Maleny Community Centre: User Manual Verandah Room
Contents
1. Maleny Community Centre User Manual Verandah Room April 2014 Table of Contents I US CONN ee Set ek te steeds shag tas coat NE NE eats aes eee eee 3 Key Contact amp Emergency Numbers a viisumamamnsdnsneendganetsminnmevsnnsusev 4 Opening amp Operating Procedures rrnnnnnnrnnnnnrnnnnnnnnnnnrnnnnnnnnnnnnnnnnnrnnnnnrnnnnnnnennnrnsnnnnnnnnnneennnr 5 Closing Mag 90 2 6 t fe ssiri re ene Pen cee eee eee ree ree eee eee 6 Room Specifications sand 7 Equipment amp Technical Manuals rnnrrnnnnnnnnnrnnnnnnrnnnnnnnnnnrnnnnnrnnnnnnnnnnnrnnnnnrnnnnnnnennnnnnnnnnnnnne 8 Commercial EguUPmMeEnt siessen EENE EAEE EEEE NE EEEE ENEE EEEE 9 Health amp Safety Matters aent 12 Emergency Proceg ERE 13 Departing the Venue CHECKIISH cscincecectincesesetcceretehacarabsmeoneretaxetenenmeesteeteronerenmnencbheredbeweneanwse 15 Conditions of Hire Agreement nnnnnnnnnnnnnnnnnnnrnnnnnnnannnrnnnnnrnnnnnnnonnnnnnnnnnennnenennrnnnnnrnnnnnnesennn 16 We Value Your Feedback so socise dies ss Ps sacks edicts seanse 18 Page 2 Welcome The Maleny Community Centre MCC has community facilities and event equipment available to hire for external groups clubs and individuals The Kiosk The Main Hall The Meeting Room Kitchen Facilities The Verandah Room Bicentenary Conference Room This procedure manual has been provided to you at the time of booking and contains the information that you as the hirer will require to com2. 12 tables Fridge 80 chairs Microwave Carpeted floor Urn Wall mounted whiteboard 80 cups and saucers Air conditioned Vacuum cleaner The Verandah Room seats approximately 60 people When tables are set up the number of people allowed in the verandah room will be a maximum of 50 persons Page 7 Equipment amp Technical Manuals Commercial Equipment Large Fridge Freezer Westinghouse Fridge Freezer Freestyle Frost Free This fridge is permanently on please do not turn off Do not access other food in the fridge that does not belong to you Please ensure all of your food items are removed from the fridge when you leave CLEANING Please ensure any spills etc are cleaned up prior to your leaving Commercial Equipment Electric Hot Water Urn BIRKO Bench Top Urn INSTRUCTIONS FOR USE 1 Fill the unit with water until it reaches the recommended maximum amount which is visible through the water level sight glass Allow for water heating time before use 2 Regular water level checks should be made to ensure the unit does not run dry 3 Pull down on the tap lever to start hot water flow CLEANING INSTRUCTIONS 1 Always make sure the product is disconnected from the power source and has completely cooled down prior to cleaning 2 Wipe the external surfaces down with warm soapy water using a damp sponge or cloth 3 Do not immerse the unit in water or allow the ingress of water into the interior of the
3. Phone 07 5429 6043 Email admin malenycc org Office Hours Monday to Friday 9 30 am to 1 30 pm Emergency Contact Person 1 Name Ann Koenig Title MCC Secretary Mobile Number 0407 138 182 Page 4 Opening amp Operating Procedures Collection of Keys Keys for the Verandah Room can be collected between 9 30am 4pm at the Maleny Visitors Information Centre Shop 2 Maleny Community Centre 23 Maple Street Maleny contact telephone 07 5499 9033 The keys may be returned via a drop box attached to the door of the Box Office if the Information Centre is closed but it is preferable that the hirer return them to the MVIC if possible When opening and operating the Verandah Room the hirer must ensure All entry doors are kept clear of obstruction all fans air conditioning and heater appliances are used in a safe manner only blue tack is used when putting up posters to avoid marking the wall surfaces children under the age of eighteen are supervised at all times a person has been appointed to act as Fire Warden who will be familiar with safety and emergency procedures The fire warden or organizer must ensure that easy access to all exits is maintained while using the facility and not obstructed by any equipment furniture or people Page 5 Closing Procedures Prior to leaving the Verandah Room the hirer must ensure that e floors have been swept or vacuumed and if necessary wash the kitchen floor cleaning equi
4. 000 Hirers are financially responsible for any injury to persons and damage theft or loss of property either personal or MCC owned resulting while using MCC facilities The MCC s public liability insurance policy covers its legal liability as property manager for bodily injury to third parties arising out of the MCC s negligence The MCC s public liability policy does not extend to insure the negligence of groups or users who hire the premise on a casual or regular basis e that they have relevant Permits required e g Food Safety where applicable e that they have insured their own equipment and all electrical equipment has been tested and tagged by a licensed qualified electrician MCC cannot assume responsibility for private property used on MCC premises Private property can only be used at the owner s risk e that smoking is NOT allowed on MCC premises e that no areas outside the property boundary of the MCC Verandah Room are used with exception to the provided decking area Please note The MCC does not have a liquor licence for the Verandah Room A hirer may obtain their own one off license but they first must get approval from the MCC Management Committee Page 12 Emergency Procedures Fire Safety and Equipment Fire Hose There is a fire hose located at the back of the Hall behind the door next to the Opening into the Kitchen Fire Extinguishers There are fire extinguishers located in the Verandah Room and through
5. he facility by leaving it damaged or repeatedly unclean e Bookings for up to 6 months in advance can only be made by community groups e Advanced bookings for up to 3 months in advance can only be made by commercial hirers e Regular and consistent use by commercial hirers is limited to one day per month unless previous arrangements have been made with the MCC Committee e Commercial and or casual hirers are required to pay a booking fee of 25 of the hire fee within 14 days of confirmation of the booking This booking fee confirms the booking and is non refundable unless cancellation is made at least 8 weeks prior to the date booked e MCC reserves the right to impose a bond of 100 00 before occupancy for a commercial or casual hirer with refund subject to inspection of the facility after hire is completed Page 3 e n a case where the conditions of hire have not been met MCC reserves the right to impose an additional amount to the hire fee to cover costs e g cleaning key replacement etc e Regular hirers may be requested at the time of annual booking to supply a 100 00 bond deposit to cover any losses breakages damage or exceptional cleaning required If the deposit is drawn below 20 MCC will request the hirer reinstate the balance again MCC will not deduct funds from this deposit without prior discussion with the hirer Key Contact amp Emergency Numbers Maleny Community Centre P O Box 596 23 Maple St Maleny Qld 4552
6. m the MCC Management Committee Liquor Licence This will be a licensed event and am seeking the MCC s permission to apply for a liquor licence from the Office of Liquor Gaming and Racing Once approval has been granted will give a copy of it to the Secretary MCC Date of Function Type of Function Venue Hirer s Name and Address Hirer s Contact Phone Number Hirer s Email Address I have also read understood and agree to abide by the Responsible Serving of Alcohol requirements which have been supplied to me at this function at Maleny Community Centre Name of Signatory SOL Hane ALSO une tas raste bread Page 17 We Value Your Feedback Please take a moment to let us Know if you have any recommendations or suggestions for further information that you would like to see included in this document We want this document to be a useful resource for you as a user so your feedback is valuable to us Please return your completed feedback form with the keys to MVIC Shop 2 MCC Maleny or left in the drop off opening at the Box Office if the Information Centre is closed via post to MCC Secretary at PO Box 596 Maleny Q 4552 via email to the MCC Secretary at admin malenycc org Thank you for your time Maleny Community Centre Inc Feedback Form Contact Number What I liked What I didn t like Changes I would suggest Page 18
7. machine or any electrical components Page 8 Commercial Equipment Microwave Oven MICROWAVE OVEN LG Intellowave 800 watts Instructions for use One touch cooking 1 D NNA Make sure the microwave is plugged into a properly earthed electrical outlet and ON appears in the display window Open the door The oven lamp will be turned on Put the food into a suitable container place it in the centre of the oven and then close the door securely The oven lamp will go off Select the desired power level by pressing the Power button The selected power level will be displayed in the display window Set the desired heating time by turning the timer nob The selected time is displayed in the display window Press START Q start button The oven lamp and cooling fan will be turned on Heating will start The time on digital display will count down When all time is elapsed the end of cycle Beep Tone will sound 4 times and all heating will stop The process can be turned off by pressing the Stop button at any time 10 Open the door and take the food out 11 Close the door The oven lamp will go off Cleaning Instructions 1 2 Unplug the microwave from the electrical socket before cleaning Clean the inside of the microwave Wipe up all spills with a damp cloth Do not use harsh detergents or abrasives If food remnant or spilled liquids stick to the microwave walls or between door seal and door surface they
8. nd return to the office within 48 hours A form is attached to this manual Page 13 Maleny Community Centre Inc Incident Report Form Details of Person Involved in the Incident Full Name Address Contact Number Email Date of Birth Male Female Incident Details Incident Reported to Date of Incident Time Date Incident Reported Time Incident Reported Witness s to Incident Location and area where Incident Occurred Description of Incident by Person involved Signature of Person Involved Date Details of Injury Part of Body Affected e g arm leg back eye Nature of Injury e g laceration strain burn Details of Treatment Administered e g dressing ice pack Enter None Report Only if the person is reporting an injury but no treatment is given What Happened Next a Resumed duties b Was taken to Doctor c Ambulance Called d Was taken to Hospital e Was taken Home f Other Please state Signature of Person to whom the Incident was reported Date Page 14 Departing the Venue Checklist The hirer must ensure that all areas are left cleaned O chairs stacked and tables are in their original position O all cups and saucers are clean and stored in cupboard 0 all props decorations and hirer equipment have been removed 1 all doors and windows are securely locked O Urn fans air co
9. nditioning heaters amp lights are switched off emergency exit lights remain on O all food has been cleared from the kitchen sink amp benches microwave and fridge O all rubbish has been removed from kitchen toilets and main room O the keys have been returned to MVIC or the MCC Office Page 15 Conditions of Hire Agreement Maleny Community Centre Venues amp Equipment This form is to be returned to the MCC Office with the deposit to confirm booking Vs Name in print have read understood and agree to comply with the Maleny Community Centre Conditions of Hire Name of Function sa asnendledsn ken estetenieondeticamaceae Date of Function SINE se dead Dated EEE e e Please tick appropriate box Method of Payment H Cash cheque to MVIC or L Mail or C Direct Deposit Payments can be made by Cheque to PO Box 596 Maleny 4552 Cash or cheque left at the MVIC Direct Deposit to Maleny Community Centre MCU BSB 704 606 Account Number 200060897 Please use your Surname as reference Thank you for your interest and booking with Maleny Community Centre Inc We wish you all the best in the preparations for your function or event Please return to admin malenycc org or to PO Box 596 Maleny QLD 4552 Page 16 Please note The MCC does not have a liquor licence for the Verandah Room A hirer may obtain their own one off license but they first must get approval fro
10. out the Hall Each group that hires the centre facilities will appoint a person to act as Fire Warden who will be familiar with safety and emergency procedures The fire warden or organizer must ensure that easy access to all exits is maintained while using the facilities with adequate aisle space and not obstructed by any equipment furniture or people The fire warden MC or organizer must point out fire exits to the gathering before the commencement of group activities in the centre facilities In the case of a fire the fire warden is to 1 call 000 immediately and direct all to leave the building safely and calmly including from the toilet and storage room areas 2 priority must be the evacuation of all persons If firefighting equipment is safely accessible attempts to contain the fire may be made but at your own risk 3 report to the MCC Secretary Ann Koenig on 07 5429 6043 or 0407 138 182 within 48 hours In an emergency contact the secretary immediately Other Incidents In case of incidents such as major burns scalds injuries or accidents 1 call 000 immediately for urgent assistance 2 or call the a After Hours Doctor Service on 13 74 25 b Maleny Hospital on 5420 5000 c Ambulance on 5441 1333 3 report to the MCC Secretary Ann Koenig on 07 5429 6043 or 0407 138 182 within 48 hours All safety incidents or accidents are to be reported to the Maleny Community Centre Please complete a Incident Report Form a
11. petently safely and confidently utilise the Verandah Room and equipment It also provides you with important information for contact details during events and after hours as well as promoting smooth operations and increased health and safety precautions Hirers are responsible for any damage within the hired facility space Failure to comply with the procedures can incur an additional fee and or future hire refused so please ensure you have read and understood what is required of you as the hirer Fees e The hire fees will be set by the MCC Management Committee and periodically reviewed e Community based not for profit and or fund raising hirers will be given a twenty percent discount off the commercial rate The hirer will be charged normal rates until proof of not for profit incorporation is received e Regular use hirers providing community benefit will be given the twenty percent discounted rate at MCC s discretion Regular use is hirers who have used the venue regularly for a period of twelve months or more e Any other variation to the stated hire fee being reduced or waived needs to be submitted in writing to the MCC executive and management committee Bookings e Booking preference will be given to local community groups and not for profit hirers e MCC reserves the right to refuse a booking if the purpose of use appears inappropriate or to be in conflict with the stated mission statement of MCC or if the hirer has abused t
12. pment is stored in a cupboard in the kitchen e chairs stacked and tables are in their original position please do NOT place chairs under the Honour Board e all props decorations and hirer equipment must be removed Materials equipment etc left in the MCC facility after the hirer leaves will become the property of MCC and unless other arrangements have been made previously will be disposed of if not claimed within 14 days e all doors and windows must be securely locked e all fans air conditioning heaters and lights must be switched off emergency exit lights remain on e the kitchen has been cleared including benches kitchen sink stove microwave and fridge and all rubbish removed e The bins in the toilets have been emptied e large green and recycling garbage bins are located in the car park Please place all garbage in these bins Key return The hirer must return the keys for the Verandah Room between 9 30am 4pm to the Maleny Visitors Information Centre Shop 2 Maleny Community Centre 23 Maple Street Maleny contact telephone 07 5499 9033 The keys may also be left in the drop off at the Box Office if the Information Centre is closed Failure to do so may result in the cost of replacement being charged to the hirer Page 6 Room Specifications Toilets amp Bathrooms lt A Room specifications Kitchen Floor space 15x 6 m Floor space 4 x 3 8m Verandah floor space 8 5 x 5 2 m Electric oven
13. tton to turn air conditioner on 4 To adjust temperature use or buttons the optimal temperature is 24 C 5 Adjust fan speed by pushing the button with fan symbol on it 6 Please do not use any other buttons 7 Please ensure air conditioners are turned off when you leave and remote is placed back in kitchen Page 10 Commercial Equipment Electric Stove Electric Stove Chef Premium fan forced Instructions for Use 1 Turn on stove at power point located to right of the stove Hot Plates 1 The red dot identifies which plate will be turned on 2 Turn nob clockwise to desired heat Oven 1 Using oven nob set to desired temperature 2 Set time using timing nob located on left of the oven 3 Oven will not operate without timer being set Grill 1 Rotate grill nob clockwise to desired temperature Cleaning Instructions 1 Ensure stove is turned off and cool before cleaning Clean the hotplates by wiping up all spills with a damp cloth Do not use harsh detergents or abrasives Clean inside of oven with damp cloth ensure shelves are clean of any spilt food 4 Clean grill tray with hot soap water So Page 11 Health amp Safety Matters In adherence to Health and Safety Regulations the hirer must ensure e that they have obtained their own public liability insurance and have provided a photocopy of the Certificate of Insurance with their booking form MCC recommends a minimum limit of A 5 000
14. will absorb microwaves possibly resulting in arcing or sparks Clean the outside of the microwave with soap and water then dry with a soft cloth Caution Make sure that water does not get into the back ventilation or control panel opening When you clean the window of the door be sure to use a soft cloth after washing with very mild soap and water Do not use window cleaner as the front door can be scratched by harsh soap or cleaners Page 9 Commercial Equipment Vacuum Vacuum Cleaner Volta Vortex Bagless The vacuum is located in cupboard in kitchen Instructions for Use 1 Make sure the Vacuum is plugged into a properly earthed electrical outlet 2 Press the ON button located on the top of the machine Cleaning Instructions 1 Unplug vacuum from electrical socket 2 Empty dust container e Remove the dust container by pushing the open button on the handle e Remove the contents of the dust container by pushing the orange coloured opening button e Close the dust container lid until it clicks e Put the dust container back into the vacuum Commercial Equipment Air Conditioner There are two reverse cycle air conditioners located in the ceiling of the room They are operated by remote control Instructions for Use 1 Remote control is located just inside the kitchen on the left hand side 2 To operate stand under the ceiling where air conditioner located identified by gridded panels in ceiling 3 Push the orange bu
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