Read This First
Contents
1. fire or electric shock WARNING e Do not place vases plant pots cups toiletries medicines small metal objects or containers holding water or any other liquids on or close to this machine Fire or electric shock could result from spillage or if such objects or substances fall inside this machine A CAUTION e Keep the machine away from humidity and dust Otherwise a fire or an electric shock might occur 11 2 Safety Information for This Machine AXCAUTION e Do not place the machine on an unstable or tilted surface If it topples over an injury might occur AXCAUTION e Do not place heavy objects on the machine Doing so can cause the machine to topple over possibly resulting in injury A CAUTION e Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily A CAUTION e Do not obstruct the machine s vents Doing so risks fire caused by overheated internal components Handling power cords and power cord plugs This section explains safety precautions about handling power cords and power cord plugs WARNING e Do not use any power sources other than those that match the specifications shown Doing so could result in fire or electric shock WARNING e Do not use any frequencies other than those that match the specifications shown Doing so could result i2. Convenient Functions Describes how to register frequently used settings customize the Home Screen and display a Web page on the control panel It also describes how to manage a job Maintenance and Specifications Describes how to replace supplies and how to install and clean this machine It also describes the specifications of the main unit and options 1 Manuals Provided with This Machine Troubleshooting Provides a guide for resolving common usage related problems Copy Document Server Explains Copier and Document Server functions and operations Also refer to this manual for explanations on how to specify the settings for originals Fax Explains Facsimile functions and operations Print Describes how to print using the printer driver lt also describes the functions available for printing Scan Describes how to scan paper data using this machine and how to send the scanned data to a computer and store the data Connecting the Machine System Settings Explains how to connect the machine to a network and configure and operate the machine in a network environment Also explains how to change User Tools settings and how to register information in the Address Book PostScript 3 Explains how to set up and use PostScript 31M Extended Feature Settings Describes how to configure the extended features using the control panel or Web Image Monitor Security Guide This manual is for administrators of the machine
3. Users or Facsimile Uni aa 26 Overseas Affiliates and Noise Emission Information 26 ENS DICC En 27 User ntormanion tor REID 1 13 50M N 2 anse ne ie amis aus 27 User Information on Electrical and Electronic Equipment For Users in India 27 4 Appendix Sn A 29 How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols la Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations i Indicates supplementary explanations of the machine s functions and instructions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find further relevant information 1 Indicates the names of keys on the machine s display or control panels RR Indicates instructions displayed on the Smart Operation Panel Indicates instructions in sheet form Region mainly Europe D Region B mainly North America Differences in the functions of Region A and Region B models are indicated by two symbols Read the information indicated by the symbol that corresponds to the region of the model you are using For details about which symbol corresponds to the model you are using see Model Specific Information Getting Sta ted Disclaimer To the maximum extent permitted by applicable laws
4. in fire or electric shock S 2 Safety Information for This Machine WARNING e Be sure to disconnect the power cord from the wall outlet at least once a year and check for the following The power cord s inner wires are exposed broken etc The power cord s coating has a crack or dent When bending the power cord the power turns off and on Part of the power cord becomes hot The power cord is damaged e If any of the above conditions exist do not use the power cord and consult your dealer or service representative Use of the power cord could result in fire or electric shock A CAUTION e Be sure to push the plug of the power cord fully into the wall outlet Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat A CAUTION e If this machine is not going to be used for several days or longer at a time disconnect its power cord from the wall outlet A CAUTION e When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock A CAUTION e Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year Allowing dust to build up on the plug constitutes a fire hazard A CAUTION e When performing maintenance on the machine always disconnect the p
5. in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine losses of the registered data or the use or non use of this product and operation manuals provided with it Make sure that you always copy or have backups of the data registered in this machine Documents or data might be erased due to your operational errors or malfunctions of the machine In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you Notes Contents of this manual are subject to change without prior notice The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products For good output quality the manufacturer recommends that you use genuine toner from the manufacturer Some illustrations in this manual might be slightly different from the machine Colors on color keys or the color circle may differ slightly from the colors of actual copies The color samples in this manual may differ slightly from the colors of actual copies Machine Types Check the type of your machine before reading the manuals e Type 1 MP C401SP e Type 2 MP C401SRSP Certain types might not be available in some countries For details please contact your local dealer Certain options might not be available in some co
6. on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity The CE Declaration of Conformity is available by accessing the URL http www ricoh co jp fax ce_doc and selecting the product applicable Notes to Users of Facsimile Unit CE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance The CE Declaration of Conformity is available by accessing the URL http www ricoh co jp fax ce_doc and selecting the product applicable Overseas Affiliates and Noise Emission Information In accordance with TUV GS Symbol requirements details of the EU office or representative company are given below Overseas Affiliates Ricoh Europe PLC Laws and Regulations 20 Triton Street London NW1 3BF United Kingdom Noise Emission Masch
7. MP C401 series iD Read This First Manuals Provided with This Machine DE Safety Information for This Machine Other Information for This Machine Appendix For information not found in paper manuals see the online manuals available on our web site http www ricoh com downloads or via Smart Operation Panel Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in this manual before using the machine TABLE OF CONTENTS Howto Read meMama nenne are 2 Symbols Used wire Maintal nie 2 DISC la a 2 NO ee en ee ee 3 MORE A E een 3 1 Manuals Provided with This Machine Manuals for This Machine ne 5 Manuals st tddi dt dto 7 How to Use the Operating Insiruchons una a aia 9 Formats ot the Operating Instruccion en anne 9 2 Safety Information for This Machine OO ee ee ee ee ee ee 11 Sale Dunng AO 12 fo lo EE aa 11 safely Precauiions lo BeFollewed aos 11 Safety labelsof This Machine a i EENE EEE EE ENE 20 Positions of WARNING and CAUTION labels on Type 1 20 Positions of WARNING and CAUTION labels on Type 2 21 Power Swilch Symbols a ea een lee 23 3 Other Information for This Machine Laws and REGO COINS sn 25 Duplication and Printing Prohibiled avion un 25 laser SE ARAE E EEEE OUE P EREEREER SE Rei 25 Notes to Users When Using the Smart Operation Panel ss 26 Notes to
8. f polythene materials are brought into contact with the mouth or nose A CAUTION e Unplug the power cord from the wall outlet before you move the machine While moving the machine take care that the power cord is not damaged under the machine Failing to take these precautions could result in fire or electric shock AXCAUTION e Before moving the machine be sure to pull all four handles fully out If not an injury might occur After moving the machine return the four handles to their original positions 15 2 Safety Information for This Machine AXCAUTION e If you have to move the machine when the optional paper tray unit is attached do not push on the main unit s top section Doing so can cause the optional paper tray unit to detach possibly resulting in injury A CAUTION e After you move the machine use the caster fixture to fix it in place Otherwise the machine might move or come down to cause an injury A CAUTION e If the lower paper tray is installed do not pull out more than one tray at a time when you are changing or replenishing paper or resolving paper jams Pressing down forcefully on the machine s upper surfaces can result in malfunctions and or user injury A CAUTION e Contact your service representative if you need to lift the machine such as when relocating it to another floor Do not attempt to lift the machine without the assistance of your service representati
9. ht ignite when exposed to an open flame 3 4 and 6 The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur de The inside of the machine could be very high in voltage Do not touch the parts which a label is put on Otherwise an electric shock occurs 22 Safety Labels of This Machine Paper trays CAUTION ATTENTION ACHTUNG ATTENZIONE PRECAUCI N EE 52 e High temperature parts 525814 eT des pi ces lev e SAH e Hei e Ger teteile 127F0 e Temperatura elevata Slt tds e Piezas muy calientes DAZ004 ll The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows e POWERON e O STANDBY 23 2 Safety Information for This Machine 24 3 Other Information for This Machine This chapter describes laws and regulations related to this machine Laws and Regulations Duplication and Printing Prohibited Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no res
10. inenl rminformations Verordnung 3 GPSGV Der h chste Schalldruckpegel betr gt 70 dB A oder weniger gem ss EN ISO 7779 EMC Directive Installing the Ferrite Core The Ethernet interface cable and a telephone line cable with a ferrite core must be used for RF interference suppression User Information for RFID in 13 56MHz CE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity The CE Declaration of Conformity is available on the Internet at URL htp www ricoh co jp fax ce_doc User Information on Electrical and Electronic Equipment For Users in India This product complies with the India E waste Rule 201 1 and prohibits use of lead mercury hexavalent chromium polybrominated biphenyls or polybrominated diphenyl ethers in concentrations exceeding 0 1 weight and 0 01 weight for cadmium except for the exemptions set in Schedule 2 of the Rule 27 3 Other Information for This Machine 28 4 Appendix AAA This appendix describes trademarks for the machine Trademarks Adobe PostScript PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or
11. lt explains security functions that you can use to prevent unauthorized use of the machine data tampering or information leakage For enhanced security we recommend that you first make the following settings e Install the Device Certificate e Enable SSL Secure Sockets Layer Encryption e Change the user name and password of the administrator For details see Before Using This Machine Security Guide Be sure to read this manual when setting the enhanced security functions or user and administrator authentication Driver Installation Guide Describes how to install and configure each driver This manual is included in the drivers CD Other Manuals e Quick Reference Copy Guide e Quick Reference FAX Guide Manuals for This Machine e Quick Reference Scanner Guide e Appendix e Manuals provided are specific to machine types e You can download information about the machine s certification which is based on an IT security certification system hereafter CC Certification from http support download com services device ccmanval mp_c401 en download_admin html and http support download com services device ccmanual mp_c401 en download_user html This information is about how to set up the machine If you have purchased a CC Certified machine be sure to read it before operating the machine so you can make the correct settings before using it e The following software products are referred to using general names ScanR
12. n fire or electric shock AXWARNING e Do not use multi socket adaptors Doing so could result in fire or electric shock WARNING e Do not use extension cords Doing so could result in fire or electric shock 12 Safety Information WARNING e Do not use power cords that are damaged broken or modified Also do not use power cords that have been trapped under heavy objects pulled hard or bent severely Doing so could result in fire or electric shock WARNING e Touching the prongs of the power cable s plug with anything metallic constitutes a fire and electric shock hazard WARNING e The supplied power cord is for use with this machine only Do not use it with other appliances Doing so could result in fire or electric shock WARNING e It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock WARNING e Ifthe power cord is damaged and its inner wires are exposed or broken contact your service representative for a replacement Use of damaged power cords could result in fire or electric shock WARNING e Be sure to disconnect the plug from the wall outlet at least once a year and check for the following e There are burn marks on the plug e The prongs on the plug are deformed e If any of the above conditions exist do not use the plug and consult your dealer or service representative Use of the plug could result
13. njury might occur 4 The inside of the machine could be very high in voltage Do not touch the parts which a label is put on Otherwise an electric shock occurs 20 Safety Labels of This Machine Paper trays CAUTION ATTENTION ACHTUNG ATTENZIONE PRECAUCI N EE 52 e High temperature parts 525814 eT des pi ces lev e SAH e Hei e Ger teteile 1232 e Temperatura elevata SEIFE TIEF e Piezas muy calientes l The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur Positions of WARNING and CAUTION labels on Type 2 This machine has labels for AWARNING and ACAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated 21 2 Safety Information for This Machine Main unit A Wait a while to allow the Fusing Unit to cool down before removing misfed paper e Attendre que l unit de fusion refroidisse avant de retirer le papier coinc Warten Sie vor Entfernen des Papierstaus eine Weile damit die Fixiereinheit abk hlen kann e Attendere finch l unit di fusione si raffredda prima di rimuovere la carta inceppata AA 120 gt LAS DAZ003 Keep your hands clear of the finisher when removing the staple cartridge You might trap your fingers if you do not 2 Do not incinerate spilled toner or used toner Toner dust mig
14. nsumables in a bag after they are removed For consumables with a lid make sure that the lid is shut A CAUTION e Do not attempt to print on stapled sheets aluminum foil carbon paper or any kind of conductive paper Doing so risks fire A CAUTION e Keep SD cards or USB flash memory devices out of reach of children If a child accidentally swallows an SD card or USB flash memory device consult a doctor immediately 19 2 Safety Information for This Machine Safety Labels of This Machine This section explains the machine s safety information labels Positions of WARNING and CAUTION labels on Type 1 This machine has labels for AWARNING and ACAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated Main unit 2 Wait a while to allow the Fusing Unit to cool down before removing misfed paper e Attendre que l unit de fusion refroidisse avant de retirer le papier coinc ann eWarten Sie vor Entfernen des Papierstaus eine Weile damit die Fixiereinheit abk hlen ki e Attendere finch l unit di fusione si raffredda prima di rimuovere la carta inceppata 120 _ AS DAZ001 Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame 2 3 and The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an i
15. other countries Macintosh is trademarks of Apple Inc registered in the United States and other countries The SD is a trademark of SD 3C LLC Firefox is a registered trademark of the Mozilla Foundation Google and Chrome M browser are trademarks of Google Inc Safari is a trademark of Apple Inc registered in the United States and other countries Microsoft Windows and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries The proper names of Internet Explorer 8 and 9 are as follows e Windows Internet Explorer 8 e Windows Internet Explorer 9 Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks 29 30 MEMO MEMO 31 32 MEMO EN D193 7508 2013 000 CE EN D193 7508
16. outer EX Professional and the ScanRouter delivery software ScanRouterEX Enterprise ScanRouter EX Professional and ScanRouterEX Enterprise are no longer sold or supported Manuals List Paper Specifications and Adding Paper Convenient Functions Yes 2 Maintenance and Specifications Yes 2 1 Manuals Provided with This Machine Fax Yes 2 Connecting the Machine No Yes 2 Yes 2 No System Settings No No Extended Feature Settings e S we we 1 These manuals are available in Norwegian Swedish Danish Finnish Portuguese Polish Czech Hungarian Quick Reference Copy Guide Quick Reference Scanner Guide Catalan Turkish Greek and Brazilian Portuguese 2 These manuals are available in English German French Italian Spanish Dutch and Russian How to Use the Operating Instructions How to Use the Operating Instructions This chapter describes the operating instructions of this machine Formats of the Operating Instructions The operating instructions of this machine are provided in the following formats e Printed manuals e HTML manuals e Manuals displayed on the Smart Operation Panel e PDF manuals For details about the contents of each manual see page 5 Manuals for This Machine The various manuals are available in different formats For details about availability see page 7 Manuals List For details about how to read HTML and PDF manuals please visit our Web site or cons
17. ower cord from the wall outlet Handling the main machine This section explains safety precautions about handling the main machine 14 Safety Information WARNING e Be sure to locate the machine as close as possible to a wall outlet This will allow easy disconnection of the power cord in the event of an emergency WARNING e Ifthe machine emits smoke or odours or if it behaves unusually you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock WARNING e If metal objects or water or other fluids fall inside this machine you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock WARNING e Do not touch this machine if a lightning strike occurs in the immediate vicinity Doing so could result in electric shock AX WARNING e The following explains the warning messages on the plastic bag used in this product s packaging e Keep the polythene materials bags etc supplied with this machine away from babies and small children at all times Suffocation can result i
18. ponsibility for its completeness or accuracy lf you have any questions concerning the legality of copying or printing certain items consult with your legal advisor This machine is equipped with a function that prevents making counterfeit bank bills Due to this function the original images similar to bank bills may not be copied properly Laser Safety This machine complies with the requirements of IEC60825 1 2007 EN60825 1 2007 for class 1 laser product The machine contains two AlGalnP laser diodes 653 665 nanometer wavelength The beam divergence angle is 16 degrees minimum and 22 degrees maximum in the vertical direction and 7 degrees minimum and 11 degrees maximum in the horizontal direction and laser beams are generated in Continuous Wave CW mode The maximum output power of the light source is 15 milliwatt The following label is attached on the rear side of the machine CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT Caution Use of controls or adjustments or performance of procedures other than those specified in the manuals might result in hazardous radiation exposure 25 26 3 Other Information for This Machine Notes to Users When Using the Smart Operation Panel CE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999
19. t scattered A CAUTION e Do not crush or squeeze toner containers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and floor and accidental ingestion A CAUTION e Store toner new or used toner containers and components that have been in contact with toner out of reach of children A CAUTION e If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary AXCAUTION e If toner or used toner gets into your eyes flush immediately with large amounts of water Consult a doctor if necessary A CAUTION e If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary A CAUTION e When removing jammed paper or replacing toner avoid getting toner new or used on your clothing If toner comes into contact with your clothing wash the stained area with cold water Hot water will set the toner into the fabric and make removing the stain impossible 18 Safety Information AXCAUTION e When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and walter A CAUTION e When replacing a toner or waste toner container or consumables with toner make sure that the toner does not splatter Put the waste co
20. ult an authorized dealer For details about how to read the manuals on the Smart Operation Panel see Start Guide EJ e Recommended browsers e Internet Explorer 8 or 9 e Firefox 22 e Safari 5 1 7 e Chrome 28 e If JavaScript is disabled or unavailable in your browser you will not be able to search or use certain buttons in the HTML documentation e Required display resolution is 1024 x 768 pixel or greater e To view the PDF manuals you need to have Adobe Reader installed on your computer 1 Manuals Provided with This Machine 10 2 Safety Information for This Machine AAA A This chapter describes the safety precautions Safety Information Safety During Operation In this manual the following important symbols are used AX WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property Safety Precautions to Be Followed This section explains safety precautions that should always be followed when using this machine Environments where the machine can be used This section explains safety precautions about environments where the machine can be used WARNING e Do not use flammable sprays or solvents in the vicinity of this machine Doing so could result in
21. untries For details please contact your local dealer Depending on which country you are in certain units may be optional For details please contact your local dealer 1 Manuals Provided with This Machine This chapter explains manuals for this machine Manuals for This Machine Read this manual carefully before you use this machine Refer to the manuals that are relevant to what you want to do with the machine e Media differ according to manual e Adobe Reader must be installed in order to view the manuals as PDF files e A Web browser must be installed in order to view the html manuals User Guide Regarding the basic usage of this machine frequently used functions troubleshooting when an error message appears etc summaries are provided below for each user manual Read This First Before using the machine be sure to read the section of this manual entitled Safety Information It also describes each regulation and environmental conformance Start Guide Describes how to read manuals on the Smart Operation Panel It also describes how to log in to the machine Easy Search You can search for a description by what you want to do Also this machine s distinctive functions are explained Getting Started Describes preparations for using the machine operating instructions and character input methods Paper Specifications and Adding Paper Describes how to load originals and sheets and about their specifications
22. ur fingers A CAUTION e When loading paper take care not to trap or injure your fingers A CAUTION e While safety measures have been installed to prevent accidents you must not touch the machine s rollers while it is operating Doing so could cause injury A CAUTION e Ifthe machine s interior is not cleaned regularly dust will accumulate Fire and breakdown can result from heavy accumulation of dust inside this machine Contact your sales or service representative for details about and charges for cleaning the machine s interior Handling the machine s supplies This section explains safety precautions about handling the machine s supplies WARNING e Do not incinerate toner new or used or toner containers Doing so risks burns Toner will ignite on contact with naked flame 17 2 Safety Information for This Machine WARNING e Do not store toner new or used or toner containers anywhere near naked flames Doing so risks fire and burns Toner will ignite on contact with naked flame WARNING e Do not use a vacuum cleaner to remove spilled toner including used toner Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner However it is possible to use a vacuum cleaner that is explosion proof and dust ignition proof If toner is spilled on the floor remove the spilled toner slowly using a wet cloth so that the toner is no
23. ve The machine will be damaged if it topples or is dropped resulting in malfunction and risk of injury to users A CAUTION e Do not look into the lamp It can damage your eyes A CAUTION e Do not hold the control panel while moving the machine Doing so may damage the control panel cause a malfunction or result in injury A CAUTION e Keep your hands away from the hinges and exposure glass when lowering the ADF Not doing so result in an injury if your hands or fingers are pinched Handling the machine s interior This section explains safety precautions about handling the machine s interior 16 Safety Information WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness A CAUTION e Some of this machine s internal components get very hot For this reason take care when removing misfed paper Not doing so could result in burns A CAUTION e When removing jammed paper make sure not to trap or injure yo
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