Cenergy International Web e-FST Reference Guide User Manual
Contents
1. Hsave Expense Item cancel Expense Pay Amount Subtotal Expense Bill Amount Subtotal e Enter all of the Expense Item Fields Fields with RED headings are required and the record cannot be saved until all required fields are entered o Category Please select the applicable expense category from the drop down list o Date Select the date that applies to the Expense You may directly type in a date using MM DD YY format or select a date by clicking on the calendar icon o Quantity Field Enter the quantity of expenses o Pay Rate Bill Rate These will either default to a specified amount or allow you to enter an amount based on category Enter both pay and bill rates as required Fixed Rates for Per Diem Mileage etc will automatically have the pay and bill rate entered For Hotel enter quantity 1 and in the description box please describe the number of nights location etc or variable expenses 4irfere Lodging Hotel Misc please enter he quantity and the applicable pay and Gall rate SJ Add ki Delete Created Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Cost Code Far Rze BI Rate Aari Lomin s ___e7s ca s __e75 00 a Chevron D71 f Gay Task Hsave Expense Item i cence o Work Location Select a Work Location from the drop down list o Cost Code Enter the Cost Code WBS Code cost allocati2. For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field E Add ig Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Bill Amount D 4 28 2014 Mon Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 D 4 29 2014 Tue Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 Expense Pay Amount Subtotal 23 Expense Bill Amount Subtotal 23 Pay Amount Total 933 00 e e ll e The previously entered data will open Edit the record and then click Save Labor Item Labor Items E Add je Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount D Onshore 4 28 2014 Mon Hourly 8 65 00 California 12587451 Onsite Visit 520 00 D Onshore 4 29 2014 Tue Hourly 6 65 00 California 12587451 Onsite Visit 390 00 Assignment Date 4 29 2014 Category Hourly Rate 65 Work Location California Cost Code 12587451 aps sl Chevron D7i OXY Task Hsave Labor Item K cancel Onshore Description Rig Loc Onsite Visit Labor Pay Amount Subtotal 910 00 e Once all changes are made save the FST 33 Chevron Users On
3. Add button to add Labor Items Spurttems Delete Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Assignment Date 00 Category uantity Pay Rate Work Location Cost Code A a 3 E at ds 3 Description Rig Loc Chevron D7i OXY Task save Labor Item cancel Labor Pay Amount Subtotal e Enter all of the Labor Item Fields Fields with RED headings are required and the record cannot be saved until all required fields are completed o Assignment Please select the applicable assignment from the drop down list Assignment must be selected prior to category You will see a message that says Assignment ID must be specified if an assignment was not selected o Date Time must be entered individually for each date worked You may directly type in a date using MM DD YY format or select a date by clicking on the calendar icon o Category Please select the applicable labor category from the drop down list Quantity Enter the number of hours or days worked per your pay rate o Pay Rate Pay Rate will be auto populated based on Assignment and Category selected o Work Location Select a Work Location from the drop down list o Cost Code Enter the Cos
4. Chevron SJVBU Project Control Advisor 933 00 1 1 of 1 Pages 2 Total Records 1 15 Worksite Supervisor Review e An email notification will be sent to the worksite supervisor Approver and an Alternate Approver if designated by the Approver e The worksite supervisor will review the FST detail and any attachments e The worksite supervisor will respond to the email with either Approved or Rejected Approved FSTs Worksite Supervisor Approver Alt Approver e Ifthe FST was approved no further action is necessary e The FST status will be updated from Sent for Approval to Approved You will also receive an email notification letting you know the request was approved amp Cenergy FST FSTs My FSTs janetest Logout A FSTs gt ig Create New FST jgPrint FAX Cover Sheet amp Submit for Approval 2 Refresh Search FST Pay Submittal End Date Status Customer Amount Approver Response Date Job Att Total D A 162 5 2 2014 5 2 2014 Sent for Chevron 531 50 1 Approval SJVBU Project Control Advisor 1 182 4 28 2014 4 29 2014 Approved Chevron 933 00 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com mailto PSDevSupport ceneragyintl com Sent Wednesday May 14 2014 2 39 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount 933 00 1 m SJVBU Project Control Advisor 1 of 1 Pages 2 Total Records Rejected FSTs W
5. The approver has reviewed and rejected the FST The approver will give a reason when rejecting the FST Resubmitted e The FST is pending Re Approval after requested changes were made by the contractor Resubmitted Cenergy Review e The FST is pending Re Review after requested changes were made by the contractor Return to Consultant e Cenergy has returned the FST for the contractor and it must be resent through the entire approval process Resubmit to Approver e At the Cenergy final review there was a minor change required on the FST e Cenergy staff made the adjustment and returned the FST to the Approver for review and approval Mismatch e When the Approver and Alt Approver submit different responses l e Approver says Rejected Alt Approver says Approved Post e The FST has been approved by both the Approver and Cenergy and has been submitted for payment 18 Logging out e To log out click the Legoul button to the right of your user name d Cenergy FST FSTs My FSTs A FSTs p ig Create New FST j Print FAX Cover Sheet S amp Submit for Cenergy Review johntest Logout FST Pay 0O Submittal End Status Customer Job Amount Approver Response Date Date Total Att CO 120 4 1 2014 4 2 2014 Post Chevron SJVBU 410 00 4 30 2014 Approved Sarah Spencer From PSDevSupport cenergyintl d 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014
6. the icon between the check box and the FST Submittal janetest Logout R FSTs gt lig Create New FST igPrint FAX Cover Sheet Submit for Approval Refresh Search J FST Submittal Start Date End Date Status Customer Job Pay Amount Total Approver Response Att D 162 Draft Chevron SJVBU Project Control Advisor 531 50 1 ri a 182 Draft Chevron SJVBU Project Control Advisor 933 00 1 1 of 1 Pages 2 Total Records 1 Click the icon for the Labor or Expense item that you wish to edit Customer Job Chevron SJVBU Project Control Advisor Y D FST Submittal 1 oo N Approver Email DPtest cenergyintl com Alt Approver Email DPtest ceneragyintl com IS P Status Draft Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add f Delete Created 5 14 2014 File Name CCF04302014_00000 pdf Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add g Delete Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount 4 28 2014 Mon Hourly 8 65 00 California 12587451 Onsite Visit 520 00 4 29 2014 Tue Hourly 6 65 00 California 12587451 Onsite Visit 390 00 Labor Pay Amount Subtotal 910 00 Labor Subtotals Category Labor Quantity Subtotal Expense Items
7. 0 Chevron SJVBU Project Control Advisor 967 25 Chevron 520 00 SIVBU Project Control Advisor Refresh Search Approver Response el Pp p Att 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com 1 mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 48 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 162 From Jane Test Amount 1 051 50 5 14 2014 approved Sarah Spencer From PSDevSupport ceneragyintl com 1 mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 39 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount 933 00 FST Process The Cenergy FST application is used to submit FSTs for review and approval Creating a new FST e Click Create New FST amp Cenergy FST FSTs My FSTs janetest Logout Print FAX Cover Sheet Submit for Approval 2 Refresh Search Pay LJ Submittal End Date Status Customer Amount Approver Response Date Job Att Total D A 162 5 1 2014 5 2 2014 Approved Chevron 1 051 50 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com 1 SJVBU Project mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 48 PM To Control sarah webiplex com Subject Cenergy FST Approval Request FST 162 From Jane Test Amount Advisor 1 051 50 D ff 182 4 28 2014 4 29 2014 Resubmitted Chevron 967 25 5 14 2014 approved Sarah Spe
8. 50 Expense Pay Amount Subtotal 23 Expense Bill Amount Subtotal 23 Pay Amount Total 933 00 For additional information please use the notes field below Submitting the FST for Approval e Once all attachments Labor Items and Expense Items have been added select the checkbox to the left of the record and click Submit for Approval amp Cenergy FST FSTs My FSTs janetest Logout gt FSTs gt igCreate New FST Print FAX Cover sreef swan azerova pproval 2 Refresh Search y FST Submittal Start Date End Date Status Customer Job Pay Amount Total Approver Response Att T a 162 Draft Chevron SJVBU Project Control Advisor 531 50 1 vy Fi 182 Draft Chevron SJVBU Project Control Advisor 933 00 1 SY Pages 2 Total Records 1 e This will update the status of the FST from Draft to Sent for Approval An email notification will be sent to your Approver letting them know there is an FST pending their review e The Start Date and End Date fields will get set once the FST is Sent for Approval e You may only edit FSTs in Draft status amp Cenergy FST FSTs My FSTs janetest Logout A FSTs gt lig Create New FST igPrint FAX Cover Sheet Submit for Approval R Refresh Search FST Submittal Start Date End Date Status Customer Job Pay Amount Total Approver Response Att D A 162 Draft Chevron SJVBU Project Control Advisor 531 50 1 o a 182 4 28 2014 4 29 2014 Sent for Approval
9. Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 120 A 490 00 O 119 Rejected Chevron SJVBU 420 00 4 30 2014 Rejected Sarah Spencer From PSDevSupport cenergyintl com 1 Administrative mailto PSDevSupport cenergyintl com Sent Wednesday April 30 2014 4 37 PM To Assistant sarah webiplex com Subject Cenergy FST Approval Request FST 119 From John Test Amount 440 00 1 of 1 Pages 2 Total Records 1 e You will be returned to the Login Screen 9
10. Cenergy International Web e FST Reference Guide User Manual Contractor CIS WI 83A Rev 3 0 DOCUPEAK SYSTEM Provided By Webiplex Inc Table of Contents Accessing the Cenergy FST System is sseissecessiaccsesadstedestncecavandsbedeantadaaanedseidandeassasiedasadeboasasainedaadwedsanetnuoiatederwnns 3 OU oeae E E none E N 3 L cking your ACCOUNT cereos e seen secede 4 Field Service Ticket FST Application cccsccccccssssecccccsesseccecceesecceseeeeeececeeuensecessseueecesssaeneceeesenenes 5 Overview of TNE FST Dashboard serere Ennn EEEE 5 crearne a NOW E T E E E A E EE 6 Editing a Drant FS Teerns EE E EES 13 Chevron Users Only WBS Cost code check o oo cccccccccceeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeness 14 Notes Field Additional INFOrmation cccccccccssssssseeccccccsueesseeecceecssaueuseeccceeeesauaussecececessauaaeeeeeeess 15 Subm NE CUTS FLO PRO ats ccs deaasasieits casisceeceaca reeactcn acess deren eniectocce sea apace ideo aces decaniencua aaeasoseeecode 15 Worksite Supervisor Review ssseccccsssccccesececcesececeeusccecseececseueceeseusceeeseececsuneceeseneeessenecetsenecetsenes 16 FE SCS OS acacia cerns aoe acne are doves ne seen ere A E A E E T E A E 18 OREN 4k oD deerme eran ee ree E ee eee ee ee 19 Accessing the Cenergy FST System Logging In 1 Go to http www cenergyintl com 2 Select the Web e FST icon at the top of the home page 3 Select
11. D7i OXY Task Bill Amount Expense Pay Amount Subtotal ss Expense Bill Amount Subtotal ooo i i Pay Amount Total For additional information please use the notes field below OO O Select Client Job e Select the Client Job where the work was performed o The Approver email will be automatically populated o The Alternate approver will be automatically populated if one has been designated This field may be changed when advised by your supervisor o If the approver emails are not for the correct person please notify your Cenergy representative o The default status will be set to Draft Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Project Control Advisor Y O FST Submittal Approver Email DPtest cenerayintl com Alt Approver Email DPtest cenergyintl com Status Draft v Add Attachments Upload e Copies of original receipts must be attached to the FST before it can be submitted for approval To fax receipts instead of scanning and attaching please see the Add Attachments Fax section e If you have a scanned file with receipts use the Attachments section to upload copies of the receipts Click the Add button under Attachments and the attachment browse screen will be displayed e File Size per attachment limit is less than 3MB Please attach any
12. STs gt 1 ig Create New FST Print FAX Cover Sheet Submit for Approval FST Pay Refresh Search w Submittal eah End Date Status Customer Amount Approver Response ate Job Att Total D A 162 5 1 2014 5 2 2014 Approved Chevron 1 051 50 5 14 2014 approved Sarah Spencer From PSDevSupport ceneragyintl com 1 SJVBU Project mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 48 PM To Control sarah webiplex com Subject Cenergy FST Approval Request FST 162 From Jane Test Amount Advisor 1 051 50 3 o 182 4 28 2014 4 29 2014 Resubmitted Chevron 967 25 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com 1 SJVBU Project mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 39 PM To Control sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount Advisor 933 00 D A 183 Draft Chevron 520 00 SJVBU Project Control Advisor 1 of 1 Pages 3 Total Records 1 Create New FST Click this link to open the FST ig Create New FST LisPrint FAX Cover Sheet Be Su bmit for Approval 2 Column Headers Can be used to sort the list of FSTs Click any header to sort based on that item Click a second time to reverse the sort order Start and End dates are display after you submit for review Cenergy FST FSTs My FSTs janetest Logout A FSTs p lig Create New FST Print FAX Cover Sheet Submit for Approval FST O Submitt
13. abor Pay Amount Subtotal 910 00 Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field E Add ja Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Bill Amount 4 28 2014 Mon Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 4 29 2014 Tue Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 Expense Pay Amount Subtotal 23 Expense Bill Amount Subtotal 23 Pay Amount Total For additional information please use the notes field below For Cenergy Use Only This area contains comments submitted by the Client approver and Cenergy Approver Response Cenergy Notes If you do not see a labor expense item please contact your Cenergy Representative 1 Add Attachments Fax Once the FST has been saved and an FST number is assigned receipts can be faxed in e Click the checkbox to the left of the FST that needs receipts submitted then click Print FAX Cover Sheet Refresh Search End Date Status Customer Job Pay Amount Total Att Z a 162 Draft Chevron SJVBU Project Control Advisor 531 50 me a 182 Draft Chevron SJVBU Project Control Advisor 933 00 1 Pages 2 Total Records 1
14. al D A 162 D A 182 O 183 Start Date 5 1 2014 5 2 2014 4 28 2014 4 29 2014 Resubmitted Chevron 1 of 1 Pages 3 Total Records End Date Status Approved Chevron Draft Refresh Search Customer Pay Amount Approver Response Job Att Total 1 051 50 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com 1 SIJVBU Project Control Advisor 967 25 SIJVBU Project Control Advisor Chevron 520 00 SIVBU Project Control Advisor mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 48 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 162 From Jane Test Amount 1 051 50 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com 1 mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 39 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount 933 00 3 Indexing Ic FST amp Cenergy FST FSTs My FSTs on Click the icon to the left of the FST Submittal to view and or edit the janetest Logout RA FSTs gt lig Create New FST jgPrint FAX Cover Sheet Submit for Approval i FST LJ Submittal 162 182 Start Date 5 1 2014 5 2 2014 1 of 1 Pages 3 Total Records End Date Status Pay Amount Total Customer Job Approved 4 28 2014 4 29 2014 Resubmitted Draft Chevron SIVBU Project Control Advisor 1 051 5
15. e A barcode cover page will open in a new tab 23 21 106 251 DocuPeak x D 23 21 106 251 DocuPeak WxView view viewprintcoverpages aspx ctIn 1 amp tcp 5c4a9854 3920 4b1b b5b0 d3196b12cbae amp dvid 1c1651ed 55c3 4e59 97a4 Vy FST Submittal 162 Please Fax Receipts to 713 583 7273 58 614614B19443A5 8DAE16136F8C43 FA 62263AA75AD04B8E 80DB1A8E48D39705 e Print the barcode cover page and place on top of all receipts as the first page e Fax the receipts to 713 583 7273 e The fax will be processed and the receipts will be automatically attached to the FST based on the barcode cover page e Return to the FST Dashboard to verify that the receipts were successfully received Please allow 10 minutes for this process to complete If you don t see the attachment after 10 minutes please contact your Cenergy representative o The Att field will update from O to 1 once the receipts are successfully received Cenergy FST FSTs My FSTs A FSTs gt lig Create New FST igPrint FAX Cover Sheet Submit for Approval S Refresh ce FST Submittal Start Date End Date Status Customer Job Pay Amount Total Approver Response a 162 Draft Chevron SJVBU Project Control Advisor 531 50 P a 182 Draft Chevron SJVBU Project Control Advisor 933 00 1 of 1 Pages 2 Total Records 1 2 Editing a Draft FST column This will open the FST amp Cenergy FST FSTs My FSTs To edit an existing FST click on
16. hat the code is valid please continue the submittal process We will advise if a new code is required after submission WBS codes must contain only numbers or letters Do not use spaces or other characters 4 Notes Field Additional Information e Additional information can be added to the FST in the box below the expense items The information will be viewed by the Approver Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add gl Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount D Onshore 4 28 2014 Mon Hourly 8 65 00 California 12587451 Onsite Visit 520 00 D Onshore 4 29 2014 Tue Hourly 7 5 65 00 California 12587451 Onsite Visit 487 50 Labor Pay Amount Subtotal 1 007 50 Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field E Add f Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Bill Amount E 4 28 2014 Mon Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 E 4 29 2014 Tue Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11
17. k fields will be copied to save time entering information Make sure to edit each box with the new information where applicable Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items Add jal Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Onshore 4 28 2014 Mon Hourly 8 65 00 California 12587451 Onsite Visit 520 00 Onshore 4 29 2014 Tue Hourly 6 65 00 California 12587451 Onsite Visit 390 00 Labor Pay Amount Subtotal 910 00 Labor Subtotals e Labor Subtotals will be calculated and displayed when the FST is submitted for Approval e Each category will show a subtotal o Example Total hours for office rate Labor Subtotals Category Labor Quantity Subtotal Hourly 16 Add Expense Items Note Pay rate is your reimbursable amount and bill rate is charged to the client e Click the Add button to add Expense Items Expense Items vat iable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Bill Amount Date n Category uantity Pay Rate Bill Rate Work Location Cost Code al 3 rA g 12587451 tion Rig Loc Chevron D7i OXY Task fisi
18. ly WBS Cost code check If you are submitting for Chevron work use the instructions below to validate your WBS cost codes Disregard the check button if not submitting for Chevron work Create your Web eFST following normal procedures and Save 1 From the Dashboard check the FST you want to validate codes 2 Select the green Check Chevron WBS button gt FSTs gt aCreate New FST Lig Print FAX Cover Sheet Submit for appro 2 w Check Chevron WBS FST Start Submittal pate End Date Status Customer Job Pay Amount Total 10303 Draft Chevron SJVBU Designer Ny A yellow caution symbol will display on the Dashboard if a code within the FST does not match to our list of valid Chevron codes Please open the FST to review Example FST list on Dashboard FSTs Create New FST j Print FAX Cover Sheet Submit for Approval Check Chevron WBS FST rt L Submittal rh End Date Status Customer Job Pay Amount Total o 10303 Draft Chevron SJVBU Designer Example on FST Line item Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Onshore 9 1 2014 Mon Hourly 8 Arizona UC39700 Onshore 9 2 2014 Tue Hourly 8 Arizona UC3999999 If you do not see the yellow caution sign this indicates all codes matched you many submit your FST If there is not a match please modify the incorrect code before you submit If you have confirmed with your Chevron Supervisor t
19. ncer From PSDevSupport cenergyintl com 1 SJVBU Project mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 39 PM To Control sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount Advisor 933 00 D A 183 Draft Chevron 520 00 SJVBU Project Control Advisor 1 of 1 Pages 3 Total Records 1 e The New FST form will open as displayed below Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below customer SSS FST Submittal Approver Email Alt Approver Email o O Status Draft v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add g Delete File Name Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items E Add g Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Labor Pay Amount Subtotal sis Labor Subtotals Category Labor Quantity Subtotal Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field B Add g Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron
20. o save time entering information Make sure to edit each box with the new information where applicable e If the expense is not reimbursable to you but billable to the client contact your Cenergy Representative for a special rate code e Click the save button at the top or bottom of the form to save the record The FST will be saved as a draft allowing you to return and continue to add attachments Labor Items and Expense items until it has been submitted Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Project Control Advisor D FST Submittal Approver Email DPtest cenergyintl com Alt Approver Email DPtest cenergyintl com Status Draft v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add f Delete Created File Name z 5 14 2014 CCF04302014_00000 pdf Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items Ey Add ja Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Onshore 4 28 2014 Mon Hourly 8 65 00 California 12587451 Onsite Visit 520 00 Onshore 4 29 2014 Tue Hourly 6 65 00 California 12587451 Onsite Visit 390 00 L
21. on network etc Note Only a single cost code may be entered for each line When the expense entered is to be allocated among multiple cost codes then enter separate line items for each applicable code and allocated expense o Mileage must include mileage log as attachment o Description Rig Location Type the Description of the expense incurred Expense Examples Mileage Per Diem Tax Hotel name of nights etc gt Example Mileage to from airport or Hotel Crown Plaza 5 nights LAX o Chevron D7i OXY Task Enter the Chevron D7i or OXY Task if applicable 10 e Once all fields are completed click Save Expense Item and the expense item will be displayed in the FST form Expense Items For any variable expenses Lodging Hotel Airfare Misc Expenses please enter the total amount for the individual expense in the quantity field Add ja Delete Date Day Category Quantity Pay Rate Bill Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Bill Amount 4 28 2014 Mon Vehicle Allowance 1 11 500 11 500 California 12587451 Onsite Visit 11 50 11 50 If you have multiple Expense items follow the above process for each expense item o The Expense Pay Amount and Bill Amount Subtotal will be automatically calculated and updated with each expense item that you add e When entering additional expense items the Work Location Cost Code Description Rig Loc and Chevron D7i OXY Task fields will be copied t
22. original receipts for this FST below File Size per attachment limit is less than 3MB Attachme E Add ja Local File File Click the Browse button to select a local file Browse Hadd K cancel a Delete e Click the Browse button and the Choose File to Upload screen will open 9 O Ee Organize v New folder Jz v A en ja Name Item type E Desktop og Libraries i Downloads e Homegroup dJ Dropbox B Sarah E Recent Places _ gl Computer Gu Network Libraries FA DocuPeak Scan Bench 3KB Shortcut C Documents io Documents Shortcut 2KB Shortcut a Music E Pictures E Videos EA Homegroup Hi m r File name Redondo Overtime Export 10052012 All Files ms e Find the file on your local computer then click Open plioad M Sarah gt My Documents gt Webiplex gt Eg Search Webiplex Organize v New folder Ez v A A x acne Bex Name Date modified Type WE Desktop Culver_City_Subpoena v4 12 14 2010 2 16 PM Crystal Re Downloads Montebello Supoena v1 12 14 2010 2 22 PM Crystal Re J Dropbox Open Requests by Customer v3 2 28 2011 2 58PM Crystal Re Recent Places 3 Open_Requests_by_Customer v2 2 28 2011 2 49PM_ Crystal Re RSASecuriDToken410 11 15 2010 2 09 PM Windows Libraries SAC Live634311264767826250 1 20 2011 10 21 AM XML Doc L Documents Gi streets 1 31 2011 9 51 AM_ Microsofi a Music _ streets 1 31 2011 9 48 AM TXT File E Pictures E S
23. orksite Supervisor Approver Alt Approver e Ifthe FST was rejected the approver will provide a reason for the Rejected status Cenergy FST FSTs My FSTs janetest Logout RA FSTs gt ig Create New FST jgPrint FAX Cover Sheet amp Submit for Approval 2 Refresh gt Search FST Pay Submittal suet End Date Status Customer Amount Approver Response rl Date Jo Att Total Bi 162 Rejected Chevron 531 50 5 14 2014 Rejected No hours for 5 1 2014 Sarah Spencer From PSDevSupport cenergyintl com SIJVBU Project mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 42 PM To sarah webiplex com Control Advisor Subject Ceneragy FST Approval Request FST 162 From Jane g a 182 4 28 2014 4 29 2014 Approved Chevron SJVBU Project Control Advisor 1 933 00 5 14 2014 approved Sarah Spencer From PSDevSupport cenergyintl com mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 39 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 182 From Jane Test Amount 933 00 e To view the reject reason you can look at the Notes column on the FST list or you can open the record and look in the Approver Response section 1 of 1 Pages 2 Total Records For Cenergy Use Only This area contains comments submitted by the Client approver and Cenergy Approver Response Cenergy Notes Time 5 14 2014 5 44 PM Rejected No hours for 5 1 2014 Sarah Spencer From PSDevSu
24. pport ceneragyintl com mailto PSDevSupport cenergyintl com Sent Wednesday May 14 2014 2 42 PM To sarah webiplex com Subject Cenergy FST Approval Request FST 162 From Jane H Save Cancel e Fix the FST per the rejected notes add additional notes if necessary and click Save e Follow the Submit for Approval process to start over e The status will be updated to Resubmitted 16 Approved FSTs Cenergy e If accurate the FST will be submitted for payment O When submitted for payment the status will show Post A FSTs p ig Create New FST Print FAX Cover Sheet S amp Submit for Cenergy Review Refresh Search O FST Submittal v Start Date End Date Status Customer Job Pay Amount Total Approver Response Att 0O 120 4 1 2014 4 1 2014 Sent for Approval Chevron SJVBU Administrative Assistant 210 00 1 O 119 Draft Chevron SJVBU Administrative Assistant 420 00 il 1 of 1 Pages 2 Total Records 1 x FST Status Codes Draft e A draft FST is still in progress and has not been submitted for approval e Edits to the FST can be made in draft status Cenergy Review e The FST has been submitted to Cenergy Supervisor for hours and expense review e No changes can be made to the FST Used for employee status users Submit for Approval e The FST has been submitted to the approver for review e No changes can be made to the FST Approved e The approver has reviewed and approved the FST Rejected e
25. s or password click on your user name to the left of the Logout link L Cenergy DocuPeak User Setup wtest20 cenergyintl com logout W e eas Ls My FSTs Update your user details Email John Smith yahoo com First Name John Smith Click User Name to Manage Profile Last Name Changes below required your password Current Password Change Password Confirm New Password Change Security Question What is your company New Security Answer kl Change 4 Cancel e Update any user details that you wish to change e To change your password enter your Current Password and then enter your new password in both the Change Password and Confirm New Password fields e Click the Change button to save changes e The message below will be displayed when your account changes were successful oh Successfully updated security question user information Locking your Account If you enter your password incorrectly five times your account will be locked and you will have to contact your Cenergy Representative to unlock your account or our Web eFST Technical Support Desk at 866 606 5666 Field Service Ticket FST Application Overview of the FST Dashboard The FST dashboard is displayed when you log into the application From here you can add new FSTs submit draft FSTs for approval and view previously submitted FSTs i Cenergy FST FSTs My FSTs janetest Logout RA F
26. t Code WBS code cost allocation network etc Note Only a single cost code may be entered for each line When the time entered is to be allocated among multiple cost codes enter separate line items for each applicable code and allocated time o Description Rig Loc Type the description Project rig well and or business area of work performed and your job title Example Engineer Well 272 South Texas o Chevron D7i OXY Task Enter the Chevron D7i or OXY Task if applicable O e e Once all fields are completed click Save Labor Item and the labor item will be displayed in the FST form Add each labor or expense line item in the separate section below Labor subtotals will be displayed after submitted for approval Labor Items Add bel Delete Assignment Date Day Category Quantity Pay Rate Work Location Cost Code Description Rig Loc Chevron D7i OXY Task Pay Amount Assignment _ Date ___ Category _ Quantity Pay Rate Work Location _ Cost Code Onshore 4 4 28 2014 Ee Hourly 8 65 000 California 12587451 Description Rig Loc Chevron D7i OXY Task Onsite Visit save Labor Item Cancel e If you have multiple labor items to enter follow the above process for each labor item o The Labor Pay Amount Subtotal will be automatically calculated and updated with each labor item that you add e When entering additional labor items the Work Location Cost Code Description Rig Loc and Chevron D7i OXY Tas
27. the Contractor Training Video for a tutorial of the same information in the online manual 4 Go back to the web page and login 5 Enter your User Name and Password then click the LOGIN button Web eFST 7 4 Ke T a SEARCH JOB LISTINGS Orview all jods J P j pale SEARCH Sign in with your new login and password and prepare Web fst ls due fie seme Ome your Field Service Ticket and Expense Report your paper document was due IMPORTANT INFORMATION according to your payment User Name deposit calendar Your Web eFST is automatically sent to your client supervisor for Password approval Once they approve you will be advised via email Ifyou have any changes to your personal information please contact your Cenergy Representative If you do not have a WEB eFST username and password please contact your Cenergy Representative for easy setup CONNECT WITH US ais a alu Archive FST FST created prior to May 24 2014 WEB eFST Instructions Upon logging into the Cenergy FST system for the first time you will be prompted to immediately change your password as described in the next section Managing Your Profile NOTE Check your internet tools and make sure you have Compatibility View Settings checked for Display all websites in Compatibility View This will allow you to select dates from the calendar display Managing your Profile e To change User Details such as email addres
28. ubpoena_Configuation_Guide_Montebe 12 14 2010 3 58 PM Microsoft E Videos EE TLC_v_3Phase 1 7 2011 11 23 AM Microsof VZAM_7 2 1_2420b_Pantech_UM175 2 24 2011 10 05AM Applicatir Homegroup 4 VZAM_7 2 1_2420b_Pantech_UM175 2 24 2011 10 06 AM Compres 4 File name streets e Once selected the file path of the attachment will be displayed under File then click Add Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments E Add fg Delete Local File File Click the Browse button to select a local file C Users Sarah Docum Browse gt e Your file will be displayed under Attachments with the create date and File Name e If you do not select add the document will not attach and be displayed amp Cenergy FST FSTs My FSTs janetest Logout gt FSTs p bdsave cancel Thank you for entering your time and expenses with Cenergy s online submittal system Please provide details about this FST below Customer Job Chevron SJVBU Project Control Advisor Y D FST Submittal Approver Email DPtest cenergyintl com Alt Approver Email DPtest cenergyintl com Status Draft v Please attach any original receipts for this FST below File Size per attachment limit is less than 3MB Attachments e Repeat the process if you have multiple files to attach Add Labor Items e Click the
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