MX-FR36U
Contents
1. E Tandem copying Slave machine Data security kit Yes Data security kit Yes Data security kit No The tandem function can be used Data is encrypted and cleared from both the master and slave machines The tandem function cannot be used Data security kit No Master machine The tandem function can be used Data is encrypted and cleared from the slave machine E Tandem printing Slave machine Data security kit Yes Data security kit Yes The regular tandem function can be used Data security kit No The tandem function can be used Data is encrypted and cleared from both the master and slave machines The tandem function can be used Data is encrypted and cleared from the slave machine Data security kit No o Eea S i oO a The tandem function can be used Data is encrypted and cleared from the slave machine The regular tandem function can be used When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used the data security kit enables authentication of the user by means of a User Name and Password for the FTP server The Pull Print function allows a file on a previously stored FTP server to be printed directly from the operation panel of the machine without using the printer driver2. User authentication is enabled by selecting the Enable User Authentication checkbox on the machine for configuring FTP Pull Print settings This checkbox appears when the data security kit is installed and is initially selected a checkmark appears E Procedure for directly printing a file on an FTP server when user authentication is enabled Your user name and password must be entered following selection of the FTP server that contains the file to be printed from the touch panel of the machine When the FTP server is selected in step 3 of DIRECTLY PRINTING A FILE ON AN FTP SERVER in PRINTER in the User s Manual PC a screen will appear prompting you to enter your user name and password for the FTP server Tap the User Name key to enter your user name and the Password key to enter your password A letter entry screen will appear in each case When you have finished entering your user name password tap the OK key After entering your user name and password continue from step 4 of DIRECTLY PRINTING A FILE ON AN FTP SERVER in PRINTER in the User s Manual PC Transferring copied data When the data security kit is installed and the Web pages are used to copy data stored with the document filing function to a computer the copied data can only be transferred back to the original machine from which it was copied The data cannot be transferred to another machine even if the machine conditions are the same The Restor
3. If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control function enabled the message Document control pattern is detected This job is canceled will appear and an e mail will be sent to the administrator This prevents secondary copying and faxing of sensitive documents Document control may not be effective when certain original sizes or types certain paper sizes or types or certain settings are used To enable effective operation of the document control function observe the following points Original e The function may not operate correctly if the original consists of large proportion of photographs e The document control function is intended to protect text data and thus it may not operate correctly if used to protect graphic data e Color of document control pattern e Select a color in a color family that is different from the paper color Paper on which the document control pattern is printed e To allow selection of the colors black cyan and yellow use Sharp recommended paper e White paper is recommended If paper other than white paper is used the document control pattern may not be detected and the function may not operate correctly e Use B5 or larger size paper The following paper sizes can be used A3W 12 x 18 A3 B4 A4 B5 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 R 8K 16K When the paper size is
4. Settings General refers to the setting mode that can be logged in by general users including the administrator Icons used in the manuals The icons in this manual indicate the following types of information This provides a supplemental explanation of a function or procedure This explains how to cancel or correct an operation The display screens messages and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications Introduction The MX FR36U adds a security function to the SHARP Digital Full Color Multifunctional System When the copy printer or fax function of a SHARP Digital Full Color Multifunctional System with the security function is used image data generated in each job is encrypted and when the job is finished the encrypted data is immediately erased from the memory and hard disk E Note To ensure that the data security function of the machine provides maximum security observe the following The administrator plays an important role in maintaining security Exercise appropriate care in selecting the person that will assume the job of administrator Be sure to change the administrator password immediately each time a new person takes over as administrator Change the administrator password on a regular basis at least once every 60 days e Do not select a password that can be easily guessed for the administrator password The se
5. Clear All Memory page 12 of this manual to complete data clearing before turning off the power Security settings of the data security kit When the data security kit is installed settings to enhance security of the machine can be added See Security settings page 10 of this manual for details Document control function The document control function is used to embed a document control pattern on the paper when print jobs copies and received faxes are printed The embedded document control pattern prevents secondary copying faxing and other operations of a printed document For more information see Document Control Setting page 20 of this manual Document Filing To use the document filing function to store jobs in the machine when the data security kit is installed set the file property to Confidential Files set to the Sharing or Protect properties cannot be stored In addition to print from a computer using the retention function enter a password in the printer driver settings when the factory default setting is in effect When the data security kit is installed Authority group registration screen When the data security kit is installed the following items are added to the Authority Group Registration menu screen in the setting mode administrator This screen is displayed by selecting Settings Administrator gt User Control gt Authority Group List Approve Print Jobs other than Print H
6. List Display Setting You can select whether or not the job status completed jobs screen job status screen selector key is displayed If you prefer not to have the information print mode user names image send destinations senders of faxes that are received etc that is stored and shown in the job status completed jobs screen be displayed for security reasons use this setting to hide the screen To hide the job status jobs completed screen tap the checkbox of each mode Print Scan Fax and Internet Fax to remove the checkmarks When finished tap the Submit key 18 Security settings E Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel If you do not want to display this information for security reasons select the appropriate checkboxes E Release Lock on File Folder Operation This function is used to release document filing folders and files and encrypted PDF files that are locked due to the entry of an incorrect password Tap the Release key to release all locked items After this is done the items can be manipulated When no items are locked the Release key is grayed out 19 3 Document Control Setting Document control The document control function is used to embed a document control pattern on the paper when a copy print job received fax or list print is printed
7. 3 Tap the OK key The selected data is cleared Operation during clearing is the same as Clear All Memory page 12 of this manual However it is not possible to cancel during clearing 14 Security settings Other Settings This system enables various settings such as setting the timing and the number of times data is automatically cleared and setting the items to prohibit operations and displays E Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on The following types of data can be cleared All Memory File Data Including protected confidential files Quick File Data Including protected files Job Status Jobs Completed List Select the checkboxes of the data to be automatically cleared when the power switch is switched on When you have finished selecting the checkboxes tap the Submit key No checkboxes are initially selected When there is a stored image send job fax network scanning or Internet fax 9 job Power Up Auto Clear will not take place when the power is turned on This includes received faxes and Internet faxes that have not yet been printed however it does not include data in a fax memory box except confidential memory box If you wish to cancel data clearing See the explanations in Step 2 and If you wish to cancel data clearing in Clear All Memory on page 12 of this manual 15 Security se
8. A4 or smaller the paper can be used in both the horizontal and vertical orientations Disclaimer Sharp does not guarantee that the document control function will always operate effectively There may be some instances in which the document control function does not operate effectively 20 Document Control Setting Modes to which the document control function can be added The document control function can be used to print with an embedded document control pattern in the following modes Copy color black and white Printer color black and white Document Filing Print color black and white Internet Fax Receive black and white only Direct SMTP Receive black and white only Fax Receive black and white only List Print black and white only Enabling the document control function To enable the document control function follow these steps Tap the SETTINGS key then tap the Security Settings key and the Other Settings key to display Document Control Setting and configure the settings Settings for printing files stored by document filing These settings are for printing the data of copy jobs and print jobs that have been stored on the machine s hard drive using the document filing function To have a document control pattern always printed when a stored file is printed if a document control pattern was printed when the job was originally executed select the Always Add the Pattern if You Pr
9. SHARP MX FR36U Data Security Kit Operation Guide Contents Introduction When the data security kit is installed Security settings of the data security kit Document control function e Document Filing e Authority group registration screen Protecting passwords e Restrictions on tandem copying and tandem printing Security Settings in the FTP Pull Print Function Transferring copied data Product Key Security settings e Using the security settings in the setting mode administrator Settings added to the security settings Clear Data Area Other Settings Document Control Setting e Document control Modes to which the document control function can be added Enabling the document control function Using the document control function Warranty While every effort has been made to make this document as accurate and helpful as possible SHARP Corporation makes no warranty of any kind with regard to its content All information included herein is subject to change without notice SHARP is not responsible for any loss or damages direct or indirect arising from or related to the use of this operation manual Copyright SHARP Corporation 2012 All rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws Note Settings Administrator in this manual refers to the setting mode that require logging in with administrator rights and
10. access the Web pages of a machine that has the data security kit installed access to pages that require entry of the users or admin password will be prohibited for 5 minutes Some of the procedures for operating the machine change when the data security kit is installed The manuals for the machine explain the procedures for operating the machine when data security kit is not installed This manual explains the changes to those procedures when the data security kit is installed When the data security kit is installed When the data security kit is installed the following icon appears on the touch panel Tap the icon 4 to display the next screen and then tap the icon 34 to view information on the data security kit version When the data security kit is installed data remaining in the machine is automatically erased after each job When data clearing begins the message Data is being cleared appears for 6 seconds The duration of the message display can be changed with Message Time Setting in the setting mode administrator gt Settings Administrator gt System settings gt Operation Settings gt Message Time Setting If the machine power is turned off while image data is being cleared from the hard disk drive or before a job is finished the data may not be completely erased If you do not wish to leave partially cleared data when the power is turned off it is recommended that you use the program
11. e from PC key will only appear on the Web page and transfer of data back to the machine will only be possible when a confidential folder is selected When the data security kit is installed Product Key To initially enable the security function you must use System Settings in the setting mode administrator to enter the product key password The name of the system setting used for this purpose is DATA SECURITY KIT Please ask your dealer for the product key This work is performed by a service technician at the time of installation of the data security kit 2 Security settings This section explains the Security Settings items that are added when the data security kit is installed Using the security settings in the setting mode administrator Follow the procedure in Setting Mode of the User s Manual PC to configure the settings in the setting mode administrator For explanations of each of the settings see the following pages O If an incorrect administrator password is entered 3 times in a row on a machine that has the data security kit installed entry of the administrator password will be locked for 5 minutes Settings added to the security settings When the data security kit is installed settings related to security are added to the Security Settings Setting Page Explanation Clear Data Area 12 e Clear All Memory 12 Clear All Data in Jobs Completed List 13 US this to manually c
12. elect is enabled follow the procedure below to print a document control pattern Step 1 Select the Data Security Kit checkbox in the initial settings screen properties screen of the printer driver Step 2 Before executing printing click the Advanced tab of the printer driver properties window and click the Document Control button Step 3 Select the Document Conirol checkbox and select Black Cyan or Yellow from Print Color E Using the document control function in document filing mode After a file has been stored by document filing using the settings configured in Document Control Setting follow the steps below to print a document control pattern For information on using files stored by document filing see the User s Manual PC Document Control Print Select When Allow User to Select is selected the Document Control key can be tapped to select whether or not a document control pattern is printed However if the Always Add the Pattern if You Print with it at Stored checkbox is selected x document control pattern printing cannot be canceled regardless of whether Allow User to Select is selected or not Step 1 Tap the Others gt gt key in the print settings screen and tap the Document Control key If Not Printing is selected in Document Control Print Select in the document control settings the Document Control key is grayed out to prevent selection However for files tha
13. f Times Power Up Auto Clear Program is Repeated and Number of Times Auto Clear at Job End Program is Repeated that are suitable for your security needs and conditions of use 16 Security settings E Disabling of Document Filing This program is used to restrict the filing modes of the document filing function Document filing modes Quick File Mode Sharing Mode and Confidential Mode can be separately disabled in each mode in which document filing operates Copy Printer Scan to HDD and Image Send mode Tap the checkboxes of filing modes that you wish to disable When you have finished selecting the checkboxes tap the Submit key The property of a file that is already stored cannot be changed using Property Change t User s Manual PC Changing the property in DOCUMENT FILING to a disabled filing mode A If a certain property is disabled in Disabling of Document Filing and a file exists that was previously stored with this property the property of the stored file can be changed to another property When printing with the printer function even formats for storing files that have been disabled with this program will appear in the Job Handling screen of the printer driver ts User s Manual PC SAVING AND USING PRINT FILES Force retention document filing in PRINTER However if a disabled file format is selected when printing a file the file will not be stored only printing will take place E Disab
14. int with it at Stored checkbox v 21 Document Control Setting Settings related to Copy Printer Document Filing Print modes Settings related to copy print and document filing print modes can be configured in the Copy Printer and Prints Document Filing fields of the document control setting screen Document Control Print Select Select the printing method Tap the select box vy to display the list of items and then tap one of the items to select it Not Printing The document control pattern is not printed Always Print The document control pattern is always printed Allow User to Select The user can select whether or not the document control pattern is printed each time he or she sets up a print job Print Pattern Setting Select the pattern to be printed Always Print or Allow User to Select can be selected in Document Control Print Select to select a pattern setting To select one of patterns 1 to 5 tap the select box r Tap one of the items to select it If you find that the document control function cannot be used for a particular printed image try changing the pattern setting patterns 1 to 5 Print Color Setting Select the color Always Print or Allow User to Select can be selected in Document Control Print Select to select print color settings To select the print color tap the select box v Tap one of the items to select it Bk Black The document control pattern is always
15. inting will be locked If you tap a file in the spool screen for which an incorrect password was entered 3 times the message The print of this job is disabled Delete the job will appear e Tap the Yes button to delete the print job e Tap the No button to cancel deletion of the print job To unlock the print job use Release Lock on File Folder Operation page 19 of this manual E FTP Pull Print When the FTP Pull Print function is used to directly print a file on an FTP server a User Name and Password must be entered when the FTP server is selected When the data security kit is installed entry will be locked for 5 minutes if an incorrect User Name or Password is entered 3 times in a row When the data security kit is installed E Login when user authentication is enabled When User Authentication in the setting mode administrator is enabled login is required in the login screen before the machine can be used When A Warning when Login Fails Settings Administrator gt User Control gt Default Settings is enabled the machine will lock for 5 minutes if login fails 3 times in a row The A Warning when Login Fails setting is always enabled when the data security kit installed Restrictions on tandem copying and tandem printing Tandem copying and tandem printing operate as shown below based on the configuration of the master machine and slave machine whether or not the data security kit is installed
16. lear stored data from each area of the machine s e Clear Document Filing Data 13 memory and hard drive eClear Address Book and Registered 14 Data Other Settings 15 e Power Up Auto Clear 15 Number of Times Data Clear is 16 Repeated Select data clear items and the number Number of Times Power Up Auto of data clear times Clear Program is Repeated to Number of Times Auto Clear at Job 16 End Program is Repeated Disabling of Document Filing 17 Set the items that you wish to disable e Disabling of List Print 17 Use this to disable specific operations Disabling of Print Jobs Other Than to prevent the output of sensitive Print Hold Job 18 document data 10 Setting Page Security settings Explanation eJobs Completed List Display Setting 18 Use this to select whether or not the job status completed job screen is displayed eJob Status Display Setting 19 Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen Release Lock on File Folder Operation 19 Use this to release locked files and folders When user authentication is enabled a user cannot configure this setting even when the authority group gives the user the authority to configure security settings This operation can only be performed by an administrator The Other Settings in the above settings can also be c
17. ling of List Print This program is used to disable printing of any of the following lists that are printed using List Print User in the setting mode general All Custom Setting List Sending Address List Document Filing Folder List Select the checkboxes of the lists for which you wish to disable printing After selecting the desired checkboxes tap the Submit key 17 Security settings Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine can be prohibited This setting can be used to prevent sensitive documents left on the output tray from being taken by a third party which could result in the leaking of sensitive information To prohibit printing other than from the operation panel select the checkbox To print when the prohibit setting has been selected follow the steps below Step 1 Set the Retention setting in the printer driver to Hold Only and select the print command The print job will appear on the operation panel of the machine Step 2 Select your print job and execute printing 1 User s Manual PC FILE PRINTING in DOCUMENT FILING If Hold After Print or Sample Print is selected before the print command is executed printing will not take place However the job will be held in the machine and can be printed from the operation panel using the document filing function in the same way as a Hold Only job E Jobs Completed
18. ng function If an incorrect password is entered 3 times in a row for a specific confidential folder or file the folder or file will be locked To unlock the folder or file use Release Lock on File Folder Operation page 19 of this manual O All files with the same user name and password can be printed at once using the Batch Print feature of the document filing function Files that have a password different from the password that was entered at the time of the search will be treated as files for which an incorrect password was entered For this reason it is recommended that you avoid executing searches using All Users and User Unknown in so far as is possible When the use of a file is prohibited the following will apply when the document filing function is used e When batch print is performed a prohibited file will not be printed even if it matches the search conditions E File search screen of document filing When the data security kit is installed the password entry setting will not appear in the document filing search screen E Encrypted PDF When a job is printed by encrypted PDF direct printing the job will appear in the spool queue of the job status screen and a password must be entered to begin printing If an incorrect password is entered 3 times in a row when the data security kit installed the message Operation is disabled Please see your administrator for your assistance will be displayed for 6 seconds and pr
19. old Job When the OK key is tapped print jobs other than hold jobs are allowed in authority group registration when user authentication is enabled After selecting the desired checkboxes tap the OK key Document Filing Approval Setting When storing an authority group for user authentication tap this key to select whether or not document filing is allowed in each filing mode and for each job type To enable a filing mode tap the checkbox of the mode to select it After selecting the desired checkboxes tap the OK key Document filing must be allowed in the following settings By default document filing is only allowed in confidential mode Allow document filing in authority group registration this setting Disabling of Document Filing in the security settings page 17 of this manual Protecting passwords When the data security kit is installed passwords entered from the operation panel of the machine or the Web pages can be protected E Administrator Password User Password When the data security kit is installed password entry will be locked for 5 minutes if an incorrect administrator password is entered 3 times in a row when the user authentication function is not enabled or if an incorrect administrator password or user password is entered 3 times in a row when the user authentication function is enabled When the data security kit is installed E Confidential folders and confidential files of the document fili
20. onfigured in the Web page of the machine 11 Security settings Clear Data Area This function is used to manually clear data saved in each area of the memory or hard disk of the machine E Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine Note however that the following types of data are not cleared with this setting Use Clear Address Book and Registered Data page 14 of this manual to clear the following types of data e User Information Individual Group Program Address only Relay Broadcast Memory Box Resend Polling Memory Confidential Memory Box Sender Data Allow Reject Reception Setting Data including polling passcode number Forward Information f Image data stored in a memory box is cleared by executing Clear All Memory Step 1 Tap the Clear key The confirmation message Clear all memory Exclusive of address book user list data will appear To return to the previous menu screen tap the Cancel key Step 2 Tap the OK key The message Please wait appears and then the message Clearing all memory is displayed e During clearing progress will be shown as a percentage together with the number of repetitions e When clearing is completed the confirmation message will appear If you wish to cancel data clearing Tap the Cancel key The administrator password entry screen will appear Enter the administrator pas
21. printed in black C Cyan The document control pattern is always printed in cyan Only when color mode is selected Y Yellow The document control pattern is always printed in yellow Only when color mode is selected Allow User to Select the Print Color checkbox When this checkbox is selected y the color selected here will be the initially selected default color for the document control pattern The user can change the color each time he or she executes a print job 22 Document Control Setting E Settings related to Internet Fax Receive Fax Receive List Print modes Settings related to Internet fax reception fax reception and list print modes can be configured in the Internet Fax Receive Fax Receive and List Print fields of the document control setting screen Document Control Print Select Select the printing method Tap the select box v to display the list of items and then tap one of the items to select it Not Printing The document control pattern is not printed Always Print The document control pattern is always printed A If Always Print is selected for Internet fax reception fax reception mode it is recommended that the forwarding functions of each be disabled e Print Pattern Setting Select the pattern to be printed If Always Print is selected in Document Control Print Select a pattern setting can be selected To select one of patterns 1 to 5 tap the select box r Tap one of
22. s for the document control function Others screen Document Control State of the Print Color Print Select Seitings copy Copy setting checkbox Document Control key display Following steps Not Printing Grayed out Not available Always Print Highlighted Go to step 2 Highlighted When the key is tapped a beep sounds to indicate that the key is not available Allow User to Select Normal display Go to step 2 Normal display When tapped the key is highlighted and the function is enabled Step 2 Tap the Bk Black key C Cyan key or Y Yellow key Step 3 Tap the Color Start key or the B W Start key O If either the C Cyan key or the Y Yellow key is tapped in step 2 the B W Start key cannot be pressed When the color mode is single color document control pattern printing is not possible When combining the document control function with other functions e g B W Reverse Mirror Image document control pattern is always printed at the same pattern regardless of the other functions settings For example B W Reverse reverses black and white of the copy image but does not reverse the document control pattern printing 25 Document Control Setting E Using the document control function in printer mode When Always Print is enabled in Document Control Print Select in the setting mode a document control pattern is always printed If Allow User to S
23. sword As soon as the correct password is entered data clearing will be canceled and the power will turn off briefly and then turn back on automatically Even if data clearing is cancelled the data availability is not secured Step 3 Tap the OK key to restart the machine 12 Security settings E Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below which appear in the job status jobs completed screen The job status jobs completed screen appears when the Complete key job status screen selector key of the job status screen is tapped Printer user names Image send destinations Senders of faxes that are received Step 1 Tap the Clear key A confirmation message prompting you to select Yes or No will appear Step 2 Tap the OK key Data clearing is executed Operation during clearing is the same as Clear All Memory page 12 of this manual However it is not possible to cancel during clearing E Clear Document Filing Data This function is used to clear data stored using the document filing function Data whose property is set to Protect or Confidential is also cleared File Data Including protected confidential files checkbox Select this checkbox to clear all files stored using File in the main folder and in custom folders Quick File Data Including protected files checkbox Select this checkbox to clear all files stored using Quick File S
24. t had document control patterns printed when the files were saved the Document Control key can be tapped if the Always Add the Pattern if You Print with it at Stored checkbox has been selected w in the document control settings 26 Document Control Setting Step 2 If the Allow User to Select the Print Color checkbox is selected E2 in Document Control Print Select in the document control settings tap the Bk Black key the C Cyan key or the Y Yellow key If the color mode of the stored file is set to a mode other than full color Bk Black will be selected and it will not be possible to change the setting to C Cyan or Y Yellow Step 3 Tap the Print and Delete the Data key or the Print and Save the Data key E Using the document control function in Internet Fax Receive Fax Receive List Print modes No special operation is required When printing takes place a black and white document control pattern is embedded according to the document control function settings E Body text commands for E mail Direct Print The command below can be entered in the body text of a direct print e mail to specify whether or not a document control pattern is to be printed Funcion Commandname Value Entry example Pattern printing DOCUMENTCONTROL ON DOCUMENTCONTROL ON ON OFF OFF 21 SHARP SHARP CORPORATION
25. tep 1 Tap the Clear key A confirmation message prompting you to select Yes or No will appear Step 2 Tap the OK key The selected data is cleared Operation during clearing is the same as when Clear All Memory page 12 of this manual is performed 13 Security settings E Clear Address Book and Registered Data This function is used to clear the items indicated below which cannot be cleared or initialized using Clear All Memory page 12 of this manual or Restore Factory Defaults gt Settings Administrator gt Storing Calling of System Settings gt Restore Factory Defaults The following types of data can be cleared eUser Information elndividual Group Program Address only Relay Broadcast Memory Box Resend Polling Memory Confidential Memory Box 2 e Sender Data Allow Reject Reception Setting Data including polling passcode number eForward Information 1 3 The name may vary depending on the options that are installed Can only be selected when the fax function is enabled Can be selected when either the fax function or the Internet fax function is in use including polling passcode number is displayed only when the fax function is enabled Select this when you only wish to erase stored forwarding information Step 1 Select the checkbox of each item that you wish to clear Step 2 Tap the Clear key A confirmation message prompting you to select Yes or No will appear Step
26. the items to select it If you find that the document control function cannot be used for a particular printed image try changing the pattern setting patterns 1 to 5 23 Document Control Setting Using the document control function When the document control function is used a document control pattern is printed on the paper on which copies print jobs received faxes and list prints are printed E Pages on which a document control pattern is printed all modes The document control pattern is printed on all pages output by a Sharp machine that has the document control function including the back side of pages printed by 2 sided printing When a blank page is output because an odd number of pages were printed by 2 sided printing a document control pattern will not be printed on the blank page eWhen using the covers inserts function including transparency inserts a document control pattern will be printed only on covers and inserts that are copied on A document control pattern is not printed when a copy is not made on a cover or insert After enabling the document control function follow these steps to use the function E Using document control in copy mode Tap the Others gt gt key in copy mode Step 1 Tap the Document Control key The display of the Document Control key and the steps that follow vary depending on the settings configured for the document control setting 24 Document Control Setting Setting
27. tting mode administrator are very important for security management If you leave the machine when using the setting mode administrator be sure to tap the Logout key to quit the setting mode administrator The administrator of the machine should inform users that they are not to access the setting mode administrator without permission The customer bears responsibility for control of copies of documents made on the machine and faxes received on the machine Even when the data security kit is installed note that fax data in the polling memory box used by the facsimile function can be read E Backing up and clearing data stored with the document filing function When the data security kit is installed data previously stored in the machine with the document filing function is cleared For this reason any data that you need to keep is copied to a computer before the data security kit is installed and then returned to the machine after installation and clearing of the previous data This work is normally performed by a service technician at the time of installation of the data security kit Only confidential folders can be used to return data from a computer to the machine after installation of the data security kit Before returning data from a computer to the machine create confidential folders if needed E About passwords for the Web page If an incorrect users or admin password is entered 3 times in a row when attempting to
28. ttings E Number of Times Data Clear is Repeated Number of Times Power Up Auto Clear Program is Repeated Number of Times Auto Clear at Job End Program is Repeated To further strengthen the security settings you can have data clearing repeated a set number of times in each area Tap the select box v of each item and select the number of times that you wish data clearing to be repeated When finished tap the Submit key Number of Times Data Clear is Repeated The number of times data clearing is repeated when Clear All Memory Clear Document Filing Data Clear All Data in Jobs Completed List or Clear Address Book and Registered Data is executed can be set to any number from 1 to 7 The factory setting is 1 Number of Times Power Up Auto Clear Program is Repeated The number of times Power Up Auto Clear is repeated can be set to any number from 1 to 7 The factory setting is 1 This setting is only enabled when the Power Up Auto Clear checkbox is selected e Number of Times Auto Clear at Job End Program is Repeated The number of times auto clear is repeated after each job is completed can be set to any number from 1 to 7 The factory setting is 1 About the repeat setting When the repeat setting number of repetitions is increased to enhance the security function the time required for data clearing increases It is recommended that you select repeat settings for Number of Times Data Clear is Repeated Number o
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