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OmniPage 18 User`s Guide

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1. A Custom o Choose this for maximum control over auto zoning You can prevent or encourage the detection of columns graphics and tables Make your settings in the OCR panel of the Options dialog box Chapter 3 Processing documents 34 Template Choose a zone template file if you wish to have its background value zones and properties applied to all acquired pages from now on The template zones are also applied to the current page replacing any existing zones Hr Sr If auto zoning yielded unexpected recognition results use manual processing to rezone individual pages and re recognize them Preprocessing Images To improve OCR results you can enhance your images before zoning and recognition srr using the Image Enhancement tools Click the SET Enhance Image button in the Image Toolbar to open the Image Enhancement window This window has a starting image panel 1 on the left and a result panel 2 on the right Choose a tool see following topics then move sliders and adjust controls 3 When the result is good click Apply 4 Discard last change 5 or Discard all changes 6 provide emergency exits When you click Apply the result image moves to the left panel to become the new starting image for further enhancement Changes are listed in the History panel 7 When all changes are in order click Page Ready 8 to have the next page loaded or Document Ready 9 to finish enhancing Chapter 3 Processing documents
2. click this tool and select Red Green Blue or choose a color from the primary image with the Select Area tool Sections of the scanned image in this color will be set transparent The tool has its effect on the OCR image This feature enables a chosen color to be dropped when preprinted color forms are scanned or loaded Then the fixed texts boxes and other elements can be dropped from the images leaving only the respondent data visible and ready for OCR P O WH 1 1 7 Je T a Resolution use this tool to decrease the resolution of your primary image in percentages Note that you cannot adjust a resolution higher than that of the original one P WH Deskew sometimes pages are scanned crookedly To straighten the lines of text manually use the Deskew tool Auto deskew is also available in the Process panel of Options P O WH 3D Deskew use this tool to remove perspective distortion from digital camera images This is particularly useful when you want to check the results of automatic 3D Deskew or you prefer to do 3D deskew manually after a Load Files step P O WH Chapter 3 Processing documents 38 3D Deskew works by snapping the distorted image to a grid All you need to do is to manually straighten this grid and image coordinates will follow see illustration below before after 3D Deskew f Fill use this tool to apply a color to the image or a selected part of it PO AR E Auto crop automatically
3. 1987 1988 Merriam Webster Inc Copyright 1982 1983 1987 1988 Franklin Electronic Publishers Inc Words are checked against the 116 000 80 821 92 641 106713 118 533 91928 103 792 130 690 and 140 713 word Proximity Merriam Webster Linguibases The Proximity Collins British English Linguibases Copyright 1985 William Collins Sons amp Co Ltd Legal and Medical Supplements Copyright 1982 Merriam Webster Inc Copyright 1982 1985 Franklin Electronic Publishers Inc Words are checked against the 80 307 90 406 105 785 and 115 784 word Proximity Collins Linguibases The Proximity Collins French German Italian Portuguese Brazilian Portuguese Continental Spanish Linguibases Copyright 1984 1985 1986 1988 William Collins Sons amp Co Ltd Copyright 1984 1985 1986 1988 Franklin Electronic Publishers Inc Words are checked against the 136 771 150 893 178 839 207 119 212 565 and 194 393 word Proximity Collins Linguibases The Proximity Van Dale Dutch Lingubase Copyright 1987 Van Dale Lexicografie bv Copyright 1987 Franklin Electronic Publishers Inc Words are checked against the 119 614 word Proximity Van Dale Linguibase The Proximity Munksgaard Danish Linguibase Copyright 1988 Munksgaard International Publishers Ltd Copyright 1988 Franklin Electronic Publishers Inc Words are checked against the 113 000 word Proximity Munksgaard Linguibase The Proximity IDE Norwegian and Swedish Linguibases
4. 3 Review and optionally change the workflow settings 4 Print the barcode cover page 5 Associate OmniPage with a scanner button must be done only once in the Control Panel See Scanning to OmniPage and workflows on page 33 Use the workflow 1 Place the printed barcode cover page on top of a document in your scanner 2 Push the OmniPage associated scanner button The document will be converted using steps and settings from the referenced workflow and sent to the location you defined It is possible to use barcode cover pages stored as image files to drive jobs from watched folders Such jobs permit interactive steps like manual zoning and proofing that are not available via the File it Assistant Chapter 6 File it Assistant 85 Technical information This chapter provides troubleshooting and other technical information about using OmniPage Please also read the Readme file and other help topics or visit the Nuance web pages Troubleshooting Although OmniPage is designed to be easy to use problems sometimes occur Many of the error messages contain self explanatory descriptions of what to do check connections close other applications to free up memory and so on Please see your Windows documentation or OmniPage Help for information on optimizing your system and application performance Supported file formats are listed here Help provides more detail Solutions to try first Try these solutions if you experienc
5. 3 Start barcode processing from the scanner To scan with a barcode page 1 Place the barcode cover page on the top of the document in the ADF 2 Press the Start button on the scanner 3 Select Barcode cover page workflow as Scanner button default action on the Scanner tab of Options You can also set it to Prompt for workflow In this case a dialog box appears with the available choices Scanning Barcode cover page workflow and all scanning workflows All available pages will be processed by the specified workflow or until a new barcode page is encountered The result will be saved as specified by the workflow For image input you must create a barcode cover page job A barcode cover page job uses a special kind of watched folder Always use a separate folder for barcode processing The starting time for the workflow is defined by the moment the barcode cover page enters a watched folder For a barcode cover page job processing you need to 1 Create a workflow that contains the processing steps you need Select Load Files as input with Select files for loading each time this workflow is started selected 2 Save a barcode cover page that identifies the workflow 3 Define timing instructions for barcode folder watching in the Batch Manager by creating a barcode cover page job To process with a barcode cover page job 1 Make sure that the job is running at the required time 2 The folder is being monitored a
6. Change this to the desired solution and click OK The program takes this training and examines the rest of the page If it finds candidate words to change the Check Training dialog box lists these Incorrect words should be re trained before the list is approved IntelliTrain IntelliTrain is an automated form of training It takes input from the corrections you make during proofing When you make a change it remembers the character shape involved and your proofing change It searches other similar character shapes in the document especially in suspect words It assesses whether to apply the user correction or not You can turn IntelliTrain on or off in the Proofing panel of the Options dialog box Intelli Train remembers the training data it collects and adds it to any manual training you have done This training can be saved to a training file for future use with similar documents For examples of IntelliTrain see Help Training files Whenever you close a document or switch to another one when unsaved training data exists a dialog box appears allowing you to save it To save a training file into an OPD load it from Tools gt Training File click Embed and save to the file type OmniPage Document Chapter 4 Proofing and editing 56 Saving training to file loading editing and unloading training files are all done in the Training Files dialog box Unsaved training can be edited in the Edit Training dialog box an asterisk is dis
7. It converts colored items to grayscale pictures to 72 dpi and sets Formatted Text to remove any columns This converter is then available for later processing with or without workflows You can modify the Kindle workflow using the Workflow Assistant to add other steps and change settings For instance you can specify a page range or add more saving steps so the file is not only sent to Kindle but also saved to file with different settings for instance with Flowing Page and color retention Take care not to make modifications that are unsuitable for Kindle e g creating multiple output files setting non supported languages etc You can also compile workflows targeting Kindle with the Workflow Assistant set a Send in Mail step choose the Kindle output converter in its settings and enter the Kindle e mail address You can do the same without using a workflow by choosing Send in Mail in the Export results drop down list Please note that at the moment May 2011 this Kindle service is available from Amazon only in the United States of America Therefore the Kindle Assistant appears only if English 1s set as the program interface language Chapter 5 Saving and exporting 72 Other export targets Turn recognized text into an audio wave file for later listening using Nuance RealSpeak A multiple converter is useful for this allowing you to save the document to file and generate the wave file in one saving step You must specify the rea
8. OCR services See How to use OmniPage with PaperPort in the Using OmniPage chapter Registering your software Nuance s online registration runs at the end of installation Please ensure web access 1s available We provide an easy electronic form that can be completed in less than five minutes When the form is filled click Submit If you did not register the software during installation you will be periodically invited to register later You can go to www nuance com to register online Click on Support and from the main support screen choose Register in the left hand column For a statement on the use of your registration data please see Nuance s Privacy Policy Chapter 1 Registering your software 15 Activating OmniPage You will be invited to activate the product at the end of installation Please ensure that web access 1s available Provided your serial number is found at its storage location and has been correctly entered no user interaction is required and no personal information is transmitted If you do not activate the product at installation time you will be invited to do this each time you invoke the program OmniPage 18 can be launched only a limited number of times without activation We recommend Automatic Activation Uninstalling the software Sometimes uninstalling and then reinstalling OmniPage will solve a problem The OmniPage Uninstall program will not remove files containing recognition results or any of the f
9. Problems with faxes 88 Process backgrounds 43 Process zones 45 Processing basic steps of 18 from other applications 28 manual 28 step by step 28 steps overview 18 94 with workflows 75 Professional dictionaries 51 54 Program panels 18 Progress reports from workflows 81 Prohibited zone shapes 47 Proofing in a workflow 75 options 51 Properties of zones 44 Purpose of training 56 Purpose of workflows 74 Q Quality of images 32 Quick Convert View 18 22 Quick Convert View with Easy Loader 22 31 R Reading order 59 Reading text aloud with RealSpeak 60 Recognition accuracy 32 56 87 languages 53 88 problems with faxes 88 saving results 66 speeding up 88 Rectangle tool F 62 Recurrent jobs 79 83 Redacting text 60 Redocking panels 18 Reducing image area 38 Registration 15 Reinstalling OmniPage 16 Removing image edges 38 Removing noise from images 38 Removing workflow steps 77 Removing zone templates 48 Repeated exporting 65 Replacing zone templates 48 Requirements for Asian language support 12 Resetting views 20 Resolution 66 88 Resolution E 38 Retaining paragraph styles 66 Re training 56 Rotate E 38 Running Batch Manager jobs 80 OmniPage 18 User s Guide jobs without prompts 79 workflows 75 S Safe mode 87 Sample image files 87 Saturation Hue E 38 Saving and launching 66 as OmniPage Document 65 documents 65 options 68 original images 66 PDF files 69 recognition result
10. controls within OmniPage the new pre processing option Drop blank pages and the existing saving option Create a new file at each blank page e Automatic language detection Let the program assign a single language for OCR to each incoming page during unattended processing See Asian language recognition on page 54 e Accept proofing suggestions by shortcuts Suggestions in the Proofreader are numbered As an alternative to clicking a suggestion to select it and Change to accept it hold down the Ctrl key and enter the suggestion number See Proofing and editing on page 47 e ISIS scanners Scanners that support ISIS drivers can be used to scan directly into OmniPage New features in OmniPage 17 If you are upgrading from version 16 you benefit from the following innovations Click the links to for more information e Asian recognition OCR services are provided for Japanese Korean Simplified Chinese and Traditional Chinese with support for both horizontal and vertical text flow and embedded English texts Results can be viewed and verified in the Text Editor See Asian language recognition on page 54 e Vertical non Asian texts Auto detection of vertical texts in two rotations functions inside table cells and anywhere on PDF or XPS pages and in certain cases on other image file types Tools allow vertical text zones to be drawn manually Texts display vertically and can be edited in the Text Editor using the
11. 35 We must distinguish three types of image Original image The image created by your scanner or contained in a file before it enters the program Primary image The state of the original image after it has been loaded into OmniPage possibly modified by automatic or manual pre processing operations OCR image A black and white image derived from the primary image optimized for good OCR results The input for Image Enhancement is the Primary image Fe eS This tool lets you switch between the Primary and the OCR image Some tools affect the Primary image others the OCR image Be sure you know which image you are editing Good brightness and contrast settings play an important role in OCR accuracy Set these in the Scanner panel of the Options dialog box or in your scanner s interface The diagram illustrates an optimum brightness setting After loading an image check its appearance If characters are thick and touching lighten the brightness If characters are thin and broken darken it Use the OCR Brightness tool to optimize the image exiens Peseta TI extensive research extensive research Tolerable extensive research extensive research extensive research ses extensive research extensive research extensive research Tolerable extensive research Unsuitabie Unsuitable Good Good Chapter 3 Processing documents 36 Image Enhancement Tools The Image Enhancement tools can also be used to edit primary im
12. Click Tools gt Options and choose the OCR tab Click the Additional Characters button to select characters to be included in proofing Similarly you can modify the Reject Character by using the Character Map Chapter 4 Proofing and editing 52 e Select Train Character under the Tools menu Click the button beside the Correct field e Select Train Character from the shortcut menu of a suspect or non dictionary word in the Text Editor User dictionaries The program has built in dictionaries for many languages These assist during recognition and may offer suggestions during proofing They can be supplemented by user dictionaries You can save any number of user dictionaries but only one can be loaded at a time A dictionary called Custom is the default user dictionary for Microsoft Word Starting a user dictionary Click Add in the OCR Proofreader dialog box with no user dictionary loaded or open the User Dictionary Files dialog box from the Tools menu and click New Loading or unloading a user dictionary Do this from the OCR panel of the Options dialog box or from the User Dictionary Files dialog box Editing or removing a user dictionary Add words by loading a user dictionary and then clicking Add in the OCR Proofreader dialog box You can add and delete words by clicking Edit in the User Dictionary Files dialog box You can also import words from OmniPage user dictionaries ud While editing a user dictionary you can impo
13. Inc MD5 Message Digest Algorithm AES encryption decryption for PDF 2001 Dr Brian Gladman Worcester UK Amazon s Kindle 2 copyright 1999 20119 Components for Asian font handling copyright 2009 Adobe Systems Incorporated All rights reserved Some integration and other components 2009 Microsoft Corp All rights reserved PDE creation 1993 2011 Zeon Corporation All Rights Reserved RealSpeak Solo 2002 2011 Nuance Communications Inc All rights reserved OmniPage 18 User s Guide 98 Nuance Communications Inc 2011 All rights reserved Subject to change without prior notice OmniPage 18 User s Guide 99
14. Layout 34 Custom views 23 Customizing export converters 68 D Decreasing image resolution 38 Deleting jobs 81 training files 57 user dictionaries 53 Describing document layout 34 Deskew E 38 Deskewing digital camera images 38 Desktop 18 Desktop launching of workflows 75 Despeckle E 38 Dictionaries 51 Digital camera input 30 38 Direct OCR 28 Disabling job running 80 Disk space 11 Docking panels 18 Docking position display 18 Document Layout Form 34 Document Manager 18 Document Ready button 75 Documents double sided 33 exporting 65 in OmniPage 17 layout description 34 saving 65 sending to Clipboard 65 with varied layout 34 Document to document conversion 33 Dot removal from images 38 Double sided documents 33 OmniPage 18 User s Guide Drawing zones in Direct OCR 29 Dropbox 30 73 Dropout color E 38 Dropping graphics from export 66 Dual screens 21 Duplex scanners 33 Dynamic verifier 52 E East Asian language support 12 54 Easy Loader 18 20 30 Easy Loader in Quick View 22 31 eDiscovery Assistant for searchable PDF 70 Editing character attributes 57 form objects 63 graphics 58 in True Page 58 on the fly 59 paragraph attributes 58 PDF output 69 recognized text 58 tables 47 58 training files 57 user dictionaries 53 vertical texts 44 Editor formatting levels 50 E mail notification of job completion 78 Embedding items in OPDs 17 Embedding templates in OPD files 47 Enabl
15. and ensure that no training file is loaded Redaction can be applied to Asian texts either by selection or searching The workflow step Form Data Extraction should not be applied to Asian pages Typical output converters for Asian texts are RTF Microsoft Word Searchable PDF or XPS The text direction will be as detected during pre processing Changes made in the Text Editor Chapter 4 Proofing and editing 55 where text 1s horizontal will be exported also to vertical text Plain Text converters are available Unicode TXT Notepad but here text direction will always be horizontal Training Training is the process of changing the OCR solutions assigned to character shapes in the image It is useful for uniformly degraded documents or when an unusual typeface is used throughout a document OmniPage offers two types of training manual training and automatic training IntelliTrain Data coming from both types of training are combined and available for saving to a training file When you leave a page on which training data was generated you will be asked how to apply it to other existing pages in the document Manual training To do manual training place the insertion point in front of the character you want to train or select a group of characters up to one word and choose Train Character from the Tools menu or the shortcut menu You will see an enlarged view of the character s to be trained along with the current OCR solution
16. by mail Sending to Kindle Other export targets WORKFLOWS Workflow Assistant Batch Manager Creating new jobs Watched folders Watched mailboxes Barcode processing File it Assistant TECHNICAL INFORMATION Troubleshooting Supported file types INDEX OmniPage 18 User s Guide 86 86 89 90 Welcome Welcome to this OmniPage 18 text recognition program and thank you for choosing our software The following documentation has been provided to help you get started and give you an overview of the program This User s Guide This guide introduces you to using OmniPage 18 It includes installation and setup instructions a description of the program s commands and working areas task oriented instructions ways to customize and control processing and technical information Descriptions are based on the Windows 7 operating system In line with Nuance s environmental policy the Guide is supplied as a PDF file only To have a printed copy on normal sized paper we recommend double sided printing with two pages per sheet This guide is written with the assumption that you know how to work in the Microsoft Windows environment Please refer to your Windows documentation if you have questions about how to use dialog boxes menu commands scroll bars drag and drop functionality shortcut menus and so on We also assume you are familiar with your scanner and its supporting software and that the scanner is installed a
17. company names or product names referenced herein may be the trademarks of their respective holders THIRD PARTY LICENSES NOTICES Please see acknowledgements notices at the end of this guide Nuance Communications Inc 1 Wayside Road Burlington MA 01803 4609 U S A Nuance Communications International BVBA International Headquarters Guldensporenpark 32 Building D BE 9820 Merelbeke Belgium CONTENTS WELCOME New features in OmniPage 18 New features in OmniPage 17 Key features in OmniPage Professional INSTALLATION AND SETUP System requirements Installing OmniPage Setting up your scanner with OmniPage How to start the program Registering your software Activating OmniPage Uninstalling the software USING OMNIPAGE OmniPage Documents The OmniPage Desktop and Views Basic Processing Steps How to use OmniPage with PaperPort PROCESSING DOCUMENTS Processing methods Defining the source of page imagesFigure Describing the layout of the document Preprocessing Images Zones and backgrounds PROOFING AND EDITING The editor display and formatting levels Proofreading OCR results Verifying text The Character Map User dictionaries Languages Training Text and image editing On the fly editing Marking and redacting Reading text aloud Creating and editing forms OmniPage 18 User s Guide SAVING AND EXPORTING Saving and Exporting Saving original images Saving recognition results Sending pages
18. detects margin areas on the page and reduces this to a minimum This is a way of unifying the margins on a set of pages with different sized text areas P tO WH gt AR m Clean borders removes scanning shadows spots and marginal notes from page edges P40 WH but relates only to the border area Be Punch hole remover replaces punch holes with the background page color P O WH but relates only to the border area Enhance whiteboard photo Provides a slider control to let you improve the readability of text and diagrams on whiteboards or blackboards when captured by digital camera The following pictures show the possible difference when using this tool along with the 3D Deskew tool Here is a typical digital photo of a white board taken from the side with low contrast Chapter 3 Processing documents 39 Here the 3D deskew is being applied with the result on the right Chapter 3 Processing documents 40 The Enhance whiteboard photo tool s slider is being used to improve the contrast of the image On the left is the starting image on the right is the result E E FF E Some of these tools are also available for automatic pre processing of all incoming images These are shown on the Process panel of the Options dialog box Chapter 3 Processing documents 4 Using Image Enhancement History To commit or undo your image edits one by one or all the steps use the History panel in the Ima
19. dialog box Data D RECYCLER Reports America Watched folder Midwest G Watched folder West Coast BE Watched fiers Easten Staten System Volume Information C Accounting a Show files Refresh Files of type ti Specify an image file type Image files tif pex dex bmp jpa gif p Y Cancel New Folder Add the desired folders and file types one type or all types Click the checkbox in front of your selected folder to include its subfolders as well To enable a number of file types add the Folder repeatedly once for each type Add a checkmark to watch subfolders of the selected folder as well Chapter 6 Watched folders 82 When you reach the next panel of the Job Wizard you set the timing instructions a starting time and an end time for the watching to occur You can specify recurrences for instance to have the folder s watched only during your lunch hour Start 12 15 End 13 05 every Monday Wednesday and Friday or overnight in the last three days of each month when you keep your computer running to collect and process monthly reports arriving from afar When files enter a watched folder the program waits for approximately the interval specified in Batch Manager Options for more files to arrive in order to process them together When files cease to arrive processing starts To finish the watching early choose Deactivate Job Then you can modify the job freely Watched mailboxes I
20. formats PDF RTF or XSN Microsoft Office InfoPath 2003 format Static forms can be saved to HTML OmniPage Professional uses the Logical Form Recognition technology to create fillable forms from static ones Please note that OmniPage supports form creation and editing however the tools available here are not designed to fill in forms The Form Drawing Toolbar This is a dockable toolbar displayed in the Text Editor that allows you to create a range of form elements using the following tools re Selection Click this tool to be able to select move or resize elements in your form A Text Use the text tool to add fixed text descriptions on your form such as titles labels and headers _ Line The Line tool is mainly used in layout design click it and draw lines to separate distinct sections in your form Rectangle Click this tool to create rectangles in your form for design purposes Graphic Use this tool to select areas of your form that are to be treated as graphics ja Fill text Click this tool to create fillable text fields These are fields where you want people to enter text u Comb Use this tool to create a text field consisting of boxes This is typically used for information such as ZIP codes Kj Checkbox Click this tool and draw Checkboxes typically for Yes No questions and marking one or more choices a Circle text Its function is similar to the Checkbox element above the Circle text tool creates
21. image converters Checkmark the desired ones Optionally specify sub folder paths for each file type You can save pages with different formatting levels or file options to the different file types as defined in their simple converters A few saving operations cannot be done with multiple converters These are Saving OmniPage Documents OmniPage workflows cannot be saved via multiple converters Use the File menu or a workflow with a step Save to OPD Chapter 5 Saving and exporting 68 Saving to two targets For instance you cannot use a multiple converter to save a document to file and also send it in mail Use a workflow with two saving steps or perform two separate saves Saving different page ranges You cannot save different page ranges to different file types because only one set of selected pages can exist at saving time For the same reason a single workflow cannot be used either Perform two separate saves or use two workflows Saving to PDF You have five choices when saving to Portable Document Format PDF files The first four are presented as Text converters the last one is listed among the Image converters PDF Normal Pages are exported as they appeared in the Text Editor in True Page view The PDF file can be viewed and searched in a PDF viewer and edited in a PDF editor PDF Edited Use this if you have made significant editing changes in the recognition results You have three formatting level choices includi
22. on your local scanner is pushed This can be simple scanning resulting in images loaded into OmniPage It is also possible to select a scanner based workflow from those you have created or choose to be prompted to select a workflow whenever the button is pressed Use the Control Panel button to associate OmniPage with a scanner event a scanner button being pressed Then a button press launches OmniPage runs the workflow and sends the results to the defined target with or without interaction In OmniPage Professional this feature can also be used to initiate barcode driven workflows see Chapter 4 page 79 Document to document conversion In OmniPage Professional 18 you can open not only image W files but also documents created in word processing and proressionat Similar applications Supported file types include doc xls ppt rtf wpd and others Click the Load Files button in the OmniPage Toolbox or select the Load Files command under Get Page in the File menu In the Load Files dialog box choose Documents When you are finished you can choose from a wide variety of document file types for saving These conversions require Nuance PDF Create to be installed Chapter 3 Processing documents 33 Describing the layout of the document Before starting recognition you are requested to describe the layout of the incoming pages to assist the auto zoning process When you do automatic processing auto zoning always runs unless you
23. or click the Export Results button in the OmniPage Toolbox with Save to Files selected in the drop down list The Save to Files dialog box appears Select Text under Save as Select a folder location and a file type for your document Select a page range file options naming options and a formatting level for the document See Selecting a formatting level further down Type in a file name Click Options if you want to specify precise settings for the export See Selecting converter options later in this chapter Click OK The document is saved to disk as specified If View Result is selected the exported file will appear in its target application that is the one associated with the selected file type in your Windows system or in the advanced saving options for your selected file type converter Chapter 5 Saving and exporting 66 Selecting a formatting level The formatting level for export is defined at export time in the saving dialog box Save to Files Copy to Clipboard Send in Mail or other dialog box Three of the levels correspond to the format views of the same name in the Text Editor However the level to be applied for saving 1s independent of the formatting view displayed in the Text Editor When exporting to file or mail first specify a file type This determines which formatting levels are available The formatting levels are sea L HJE 25 aim Plain Text This exports plain decolumnized le
24. photos logos Form elements checkboxes radio buttons text fields Text formatting character and paragraph Page formatting column structures table formats headings placing of graphics Documents in OmniPage A document in OmniPage consists of one image for each document page After you perform OCR the document will also contain recognized text displayed in the Text Editor possibly along with graphics tables and form elements OmniPage Documents An OmniPage Document opd contains the original page images optionally pre processed with any zones placed on them After recognition the OPD also contains the recognition results An OmniPage Document can contain an embedded user dictionary training file zone template file or an image enhancement template file This can increase file size considerably but makes the OPD more portable To embed a file open the relevant dialog box from the Tools menu select the desired file and click Embed Use the Extract button to get a local copy of an embedded file inside an OPD you have received When you open an OmniPage Document its settings are applied replacing those existing in the program Chapter 2 OmniPage Documents 17 The OmniPage Desktop and Views OmniPage comes with three different views to suit your task e Classic View This view has a similar look and feel to previous versions of OmniPage e Flexible View This view provides an alternate layout of the Omn
25. specify a template that does not contain a process zone or background When you do manual processing auto zoning sometimes runs See online Help When does auto zoning run Here are your input description choices CG Automatic Choose this to let the program make all auto zoning decisions It decides whether text is in columns or not whether an item is a graphic or text to be recognized and whether to place tables or not Single column no table Choose this setting if your pages contain only one column of text and no table Business letters or pages from a book are normally like this E Multiple columns no table Choose this if some of your pages contain text in columns and you want this decolumnized or kept in separate columns similar to the original layout Single column with table Choose this if your page contains only one column of text and a table Spreadsheet Choose this if your whole page consists of a table which you want to export to a spreadsheet program or have treated as single table E E Form Choose this if your whole page consists of a form and you want form elements gt auto recognized After recognition you can modify form element properties g PROFESSIONAL create new ones or edit form layout This option is available in OmniPage Professional 18 only Legal pleading Choose this to recognize legal documents Legal headers are detected and removed Choose to have pleading numbers retained or dropped
26. the new image in the Image Enhancement window and choose Load Enhancement Template from the same File menu Chapter 3 Processing documents 42 Image Enhancement in Workflows FE To incorporate image enhancement in a workflow choose its icon in the Workflow sm Assistant The following options are available Display images for manual enhancement during the execution of a workflow each loaded image will be displayed for manual editing Apply enhancement template an already saved enhancement template will be applied automatically to the image while being processed by the workflow Apply enhancement template and display the workflow will apply the selected image enhancement template and will also display the image so that you can make further edits to it Zones and backgrounds Zones define areas on the page to be processed or ignored Zones are rectangular or irregular with vertical and horizontal sides Page images in a document have a background value process or ignore the latter is more typical Background values can be changed with the tools shown Zones can be drawn on page backgrounds with the tools shown under Zone Types and Properties see later Process areas in process zones or backgrounds are auto zoned when they are sent to recognition Ignore areas in ignore zones or backgrounds are dropped from processing No text is recognized and no image is transferred Automatic zoning Automatic zoning allows the pr
27. toolbar for convenience One is always selected When you no longer want the service of a tool click a different tool Some tools on this toolbar are grouped If docked as a single tool only the last selected tool from the group is visible To select a visible tool click it To draw a single zone select the zone drawing tool of the desired type then click and drag the cursor To resize a zone select it by clicking in it move the cursor to a side or corner catch a handle and move it to the desired location It cannot overlap another zone To make an irregular zone by addition draw a partially overlapping zone of the same type To join two zones of the same type draw an overlapping zone of the same type drawn zones on the left resulting zone on the right gt To make an irregular zone by subtraction draw an overlapping zone of the same type as the background To split a zone draw a splitting zone of the same type as the background A full set of zoning diagrams appear in Help When you draw a new zone that partly overlaps an existing zone of a different type it does not really overlap it the new zone replaces the overlapped part of the existing zone The following zone types are prohibited Pm H fe Chapter 3 Processing documents 46 Speed zoning lets you do manual zoning quickly Activate the zone selection cursor then move the cursor over the page image Shaded areas will appear showing the auto detected zones Do
28. 8l page information at each stage allowing you to quickly view any page Job results are marked by icons Drop down lists give you information about processing steps Watched folders In OmniPage Professional you can specify watched folders and e mail inboxes g Outlook and Lotus Notes as job input These allow processing to be started PROFESSIONAL automatically whenever image files are placed in pre defined folders or arrive into Fi inboxes as e mail attachments This is useful to have sets of files with predictable content arriving from remote locations processed automatically on arrival even if no one is in attendance Typically these are reports or form like documents that are delivered repeatedly or at recurring intervals for example each week or month To use this facility prepare a set of folders or e mail folders to be watched You should not use these folders for other purposes not even for barcode cover page jobs When setting up such a job choose Folder watching job name it and click Next In the dialog box that appears browse to the folders Incoming files are removed from the watched folders as soon as they are transferred to OmniPage for processing you should therefore arrange additional storage elsewhere if you want to retain the incoming files Browse for Folder D Reports Americas atched folders Eastern States Add a watched folder to the list z 3 Floppy A using this Browse for po onl Folder
29. Copyright 1988 IDE a s Copyright 1988 Franklin Electronic Publishers Inc Words are checked against the 126 123 and 150 000 word Proximity IDE Linguibases INSO Vantage Research dictionaries International CorrectSpell spelling correction system 1993 by Lernout amp Hauspie Slovenian Speller Database copyright 2002 Ambeis d o o Esperanto dictionary based on compilation by Toon Witkam and Stefan MacGill Asian OCR capabilities are jointly developed by the Beijing Wintone Information Technology Corporation Ltd and Nuance Communications Inc All rights reserved International Components for Unicode ICU project Copyright 1995 2009 International Business Machines Corporation and others This software is based in part on the work of the Independent JPEG Group and Colosseum Builders Inc The Independent JPEG Group s software copyright 1991 1995 Thomas G Lane Portions of this software are copyright 2006 The FreeType Project lt www freetype org gt All rights reserved FreeType 2 3 1 Turner Wilhelm Lemberg Zlib copyright 1995 1998 Jean loup Gailly and Mark Adler This product was developed using Kakadu software Export Options dialog controls from Allan Nielsen Supergrid control copyright 1999 This product includes software developed by the OpenSSL project lt http www openssl org gt with software written by Eric Young and Tim Hudson Part of this software is derived from the RSA Data Security
30. OmniPage Document OPD icon or file name the clicked document is loaded into the program See OmniPage Documents in the next chapter Right click one or more image file icons or file names for a shortcut menu Select Open With OmniPage application The images are loaded into the program On opening OmniPage s title screen is displayed and then a view selection panel OmniPage has three basic view types For details see The OmniPage Desktop and Views in the next chapter It provides an introduction to the program s main working areas There are several ways of running the program with a limited interface Use the Batch Manager program Click Start in the Windows taskbar and choose All Programs gt Nuance gt OmniPage 18 gt OmniPage Batch Manager See the Workflows chapter Click Acquire Text from the File menu of an application registered with the Direct OCR facility See How to set up Direct OCR in the Processing Documents chapter Right click on one or more image file icons or file names in Wndows Explorer for a shortcut menu Select OmniPage 18 and choose a target format or the Convert Now Wizard or a workflow from its sub menu The files will be processed according to the workflow instructions See the Workflows chapter Click the OmniPage Agent icon 3 on the taskbar Choose a workflow to start the program and run the workflow Use OmniPage 18 with Nuance s PaperPort document management product to add
31. OmniPage Toolbox N JE 5 Use button one to get a set of images 6 Manually zone pages where you want to process only part of the page or if you want to give precise zoning instructions Use ignore backgrounds or zones to exclude areas from processing Use process backgrounds or zones to specify areas to be auto zoned Use button two to have the pages recognized Do proofing and editing as desired Use button three to save your results Chapter 3 Processing documents 26 The default for manual processing is to have all entered pages automatically selected This way you can have all new pages recognized by a single mouse click You can remove this default in the Process panel of the Options dialog box Combined You can process a document automatically and view results in the Text Editor If most pages are in order but a few have not turned out as expected you can switch to manual processing to adjust settings and re recognize just those problem pages Alternatively you can acquire images with manual processing draw zones on some or all of them and then send all pages to automatic processing by pressing the Start button and choosing to process existing pages Workflow Gaa A workflow consists of a series of steps and their settings Typically it will include z a recognition step but it does not have to It does not have to conform to the 1 2 3 pattern of traditional processing Workflows are listed in the Workflow drop dow
32. True Page formatting level In other levels the texts are displayed horizontally See Automatic zoning on page 43 and See Zone types and properties on page 44 e Easy Loader This provides a Windows Explorer like display of the file system in one of the OmniPage windows to keep files visible during your work and deliver full Explorer functionality yielding quick file selections a dialog box with a lock facility Welcome New features in OmniPage 17 S lets a file set be built up before loading starts With Quick Convert View it allows not only fast file loading but also one click total processing load gt recognize gt save See Input via Easy Loader on page 30 e Expanded ECM support Links are available to Hummingbird OpenText and iManage Interwoven When using SharePoint the server login and password information must be provided only once per session and 1s offered in each subsequent session e Support for Office 2007 and 2010 The Direct OCR buttons appear on a separate Nuance OCR tab instead of being mixed with all other Add Ins e More robust batch processing The Batch Manager automatically skips files that cannot be processed including those blocked by password requirements without stopping the main flow of work The Job results window indicates which files were not processed e Running The program s launch speed is increased and performance is considerably improved on multi core comput
33. User s Guide LEGAL NOTICES Copyright 2011 Nuance Communications Inc All rights reserved No part of this publication may be transmitted transcribed reproduced stored in any retrieval system or translated into any language or computer language in any form or by any means mechanical electronic magnetic optical chemical manual or otherwise without prior written consent from Nuance Communications Inc 1 Wayside Road Burlington Massachusetts 01803 4609 The software described in this book is furnished under license and may be used or copied only in accordance with the terms of such license IMPORTANT NOTICE Nuance Communications Inc provides this publication As Is without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Some states or jurisdictions do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you Nuance reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Nuance to notify any person of such revision or changes TRADEMARKS AND CREDITS Nuance ScanSoft OmniPage PaperPort True Page Direct OCR Logical Form Recognition RealSpeak are registered trademarks or trademarks of Nuance Communications Inc in the United States of America and or other countries All other
34. abs Page Image including Thumbnails Text Editor Easy Loader Workflow Status and Help The Document Manager appears in a horizontal panel at the base of the working area You can undock move minimize group or close panels as already described Drag a tab onto the working area to convert it to a Classic type tiled panel Drag it back to the tab bar to revert to a tabbed panel or use the Spacebar as already described If panels are grouped the tab name shows the active one To restore the default Flexible View appearance choose Reset Current View in the Window menu Easy Loader provides a Windows Explorer type file listing and functionality that can remain open during the session allowing quick file selection and assembly see Chapter 4 page 30 Suggested scenarios Maximizing workspace single screen Load a document Open the panels you want to use Grab them by their captions one by one and drag them so that they dock beside the active one as tabs You can also dock Help to avoid handling two separate A i i windows gt 2 Working with recognition results single screen Load a document and have it recognized Close all panels except the Document Manager and the Text Editor Maximize both horizontally scale down the Document Manager and dock it to the top or bottom You can now step through the pages double clicking them one by one in the Document Manager inspecting recognition results in the Text Editor T
35. ackground processing to MS Excel MS Word PDF RTF Text and WordPerfect Existing settings are used and by default generated files are placed in the input folder Use the Convert Now Chapter 3 Processing documents 31 Wizard to access basic settings such as whether or not to view results in the target application This wizard lets you do immediate conversions or call the Workflow Assistant to access all settings for instance to change target file names and locations This shortcut menu item also offers all workflows that have image file input Input from scanner You must have a functioning supported scanner correctly installed with OmniPage 18 You have a choice of scanning modes In making your choice there are two main considerations e Which type of output do you want in your export document e Which mode will yield best OCR accuracy Scan black and white Law Select this to scan in black and white Black and white images can be scanned and handled quicker than others and occupy less disk space Eo Scan grayscale Select this to use grayscale scanning For best OCR accuracy use this for pages with varying or low contrast not much difference between light and dark and with text on colored or shaded backgrounds Scan color Select this to scan in color This will function only with color scanners Choose this if you want colored graphics texts or backgrounds in the output document For OCR accuracy it offers no mo
36. acting tool and use its cursor to select all the text parts you want to redact They appear with a gray highlight When you are ready click the Redact Document tool Choose to do redaction in a copy safer or the original document If you choose to redact a copy both the copy and the original remain open in OmniPage ready to be saved WARNING If you redact the original document you cannot retrieve the information you have blacked out To find and redact text by searching select Find and Mark Text from the Edit menu to display the Find Replace and Mark Text dialog box Search for text to be marked for redaction Step through all occurrences and decide for each case whether to redact immediately or mark for redaction In the latter case perform the redaction by choosing Close and Redact Document in the Mark Text dialog box or later click the Redact Document button You can apply highlighting and striking out either by selection or searching Reading text aloud The Nuance RealSpeak speech facility is provided for the visually impaired but it can also be useful to anyone during text checking and verification The speaking is controlled by movements of the insertion point in the Text Editor which can be mouse or keyboard driven Chapter 4 Proofing and editing 60 From insertion point to end of Ctrl Numpad 6 sentence From start of sentence to insertion point Ctrl Numpad 4 Current page Ctrl Numpad 3 From top of current page
37. ages to save and use them as image files The following tools are accessible on the toolbar from left to right their usage 1s detailed as follows P affects Primary image only O affects OCR image only PO can be applied to either the Primary or OCR image or both P O a single action 1s applied to both the Primary and OCR image P O affects both images WH applies to whole images only AR can be applied to selected image areas Pointer F5 the Pointer is a neutral tool carrying out different operations under different circumstances for example to pick a color for the Fill operation or to catch the deskew line PO Zoom F6 click the tool then use the left mouse button to zoom in on your image or the right mouse button to zoom out You can also use the mouse wheel for zooming in and out even in the inactive view In the active view the and buttons serve the same purpose P O WH m Select Area F7 click this then on a tool that can work on a page area marked AR and draw your selection on the image Image enhancement tools by default work on the whole page Selection has three modes in the View menu Normal Additive and Subtractive PO AR Primary OCR Image click this tool to switch between the primary and the OCR image in the active view Primary images can be of any image mode while an OCR image is its black and white version generated purely for OCR purposes P O WH Synchro
38. alog box letting you browse your whole file system and efficiently select files to be loaded into OmniPage Choose Process Easy Loader Folder to view files as Lists Thumbnails Tiles Icons arranged as desired or Details as you do in Explorer The Loader can remain displayed as you work Chapter 3 Processing documents 30 Easy Loader is driven from the Process menu Instead of selecting files to send them straight to OmniPage you can choose Queue Window to get a dialog box with a lock Turn the lock on to build up and re order a list of files maybe coming from different folders The lock applies to all files collected to enter the currently open document When the list is ready turn the lock off to start loading If the lock is off from the start files are listed only if they are selected faster than OmniPage can load them Practically you can load a few files send them to recognition and while that is underway build up the rest of the input list Turning on the menu item Show hide Queue Window automatically causes the window to appear whenever files are listed but not yet loaded and to be closed as soon as the list is empty Easy Loader can be used in Classic and Flexible Views to compile files for multiple documents Engage the lock make document active and collect files Then make document 2 active and collect its files and so on When all is ready remove the lock Each document has its own lock but the Process menu offers Lock al
39. an compare any part of the recognized text against the corresponding part of the original image to verify that the text was recognized correctly wp The verifier tool is in the Formatting toolbar The verifier can also be controlled from the Tools menu Hover the cursor over a verifier display to obtain the verifier toolbar Use it as follows How much context for dynamic verifier e one word Ce i J e three words current neighbors Rr e whole image line zoom in out To turn the Verifier on click the Verifier tool or press F9 To turn it off click the Verifier tool again press F9 again or press Esc A full list of verifier keyboard shortcuts is available in Help The Character Map The Character Map is a dockable tool giving you aid in proofing It is used for essentially two purposes e to insert characters during proofing and editing that are not or not easily accessible from your keyboard In this respect it is very similar to the system Character Map e to show all characters validated by the current recognition languages To access the Character Map click its button in the Formatting Toolbar or choose Character Map from the View menu and click Show Under the Character Map menu item you can also choose to display recent characters only or different character sets by default only two are displayed Asian characters are not supported You can access the Character Map in other ways such as e
40. and click Embed Then save the document to the OPD format This means the template will travel with the OPD if it is sent to a new location When the OPD file is opened later the included zone template will be shown in the Zone Template Files dialog box as embedded and can be saved to a new named template file at the new location by using the Extract button Chapter 3 Processing documents 49 Proofing and editing Recognition results are placed in the Text Editor These can be recognized texts tables forms and embedded graphics This WYSIWYG What You See Is What You Get editor is detailed in this chapter Asian text handling is in some respects different from other languages See Asian language recognition on page 54 The editor display and formatting levels The Text Editor displays recognized texts and can mark words that were suspected during recognition with red wavy underlines They are displayed with red characters in the OCR Proofreader A word may be suspect because it was not found in any active dictionary standard user or professional It may also be suspect as a result of the OCR process even if it is found in the dictionary If the uncertainty stems from certain characters in the word these are shown with a yellow highlight both in the Editor and the OCR Proofreader Choose to have non dictionary words marked or not in the Proofing panel of the Options dialog box All markers can be shown or hidden as selected in t
41. anned documents can be input directly into OmniPage or may be saved with the scanner s own software to an image file which OmniPage can later open The minimum width or height for an image file is 16 by 16 pixels the maximum is 8400 pixels 71cm or 28 inches at the resolution 201 to 600 dpi See Help for pixel limits You can govern how PDF files are opened under Tools Options Process open with the text layer or as image import tag information to assist layout retention and whether to use PDF fonts or the mapped system fonts See the eDiscovery Assistant for searchable PDF section on how to make image only PDF files searchable Input from image files You can create image files from your own scanner or receive them by e mail or as fax files OmniPage can open a wide range of image file types Select Load Files in the Get Pages drop down list Files are specified in the Load Files dialog box This appears when you start automatic processing In manual processing click the Get Page button or use the Process menu The lower part of the dialog box provides advanced settings and can be shown or hidden Chapter 3 Processing documents 29 Input from the Cloud The Get Pages drop down list offers direct connections to the following web based storage sites Evernote and Dropbox OmniPage 18 is delivered with a Nuance Cloud Connector component that can be a easily configured by choosing it from the Windows Sart menu in the OmniPage gro
42. arized PDF Choose this to create PDF files optimized for fast loading and display when embedded in web pages Password protection In OmniPage Professional you can set a type and level of encryption and then define an Open password and or a Permissions password for PDF files A smaller range of choices is available for saving to XPS files Converting from PDF To extract text content from a PDF file load it into OmniPage recognize it and save the results to a text format A variety of outputs is also available from a PDF file shortcut menu Word Excel RTF WordPerfect or text For more options use the Convert Now Wizard eDiscovery Assistant for searchable PDF Access this Assistant from the Tools menu or from a PDF file s shortcut menu in Windows Explorer The Assistant is specially designed to create searchable PDF files from image only PDF files or files that already contain some text elements or text pages it does this without altering or applying an OCR process to existing text In other words it limits its processing to Chapter 5 Saving and exporting 70 the image only parts of the input PDF All text based elements in a PDF remain untouched including document metadata annotations mark up stamps and more The process can run automatically or with interaction for zoning or proofing The Assistant loads files you select from your file system and returns the results to the same location choose whether to have the original
43. cal 44 Assigning OmniPage to scanner buttons 33 Attachments to mail 71 Auto detect layout 34 Automatic Document Feeder ADF 29 33 Automatic training 56 Auto sending by mail 71 Auto zoning 34 Auto zoning vertical text 44 B Backgrounds for zoning 43 OmniPage 18 User s Guide Barcode processing 83 Basic processing steps 18 Batch Manager 78 Black and white images 66 scanning 32 Blacking out confidential words 60 Bold text 57 Box Net 30 73 Boxes 58 Boxes for recognized text 88 Brightness 32 87 Brightness Contrast E 38 Bring to Front tool F 63 C Changing part of a page 59 reading order 59 views 18 23 Changing workflows 77 Character attributes 57 Character Map 52 Characters suspect 50 Checkbox tool F 62 Checking OCR results 52 Chinese 54 Circle text tool F 62 Classic View 18 Clipboard sending recognition results 65 Cloud Connector 30 73 Color images 66 markers 51 scanning 32 Color dropout for forms 38 Coloring image areas 39 Comb tool F 62 Comparing recognized words with originals 52 Composition of workflows 74 Contrast 32 87 Contrast Brightness E 38 Convert Now Wizard 31 70 71 Converters multiple 68 90 Converting from PDF 70 71 Converting image files 75 Copying to Clipboard 65 Cover pages for barcode processing 83 Creating new workflows from existing ones 77 training data 57 workflows 77 Crookedly scanned pages 38 Crop E 38 Ctrl to avoid panel redocking 18 Custom
44. de network devices Select one and click OK To install a second device you must run the Scanner Wizard again e The wizard reports whether the chosen scanner model already has settings in the scanner database If it does you do not need to test it If it does not you should test it Click on Next e If you chose not to test click Finish If you chose testing click Next to have the scanner connection tested If the connection is in order you see a menu of further tests Choose which testing steps you want to run The Basic test scan is recommended Chapter 1 Setting up your scanner with OmniPage 13 By default OmniPage uses its own scanning interface located in the Scanner panel of the Options dialog box If you want to use your scanner s own interface instead choose Advanced settings and select this Click Hint editor and choose Edit hints only 1f you are experienced in configuring scanners or have been advised by Technical Support to do so e Click Next to start the tests For the Basic scan test insert a test page into your scanner The wizard will scan using your scanner manufacturer s software Click on Next Your scanner s native user interface will appear e Click on Scan to begin the sample scan e If necessary click on Missing Image or Improper Orientation and make the appropriate selections e Once the image appears correctly in the window click on Next e Move through the remaining requested test
45. dges or scratches Clean if necessary Problems with fax recognition Try these solutions to improve OCR accuracy on fax images Ask senders to use clean original documents if possible Ask senders to select Fine or Best mode when they send you a fax This produces a resolution of 200 x 200 dpi Ask senders to transmit files directly to your computer via fax modem if you both have one You can save fax images as image files and then load them into OmniPage See Input from image files in the Processing documents Chapter System or performance problems during OCR Try these solutions if a crash occurs during OCR or if processing takes a very long time Check image quality Consult your scanner documentation on ways to improve the quality of scanned images Chapter 7 Troubleshooting 5S Break complex page images lots of text and graphics or elaborate formatting into smaller jobs Draw zones manually or modify automatically created zones and perform OCR on one page area at a time See Working with zones in the Processing documents Chapter Restart Windows XP or Vista in safe mode and test OmniPage by performing OCR on the included sample image files If you are performing multiple tasks at once such as recognizing and printing OCR may take longer Supported file types Supported image file formats for loading are TIFF PCX DCX BMP JPEG JB2 JP2 GIF PNG XIFF MAX PDF XPS and HD Photo Supported file types fo
46. ding language in the converter options for the wave file type OmniPage 18 is delivered with a Nuance Cloud Connector component that can be easily configured by choosing it from the Windows Start menu in the OmniPage group Specify which further Cloud sites you wish to access and also which FTP sites you want to use for file saving Once at least one link has been established the Connector is available in the Export Results drop down list This list also offers direct connections to two web based storage sites that cannot be accessed via the connector Evernote and Dropbox Certain cloud services may have limitations for example only Google Apps Premier users can upload image files In OmniPage Professional you can export files to other targets You can save files to Microsoft SharePoint 2003 2007 or 2010 to Hummingbird Open Text or proressionat iManage Interwoven Exporting choices are made in the Export Options dialog box When you click OK you may be directed to log in and invited to specify the required path When using SharePoint the server login and password information must be provided only once per session and it is offered in each subsequent session If an ODMA complhiant Document Management System DMS is detected in your computing environment it will be offered If you have access to more than one DMS the system default will apply The ODMA server must be pre configured to accept the file types to be exported fr
47. e problems starting or using OmniPage e Make sure that your system meets all the listed requirements See the Installation and setup chapter e Make sure that your scanner is plugged in and that all cable connections are secure e Visit the support section of Nuance s web site at www nuance com It contains Tech Notes on commonly reported issues using OmniPage Our web pages may also offer assistance on the installation process and troubleshooting e Use the software that came with your scanner to verify that the scanner works properly before using it with OmniPage e Make sure you have the correct drivers for your scanner printer and video card Visit Nuance s web page through the Help menu and consult its scanner section for more information e Defragment your hard disk See Windows online Help for more information e Uninstall and reinstall OmniPage as described in the section Uninstalling the software in the Installation and setup chapter Chapter 7 Technical information 86 Testing OmniPage Restarting Windows in its safe mode allows you to test OmniPage on a simplified system This is recommended when you cannot resolve crashing problems or if OmniPage has stopped running altogether See Windows online Help for more information To test OmniPage in safe mode 1 Restart your computer in safe mode by pressing F8 immediately after you see the Starting Windows message 2 Launch OmniPage and try performing OCR
48. elements that get encircled when selected Table This tool creates tables in your form ES You can also create form elements by right clicking an existing form element in your recognized form and choose the Insert Form Object menu item The Form Arrangement Toolbar The tools on this toolbar can be used to line up form elements or to set which one is on top of the others when they overlap This latter function is useful for example if you want to create a background graphic design for your form Chapter 4 Proofing and editing 62 a m To set the order of overlapping elements use the Bring to Front and Send to Back buttons To align the right left top bottom edges or the centers of the selected form elements S horizontally use the horizontal alignment tools B W i oo aA vertically use the vertical arrangement tools The commands of the Form Arrangement toolbar are also accessible from the shortcut menu of any form element Editing Form object properties To edit a form object directly select it then right click the given element to display its shortcut menu You can edit the appearance or the properties of any form element here Use the following commands Form Object Appearance use the tabs Borders Shading and Shadow to design the look of your form elements in a similar way as you would do in a text editing application Form Object Properties this command gives you access to the element propertie
49. emains loaded How to modify a zone template Load the template and acquire a suitable image with manual processing The template zones appear Modify the zones and or properties as desired Open the Zone Template Files dialog box The current template is selected Click Save and then Close How to unload a template Select a non template setting in the Layout Description drop down list The template zones are not removed from the current or existing pages but template zones will no longer be used for future processing You can also open the Zone Template Files dialog box select none and click the Set As Current button In this case the layout description setting returns to Automatic How to replace one template with another Select a different template in the Layout Description drop down list or open the Zone Template Files dialog box select the desired template and click the Set As Current button Zones from the new template are applied to the current page replacing any existing zones They are also applied as explained above How to remove a template file Open the Zone Template Files dialog box Select a template and click the Remove button Zones already placed by this template are not removed Template files can be deleted only from the operating system Chapter 3 Processing documents 48 How to include a template file in an OPD Open a document then click Tools and choose Zone Template Select the one you want to include
50. ers Support for quad core machines is introduced e Linking workflows to scanner buttons OmniPage functions and workflows can be associated with scanner buttons so the whole pre processing recognition and storage of documents can be launched from the scanner See Scanning to OmniPage and workflows on page 33 e Output to Kindle The Kindle Assistant lets you create workflows to send recognition results to a Kindle account at Amazon and receive them displayed on a Kindle device registered with that account See Sending to Kindle on page 71 e Other improvements Advances to image pre processing provide better layout retention and overall accuracy particularly in XPS files and document to document conversions HD photo JPEG XR image loading is supported Integration with Microsoft Word Excel and PowerPoint is enhanced Linearized PDF files can be created so they are optimized for faster web viewing Welcome New features in OmniPage 17 9 Key features in OmniPage Professional J PROFESSIONAL This icon is used throughout the guide to denote features that are available only in OmniPage Professional 18 e Extracting data from filled forms A workflow step allows data to be extracted from sets of forms and exported to databases based on a PDF form template The forms can be active PDF forms static forms in a range of image formats or scanned paper forms e Marking and redacting Text can be highlighted struckout o
51. es 45 Tables editing 58 editing dividers 47 in single column pages 34 in Text Editor 58 removing dividers 47 rows in 47 zones 45 47 Taskbar workflow icon 75 Technical information 86 Template zones 35 47 87 Template form 63 OmniPage 18 User s Guide Templates in OPDs 47 Testing OmniPage 87 Text direction 44 55 Text Editor 18 50 57 Text saving 66 Text tool F 62 Text to Speech facility 61 Thumbnails 18 Tiled panels 18 Timing of jobs 83 Toolbar docking floating 52 Toolbars 23 Training 56 automatic IntelliTrain 56 manual 56 training files 57 Troubleshooting 86 True Page 51 True Page editing 58 True Page export 67 TWAIN scanner drivers 13 Types of zones 44 U Underlined text 57 Undocking panels 18 Ungrouping elements 58 Uninstalling the software 16 Unloading training files 57 user dictionaries 53 zone templates 48 URLs 58 User dictionaries 51 53 User interaction in workflows 75 Using Direct OCR 28 V Verifying language choices 55 Verifying text 52 Vertical arrangement tools F 63 Vertical dictionaries 54 Vertical text 54 Vertical text auto zoning 44 Viewing input or output files 81 Viewing vertical texts 44 Viewing workflow progress 81 Views 18 changing 18 23 96 Classic 18 Custom 23 Flexible 20 Quick Convert 22 resetting 20 using Window menu 20 W Warning messages from jobs 81 Watched folders 82 83 Watched mailboxes 83 Web access for activation 12 Web display with PDF file
52. f you own a previous version of OmniPage or if you are upgrading from demonstration software or an OmniPage Special Edition you must uninstall that product first To install OmniPage 1 Download the program file and choose Run when the download is completed or insert the OmniPage CD ROM in your CD ROM drive The installation program should start automatically If it does not start locate your CD ROM drive in Windows Explorer and double click the Autorun exe program at the top level of the CD ROM 2 Choose a language to use during installation Accept the End User License Agreement and enter the serial number you receive by e mail or find on the CD envelope 3 Choose a complete or a custom installation A complete installation installs all RealSpeak Text to Speech language modules currently 9 Custom installation lets you exclude or add modules To exclude a module click its down arrow and select This feature will not be available 4 Follow the instructions on each screen to install the software All files needed for scanning are copied automatically during installation Unless deselcted in the OmniPage Professional installation Nuance PDF Create 7 installation starts as soon the installation of OmniPage is completed Document to document conversions depend on PDF Create being present Chapter 1 Installing OmniPage 12 OmniPage Professional is supplied with a complimentary copy of the Nuance PaperPort document management
53. fessional you have the following additional Batch Manager PROFESSIONAL Capabilities Setting job timing and recurrence Folder watching for incoming image files E mail inbox watching for incoming attachments Outlook and Lotus Notes E mail notification of job completion to specified recipients Driving workflows with barcodes Creating new jobs Open the Batch Manager from the Process Menu or from your system by choosing Start gt All Programs gt Nuance OmniPage 18 gt OmniPage Batch Manager or from the OmniPage Agent on the taskbar a Creating a job is basically timing a workflow To do this start the Batch Manager as described above and click the Create Job icon or choose Create Job from the File menu The Job Wizard starts First you need to define your job type You can create five different types instances of two basic categories Normal and Watch type Normal and Watch type jobs may have a recurrence pattern The latter are tailored to monitor a specified folder or e mail inbox for incoming images to be processed in OmniPage A Chapter 6 Batch Manager 78 specific type within this category is Barcode cover page jobs where barcode cover pages are used to identify which workflow to carry out JT Normal job Set starting time and specify or create the Workflow to be run If you select Do not start now use the Activate button in the Batch Manager to start it me _ Job types available in OmniPage Professional onl
54. files overwritten or retained as backup copies Zoning and proofing occur in pop up windows with no connection to any documents open in OmniPage at the time Creating PDF files from other applications The Nuance PDF Create product supplied with OmniPage Professional provides the ability to create Normal PDF files from documents in any print capable application on your system Click File Print and select the printer ScanSoft PDF Create Adjust properties as desired and click OK and supply a file name and location If View resulting PDF is selected your default PDF viewer displays the result sending pages by mail You can send page images or recognized pages as one or more files attached to a mail message if you have installed a MAPI compliant mail application such as Microsoft Outlook To send pages by e mail e With automatic processing select Send in Mail as the setting in the Export Results drop down list on the OmniPage Toolbox The Export Options dialog box appears as soon as the last available page in the document is recognized or proofed After export options are specified an empty mail message appears with file s attached add recipients and message text as desired e With manual processing select Send in Mail as the setting in the Export Results drop down list and then click its button The Export Options dialog box appears immediately and then the mail message with the attachment s e Workflows and jobs accept a Send in Mai
55. ft aligned text in a single font and font size When exporting to Text or Unicode file types graphics and tables are not supported You can export plain text to nearly all file types and target applications in these cases graphics tables and bullets can be retained Formatted Text This exports decolumnized text with font and paragraph styling along with graphics and tables This is available for nearly all file types Flowing Page This keeps the original layout of the pages including columns This is done wherever possible with column and indent settings not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are used True Page This keeps the original layout of the pages including columns This is done with text picture and table boxes and frames This is offered only for target applications capable of handling these True Page formatting is the only choice for XML export and for all PDF export except to the file type PDF Edited Spreadsheet This exports recognition results in tabular form suitable for use in spreadsheet applications This places each document page onto a separate worksheet When exporting to Microsoft Excel Spreadsheet is good for saving whole page tables Prefer Formatted Text if your document contains smaller tables each table will be Chapter 5 Saving and exporting 67 placed on a separate worksheet with non table parts placed
56. g 16 assigning to scanner buttons 33 documents in 17 earlier versions 12 installing 12 reinstalling 16 starting 13 testing 87 uninstalling 16 OmniPage Agent 15 75 OmniPage desktop 18 OmniPage desktop views 18 OmniPage Documents 17 saving as 65 OmniPage Toolbox 18 OmniPage Workflow Starter 15 75 One button processing 22 31 33 On the fly editing 59 OPD files embedding items 17 extracting items 17 template embedding 47 Opening image files 29 Operating system requirements 12 Optimized PDF for web display 70 Optimizing brightness 32 Options dialog box 24 Options for proofing 51 Options for saving 68 Order of page elements 59 OmniPage 18 User s Guide Original image 36 Original image saving 66 Outlook 78 79 83 Overview of processing steps 18 P Page Image panel 18 Page limit for jobs 80 Page Ready button 75 Pages deskewing 38 multi page image files 66 navigation 18 sending as mail 71 sending to Clipboard 65 Panels 18 PaperPort 16 25 Paragraph editing attributes 58 styles 58 66 Passwords for PDF 70 Pausing workflows 75 PDF converting from to 70 PDF Edited 69 PDF file input 29 30 PDF flavors 69 PDF linearized 70 PDF to MS Word 71 PDF make fully searchable 70 Pending pages 59 Performance problems during OCR 88 Plain Text in Editor 50 67 Plain Text view 67 Pleading numbers 34 Pointer E 37 PowerPoint 2007 PPTX 89 Preprocessing images 35 Primary image 36 Primary OCR Image E 37
57. ge Enhancement window Once you have modified the starting image the result window displays the changes Click the Apply button next to the History list to commit the change Modifications not added to the History by clicking the Apply button will not be actioned Click the Reset button to discard changes you have performed with a given tool before they are applied E Click the Discard all changes button to restore the image as it was before you started the current enhancement session Any time you want to see what output a certain step resulted in double click it in the History list The display shows the result of that action removing all actions performed afterwards If you apply a new change to the displayed image that replaces all changes that were made in the History list after the chosen one Saving and applying templates If you have a number of similar images to enhance you can build up a list of enhancement steps to apply to all of them To create and store an image enhancement template first bring an image file into the Image Enhancement window then carry out your preprocessing steps and add them to the History by clicking the Apply button When you are done choose Save Enhancement Template from the Image Enhancement window s File menu Browse to your preferred destination and save the template file with the extension ipp To carry out the set of modifications saved in the template file on another image simply open
58. h view to your particular needs including use of a Secondary monitor 4 The Form toolbars and the Mark Text toolbar for details see Chapter 4 page 60 appear only in OmniPage Professional 18 PROFESSIONAL Basic Processing Steps There are three ways of handling documents with automatic manual or workflow processing The basic steps for all processing methods are broadly the same 1 Bring a set of images into OmniPage You can scan a paper document with or without an Automatic Document Feeder ADF or load one or more image files from your file system storage sites in the Cloud FTP and more ey i 2 Perform OCR to generate editable text After OCR you can check and correct Ege errors in the document using the OCR Proofreader and edit the document in the Text Editor m 3 Export the document to the desired location You can save your document to a sioa specified file name and type place it on the Clipboard send it as a mail attachment or publish it You can save the same document repeatedly to different destinations different file types with different settings and levels of formatting Using OmniPage you can choose from the following processing methods Automatic Manual Combined or Workflow You can start recognition from other applications using Direct OCR and can also schedule processing to run at a later time Processing methods are detailed in the next chapter and in Help Settings a The Option
59. have acquired at least one image for a document you can export the image to file Once you have recognized at least one page you can export recognition results After further recognition you can save a single page selected pages or the whole document by saving to file copying to Clipboard or sending to a mailing application Saving as an OmniPage Document is always possible OmniPage provides comprehensive support for Office 2007 and 2010 applications and formats A document remains in OmniPage after export This allows you to save copy or send its pages repeatedly for example with different formatting levels using different file types names or locations You can also add or re recognize pages or modify the recognized text With automatic processing and in Batch Manager jobs you specify where to save first before processing starts A workflow may contain one or more saving steps even to different targets for instance to file and to mail A Batch Manager job must contain at least one saving step See Chapter 6 page 78 Workflows Saving and Exporting If you want to work with your document again in OmniPage in a later session save it as an OmniPage Document This is a special output file type It saves the original images together with the recognition results settings and training Exporting is done through button 3 on the OmniPage Toolbox It lists available export targets Some appear only if access to the target 1s detected
60. he Batch Manager It has two panels The left panel lists each job its next run status and history The status 1s Waiting Scheduled but job start time is in the future Running Processing is currently underway Watching Watching is in progress but there is no processing Inactive Created with timing instruction Do not start now or any deactivated jobs Expired Scheduled job but start time is in the past Collecting Watching in progress but the job is waiting for all incoming files to arrive Paused User has paused the job and not yet resumed it Closing Watch type job is saving its result Starting The status right before Running Displays when a job is just being started or when more jobs are about to run than the number of jobs Batch Manager can simultaneously run Chapter 6 Creating new jobs SO Click on a job and a step by step analysis of all pages in the job appears in the right panel It shows where input was taken from the page status and where output was directed to Click on a plus icon to see more information about the page Click on a minus icon to hide details For jobs with the error or warning status the listing shows which pages failed or what problems occurred Activate Job in the File menu serves to activate any inactive job immediately fa Deactivate Job in the File menu deactivates any active job If the job is running this will stop it before deactivating Choose this to close a Watch t
61. he Text Editor panel of the Options dialog box You can also show or hide non printing characters and header footer indicators The Text Editor panel also lets you define a unit of measurement for the program and a word wrap setting for use in all Text Editor formatting levels except Plain Text OmniPage can display pages with three levels of formatting You can switch freely between them with the three buttons at the bottom left of the Text Editor or from the View menu Plain Text This displays plain decolumnized left aligned text in a single font and font size with the same line breaks as in the original document Formatted Text This displays decolumnized text with font and paragraph styling Chapter 4 Proofing and editing 50 True Page True Page tries to conserve as much of the formatting of the original document as possible Character and paragraph styling is retained Reading order can be displayed by arrows Proofreading OCR results After a page is recognized the recognition results appear in the Text Editor Proofreading starts automatically if that was requested in the Proofing panel of the Options dialog box You can start proofing manually any time Work as follows 1 Click the Proofread OCR tool in the Standard toolbar or choose Proofread OCR in the Tools menu 2 Proofing starts from the current page but skips text already proofed If a suspected error is detected the OCR Proofreader dialog box colors the s
62. he job parameters mostly timing instructions and it is more typical for them to run unattended Click the Workflow Assistant button in the Standard toolbar to see its steps and settings Running workflows Here is how to run a sample workflow or one you have created 1 If your workflow takes input from scanner place your document in its ADF or its first page on the scanner bed 2 Select the desired workflow from the Workflow drop down list 5a Chapter 6 Workflows 74 3 Press the Start button The OmniPage Toolbox displays the steps in the workflow and acts as a progress monitor The Workflow Status panel shows progress in more detail To stop the workflow before it completes press the Stop button 4 If run time input selection is specified the Load Files dialog box awaits your choice of files 5 If you requested a step requiring interaction image enhancement manual zoning or proofing the program presents pages for attention 6 When a page is enhanced zoned or proofed click the Page Ready button in 5 the Toolbox or appropriate dialog box to move to the next page 7 When the last page is enhanced zoned or proofed or when you no longer gt gt want to do zoning or proofing press the appropriate Document Ready button on the Toolbox Any pages without zones will be auto zoned 8 The After Completion menu under Process Workflows gives you three options to end a workflow You can choose to close the documen
63. he number of suspect words and reject characters in the Document Manager will help you identify problematic pages Chapter 2 The OmniPage Desktop and Views 20 Handling large documents dual screen Load the document you want to work on Move its Thumbnail View to your second monitor and maximize it for a large scale overview of your document and far more space for thumbnail operations Verifying dual screen Place the Page Image on one screen and the Text Editor on the other This gives you more space for editing and proofing The Page Image is always available for verifying recognition and for performing on the fly zoning and editing jz The scenarios presented above are only examples to give you an idea of what you can do in Flexible View Chapter 2 The OmniPage Desktop and Views 21 Quick Convert View Use the Quick Convert View for fast recognition and saving You can switch to Quick View only when you have no opened document and it can handle only one input file and one output document at a time The picture shows the default appearance Page Image panel title Processing buttons Quick Convert Options on toggled tab with Easy Loader Quick Convert toolbar Quick Convert Options document source and layout output text format formatting level output folder and file name Page Image saving options page range The Easy Loader is by default on a tab that toggles with the Quick Convert Optio
64. iPage function panels stacked in a tabbed view to give each panel more space e Quick Convert View This view is designed for quick and easy document conversion without having to learn a lot The most important conversion options are clearly visible on one screen Use the Window menu to switch between views and to save your own custom view see later On starting a new session you receive the view and screen arrangement that was in force when the program was last closed All three views can be reset to default values using Reset Current View in the Windows menu Program Panels OmniPage has a set of panels that can be docked tabbed or tiled floated resized minimized and restored separately These include Thumbnails Page Image Text Editor Document Manager Easy Loader Workflow Status and Help To float a panel double click its title bar or tab To restore the floating panel to its previous docked position double click its title bar To dock it to a new location drag it to that location A colored rectangle shows the docking position release the mouse button to dock it To see all possible docking positions one after the other tiles and tabs drag the panel over the OmniPage main window holding down the left mouse button and pressing the spacebar repeatedly When the desired location is indicated by coloring release the mouse button To move a floating panel without docking displays keep CTRL pushed while dragging Cla
65. ication when the job is completed From the next panel onwards you can construct your job except for barcode cover page jobs as you normally do with Workflows Set your starting point Fresh Start or Existing Workflows and proceed as described in the Workflows topic Chapter 6 Creating new jobs 79 The Options dialog box in the Batch Manager is in the Tools menu Its General panel has an option Enable OmniPage Agent on system tray at system startup By default it is on It must remain selected for jobs to run at their scheduled time The option is provided so it 1s possible to prevent all jobs from running without having to disable them individually Its state also governs the running of barcode cover page jobs The General panel lets you limit the number of pages allowed in an output document even if the file option Create one file for all pages is selected When the limit is reached a new file is started distinguished by a numerical suffix Click Finish to confirm job creation Modifying jobs a Jobs with an inactive status can be modified Select the job in the left panel of the Batch Manager and choose Modify from the Edit menu or click the Modify Job button First modify timing instructions as desired Then the Workflow Assistant appears with the workflow steps and settings loaded Make the desired changes as already described for workflows See Modifying workflows above Managing and running jobs This is done with t
66. in an index worksheet with hyperlinks to each relevant worksheet Selecting converter options Click the Options button in a saving dialog box to have precise control over the export This brings up a dialog box with the name of the converter associated with the current file type It presents a series of options tailored to this file type First confirm or change the formatting level because this influences which other options are presented Select options as desired Help details how to do this To make changes apply to all future export done with the given converter select the checkmark Make changes permanent If this is not selected changes are applied to the current export only and are not saved for future use Export settings can be changed and saved without a document save choose Tools Saving Preferences Using multiple converters Multiple converters allow you to export to two or more file types in one export step Choose Multiple in the saving dialog box Text mage f Hdultiple To make your own multiple converter open the Saving Preferences dialog box from the Tools menu Choose the heading Multiple converters Select a converter and click Create from This will make a copy of the selected converter that you can freely modify without overwriting the original one The new converter appears in the list Select it and click Options to specify its settings You receive a list of all text converters followed by all
67. ing OmniPage taskbar icon 75 Encryption for PDF 70 English embedded in Asian texts 54 Error messages from jobs 80 81 Evernote 30 73 Excel 2007 XLSX 89 Existing workflow as new workflow source 77 Explorer loading files from 31 75 Export converters 68 Export Results button 66 Exporting graphics 66 in Flowing Page 67 in True Page 67 repeated 65 to Clipboard 65 to file 66 9 to Kindle 71 to mail 71 to PDF 69 Extracting form data 63 Extracting items from OPDs 17 Extracting text from PDF files 71 F Fast recognition and saving 22 Fax recognition 88 Features new 7 File it Assistant 85 Files as export target 65 as image source 29 retained on uninstall 16 separation options 66 types for export 67 Fill E 39 Fill text tool F 62 Financial dictionaries 54 Finding non dictionary words 51 suspect words 51 Finishing proofing in a workflow 75 workflows 77 zoning in a workflow 75 Flexible View 18 20 Flipping images 38 Floating panels 18 Flowing Page 67 Form Arrangement toolbar 62 Form data extracting 63 Form drawing toolbar 62 Form objects editing 63 Form processing with dropout 38 Form zone 45 Formatted Text 50 Formatted Text view 67 Formatting levels 50 67 Formatted Text 50 Plain Text 50 True Page 51 Formatting toolbar 18 Frames 58 67 88 Fresh start for new workflow 77 Fully searchable PDF 70 OmniPage 18 User s Guide G Get and Convert 31 Google Docs 30 73 Graphic tool F 62 Graphic z
68. ing any zones already there e on all further acquired pages e on pre existing pages sent to re recognition without any zones With manual processing the template zones in the first two cases can be viewed and modified before recognition With automatic processing the template zones can be viewed and modified only after recognition With workflow processing use the zone images step This combines two steps load templates and manual zoning To use a zone template click the Add button in the appropriate panel of Chapter 3 Processing documents 47 the Workflow Assistant and select the zone template file to use Then make your choice between displaying images for manual zoning applying the zone template or applying it and display the images Templates accept ignore and process zones and backgrounds They can therefore be useful to define which parts of the pages to process with auto zoning and which parts to ignore Process zones or process background areas from a template may be replaced during recognition by a set of smaller zones specific zone types will be assigned to these zones How to save a zone template Select a background value and prepare zones on a page Check their locations and properties Click Zone Template in the Tools menu In the dialog box select Zones on page and click Save then assign a name and optionally a different path Choose a network location to share the template file Click OK The new zone template r
69. ing views Use the Window menu to change views Panels are shown or hidden and arranged as they were when the chosen view was last used The Help topic on display remains unchanged regardless of view Easy Loader retains its file location regardless of view and the Workflow Status continues to display information on the last workflow run On program restart Help displays the Welcome topic Easy Loader the default folder location and Workflow status 1s empty The Toolbars The program has eleven main toolbars Use the View menu to show hide or customize them Status bar texts at the bottom edge of the OmniPage program window explain the purpose of all tools Standard toolbar Performs basic functions Image toolbar Performs image zoning and table operations Three of its tool groups can now be handled separately mini toolbars e Zones toolbar Offers zoning tools e Rotate toolbar Provides rotating tools e Table toolbar Inserts moves and removes row and column dividers Formatting toolbar Formats recognized text in the Text Editor Verifier toolbar Controls the location and appearance of the verifier Reorder toolbar Modifies the order of elements in recognized pages Mark Text toolbar Performs text marking and redacting Chapter 2 The OmniPage Desktop and Views 23 Form Drawing toolbar Creates new form elements Form Arrangement toolbar Arranges and aligns form elements All toolbars can be moved and customized in eac
70. itional steps are available Extract Form Data and Mark Text Chapter 6 Workflows 76 Creating workflows 5 Select New Workflow in the Workflow drop down list or from the Process menu Or click the Workflow Assistant button in the Standard toolbar when no workflow 1s selected The opening Assistant panel offers two starting points Choose Fresh Start to begin with no steps in the workflow diagram on the right Accept or change the default workflow name Then click Next and choose your first step Choose an image loading step that can take input from file scanner or digital camera files Specify settings on the right Then move on to build your workflow it can include a variety of different steps When done click Finish Choose Existing Workflows to see a list of existing workflows These are the sample workflows plus any you have created Select one as source Its steps will appear in the workflow diagram on the right Enter a name for your new workflow Click Next to proceed modify its steps and settings as described in the next section The changed settings apply to the new workflow only and are not written back to the workflow used as the source Any changed settings enter the new workflow but do not affect the settings in the program Finally select Finish to complete your new workflow Modifying workflows Bj Select the workflow you want to modify in the Workflow drop down list and click the Workflow Assistant button in the sta
71. l and Unlock all to lock or release all files destined for all documents You can remove selected files with Delete or all files in the current document s list with Delete All or Clear in the Process menu Use Clear all to clear all files destined for all open documents See a tutorial in Help on loading files for multiple documents Easy Loader is available as a panel in Quick Convert View The Process menu has two commands unique to Quick View e Get and Convert offers one button processing files are loaded passed through recognition and saved to files using existing settings Only in this case multiple file selection is allowed with Quick View the result is one output document for each input file before starting you should choose under Output file name Same as the source file name e Load Files performs file loading without recognition as in other views In Quick View it allows only one file to be loaded at a time it should be processed before selecting a new input file In this case the Queue Window and its lock play no useful role Easy Loader can process digital camera images Set this in the Quick Convert Options panel before invoking Easy Loader If Scan is set as input this setting is temporarily ignored and pages are loaded as normal non camera images All Windows Explorer functionality 1s available in Easy Loader For instance you can also select files and use the shortcut menu item OmniPage 18 to send them via b
72. l export step but they require the recipients and message text to be specified as workflow settings so the workflow can be run unattended sending to Kindle A Kindle reader is an electronic book product from Amazon The Kindle Assistant in the Tools menu lets you create a simple workflow that sends recognition results to a Kindle Chapter 5 Saving and exporting 71 account at Amazon these results are optimized for reader display and appear on the Kindle device registered to that account To prepare a Kindle workflow 1 Have your Kindle reader and its associated e mail address on hand 2 Choose Kindle Assistant in the Tools menu 3 Type in a name for the new workflow 4 Choose a document source Scan Load files or Load digital camera files With file input you will be prompted to choose input files when the workflow starts running A Enter the e mail address linked to your Kindle reader Provide a name for the output file All recognition results enter a single file Choose Save to save the workflow for later use or Save and Run to immediately run the workflow and transfer its results to your Kindle device This simple workflow has three steps acquire images perform OCR and send to Kindle Recognition is done in English All other settings take either default values or values optimized for Kindle When you run the Kindle Assistant for the first time a customized output converter is created called Kindle Document
73. l processing and then save the document as an OmniPage Document when you later open that OmniPage Document the interrupted Chapter 6 Workflows 75 workflow will resume Workflow Assistant This allows you to create and modify workflows The Job Wizard also uses this to create or modify workflows that jobs execute see the next section The Assistant offers one or more steps each with a drop down list This left panel of the Workflow Assistant dialog box lets you build your workflow E K i moe Eding of recognized paged alowed without runing preodreacer Proofreader to nun on recogruned pages mith eding alowed A d Mark ai necktie y mod Cotes fany ion Fe This shows the steps you have chosen Traag opion af Erai rier mer tem Lord Fisoogrition Hea aA Mahten wane ap UM Saws bo Di Sars bo Eyange This drop down list shows the possible steps Use this to add a new step Specify settings for at any given workflow to your workflow the current step here position Specify settings for current step here x Click the Close button to delete a workflow step a is All subsequent dependent steps will also be removed a lt _ a To change a step click this arrow and select from the ones in the drop down list At any moment in the process the Assistant drop down menu offers all steps that are logically possible at that point In OmniPage Professional add
74. lphabetically with the others in the Options OCR panel You should select only one of these languages at a time and avoid a multiple selection with other languages Asian OCR can handle short embedded English texts without English being explicitly set this is not designed for longer English texts or for texts in other Western languages Vertical text 1s typical in Japanese and Chinese English may be embedded there Chapter 4 Proofing and editing 54 in different orientations The program can handle these in the output they appear right rotated Beside the language list the option Verify language choices invokes automatic language detection that warns of differences between a detected language and the language setting It works at page level and identifies four categories Japanese Chinese Korean and non Asian It cannot distinguish between Traditional and Simplified Chinese or between non Asian languages The last category means Japanese Chinese or Korean characters were not detected Verification takes place during image pre processing so the required recognition language must be set before image loading Auto layout and auto zoning are recommended for Asian pages This places all detected texts into text zones by choosing an Asian recognition language you set Asian OCR to run in these zones and that can automatically detect and transmit the text direction coping with mixed areas of horizontal and vertical texts on a page However the z
75. lphabets and for horizontal texts in the Asian languages Vertical Asian text zone Use this to draw text zones for vertical text in Japanese or Chinese Zones should be rectangular Vertical left rotated text zone Use this to draw text zones for vertical text that is left rotated non Asian languages only The zones should be rectangular Vertical right rotated text zone Use this to draw a text zone for vertical text that is right rotated non Asian languages only The zones should be rectangular Table zone Use this to have the zone contents treated as a table Table grids can be automatically detected or placed manually Table zones should be rectangular Vertical texts in tables cannot be zoned manually they can be auto detected in gridded tables Graphic zone Use this to enclose a picture diagram drawing signature or anything you want transferred to the Text Editor as an embedded image and not as recognized text Form zone Use this to enclose an area of your document containing form elements such as a checkbox radio button text field or anything you want transferred to the Text Editor as a form element Afterwards in True Page you can edit form layout and modify the properties of form elements Form zones are available in OmniPage Professional only Processing documents 45 Working with zones The Image toolbar provides zone editing tools Grouped tools can be m undocked floated an re docked as a separate mini
76. m correctly in the scanner 2 Use the OmniPage toolbar button Acquire Text Settings or the same item in the target application s File menu or the Nuance OCR tab in Office 2007 and 2010 to review your recognition settings 1f necessary the Direct OCR panel lets you specify input from scanner image file or digital camera image files Chapter 3 Processing documents 28 3 Use the OmniPage toolbar button Acquire Text or the same item in the File menu use the Nuance OCR tab in Office 2007 or 2010 to acquire images from the specified source 4 If you selected Draw zones automatically in the Direct OCR panel of the Options dialog box under Acquire Text Settings recognition proceeds immediately 5 If Draw zones automatically is not selected each page image will be presented to you allowing you to draw zones manually Click the Perform OCR button to continue with recognition 6 If proofing was specified this follows recognition Then the recognized text is placed at the cursor position in your application with the formatting level specified in the Output Format panel under Acquire Text Settings Defining the source of page imagesFigure There are three possible image sources from image files from a digital camera and from a scanner There are two main types of scanners flatbed or sheetfed A scanner may have a built in or added Automatic Document Feeder ADF which makes it easier to scan multi page documents The images from sc
77. n OmniPage Professional you can specify watched mailboxes as job input These allow processing to be started automatically whenever image files of specified file PROFESSIONAL types are placed in pre defined e mail folders This is useful to have sets of files with predictable content arriving processed automatically on arrival even if no one is in attendance The program supports watching Microsoft Outlook and Lotus Notes mailboxes Barcode processing gene ln OmniPage Professional you can run workflows sets of steps and their settings Cy using barcode cover pages that define which workflow should run A barcode proressiona COVEr page identifies a workflow with workflow identifier workflow name and workflow steps and contains information on workflow creation name of the creator date of creation etc Note that barcode processing cannot be recurrent There are two ways of doing barcode processing Scanner input Workflow processing is driven by placing the cover page on top of a document to be scanned and pushing the scanner s Start button Image file input Job processing is driven by copying the barcode cover page image into a watched folder that will receive the document images to be processed Chapter 6 Watched mailboxes 83 For scanner input you have to 1 Create a workflow that contains the processing steps you need with Scan Images as first Step 2 Print a barcode page that identifies the workflow
78. n list sample workflows plus any you create Workflows allow you to handle recurring tasks more efficiently because all the steps and their settings are pre defined You can choose to place the OmniPage Agent icon on your taskbar Its shortcut menu lists your workflows Click a workflow to launch OmniPage and have it run Let the Workflow Assistant guide you in creating new workflows It provides a choice of steps and the settings they need Click Next after each step to add another one You can use the Assistant just to get more guidance when doing automatic processing See Workflow Assistant in Chapter 4 page 76 At a later time e __ F You can schedule OCR jobs or other processing jobs in OmniPage Batch Manager to be performed automatically at a later time when you may not even be present at your computer This is done through the Batch Manager It does not matter if your computer is turned off after the job is set up so long as it is running at job start time If you are scanning pages your scanner must be functioning at job start time with the pages loaded in the ADF When you choose New Job first the Job Wizard and then the Workflow Assistant appears the latter with a slightly modified set of choices and settings In the first panel of the Job Chapter 3 Processing documents a7 Wizard you define your job type and name your job next you are to specify a starting time a recurring job or watched folder instr
79. nd the workflow will be started as soon as a barcode cover page is placed in the specified watched folder 3 The workflow will process image files arriving in the folder after the cover page Chapter 6 Barcode processing 84 4 The workflow will be completed at the specified end time of the job or each time a new barcode cover page is detected You can copy the barcode cover page image and the image files into the watched barcode folder yourself or direct others to do this You can also place just a barcode cover page image file in the watched folder then have a network scanner make and send image files there File it Assistant The File it Assistant lets you create scanning workflows for repeated document conversion tasks The Assistant is for scanning jobs that require no user interaction during the processing In a typical scenario operators at a scanning station prepare documents applying the appropriate barcode cover page to each without needing to know anything about the later processing or destination of the documents because all that is pre determined Associate a button on your scanner with OmniPage see Chapter 3 under Scanning and print a barcode cover page to identify your workflow As a result you can scan convert and save without interaction beyond pressing the scanner button Create the workflow 1 Select File it Assistant from the Tools menu 2 Name your workflow choose an output file type location and file name
80. nd working correctly before it is setup with OmniPage 18 Please refer to the scanner s own documentation as necessary How to Guides The How to Guides can be accessed from the Help menu They are a series of mini guides that help you get started easily by providing concise overviews of key program areas such as getting input image improvement zoning recognition editing proofreading new features and the like Welcome 5 Electronic Help OmniPage Help contains information on features settings and procedures It also has a comprehensive glossary with its own alphabetical index and a table of contents The HTML help system has been designed for quick and easy information retrieval Help is available after you install OmniPage Comprehensive context sensitive help aims to provide just enough assistance to let you keep working without delay It is available from dialog boxes Press F1 in any dialog box to access it or click the help button if the dialog box has one Readme File The Readme file contains last minute information about the software Please read it before using OmniPage To open this HTML file choose Readme in the OmniPage Installer or afterwards in the Help menu Scanning and other information The Nuance web site at www nuance com provides timely information on the program The Scanner Guide http www nuance com scannerguide contains up dated information about supported scanners and related issues N
81. ndard toolbar Or choose Workflows in the Tools menu select the desired workflow and click Modify The first panel of the Workflow Assistant appears with the workflow loaded Click the icon in the workflow diagram that represents the step you want to modify Click the downward pointing arrow under the icon to replace this step with another one Continue modifying steps and or settings as desired Remember that deleting or modifying a step may result in later dependent steps being removed Click Next to replace removed steps or to add new ones Click Finish to confirm the changes to your workflow After creating or modifying a workflow you must either run a workflow or select the 1 2 3 item in the Workflow drop down list to return to normal processing Chapter 6 Workflow Assistant 77 Workflow to Kindle The Kindle Assistant in the Tools menu helps you create a simple workflow that will accept input perform OCR and send the results in a suitable format to a Kindle account at Amazon it will then appear on the Kindle device registered to that account See Sending to Kindle on page 71 Batch Manager The Batch Manager is a separate but integrated program to let you create jobs to be processed immediately or at some time in the future By choosing steps carefully you can set up jobs that can run unattended A job executes a workflow according to the job settings Jobs are created in the Job Wizard O In OmniPage Pro
82. ng True Page The PDF file can be viewed searched and edited PDF Searchable Image The PDF file is viewable only and cannot be modified in a PDF editor The original images are exported but there is a linked text file behind each image so the text can be searched A found word is highlighted in the image PDF with image substitutes As for PDF Normal but words containing reject and suspect characters have image overlays so these uncertain words display as they were in the original document The PDF file can be viewed searched and edited PDF Image The original images are exported The PDF file is viewable only and cannot be modified in a PDF editor and text cannot be searched Besides the above flavors you can use other parameters in defining your PDF output by clicking Options Chapter 5 Saving and exporting 69 PDF 1 6 or 1 7 Save to PDF version 1 6 or 1 7 for enhanced security markup and attachment embedding functionality PDF A Choose to create PDF A compliant files to be confident that files display identically regardless of the computer environment and remain readable even after many years of technological evolution Tagged PDF Create a tagged PDF file to preserve its structure This will ensure logical reading order correct table structure and more PDF MRC Use this high compression technology for good quality and smaller file size Available for color and grayscale PDF Images or PDF Searchable Images Line
83. nize Views click this tool to zoom and scroll the inactive view to the same zoom value and scroll position as the active view To make the inactive view dynamically follow the focus of the active one click View then choose the Keep Synchronized command PO WH Chapter 3 Processing documents 37 The following SET tools allow you to modify image contents ly l al Ww a ea E Brightness and Contrast click this tool to adjust the brightness and contrast of your primary image or a selected part of it Use the sliders in the tool area to achieve the desired effect P AR Hue Saturation Lightness click this tool then use the sliders to modify the hue saturation and lightness of your primary image P AR Crop to use only a part of your image click the Select Area tool then the Crop tool and select the area to keep the rest of the image will be removed P O WH gt AR Rotate click this tool to rotate by 90 180 or 270 degrees and or flip your image P O WH Despeckle click this tool to remove stray dots from your image Despeckle works on the OCR image at 4 levels of severity You can also use this tool not to remove noise from the page but to strengthen letter outlines to do this mark the checkbox Inverse despeckling O AR OCR Brightness use this tool the set Brightness and Contrast of your OCR image See the diagram of optimum brightness under Preprocessing Images above O AR Drop out color
84. ns panel A Help panel can be added but further panels are not available in this view You can change tabs to separate panels and minimize them as in other views After loading a file you should convert it before loading the next file When an image conversion is finished you do not need to explicitly close the image just load a new file The Easy Loader in Quick View provides an additional feature one click processing Choose the Easy Loader sub menu in the Process menu and choose either Load Files or Get and Convert When the latter 1s chosen multiple files can be selected these files are loaded recognized and saved using the current settings For this set the output file names to be the same as the source file names See Chapter 4 page 30 and Help for detail Chapter 2 The OmniPage Desktop and Views 22 The Quick View Page Image panel includes the Quick Convert toolbar offering the most useful image handling operations To access advanced functionality such as image file saving SET tools on the fly zoning zone reordering and manual zone drawing for vertical text a different view should be used Custom views For a custom view arrange the panels and toolbars as you wish then choose Window gt Custom Views gt Manage Click Add and name your view Your screen layouts will be displayed in the Custom Views submenu with a checkmark beside the active one Resetting to a default is not available for custom views Chang
85. odules 90MB for RealSpeak Solo American English language module additional 10 15MB per RealSpeak Solo other language modules 30MB for the Nuance Cloud Connector 150MB for Nuance PDF Create Supplied with OmniPage Professional only 500MB for PaperPort Supplied with OmniPage Professional only 1024x768 pixel color monitor with 16 bit color or greater video card A CD ROM drive for installation or web access suitable for download A sound card and speaker for reading text aloud A Windows compatible pointing device 2 megapixel digital camera or higher with auto focus for digital camera text capture See Help for details A compatible scanner with its own scanner driver software for scanning documents WIA TWAIN or ISIS scanner driver See the Scanner Guide at Nuance s web site www nuance com for a list of supported scanners Chapter 1 Installation and setup Il Web access needed for online Activation Registration Live Update Nuance Cloud Connectors and Scanner Wizard database updating East Asian language handling must be installed in the operating system to view Japanese Chinese or Korean documents Control Panel Regional and Language Options Installing OmniPage OmniPage 18 s installation program takes you through installation with instructions on every screen Before installing OmniPage Close all other applications especially anti virus programs Log into your computer with administrator privileges I
86. ogram to detect blocks of text headings pictures and other elements on a page and draw zones to enclose them You can Auto zone a whole page or a part of it Automatically drawn zones and template zones have solid borders Manually drawn or modified zones have dotted borders Auto zone a page background Acquire a page It appears with a process background Draw a zone The background changes to ignore Draw text table or graphic zones to enclose areas you want manually Chapter 3 Processing documents 43 zoned Click the Process background tool shown to set a process background Draw ignore zones over parts of the page you do not need After recognition the page will return with an ignore background and new zones round all elements found on the background Auto zoning vertical text If you set Japanese Korean or Chinese as the recognition language auto zoning will find text blocks and detect the text direction Vertical Asian text appears horizontally in the Text Editor but can be exported as vertical see Chapter 4 page 53 Auto zoning detects vertical texts in non Asian languages in table cells and anywhere on Normal PDF or XPS pages Multi line detection is possible in these cases For image only PDF and XPS files and for all other image file or scanner input auto detection works with the following conditions It must be only a single line of text It must be on the left or right of a diagram or picture or e It must be si
87. ollowing user created files Zone templates zon Image enhancement templates ipp Training files otn User dictionaries ud OmniPage Documents opd Job files opj Workflow files xwf To uninstall you must be logged into your computer with administrator privileges To uninstall or reinstall OmniPage Close OmniPage Click Start in the Windows taskbar and choose the Control Panel and then Uninstall a program in earlier Windows versions Add Remove Programs Select OmniPage and click Uninstall Gin earlier Windows versions Remove Click Yes in the dialog box that appears to confirm removal Select Yes to restart your computer immediately or No if you plan to restart later Follow instructions until the process is finished When you uninstall OmniPage the link to your scanner is also uninstalled You must setup your scanner again with OmniPage if you reinstall the program All RealSpeak modules that were installed with the program will also be uninstalled With OmniPage 18 Professional Nuance PDF Create 7 and PaperPort must be uninstalled separately Chapter 1 Activating OmniPage 16 Using OmniPage OmniPage 18 uses optical character recognition OCR technology to transform text from scanned pages or image files into editable text for use in your favorite computer applications In addition to text recognition OmniPage can retain the following elements and attributes of a document through the OCR process Graphics
88. om OmniPage Professional as defined by their extensions See Help for more information on these targets Chapter 5 Saving and exporting 73 Workflows A workflow contains a series of processing steps and their settings It can be saved for repeated use whenever you have a task needing the same processing Workflows usually begin with a scanning or loading step but they can also start from the document currently open in OmniPage After that they do not have to conform to the traditional 1 2 3 processing pattern Usually a workflow will include a recognition step but this is not compulsory For instance page images can be saved to image files in a different file type or to an OmniPage Document With or without OCR any number of saving steps are possible even to different targets each with their own export settings Workflows are designed for efficient whole document processing They can also handle recognizing or saving single or selected pages from a document Some workflows run without user interaction Workflows needing interaction are those with a manual image enhancement step a manual zoning step a proofing editing step the ones when run time prompting is requested for input or output file names and paths or scanning workflows prompting for more pages Batch Manager jobs are closely related to workflows Jobs are created in the Job Wizard which uses the Workflow Assistant in the creation process Jobs run workflows according to t
89. on an image Use a known image file for instance one of the supplied sample image files e If OmniPage does not launch or run properly in safe mode then there may be a problem with the installation Uninstall and reinstall OmniPage and then run it in Windows safe mode If OmniPage runs in safe mode then a device driver on your system may be interfering with OmniPage operation Troubleshoot the problem by restarting Windows in Step by Step Confirmation mode See Windows online Help for more information Text does not get recognized properly Try these solutions if any part of the original document is not converted to text properly during OCR Look at the page image and ensure that all text areas are enclosed by text zones If an area is not enclosed by a zone it is generally ignored during OCR See the section on creating and modifying zones in the Processing documents Chapter Make sure text zones are identified correctly Reidentify zone types and contents if necessary and perform OCR on the document again See Zone types and properties in the Processing documents Chapter Be sure you do not have an unsuitable template loaded by mistake If zone borders cut through text recognition 1s impaired Adjust the brightness and contrast sliders in the Scanner panel of the Options dialog box You may need to experiment with different settings combinations to get the desired results Use the Image Enhancement Tools to op
90. on your computer Select the desired target then click the Export Results button to begin export You can also perform exporting through the Process menu Saving original images You can save original images to disk in a wide variety of file types with or without image enhancement using the Image Enhancement Tools Chapter 5 Saving and exporting 65 Choose Save to Files in the Export Results drop down list In the dialog box that appears select Image under Save as Text Image C Multiple Choose a folder location and a file type Type in a file name Select to save the selected zone image s only the current page image selected page images or all images in the document For multiple zones or multiple pages you can have all images in a single multi page image file providing you set TIFF MAX DCX JB2 or Image only PDF or XPS as file type Otherwise each image is placed in a separate file OmniPage adds numerical suffixes to the file name you provide to generate unique file names Click Options 1f you want to specify a saving mode black and white grayscale color or As 1S a maximum resolution and other settings For TIFF files you specify the compression method here Click OK to save the image s as specified Zones and recognized text are not saved with the file Saving recognition results You can save recognized pages to disk in a wide variety of file types l Choose Export Results in the File menu
91. ones 45 Graphics editing 58 in export 66 Grayscale images 66 scanning 32 Grouping elements 58 H Header footer indicators 50 Hearing texts read aloud 61 Help display 18 23 Hiding showing markers 50 Highlighting text 60 History of image enhancement 42 Horizontal alignment tools F 63 Hue Saturation E 38 Hyperlinks 58 Ignore backgrounds 43 Ignore zones 45 Image enhancement history 42 in workflows 43 tools 37 Image files conversion 75 input 29 reading order 29 samples 87 Image panel 18 Image toolbar 18 Images backgrounds 43 black and white 66 color 66 cropping 38 deskewing 38 editing 58 flipping 38 grayscale 66 quality 32 resolution 38 66 88 92 rotating 38 saving 66 substitutes in PDF 69 Improving accuracy 32 56 87 Increasing memory 87 Input from digital camera 30 from image files 29 from PDF files 29 30 from scanners 32 via Easy Loader 30 Installing OmniPage 12 scanners 13 IntelliTrain 56 88 Interactive job steps 79 Italic text 57 J Japanese 54 Jobs disabling 80 error messages 80 81 managing 80 81 modifying 80 notification of completion 78 page limit 80 recurrent 83 running 80 81 running without prompts 79 status 80 81 timing instructions 83 Joining zones 46 K Kindle 9 71 Korean 54 L Language choices verified 55 Languages 53 88 Launch target application 66 workflows from desktop 75 Layout description 34 Layout retention 51 Layout auto detec
92. oning tool ital lets you force vertical Asian recognition by manual zoning Please draw rectangular zones with this tool To manually zone horizontal Asian text use the usual text zone type Do not use the two other vertical text tools on Asian texts Drawing a vertical Asian zone does not automatically enable an Asian language nor influence the language auto detection Digital camera images are accepted for Asian languages However the automatic 3D deskew algorithm is unlikely to be useful certainly not for vertical texts Preferably use the standard image loading command and perform manual 3D deskewing with the relevant SET tool if required In general SET tools can be used on Asian images Recognized Asian pages appear in the Text Editor provided your system has support for East Asian languages always with horizontal text direction There is no need to specify Asian fonts under Options OCR a default font is automatically applied typically Arial Unicode MS Other Asian capable fonts on your system can be chosen in the Text Editor Editor support allows text viewing and verifying Formatted Text is recommended as formatting level Large scale editing and spell checking are better done in the target application Proofing training and dictionary support are not available for Asian texts Therefore prior to performing Asian OCR go to the Proofing panel under Options and disable dictionary word marking automatic proofreading and IntelliTrain
93. oxes These usually correspond to text table and graphic zones in the image Click inside an element to see the box border they have the same coloring as the corresponding zones The Help topic True Page provides details on the operations summarized here Frames have gray borders and enclose one or more boxes They are placed when a visible border is detected in an image Format frame and table borders and shading with a shortcut menu or by choosing Table in the Format menu Text box shading can be specified from its shortcut menu Chapter 4 Proofing and editing 58 Multicolumn areas have orange borders and enclose one or more boxes They are auto detected and show which text will be treated as flowing columns when exported with the Flowing Page formatting level E Reading order can be displayed and changed Click the Show reading order tool in the Formatting toolbar to have the order shown by arrows Click again to remove the arrows Click the Change reading order tool for a set of reordering buttons in place of the Formatting toolbar A changed order is applied in the formatting levels Plain Text and Formatted Text It modifies the way the cursor moves through a page when it is exported as True Page 5 On the fly editing This allows you to modify a recognized page through re zoning without having to re process the whole page When on the fly editing is enabled zone changes deleting drawing resizing changing type immediatel
94. ph styles are auto detected during recognition A list of styles 1s built up and presented in a selection box on the left of the Formatting toolbar Use this to assign a style to selected paragraphs Graphics You can edit the contents of a selected graphic if you have an image editor in your computer Click Edit Picture With in the Format menu Here you can choose to use the image editor associated with BMP files in your Windows system and load the graphic Alternatively you can use the Choose Program item to select another program This will replace the Default Image Editor item Edit the graphic then close the editor to have it re eembedded in the Text Editor Do not change the graphic s size resolution or type because this will prevent the re embedding You can also edit images before recognition using the Image Enhancement tools Tables Tables are displayed in the Text Editor in grids Move the cursor into a table area It changes appearance allowing you to move gridlines You can also use the Text Editor s rulers to modify a table Modify the placement of text in table cells with the alignment buttons in the Formatting toolbar and the tab controls in the ruler Hyperlinks Web page and e mail addresses can be detected and placed as links in recognized text Choose Hyperlink in the Format menu to edit an existing link or create a new one Editing in True Page Page elements are contained in text boxes table boxes and picture b
95. played in the title bar in place of a training file name Save it in the Training Files dialog box A training file can be also edited its name appears in the title bar If it has unsaved training added to it an asterisk appears after its name Both the unsaved and the modified training are saved when you close the dialog box The Edit Training dialog box displays frames containing a character shape and an OCR solution assigned to that shape Click a frame to select it Then you can delete it with the Delete key or change the assignation Use arrow keys to move to the next or previous frame Training Files You are editing your unsaved training File name This frame has been deleted To undelete it select it again and press the Delete key Double click frame or press Enter to change its This frame is OCR solution selected Top part image shape Bottom part OCR Text and image editing OmniPage has a WYSIWYG Text Editor providing many editing facilities These work very similarly to those in leading word processors Editing character attributes In all formatting levels except Plain Text you can change the font type size and attributes bold italic underlined for selected text Chapter 4 Proofing and editing 57 Editing paragraph attributes In all formatting levels except Plain Text you can change the alignment of selected paragraphs and apply bulleting to paragraphs Paragraph styles Paragra
96. product This must be installed separately and has its own system requirements Setting up your scanner with OmniPage All files needed for scanner setup and support are copied automatically during the program s installation but no scanner setup occurs at installation time Before using OmniPage for scanning your scanner should be installed with its own scanner driver software and tested for correct functionality Scanner driver software is not included with OmniPage Scanner setup is done through the Scanner Setup Wizard You can start this yourself as _ described below Otherwise it appears when you first attempt to perform scanning Proceed as follows e Choose Start gt All Programs gt Nuance gt OmniPage 18 gt Scanner Setup Wizard or Click the Setup button in the Scanner panel of the Options dialog box or choose Scan in the Get Page drop down list in the OmniPage Toolbox and click the Get Page button e The Scanner Setup Wizard starts If you have a web connection the first panel invites you to update the scanner database supplied with the wizard Choose Yes or No and click on Next e Choose Select and test scanner or digital camera then click Next If you have a single installed scanner it appears along with any scanners previously set up with OmniPage If the required scanner is not listed click Add Scanner e You see a list of all detected scanner drivers in the checkmarked categories This can inclu
97. r redacted made unreadable in the Text Editor Redacting is useful for legal documents or for those with confidential content e File it Assistant A more efficient aid for creating and using barcode cover page workflows These allow for automatic processing and storage of documents driven by the push of just one scanner button A more complete list of features and the differences between various OmniPage versions appears in Help OmniPage 18 is supplied in Enterprise versions for network use It is also supplied in Special Editions for selected scanner manufacturers and other resellers The feature set in these editions may vary in line with each vendor s requirements Welcome Key features in OmniPage Professional 10 Installation and setup This chapter provides information on installing and starting OmniPage system requirements The minimum requirements to install and run OmniPage 18 are A computer with a 1 GHz Intel Pentium processor or higher or equivalent Dual core or Quad core support recommended Microsoft Windows XP 32 bit SP3 with 400 MHz processor or Windows VistalM 32 bit SP2 or Windows Vista 64 bit SP2 or Microsoft Windows 7M 32 bit and 64 bit with a 1 GHz processor 512MB of memory RAM 1GB recommended for advanced performance 250MB of free hard disk space for application and sample images plus 100MB working space during installation Additionally 230MB for all Nuance RealSpeak m
98. r saving recognition results as text are HTML 3 2 4 0 Microsoft Excel 97 2000 XP 2003 2007 Microsoft PowerPoint 97 Microsoft Publisher 98 Microsoft Word 97 2000 XP 2003 WordML 2007 OmniPage Documents PDF Normal Edited with image on text with image substitutes RTF Word 6 0 95 RTF Word 97 RTF Word 2000 RTF 2000 ExactWord WordPad WordPerfect 12 X3 Text Text with line breaks Text Formatted Text Comma Separated Unicode Text Unicode Text with line breaks Unicode Text Formatted Unicode Text Comma Separated Wave Audio Converter to save recognized text being read aloud In OmniPage Professional there is also support for eBook Microsoft InfoPath for forms Microsoft Reader and XML Chapter 7 Supported file types 89 Index Click a page number to jump to the referenced item Symbols 70 Numerics 3D deskew 38 39 A Accuracy improvement 32 56 87 influence of brightness 32 influence of despeckling 38 influence of training 56 scanning influence 32 Acquire Text menu items 28 Activating OmniPage 16 Adding attachments to mail 71 to zones 46 training to training files 57 words to user dictionary 51 workflow steps 77 Additive area selection E 37 ADF 29 33 Advanced saving options 68 Advice on problems 86 Agent to start OmniPage 15 75 Alphanumeric zones 44 Amazon Kindle 71 Area definition for SET tools 37 Arial Unicode MS 55 Asian language recognition 54 Asian texts verti
99. re benefit than grayscale scanning but will require much more time memory resources and disk space Brightness and contrast Good brightness and contrast settings play an important role in OCR accuracy Set these in the Scanner panel of the Options dialog box or in your scanner s interface After loading an image check its appearance If characters are thick and touching lighten the brightness If characters are thin and broken darken it Then rescan the page If your scanning results are still not satisfactory open the scanned image in the Image Enhancement window to edit it using a range of different tools Chapter 3 Processing documents 32 Scanning with an ADF The best way to scan multi page documents is with an Automatic Document Feeder ADF Simply load pages in the correct order into the ADF You can scan double sided documents with an ADF A duplex scanner will manage this automatically Scanning without an ADF Using OmniPage s scanner interface you can scan multi page documents efficiently from a flatbed scanner even without an ADF Select Automatically scan pages in the Scanner panel of the Options dialog box and define a pause value in seconds Then the scanner will make scanning passes automatically pausing between each scan by the defined number of seconds giving you time to place the next page Scanning to OmniPage and workflows Go to Tools Options Scanners to choose an action to be performed when a button
100. rt a word list from a plain text file to add words to the dictionary quickly Each word must be on a separate line with no punctuation at the start or end of the word The Remove button lets you remove the selected user dictionary from the list To embed a user dictionary in an OmniPage Document load your input file choose Tools gt User Dictionary select the user dictionary you want to use click Embed and name it Then save to the file type OmniPage Document Languages The program can read over 120 languages with multiple alphabets Latin Greek Cyrillic Chinese Japanese and Korean See the full language list in the OCR panel of the Options dialog box It shows which languages have dictionary support Select the language or languages that will be in documents to be recognized Selecting a large number of lanugages may reduce OCR accuracy Chapter 4 Proofing and editing 53 A language listing is also provided on the Nuance web site The option Detect single language automatically removes the need to select languages It is designed for unattended processing when documents or forms in different languages are expected OmniPage then examines each incoming page and assigns a single recognition language to the whole page That means this feature is not suitable for pages containing multiple languages The program chooses from the languages with dictionary support that use a latin based alphabet meaning Russian and Greek are excluded plu
101. s following the instructions on the screen e When all the requested tests have been completed successfully the Scanner Wizard reports and invites you to click on Finish e You have successfully configured your scanner to work with OmniPage 18 To change the scanner settings at a later time or to setup or remove a scanner reopen the Scanner Setup Wizard from the Windows Start menu or from the Scanner panel of the Options dialog box To test and repair an improperly functioning scanner open the wizard and select Test the current scanner or digital camera in the second panel then work through the procedure described above maybe using advice received from Technical Support To specify a different default scanner open the wizard to reach the list of setup scanners Move the highlight to the desired scanner and be sure to close the wizard with Finish To get updated settings for your current scanner open the wizard request a fresh database download in the first screen then choose Use current settings with current device click Next and then Finish How to start the program To start OmniPage 18 do one of the following e Click Start in the Windows taskbar and choose All Programs gt Nuance gt OmniPage 18 gt OmniPage Professional 18 Chapter 1 How to start the program 14 Double click the OmniPage icon in the program s installation folder or on Cy the Windows desktop if placed there Double click an
102. s 66 text 66 to file 65 to mail 71 to multiple file types 68 training files 57 user dictionaries 53 zone templates 48 Saving and applying Image Enhancement templates 42 Scanners 88 drivers 13 duplex 33 setting up 13 Scanning 32 input from 32 pictures 32 to workflows 33 85 Wizard 13 Scheduled processing 78 Searchable PDF 69 70 Searching PDF output 69 Select Area E 37 Selection tool F 62 Send to Back tool F 63 Sending pages by mail 71 to Clipboard 65 to Kindle 71 SET tools 37 defining an area 37 Setting up a scanner 13 Setting up Direct OCR 28 Settings Acquire Text 28 95 for Direct OCR 28 Options dialog box 24 zone types 47 Settings for workflows 76 Simplified Ul 22 Single column pages with tables 34 Skipping interactive job steps 79 Slow recognition 88 Smart folders 82 83 Solutions for poor performance 86 Specialized dictionaries 54 Speed zoning 47 Spreadsheet pages 34 Standard toolbar 18 Starting a user dictionary 53 Starting Batch Manager 78 Starting the program 13 Status of jobs 80 81 Step by step processing 18 Steps for workflows 76 Stopping workflows 75 Storing zoning changes 59 Straightening pages 38 strengthening letter outlines 38 Striking out text 60 Subtractive area selection E 37 Suggestions in proofing 51 Suspect words 50 synchronize views E 37 System or performance problems during OCR 88 System requirements 11 T Tabbed panels 18 Table tool F 62 Table zon
103. s 70 Web page links 58 Window menu for view control 20 Windows Explorer 31 75 Wizard for direct conversions 31 71 Wizard for scanner setup 13 Word 2007 DOCX 89 Word files as input 33 Workflow Assistant 27 76 Workflow Status 18 23 81 Workflow viewer 81 Workflows composition 74 creating 77 finishing 77 for form data extraction 63 image enhancement steps 43 pausing and stopping 75 running 75 started from scanner 33 steps and settings 76 taskbar icon 75 user interaction 75 viewing status 81 OmniPage 18 User s Guide Working with zones 46 Workspace management 21 X XPS 70 89 Z Zones 45 adding to 46 alphanumeric 44 changing types 45 deleting templates 47 graphic 45 ignore 45 in Direct OCR 29 irregular 46 joining 46 manual 43 87 89 modifying templates 47 numeric 44 process 45 prohibited shapes 47 properties 44 replacing templates 47 saving templates 47 table 45 47 templates 35 47 87 types 44 87 unloading templates 48 vertical Asian text 55 working with 46 Zoning in a workflow 75 Zoning on the fly 59 Zoom E 37 Zooming displays 18 52 97 THIRD PARTY LICENSES NOTICES The word verification spelling and hyphenation portions of this product are based in part on Proximity Linguistic Technology The Proximity Hyphenation System Copyright 1988 All Rights Reserved Franklin Electronic Publishers Inc The Proximity Merriam Webster American English Linguibases Copyright 1982 1983
104. s dialog box is the central location for OmniPage settings Access it from the tx Standard toolbar or the Tools menu Context sensitive help provides information on each setting Chapter 2 24 How to use OmniPage with PaperPort The PaperPort program is a paper management software product from Nuance It lets you link pages with suitable applications Pages can contain pictures text or both If PaperPort exists on a computer with OmniPage its OCR services become available and amplify the power of PaperPort You can choose an OCR program by right clicking on a text application s PaperPort link selecting Preferences and then selecting OmniPage 18 as the OCR package OCR settings can be specified as with Direct OCR PaperPort provides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use PaperPort works with scanners multifunction printers and networked digital copiers to turn paper documents into digital documents It then helps you to manage them along with all other electronic documents in one convenient and easy to use filing system PaperPort s large clear item thumbnails allow you to visually organize retrieve and use your scanned documents including Word files spreadsheets PDF files and even digital photos PaperPort s Scanner Enhancement Technology tools ensure that scanned documents will look great while the annotation tools let you add notes and highlights
105. s optionallyAsian languages Choose from three language groups e Latin alphabet languages choose it to see the enabled languages e Asian languages Japanese Korean and Chinese Traditional and Simplified e Latin alphabet and Asian languages When this feature is enabled no manual language selection 1s possible and the option Verify language choices see below is not available In addition to user dictionaries specialized dictionaries are available for certain professions currently medical legal and financial for some languages See the list and make selections in the OCR panel of the Options dialog box Asian language recognition Four languages with Asian alphabets are supported Japanese Korean Traditional Chinese and Simplified Chinese The ideal font size for body text is 12 points scanned at 300 dpi resulting in characters with around 48 x 48 pixels Minimum is 30 x 30 that is 10 5 points at 300 dpi For smaller characters 400 dpi should be used Asian texts can be horizontal left to right or vertical top to bottom right to left Operating systems supported by OmniPage 18 can handle Asian languages but if East Asian language support was not selected during system install it must be added from Control Panel Regional and Language Settings Languages Supplemental language support Install files for East Asian languages You may be required to insert a Windows system disk The four Asian languages are listed a
106. s such as size position name Properties dynamically vary depending on what type of element you select Extracting Form Data Form data extraction FDE is a workflow step Data is extracted from elements ws such as fillable fields check boxes and option buttons FDE 1s a simplified PROFESSIONAL implementation of the full Logical Form Recognition technology To create a workflow that contains form data extraction e Define the processing input and its settings Input types include image PDF PDF form image files and forms scanned from paper e Choose Extract Form Data in place of recognition and specify its settings This includes a language choice The option Detect single language automatically can be useful for unattended processing of forms when the language used to fill each of the forms cannot be determined beforehand See the topic Languages Chapter 4 Proofing and editing 63 e Set an active PDF form as template It can be single or multi page filled or unfilled The program determines the location and type of the form fields based on this form template e Finish the workflow with a saving step OmniPage will extract data from incoming forms using the specified template Export is to a comma separated value text file csv ready to be loaded into a spreadsheet Once you select Form Data Extraction in a workflow only saving steps will follow Chapter 4 Proofing and editing 64 saving and exporting Once you
107. ssic View In Classic View the default OmniPage Desktop has four main tiled working areas separated by splitters the Document Manager the Page Image Thumbnails and the Text Editor The Page Image has an Image toolbar and the Text Editor has a Formatting toolbar Chapter 2 The OmniPage Desktop and Views IS Standard OmniPage Toolbar Toolbox Formatting toolbar Thumbnails Iniage toolbar Page Image Text Editor Document Manager Status bar OmniPage toolbox This Toolbox lets you drive the processing Thumbnails panel This displays page thumbnails Document Manager This provides an overview of your document with a table Each row represents one page Columns present statistical or status information for each page and where appropriate document totals Page Image This displays the image of the current page with its zones When a page is displayed the Image toolbar is available Text Editor Displays recognition results from the current page Panels can be re arranged freely horizontally or vertically use the Window menu to open the Easy Loader Workflow Status or Help panels Panels can be minimized or closed but not tabbed To restore the default Classic View appearance choose Reset Current View in the Window menu Chapter 2 The OmniPage Desktop and Views 19 Flexible View Use this view to set up the OmniPage workspace so that it fits your task optimally By default all panels appear There are five t
108. t close OmniPage or shut down your computer These settings are typically applied if the workflow runs unattended if your workflow is so remember to include a saving step You can also run workflows from an OmniPage Agent icon 3 on the Windows taskbar Right click it for a shortcut menu listing your workflows Select one to run it OmniPage will be launched if necessary If it is running with a document loaded the Start Workflow dialog box displays where you can choose what to process from the current document only the Workflow defined pages all pages selected pages or the current page If you do not see the OmniPage Agent icon enable it in the General panel of the Options dialog box or choose Start gt All Programs gt Nuance OmniPage 18 gt OmniPage Agent You can launch some workflows from your desktop from Windows Explorer or the Easy Loader Right click on an image file icon or file name for a shortcut menu Multiple file selection is possible Choose OmniPage 18 and a workflow name from the sub menu This sub menu also provides quick access to six target formats using default settings Word Excel PDF RTF TXT and WordPerfect To customize which workflows you would like to see here click the Add and Remove Workflows menu item Only workflows with run time prompting for input files are listed here Pressing Stop while a workflow is running pauses it Click Start to resume processing If you pause a workflow maybe do some manua
109. t 34 Legal dictionaries 51 54 Legal documents 34 OmniPage 18 User s Guide Letter outline strengthening 38 Levels of formatting 50 Line tool F 62 Linearized PDF 70 Links to web pages 58 Loading Image Enhancement templates 42 image files 29 30 images from Windows Explorer 31 images with Easy Loader 22 30 training files 57 user dictionaries 53 zone templates 35 47 Lotus Notes 78 79 83 M Mail 71 Mailbox watching 83 Managing jobs 80 81 Manual 3D deskewing 39 Manual deskewing 38 Manual training 56 Manual zoning 43 Marked words in Editor 50 Markers 50 51 Marking text 60 Maximising workspace 21 Medical dictionaries 51 54 Memory requirements 11 87 Microsoft Live SkyDrive 30 73 Microsoft Outlook 71 78 79 83 Microsoft Word opening PDF files in 70 Minimum system requirements 11 Modifying image quality 35 jobs 80 tables 47 58 zone templates 48 zones 46 Modifying workflows 77 MRC compression 70 Multicolumn areas 58 Multi page image files 66 Multiple column pages 34 Multiple converters 68 N New features 7 Noise removal from images 38 93 Non dictionary words 50 Non printing characters 50 Notification of job completion 78 Nuance Cloud Connector 30 73 Numeric zones 44 O OCR Batch Manager 78 checking OCR results 52 Direct OCR 28 poor performance in 88 proofreading results 51 settings for Direct OCR 28 OCR Brightness E 38 OCR image 36 OCR Primary image E 37 OmniPage activatin
110. timize your image for OCR Chapter 7 Troubleshooting 87 Check the resolution of the original image Hover the cursor over a page thumbnail for a popup display If the resolution is significantly above or below 300 dpi recognition is likely to suffer Make sure the correct document languages are selected in the OCR panel of the Options dialog box Only languages included in the document should be selected In particular setting an Asian language for non Asian texts and vice versa is likely to produce unusable results Recognition results in Japanese Korean and Chinese can be viewed and saved only if your system has East Asian language support See Asian language recognition on page 54 Turn IntelliTrain on and make some proofing corrections This is most likely to help with stylized fonts or uniformly degraded documents If IntelliTrain was running try turning it off on some types of degraded documents it may not be able to help See Intelli Train on page 56 Do some manual training or edit existing training to remove unsuccessful training If you use True Page as the Text Editor formatting level or for export recognized text is put into text boxes or frames Some text may be hidden if a text box is too small To view the text place the cursor in the text box and use the arrow keys on your keyboard to scroll to the top bottom left or right of the box Check the glass mirrors and lenses on your scanner for dust smu
111. tion provides access to a number of cloud services including Microsoft Live SkyDrive GoogleDocs Box net FTP sites and many more The added benefit of the Nuance Cloud Connector is its ability to integrate directly with Microsoft Windows providing easy drag and drop access directly to cloud services The Nuance Cloud Connector is also upgradeable to a more feature rich version of the product called Gladinet Cloud Desktop Pro This enhanced version adds additional functionality for using cloud services for automatic backup and file synchronization See Input from the Cloud on page 30 and Other export targets on page 73 New image enhancement SET tools The algorithms for removing speckles and dots from page images for increased word accuracy are improved with a choice of despeckling methods Normal Halftone Salt amp Pepper Auto crop pages to have margins detected and reduced the punch hole remover and border tools produce clean page borders without scanning shadows and marginal notes When whiteboard content 1s captured by digital camera the text and diagrams can be enhanced for maximum readability See Image Enhancement Tools on page 37 Welcome New features in OmniPage 18 7 e Better control over determining blank pages A new sensitivity setting increases the accuracy of detecting blank pages that may scan as light gray or colored pages by allowing the threshold for blankness to be adjusted This improves the use of two
112. to Ctrl Home insertion point From insertion point to end of Ctrl End current page Ctrl PgUp PgDown or navigation buttons Typed characters Each typed character is pronounced separately The Text to Speech facility is enabled or disabled with the Tools menu item Speech Mode or with the F10 key A second menu item Speech Settings allows you to select a voice for example male or female for a given language a reading speed and the volume You must ensure the language selection is appropriate for the text you want to hear Previous next or any page You also have the following keyboard controls Pause Resume Ctrl Ctrl Numpad5 5 a eee speed higher a Numpad Set speed lower Ctrl Numpad Restore speed Ctrl Numpad All speech systems will be installed with OmniPage if you choose a complete installation If you perform a custom installation you can choose the languages you need Creating and editing forms You can bring paper or static electronic forms distributed mainly as PDF in an office environment into OmniPage Professional recognize them and edit their PROFESSIONAL content layout or both in True Page Draw form zones over the relevant areas of your image before recognition or choose Form as recognition layout then use the two toolbars Form Drawing and Form Arrangement to make modifications and produce a Chapter 4 Proofing and editing 61 fillable form and save it in the following
113. to any scanned image 4 PaperPort is included in the OmniPage Professional package For application PROFESSIONAL information refer to PaperPort s own documentation PaperPort must be installed and uninstalled separately from OmniPage When PaperPort is available its folder structure is offered in OmniPage s Load from File and Save to File dialog boxes Chapter 2 How to use OmniPage with PaperPort 25 Processing documents This tutorial chapter describes different ways you can process a document and also provides information on key parts of this processing Processing methods Using OmniPage you can choose from the following processing methods Automatic A fast and easy way to process documents is to let OmniPage do it automatically for you Select settings in the Options dialog box and in the OmniPage Toolbox drop down lists and then click Start It will take each page through the whole process from beginning to end when possible running in parallel It will typically auto zone the pages LAA Se Manual Manual processing gives you more precise control over the way your pages are handled You can process the document page by page with different settings for each page The program also stops between each step acquiring m images performing recognition exporting This lets you for instance draw dam zones manually or change recognition language s You start each step by o clicking the three buttons on the
114. tuated on the left or right edge of the page it does not have to extend over the full height of the page Vertical text outside tables can be manually zoned as described below This allows multiple vertical lines to be handled correctly Vertical texts can be viewed and edited with a vertical cursor in the Text Editor using True Page In other formatting levels the text is placed horizontally Zone types and properties Each zone has a zone type Zones containing text can also have a zone contents setting alphanumeric or numeric The zone type and zone contents together constitute the zone properties Right click in a zone for a shortcut menu allowing you to change the zone s properties Select multiple zones with Shift clicks to change their properties in one move The Image toolbar provides zone drawing tools one for each type Process zone hint Use this to draw a process zone to define a page area where auto zoning will run After recognition this zone will be replaced by one or more zones with automatically determined zone types cos Chapter 3 Processing documents 44 R PROFESSIONAL Chapter 3 Ignore zone Use this to draw an ignore zone to define a page area you do not want transferred to the Text Editor Text zone Use this to draw a text zone Draw it over a single block of text Zone contents will be treated as flowing text without columns being found Use it for texts using the Latin Greek or Cyrillic a
115. uance tests the 25 most widely used scanner models Access Nuance s web site from the OmniPage 18 Installer or afterwards from the Help menu Tech Notes The web site at www nuance com contains Tech Notes on commonly reported issues using OmniPage Web pages may also offer assistance on the installation process and troubleshooting Welcome 6 New features in OmniPage 18 If you are upgrading from version 17 you benefit from the following innovations Click the links to for more information Start Page When OmniPage opens it presents clear options to open or scan documents open OmniPage Project Documents and provides pre programmed workflows to take your documents from one format to another in one easy step eDiscovery Assistant for searchable PDF This process is specially designed to create Searchable PDF files from image only PDF files or files that may already contain some text elements or text pages without altering or applying an OCR process to existing text All text based elements in a PDF remain untouched including document metadata annotations mark up stamps and more The process can run automatically or with interaction for zoning or proofing See eDiscovery Assistant for searchable PDF on page 70 Connect to the Cloud Download input files from web storage sites and return recognition results there OmniPage provides native integration with Evernote and Dropbox In addition the included Nuance Cloud Connector applica
116. uble click to transform a shaded area into a zone Table grids in the image After automatic processing you may see table zones placed on a page They are denoted with a table zone icon in the top left corner of the zone To change a rectangular zone to or from a table zone use its shortcut menu You can also draw table type zones but they must remain rectangular You draw or move table dividers to determine where gridlines will appear when the table is placed in the Text Editor You can draw or resize a table zone provided it stays rectangular to discard unneeded columns or rows from the outer edges of a table Using the table tools you can insert row and column dividers move and remove dividers Click the Place Remove all dividers tool to have dividers in a table auto detected and placed You can specify line formatting for table borders and grids from a shortcut menu You will have greater choice for editing borders and shading in the Text Editor after recognition Es ES eS a Using zone templates A template contains a page background value and a set of zones and their properties stored in a file A zone template file can be loaded to have template zones used during recognition Load a template file in the Layout Description drop down list or from the Tools menu You can browse to network locations to load templates created by others When you load a template its background and zones are placed e on the current page replac
117. uctions A job incorporates a workflow with timing instructions added See Batch Manager in Chapter 4 page 78 Processing from other applications You can use the Direct OCR feature to call on the recognition services of OmniPage while you work in the following applications Microsoft Office XP or higher Corel WordPerfect 12 or X3 First you must check the Enable Direct OCR check box under Tools gt Options gt General Then two buttons in the Office 2007 or 2010 Nuance OCR tab or in an OmniPage toolbar open the door to OCR facilities How to set up Direct OCR Start the application you want connected to OmniPage Start OmniPage open the Options dialog box at the General panel and select Enable Direct OCR In the target application use the Acquire Text Settings button in the OmniPage toolbar in Office 2007 or 2010 go to the Nuance OCR tab Select options in the following panels e OCR languages dictionaries layout fonts e Process Image pre processing choices for PDF opening feature retention e Output format Set a formatting level e Direct OCR Automatic or manual zoning perform or skip proofing image source e Scanner Set up or change scanner settings These function for future Direct OCR work until you change them again they are not applied when OmniPage is used on its own How to use Direct OCR 1 Open your application and work in a document To acquire recognition results from scanned pages place the
118. up Specify which further Cloud sites you wish to access and also which FTP sites you want to use for file input When taking files from the cloud you may have to provide login information In OmniPage Professional files can also be imported from Microsoft SharePoint 2003 2007 and 2010 Hummingbird iManage and ODMA compliant Enterprise PROFESSIONAL Content Management sources Input from digital camera lt i You can bring digital camera photos of documents for recognition into OmniPage First make sure that your device driver is installed properly Then connect the camera and download images Click Load Digital Camera Files in the Get Page drop down list If you use this 3D Deskew resolution enhancement and straightening text lines are automatically performed on images You can also do manual 3D deskewing see the section Image Enhancement Tools later in this Chapter To acquire digital camera photos containing text from Direct OCR or PaperPort mark the Load as digital camera image checkbox The above mentioned automatic enhancements will apply For tips and advice on working with digital camera images see the How to Guides and Help Input via Easy Loader This provides the Windows Explorer interface in an OmniPage window In Flexible and Quick Views it appears by default Choose Easy Loader in the Window menu to add it to Classic View or to show or hide it in other views It functions as an alternative to the File Open di
119. uspect word in its context adds a yellow highlight to any suspect characters and provides a picture of how the word originally looked in the image The explanation says Suspect word or Non dictionary word pale 3 Ifthe recognized word is correct click Ignore or Ignore All to move to the next suspect word Click Add to add it to the current user dictionary and move to the next suspect word 4 Ifthe recognized word is not correct modify the word in the Edit panel or select a dictionary suggestion Click Change or Change All to implement the change and move to the next suspect word Click Add to add the changed word to the current user dictionary and move to the next suspect word 5 As an alternative to clicking a suggestion to select it and Change to accept it hold down the Ctrl key and enter the suggestion number 6 Color markers are removed from words in the Text Editor as they are proofread You can switch to the Text Editor during proofing to make corrections there Use the Resume button to restart proofing Click Page Ready to skip to the next page and Document Ready or Close to stop proofreading before the end of the document is reached 7 A page is marked with the proofed icon Leh on its thumbnail and in the Document Manager if proofing ran to the end of the page Choose Recheck Current Page from the Tools menu to re proof a page Chapter 4 Proofing and editing 51 Verifying text After performing OCR you c
120. y PROFESSIONAL Barcode cover page job This is a special type of folder watching job see below It monitors a folder for incoming barcode pages then processes subsequently incoming images with the workflow identified by the barcode For details see Barcode processing later in this chapter Folder watching job Select this job type and browse to the folder s to be watched for incoming image files A Outlook mailbox watching job This job watches an Outlook e mail inbox for incoming a image attachments of a specified type hb Lotus Notes mailbox watching job Same as above but a Lotus Notes inbox is watched Name your job and click Next The next panel shows Start and Stop Options Specify Start and End Time set whether input files are to be deleted or saved when the job is completed If you have a job requiring user interaction choose whether to allow it or not with the checkmark Run job without any prompts This lets you run such jobs in two ways avoiding the need to create two jobs If you plan to be at the computer as the job runs de select the checkmark If you want to run the job without being present select the checkmark Then only automatic image enhancement will run auto zoning will replace manual zoning and proofing is skipped In this case you must ensure that the input and saving file sets and locations are pre defined In OmniPage Professional you can set a recurrency pattern and request e mail notif
121. y make changes in the recognized page Conversely when you modify elements in the Text Editor s True Page formatting level this changes the zones on that page Two linked tools on the Image toolbar control on the fly zoning One of these tools is always active whenever no recognition is in progress 2p Click this to activate on the fly editing The red signal shows there are no stored zoning changes pE Click this to turn on the fly editing off Your zoning changes are stored the on the fly tool displays a green signal to show there are stored changes To activate these changes do one of the following Click the on the fly tool with a green signal The zoning changes will cause changes in the Text Editor Click the Perform OCR button to have the whole page re recognized including your zone changes For details on how changes are handled in on the fly zoning and their effects in the Text Editor see On the fly processing in Help Chapter 4 Proofing and editing 59 Marking and redacting e The Mark Text toolbar gives you tools to mark highlight or strike out and to redact text Use the View menu to have this toolbar displayed You pa can float or dock this tool group Each tool has its equivalent menu item in the Format menu or the Text Editor shortcut menu PROFESSIONAL Redacting is blacking out confidential information It is unreadable and unsearchable To mark and redact text manually click the Mark for Red
122. ype job immediately to save its result Stop Job in the File menu stops a job with status Starting Running or Paused timing instructions you must stop it M Pause Job is available for jobs with status Running or Starting To modify such a job s fad Resume Job lets the job continue from its state when it was paused Delete Job in the Edit menu serves to delete the currently selected job Only Inactive jobs can be deleted ie Rename Job serves to modify the name of any job a Use the Edit menu to send a copy of a job s status report to Clipboard Use Save OPD As in the File menu to save any intermediate result of a paused job to an OPD file To remove data files click Edit then choose Clear Occurrence This removes files storing the reporting data from the current occurrence of the current job Clear All Occurrences removes all data for all job occurrences of the selected job These two options are useful to free disk space but cleared occurrences cannot be viewed any more so use these with caution The Workflow viewer The Workflow viewer as displayed in the Workflow Status panel is integrated into the Batch Manager to the right of the list of your jobs Use it to get comprehensive and detailed information about the processing of each occurrence of the job The viewer shows the process in a step by step fashion following the steps of the workflow It displays input and output Chapter 6 Creating new jobs

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