Traceps Web Application - Version 3.2 User Manual
Contents
1. traceps Traceps Web Application Version 3 2 User Manual Document Version 1 1 Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 Trace Connect Contact www traceps co za Charock House 5 Flanders Drive Mount Edgecombe 4302 KwaZulu Natal South Africa Private Bag x27 Umhlanga Rocks 4320 Tel 27 31 538 4250 Fax 27 31 538 4388 Email info traceps co za Metonymy Pty Ltd Reg no 2006 014042 07 is 1 Document Information 1 1 Overview The Traceps Web Application is a publically accessible web based system that allows real time access to a spectrum of data through a variety of searching and social networking options Reporting functionality has also been built into the application allowing clients to view work done on the system on both the user and team levels The purpose of this document is to assist new users with understanding how the web application works and provide an overview of the available features and functions 1 2 Copyright Copyright 2012 Metonymy under the Copyright Law of the Republic of South Africa No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into a human or computer language without the express permission in writing of Metonymy 1 3 Disclaimer Metonymy makes no representation or warranties with respect to the contents hereof Further Metonymy reserves the right to revise the publicatio2. R Available actions smith john a a AA 7 e Return to search Results page by ge i Type Search clicking on the search input criteria Figure 62 Search History Bar Right Hand Side of Page Dashboard Page The Dashboard page contains graphs and reports of your usage during set time periods There are three graphs available the All Searches graph the Search Type graph and the Credit Usage graph There are two reports available the Full Audit Report and the Summary Audit Report These are explained below Graphs The All Searches graph as displayed in the image below gives the number of searches performed either per day in the week ending in the previous day or per month for the past 6 months The graph shows the total number of positive and negative searches as two separate bars this is determined by whether or not the search had results You can toggle between the daily and monthly graphs by clicking on the hyperlinks in the top right corner of the graph The currently displayed option will be given in red The All Searches graph gives the All Searches sc gee number of searches performed either per day in the week ending in the previous day or per month for the past 6 months The graph shows the total number of positive and negative searches as two separate bars E Negative m Positive Figure 63 Graphs All Searches The Search Type graph as displayed in the image below gives the number of searc
3. o oy TOT rea Company Detail a E tr Cont Us Figure 2 System Navigation Diagram Traceps Web Application Detail linked to gt 11D Hyperlink In the figure e Red boxes refer pages within the system accessible through the menu e White boxes refer to pages in the system not accessible through the menu e Grey boxes refer to items available in the bars on the left or right side of the page e Items in black outside of boxes refer to the clicking of a button or hyperlink which take the user to a different page or box Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 Q 3 4 Result Set Functionality ls Various result sets or tables are displayed on the Results and Details pages You can edit each of these result sets to make the data more accessible The below diagram shows the different functionalities available on each result set 1 gt Contact Numbers 10 2 sre T i Type amp Telephone Nurnber gt 02714628809 A 2121241216 p FERMES gt 2640222 A 11001405 aman Ramat es us eI gt A 316614387 9320123 ce J p Figure 3 Result Set Functionalities 1 Open Close Set lt H 3 1 4 Some result sets may not be of interest to you You can open and close each result set by clicking on the header of the result set 2 Number of Records to be displayed You can select the number of results to be displayed 10 25 50 or 10
4. 1 June 2012 20 Search Results Company Name blake Gender ID Number Full Name 2 Arendse Marcia Abigail Bailey Gareth John 3 gt Bea Bekker Jacobus Petrus fis 2 Serens Klaus Paul Harm jurgen 2 Berens Klaus Paul Harm jurgen Bester Pieter Abraham fis 2 Bezuidenhout Jan Louis Bezuidenhout Jan Louis fis Blake Angela Mary showing 1 to 10 of 126 entries Company 4 Blake Events Blake Pearson Properties Blake And Associates Holdings Blake Bester johannesburg Blake And Associates Holdings Blake And Associates Blake Bester roodepoort Blake And Associates Holdings Blake And Associates Blake POS Solutions Status Active Active Resigned Active Resigned Resigned Active Resigned Resigned Active 2008 07 17 1999 12 13 2000 09 01 2000 09 01 2001 08 07 2004 09 30 2004 09 30 Companies 94 Show entries Enterprise Number 200310392323 195800273607 199600852307 199807297223 200000725907 195900216123 199003566523 200600427607 198904011823 199801549007 Showing 1 to 10 of 94 entries Figure 27 Search Results Person Details and Company Details Traceps Web Application Version 3 2 User Manual Enterprise Name 602 Blake s Terrace 66 Blake Road 66 Blake Road Investments Barnett Blake Accountants Beresford Blake Thomas Sa Bill Blake Motors Bill Blake South Africa Blake Academy Blake Accounting Blake A
5. Full Audit Report page accessed through the Admin page giving the report for an entire team premium from the 1 March 2012 to the 10 April 2012 Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 47 Full Audit Report Department Team rom Date To nate Results Export Report User Date Result Credits Type Criteria test05 2012 04 10 18 57 39 Positive 0 Lookup ID test14 2012 04 10 18 57 36 Positive 0 Lookup D test12 2012 04 10 18 57 30 Positive 0 Lookup ID em _ test03 2012 04 10 18 57 27 Positive 0 Search CN blake test11 2012 04 10 17 10 52 Insuficient Credit 0 Socialnetworking CR 200503201123 test16 2012 04 10 17 10 50 Positive 1 Lookup ID SN Vermaak FN Johanna test05 2012 04 10 17 10 48 Positive 0 Search D gt test03 2012 04 10 17 10 47 Positive 1 Lookup ID 0 SN Sibeko FN Veronica test11 2012 04 10 17 10 45 Positive 0 Socialnetworking P 0114057336 test14 2012 04 10 17 10 43 Positive 1 Lookup ID 4 SN Nhlapo FN Mary ID ID Number SN Surname FN Firstname BD Date of Birth P Phone A Address CN Company Name CR Company Registration No Showing 1 to 10 of 41 260 entries Figure 70 Admin Full Audit Report Team Selected Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 48 is 5 Interaction 9 1 System Messaging Within the Traceps Web Application system messaging functionality is available for Traceps staff to alert users o
6. Of Motor Vehicles Motor Cycles And Personal And Household Goods Hotels And Restaurants Figure 52 Company Details General Details The following information is available in the General Details section when available e Company Name This is displayed as part of the header e Company Registration Number e Registration Date e Trading Status e Financial Year End e Financial Effective Date e Auditor e VAT Number e Conversion Number e Enterprise Type e Business Description Directorship Details The below image depicts a typical Directors result set Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 34 Q Directorship Details 21 Show 10 entries Filter Gender ID Number Full Name Note Company Status Date we Egstra Nh Equipment Resigned 2008 05 05 uw Imperial Management Services Resigned 2008 05 05 LA Imperial Nh Equipment Resigned 2008 05 05 we Egstra Nh Equipment Resigned 2006 10 19 we Imperial Management Services Resigned 2006 10 19 uw Imperial Nh Equipment Resigned 2006 10 19 p we Egstra Nh Equipment Resigned 1999 06 25 we Imperial Management Services Resigned 1999 06 25 po we Imperial Nh Equipment Resigned 1999 06 25 se Egstra Nh Equipment Resigned 1972 01 12 Showing 1 to 10 of 21 entries gt Figure 53 Company Details Directors The following information is available in the Directorship Details result set e ID Number The ID Number fi
7. User Manual Version 1 1 June 2012 29 gt If you click on the Type hyperlink you can access a Property Transaction Details page giving any further details available for the property transaction as shown in the image below To close the Property Transaction Details page click on Back to Person Detail button in the Person Details section Viewing Deed Record You are currently viewing a deed record for the person indicated below should you wish to return to the normal results page please use the back button or click on the ID Number below Gece x External Trace Returned ID Number Age 30 Citizenship South African DOB 1981 09 02 Gender Male Location Durban Pop Group Indian Living Standard LSM10 Contact Score Platinum Marital Status Single lt lt lt Back to Person Detail Deed Information Buyer Name Buyer ID Buyer Type Person Seller Name Seller ID Seller Type Person Address 21 Lebombo Court Musgrave Berea Kwazulu Natal Stand No 80 Area 50 050M Dwelling Size Sale Date 2011 06 07 Sales Price R323 500 00 Bond Amount R291 150 00 Bond Holder Name Standard Bank Of South Africa L Transfer Date 2011 08 12 Transfer ID 10743553 Title Deed Fee R0 00 Title Deed No ST25169 2011 Old Title Deed No ST63044 2006 Buyer Share Authority Name Ethekwini Registrar Name Pietermaritzburg Property Ownership Details 3 Filter Show 10 entries Type 4 Report Sale Date Address 4 Pro
8. entries Filter Occupation 4 Employer 4 Date Isisivana Hospital 2011 08 30 Dept Of Health 2010 11 12 Office Staff Humansdorp Hospitaal 2007 11 25 Showing 1 to 3 of 3 entries Figure 42 Person Details Employment The following information is available in the Employment Details result set e Occupation e Employer e Date Directorship Details The below image depicts a typical Directorship result set Directorship Details 6 Show 10 v entries Filter Note Enterprise Number Enterprise Name Status Date 4 Je 200106215223 Brad Pearson Properties Active 2008 07 30 we 200718188623 Pearson Bailey Properties Resigned 2008 07 22 yl 200410673923 Blake Pearson Properties Active 2008 07 17 TG 200207623123 Link Hills Properties Resigned 2008 07 10 yl 200803050923 Gjb Properties Active 1999 12 25 ul 201102612523 Cfl Systems Active Showing 1 to 6 of 6 entries Figure 43 Person Details Directorship The following information is available in the Directorship Details result set e Note If you click on the Notes icon you can access a box giving additional details available for the directorship as shown in the image below To close the box click on the red x in the top right corner of the box at Figure 44 Directorship Details Icon Note Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 28 Gjb Properties X Type Member CM79 il Lodged Received 2008 02 13 Profession
9. have successfully logged out of the application the login screen will be displayed with a message indicating that you have successfully logged out This message is shown in the image below After you have successfully logged out of s Logout Successful You have the system the login screen is displayed successfully logged out of the system with a notification that you have been successfully logged out Figure 15 Logout Notification Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 14 6 Searching for a Person or Company 6 1 Search Inputs and Validation The Traceps Web Application utilizes advanced tracing technology to enable users with any of a range of input criteria to pinpoint a single individual or enterprise You can initiate a Traceps search from two different points within the application the Search Bar which is always displayed on the left hand side of the application or the Advanced Search page which is accessed through the Quick Access Menu at the top of the page Both these sections initiate a search in the same way however more search options are available on the Advanced Search page Search Input Search Bar and Advanced Search Page 2 Search The following search inputs are available ID Number e ID Number 1 e Surname L e First Name Surname e Company Registration Number e Company Name e Phone Number First Name The following actions can be perfor
10. image depicts a typical Relationship Links result set Relationship Links 59 Show 40 entries Filter Link Type ID Number 4 Full Name R Directorship 2 Contact Number Sp Contact Number amp Directorship pr Directorship 5 Directorship of Contact Number R Contact Number R Directorship R Contact Number 8 Contact Number Showing 11 to 20 of 59 entries 4 Figure 49 Person Details Relationship Links The following information is available in the Relationship Links result set e Link The link type and link value are depicted using an icon plus a tooltip which is displayed when you hover over the icon The tooltip will give details of whether the link is via a contact number or company registration number and give the actual contact number company registration number the individuals are linked through pr F Figure 50 Relationship Links Icon Link e Type The link type i e Contact Number or Directorship e ID Number The ID Number field contains a hyperlink to the Person Detail page of the individual the current individual is linked to e Full Name The full name of the individual the current individual is linked to is given as surname names Section Navigation Within the Person Detail page section navigation is available This is accessible via a tab in the menu on the right hand side of the page If you click on one of the section headers in the section navigation menu this sec
11. link in the login screen 2 Enter your username and a reference into the fields provided Both these fields are mandatory 3 Click on the Recover Password button A notification will be displayed on screen of whether the process was initiated successfully or not 4 Traceps will send an email to the Admin user s for the license containing a link to re set the password This email will also reference the username for which the password will be re set and the reference if this was provided in step 2 5 When the license admin user clicks on the link in the email they confirm that the email may be re set The link will take them to a page indicating that the password has been re set 6 Traceps will send an email to the admin user s for the license containing the new password 7 The admin user will then convey the new password to the relevant user Note that the link provided in the email in step 4 above is only valid until midnight on the day that the e mail was sent out If the admin user has not clicked on the link by this time the link expires and the password remains the same Figure 13 Password Recovery Process 5 3 Logout To log out of the Traceps Web Application click on the logout button in the User Details section in the top left of the page depicted in the image below User istest01 To log out of the system click on the Credits 4972 logout button Figure 14 Logout Button When you
12. page Reports The Full Audit and Summary Audit Report pages are accessible via the Full Audit Report View Dashboard page by clicking on the View button in each case Summary Audit Report View Figure 66 Dashboard Reports Page Links Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 43 Full Audit Report The Full Audit Report allows you to view your usage between any two dates All searches performed during this time are displayed in a result set with the functionalities given in section 3 4 Reports are available up to the previous day The following fields are given for each search User Date Result Positive At least one result was found for the search No Result Found No results were found for the search Credits Used Search Type Search A search initiated by entering criteria on the search bar or page Lookup A search initiated by clicking on an ID number or company registration number Social Network A search initiated by clicking on any detail other than an ID number or company registration number Search Criteria The search criteria can include an ID Number ID Surname SN First Name FN Date of Birth BD Phone Number P Address A Company Name CN and Company Registration Number CR A key is given at the bottom of the table The image below displays the Full Audit Report for the current user from the 1 March 2012 to the 10 April 2012 Each search performed on t
13. which the current company was involved Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 36 is Property Ownership Details 2 Show 10 v entries Filter Type 4 Report Sale Date Address 4 Township Province Buyer 7R 2008 11 13 1 128 Frances Bellevue East Johannesburg Norwood Gauteng Buyer 3 2008 10 08 1 Wanderers Crest 12 Atherstone Illovo Sandton Illovo Gauteng Showing 1 to 2 of 2 entries Figure 58 Company Details Property Ownership The following information is available in the Property Ownership Details result set e Type The Type hyperlink indicates whether the company was a buyer or seller on the property transaction If you click on the Type hyperlink you can access a Property Transaction Details page giving any further details available for the property transaction as shown in the image below To close the Property Transaction Details page click on Back to Company Detail button in the Company Details section Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 37 Q on Da X Viewing Deed Record You are currently viewing a deed record for the person company indicated below should you wish to return to the normal results page please use the back button SEVEN TREE FOREST TRADING Registration Number 200806224623 Registration Date 2008 03 19 Trading Status In Business Business Description Wholesale And Retail Trade Repair Of Motor Vehicles Mo
14. 0 in each result set via a drop down list Filter You can filter a result set on any word or value by typing this word or value into the filter text box This means that only results containing this word or value in one of the fields will be displayed The below example illustrates how the filter functionality works The first figure shows the contact numbers returned for a certain individual In the second figure the user has filtered these numbers on the value 083 Thus only contact numbers including the numbers 083 are displayed Contact Numbers 19 Show 10 entries Filter Type Telephone Number Date A 0118099249 2008 04 10 ng 0218092249 2008 03 28 p 0825203700 2007 11 14 Ad 0114472895 2007 09 18 Ad 0117839914 2006 02 06 A 0214492175 2005 11 30 a 0215544914 2005 07 01 A 0118005642 2004 05 31 A 0214084121 2003 09 30 Showing 11 to 19 of 19 entries Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 Figure 4 Filtering Example Contact Number Results Contact Numbers 19 Show 10 x entries Filter 083 Type Telephone Number Date p 0832843049 2010 06 06 p 0832887161 2003 04 10 Showing 1 to 2 of 2 entries filtered from 19 total entries Figure 5 Filtering Example Contact Number Results Filtered on 083 4 Sort By clicking on a column header or on the arrows to the right of the column header the entire result set is sorted on this column By clickin
15. Entrepreneur Change Figure 45 Person Details Directorship Additional Detail Box Details given in the Directorship Details box include where available Directorship Type Executor Executor Appointment Date Trustee Name CM29 Date Date Form Lodged Date Form Received CK1 and 2 Date Founding Statement Amendment Date Nature of Change O O O O O O O O O Profession Enterprise Number Enterprise Name The Enterprise Name field contains a hyperlink to the Company Detail page of the company see Section 7 2 Directorship Status Date Property Ownership Details gt The below image depicts a typical Property Ownership result set Each row in the result set refers to a single property transaction in which the current individual was involved Property Ownership Details 3 kal Show 10 v entries Filter Type 4 Report Sale Date Address Township Province Buyer R 2011 06 07 21 Lebombo Court Musgrave Berea Durban Kwazulu Natal Buyer 3 2007 07 30 11 The Firs 3 Hambridge Somerset Park Umhlanga Umhlanga Rocks Kwazulu Natal Buyer 3 2007 04 05 15 Lebombo Court Musgrave Berea Durban Kwazulu Natal Showing 1 to 3 of 3 entries Figure 46 Person Details Property Ownership The following information is available in the Property Ownership Details result set e Type The Type hyperlink indicates whether the individual was a buyer or seller on the property transaction Traceps Web Application Version 3 2
16. a input fields you can use an asterisk to denote a wildcard hereby indicating to the system that you will accept results with any characters in the place of the asterisk e g a search on the first name Ric may include results with the first name Richard or Ricardo ID Number Search When an ID number has been entered as one of the search criteria all other search criteria are ignored and the search is done on the ID number criteria only If an 8 11 digit ID is searched a wildcard is automatically inserted at the end of the ID and all individuals whose ID numbers start with these digits are returned Address Search An address search can return person and company results You can enter any portion of an address or the entire address into a single address field If the address contains commas each phrase between commas in the address is searched for separately If an address is found in our system that contains each phrase in the criteria it is considered a match Ifthe address does not contain commas each word in the address is searched for separately If an address is found in our system that contains each word in the criteria it is considered a match Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 16 is An address search refers to a search in address details only and not in property ownership address details In order to perform a search you will need to enter at least one sea
17. age Harfield Village Claremont 7708 Western Cape 2011 11 14 Po Box 416 Umhlanga Rocks Umhlanga Rocks 4320 Kwazulu Natal 2011 10 07 Girford Place Durban North Durban 4051 Kwazulu Natal 2011 06 19 59560 1 High Noon 49 Collard Road Umngeni Park Umngeni 4051 Kwazulu Natal 2010 10 08 Po Box 416 Umhlanga Rocks Umhlanga 4320 Kwazulu Natal 2010 10 08 A The Firs 3 Hamb Ridge Avenue Umhlanga Rocks Umhlanga 4319 Kwazulu Natal 2010 09 03 3 Hamb Ridge Avenue Somerset Park Umhlanga 4319 Kwazulu Natal 2010 08 07 A The Firs 3 Hamb Ridge Avenue Somerset Park Umhlanga Rocks 4319 Kwazulu Natal 2010 06 10 SIOE 1 Durban Road Durban Durban 4001 Kwazulu Natal 2010 06 02 Showing 1 to 10 of 15 entries Figure 55 Company Details Addresses The following information is available in the Contact Number Details result set e Type The address type is depicted using an icon plus a tooltip which is displayed when you hover over the icon na Figure 56 Address Type Icon Physical Address Figure 57 Address Type Icon Postal Address e Address The actual address is given as address line 1 address line 2 suburb city postal code address line 2 is displayed only when this is not empty Province e Date Property Ownership Details The below image depicts a typical Property Ownership result set Each row in the result set refers to a single property transaction in
18. al 2012 01 05 12 The Village Harfield Village Claremont 7708 Western Cape 2011 11 14 Po Box 416 Umhlanga Rocks Umhlanga Rocks 4320 Kwazulu Natal 2011 10 07 LA 4 8 Girford Place Durban North Durban 4051 Kwazulu Natal 2011 06 19 1 High Noon 49 Collard Road Umngeni Park Umngeni 4051 Kwazulu Natal 2010 10 08 Fr Kwazulu Natal 2010 10 08 a 5 The Firs 3 Hamb Ridge Avenue Umhlanga Rocks Umhlanga 4319 Kwazulu Natal 2010 09 03 i 3 Hamb Ridge Avenue Somerset Park Umhlanga 4319 Kwazulu Natal 2010 08 07 i 5 The Firs 3 Hamb Ridge Avenue Somerset Park Umhlanga Rocks 4319 Kwazulu Natal 2010 06 10 1 Durban Road Durban Durban 4001 Kwazulu Natal 2010 06 02 Showing 1 to 10 of 15 entries Figure 39 Person Details Addresses The following information is available in the Contact Number Details result set e Type The address type is depicted using an icon plus a tooltip which is displayed when you hover over the icon M Figure 40 Address Type Icon Physical Address Figure 41 Address Type Icon Postal Address e Address The actual address is given as address line 1 address line 2 suburb city postal code address line 2 is displayed only when this is not empty Province e Date Employment Details The below image depicts a typical Employment result set Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 2 Q a Employment Details 3 Show 10 1
19. ated data is available on the Traceps Web Application Contact Numbers The below image depicts a typical Contact Details result set Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 25 Contact Numbers 10 Show 1 2 entries Type Telephone Number 0315615032 0823002745 mr 0315628800 A 0313131310 d 0315642539 4 0215628800 i 0315615032 A 0315614387 i 0215315123 Showing 1 to 10 of 10 entries Figure 34 Person Details Contact Numbers The following information is available in the Contact Number Details result set e Type Filter Date 2011 10 07 2010 10 08 2010 10 08 2010 10 08 2010 10 08 2010 09 03 2010 01 06 2009 12 10 2009 12 10 2007 09 18 The contact number type is depicted using an icon plus a tooltip which is displayed when you hover over the icon A Figure 35 Contact Number Type Icon Work Number n Figure 36 Contact Number Type Icon Home Number Figure 37 Contact Number Type Icon Mobile Number Figure 38 Contact Number Type Icon E mail Address e Telephone Number Email Address e Date Address Details The below image depicts a typical Address result set Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 26 Address Details 15 Show 10 entries Filter Type Address Province Date B Po Box 416 Durban Durban 4000 Kwazulu Nat
20. ch manager can see the details of each team member user that falls underneath them in the hierarchy The figure below shows an example of this structure Company Department 1 Department 2 Department 3 Team 2 User 1 User 2 UT ED QUE Figure 8 Sample Team Structure Company Level e A company must consist of one or more departments e Auser can have an Admin role on a company level but not a Team Member role this will need to be assigned under a team e A company manager has access to details about every department and team that falls under the company as well as every user that falls under each team Department Level e A department will consist of one or more teams Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 10 is e A user can have an Admin role on a department level but not a Team Member role e A department manager has access to details about every team that falls under that department as well as every user that falls under each team Team Level e Ateam will consist of one or more users e A user can have an Admin or Team Member role on the team level e Ateam manager has access to details about every user that falls under that team User Level e A user can have only a Team Member role at the user level they are a user of the Traceps Web Application e A user only has access to details about their own usage of the application 4 3 Page Availability per License Role The followin
21. e displayed in a result set with the functionalities given in section 3 4 Reports are available up to the previous day The following fields are given Traceps Web Application Version 3 2 User Manual Department Name Team Name Total Total Searches Performed Credits Total Credits Used Total ID Searches Performed ID Total Surname Searches Performed SN Total First Name Searches Performed FN Total Date of Birth Searches Performed BD Total Phone Number Searches Performed P Total Address Searches Performed A Total Company Name Searches Performed CN Version 1 1 June 2012 45 e Total Company Registration Number Searches Performed CR The image below displays the Summary Audit Report for the current user from the 1 March 2012 to the 10 April 2012 Totals for all searches performed on the system by the user during the time period are given Summary Audit Report From Date 2012 03 01 To Date 2012 04 10 Results Export Report Show 10 entries Filter Dept Team 4 Total Credits 1D SN FN BOS P APS CNE CRE IT Premium 293 62 191 146 141 0 23 0 48 10 ID ID Number SN Surname FN Firstname BD Date of Birth P Phone A Address CN Company Name CR Company Registration No Showing 1 to 1 of 1 entries Figure 68 Dashboard Reports Summary Audit Report You can export the Summary Audit Report to PDF by clicking on the Export Report hyperlink in the top right corner of the re
22. earch in minutes e Results The number of results found e Search Type Search A search initiated by entering criteria on the search bar or page Lookup A search initiated by clicking on an ID number or company registration number Social Network A search initiated by clicking on any detail other than an ID number or company registration number Search Visto Search History Bar as given on the right hand side of the page 0158514705 Age Omin Results 1 Details given for each search Type Social Network e Search input criteria a iam e Age of the search in minutes Type Lookup e Number of results found ho sue e Search Type Search Lookup Social SR Network Type Search Available actions Age 6min Results 1 e Return to search Results page by Type Lookup i smith john clicking on the search input criteria Age 7min Results 497 Type Search Figure 61 Search History Bar Right Hand Side of Page Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 41 History Search History Bar as given on the left hand 0158514705 side of the page Age Omin Results 1 Type Social Network Details given for each search Ace Amin Result 1 e Search input criteria Type Lookup e Age of the search in minutes smith john 1980 01 01 e Number of results found Age 5min Results 206 Type Search e Search Type Search Lookup Social Network Age 6min Results 1 Type Lookup
23. eld contains a hyperlink to the Person Detail page of the director see Section 7 1 e Full Name The full name of the director is given as surname names e Note If there are alternative names on the Traceps database for the company a Note icon is displayed If you click on this icon the alternative names for the company are displayed in a pop up box as shown in the image below To close the pop up box click on the red x in the top right corner Company Note icon with pop up box giving Note Company i a Alternative Name x Company Name Prince Vintcent And Company alternative names for the company Figure 54 Director Result List Note e Company Name The Company Name field contains a hyperlink to the Company Detail page of the company e Directorship Status e Directorship Status Date Due to some companies having alternative names some companies that do not seem to match the current company will be displayed in the Directors result set If you look at the alternative names for these companies by opening the Note you will see that their alternative names do match the current company Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 35 Address Details The below image depicts a typical Address result set Address Details 15 Show 10 entries Filter Type Address Province Date Fo Box 416 Durban Durban 4000 Kwazulu Natal 2012 01 05 12 The Vill
24. f events that will affect the usability of Traceps for example upcoming scheduled downtime Such messages will appear at the top of the page On the Traceps website www traceps co za similar messages will be displayed at the top of the page regarding events that will affect the usability of Traceps Furthermore if the Traceps Web Application is not accessible for any reason a notification of this will be given on the Traceps website 9 2 Messages Page Important messages regarding updates to the Traceps data or functionalities will be available via the Messages page This page is accessible via the Messages icon in the Quick Access menu Messages Figure 71 Quick Access Menu Messages 9 3 Contact Us Page Should you need to contact us at any stage contact details as well as a Contact Us form are provided on the Contact Us page This page is accessible via the Contact Us icon in the Quick Access menu Contact Us Figure 72 Quick Access Menu Contact Us The image below shows the Contact Us form You are requested to enter your name details e mail address query type and message on the form All fields are required To submit the form click on the Contact Us button Contact Us First Name Surname E mail Address Type Query v Message Contact Us Figure 73 Quick Access Menu Contact Us Form Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 49
25. formed one or more searches during the current session a history bar will be displayed on the right hand side of the screen for screens with a width greater than 1024 pixels showing the details of the searches done during the session If you are working on a smaller screen you will still be able to view your history via the history menu on the bar on the left hand side of the page 5 Breadcrumb Navigation This is a navigation aid providing a link back to each previous page you navigated through to get to the current page within the current search Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 5 6 Page Relevant Menu The page relevant menu contains any page specific menu items such as exporting the page or in page navigation 7 Page Content The actual page content is displayed in the middle section of the page Note e The User Details Search History Bar left and Quick Access Menu are displayed at all times while the History Bar right Breadcrumb Navigation and Page Relevant Menus are displayed when relevant e Pages accessed through the menu buttons both in the Quick Access Menu and in the tab on the left hand side of the page will open in a reset form i e default state e Pages accessed through the Breadcrumb Navigation hyperlinks will open as previously edited 3 2 Available Pages The following pages are available in the Traceps Web Application e Dashboard e Admin e Search e Messages e Contac
26. g on the column header again the result set is again sorted on this column but in the reverse order ascending descending values A red arrow to the right of the column header will indicate which column in which order the result set is currently sorted on The result set in Figure 3 is sorted by Date in descending order 5 Pagination Navigation between pages of results is accessed via arrows in the right bottom corner of the result set Click on the arrow pointing to the right to get to the next page of results and click on the arrow pointing to the left to go back to the previous page of results Note that these arrows are greyed out if all available results are already being displayed The text at the bottom of the table will indicate which of the results are currently being displayed For example In Figure 3 results 1 10 of 10 results are being displayed and in Figure 4 results 11 19 of 19 results are being displayed 3 5 Hints Throughout the Traceps Web Application hints are available to assist you in using the application These are indicated by the lifebuoy icon given in the image below Figure 6 Hint Icon You can access hints on specific entities within the system by hovering over a lifebuoy icon at the entity A tooltip is then displayed giving the hint The figure below shows by way of an example the hint given in the Contact Us form Use the template below to send a query data issue or comment directly to info
27. g pages are available to each license type user role je rot paid Premium Pre paid Web Service EG SG GN er SKE Admin pp Search a d d Results Detail KP Hee d a a Contactus x o xP 4 4 Bouquet Licensing Certain clients may prefer to have access to only a portion of the data available on Traceps The data bouquet functionality has been put in place to facilitate this Data bouquets are available on Traceps Web Application Premium licenses only and are applied at the license level The data available on the Traceps Web Application can be divided into the following sections e Biographical e Relationship Links e Contact contact numbers addresses and email addresses e Employment e Directorship e Property Deeds e Marital Deceased The Biographical and Relationship Links information will be present in the data displayed to the user regardless of the bouquet option on the license There are thus 5 additional bouquet data type options available to users each with an associated cost More details are available on the Traceps website www traceps co za Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 11 5 Getting Started 5 1 Accessing the Traceps Web Application Traceps Website To access the Traceps Web Application open your preferred supported web browser In the URL location bar that typically appears at the top of the window enter the following URL http www traceps co za This
28. he system by the user during the time period is given Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 44 Full Audit Report From Date 2012 03 01 To Date 2012 04 10 is Results Show 10 entries User Date Result 4 Credits Type istest01 2012 04 10 15 12 54 Positive 0 Search istest01 2012 04 10 15 09 23 Positive 0 Search istest01 2012 04 10 15 07 32 Positive 0 Search istest01 2012 04 10 15 07 32 Positive 0 Lookup istest01 2012 04 10 15 07 31 Positive 0 search istest01 2012 04 10 15 03 36 Positive 0 Search istest01 2012 04 10 15 03 24 Positive 1 Lookup istest01 2012 04 10 15 03 21 Positive 0 Socialnetworking istest01 2012 04 10 15 03 16 Positive 0 Socialnetworking istest01 2012 04 10 14 57 40 Positive 0 Lookup Export Report Filter ab Criteria SN smith FN john SN smith FN john ID ID CN blake SN smith FN john ID P 0315628800 P 0215628800 ID ID ID Number SN Surname FN Firstname BD Date of Birth P Phone A Address CN Company Name CR Company Registration No Showing 1 to 10 of 293 entries Figure 67 Dashboard Reports Full Audit Report You can export the Full Audit Report to PDF by clicking on the Export Report hyperlink in the top right corner of the result set Summary Audit Report The Summary Audit Report allows you to view your usage between any two dates Totals for all searches performed during this time ar
29. hes of each type Search Lookup Social Network see the section above on the History Bar performed during the previous day week or month You can toggle between the daily weekly and monthly graphs by clicking on the hyperlinks in the top right corner of the graph The currently displayed option will be given in red Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 42 Search Type Daily Weekly Monthly The Search Type graph gives the OP number of searches of each type Search Lookup Social Network performed during the previous day week or month Figure 64 Graphs Search Type The Credit Usage graph as displayed in the image below gives the number of credits used either per day in the week ending in the previous day or per month for the past 6 months You can toggle between the daily and monthly graphs by clicking on the hyperlinks in the top right corner of the graph The currently displayed option will be given in red Credit Usage sa The Credit Usage graph gives the number of credits used either per day in the week ending in the previous day or per month for the past 6 months Figure 65 Graphs Credit Usage Reports The Full Audit and Summary Audit Reports are accessed by clicking on the View button in the Dashboard page This will open the report pages where you can select the start and end dates you require for the given report The image below shows the buttons on the Dashboard
30. in the Company Detail page with the record for which the Deed Information is given highlighted Details given in the Deeds Information section include where available o All known buyers and sellers for the Deed record transaction Ifthe other buyers and sellers have South African ID numbers or company registration numbers these will be displayed as hyperlinks If you click on a person or company hyperlink the Person or Company Detail page will be displayed For each buyer and seller the type whether they are a Company or Person is displayed Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 38 Property Address Deeds Township Deeds Township Number Stand Number Farm Name Property Area Dwelling Size Property ERF Number Property Portion Additional Property Description Sales Date Sales Price Bond Amount Bond Holder Name Transfer Date Transfer ID Title Deed Number Title Deed Fee Old Title Deed Number Buyer Share Attorney File Number Attorney Firm Number Authority Name O O O O O O O O O O O O O O O O O O O O O O ES Registrar Name e Report If you click on the Report icon you can access a box giving Property Report details if available for the property as shown in the image below To close the Property Report detail box click on the red x in the top right corner of the box Property Information x Sale Date 2008 03 26 Sale Price R1 300 000 00 Won Figure 60 Com
31. med EL LE e Initiate a search click Find e Clear the search input fields click Clear Company Name Phone Number Find Figure 16 Search Bar Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 15 is Advanced Person Search The following search inputs are available ID Number Surname e First Name Date of Birth fF Date of Birth Range e Address Phone Number Company Reg No Company Name e Sounds Like Advanced Person Search ID Number Surname First Name Date of Birth Date of Birth Range Address Phone Number Company Registration Number Company Name Advanced Company Search Company Registration Number e Company Name e Address Advanced Company Search na e Phone Number Company Reg No Sounds Like Check Box e Check box to indicate whether you will accept search results with criteria which sound similar to the criteria entered into the name address and company name fields Company Name Address Phone Number Sounds Like The following actions can be performed e Initiate a search click Find e Clear the search input fields click Clear Figure 17 Advanced Search Page Several points should be noted regarding the search inputs Auto Complete In the Surname First Name and Company Name fields auto complete options are given while you are typing Wild Card Search In all search criteri
32. n and to make changes in the content hereof from time to time without obligation to notify any person or organisation of such revision or change The sole purpose of this User Manual is to provide the registered users of Traceps with adequate information on how to operate the web application The use of this document for any other use is prohibited Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 2 TABLE OF CONTENTS DESCRIPTION PAGE NUMBER 1 Del s ee one de a no oo ct 2 RE NNN 2 L NNN 2 SR E E E EA 2 2 SN DES ana a en nn eo ae ce 4 2 1 About The Traceps Web Application sisi 4 22 NNN 4 L DONS OS dent es EE en ae os ne do 4 3 General System Features less acsnsdacnosconcpssnbs son cnnn connecte nsessoscoense 5 NNN 5 3 2 Available Pages csscccsssssseconsvscucnssscuecusuecsenssscneussscetoususeueussscneusssestoususencuesscneoussessensnss 6 3 3 System INAV IC AUION snesicinrescuctsuniacednbasoxarnnsanccanersancinnsacted Gent EE E EER 7 34 Result SetFu unctionalily sessies TN 8 a 9 4 Licenses Users and Team Structure ccceccccscccceccsccccscccccceccecccceccccecccccsceccsceccecescecesceccese 10 LESNING 10 A MIN NC EE EE EE NE 10 4 3 Page Availability per License Role wwnrrrrrrrrnnnnnnrnnnrrrnnnnnnnnnnnvvrrrnnnnnnnnnennsssnnnnnnnnnnvvvvnnnnnnnnne 11 4 4 Bouquet LENS Na eder 11 5 Genre NN 12 5 1 Accessing the Traceps Web Application ss 12 PONNI 13 DE NN 14 6 Searching fo
33. nd Amount Bond Holder Name Transfer Date Transfer ID Title Deed Number Title Deed Fee Old Title Deed Number Buyer Share Attorney File Number Attorney Firm Number Authority Name O O O O O O O O O O O O O O O O O O O O O O O Registrar Name e Report If you click on the Report icon you can access a box giving Property Report details if available for the property as shown in the image below To close the Property Report detail box click on the red x in the top right corner of the box Property Information x Sale Date 2011 06 07 Sale Price R323 500 00 LILJ LT E LI IT THE MIS r CALEN VL iT Figure 48 Person Details Property Report Detail Box You can download the full property report for the property by clicking on the Download hyperlink in the Property Report detail box e Sale Date e Address The address is given as address line 1 address line 2 suburb city postal code address line 2 is displayed only when this is not empty Province Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 31 is Relationship Links The relationship links result set gives a list of people linked to the current individual in the Traceps database Links via contact numbers and directorship are displayed and the individuals with the highest scoring links i e linked to a more recent number directorship detail or linked to more than 1 entity at once etc are displayed The below
34. nd Associates Version 1 1 June 2012 i LA 21 is 4 Company Search Executed You have performed a Company Search If you intended to do a Person search please run the search again Companies 3 Show 10 entries Filter Enterprise Number Enterprise Name 199801849007 Blake And Associates 200600427607 Blake Academy 200600427607 Bramlea Showing 1 to 3 of 3 entries Figure 28 Search Results Company Details At the top of the first result set the criteria entered are displayed When there is more than one search criterion the user can remove one of the criteria by clicking on the x in the top right corner of the criteria This will initiate a search on all the remaining criteria If there is only one search criterion and this is removed the Advanced Search page will be displayed xX By clicking on the x in the top right corner Surname smith 3 sag of one of the search criteria you can initiate a search on all the remaining criteria or return to the Advanced Search page Figure 29 Search Results Remove Criteria Example Say for example we have the following criteria First Name John Surname Smith If we remove the Surname criteria a search will be initiated on the criteria First Name John All the result set functionalities mentioned in section 3 4 are available in the person result set Person Result Set The following information is available in the Person
35. of the section header e ID Number e Age e Citizenship There are 2 possible values here South African and Other e Date of Birth DOB e Gender e Location e Population Group There are 3 possible values here Black Indian and Other Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 24 e Living Standard This is a score of the individual s living standard based on non financial data within the Traceps database The score can be between 1 and 10 1 being the lowest score and 10 the highest e Contact Score This is a score based on the contact number data linked to an individual There are 5 possible contact scores Platinum Gold Silver Bronze and Dirt An individual with a Platinum Contact Score is considered to have a high probability of being contacted on the contact numbers provided e Deceased Status and if applicable e Deceased Date e Deceased Place e Cause of Death e Marital Status and if applicable e Marital Type e Marital Date e Marital Place e Spouse ID e Spouse Full Names e Divorced Date e Divorced Place e External Trace Status This is given as part of the header and can take on the following values Requested The external trace process has been initiated in house for this ID Extracted This ID has been sent to an external data provider for an update Returned This ID has been returned from the external data provider and the upd
36. one search criterion and this is removed the Advanced Search page will be displayed Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 18 By clicking on the x in the top right corner Company Name Benn and SN of one of the search criteria you can initiate a search on all the remaining criteria or return to the Advanced Search page Figure 21 Search Results Remove Criteria Example In the example depicted in Figure 20 we have the following criteria Company Name Benn and If we remove Company Name criteria the Advanced Search page will be displayed All the result set functionalities mentioned in section 3 4 are available in both the director and company result sets Director Result Set The following information is available in the Director result set the first set displayed in Figure 20 e Gender The gender of the director is depicted using an icon plus a tooltip which is displayed when you hover over the icon es Figure 22 Gender Icon Male il Figure 23 Gender Icon Female e ID Number The ID Number field contains a hyperlink to the Person Detail page of the director see Section 7 1 e Full Name The full name of the director is given as surname names e Note If there are alternative names on the Traceps database for the company a Note icon is displayed If you click on this icon the alternative names for the company are displayed in a pop up box as sho
37. ot limited to biographical details contact numbers e mail addresses address details employment details property ownership details directorship details and relationship links people the individual is linked to on the Traceps database The Company Detail page may include but is not limited to general company details director details address details and property ownership details 7 1 Person Detail Page The Person Detail page gives details linked to a specific ID number in the Traceps database These details are divided into various different sections containing specific information for one of the following categories e Biographical e Contact Numbers e Addresses e Employment e Directorships e Property Ownerships e Relationship Links The data returned for each section except for the biographical details is given in a result set which has all the functionalities discussed in section 3 4 If there is no data available for a section the section is displayed but minimized Biographical Details The below image depicts typical Biographical Details data External Trace Returned ID Number Age 30 Citizenship South African DOB 1981 09 02 Gender Male Location Durban Pop Group Indian Living Standard LSM10 Contact Score Gold Deceased Status Alive Marital Status Single Figure 33 Person Details Biographical The following information is available in the Biographical Details section e Name This is given as part
38. pany Details Property Report Detail Box You can download the full property report for the property by clicking on the Download hyperlink in the Property Report detail box e Sale Date e Address The address is given as address line 1 address line 2 suburb city postal code address line 2 is displayed only when this is not empty e Province Export You can export the entire Company Detail page to PDF via a link in the menu on the right hand side of the page Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 39 Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 Q 40 8 User amp Team History Statistics and Reporting 8 1 User If you are a user with a Team Member role once you have done one or more searches within the current session you can view details of these searches via the Search History bar You can also view graphs and reports of your previous usage of the Traceps Web Application via the Dashboard page Search History Bar The Search History Bar is available in two places in the Traceps Web Application in the left hand side page menu as a collapsible section and as a bar along the right hand side of the page if you are using a screen with a width greater than 1024 pixels Each search performed during the current session is displayed with the following details e Search input criteria The actual criteria you entered for the search e Age The age of the s
39. pplication Login Screen Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 12 To login to the site enter your username and password in the fields provided and then click the Login button or press Enter on your keyboard If your login was successful you will be presented with the Search screen see Section 6 If an error was encountered you will be presented with an error message similar to the below This error code indicates that the Login Error The credentials you have username and or password you have entered are invalid Please try again re ry ag entered are invalid Please check your credentials and try again or contact Traceps support to verify your credentials Figure 11 Traceps Web Application Login Error 5 2 Password Recovery If you want to re set your password click on the Recover Password link on the login page you will be presented with a page similar to the below The process via which you would recover your password is given in Figure 13 The following actions can be performed e Recover your password Username e Access the Metonymy website d Reference Copyright 2012 Metonymy All rights reserved raceps en ed Figure 12 Traceps Web Application Recover Password Screen The process to recover your password is as follows Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 13 ls 1 Click on the Recover Password
40. r a Person or Company ccccsceccccscsceccccscsccccccscnceccccecscececcecscscescccscsceceecececesess 15 6 amp 1 Search INpUtS and Valde 15 ET OS ea aa de ea ea a sate ewes ee EE 18 Z VNR 24 Dek PERMER 24 2 ON ENN hr 34 8 User amp Team History Statistics and Reporting ererarnnnnnnnnnnnnnnnvnvnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnenen 41 OL ENN 41 NNN 46 gt RC ON EEE EE E 49 L NNN APA 49 92 MP 49 Ja NUPEN 49 Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 Q gt 2 System Details 2 1 About The Traceps Web Application The Traceps Web Application is a publically accessible web based system that allows real time access to a spectrum of data through a variety of searching and social networking options The product offers an easy to use complete solution to clients including e Advanced tracing on a range of input criteria including but not limited to combination sounds like and wildcard searches e Autocomplete functionality on search input e A single holistic view of an individual e Social networking on all relevant displayed information e Person specific relationship suggestions e Property reports e Contact score e Living standard measurement e Acompany detail page including company details addresses and deeds records e On demand graphs and reports available directly from the application for both users and teams e Bouquet license options The bouquet license allows clients to select a be
41. rch criteria in any of the fields provided and then click the Find button or press Enter on your keyboard If you do not enter any search criteria you will be presented with an error message as indicated below This error code indicates that you have SE Errors found Please enter some search criteria in the fields provided not entered any search criteria and need to do so before attempting to do a search Figure 18 Search Error No Criteria Input Validation The system performs validation on several of the search input fields before performing the search The following validation is done Input Field Validation ID Number The ID Number must be 8 to 13 characters long and contain numeric values only Date of Birth If a user selects both a DOB and DOB range the DOB takes preference The DOB must be a valid date The DOB cannot be in the future Date of Birth Range If a user selects both a DOB and DOB range the DOB takes preference The range is taken to include any start and end dates provided The start and end dates must be valid dates The DOB cannot be in the future Company Registration Number The Company Registration Number may contain numeric values and a forward slash only Phone Number The Phone Number may contain numeric values only If you enter one or more invalid input criteria you will be presented with an error message similar to the below The field in which you have entered the invalid crite
42. result set e Gender The gender of the individual is depicted using an icon plus a tooltip which is displayed when you hover over the icon Figure 30 Gender Icon Male i Figure 31 Gender Icon Female Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 22 is e ID Number The ID Number field contains a hyperlink to the Person Detail page of the individual see Section 7 1 e Full Name The full name of the individual is given as surname names e Age e Date of Birth Company Result Set The contents and functionality of the company result set are described on page 20 No Results Found If in either a person or company search no results were found for the search input criteria a notification of this is displayed within the Results page as shown in the image below Search Results Company Name abcde x Show 10 entries Filter Gender ID Number 4 Full Name 4 Age Date of Birth No results found for search or filter criteria Showing 0 to 0 of 0 entries Figure 32 Search Results No Results Found Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 23 is 7 Detail Pages By clicking through on an ID number company registration number or company name in the Results page you can access the Person Detail and Company Detail pages These pages give more details about the person or company The Person Detail page may include but is n
43. ria will also be indicated with a red border This error code indicates that the ID Number SE Error s found The ID Number you entered is invalid The Company Registration Number you entered ts invalid CeT E Wig eles OTET A UMR longer than 13 or was an invalid ID Number Please check the ID Number and try again The Company Registration Number entered was also invalid containing non numeric values other than a forward slash Please check the Company Registration Number and try again Figure 19 Search Error Invalid Criteria After entering your search criteria and clicking on the Find button the system will present you with a Results page Please refer to the next section for more information Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 17 is 6 2 Results Pages Once the system has done its initial validation of your search criteria as indicated in the previous section your search will be performed and you will be presented with the Results page The Results page contains a list of all entities people or companies found in the Traceps database that match your search input criteria The results page can take on one of three formats based on whether your search criteria contained any Company criteria and whether any results were found for your search Company and Director Search Results If your search input criteria contained either a company registration number or company name and result
44. s were found two lists of results will be displayed a list of directors and a list of companies The below image depicts typical result sets for a company search Search Results Company Name Benn and Show 10 entries Filter Gender ID Number Full Name 4 Note Company s Status Date 2 aw nn And Van Der Vlies Active 1967 03 31 x Prince Vintcent And Company Active 1967 03 31 amp 14 Benn And Van Der Vlies Active 1972 12 20 2 14 Benn And Vz Active 1972 12 20 gt d 1 Prince Vintcent And Company Active 1972 12 20 gt w Prince Vintcent And Company Active 1972 12 20 A ET i A ere pa samuel Benn And C Resigned 2000 06 06 A O LA Fm i am on anh P a en Samuel Benn And Co Active 2004 09 15 2 Samuel Benn And Co Resigned 2004 09 15 x h SE VE Ka is oa Samuel Benn And Co Resigned 2004 09 15 Showing 1 to 10 of 15 entries gt p i Companies 2 Show 10 entries Filter Enterprise Number Enterprise Name 4 194803111307 Benn And Van Der Vlies 200001092907 Samuel Benn And Co Showing 1 to 2 of 2 entries Figure 20 Search Results Director amp Company Result Sets At the top of the first result set the search input criteria entered are displayed When there is more than one search criterion you can remove one of the criteria by clicking on the x in the top right corner of the criteria as depicted in the image below This will initiate a search on all the remaining criteria If there is only
45. screen Search Message Admir ontact Us Help Search History 4 4 fords Results 5 Type Search User istest01 Search Results emih john 1 gt Age 9min logout First Name john Surname smith ype 704195147082 Show 10 entries Filter Age Smin 2 Search Task AE ID Number Gender ID Number Full Name Age Date of Birth 0345528800 Aa 3 1928 x ea a Surname rs 3 1930 01 01 smith ea m A a First Name en 1931 john A re 3 8109025273086 Ea ss ro Company Reg No esuits gt d 1 21 bia Company Name 2 193 non A 193 Phone Number A 193 ea Di A 2 1936 01 L C 1936 11 History Showing 11 to 20 of 477 entries 4 Copyright 2012 Metonymy Al rights reserved Figure 1 Traceps Application 1 User Details The following details are provided e The username you used to log in e The number of credits available to you e A logout button 2 Search History or Menu Bar This bar contains e Search and history sections if you have access to the search functionality e A menu with links to each of the available pages if you do not have access to the search functionality 3 Quick Access Menu The top middle section of the page contains quick access menu buttons which link to each of the available pages When a page that can be accessed through the quick access buttons is currently open the quick access button will contain red text otherwise black 4 Search History Bar Once you have per
46. spoke range of categories to appear in the Traceps person details output This means that users only see and pay for those categories which are of use to them This user manual will guide you through all the important features of the Traceps Web Application If you require more information on any of the features please contact Metonymy 2 2 Accessibility The Traceps Web Application is accessible to clients with a Traceps Web Application Premium or Pre paid or Traceps Web Service License however different functionality is available to different license types If you have one of these licenses and cannot access the system please contact your sales representative 2 3 Browsers The Traceps Web Application is an online web based system and because of this it has been tested on all major browsers As of the writing of this document the Traceps Web Application will run on the following browsers e Apple Safari 5 1 4 e Google Chrome 17 0 e Konqueror 4 7 2 e Microsoft Internet Explorer 9 0 e Mozilla Firefox 11 0 e Opera 11 60 It is important to note that the browser being used on the device must have Javascript or ECMAscript enabled and activated on it in order for the web application to function properly Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 4 3 General System Features 3 1 Layout The following diagram depicts the different aspects available on the general Traceps Web Application
47. sult set 8 2 Team As an Admin user you can view graphs and reports of your team s usage of the Traceps Web Application via the Admin page This page works in essentially the same way as the Dashboard page except that at the top of the page you can select the department team or single user that you would like to see statistics for via drop down lists Note that you will only be able to select one department team or user at a time and you can only select a department team or user if you are set up as the Admin user for that entity The image below show the selection of a single user on the Admin page test01 The graphs given on the page show the statistics for this user only Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 46 Select Entity A Department SELECT ONE Team SELECT ONE All Searches Daily Search Type Daily Weekly Monthly Lookup 130 Reports Credit Usage Daily Monthly Full Audit Report Summary Audit Report Figure 69 Admin Page Single User Selected On the Reports pages accessed through the Admin page you will also be able to select the department team or user you require the report for These reports work in the same way as the reports accessed through the Dashboard page except that along with selecting a start and end date for the report you will be able to select a department team or user name The image below shows the
48. t Us e Help e Search Results e Person Detail e Company Detail e Full Audit Report e Summary Report The Dashboard Admin Search Messages Contact Us and Help pages are accessible through the Quick Access Menu and the menu in the left hand side bar of the screen when applicable Menu options will only be displayed if they are available to the user The Search Results Person Detail and Company Detail pages are available via the Search page The Full Audit and Summary Audit Report pages are available via the Dashboard and Admin pages The system will open on e The Search page if search functionality is available to the user e The Admin page if search functionality is not available to the user Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 6 3 3 System Navigation The diagram below details the links between different pages within the system Note that the diagram does not include the breadcrumb navigation Full Audit Report Button Full Audit Report Summary Report Button Full Audit Report Button Summary Report Button Summary Report Recover Password Link Detail linked to Result multiple ID Companies Single ID Hyperlink Find Search pla Result single ID Person Detail Result single Company Mobile Site Link Disdaimer Link Compatibility Information Link Website Link Search Criteria Single ID Company Card Hyparlink Hyparlink Link
49. tion will be displayed at the top of the page Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 32 Section Navigation The Section Navigation menu allows Person you to navigate quickly to a specific Contact Numbers section of the Person Detail page Address Details Employee Details Directorship Details header in the menu Property Ownership Details Relationship Links simply by clicking on the section Figure 51 Person Details Page Section Navigation Export You can export the entire Person Detail page to PDF via a link in the menu on the right hand side of the page Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 33 is 7 2 Company Detail Page The Company Detail page gives details linked to a specific company registration number in the Traceps database These details are divided into various different sections containing specific information for one of the following categories e General Details Directors The data returned in the Directors section is given in a result set which has all the functionalities discussed in section 3 4 If there is no data available for a section the section is displayed but minimized General Details The below image depicts typical General Company Details data SEVEN TREE FOREST TRADING Registration Number 200806224623 Registration Date 2008 03 19 Trading Status In Business Business Description Wholesale And Retail Trade Repair
50. tor Cycles And Personal And Household Goods Hotels And Restaurants lt lt lt Back to Company Detail Deed Information Buyer Name Seven Tree Forest Trading Buyer ID 200806224623 Buyer Type Company Seller Name Seller ID Seller Type Person Seller Name Seller ID Seller Type Unknown Address 1 128 Frances Bellevue East Johannesburg Gauteng Township NORWOOD Township No 6220 Farm Name Stand No 271 Area 496 050M Dwelling Size Sale Date 2008 11 13 Sales Price R850 000 00 Bond Amount R703 933 00 Bond Holder Name Nedbank Ltd Transfer Date 2009 03 20 Transfer ID 9798371 Title Deed Fee R50 000 00 Title Deed No T8560 2009 Old Title Deed No T4733 1972 Buyer Share Authority Name City Of Johannesburg Registrar Name Johannesburg Attorney Firm No 202 Attorney File No ROBIN Property Ownership Details 2 ov Show 10 v entries Filter Type Report Sale Date Address Province Buyer 2008 11 13 1 128 Frances Bellevue East Johannesburg Gauteng Buyer 2 2008 10 08 1 Wanderers Crest 12 Atherstone Illovo Sandton Gauteng Showing 1 to 2 of 2 entries Figure 59 Property Transaction Detail Page In the Property Transaction Details page there are 3 sections The Company Details section is displayed exactly as in the Company Detail Page The Deed Information is given and includes the details mentioned below where available The Property Ownership Details section is displayed as
51. tors were found in companies matching the criteria entered We have returned matching companies only but no directors were found for the search criteria Figure 25 Search Result Error No Directors Found Person and Company Search Results If your search input criteria did not contain either a company registration number or company name and results were found for the search a list of person results followed by a list of company results and will be displayed If there are no person results only the company result list is displayed and if there are no company results only the person results list is displayed The below image depicts typical result sets for a search resulting in person and company result sets Search Results Surname delpech Show 10 entries Filter Gender 4 ID Number 4 Full Name Age Date of Birth gt i Delpech Anthony Clet 43 1969 02 10 i Delpech Candice Lorraine 37 1975 03 11 D 1 Delpech Felix Walter 63 1944 02 23 Delpech Mary J 62 4950 04 29 2 j Delpech Roddy Paul 44 1968 02 02 Delpech Shirleigh Elaine 45 1967 02 23 i Delpech Susara 61 1951 05 09 2 Delpeche Angelo Damian 24 1988 03 10 i Delpeche Caron K 44 4967 08 22 amp Delpeche Charles 40 1971 10 13 Showing 1 to 10 of 26 entries jr Figure 26 Search Results Person Details Traceps Web Application Version 3 2 User Manual Version 1
52. traceps co za All input Contact Us fekte are manciatory Figure 7 Hint Contact Us Form Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 9 is 4 Licenses Users and Team Structure 4 1 Licenses and Users Licenses Two license options are available for the Traceps Web Application Premium and Pre paid licenses The Premium license includes Bouquet options see Section 4 4 Further to this Traceps Web Service clients are able to access the system to view statistics reports and help pages User Roles Within the Traceps Web Application each individual user can be assigned a Team Member or Admin manager role or both simultaneously Team Member Role Users with the Team Member role are able to use the search functionality on Traceps view the Person and Company detail pages and view graphs and reports of their own usage Users can only be assigned a Team Member role under one team at a time Admin Role Users can be assigned the Admin role at either a team department or company level or several of these at once The Admin user can access graphs and reports for all users that fall under them via an Admin page Team Admin users are able to re set the passwords of users falling within that team see Section 5 2 Users with an Admin role only will not have access to the search functionality on Traceps 4 2 Team Structure Within the Traceps Web Application the team structure is hierarchical ea
53. vince Buyer R 2011 06 07 21 Lebombo Court Musgrave Berea Kwazulu Natal Buyer 7R 2007 07 30 11 The Firs 3 Hambridge Somerset Park Umhlanga Kwazulu Natal Buyer R 2007 04 05 15 Lebombo Court Musgrave Berea Kwazulu Natal Showing 1 to 3 of 3 entries In the Property Transaction Details page there are 3 sections Figure 47 Property Transaction Detail Page The Person Details section is displayed exactly as in the Person Detail Page The Deed Information is given and includes the details mentioned below where available The Property Ownership Details section is displayed as in the Person Detail page with the record for which the Deed Information is given highlighted Details given in the Deeds Information section include where available o All known buyers and sellers for the Deed record transaction Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 30 If the other buyers and sellers have South African ID numbers or company registration numbers these will be displayed as hyperlinks If you click on a person or company hyperlink the Person or Company Detail page will be displayed For each buyer and seller the type whether they are a Company or Person is displayed Property Address Deeds Township Deeds Township Number Stand Number Farm Name Property Area Dwelling Size Property ERF Number Property Portion Additional Property Description Sales Date Sales Price Bo
54. will take you to the Traceps website In the top right corner of the website the login link will be displayed similar to the image below Click on this login link If the Traceps Web Application is down for any reason the login option on the website will be greyed out and a notification to this effect will be displayed The image below shows the Traceps Application Login as given on the Traceps website Traceps Login To access the Traceps Web Application Login page click on the Traceps Login link in the Traceps HOME OVERVIEW DOCUMENTS PRODUCTS amp SERVICES BLOG CONTACT website Trace Connect Contact Advanced Tracing A scalable search engine that can handle a variety of flexible input F criteria empowers the user to trace Figure 9 Traceps Website Login Link Traceps Login When you click on the Traceps Web Application Login link at the top right corner of the website page you will be presented with a login screen similar to the below image The following actions can be performed ae e Login to the system using your username and password ee e Recover the password for your user account see Section 5 2 e Access the Traceps Mobile site login screen traceps Copyright 2012 Metonymy A gts reseed e Access the Metonymy website Recover Password Mobile Site Compatibility Disclaimer The following information is available e Disclaimer policy e Compatibility information Figure 10 Traceps Web A
55. wn in the image below To close the pop up box click on the red x in the top right corner of the box Note 4 Company Company Note icon with pop up box giving i ai Alternative Name x Company Name Prince Vintcent And Company alternative names for the company i Figure 24 Director Result List Note e Company Name The Company Name field contains a hyperlink to the Company Detail page of the company see Section 7 2 If the company name is unknown the company registration number will be displayed in italics e Directorship Status e Date Traceps Web Application Version 3 2 User Manual Version 1 1 June 2012 19 Due to some companies having alternative names some companies that do not seem to match the search criteria will be displayed If you look at the alternative names for these companies by opening the Note you will see that their alternative names do match your search criteria Company Result Set The following information is available in the Company result set the second set displayed in Figure 20 e Enterprise Number The Enterprise Number field contains a hyperlink to the Company Detail page of the company see Section 7 2 e Enterprise Name If no directors are found in the Traceps database for a particular company only the company result set is displayed A notification message as shown below is also displayed to the user Mr This error code indicates that companies No Directors No direc
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