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1. Cancel Clicking OK will then create a file in the C Temp directory called Ward3 23 Apr wwx The file will have an icon showing that it is a WardWatch eXchange file and extension wwx Double clicking on this file will trigger WardWatch and the import dialog box Importing patient records is very straight forward It is recommended that before importing the Save button or File gt Save is clicked on This will allow easy rollback if the wrong file is imported To import either the WardWatch eXchange file wwx is double clicked on or the Import button on the WardWatch desktop is clicked 4 5 WARDWATCH USER MANUAL 3 Import Wizard Step 2 of 2 x Import Wizard Step 1 of 2 amp 2 Choose import file fest emp arda 234400 as 3 Select category options 1 Select file format Import patient categories from file If your desktop does not have a category that 18 in the file it will be created in your desktop If you already have the masimum number ot categories 15 patients will be mported Into the Untied category Import patients into Ward 3 Choose to import the WardWatch eXchange format and click OK then click Browse to choose the name of the wwx file to import Finally you can choose to either use the categories in the WardWatch eXchange file or import all the new patients into an existing category i Ward watch has found 6 patientjes in the file The followin2. For Help press F1 NUM 7 WardWatch desktop shows lists of patients or events on the left side of the screen To change between showing lists of patients or events click the Patients or Events tab at the top of the left side of the screen The right side of the screen shows details about the patient or event selected on the left side of the screen If a patient is selected on the left side of the screen the events for the patient will be displayed in the bottom half of the right side of the screen Any column in a table can be sorted on by clicking the title of the column By clicking the title of a column again the sort will swap between ascending and descending Tables have drop down boxes above them that allow you to filter which patients or events are displayed If you double click on an item in a list or on the details of a patient or event a screen will pop up to allow you to edit the details you double clicked on This is the same as clicking the Edit button after selecting a patient or event in a list Pressing the Delete key on the keyboard allows you to delete the selected patients or events in a table 4 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Pressing Ctri N will bring up the dialog box to create a new patient and Ctri E will create a new event for the current patient Categories Patient Categories and Event Types can only be edited on the Palm Edit these
3. Set Password a If a password iz set the password will ebertson JeffS3 Johnson need to be entered every time Ward atch starts RR Enter new password Add Mew Jeff Robertson 59y F 123 456 Dowd Bilkit rd Dx Osteomye On Johrisan Status All Type w All amp Dental 4 Gallium scan up take R Fa ORG blood cultures x A Foc BC 16 4 1267363 D P Metronidazole 500mg t GA thoracic spine T L1 B Admission Events ME Status All Type All 10 16 amp Dental Robert 1016 2 Gallium scan Robert 107168 GPG Robert Robert Robert 10715 2 Metronidazole Robert 10715 QZ thoracic spine Robert 10 14G Admission Robert Patient Robertson Admission 1 Robertson Jeff E chronic alcohol abuse i B Hote Status 7 Mo Status Tests Drug Admission Result Dose Sexi oo Admit 112 797 Day d Dob 3542 Code Consultant Johnson Diagnosis Osteomyelitis Allergies Shellfish Event Created Tue 117601 CHE 2 10 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter IR Beaming and Printing IR Beaming WardWatch supports the hand over of patients to other medical staff through the Infrared beaming capabilities of the Palm Organizers Infrared beaming is supported in Palm Ill Organizers and later models The Infrared Port IR is located on the top of the Palm Custom Categories When patient records are beamed the custom patient categories a
4. 500mg tds 00 00 30 12 2002 Radiol Abnor thoracic T6 L1 00 00 spine 29 12 2002 Unfiled Admission chronic alcohol abuse 00 00 appears malnourished Exporting Importing and Archiving Patient Records Exporting is performed by selecting a group of patients and then clicking the Export button For example from the categories list choose Ward 3 then click on the first patient and hold the Shift button while pressing the down arrow this will select all the patients in the list as below File Edit View Help aa Patients z Events Export Import MRH Day Andrew Anna GE 05445d2 3 27 Baker Cu DOB Ferari Roberto bay M SES j Ward 3 Carson Pleural Effusion Papadopalous M 37y 4565374 y 2 Ward 3 Baker Cet Diagnosis Smile Peter Seh e TT 3 Baker Cellulitus Allergies Notes Now click on the Export button and in the export dialog box click on the browse button and find the folder and enter the name of a new file to create You can also add an optional comment in the WardWatch eXchange file This is displayed when the file is import into WardWatch desktop at a later time WARDWATCH USER MANUAL LESSE SYSTEMS PTY LTD Export amp 1 Choose export file jes Amp ards 23 Apr wy Browse 2 Optionally enter comment The comment will be displayed when the file i imported Dear Doctor Graham The patients in this archive are from yesterdays 23 April round of Ward 3 Richard
5. Patient Records The patient record fields are as follows Field Type Fe m a indicator char 1 Indicates NS Ra this record is a patient or an event Always P for a patient record Local ID This ID is unique within the file If present it is used link events with patients t will be the ONLY primary key in version 3 1 forms part of primary key for patient A 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Date of birth If present forms part of primary key for patient yyyy mm dd Sex char 1 M male or F female Must be later than 1 1 1970 yyyy mm dd Bed CCS QE o he Consultant name et SSS GPIMDname text o O Note tet Diagnosis text O Allergies text o o O Code tet Bold mandatory Underline primary key Below is an example record should all be on one line P 21341 52 34 55 2 Smith Miranda 1981 4 20 F 2002 5 13 7 Northwest Fredricks Francis J bad lacerations CellulI1rus YshelLfish r PER Event Records The event record fields are as follows Indicates if this record is a patient or an event Always E for a event record This ID is unique within the file If present it is used link events with patients It will be the ONLY foreign key used in version 3 1 Medical record number for the patient If present forms part of primary and foreign key for event for event for even
6. companion the desktop will indicate it is unregistered Screen Layout and Shortcuts TEE 51 lt File Edit View Help User wardwatch x Anna Andrew 86y Female Ward 3 HRH 0544512 Ward 3 Consultant Baker Patients Events Category au gt Print Export Import Name Age Sex MAN ward Bed Category Consult Dx 86y Day 1430 Bed 23 GP MD Joseph 454144877 ward 3 ern CVA DOB 31 08 1916 Code Admit 24 05 1999 Unfiled Ward 3 Carson Pleural Effusion Diagnosis CVA ICU Carson Allergies Bactrim CCU Carson Uap 0220345 9833445 1411563 8754598 Evans Peta Ferari Roberto Jonson Kristina McGann Fergus or zw of Notes Call daughter after admission j Papadopalous M 4565374 rw Ward 3 Baker Ccf Ratowicz Doris 0330345 3 Ward 2 Baker Type All x Status All gt Smile Peter 0365673 Pry Ward 3 Baker Cellulitus Smith Clarice Wong Helena 4572290 9811564 Ward 2 Carson CAL ICU Baker n 2 06 1999 1 Consult In Progress Rehab 31 05 1993 Pathology Normal Euc 131 3 2 91 314 07 c2 42 p 7 28 05 1999 Consult Normal Neurology Labyrinthitis 27 05 1999 Pathology Abnormal Euc 122 3 3 86 26 0 06 c2 24 p 27705 1999 Radiology Normal Ct head Subarachnoid cyst 25 05 1999 Radiology Abnormal Echo AR 2505 1999 Pathology Normal Digoxin level New Edit Delete New Edit Delete
7. on the Palm and Hotsync to make these categories and types available on the desktop On the desktop companion you can restrict the view to only see those patients or events in a certain category Saving When you exit WardWatch Desktop or press the Hotsync button on your Palm WardWatch saves all your most recent changes You may also choose File gt Save to force changes to be saved at any time During a Hotsync WardWatch desktop is disabled you cannot use it until the Hotsync is complete Note that if a Patient s details or an event record has been changed on both the desktop and the Palm then the Palm record will overwrite the desktop You will be informed of this in the Hotsync log Reverting If changes are made and you need to revert to the last saved copy of the patient records choose File gt Revert This is particularly useful if the wrong patient records were imported Printing Select a patient and click on print The patient will be printed as below 4 3 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Name Tage sex wan Tu ed Gategory Cons Du Roberson ooy m 12455 C2 Untied Johnson Osteomyallis Test Drug Result Dose Notes 31 12 2002 Consult Done Dental 00 00 00 00 31 12 2002 ToDo 00 00 30 12 2002 Pathol In blood 00 00 Progress cultures 30 12 2002 Pathol Abnor Fbc CBC 16 4 126 369 left shift and toxic change 00 00 30 12 2002 Metronidaz
8. Dx Mew Event In the top right corner tap on to beam the patient to another Palm Organizer This is described later E to go the unstructured notes shown below edit to update the patients details tap anyway in the patient header to go to the info popup F tap on the face icon to bring up the Patient Info popup in the notes page WARDWATCH USER MANUAL Jeff Robertson GIy T 123 456 Dard SEEEdt ud Dx Osteomye On Johnson Status All Type All ay Dental 4 alium scan up take R fa PG blood cultures Fbc CECr 16 4126369 D P Metronidazole SO rng t thoracic spine T L1 B Admission Te 123 456 Bird SE rl Dx Grteorvertrn Johnson Type oF All By Dental Gallium scan up take R ES OPG blood cultures Fhc CECr 16 4 126369 D P Metronidazole SO0rng t gt thoracic spine T6 L1 B Admission Patients Hew Event 1998 2003 TORLESSE SYSTEMS PTY LTD Robertson Jeff Robertson Jeff E Sex g Admit 112 797 Day d Dob dl Code Consultant Johnson Diagnosis Ostearnyelltis Allergies Shellfish MR 123 456 Sex oo Admit 1172737 Daw 4 Dob Wird Code consultant Johnson Diagnosis Osteomyelitis Allergies Shellfish Patients Hew Ewent From this screen you can now enter events items for the patient If you wish the admission notes can be recorded as the first event 2 4 WARDWATCH USER MANUAL 1998 2003 TORLESSE S
9. L992 5 28 1999 6 3 1999 6 3 13233 Esr MN NI In Progress Pathology TEN N2M 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 13233 Rheumatoid factor In Progress Pathology NE 2 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 13 33 ANA ae US ARTE Progress Pathology A 4 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD En 2 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 13 32 C rp Il 7 4 Il Wit Normal Il y Il Pathology E 2 0220345 Evans Peta 1922 5 28 1999 6 2 11999 6 2 11 26 Physio Spirometry ToDo Consult E 2 0220345 Evans Peta 1922 5 28 1999 6 2 11999 6 2 11 26 Macrodantin End Medication WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Appendix Evaluation Version Evaluation Limitations The evaluation version of WardWatch is the full version of WardWatch but with the limitations below imposed These restrictions are removed by entering the Registration Key After 30 days WardWatch on the Palm will have a 10 second delay during startup This delay only occurs at startup and does not have any other effect You may delete WardWatch and reinstall it to obtain a further 30 day evaluation However this also means deleting the patient records currently stored with WardWatch You will not be able to create more than 15 patients You can delete
10. WardWatch Loading an upgrade key If you are purchase an upgrade to WardWatch you will need to have the original key loaded before loading the upgrade key After loading the original key simply delete the FIRE in the Key field and enter the upgrade key into the Key field and click ok Hotsyncing will cause the desktop companion to be registered Registration Key ce Registration Key i Use this page to enter the Use this page to enter the registration key registration key The registration key is obtained The registration key is obtained bw purchasing Yard Watch from bw purchasing Wardatch from http wyw torlesse com pilot http wyw torlesse com pilot Setting up Patient Categories Before entering patient records into WardWatch you may want to decided how you will use the patient categories Full details on how why to do this are explained in Customization and Preferences section The use of categories is the similar to the categories in the Palm address book application Categories are also used for beaming or printing of groups of patient records Typical uses of the categories are as follows e To differentiate between in and out patients eg Out Patients Clinic 21 Clinic A e To break patients into different wards eg Ward 12 Ward B South Wing e To differentiate patients admitted under different consultants or specialists eg Johnson Simpson Carson You will need to experiment to decide which categories ma
11. existing patients and create new ones but whilst using the evaluation version you are restricted to 15 patients You cannot beam print or delete categories or multiple of patient records You can beam or print a single patient but not an entire category Recovery of your patient database from backup will result in the immediate expiry of the evaluation version You are able to recover your patient records but will be subject to the 10 second delay at startup These restrictions are all removed once you have purchased WardWatch and entered the registration key C 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Appendix C Software User License Agreement YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS PRODUCT IT CONTAINS SOFTWARE THE USE OF WHICH IS LICENSED BY TORLESSE SYSTEMS PTY LTD TORLESSE SYSTEMS TO ITS CUSTOMERS FOR THEIR USE ONLY AS SET FORTH BELOW IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT DO NOT USE THE SOFTWARE USING ANY PART OF THE SOFTWARE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS LICENSE Torlesse Systems Pty Ltd ACN 003 291 085 grants you a nonexclusive license to use the accompanying software WardWatch subject to the terms and restrictions set forth in the License Agreement You are not permitted to lease or rent except under prior written agreement with Torlesse Systems or sublicense the Software or to use th
12. in a standard format This format will not be the same as the format used to store WW data on Palm WW or Desktop WW but will be designed expressly for import export Data import export is carried out by the WW desktop application This application will be able to be invoked on the command line or in an interactive GUI mode Only GUI import export available in version 3 1 Command line will be available in later releases Import export data will be in a format that can be read and written by both spreadsheet applications such as MS Excel individuals and DBMS such as Oracle enterprises A single import export file holds both patient and event data File Type The type for the import export will be wwx and an icon will be associated with this allowing this to open WardWatch desktop on double click Comma Delimited File Format WW import export files will be in a comma delimited format This means that e Fields are separated by the comma character e Records are separated by the new line n character e Fields are enclosed by double quotation marks eg my field text Notes Import export field data must not contain the double quotation mark The single quotation mark should be used instead If data which contains double quotation marks is exported from WW all double quotation marks will be replaced by the single quotation mark WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Fields which co
13. is a good idea to save any changes before the patient records before importing Note that closing WardWatch desktop or Hotsyncing will automatically cause any changes to be saved Modifying Hotsync Behaviour If you decide you don t require the patient export feature of WardWatch and you wish to minimize the time it takes to hotsync your Palm you can disable the export mechanism 4 8 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD With the Hotsync manager running right click on the hotsync icon in the System tray and select Custom from the menu Alternatively from the Palm Desktop select the menu Hotsync and then the option Custom Custom wardwatch Test User Conduit HA ail Date Book Address Book To Do List klemo Pad Expense Mote Pad Mardi atch TopS ecret Const ste Schon Do Nothing Synchronize the tiles Synchronize the tiles Synchronize the files Synchronize the files Synchronize the files Synchronize the files Synchronize the files Synchronize the files ET NE Dack an A Done Change Default EEE Help This will bring up the actions that are currently performed each Palm user Choose your palm user then select the line WardWatch Handheld overwrites desktop and click Change Select the Do Nothing radio box and the Set as default checkbox then click OK Patient export will now be disabled for all further hotsyncs Select Handheld overwrites Desktop and select Se
14. may place the received records into one of the following categories o The Beamed Category the patients records will be placed into the same category as on the sending Palm the category will be created if necessary if creating the category exceeds the Palm OS limit of 15 categories the patient s record will be placed in the Unfiled category 5 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD o The Current Category the patients records is placed in the current selected category If the selected category is All the record is placed in Unfiled o The Unfiled Category the beamed patients records are placed in the Unfiled category Patient View Preferences Patient Goto BETTE Jeff Robertson 59y Until Preferences R 123456 Dod 2B Clear AutoFill ic c2 12 Dx Osteomye Wd About WardWatch A Status All Type All Full Blood Count Foc Patient View Preferences amp Dental Galliurn scan up take R Pty Line 2 Field 1 w Bed Ghood cultures i bM Fhe CBC 16 4 126269 D binae En Sl P Metronidazole 500mg t Ca thoracic spine T L1 1 Mew Event In patient summary display The fields in the patient summary in the Patient View screen may be customized using the Patient View Preferences There are currently two fields that may be customized e Line 2 Field 1 The default for this field is the Date of Birth DOB If you prefer you can display the Room Bed inste
15. records between Palm organizers using infrared Printing of patient records and to do lists using Stevens Creeks PalmPrint application to many of the infrared enabled printers Backup and recovery of the patient records during the HotSync process e Context specific autofill in events detail screen and clearing of autofill DB Patientinfo popup for fast access to crucial patient information on patient screens On screen access to patient sorting and display options on patients list Filtering of events with status and type in Events and Patient View screens One tap change of event status from Patient View screen Ability to delete of entire categories of patient records Password protection of patient records Requires PalmOS 2 0 3 0 4 0 5 0 1 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD WardWatch Desktop s features include e Hotsync of patient and event records with Windows desktop companion e Patient view or event views e Creation modification and deletion of patient records and associated events on the desktop e Sorting of patient records on any field headers name age sex MRN bed ward and consultant and diagnosis e Sorting of patient event records on fields date type status test result note created Lookup function for searching for a patient s record Printing of selected patients and events to desktop printer Multiple palm user capabilities Requires Windows 98 Me NT4 2K XP and Pa
16. remember previous names entered and attempt to guess the name based on the first few characters you enter e You need to choose how you will use the categories for your patients The Unfiled field at the top right of the screen is the category Generally you would use the 2 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD categories for either the Ward default or Consultant Depending on which of these you choose you can leave the corresponding field either Consultant or Ward blank e If you have entered the name of someone and you have their phone number in the Address book you can add the phone number to the field in WardWatch by going to the Menu Options then Phone Lookup Patient View Once you have created a patient tapping on Add will take you to the Patient View screen shown below From here you can add further details by tapping on the icons below or tap Patients to be taken back to the Patients screen The New Event button is used for patient events and is described later eee ar The top three lines of the Patient View is a en D Edit summary or the patient s details Tapping anywhere Status All Type All in these lines will display the Patient Info Popup The summary show the patients name age sex On the second line the Day indicates the number of days since admission the is the patient s hospital number and Cn shows the consultant On the third line is the Date of Birth the Diagnosis
17. tg T sus It is possible to filter the events for individual patients 123 456 Dovd 2H Edit j j a Dx Osteomye Cn Johnson By tapping on the Status and the Type field you can choose to only display specific events for this patient For instance all the ToDo events Izole SOOrrig t pine T L1 1 L By tapping on the status for the patient it is possible Me Dad SEE to change the status without going into the details for x Osteomye Cm Johnson f ages that event The date can be changed in a similar way by tapping on the date field blood cultures 1041 amp 1 Fee CBC 16471267369 D 10 11 Metronidazole CO0rng t thoracic spine T L1 1 10148 Admission Patients Mew Event The next Round L O TA Sorting Patients Patient Y Consultant Robertson Jeff L9 Johnson Tapping on the Sort field in the bottom right will bring up the list of options for sorting the patients When patients are sorted alphabetically the Search field Sater ean search can be used to locate a patient using their surname Consultant Patient Consultant Room Bed Word Room Bed Displaying Details Tapping on the Consultant field in the top right will bring up the list of options showing which information for the patient can be displayed in the right hand column 2 8 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Password Protection To provide privacy and protect your patient records from un
18. 16 8 31 1999 5 31 1999 5 SiO OM Euc 131 3 2 91 31 7 5 07 c2 42 p 76 m 66 Normal Pathology E 7 9544512 Andrew Anna 1916 8 31 1999 5 28 1999 5 28 040 Neurology Labyrinthit s I NomaLl Consule N E NT 90544512 Andrew Anna 1916 8 31 1999 5 27 1999 5 27 0 0 Euc 122 3 3 86 26 4 4 0 06 c2 24 p 62 m 65 Abnormal Pathology E 1 0544512 Andrew Anna 1916 8 31 1999 5 27 1999 5 27 0 0 Ct head Subarachnoid cyst Normal Radiology E 7 9544512 Andrew Anna 1916 8 31 1999 5 25 1999 5 25 0 0 Echo AR Abnormal Radiology E 1 0544512 Andrew Anna 1916 8 31 1999 5 25 1999 5 25 0 0 Digoxin level Normal Pat ho lo Bu tN 02203450 Evans Peta 1922 5 28 F 1999 6 2 34 Man Carson Rodgers MN I ME Unfiled RER 2 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 15 35 Echo LU mod dil EF 15 mod sev dysfuc Abnormal Radiology pn 2 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 31 13935 YAbG 7 41 33 63 21 02 sates Abnormal Pathology MEN m2 0220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 13 34 AncA tu mm In Progress Pathology NE Wo 10220345 Evans Peta 1922 5 28 1999 6 3 1999 6 3 13 34 ds DNA I Progress Pathology MEN wow 10220345 Evans Peta
19. 998 2003 TORLESSE SYSTEMS PTY LTD WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter 1 Getting Started Introduction Welcome to WardWatch WardWatch has been designed specifically for the Palm organizer to aid medical staff involved in ward rounds It is intended to record investigations medications and dosages and consultations that are requested by the senior Consultant Specialist or Registrar during Ward round examinations and to record the results of these investigations for recall in later rounds and on the desktop WardWatch s features include e Ability to record basic patient details name hospital record number DOB sex admission date ward room and bed consultant notes diagnosis and allergies e Automatic calculation of patients age that also caters for Paediatrics e Easy tracking of patient records with the ability to group and order records by various methods including ward consultant Specialist record number and others e Tracking of patient investigations medications lab results notes and consultations with the ability to mark the status and results of each these events items Icons are used to quickly identify the category and status of events Sorting of patient events items including the generation of to do lists Easy navigation of patient records for daily review Transfer patient
20. From the Patient View screen you can also tap on the individual note icons for each event to be taken directly to the notes for that event Tapping the New Event button in the patient view screen allows you to create a new event Tapping the Edit button at the top of the Patient View screen takes you to the Update Patient screen from here you can delete the sample patient The icons at the top of the patient view screen allow you to go to the unstructured notes screen for this patient or allow you to beam this patient to another Palm organizer Loading the Registration Key If you have purchased WardWatch you will have received a Registration Key to unlock the evaluation version Enter the complete Registration Key from the Patients screen by choosing the Menu Options then Registration Key Tap OK and you will receive confirmation that the key has been stored BIT Edit RUE BE Registration Key a Preferences Set Password Use this page to enter the Registration Key registration key About WordWatch A The registration key is obtained by purchasing Word atch trom http ww torlesse corm pilot IMPORTANT Keep your registration key in a safe place you may need it if you need to recover WardWatch from backup You may also need it for technical support and 1 5 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD when obtaining upgrades Your registration key is unique and identifies your Palm Organizer as a valid user of
21. L1 1 the destination Palm Corson EG Admission F WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Hint Make sure the IR port of the Palm Organizer is pointing at the IR port of the other device ie top of one pointing to the top of the other The Palm Organizers must be at least five centimetres apart and no more than one metre The path between the organizers must be clear of obstacles Beaming a Category of Patients ited el PEED Edit Options To beam a complete Patient Hew Consultant Bene Zi v consultant category of patients ndrew Anna 85y F Baker YF Corson Popadopalous M6 Baker Bee ll From the Patients Ratowicz Doris 26y F Boker screen select the Emile Baker Baker category you wish to Carson beam then go to the Larson Carson Category menu and tap Corson cee Beam simply tap on the icon r IR Printing IR Printing requires the PalmPrint application from Stevens Creek This application can be found at http www stevenscreek com pilot palmprint shtml You may down load an evaluation copy to trial the printing facility Make sure you configure PalmPrint to work with your printer before attempting to print Please refer to the PalmPrint documentation Once PalmPrint is installed printing of patient records is performed in a similar fashion to the beaming of records To print a single patient go into the Patient View screen for that patient and go to the menu Pati
22. TD Event Types and Status The following table show the icons used to indicate the event types and status If you rename the event types the same icon will still be displayed for that event type DL one Review and Follow Up After the ward round it is then necessary to organize the investigations requested from the consultant From the Patients screen you can view the events for all patients by tapping on Events In this screen you can filter events with any specific status of any type for example all the InProgress Radiology events All Events The Events screen shows all the events for all patients The two pull down lists on the top line of the Events screen are used to filter the events The first pull down list is for the event status and the second is the type Events EEE Status All Type w All 10 16 8 Dental Robert 10 16 y Dental Heneu 10 164 Gallium scan Robert 10 16 8 Galium Medication 10 16 GT GP Robert 0166 opg Mote 10415 2 blood cultures Robert 10215 blood cf Nuclear Med 10215 2 Foe CBC Robert 10715 x Fe cp Pathology 10 15 SE Metronidazole Robert 10 15 SE Metror Problem 10150 thoracic spine Robert NEAR thoraci Podiolog 10148 Admission 10148 Admissi filed Event Categories You can sort the events by date or by patient Tapping on an event will take you to the details of that event 2 7 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Patient View
23. Torlesse Systems Pty Ltd gt WardWatch v3 1 User Manual Version 3 1 June 2003 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Copyright Copyright 1998 2003 Torlesse Systems Pty Ltd ACN 003 291 085 All rights reserved Palm the Palm Logo Palm Computing HotSync and Graffiti are registered trademarks and Palm Palm Ill Palm V Palm VII PalmPilot Palm OS and the PalmPilot logo are trademarks of Palm Computing Inc All other brands and product names are trademarks and registered trademarks of their respective holders Disclaimer and Limitation of Liability Torlesse Systems Pty Ltd assumes no responsibility for any damage or loss resulting from the use of this User Manual Torlesse Systems Pty Ltd assumes no responsibility for any loss or claims by third parties that may arise through the use of the software application known as WardWatch Torlesse Systems Pty Ltd assumes no responsibility for any damages loss injury or death caused by deletion or corruption of data caused by malfunction or failure of WardWatch Be sure to protect patient records against theft and backup patient records onto other media to protect against data loss Important Please read the Software User License Agreement found in the appendices of this document Using any part of the software application WardWatch indicates that you accept the terms of the Software User License Agreement WARDWATCH USER MANUAL 1
24. YSTEMS PTY LTD Admission Notes If you need to record detailed admission notes the first event that is created for a patient can be the Admission note Tap on New Event in the Patient View to create an event tap on the event type and change it to Note tap on the status and change it to No Status You can now record your data in the Notes field having first written Admission in the Test Drug field If the notes are more than three lines tap on the icon to go to a full screen for entering detailed notes for the patient Jeff Robertson GIy Ba w Wor 123 456 Boyd ZB Edit Rd Dx Osteanye On Johnson Status All Type All Robertson Jeff amp Robertson Admission chronic alcohol abuse B Hote Status w Ho Status Testr Drug Admission Fesult Dose Consult Medication Event Created Tue 116 01 Robertson Jett Ee E 123 456 Boyd ZB Edit De Osteomye On Johnson Type oF All G Hote RTS ETES oo Status Test Drug Admission Result Doze Event Created Tue 1176 01 Patients Mew Event In the second copy of the Patient View screen above the Admission note event is shown Tap on the Admission note event to be taken to the event details screen Alternately tap on the note icon E to taken to the event notes Discharge Planning notes can be recorded in the same way as the admission notes 2 5 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD The Round Once the pat
25. ad e Line 2 Field 3 The default for this field is the name of the consultant If you use the patient categories for the consultants name then it makes more sense to replace this field with the ward The options are Consultant or Ward Setting up Patient Categories Before entering patient records into WardWatch you may configure the categories that you would like to use for your patients WardWatch uses categories to enable quick access and grouping of patient records The use of categories is the same as the built in address book application Categories are also used for beaming or printing of groups of patient records There are two standard ways in which categories can be used with WardWatch The patient category can be used for either the ward or the consultants name If you re unsure what would be more efficient don t worry you can change over at a later time By default WardWatch uses categories to record the ward your patients reside in In the Patients screen tap on All in the top right hand corner This will drop down the current list of categories Tap on Patient Categories and you will be taken to the Patient Categories screen From this screen you can delete the example categories 5 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD and add the categories you would prefer to use for your own patients In the diagram below the example categories have been replaced by Ward names Patient Ca
26. d Cut and paste from Hospas just the patient records into notepad as shown below File Edit Format Help 94 95 56 EVANS PETA O7 06 1956 09 03 02 36 93 26 ANDREWS ANNA 14 01 1934 06 02 03 46 14 64 JOHNO KRISTY 13 03 1980 24 05 03 24 73 5650 RICHARDS DAWID 17021932 29 11 02 12 12 33 LEONG WEN CHI 0904 1934 01 03 03 fl 12 04 MILO KHALED 04 11 1915 1710 02 From Notepad select File gt Save As and choose a temporary filename for import EG c temp hospas txt Go to WardWatch desktop as an optional step save any changes to the current patients by clicking File gt Save This allows you to use the File gt Revert if the import did not work according to expectations From WardWatch desktop and import the new text based file In WardWatch select Import and Choose HOSPAS Patient Import 4 7 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Import Wizard Step 1 of 2 E4 1 Select file format Import Wizard Step 2 of 2 2 Choose import file CAT emp shospas txt 3 Select date format European dd mm and damen 4 Select category to import into Unfilled OF Cancel 9 Choose the category into which these records are to be import and click OK Notes a Before finally import you will be informed how many patient records have been found warned of any errors b You may use the File gt Revert menu option to revert to the last saved set of patient records For this reason it
27. e Software in a time sharing arrangement on more than one device computer or in any other unauthorized manner Further no license is granted to you in a human readable code of the Software source code Except as provided below this License Agreement does not grant you any rights to patents copyrights trade secrets trademarks or any other rights in respect to the Software You are expressly not permitted to distribute the Registration Key that is provided when purchasing the Software or may be provided by Torlesse Systems to you for promotion purposes The Registration Key is used to fully enable the product Registered Software version and may only be used on one 1 Palm Organizer and one 1 PC You may distribute the evaluation version of the Software WITHOUT the Registration Key on the condition that this License Agreement is distributed with the evaluation version of the Software The evaluation version of the software provides a 30 day trial If you continue to use the Software after that period to track patients you are required to purchase a registration key If you require a further 30 days usage for trial purposes only you are permitted remove the Software and reinstall it NO REVERSE ENGINEERING Modification reverse engineering reverse compiling or disassembly of the Software is expressly prohibited TERMS AND TERMINATION This License Agreement is effective until terminated It will terminate immediately if you fail t
28. e by your Palm Organizer Note lt userdir gt First six characters of the surname the initial of the username for your Palm Organizer You should also backup the WardWatch directory C Palm lt userdir gt WardWatch It is recommended that you take additional copies of these files periodically For example you may want to keep a copy of these files at the end of each week before deleting patient records from your Palm Organizer This will allow you to restore your database to any particular week HOTSYNC YOUR PALM ORGANIZER FREQUENTLY TO AVOID LOSS OF DATA Recovery IMPORTANT Before recovery of the databases for WardWatch prc it is advisable that you make a copy wwPatientDB pdb and wwEventDB pdb from the backup directory to another directory for safekeeping The location of these files is described in the Backup section Recovery of the WardWatch database is from the last HotSync or from a specific HotSync It is not possible to combine the records from multiple HotSync backups if 6 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD you took copies of your databases on two different dates you cannot merge the databases together There are two ways you can recover the WardWatch records from your last HotSync Complete Palm Recovery If you have had a hard reset of your Palm Organizer or flat batteries and have lost all data from your Palm device you can recover WardWatch and the databases as part of the s
29. ent Print To print a category of patients select the category in the Patients screen and go to the menu Category Print WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Note You must have PalmPrint set with a width of at least 66 characters per line Otherwise WardWatch will alert you that the page is too narrow WardWatch v2 5 Patient Detail Report Printed on 2 Aug 2001 at 1 02 pm Printed for POSE Name Robertson Jeff Sex Male DOB 5 Mar 1942 Age 57 Record 123 456 Day 4 Consultant Johnson Ward Category Unfiled Bed C2412 GP Phillips 9234 2344 Admit 29 7 99 Diagnosis Osteomyelitis Allergies Shellfish Notes This is an unstructured area for any patient detail S you may wish to record Date Time Category Status 31 7 99 12 00 am Consult Done Dental 31 7 99 12 00 am Nuclear Med Abnormal Gallium scan up take R mandible T10 31 7 99 12 00 am Radiology To Do OPG 30 7 99 12 00 am Pathology In Progress blood cultures 30 7 99 12 00 am Pathology Abnormal Fbc CBC 16 4 126 369 Notes left shift and toxic change 30 7 99 12 00 am Medication Start Metronidazole 500mg tds 30 7 99 12 00 am Radiology Abnormal thoracic spine T6 L1 29 7 99 12 00 am Note No Status Admission Notes chronic alcohol abuse appears malnourished 3 3 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Printing All Events Todo lists IR Printing is also available from the Events
30. g comment was included Dear Doctor Graham This fle contains the patients covered in yesterday s 23 April ward round Richard Continue with import Before importing the patients the number of patients found in the file and the optional comment are displayed Reverting If the wrong file is imported or there is an error in the file Click on File gt Revert to revert to the last saved patient record database Archiving patient records is achieved by selecting the patients to archive Exporting these patient records then deleting the patient records The patient 4 6 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD records in this file may be reload into WardWatch at anytime later using the import facility Archive Ws Importing Patient Records from Hospas WardWatch can import patient records from the HOSPAS patient record system used in many Australian hospitals as follows In order to import patient records from HOSPAS you will need to have WardWatch desktop loaded onto the same machine that has access to HOSPAS Typically HOSPAS is accessed via Telnet or a terminal emulator 1 2 3 4 Untitled Notepad I Open Hospas and bring up the list of patients you which to import Using the window to Hospas select the patient records and click Edit and copy from this window Open Notepad on your machine Start gt Run gt Notepad or Start gt Programs gt Accessories gt Notepa
31. ial data files and the sample patient to be created on the desktop Desktop consists of two views The Patient List View and the Events List View You can switch between these views by clicking on the Patients and Events tabs at the top left For more details see Screen Layout and Shortcuts The registration key you are supplied with when you purchased WardWatch will activate the Palm and if you paid for the desktop component it will activate the desktop also The registration key is always entered on the Palm as covered in getting started Selecting a User A Warda atch Desktop J Ioj x File Edt View Help Se N90 unregistered alens Events lau PalmOS5 unregistered Teste unregistered Category al gt 131 and atch Test User Day r DOB 31 08 1916 Code Admit Evans Peta oly F 003459 Ferari Roberto Bay M 983452 Diagnosis m rm art Like Palm Desktop WardWatch desktop has a drop down box at the top right of the screen that lets you choose a Palm user The WardWatch data for the selected user is displayed and edited in WardWatch Desktop 4 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD The user dropdown list also indicates if this user is registered to use the desktop companion Registration is performed by purchasing WardWatch and entering the registration key through WardWatch on the Palm Note if you only purchased WardWatch Palm Application and not the desktop
32. ients details and the optional admission notes have been entered for each of your patients you are ready for a ward round with your Consultant Specialist Individual Patient Records Tapping on a patient in the Patients list will bring up the events items for that patient Pee or The main roll of WardWatch during the round is to 123 456 od BE nti e O ne An E record the investigations consultations and medication changes as requested by the consultant S Dental and or registrar thereby creating yourself a to do Galliurn scan up take R Qa ope list Tap the New Event button on the Patient View blood cultures screen zee Foc ucbce 16 4 126 369 D P Metronidazole 500mg t a thoracic spine T L1 1 5 Admission Tapping New Event will popup the event type 123 456 Doy 4 SE Edit choose this and you will be taken to the event details url Dx Orteormye Cn Johnson Status All Type All screen Here you need to choose the event status ToDo default The Test Drug field has context specific autocomplete It will attempt to guess the value you are typing based on previous entries of the same event type Hint You can jump between patient records without returning to the Patients screen by using the buttons at the bottom next to the patients button These buttons are only shown if there are patients records to jump to 2 6 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY L
33. ing the hard plastic up down buttons on the Palm Organizer will also scroll the patient list up or down an entire page 2 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Creating a Patient Record Before doing your ward round it is necessary to load your patient list into WardWatch In version 3 0 of WardWatch you will be able to do this from the Windows Desktop Patients FE wall Add New Patient Unfiled GRAMM LUS Y Ward2 Patient ET Consultant Robertson Jeff 59 Johnson Tap the New button on the Patients screen to bring up a blank Patient record The cursor will be flashing in the Lastname field Enter the Patient s surname then use either the Next Field graffiti stroke I or tap to move to the First Name field Fill in each of the fields on this screen After filling in all the details tap on Add If you wish to enter another patient s details you can tap on Add amp New and immediately start entering details for the next patient Ling vad2 Additional details for the Diagnosis Allergies and Notes can be entered by tapping on the icon next to each of these fields CR Cancel Notes e To enter the Date of Birth first tap on the DoB field and you will be prompted for the Year of Birth You then will be taken to a calendar for the year the patient was born e Tap on either M or F for the Sex field e The fields Ward Consultant and GP are Auto fill fields This means WardWatch will
34. ke the most sense for your use of WardWatch 1 6 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter 2 Ward Rounds Patients List screen LEA AI This is the main screen of WardWatch It shows a Patient Y Consultant list of all the patients in the current category By Andrew Anna Sy Boker Papadopalous M 96y Baker default it also shows the patients age and sex and Ratowicz Doris 86y Baker the consultant to whom this patient belongs By E Baker Baker adjusting the preferences you change what details Carson are shown on the Patients screen Carson Carson Tapping on the Consultant pulldown will give you Se the option of changing what is displayed in the right hand column You have the option of Consultant Category Ward Room Bed MRN Diagnosis and None The Search field may be used to find patients by entered their surname Tapping on the Sort pulldown gives you different This feature is only Options to sort the patient list The options include available when you patients Patient Consultant amp Patient Consultant amp Room are sorted by Surname Ward Room amp Bed Note that you can only search for a patient when the patients are sorted by the patients names When the number of patients in the patient list exceeds the screen size the buttons will appear in the bottom right corner Tapping these will move the screen up or down a single patient Press
35. lation program will ask for an install location The default is C Program 1 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Files WardWatch WardWatch Desktop top can be found under Start gt Programs gt WardWatch gt WardWatch Desktop 1 3 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD For Macintosh users or Windows users not requiring the hotsync conduit there are WardWatch archive files to download WardWatch sit and WatchWatch zip There are four separate files you will find in the archive WardWatch prc the WardWatch application WW_Manual pdf this manual WW_License txt the software license WW_ReleaseNotes txt the release notes for this version To install WardWatch prc follow the instructions in Chapter 3 of the Palm V Handbook Chapter 4 of the Basic Handbook For the Palm Ill Organizer or Chapter 11 of the Palm Pilot Handbook for earlier Palms These chapters describe using the Install Tool to install add on applications Before using WardWatch Desktop Before you can use WardWatch Desktop you need to start WardWatch on the Palm accept the license agreement and perform another Hotsync This will create the basic data files on the desktop Starting WardWatch on the Palm After installing WardWatch locate the WardWatch icon on the Palm and tap on it This will start WardWatch for the first time Mardwatch OMR EEE The first screen you are presented with remi
36. lm Desktop 3 0 or greater New in Version 3 1 Integration capabilities with other patient record systems e Ability to export patient records to a file for exchange with other doctors or for the purpose of archiving patient records that are current not used e Import Patient records from HOSPAS patient record system e Allow third party developers to integrate WardWatch with other patient record management systems in use Download and Installation of WardWatch If you haven t done so already visit http www torlesse com wardwatch to obtain the latest version of WardWatch and download it to your desktop computer Choose the compressed format suitable for your computer WardWatch can be downloaded in the following formats e As a Self installing executable which includes the MS Windows Hotsync conduit with the desktop companion WardWatch Desktop This install is for MS Windows 98 Me NT 2000 XP only e Asan archive file that requires manual install Archive file formats are available for either Windows zip or macintosh sit For MS Windows use the self installing executable WardWatch exe Simply download this program and run it This program contains the WardWatch application that runs on the Palm the Hotsync Conduit and the Desktop companion During installation the WardWatch prc file is loaded into the install directory ready for next palm hotsync and the WardWatch conduit is installed into the Hotsync manager The instal
37. nd custom event categories are also beamed The maximum number of custom categories allowed by the Palm OS is 15 If the number of unique categories on the sending and receiving Palm Organizers is greater than 15 some records may be placed in the Unfiled category Peis By default patient records received by IR beaming Bf Show fige amp Sex are placed in the same category as they were in the Show Consultant sending Palm If necessary the Patient Category is List By Surname Firstname created Instead you may choose to receive the IR Received Patient Category patient records to the currently selected category or Use Corned Category to the Unfiled category Current Category Untiled Beaming a Single Patient From the Patients screen tap on the patient you wish to beam Once in the Patient View for that patient you can either tap on the beam icon in the top right corner or go to the menu Patient Beam B Patients FF LR 1e ffRobertson Lay me Wor IR Beam Categories Patient Consultant 2123 456 Lay 4 SE An thee aton Baker airde Dx Gsteormye On Johnson Palm you may choose to Eaker Status All Type All to receive patient Boker 4 Dental records into the Boker Galliurn scan up take R beamed category the Boker fa OPG current category or Carson x blood cultures untiled Corson Foo tcboe 16 47 1267369 D Carson P Metronidazole 500mg t Set the Preferences on Corson Az thoracic spine T
38. nds you Ward Round Aid for that this is a 30 day evaluation copy Tap on l residential medical statt Accept to accept the license agreement and Torlesse systems FETE continue You must read the software license in the u nn version is appendices and make sure you agree to the terms WOH Tor oye PE and conditions If you do not agree with the software a mie rense license you must delete WardWatch from you Palm Agreement in ww license txt Do Mot Accept Organizer and PC 1 4 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Sample Patient Record When you start WardWatch for the first time a sample patient is created This patient is shown below The patient is fictitious and the events are for example only Patients FF wall ET y B Surg Robertson Jeff EA Patient w Consultant 123 456 Day 4 SE Robertson Jeff Soyo jahnzon MEd Dx Orteormye On Johnson Status All Type All 10 16 y Dental 10 16 2 Galliurn scan up take R 10 16 GPG 10715 blood cultures Pathology Status ow Abnormal 10 15 2B Metronidazole 500mg t 115 HA thoracic spine T L1 el Event Creoted Wed 10731701 Patients screen Patient View screen Event Detail screen Tapping on the patient record Robertson Jeff 59y in the Patients screen takes you to the Patient View for that patient If you tap on an event for example Fbc Full Blood Count you are taken to the event details screen
39. ntain commas or new line characters must always be enclosed in double quotation marks Fields that do not contain commas or new line characters may optionally be enclosed in double quotation marks The new line character used to separate records can be either Mac Windows or Unix format This means that it can be either n n r or r n All these new line character combinations will be treated in the same way as the first character of a newline where a new record is expected will indicate that this line is to be treated as a comment Record Types and Fields There are two types of WW data records event records and patient records The first field of a patient record always contains a P and the first field of an event record always contains an E Header Record The first line of the wwx file is a mandatory header line indicating the version of the wwx file The first line must appear exactly as below Version 3 1 Comment Record The second line of the wwx file is an option comment that will be displayed during the import process of a wwx file It contains information related to the file The comment may be one or more lines If the comment is multiline it must be enclosed in double quotations The comment line must contain Comment as the first characters if WardWatch desktop is required to display the comment Comment Dear Dr Phillips This file contains patient records from last nights round
40. o comply with any term or condition of this C 1 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD License Agreement Upon such termination you agree to destroy the Software Documentation Registration Keys and any copies GOVERNING LAW This License Agreement shall be governed by the laws of the state of New South Wales Australia You agree that the United Nations Convention on Contracts for the International Sale of Goods 1980 is hereby excluded from application to this License Agreement DISCLAIMER OF LIABILITY This software is provided AS IS without warranty of any kind including merchantability or fitness for a particular purpose After evaluating the Software you must take the responsibility for deciding whether it is suitable to your purposes Torlesse Systems Pty Ltd endeavors to provide software of the highest performance and reliability but accepts no responsibility in the event of a defect in the software Should a defect arise you and not Torlesse Systems Pty Ltd assume the entire cost of any service and repair that may be required Torlesse Systems Pty Ltd assumes no responsibility for any damages loss injury or death caused by deletion or corruption of data caused by malfunction or failure of the Software Be sure to protect patient records against theft and backup records onto other media to protect against data loss SERVERABILITY In the event that any provision of the License Agreement is f
41. ound to be invalid illegal or unenforceable the validity legality and enforceability of any of the remaining provisions shall not in any way be affected or impaired and a valid legal and enforceable provision of similar intent and economic impact shall be substituted therefore Torlesse Systems Pty Ltd ACN 003 291 085 YEAR 2000 COMPLIANCE WardWatch is Y2K compliant WardWatch uses the Palm OS for date calculations and hence is dependent on the compliance of the Palm OS Palm Computing states that the Palm Organizers are Y2K compliant on the following web page http www palm com custsupp helpnotes palmapps year2000 html C 2
42. screen Select the filers you require For example status of ToDo and event category of All Then go to the menu Events Print WardWatch v2 5 Patient Event Summary Report Printed on 2 Aug 2001 at 1 06 pm Category All Status All Printed for POSE Date Time Category Status 29 6 99 12 00 am Consult Done Robertson Jeff 123 456 Bed C2 12 Dental 29 6 99 12 00 amNuclear Med Abnormal Robertson Jeff 123 456 Bed C2 12 Gallium scan up take R mandible T10 29 6 99 12 00 amRadiology To Do Robertson Jeff 123 456 Bed C2 12 OPG 28 6 99 12 00 am Pathology In Progress Robertson Jeff 123 456 Bed C2 12 blood cultures 28 6 99 12 00 am Pathology Abnormal Robertson Jeff 123 456 Bed C2 12 Fbc CBC 16 4 126 369 Notes left shift and toxic change 28 6 99 12 00 am Medication Start Robertson Jeff 123 456 Bed C2 12 Metronidazole 500mg tds 28 6 99 12 00 am Radiology Abnormal Robertson Jeff 123 456 Bed C2 12 thoracic spine T6 L1 27 6 99 12 00 am Note No Status Robertson Jeff 123 456 Bed C2 12 Admission Notes chronic alcohol abuse appears malnourished WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter A WardWatch Desktop Overview In order to access or add patient records on the desktop you must first hotsync your palm to install WardWatch You then need to start WardWatch on the Palm and accept the license conditions then hotsync again This will cause the init
43. t for event the primary key for the event yyyy mm dd Date that the event occurred Forms part ofthe primary key for the event yyyy mm dd primary key for the event h m 24h Result text o Note text Status of the event eg complete start end etc A 3 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Type of event eg pathology medication etc Bold mandatory Underline foreign key to patient table Below is an example record should all be on one line E 21341 52 34 55 2 Smith Miranda 1981 4 20 2002 01 2139200220122 1777 715 252227 9 Vi ED 27 42 169 Abnormal Pathology Import Notes In version 3 1 only new patient and event records will be created It is not possible to update and existing patient or event record Export Notes Patient records are placed before their event records Any double quotes in field data are replaced by single quotes DOS format r n as new line markers will be used All fields will be placed within double quotes Sample Data Version 3 1 Comment This is the comment Linel Line 2 of the comment p 17 0544512 Andrew Anna 1916 8 31 F 1999 5 240 MAN NZ Baker Joseph874541877 Ward 31 E 1 0544512 Andrew Anna 1916 8 31 1999 6 2 1999 6 2 14 49 Rehab In Progress Consult E 7 9544512 Andrew Anna 19
44. t as default and click OK to re enable Change HotSync Action HotSene action for Ward Watch ONE be Bo appe OF f Synchronize the files PUS Help Desktop overwrites handheld Set as default Handheld overwrites Desktop Do nothing 4 9 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter Customization and Preferences Patients Preferences Patient List O A Robertson Jett oro Johnson Patient List Preferences amp Pf Show Age amp Sex Show Consultant List By ow Surname Firstname IR Received Patient Category Use ow Beamed Category To change the preferences of the Patients bring up the Options menu and tap Preferences Show Age amp Sex Check this option if you want the patient s age and sex to be displayed in the Patients screen Show This preference determines what is displayed in the right hand column of the Patients screen The options are Consultant Ward Room Bed Record Number or None List By This preference determines the order in which patient records are displayed in the Patients screen The options are Surname Firstname or Consultant Surname or Room Bed or Ward Room Bed The options with two parameters indicate the primary and secondary sorting fields For example Consultant Surname ie the records are first ordered by Consultant and then by Surname IR Received Patient Category When receiving patients records by IR beaming you
45. tandard HotSync The first HotSync after complete loss of data will load WardWatch its databases and the license key Recovery of the WardWatch Databases Only If you have accidentally deleted WardWatch and its records or somehow loss the WardWatch records recovery involves installing the patient and event database files describe above 1 Make a backup of your wwPatientDB pdb and wwEventDB pdb files as described above 2 Use the Palm Install Tool to install WardWatch prc wwPatientDB pdb and wwEventDB pdb 3 Tap on the WardWatch icon on your Palm Organizer it will start with the Evaluation Expired form Tap on Enter Registration Key and enter the key you received when you purchased WardWatch Note if you have not yet purchased WardWatch you will still have access to you patient records but will be subjected to the Evaluation Expiry screen each time you start WardWatch 4 After confirming the patient records are up to date set the hotsync conduit to Handheld overwrites Desktop and perform a hotsync Confirm that the hotsync conduit settings reverted to Sychronise Files in the hotsync conduit 5 Reset your Preferences in the Patients screen and Patient View screens as desired 6 2 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Appendix A WardWatch Desktop Import Export Specification Introduction WardWatch 3 1 WW provides the facility to import and export patient and event data
46. tegories Ward Categories If the category field is used for Ward default the other preferences should be as follows e Patients screen Preferences Show Consultant List By Consultant Surname e Patient View Preferences Line 2 Field 3 Consultant Line 2 Field 1 either In this case ignore the ward field in the patient details Consultant Categories If the category field is used for the Consultant e Patients screen Preferences Show Ward List By Ward Bed Room e Patient View Preferences Line 2 Field 3 Ward Line 2 Field 1 either In this case ignore the consultant field in the patient details Other Patient Categories If you use the category field for another purpose please email the authors of WardWatch so they can consider better ways of structuring the application 5 3 WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Chapter 6 Backup and Recovery Backup Standard HotSync provides backup of the WardWatch databases After performing a HotSync two database files will be present in your user s backup directory on your PC s hard disk If you installed the Palm Desktop software in C Palm look for you databases in the following location C Palm lt userdir gt Backup e WwPatientDB pdb this file contains your patient records in a binary format readable by your Palm Organizer e WweEventDB pdb this file contains all the events for all your patients again in a binary format readabl
47. wanted access a password can be set on WardWatch This password will need to entered when ever WardWatch is invoked The padlock icon on the Patients screen will show as locked or unlock to indicate if the password is set or not Tapping on the padlock will allow you to set change or clear the password Patients oS Set Password i Enter WardWatch Password Patient NET Consultant If a password is set the password will Robertson Jeff Say Johnson need to be entered every time Ward atch starts Enter new password Terminology Events or Patient Events An event or patient event is any investigation dosage consult or other items that you have recorded for a patient Events are listed in the Patient View screen in chronological order Event Types Each event is a member of a single Event Type WardWatch comes with the following event types Unfiled Medication Pathology Radiology Nuclear Med Consult Problem and Note You may customize WardWatch by changing these names or adding your own event types Patient s Age Whenever the age of the patient is displayed the following conventions are used Patient s Age Display Less than 20 weeks as weeks 11w and more than 14 days Less than 24 months as months 14m and more than 20 weeks WARDWATCH USER MANUAL 1998 2003 TORLESSE SYSTEMS PTY LTD Screen Navigation The diagram below shows the main navigation around WardWatch Add New Patient Unfiled
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