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1. Name Schedule Grace Jobs Authorize Clock Ins Perform Clock In BOH Employee n n EorLEmpleyae R EROS Supervisor Y Save Cancel Help MICROS101 3 Clock In Out Outside Name Supervisor Schedule v Override Clock In Out Override Scheduled v v Grace Jobs Authorize Clock Ins 0 x Perform Clock In 3 Authorize ID Clock Out With Open Assignment Checks Clock Out With Open Reprint Timecard Tills Authorize Clock Out Authorize Clock Out with Open Checks with Open Tills Authorize Clock In Out Outside Schedule Screen Description The following fields are available to be configured via the Employee Privilege Administration screen Field Description Name Enter the name of the Employee Role to whom the Employee Privileges will apply Clock In Out Enable this option to allow employees in this class to Outside Schedule clock in or out outside the times set in the time clock schedule Employee Groups with this privilege will be able to clock in out users outside of their schedule who cannot clock in out outside of their schedule for themselves myLabor Feature Payroll Preprocessing Administration Reference Manual Page 127 Payroll Preprocessing Administration Employee Privilege Administration Field Override Clock In Out Grace Description Enable this option to allow employees in this class to override the established gr
2. Number Device Name General Options Cashier Order Devices Printers Peripherals Internation 1 Pews01 wi Revenue Center Default Information Screen 2 Pews02 H 3 Delivery Si B vi B ul 4 Counter Default Transaction Screen Default Order Type El 5 Drive Thru a E H 6 Retail 7 HandHeld 9 mpLabor Printed Override Check Start Override Check End myLabor Printer License Code 9 Auto Sign Out Delay Language English US v The Manager Bruno 2 12 2008 1 22 07 PM 4 Leave all other fields blank Note No License Code is needed to use the myLabor Printer 5 Click the green check mark to save the changes Enterprise Time Clock Application myLabor Feature Page 174 Reference Manual Enterprise Time Clock Application Program the TCA Printer for RES 3700 UPDATE THE TIME CHITS By default time chits will print to the device selected for the Time Chit Printer Therefore if someone clocks in or out on PCWSO1 the time chit will print on Epson Thermal 1 User Workstations File Edit Record Help User Workstations ee ll Record View Table View _ Number Device Name Order Devices Printers Peripherals International Tax Kiosk Support 0 gt 1 e Custo
3. Auto Closed View ai Manual Precision Adjustment Ai Net Sales Discount Checks Table Turns P PA A ecl ue Adjustment Linking Guest Count J F g emesa 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 L Sales J J J J E B NetSales 0 0 oo oo foo po bo bo po z z 2 Discount 0 0 0 0 0 0 oo Joo 0 0 0 0 0 0 J 2 Checks o0 0 0 o o oo oo po fo foo Table Si f fi E r fi 7 v v 12 Taine 0 0 oo 00 0 0 0 0 0 0 0 0 0 0 Average v v 2 Check 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Open Check iii m lan a e 7 Pn 7 F 7 a v 0 cia 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Count Closed f Check f ar v 0 Guest 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Count Guests v 0 Present 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 e E Enable Item Level Forecast Enable this option to use Sales Quantity of menu items for generating forecasts Enabling this will display the Sales Quantity field View Enable this option to view these fields in expanded view of forecast Default View Enable this option to see these fields on a generated forecast These fields are displayed regardless of your view status Any component enabled with default view will automatically posses view status Allow Manual Adjustment Enable this option to allow manual adjustments for this component after it has been generated Precision Enter the number ofdecimal points to display ex
4. Job Definitions Job Name Cashier Job Name Cashier Job Category Back office other v Labor Category Kitchen v Overriding Please Select A m Employee Class Revenue Center Please Select v Clock In Privilege o he 3 Declare direct Minimum Age tips on clock out o Declare indirect Allow early or tips on clock out late clock out Print tips declared on Tipped clock out Note Labor Categories are often assigned at the same time as Job Categories You may use the Job Category drop down list at this time For more information on Job Categories please see the Job Category Master section above 5 Make any other necessary modifications 6 Save myLabor Feature Reference Manual Human Resources Administration Page 67 Human Resources Configuration Description Human Resources Configuration Description Employee Configuration is one of the most powerful tools the myLabor Application has to offer In this area of the User Interface UD all human resource information pertaining to employees can be maintained on an enterprise level Availability to users is determined by specifying user roles ex Sys Admin Store Manager etc Human Resources maintains vital data about each employee and defines individual tax wage salary performance related skill levels and scheduling availability information Configuring employees is a standard task performed typically carried out whenever a new employee is hired It
5. From Time To Time Effective From Effective To Field Description Name Enter the name for the Premium Pay ex Holiday Overnight etc Description Enter a brief description for the Premium Pay Include in Labor Costs Enable this option if Premium Pay will be included when calculating labor costs Include Minor Select this option for the premium pay to be available for minors Effective Days myLabor Feature Reference Manual Payroll Preprocessing Administration Page 113 Payroll Preprocessing Administration Premium Pay Field Description Days of Week Select this option if Premium Pay is only available on certain days Enable the eligible days of the week All Sunday Monday etc Calendar Day Select this option if Premium Pay if only available on a certain day of the year ex July 4 December 25 etc You will be required so specify both the month and day Calendar Day Range Select this option if Premium Pay is only available for a certain calendar range ex Thanksgiving Weekend From Time Select the start time for Calendar Day Range by specifying month and day To Time Select the end time for Calendar Day Range by specifying month and day Effective From To Enter any effectivity dates which would affect these Premium Pay dates and or ranges Effective From is required Payroll Preprocessing Administrati
6. cesses 56 Assign a School District to a Location 56 Create a School Calendar ceeeeeeeeee 56 Add a Vacation Day to a School Calendar oscansinteshncteehsine cannes 56 Link a School District to an Employee 57 Create Payroll Banks 60 Assign a Payroll Bank to Location 60 Link an Employee to a Payroll Bank 61 Create Job Category seese 63 Link a Job Category to a Job DPS TWMUTI OT s scnscepssnchasingcins jepaeiawanieeeins 63 Create a Labor Category s s s 66 Link a Labor Category s 66 Employee Configuration Enter a New Employee cccesceseenees 88 Enter a Transferred Borrowed Employee 89 Update an Employee s Hire Status 89 Terminated Employee csccesseeseeees 90 Leave of Absence LOA Employee 90 Rehire a Terminated Employee 90 Update Employee Job Codes and Pay Human Resources HR Interface Download Upload the Employee Enterprise Template iiien 98 Payroll Preprocessing Administration Configure the Organization for Payroll 102 Create a Labor Pay Rule amp Assign an Overtime Rule cceeeeeeeeeeeeeeeteees 107 Configure an Labor Pay Overtime Rule 108 Create a Labor Pay Overtime Rule 111 Link a Labor Pay Overtime Rule to a Labor Pay Rule ceeccesseesteesees 111 Define Premium Pay secese 119 myLabor Feature Reference Manual Page i of ii Appendix A Configuration Dire
7. Help select this button to launch the help file The Basic View page is organization in five areas 1 2 3 4 5 Select Parameters View All Component Add Adjustments General Information Events Log Due to the amount of information on this page the Basic View will be examined based on the sections listed above SELECT PARAMETERS Specify the parameters for the generated forecasts 160 Tempe South v Week 3 14 2008 2 jv gt Display Field Description Location Specify the location for the forecast you would like to view adjust Revenue Center Specify the revenue center for the forecast you would like to view adjust Week Specify the week for the forecast you would like to view adjust Display After all configurations have been made click this button to see the generated forecast myLabor Feature Reference Manual Forecasting Page 195 Forecasting Page 196 Forecasting VIEW ALL COMPONENTS You may use this area to view information for days of the week or day parts 5 View All Component 3 9 2008 3 10 2008 il 3 11 2008 3 12 2008 3 13 2008 l 3 14 2008 3 15 2008 Weekly Lunch Dinner l Closed g g Field Description Days Tabs Select the day tabs to see adjust day specific forecast information Day Part Tabs Select the day part tabs to see adjust day part specific forecast information Forecast Comp
8. Screen Description OPTIONS PAGE EJ Microsoft Excel EntHREmployeeTemplate xls BAE File Edit view Insert Format Tools Data Window Help Adobe PDF Type a question for help i Bi 10 ESS SARC ae E o Snagit y i Window JE E22 f A mymicros net Enterprise Employee Import Template Options JDATA Template Name Exact Spelling Master Home Store Template Execution Mode 1 Insert Employee POS Cfg and Jobs 2 Update Employee 1 an t M 4 gt Hh Options Employee Job Rates POS Cfg i gt Ready NUM SCRL This page briefly describes the details of the other pages in the spreadsheet It specifies that currently you will be accumulating employee data for an initial upload There are two Execution Modes 1 Mode 1 for inserting employees and configuring POS and job rates information 2 Mode 2 for updating employees EMPLOYEES PAGE amp Microsoft Excel EntHREmployeeTemplate xis I oe Edit View Insert Format Tools Data pie ea Ad DRA PEE snaatt ji window zD A18 7 fe B Employees Template Column Notes Payroll ID Enterprise wide unique payroll ID assigned to an employee Home Store should contain the store s location number as defined in Organization Structure Locations Location Reference field SSN Social Security number 9 digit format Gender 1 Male or 2 Female Date of Birth In format MM DD YY YY Hire Date In format MM DD YY
9. v myLabor Feature Reference Manual Product Overview myLabor Product Overview myLabor myLabor is an integrated human resources application designed to support the recurrent requirements of employee data management The application operates via the Enterprise Information Portal EIP and is a virtually entirely web based application Its comprehensive modules help control your restaurants labor costs and maximizes productivity myLabor allows you to maintain human resources employee files support Payroll Preprocessing generate staff scheduling and has an enterprise time clock It s key features include Integrated Human Resources Manages centralized employee information including personal data I 9 documents tax filing data for federal state and local agencies and other HR information Facilitates employee reviews and evaluation Maintains schedule availability and reports Complete Payroll Preprocessing Allows edits to time cards Supports vacation sick and other earnings information Considers minor employee specifications with respect to wages HR Interface Quickly migrate your existing Human Resources information by downloading the myLabor HR Template Enter all existing HR data and import it back into the system in a matter of a few convenient steps Enterprise Time Clock Use the Enterprise Time Clock to communicate clock in and clock out information directly from the POS
10. Time Card Summary Locaton 036 Sandore Thy z wed Tue M 6 54 6 54 0 09 9 09 65 40 6540 0 09 0 00 22 99 22 90 0 09 000 229 00 229 00 0 00 0 00 Time Card Summary Locetson 036 Sanlose 1e Card Summary Retun Location n om o 5100 AM Baken Allyson SHIERS 8 00 AM baken Allyson CASHIERS por 11 04AM CASHIERS S115 AM Baker Allveen Baker Allyson CASHIERS banas Julia casmieeS Ranas Julie CASHIERS why LINE MANAGER E ji Rava Rishard Eav Richard Sanches Martha amans tenet Drilling down on any of the employee s names will allow you to edit their time card This same task is accomplished through the Employee Time Card module Screen Description Screen Elements on these pages are relatively straight forward Location displays the location where time cards exist Payroll Preprocessing myLabor Feature Page 148 Reference Manual Payroll Preprocessing Close Labor Period Enabling Close Labor Period Screen Description Enabling Total Hours displays total hours of all employees at that location Regular Hours displays all regular hours worked by all employees at that location OTHI1 OTH2 displays all overtime hours worked by all employees at overtime hours level 1 and 2 at that location Total displays all salaries earned to all employees at that location Reg displays all regular salaries earned to employees
11. ADD A NEW TIME CARD l 2 3 4 Navigate to myLabor Payroll Preprocessing Time Cards Search for and select the appropriate employee Click Add Time Card from the top menu bar Make all the necessary modifications revenue center job name clock out time etc Save myLabor Feature Reference Manual Payroll Preprocessing Page 147 Payroll Preprocessing Time Card Summary ADD OTHER PAY 1 Navigate to myLabor Payroll Preprocessing Time Cards 2 Search for and select the appropriate employee 3 Click Add Other Pay from the top menu bar 4 Make all the necessary modifications location description pay rate etc 5 Save Time Card Time Card Summary allows a user to view worked hours by employees sorted by Summary date and location This is different from the Employee Time Card in that you are looking at the location and or organization as a whole From the first page of the Time Card Summary you are able to drill down in one of two directions You may either drill down on the date which would show you any and all employees who worked on that date at that location or you may drill down on the location itself and view every single employee who has a valid open time card at that location Time Card Summary consolidates and summarizes payroll information for a single pay period by employee and by job ex hourly salary and non clock jobs It displays the employee s total and overtime hours and pay
12. PREVENT UPDATES TO NON MYLABOR SITES 1 Navigate to the UTCConf exe file on the EM Server This file is located in the micros RES EM BIN directory 2 Select the Create New Configuration option or if you have an existing configuration in use at both myLabor and non myLabor sites Copy Configuration Column Local Control Master Db 5 xj File Help Select Configuration Create New Configuration Edit Configuration Delete Configuration Copy Configuration 3 For the following areas perform the functions on the tables as listed below a Back Office Classes drop the table EMP_BO CLASS DEF b Configurator Access drop the table EMP_CLASSS CONFIG_ACCESS in Labor Management c External Programs leave as is d Suppress changes in RVC Clk Out In drop by selected drop column for ob_supress_rvc_clk_out from Core Technologies REST_DEF Note If you intend to use this feature at all sites then there is no need to drop this column Enterprise Time Clock Application myLabor Feature Page 172 Reference Manual Enterprise Time Clock Application Program the TCA Printer for RES 3700 Program the TCA POS Printers must be configured to support the myLabor Enterprise Time Clock Printer for RES Application TCA 3700 The following instructions detail the steps required to create a printer for the TCA for RES 3700 Follow the steps below to configure the RES 3700 Printer to use myLabor Enabling CONFIGURE THE P
13. Terminated F Leave Of Absence Part Tim o Please Se EMPloyee Robin Robinson PayroliD Home such Cherry Mil ei a Genera Contact ktormation 19 kdormantion Exemptions Paol ifermation siar Localion Contipwation x s Hire Date WAT Es Rehire Oste Termination Status Please Se haai Hive Status Leave Start Dat t Ae Mot Leave End Dat Leave Reason Please Select he Field Description Hire Date Enter the date the employee was hired or use the calendar button provided to open an interactive calendar from which you can select a date Temporary Enable this option if the employee is only working on a temporary basis ex seasonal work summer vacation etc Part Time Enable this option if the employee is part time Rehire Date If the employee is rehired then a rehire date will be listed here Hire Status Specify the employee s status Hired Terminated Leave of Absence myLabor Feature Human Resources Configuration Reference Manual Page 79 Human Resources Configuration Employee Configuration Overview Field Termination Fields Description If Terminated is selected as the hire status additional fields will be displayed you will need to enter Termination Date whether the employee is Eligible for Rehire Termination Status quit fired etc and a termination note Termination Termination Date Termination Not
14. Time and Half Mame California DBL Time Overtime Level 2 x Overtime Multiplier 2 00 Weekly Hours Before Overtime Number of Days In Week Before Overtime Number of Consecutive Days Hours in a Day before m Before Overtime Consecutive Overtime Sun Hours Before Overtime Mon Hours Before Overtime Tue Hours Before Overtime Wed route Before z Overtime Thu Hours Before Overtime Fri Hours Before Overtime Sat Hours Before Overtime Minor Rule Effective From 01703 2008 Effective To E One Labor Pay Overtime Rules are configured they may be assigned to specific Child Labor Laws and in the Employee Administration module Enterprises may require individuals to work a certain number of hours per week and a certain number of consecutive days within that week before being eligible for overtime pay For example an organization may state that the overtime rule requires and individual to work 40 hours per week and 3 consecutive days Therefore if an employee works 15 hours between shifts on Monday and Tuesday skips Wednesday but then accumulates 30 hours amongst his Friday Saturday and Sunday shifts he qualifies for overtime because a he has worked over 40 hours 15 30 45 and b he has worked at least 3 consecutive days in a row Friday Saturday and Sunday myLabor Feature Reference Manual Payroll Preprocessing Administration Page 109 Payroll Preprocessing Administration Labor P
15. 119 Emp Request Time Off User Interface 199 Autosequences 900 Standard Ext Programs Windows 901 File Maintenance Run Style 902 System Tape Backup 3 Normal wl 903 Settle All Credit Cards 904 Rotate Logs C Show Alert Status 305 Set Demo Date C Run in separate virtual machine 906 DSM Start Fe gt 907 myLabor Time Clock r bject Range Type v v Working Directory _ MICROS_DIR_ROOT mpLabor TCA a Command Line MICROS_DIR_ROOT mpLabor TCA TimeClock exe IG administrator The 271372008 8 1147 AM i Note The Working Directory should be set as the directory where the time clock executable file is located The Command line should be set to the time clock executable No User Interface or Run Style are required 5 Click the green check to save your configuration Note MICROS recommends using MICROS Macros to set your directory this ensures that if you have Windows CE clients all directory paths will be the same Neither User Interface nor Run Style are required 6 In POS Configurator navigate to Devices Touchscreen Designer Sign In Touchscreen Enterprise Time Clock Application myLabor Feature Page 156 Reference Manual Enterprise Time Clock Application TCA POS Configuration 7 For the clock in out button update the Category to External Program and Program to the myLabor Time Clock E Toue hecreen Legend Glock Ina Fort ara L ge x E Stetch to Fe Net m Cotce wi
16. Admin Forecast Configuration Forecast Profiles Enter a Name Description Number of Weeks to Forecast and Number of Past 1 2 Click Add 3 Weeks to Average required Modify Enable all other option as needed 5 Save Forecasting Page 186 myLabor Feature Reference Manual Forecasting Forecast Administration Assignment to Organization Level After Forecast Profiles have been created they may be assigned to Organization Levels Levels may be assigned based on location or on revenue center This means that an organization could have levels at the location level that are not the same as the levels assigned to the revenue centers existing within that location You may assign up to four levels per location revenue center This means that each location may have at least four Forecast Profiles and any revenue centers may have up to four Forecast Profiles each For example enterprise has an organization in Boston This Boston location has a Primary Profile of Massachusetts Locations assigned to it However it also has the profile Northeast Division assigned to it It could also it need be have two more profiles assigned like US locations or another descriptive profile In addition to the Forecast Profiles assigned to the location any and all revenue centers may have up to four profiles Therefore the bar at this restaurant has both chairs at the bar and table service therefore it could be assuaged a Primary Profile c
17. Cancel Help p One time Payroll Deductions One time Payroll Deductions Edit Delete Amount i Name Type Percentage Effective Date Recurring Name Type Amount Percentage Effective From 401K percentage 5 0 3 23 2008 Note Recurring Deductions are displayed at the bottom of the page for information purposes only You may not edit these Select the payroll deduction to be assigned update the value in the Amount Percentage field if necessary and enter an effectivity date Save Cancel Help One time Payroll Deductions gt gt Save Cancel Name Uniform One time Payroll Deductions Type Amount Amount Percentage 24 Effective Date 372572008 Pay Period 3 23 2008 4 5 2008 6 Click the Save button not the Save button in the top menu bar Choose Option Save Cancel Help One time Payroll Deductions One time Payroll Deductions gt gt Save gt gt Cancel Name Uniform x Type Amount Amount Percentage 4 Effective Date 372572005 Pay Period 3 23 2008 4 5 2008 7 When you have finished all assignments then select Save from the top menu bar Payroll Preprocessing Administration myLabor Feature Page 140 Reference Manual Payroll Preprocessing Description Payroll Preprocessing Description Payroll Preprocessing allows managers to view modify and create detailed payroll information It is composed of two general cat
18. Enable this option to give the user user role the ability read only permissions to the events calendar The option View the Events Calendar will automatically enable if this option is selected DEFINE MYLABOR USER PRIVILEGES 1 Navigate to Admin Portal Roles Portlets myLabor Feature Reference Manual Basic Administration Page 15 Basic Administration myLabor Privileges 2 Select the appropriate user role or user name and click Configure Configure U Search by Name Role Portlet Administration test role _12345 tactrole 3 Select the Employees and click Edit Choose Action seas Cancel Role Portlet Administration Search Role Portlet Employees For the Role SysAdmin Portlet Side Menu Number Side Menu Title Bulk Forms 3 REPORTS A Daily Operatifns 3 REPORTS g ADMIN 8 More Charts 4 LINKS 4 iCare CRM iQuery Download 9 KPls by Date 3 g Note Only one set of privileges may be modified at a time 4 Modify the appropriate check boxes next to the portlet privileges according to the table below and click Save from the top menu 5 Repeat Step 3 for Payroll and the three portlets within the Forecast Module Basic Administration myLabor Feature Page 16 Reference Manual Basic Administration myLabor Reports myLabor Reports By nov the enterprise has probably already been established with the core mymicros re
19. Forecasting Forecasting Forecasts for locations and RVCs which have had manual adjustments applied to them may be evaluated on this page as well If you ever notice any values next to the locations revenue centers which are displayed as links you may click them to display adjustments hose Option apy eS waa He Forecast Approval Rejection Date 03 23 2008 5 Component Net Sales Uy Status PENDING Display wv A Area B Navarro 1761 59 2814 27 3255 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 p AZ North p amp AZ South gt amp Chicago East wv b Chicago Nashvillg v 2814 27 3255 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 be ri iar 4 27 3255 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 PENDING amp Nashville ulis 2814 27 3255 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 New England 1761 59 2814 27 3265 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 amp Ohio 1761 59 2814 27 3255 33 2835 74 3021 08 3754 76 2280 34 19723 0 1 0 p b Vegas p amp Vega AVvest Select this link to Edit the Adjustment Highlighting the row will enable the Edit Adjustment link to the right and direct the user to the basic forecast view screen where barring appropriate privilege levels he she may update the forecast Enabling APPROVE REJECT A FORECAST Navigate to Forecasting Forecast Forecast Approval Rejection Use the available filters to locate forecasts in ne
20. Heip Job Definitions MICROSI01 Job Name Kitchen Manager Job Type Salaried com Y O stores Menimum Age Fflectew Frorr 3 Overtime Level 4 C Lake Forest O Fair Oaks C Memneia C Greanbelt 4 Save Note This task can only be performed after jobs have been created myLabor Feature Reference Manual Human Resources Administration Page 41 Human Resources Administration Child Labor Laws Child Labor When accessing the Child Labor Laws module you are able to add a child labor Laws law by clicking Add from the top menu bar The page you are directed to has three tabs General Overtime and Work Restrictions On these tabs you can set up multiple age ranges ex 14 15 16 17 usng the minimum and maximumage fields to parallel the laws of your state These tabs also allow you to define the maximum consecutive days that a minor is allowed to work assign overtime rules exclude minors from Sunday work and require a Work Permit and or Age Certificate Coe eda eet Cancel Hep Child Labor Law Search by Name Name MD Child Laws PA Child Labor Screen Description GENERAL TAB On the General Tab the functions include entering the name of the Child Labor Law setting minimum and maximum ages requiring Work Permit and or Age Certificate enabling the Sunday exclusion as well as setting effectivity dates for the Child Labor Law MN M
21. Payroll Preprocessing Time Cards If the employee is a tipped employee you may find additional fields on the Add Edit Time Card screen Choose Action Save Cancel Help Employee Revenue Center Clock In Date Clock In Time Clock Out Time Direct Tips Indirect Tips Charged Tips Total Tips Cash Sales Time Cards Bartender 6 Ted 206 Location Restaurant Select Value Job Name Bartender Clock In Status Early from Break Clock Out Status On Break Break Rule Gross Sales Charged Sales Service Charges Cammission Pay Field Direct Tips Description Enter all direct tips for the employee in this field This field is mandatory no entry will result in a zero 0 value Indirect Tips Enter all indirect tips for the employee in this field This field is mandatory no entry will result in a zero 0 value Charged Tips Enter all charge tips for the employee in this field This field is mandatory no entry will result in a zero 0 value Total Tips Displays all total tips for the employee this field will calculate based on the values entered in the direct indirect and charge tips fields Cash Sales Enter all cash sales for the employee in this field This field is mandatory no entry will result in a zero 0 value Gross Sales Enter all gross sales for the employee in this field This field is mandatory no en
22. Payroll Preprocessing Administration Payroll Deductions 3 Select the Job Code Name from the drop down list 4 Select a Premium Pay Rule from the drop down list 5 Enter any effectivity dates Effective From is required 6 Save Payroll Deductions allow you to specify what is being deducted from an employee s Deductions payroll and why it is being deducted Deductions can be anything like employee meals health benefits or 401ks This feature allows organizations to accurately account for what employees are to be receiving as well as what is to be allocated elsewhere CoA ead eet Delete Cancel Help Payroll Deductions Search by Name P Name Type Default Union Dues Amount 2 98 Not a valid entry Amount Health Insurance Percentage 25 7 Dental Percentage 5 0 vision A Christe Cheese Action Save Cancel Help Payroll Deductions 401K Investme General ij United V4 Name Union Dues Type Amount x Default amount 2 98 Deductions can be based on two separate calculations 1 Percentage or 2 Amount If using percentage you will enter a percentage that will be deducted from the salary hourly pay As pay is increased or decreased the percentage amount will adjust accordingly For example an employee has 3 of his weekly paycheck deducted toward his 401k His current weekly paycheck is 1250 00 before taxes Therefore every week 37 50 is removed from his pay
23. Percentage of Rate enter a percentage of an existing wage For example premium pay rate is based on the default wage then the premium pay rate would be something like Payroll Preprocessing Administration myLabor Feature Page 116 Reference Manual Payroll Preprocessing Administration Premium Pay If Hours is selected then the following will display below Start End Times Choose Action Save Cancel Help Premium Pay Rules Premium Pay Type O Amount Hours O Split Shift Start Time M M M End Time 5 B amp Pay Rate for Additional Hours Rate Additional Hours SE Include additional hours in OFlat Amount O Minimum Wage Rate O Primary Job Rate O Highest Clockin Rate O Current Clockedin overtime calculations Field Additional Hours Description Enter the number of additional hours that will be paid to an employee if the premium pay conditions are met Include additional hours in overtime calculations Enable this option to include any additional premium pay hours in the overtime calculations Pay Rate for Additional Hours Specify the amount for an employee s hourly rate to be increased for the premium pay Options Include Flat Amount required additional configuration Minimum Wage Rate Primary Job Rate Highest Clocked In Rate and Current Clocked In Rate myLabor Feature Reference Manual Pa
24. Reference Manual Human Resources Configuration Employee Configuration Overview EMPLOYEE JOBS Employees may have more than one job assigned to them Jobs may include hourly or salary jobs depending on the needs of the employee Jobs may vary from location to location For instance an employee may be a salaried employee at one location and a bartender at another location Employees must have one and only one primary job per location EMPLOYEE PAY RATES Although most job definitions have default pay rates pay rates may nonetheless be configured per employee For example the default hourly rate for a hostess if 6 25 However a hostess with multiple years of employment at the same establishment may be making 9 25 hr It is in these fields where an override rate may be entered Rate information must be entered for both hourly and salary employees The information required though is different For hourly employees management must decide if the employee will receive the Default Pay Rate orif an Override Rate will be applied For salary employees one of either hourly daily weekly 4 weeks monthly or annual rate must be entered the blank fields will automatically update with rates based on the value entered in any one of the fields POS CONFIGURATION On the POS Configuration Tab settings regarding the employees location specific POS security settings can be established These settings include Employee Class cashier settin
25. Rejected Whenever a forecast is approved or rejected for a location all revenue centers beneath that location will reflect the same status If within an organization multiple revenue centers exist and one revenue center s forecast is approved before another revenue center s forecast is approved then the yet to be approved forecast will be assigned Pending Status Users with high privilege levels may have hundreds of locations and RVCs with forecasts which they must maintain myLabor has made the process of locating forecasts which have yet to be reviewed You can quickly identify forecasts which need to be addressed since unless all RVCs under a location level have the same status assigned the location s status will display Pending If a location with twelve RVCs has nine RVCs approved and three rejected manager can quickly locate these RVCs and inspect them to determine what the possible problem may be This means that you will not need to expand every tree level searching for overlooked forecasts Rather you can display the unresolved forecasts quickly and easily The approval rejection is not available at a forecast component level nor is it applicable at an organizational level Approved forecasts will be locked meaning it is only able to be edited by an appropriately privileged user If this forecast would need to be edited an appropriately would need to update the status from Approved to Reje
26. calculations Pay Rate for Additional Hours Specify the amount for an employee s hourly rate to be increased for the premium pay Options Include Flat Amount required additional configuration Minimum Wage Rate Primary Job Rate Highest Clocked In Rate and Current Clocked In Rate Enabling DEFINE PREMIUM PAY 6 Effective Days Navigate to myLabor Payroll Preprocessing Premium Pay Rule Select Add from the top menu bar On the General Tab provide a name for the Premium Pay Rule and define On the Type Tab select a Premium Pay Type Amount Hourly or Split Shift Enter the Start End Times and the fields required based on the Premium Pay Type selecting in Step 4 Save ASSIGN TO LOCATIONS For more information on assigning Premium Pay Rules to locations please refer to Premium Pay Rule Location Assignment on page 135 1 a a a Assignment Save Navigate to Payroll Preprocessing Admin Premium Pay Rule Location Select the location s to have the Premium Pay Rule assigned Select the Job Code Name from the drop down list Select a Premium Pay Rule from the drop down list Enter any effectivity dates Effective From is required myLabor Feature Reference Manual Payroll Preprocessing Administration Page 119 Payroll Preprocessing Administration Pay Period Calendars Pay Period Calendars Pay Period Calendars allow the user to specify the pay period cycles or when p
27. myLabor Feature Human Resources Administration Reference Manual Page 65 Human Resources Administration Labor Category Master POS REFERENCE NUMBERS On the Labor Category overview page you will see a field labeled POS Reference C Choose Action Add Edt Delete Cancel Help Labor Category Master Search by Name Name POS Reference Report Active Enterprise Managed Bar y y y Kitchen y y y Management y y y OTHER y v Other y y y PTI BOH y y Restaurant y y y Utility y y x This field is not modifiable In the past POS Reference numbers were generated from the POS Level and added to these categories When Categories are created using the myLabor Application the POS Reference number is automatically assigned Enabling CREATE A LABOR CATEGORY 1 Login as Sys Admin 2 Navigate to myLabor Employees Admin Labor Category Master 3 Click Add from the top menu bar 4 Enter the name of the Category and enable the options as needed LINK A LABOR CATEGORY 1 Login as Sys Admin 2 Navigate to myLabor Employees Admin Job Definition 3 Search for and select the appropriate employee and click Edit from the top menu bar Human Resources Administration myLabor Feature Page 66 Reference Manual Human Resources Administration Labor Category Master 4 On the General Tab use the Labor Category drop down list to specify the appropriate values
28. record is being added edited Location Select the location where the employee worked that time card record from the drop down list Revenue Center Select the revenue center for where the employee worked from the drop down list Job Name Select the job name worked for that time card record for that employee from the drop down list Clock In Date Specify the date of activity Clock In Time Specify the clock in time for this time card entry from the drop down list Clock Out Time Specify the clock out time for this time card entry from the drop down list Clock In Status Specify the clock in status late early etc for this time card entry Clock Out Status Specify the clock out status late early etc for this time card entry Reason This field is only available if you are editing an existing time card You are required to enter a reason for the revisions such as late from break forgot to clock out etc When time cards are edited a record is made on the time card itself that specifies the date the time card was modified who modified it the reason given clock in out date and time the job name and the revenue center affected This is to ensure proper time keeping is kept and that those capable of changing time cards are kept accountable Reason Codes are created in the Payroll Administration Reason Codes module myLabor Feature Reference Manual Payroll Preprocessing Page 144
29. spreadsheet on your own PC and when complete transfer all the data into myLabor E Microsoft Excel EntliRimployeeTemplate xis eS pe Ae yew pest Foma Joe Gate Window tap Adobe PO O j ais z0 z SSN Social Sec Gender 1 Male fi Date of Binh in 8 Hire Dato In forf 9 Ethnicay Numeri 10 Required faidd AN ED Microsoft Excel EntHiREmployee Template xts Payroll ID Enterpy Location should cor Job Numeric value di Primary Job 1 pri 7 Required feds mna wn 3 Payroll ID Enterprise wide unique payroll ID assigned to an employee which must be listed on Employee shoot 4 Location should contain the store s location number as defined in Organization Structure Locations Location Reference field Note the 4 Locason POS Password PC App Password Employee Class Gea Back Cashier separate tabs myLabor Feature Reference Manual Human Resources Interface Page 93 Human Resources Interface Screen Description Screen The HR Import screen is simple to use Instructions pertaining to how to download Description the template exist within the screen itself Import Enterprise Employee Use this page to import Enterprise Employee information into the Data Warehouse Download Instructions This feature allows you to download an Excel Worksheet template enter your Enterprise Employee information into it upload and import it int
30. the Leave of Absence box will become active In the Leave of Absence Box a Enter the LOA start end dates Note Leave of Absence reasons have pre specified periods of time allotted to them For instance if bereavement is 5 days and the start and end dates are beyond the range 6 days the LOA will not be accepted b Select a leave reason c Adda LOA note optional Click Save from the top menu bar Rehire a Terminated Employee Only employees whose status has been set to Eligible for Rehire Yes will be able to be rehired unless authorized approval is given At this time a System Administrator is required to enter the application and decide to permit and ineligible employee for reinstatement 1 Navigate to myLabor Human Resources Employee 2 Search for the appropriate employee and select Edit from the top menu bar 3 Click Rehire from the top menu bar Human Resources Configuration myLabor Feature Page 90 Reference Manual Human Resources Configuration Configuring Employees 4 5 Update any information necessary on the various Employee Configuration pages Click Save from the top menu bar UPDATE EMPLOYEE JOB CODES AND PAY RATES Employees may have multiple jobs and job codes The longer an employee works for an organization the more apt he or she is likely to need more than one job code The following details how a manager might perform this update 1 2 3 4 Navigate to myLabor Huma
31. 0 _ A 0 0 J 0 0 0 0 0 0 Average l check gt 0 0 0 0 0 0 0 0 0 0 Open Check Guest 22 joo oo joo oo oo 0 0 00 Count Closed Check Guest 20 0 0 0 0 0 0 0 0 0 0 oo po joo Count Guests 1 f Present j i l T 10 0 0 0 cuanty DO oo bo joo oo joo oo oo oo Note the image above has been cropped to show greater detail There are quite a few Forecast Components that may be updated or modified in order to create the most accurate forecast possible Forecast Components include but are not limited to Net Sales Discounts Checks Guest Counts etc You may enter different values in the fields if need be Forecasting myLabor Feature Page 184 Reference Manual Forecasting Forecast Administration For Forecast Components there are no mandatory fields Please note that the Default View option and the View option are linked Default View causes the Forecast Components to automatically be displayed on the View or Adjust Forecast page Forecast Components with View status will be accessible on the View or Adjust Forecast page however will only be displayed if the Forecast Component area is expanded Therefore if Default View is selected then the Forecast Component must also have the View option enabled this happens automatically But having the status of View does not cause Default View to automatically enable itself Enable Item Level Forecast Allow
32. 2484 03 30 2007 2878 03 31 2007 2034 04 05 2007 2565 04 06 2007 2637 04 07 2007 1904 04 12 2007 2279 04 13 2007 2614 04 14 2007 2058 Discount Checks Table Turns Average Check Open Check Guest Count Closed Check Guest Count Guests Present Sales Quantity A Forecasting myLabor Feature Page 200 Reference Manual Forecasting Forecasting The Advanced view shows more information than the Basic View On the Advanced page you will see Advanced View Current Week Forecast CO O Submit Forecast Information Set Default View Save Revet View Event AudtLog Cancel Help Week 03 16 2008 E Location 160 Tempe South Revenue Center Forecast Profile Inven Test x Display Forecast Component Net Sales x i gt gt Order Type J t gt gt Major Group Family Group Menu Item j id gt Display S Show All view Components Adjust Absolute Value Adjust Percentage Value Forecast Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total Week to ComponentsDays 03 16 2008 03 17 2008 03 18 2008 03 19 2008 03 20 2008 03 21 2008 03 22 2008 Day Gross Sales Net Sales 8472 10250 11923 13909 14637 14185 11317 84693 Discount 92 197 134 148
33. 531 488 692 747 464 3944 6 00P 7 00P 639 719 962 695 766 811 806 5399 7 00P 8 00P 520 357 592 706 635 582 544 3936 L period 7 00P 7 15P 170 79 127 203 173 202 230 1184 7 15P 7 30P 161 89 168 225 179 137 103 1062 7 30P 7 45P_ 128 105 160 216 159 183 114 1065 7 45P 8 00P 61 84 137 64 124 60 97 627 8 00P 9 00P 335 303 269 375 475 570 297 2624 9 00P 10 00P 0 123 90 1 96 1 54 113 575 10 00P 11 00P ol 5 22 ol o o g 27 11 00P 12 00A o g I q ol o o o o Closed 0 0 q o 0 o Go l o Field Description Adjust Absolute Enable this option to edit fields in the forecast Value display grid to change update values The values in the fields will be displayed as whole values You will be required to save updates when moving from grid to grid Adjust Percentage Enable this option to edit fields in the forecast Value display grid to change update percentages The values in the fields will be displayed in their percentage format You will be required to save updates when moving from grid to grid Forecast Component Displays the name of the forecast component You may drill down on the forecast type to reveal day part hours and fixed period information Forecasting myLabor Feature Page 204 Reference Manual Forecasting Forecasting Field Description Days of the Week Forecast component information isdisplayed by day first You may drill down on the forecast components to see day part hour and fixed period
34. Administration Labor Category Master 4 On the General Tab use the Job Category drop down list to specify the appropriate values Save Cancel Help Job Definitions Job Name Cashier Job Name Labor Category Revenue Center Minimum Age Declare indirect tips on clock out Print tips declared on clock out Cashier Job Category Back office other v Overriding Employee Class Kitchen he Please Select v Please Select Clock In Privilege jo v Declare direct tips on clock out Allow early or late clock out Tipped Note Job Categories are often assigned at the same time as Labor Categories You may use the Labor Category drop down list at this time For more information on Labor Categories please see the Labor Category Master section below 5 Make any other necessary modifications 6 Save Labor Category Labor Categories are used for reporting the number of hours worked and the Master associated labor costs For example separate categories can be established for tipped and non tipped employees to track and analyze the impact of tip credit upon labor costs Within the Tipped Labor Category Job Definitions like server bartender food runner and bus boy mightbe included Job Definitions like hostess line cook dishwasher and food prep might be included in the Non Tipped Labor Category Note how for both Tipped and Non Tip
35. C Et Aca Time Card Add Other Pay Cancel Time Cards Heathers Org 4 Double n Date In Out Job Name Location Total Hrs Reg Hrs Hime amp a Time Reg Time amp a Double Delinquent half hour hour half pay Time pay Status Tue 26 Feb 02 25PM 02 39PM Bartender Restaurant 0 24 0 24 0 00 0 00 0 59 0 00 0 00 0 24 0 24 0 00 0 00 0 59 0 00 0 00 Fri22 Feb 10 31AM 03 36PM Bartende Time Cards Thu21 Feb 08 49AM 09 53AM Bartende E Thu 21 Feb 08 43AM 08 48 AM Bartende Dea A EA VEEE Employee Bartender 6 Ted 206 Location Restaurant v Tue 19 Feb 11 02AM 01 06PM Bartende Revenue Center Select Value Sj Job Name Bartender Other Pay ck In Date ae ck In Time S v E x Clock In Status Early from Break Mi Employee Bartender 6 Ted 206 ck Out Time SA gt x Clock Out Status On Break SA Location Select Value v Break Rule s Jab Nama Select Value x act Tips 0 00 Gross Sales 0 0 Description rect Tips 0 00 Charged Sales 0 00 Date arged Tips 0 00 Service Charges 0 00 Pay Hours al Tips 0 00 Commission Pay 0 00 Pay Amount sh Sales 0 00 Pay Rate After searching for an employee whose time card must be adjusted the Time Card Detail page for that employee appears On this screen an overview of all the employee s time card information for the current pay period can be seen From there three functions that can be performed on these scre
36. Category and Calculation Type Save SCHEDULE AN EVENT DEFINITION You may schedule an existing Event Definition or a newly created Event Definition For existing Event Definitions 1 2 Search for and highlight an Event Definition Navigate to Forecasting Events Event Definition myLabor Feature Reference Manual Forecasting Page 219 Forecasting Events Event Calendar 3 Click Schedule Event Assign the Event Definition to a Location Revenue Center and configure the Frequency information Note You may select the Event Calendar tab to view your event in monthly calendar format 5 Click Save from the top menu bar To schedule a new event Navigate to Forecasting Events Event Definition Add 2 Enter the Event Name specify the Event Type Hierarchy Category and Calculation Type 3 Click the Schedule Event button Assign the Event Definition to a Location Revenue Center and configure the Frequency information Note You may select the Event Calendar tab to view your event in monthly calendar format 5 Click Save from the top menu bar You can decide how you would like to be able to view your events Forecasting offers the ability to view events in a calendar like format or in a list format When viewing events via the calendar format you will be able to see the ranges by which an event is intended to last The Events Calendar offers the user a place to view all regular and promotional e
37. Common MICROS mymicros net tasks include creating locations establishing the reporting hierarchy creating modifying users and user roles and assigning user privileges and reports The following Basic Administration information is meant purely as an overview not as step by step procedures For information on setting up and configuring any of these in detail please refer to the mymicros System Administrator s Guide Generally any System Administrator or any appropriately privileged user will be able to create new locations However any locations added after the initial implementation performed by the mymicros Implementation Group will be at an additional cost Therefore adding a new location in the portal does not mean that a new location will begin posting totals There are two general steps required to creating new locations 1 adding the location and 2 establishing the organizational hierarchy The procedures mentioned here are described in detail in the mymicros System Administrator s Guide Please refer to it for further assistance Basic Administration Page 4 myLabor Feature Reference Manual Basic Administration Locations Usually the mymicros Implementation Group has already configured the enterprise with the locations and hierarchy as specified upon initial setup However if you need to add locations you will be able to do so by navigating to Admin Portal Organizational Structure Organization
38. Credit Cards e 904 Rotate Logs C Show Alert Status Set neme Date C Run in separate virtual machine tart 3 gt wE Object Range Type a zj J Working Directory Dir MICROS_DIR_ROOT mpLabor TCA om MICROS_DIR_ROOT mpLabor TCA TimeClock exe m Administrator The 2 13 2008 8 11 47 AM Enterprise Time Clock Application myLabor Feature Page 166 Reference Manual Enterprise Time Clock Application TCA POS Configuration 4 Set the Command Line to the executable file TimeClock exe External Programs File Edt Record Help External Programs 907 myLabor Time Clock Sort By Number iv Record View Table View Number Name myLabor Time Clock 119 Emp Request Time Off epee 199 Autosequences ae 900 Standard Ext Programs Windows v 901 File Maintenance Run Style 902 System Tape Backup Normal 903 Settle All Credit Cards 904 Rotate Logs C Show Alert Status 05 Set Demo Date C Run in separate virtual machine 906 DSM Start gt Object Range Type v Working Directory MICROS_DIR_ROOT mpLabor TCA em Command Line MICROS_DIR_ROOT mpLabor TCA TimeClock exe IG alii Administrator The 23 2008 811 47 AM Note The Working Directory should be set as the directory where the time clock executable file is located The Command line should be set to the time clock executable No User Interface or Run Style are required 5 Click the green check to save Note MICROS
39. Employe Security information fields c Click Update List 5 Click Save from the top menu bar UPDATE AN EMPLOYEE S HIRE STATUS There are three hire status classifications that an employee may be classified as 1 Hired 2 Terminated 3 Leave of Absence When an employee is initially hired the status will equal Hired However throughout the course of employment employee status may change The following procedures detail how to modify employee status myLabor Feature Reference Manual Human Resources Configuration Page 89 Human Resources Configuration Configuring Employees Terminated Employee 1 2 3 5 Navigate to myLabor Human Resources Employee Search for the appropriate employee and select Edit from the top menu bar On the Status Tab set Hire Status to Terminated the Termination box will become active In the Termination Box a Enter the termination date b Select a Termination Reason optional from the drop down lists provided c Define whether the employee is eligible for rehire employee s set to No may be rehired with a system administrator override d Select a termination status e Add a termination note optional Click Save from the top menu bar Leave of Absence LOA Employee 1 2 3 5 Navigate to myLabor Human Resources Employee Search for the appropriate employee and select Edit from the top menu bar On the Status Tab set Hire Status to Leave of Absence
40. Exemptions Tab Choose Option Save Transfer Rehire Cancel Employee asi reeeer en Employee Robin Robinson PayrollID Home Store Cherry Hill Federal State Marital Status P ease Select Marital Status Please Select E Exemptions 7 Exemptions i Tax Exempt Tax Exempt Additional Additional Withholdings Withhaldings po anh Income Please Select v City County Additional Additional Withholdings Withholdings Tax Exempt Tax Exempt Field Description Federal Specify marital status exemptions whether the employee is tax exempt any additional withholdings or if employee is eligible for earned income credit State Specify marital status exemptions whether the employee is tax exempt or any additional withholdings myLabor Feature Reference Manual Human Resources Configuration Page 75 Human Resources Configuration Employee Configuration Overview Field Description City Specify any additional withholdings and whether the employee is tax exempt optional County Specify any additional withholdings and whether the employee is tax exempt optional Payroll Information The Payroll Information Tab gives users the ability to deposit payroll funds directly Tab to abank account and assign one time and recurring payroll deductions to employee Choose Option Save Transfer Rehire C
41. For individuals with only one pay rate the need to calculate the average is irrelevant the average will always be whatever the standard pay rate is designated to be The best way to explain this is by offering an example Let s say that Chris worked 10 hours as a bartender and 32 hours as a Cook for a total of 42 hours in a week The overtime wage multiplier is 1 5 times his pay rate His regular rate of pay for both positions is Bartender 10 hr Cook 12 hr At this rate Chris will receive 100 00 for his bartending shifts 10 hr x 10 hours 100 and 386 00 for his kitchen shifts 12 hr x 32 hours 386 Therefore for the entire week Chris grossed 486 00 But since he has worked overtime by two hours the system will need to calculate exactly how much more to give him in order to ensure he is fully compensated for his hard work To calculate the WAR we should divide the total pay by the total number of hours worked Total Pay Total Hours WAR 486 00 42 11 57 This give us an average hourly pay rate is 11 57 To determine the overtime calculation we should plug in 11 57 into our formula WAR x wage multiplier 1 overtime calculation 11 57 x 1 5 1 5 79 myLabor Feature Reference Manual Payroll Preprocessing Administration Page 103 Payroll Preprocessing Administration Labor Pay Rules Since the employee worked 42 hours with2 hours of OT you will then multiply the overtime calc
42. Hours Per Day 4 Click Save Premium Pay Rules are to be assigned to locations This screen behaves similarly to other Assign to Locations pages You will be required to specify the location s in the left pane and then select and apply the Premium Pay Rules on the pane to the right Premium Pay Rules are configured via Payroll Preprocessing Admin Premium Pay For more information on configuring Premium Pay Rules please refer to Premium Pay on page 112 The following screen shot displays how a typical Premium Pay Rule Location Assignment screen looks Premium Pay Rule Location Assignment TSR Corporate Loc4618 Sites Site3CST Job Code Name E v Premium Pay Rule v Effective From Effective To Premium Effective Effective Location Job Name Pay Rule From To Field Job Code Name Description Select the Job Code name that will be governed by the Premium Pay Premium Pay Rule Select the Premium Pay Rule to be applied to the Job Code at this location Effective From To Enter effectivity dates Effective From is required Enabling ASSIGN A PREMIUM PAY RULE TO A LOCATION 1 Navigate to Payroll Preprocessing Admin Premium Pay Rule Location Assignment 2 Select the location s to have the Premium Pay Rule assigned myLabor Feature Reference Manual Payroll Preprocessing Administration Page 135
43. Human Resources Admin Reason Codes 2 Select Leave of Absence and click Select 3 Click Add from the top menu bar 4 Enter the name of the Reason Code and the maximum number of days allowed off in the fields provided Save Cancel Help Enterprise Reason Codes for MICROS101 Leave of Absence Reason Name HEALTH Maximum Days leo 5 Save CREATE AVAILABILITY REQUESTS 1 Navigate to myLabor Human Resources Admin Reason Codes 2 Select Availability Requests and click Select 3 Click Add from the top menu bar myLabor Feature Reference Manual Human Resources Administration Page 29 Human Resources Administration Reason Codes 4 5 Enter the name of the Availability Request Reason Codes ere Availability Request Reason Code School Save CREATE A PAY RATE CHANGE 1 2 3 4 5 Navigate to myLabor Human Resources Admin Reason Codes Select Pay Rate Change and click Select Click Add from the top menu bar Enter the name of the Pay Rate Change remrcROSTOT Pay Rate Change Reason Code Save CREATE FORECASTING REASON CODE 1 2 3 4 5 Navigate to myLabor Human Resources Admin Reason Codes Select Forecasting and click Select Click Add from the top menu bar Enter the name of the Reason Code and specify the Reason Category see below from the drop down list Reason Codes ember Forecasting Reason Code meal ended Reason Category Pl
44. Job Regular Rate Date Date Job DATA 19 Ms 4 gt N Options Employee Job Rates POS Cfg gt I Ready NUM SCRL On this page you will be required to enter the following information Human Resources Interface myLabor Feature Page 96 Reference Manual Human Resources Interface Screen Description Payroll ID Data Location Job Regular Rate Effective From Date Primary Job Effective To Date is an optional field Note Some fields only require a 0 zero or a 1 one to be valid Further instructions exist within the page of the spreadsheet POS CFG PAGE x oso e REmployeeTemplate Type a question for hep f X 210 B Z UEZ Bed 9 lED A D E F G A 2 Template Column Notes 3_ Payroll ID Enterprise wide unique payroll ID assigned to an employee which must be listed on Employee sheet 4 Location should contain the store s location number as defined in Organization Structure Locations Location Reference field 5 POS Password Maximum 10 digit numeric value 6 PC App Password Maximum 10 digit numeric value 7 _ Employee Class Numeric value defined in POS 8 g 10 il Employee Back Office Class Numeric value defined in POS Cashier Numeric value defined in POS Required fields all others may be 0 Employee Back Cashier Cash Payroll ID Location POS Password PC App Password Employee Class Office Class
45. Pay Rules 2 On the Main Tab enter modify all the fields according to the information provided in the table 3 On the Overtime Rules Tab select the Overtime Rule s that will be in effect for the Labor Pay Rule 4 Click Save CONFIGURE AN LABOR PAY OVERTIME RULE The following procedure discussed in greater detail in the Labor Pay Overtime Rules section of this document 1 Navigate to myLabor Payroll Admin Labor Pay Overtime Rules Add 2 Enter Name Overtime Rate and Overtime Multiplier 3 Modify any other fields as necessary 4 Click Save Payroll Preprocessing Administration myLabor Feature Page 108 Reference Manual Payroll Preprocessing Administration Labor Pay Overtime Rules Labor Pay Overtime Rules Consecutive Days Overtime Labor Pay Overtime Rules define how an employee will be paid after they have exceeded the number ofnormal work hours consecutive days etc and have crossed the threshold into overtime pay Overtime pay is generally mandated by either state or federal law and can be configured a number of different ways It is up to the organization to determine how they will adhere to regulations and configure the Labor Pay Overtime Rules appropriately Add Edit Cancel SearchbyName Labor Pay Overtime Rules Name CA Double Time CA Time and Child Labor O New CA Doub New CA Time New CA Triple X New MD Time Effective Date Range 01 03 2008 gt x
46. RES Platform Kitchen Display System Guest Services Solution Enterprise Office r a w POS 3700 w 3700 Version 4 0 Hw Foundation Unlimited wv Time and Attendance w PMS SIM wv Transaction Analyzer Hw CA EDC Split Dial Auth Settle SVC Gift Cards wv Transaction Services Demo Mode C Demo Fj Reload Activation Code s yY 9 Product Features Clients Transaction Services Clients AA Time and Attendance E PMS SIM Interface Transaction Analyzer CEDC SVC Gift Cards Transaction Services K Enterprise TCA Functions Clock In Out for shifts and breaks Assign Mag Card Declaring Tips SERVER 2 12 2008 1 50 20 PM The following functions can be performed at the TCA Enterprise Time Clock Application Page 176 myLabor Feature Reference Manual Forecasting Description Forecasting Description Forecasting is a forecast generation application that will create and produce accurate forecasts based on historical data such as Gross and Net Sales Discounts Sales Quantities etc from a location and will apply defined algorithms to arrive at the values of that Forecast Forecasts can be especially helpful when dealing with inventory and labor management For example a typical weekend dinner shift at a busy restaurant may require the need for 8 servers 2 bartenders and 2
47. Records for Home hs Store Employees a Can Modify Time Card Records for non Home Store Employees V Can Add Employee Time Card Records V Can Add Employee Other Pay Can Close Labor Periods V Can Reopen Closed Labor Periods V PP Administrator Right Privilege Description Can View Employee Enable this option to allow the user user role to Time Card Records view employee time card records Can Modify Time Card Enable this option to allow the user user role to Records for Home Store Employees modify time card records for home store employees only Can Modify Time Card Records for non Home Store Employees Enable this option to allow the user user role to modify time card records for non store employees only Can Add Employee Enable this option to allow the user user role to Time Card Records add employee time card records Can Add Employee Enable this option to allow the user user role to Other Pay add other pay to employees Can Close Labor Enable this option to allow the user user role to Periods close open labor periods Basic Administration Page 12 myLabor Feature Reference Manual Basic Administration myLabor Privileges Right Privilege Description Can Reopen Closed Enable this option to allow the user user role to Labor Periods reopen closed labor periods PP Administrator Enable this option to assign the user user role as a Payroll Preprocessin
48. accomplished by navigating to Human Resources Employee Employee Configuration and selecting the Payroll Information Tab One time configurations are set up in the Payroll Preprocessing Payroll Deduction Assignment page Screen Description Recurring Payroll Deductions are simple to create The user interface is straight forward CO osare o conce a hee Payroll Deductions General Name Union Dues ss sti C O O OOOOOO Type Amount _ Default amount 2 98 There is one tab on the Recurring Payroll Deductions configuration screen Field Description Name Enter Displays the name of the recurring payroll deduction ex vision insurance employee meal program myLabor Feature Payroll Preprocessing Administration Reference Manual Page 137 Payroll Preprocessing Administration Payroll Deduction Assignment Enabling Payroll Deduction Assignment Screen Description Field Description Type Specifies the type of deduction Percentage Amount Default Amount Enter the default amount or percentage to be Percentage deducted from the paycheck depending on which type is selected from the Type drop down will determine whether this field displays Default Amount or Default Percentage CREATE A PAYROLL DEDUCTION 1 Navigate to myLabor Payroll Admin Payroll Deductions Add 2 Enter the name of the deduction 3 Use the drop down list to specify Percenta
49. and the data will not be saved For example an employee may not have a Preferred Time set as Monday 4 00 PM until 9 59 PM and an Unavailable Time configured as Monday 12 00 PM until 4 59 PM Employee Availability Add gt Delete Cancel Time Segment Start Day of Week From Time End Day of Week To Time Preferred Time v 4 00 PM v Monday v 9 59 PM v Unavailable Time v Monday Microsoft Internet Explorer A Unavailable time must not overlap with preferred or on call time Screen Description The following describes the various screen elements on Employee Availability screen Employee Availability anD Employee Work Rules Employee Availability Minimum Maximum ada Delete Cancel Hours Hours Week 15 40 Sunday 4 10 Time Segment Start Day of Week From Time End Day of Week To Time Monday 4 10 Please Select x Please Select v Please Select v Please Select v Please Select Tuesday 4 10 Wednesday 4 io Thursday 4 10 Friday 4 10 Saturday 4 10 lt gt oe Human Resources Administration myLabor Feature Page 48 Reference Manual Human Resources Administration Employee Availability The Employee Availability screen has two panes 1 Employee Work Rules 2 Employee Availability EMPLOYEE WORK RULES As mentioned work rules also play a part in determining an employee s schedule Work rules which
50. any employee whose birth date which is also entered in Employee Configuration falls within the age range OVERTIME TAB On the Overtime Tab you can specify which Overtime Pay Rules apply to the Child Labor Law being created Only Overtime Pay Rules specifically created for minor employees or employees subject to work restriction will appear on this page Save Cancel Help Child Labor Law Overtime Rules CO Default 1 C Double Time 2 C Minor OT Rule DC 1 Minor Rule C Minor Rule 2 O Test 2 2 Overtime Rules Overtime rules define when and how much overtime pay an employee reeives For example state labor law may require that employees be paid time and a half for working over 40 hours a week Overtime rules are defined in the Payroll Administration portion of the myLabor Application However they are assigned to Child Labor Laws in the Child Labor Laws module myLabor Feature Reference Manual Human Resources Administration Page 43 Human Resources Administration Child Labor Laws WORK RESTRICTIONS TAB Choose Action Save Cancel Help Child Labor Law Child Labor Law MD Child Labor Law Merosi School Day Non School Day Earliest Arrival Time 7 gj 00 FME 7 o0 JM E Restriction J J Latest Departure Time 7 gj oo FPM wl E 00 Wilpm A Restriction L J Max Hours Per Day 8 x 8 x Max Hours Per Week 20 i 30 xj Max Days Per Week 4 B 7 Use this t
51. are configured via Human Resource Admin Forecasting The reason selected will be shown in the display area Adjustment Enter a percentage amount or a monetary amount by Adjustment which to adjust the component Enter a minus sign before Adjustment Adjustment to produce a decreased forecast These fields are connected if you enter a value in the Adjustment field the Adjustment Amount will update and vice versa Any adjustments will be shown in the display area NOTE If you adjust one component any components with a linked relationship will also update for example if Net Sales and Discounts have a l to 1 relationship meaning that whatever amount percentage Net Sales is adjusted Discounts will be adjusted by the same then when you enter a 15 adjustment for Net Sales Discounts will also be adjusted by 15 This relationship is established in Forecast Profiles If there is no relationship s then only the one forecast component will update Comment Enter a comment to explain the adjustment if necessary Any entered comments will be shown in the display area Save Select this button to save an adjustment to a forecast component Component Displays any forecasting component that has been updated adjusted myLabor Feature Reference Manual Forecasting Page 197 Forecasting Forecasting Field Description Scope Displays the date a forecasting component was updated De
52. at that location OTP1 OTP2 displays all overtime salaries earned by employees at overtime pay levels 1 and 2 at that location The drill down reports will display the same information but include extra information like the employee s job name and clock in out times There are no configurations that take place in this module This module is meant to view current existing time card summaries across locations and organizations However if you drill down into an employee s name you will be taken to the Add Edit Employee Time Card page For information on how to add or edit an existing time card please refer to the Employee Time Card portion of this Feature Reference Manual The Close Labor Period feature allows a userthe ability to close an open or existing labor period Depending on how many locations need the labor period closed you may have to specify the locations The Close Labor Period screen displays any and all open labor periods You may select a location and then close it out Close Open Labor Periods Choose Action Close Period s Cancel Help MICROS101 Pay Period Location Pay Period Calendar W 1 1 2008 1 31 2008 Default Monthly The screen shows Pay Periods and Pay Period Calendars CLOSE A LABOR PERIOD 1 Navigate to myLabor Payroll Preprocessing Close Labor Period 2 Select a labor period to reveal the locations 3 Select the location s for which this labor period will be clo
53. be saved on your computer 4 Open the template and make any adjustments 5 Save the template UPLOAD A TEMPLATE 1 Enter the path to where the template has been saved on your computer or use the Browse button to open a Windows Explorer window where you can manually search for your template 2 Click Upload Template Template Template Assignment works in conjunction with the Template Setup functionality Assignment After the downloading modifying saving and uploading the template it then needs to be assigned to certain user roles This action takes place in the Template Assignment module Save Cancel Template Assignment Role Home Store Template Away Store Template Franchise Operator Master Away Store Template Y Away Store Operations East Home Store bee Away Store Operations West Home Store v Master Away Store Template Sys Admin Home Store w Away Store i v testrole Home Store v Master Home sStore Template Human Resources Administration myLabor Feature Page 24 Reference Manual Human Resources Administration Template Assignment Screen Description The Template Assignment screen is a relatively straightforward screen User roles will be listed and the System Administrator will be able to use the drop down lists to specify which template will be in effect at that user s home store versus what template will be in effect at that user s away store Typically a user role like
54. can be configured in myLabor Payroll Preprocessing Admin Work Rules create guidelines for number of hours worked per day and per week However on the Employee Availability screen these values are meant solely as a guideline If an employee needs to work more hours or less hours per day week then those updates can be made on this page and saved for that individual employee EMPLOYEE AVAILABILITY The following table describes the fields on the right side of the screen Field Description Add Button Click this button to add a new availability record for the employee Delete Button Highlight a row to be deleted and click this button Cancel Button Click this button to delete any newly added rows that do not have values specified Time Segment Select the category of employee availability Preferred Time Unavailable Time On Call Time Start Day of Week Specify the start day for this employee s time segment From Time Specify the start time for this employee s time segment End Day of Week Specify the end day for this employee s time segment To Time Specify the end time for this employee s time segment Enabling CONFIGURE EMPLOYEE AVAILABILITY 1 Navigate to myLabor Human Resources Admin Employee Availability 2 Search for and select the employee to be configured myLabor Feature Reference Manual Human Resources Administration Page 49 Human Resources Administration Em
55. hostesses for the front of the house However the restaurant is facing a holiday weekend Based on previous years net sales for that same holiday weekend Forecasting can generate a helpful suggestion that the restaurant will need 10 servers 3 bartenders and 3 hostesses in order to survive the projected busy weekend Forecasting then takes this information and applies it toward the generation of staff requirements as well as toward the administration of the Scheduling Application With respect to inventory suppose our same restaurant sells an average of 25 hamburgers 14 salmon dinners and 22 grilled chicken entrees on a typical weekend dinner shift But when historical sales are reviewed they show an increase of 25 for all of those menu items Forecasting can generate a report to tell the kitchen staff to prep 32 hamburgers 18 salmon filets and 28 chicken breasts to compensate for the increased sale of those menu items If calibrated correctly inventory projections can be made for every area of the enterprise from bar sales to the amount of paper towels will need to be ordered to stock the rest rooms Note It is critical that Day Parts be set up to cover all hours of every day for the Forecasting Module to accurately generate Forecasts To configure Day Parts please navigate to Admin Warehouse Miscellaneous Day Parts There are three areas in the Forecasting module 1 Forecast Administration 2 Forecast Functionality
56. location to begin assigning profiles Selecting the little red triangle next to the location name will reveal a drop down list of any available revenue centers Seed Click this icon if you would like to assign the data from another RVC Location This data will provide information for that location to base its forecasts This option will typically apply to a new location that has no existing data Link Enable this option to update all profiles when an adjustment is made to one profile For example if discounts is updated for Profile 3 all other existing profiles with discounts will updated respectively Primary Profile Assign a Primary Profile to the RVC Location Profile 2 4 Assign a profile to the RVC Location optional ASSIGN FORECAST PROFILE 1 Navigate to Forecasting Admin Forecast Configuration Assignment to Organization Level 2 Select the location revenue center Forecasting myLabor Feature Page 190 Reference Manual Forecasting Forecast Administration Performance Configuration 3 Use the drop down lists to specify a Primary Profile Note You must assign at least one profile in order for forecasts to be generated 4 Assign any other additional profiles optional 5 Enable the Link button to link additional profiles optional 6 Save ASSIGN HISTORICAL SEED DATA 1 Navigate to Forecasting Admin Forecasting Configuration Assignment to Organization Level Click the Seed ico
57. may also be used for updating existing employees It is important that all possible users of this user interface are properly trained It is generally carried out at the store level however higher level users have the ability to access the employees and make modifications as necessary Because if its nature store managers and other users with similar privilege levels should be able to enter and configure employees as they are hired or terminated as well as if changes in any of their personal information were to take place For example an employee who recently marries should not have to contact the System Administrator for a change in their exemption status It seems more likely that these types of changes would be handled within the store Human Resource information is used by and affected by settings configured in other sections of the myLabor application For example the pay rate for an employee s position although assigned to the employee in these screens is configured elsewhere in myLabor Likewise banking institutions payroll deductions employee privileges etc are all created and defined elsewhere Human Resources Configuration myLabor Feature Page 68 Reference Manual Human Resources Configuration Searching for Employees Searching for Employees Employee Configuration Overview General Tab Employee Records can easily be located by accessing the first employee configuration screen This search functio
58. open until 9 00 PM but a coffee shop in an office building might close at 4 000 PM Therefore in this area you can establish all the store hours necessary days of operation some stores might be closed for special holidays or Sundays and organize them by location C choose Action Add Edt Delete Cancel Hep Store Work Hours Search by Name Nimes Start Timea End Timea pas Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Extra 5 15 AM 5 15 AM 5 15 AM 5 15 AM Clsd Clsd Clsd 5 00 AM 11 30 AM 2 15 AM 12 00 PM Clsd Clsd Clsd Normal Hours Clsd 9 00 AM 1 00 AM 1 00 AM9 00 AM 9 00 AM 9 00 AM Clsd 2 00 AM 2 00 PM 8 00 PM 8 00 PM 1 00 AM 2 00 AM NARS Name Normal Hours Name Normal Hours Start Time End Time Sunday _M Closed Wj __ Closed b Monday 9 00 vi AM 2 00 vi AM y Tuesday 1 Mlio vilam 2 oo PM x Wednesday 1 Mio mamm s mo VilpMy Thursday 9 Mo Mamy a mo mmy Friday 3 l vilam 1 mlo vila Saturday 9 j 00 MAM 2 00 AM oe myLabor Feature Human Resources Administration Reference Manual Page 51 Human Resources Administration Store Work Hours Screen Description GENERAL TAB The General Tab is relatively straight forward On this tab you use the drop down lists to establish start and end times for the organization for each day of the week You will also be required to ent
59. screen description of all the fields on the Contact Information Tab Gesese Option Save O Transfer Fehire Cancel Portal Administration Employee Rea Ray Payroll ID 500149 Home Store 036 SanJose Address Address Line 1 Address Line 2 City Country United States x State Please Select County SS PostalCode School District Please Select x In City Limits id Phone Number SS Extension eee Unlisted v Fax Number Other Number Email e Emergency Contact Information Emergency Name Emergency Address Emergency Number Emergency Contact Relation Field Description Address Line 1 2 Use these fields to specify the employee s street address City Enter the name of the city of residence for the employee Country Enter the country of residence for the employee State This field is dependent on the Country field Depending on what country is specified with either limit the possible options in a drop down list or provide an input box for entering the state province Human Resources Configuration myLabor Feature Page 72 Reference Manual Human Resources Configuration Employee Configuration Overview Field Description County Enter the county of residence for the employee Postal Code Enter the postal code for the employee s street address School District Specify the school district
60. screens Hide Charge Sales Prompt Disable this option if you wish to be able to specify charge sales in the Employee Time Card Add Edit screens Hide Commission Total Prompt Disable this option if you wish to be able to specify commission totals in the Employee Time Card Add Edit screens Hide Service Charge Pay Prompt Disable this option if you wish to be able to specify charge tips in the Employee Time Card Add Edit screens myLabor Feature Reference Manual Payroll Preprocessing Administration Page 101 Payroll Preprocessing Administration Labor Pay Rules Field Hide Charge Tips Prompt Description Disable this option if you wish to be able to specify service charges pay in the Employee Time Card Add Edit screens Hide Indirect Tips Prompt Disable this option if you wish to be able to specify cash tips in the Employee Time Card Add Edit screens Hide Cash Tips Prompt Disable this option if you wish to be able to specify indirect tips in the Employee Time Card Add Edit screens Enabling CONFIGURE THE ORGANIZATION FOR PAYROLL Navigate to myLabor Payroll Admin Organization Configuration Enable Disable any of the fields 3 Enter appropriate information in the Overtime Hour Levels 1 4 and Overtime Pay Levels 1 4 fields Note 4 Save Labor Pay Rules Labor Pay Rules define the circumstances under which an employee is paid For If you update
61. selected location s 4 Save myLabor Feature Payroll Preprocessing Administration Reference Manual Page 131 Payroll Preprocessing Administration Location Configuration Location Configuration Within the Location Configuration module you are modifying and assigning the various time sensitive attributes that will be enforced at specified locations These laws and rules are essentially only in effect for a certain time period This feature allows you to only assign that which is necessary to the appropriate locations This helps clearly organize which locations are governed by local state and federal laws and regulations For example a Pay Period Calendar may be configured for the year 2008 and established on a bi weekly cycle However days bleed over from 2007 and into 2009 the last few days of 2007 may show up on the first pay cycle of 2008 and the last few days of 2008 might overlap into 2009 Therefore when the Par Period Calendar expires another one will need to be established A Child Labor Law is another example of a time sensitive attribute in that if an employee is bound by a child labor law eventually he or she will reach an age where the law is no longer applicable If a child labor law only affects individuals aged 15 17 then when the employee turns 18 the law no longer applies Within this module you have the ability to determine which locations will be affected by which laws Other time se
62. that may have been applied to the generated forecast Cancel select this button to cancel quit your tasks without saving Help select this button to launch the help file The Advanced View page is divided into three sections 1 Select Parameters area 2 Select Filters 3 View All Components Due to the amount of information on this page the Basic View will be examined based on the sections listed above SELECT PARAMETERS Specify the search parameters to locate the desired forecast Week 03 16 2008 E Location 160 Tempe South he gt Revenue Center Forecast Profle Inven Test v Field Description Week Enter Specify the week for the forecast you want to view adjust Location Select the location for the forecast you want to view adjust Revenue Center Specify the Revenue Center for the generated forecast you want to view adjust Forecast Profile Select the Forecast Profile for the generated forecast you want to view adjust Display After all configurations have been made click this button to see the generated forecast Forecasting myLabor Feature Page 202 Reference Manual Forecasting Forecasting SELECT FILTERS Further define the generated forecast you would like to see by selecting filters Forecast Component Net Sales v C gt gt Order Type C gt gt Major Group Family Group Menu Item a gt Display Field Descrip
63. the home store location Location Employee This report provides information about employees length of employment as well as Turnover all new hires and terminations This report can be used by managers to evaluate turnover rate TEMPLATE June 12 2008 myLabor Feature Page 232 Reference Manual Standard myLabor Reports Employee Turnover EmpTurmOver xml EXAMPLE Quit Layoff Discharged Transferred Average tenure of employees we oo 0 Employee Turnover Report Hires 3 years 9 months 28 8 days Primary Job 10016 Magoo Mister Cook 100999 McCheese Mayor Cook 81002 Morrison Mel Cook 81001 McNabb Donovan Driver QSR Cshr 5 Tom Fry Cook QSR Cshr 6 Dan Fry Cook 10009 Manager Salarietta Manager 10011 McManager Mac Manager 10010 McNewbie Gilbert Server 10008 Minor Ima Server Server 6 Linda Server Server 7 Tim Server Employee Name Primary Job Hire Date 2 1 2008 1 10 2008 2 16 2008 2 15 2008 1 9 1994 1 3 1988 1 1 2008 1 1 2008 1 1 2008 1 9 2008 9 15 1999 9 15 1999 Terminations Hire Date TerminationDate RehireDate Status 2 19 2008 1 31 2008 2 18 2008 2 24 2008 Payroll ID Bartender 6 Ted Retail PM Josh 10017 Zigfield Zelda McBiteme Clueless Bartender 1 19 1999 Bartender 2 13 1993 Manager 1 1 2008 Server 12 22 2007 2 1 2008 1 26 2008 Layoff 2 28 2008 Discharge 2 27 2008 Discharge 2 27 2008 1 25 2008 Discharge Insubordin Unknown Unknown Unknown C oe Q
64. typically sets up users and user s privileges Enterprise Manager enterprise level user with portal access limited by the System Administrator i e similar to the Sys Admin but with less privileges Store Manager store level user with access to limited number of store s information Download User minimum access account for installation of the RTA After the myLabor piece is implemented for an organization location the organization will receive the passwords and information about these roles From there it is recommended that these roles be assigned to new users as they are created For example an organization has Mike Susan and Lisa all of whom have been assigned the role of Store Manager All three users have different usernames and passwords but possess the same user rights dictated by the Store Manager user role Save Cancel User Administration Logon Name Display Name Last Name First Name Password Repeat Password Role Select Role d Default User F Language Select Language Active a Time Zone Select Time Zone Revenue Center Optional Selection A New Revenue Center Patio Email Address RESTAURANT101 Long Short Org Level Select Location v myLabor Feature Basic Administration Reference Manual Page 9 Basic Administration myLabor Privileges User Roles myLabor Privileges Users can be created by navigating to Admin Portal Use
65. used when configuring employees from within the Human Resources Employee Configuration screen Further information on this step may be found in the myLabor User Manual Navigate to myLabor Human Resources Employee Configuration Search for and select the appropriate employee Navigate to the Location Configuration Tab Job Rates Sub Tab Select the correct Job Code Name from the drop down list Select the new Skill Level from the Skill Level drop down list Save ON eB G a a Jobs are defined in the Employee Administration module and assigned to employees in Employee Configuration Each employee is assigned one or more jobs and have one primary job per location A job is an accounting entity that enables the system to track the labor activity of a group of employees by their work category Jobs are used for linking hourly employees to a specific wage rate when they are clocked in and for grouping labor hours and costs into job categories for reports on labor cost analysis At this time users are required to specify the revenue center when creating job definitions If revenue center were permitted to be left blank then when myLabor totals are synched to the RES database a mismatch would exist and To resolve this revenue center specification is mandatory myLabor Feature Reference Manual Human Resources Administration Page 35 Human Resources Administration Job Definitions Job Types Pay Rates Assign to Locati
66. 0 0 00 0 77 0 00 Bartender 0 15 0 77 0 00 0 00 0 77 0 00 Bartender 5 Michael 788 56 7993 6 00 63 23 0 00 0 00 38 98 0 00 Cook 6 00 63 23 0 00 0 00 38 98 0 00 Delivery Cshr 1 Josie 752 34 5662 0 17 1 05 0 00 0 00 0 88 0 00 Fry Cook 0 17 1 05 0 00 0 00 0 88 0 00 81003 QSR Cshr 3 Tom 421 78 5545 0 08 0 48 0 00 0 00 0 41 0 00 Kitchen 0 08 0 48 0 00 0 00 0 41 0 00 10008 QSR Cshr 5 Tom 312 24 5221 0 15 0 90 0 00 0 00 0 77 0 00 Fry Cook 0 15 0 90 0 00 0 00 0 77 0 00 Payroll ID Displays the employee s Payroll ID number Employee Job Code Displays the employee name last name first name Job Code information is displayed below the employee s name June 12 2008 myLabor Feature Page 240 Reference Manual Standard myLabor Reports Tip Exception Report C SSN SIN SSN SIN Displays the employee s social security number Non privileged users will see this field displayed with a series of asterisks Hours Shows the number of hours worked per job Pay Shows the amount compensated to the employee for the hours worked Service Charge Displays any service charges applicable to the employee Tips Shows how much the employee has claimed in tips indirect and direct Minimum Wage Displays the current minimum wage for that employee for the job code worked Short Shows how much short the employee is from earning the equivalent to the minimum wage per hours worked This amount is the a
67. 100 00 37 643 50 1 646 34 39 289 84 100 00 ABEL MESWAET 983830 52 27 0 00 52 27 0 90 160 99 0 00 160 99 0 41 TRAINING 52 27 0 00 52 27 0 90 160 99 0 00 160 99 0 41 Cedillo LILIA 976340 68 20 0 00 68 20 1 17 852 50 0 00 852 50 2 17 Line 036 68 20 0 00 68 20 1 17 852 50 0 00 852 50 2 17 Cedillo Marta 946350 60 11 11 46 71 57 1 23 185 14 70 54 255 68 0 65 TRAINING 60 11 11 46 71 57 1 23 185 14 70 54 255 68 0 65 Cedillo Sandra 609640 80 00 10 24 90 24 1 55 680 00 130 56 810 56 2 06 Expo 036 80 00 10 24 90 24 1 55 680 00 130 56 810 56 2 06 Chung Terone 197620 38 72 0 00 38 72 0 66 119 26 0 00 119 26 0 30 TRAINING 38 72 0 00 38 72 0 66 119 26 0 00 119 26 0 30 De la Jara ALE 673470 77 10 0 00 77 10 1 32 326 00 0 00 326 00 0 83 FOH Trainer 036 6 36 0 00 6 36 0 11 108 12 0 00 108 12 0 28 TRAINING 70 74 0 00 70 74 1 21 217 88 0 00 217 88 0 55 De la rosa MARIA 184370 48 76 0 00 48 76 0 84 150 18 0 00 150 18 0 38 TRAINING 48 76 0 00 48 76 0 84 150 18 0 00 150 18 0 38 C ee Employee Job Code Displays the name and number for the job position Payroll ID Displays all regular hours worked for the specified job code Hours Worked Regular Hours Displays all regular hours worked for the specified job code Displays all overtime hours worked for the specified job code Overtime Hours Total Hours of Total Hours Displays all hours regular hours overtime hours Calculates the percentage of net
68. 1572008 To 8 15 2008 Break Rules may also be automatically or manually entered into the Scheduling Application Users may assign a Break Rule to be available for Manual Scheduling so that when the scheduling manager sits down to create the following week s schedule this Break Rule is available to him to enter into employee s shifts as necessary If the Break Rule is to be assigned automatically then when the scheduling manager generates the automatic schedule the Break Rules will be applied accordingly By law employers are required to ensure that employees are given breaks at specified times during their shift If these breaks are not taken or are taken but not within the time that has been defined by law a serious fine can be levied against the employer Use of this function can help control this situation myLabor Feature Reference Manual Payroll Preprocessing Administration Page 121 Payroll Preprocessing Administration Break Rules Administration Screen Description You will beable to see all existing Break Rues as well as their specifications on the first page of the Break Rule Administration page you will be able to create new Break Rules and or make modifications to existing Break Rules on the Add Edit pages Choose Action Save Cancel Help Break Rule Name LongLunch Break Duration 60 Paid Break Fj Minor o Grace In j Grace
69. 180 252 288 1291 Checks 170 249 285 299 298 316 204 1821 Table Turns 0 o 0 0 0 0 0 0 Average Check Guests On Open Checks 0 o tt 0 it 0 0 it Guests On Closed Checks 0 o tt 0 0 tt 0 0 Guests Present Qo o 0 0 0 0 i 0 Sales Quantity 3918 4970 5666 6106 6466 6502 5219 38847 Note If more than one profile is assigned to location revenue center then the Advanced View must be used SCREEN DESCRIPTION ADVANCED VIEW You may use the functions on the top menu bar to carry out the following actions some of the functions are identical to those in the Basic View Submit select this button to submit the forecast for approval Forecast Information select this button to view the data used to generate the forecast Set Default View select this button to set the current view as the default view this view will be displayed to you every time you access this area Save select this button to save the current configuration myLabor Feature Reference Manual Forecasting Page 201 Forecasting Forecasting Revert select this option to revert back to the original unedited forecast ex if you update the Discounts component but then change your mind you may select this option to reset the changes back to the original View Event select this option to view any events that will affect the forecast in a separate pop up window Audit Log select this option to open a log of any audits changes
70. 2 5 99 3 5 999 etc myLabor Feature Reference Manual Forecasting Page 185 Forecasting Forecast Administration pa o oo o oean EEE Auto Adjustment Linking If this option is enabled then if one component is modified any other components will update accordingly Forecast Components Establish relationships amongst forecast components When adjustments are made to one component any linked components will also be modified depending on the percentage of association For example if Net Sales and Discounts have a 1 to 1 relationship then if Net Sales are adjusted by 25 Discounts will also be adjusted 25 Gross Establish relationships with for Gross Sales Net Sales Establish relationships with for net sales Discounts Establish relationships with for discounts Checks Establish relationships with for checks Table Turns Establish relationships with for table turns Average Check Establish relationships with for average check Open Check Guest Count Establish relationships with for open check guest count Closed Check Guest Count Establish relationships with for closed check guest count Guest Present Establish relationships with for guests present Sales Quantity Establish relationships with for sales quantity Only available if Enable Item Level Forecast is selected Enabling CREATE A FORECAST PROFILE Navigate to Forecasting
71. 3 Events myLabor Feature Forecasting Reference Manual Page 177 Forecasting Forecast Administration Forecast Administer Forecasting specifications using this module You will be able to set up Administration and configure Forecast Profiles which can be used as the basis for generating accurate and correct forecasts for locations and revenue centers You will be able to establish variance margins for forecasts as well as for users in this area Note Depending on User Rights and Privileges the features and functionality of Forecasting may be unavailable to you If you have questions please see your System Administrator for more information on these topics Features The Forecasting Administration module is divided into three sections 1 Forecast Configuration develop complex algorithms upon which comprehensive and complete forecasts may be generated choose for what type of information will be more heavily weighted toward generating forecasts 2 Performance Configuration specify the amount of variance and ratings that will be permitted forecasts before requiring an explanation this module can be considered checks and balances 3 Forecast Edit Restrictions Admin gt Forecast Configuration Forecast Profiles Forecast Profiles Description Assignment to so ys saat b Organization Level Assignment to Organization Level Description b Performance Configuration gt Forecast Performance Forecast Perfo
72. 45 myLabor Reports 17 Available Reports 17 O Organization Configuration 21 100 Other Forecast Functions 205 Overtime Level 40 Overtime Rules 43 P Pay Period Calendars 120 Payroll Banks 58 Assign to Locations Tab 60 General Tab 59 Payroll Deduction Assignment 138 Payroll Deductions 136 Payroll Preprocessing 141 Payroll Preprocessing Administration 99 Performance Configuration 191 Premium Pay 112 Premium Pay Types 112 Premium Pay Rule Location Assignment 135 Premium Pay Types 112 Amount 112 Hours 112 Split Shift 112 Preventing Updates to Non myLabor Sites 172 myLabor Feature Reference Manual vii Index R Reason Codes 26 Availability Request 27 Employee Termination 27 Forecasting 28 Leave of Absence LOA and Days Allowed 27 Other Pay Types 28 Pay Rate Change 28 Time Card Adjustments 26 Reopen Closed Labor Period 150 S School Districts 53 Assign Locations Tab 55 General Tab 54 School District Calendars 55 Searching for Employees 69 Skill Levels 34 Store Work Hours 51 Assign Locations Tab 52 General Tab 52 T TCA Portal Setup amp Configuration 154 TCA POS Configuration 154 POS Configuration for EM Locations 161 POS Configuration for Non EM Locations 154 Template Assignment 24 Template Setup 23 Time Card Summary 148 Time Cards 141 Add Other Pay 146 Add Edit Time Card 143 Time Card Detail Page 143 Tip Credit 45 W Wage and Tip Laws 45 Weighted Average Overtime 103
73. 69 Enterprise Time Clock Application TCA POS Configuration d Time Clock Schedule e Overtime Levels Configurator Access File Edit Record Help Configurator Access 103 Manager Record View Table View Employee Class POSctg Form Access Privileges 103 Manager Employees Time and Attendance gt EA oye cmotes eon 103 Manager Employees Overtime Levels 103 Manager Employees Jobs 103 Manager All Forms 103 Manager Employees Time Clock Schedule 5 5 2008 9 18 35 AM Note To prevent these changes from affecting non myLabor Sites some additional configuration is required Please refer to Preventing Updates to Non myLabor Sites on page 172 3 In POS Configurator for Enterprise Maintenance navigate to Employees Back Office Classes 4 Set the following options to None for all employee classes Employee Maintenance Payroll Processing Scheduling Forecasting System Configuration Labor System Configuration LM Security amp Privileges mMmeaoe sp System Configuration Forecasting Enterprise Time Clock Application myLabor Feature Page 170 Reference Manual Enterprise Time Clock Application TCA POS Configuration h System Configuration Restaurant amp Regional Settings School Districts Desktop Items System Level Desktop Item z 3 g Cc C C C ic io ic LM Securty amp Privdeges PM Security amp Privileges Invertory Forecasting Financial Related
74. 8 3 Component Net Sales v Status PENDING v gt Display v A Area B Navarro 1761 59 p b AZ North gt amp AZ South gt b Chicago East w b Chicago Nashville 1761 59 b gt 138 Wheaton 1761 59 b Nashville 1761 59 b New England 1761 59 amp Ohio 1761 59 p amp Vegas East gt amp Vegas West 2814 27 2814 27 2814 27 2814 27 2814 27 2814 27 3255 33 3255 33 3255 33 3255 33 3255 33 3255 33 2835 74 2835 74 2835 74 2835 74 2835 74 2835 74 3021 08 3021 08 3021 08 3021 08 3021 08 3021 08 3754 76 2280 34 19723 0 3754 76 2280 34 19723 0 3754 76 2280 34 19723 0 3754 76 2280 34 19723 0 3754 76 2280 34 3754 76 2280 34 APPROVED Pending Approved Rejected status to the forecast Ni Field Description Locations Revenue Displays the names of all locations and revenue Centers centers select the red triangle to the left of the name to expand the location RVC tree structure Only those locations revenue centers for which the user has rights will be displayed Days of the Week Displays each day of the week Weekly Total Display the weekly total of that location revenue center for that component Adjust Displays the total percentage of adjustment applied to the weekly total Status Use this drop down list to assign the appropriate myLabor Feature Reference Manual Forecasting Page 209
75. 872008 3 19 2008 3 20 2008 3 21 2008 3 22 2008 weekly Lunch Dinner closed Gross Sales 3408 90 0 000 Discount 75 68 0 000 Checks 286 97 0 000 Reason Category Reason Adjustment Adjustment Comment Select Reason Category Select Reason v ZH PM datamatics Save Manual Generated Net Sales 15 03 17 2008 10 13 AM dbullock Save Manual Generated Net Sales 219 03 07 2008 10 43AM dbullock Beet arafat Manual Generated B Eventstog S SEA 03 22 2008 3 All Day Event Open Pizza RESTAURANT All 10 0 03 22 2008 All Day Event Open Pizza RESTAURANT All 10 0 03 22 2008 All Day Event Copy Open Pizza RESTAURANT a Note If more than one profile is assigned to location revenue center then the Advanced View must be used SCREEN DESCRIPTION BASIC VIEW You may use the top menu bar to carry out the following functions some of the functions are identical to those in the Advanced View Submit select this button to submit the forecast for approval Forecast Information select this button to view the data used to generate the forecast Set Default View select this button to set the current view as the default view this view will be displayed to you every time you access this area Save select this button to save the current configuration Cancel select this button to cancel quit your tasks without saving Forecasting myLabor Feature Page 194 Reference Manual Forecasting Forecasting
76. A LOCATION Navigate to myLabor Payroll Admin Break Rule Location Assignment In the left pane select the organization level s or location s to configure 3 On the Rules Tab of the right pane select the Add Break Rule button a group of drop down lists will appea 4 Use the drop down lists to select the Break Rule and establish an Effective From date 5 Select the Config Tab and specify the options for Break Rules at the location Note The settings on the Config Tab are for the selected organization level location They do not need to be configured every time a new break rule is assigned 6 Save Payroll Preprocessing Administration Page 126 myLabor Feature Reference Manual Payroll Preprocessing Administration Employee Privilege Administration Employee Within myLabor the ability to configure time clock privileges to employees based Privilege on see pease levels sg a ee bs need to ac a pr clock e_o rivilege to each employee and rather t allows employees to be grouped in Administration Shae levels that se when an employee can a aaa an Privilege groups can be set up as collectives within which employees fall like Front of the House or Back of the House Therefore the Privilege Group is assigned to the employees C edd Eut Delete Cancel Help Employee Privilege MICROS101 Search by Name Clock In Out Outside Override Clock In Out Override Scheduled
77. A POS Configuration 3 Select the Product Item Labor Management Subscription Micros Enterprise Configuration Utility 0 x Ele Edit view Help concerts Sr Z amp BS e Subscription Labor Management Subscription Grouping Store Totals Collection Paint of Sale te gpa Product Management Labor Management Core Technologies Apply Cancel 4 Use the drop down list to select a store Subscription Labor Management Product Item Labor Management x Drag a column header here to group by that column Security States and Countries User Defined Domains Apply Cancel Enterprise Time Clock Application myLabor Feature Page 162 Reference Manual Enterprise Time Clock Application TCA POS Configuration 5 Under Labor Management be sure Forecasting States and Countries and User Defined Domains are unsubscribed click Apply to save changes Subscription Labor Management Product Item Store Labor Management 7 Test 7 a Available Subscribed Drag a column header here to group by that column Drag a column header here to group by that column Forecasting Security States and Countries 6 Under Employee be sure Labor Change Tracking and Employee are unsubscribed click Apply to save changes Subscription Labor Management Product Item Store Employee hed Test bi A Available Draa
78. Delete buttons to initiate tasks for new or existing one time payroll deductions Below is a sample of what the add edit page for a one time deduction will look like Choose Option Save Cancel Help One time Payroll Deductions One time Payroll Deductions Save gt Cancel Name Uniform v Type Amount Amount Percentage 240 Effective Date Pay Period 3 9 2008 3 22 2008 Field Description Save Select this button after you have specified the one time deduction Cancel Select this button to cancel and discard changes to this form Name Use the drop down list to select from pre configured payroll deductions Type This field displays the type of deduction amount or percentage Amount Percentage Enter the value in the appropriate format to be deducted from the employee s pay Effective Date Specify an effectivity date for this one time deduction Pay Period Displays the pay period from which the one time deduction will be withdrawn Enabling ASSIGN A ONE TIME PAYROLL DEDUCTION 1 Login as Sys Admin 2 Navigate to Payroll Preprocessing Admin Payroll Deduction Assignment 3 Search for the employee who will be assigned the deduction and click Edit myLabor Feature Reference Manual Payroll Preprocessing Administration Page 139 Payroll Preprocessing Administration Payroll Deduction Assignment 4 Click the Add button Choose Option Save
79. Drawa 13 JIDATA gt Options Z Employee Job Rates POS Cfg I lt ai Ready NUM SCRL On this page you will be required to enter the following information Payroll ID Data Location Employee Class Employee Back Office Class Cashier gt o Cash Drawer myLabor Feature Reference Manual Human Resources Interface Page 97 Human Resources Interface Screen Description The POS Password and PC Application Password are optional fields Note Much of this information may be derived from settings defined in the POS Further instructions exist within the page of the spreadsheet Download Upload the 1 Navigate to myLabor HR Interface Employee Enterprise Save the Excel Spread Sheet to your hard drive be sure to change the file Template extension to xls 3 Enter all appropriate Enterprise Employee Information and save the spread sheet N Navigate to myLabor HR Interface if not already there Click Browse Search for the appropriate Excel spread sheet Click Import a a os Human Resources Interface myLabor Feature Page 98 Reference Manual Payroll Preprocessing Administration Description Payroll Preprocessing Administration Description In the Payroll Preprocessing Administration module the rules that govern time cards and payroll for employees are configured From break laws pay rules and payroll deductions this module is where all
80. Feature Reference Manual mylabor Copyright 2008 MICROS Systems Inc Columbia MD USA All Rights Reserved MD0015 024 Table of Contents Table of Contents PT le ea aac eae hint sen cov este apres rand owe stn eas eeu eae Seman E iv D clarations crne nennen A E EE R RAG iv Doc Mment CV EL VIEW srein iiaa a ra E T AO EAEE AETERNE EEEE Ete v Prod ct OVerViEWsssiesciesseeseesesteseidnere eeure beenae as eiee esere Ea eE E E Eiai EEEa sen 1 PUVA DOL c n o A A RA E E diss soalatesentaacets meine 1 System wid aah ces uc ic dara psa EENE ceca ne EEE ed eran name 2 Basic Administration sseesseeseseeseesseeseessessressessrresrressessressressressseessressesssresss 4 OVENI CW ee E E E E E ae E AE E 4 Eaei o a T EEEE AE 4 ON Hierarchies rsssnrseiisrasseer rotieren nE KE RO EEEE A AEE ANE EN EEE 6 heraren WIS a a AEEA E EE E E EEA E E E 9 my Labor PET VANS OG sce pacsvsivncax as teacup rR A EE EAE NE REEE AN EEREN ER 10 my Labor RCP OLS scroscio eni EEE T EE EER E aE 17 OUES ONS an AA E EEA AN 19 Human Resources A CimiIStr At O84 oossdacosateiasexezesonadenceasraseeacouededearticacketonaieeets 20 Descriptioisssersein ae icereaenticesaapesaadaan E E tennant 20 IG UNDE Seea E E E E E E 20 Organization COnt CUTAON sessen ae Ra EE EN EAE REE EEE AE EAER EEE RE RESES 21 Templat Set pessoisresic eene ase a RE EE EE E E R 23 Template Assignment sssseesseeseeeee et enercancecwandocnderieaseaqunaa dans nea a aos mem amumane
81. ICROSION Child Labor Law MD Child Labor Law General Overtime Rules __WorkRestrictions Name MD Child Labor Law Minimum Age 12 Maximum Age 16 le Consecutive Age Certificate Reqd oO Work Permit Reqd o Sunday Exclusion o Effective From 11 23 2007 Effective To Human Resources Administration myLabor Feature Page 42 Reference Manual Human Resources Administration Child Labor Laws Work Permits amp Age Certificates Some jurisdictions require a Work Permit and or Age Certificate for each minor that is employed Although Work Permits amp Age Certificates vary from jurisdiction to jurisdiction generally they are issued by a representative of local government ex school official high school guidance counselor etc These permits certificates validate the minor s age and delineate the scope of duties that the employee may or may not be allowed to perform Age requirements may also differ between jurisdictions For example some stores may require any employee under the age of 18 to possess a Work Permit and or Age Certificate while others may require permits certificates for only 16 and under Since Work Permits amp Age Certificates apply only toward some employees configuring the Work Permit requirement occurs on the General Tab of the Child Labor Laws module If this option is selected the Work Permit number and expiration date must be entered the Employee Configuration module for
82. Information Reporting amp Autosequencer Restaurant amp Regional Settings Restaurant Information DVIVIDIIIIVIAIIAAIIINVAADAYD Note To prevent these changes from affecting non myLabor Sites some additional configuration is required Please refer to Preventing Updates to Non myLabor Sites on page 172 5 Inthe POS Configurator for Enterprise Maintenance navigate to System Restaurant Options and enable the Suppress changes in RVC Clk Out In option Date Tene Cl European date lorma C European time igma _ Wieaght m kilograms C Pret 18 chgt Amite for UWS Reports E Show curser in OFS on this device Retsl tems configured CIUR cathback enabled E Suppress change in AVE Ck Ouin myLabor Feature Enterprise Time Clock Application Reference Manual Page 171 Enterprise Time Clock Application TCA POS Configuration 5 When all updates have been made click the green check mark at the top of the page to save your changes Note To prevent these changes from affecting non myLabor sites some additional configuration is required Please refer to Preventing Updates to Non myLabor Sites on page 172 Preventing Updates To prevent Non myLabor sites from receiving changes that are specific to to Non myLabor myLabor the UCTConf exe can be configured to prevent these updates from being Sites received at the Non myLabor sites For the areas dropped no future updates will be receive from the specified tables
83. LATE EXAMPLE Employee I9 Renewal Report PAYROLL ID Alien Admission Number Expiration Date Home Store Location 500127 Lanc Dave a 234454345 2006 08 30 00 00 00 0 036 SanJose 400518 SANSHEZ ARMANDO GASTON sdafs 2005 10 13 00 00 00 0 036 SanJose CC os Payroll ID This field displays the employee payroll ID number Name This field displays the employee s name Alien Admission This field displays the Alien Admission Number Number Expiration Date This field displays the date the employee s I 9 information expires Home Store Location This field displays the employee s home store The information on this report allows a user to analyze scheduling and wages of employees For example by reviewing this report it could be discovered that too many employees have been scheduled in one labor classification and not enough in another This report can be filtered by location date and revenue center To use this report you must first select a location for which you want the information to appear The maximum number of locations you can search is one TEMPLATE June 12 2008 Page 236 myLabor Feature Reference Manual Standard myLabor Reports Employee Job Summary Report EmployeeJobSummary xml EXAMPLE Employee Job Summary Labor Cost Hours Worked of Payroll ID Regular Overtime Total Total Regular Overtime Total Hours Hours Hours Hours Pay Pay Pay Total Labor 5 650 176 5 826
84. Level Sort 7 Add Edit Delete Assignment to Org Level Order View Forecast Performance Hide o Add Edit Delete Forecast Performance Access Role based Edit Configuration Enable Can define the Number of Weeks to retain WU Oo the Forecast Right Privilege Description View Forecast Enable this option if the user role will be permitted Profiles to view forecast profiles Automatically enabled if Add Edit Delete Forecast Profiles is enabled Add Edit Delete Enable this option to allows user roles to add edit Forecast Profiles and delete forecast profiles Causes the View Forecast Profile privilege toenable and grey out View Assignments to Org Level Enable this option to allow user roles to view assignments to organization levels Automatically enabled if Add Edit Delete Assignments to Org Level is enabled Add Edit Delete Assignments to Org Level Enable this option to allows user roles to add edit and delete assignments to organization levels Causes the View Assignments to Org Level privilege to enable and grey out View Forecast Performance Enable this option to allow user roles to view forecast performances Automatically enabled if Add Edit Delete Forecast Performance is enabled Add Edit Delete Forecast Performance Enable this option to allows user roles to add edit and delete forecast performances Causes the View Forecast Performance privilege to enable and grey out Basi
85. Number of Weeks to Generate the Forecast for Please select Options v Forecast Start Week Field Description Location Select the location to generate a manual forecast Revenue Center Select the revenue center to generate a manual forecast Number of Weeks to Enter the number of weeks to generate this manual Generate Forecast for forecast Forecast Start Week Specify the start week for this manually generated forecast Forecasting Page 206 myLabor Feature Reference Manual Forecasting Forecasting Enabling Forecast Approval Rejection GENERATE A MANUAL FORECAST 1 Navigate to Forecasting Forecast Other Forecast Functions Generate Manual Forecast 2 Select the Location Revenue Center specify Weeks to Generate For and the Forecast Start Week 3 Generate Forecast Approval and Rejection is critical to the Forecasting Application From this section users will have the ability to review forecasts by status and determine whether the forecast should become effective or if it needs to be reviewed and updated There are four possible statuses that can be assigned to a forecast 1 Generated a generated forecast is one that has been generated by the system but has yet to have been approved rejected 2 Pending pending implies that part of the forecast has been approved and the total approval rejection is pending or almost completed 3 Approved 4
86. Organization Configuration 2 Modify Enable the fields as necessary according to the table information above 3 Click Save Human Resources Administration Page 22 myLabor Feature Reference Manual Human Resources Administration Template Setup Template Setup Deciding what employees see when in the Human Resources Configuration screens is determined by the organization Template Setup works in conjunction with the Template Assignment functionality A System Administrator may have the ability to see and manipulate all fields whereas other fields may be greyed out or read only by a store manager Templates may be created and assigned to certain user roles in order to specify these fields Essentially a template or raw xml data can be downloaded modified and then uploaded back into the application After the template has been modified and uploaded it is then assigned to certain user roles Download Template Upload Template Cancel Help Portal aa et H HR administration templates allow you to customize the fields viewable editable through the employee administration screens You may choose to use the master template home and away store versions or upload custom template s For additional information please the click the Help button at the bottom of the page This portlet allows you to download the master HR template and upload custom HR templates Choose Template File To Upload i Browse Screen Descript
87. Out Auto Schedule Available For Manual Breaks oO Schedule m Minimum Duration j Maximum Duration before Break before Break Duration before Break o Repeatable Pattern Sie 3 16 2008 oO 8 15 2008 Field Description Name The name of the Break Rule Break Duration Enter the amount of time in minutes for the break Paid Break Enable this option if the break will be paid kaving it unchecked denotes unpaid break Minor Enable this option if the break rule applies to minor employees Grace In Enter Displays the number of minutes before and after the break start the employee may clock in for the break Grace Out Enter Displays the number of minutes before and after the break end time the employee may clock out of the break Auto Schedule Enable this option if the break rule will be eligible Breaks for auto scheduling within the Scheduling Application Available for Enable this option if the break rule will be eligible Manual Schedule for manual scheduling in the Scheduling Application MICROS recommends always enabling this option Minimum Duration This is the minimum amount of time in minutes the before Break employee must work before eligible for a break Payroll Preprocessing Administration myLabor Feature Page 122 Reference Manual Payroll Preprocessing Administration Break Rules Location Assignment Field Description Maximum Duration This is the maximum amount of time in minutes the before Break emp
88. P Total Labor 19 426 97 244 89 19 671 86 180 565 73 4 215 12184 780 85 100 00 18 86 Bar 1 079 06 1 50 1 080 56 8 627 84 18 00 8 645 84 4 68 0 88 Chef 1 079 2 1 081 8 627 84 18 00 8 645 84 4 68 0 88 8 00 HOURLY LABOR 18 347 91 243 39 18 591 30 171 937 89 4 197 12176 135 01 95 32 17 98 CASHIERS 5 994 24 6 018 50 707 49 314 68 51 022 17 27 61 5 21 8 48 COOK 9 399 114 9 513 84 957 49 1 775 25 86 732 74 46 94 8 85 9 12 LEAD PREP 872 6 878 10 467 00 106 20 10 573 20 5 72 1 08 12 04 LINE MANAGER 1 031 97 1 128 13 943 73 1 960 56 15 904 29 8 61 1 62 14 10 SHIFT MGR 1 052 2 1 054 11 862 18 40 43 11 902 61 6 44 1 21 11 29 Net Sales Total Labor Total Time Avg Hourly Pay Lahar Pee uar Sales Per Labor Hour 979 670 42 184 780 85 19 671 86 9 39 18 9 49 80 Job Code Displays the name and number for the job position Hours Worked Regular Hours Displays all regular hours worked for the specified job code Overtime Hours Displays all overtime hours worked for the specified job code Total Hours Displays all hours regular hours overtime hours Labor Cost Regular Pay Displays all regular pay for regular hours worked Overtime Pay Displays all overtime hpay for regular hours worked Total pay Displays all pay regular pay overtime pay of Total Calculates the percentage of net sales with respect to the amount spent on labor Labor Sales Calculates the total pay with respect to the sales Avg Hourly Pay Displays the average hourly pay by job code B
89. PAY PERIOD CALENDAR Payroll Preprocessing Administration Page 120 myLabor Feature Reference Manual Payroll Preprocessing Administration Break Rules Administration Break Rules Administration Navigate to myLabor Payroll Admin Pay Period Calendars Click Add Enter a Name Start and End Dates and Frequency we a Save Managers can schedule break categories like lunch or a coffee break Breaks are defined and configured within the Payroll Administration module and can be any duration of time ex 15 minutes 30 minutes etc and can be paid or unpaid depending on what suits your organization s Breaks Rules can be assigned to any location For example if a coffee bar location is only open from 5 30 AM until 11 00 AM then creating a lunch break would be pointless However if that same organization also has a location that opens at 5 30 AM and doesn t close until 6 00 PM then a lunch break might be necessary for their employees Grosse Action edd Edt Cancel Help Break Rule Search by Name Name ExpiringBre Break Rule Fifteen LongLunch Meal Name LongLunch Break Duration 60 MinorBreak Paid Break Minor Grace In Grace Out Auto Schedule Available For Manual Breaks Schedule Minimum Duration Maximum Duration before Break before Break Duration before Break Repeatable Pattern Effective aT Effective RT E 37
90. POS Configuration section under the Location Configuration Tab Human Resources Administration myLabor Feature Reference Manual Human Resources Administration Job Definitions Field Description Minimum If there is a minimum age require for this job ex bartender Age must be 21 years old to pour alcohol then it should be entered here Entering it here will restrict the job from being assigned to employees who are not old enough to perform those tasks Check Box Declare direct tips on clock out this option applies ifthis Options job requires declaration of direct tips on clock out Employees working this job will be prompted to declare their direct tips when clocking out Direct tips are tips received from guests Declare indirect tips on clock out this option applies if the job requires declaration of indirect tips on clock out Employees in this job will be prompted to declare their indirect tips when clockout out Indirect tips are tips received from other employees Allow early or late clock out this option allows employees working this job to clock out early or late even when their employee class is not privileged to do so Print tips declared on clock out this option causes a tips declared chit to print when an employee working this job clocks out The chit shows the total amount of tips declared by the employee for that shift Subject to Tipped Credit this option defines tipped jobs for calcula
91. RINTER 1 Access POS Configurator and navigate to Devices Devices 2 On the General Tab select the blue plus sign to add a device for the myLabor Printer with the following specifications Name myLabor Printer Device Type PosAPI Web Service Network Node 99 Server set to network node of the server Leave all other Tabs Fields blank File Edit Record Help Devices Record View Table View General Printer Definition Printer Interface Kitchen Display ILDS _ Number Name 4 Counter 5 Drive Thru 6 Retail 7 HandHeld 8 HandHeld2 Network Node 99 Server E Server 101 Epson Thermal 1 102 Epson Thermal 2 103 Espon Thermal 3 104 Epson Thermal 4 105 Epson Thermal 5 106 Epson Thermal 6 107 HHT Printer 100 myLabor Printer Device Type PosAPl Web Service The Manager Bruno 2 12 2008 11 58 03 A 3 Click the green check mark to save the Printer ASSIGN THE MYLABOR PRINTER 1 In POS Configurator navigate to Devices User Workstations General Tab 2 Select the blue plus symbol to add a new device myLabor Feature Enterprise Time Clock Application Reference Manual Page 173 Enterprise Time Clock Application Program the TCA Printer for RES 3700 3 Select the recently created myLabor Printer from the drop down list r Workstations le Edit Record Help User Workstations 9 myLabor Printer Record View Table View
92. Reference Manual Human Resources Administration Page 53 Human Resources Administration School Districts Screen Description Also a School District Calendar is available to help dtermine work availability for employees who are enrolled in high schools in and around the vicinity of the establishment The information is used toward generating Scheduling restrictions in bulk for all students during regular school hours rather than on an individual basis For example if a school calendar is known then any employee who is a student in that district will be unavailable during typical school hours such as Monday Friday 7 30AM until 3 30 PM In addition to standard school hours calendar information may help reveal when students are not in session for holidays like Christmas Spring Break or Veteran s Day Since school districts vary usually on a county by county or state by state basis this information can be extremely valuable toward achieving the goal of having a well staffed restaurant GENERAL TAB You will enter the enter the name county state and country for the School District on the General Tab Save Cancel Help School District MICROS101 Name Suitland Name Suitland County County Country United States State Maryland Human Resources Administration myLabor Feature Page 54 Reference Manual Human Resources Administration School Districts ASSIGN LOCATIONS TAB On the Assi
93. Rotin Robe PayrolliD Hom Employee Administration MICROS101 D ST D D AA CT Employee Ro atem Employee Administration MICROSI0 son PayrolliD Hom fr Store ee R A Payroll Deductions Value Jalance ank L Payroll De Ads Delete Ro Name Use Default gt tion Typ t amp Field Description Bank Location Specify the location of the bank Employees may have up to 2 banks assigned to them Account Type Specify the type of account checking savings etc Account Number Enter the employee s account number Routing Number Enter the bank s routing number that corresponds the employee s account number Amount Type Determine whether a dollar amount or percentage amount will be directly deposited into the employee s account Amount Specify what amount will be directly deposited into the employee s account 100 or 35 00 Balance Specify if any balance will be leftover after the direct deposit takes effect Payroll Deductions Fields Add Click this button to add a new recurring deduction health insurance garnished wages etc myLabor Feature Reference Manual Human Resources Configuration Page 77 Human Resources Configuration Employee Configuration Overview Field Description Edit Select an existing payroll deduction to edit and click this button Delete S
94. System Administrator would have the most functionality provided to him her based on template settings The System Administrator should be able to modify and adjust every field Store Managers on the other hand might not need as many fields therefore a specially configured template might be better for them Save Cancel Template Assignment Use these drop down lists to specify which templates will be assigned to the home stores and away stores for all user roles Role Home Store Template Store Template Franchise Operator Master Away Store Template v Away Store i x Operations East Home Store Away Store x Operations West Home Store ka Master Away Store Template x Sys Admin Home Store M Away Store p x If no template is assigned then an error will be produced when the user attempts to view the portal This is because the system cannot determine what type of information that user user role is supposed to see myLabor Feature Human Resources Administration Reference Manual Page 25 Human Resources Administration Reason Codes Reason Codes Reasons are sets of predetermined descriptors There are two types of Reasons Codes Reasons in the Payroll Administration portion of the myLabor application handle time card adjustments availability requests etc Reason Codes in the Human Resource portion of the myLabor application deal with termination and leave of absence When an employ
95. Time Sensitive Attributes Premium Pay Rule gt Location Assignment Assign Premium Pay Rules to a Job Code For Locations gt Work Rules View Add or Modify Work Rules gt Reason Codes Review and Modify Payroll Preprocessing Reason Codes gt Payroll Deductions View Add Modify or Delete Payroll Deduction Types Payroll Deduction A b Assignment Assign Onetime Payroll Deductions to Employees M Note Depending on User Rights and Privileges the topics in this section may be unavailable to you If you have questions please see your System Administrator for more information on these topics myLabor Feature Reference Manual Payroll Preprocessing Administration Page 99 Payroll Preprocessing Administration Features Features Payroll Pre processing Administration includes a number of tasks that should be configured in order to experience the extensive reach of the myLabor Product Organization Configuration Employee Privilege Administration Labor Pay Rules Location Assignment Labor Pay Overtime Rules Location Configuration Premium Pay Premuim Pay Rule Location Assignment Pay Period Calendars Work Rules Break Rule Administration Payroll Deductions Break Rule Location Payroll Deduction Assignment Assignment The following sections detail these features Organization In the Organization Configuration module of Payroll Administration
96. Weighted Average Overtime for Tipped Employees 104 Overtime Rate 104 Regular Pay 104 Work Permits amp Age Certificates 43 Work Rules 134 Vili myLabor Feature Reference Manual
97. Y IF EVENT IS SAME DAY OF WEEK If Use Historical Impact to Determine Future Impact is enabled users may also enable Use Historical Impact only if Event is Same Day of Week This will cause the event information affect forecasted data so long as the event shares the same day of the week For example a location may run a promotion during the summertime offering 2 lb steamed lobsters for 9 99 every Tuesday Since myLabor Feature Reference Manual Forecasting Page 213 Forecasting Events Historical Impact to Determine Future Impact is enabled the forecast will always take the event information and buildupon itself to generate as accurate a forecast as possible By stipulating Historical Impact only if Event is Same Day of Week causes forecasted information to only generate increase decrease in Forecast Components for Tuesdays the day the event promotion is configured to run The event information will only be applied to those Tuesdays USE ESTIMATED IMPACT FOR ALL FUTURE EVENTS Enabling the Use Estimated Impact for All Future Events gives the user the ability to estimate and establish the percentage by which selected Forecast Components will be affected p O USE Him eee 986 Historical Impact only if event is on E a Use Estimated Impact for all Future Events Add Estimated Impact Percentage ca Net Sales 10 This option allows you to specify the percentage of increase dec
98. YY Ethnicity Numeric value Required fields all others may be 0 Payroll ID Home Store SSN Last Name First Name Middle Name Gender Date of Birth Hire Date Ethnicity J DATA 4 4 gt PiN Options Employee Job Rates POS Cfg Ready myLabor Feature Human Resources Interface Reference Manual Page 95 Human Resources Interface Screen Description On this page you will be required to enter the following information Payroll ID Data Home Store SSN Last Name First Name Gender Date of Birth Hire Date Ethnicity gt gt gt o Middle Name is an optional field Note This type of information may be derived from existing HR materials Further instructions exist within the page of the spreadsheet JOB RATES PAGE EJ Microsoft Excel EntHREmployeeTemplate xls Sl File Edit wiew Insert Format Tools Data Window Help Adobe PDF DHG Arial z710 z B Z Ul SS ls x8 PP Bi ot oe os ae ge A eB i Snagit py window Job Rates Template Column Notes Payroll ID Enterprise wide unique payroll ID assigned to an employee which must be listed on Employee s Location should contain the store s location number as defined in Organization Structure Locations Location Refere Job Numeric value defined in POS Primary Job 1 primary job D alternate job Required fields all others may be 0 Effective From Effective To Primary Payroll ID Location
99. You may delete more than one type of Event at a time Forecasting myLabor Feature Page 222 Reference Manual Forecasting Events Days of the month with many events may not be able to display all events You may click the more link to see all events on the day of the week by 15 minute fixed periods Cancel Help Calendar Day View 4 gt Sunday March 23rd 2008 Action Select 12 00 AM 1 00 PM Money In The Bank 1 00 PM 3 00 PM 1 15 PM 5 45 PM 6 00 PM 6 15 PM Hamburger Happiness 1 6 15 PM 7 45 PM 6 30 PM 6 45 PM 7 00 PM Andy s Candy Spec 7 00 PM 10 00 PM 7 15 PM 7 30 PM Fry Frinzee 7 30 PM 8 00 PM 7 45 PM 8 00PM 7 Ravens Sunday Home 8 00 PM 11 00 PM 8 15 PM 8 30 PM 8 45 PM 9 00 PM this image has been cropped to show page detail Enabling EDIT AN EVENT You may edit events in either of the two Event Calendar screen layouts To edit an event from the month view 3 4 Navigate to Forecasting Events Event Calendar Select the checkbox next to the event to be edited Note Remember You may only edit one type of event at a time Specify new start end times for the event Click Save from the top menu bar from the pop up window The Event Definition will be updated with the new times To edit the Event from a fixed period screen layout 1 Navigate to Forecasting Events Event Calendar Select the more link to acce
100. a column header here to group by that column Drag a column header here to group by that column Labor Change Tracking Apply Cancel myLabor Feature Enterprise Time Clock Application Reference Manual Page 163 Enterprise Time Clock Application TCA POS Configuration 7 Under Labor Settings be sure School Districts and Work Rules are unsubscribed click Apply to save changes Subscription Labor Management Product Item Store Labor Settings 7 Available Drag a column header here to group by that column 8 Under Payroll be sure Payroll Banks and Deductions are unsubscribed click Apply to save changes Subscription Labor Management Product Item Store Payroll 7 T ash a Available Drag a column header here to group by that column Apply Cancel Enterprise Time Clock Application myLabor Feature Page 164 Reference Manual Enterprise Time Clock Application TCA POS Configuration 9 Under Scheduling be sure Breaks are unsubscribed click Apply to save changes Subscription Labor Management Product Item Store Scheduling x Test 7 a Available Subscribed Drag a column header here to group by that column Drag a column header here to aroup by that column Name Subscription Type Breaks B C_i f cores 10 When you have completed all the steps exit MECU SETTING UP THE POS KEYS Note Although these steps are simila
101. ab to specify any restrictions that apply to work arrival and departure times maximum daily and weekly hours and maximum days per week for employees who are affected by Child Labor Laws These restrictions may be extended further to include non school days vs school days Enabling DEFINE A CHILD LABOR LAW 1 Navigate to myLabor Human Resources Admin Child Labor Laws Click Add from the top menu bar 3 On the General Tab Enter the name for the Child Labor Law ex Kentucky Child Labor Law Specify Minimum and Maximum Age Ranges Enable the Age Certificate Reqd option to require an Age Certificate Enable the Work Permit Reqd option to require a Work Permit o Enable Sunday Exclusion if minor employee is not eligible to work Sundays Assign Effectivity Dates you do not necessary need an end date 4 On the Overtime Rules Tab enable any all overtime rules that have been created for this Labor Laws 5 On the Work Restrictions Tab use the available drop downs to establish arrival departure times min max hours per day and per week and max consecutive days of work for both school and non school days if applicable 6 Save Human Resources Administration myLabor Feature Page 44 Reference Manual Human Resources Administration Wage and Tip Laws Wage and Tip Laws Minimum Wage Tip Credit Wage and Tip Laws define the parameters that reflect the requirements pertaining to minimum wages and ti
102. ace period for clocking in or out and authorize non privileged employees to do the same Employee Groups with this privilege will be able to override clock in out grace periods for users who cannot override clock in out grace periods for themselves Override Scheduled Jobs Enable this option to allow employees in the selected class to clock into a job which they were not scheduled to perform If this option is not selected when an employee attempts to clock in to a job they were not scheduled to perform a authorization is required Employee Groups with this privilege will be able to override scheduled jobs for users who cannot override scheduled jobs for themselves Authorize Clock Ins Select a privilege level for employees in this class for authorizing clock in This checks against the Clock in Privilege level assigned to the job the employee is clocking in for Valid options are 0 3 with 0 being the lowest Perform Clock In Select a privilege level for employees in this class for clocking in to the system This checks against the Clock in Privilege level assigned to the job the employee is clocking in for Valid options are 0 3 with 0 being the lowest Authorize ID Enable this option to allow this employee group the Assignment ability to assign an magnetic card magCard to an employee Clock Out with Enable this option if the employee will be permitted Open Checks to clock out while having open checks wit
103. al Use Estimated Enable this option to define a percentage of increase Impact for All Future decrease to components to estimate outcomes Events Add If Use Estimated Impact for All Future Events has been selected click this button to begin adding forecast components and their estimated impact percentage of 100 to 1000 Delete Delete Forecast Components assigned using Use Estimated Impact for All Future Events This option only appears if there are Forecast Components that have been modified SCHEDULE EVENTS PAGE The Schedule Events page is used to assign Event Definitions to existing locations and revenue centers There are three tabs on the Schedule Events page 1 Assign to Location 2 Select Dates and Times 3 Events Calendar Forecasting myLabor Feature Page 216 Reference Manual Forecasting Events Assign to Locations Tab You may select the locations to which the Event Definition will be assigned You may use the Select View drop down to view by Locations or Revenue Centers You may want to assign a promotion to only a revenue center ex Happy Hour in the Bar only Save Cancel Help Schedule Event Definition Assign To Location Event Name Hamburger Happiness Event Description 2 Burgers Select View Location v A Area B Navarro w JAZ North b 054 Camelback gt 081 Tempe University gt 140 Scottsdale Old vw 171 Glendale AZ oR RESTAURANT
104. al Structure Locations Name BBat dress Line 1 Location Reference Broo Address Line 2 Fortal Administration for ACME Corporation 123 Any Street Source Name and Wersion Address Line 3 Active Postal Code Labor Program Select Labor Program Municipality Region Kentucky Country United States v Language US English Phone and Fax SSS ESS Number Workstations 0 Cost Tier Select Cost Tier x Weather Country United States v Financial Calendar Please Select Zip Code Comp Store oO Currency Please Select v Open Date qed Do not override organization tax setting Cuisine Barbeque hei O Net Sales for this location does not include tax O Net Sales for this location includes tax Service Enable iCare Do not override organization setting TSR i i Style Override O Disable iCare OLTP for this location Time Zone CST x Enable Enterprise Labor C myLabor Feature Reference Manual Basic Administration Page 5 Basic Administration Reporting Hierarchies Reporting The Reporting Hierarchy is used to determine how locations will be grouped for Hierarchies reporting purposes Locations can exist in more than one reporting hierarchy This is because different users and user groups may have different reporting needs For example the ACME Corporation has fifteen table service style locatio
105. alendar 220 Event Definition 211 F Forecast Approval Rejection 207 Forecast Configuration 179 Assignment to Organization Level 187 Forecast Profiles 179 Forecast Profiles Forecast Algorithm 183 Forecast Components 184 Workflow Behavior 181 Forecasting 193 Add Adjustments Basic 197 Basic View 194 Events Log Basic 198 General Information Basic 198 Select Filters Advanced 203 Select Parameters Advanced 202 View All Components Advanced 204 View All Components Basic 196 View or Adjust Forecast 193 Forecasting Administration 177 H Hourly Rates 40 Human Resources Administration 20 vi myLabor Feature Reference Manual Index Human Resources Configuration 68 Contact Information Tab 72 Exemptions Tab 75 General Tab 69 19 Information Tab 73 Location Configuration Tab 80 Payroll Information Tab 76 Status Tab 78 Human Resources Interface 92 Employees Page 95 Job Rates Page 96 Options Page 95 POS Cfg Page 97 J Job Category Master 61 POS Reference Numbers 63 Job Definitions 35 Assign to Locations 36 General Tab 37 Job Types 36 Pay Rates 36 Type Tab 40 L Labor Category Master 64 POS Reference Numbers 66 Labor Pay Overtime Rules 109 Labor Pay Rules 102 Main Tab 105 Overtime Rules Tab 107 Location Assignment 130 Location Configuration 132 Employee Jobs 81 Employee Pay Rates 81 Employee Stores 80 Job Rates Tab 83 POS Configuration 81 POS Configuration Tab 86 Minimum Wage
106. alled Full Service Bar Ifneed be up to three more profiles could be assigned to that revenue center Note You must assign a profile to a location revenue center If no profile is assigned then no forecast will be generated myLabor Feature Reference Manual Forecasting Page 187 Forecasting Forecast Administration HISTORICAL SEED DATA New locations will not have the ability to forecast data based on their data since no data exists for them To resolve this issue Forecasting allows users to assign data from other stores to be used toward generating accurate forecasts For example a chain of restaurants have free standing locations and locations within shopping malls If they decide to open a new location inside a shopping mall they can assign the type of sales and revenue generated from a similar location i e another mall location to the new location The organization will be able to assign as many weeks necessary until the new location generates enough data to create location specific forecasts Cancel Help ee Ge ae v mArea B w L Chicago East v gt 061 Akron v gt 074 Olentangy Select v v v o s g 8 o 8 gt 087 Rolling Meadows gt 196 Dublin OH Select v gt 243 Niles Select v D gt 284 Deerfield Select v To assign historical seed data you will be required to specify store providing the
107. an Resources Administration Job Category Master Field Description Active Enable this option if the job category is to be considered active as opposed to inactive Enterprise Enable this option if the job category is subject to Managed Enterprise Management POS REFERENCE NUMBERS On the Job Category overview page you will see a field labeled POS Reference Geteose Action Add Eut Delete Cancel Heln Job Category Master Search by Name Name POS Reference Report Active Enterprise Managed BOH Category BOH Salary Dining Room FOH Salary Kitchen Lounge MANAGEMENT Maintenance E iew NE EN EAR BS ES SNES AES Sis This field is not modifiable In the past POS Reference numbers were generated from the POS Level and added to these categories When Categories are created using the myLabor Application the POS Reference number is automatically assigned Enabling CREATE JOB CATEGORY 1 Login as Sys Admin 2 Navigate to myLabor Employees Admin Job Category Master 3 Click Add from the top menu bar 4 Enter the name of the Category and enable the options as needed LINK A JOB CATEGORY TO A JOB DEFINITION 1 Login as Sys Admin 2 Navigate to myLabor Employees Admin Job Definition 3 Search for and select the appropriate employee and click Edit from the top menu bar myLabor Feature Human Resources Administration Reference Manual Page 63 Human Resources
108. ancel Employee Administration Employee Boris Baddimoy Payroll ID 2001 Home Store Site3 Bank Account 1 Bank Account 2 Bank Location Please Select Bank Location Please Select M Account Type None amp Account Type None Account Number L Account Number Routing Number C g Routing Number Amount Type Vale wm Amount Type Vae oO M Amount Amount Balance Balance Payroll Deductions add Edt C Delete Name Use Default One Time Type eeccuaae Effective From Effective To 401K Percentage 5 0 3 23 2008 Configuring Payroll Banks and Payroll Deductions are typically considered administrative functions therefore only adequately privileged users will be able to access the area required to perform these tasks Payroll Deductions can be created by navigating to Payroll Preprocessing Admin Payroll Deductions The setup of banks and deductions can be examined in greater detail in the Payroll Preprocessing Administration section of this document Human Resources Configuration myLabor Feature Page 76 Reference Manual Human Resources Configuration Employee Configuration Overview Please note when you click on Add under Payroll Deductions new fields will display with default values these fields are editable The following is the screen description of all the fiel ds on the Payroll Information Tab Employee
109. and report on certain areas of the restaurant For example servers bartenders and hosts might fall in the Front of House job category A manager can then schedule the Front of House separate from the Kitchen choose Action Add Edt Delete Cancel Help Search by Name Job Category Master Name POS Reference Report Active Enterprise Managed BOH Category BOH Salary Dining Roorn General Back office Kitchen Lounge MANAGEMENT 16 s lt a N y y VE S 3 Save Cancel Help Job Category Master Name Report Active Enterprise Managed Kitchen v v v By selecting a job category in the Scheduling application only the jobs that fallinto the selected category display in the job field Managers can then schedule all employees in the selected job category or they can narrow the selection by selecting a job and schedule employees within the job Screen Description One tab exists in Job Master Categories for establishing a Job Master Category Save Cancel Help Job Category Master Name Report Active Enterprise Managed Field Name Description Enter the name of the job category master Report Enable this option if the job category is to be used to reporting purposes Human Resources Administration Page 62 myLabor Feature Reference Manual Hum
110. ate to myLabor Human Resources Admin Wage amp Tip Credit Click Add from the top menu bar 3 On the General Tab Enter Name in the field provided suggested Required Enter a Minimum Wage in the field provided Optional Enter a Maximum Tip Credit Amount in the field provided refer to state requirements Optional Enter a Maximum Tip Credit Percentage in the field provided refer to state requirements Enter Effectivity Dates only From is required 4 Save myLabor Human Resources provides an area in which to configure employee availability Availability works hand in hand with the Scheduling Application for the generation of schedules When accurate employee availability exists the Scheduling Application is able to take the data in the system and create a comprehensive schedule at the click of a button Availability is based on both the employee s provided availability as wellas the organization s work hours and work rules applicable to that location Employee Availability ronone Employee Work Rules Employee Availability Minimum Maximum ada Delete Cancel Hours Hours Week 20 50 Sunday 4 10 Time Segment Start Day of Week From Time End Day of Week To Time Monday 4 10 Unavailable Time v Wednesday v 12 00 AM v Thursday v 2 29 AM v Tuesday JA 10 Preferred Time v Sunday 12 00 AM v Sunday v 12 29 AM v Wednesday 4 10 Thursday 4 10 Fri
111. ation Reason Codes PAY RATE CHANGE From time to time it may be necessary for a manager to modify the pay rate for an employee For example if an employee is not scheduled to work but the manager agrees to 1 00 extra per hour if the employee works on a day off Again this reason is used to track justify help explain why an employee s pay rate was manually changed FORECASTING These Reason Codes are used for the Forecasting Application The Forecasting Application is able to generate forecasts for scheduling staffing sales etc based on data provided to the system OTHER PAY TYPE Other Pay Types Reason Codes are used to explain why an individual may be receiving a pay tha is not his her typical or usual wage rate Other Pay is added directly to employees via Payroll Preprocessig Time Cards When creating an Other Pay Type reason code you will be able to specify options to better define the reason code These options are Require Number of Hours enable this option if quantity of hours must be entered when adding other pay to an employee s earnings Include in Labor Calculation enable this option if the cost of other pay should be factored into labor costs for the location Note If this option is not selected then when labor is calculated there will be a variance between schedule labor costs and actual labor costs Require Amount Entry enable this option if a monetary amount must be entered when add
112. ation Reference Manual Page 55 Human Resources Administration School Districts Enabling ENTER A SCHOOL DISTRICT 1 2 3 4 Navigate to myLabor Human Resources Admin School Districts Click Add from the top menu bar Enter the Name County State and Country of the School Click Save ASSIGN A SCHOOL DISTRICT TO A LOCATION Navigate to myLabor Human Resources Admin School Districts Select the School District and click Edit On the Assign to Locations Tab enable the checkboxes next to the location names where this School District will be in effect Save Note This step can only be performed after the school districts and location have been created This step can be completed in conjunction with creating a new school district CREATE A SCHOOL CALENDAR o STE ee GN Navigate to myLabor Human Resources Admin School Districts Select a school district and click Edit from the top menu bar Select the School District Calendars tab Click Add from the top menu bar Enter the name for the school district calendar Enter a School Year Start Date and a School Year End Date mandatory Enter School Day Start Time and a School Day End Time optional Save Note This step can only be performed after the school districts have been created This step can be completed in conjunction with creating a new school district ADD A VACATION DAY TO A SCHOOL CALENDAR 1 Navigate to myLabor Human Resources Adm
113. ation Password configured must be of a Numeric purely numeric format Administer POS Enabling this option will enforce the POS Password Centrally Password is administered from a central location myLabor Feature Human Resources Administration Reference Manual Page 21 Human Resources Administration Organization Configuration Field Validate Payroll ID Before Uploading Employee Description An employee s payroll identification number will be validated before any employee information will be uploaded from the POS if this option is enabled Allow User Defined Payroll ID Enter a non system generated payroll ID in this field Ex 3rd party payroll companies with existing payroll ID numbers Hire Date Maximum Number of Days in Past Define the number of days in the past an employee may be hired For instance an individual was hired on a date that falls one day after the end of a pay week The the hire date may be set to a day before so that the new employee is included the pay cycle Hire Date Maximum Number of Days in Future Define the number of days in the future an employee may be hired For instance an individual was hired on one day but cannot start working until after his current job ends The hire date may be set to a day in the future so that the employee s status is recorded Enabling CONFIGURE AN ORGANIZATION 1 Navigate to myLabor Human Resources Admin
114. ave questions please see your System Administrator for more information on these topics Features Standard functionality module is divided into three sections 1 View or Adjust Forecast Other Forecast Functions 3 Forecast Approval Rejection Forecast gt View or Adjust Forecast gt Current Week Forecast Current Week Forecast Description gt Next Week Forecast Next Week Forecast Description gt Other Forecast Functions gt Generate Manual Forecast Generate Manual Forecast Description gt Forecast Approval Rejection Forecast Approval Description View or Adjust You may view or adjust forecast for the current week or for the upcoming week in Forecast the View or Adjust Forecast section The screen layout for the current week and the upcoming week are the essentially the same save for differentiating between current vs upcoming week Forecasts can be displayed in either Basic View or Advanced View myLabor Feature Forecasting Reference Manual Page 193 Forecasting Forecasting BASIC VIEW The basic view allows the most minimal amount of information to be displayed for a store GGiisese Option O Submit Forecast Information Set Defaut View Save Cancel Help Basic View Current Week Forecast 160 Tempe South x Week 3 17 2008 El Display 5 View All Component 3 16 2008 anzen 371
115. ay periods begin and end Pay Periods may vary depending on organization from weekly bi weekly monthly etc and can be configured to operate on a weekly bi weekly monthly etc format for a determined period of time Pay Periods may also be assigned to an enterprise as a whole or on a location by location basis Some locations of an organization may fall under different regulations and therefore may be required to offer pay periods that differ from the enterprise standard Pay Period Calendars Frequency Ce oadd Edt Delete Cancel Pay Period Calendars Search by Name Name Default Pay Period calendar myCalendar Choose Action Save Cancel Help Name Default Pay Period calend Start Date 2 200 7 End Date 11712 2012 Sun Mon Tue Wed Thu j Noveniber 42012 Fri_Sat 2 OK Cancel Screen Description Configuring a Pay Period Calendar is rather simple All fields are easy to understand and provide a simple approach to establishing a pay period Field Name Description Enter Displays the name of the Pay Period Calendar Start Date Enter Displays the start date of the pay period cycle End date Enter Specify the end date of the pay period cycle Frequency Use the drop down list to specify the frequency at which payroll periods will execute weekly bi weekly etc Enabling CREATE A
116. ay Overtime Rules Screen Description Another method of configuration is as follows an enterprise specifies that employee overtime is only eligible after 3 consecutive days per week are worked and must work at least 20 hours per week So an employee works Monday Tuesday and Wednesday but only accumulates 10 hours slow week He has off on Thursday and works 12 hours on Friday According to the setup he is eligible for 2 hours of overtime starting the end of his shift on Friday because he a worked 3 consecutive days Mon Tues Wed and b has accumulated more than 20 hours 10 12 22 Therefore the 2 hours he has worked above the 20 hour threshold are his eligible overtime hours Note Remember Labor Pay Overtime Rules must be linked to Labor Pay Rules and Labor Pay Rules must be assigned to locations You will be able to see all existing Labor Pay Overtime Rules as well as their specifications on the first page On the Add Edit pages you will be able to create new Labor Pay Overtime Rules and or make modifications to existing Labor Pay Overtime Rules Save Cancel Help Labor Pay Overtime Rules Effective Date Range 01 03 2008 gt Name California DBL Time Overtime Level 2 Overtime Multiplier 2 00 Number of Days In Week Before Overtime Number of Consecutive Days Hours in a Day before Before Overtime Consecutive Overtime Mon Hours Before Overtime Wed Hours Before Overtime Weekly Hours Befor
117. ayroll Admin Employee Privilege Administration Enter an employee role position in the Name field Select the appropriate privileges for that name ASSIGN EMPLOYEE PRIVILEGE GROUP TO AN EMPLOYEE The following procedure is used when configuring employees from within the Human Resources Employee Configuration screen Further information on this step may be found in the myLabor User Manual 1 2 3 4 Navigate to myLabor Human Resources Employees Create a new employee or search for and select an existing employee Navigate to the Location Configuration Tab Select the POS Configuration Sub Tab myLabor Feature Reference Manual Payroll Preprocessing Administration Page 129 Payroll Preprocessing Administration Location Assignment Location Assignment 5 Use the Employee Privilege drop down list to select the Employee Privilege Group to which this employee will belong 6 Click Update List from within the POS Configuration Sub Tab 7 Click Save from the top menu bar Restrictions and rules that govern specific locations may be configured within the Location Assignment module From here you can assgn regulations that will apply toward all or some of an organization s location Within this module you can assign the following parameters Work Rules GOS Oe he oe E Save Cancel Help Labor Week Start Day Forecast Week Start Day Store Work Hours Labor Share Level Schedule Week Start Day Start B
118. b codes the employee has ever worked Location Displays the location where the employee works since multiple locations may be added to one employee multiple locations can be shown here Primary Job Specifies which job is considered the employee s primary job by displaying Yes it is possible for an employee to have more than 1 primary job if it is differentiated by location Regular Pay Rate Displays the regular pay rate for the employee Overtime Pay 1 Displays the first level of overtime pay based on the employee s regular pay rate Shown as Time and a Half in example above Overtime Pay 2 Displays the second level of overtime pay based on the employee s regular pay rate Shown as Doube Time in example above myLabor Feature Page 235 Reference Manual Standard myLabor Reports HR Document Expiration Report HR Document Expiration Report Employee Job Summary Report CC ee Overtime Pay 3 Displays the first level of overtime pay based on the employee s regular pay rate Shown as Overtime Pay 3 in example above Overtime Pay 4 Displays the first level of overtime pay based on the employee s regular pay rate Shown as Overtime Pay 4 in example above This report is used to anticipate and plan for updating employee I 9 forms Driver information Job Certification Evaluation Age Certificate and Work Permit information It prints alphabetically by the employee s last name TEMP
119. but configure it differently at their locations When assigning certain jobs to locations special pay rates for hourly employees may also be assigned Like the example of our liquor less coffee bar above baristas might not require the same amount of experience versus that of a well trained bartender therefore the owners may decide that the barista should only make 7 hr as opposed to the liquor bartenders who make 9 hr Screen Description GENERAL TAB On the General Tab you will establish the Job Name the Job Category the Labor Category if there is an Overriding Employee Class define a Revenue Center determine Clock In Privilege as well as specify the minimum age required to perform this job You will also specify how the employee will declare their tips if the position is a tipped position Job Definitions MICROS101 Job Name Cook 1 General Te Job Name Cook 1 Job Category Back Office K Labor Category BOH Non Tipped ae Employee Please Select Revenue Center Please Select Clock In Privilege ov Minimum Age ei tips on Declare indirect tips on Allow early or late clack clock out out Coe pe daclarad on Subject to Tipped Credit 1 myLabor Feature Human Resources Administration Reference Manual Page 37 Human Resources Administration Field Job Name Description Each job is identified by the name ex Salaried Manager Bartender Hostess Line Cook
120. c Administration Page 14 myLabor Feature Reference Manual Role Portlet Administration Basic Administration myLabor Privileges Right Privilege Access Role based Edit Configuration Description Allows user roles the abiliyt to access role based edit configuration Can define the Number of Weeks to retain the Forecast Enable this option to allow the user role the ability to specify the number of weeks a forecast will be kept for reference in th system Forecasting Events Role Portlet Administration For the Role Sys Admin Portlet Erne FF Portlet Privileges 2 View the Events Definition Side Menu Title Forecasting M4 C Add Edit Delete from Events Definition Sort Order a View the Events Calendar M Add Edit Delete from Events Calendar Hide Oo o Can Re Schedule Already Scheduled Events Enable myPage o Right Privilege Description View the Events Definition Enable this option to give the user user role read only permissions to events definition Add Edit Delete from Events Definition Enable this option to give the user user role the ability modify the entries within events definition The option View the Events Definition will automatically enable if this option is selected View the Events Calendar Enable this option to give the user user role read only permissions to the events calendar Add Edit Delete from Events Calendar
121. ca Note The contents in this tab may or may not apply to organizations outside the United States of America myLabor Feature Human Resources Configuration Reference Manual Page 73 Human Resources Configuration Employee Configuration Overview Acceptable document types are continually updated MICROS has done its best to ensure the most recent and up to date documentation options are available in the provided drop down lists To ensure your organization is using the most current information please refer to the United States Citizenship and Immigration Services list of acceptable documents which can be found by navigating to www uscis gov To configure an employee for I9 Information you will be required to specify the INS Status Citizen Alien Permanent Resident as well as enter the expiration dates for any INS or Alien Admission Numbers Then select the document types the employee has provided to prove work eligibility You may select None List A or List B and List C Depending on which option is selected the input boxes will become active Additionally the options in the Document Type drop down lists is dependent on List A B C selection SCREEN DESCRIPTION The following is the screen description of all the fields on the I9 Information Tab Choose Option Save Transfer Rehire Cancel Help Employee Candy Cane Payroll ID 2002 Home Store Site3 Employee Administration NS Sta
122. can work per day week Labor Week Start Day Use this drop down to specify the start days for labor week for the selected location s This field is required Forecast Start Week Use this drop down to specify the start days for Day forecast week for the selected location s Store Work Hours Specify the work hours the established open hours for the business from this drop down Labor Share Levels Use this drop down to specify the Labor Share Levels that will take affect at the selected location s Schedule Start Week Use this drop down to specify the start days for Day schedule week for the selected location s Start Business Day Use this drop down to specify the start time for the Fixed Period business fixed period for the selected location s This field is required Start Labor Hour Specify the time the daily labor cycle will begin For example if the start labor hour 4 00AM then if someone clocks in at 1 00AM Tuesday morning that labor from 1AM 4AM will be associated with Monday s pay Anyone clocking in then anyone clocking in at4 30 Tuesday morning willbe associated with Tuesday s labor This field is required Enabling ASSIGN LOCATIONS USING LOCATION ASSIGNMENT Navigate to myLabor Payroll Admin Location Assignment Select the location s that will be configured 3 Use the various drop down lists to select the appropriate information that will be applied toward the
123. cast for the next time the event is applied For example a county basketball championship is being played the first week of March and a pizzeria is running a promotion where attendees of the event can present their ticket and receive half off on a large pizza On the first date March 1 no modifications are applied to that day s forecast at the pizzeria Games ended at 6 00PM afterward the pizzeria experienced a significant increase in sales On March 3 the Forecasting engine refers to the historical data i e the March 1 to identify variances between actuals and forecasted data for every forecasted component The Forecasting Engine identifies that the forecasted net sales was 200 but the actual net sales ended up being 240 an impact of 20 Therefore for March 3 the Forecasting Engine predicts that net sales will be up 20 For the next day March 7 the Forecasting Engine will apply the same calculations to generate a forecast However for March 3 the forecast will be generated using data from both March 1 and March 3 If on March 3 the net sales dropped off a bit rather than the forecasted 240 the actuals came in at 228 which is a decrease in percentage sales by 5 Therefore when the Forecasting Engine generates the forecast for March 3 it will take the March 1 and March 3 and create a forecast based on both day s date Therefore the forecasted net sales for March 7 would be 230 USE HISTORICAL IMPACT ONL
124. check and applied directly toward his 401k The employee has recently received a pay increase and now makes 1375 00 weekly before taxes When the percentage recalculates the employee has 41 25 deducted from his weekly paycheck and applies toward his 401k Payroll Preprocessing Administration myLabor Feature Page 136 Reference Manual Payroll Preprocessing Administration Payroll Deductions If using the amount method you will specify a certain monetary amount that will be deducted from salary hourly with every pay cycle As pay is increased or decreased the deduction amount will always stay the same For example the same employee from above also has health benefits through the organization Every week the employee has 52 93 deducted from his paycheck which goes toward his health benefits When the employee s salary is increased from 1250 00 weekly to 1375 00 weekly the same amount 52 93 is deducted Or perhaps an enterprise requires new hires to purchase their uniform The uniform price can be configured as a one time deduction from the new hire s first pay check These scenarios described can be configured as either of the two available deduction types 1 One Time 2 Recurring Although configuring these deductions whether one time or recurring can be created using the Payroll Deduction module recurring deductions may only be assigned to employees in the Human Resources Employee Configuration page This can be
125. cking Employee Change Tracking 4 Enter the name of the Other Pay Type reason code and enable the check boxes next to the appropriate options Save Cancel Help Enterprise Reason Codes Other Pay Type Reason Name Holiday Pay Require number of hours Include in labor calculation Require amount entry Default rate to selected jab Allow rate override 5 Save Employee Change Tracking is used to monitor changes made to employee records When employee information is modified a record is generated and is used to populate a report This report details the change itself as well as the date of the change and the individual who made the change This feature can be used in many situations For instance Chrissy Smith has recently married and decided to take her new husband s last name of Peters The manager accesses the record but accidentally updates Christy Smith s last name If changes to last name are being monitered then the report will show the update to Christy Smith s record rather than Chrissy s Smith s record Another example of when this may be useful is if a disgruntled manager accesses the system with the intent of destroying human resources information like social security numbers or banking information If these fields are being monitered then a record of the change is preserved The data can be reverted back to its accurate state This information will be viewable on t
126. cky All of the Reporting Hierarchies above show both the various reporting styles as well as the various levels that can be used For example in the diagram above some users will only be able to see the individual location reports whereas others may only be able to see the Kentucky seafood restaurants whereas yet another user will be able to see all the Kentucky locations Only System Administrators or appropriately privileged users will be able to complete this task There are three general steps that must be completed in order to create the most basic of Reporting Hierarchies 1 Establish the Hierarchy Name usually this is the enterprise name 2 Create Reporting Levels these are the levels that will be reporting to the Hierarchy created in Step 1 3 Assign Levels Locations this step specifies which locations are reporting to which levels and which levels are reporting to the created hierarchy When all levels and locations have been assigned you will be able to use the filters on the overview page to sort and organize locations and levels Portal Administration for ACME Corporation Reporting Hierarchy Relationships J Assign Level Assign Location Cancel For the hierarchy ACME Corporation Edit j Delete Search by Name Filter by Parent i vi Locations Only 65 Tennessee si Location Parent BBQ 3 Tennessee BBQ 5 Tenness
127. cted and then edit the forecast as usual through the View or Adjust Forecast option Once all updates have been made the forecast can be re submitted for approval myLabor Feature Reference Manual Forecasting Page 207 Forecasting Forecasting Rejected forecasts will be kicked back so that they may be updated and re submitted Use the View or Adjust Forecast option edit the forecast SCREEN DESCRIPTION When you first access the Approve Reject a Forecast page depending on your privileges you may have the ability to select the date component and status Choose Option Apply Save Cancel Help Forecast Approval Rejection Date 3 17 2008 E Component Select Status PENDING Select All PENDING APPROVED REJECTED Open Check Guest Count Closed Check Guest Count In the top menu bar you will see Apply and Save functions When you are working with multiple forecasts it is a good idea to save your updates When you are ready to process your Approvals Rejects then you should click Apply Forecasting Page 208 myLabor Feature Reference Manual Forecasting Forecasting On the screen shown above select the component and the status Possible statuses include Pending Approved or Rejected Select the Display button to reveal the following Choose Option Apply Save Cancel Help Forecast Approval Rejection Date 03 23 200
128. ctory Payroll Preprocessing Define Premium Pay c cccceseeeteertees 119 Assign the myLabor Printer 4 173 Assign to Locations 119 Update the Time Chits 0 eee eeeeeeeeeeee 175 Create a Pay Period Calendar 120 Specify the Transaction Code 05 175 Create a Break Rule ececeeeeeereeeeeees 123 R Assign a Break Rule to a Location 126 Forecasting _ Create a Forecast Profile 186 eae Ep Oye Benue ia a Assign Forecast Profile ccceeseee 190 Assign Employee Privilege Group to an Me EMPLOY SS caissassoccsnebuimcanvesndeenlociotoes 129 Assign Historical Seed Data i Assign Locations using Location Configure Forecast Performance 192 ASSIQNMEN scccccceessssescnseesoeees 131 Edit Forecast Descriptions 192 Assign a Time Sensitive Attribute to a View Adjust a Forecast Basic View 198 VOC AU ON cass dossier eeetelavitecastaedentbendectes 133 View Forecast Information Basic 198 Assign Work Rules to a Location 134 View Adjust a Forecast Advanced 205 Assign a Premium Pay Rule to a View Forecast Information Advanced 205 LOCATION ee eeeeeececeeeeeceetecneeneeeneeeees 135 Generate a Manual Forecast 207 Create a Payroll Deduction 11 1 138 Approve a Forecast cccccsccssesssesseeeees 210 Assign a One Time Payroll Deduction 139 Create an Event Definit
129. d hire the minor employee on the spot LEAVE OF ABSENCE LOA AND DAYS ALLOWED If an employee s status changes this takes place in the Employee Configuration module to Inactive due to leave of absence the need for an explanation might be necessary It is in the Reason Codes module where the reasons are created and contained When defining reasons to use with leaves of absences you must also indicate the maximum time an employee can be given based on the law or company policies For example one company may offer 5 days of bereavement off for an immediate family member while another company might offer 7 days off However if a national chain has a maximum of 3 days but is in a state where the minimum is 5 days then the company must defer to the state law AVAILABILITY REQUEST Availability Requests are intended to be used with the Employee Self Service feature The Employee Self Service feature allows employees the means by which to provide their work availability check their schedules request time off and exchange shifts with other employees Employers can set up reasons for employees to classify time off requests like Out of Town Sick etc When employees are unavailable the data will be available in the Scheduling Application At this time both the Scheduling Application and Employee Self Service is still under development myLabor Feature Human Resources Administration Reference Manual Page 27 Human Resources Administr
130. data Referring Location number of weeks to apply and any possible effectivity dates Save Cancel Help Add Historical Seed New Location Revenue Center Effective From 054 Camelback All Ev Referring Location Revenue Center Select Location m Al Number of Historical Weeks To Use Forecasting Page 188 myLabor Feature Reference Manual Forecasting Forecast Administration LINKING As a profiles is updated organizations have the ability to update profiles across a location revenue center By selecting the Link icon when one profile is revised or updated all other profiles associated with that location RVC will be also be updated For example a location has the primary profile of Airport Locations assigned to it with a profile 2 as Domestic Locations and has the Linked status associated to it Both the Airport Locations profile and the Domestic Locations profile have been configured to generate forecasts for three weeks The organization decides to update the Airport Locations profile to generate forecasts for only two weeks When the Airport Locations number of weeks to forecast is updated the Domestic Locations profile will also be updated to only generate forecasts for two weeks Choose Option Apply Save Cancel Help v A Area B Navarro wv amp AZNorth Airport Locations Domestic Locations Select gt 054 Camelback Chicago East wM Select Sel
131. day 4 10 Saturday 4 10 Availability is classified by one of three categories labeled as Time Segments in the UI Preferred Time the times shifts the employee has requested to work 2 Unavailable Time the times shifts the employee will not work and has designated as unable to work 3 On Call Time the times shifts the employee will not typically work but is available for scheduling is need be myLabor Feature Reference Manual Human Resources Administration Page 47 Human Resources Administration Employee Availability For employees who have regimented schedules for various reasons like needing the coincide with child care or other jobs the Employee Availability feature helps to alleviate the stress surrounding schedules Employee Availability which has traditionally been provided to scheduling managers on scraps of paper is a potentially error filled job Since myLabor is able to save availability creating a schedule is simpler quicker and a lot less stressful Availability times do not need to be configured for every minute of every day If nothing has been entered for that employee then that employee will neither be considered available or unavailable for certain shifts and will be scheduled randomly Availability Time Segments for Preferred Time and On Call Time must not overlap Unavailable Time If an overlapping time is entered into the system an error message will appear
132. dd employee records Can View Employee Enable this option if the user user role will be Records able to view employee records Can Modify Employee Enable this option if the user user role will be Records able to modify employee records Can Assign Employee Enable this option if the user user role will be to Another Store able to assign an employee at one location to work at an alternate location Can Add Pay Rates Enable this option if the user user role will be able to add hourly employee pay rates Can Modify Pay Rates Enable this option if the user user role will be able to modify hourly employee pay rates Can View Pay Rates Enable this option if the user user role will be able to view hourly employee pay rates myLabor Feature Basic Administration Reference Manual Page 11 Basic Administration myLabor Privileges Right Privilege HR Administrator Description Enable this option if the user user role will have HR Administrative rights i e be able to perform the functions in HR Admin Can View Salaried Pay Rates Enable this option if the user user role will be able to view pay rates for salaried employees For the Role Sys Admin PAYROLL PREPROCESSING PRIVILEGES Save Cancel Role Portlet Administration Portlet Payroll Side Menu Title LABOR Sort Order 2 Hide Fi Enable myPage Fi Portlet Privileges V Can View Employee Time Card Records A Can Modify Time Card
133. dt Delete Cancel Help Employee Change Tracking e by Name gt gt Toggle Display Inactive Records Change Code a Table Field Name Inactive Date Employee changes Employee Check Name Mag Card Number POS Configuration Magnetic Card Number Note If you elect to edit an existing Change Code you will only be able to update the name table and field name become uneditable fields Field Description Change Code Displays the code or common description of the component being monitered 36 character alphanumeric limit Table Displays the name of the table or category of fields is being monitored Options include Job Rates Employee or POS Configuration Field Name Displays the field name or the component being monitored Options are dependent on selected table myLabor Feature Reference Manual Human Resources Administration Page 33 Human Resources Administration Skill Levels Field Inactive Date Description Displays the inactive date of the employee change tracking record if any Toggle Display Inactive Records Push this button to view any inactive records Enabling ESTABLISH AN EMPLOYEE CHANGE TRACKING RECORD ON Oy a Ge NO S Skill Levels Skill Levels rate how well an employee performs at job Employee advancement is often based on attainment of a particular job skill level Skill Levels are assigned to employees during Employee Configurati
134. e Termination Reason 1 Please Select he Termination Reason 2 Please Select B Termination Reason 3 Please Select he Termination Reason 4 Please Select x Eligible for C No Rehire G Yes Termination Status Please Select a Leave of Absence Fields If Leave of Absence is selected as the hire status additional fields will be displayed you will need to enter Star Date End Date Reason maternity death in the family etc and a leave of absence note Leave of Absence Leave of Absence Note Leave Start Date E Leave End Date Leave Reason Please Select Location This tab allows an employee to be configured on a by location basis An Configuration Tab employee could conceivably be a salaried manager at one location and an hourly chef at another location Depending on where the employee is clocked in will determine what and how he will be paid On the Location Configuration screen the following settings may be configured Employees may be assigned to work at more than one location Regardless of how many locations the employee may be permitted to work the employee must have the store s location s the employee works the job s the employee works at those store s how much the employee is paid for the job s location specific POS settings EMPLOYEE STORES one and only one home store Human Resources Configuration Page 80 myLabor Feature
135. e more more more more Week 11 9 10 a 12 13 14 15 Ice Ho 1 Money 1 Open P 4 Money 1 Money 1 TT A Copy O 4 New Ic 1 Fry Fr 1 Copy O 4 New Ic 1 asdasd 9 Ice Ho 1 TT 1 more more more more more more more Week 12 16 a7 18 19 20 21 22 Ice Ho 1 Copy Y 1 VIP Sp 1 Hambur 1 Copy O 4 asdasd 9 Ice Ho 1 New Ic 1 TT 1 Copy O 4 V for 35 Fry Fr 1 Fry Fr 1 asdasd 9 more more more more more more more Week 13 23 24 25 26 27 28 29 Andy s 1 Money 1 Ice Ho 1 Andy s 1 Money 1 Open P 4 Copy O 4 Money 1 Fry Fr 1 New Ic 1 Money 1 Open P 4 Andy s 1 Andy s 1 more more more more more more more Week 14 30 31 Copy O 4 Open P 4 Money 1 Copy 0 4 more more SCREEN DESCRIPTION On the surface this calendar looks relatively straightforward However you my perform scheduling tasks to help streamline the Event Forecasting process There are two basic section to the Event Calendar screen 1 Event Filter 2 Days of the Month EVENT FILTER In the Event Filter you can perform simple functions to filter Event Definitions on the Calendar Event Filter Event All Events v Location Revenue Centers 4 gt March 2008 Action Select Field Description Event Use
136. e Effective From Effective To Primary Job Inactive Cherry Hill Server H 15 00 11 4 2007 y Location Please Select v op Cone Please Select x Skill Level Please Select v al a Name EEE Effective From Effective To Exclude From Primary Job Inactive Staff Requirements Field Description Assign Employee to Use this button to display a drop down list of other Another Location work locations where the employee may be assigned to gt Assign Employee to Another Store Select Store Please Select Filter by Location Shows the location s where the employee works Home Store employee s home store A check mark will be displayed next to the Human Resources Configuration Page 82 myLabor Feature Reference Manual Human Resources Configuration Employee Configuration Overview The Location Configuration has two sub tabs 1 Jobs Rates 2 POS Configuration JOB RATES TAB ebRaes GSC Primary Job O Default Pay Rate Applies Mrimum Regular Rate Overtime Level 1 Rate Aad Jeb Rate _ Made nective __ Showa Allow Sub Minimum Wage false OT Exempt false ls Salaried false Location Name Job Code Name Pay Rate Effective From Effective To Primary Job Inactive Cherry Hill Server H 1500 117472007 7 C e an Location Job Code z Cheny Ha Delivery staff ae c Name Name big Hourly Jobs have Effective From 232008 E Efecte To different
137. e Overtime Sun Hours Before Overtime Tue Hours Before Overtime Fri Hours Before Overtime Thu Hours Before Overtime Sat Hours Before Overtime Minor Rule F Effective From 01 03 2008 Effective To Field Description Name Enter the name of the Labor Pay Overtime Rule Overtime Rate Use this drop down list to specify the rate by which overtime will be calculated Payroll Preprocessing Administration myLabor Feature Page 110 Reference Manual Payroll Preprocessing Administration Labor Pay Overtime Rules Field Overtime Multiplier Description Enter the amount by which the starting hourly wage will be multiplied by in order to calculate the overtime wage Number of Hours Before Overtime Enter the number of hours the employee must workin order to be eligible for overtime pay Number of Days In Enter the number of days in one week an employee Week Before must work in order to be eligible for overtime pay Overtime Number of Enter the number of consecutive days in one week an Consecutive Days Before Overtime employee must work in order to be eligible for overtime pay Hours in a Day before Consecutive Overtime Enter the number of hours and employee must work in a day before employee is eligible for overtime pay Sun Sat Hours Before Overtime Enter the number of hours an employee must work each day Sun Mon Tues etc before ove
138. e can be used to predict the amount by which the revenue of the remaining new locations may increase OTHER Other Event Types has been designed for events that do not tend to be considered Open Close or Promotional Sometimes they can be regular events like sporting events or holidays For example Christmas Eve which might have a very busy early dinner but tend to drop off early since many families are settling in for the evening and partaking in traditional Christmas Eve activities like trimming a Christmas tree or attending an evening church service Events like these can drastically affect what type of sales a location might incur as well as whetheror not too much or not enough labor hours have been accounted for Christmas Eve is a regular event and will occur every year on December 24 Of course Christmas Eve during the day may account for increased sales with last minute shoppers out and about stopping in for a quick bite to eat before continuing on to finish their shopping Likewise generated forecasts can take both the day as well as the day parts into consideration when trying to create the most accurate forecast PROMOTIONAL Promotional events can be any type of event the location or the organization is advocating to bring in business Promotions include items like coupons 15 senior discounts all you can eat specials happy hour specials etc Organizations and locations can decide for themselves what types of prom
139. e file Example TimeClock exe e 1o1x File Edit Record Help External Programs Ee oe it ik O da Oh 504 mylabor Time Clock Exit Sort By Number Ti A E S BIE Record View Table View mylabor Time Clock Exit 208 EM Deployment 209 Default Breakfast Screens TE Inienaca 210 Default Main Screens Windows 211 KDS Controller to Server Run Style 212 KDS Controller to 2010 jmi Noma ttt 500 CUSTOM 501 LSS Kicthen Minder Exports I Show Alert Status 502 LSS Kicthen Minder GUI 503 myLabor Time Clock 504 mylabor Time Clock Exit I Run in separate virtual machine Object Range Type xl v Working Directory Dir MICROS_DIR_ROOT myLabor TCA ea DD PE 5 15 2008 2 09 04 PM f 3 Create a new button on the Touchscreen to correspond with this new function Click the green check to save updatesRepeat for all additional screens with clock in out functionality Repeat for all additional screens with clock in out functionality REMOVING ACCESS TO AREAS MANAGED BY MYLABOR The functionality of myLabor requires some areas in the POS to be turned over for myLabor access 1 Inthe POS Configurator for Enterprise Maintenance navigate to Employees Employee Access 2 For every employee class configure No Privileges for the following forms a Employees b Jobs c Time and Attendance myLabor Feature Reference Manual Enterprise Time Clock Application Page 1
140. e text entered into these fields will be displayed on the Employee Time Card Add Edit screen Save Cancel Help Payroll Preprocessing Organization Configuration MICROS101 Hide Cash Sales Prompt Hide Commission Total Prompt Hide Charge Tips Prompt Hide Cash Tips Prompt Hide Charge Sales Prompt Hide Service Charge Pay Prompt Hide Indirect Tips Prompt The Labels entered here appear in the Overtime 1 Pay Label 1 5 Pay Overtime 1 Hours Label 1 5 Hours Time Card Add Edit screen Only OTP 1 2 Overtime 2 Pay Label Double Pay Overtime 2 Hours Label Double Hours and OTH 1 2 are Overtime 3 Pay Label Triple Pay Overtime 3 Hours Label Triple Hours shown Overtime 4 Pay Label OT 4 Pay Overtime 4 Hours Label OT 4 Hours a Time Cards Choose Action Edt Add Time Card Add Other Pay Cancel_ MICROS101 a Double DoubleQelinquent Date In Job Name Location Total Hrs Reg Hr 1 5 Hours Hours Reg 1 5 Pay Pai Status Sun 13 Jan 11 00 AM 04 30PM Serer Cherry Hill 5 50 5 50 Tor oon BS oC Tor To 5 50 5 50 0 00 0 00 66 00 0 00 0 00 Fri 14 Dec 05 00 AM 06 00AM Serer Cherry Hill 1 00 1 00 0 00 0 00 12 00 0 00 0 00 1 00 1 00 0 00 0 00 12 00 0 00 0 00 Field Description Hide Cash Sales Disable this option if you wish to be able to specify Prompt cash sales in the Employee Time Card Add Edit
141. eamae east Field Description Staffing Profile Displays the name of the Staffing Profile When selected any assigned jobs will be displayed Selecting a job will cause different options on the top menu bar to be displayed Description Displays a breif description of the Staffing Profile Active A check in this columns signifies the status of the Staffing Profile as Active Top Menu Bar The top menu bar on the Staffing Profiles Overview screen has a number of options that are greyed out depending on which option is selected For creating a new staffing profile only Add Edit Delete Add Job Cancel and Help are available If you have highlighted a job then Add Job Edit Job Delete Job View Job Cancel and Help are available Choose Option Add Edt Copy Delete AddJob Edit Job Delete Job View Joh Cancel Help CeO OA Sect Copy Delete Add Job Edit Job Delete Job View Jab Cancel Help Staffing myLabor Feature Page 226 Reference Manual Staffing Staffing Profiles The following describes the fields and features you will find on the Add Job Edit Job and View Job screens of the Staffing Profile module Note the Staffing Profile information displayed at the right of the screen Geiss Open Onet Delete Cancel Hep Job Category Select v Job Code Select Profile Name Cook Labor Name Labor Description Description Cook Method Select Ne Field Description Job Category U
142. ease Select Please Select 2 categor category 3 ae L Save CREATE FORECASTING REASON CATEGORY If no Forecasting Reason Categories exist follow the instructions below 1 Navigate to myLabor Human Resources Admin Reason Codes 2 Select Forecasting and click Select Human Resources Administration myLabor Feature Page 30 Reference Manual Human Resources Administration Reason Codes 3 Select the Reason Categories Choose Action Add Edt Delete Cancel Help Enterprise et Godee for Reason Type Forecasting Reason Codes Search by Name Reason Code Reason Category meal ended category 2 no table availab section closed category 1 4 Click Add and enter the name of the reason category Reason Categories Nn Forecasting Reason Category Category A 5 Save These Forecasting Reason Categories will appear in the Forecasting Reason Code drop down list Reason Codes MICROS101 Forecasting Reason Code Please Select v Please Select i 2 Reason Category category 3 category 1 Category A CREATE OTHER PAY TYPE REASON CODE 1 Navigate to myLabor Human Resouces Admin Reason Codes 2 Select Other Pay Type and then click Select from the top menu bar 3 Select Add from the top menu bar myLabor Feature Human Resources Administration Reference Manual Page 31 Human Resources Administration Employee Change Tra
143. ecided to have a special New Years Eve celebration and offers food and drink at a discounted price with a champagne toast at midnight the Event Definition could be created and applied to all locations offering this special Or perhaps a national chain offers free ice cream desserts to kids under 12 for the month of May with the caveat at participating locations If all the Pennsylvania locations decide to not offer this promotion the Event Definition could be configure to not apply at Pennsylvania locations When creating an event definition event definitions must be classified as one of the following 1 Open Close Location 2 Other 3 Promotional OPEN CLOSE LOCATION Open Close Location Events are able to identify the amount of revenue a location may incur based on the opening or closing of another location For instance an organization of quick service restaurants has three locations in a busy metropolitan area They decide to open another location bringing their location to a total of four restaurants The Open Close Location Event Type can be used to forecast the myLabor Feature Reference Manual Forecasting Page 211 Forecasting Events amount by which the three existing location s revenue might decrease as the result of a new location This same Event Type can be used for closing locations as well For the same organization they decide to close one of their four restaurants The Open Close Location Event Typ
144. ect gt 081 Tempe University gt 100 Scottsdale Prom gt 140 Scottsdale Old gt gt 171 Glendale AZ gt 180 Scottsdale NE gt 210 Phoenix 7th Bell gt gt 249 Avondale 400 New One w L 47 Cruiith Galant v Chicago East w Select Select caloa Select Microsoft Internet Explorer Select 2 J Do you want to link the profiles for every node below this level Chicago East w Select myLabor Feature Forecasting Reference Manual Page 189 Forecasting Forecast Administration SCREEN DESCRIPTION The following describes the fields and features you will find on the Assignment to Organization Level screen Choose Option Apply Save Cancel Help_ Assignment to Organization Level Seed Link PrimaryProfle Profle Profle3 Profle v A Area B Navarro w b Chicago East Select E gt 061 Akron Select D gt 074 Olentangy Select gt 087 Rolling Meadows Select v gt 196 Dublin OH Select p 243 Niles Select x p 284 Deerfield Select gt 287 Upper Arlington Select w b Chicago Nashville Select v gt 136 La Grange Select D gt 138 Wheaton Select v p 139 West End Select gt 168 Cool Springs Select Kl gt 264 Green Hills TN Select v gt 300 Lombard Select Field Description Location Name Select the
145. ed of approval rejection 3 Using the drop down list in the column closes to the right approve or reject the forecast 4 Select Apply from the top menu bar Forecasting myLabor Feature Page 210 Reference Manual Forecasting Events Events Features Event Definition Included with the module is a scalable Events tool that allows corporate operations and marketing managers to plan promotions and events at an enterprise wide level or for a single location with impact analysis reporting Events are occurrences that might affect business trends By scheduling events restaurant managers can plan for and incorporate unique happenings into forecasts to calculate their impact upon business trends The Events feature analyzes data from years gone by or from selected days with the intent of generating an accurate forecast for a non standard day From within Events you have the ability to establish Event Definitions as well as assign those Event Definitions to an Event Calendar Events gt Events Definition Events Definition Description gt Events Calendar Events Calendar Description In Event Definition you are creating the types of events that may affect an organization In a way they are similar to Forecast Profiles Many times the same events affect the sales for a location For example there is no need to set up a profile to indicate that New Years Eve suffer from decreased sales every year Perhaps a location has d
146. ee Location Italian 3 Tennessee Location Italian 4 Tennessee Location I H H H H Portal Administration for Location Reporting Hierarchy Relationships Paeh e E G ocation Assign Level Assign Location Cancel For the hierarchy ACME Corporation Edi Delete Search by Name Filterto o Filter by Parent Locations Ony _ Type Location Parent Location BBQ 1 Kentucky Location BBQ 2 Kentucky Location BBQ 4 Kentucky Location Italian 1 Kentucky Location Italian 2 Kentucky Location Seafood 1 Kentucky Location Seafood 2 Kentucky Location Seafood 3 Kentucky Basic Administration Page 8 myLabor Feature Reference Manual Basic Administration Managing Users Reporting Hierarchies can be created and modified by navigating to Admin Warehouse Reporting Hierarchies The mymicros Implementation Group initially configures the reporting hierarchy to reflect basic reporting structure The System Administrator or an appropriately privileged user for the organization is responsible for creating additional reporting hierarchies For detailed instructions on how to create and maintain a reporting hierarchy please refer to the mymicros System Administrator s Guide Managing Users After mymicros has configured the organization to be ready for use four default user roles will be sent to the new myLabor customer These user roles are System Administrator enterprise level user with full portal access this user
147. ee performs an operation that might require a reason like going on break or being late for a shift a reason might need to be selected Enterprise Reason Codes for MIGROS Search by Name Reason Type Time Card Adjustments Employment Termination Leave of Abs Enterprise Reason Codes for availabilty R COA oadd Edt Delete Cancel Hep MICROS101 Pay Rate Ch Time Card Adjustments Forecasting Other Pay Ty Search by Name Reason Code Default Late From Break Y Late From break Left early sick Another example is a time card adjustment Employees might have to select from a list of reasons like Late Early On Paid Break Forgot to Clock In Out etc These reason codes are generated at the myLabor web based level and then transferred down to the POS for employee selection Whatever the employee chooses will be uploaded to the system and recorded on his or her time card Reason Code Types Reason Code Types are used to categorize Reason Codes Reason Types are hard coded into the system and can be used to classify Time Card Adjustments Leave of Absence Termination Forecasting Availability Requests and Pay Rate Changes TIME CARD ADJUSTMENTS Create the reasons why a time card might need to be adjusted like late from break or left early due to illness These justifications help explain why the System Administrator or Store Manager had to enter an employee s
148. eeeeeeseceeeeeeeeeseeeaeens 135 Payroll WAU CHOMS cai causzssccanscnecxosasdacunndasteaswecnecs dosh E E EE AEE EEE EEE 136 Payroll Ded ction ACSI ONINIENE sescssnidsspunsovarsssunsevousterssdsssasssawsntaneriaasduevbewsennspecsaarsncesieets 138 Payroll PRE PrOCSS SUIS asscswesccseiacenenenecconsadasdaugasaowenccandciudtenanaesuncueneetwanbasedeucanbede 141 DOGS BOT erana E AE E E seb EEEE EEES 141 Time SiS xcs tied acid nee REE EEEE ei es 141 Time Card PS TAT Ysa neu ecicreis mses Dac ertcnceeecen ch ai iape iania e RE Eea EATERS EEEa TEREE ERE EERENS 148 Close Labor Period sicciavssscnanspsieutsavnsvcvssnsaceaasphenvashaaneinesdazectapanaviesaiaicnaagesaea ph EATUR 149 Reaper Closed Labor Pend inccscsusdsuiessovantiavatdsauitousvasiescisunivndesevyndusutinens lt vensvanesatiendeves 150 Enterprise Time Clock Application ccccsssceccssneccsssnecessscccesseneceeeeeneeees 151 YSU ULI cccerasicca cqurtencsavne e E a E E E 151 Download th TCA Weeneenete nae terrae non ennee even en tre trey enn nnn trent ten eee err et EE mere retry 152 TGA Portal Set p amp Configuratii sssini 154 TCA POS Config ration ssni EE AA EE EERE EA 154 Program the TCA Printer for RES 3700 siisscvs icexevanelareaus Seacageninatsetintasaa aaxwanuboawiiienialen 173 myLabor Feature Page ii of iii Reference Manual Table of Contents Table of Contents Ent rprise TCA FUnCHONS sines n E aE A EEE E Ea iR 176 ORCC AS FING re n E EE I E E E E E E 177 VS STA TCV c
149. een applied toward the myLabor application Labor management information will be uploaded to the web in 15 minute intervals just as information from the web will be downloaded to the POS every 15 minutes Page 2 myLabor Feature Reference Manual Product Overview System wide Features Online Help myLabor has built in help on many of its pages throughout the portal On many page there is a top menu bar Add Edt Cancel AssigntoLocations Help When you come to a page that has a Help button clicking on it will open a pop up window with the features and fields for that page defined Help pages are not available on every page throughout the myLabor application since many pages are self explanatory Security External security is provided by a number of industry standard safeguards including 128 bit SSL encryption of transmissions Cisco Pix firewalls and Oracle database security features Also MICROS uses Symantec Anti Virus Software in addition to Symantec Anti Virus Hardware Remote Transfer Agent The Remote Transfer Agent RTA i which is sometimes referred to as the Connect Agent is the hardware used to transfer information from the POS level to the myMicros net data warehouse and vice versa The RTA works in typical client server fashion providing information through the portal as requested by the user The RTA must be downloaded and installed If myLabor is being added on to an existing myMicros iCare or myI
150. eference Manual Forecasting Forecast Administration You may enter the Profile Name a brief Profile Description and specify whether the profile will be the default profile for the entire enterprise in the top banner of the page Although you may only have one default profile per location you may update or change the default profile at any time Profile Name Airport Locations Profile Description Airport Locations Default oO Since this page contains a great deal of information we will examine the page section by section WORKFLOW BEHAVIOR A Workflow is a set of forecast related rules Essentially the rules listed within the workflow govern how forecasts will be generated Depending on the needs of the organization it may benecessary to select one none or any ofthe options Options include Enable Auto Submit Enable Auto Approval Enable Manual Forecast to Overwrite Auto Generated Forecast Enable Partial Forecast Generation If Enable Partial Forecast Generation then the system will calculate the forecast based on whatever past data is available If the system identifies complete data it will still generate a complete forecast However incomplete data will not stop the forecast from generating based on the available information For example if Number of Past Weeks Average 10 but only 6 weeks of actual data exists the forecast to be generated based on that 6 weeks or partial information The foll
151. egories 1 Employee Time Cards this includes reviewing and modifying existing time cards and viewing time card summary information 2 Labor Pay Periods this includes opening and closing pay periods as required Payroll Preprocessing Time Cards Review and Modify Time Cards and Other Pay Records Time Card Summary View Time Card Summary Close Labor Period Close Open Labor Periods Reopen Closed Labor Period Reopen Previously Closed Labor Periods Payroll Preprocessing is a simple to use tool It gives users the ability to make corrections to existing time cards as well as monitor for any time card abuse With easy one click actions Payroll Pre processing quickly and efficiently minimizes the amount of man hours lost calculating the payroll information that inevitably needs to be transferred to the payroll department Time Cards Employee Time Cards allows the user to create new time cards and to modify existing POS time card punches Employee Time Cards also displays an employee s hours pay sales and tips Note Time clock records cannot be added to a closed pay period nor can adjustments be made However pay periods can be reopened if necessary myLabor Feature Payroll Preprocessing Reference Manual Page 141 Payroll Preprocessing Time Cards Screen Description For example use the Time Cards module to make an adjustment if an employee forgot to clock in out or clocked in late from a break
152. elds are optional and your needs will determine which fields should have data in them Save Cancel Help Name Default Edit currently effective law Wage and Tip Law MICROS101 Minimum Wage Maximum Tip Credit Amount Maximum Tip Credit Percentage Effective From Choose Action Add Edit Cancel Help Search by Name Please notice the red arrows next to the names of the Wage amp Tip Names Wage and Tip Law Maximum Tip Credit Maximum Tip Credit Name Default Minimum Wage A Effective From Effective To mount Percentage Red gt Default One 6 00 5 05 2007 12 27 Arrows P Tip law Four 5 36 2 85 2007 12 27 gt Tip law Three 15 00 2007 12 27 gt Tip Law Two 8 50 5 00 2007 12 27 C o Ada eat Cancel Help Search by Name Default One When clicked the Wage amp Tip Name will expand showing more detail Wage and Tip Law Maximum Tip Credit Maximum Tip Credit u inimu g Name Default Minimum Wage Amount Percentage Effective From Effective To 2007 12 27 2007 12 23 2007 12 18 2007 12 11 2007 12 06 v Tip law Four w E z gt Tip Law Two 2007 12 27 5 00 2007 12 26 2007 12 22 2007 12 17 2007 12 10 Human Resources Administration Page 46 myLabor Feature Reference Manual Human Resources Administration Employee Availability Enabling SET MINIMUM WAGE AND OR TIP CREDITS Employee Availability Navig
153. elect an existing payroll deduction to delete and click this button Name Select a payroll deduction from the drop down list Type Depending on what type of deduction is selected in the Name drop down list this field will display either Amount or Percentage Deduction Type Use the drop down list to specify deduction type either One Time or Recurring Amount Percentage This field will display the default value for the payroll deduction selected You may edit the field Effective From To Denotes the range by which the deduction will be effective Effective From date is a mandatory field Status Tab The Status Tab contains information on the employee s current working status such as hired terminated or leave of absence LOA as well as whether or not the employee is full time or part time This information determines which employees appear on which reports Please note that if Termination or Leave of Absence is selected as a Hire Status then additional fields will display Human Resources Configuration myLabor Feature Page 78 Reference Manual Human Resources Configuration Employee Configuration Overview SCREEN DESCRIPTION The following is the screen description of all the fields on the Status Tab CD rena Employee Robin Robinson Payroll ID Home Store Cherry Hill Gaeta Case toma Brin Eee Panoan srs Tacana Hire Date TA Retire Date F Hired Temporary m Hire Status
154. emplate Setup Download Upload HR Administration Tem Human Resource Administration gt Template Assignment Assign HR Templates to Roles occurs within the HR Module gt Reason Codes Review and Modify Reason Codes and Ot These are typically 1 time configurations gt Employee Change Tracking Select Employee Fields for Tracking gt Skill Level Review and Modify Employee Skill Levels gt Job Definitions Review Add and Modify Job Definitions b Child Labor Law Review Add Delete and Modify Child Labor Law b Wage and Tip Law Review Add Delete and Modify Wage and Tip Laws gt Employee Availability Configure Employee Availability gt Store Work Hours Review Add Delete and Modify Store Work Hours gt School District Review Add Delete and Modify School Districts gt Payroll Bank Define Banks Available for Direct Deposit gt Job Category Master Review Add Modify and Delete Job Category Master gt Labor Category Master Review Add Modify and Delete Labor Category Master Note Depending on User Rights and Privileges the topics in this section may be unavailable to you If you have questions please see your System Administrator for more information on these topics Features Employees are restricted and managed by a group of rules and settings Organization Configuration Wage and Tip Laws Template Setup Employee Availability Template Assignment Store Work Hours Human Resources Administration myLabor Feature Page 20 Ref
155. ems in the myLabor Product The Enterprise Time Clock communicates directly to the online myLabor Application When the employee clocks in at the POS the information is immediately uploaded to the web services application Payroll and Time Keeping is quickly and efficiently handled with data transfers An organization also has the option of using an in store cache This will allow clock in out information be stored and inevitably upload it to the myLabor application The diagram below shows how the Enterprise Time Clock will use the cache in order to transfer the information to the web services Employee Names Job Codes Schedules Time Clock Punches 6 Dala 2 gt Warehouse J Qe myLabor Web Services C Internet If there is no in store cache option or if ISC cannot be reached TCA uses myLabor Web Services In the event of clock in out information not reaching the cache the system will open an Internet connection and transfer the information directly The information stored in the cache consists of typical time clock transactional data like employee name number job codes schedules day punches clock in out times tips sales etc This data will be uploaded to the web services when the Internet connection is restored Note Depending on User Rights and Privileges the topics in this section may be unavailable to you If you have questions please see your System Administrator for more information on the
156. enance Run Style 902 System Tape Backup al Noma 903 Settle All Credit Cards i 904 Rotate Logs C Show Alert Status 905 Set Demo Date C Runin separate virtual machine gt 07 ee j Obiect Range Type d J Working Directory MICROS_DIR_ROOT mpLabor TCA em MICROS_DIR_ROOT myLabor TCA TimeClock exe 2 13 2008 8 11 47 AM External Programs File Edt Record Help External Programs 907 myLabor Time Clock Sotes DUA Record View Table View Number Name myLabor Time Clock 119 Emp Request Time Off i 199 n use iiaeo 900 Standard Ext Programs Windone z J 301 File Maintenance Run Style Bi 902 System Tape Backup 3 Normal v 903 Settle All Credit Cards J 904 Rotate Logs C Show Alert Status S05 Set Demo Date Run in separate virtual machine 906 DSM Start gt 907 PTEE Object Range Type aj xj Working Directory Dir MICROS_DIR_ROOT mpLabor TCA em Command Line _ MICROS_DIR_ROOT myLabor TCA TimeClock exe 2 13 2008 8 11 47 AM myLabor Feature Enterprise Time Clock Application Reference Manual Page 155 Enterprise Time Clock Application TCA POS Configuration 4 Set the Command Line to the executable file TimeClock exe amp External Programs Eile Edt Record Help External Programs 907 myLabor Time Clock Sott By Record View Table View Number Name A myLabor Time Clock
157. ens Edit Existing Time Card Entry Add Time Card 3 Add Other Pay adding other pay allows a user to enable a different job code for the employee that is governed by a different set of pay rules The Time Card Detail page for the employee has a number of fields on it Similar fields are found on both the Edit Time Card screen as well as the Add Time Card screen The Add Other Pay screen has different fields Geheose Action O Eat Add Time Card Add Other Pay Cancel Time Cards MICROS101 P Double Double Delinquent Date In Out Job Name Location Total Hrs Reg Hrs 1 5 Hours Hours Reg 1 5 Pay Pay Status Sun 20 Jan 04 00PM 10 00PM Serer Cherry Hill 6 00 6 00 0 00 0 00 90 00 0 00 0 00 6 00 6 00 0 00 0 00 90 00 0 00 0 00 Payroll Preprocessing Page 142 myLabor Feature Reference Manual Payroll Preprocessing Time Cards TIME CARD DETAIL PAGE There are a few different types of hours listed in the hours section of this detail page Total Hours Displays all total hours worked regular overtime Regular Hours Displays all regular hours worked OTH Displays all hours worked at the first level of overtime hours this label is configurable and can be modified via Payroll Preprocessing Admin Organization Configuration OTH2 Displays all hours worked at the second level of overtime hours this label is configurable and can be modified via Payroll Preprocessing Admin Or
158. er a name for the work hours Save Cancel Help Store Work Hours MICROS101 Name Standard Hours Name Standard Hours Start Time End Time Sunday 0 am 10 o0 Monday ic mlam vy 10 o0 Tuesday 0 AM 10 0 Wednesday aM 10 Thursday vi AM 10 x Friday yam x 1 Saturday MIAM 11 ASSIGN LOCATIONS TAB On the Assign Locations Tab you can select the locations where the store hours that have been configured will be assigned At only these locations will this feature take effect Store Work Hours MICROS101 Name Standard Hours Genera Assign to Locations Assign Location State AnS a 13419 101 Standard Hours v 16818 101 Standard Hours m 297 101 Standard Hours v 298 101 gt Standard Hours v 299 101 Standard Hours v 300 101 Standard Hours O 301 101 302 101 v 303 101 Standard Hours v 304 101 Standard Hours v 305 101 Standard Hours 306 101 d m 307 101 Standard Hours 309 101 4856 101 Normal Hours v ee Human Resources Administration myLabor Feature Page 52 Reference Manual Human Resources Administration School Districts Enabling SETUP STORE WORK HOURS School Districts 1 2 3 4 5 Navigate to myLabor Human Resources Admin Store Work Hours Click Add fr
159. erence Manual Human Resources Administration Organization Configuration Reason Codes School Districts Employee Change Tracking Payroll Bank Skill Levels Job Category Master Job Definitions Labor Category Master Child Labor Laws The following sections discuss these features in detail Organization In Organization Configuration you determine how the organization behave with Configuration respect to information transferred from the POS and to the POS In addition to this you are specifying how employee information is interpreted and the rules that govern whether or not an employee will be accepted within the organization as a whole Save Cancel Help Human Resource Organization Configuration Transmit SSN to POS PC Application Password Exclusion Prefix PC Application Password Must Be Numeric Administer POS Password Centrally Validate Payroll ID Before Uploading Employee Allow User Defined Payroll ID Hire Date Maximum Days In Past Hire Date Maximum Days in Future Field Description Transmit to POS Enabling this option will transfer the social security number entered through web services down to the POS level PC Application Entering a value in this field will prohibit users Password Prefix with that prefix from logging in to the web Exclusion services application PC Application Enabling this option will insist that any PC Password Must be Applic
160. et by federal or state law that may be deducted from the minimum wage of a tipped employee i e employees who receive tips The law that favors the employee is honored For example in one state the allowed tip credit is 50 or 3 09 This means that an employee may pay an employee 3 08 hr rather than the 6 15 minimum wage as long as the employee receives enough tips during a payroll period to earn the minimum wage for each hour worked If the employee s combined earnings i e wage as adjusted by the tip credit plus tips average out to below minimum wage the employer must make up the difference A Tip Exception report may be run to show any employees whose wages and declared tips are less than minimum wage myLabor Feature Reference Manual Human Resources Administration Page 45 Human Resources Administration Wage and Tip Laws Since tip credits are determined on a state by state basis it is necessary to refer to relevant state documentation on this issue or you may refer to the Department of Labor Website information regarding tip credits at www dol gov Screen Description There are only two screens in the Wage amp Tip Credit module and it is relatively straight forward The first tab is an overview page The second screen is the add edit screen On the Add Edit Wage amp Tip Law tab you will be required to enter a name as well as the minimum wage in the entry field labeled Minimum Wage Other fi
161. etc Job Category This field provides a means for grouping several jobs together for reporting purposes For example dishwashers chefs and cooks may be grouped together in a job category called Kitchen Staff Job Categories are uploaded from the POS Labor Category This field of for the labor category for reporting the hours worked at this job ex Tipped Employees Non Tipped Employees Overriding Employee Class This field allows you to select an employee class whose privileges will override an employee s normal class when working this job Options for this field are uploaded from mymicros For example Maggie the assistant manager is off on Monday evenings Chris the head waiter works as the assistant manager on those nights Christ is a member of the Waiters employee class which allows him a limited set of privileges On Monday evenings though Chris clocks in and selects the job Asst Mgr When he does that job overrides his employee class and links him to the employee class Managers As long as he is clocked in as Asst Mgr Chris is able to use the privileges of the Manager employee class Revenue Center This field is the Revenue Center in which the job is effective Clock In Privilege This is the privilege that an employee must have in order to clock in for this position Clock in privileges are assigned to employee classes in Employee Configuration module in the
162. ew only myLabor Reports Role Reports Search by Name Filter by Categor myLabor Reports Name Category Emp Earning Summary myLabor Reports Emp Earnings myLabor Reports Emp Job Summary myLabor Reports Empl9 Renewal Report myLabor Reports HR Emp Master myLabor Reports HR Emp Master myLabor Reports HR Emp Pay Rates myLabor Reports HREmpMastervWPayRate myLabor Reports l 9 Renweal myLabor Reports Job Earning Summary myLabor Reports Job Earnings myLabor Reports Job Summary myLabor Reports Phone List myLabor Reports PP Summary mvyLabor Reports Portal Administration for ACME Corporation For the Role Sys Admin gt gt Clear All Type System Report System Report System Report System Report System Report System Report System Report System Report System Report System Report System Report System Report System Report Svstern Renort 5 Select the reports to be added to this user user role you may select more than one at a time 6 When you have selected all the reports you wish to assign to that user role click Save Role Reports Search by Name Filter by Category myLabor Reports hal Name Category Portal Administration for ACME Corporation For the Role Sys Admin gt gt Clear All HREmpMasterPayRate my 9 Renwal my Job Earning Summary my Job Earnings my Job Summary my Phone List my Labor Reports Labor Reports Labor Reports Labor Reports Labor Reports Labor Re
163. f past week s average exist see Number of Past Weeks to Average field below then the forecast will be generated based on the amount of available data Forecasting Page 182 myLabor Feature Reference Manual Forecasting Forecast Administration FORECAST ALGORITHM Forecast Algorithms are mathematical formulas that are used to generate forecasts These forecasts are based on both historical data as well as information input directly into the system Users may decide the value or weight of historical data versus input data when generating a forecast Moving history allows you to take the same day last year data and apply it toward generating new forecasts If you decide to enable a moving history then you will be required to specify the Moving Percentage Weight Moving Average is the percentage of significance of moving history data For example if you want 25 of your data to be determined by last year s data then you would enter 25 in the Moving Percentage Weight field The remaining 75 of the forecast will be generated based on the data from the number of weeks specified v 20 0 2 v 4 k v v Field Description Moving History Enable this option to apply last year s historical data toward generating forecasts Enabling this option will cause the Moving Percentage Weight field to display Moving Percentage Define the percentage weight of the moving his
164. fective From Effective To Exclude from Staff Requirements Job Code ID Job Code Pay Type Location ID Primary Job Skill Level POS Configuration Back Office Class Back Office Class Cash Drawer Cash Drawer Cashier Cashier ID Employee Class Employee Class Name Employee POS Configuration ID Employee Privilege ID Employee Privilege Name HTML LDS ID Location ID Location Name Password PC Application Password POS Password User Account Disabled User Alpha 6 User Alpha 7 User Alpha 8 User Numeric 6 User Numeric 7 User Numeric 8 Employee Address Line 1 Address Line 2 Age Certificate Expiration Date Alien Admission Number Allow Sub Minimum Wage Bank 1 Account Number myLabor Feature Reference Manual Page iii of v Appendix B Employee Change Tracking Options Employee Bank 1 Account Type Bank 1 Amount Bank 1 Amount Type Bank 1 Balance Bank Location Bank 1 Routing Number Bank 2 Account Number Bank2 Account Type Bank 2 Amount Bank 2 Amount Type Bank 2 Balance Bank 2 Location Bank 2 Routing Number Certificate Number City City Additional Withholdings City Tax Exempt Confirm SSN Country County County Additional Withholdings County Tax Exempt Date of Birth Earned Income Credit Effective From Effective To Eligible for Rehire Email Emergency Address Emergency Contact Relation Emergency Name Emergency Number Ethnicity E
165. fields than salaried jobs Inactive Maximum Regular Rate ve naa r Effective From 1723 2006 GB Efecte To Primary Jb O Inactive o S o Field Upper Portion of Job Rates Tab Description Add Job Rates Click this button to add a new job rate to the employee Hide Inactive Click this button to not show any jobs that the employee is not listed as active for Show All Click this button to show all jobs both active and inactive Lower Portion of Job Rates Tab Update List Click this button once all configuration on the Job Rates tab has been completed Cancel Click this button to quit your current action your updates will not be saved myLabor Feature Reference Manual Human Resources Configuration Page 83 Human Resources Configuration Employee Configuration Overview Field Location Name Description Use the drop down list to specify the location for the job rate the employee has been assigned Job Code Name Use the drop down list to specify the job code name server cashier dishwasher for the employee at that location Seeing H after a job code denotes an hourly job Seeing S after a job code denotes a salaried job Skill Level Use this drop down list to assign the employee s skill level for the job code being added Effective From To Displays the date range th
166. g Administrator FORECASTING PRIVILEGES There are three portlets which may have privileges configured in the Forecasting Module You may configure privileges for Administrative tasks Events and general Forecasting tasks Forecasting Admin Role Portlet Administration For the Role Sys Admin Portlet Forecast v Portlet Privileges Use Basic Editor Side Menu Title Forecasting J 7 Use Advanced Editor Sort Order 2 V Can Generate Manual Forecast v Can Approve Reject Forecast Hide o Enable myPage o Right Privilege Description Use Basic Editor Enable this option to allow the user user role to use the basic view as the forecast editor Use Advanced Editor Enable this option to allow the user user role to use the advanced view as the forecast editor Can Generate Manual Forecast Enable this option to allow the user user role to generate manual forecasts Can Approve Reject Forecast Enable this option to allow the user user role to the ability to approve reject a generated forecast myLabor Feature Reference Manual Basic Administration Page 13 Basic Administration myLabor Privileges Forecasting Forecast Save Cancel For the Role Sys Admin iA AA Portlet Privileges z f p F J Porst Admin view Forecast Profiles Side Add Edit Delete Forecast Profiles M i v Tie fie View Assignment to Org
167. g displayed on the calendar 1 081 Tempe University RESTAURANT 2 100 Scottsdale Prom RESTAURANT 3 180 Scottsdale NE RESTAURANT 4 249 Avondale RESTAURANT 5 400 New One Forecasting myLabor Feature Page 224 Reference Manual Staffing Description Staffing Description Staffing Profiles Features Within the Staffing Profiles sections you can define as many staffing profiles as needed and assign those profiles to the appropriate organization level Staffing Profile and Assignment gt Staffing Profile Creation Staffing Profile Creation gt Assign Profiles ta Assigning Staffing and Scheduling Profiles to Organization Level Locations Revenue Centers Staffing Profile Creating a complete Staffing Profiles is a 2 step process Firstly the profile itself Creation must be defined Secondly jobs must be assigned to the staffing profile myLabor Feature Staffing Reference Manual Page 225 Staffing Staffing Profiles SCREEN DESCRIPTION The following describes the fields and features you will find on the Staffing Profile Overview screen Add Edt Copy Delete AddJob Edit Jot elete Job ew Job Cancel Help Staffing Profile i Cook Cook Y STUFF EAST STUFF EAST Y i Test Profile test test Vv Gal tee cstv eee een eee ea TeS19 9 Sat eee eae eee eee eran Aes GI W Coast Ratio Locations eee NUiConstRatiolocallons Porin Cn PEE re r
168. ganization Configuration There are a few different types of pay listed in the pay section of this detail page Regular Displays all regular pay earned OTP Displays all pay earned at the first level of overtime hours this label is configurable and can be modified via Payroll Preprocessing Admin Organization Configuration OTP2 Displays all pay earned at the second level of overtime hours this label is configurable and can be modified via Payroll Preprocessing Admin Organization Configuration Delinquent Status If the employee has a time card record that could be considered delinquent then a red check mark will appear in this column ADD EDIT TIME CARD Choose Action Save Cancel Help Time Cards Employee Bartender 6 Ted 206 Location Restaurant he Revenue Center Select Value 1 Job Name Bartender amp Clock In Date SSS Clock In Time i M E ix J Clock In Status Early from Break w Clock Out Time x a x A J Clock Out Status On Break _ amp Break Rule Direct Tips bo Gross Sales oo Indirect Tips fo Charged Sales bo 8Frt O Charged Tips bo Service Charges bo gt Total Tips bo Commission Pay o Cash Sales o myLabor Feature Reference Manual Payroll Preprocessing Page 143 Payroll Preprocessing Time Cards Field Description Employee Name Displays the employee name for whom the time card
169. ge Assign the language for this employee in the drop down list This assignment dictates the language format of the Time Clock Application for the employee By default the language value will be set to the default language of the organization i e for the United Sates France and Portugal the default languages will be US English French and Portugese respectively OT Exempt Enable this option ifthe employee will be exempt from overtime work pay Is Salaried Enable this option if the employee is salaried not hourly Age Certificate Information If when the DOB is entered it triggers the need for minor employee information enter the Age Certificate information in the corresponding fields Work Permit Information If when the DOB is entered it triggers the need for minor employee information enter the Age Certificate information in the corresponding fields myLabor Feature Reference Manual Human Resources Configuration Page 71 Human Resources Configuration Employee Configuration Overview Field Description User Alpha 1 5 Use these optional fields for any alpha values for reporting User Numeric 1 5 Use these optional fields for any numeric values for reporting Contact Information Employee contact information address phone number emergency contact person Tab will be entered on the Contact Information Tab SCREEN DESCRIPTION The following is the
170. ge Certificate fields become active Gender Specify whether the employee is male or female Ethnicity Specify the employee s ethnicity based on the options provided in the drop down list optional Minor Enable this option if the employee is a minor this allows the employee to be searched for by that criteria Human Resources Configuration Page 70 myLabor Feature Reference Manual Employee Administration MICROS101 Human Resources Configuration Employee Configuration Overview Field Exclude from EU Directives Description Enable this option of the employee will be excluded from European Union Directives Veteran Disabled Enable this option if the employee is a veteran and or disabled individual Registered Disabled Number Enter the Registered Disabled Number for the employee non US only this field will only become active if you have enabled the Veteran Disabled option Allow Sub Minimum Wage Enable this option if the employee will be eligible for wages less than the minimum wage standard Payroll ID Enter the employee s existing payroll ID in this field This field will not be present for all organizations It is an option for organizations who already have payroll IDs established for their employees If you see this field then you must enter the enployee s payroll ID If you do not see this field then the system will auto generate an employee ID Langua
171. ge or Amount 4 Enter an appropriate numeric value in the Default Percentage Default Amount field 5 Save Now that you have set up payroll deductions you may assign one time deductions to employees using the Payroll Deduction Assignment feature You will be able to search for and select employees individually and assign these one time deductions on an as needed basis The steps required to assign a one time deduction are very similar to those required for assigning recurring deductions Recurring payroll deductions are still assigned in the Human Resources Administration area The following is an example of what the Payroll Deduction Assignment overview page might look like Choose Option Save Cancel Help One time Payroll Deductions One time Payroll Deductions Add edit C Delete Name Type Perean Effective Date Recurring Name Type Amount Percentage Effective From 401K percentage 5 0 3 23 2008 Payroll Preprocessing Administration myLabor Feature Page 138 Reference Manual Payroll Preprocessing Administration Payroll Deduction Assignment The overview page displays a list of deductions that have already been assigned to the employee In the example above the employee already has a recurring deduction associated to him The recurring deduction data is only displayed for information purposes you may not edit recurring deductions in this module You can use the Add Edit
172. gn Locations Tab you have the option of selecting specific locations for this feature to be assigned to At only these locations will this feature take effect Save Cancel Help School District MICROS101 Name Cumberland Valley Assign Location State a rath ee f o 13419 101 Baltimore City 16818 101 Baltimore City g 297 101 Baltimore City Fi 298 101 Baltimore City O 299 101 Stratford at Avon 300 101 gt Stratford at Avon O 301 101 Stratford at Avon 302 101 Baltimore City 303 101 Stratford at Avon 304 101 Stratford at Avon 305 101 Baltimore City V 306 101 v 307 101 309 101 Stratford at Avon 4856 101 v SCHOOL DISTRICT CALENDARS Establish a school district calendars for every possible school district created School calendars can be used toward the generation of accurate schedules Once a school calendar is established various vacation days can be entered into that school calendar Seno McROSIOI Name School Calendar Name School Calendar School Year Start Date 9 1 2008 Fal School Calendar School Year End Date 5 292 MICROS101 School Day Start Time 12 Vacation School Day End Time 12 Name Vacation Start Date Vacation End Date Vacation Start Time 12 y oo AM M Vacation End Time 12M oo vilam myLabor Feature Human Resources Administr
173. gs Employee Privileges etc For example an employee who is a manager at one location and is a line cook at another location will have different needs As a manager the employee may need access to cash drawers but as a bartender the same employee does not need those privileges Typically these settings would be performed at the POS However once an organization migrates to myLabor these options will no longer be available at the POS There are two different classifications of security settings 1 Classic 2 Enhanced At this time security type is determined by a RES setting Currently only Classic Security is fully supported myLabor Feature Human Resources Configuration Reference Manual Page 81 Human Resources Configuration Employee Configuration Overview SCREEN DESCRIPTION The Location Configuration screen fields change based on the selections made from within that screen The first page on the Location Configuration page looks similar to the following C o see oa orn Cancel_ Employee Administration MICROS101 Employee Robin Robinson PayrollID Home Store Cherry Hill Filter by Location Home Store gt gt Assign Employee to Another Store Cherry Hill y C Add Job Rate Hide Inactive Show Al Allow Sub Minimum Wage false OT Exempt false Is Salaried false Location Name Job Code Name Pay Rat
174. guration gt Forecast Edit Restricitons Forecast Edit Restrictions Description e ss 1 Forecast Profiles 2 Assignment to Organization Level Create Forecast Profiles and then assign the profile to the levels across the organization A Forecast Profile is a collection of definitions which can be applied to one or many locations revenue centers It can from one perspective be compared to a template All locations revenue centers with this template assigned to it will generate forecasts with the same weights and percentages applied to its various components Typically Forecast Profiles are created and developed for organizational levels that behave in a similar fashion myLabor Feature Reference Manual Forecasting Page 179 Forecasting Forecast Administration When you select the Forecast Profiles module the first page you will see is the Forecast Profiles List This is a list of any existing forecast profiles Add Edt Delete Copy Cancel Help Forecast Profile List Search by Name Airport Locations Airport Locations false All All Drivers false Central Division Central Division false Chicago East Chicago East true Delivery Locations Delivery Locations false Detrot D false South Central USA South Central USA false Southern Stores Southern Stores false W Coast Patio Used W Locations false p A SCREEN DESCRIPTION There are three sections to the Add Edit Forecast P
175. having other pay added to him her Location Select the location where the other pay will apply from the drop down list provided Payroll Preprocessing myLabor Feature Page 146 Reference Manual Payroll Preprocessing Time Cards Field Description Job Name Select the job name the other pay will apply towards from the drop down list provided Description Provide a brief description of why the employee is receiving other pay Date Specify the date of the activity which requires the other pay Pay Hours Enter the number of hours by which the employee should be paid at the other pay Pay Amount Enter the amount by the employee should receive based on the hours worked at the other pay Pay Rate Enter the pay rate the employee is receiving for all hours worked at other pay This can be useful if an employee stops by the location to pick up their pay check but when he gets there he is asked to go to another location to acquire a product that their home store has run out of The payroll manager can enter a miscellaneous job code for the employee so that he gets paid for his time Enabling EDIT AN EXISTING TIME CARD 1 Di 3 4 5 6 Navigate to myLabor Payroll Preprocessing Time Cards Search for and select the appropriate employee Select a time card record and click Edit Make all the necessary modifications revenue center job name clock out time etc Enter a Reason Save
176. he Employee Change Tracking Report Within the Employee Change Tracking Module you will be required to select a table or category as well as specify what the field name from that table will be Table Category options include Job Rate Employee POS Configuration A number of field names exist for the Tables listed above For the list of available options for the tables please refer to Appendix B Employee Change Tracking Options Human Resources Administration myLabor Feature Page 32 Reference Manual Human Resources Administration Employee Change Tracking Screen Overview INACTIVE EMPLOYEE CHANGE TRACKING RECORDS There are three states for Employee Change Tracking records 1 Active 2 Deleted or 3 Inactive If an Employee Change Tracking record is tracking modifications then it is considered Active Ifan Employee Change Tracking record has never collected information nor posted that information to the database then that Employee Change Tracking record may be deleted using the Delete option from the top menu bar However once an Employee Change Tracking record has posted any type of information to the database the record may only be set to Inactive To see Inactive records you may push the Toggle Display Inactive Records button Otherwise the overview page will only display Active records Below is an example of how the typical Employee Change Tracking screen will appear Add E
177. hese pages will lead you through downloading the timeclock application First please enter your restaurant s ID This ID was sent to you when you signed up for the mymicros net service If you cannot find it please call 1 800 937 2211 so we can help you Your restaurant ID Now please enter your restaurant s password Again the password was sent to you when you signed up Your restaurant password If you have entered both your restaurant ID and password you are ready to move to the next step Please select Next Cancel Next 4 Verify the correct site name is displayed on the following page Are you in this restaurant now Site3 111 IF YOU ARE NOT PLEASE GO NO FURTHER you have entered the wrong restaurant information You should select Cancel and start again To run timeclock the application must be installed on your computer Please click on the following link to begin installation Download MICROS Timeclock When prompted to run or save the file select the Run option Cancel myLabor Feature Reference Manual Enterprise Time Clock Application Page 153 Enterprise Time Clock Application TCA Portal Setup amp Configuration 5 Ifthe site information is correctly click the Download MICROS Timeclock link to begin the download process Are you in this restaurant now Site3 111 IF YOU ARE NOT PLEASE GO NO FURTHER you have entered the wrong restaurant info
178. hout authorization Employee Groups with this privilege will be able to clock out users who cannot clock out with open checks for themselves myLabor Feature Reference Manual Payroll Preprocessing Administration Page 128 Payroll Preprocessing Administration Employee Privilege Administration Field Description Clock Out with Enable this option if the employee will be permitted Open Tills to clock out while having open tills without authorization Employee Groups with this privilege will be able to clock out users who cannot clock out with open tills for themselves Reprint Time Card Enable this option if the employee will be able to reprint his her time card Employee Groups with this privilege will be able to reprint time cards for users who cannot reprint time cards for themselves Authorize Clock Enable this option if the employee will be able to Out with Open clock out while having open checks with proper Checks authorization permission Authorize Clock Enable this option if the employee will be able to Out with Open Tills clock out while having open tills with proper authorization permission Authorize Clock In Out Outside Schedule Enable this option if the employee will be able to clock in out outside of his her scheduled shift with proper authorization permission Enabling CREATE EMPLOYEE PRIVILEGES 1 2 3 4 5 Select Add Save Navigate to myLabor P
179. ies sis wcities Su aca E REE demote 177 Forecast Administration 22cee fei canesasiyesastpaaceseacdetusn tenn tercaceateruasenanaeeentenctamntaooneenanaaeiee 178 POTS CASTING 5 ssccistnicusadeaheaspniancciuscivecenesennceeastdcsauedbuaspainiccsuabasecusenidaauspheniess ETSE 193 BEVIS T E A E AEE 211 SAINE aie e E E E E E atreany 225 Descrip Ores eere a a E E E E A 225 Staffing Profiles iersinii a E R E R RR AR EREE 225 Staffing AdMiImstratioi sosaren ae iesise n EEEREN E E EEEE E E LE 228 Staffing ReguireMentS sa civsacsduiasneesebadscunideanddansenncnsndasdentaanadcantdeanexanivtnneipsssaaceuannvcnsduaees 229 my LADON REPOT S eeren E E E A EEEN 231 DAE aa C E E EA AE 231 Standard myLabor Be pOnts scacciceadedsnccicenscapestcoe eciuis cndeasieudesaetsnsscenaateudsbdecandeds 232 Employee POM List scan sacaneccesaccececa ace caneceruseanhassespinecentaaceowse asienta eaae Ra areni nestes Siasii rii 232 Employ TUrNOVEL sssi EE a R A E E ARE ER 232 HR Employee WAS ets svennswescsssaeuspstnwiabstesascnescnwsspsadsacusneanchaecbenancosaisuaisassns E EEs 234 HR Employee Master Pay Rates sscccassssccessssacuasanpeccseauntccaneassocubsssnccasahpacamseasactarsmcanabisae 234 HR Document Expiration Report sssseseseesseseesseeseesesestesstsrsnssteseserssressessrssressessessees 236 Employee Job Summary Report cscsccassevssenaccecsvssdecsnnnssecssenssnesssossesasensscesnansnncsiunsesonenns 236 Employee Earnings Summary RG OC sscsteiss cassis dsteaassal
180. in School Districts 2 Select a school district and click Edit from the top menu bar 3 Select the School District Calendars tab 4 Select a School District Calendar and click Edit 5 Select the Vacation Days tab and click Add from the top menu bar Human Resources Administration myLabor Feature Page 56 Reference Manual Human Resources Administration School Districts 6 Enter a Name for the Vacation Day Ex Winter Break Columbus Day 7 Enter a Vacation Start Date and a Vacation End Date mandatory 8 Enter a Vacation Start Time and a Vacation End Time optional 9 Save Note This step can only be performed after the school districts have been created This step can be completed in conjunction with creating a school district calendar LINK A SCHOOL DISTRICT TO AN EMPLOYEE Navigate to myLabor Human Resources Employee Search for and select the appropriate employee Navigate to the Contact Information Tab Select the appropriate school district from the School District drop down list Bye 2 Save myLabor Feature Reference Manual Human Resources Administration Page 57 Human Resources Administration Payroll Banks Payroll Banks The Payroll Bank feature allows you to enter information about banks that employees will use for direct deposit This feature can speed up
181. in which the employee resides based on the options available from the drop down list In City Limits Enable this option if the employee s address falls within the city limits Lives on Property Enable this option if the employee s address is where he she physically resides i e not a post office box Phone Number Enter the employee s phone number Extension Enter the extension at which the employee can be reached at the specified phone number Unlisted Enable this option if the employee s phone number is to be omitted from the Employee Phone List Report Fax Number Enter the fax number for the employee Other Number Enter any alternate numbers where the employee might be reached cell pager etc Email Enter the employee s email address Emergency Contact Information Fields Emergency Name Enter the name of the employee s emergency contact person Emergency Address Enter the address form the employee s emergency contact person Emergency Number Enter the phone number for the employee s emergency contact person Emergency Contact Specify the relationship between the employee and Relation the emergency contact person mother father etc I9 Information Tab This tab contains information about an employee s citizenship or immigration status including details about documentation that is required to prove legal status to work in the United States of Ameri
182. information Total Displays the total for the forecast component for the entire week Enabling VIEW ADJUST A FORECAST ADVANCED VIEW Navigate to Forecasting Forecast View or Adjust Forecast 2 Select Current Week Forecast or Next Week Forecast Note Adjusting a forecast has the same steps for current week and next week Select the parameters to locate the appropriate generated forecast Modify the filters to further locate the appropriate generated forecast Modify the fields of the forecast as needed 3 4 5 Specify Adjust Absolute Value or Adjust Percentage Value 6 7 Select Submit from the top menu bar to wait for Approval VIEW FORECAST INFORMATION Follow the same steps for View Forecast Information for a Basic View only select Advanced View Other Forecast In Other Forecast Functions you have the ability to manually generate a forecast Functions Organization s may want to enable this option so that in the event of an emergency Generate Manual 4 manual forecast can still be generated Forecast When a forecast is generated manually it may only be generated for a 7 day period For example an organization do allows for automatically submitted forecasts but does not allow for automatic approval This same organization permits manual forecast generation all these options are configured in Forecast Profiles The business week for this location runs from Monday through Sunday and typically forecast
183. ing other pay to an employee s earnings Default Rate to Selected Job enable this option if other pay wage rate is the same the hourly rate for the job Allow Rate Override enable this option if the other pay rate may be overriden For example if the Default Rate to Selected Job is selected and the rate is 8 00 then 8 00 6 00 will populate the Pay Rate However this field will be editable If Allow Rate Override is not selected then the pay rate will not be editable Enabling CREATE A TIME CARD ADJUSTMENT 1 Navigate to myLabor Human Resources Admin Reason Codes 2 Select Time Card Adjustment and click Select 3 Click Add from the top menu bar Human Resources Administration myLabor Feature Page 28 Reference Manual Human Resources Administration Reason Codes 4 Enter the name for the Time Card Adjustment Reason Code Reason Codes Choose Action Save Cancel Help MICROS101 Time Card Adjustments Reason Code Default oO 5 Enable the Default option if necessary 6 Save CREATE AN EMPLOYEE TERMINATION CODE 1 Navigate to myLabor Human Resources Admin Reason Codes 2 Select Employee Termination and click Select 3 Click Add from the top menu bar 4 Enter the name of the Reason Code in the field provided Reason Codes GGG Save eo cance ore MICROS101 Employment Termination Reason Code 5 Save CREATE LOA AND DAYS ALLOWED REASON CODE 1 Navigate to myLabor
184. ion 219 Payroll Preprocessing Schedule an Event Definition 219 Edit an Existing Time Card 147 Event Calendar Edit an Event 223 Add a New Time Card cccccceseeenees 147 Event Calendar Delete an Event 224 Add Other Pay cscasccosicnteasucaatecuiiamcinnibhaans 148 Event Calendar Using the View Button 224 Close a Labor Period ceceeeeeeeeeeees 149 Reopen a Close Labor Period 4 150 Enterprise Time Clock Setting Up the POS Keys 154 Add an Exit Time Clock Button 157 Removing Access to Areas Managed by MY LADOL saa 158 Unsubscribe from MICROS Enterprise Configuration Utility MECU 161 Setting Up the POS Keys 165 Add an Exit Time Clock Button 169 Removing Access to Areas Managed by MY LAD OLS enearo eriti s 169 Prevent Updates to Non myLabor Sites 172 Configure the Printer cceeeeeees 173 myLabor Feature Page ii of ii Reference Manual Appendix B Employee Change Tracking Options Appendix B Employee Change Tracking Options Below is the list of available Field Name options available for selection in the Human Resources Administration Employee Tracking Options module You may access the Employee Change Tracking via Human Resources Admin Employee Change Tracking Job Rate Default Pay Rate Applies Default Regular Rate Ef
185. ion The screen is comprised of only a few functions Download Template selecting this option will allow you to download the raw xml where you can make changes you will need to specify a working folder on your hard drive as the template s destination Browse enter the path to the saved and modified template use the button to open up an Windows Explorer window to search for the correct file when you are finished you will need to select the Upload Template option Upload Template select this option if you have a modified template that you would like to upload back into the myLabor Application you will need to have navigated to the folder on your hard drive where you saved your modified template by using the Browse option Cancel select this option if you would like to quit your current action Help select this to open a help page within the myLabor Application Enabling DOWNLOAD A TEMPLATE 1 Click Download Template myLabor Feature Human Resources Administration Reference Manual Page 23 Human Resources Administration Template Assignment 2 Click Save File Download Do you want to open or save this file Name MasterHRTemplates xml Type XML Document From 172 28 213 21 tren K ETE While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk 3 Enter the path where the template will
186. is option is enabled the the 5 00 PM until 1 00 AM shift will be allocated to Tuesday s shift and the 1 00 AM to 2 03 AM portion of the shift will be allocated to Wednesday s shift Both the End OT Accumulated At The End Of Labor Day and the End OT Accumulated At The End Of Labor Week options will be enabled by default You will not be able to deselect them End OT Accumulated at This option signifies that overtime is calculated the End of Labor Day on a daily basis End OT Accumulated at This option signifies that overtime is calculated the End of Labor Week ona weekly basis Effective From To Specify the dates of effectivity of this labor pay rule OVERTIME RULES TAB Choose Action Save Cancel Help Labor Pay Rules Main Overtime Rules C CA Double Overtime 4 C CA Overtime 3 M Default 1 C Double Time 2 C Md state_OT 2 C New MD state3 2 O Test 1 O Test 2 2 Use this screen to select which Overtime Rules will be associated and applied toward the active Labor Pay Rules Overtime Rules are configured at myLabor Payroll Admin Labor Pay Overtime Rules Enabling CREATE A LABOR PAY RULE amp ASSIGN AN OVERTIME RULE 1 Navigate to myLabor Payroll Preprocessing Admin Labor Pay Rules Add myLabor Feature Reference Manual Payroll Preprocessing Administration Page 107 Payroll Preprocessing Administration Labor
187. is job code is effective for the employee at that location Pay Rate Shows the pay rate for the job code for that employee at that location Primary Job A check mark in this column will specify if that job code is the employee s primary job at that location you may not have more than primary job per location Enable this option if the job rate being added is the employee s primary job at that location Inactive A check mark in this column will denote that the job code is inactive for the employee at that location Enable this option if the job rate being added is a job that the employee will be considered inactive for Exclude from Staff Requirements Enable this option if the employee will be excluded from staff requirements per this job code Hourly Job Rates Information Default Pay Rate Enable this option if theemployee will be subject to Applies the default pay rate for this hourly job Override Pay Rate If you do not enable Default Pay Rate Applies you will be required to enter the Override Pay Rate in this field Minimum Regular Rate Displays the minimum regular rate for the job code selected Maximum Regular Rate Displays the maximum regular rate for the job code selected Human Resources Configuration Page 84 myLabor Feature Reference Manual Human Resources Configuration Employee Configuration Overview Field Description Default Regular Dis
188. is situation myLabor Feature Reference Manual Payroll Preprocessing Administration Page 123 Payroll Preprocessing Administration Break Rules Location Assignment Screen Description There are two panes on the Break Rules Location Assignment page On the left a location selection box exists from which all or some locations may be selected at where the Break Rule will be applicable In the right pane there are two tabs 1 Rules 2 Config On the Rules tab you will specify the rule you are assigning to the location On the Config tab you will determine the settings that will be in effect at the location s selected RULES TAB Rules gt gt Add Break Rule gt gt Add Minor Break Rule gt Cancel Break Rule Effective From Effective To Please Select T Minor Break Rule Effective From Effective To Field Description Add Break Rule Click this button to display a new row for break rule specification Add Minor Break Rule Click this button to display a new row for minor break rule specification Cancel Click this button to cancel any discard any updates without saving Break Rule Use the drop down list to specify the needed break rule Minor Break Rule Use the drop down list to specify the needed minor break rule if applicable Effective From To Enter the effectivity dates for this Break Rule required for Effective From Payroll Preprocessing Administrati
189. ith 2 tabs the Main tab and the Overtime Rules tab MAIN TAB Choose Action Save Cancel Help Labor Pay Rules Effective Date Range 04 27 2008 gt 01 01 2010 x Name PayRule1 Exclude Daily From o Enable Weighted Average o Weekly Overtime Overtime Require Salaried Include Satangd Employees To Clock In x da ini Eabar 0 Number of Hours in woo Salaried Labor Week se Minimum Interval Hours Minutes Between Clock Out and o J 15y Clock In 1 Allocate to Clock in Labor Date Allocate to Actual Labor Date End OT Accumulated At The End Of Labor Day End OT Accumulated At The End Of Labor Week Effective From 4 27 2008 Effective To 1 1 2010 Field Description Name Enter the name of the Labor Pay Rule Exclude Daily from Enable this option if this Labor Pay Rule will be Weekly Overtime excluded from weekly overtime rules Enable Weighted Enable this option if the Labor Pay Rule will be Average omitted from weighted averages myLabor Feature Reference Manual Payroll Preprocessing Administration Page 105 Payroll Preprocessing Administration Labor Pay Rules Field Require Salaried Employees to Clock In Description Enable this option if salaried employees will need to clock in and their hours worked will be tracked Include Salaried Employees in Labor Costs Enable this option if salaried employees work hours and pay will be included when ca
190. ization If enabled employees need management Required for Early authorization for early clock in from an unpaid from Unpaid Break break Only available of the option Prompt for Break is enabled myLabor Feature Reference Manual Payroll Preprocessing Administration Page 125 Payroll Preprocessing Administration Break Rules Location Assignment Field Authorization Required for Late from Unpaid Break Description If enabled employees need management authorization for Late clock in from an unpaid break Only available of the option Prompt for Break is enabled Authorization Required for Early to Paid Break If enabled employees need management authorization for early clock out to an paid break Only available of the option Prompt for Break is enabled Authorization Required for Late to Paid Break If enabled employees need management authorization for late clock out to an paid break Only available of the option Prompt for Break is enabled Authorization Required for Early to Unpaid Break If enabled employees need management authorization for early clock out to an unpaid break Only available of the option Prompt for Break is enabled Authorization Required for Late to Unpaid Break If enabled employees need management authorization for late clock out to an unpaid break Only available of the option Prompt for Break is enabled Enabling ASSIGN A BREAK RULE TO
191. lculating labor costs Number of Hours is Salaried Week Enter the number of hours a salaried employee will be required to work at a minimum Minimum Interval Between Clock Out and Clock In Specify the number of hours minutes from the drop down list an employee must wait between clocking out and clocking back in Ex If an organization has a 6 hour minimum between shifts and an employee clocks out at 2 00AM the employee may not clock back in for another shift until after 8 00AM If an employee attempts to clock in before the minimum number of hours has passed manager authorization will be required to complete the clock in Allocate to Clock in Labor Date Enable this option if overtime will be applied to the date the employee clocked in For instance as in our example above an employee works from 5 00 PM until 2 03 AM if this option is enabled all labor hours will be allocated to the Tuesday Shift End OT Accumulated At The End Of Labor Week will be enabled by default You may disable this selection if desired Payroll Preprocessing Administration Page 106 myLabor Feature Reference Manual Payroll Preprocessing Administration Labor Pay Rules Field Description Allocate to Clock in Enable this option if overtime will be calculated Actual Date based on the actual date the employee worked For instance as our example above an employee works from 5 00 PM until 2 03 AM if th
192. lete Select this button to delete an adjustment to a forecast component GENERAL INFORMATION Any information pertaining to forecast generation will appear in this area E General Information eee 03 07 2008 2 20 PM System Submit Manual Generated 03 07 2008 10 39AM _ dbullock Forecast Created Generated Manual Generated EVENTS LOG Events information will appear in this area B EventsLog 03 15 2008 All Day Event Open Pizza RESTAURANT All 10 0 03 15 2008 All Day Event Open Pizza RESTAURANT All 10 0 03 15 2008 All Day Event Copy Open Pizza RESTAURANT an ar annn Enabling VIEW ADJUST A FORECAST BASIC VIEW p Navigate to Forecasting Forecast View or Adjust Forecast p Select Current Week Forecast or Next Week Forecast Note Adjusting a forecast has the same steps for current week and next week ya Use the filters to locate the day week that needs to have the forecast adjusted Select the forecast component to be adjusted from the View All Components are m Select a Reason Category Reason enter Adjustment Adjustment and click Save 6 Select Submit from the top menu bar to wait for Approval VIEW FORECAST INFORMATION BASIC VIEW 1 Navigate to Forecasting Forecast View or Adjust Forecast Forecasting myLabor Feature Page 198 Reference Manual Forecasting Forecasting Cancel Help Select Current or Next Week Modify all the parameters and filter
193. level to the Web Services Application Located on the POS time clock information is temporarily cached and during preset intervals is uploaded to the Internet Time clock information is immediately uploaded to the Internet for better more accurate time keeping functionality In the event the store level cache is unavailable the Enterprise Time Clock can open a channel to myLabor using an Internet connection and upload crucial time clock information myLabor Feature Reference Manual Page 1 Product Overview System wide Features System wide Features Forecasting Forecasting is an intelligent business tool that assists you in the critical planning of your staffing inventory and production needs Forecasts are created from many key historical inputs such as gross or net sales discounts cover counts and menu item sales quantities just to name a few Forecasting provides high level visibility throughout the enterprise by displaying rolled up forecast values to the highest levels within the organization Likewise the tool provides ultimate enterprise control through definable rules limiting forecast deviation Forecast Score Cards and the approval process to name a few Forecasting is specifically designed to catapult your sales by eliminating product waste and streamlining your operational tasks The Forecasting application allows users to apply historical data information to forecast future sales for the Sched
194. lication to help limit the number of hours employees are scheduled Work Rules Cee Ad Edt Delete Cancel Help MICROS101 Search by Name Name Work Rules Work Rules 2 Summer Work Rules Holiday Work Rules Work Rules MICROS101 Name Work Rules 2 Min Hours Per Week 4 Max Hours Per Week 40 Min Hours Per Day 2 Max Hours Per Day 12 Screen Description On the Work Rules screen you will be expected to configure the following Field Name Description Enter the name of the Work Rules Min Hours Per Week Specify the minimum number of hours per week an employee may work 0 168 Max Hours Per Week Specify the maximum number of hours per week an employee may work 0 168 Min Hours Per Day Specify the minimum number of hours per day the employee may work 0 24 Max Hours Per Day Specify the minimum number of hours per day the employee may work 0 24 Enabling ASSIGN WORK RULES TO A LOCATION 1 Navigate to myLabor Payroll Preprocessing Admin Work Rules Add 2 Enter the name of the Work Rules Payroll Preprocessing Administration Page 134 myLabor Feature Reference Manual Payroll Preprocessing Administration Premium Pay Rule Location Assignment Premium Pay Rule Location Assignment Screen Description 3 Enter values in the Min Hours Per Week Max Hours Per Week Min Hours Per Day and Max
195. list of employee phone numbers but leaves out otherwise List sensitive human resources information such as Social Security Number or address This report displays alphabetically by the employee s last name and only active employees will be included on the list i e leave of absence status or terminated employees will not be displayed This report is sortable by location An employee with an unlisted number is displayed by a string of X s TEMPLATE EmpPhoneList xml EXAMPLE Employee PhoneList Report Payroll ID Employee Name Phone Number Home Store Location 500104 Adams Bryan 555 123 4567 036 SanJose 500065 Add_Emp12 Test XXX XXX XXXX 036 SanJose 401007 AGUILAR ALBERTO XXX XXX XXXX 036 SanJose 500196 Albequerque Ferdinand 123456789 036 SanJose 500150 Baker Aliyah 717 555 9293 036 SanJose 500142 Baker Allyson 520 555 1674 036 SanJose 500224 Banas Julie 510 982 3582 036 SanJose 400527 Banderas Octavio 663 555 9009 036 SanJose 400536 BARAHONA WALTER XXX XXX XXXX 036 SanJose 400120 BECERRIL GONZALO XXX XXX XXXX 036 SanJose 500159 bee bee XXX XXX XXXX 036 SanJose 500152 Bell Simolina 320 555 4382 036 SanJose 500018 Benatar Pat XXX XXX XXXX 036 SanJose 500162 Blake Justin 630 555 9712 036 SanJose Payroll ID Displays the employee payroll identification number Employee Name Shows the employee name last name first then first name Phone Number Displays the employee phone number note the X s where no phone number is entered Home Store displays
196. loyee can work before a break is needed Duration before For breaks that are repeated throughout the day you Repeatable Pattern may set a period of time that must be fulfilled before the repeated break will can be scheduled again Enabling CREATE A BREAK RULE Break Rules Location Assignment 1 Navigate to myLabor Payroll Admin Break Rule Administration 2 Click Add or select an existing Break Rule and click Edit 3 Modify the fields according to the information provided above 4 Save Break Rules must be associated to a location When an employee clocks out the Rule can be configured to prompt the employee for a reason for the clock out These prompts can be applies toward both paid and unpaid breaks it all depends on how the organization wishes to configure the Break Rule by location Break Rule C TSR Corporate O tocs18 D ses C Shescst Add Break Ride Add Minor Break Ride Cancel Break Rule Effective From Effective To Break Rule C TSR Corporate CI Loc4g10 Prompt for Break Name o n Required for Late from o n Required for Late from i By law employers are required to ensure that employees are given breaks at specified times during their shift If these breaks are not taken or are taken but not within the time that has been defined by law a serious fine can be levied against the employer Use of this function can help control th
197. mer Receipt Printer Time Card Printer 2 Pews02 101 Epson Thermal 1 v v 3 Delivery 4 Counter Guest Check Printer Time Chit Printer 5 Drive Thru 101 Epson Thermal 1 101 Epson Thermal 6 Retail Memo Check Printer Validation Printer 7 HandHeld be M 8 HandHeld2 z CA Voucher Printer Check Endorsement Printer gi 9 myLabor Printer g be bi 10 Server Local Order Printer Local Backup Printer v v Local Order Configuration Report Printer v v Journal Printer Backup Journal Printer v v v The Manager Bruno 2 12 2008 1 53 47 PM However if you need the chit to print on a different printer change the Time Chit Printer to the desired device 1 Navigate to Devices User Workstations Printer Tab 2 Select an alternate printer from the Time Chit Printer drop down list shown above 3 Click the green check mark to save your updates SPECIFY THE TRANSACTION CODE For organizations running RES 3 2 a Transaction Services code is required for printing purpose Conversely RES 4 0 and later users will not need this code 1 In License Manager navigate to POS 3700 Tab Product Features Tab myLabor Feature Enterprise Time Clock Application Reference Manual Page 175 Enterprise Time Clock Application Enterprise TCA Functions 2 Enter the Transaction Services code in the Transaction Services field MICROS License Manager File Products Help MICROS License Manager Key Serial Installed Products 5
198. mount the employer owes to the employee myLabor Feature Reference Manual Page 241 Appendix A Configuration Directory Basic Administration Appendix A Configuration Directory Search for a myLabor Configuration below Topics are arranged by module Basic Administration Define myLabor User Privileges 15 Assign Reports cceccecseeseeteceeeeeeeesseeeseees 17 Human Resources Administration Configure an Organization cceeeeee 22 Download a Template eeeeeeeeeeees 23 Upload a Template 0 ce eeeeceseeeeneeeeees 24 Create a Time Card Adjustment 28 Create an Employee Termination Code 29 Create LOA and Days Allowed Reason Codeine eeii eiia eae 29 Create Availability Requests 06 29 Create a Pay Rate Change ccceeeee 30 Create Forecasting Reason Code 30 Create Forecasting Reason Category 30 Create Other Pay Reason Code 00 31 Establish an Employee Change Tracking ELTS a E EE 34 Define a Restaurant s Skill Levels 35 Modify an Existing Employee s Skill J Ea N T 35 Create a Job Definition 0 0 eee 40 Assign to a Location ccceeeseeseeseeeeeeees 41 Define a Child Labor Law cece 44 Set Minimum Wage and or Tip Credits 47 Configure Employee Availability 49 Setup Store Work Hours cceeeeeeee 53 Assign Store Work Hours to Locations 53 Enter a School District
199. n Resources Employee Search for the appropriate employee and select Edit from the top menu bar Select the Location Configuration Tab Select the Job Rates Sub Tab a Click Add Job Rate b Use the drop down list to select the new location from the Location Name field c Fill out the remaining fields based on the hourly salary job code selection d Click Update List Select the POS Configuration Sub Tab a Select the Location Name note the Location Name field will automatically update b Configure the remaining fields on the POS Configuration Tab including the Employe Security information fields c Click Update List Click Save from the top menu bar myLabor Feature Reference Manual Human Resources Configuration Page 91 Human Resources Interface Description Human Resources Interface Description The Human Resources HR Interface is where employee information can be entered in to a template an uploaded into the Data Warehouse of the myLabor Application The HR Import allows you to take all your employee data enter it into an easy to use Excel spreadsheet and convert it all into the myLabor eBusiness Product This significantly reduces the amount of time it would take to review multiple employee HR information and manually enter each and every employee into the myLabor UI Import Enterprise Employee Use this page to import Enterprise Employee information into the Data Warehouse This feature allows yo
200. n Resources Configuration Page 69 Human Resources Configuration Employee Configuration Overview SCREEN DESCRIPTION The following is the screen description of all the fields on the General Tab Cancel_ Employee Robin Robinson Payroll ID Home Store Cherry Hill Veteran Disabled Prefix First Name Middle Name Last Name Suffix Check Name Please Select Robin J Robinson Please Select v Robin Personal Info BSN 555 55 5555 e a 2471939 Age Certificate Information Gender C Male Ethnicity Please Select l Female Minor Exclude from EU Directives Work Permit Information Aian Wada oe l Payroll ID Is Salaried User Defined Fields User Alpha 1 l User Numeric 1 User Alpha 2 User Numeric 2 User Alpha 3 o User Numeric 3 o User Alpha 4 oo User Numeric 4 E _ User Alpha 5 l User Numeric 5 Field Description Prefix Select an appropriate prefix ex Mr Mrs etc from the drop down list optional First Name Enter the first name of the employee Middle Name Enter the middle name of the employee Last Name Enter the name of the employee Check Name Enter the name of the employee that will appear on all checks SSN Enter the employee s social security number DOB Enter the employee s date of birth If DOB qualifies the employee for minor status the Work Permit and A
201. n next to the location to receive historical data 3 Click Add from the top menu bar The New Location and Revenue Center will already be listed on the page Specify the Referring Location the Revenue Center optional an Effective From date and the Number of Historical Weeks To Use 5 Click Save from the top menu bar Forecast Performance allows users to assign a rating based on the amount of forecast variance with respect to actual amounts Users can then determine that if a rating below a pre defined integer exists an explanation or reason must be provided Depending on what types of issues are most critical to you and your organization variances may have any number of possible percentage combinations SCREEN DESCRIPTION The Performance Configuration page is laid out with an area that can be modified and some instructional text to the right of that input box There are three columns and then a Reason Required check box which corresponds to every row This check box should be enabled if users will be required to provide an explanation as to why the variance between forecasted totals vs actuals are outside the range Forecast Performance Delete Cancel Help Minimum Percentage and Maximum Percentage This is the range of actual value ws the forecasted value A rating can be assigned for every range 1 10 1 0 g Rating Ifthe ratio of actual value w
202. n offers a number of criteria by which to search including employee name first or last payroll ID number home store etc You may also determine how specific the search criteria needs to be starts with equals contains You may search by multiple search functions by using the Add button The page functionality is dependent on both the Find and Cancel buttons as well as the top menu bar CO Add Edt View Cancel Find Clear ail Last Name Starts With l AND MCa Please Select E Last Name Home Store Hire Status Minor You will click Add from the top menu bar to enter a new employee s HR information or you will search for an existing employee and click the Edit button from the top menu bar Employee Configuration forms maintain critical information for each employee Setting up an employee is amulti step process and a good amount of information is gathered during the configuration Standard information is entered and used throughout the myLabor application There are seven tabs on the myLabor Employee Configuration screen General Information Payroll Information Contact Information Status 19 Information Location Configuration Exemption The General Tab is where typical HR information is entered General human resource information like name age social security number etc will be entered in these fields myLabor Feature Reference Manual Huma
203. nd with this new function 4 Click the green check to save updatesRepeat for all additional screens with clock in out functionality REMOVING ACCESS TO AREAS MANAGED BY MYLABOR The functionality of myLabor requires some areas in the POS to be turned over for myLabor access 1 Inthe POS Configurator navigate to Employees Employee Access 2 For every employee class configure No Privileges for the following forms a Employees b Jobs c Time and Attendance d Time Clock Schedule Enterprise Time Clock Application myLabor Feature Page 158 Reference Manual Enterprise Time Clock Application TCA POS Configuration e Overtime Levels Configurator Access Configurator Access 103 Manager T Record View Table View 5 5 2008 9 18 35 AM 3 In POS Configurator Employees Back Office Classes Set the following options to None for all employee classes Employee Maintenance Payroll Processing Scheduling Forecasting System Configuration Labor System Configuration LM Security amp Privileges emoeae oP System Configuration Forecasting myLabor Feature Enterprise Time Clock Application Reference Manual Page 159 Enterprise Time Clock Application TCA POS Configuration h System Configuration Restaurant amp Regional Settings School Districts Desktop Items Full c G G c ce C G c G c C ce c G System Configuration c G Labor G LM Securty amp Privileges g PM Sec
204. nilexantedenatentipntreeteeemum eons 87 Human Resources Interface spins ccrssninninsntuaesetweinnsendetvadveb sna Belisewd du csnesieanlaemaaants 92 DIGS CTP LOM aac caeinsssincaeseieewanppshenatahnevceiohaaestescaecaaphadaraagasauualaladecean sain EE E AEAEE SER 92 PPCM DIS CTI LEO saxszacnnasdaannsnenaad sau ceaueseaeatiama dscns A E 94 Payroll Preprocessing Administration ccccccccceescecceesseeceesneceeseeeeeeeeneeeeeees 99 DESCHPUOM eree va aco che aes ac cone E a E eee neers 99 IP SANDS ae acetal cease e N msde dees naa E Eaa E AR SER NE AE ENE 100 Organization Config tatOn sssrinin iue o n AEE a EEE a a ian 100 L bor PAY R l Saesinonieninensee i Aa ERRE 102 L bor Pay Overtime TWN S sccjccusstinceccqudydecesscuseessunadacedetteasebe E E 109 Premi Payre serene ern eee eran E a ac sinensis EE Aeee OEE ESEO EAEE CENERE ATES 112 Pay Period Calendars oaceae E E E E E E 120 B ak R les Administrations i E E E 121 Break Rules Location Assignment ccccccceesseceseceseeeeeceaeceaeeseeeenseecsueceseeeeeeesseeesaeens 123 Employee Privilege Administration esseseesesesesseseesesesesseserssressessrssressessessresseeseeseessee 127 Location ASGI OMSL ss usescceduaniipexsexeocsuiesoiaebasiancseuntocendibscesvamudsbaniasduatiounasiniscesanthnssuets 130 Location Configurations iisen ee i E E E E REEE 132 WOE RUTES oad stcsarsazssieg e E E E E AE A A T 134 Premium Pay Rule Location Assignment cccceccceesceeceesseceeceeee
205. nishing performance or use of this manual Trademarks Acrobat Reader and FrameMaker are registered trademarks of Adobe Corporation Microsoft SQL Server Excel Windows are either registered trademarks or trademarks of the Microsoft Corporation on the United States and or other countries Design and Production This manual was written with Adobe FrameMaker Printing History New editions of this manual incorporate new and changed material sine the previous edition s Minor corrections and updates may be incorporated into reprints of the current edition without changing the publication date or the edition number Edition Month Year Software Version Ist October 2007 1 5 2nd Jun 2008 4 0 myLabor Feature iv Reference Manual Preface Document Overview Document Overview The following document discusses the features and functionality for the MICROS myLabor Product for labor management 1 myLabor Human Resources Application Configuration amp Administration Payroll Preprocessing Application Configuration amp Administration Human Resource Interface 2 Enterprise Time Clock 3 Forecasting Module 4 Staffing Application MICROS has made its best effort to organize these three applications in the most logical manner For more information on any MICROS eBusiness products please speak to your Account Manager a MICROS Regional Representative or a Sales Manager
206. nmntenaeteuees 24 TRS SUNT ON Ss Scie a ces saeco a gcse ea seca aac a nea ci andere en a gO 26 Employ e Change WACK seisseen aniraa ia ar aE i 32 Skill TV SIS sccsoeicatc su eranen ei E EE ETER EE 34 Job D finitions sissi saarni NEA ER EREA ERN aa 35 Child Labor Tso use aaecpsatecoeoence aot curren egea aaa E EE rae E EEA TEE nw 42 Wage and Tip LAWS saccsscecssassaciasansievandaasevesdssascansntedaspannheccneiagesaamatmavs oaanecontatedespssndecesiaasece 45 Employee Availability ipesscduscetuasioniraniuas iaaiaee a E EEE RE TE 47 Store Work HOUTS ac oaecasrevcceorecteracen coves cuslesiestnenr aaceecaneceeucmucesvoncssecvsuncaneasqaneacmnne cate TANET 51 School Districts csser srei aa e r E een aces nde ean ieee ees 53 Payroll Bankersi pesca estas n A E R E E E E 58 Jab C tegory Master scsascccnsaidccdinssanceghatnecesaseacanssnacudssabahcnswsaaanecatersnndvessaicvesnisecaimessiaciautiens 6l Labor Category WRIT enseris n EA RR 64 Human Resources Configuration ccccccccssccccessneeceseneeceeeneceeseneeeesseneeeeesneeees 68 DESC PUO eee ee on ce e E a stuns ac wan EE E E E E E E 68 Page i of iii myLabor Feature Table of Contents Reference Manual Table of Contents Searching for MMPI C S sisri een e eE REEE EEE Ea aE A AEE N 69 Employee Configuration Overview sssssessessseseessessrssresstestssresseesesstestesseestssensseeseeseessee 69 Configuring Employees gicis Giacesceeeseracescwdentwuadicene ve cacaceenunsentars
207. ns However within the ACME Corporation exists an Italian restaurant a seafood restaurant and a barbeque restaurant also these restaurants are spread out over 2 states Kentucky and Tennessee There are five of each type of concept i e 5 Italian 5 seafood and 5 barbeque Examine the following diagrams to understand how different reporting hierarchies might be needed to suit the ACME Corporation s needs 1 By Region State this diagram organizes the restaurants by their respective states Kentucky vs Tennessee ACME Corporation Kentucky 1 Kentucky 2 Kentucky 3 Kentucky 4 Kentucky 5 Kentucky 6 Kentucky 7 Kentucky 8 Basic Administration myLabor Feature Page 6 Reference Manual Basic Administration Reporting Hierarchies 2 By Concept Style this diagram shows locations sorted by concept specifically Italian locations grouped together seafood locations grouped together and barbeque grouped together ACME Corporation g g g g g 3 By Concept and Region this diagram takes the reporting hierarchies above and combines them Thisis helpful in determining forexample if the barbeque locations in Kentucky are more prosperous than the barbeque restaurants in Tennessee ACME Corporation myLabor Feature Basic Administration Reference Manual Page 7 Basic Administration Reporting Hierarchies All locations assigned to levels Tennesee or Kentu
208. nsitive attributes include Labor Pay Rules and Wage and Tip Laws Payroll Preprocessing Administration myLabor Feature Page 132 Reference Manual Payroll Preprocessing Administration Location Configuration Screen Description Enabling The Location Configuration screen is relatively straightforward and works similarly to a typical Assign to Locations page You will select the locations on the left side of the page and then select the various laws and regulations that will be effect at those locations from the drop down lists provided and specify applicable effectivity dates As you enable the check boxes next to the law name the corresponding fields become required Choose Option Save Cancel Help Location Configuration MICROS101 O corp Labor Pay Rule Please Select vj v C Stores Effective From O Rockville BF Tysons Comer Pay Period Calendar Please Select C Potomac Mills Effective From C Springfield O Wage and Tip Law Please Select v C Clarendon i Mi takeForssi Effective From C Fair Oaks ChildLaborL aw A i r ChildLaborLaw2 Merrifield E merine C Child Labor Law IMD Child Labor Law C Laurel PA Child Labor Law C Reston i 1 im Effective From C Greenbelt A Effective To All of the time sensitive attributes on this page are configured elsewhere in the myLabor Application Labor Pay Rules can be configured at myLabor Payroll Preproce
209. nventory customer chances are the RTA is communicating appropriately and there is no need to re download the RTA However MICROS upgrades information and jobs sent via the RTA periodically and sometimes a new RTA is required for a system to continue running optimally MICROS will inform users if and when new RTAs are required Error Messages Throughout the configuration in myLabor myTasks and Forecasting when incorrect actions are taken you may receive an error message These error messages have been provided to ensure the integrity of the system information Messages appear due to some information entered that violates any system or business rules Usually these error messages are received due to a required field being left empty 1 The RTA is sometimes referred to as the Connect Agent These terms are used synony mously In this document the term RTA will be used myLabor Feature Page 3 Reference Manual Basic Administration Overview Basic Administration Overview Locations The myLabor System Administrator s Guide is designed to assist and guide the organization s System Administrator with all common tasks There are tasks that are specific to myLabor just as there are tasks that are general to the MICROS eBusiness Product Suite Itis important that a System Administrator not only know his or her area of expertise but also that they are well versed and fluent in the day to day administrative tasks
210. o the Data Warehouse Specific cell content instructions can be found at the top of the Worksheet Step 1 To download the Excel Worksheet template right click on the link below and choose Save Target As on the context menu When prompted for a filename set the extension to XLS Enterprise Employee Worksheet Step 2 When you are ready to upload and import your completed Worksheet click the Browse button to select the Worksheet file to upload Then click the Import button You will be directed to a confirmation page Browse gt Import gt gt Cancel You will need to specify thepath to where you want the template to be downloaded You may use the browse button to open an Windows Explorer to locate an appropriate folder on your hard drive There are multiple pages within the Excel spreadsheet that are available when you download the template The information found on the spreadsheet mirrors the information you would enter in to the HR Configuration screens After the information is entered into the spreadsheet and uploaded in to myLabor the data entered will populate the HR Configuration screens on a per employee basis Note For more information on the definition of the fields mentioned below please refer to the myLabor Human Resources Configuration section of this document Human Resources Interface myLabor Feature Page 94 Reference Manual Human Resources Interface Screen Description
211. oeie Cancel Help Payroll Bank Search by Name National Bank of B fks_ On the Assign Locations Tab select the checkboxes next to the locations where these payroll banks will be in effect Save Note This step may only occur after locations and payroll banks have been configured This step can be completed in conjunction with creating payroll banks LINK AN EMPLOYEE TO A PAYROLL BANK The following procedure is used when configuring employees from within the Human Resources Employee Configuration screen Further information on this step may be found in the myLabor User Manual Gr ee Ne Navigate to myLabor Human Resources Employee Search for and select the appropriate employee Navigate to the Payroll Information Tab Select the Banking Institution from the drop down list Enter any additional information necessary account number routing number etc Save Job categories are any user defined grouping such as service operational or management When job categories are selected in the Scheduling application the manager has the option to select a job within the category to schedule employees myLabor Feature Reference Manual Human Resources Administration Page 61 Human Resources Administration Job Category Master Job categories are established and linked to jobs They are used to categorize the different jobs in the restaurant Job categories let managers create schedules
212. oll ID Employee Name Phone Number SSN SIN Job Code Location Primary Job This report generates a listing of employees with social security number payroll ID jobs and pay rates TEMPLATE HREmpMasterPayRate xml June 12 2008 Page 234 myLabor Feature Reference Manual Standard myLabor Reports HR Employee Master Pay Rate EXAMPLE HR Employee Master With Pay Rates Report Double Time amp a Overtime Overtime Payroll ID Employee Name S N JobCode Primary Job Reg Pay Rate Time half pay nae 3 Pay 4 Pay Bartender 554 36 7854 09 09 1976 1 Heather Fry Cook Yes 5 15 7 73 10 30 10012 Johnson Jose 854 26 3521 02 14 1982 Bartender Yes 5 15 7 73 10 30 10013 Manager Salaried 856 25 4158 02 14 1990 Manager Yes 24 04 McGill Ulysses 123 23 5467 01 09 1930 Cook 15 00 22 50 30 00 QSR Cshr 4 Sally 213 65 7445 01 06 1980 Cashier Yes 6 00 9 00 12 00 Server 1 Sally 222 45 7889 02 15 1975 Server Yes 5 15 7 73 10 30 1234 Server 10 Sue 333 33 3334 05 03 1976 Bartender Yes 5 00 7 50 10 00 Server 11 Gary 552 14 9637 08 08 1975 Cook Yes 6 50 9 75 13 00 CC ay Payroll ID Displays the payroll ID number Employee Name Displays the employee name format last name first name Phone Number Displays the employee s phone number SSN SIN Displays the employee s social security number or social insurance number DOB Displays the employee s date of birth Job Code Displays all jo
213. om the top menu bar Enter a name for the Store Work Hours Use the drop down lists provided to specify start end times for every day of the week Save ASSIGN STORE WORK HOURS TO LOCATIONS Ov gee Ge E Navigate to myLabor Human Resources Admin Store Work Hours Select the Store Work Hours to be assigned and click Edit Select the Assign to Locations Tab Use the checkboxes to select the location s Click Save from the top menu bar School Districts can be entered into the myLabor Application to track the districts that employees may live in or attend school By tracking school districts managers know what tax rules are associated with each district School districts are displayed in the Employee Configuration module where managers can link employees to them Gees acd Sect Delete Cancel Heln School District MICROS101 Search by Name School District Name County State Country Suitland County Maryland United States Baltimore City Baltimore Maryland United States Stratford at Avon Cumberland Valley oaaee Avon Grove MICROS101 Hagerstown Name Baltimore City General Name Baltimore City County Baltimore Country United States he State Maryland a Just like Job Definitions School Districts can be assigned to a location Unless an organization is a 1 2 location store not all school districts will apply to all locations myLabor Feature
214. on Keep in mind that the more specific you are the more organized and concise your records will be Payroll Bank Name National Bank of Bank Name National Bank of Bank Address Line 1 suite 200 Address Line 2 Curtis Bay Business Plaza City Baltimore County Baltimore Country United States yj State Province Maryland v Postal Code 99999 9999 Building Society Roll Number Alpha Numeric field alpha1 Field Description Name Enter the name of the banking institution Address Line 1 2 Enter the address for the bank in these fields City Enter the city for the bank in this field County Enter the county for this bank in this field State Province Use the drop down list to specify the state or province for this bank Postal Code Enter the postal code for the bank in this field Country Enter the country for this bank in the field Building Society Enter the Building Society Roll Number for this Roll Number banking institution in this field A building society is afinancial institution owned by its members that offers banking and financial services This field is generally reserved for individuals in the United Kingdom It acts similarly to a bank routing number in the United States Alpha Numeric Use this field for any additional alpha numeric Field information that might be relevant myLabor Feature Human Resources Administration Reference Manual Page 59 Human Resou
215. on myLabor Feature Page 88 Reference Manual Human Resources Configuration Configuring Employees f Select the Location Name note the Location Name field will automatically update g Configure the remaining fields on the POS Configuration Tab including the Employe Security information fields 10 Click Save from the top menu bar ENTER A TRANSFERRED BORROWED EMPLOYEE Since transferred or borrowed employees should already be in the system you will only need to update their store location information If when you search for the employee and are unsuccessful you will need to follow the same steps as outlined in the Enter a New Employee step Navigate to myLabor Human Resources Employees Search for the appropriate employee and select Edit from the top menu bar 3 Select the Location Configuration Tab a Click the Assign Employee to Another Store button a drop down list will appear from which an alternate location may be selected b Select the new updated store from the Select Store drop down 3 Select the Job Rates Sub Tab a Click Add Job Rate b Use the drop down list to select the new location from the Location Name field c Fill out the remaining fields based on the hourly salary job code selection d Click Update List 4 Select the POS Configuration Sub Tab a Select the Location Name note the Location Name field will automatically update b Configure the remaining fields on the POS Configuration Tab including the
216. on myLabor Feature Page 114 Reference Manual Payroll Preprocessing Administration Premium Pay TYPE TAB Define the Premium Pay Type Save Cancel Help Type Premium Pay Rules Premium Pay Type O Amount O Hours O Split Shift Start Time w End Time Field Premium Pay Type Description Select the Premium Pay Type Options include Amount Hours or Split Shift Type selected determines hidden fields on screen Start End Time Specify the start and end times for the Premium Pay Types Depending on what Premium Pay Type is selected additional fields will appear below the Start End Times myLabor Feature Reference Manual Payroll Preprocessing Administration Page 115 Payroll Preprocessing Administration Premium Pay If Amount is selected then the following will display below Start End Times Choose Action Save Cancel Help Premium Pay Rules Premium Pay Type Amount O Hours O Split Shift Start Time End Time x x Increase Hourly Rate O Flat Amount By Percentage Of Select a Rate v Field Description Increase by Hourly Specify how the hourly rate will be increased Rate Flat Rate enter the hourly rate of the premium pay For example if default wage is 8 hr then the premium pay would be something like 10 hr 10 would be entered in this field
217. on myLabor Feature Page 124 Reference Manual Payroll Preprocessing Administration Break Rules Location Assignment CONFIG TAB Enforce Scheduled Breaks o Prompt for Break go Prompt for Break Name F Authorization Required for Early from o Authorization Required for Late from F Paid Break Paid Break Authorization Required for Early from F Authorization Required for Late from F Unpaid Break Unpaid Break Authorization Required for Early to Paid F Authorization Required for Late to Paid Fj Break Break Authorization Required for Early to Oo Authorization Required for Late to Oo Unpaid Break Unpaid Break Field Description Enforce Schedule Break Enabling this will ensure the employee is required to take his her break when it is scheduled Prompt for Break Enabling this option will make the employee answer the are you taking a break message at the POS Prompt for Break Enabling this option will make the employee Name specify what type of break he she is taking if more than one exists Authorization If enabled employees need management Required for Early authorization for early clock in from a paid break from Paid Break Only available of the option Prompt for Break is enabled Authorization If enabled employees need management Required for Late authorization for Late clock in from a paid break from Paid Break Only available of the option Prompt for Break is enabled Author
218. on to rate an employee s proficiency at a particular job For example skill levels might be Trainee Novice Proficient Expert Within those categories there may be sub categories of 10 1 10 being the least proficient and 1 Navigate to myLabor Human Resources Admin Employee Change Tracking Select Add from the top menu bar Enter a Change Code Select a Table category Select a Field Name component to be monitored Select Save from the top menu bar being expert Therefore it s possible to have a Level 1 Novice whose next promotion would be a Level 10 Proficient choose Action Add Edt Delete Cancel Help Employee Skill Level Search hy Name Name Skill Level Skill Level Value Expert Outstanding Mot Abo Beg 1 121 3 87 Employee Skill Level Ave Save Cancel Help Name Skill Level Skill Level Value Outstanding 3 87 Human Resources Administration Page 34 myLabor Feature Reference Manual Human Resources Administration Job Definitions Enabling DEFINE A RESTAURANT S SKILL LEVELS Job Definitions Navigate to myLabor Human Resources Admin Skill Level Click Add from the top menu bar Enter a name for the Skill Level Enter an integer for the Skill Level 1 10 Define a Skill Level Value Save ON yd No MODIFY AN EXISTING EMPLOYEE S SKILL LEVEL The following procedure is
219. onent Lists the Forecast Component ex Net Sales Discounts etc Forecast Displays the forecasted values for the forecast component Adjusted Forecast Displays the adjusted forecast if any Cumulative Shows the percentage of adjustment Increases are Adjustment Percent shown with a plus symbol decreases are shown with a minus symbol Cumulative Shows the monetary amount of adjustment Adjustment Amount Increases are shown with a plus symbol decreases are shown with a minus symbol Actual Displays the actual amount of the forecast component ex if Net Sales was forecasted as 5750 and Net Sales was 7 000 7000 is the Actual Rating Displays the rating based on the configuration of percentages in the Forecast Performance section of Forecasting Admin Reason Displays a reason if the rating displayed requires a reason Forecasting myLabor Feature Reference Manual Forecasting Forecasting ADD ADJUSTMENTS Add adjustments to the generated forecast Reason Category Reason 4 a Comment Select Reason Category V Select Reason v Loo Save a A Net Sales 3 22 2008 Weather Snow 15 000 305 678 Field Description Reason Category Select a reason category for the adjustment Reason categories are configured via Human Resource Admin Forecasting The reason category selected will be shown in the display area Reason Select a reason for the adjustment Reasons
220. ons C oa olat ocne assntolecetiens Shep Fed man Fean Job Name m Starts Wah AND v ma Save O Cand Hen Job Definitions Paget oti Job Name Overt Job Name Cashier Job Category Back office other v Barterrder Barer Froder Chat Cashier O Olshwwasher Labor Category K chen Babra class Please Select Most Job Definitions Job Type Hourly Effective From 1106 2007 Overtime Lowel Z Overtime Level 1 E Overtime Level 2 C Overtime Level 3 C Overtime Level 4 Default Regular Rate f20 SC Minimun Regular Rate Maximum Overtime Rate Mawirnum Regular Rate Hourly jobs are paid by the hour typically at the prevailing minimum wage or above Salaried jobs provide employees with pay that does not fluctuate regardless of how many hours the employee works For example a dishwasher earning 9 50 hr who works an 35 hours a week will make 332 50 whereas a manager who makes a salary of 29 000 yr will make 557 69 a week regardless if he she works 10 hours or 50 hours These options allow for the setting of the appropriate pay rates for the job For example the minimum wage for a hostess might be 5 75 hr in the state of Maryland However a location may choose to set the default pay rate at 7 50 which means that starting hostesses will always make 1 75 more than the Maryland minimum wage After jobs are created they should be a
221. otions they will be supporting For example an organization may have recently opened a new location As a promotion the organization has created a coupon that gives a guest 1 free cup of coffee regardless of which location he or she goes to for redemption Promotions like this can seriously affect forecasts CALCULATION TYPES When creating events users have the ability to specify how historical or actual data will affect the outcome of the event These options are Use Historical Impact to determine Future Impact Use Historical Impact only if event is same day of week Use Estimated Impact for All Future Events Forecasting myLabor Feature Page 212 Reference Manual Forecasting Events These options are located on the Add Edit page Add Event Definition Schedule Event m Select Type v Event Name Event Description Event Type Hierarchy Select Hierarchy Sub Category Select Sub Category Category Select Category Y Calculation Type _ Use Historical Impact to determine Future Impact Use Historical Impact only if event is on same day of week Expiration Date Use Estimated Impact for all Future Events Estimated Impact Percentage USE HISTORICAL IMPACT TO DETERMINE FUTURE IMPACT This option states that the actuals generated from the first or previous application of this event should be used to determine the fore
222. ottom Section Net Sales Displays total net sales for the location s Total labor Displays the total amount spent on labor for the location s myLabor Feature Page 239 Reference Manual Standard myLabor Reports Tip Exception Report Total Time Displays the total number of hours worked by all job codes at the location s Avg Hourly Pay Displays the overall average hourly pay for all job codes Labor Cost Net Displays the calculation of amount spent on Sales labor with respect to net sales Sales per Labor Hour Displays how much product was sold in comparison to all labor hours worked Tip Exception In restaurants with tipped employees where combined earnings average out to Report below minimum wage during a single payroll period the employee must make up the difference The Tip Exception Report shows instances where the employer must compensate employees who have fallen below minimum wage TEMPLATE TipExceptions xml EXAMPLE Tip Exception Report Employee Service Minimum Payroll ID JobCode SSN SIN Hours Pay Charge Tips Wage Short Total Labor 66 40 379 67 0 00 0 00 245 83 58 07 Bartender 1 Heather 554 36 7854 0 04 0 25 0 00 0 00 0 20 0 05 Bartender 0 02 0 05 0 00 0 00 0 10 0 05 Cook 0 02 0 20 0 00 0 00 0 10 0 00 123456789 Bartender 2 Debbie 333 33 3339 6 25 13 62 0 00 0 00 30 22 16 60 Bartender 5 25 8 47 0 00 0 00 25 07 16 60 Server 1 00 5 15 0 00 0 00 5 15 0 00 Bartender 3 Jennifer 303 12 2536 0 15 0 77 0 0
223. owing specifications may be established in workflow E Workflow Behavior C Enable Auto Submit C Enable Auto Approval Enable Manual Forecast to Overwrite Auto Generated Forecast Enable Partial Forecast Generation If you do not select any options you will need to manually submit and approve forecasts for every period myLabor Feature Forecasting Reference Manual Page 181 Forecasting Forecast Administration Field Enable Auto Submit Description Automatically submit generated forecasts without authorization Ex the manager is out and a forecast needs to be generated the system will automatically generate a forecast If this option is enabled you will be required to specify the number of hours before the start of the next business week to auto submit the forecast Enable Auto Approval Automatically approve submitted forecasts without authorization Ex the approving manager is out and the forecast needs to be approved the system will automatically approve the forecast If this option is enabled you will be required to specify the number of hours before the start of the next business week to auto approve the forecast Enable Manual Forecast to Overwrite Auto Generated Forecast Enable this option toallow an individual to overwrite an auto generated forecast manually Enable Partial Forecast Generation Enable this option to generate partial forecasts If not enough weeks o
224. p User Alpha 8 User Numeric User Numeric User Numeric 6 7 Field Description Update List When configurations are complete click this button to update the information Cancel If you decide to cancel and quit your current action click this button your edits will not be saved Location Name Specify the location name where the employee s POS configuration will be effective Classic PC Application Enter the PC Application Password the employee Password will use Classic Employee Class Select the employee class Classic Choices for this field are uploaded from Definitions There is no place in the portal to configure these Enterprises must have installed mymicros in order for this data to populate Human Resources Configuration myLabor Feature Page 86 Reference Manual Human Resources Configuration Configuring Employees Field Back Office Class Description Select the back office class Classic Choices for this field are uploaded from Definitions There is no place in the portal to configure these Enterprises must have installed mymicros in order for this data to populate Employee Privilege Select the Employee Privilege level at the POS Classic Cashier Select whether the employee has cashier functionality Classic Cash Drawer Select the cash drawer where the employee will have accessibility None is the default which specified no cash drawer Classic LDS ID Enter the liq
225. p credits Use Wage amp Tip Law options to ensure compliance with federal and state laws when hiring scheduling or calculating employee pay Gehoose Action Add Edt Cancel Help Wage and Tip Law Search by Name Default One Name Default Minimum Wage Maximum Tip Credit Maximan Tip Credit Effective From Effective To Amount Percentage gt Default One 6 00 5 05 2007 12 27 4 gt Tip law Four 5 36 2 85 2007 12 27 gt Tip law Three 15 00 gt Tip Law Two 8 50 Ce Save Delete Cancel Help Wage and Tip Law Edit law effective in future Name Tip law Four Default Minimum Wage 5 36 Maximum Tip Credit 285 Amount Maximum Tip Credit Percentage Effective From 12 27 2007 Note Child Labor Laws are configured in a separate module of the myLabor Application Child Labor Laws are labor laws in the general sense of the term however they have been broken out to ensure proper attention is given to them Overtime Pay Rules are defined in the Payroll Administration portion of the myLabor Application The prevailing state or federal minimum wage law that favors the employee becomes the basis for wages throughout myLabor When the minimum wage is changed in this module all wages that fall below the new minimum wage will be updated This applies to the job rate and employee override functionality Tip credit is a percentage or monetary amount s
226. ped the category included employees from both front of house and back of house Human Resources Administration Page 64 myLabor Feature Reference Manual Human Resources Administration Labor Category Master Labor Category Masters usually tend to be more generic than Job Category Masters in order to encompassas many differ Job Definitions as possible However it is up to the enterprise to determine how Labor Categories should collect employees Labor Category Master Ghoose Action Add Edt Delte Cancel Help Search by Name Name POS Reference Report Active Enterprise Managed Bar 2 ye v xy Kitchen 4 y v y Management 7 x y y OTHER f Other 1 Labor Category Master PTI BOH 6 Restaurant 3 Utility a Name Restaurat Report v Active v Enterprise Managed v Screen Description One tab exists in Labor Master Categories for establishing a Labor Master Category Labor Category Master Name Restaurat Report v Active v Enterprise Managed v Field Description Name Enter the name of the labor category master Report Enable this option if the labor category is to be used to reporting purposes Active Enable this option if the labor category is to be considered active as opposed to inactive Enterprise Enable this option if the labor category is subject Managed to Enterprise Management
227. plays the default regular rate for the job code Rate selected Overtime Level 1 4 Displays any applicable overtime levels for the job Rate code selected Salary Job Rates Information Although all fields are required entering a value in any one of the six fields will cause the other fields to auto populate Hourly Rate Enter the employee s hourly rate Daily Rate Enter the employee s daily rate Weekly Rate Enter the employee s weekly rate 4 Weeks Rate Enter the employee s rate for every 4 weeks Monthly Rate Enter the employee s monthly rate Annual Rate Enter the employee s annual rate myLabor Feature Human Resources Configuration Reference Manual Page 85 Human Resources Configuration Employee Configuration Overview POS CONFIGURATION TAB You can only set POS Configuration for an employee at a location You must first have specified the location s where the employee works __JobRates POS Configuration Location Name POS Password EE Bpelicatlon Employee Class Back Office Class Privilege Cashier Cash Drawer Site3 1001 1001 Driver Employee Master None Location Name ss pos d ae i eppication Employee Please Select x Beek Office Please Select See Please Select w Cashier Please Select Cash Drawer None LDS ID User ID Password ae Disabled HIME nee User Alpha 6 ee o User Alpha 7
228. ployee Availability 3 Click the Add button to reveal the drop down lists for availability configuration MICROS101 LS C ee eoa or Employee eerOeie Employee Work Rules gyes Availabilty Minimum Maximum cance Hours Hours Week 2 40 Sunday 4 10 Time Seqmagt Start Day of Week From Time End Day of Week To Time Monday 4 10 Tuesdoy 4 R Employee Availability Wednesday a COMER Save Cancel OH MICROSION Thursday 4 Friday 4 Saturday a Employee Work Rules mnployee Availability Minimum Maxumnum Hours Hours Week 2 40 Sunday 4 10 Monday 4 10 Tuesday 4 10 Wednesday 4 10 Thursday 4 10 Friday 4 10 Saturday 14 10 4 Use the drop down lists to specify Time Segment Start Day of Week From Time End Day of Week To Time all fields are required Employee Availability Time Segment Start Day of Week From Time Preferred Time v Tuesday 5 Click Add to add the next record and repeat step 4 for all other employee availability specifications 6 Save Human Resources Administration myLabor Feature Page 50 Reference Manual Human Resources Administration Store Work Hours Store Work The Store Work Hours module allows you to set up and enter the hours and days of Hours operation for you restaurant Not all locations in an organization might have the exact same hours For example a stand alone coffee shop might stay
229. ports System Report System Report System Report System Report z System Report System Report is 7 Repeat steps 2 5 for all user user roles who require myLabor Report assignment Basic Administration Page 18 myLabor Feature Reference Manual Basic Administration Questions Questions If any of the material discussed in this chapter is unclear to you please check the mymicros System Administrator s Guide For further assistance you may wish to contact your MICROS Account Representative myLabor Feature Basic Administration Reference Manual Page 19 Human Resources Administration Description Human Resources Administration Description In the Human Resources Administration module the rules that govern the employment of individuals are configured From labor laws to store hours this module is your Human Resources one stop shop These settings are generally considered one time configurations and are usually established by the System Administrator However as the rules that govern employees change the System Administrator reserves the right to modify and tweak existing rules as needed It is generally recommended that these configurations be the responsibility of an experienced user s Human Resources Administration gt Employee View Modify or Add Employees and Jobs gt Admin gt Organization Configuration Review and Modify Options gt T
230. ports However myLabor System Administrators will be able to assign myLabor Reports to users on an as needed basis Note Please note that some myLabor Reports contain potentially sensitive information such as employee Social Security Number phone number address etc Although efforts have been taken to mask sensitive material from unauthorized users please be cautious report content when assigning reports to users user roles Available Reports The following reports are available for use with the myLabor Application Employee Earnings Summary HR Employee Master Job Earnings Summary HRI9 Renewals Employee Phone List HR Employee Master Pay Rate Employee Turnover Job Summary Employee Job Summary Tip Exceptions For a detailed description of the myLabor Reports please refer to the myLabor Reports Manual The general steps to assign a report to a user or user role can be found in the mymicros System Administrator s Guide However the steps to add myLabor Reports will be included here ASSIGN REPORTS 1 Navigate to Admin Warehouse Reports Report Roles 2 Select a user user role and click the Select button Portal Administration for Role Reports ACME Corporation Search by Mame Entergrise Manager Storg Download 3 Click Add myLabor Feature Basic Administration Reference Manual Page 17 Basic Administration myLabor Reports 4 Use the Filter by Category list to vi
231. r Feature Reference Manual Forecasting Events EVENT DEFINITION OVERVIEW PAGE C edd OE Delte Copy Cancel Help Event Definition Search by Name By Expiration Status an Events b By Event Type By Hierarchy By Category By Sub Category All Types all Hierarchies All Categories v All Sub Category v EventName Event Description EventType Hierarchy Category SubCategory Open Close a Andy s Candy Spec Andy s Candy Spec Promotional Local Promotions Kids Night Apurva Apurva Test Other Affects From Growth Close Location asdasd asdasd Promotional National Promotions BOGO Blueberry Buzz Too Much Fun to Promotional Local Promotions Kids Night BOGO STKTACO Buy One Get One Promotional Steak Steak Tacos Build Test Build Test Promotional Caritas Carnitas Burritos COPY BYGO COPY BYGO Promotional Steak Steak Tacos Copy Open Pizza Copy Open Pizza Promotional Affects From Growth Open Location Copy Test Copy Test Promotional Affects From Growth Open Location Copy VIP Special Copy VIP Special Promotional Local Promotions VIP 100 eds event yankee game Other Caritas Carnitas Other Fnnthall Fnnthall Pramntinnal Steak Steak Rirritns m EVENT DEFINITION ADD EDIT PAGE Save Cancel Help Add Event Definition Schedule Event Event Name Event Type Calculation Type Event Description Select Type ig Hierarchy Select Hierarchy v Use Historical Impact to dete
232. r to the steps for non EM locations there are some distinct differences Please pay close attention to the steps listed here 1 In POS Configurator for Enterprise Maintenance navigate to Systems External Programs myLabor Feature Enterprise Time Clock Application Reference Manual Page 165 Enterprise Time Clock Application TCA POS Configuration 2 Insert a new External Program named myLabor Time Clock amp External Programs File Edt Record Help External Programs 907 myLabor Time Clock al Sot By Number Number Name A myLabor Time Clock 119 Emp Request Time Off 199 Autosequences ase alec 900 Standard Ext Programs Windows i 901 File Maintenance Run Sie OOOO 902 System Tape Backup al Normal x 903 Settle All Credit Cards 904 Rotate Logs C Show Alert Status S05 Set Demo Date E Runin separate virtual machine gt j ObiectRange Type E Working Directory MICROS_DIR_ROOT mpLabor TCA m MICROS_DIR_ROOT myLabor TCA TimeClock exe 2 13 2008 8 11 47 AM i External Programs File Edt Record Help External Programs 907 myLabor Time Clock Sort By Number Number Name A mylabor Time Clock 119 Emp Request Time Off F 199 aaa Ste RBC 00 Standard Ext Programs Windows x 901 File Maintenance Run Style H 902 System Tape Backup I Noma x i 903 Settle All
233. rator 1 0 Allowed Limit for this User Roles is 1 0 to 1 0 Operations East 5 0 Allowed Limit for this User Roles is 5 0 to 5 0 Operations West 40 Allowed Limit for this User Roles is 4 0 to 4 0 Employee 0 0 Allowed Limit for this User Roles is 0 to 0 Ba In Edit Forecast Description percentages of variance may be established for all users and user roles For instance you may want to assign users who should not have the ability to edit a forecast the percentage of zero 0 meaning that they will not be able to edit the forecast at all However a percentage of 5 would allow the user the ability to edit the forecast above and below the generated value by 5 Leaving the field blank allows the user role the ability to edit a generated forecast between 100 to 1000 Exercise discretion when assigning this privilege EDIT FORECAST DESCRIPTIONS 1 Navigate to Forecasting Admin Edit Forecast Descriptions 2 Enter the appropriate percentage to the corresponding user user role 3 Save Forecasting Page 192 myLabor Feature Reference Manual Forecasting Forecasting Forecasting Now that Forecast Profiles have been set up generated forecasts based on those Forecast Profiles will need to be submitted and approved These tasks can be accomplished through the Forecasting module Note Depending on User Rights and Privileges this section may be unavailable to you If you h
234. rces Administration Payroll Banks ASSIGN TO LOCATIONS TAB The Assign to Locations tab acts the same as all other Assign to Locations tabs in that you will select the location s that the banking institution will be linked to and click Save naa Name National Bank of Bank General f Assignto Locations Assign Location State Aaiaime 7 o Next1 Next O next2 001 Newberry Park Pi 002 Westend amp lake oO 003 Simi Valley California 004 WWoodland Hills California 005 Beverly Hills California o 006 Camarillo California 007 Oxnard California a 008 Irvine California 021 Sahara a 023 Henderson o 026 Ventura California 029 Gilbert California m N297 Aras Califarnia v Enabling CREATE PAYROLL BANKS 1 Navigate to myLabor Human Resources Admin Payroll Banks 2 Click Add from the top menu bar 3 Mandatory Enter the Name of the banking institution 4 Optional Enter Address 1 Address 2 City County State Province Postal Code Country Building Society Roll Number and or Alpha Numeric field 5 Save ASSIGN A PAYROLL BANK TO LOCATION 1 Navigate to myLabor Human Resources Admin Payroll Banks Human Resources Administration myLabor Feature Page 60 Reference Manual Human Resources Administration Job Category Master Job Category Master Select a Banking Institution and click Edit Choose Action ong oen
235. rease to adjust a selected Forecast Component This option ignores historical data and simply applies the amount entered into the field For example a restaurant defines the net sales component to increase by 10 Typical net sales on a Friday night are 2500 The forecasted amount will be the 2500 plus the 10 ergo 2750 The restaurant s actuals for Friday night were 3000 higher than the forecasted amount The following week the restaurant would like to apply the same 10 fixed amount to the net sales component However this time although the same 10 is being applied it is being applied to the 3000 thus the projected net sales for the evening is 3300 This event can be interpreted as a one time only event Although you may configure and re apply the event as often as you would like it is designed b impact a forecast once and then become inactive This is why there is no expiration date associated with the option Also you may add delete as many Forecast Components as necessary to generate an accurate forecast SCREEN DESCRIPTION The first page of the Event Definition module is an overview page You may use this page to search for and filter results in order to locate and view Event Definitions After clicking Add from the top menu bar or selecting an Event Definition and clicking Edit you will be able to input view detailed information on the second page of the Event Definition module Forecasting Page 214 myLabo
236. recommends using MICROS Macros to set your directory this ensures that if you have Windows CE clients all directory paths will be the same Neither User Interface nor Run Style are required 6 From the EM POS Configurator navigate to Devices Touchscreen Designer Sign In Touchscreens myLabor Feature Enterprise Time Clock Application Reference Manual Page 167 Enterprise Time Clock Application TCA POS Configuration 7 Click the Version folder icon and create a new version of that screen for myLabor ARRET CA AORN VW S x Version Sion In gt ow M Versions MIAS E Sign In myLabor 8 For the clock in out button update the Category to External Program and Program to the myLabor Time Clock Touchscreen Designer Terpate 2 Loge Paci fo sosa v Legend Clock ImOu Stretch to Fe Cole White on Fed der Icon Por Bottom 9 Repeat Step 7 for all other screens with clock in out functionality Enterprise Time Clock Application myLabor Feature Page 168 Reference Manual Enterprise Time Clock Application TCA POS Configuration ADD AN EXIT TIME CLOCK BUTTON You can add the additional button for Exit Time Clock to allow you to close the Timeclock exe if a problem arises 1 Repeat steps 1 2 above and set the Working Directory as the directory where the time clock executable file is located 2 Inthe Command line add a e to the end of the time clock executabl
237. rmance Description gt Forecast Edit Restricitons Forecast Edit Restrictions Description Forecasting myLabor Feature Page 178 Reference Manual Forecasting Forecast Administration Forecast Configuration Forecast Profiles In Forecast Configuration users have the ability to create forecast profiles which can then be assigned to locations and revenue centers This is useful since not all locations are subject to the same rules and operating procedures From a revenue center point of view often times there are organizations with many locations who do not share the same types of revenue centers Therefore it would be unnecessary to have all locations possessing all locations and generating forecasts for those non existent revenue centers For instance perhaps some locations have full service bars other locations have retail shops and even some others offer curb side carry out All three of these revenue centers could have its own Forecast Profile created to define it and assigned only to those locations who needed it Each location and revenue center may have up to four profiles assigned to them For more on this refer to Assignment to Organization Level on page 187 Forecast Configuration is divided into two sections Admin gt Forecast Configuration gt Forecast Profiles Forecast Profiles Description Assignment to Organization Level Assignment to Organization Level Description gt Performance Confi
238. rmation You should select Cancel and start again To run timeclock the application must be installed on your computer Please click on the following link to begin installation Download MICROS Timeclock When prompted to run or save the file select the Run option Cancel TCA Portal Setup amp Configuration TCA POS The POS must be configured in order to support and launch the Time Clock Configuration Application Depending on whether or not a location is using Enterprise Maintenance EM procedures will vary POS Configuration The following configuration steps outline the process for supporting the TCA for for Non EM_ Non EM Locations Locations gyryNG Up THE POS KEYS Note Although these steps are similar to the steps for EM locations there are some distinct differences Please pay close attention to the steps listed here 1 In POS Configurator navigate to Systems External Programs Enterprise Time Clock Application myLabor Feature Page 154 Reference Manual Enterprise Time Clock Application TCA POS Configuration 2 Insert a new External Program named myLabor Time Clock i External Programs External Programs 907 myLabor Time Clock Sot By Number Record View Table View Number Name A myLabor Time Clock a 119 Emp Request Time Off 199 Autosequences Ae ratioa 900 Standard Ext Programs Windows x 901 File Maint
239. rmine Future Impact o Use Estimated Impact for all Future Events Category Select Category Y Sub Category Select Sub Category Use Historical Impact only if event is on same day of week Expiration Date Haw Estimated Impact Percentage Field Description Event Name Enter the name of the event Description Enter a brief description of the event Event Type Select one of the three event types to classify this event Hierarchy Specify the hierarchy Options are populated from mymicros myLabor Feature Reference Manual Forecasting Page 215 Forecasting Events Field Description Category Specify the category Options are populated from mymicros Sub Category Specify the sub category optional Calculation Type Specify the calculation type Use Historical Impact Enable this option to use the actual data when this to determine Future event was initially launched to calculate the data for Impact the proposed event Use Historical Impact If you have selected Use Historical Impact to only if event is same determine Future Impact you may select this option day of week to only generate event forecasts for events falling on the same day of the week Expiration Date Use the calendar icon to enter an expiration date if Use Historical Impact only if event is same day of week has been selected option
240. rofile page 1 Workflow Behavior 2 Forecast Algorithm 3 Forecast Components Edit Forecast Profile Profile Name Airport Locations Profile Description Airport Locations Default WorkFlow Behavior Enable Auto Submit Enable Auto Approval Enable Manual Forecastto Overwrite Auto Generated Forecast v Enable Partial Forecast Generation lt 4 foo 2g g T a Enable Item Level Forecast C Allow Auto Closed vay Default Gross i Average Open Check Guests View Vi Manual Precision Adjustment Sales NetSales Discount Checks Table Turns Check Guest Count ei Present Adjustment Linking Guest Count A E a Js ho Joo bo bo bo bo 00 oo oo Sales ki i a 3 E 3 Netsales 0 0 io oo oo 00 oo o0 o0 o0 v v 2 Discount 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 el m 2 Checks 0 0 0 0 oo 0 0 0 0 0 0 0 0 0 0 Table Tj H 2 rane 0 0 0 0 10 0 0 0 0 0 0 0 0 0 0 0 Average f v v 2 Check 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Open Check s ouest 29 o po po 0 0 E00 100 ee Count Closed Check l Gand v Os Guest 0 0 0 0 10 0 00 0 0 0 0 0 0 loo Count Guests l v a Present 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Forecasting myLabor Feature Page 180 R
241. rrence Pattern Specify the recurrence pattern or how often this Event Definition will be in effect Daily Weekly Monthly Yearly Depending on recurrence pattern selected additional frequency information will need to be entered Forecasting myLabor Feature Page 218 Reference Manual Forecasting Events Enabling EVENTS CALENDAR You may select the Events Calendar tab to see how the event will appear on a monthly view calendar You may save edit or delete entries on this calendar You may also access the Events Calendar by navigating directly to it using Forecasting Events Event Calendar Schedule Event Definition Event Name Hamburger Happiness Event Description 2 Burgers Location Revenue Centers View 4 gt March 2008 Action Select x Sunday Monday Tuesday Wednesday Thursday Friday Saturday Week 9 Week 10 Is we T er oe I we Week 11 5 Is R N or po In Week 12 16 17 18 49 20 24 22 Hambur 1 Hambur 1 O Hambur 1 Hambur 1 Hambur 1 C Hambur 1 Week 13 23 24 25 26 27 28 29 C Hambur 1 Hambur 1 Week 14 30 31 For more information on the Event Calendar please refer to Event Calendar on page 220 CREATE AN EVENT DEFINITION 1 2 3 Navigate to Forecasting Events Event Definition Add Enter the Event Name specify the Event Type Hierarchy
242. rs Users The steps to create users can be found in the mymicros System Administrator s Guide User Roles can be created to manage users User Roles are categories of users User roles can be used as a shortcut for assigning privileges and user rights Instead of having to assign individual user rights a properly configured user role can be created and assigned when new users are added to the systems For example an Employee role can be created to provided limited user privileges such as only being able to see one s own schedule User Roles can be created by navigating to Admin Portal Roles Roles The steps to create user roles can be found in the mymicros System Administrator s Guide User rights must be restricted from both an overall portal perspective as well as from a myLabor point of view This section provides instruction for setting up the Enterprise Information Portal to use the myLabor Application Included in this section are the steps to set up and assign myLabor specific privileges and reports The following privilege sets will be discussed in this area Human Resources specify what rights and abilities will be available to users in the Human Resources module Payroll Processing specify what rights and abilities will be available to users in the Payroll Preprocessing module Forecasting specify what rights and abilities will be available to users in the Forecasting module myLabor Privilege
243. rtime kicks in for that day Ex Monday Thursday after 8 hours clocked in employee is eligible for overtime pay Saturday and Sunday after 10 hours clocked in employee is eligible for overtime pay Minor Rule Displays Specify whether or not the Labor Pay Overtime Rule applies to minor employees Enabling CREATE A LABOR PAY OVERTIME RULE 1 2 3 4 Save Navigate to myLabor Payroll Admin Labor Pay Overtime Rules Click Add or select an existing Overtime Rule and click Edit Modify the fields according to the information provided above LINK A LABOR PAY OVERTIME RULE TO A LABOR PAY RULE The following procedure is discussed in greater detail in the Labor Pay Rules section of this document 1 After the Labor Pay Overtime Rule has been set up navigate to myLabor Payroll Admin Labor Pay Rule Create a new or select an existing Labor Pay Rule On the Overtime Rules Tab select the Labor Pay Overtime Rule that will apply toward the Labor Pay Rule Save myLabor Feature Reference Manual Payroll Preprocessing Administration Page 111 Payroll Preprocessing Administration Premium Pay Premium Pay Premium Pay Types Premium Pay is additional pay that is administered at a higher rate Premium Pay can be considered many things from overnight work to holiday pay For example an employee who agrees to work Easter Sunday or Thanksgiving Day may earn pay at a rate that is higher than hi
244. s 11 20 2 0 d forecasted value falls within a range the corresponding rating is assigned to that 21 30 3 0 Fi forecast component for that day part or day 31 40 4 0 v Reason Required If this is checked the 41 50 5 0 Tl user needs to provide a reason in the View Forecast screen myLabor Feature Reference Manual Forecasting Page 191 Forecasting Forecast Administration Enabling Forecast Edit Restriction Enabling CONFIGURE FORECAST PERFORMANCE 1 Navigate to Forecasting Admin Forecast Performance 2 Enter values in the Minimum Percentage Maximum Percentage and Rating fields 3 Enable Reason Required optional 4 Click Add to create a new entry row 5 After entering all data click Save Since many users might have the ability to edit a generated forecasts organizations can restrict the degrees to which forecasts may be edited For example enterprises may want their store managers to have limited editing power whereas a regional or district manager might need greater editing capabilities Choose Option Save Cancel Help Forecast Edit Restricitons Sys Admin 10 0 Allowed Limit for this User Roles is 10 0 to 10 0 Operations Admin 10 0 Allowed Limit for this User Roles is 10 0 to 10 0 Store Download 0 0 Allowed Limit for this User Roles is 0 to 0 Operations ALL 5 0 Allowed Limit for this User Roles is 5 0 to 5 0 Franchise Ope
245. s are administered the exact same way as General Privileges Administration of myLabor Privileges are significant for a number of reasons For example labor management deals with sensitive information like Social Security Numbers Privileges can be established to determine which individuals will have access to that type of information and which individuals will absolutely not be able to see that type of data Usually Portlet Administration is a task carried out by the System Administrator however any appropriately privileged user will be able to perform this function Basic Administration Page 10 myLabor Feature Reference Manual Basic Administration myLabor Privileges HUMAN RESOURCES PRIVILEGES Role Portlet Administration For the Role Sys Admin Portlet Privileges Can Add Employee Records Portlet Employees Sall F or Can View Employee Records Title he Siae Menu Tiie st a Can Modify Employee Records Can Assign Employee to Work in Another Sort Order 1 Store Can Add Pay Rates Can Modify Pay Rates Hide Oo Can View Pay Rates HR Administrator Enable myPage Oo Can View Salaried Pay Rates Note You will notice that when certain privileges are selected others auto select and gray out This is because some privileges are eclipsed by others Right Privilege Description Can Add Employee Enable this option if the user user role will be Records permitted to a
246. s as needed Select Forecast Information from the top menu bar a page similar to the following will appear Forecast Information Forecast profile Inven Test Forecast algorithm details Moving Percentage Number of Weeksto Number of Past Weeks Weight Forecast to Average 0 0 3 6 Moving history Ignore Lowest Ignore Highest Forecast Components Gross Sales Net Sales Discount Checks Table Turns Average Check Open Check Guest Count Closed Check Guest Count Guests Present Sales Quantity Events were applied myLabor Feature Reference Manual Forecasting Page 199 Forecasting Forecasting You may select the forecast components to see the data used to generate the forecast Forecast Components Gross Sales Net Sales 03 16 2008 03 17 2008 03 18 2008 03 19 2008 03 11 2007 1501 03 12 2007 1855 03 13 2007 2130 03 07 2007 3208 03 18 2007 1328 03 19 2007 2123 03 20 2007 2245 03 14 2007 1944 03 25 2007 1616 03 26 2007 1821 03 27 2007 2535 03 21 2007 2491 04 01 2007 1447 04 02 2007 1771 04 03 2007 2267 03 28 2007 2364 04 08 2007 1124 04 09 2007 1798 04 10 2007 2530 04 04 2007 3094 04 15 2007 1391 04 16 2007 1611 04 11 2007 2125 03 20 2008 03 21 2008 03 22 2008 03 08 2007 2429 03 09 2007 2574 03 10 2007 2058 03 15 2007 2358 03 16 2007 2026 03 17 2007 1474 03 22 2007 3817 03 23 2007 2771 03 24 2007 1775 03 29 2007
247. s for the upcoming business week are generated the Thursday before the start of the business week The manager in charge of generating the forecast has been sick and the forecast never got approved On Tuesday when the manager returns he sees that the forecast is in Generated status When the manager attempts to approve the forecast he will only be approving the forecast for the myLabor Feature Forecasting Reference Manual Page 205 Forecasting Forecasting remaining days of the business week since the business week has already started and he cannot go back and un generate past information The forecast will only be manually generated for the remaining days of the business week Wednesday through Saturday overwriting the old auto generate forecast therefore both an automatic and manual forecast will exist for this week Manual forecasts can be generated for any week in the future For example a forecast may be generated manually from March 1 2012 for 8 weeks The data used to generate the forecast however will be based on the current available fixed period data of the business week day be if for inventory staffing or scheduling purposes SCREEN DESCRIPTION The following is an overview of the features and functionality you will find on the Generate Manual Forecast page Generate Cancel Help Generate Manual Forecast Location Select Location Revenue Center gt gt Select Revenue Center
248. s or her normal pay rate Premium Pay Types are used to define the format by which pay will be issued There are three classifications of Premium Pay 1 Amount 2 Hourly 3 Split Shift AMOUNT An Amount is a flat hourly rate amount or percentage of minimum wage primary job highest clocked in rate or current clocked in rate may be awarded to the employee If you select this type MICROS recommends entering a Start and End Time Also you will need to specify the method by which hourly rates are increased You may select a flat amount or a percentage increase For example an employee who is working on December 25 may receive an extra 50 in compensation for Holiday Work This would be a Flat Amount If you select Flat Amount you will need to enter the amount by which to pay the employee If you select Percentage you will first need to identify the percentage of increase decrease and then specify the basis of the increase decrease i e what existing rate is being increased decreased by the percentage HOURS Selecting the Hours type denotes that employees will be paid for the hours they worked and at a flat hourly rate amount or percentage of an existing wage If you select this option you will be required to specify how many additional hours will be paid at a premium rate Additionally you will be required to define how the premium pay willbe administered a flat amount or a percentage of an existing pay rate SPLIT SHIFT S
249. s with discounts will updated respectively Primary Profile Assign a Primary Profile to the RVC Location Profile 2 4 Assign a profile to the RVC Location optional Staffing Administration Staffing myLabor Feature Page 228 Reference Manual Staffing Staffing Requirements Features Station Section Definitions Assign to Organization Level Assign Skill Levels to Staff Requirements Staffing Requirements Features General Manual Staff Requirements myLabor Feature Reference Manual Staffing Page 229 Staffing Staffing Requirements Staffing myLabor Feature Page 230 Reference Manual myLabor Reports Overview myLabor Reports Overview myLabor Reports show human resources and general earnings information Report availability is dependent on user privilege For example a user with system administrator privilege level could be able to view all employee phone listings from the Employee Phone List but a store manager privilege level could see only those employees who worked at the store where the manager has access Generally all myLabor users have access to myLabor Reports myLabor Reports can be accessed and viewed by navigating to Reports More Reports myLabor Reports myLabor Feature Page 231 Reference Manual Standard myLabor Reports Employee Phone List Standard myLabor Reports Employee Phone This report creates a
250. sales with respect to the amount spent on labor Labor Cost Regular Pay Displays all regular pay for regular hours worked Overtime Pay Displays all overtime pay for regular hours worked Total Pay Displays the total amount the employee was paid regular pay overtime pay of Total Pay This percentage is the ratio of pay the employee received with regard to all pay that was distribute by that location to its employees myLabor Feature Reference Manual Page 237 Standard myLabor Reports Employee Earnings Summary Report Employee The Employee Earnings Summaryreport allows managers to view labor information Earnings such as hours worked labor costs and commissions by employee on a weekly basis Summary Report TEMPLATE EmpEarningsSummary xml EXAMPLE Job Code The Job Code Summary report combines all hourly work and labor costs by job Summary Report codes So rather than sorting employeehours and pay information by employee this report organizes its information by the actual job It also summarizes total along the bottom of the report TEMPLATE JobSummary xml June 12 2008 myLabor Feature Page 238 Reference Manual Standard myLabor Reports Job Code Summary Report EXAMPLE Hours Worked Job Code Summary Labor Cost Reauiay Panie Total Hours Regular A eraning Total Pay of Total Labor Sales Ava Hourly d
251. screens Please note that not all steps are required in order to successfully enter an employee into the myLabor Application Navigate to myLabor Human Resources Add Select a Home Store from the home store drop down list 3 On the General Tab enter Employee Name first last and check name SSN DOB Gender Payroll ID if applicable All other fields are optional 4 On the Contact Information Tab all fields are options however MICROS recommends entering as much information as known 5 On the I9 Information Tab a Select INS Status Alien Citizen or Permanent Resident b Enter Expiration Date and Alien Admission Number if applicable c Select a Document Type d Use List A or List B and List C boxes to identify the Document Types Document ID Numbers and Expiration Dates 6 On the Exemptions Tab specify Federal State City and or County Exemptions 7 On the Payroll Information Tab enter banking information for the employee including account number account type amount to be deposited etc 8 On the Status Tab a Enter the hire date b Specify temporary part time c Ensure Hire Status is set to Hired 9 On the Location Configuration Tab a On the Job Rates Tab click Add Job Rate b Specify the Location Name Job Code Name Effectivity From date c Fill out the remaining fields based on the hourly salary job code selection d Click Update List e Select the POS Configuration Tab Human Resources Configurati
252. se topics myLabor Feature Enterprise Time Clock Application Reference Manual Page 151 Enterprise Time Clock Application Download the TCA The Employee Clock will retain the similar look and feel that current POS users are already familiar with itis its behind the scenes functionality that has been altered mym cros net Please enter an I D 8 Download the TCA The Enterprise Time Clock Application must be downloaded to the site This enables the TCA to be accessed at the POS Until this step is performed your organization will be unable to use any of the TCA functions In order to perform this task you will need your Restaurant ID and Restaurnat Password The ID and Password are the same ID and Password that was sent during the initial download and installation of the RTA and provided via the Installation Email from the mymicros net Implementation Group If you have lost or forgotten your Restaurant ID and or Password you may refer to the Download Report The Download Report may be accessed via Reports More Reports Admin Reports Download Report 1 Login to the portal as Sys Admin 2 Navigate to myLabor TCA Download Enterprise Time Clock Application myLabor Feature Page 152 Reference Manual Enterprise Time Clock Application Download the TCA 3 Enter the Restaurant ID and Restaurant Password in the fields provided and click Next T
253. se this drop down list to specify the job category Labor Category Use this drop down list to specify the labor category Method Use this drop down list to define the parameters by which this job s needs will be determined Options include General Step Productivity Shift Fixed Resource and Recipe Job Code Use this drop down list to specify the job code Labor Description Enter a brief description of this job with respect to the Staffing Profile Staffing Profile This information is displays the Staffing Profile Details being added modified Assign Profile to Organization Level myLabor Feature Staffing Reference Manual Page 227 Staffing Staffing Administration SCREEN DESCRIPTION The following describes the fields and features you will find on the Assignment to Organization Level screen Field Description Location Name Select the location to begin assigning profiles Selecting the little red triangle next to the location name will reveal a drop down list of any available revenue centers Seed Click this icon if you would like to assign the data from another RVC Location This data will provide information for that location to base its forecasts This option will typically apply to a new location that has no existing data Link Enable this option to update all profiles when an adjustment is made to one profile For example if discounts is updated for Profile 3 all other existing profile
254. sed 4 Click Close Period s myLabor Feature Reference Manual Payroll Preprocessing Page 149 Payroll Preprocessing Reopen Closed Labor Period Reopen Closed Labor Period Screen Description Reopen Labor Period allows a user to reopen a previously closed labor period This is useful for when updates or changes need to be made to a closed labor periods No modifications may be performed on a closed labor period you will first need to reopen it Time Cards may only be updated for open and existing pay periods You may only reopen and update the latest pay period The Reopen Closed Labor Period screen displays any and all closed labor periods You may select a labor period and reopen it Reopen Closed Labor Period Choose Action Reopen Period s Cancel Help MICROS101 Pay Period Pay Period Calendar W 1 1 2008 1 31 2008 Default Monthly ee The screen shows Pay Periods and Pay Period Calendars Enabling REOPEN A CLOSE LABOR PERIOD 1 Navigate to myLabor Payroll Reopen Closed Labor Period 2 Select the Labor Period to reveal the locations 3 Specify which locations will have this labor period reopened for them 4 Click Reopen Period s Payroll Preprocessing myLabor Feature Page 150 Reference Manual Enterprise Time Clock Application Description Enterprise Time Clock Application Description The Enterprise Time Clock Application TCA is one of the most revolutionary it
255. snccsncennceraoncntedenstatanpermusocanncisonnente 238 Job CodeS miary RSD GUL siseayuxssnacvwsursananeshasuseesesacasoinncaneussnscuwacmnsanedasnadeisouecesveuapeduevuets 238 Tip Exception TS CVO sa csccesccanaccvaiice setae utequseicarexcenanaraconeace nar retna hear R TEREE E EEE RERET EEEa 240 Appendix A Configuration Directory ccis 2cc sevasonssusssveavvanecrscaseavoaseaseasiusssnaevananoas i Appendix B Employee Change Tracking Options cccsscceeeeseeeeeeteeeeeeeees iii DEOS AE AE E EE T E eee re ee vi Page iii of iii Table of Contents myLabor Feature Reference Manual Preface Declarations Preface Declarations Warranties Although the best efforts are made to ensure that the information in this manual is complete and correct MICROS Systems Inc makes no warranty of any kind with regard to this material including but not limited to the implied warranties of marketability and fitness for a particular purpose Information in this manual is subject to change without notice No part of this manual may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information recording and retrieval systems for any purpose other than for personal use without the express written permission of MICROS Systems Inc MICROS Systems Inc shall not be liable for errors contained herein or for incidental or consequential damages in connection with the fur
256. ss the fixed periods for that days events Select the checkbox next to the event to be edited Note Remember You may only edit one type of event at a time Specify new start end times for the event Click Save from the top menu bar from the pop up window myLabor Feature Reference Manual Forecasting Page 223 Forecasting Events DELETE AN EVENT You may edit events in either of the two Event Calendar screen layouts To edit an event from the month view 1 Navigate to Forecasting Events Event Calendar 2 Select the checkbox es next to the event s to be deleted 3 Use the Action drop down list to select delete 4 Select OK from the confirmation dialog box The Event Definition will be deleted To delete the Event from a fixed period screen layout 1 Navigate to Forecasting Events Event Calendar 2 Select the more link to access the fixed periods for that days events 3 Select the checkbox es next to the event s to be deleted 4 Use the Action drop down list to select delete 5 Click OK from the confirmation dialog box USING THE VIEW BUTTON 1 Navigate to Forecasting Events Event Calendar 2 Select the Select button next to Location Revenue Center a page similar to the following will appear Select view ERERRETME 3 Select the view then select appropriate locations revenue centers click Apply You will then be able to use the View button to see the locations revenue centers bein
257. ssigned to locations Since not every location may have the same needs not all jobs necessarily need to be assigned to all locations This is however always an option to assign job rates on a total organizational level Human Resources Administration myLabor Feature Page 36 Reference Manual Human Resources Administration Job Definitions For example a small chain of restaurants offering alcoholic beverages is unable to acquire a liquor license at one of their locations so the owners decide to install a coffee bar instead The organization can therefore choose to not have the jobs of bartender bar back or cocktail waitress assigned to the location without the liquor license and can create and substitute a job like baristas a k a coffee bar server Since none of the other restaurants have this coffee bar it seems unlikely that the other locations would want to assign the job role of barista Therefore the job role of barista only exists at the one special location Also jobs can be configured by location which means that default specifications need not necessarily be applied For instance two locations may both have the job of line cook At one location the age requirement for line cook is 16 years and the pay rate is 6 00 hr At another location the age requirement for the same line cook is 18 years and the pay rate is 6 50 hr Both of these locations use the same enterprise wide job definition line cook
258. ssing Admin Labor Pay Rules Pay Period Calendars may be configured at myLabor Payroll Preprocessing Admin Pay Period Calendars Wage and Tip Laws can be configured at myLabor Human Resources Admin Wage and Tip Laws Child Labor Laws may be configured at myLabor Human Resources Admin Child Labor Laws You may only have one Labor Pay Rules Pay Period Calendars and Wage and Tip Laws per location You may have more than one Child Labor Law per location ASSIGN A TIME SENSITIVE ATTRIBUTE TO A LOCATION Navigate to myLabor Payroll Preprocessing Admin Location Configuration Select a location s from the left side of the page 3 Enable the checkboxes next to the laws rules to be assigned to the selected location s Use the drop down lists to specify the necessary laws rules 5 Enter any appropriate effectivity dates myLabor Feature Reference Manual Payroll Preprocessing Administration Page 133 Payroll Preprocessing Administration Work Rules 6 Save Work Rules General Work Rules which determine default availability and work hours can be configured in the system This is to help limit the number of hours employees can work for whatever reason An organization may decide that an employee should not work more than 6 hours a day and nomore than 40 hours a week These settings will then carry over into the Employee Availability screens as a scheduling guideline as well as into the Scheduling App
259. ste on Rog Jeane toon Por Boticn 8 Repeat Step 6 for all other screens with clock in out functionality ADD AN EXIT TIME CLOCK BUTTON You can add the additional button for Exit Time Clock to allow you to close the Timeclock exe if a problem arises 1 Repeat steps 1 2 above and set the Working Directory as the directory where the time clock executable file is located 2 Inthe Command line add a e to the end of the time clock executable file myLabor Feature Enterprise Time Clock Application Reference Manual Page 157 Enterprise Time Clock Application TCA POS Configuration Example TimeClock exe e lox File Edit Record Help External Programs ce tf o H Oh 504 mylabor Time Clock Exit Sort By Number z IKEE a a a E a oF I Be Record View Table View mylabor Time Clock Exit 208 EM Deployment 209 Default Breakfast Screens T 210 Default Main Screens Windows 211 KDS Controller to Server Run Style 212 KDS Controller to 2010 J Noma tttsti lt it iSSY 500 CUSTOM 501 LSS Kicthen Minder Exports J Show Alert Status 502 LSS Kicthen Minder GUI 503 myLabor Time Clock 504 mylabor Time Clock Exit J Run in separate virtual machine Object Range Type 7 Working Directory Dir StMICROS_DIR_ROOT mpLabor TCA Omman CITE DD P E 5 15 2008 2 09 04 PM 7 3 Create a new button on the Touchscreen to correspo
260. tate law may require that an employee be paid for an extra hour of work if the employee is scheduled to work two shifts in a day that are more than 1 hour apart This extra hour is paid to the employee but may not be included in overtime hours If you select Split Shift MICROS recommends entering the minimum and maximum number of hours between shifts that must pass before premium pay is eligible For example some states may have laws that dictate that if an employee is schedule to work a split shift and the shifts are more than one hour apart the employee must be compensated for that hour Payroll Preprocessing Administration myLabor Feature Page 112 Reference Manual Payroll Preprocessing Administration Premium Pay Screen Description In the same fashion as both the Amount and Hourly Premium Pay Types you will be asked to specify how the premium pay will be administered flat amount or percentage of existing pay rate The Premium Pay configuration screens are made up of two separate tabs General Tab Type Tab GENERAL TAB Configure the parameters by which the Premium Pay will be administered Choose Action Save Cancel Help C Sunday C Wednesday Saturday CIMonday Thursday Calendar Day Calendar Day Range Premium Pay Rules General Tye Name l Description Include in Labor Cost oO Include Minor oO Effective Days Day of Week OAI C Tuesday OFriday
261. ted User Alpha 1 User Alpha 2 User Alpha 3 User Alpha 4 User Alpha 5 User Alpha 6 User Alpha 7 User Alpha 8 User Numeric 1 User Numeric 2 User Numeric 3 User Numeric 4 User Numeric 5 User Numeric 6 User Numeric 7 User Numeric 8 Veteran Disabled Vietnam Era Veteran Work Permit Expiration Date Work Permit Number Page v of v myLabor Feature Reference Manual Index Index Basic Administration 4 Forecasting Privileges 13 Human Resources Privileges 11 Payroll Preprocessing Privileges 12 Break Rules Administration 121 Break Rules Location Assignment 123 Config Tab 125 Rules Tab 124 C Child Labor Laws 42 General Tab 42 Overtime Tab 43 Work Restrictions Tab 44 Close Labor Period 149 Configuring Employees 87 Consecutive Days Overtime 109 E Edit Forecast Description 192 Employee Availability 47 Employee Availability 49 Employee Work Rules 49 Employee Change Tracking 32 Inactive Employee Change Tracking Records 33 Employee Privilege Administration 127 Enterprise TCA Program the TCA Printer for RES 3700 173 Enterprise TCA Functions 176 Enterprise Time Clock Application TCA Administration 151 Event Calendar 220 Days of the Month 222 Event Filter 221 Event Definition Open Close Location 211 Other 212 Promotional 212 Use Estimated Impact for All Future Events 214 Use Historical Impact Only if Event is Same Day of Week 213 Use Historical Impact to determine Future Impact 213 Events 211 Event C
262. the overall paper work involved in setting up direct deposit for employees Usually direct deposit is reserved for salaried employees however an organization may choose to provide this service for their employees Payroll Bank Name National Bank of Bank General C Name National Bank of Bank Address Line 1 suite 200 Airese Line 2 Grosse Ration eSave Cancel Hel Save Cancel Help Payroll Bank City Name National Bank of Bank County Country D Aono Locations State Province Postal Code Assign Location State Regan a Building Society Roll Nu raa Alpha Numeric field next2 001 Newberry Park 002 Westend amp lake 003 Simi Valley California 004 Woodland Hills California 005 Beverly Hills California 006 Camarillo California 007 Oxnard California 008 Irvine California 021 Sahara 023 Henderson E 026 Ventura California 029 Gilbert California Configuring Payroll Banks is very similar to configuring School Districts in that after the Bank is set up it can then be assigned to the appropriate locations Again a small town bank in Garden City Kansas probably wouldn t need to be available to any employees in a Milwaukee Wisconsin location Human Resources Administration myLabor Feature Page 58 Reference Manual Human Resources Administration Payroll Banks Screen Description GENERAL TAB On this tab you should enter at a minimum the name state province postal code and country for the banking instituti
263. the payroll configurations occur These settings are considered one time configurations and are usuallyestablished by the System Administrator However as the rules that govern payroll and time card distribution change the System Administrator reserves the right to modify and tweak existing rules as needed It is generally recommended that these configurations be the responsibility of an experienced user s Payroll Preprocessing Time Cards Review and Modify Time Cards and Other Pay Records gt Time Card Summary View Time Card Summary gt Close Labor Period Close Open Labor Periods gt Reopen Closed Labor Period Reopen Previously Closed Labor Periods ETA Payroll Preprocessing s aa ETTET g EIEEE Administration options are i ces g i eae ii pe a i ja a located within the same module i ee ae a es m Lo 4 ed pine i a These settings often link to 4 ns or pA cae aie aris i iain Ei re ai eae other options that exist outside remun ay Rules and Mo ty rena ay Rules of Payroll Preprocessing gt Pay Period Calendars Review and Modify Pay Period Calendarg gt Break Rules Administration View Add Modify or Delete Break Rules gt Break Rules Location Assign Break Rules to Locations Assignment Employee Privilege z i b Administration View Add Modify or Delete Employee Privileges gt Location Assignment Create My Labor related Attributes for Locations gt Location Configuration Location Configuration for
264. these fields you must log out and log back in to see the changes on the Time Card Add Edit screen example not all locations might be required to pay the same amount in hourly wages For example California law dictates that wait staff must receive the state minimum wage of 6 75 hour and that their wages may not be offset by any tip credit However in other states where employers are able to take a tip offset into consideration minimum wage can be anywhere between the 2 00 4 00 range Payroll Preprocessing Administration Page 102 myLabor Feature Reference Manual Payroll Preprocessing Administration Labor Pay Rules Weighted Average Overtime Because of situations like these myLabor has provided the ability to create Labor Pay Rules that can be assigned on a location by location basis Certainly organizations may find that creating one labor law works for them and therefore they can assign it to all locations Add Edit Cancel Labor Pay Rules Search by Name Name California Pay Rule MD Pay Rule For some states specifically California and New Jersey overtime must be calculated differently than the standard after x hours per day week pay period the employee receives some amount over their standard pay rate Some states require a Weighted Average Rate WAR calculation Basically overtime pay is determined by average pay rates when employees have more than one pay rate
265. this drop down list to select only one event to see Location Revenue Click the Select button to open a pop up window Centers where you can select how you wish to view the event myLabor Feature Forecasting Reference Manual Page 221 Forecasting Events Field Description View button This button becomes active only after you have filtered your selections It will display the location s being viewed Arrow Buttons Use these arrow keys to go forward and backward in the calendar Action After selecting events on the calendar you may use this drop down list to edit or delete events DAYS OF THE MONTH The days of the month show individual days and the events that occur on them Week 13 23 24 25 26 27 28 29 Andy s 1 CO Money 1 Ice Ho 1 Andy s 1 Money 1 Open P 4 LJ Copy O 4 O money 1 O Fry Fr 4 New Ic 1 Money 1 Open P 4 Andy s 1 Andy s 1 more more more more more more more You may select events for editing and deletion by checking the box next to the event name and then selecting Edit updating start end time or Delete from the Action drop down list 3 24 Andy s 1 C Money 1 Hitte O Fry Fr 1 more more Week 14 30 31 m S Open P 4 ama i eee Week 13 Note You may only edit one type of Event at a time
266. time card record and update it manually Human Resources Administration myLabor Feature Page 26 Reference Manual Human Resources Administration Reason Codes EMPLOYEE TERMINATION When employees are terminated it is suggested that a reason be provided Sometimes terminations are under good professional circumstances and other times they ar not Providing a reason or explanation as to why an employee no longer works at a location helps employers in the long run For example a restaurant has 6 locations in one county The North County location hired Ted who shows up for his first week of shifts Ted then decides to No Call No Show for 3 shifts resulting in immediate termination Ted who doesn t want to buy a new uniform to a different restaurant drives across town to another location When Kristin the hiring manager pulls up Ted s records she ll see the No Call No Show reason code and think twice before hiring him These reason codes do not necessarily need to be negative in nature A reason code could be Going Back to College or Moved Out of the Area For example if a minor employee s parents decide to move to another state the minor employee might wish to continue working for the same restaurant when he gets to his new home town When the hiring manager at the new restaurant pulls up the termination record and sees Moved Out of the Area he or she may take that as a sign of a good worker an
267. ting the tip credit Select this option if an employee in this job receives direct or indirect tips myLabor Feature Human Resources Administration Reference Manual Page 39 Human Resources Administration Job Definitions TYPE TAB New jobs must be associated with a job type On this tab you will specify whether the job is hourly or salary If the job is hourly the rates should be entered Overtime levels as well as effectivity dates are also established in this module Save Cancel Help TD ve Job Definitions Hourly Effective From Salaried Job Type Overtime Level Overtime Level 1 09 29 2007 Overtime Level 2 Overtime Level 3 Overtime Level 4 HOURLY RATES Default Regular Rate the default pay rate is the normal starting pay for this position This can be overridden by the override regular rate Pay rate changes apply to future time clock entries Current and past time clock entries remain at the rates that were in effect when the occurred Minimum Regular Rate this field defines the minimum pay rate It is the lowest starting pay for this position Maximum Overtime Rate this field defines the maximum overtime rate It is the highest overtime pay for this position Maximum Regular Rate this field defines the maximum pay rate It is the highest non overtime pay for this position OVERTIME LEVELS These op
268. tion Forecast Component Select a forecast component from the drop down list ex Net Sales Discounts etc Order Type Specify the order type dine in carry out etc Major Group Family Specify the Major Group Family Group Menu Item Group Menu Item for the generated forecast you would like to view adjust Display After all configurations have been made click this button to see the generated forecast myLabor Feature Forecasting Reference Manual Page 203 Forecasting Forecasting VIEW ALL COMPONENTS You will be able to view adjust the forecast based on the criteria entered in the Parameters and Filters section You may drill down on Component Types to see day parts hours and fixed periods Showall view Components Adjust Absolute Value Adjust Percentage Value fi A e caro Cro Era ee oien ara Ta ari Net Sales 8472 10250 11923 13903 14637 14185 11317 84693 L pay part Lunch 1908 2937 3588 4382 5562 4485 3010 26452 Dinner 2298 2305 2815 3143 3121 3171 2514 19367 L Hours 4 00P 5 00P 328 263 393 879 458 307 289 2917 5 00P 6 00P 477 545
269. tions are used to determine which overtime levels apply toward thisjob A location may have up to four overtime levels Note These labels can and will change as overtime levels are defined For example if you create overtime level I and call it Time and a Half then the label Time and a Half will appear next to these check boxes Enabling CREATE A JOB DEFINITION 1 Navigate to myLabor Human Resources Admin Job Definitions 2 Click Add 3 On the General Tab Human Resources Administration Page 40 myLabor Feature Reference Manual Human Resources Administration Job Definitions Required Enter the job name job category and labor category Optional Specify overriding employee class revenue center minimum age clock in privilege and any checkbox options 4 Onthe Type Tab Required Specify Hourly Salary and enter an effectivity date if Hourly enter default regular rate Optional Specify Overtime Levels and or any other rate information Hourly only ASSIGN TO A LOCATION Navigate to myLabor Human Resources Admin Job Definitions 2 Search for and select the jobs to be assigned and click Assign to Location from the top bar menu 3 Select the location s where the Job will be assigned from the left pane and specify minimum age effectivity dates overtime levels and or rate changes that may override the default enterprise level settings on the right O Save Cancei
270. tory Weight Number of Weeks to Enter the number of weeks to generate a forecast Forecast for You may forecast for 1 8 weeks in the future Number of Past Enter the number of past weeks to use towards Weeks to Average generating forecasts You may select 1 14 weeks Ignore Lowest Enable this option to drop the lowest weekly data from the generated forecast Ignore Highest Enable this option to drop the highest weekly data from the generated forecast myLabor Feature Forecasting Reference Manual Page 183 Forecasting Forecast Administration FORECAST COMPONENTS Forecast Components are the building blocks of the Forecast Profile Based on the values generated entered for the components determines the projected values for the generated forecasts In its simplest form this section of the page works like a simple matrix The data entered in one cell directly corresponds to a value in another cell Auto Open Closed a Gross Table Average Check Check Guests Sales agustment sales Net Sales Discount Checks Turns Check Guest Guest Present Quantity 9 Count Count Gross es f f Bane 10 0 0 0 0 0 0 0 oo joo 0 0 0 0 NetSales 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Discount o0 0 0 0 0 oo joo joo 0 0 0 0 Checks 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Table ie f Turns 0 0 0 0 J 0 0 0
271. try will result in a zero 0 value myLabor Feature Reference Manual Payroll Preprocessing Page 145 Payroll Preprocessing Time Cards Field Description Charged Sales Enter all charge sales for the employee in this field This field is mandatory no entry will result in a zero 0 value Service Charges Enter all service charges for the employee in this field This field is mandatory no entry will result in a zero 0 value Commission Pay Enter all commission pay for the employee in this field This field is mandatory no entry will result in a zero 0 value ADD OTHER PAY Use this option to enter information about other pay such as salary or non clock pay for meetings vacation sick pay etc In order to add another pay to the employee you will need to specify the location where the other pay will be effective only locations available to the employee will be visible in the drop down list the job name only jobs available to the employee will be visible in the drop down list a brief description the date of effectivity as well as pay hours pay amount pay rate Other Pay GERM ose e cance oner MICROS101 Employee Robinson Robin 10014 Other Pay Type y Location Select Value v Job Name Select Value v Description Date Pay Hours Ss Pay Amount D Pay Rate Field Description Employee Displays the name of the employee who is
272. tus Alien zj NS Expiration E ara Alien Admission Date Number O None Identity Document O List A ype List B and List C List A B List C ae Am Please Select x Bet Poeument Please Select v ocument type type List A B a _ List C Document Document ID ooo ID List AYB AY List C Expiration iT Expiration Date AAA Date Field Description INS Status Specify the employee s INS Status Alien Citizen Permanent Resident Expiration Date If Alien or Permanent Resident is selected as INS Status enter the expiration date of their document Alien Admission Number If Alien or Permanent Resident is selected as INS Status enter the Alien Admission Number Human Resources Configuration Page 74 myLabor Feature Reference Manual Human Resources Configuration Employee Configuration Overview Field Description Document Type Specify the document type For more information on acceptable document types please refer to the most recent list of acceptable employment documents List A C Enter the necessary information in the provided fields for all document types provided Exemptions Tab This tab contains information about an employee s marital status tax exemptions withholding and other tax data Fields are available for Federal State County and City information if applicable SCREEN DESCRIPTION The following is the screen description of all the fields on the
273. u to download an Excel Worksheet template enter your Enterprise Employee information into it upload and import it into the Data Warehouse Specific cell content instructions can be found at the top of the Worksheet Step 1 To download the Excel Worksheet template right click on the link below and choose Save Target As on the context menu When prompted for a filename set the extension to XLS Enterprise Employee Worksheet Step 2 When you are ready to upload and import your completed Worksheet click the Browse button to select the Worksheet file to upload Then click the Import button You will be directed to a confirmation page Browse Typically this is a one time only procedure however it can be repeated if need be MICROS suggests uploading all employee data in one action but if an organization decides to enter employee data one location at a time the import process would remain the same Note Depending on User Rights and Privileges the topics in this section may be unavailable to you If you have questions please see your System Administrator for more information on these topics Human Resources Interface myLabor Feature Page 92 Reference Manual Human Resources Interface Description The HR Import process gives you the opportunity to download a simple spreadsheet enter the data at your leisure and upload it when you are ready You can easily store a work in progress
274. uit Layoff Discharged Transferred Average Tenure of Employees Payroll ID Employee Name Primary Job Hire Date Rehire Date Termination Date Status Reason myLabor Feature Reference Manual Page 233 Standard myLabor Reports HR Employee Master HR Employee Master HR Employee Master Pay Rate The HR Employee Master Report displays an overview of all employee information Employees are listed alphabetically by last name as default The list may be resorted by using the arrow that appears when hovering the mouse over one of the column titles TEMPLATE HREmpMaster xml EXAMPLE HR Employee Master Report Payroll ID Employee Name Phone Number SSN SIN JobCode Location Primary Job 400101 ABELLERA CATHERIN 622 13 6231 CASHIERS 036 SanJose SHIFT MGR 036 SanJose 500104 Adams Bryan 555 123 4567 999 99 9999 036 SanJose 036 SanJose Yes 500196 Albequerque Ferdina 123456789 369 98 5514 Ktchn Supysr 036 SanJose Yes 400501 ALVARADO MARIANO 128 88 2771 036 SanJose Yes COOK 036 SanJose 400124 Alvarez Mayra 619 80 5761 CASHIERS 036 SanJose 500207 Anderson William 111 111 1111 268 47 9865 Baker 036 SanJose Yes 400701 ANDRADE IRMA 444 444 4444 987 25 8512 036 SanJose 036 SanJose Yes 500107 Aniston Jennifer 999 75 8877 MGR 036 SanJose Yes 400119 AQUILAR MARICELA 557 73 0599 036 SanJose 036 SanJose Yes CASHIERS 036 SanJose Yes ee eee ooo Payr
275. ulation by 2 5 79hr x 2 hrs 11 58 He should receive an additional 11 58 Therefore the following should be true 486 00 Reg Pay 11 58 OT Pay 497 58 Total Pay Luckily for users of myLabor this calculation can be configured to automatically run so that mulling through these equations is avoided and more time can be spent on customer service and guest satisfaction Weighted Average Many employees who are tipped are subject to a tip credit Briefly a tip credit is a Overtime for Tipped monetary or percentage amount established by US Federal or state government Employees that may be deducted from the minimum wage This is because many tipped employees primarily make their income on tips However when tipped employees work more than one job at more than one pay rate and the organization uses weighted overtime averages to determine overtime rates the organization must use the minimum wage before any applicable tip credits For example Beth works as a server and a bartender Her server hourly wage is 2 38 per hour and her bartender wage is 11 00 per hour The state minimum wage is 5 15 and at her job anything more than 40 hours per week is considered overtime She works as a server during the week and as a bartender every Sunday afternoon the last day of the week If Beth works 35 hours as a server and 5 hours as a bartender then 1 she is not eligible for overtime and 2 her weekly pay can be determined as follows hourl
276. uling application Users can create store displays and edit forecasts as the situation demands Forecast inputs are derived from the POS historical data that is uploaded to the web based Forecasting application Forecasting allows the user to maintain historical information based upon pre determined intervals usually 15 or 30 minutes apply current week s data and last year s historical data aggregate forecasts for like historical types such as bar sales vs restaurant sales edit incorrect or inexact historical data prior to generating a forecast define historical information about events that affect business trends such as holiday cultural local events or weather edit generated forecasts for a particular day part ex brunch or evening day or week by adjusting monetary values or percentages review the source data from which the forecast was generated control approval of forecasts by security access to the application The following section describes some standard features and tools that are available or applied throughout the myLabor application Enterprise Information Portal EIP The Enterprise Information Portal EIP also referred to as mymicros net is the web based Reporting and Data Warehouse solution It allows an owner operator to review restaurant information through a browser over the Web in near real time with restaurants posting sales information every 15 minutes This functionality has b
277. uor dispensing ID number if applicable Classic User ID Enter the user ID Enhanced Password Enter the password the employee will be using to access the POS Enhanced Confirm Password Confirm the password the employee will be using to access the POS Enhanced User Account Disabled Enable this option if the user s account will be disabled Enhanced HTML Displays any HTML page that is associated with the user s login to the POS Enhanced Magnetic Card Number Swipe the card with the magnetic number to be assigned to this employee through the mag card reader The number encoded on the back of the card will now be associated to the employee User Alpha 6 8 Use these fields to specify any additional alpha values Enhanced User Numeric 6 8 Use these fields to specify any additional numeric values Enhanced Configuring Employees typical tasks include The following steps are some common tasks when configuring employees Some Entering a New Employee Configuring a Transferred Employee myLabor Feature Reference Manual Human Resources Configuration Page 87 Human Resources Configuration Configuring Employees Updating an Employee s Hire Status Updating an Employee s Job Codes and Pay Rates ENTER A NEW EMPLOYEE This procedure will most likely be the most often performed function throughout the myLabor Employee Configuration
278. urity amp Privileges C C G Financial Related Information c Reporting amp Autosequencer C Restaurant amp Regional Settings c Restaurant Infomation C Regional Settings c i AA A Country Descriptor c School Districts G 5 Inthe POS Configurator navigate to System Restaurant Options and enable the Suppress changes in RVC Clk Out In option Date Tire C European date fonmust C European time lcemat Cl Weight in kdograms C Pret 18 cigt Amis for UWS Reports E Show cursor in OPS on this device Li Retal tems configured CIUR cathback enabled m E Suppeets change in RVC Ck Ouin 5 When all updates have been made click the green check mark at the top of the page to save your changes Enterprise Time Clock Application myLabor Feature Page 160 Reference Manual Enterprise Time Clock Application TCA POS Configuration POS Configuration The following configuration steps outline the process for supporting the TCA for for EM Locations EM Locations UNSUBSCRIBE FROM MICROS ENTERPRISE CONFIGURATION UTILITY MECU 1 Navigate to Start Programs MICROS Applications EM Enterprise Management and login Recycle Bin 2 Select the Subscription Section Micros Enterprise Configuration Utility p fEnterprise E My Enterprise Corporate Store Wa Stores EEA Store Groups myLabor Feature Enterprise Time Clock Application Reference Manual Page 161 Enterprise Time Clock Application TC
279. usiness Day Fixed Period Start Labor Hour Location Assignment MICROS101 Corp Stores Rockville Tysons Corner Potomac Mills Springfield Clarendon Lake Forest Fair Oaks Merrifield Laurel Reston Greenbelt Work Rules Labor Week Start Day Forecast Week Start Day Store Work Hours Please Select Please Select v Please Select v Please Select Labor Share Level Please Select x Schedule Week Start Day Please Select x Start Business Day Fixed Period Please Select x Start Labor Hour giw Some of the options in the drop down lists are established in other areas of the myLabor Application Work Rules may be configured via myLabor Payroll Preprocessing Admin Work Rules Store Work Hours may be configured via myLabor Human Resources Admin Store Work Hours Payroll Preprocessing Administration Page 130 myLabor Feature Reference Manual Payroll Preprocessing Administration Location Assignment Screen Description The screen shown above allows the user to select the locations from the left pane and use the various drop down lists to determine which rules levels etc will be applicable at those selected locations Field Description Work Rules Specify the work rules that apply at this location Work Rules are the number of hours an employee
280. vents in a calendar like format Filters can be used to reduce the number of shown on the calendar by giving you the ability to view events by Event Definition The Events Calendar provides the ability to glance quickly at an upcoming month and be able to prepare accordingly The Event Calendar may be displayed one of two ways either creating an Event Definition then move to the Event Calendar using the Schedule Button or accessing the Events Calendar using the link from the Main Menu For more information on scheduling an Event Definition please refer to Event Definition on page 211 Forecasting Page 220 myLabor Feature Reference Manual Forecasting Events Within the Events Calendar feature you will be able to add new events to the calendar for you or others to see Events Calendar Baja Fresh Event Filter Event All Events LocationRevenue Centers 4 gt March 2008 Action Select Sunday Monday Tuesday Wednesday Thursday Friday Saturday Week 9 1 Fry Fr 1 New Ic 1 more Week 10 2 3 4 5 6 Z 8 Fry Fr 1 TT 1 Fry Fr 1 VIP Sp 1 Money 1 Fry Fr 1 Fry Fr 1 Money 1 Ice Ho 1 Ice Ho 1 New Ic 1 Ice Ho 1 asdasd 9 Ice Ho 1 more more mor
281. w amp Az South myLabor Feature Forecasting Reference Manual Page 217 Forecasting Events Select Dates and Times Tab After locations revenue centers have been selected you may set up the dates and times for the Event Definition to take place using the Select dates and Times Tab CO Save cancel Hep Schedule Event Definition Event Name Hamburger Happiness Event Description 2 Burgers Start Time o oo v PM EndTime 05 00 PM v Start Date 02712 2008 el EndDate 02 25 2008 Elv All Day Event Recurrence Pattern Daily Weekly Monthly Yearly Every aayis Daily Recurrence Pattern O Every weekday Recur every week s on Weekly Recurrence Pattern C sunday Monday C Tuesday C Wednesday _ Thursday Friday _ Saturday O pay lofevery monthts Monthly Recurrence Pattern The First Y Sunday of every month s Even date ot Januay E Yearly Recurrence Pattern O The of Field Description Start End Time Specify the start and end times for the Event Definition to be effective at this location revenue center Start End Date Enter a start and erd dates for the Event Definition to be effective at this location revenue center Start Date must be some time in the future All Day Event Enable this option if the Event Definition will be effective for the entire day Recu
282. xclude from EU Directives Extension Fax Number Federal Additional Withholdings Federal Exemptions Federal Tax Exempt Federal Marital Status First Name Full Time Foreign Student Gender Hire Date Hire Status Home Store ID Identity Document Type In City Limits Inactive From Inactive Reason Code Inactive To NS Expiration Date INS Status Is Salaried Last Name Leave End Date Leave of Absence Note Leave Reason Leave Start Date List A B Document ID List A B Document Type List A B Document Expiration Date List C Document ID List C Document Type List C Document Expiration Date Lives on Property Middle Name Minor OT Exempt Other Eligible Veteran Part Time Part Time Foreign Student Payroll ID Payroll ID Phone Number Postal Code Prefix Registered Disabled Number Rehire Date Salary Salary Type School District Special Disabled Person SSN State State Additional Withholdings State Exemptions State Marital Status State Tax Exempt Suffix Temporary Temporary Date Temporary Note myLabor Feature Reference Manual Page iv of v Appendix B Employee Change Tracking Options Employee Termination Date Terminal Note Termination Reason 1 Termination Reason 2 Termination Reason 3 Termination Reason 4 Termination Status Transfer from Store Transfer to Store Unlis
283. y rate 1 x hrs worked hourly rate 2 x hrs worked total pay 2 38 x 35 hrs 11 00 x 5 hrs 83 30 55 138 30 However if Beth works 38 hours serving and 7 hours behind the bar she has accumulated 5 overtime hours Therefore if the organization uses weighted average rates to determine overtime wages Beth s pay can be calculated as follows Regular Pay Overtime Pay Total Pay Regular Pay hourly rate 1 x hrs worked hourly rate 2 x hrs worked regular pay 2 38 x 38 hrs 11 00 x 7 hrs 90 44 77 00 167 44 Overtime Rate minimum wage x hrs worked hourly rate 2 x hrs worked Total Hours Weighted Average Overtime Since 2 38 is lower than the minimum wage 5 15 will be substituted Payroll Preprocessing Administration myLabor Feature Page 104 Reference Manual Payroll Preprocessing Administration Labor Pay Rules Screen Description 5 15 x 38 hrs 11 00 x 7 hrs 195 70 77 00 45 6 06 After the weighted average overtime is calculated it is that value in our example 6 06 which is applied to the overtime hours to determine a fair overtime wage of OT hrs worked x weighted average overtime OT pay 5 hrs x 6 06 30 30 Therefore to determine Beth s entire weekly pay Regular Pay Overtime Pay Total Pay 167 44 30 30 197 74 When attempting to add or editan existing Labor Pay Rule a System Administrator will find a screen w
284. you can Configuration determine whether or not some optional fields will display on the Employee Add Edit Time Card screens You can also determine what labels will be displayed on certain reports by specifying new information in the Overtime Hour Levels 1 4 and Overtime Pay Levels 1 4 C Choose Action Save Cancel_ Help_ Payroll Preprocessing Organization Configuration Hide Cash Sales Prompt a ag Sales ore ald Total 7 ae Charge Pay Hide Charge Tips Prompt M eta Tips Hide Cash Tips Prompt Tl Overtime 1 Pay Label OTP1 Overtime 1 Hours Label OTH1 Overtime 2 Pay Label OTP2 Overtime 2 Hours Label OTH2 Overtime 3 Pay Label OTP3 Overtime 3 Hours Label OTH3 Overtime 4 Pay Label OTP4 Overtime 4 Hours Label OTH4 Note If you have enterprise labor then you must have something in the Overtime Pay amp Hours Labels 1 4 By default these fields are filled You may modify them but you may not leave them blank Payroll Preprocessing Administration myLabor Feature Page 100 Reference Manual Payroll Preprocessing Administration Organization Configuration Screen Description It may be necessary to have some of these fields available for table service restaurants whereas some quick service restaurants For instance a QSR will does not typically need tip prompts The Organization Configuration screen is composed of a number of options and text fields for the entermg Overtime Hour Labels 1 4 and Overtime Pay Labels 1 4 Th
285. yroll Preprocessing Administration Page 117 Payroll Preprocessing Administration Premium Pay If Split Shift is selected then hidden fields will appear both above and below Start End Times The fields that appear below the Start End Times area are the same fields that appear when Hours is selected as the Premium Pay Type Choose Action Save Cancel Help Premium Pay Rules Premium Pay Type O Amount Hours Split Shift Minimum Hours l Maximum Hours Between Shifts L Between Shifts Start Time Wi v End Time M vil v Additional Hours E O Include additional hours in overtime calculations Pay Rate for Additional Hours O Flat Amount O Minimum Wage Rate OPrimary Job Rate O Highest Clockin Rate O Current Clockedin Rate Field Description Minimum Hours Enter the minimum number of hours between Between Shifts each shift Maximum Hours Enter the maximum number of hours between Between Shifts each shift Additional Hours Enter the number of additional hours that will be paid to an employee if the premium pay conditions are met Payroll Preprocessing Administration myLabor Feature Page 118 Reference Manual Payroll Preprocessing Administration Premium Pay Field Include additional hours in overtime calculations Description Enable this option to include any additional premium pay hours in the overtime

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