Early Years Foundation Stage Profile
Contents
1. 2015 08 30 13 03 2015 14 11 13 03 2015 14 11 7 Open as read only Click on the EYFS Profile Wizard 2015 as shown opposite and click on the Open button The import screen will be shown Make sure that the Overwrite with default values box at the bottom is ticked and then click Finish followed by Yes to start the import Make sure the Log states that all items were successfully imported Finish by selecting Close Performance and Intelligence C amp A Page 7 of 14 Foundation Stage Guidance 4 Running the Early Years Foundation Stage Profile Wizard Go to Tools Performance Assessment Wizard Manager and the following screen will appear N B If you have imported previous wizards they will also appear in the list but can be excluded from future views by filtering on Incomplete a ar A list of all wizards any on your system will be displayed Name Edit Date EYFS Profile Wizard 2014 01 01 2014 EYFS Profile Wizard 2015 Key Stage 1 Wizard England 2014 Key Stage 1 Wizard England 2015 Key Stage 2 Wizard England 2014 01 01 2014 Key Stage 2 Wizard England 2015 01 01 2015 Year 1 Phonics Screening Wizard 2 01 01 2014 Year 1 Phonics Screening Wizard 2 01 01 2015 Year 2 Phonics Screening Wizard 2 01 01 2014 Year 2 Phonics Screening Wizard 2 10 03 2015 Make sure the filter says Incomplete Do not tick the Complete box on the right Click on the Complete box on the right Click o2. in MITEA LI PIN Finish Cancel There are 3 reports you can print or preview e EYFS Profile Pupil Report 2015 e EYFS Profile School Report 2015 e EYFS Profile National Report 2015 The Pupil Report If you want to print all the pupils at once click on the Select All button All pupil boxes will now be ticked Click on the Print button once If you want to preview the report make sure that just one pupil box is ticked then click on the Preview button once The School and National Report Comparative Make sure only one pupil is ticked Click on the EYFS Profile School Report 2015 report and click the Preview or Print button The report displays percentages for all pupils boys and girls within your school You may choose to print one or multiple copies of either report by setting the number of copies required on the print manager screen The National report displays national attainment data for 2015 When you have finished printing and or previewing reports click on the Cancel button to exit the wizard Performance and Intelligence C amp A Page 14 of 14
3. the Export CTF button You may receive a message about addresses being untidy but you can ignore this select Yes to continue The CTF process may take some time and a blue revolving circle will appear as a working symbol Error messages will be shown in the status bar bottom left If it stops without an Export complete box there may have been an error with the CTF directory if so go back to the start of this section and re configure the CTF directory When the Export CTF process has been completed a dialogue box will appear Export complete CTF file s created x Write down the file name here 202001_CTF_S86LLLL_001 xrml This is VERY important and will be needed later Click on OK once you have written the file name down Performance and Intelligence C amp A Page 12 of 14 Foundation Stage Guidance 4 Exception Log Number of studerits in tile Number of students processed Number of students rot enported o Date of Birth Preferred Surname Preferred Forename awender Error LN An Exceptions Log will now appear Please make sure that the Number of students in file matches the Number of students processed and that it is what you were expecting from you original documentation The Number of students not exported should be 0 If not go back and check your User Defined Group All errors relating to missing UPNs or FSP Scores must be resolved in SIMS UPN s or Assessment Manager FSP scores an
4. Foundation Stage Guidance Serving You Early Years Foundation Stage Profile Data Submission User Manual 2015 Performance and Intelligence C amp A Page 1 of 14 Foundation Stage Guidance Contents 0 Version Log 3 1 User Defined Groups 4 2 Downloading the Early Years Foundation Stage Profile Wizard AMPA folder 6 3 Importing the Early Years Foundation Stage Profile Wizard into Assessment Manager 6 4 Running the Early Years Foundation Stage Profile Wizard 7 5 Entering the Results on the Marksheet 9 6 Creating an XML CTF in SIMS 10 7 Renaming the file and sending it to Performance and Intelligence C amp A 13 8 Reports 14 Contact Details If you have any problems with the submission of this return please do not hesitate to contact EIS Helpdesk 01622 672779 Or any member of the Performance and Intelligence Team on the following telephone numbers 01634 331048 01634 338183 01634 337086 Alternatively please email maninfo medway gov uk Performance and Intelligence C amp A Page 2 of 14 Foundation Stage Guidance Version Log Updated By Updates SIMS upgrade version 7 162 1 1 18 05 15 Holly Partridge Contact details p 2 amp 7zip information p 13 Performance and Intelligence C amp A Page 3 of 14 Foundation Stage Guidance Assessment Manager Please note that you need to have at least version 7 162 Summer 2015 SIMS Upgrade to run this return To check which version you are c
5. age Profile Wizard into Assessment Manager Go to Routines Data in Assessment Import and the following screen should appear import CEH Please Note Select the file to import from If the screen below appears please select as appropriate If you have any problems contact EIS on 01622 672779 or by emailing eis support kent gov uk sms Import Assessment Manager Resources Ei x Header comments from the import file There are new updated Assessment Manager Resources available for import Do you wish to update your system Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of SIMS during import may cause a system crash Overwrite with default values AMPARK Resources Tracking Templates and Grids M Recccseoo Yes No Remind me later Performance and Intelligence C amp A Page 6 of 14 Foundation Stage Guidance Select the magnifying glass and the following screen below should appear SIMS Open Look in t ay Recent Places Desktop Libraries JJ SIMS net va P E Name z Date modifiet Type J AMPA 15 05 2015 10 15 File fo m DinnerMoney 15 05 2015 10 15 File fol d InTouch 15 05 2015 10 15 File fol Plugins 15 05 2015 10 15 File fol d SystemManager 15 05 2015 10 15 File fol ASCIS ErrorResolution 04 02 2015 12 30 XML D AttendanceCodeSchema 17 01 2002 11 14 XML D AttendanceReturnErrorReso
6. d a new CIF created Once a correct CTF file has been produced you can exit SIMS The file s now needs to be renamed and sent to Performance and Intelligence C amp A 7 Renaming the file to sending it to Performance and Intelligence C amp A Using Windows Explorer File Manager go to your CTF Export directory as detailed at the top of section 6 Your computer will have stored the CFT export as an XML file consists of the following The first 7 digits are your school s LA and DfE Number CTF states that it is a Common Transfer File 887LLLL states that the destination of the CTF is Medway LA DfE Number 887 001 in this case states that this the first version of this file xml is the file extension Performance and Intelligence C amp A will be receiving many CTFs this summer in the form of FSP Phonics and Key Stage 1 We therefore request that the name of these files is changed to reflect the contents To change the name you will need to locate the correct file right click and select Rename then change the letters CTF to FSP as shown below From To 8875001 CTF 887LLLL 001 xml 8875001 _FSP_887LLLL 001 xml This will distinguish the file as being your school s FSP file it will not alter any data within the file You will now need to encrypt this data and password protect the file using 7z not zip We suggest you use the same password as your Persistent Absence data Alternatively you can pick another password but please be
7. ect all the relevant pupils by clicking on them while holding down the Shift key Links Help Role Student v Grow Type Nara CuricuumYe Ge O E eieo E E Curent Group Cumiculum Year N2 Cumiculum Year N2 Cuniculum Year N2 Stevens Tom Cumiculum Year R Female RPINE Curiculum Year R Lewis Jones Megan Female RPINE Cumiculum Year R Smith Erin Female RPINE Curiculum Year R Felek Bryda Female RPINE Curiculum Year R Berkley Jack Male RPINE Cumiculum Year R Williams Eloise Female RPINE Curiculum Year R DiCalvi Pasquale Male RPINE Curiculum Year R Balinski Iwa Female RPINE Cumiculum Year R Simpson Jessica Female RPINE Cumiculum Year R Wade Alice Female RPINE Cuniculum Year R CS koa E QDINE Pomir k an Vaar E You can also select any pupils who are not listed as NC Year R but you need to return results for To select de select individual pupils click on them while holding down the Ctrl key When all pupils are selected click OK 438 matches found You will be returned to the Membership screen which will now be populated with your current Year R pupils and any other pupil selected in the previous step 2 Membership Effective Date Range 01 09 2014 31 08 2015 Academic Year Academic Year 2014 2015 m Cursor Day Cursor Date 28 08 2015 qj Zoom Sy Action Ri Put Ru Abhra Alisha RPINE Berkley Jack RPINE Lewis Jones Megan RPINE Felek Bryda RPINE Smith Erin RPINE If
8. ect and then click ilter Incomplete on the Edit Marksheet button P The marksheet will be displayed as shown overleaf The marksheet will now be displayed as below T Marksheet Entry Marksheet Entry EYFS Profile 2015 EYFSP2015 Save Undo amp Print gt Export hi Calculate ine Help amp Favourites 4 1 Basic Details 2 Marksheet 1 Basic Details Notes This Marksheet enables you to enter EYFS Profile assessment for pupils at the end of Reception Year a 1 Enter the value for the 17 data entry aspects for the EYFS Profile as either 1 2 3 or A Last Used Yo u can Data entry for this Marksheet is complete O expo rt th e marksheet for 2 Marksheet t h t Result Date 15 05 2015 snl Group Membership Date 15 05 2015 il Refresh Summary Z Narrow El Zoom 2 Reveal eacners to complete Group Filter Q electronically or you can mid iC fe ie re iC ie iC fe Ep git mid f f E E E ne a E a a E a a a wel ee ee print it out for r ow 5 c a Bal Se acs amp as a cps papel 5g EF 5 es 25 Ss 5 ME 5 cE Es 5 E 55 55 them z6 ee of 55 35 35 35 5 of a5 8s ee BE Se 5 Fi 39 22 of 28 32 28 28 of 2 2 38 92 22 22 28 E8 5 2 a amp 2 ge 2 2 E a ge ee a ge se ee 52 2 22 S2 22 ge e 3 25 20 ES ns Ls cso o5 o zs ns os 5 A 20 ag g
9. ews Josef N823299914004 Bailey Eve Performance and Intelligence C amp A Year Taught Previous Destination Destination LA Other Destination School R Green Abbey Medway R Green Abbey Medway 7 R Green Abbey Medway R Green Abbey Medway R Medway R Medway Page 11 of 14 Foundation Stage Guidance If you have had any pupils leaving your school during or after the May half term you must also return these assessments to us If this does not apply to your school please continue with these notes from Export CTF To add the leavers to the file click in the Year Group column header and change the selection back to All as shown below Reg G Year Grp ke Year Taught ELM EE ne Custom PINE Blanks NonBlanks R Then click in the Year Group column header again and select the R year group as shown below The brackets round the year group signify that the pupil s have left Reg Grp Year Grp Year Taught Previous De Pm tain AES Custom Blanks 2JB NonBlanks l Kent ELM ELM FINE aT 2GH 3CE 5BB aTi ANT R R Kent Add Medway into the Destination LA box for these pupils the same way as before Once completed click in the Year Group header again and change the year back to All You will now notice that all pupils relevant to Year R have Medway listed in the Destination LA box When all the relevant pupils have been selected scroll to the bottom of the screen To complete the CTF process click
10. figure CTF Defaults o TEME Your directory B Hi details may be 1 Directory Details 2 Data to be Imported by Default 3 Data to be Exported by Default different make a note of these two 1 Directory Details file paths here as you will need to WACTFIN J know what they are later on in the WACTFOUT process CTF import directory CTF export directory CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS directory is This will probably be C Program Files SIMS CTF CTFIN If you make any changes please remember to Save before Closing You now need to select which pupils to transfer results for Go to Routines Data Out CTF Export CTF and the screen below will appear Select the CTF export type Export Type For FSP choose General then Eady Years Foundation Stage data FSP click Select General KSI KS1 excluding Tests and Task s Please do not select the Early Phonics Test Results Years option as this does not extract the correct data Please ensure that the three options shown below are the only ones ticked for your FSP return When ticks are removed from the data fields an Optional data Descriptor box appears please enter FSP 2015 in the box 1 Data to be Exported Student Basic Details ny Student Address k Student Contacts O 2 Assessment Data ke SEN Infor
11. gt gt wi we w na 9 be 2 22 Te mt Oso Oso Oso EO TO no no no 5 ra ra EO EO EO xo T n On On On aw aw aw aw aw In In n n Dw Dw Dw Lin Liw ABHRA Alisha aT ees oe se I See ER nm Ieee eR See A A Neat alia pine oi BERKLEY Jack FELEK Bryda FLEMING Poppy LEWIS JONES Megan SMITH Erin You need to enter a score for each pupil into the columns for the 17 assessments The valid scores are e 3 Exceeding e 2 Expected e 1 Emerging e A Unable to access or exempt When your marksheet is complete click on the Save button at the top left of the screen This will populate the formula columns and indicate if any entries are missing Check whether you have any missing results You must resolve any Missing Entries before returning your data to us Once you have resolved any errors close the marksheet and return to the Wizard Exit the Wizard by clicking on the Cancel button The final step is to create an XML file in the form of a Common Transfer File that will contain all of your EYFSP teacher assessments Please Note There is an extra screen to the wizard that creates an export file to return to either the LA or NAA do not go through this process just keep clicking Next or Cancel until the wizard closes Performance and Intelligence C amp A Page 9 of 14 Foundation Stage Guidance 6 Creating an XML CTF in SIMS Go to Tools Setups CTF and the following screen will appear Con
12. lution 04 02 2015 12 30 XML D AttendanceYearSchema 22 08 2002 07 34 XML D AttRet_Configuration 04 02 2015 12 29 XML D CensusErrorResolutions 19 02 2015 14 08 XMLD 4 p p File name 7 Files of type Xml files xml Cancel Open as read only The system should default to your SIMS net folder as shown If it does not you will need to navigate to it by clicking on the arrow by the look in box It is normally located at C Program Files SIMS SIMS net Select the AMPA folder Double click on this and then open the following folders in succession e England Primary and Middle Deemed Primary e Assessment Manager Once the Assessment Manager folder is open all related Wizards will be displayed as seen below Z Open Look in ue we y Recent Places Desktop e Libraries A Assessment Manager A Name Assessment Mapping Tool Primary Av Pt Score Calc Templates AM7 EAL TA Aspects En KS1 Templates En KS2 Templates EYFS Profile Template 2015 Yv 7 em Date modified 26 02 2015 07 40 15 01 2014 07 36 21 03 2013 08 34 19 02 2015 14 01 EYFS Profile Wizard 2015 22 12 2014 07 58 Key Stage 1 Wizard England 2015 Key Stage 2 Wizard England 2015 KS1 Y2 Phonics Comparative Eng 2015 KS1 Y2 Phonics Student Eng 2015 4 mW File name Files of type EYFS Profile Wizard 2015 Xml files xml X 22 12 2014 07 58 16 01
13. mation O include KS1 Taske Tests O School History O Attendance Summary O Looked After O FSM History O Optonal Data Descriptor for a partial CTF Please enter FSP 2015 free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF header Performance and Intelligence C amp A Page 10 of 14 2 Student Opbons Effective Date 18 05 2015 3 Student UPN Preferred Surname bo Y8202700109033 Aaron 4820200109032 Aaron M8202001 09034 Aaron N82329991 1001 K823299913001 823299913002 Abhra N823299913003 Firstly make sure the view is for Current and Leavers this year is ticked Liz Tamwar Then ensure that the Include Students already exported box Preferred Forename Chris ED View Current and Leavers this year already exported k Foundation Stage Guidance Include students Refresh Students Reg G Yea arp Year Taught Previous Destination 4SL Green Abbey Green Abbey 4 4 Green Abbey 1 Green Abbey R Green Abbey R Green Abbey R Green Abbey Click the Refresh Students button Now click on the Year Group arrow and select Year R Your Year R current pupils will now be filtered as shown below Preferred Forename Year Grp kel Year Taught 3 Students UPN Preferred Surname b K823299913001 Abhra 2825299913002 Abhra N8232999713003 Abhra 823299913004 Ackton 2823299914003 Andrews N823299914004 Bailey To transfer
14. n the EYFS Profile Wizard 2015 and click on the Next Finish Cancel button sims Wizard EVFS Profile Wizard 2015 Select Group Click on the magnifying glass and the screen will appear If you created a User Defined Group in Section 1 click on the symbol next to User Defined Groups category and a list of Groups will be displayed Click on the name of the group you set up e g EYFSP 2015 and click on the Apply buiton If you did not set up a User Defined Group click on the symbol next to National Curriculum Year category Select Curriculum Year R then click Apply I Group Selector 2 mtn Select the effective Group date From 0109 2014 GB To proes Retest Course National Cumiculum Year Cuniculum Year 1 Cuniculum Year 2 Curiculum Year 3 Cuniculum Year 4 Cuniculum Year 5 Cuniculum Year 6 Cuniculum Year N2 Exam Season Candidates Assessment User Defined Ethnicity Home Language House New Intake Group Registration Group Year Group Special Needs User Defined Groups Apply Clear Selection Cancel Performance and Intelligence C amp A Page 8 of 14 Foundation Stage Guidance You will be returned to the Wizard screen where your selected group will now be displayed Click on the Next button The list of available marksheets will be displayed as shown below There is only one marksheet EYFS Profile 2015 Click on this row to sel
15. r Defined Groups New oo Search Open Delete Print Browse Next Previous Group Description Short Name Click on the New button and this screen below should appear User Group Details H Save a Undo Print 1 Group Details 2 Membership Add a relevant 1 Group Details Group Description Group Description EYFSP2015 Active State Active 7 and Short Name Short Name FSP15 Current Main Supervisor EN Make sure the Notes Year R plus 1 leaver Active State i S Active If you wish add a Include in Discover O brief note 2 Membership Then click on the Effective Date Range 01 09 2014 31 08 2015 EA Academic Year Academic Year 2014 2015 v Action button and Cursor Day Mondy sd click Add Member Cursor Date 01 01 0001 The screen shown below will appear TigjZoom Sy Action Member Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 1 Page 4 of 14 Foundation Stage Guidance The next screen will then be the Select Members screen Links Help Role Student X Group Type EEEE Gow OOOO JOQ EfectiveDate 157057205 JB Gender Year and Reg Group Curent Group Change the Group Type filter to National Curriculum Year then click Search All the pupils in your school will now be displayed To ensure that all pupils in each year group are shown together click on the Current Group header This will sort the pupils by Year Group as shown below Sel
16. results to Medway e Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil Scroll down the list of LAs until you find Medway the list should be in alphabetical order Click on Medway and all pupils should now have this destination The Destination School column does not need completing Now scroll down the list to check that ALL pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the screen may have been assigned a different destination or no destination at all If so click on the down arrow for each pupil and select manually Please Note Do not attach a destination LA for any pupils who you do not have assessments for For example if new pupils have joined your school AFTER the May half term simply remove the Destination LA from their row To do this click on their LA Destination box and scroll to the top where there is a blank line Click on this and the destination will disappear When you have added the Destination LA for your current Year R pupils your screen should resemble the one shown below 3 Students UPN Preferred Surname Preferred Forename gt K823299913001 Abhra Abjit 2823299913002 Abhra Alisha N823299913003 Abhra Neel C823299913004 Ackton Stan 2823299914003 Andr
17. sure to tell us what you are using but NOT in the same email If you do not already have 7zip software please click on the link below to download it http www medway gov uk schoolsandeducation informationforschools schoolleadership managementinftorm ation guidancenotes aspx The XML file then needs to be attached to an email and sent to Performance and Intelligence C amp A via the email address maninfo medway gov uk by no later than Wednesday 1 July 2015 Performance and Intelligence C amp A Page 13 of 14 Foundation Stage Guidance 8 Reports Within the Early Years wizard there is a facility to produce reports and compare them to the previous years National results To access the reports click on Tools Performance Assessment Wizard Manager Click on EYFS Profile Wizard 2015 and then Next Check that Year R or the correct user defined groups are selected then click Next twice The report screen is displayed as shown below BB Wizard EVFS Profile Wizard 2015 Name EYFS Profile Pupil Report 2015 01 01 2015 Th i S iS th e P review EYFS Profile School Report 2015 0170172015 b utton EYFS Profile National Repot 2015 0170172015 Membership Datez for Grup EYFSPANIS This is the Print Button mm D T a CEI ao Sumame Forename Reg Grp W Abhra Alisha 20 11 2009 PINE E Berkley Jack 22 11 2009 PINE E Felek Breda 04 02 2010 PINE E Feming Poppy 04 02 2009 ASH E Lewis Jones Megan 15 02 2010 PINE F Smit
18. urrently on open SIMS and on the menu bar select Help About SIMS If you do not have the correct version your SIMS will need to be upgraded before you start this return 1 User Defined Groups Before importing the new FSP wizard you should consider if you need to set up a User Defined Group A User Defined Group is used when you have pupils who at the end of Foundation Stage are not marked as being in Year R in SIMS or who left your school after the summer half term If a child joins a new school after the summer half term or during the holiday then the PREVIOUS school is required to report the results Don t forget to exclude any pupils who joined your school after the summer half term as their previous school is required to report their results For more details Early years foundation stage assessment and reporting arrangements ARA Section 2 of Reporting and using results https www gov uk government publications early years foundation stage assessment and reporting arrangements ara reporting and using results If neither of these points applies to your school skip to Section 2 Downloading the Early Years Foundation Stage Profile Wizard AMPA folder Otherwise please follow the guidelines below Go to Focus Groups User Defined Groups and the following screen will appear sims SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help Dr BP BRPHDMBBELZ SB BE Maintain Use
19. you need to add a pupil to the group who has left click on the Action Add Member bution again Performance and Intelligence C amp A Page 5 of 14 Foundation Stage Guidance This will return you to the Select Members screen BES Select Members Change the Group Search elp Type filter to All then click Search Surname Tole Student Group Type lt All gt Ana Effective Date 15 05 2015 Find the relevant Name Gender Year and Reg Group pupil s on the list Cassidy Michael Male 1ASH click to highlight then Ciprio Alicia Female 1ASH click on OK when Clarke Matthew Male 1ASH as finished Fleming Poppy Female 1ASH Izolda Ela Female 1ASH Jeffries Lauren Female 1ASH qoyar e Male JASH You ll be returned to Martin Heston Male 1ASH the Membership ee screen where all Moligno Alessandro Male 1ASH Muneer Tariq Male 1ASH chosen pupils will be Reid Bradley Male 1ASH displayed Richards Lauren Female 1ASH Simons Evie Female 1ASH c Phil Eoemale 1ASH 4 792 matches found Click on the Save button near the top of the screen and Close 2 Downloading the Early Years Foundation Stage Profile Wizard AMPA folder All Key Stage Wizards will be imported on to your system when you install the 7 162 release Summer upgrade If you have any problems with the AMPA files please contact the EIS Helpdesk on 01622 672779 3 Importing the Early Years Foundation St
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