for bid from manufacturers authorized dealers for purchase of 1 100 Nos of Desk Top Note Sorting Machines 2 1pockets with capability to detect Forged Currency Notes for Allahabad UP Gramin Bank Head Office Banda as per description enclosed The above Note Sorting Machines are to be supplied installed commissioned and maintained including imparting training to the staff at various Branches of Allahabad UP Gramin Bank in our operational area as per Bank s requirement The following
61. pal manufacturer entity its background and the particulars of agency arrangement is to be furnished and service to be provided directly by vendor 18 If the Bidder is not the manufacturer or producer the Bidder should produce a certificate as per the format Manufacturer s Authorization form enclosed that they have been duly authorized by the goods manufacturer or producer to supply the goods and assuring full guarantee and warranty obligations If proposals are submitted through the business partners or authorized distributors etc a separate LETTER OF AUTHORISATION TO BID on behalf of the main vendor s should be enclosed along with the technical bid Proposals received without the authorization letter s will summarily be rejected However the bidder should confirm that they have a national presence to extend support for the systems supplied and also submit a list of such service support centers 19 Evaluation of Tender EVALUATION PROCESS Technical Offers will be evaluated on the basis of compliance with eligibility criteria technical specification other terms and conditions stipulated in the RFP Technical evaluation will also include presentation followed by live demonstration before our Technical Committee at the time and date to be decided by the Bank One or two machines will be used for one or two days at our branches for correct feed back Indicative Commercial Offers of only those Vendors who qualify in the technical evaluation
62. properties must be checked by the system during processing e Each of the existing denomination in circulation has different designs and has different features and each denomination has in turn different series designs The machine shall be capable of processing all denominations and all series of banknotes currently in circulation All these banknotes are printed on banknote paper by dry off set and intaglio process with different security features The sorting machines should be able to test banks notes by a set of cameras sensors fixed in the system for checking the authenticity of notes While processing bank notes the reading of the camera sensor has to be compared by the machine with the standards set in the software of the system for authentication of banknotes The machine must be able to sort the notes into ATM fit fit unfit reject suspect forged notes after checking authenticity of banknotes e LCD display with function menu keys and external display for count of notes Page 3 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK e Operated at standard power supply with battery option and voltage stabilizer e LCD graphic mode Digital display of information with value and no of notes e Sound alert alarm or blinking light for specific diagnosis for stacker full or machine jam
63. res i Allahabad UP Gramin Bank or Bank or Purchaser The term shall denote Allahabad UP Gramin Bank with its Head Office at Banda and any of its employees representative authorized on its behalf ii Tenderer Bidder Supplier Vendor The term shall mean a Name amp address of the tenderer and their heirs legal representatives assigns and successors iii Supply Work shall mean the work or works to be done under this contract as detailed in the Scope of Work iv Machine shall mean the Desk Top Note Sorting Machines including all accessories 2 SCOPE OF WORK The work is supply installation testing commissioning and maintenance of about 100 No of DTNSM with comprehensive all inclusive warranty of 1 years and comprehensive maintenance for a further period of 5 years The machines are to be supplied to various branches of Allahabad UP Gramin Bank in various locations in India The scope also includes supplying of accessories as specified and training of Bank s staff in operation of the machines 3 EARNEST MONEY DEPOSIT EMD The tenderer will have to deposit earnest money to the extent and in the form detailed in the Notice Inviting Tender and General Information and Instructions to the Bidders If a Tenderer withdraws or unilaterally modifies its tender during the period of Tender validity or in case a successful bidder fails to accept Letter of Intent
64. s than 100 additional notes shall be processed so that there are at least 100 notes in any stacker Stage 2 The notes removed from stacker A are then processed through the machine and the total number of notes in all other output stackers excluding A shall be noted and expressed as a per cent of the number processed Stage 3 Test in stage 2 is repeated and result noted Stage 4 The notes removed from stacker B in Stage 1 are then processed through the machine and the total number of notes in all other output stackers excluding B shall be noted and expressed as a per cent of the number processed Stage 5 Test in stage 4 is repeated and result noted Page 35 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK The procedure is repeated with notes removed from all other stackers in stage 1 and with other denominations The percentages calculated as above in all the stages shall not be more than 5 Fitness sorting An unfit note is a note that is not suitable for recycling because of its physical condition or belongs to a series that has been phased out by Reserve Bank of India A note must pass all the fitness parameters laid down by RBI to be considered fit for recycling Notes with any visual or physical defects are to be sorted as unfit as per the criteria set out in Table 1 of the RBI guidelines
65. shall be prepared by the supplier and submitted to the respective branch Regional office of the Bank duly certified for the satisfactory working of the machine For attending to the complaints or preventive maintenance the Engineers of the supplier only will have to be deputed and the supplier shall not engage any other local mechanics or other companies 10 During the validity of the AMC the supplier shall ensure the replacement of any spare consumables components and parts free of cost 11 The supplier shall not claim any other overheads traveling expenses boarding lodging expenses etc for engineers workmen 12 The Bank is entitled to cancel this agreement without assigning any reasons by giving 30 days written notice to the corporate office of the supplier Page 54 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 13 ln case of any dispute the courts at Banda only will have jurisdictions 14 This AMC Contract shall be valid for Five years from the date of expiry of One year warranty as shown in Annexure 15 To ensure due fulfillment of these terms and conditions the Supplier has furnished an irrevocable Bank Guarantee bearing Nosies dated for an amount of issued by Bank This Bank Guarantee shall be returned duly discharged on satisfactor
66. sions or gratuities if any paid or to be paid by us to agents relating to this Bid and contract execution if we are awarded the contract are listed below Page 27 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Name and address of agent Amount amp Currency Purpose of commission or gratuity If none state none We are aware that tender will be evaluated separately for Desk Top Note Sorting Machines MDTNSM and that the Bank may place the purchase order with successful bidder We fully understand that you are not bound to accept the tender merely for the reason that the same is the lowest Shri authorized representative of the Company is the person authorized to negotiate commercial technical terms amp conditions amp sign on behalf of the firm any Agreement Bills amp receipts for this work We agree that until a formal agreement on requisite value stamp paper is prepared and signed this tender with your written acceptance thereof shall constitute a binding contract between us Dated Signature of Contractor Bidder Vendor Witness Name amp address Full Postal Address including 1 2 Pin Code No Telephone No amp Mobile No Page 28 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES
67. st of Ownership TT a Note 1 The cost of the machine and post warranty Comprehensive AMC rate per annum will be taken into consideration for deciding the TCO 2 Unit prices as well as TCO must be quoted in WORDS AND FIGURES 3 The prices should be inclusive of all taxes duties levies transportation charges etc except Octroi which will be payable at actuals 4 In case of any discrepancy unit prices quoted in words will be considered for computation of TCO 5 Cost comparison will be on the basis of total cost of ownership calculated as explained above AUTHORISED SIGNATORY Page 57 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 1 0 TOTAL COST OF OWNERSHIP TCO 1 1 TCO refers to the aggregate amounts payable by the Bank for transfer of ownership 1 2 TCO shall encompass but not be limited to the following 1 2 1 Cost of the equipment product or services 1 2 2 Licence fee Corporate or user specific as defined in RFP including OS Data Base Application licences 1 2 3 All existing taxes including sales tax VAT service tax etc duties and levies 1 2 4 Installation and commissioning charges if any 1 2 5 The prices should include the comprehensive on site warranty maintenance of the equipments covering all components services and visits to the concerned offices as specifi
68. the Surety in any way and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof being given to the Surety by the Bank 13 This guarantee is irrevocable during the period of its currency and shall not be revoked without your previous consent in writing 14 We further agree and undertake to pay you without demur the amount demanded by you in writing notwithstanding any difference or dispute or controversy that may exist or arise between you and Supplier or any other person Page 51 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 15 Notwithstanding anything contained herein before our liability under this guarantee is restricted to 7 Amount and this guarantee would be valid up to date three years from date of installation and commissioning of machines plus six months grace period and we shall be discharged from all liabilities hereunder unless a written claim for payment under this guarantee is lodged on us within one month from the date of expiry of guarantee i e on or before date irrespective of whether or not the original guarantee is returned to us 16 We have power to issue this guarantee in your favour under the Memorandum and Articles of Association of our Bank and the undersigned has full power to execute this Guarantee under the
69. the bid should be a Registered Company Firm having minimum Average Annual Turn Over of Rs 2 Crores Rupees Two Crores from Note Sorting Machine business during the last two financial years ending on 31 03 2015 If the Bidder is not the Original Equipment Manufacturer OEM but only an authorized dealer it should have a valid authorization letter from the OEM to deal market the machine in India Page 9 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK 6 Documentary evidence in proof of the above shall be enclosed Attested copies of Audited Balance Sheets Profit and Loss account work orders issued by the Banks satisfactory installation reports issued by the Banks etc shall be enclosed 7 Submission of Bids Tenderers may quote for one or more types of Note Sorting Machines i e for HDNSM and or DTNSM Tenderers should quote for only one time tested make and model for the last one year of particular type DINSM conforming to the technical specifications Bids are to be submitted in separate sealed covers duly signed and super scribed as Cover No 1 Technical Bid for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting Machines Cover No 2 Financial Bid for Supply Installation Training Commissioning and Maintenance of Desk Top Note Sorting M
70. tions received from the Bank within the stipulation of this Contract d in case of any breach of the terms and conditions of this contract by the supplier ii If the Supplier becomes bankrupt or insolvent or causes or suffers any receiver to be appointed for its business or any assets thereof compounded with its Creditors or being a corporation commence to be wound up for the purpose of amalgamation or reconstruction or carry on its business under a Receiver for the benefit of its Creditors the Bank shall be at liberty to terminate the contract forthwith upon coming to know of the happening of any such event as aforesaid by notice in writing to the Page 21 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK Supplier or to the Receiver or Liquidator or to any person in whom the Contract may become vested or give such Receiver Liquidator or other person the option of carrying out the Contract subject to his providing guarantee for amount to be specified by the Bank iii In the event of such termination the Performance Guarantee submitted by the supplier and the Bank Guarantee for AMC shall stand forfeited and the Bank shall have the right to terminate vendor ship and deny any future empanelment 16 ASSIGNMENT The whole of the works included in the contract shall be executed by the tenderer and sh
71. uently undertakes to pay to the buyers on their first written demand all that which the buyers declare the suppliers are due to them in this respect such with due observance of the above maximum amount This guarantee will remain valid up to and including ____date end of period Claims if any must have been received by the undersigned on that date at the latest at the address address of issuing bank branch Notwithstanding anything contained herein before our liability under this guarantee is restricted to Rupees only and this guarantee would be valid up to date and we shall be discharged from all liabilities hereunder unless a written claim for payment under this guarantee is lodged on us within one month from the date of expiry of guarantee i e on or before date irrespective of whether or not the original guarantee is returned to us The confirmation of the guarantee may be obtained from our Controlling Office of the issuing bank at _address Place _ Date Page 56 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK tems to be considered for total cost of ownership TCO Item Description Price per unit Price per In figures unit In Words Price of Note Sorting Machine ae ia Price per Price Unit in Per unit figures In words a S Teta Co
72. will be opened the finalisation of the most competitive offer will be done by opening the Bid Tender envelopes super scribed as Final Price Offer Last Bid Price for Note Sorting Machines The amount quoted will be treated as Final price offer and L1 will be decided based on this quotes give by vendor Bank reserves the right to reject an offer under any of the following circumstances e If offer is incomplete and or not accompanied by all stipulated documents e If any of the terms and conditions stipulated in this document is not accepted and letter as per Annexure is not submitted e If any of the specifications stipulated in Annexure II is not met e If bid security is not submitted e If required information with appropriate documents in support of the same is not submitted as per Annexures e Replica of unpriced bill of materials Indicative Price Bid without indicating the price is not submitted Page 12 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK TCO would be worked out as per Annexure IV and after undertaking normalization if required The model will also be subjected to the following tests i Speed test to check the machine s speed ii Authenticity check with reference to the features of genuine notes as disclosed by the RBI to sort suspect notes iii Fitness sorting w
73. y completion of the AMC period IN WITNESS WHEREOF THE PARTIES HERETO HAVE SET THEIR HANDS AND SEAL TO THESE PRESENTS ON THE DAY MONTH amp YEAR FIRST ABOVE WRITTEN Signed in place on Signed in place on For and on behalf of Name of the vendor For and on behalf of Bank Sd Name Managing Director Managing Partner Authorised Signatory Page 55 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK ANNEXURE 5 Format of Bank Guarantee for AMC To be submitted on Non judicial stamp paper of appropriate value purchased in the Name of the issuing bank The undersigned Bank having its registered office in__ address taking into consideration That M s address hereinafter called the suppliers have received from Allahabad UP Gram Bank at site address hereinafter called the buyers an order for the supply of Annual Maintenance Services for itsDesk Top Sorting Machines No That the buyers require from the suppliers a bank guarantee for a sum of Indian Rupees in words as a security for the due fulfillment by the suppliers for their contractual obligations in this respect Declares Hereby to guarantee irrevocably and unconditionally up to a maximum amount of Indian Rupees in words the due fulfillment by the suppliers of their obligations in this regard and conseq
74. y either party of any of the provisions of this Contract shall not construe or constitute as a waiver of the provision itself or any subsequent breach thereof The validity of the Contract shall not be affected should one or more of its stipulations be or become legally invalid and such stipulation is severable from and not fundamental to the obligations of either party to this Contract In such a case the parties shall negotiate in good faith to replace the invalid clause by an agreed stipulation which is in accordance with the applicable Indian Law and which shall be as close as possible to the party s original intent 23 STATUTORY AND OTHER REGULATIONS The Supplier shall comply with all the statutory obligations of the Government of India State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non compliance of statutory obligations by the Supplier 24 APPLICABLE LAW The Contract shall be interpreted in accordance with the laws of India Any dispute arising out of this contract will be under the jurisdiction of Courts of Law in Bangalore 25 JURISDICTION This agreement shall be subject to the jurisdiction of the Courts in Banda 26 The Bank reserves the right to cancel the bid without assigning any reasons Page 24 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES
75. y the Bank to the tenderer the tenderer hereby covenants and agrees with the Bank to complete the works in conformity with and subject to all terms and conditions rules as mentioned in the General Conditions as also in the aforesaid documents which shall form part of this agreement In witness whereof the parties hereto have hereunto set their respective hands and seals the day and year first above written Signed sealed and delivered b the said tenderer _ to Allahabad UP Bank Gramin in the presence of Signature of Tenderer with seal Signature of Authorized representative of the Bank Accepting Authority Witness Signature Name amp Address 1 Page 45 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK ANNEXURE 2 Format of Bank Guarantee In Lieu Of Earnest Money Deposit To The General Manager Allahabad UP Gramin Bank Head Office BANDA To be submitted on non judicial stamp paper of appropriate value purchased in the name of the issuing Bank This deed of guarantee made this between day of two thousand Name of Banker having its registered office at ____ place and one of its local offices at ___ hereinafter referred to as the Surety and Allahabad UP Gramin Bank a Body Corporation constituted under the Regional Rural Bank Act 1976 having its Head
76. y the vendors including the rates quoted by them shall remain valid during the period of tender validity 12 Bid Currency and Prices The offer must be in Indian Rupees only and the price and taxes shall be firm and binding without any escalation whatsoever However AMC charges shall be quoted exclusive of Service Tax Service tax on AMC will be paid separately at the prevailing rate during the period of AMC 13 Cost of Bidding The bidder shall bear all the costs associated with the preparation and submission of its bid and the Bank will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 14 Bidders shall submit fully completed bids in respect of all relevant particulars with complete details Incomplete bids are liable to be rejected 16 Latest details regarding the service network throughout the State should be furnished along with the technical bid in terms of e Status of vendor s office whether own or franchisee etc Page 11 of 55 TENDER DOCUMENT FOR SUPPLY INSTALLATION TRAINING COMMISSIONING AND MAINTENANCE OF 1 100 No DESK TOP NOTE SORTING MACHINES DTNSM TO THE BRANCHES OF ALLAHABAD UP GRAMIN BANK e No of persons engineers working at the office e No of systems sites being handled at present by the office e Names of contact persons addresses and telephone nos 17 In case of Vendor acting on behalf of principal manufacturer details of the princi

Tender for purchase of 100 Note Sorting Machine

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