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ER-265 Manual

1. Note Locations shown in gray are fixed and cannot be changed 8 e Introduction SAM4s ER 265 Operator s and Programming Manual Key Descriptions Key PAPER FEED Numeric Keypad 0 9 and 00 CLEAR Department Keys NS X TIME VOID RETURN MINUS CANCEL C CONV PLU RA PO TAX SAM4s ER 265 Operator s and Programming Manual Description Press to advance then printer paper Use the numeric keypad to enter amounts other numeric values Press to clear numeric errors made on keyboard prior to pressing the registration key Also press to stop the error alarm when incorrect entries are made There are eight department keys on the keyboard to register different types of merchandise Departments may be used to accept open priced entries or may be programmed to register preset prices Press to open the cash drawer when you have not already started a transaction Also may be used to print any number up to 8 digits on the printer paper Enter a quantity then press the X TIME key to enter multiple items Also use to enter split pricing items such as 1 item at 3 for 89 Press to void or erase the last item entered You can also void an item previously entered within a transaction by pressing SUBTOTAL then VOID then re entering the item you wish to correct If you wish to return or refund an item press Return Merchandise then re enter any item you wish Register a
2. Department Status gt Department Price or Limit gt Department Status and Price Limit is listed for each department Tax 1 Status gt Tax 1 Rate gt Tax 2 Status gt Tax 2 Rate gt Tax 3 Status gt Tax 3 Rate gt TAX3 Percentage Discount Key Status gt ST Percentage Discount Key Rate gt RAT Percentage Surcharge Key Status gt STAT Percentage Surcharge Key Rate gt RAT Minus Key Status gt Cancel Status Currency Conversion Exchange Rate gt Decimal Position gt System Option Value gt System Option Value gt System Option Value gt System Option Value is listed for each option System Option Value gt PLU Status Department gt PLU Price gt PLU Status and Price is listed for each PLU that is programmed Time Date gt 15 39 03 01 2006 Transaction Counter Clerk Register Number gt 000078 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 89 Reports Report Summary There are two basic types of reports X or read only and Z or read amp reset to zero Some reports are available in both types The following table summaries the reports available on the SAM4s ER 265 Control Lock Report Position Key Financial X or Z CASH TEND String Report
3. 00 OO E 2y Na Nu Secret Secret clerk clerk Clerk Sign Off To sign off enter 0 press the CLERK key o CLERK SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 25 Department Registrations As you make department registrations you can follow your entries by viewing the display The digits marked DPT indicate the department used The digit marked RPT counts items as they are repeated Open Department 1 Enter an amount on the ten key pad Do THANK YOU not use the decimal key For example for CALL AGAIN 2 99 enter DEPT 1 T1 2 99 TAXABLE1 2 99 TAX1 AMOUNT 0 18 2 Press a department key For example press CASH 3 17 department 1 15 40 03 01 2006 000024 CLERK 1 00 Ls Preset Price Department A preset department registers the price that was previously programmed See Department Programming on page 51 to program preset prices 1 Press a preset department key For THANK YOU example press department 5 CALL AGAIN DEPT 5 1 29 CASH 1 29 15 40 03 01 2006 000025 CLERK 1 00 26 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Department Repeat Entry Open or preset price departments may be repeated as many times as necessary by pressing the same department again Likewise open or preset PLUs may be repeated by pressing the PLU key again 1 Enter an amount on t
4. 4 Continue to hold the SUBTOTAL key and turn the power switch ON Then release the SUBTOTAL key 5 Press the upper left key of the keyboard then the lower left key then the upper right key and finally press the lower right key 1 3 8 9 4 5 6 1 2 3 2 o 00 4 6 After a short delay the printer will print the message RAM ALL CLEAR OK Memory is cleared and the default program is installed 16 e Quick Setup SAMA4s ER 265 Operator s and Programming Manual Initial Clear CAUTION Do not share this information with unauthorized users Distribute the S Mode key only to those you may want to perform this function The initial clear function allows you to exit any register activity and return to a beginning or cleared state Any transaction that is in progress will be exited and totals for that transaction will not be updated Here are some reasons you may want to perform an initial clear e The register is in an unknown state and you wish to exit the current program or transaction without following normal procedures e You have performed a function that includes a compulsory activity and you wish to bypass the compulsion e An initial clear may be necessary as part of servicing or troubleshooting To Perform an Initial Clear 1 Turn the power switch OFF 2 Turn the control lock to the S position 3 Press and hold the key position where
5. Financial Z PLU Time and Clerk reports in sequence Last PLU A Cash in Drawer X TOTAL Check in Drawer X CHECK TEND From To PLU X H H H PLU FirstPLU SAM4s ER 265 Operator s and Programming Manual Contents 91 PRINT ALL EJ Electronic Journal PRINT EJ CASH PRINT EJ CHECK PRINT EJ CHARGE PRINT EJ PRINT EJ RA PO PRINT EJ RETURN PRINT EJ EC VOID PRINT EJ NO SALE PRINT EJ CANCEL PRINT EJ BY CLERK PRINT EJ RESET Running a Report 1 Find the report you wish to run from the table on the previous page 2 Turn the control lock to the X or the Z position 3 Press the appropriate key for the report you wish to run 92 e Contents SAM4s ER 265 Operator s and Programming Manual Cash In Drawer Declaration Cash In Drawer Declaration is an optional feature that forces you to count the drawer and declare the drawer count before a report can be run By forcing the operator to declare without knowledge of the expected drawer totals you are assured that all cash will be deposited System option 8 must be set to a value of 1 to enforce cash declaration See System Option Programming on page 56 to program system options Declaring Cash 1 Turn the control lock to the X position 2 Enter the amount of the cash counted press the SUBTOTAL key 0000 TOTAL 3 The printer will print the declared amount the cash in drawer total from the cash
6. Refer to the Code Table on page 83 and enter the two digits that represent each character you wish You can enter up to 18 character codes for each PLU 4 Press the X TIME key 5 Enter the PLU number press the PLU key 6 Repeat from step 2 for each PLU you are programming 7 Press the CASH TEND key to end programming PLU Descriptor Programming Flowchart Repeat for each PLU ET ee ee AA me OO HOO OOH PLU Up to 18 Code 2 digit character codes PLU Descriptor Programming Example Program the descriptor for PLU 1 to say APPLES 1 Turn the control lock to the PGM position Press the X TIME key Enter the codes representing the text APPLES 203535312438 Press the X TIME key Enter the PLU code press the PLU key Press the CASH TEND key to end programming MAA DS 82 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Code Table Using the Code Table 1 Find the character you wish to print 2 Find the first entry digit for the character by following the column to the top of the table 3 Find the second entry digit for the character by following the row to the left margin of the table For example the code for A is 20 and the code for Z is 45 First Entry Second Entry SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 83 Program Overlay Instead of entering descriptor codes you can program des
7. the register number can be used to identify the register where the transaction was entered 15 40 03 02 2006 000081 CLERK 1 99 Register Number To set a register identification number 1 Turn the control lock to the PGM position 2 Enter register number and press the NS key DO 3 Press the CASH TEND key to end programming CASH TEND 78 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Programming Descriptions Customer Logo Without otherwise programming the customer logo will print a two line message at the top of each receipt THANK YOU CALL AGAIN If you wish you can replace this message with your own custom message You can have both a preamble message top of receipt and a postamble message bottom of receipt Each can be up to 6 lines long Programming a Custom Logo You can also program your logo using the Program Overlay method See Program Overlay on page 84 1 2 Turn the control lock to the PGM position Press the X TIME key Refer to the Code Table on page 83 and enter the two digits that represent each character you wish You can enter up to 32 character codes for each line Press the X TIME key Enter the two digit number that represents the line of the message you wish to program 11 16 1 Line 6 Line Preamble Logo 21 26 1 Line 6 Line Postamble Logo Press the CHECK TEND key Repeat from step 2 for
8. 6 34 15 40 03 01 2006 PLU 000033 CLERK 1 00 30 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual PLU Multiplication When several of the same items are to be entered into the same PLU you can use multiplication You may enter a quantity up to 4 figures 1 to 9999 using the X TIME key You may multiply open or preset open or preset PLUs 1 Enter the quantity of items being THANK YOU purchased press the X TIME key For CALL AGAIN example enter 4 on the numeric key pad 4 xX 1 99 and press the X TIME key PLUL T1 7 96 TAXABLE1 7 96 a TAX AMOUNT 0 48 SUBTOTAL 7 96 2 Enter the PLU number press the PLU key CASH 8 44 For example enter 15 40 03 01 2006 000034 CLERK 1 00 PLU PLU Multiplication with Decimal Point If you are selling items by weight or if you are selling yard goods you can multiply a fraction of a unit 1 Enter the quantity purchased with the THANK YOU decimal point press the X TIME key For CALL AGAIN example for 3 34 pounds of produce enter 3 750 X e2 PLU3 T1 11 AOE tpi Ba TAX AMOUNT 0 2 Enter the PLU number press the PLU key CASH 11 For example enter 15 40 000035 SAM4s ER 265 Operator s and Programming Manual 99 21 21 67 88 03 01 2006 CLERK 1 00 Advanced Operating Instructions e 31 Split Pricing PLU When items are priced in groups i e 3 for 1 00 you can enter the quantity purchased and
9. DEPT 2 Decimal J Press DEPT 3 DEPT 3 DEPT 3 Decimal U Press DEPT 11 DEPT 11 DEPT 11 Decimal 1 Press DEPT 1 DEPT 1 DEPT 1 Decimal C Press DEPT 6 DEPT 6 Decimal E Press the X TIME key Press DEPT 1 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 85 Key Assignment Programming Department and function keys may be relocated with this program Please note the following limitations If you assign a duplicate of a function or department code the duplicate will function exactly as the original you will not get separate totals and counters on reports for the duplicated key The following keys are fixed and must remain in their original locations 0 9 00 Decimal CLEAR SUBTOTAL CASH TEND Functions and departments may be located anywhere on the keyboard except the locations reserved for the fixed keys To Assign a Key to a Location 1 De Turn the control lock to the S position Enter 7 0 and press the SUBTOTAL key a Refer to the chart below to find the code for the key you wish to assign Enter the code and press the location you wish to program Repeat this step to assign another key KEY 4 Press the CASH TEND key to finalize key assignment programming TEND Code Function Code Function Code Function 1 DEPT 1 11 DEPT 11 35 TAX 2 DEPT 2 12 DEPT 12 36 3 DEPT 3 13 DEPT 13
10. PLU is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros For example enter 1 00 as 100 OR If the PLU is open enter the highest amount that may be entered into the PLU 4 Press the X TIME key Repeat from step 2 above for each PLU you wish to program 6 Press the CASH TEND key to end programming 76 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual PLU Entry Limit or Price Programming Flowchart Repeat for each Preset PLU PA PLU f NX Preset Price ss or High Amount Lock Out Leading zeros are not necessary PLU Entry Limit or Price Programming Examples For example set e PLU 1 with a preset price of 1 99 e PLU 30 with a preset price of 10 00 e PLU 6 with a entry limit of 5 00 To set PLU 1 enter EHHH He To set PLU 30 enter 3 0 PLU 1 0 0 0 X TIME To set PLU 6 enter HHH He H Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print on the printer PLU1 T1 1 99 PLU30 T2 10 00 PLU6 5 00 PROGRAM TERMINATE 15 39 03 01 2006 000077 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 77 Setting a Register Number You can program a two digit register number that will print on the lower right corner of each transaction If you are using more than one cash register
11. amounts up to 7 digit entry Therefore it is not necessary to program departments you wish to be open positive non taxable not single item with no entry limit SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 51 Programming Department Status 1 Turn the control lock to the PGM position 2 Enter 1 0 0 and then press the SUBTOTAL key 3 Decide if you want a negative enforced non add entry or disabled department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit Department is Negative Department is Disabled 4 Decide if you want a preset or single item department If you do not want any of these department options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit Department is Single Item 5 Complete the tax status table below by adding the status digits for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes No 0 Taxable by Rate 2 Yes No Fi Taxable by Rate 3 6 If you are using a kitchen printer and wish this item to print at the printer select Yes here Send KP 7 Press the X TIME key 8 Repeat steps 2 through 7 for each department you wish to program Press the CASH TEND key
12. each line you are programming Press the CASH TEND key to end programming Logo Programming Flowchart Repeat for each Line of the Logo X TIME Up to 32 2 digit moa character codes SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 79 Logo Programming Example Program the first line of the logo to say GENERAL STORE 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 To center the message on the receipt enter six space characters 7070707070 70 4 Enter the codes representing the text GENERAL STORE 26243324372031 703839343724 5 Press the X TIME key 6 Enter 11 press the CHECK TEND key Press the CASH TEND key to end programming 80 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Department Descriptor Without otherwise programming each department will print the department number for registrations and reporting For example the receipt will look like this If you wish you can program each department with a custom descriptor up to 18 characters in length For example you could program your own descriptors like this Programming a Department Descriptor You can also program your Descriptor using the Program Overlay method See Program Overlay on page 84 1 Turn the control lock to the PGM position 2 Press the X TIME key 3 Refer to the Code Table
13. let the register calculate the correct price 1 Enter the quantity purchased press the THANK YOU X TIME key For example enter CALL AGAIN 2 3 X 2 99 2 PLU3 11 1 99 TAXABLE1 1 99 2 Enter the quantity of the group price press TAX AMOUNT 0 12 the X TIME key For example if the CASH 2 11 items are priced 3 for 1 00 enter 15 40 03 01 2006 000036 CLERK 1 00 3 Enter the PLU number press the PLU key For example enter PLU 32 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Shifting or Exempting Tax Shifting Tax Taxable Departments and PLUs can be programmed to automatically add the appropriate tax or taxes Occasionally you may need to sell a normally taxable item without tax or a normally taxable item with tax You can perform this tax shifting with the TAX key 1 Enter the number for the tax you wish to THANK YOU shift Press 1 to shift tax 1 press 2 to shift CALL AGAIN tax 2 or press 3 to shift tax 3 Press the TAX key For example shift tax 1 DEPT 1 2 99 TAXABLE 2 99 TAX E SHIFT CASH 2 99 15 40 03 01 2006 2 Enter an amount on the ten key pad Do 000037 ERK 1 00 not use the decimal key For example for 2 99 enter 3 Press a department key For example press department 1 4 If department 1 is normally taxable by tax 1 the registration will non taxable by tax 1 the registration will include tax SAM4s ER 265 Operator s and
14. nro ner Ea aae ara se 65 Minus Key Programming ceeeessssecssecsceseceesecaceccssecasesecaeesecneescesaseeesaecaeesesneseeeeaeeees 67 CANCEL Key Programming tennis loli loto 69 Programming the CANCEL Key cee penea a A E a Sea 69 Currency Conversion aenar r o ete tia as 70 Programming Clerks esi aa A a eaea Ha eta haan e o id 71 PLU Price Look Up Programming esseeeseseeeeseesseserreresrsrsesettteretstrsestetietstsetsesterrerserseseete 73 Programming PLU Status es ne ie sorniera korsarien a eee neas aa ae ae Eoas made 73 Programming PLU Entry Limit or Price 00 ceeeeeessesecseeeecneeeeceeeeesseceeeseenereeseaeeees 76 Setting a Register Number colista 78 Programming DeSCriptlons sinea E E N EE EAEE TENE E EEE EERE 79 SAM4s ER 265 Operator s and Programming Manual Customer Log earn iris Arde acne EE eoe ESEE aids ds des 79 Department Descriptor 81 PLU Descriptor iuris 82 Code Table i s cesecss tissassssuscniestestiscapeeotdesbessecstnsansdstyasisessyeosdestbassacsousie chee IEEE KEES ESE 83 Program Overlay a copes ede ced ade ti edites 84 Key Assignment Programming cccescsesscssesecsseeeeesecseesecneesecsseeecsaecasesecseseecnaeaeeseenasseeeaees 86 Setting Receipt Journal Status 0 eee rer een anea enini E E EE NE EEEE E Ea ia pS i as 87 Calculator Programming e i EE E E AREE EER E RE A OAE ERTA E 87 PC Online Modes vumiicso airoso lee alfil 88 Program Cie io A A eveeseesbeeeed 88 Reports 91 R port SUMMA
15. on page 83 and enter the two digits that represent each character you wish You can enter up to 18 character codes for each department 4 Press the X TIME key 5 Press the department key you wish to program 6 Repeat from step 2 for each department you are programming 7 Press the CASH TEND key to end programming Department Descriptor Programming Flowchart Repeat for each department 2 digit character codes Department Descriptor Programming Example Program the department 1 descriptor to say GROCERY 1 Turn the control lock to the PGM position Press the X TIME key Enter the codes representing the text GROCERY 26373422243744 Press the X TIME key Press the DEPT 1 key Press the CASH TEND key to end programming DP Or BS SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 81 PLU Descriptor If you are using PLUs only the PLU code will print unless you choose to program a custom descriptor For example the receipt will look like this PLU1 TI 52 599 PLU23 T1 1 99 If you wish you can program each PLU with a custom descriptor up to 18 characters in length For example you could program your own descriptors like this Programming a PLU Descriptor You can also program your Descriptor using the Program Overlay method See Program Overlay on page 84 1 Turn the control lock to the PGM position 2 Press the X TIME key 3
16. three digit secret code press the X TIME key 5 Repeat from step 3 for each clerk you wish to program 6 Press the CASH TEND key to end programming Clerk Programming Flowchart Repeat for each clerk TEND Nx A 4 Secret Clerk clerk 1 thru 10 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 71 Clerk Programming Example To set Clerk 5 with a code of 5 6 7 enter HEH Hom He TEND Printing Clerk Codes If you need to verify clerk codes 1 Turn the control lock to the PGM position 2 Press the CLERK key 3 The printer will print as in the example below THANK YOU CALL AGAIN CLERK 1 1 CLERK 2 2 CLERK 3 3 CLERK 4 4 CLERK 5 567 CLERK 6 6 CLERK 7 hh CLERK 8 8 CLERK 9 9 CLERK 10 10 15 39 03 01 2006 000017 CLERK 1 00 72 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual PLU Price Look Up Programming The SAM4s ER 265 offers 1000 PLUs Price Look Ups as a standard feature Like departments PLUs Price Look Ups may be open or preset e Preset PLUs are used to register preset items The most significant difference between a preset department and a preset PLU is the method of registration While preset departments are registered by simply pressing the department key preset PLUs are registered by entering the PLU number and pressing the PLU key There are many possible uses for preset
17. to allow post tendering you must set system option 14 to a value of 1 See System Option Programming on page 56 1 Register the items you wish to sell THANK YOU 2 Press CASH TEND FALD ASALIN EPT 1 T1 2 00 TEND UBTOTAL 2 12 AXABLE1 2 00 TAX1 AMOUNT 0 12 CASH 2 12 15 40 03 01 2006 000058 CLERK 1 00 3 The display will indicate for total the drawer will open and the receipt will print as in the example on the right 4 Enter the amount of the tender Press CASH TEND CASH TEND 5 The display will indicate C for change and display 17 88 change due 46 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Currency Conversion If you normally accept currency from a neighboring nation you can program the SAM4s ER 265 to convert the subtotal of a sale to the equivalent cost in the foreign currency To do this you need to program the conversion factor For example if the US dollar home currency is worth 1 3720 Canadian dollars foreign currency the conversion factor is 1 3720 See Programming Currency Exchange Rates on page 70 to set a conversion rate 1 Register the items you wish to sell THANK YOU 2 Press SUBTOTAL to display the amount CA TUNRAGATN due in your home currency EPT T1 2 00 1 2 12 TOTAL E 2 00 1 0 12 3 To convert the amount due to an equivalent value in foreign currency press C CON
18. to end programming 2 52 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Department Status Programming Flowchart Repeat for each Department 100 SUB TOTAL X TIME 4 4 4 4 Negative Preset Tax Send Non Add Single Status Kp Disabled item Code Department Status Programming Examples For example set e department 1 open taxable by rate 1 e department 4 preset taxable by rate 2 e department 9 negative preset taxable by rate 1 amp 2 To set Department 1 enter 655010 E TOTAL To set Department 4 enter Oe a a To set Department 9 enter DOORS Press the CASH TEND key to end programming CASH TEND The status you have entered will display and print on the printer DEPT 1 1 DEPT 4 12 DEPT 9 113 PROGRAM TERMINATE 15239 03 01 2006 000073 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 53 Programming Department Entry Limit or Price Note Open departments are automatically assigned a 7 digit entry limit You do not need to program this section for open departments unless you wish to set a different limit If you are programming a open department e You can limit errors by setting the maximum amount that may be entered into a department If you are programming a preset department e You can set the preset price The price you program here is the amount that is automaticall
19. 37 4 DEPT 4 14 DEPT 14 38 VOID 5 DEPT 5 15 DEPT 15 39 CANCEL 6 DEPT 6 29 MINUS 40 C CONV 7 DEPT 7 30 NS 41 ADD CHECK 8 DEPT 8 31 RETURN 43 X TIME 9 DEPT 9 32 RA 44 PLU 10 DEPT 10 33 PO 45 CHARGE 34 CLERK 46 CHECK 86 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Setting Receipt Journal Status The printer can be set to generate customer receipts or print a sales journal In the receipt mode the printer will print the logo and feed the paper a sufficient length so that a receipt can be torn off In the journal mode there is no additional paper feeding between transactions The default state of this program is the RECEIPT status See System Option Programming on page 56 and set Option 22 Use Spool to a status of 1 This will enable the journal pick up spool and all journal rather than receipt printing Calculator Programming You can use a calculator program in the REG or VOID mode 1 Turn the control lock to the REG or VOID position 2 Enter 100 on the numeric keypad and press the SUB TOTAL key 3 Enter a first number for calculation on the numeric keypad 4 Choose one out of below operators vom Cance gt _ _ AE 5 Enter a second number for calculation on the numeric keypad 6 Press the CASH TEND key to finish SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 87 PC Online Mode SA
20. 8 03 01 2006 Transaction Counter Clerk Register Number gt 000069 ERK 1 00 Check in Drawer Report Run a Check in Drawer report to quickly verify the amount of checks that should be in the cash drawer THANK YOU CALL AGAIN Report Name gt lt CHECK IN DRAMI CHECK IN DRAW Check in drawer amount gt Date Time gt 15 39 ER E 19 00 03 01 2006 Transaction Counter Clerk Register Number gt 000070 ERK 1 00 100 e Contents SAM4s ER 265 Operator s and Programming Manual System Balancing Department Sales Total DEPT TTL Add All Positive Departments DEPTTTL Add All Negative Departments ADJST DEPT TTL Net Total Discount Toy SSS MN ETT EIN SSCS Gross Total INEM ETT eros Grand Total Yesterdays Grand Total GRAND TOTAL SAM4s ER 265 Operator s and Programming Manual Contents e 101
21. AIN T1 T1 X S2 TOTAL TAXABLE1 TAX1 AMOUNT TOTAL CHECK CHANGE 15 40 000022 ERK 1 THANK YOU CALL AGAIN T1 T1 2 2 e1 7 14 5 0 14 20 5 03 01 2006 2 2 e1 7 14 5 0 14 99 99 99 96 30 98 36 30 00 70 00 03 01 2006 CLERK 1 00 Advanced Operating Instructions Clerk Operations If you wish to use the clerk system you must first activate the clerk system by setting system option 16 See System Option Programming on page 56 You can activate the clerk system for stay down or pop up mode e Stay down means that once a clerk is signed on the same clerk will remain signed on until a different clerk signs on or the original clerk signs off A stay down clerk system might be used when only one operator uses the register at a time and a different operator begins when a work shift is changed e Pop up means that the clerk is automatically signed off an the end of each transaction Therefore to begin a transaction you must first sign a clerk on A pop up clerk system might be used in a department store where several clerks might use the register during the same shift and clerk sales information is required Clerk Sign On To sign on enter the secret code and press the CLERK key or press the CLERK key then enter the secret code and press the CLERK key again
22. Allow Check Cashing NO 0 YES Select clerk option Clerk function inactive 0 Allow clerk function Clerk stay down mode 1 Allow clerk function Clerk pop up mode 2 17 Allow receipt after sale NO 0 18 Print Currency Symbol Refer to the code table on page 77 Print Enforce cash or check tender at totaling MM DD YY DD MM YY 1 YY MM DD 2 Date sequence Select drawer compulsory Use spool Electronic Journal Disable Electronic Journal Enable Print EJ from Oldest Print EJ from Newest Prompt operator when Electronic Journal is full Stop operations when Electronic journal is full Send reset report to Electronic journal SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 59 SYSTEM OPTION STATUS No Paper End Sensor Receipt Paper End Sensor Journal 2 Station Model Only Do Not Print small font for journal printer 0 Print small font for EJ REPORT 1 Staion Model Only 27 Overlay descriptor NO 0 YES 1 28 Print deep color for printer slow feeding NO 0 YES 1 Pre Print graphic logo on receipt Use Kitchen Printer ELLIX 20 Ending feeding line on KP 0 9 60 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Advanced Tax Programming Use the instructions in this chapter only if you wish to determine tax program entries yourself See Programming Tax on p
23. H TEND keys can also be used for change calculation Subtotaling a Sale 1 Register the items you wish to sell 2 To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL 3 The subtotal will display with S indicated in the left digit position of the display Totaling a Cash Sale 1 Register the items you wish to sell THANK YOU 2 To total a cash sale press CASH TEND CPUC aN DEPT 1 Tl 2 99 TEND DEPT 1 T1 2 99 3 The display will indicate for total the ies Chee drawer will open and the receipt will print DEE KZ PLS as in the example on the right SUBTOTAL 14 30 TAXABLE1 5 98 TAX1 AMOUNT 0 36 CASH 14 30 15 40 03 01 2006 000052 CLERK 1 00 42 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Tendering a Cash Sale 1 Register the items you wish to sell THANK YOU 2 Enter the amount tendered by the customer CALL AGAIN For example for 20 00 enter EPT 1 T1 2 99 3 0 0 0 EPT 1 TA 2 99 4X 1 99 3 Press CASH TEND EPT TEND SUBTOTAL 14 30 TAXABLE1 5 98 TEND TAX1 AMOUNT 0 36 TOTAL 14 30 CASH 20 00 CHANGE 5 70 15 40 03 01 2006 000053 ERK 1 00 4 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right Tendering a Check Sale 1 Register the items you wish to sell THANK YO
24. LL AGAIN example for 3 pounds of produce enter 3 750 X 0 99 DEPT 1 T1 3 71 B a EN TAXABLE1 3 71 TAX AMOUNT 0 22 2 Enter an amount on the ten key pad Do CASH 3 93 not use the decimal key For example if 15 40 03 01 2006 the price is 99 per pound enter 000028 CLERK 1 00 Press a department key For example press department 1 a Split Pricing When items are priced in groups i e 3 for 1 00 you can enter the quantity purchased and let the register calculate the correct price 1 Enter the quantity purchased press the THANK YOU X TIME key For example enter CALL AGAIN 2 3 X 1 00 EN DEPT 1 Tl 0 67 TAXABLE1 0 67 2 Enter the quantity of the group price press TAX AMOUNT 0 04 the X TIME key For example if the CASH 0 71 items are priced 3 for 1 00 enter 15 40 03 01 2006 000029 CLERK 1 00 o X TIME 3 Enter an amount on the ten key pad For example if the items are priced 3 for 1 00 enter 4 Press a department key For example press department 1 a 28 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Single Item Department Single item departments automatically total as a cash sale immediately after registration Use single item departments for speedy one item sales For example if you are selling admission tickets and all ticket sales are one item sales you can assign open or preset department single item department for ticket sales After ea
25. M4s provides an optional PC Utility for the ER 265 You can directly connect your ER 265 to a personal computer and use the PC Utility at the PC to program poll reports and download graphic logos to the ER 265 The ER 265 must be set in PC Online Mode before PC communications are possible 1 Connect the PC to the ER 265 using one of the following cables CRS Part 522035 Register DB 9M to PC DB 9F CRS Part 522038 Register DB 9M to PC DB 25F 2 Turn the control lock to the S position 3 Press the RA key The message CC will display in the center of the operator display Note that while PC communications are taking place the CC message will flash off and on again The ER 265 is ready for communication 4 Use the ER 265 PC Utility program to initiate communication Refer the the separate SAM4s ER 265 PC Utility User s Manual 5 Press the CLEAR key to exit PC Online mode Program Scan You can print out a copy of your ER 265 program 1 Turn the key to the PGM position 2 Press the CASH TEND key The program data will print You can also generate a PLU program scan 1 Turn the control lock to the PGM position 2 Enter 15 on the numeric keypad and press the SUB TOTAL key 3 To read PLU program information enter the number 1 1000 of the start PLU and press the PLU key 88 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual Program Scan Example THANK YOU CALL AGAIN
26. N TE SEESE SaN a iE 39 No Sale Operations cii a E a eae E EEE Ee eee eae 40 Open Draw er e A aie ee ee a E 40 Non Add Number a ciate iin a aa RS 40 Received On Account Operations ieceri eoan iiaee A EEE KERESE R EE 41 Paid Out Operations arai erine ar a A T E S E A EEE R ets 41 Totaling and Tendering ici a E E E de es S Edie eR 42 Subtotahiig a Salen an achat enna oi EEE 42 Totaling a Cash Sale iii iii E a 42 Tendering a Cash Sale a a e Eeoa rn aa aa aa a a ae eo oare E Eaa rS 43 Tendering a Check Sale catan 43 Totalins a Charge Sl sarta 44 Check Cash ita a Bone ala 44 Spht Ted A 45 Post Tendencias initial sie s 46 Currency Conversions 26s sanhesisaiatich ii 47 Add Check erase a r A ce a r bias E O 48 Receipt On Off and Receipt on Requ st oooconcnncnicnocnnonononononcnnncnncnonncononononccnnrnnonncnnos 49 Advanced Programming Instructions 51 Department Programming dona 51 Programming Department StatUS oooncnnnnnnonononcnnnnonnnonnnoncnnncnnoconoco nono nono nora nonnncnnccnnnns 51 Programming Department Entry Limit or Price ooooonccnocnccnoccnnoncnnnnncnnnnnnoncrnnrncnncnnos 54 System Option ProgrammMing eceescessscssecseeseceeeeceesecsaeceessecseesecneseecsaseeeesecaeeseeneseresaeeees 56 System Option Table iu inn 58 Advanced Tax Prosrammin al rrollo rro ias 61 Tax Rat Prosramiming ati tip aisi 61 Tax Table Pro graminin titi a ta 63 and Key Programming iaceo iri einans Senine canon reno nro na reno
27. ND Preset Percentage an Status ride Code Inactive or Key Programming Example Set the discount Key preset for 50 and so that tax 1 is calculated after the discount is applied and override is allowed Enter EE ae CS Ee es ee al TEND 66 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Minus Key Programming The Minus key is used to enter the amount of a coupon that is subtracted from the sale e The Minus key can programmed to be taxable or non taxable In other words when you are subtracting a coupon you can calculate sales tax on the net or the gross cost of the item If the Minus key is taxable you will calculate sales tax on the net cost of the item If the Minus key is non taxable you will calculate sales tax on the gross cost of the item e You can also program limit errors by setting the maximum amount that may be entered into the Minus key For example setting a 3 digit limit means the maximum you can enter is 9 99 This is referred to as the High Digit Lock Out or HDLO Programming the Minus Key 1 Turn the control lock to the PGM position 2 Enter the High Digit Lock Out entry limit digit from the table below Enter 0 for no limit HDLO Limits 01 09 01 99 01 9 99 01 99 99 01 999 99 01 9999 99 01 99999 99 3 To decide if tax is calculated before or after the percentage is applied complet
28. PLUs Since there are many more PLUs than departments you may use PLUs when you wish to accurately price and count a larger group of items Possible uses include menu items in a restaurant or items such as cigarettes that you wish to inventory e Use open PLUs when you wish to enter different priced items into a larger number of categories Programming PLU Status There are two parts to PLU programming PLU status is set here Depending on whether you select open or preset PLU status in this section you can also program either the open PLU entry limit or the preset PLU price See Programming PLU Entry Limit or Price on page 76 Use this section to program the following status options e Set negative PLUs that subtract from the sale rather than normal positive PLUs which add to the sale e Enforce the entry of a non adding number before the PLU entry See Non Add Number on page 40 for operation sequences e Disable the PLUs so that entries are not allowed e Choose Open or Preset PLUs e Set single item PLUs which automatically total as a cash sale immediately after the department entry Single item departments are used to speed up one item sales e Select a tax status to determine whether sales tax is automatically added e Select KP status if you wish an item to print at an optional kitchen printer SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 73 Programming PLU Status 1 T
29. Programming Manual Advanced Operating Instructions e 33 Exempting Tax Occasionally you may need to exempt tax from an entire sale For example you might remove all state and local taxes when you sell to a church or charitable institution 1 Enter an amount on the ten key pad Do THANK YOU not use the decimal key For example for CALL AGAIN 2 99 enter DEPT 1 T1 2 99 2 H 9 H 9 SUBTOTAL 3 17 CASH 2 99 2 Press a taxable department key For 15 40 03 01 2006 example press department 1 000038 CLERK 1 00 1 3 Press Subtotal TOTAL 4 Enter the number for the tax you wish to exempt Press 1 to shift tax 1 press 2 to shift tax 2 or press 3 to shift tax 3 Press the TAX key For example exempt tax 1 TAX SHIFT 5 Total the sale with CASH TEND CHECK or CHARGE The sale will not include tax 1 34 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Percent Key and Operations Use the Percent keys to add a percentage surcharge or subtract a percentage from an item or the subtotal of a sale You can enter the amount of the percentage before pressing the or keys or you can program a preset percentage if you are consistently using the same percentage Programming determines whether it is possible to enter a percentage when the key is also programmed with a preset percentage See and Key Programming on page 65 to set a preset percentage Preset P
30. Sam4s ER 265 Electronic Cash Register Operator s and Programming Manual For Fast Startup See Quick Setup on page 13 All specifications are subject to change without notice 2006 CRS Inc M ER260 Version 1 2 CRS Inc Limited Warranty and Disclaimers of Warranty This manual has been developed by CRS Inc It is intended for the use of its customers and service personnel and should be read in its entirety before attempting to install use or program the product s Nothing contained in this manual shall be deemed to be and this manual does not constitute a warranty of or representation with respect to the product or any of the products to which this manual applies This manual is subject to change without notice and CRS Inc has no obligation to provide any updates or corrections to this manual Further CRS Inc also reserves the right without prior notice to make changes in equipment design or components as it deems appropriate No representation is made that this manual is complete or accurate in all respects and CRS Inc shall not be liable for any errors or omissions contained in this manual In no event shall CRS Inc be liable for any incidental or consequential damages relating to or arising out of the use of this manual This document contains proprietary information that is protected by copyright All rights are reserved No part of this document may be photocopied or reproduced without prior written consent of CRS In
31. U 2 Enter the amount tendered by the customer AA For example for 20 00 enter EPT T1 52 99 5 0 0 0 EPT TI 2 99 4 1 99 3 Press CHECK DERT 7 96 SUBTOTAL 14 30 CHECK TAXABLE1 5 98 TAX1 AMOUNT 0 36 TOTAL 14 30 CHECK 20 00 CHANGE 5 70 15 40 03 01 2006 4 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right 000054 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 43 Totaling a Charge Sale 1 Register the items you wish to sell THANK YOU 2 Press CHARGE CA CHARGE EPT T1 2 99 3 The display will indicate for total the 1 99 drawer will open and the receipt will print a 7 96 as in the example on the right 1 14 30 no 5 98 Note Charge tendering is not allowed 0 36 a ee 14 30 03 01 2006 CLERK 1 00 Check Cashing Check cashing means exchanging cash for a check Normally this function is not allowed If you wish to allow check cashing you must set system option 15 to a value of 1 See System Option Programming on page 56 1 Enter the amount of the check tendered by THANK YOU the customer For example for 20 00 CALL AGAIN enter CHECK 20 00 ES EN o o CASH 20 00 15 40 03 01 2006 2 Press CHECK TEND 000056 CLERK 1 00 CHECK TEND 3 The display will indicate C for change the drawer will open and t
32. V C CONV 10 00 1 3720 57 29 o tender Press CASH TEND 03 01 2006 4 Enter the amount of the foreign currency CLERK 1 00 1 CASH TEND 5 The display will indicate C for change and display 5 17 change due The change due is computed in home currency SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 47 Add Check Use the ADD CHECK key when you wish to issue a receipt but not yet pay for the sale For example one person may wish to pay for two guest checks at a restaurant or one person may pay for two admissions where separate receipts are required for each person 1 Register the items you wish to sell on the THANK YOU first receipt CALL AGAIN 2 Press ADD CHECK to issue a receipt for the items DEPT 1 T1 2 00 TAXABLE1 2 00 TAX1 AMOUNT 0 12 CHECK ADD CHECK 2 12 3 Register the items you wish to sell on the 15 40 03 01 2006 next receipt press ADD CHECK to issue a 000060 CLERK 1 00 receipt for the items THANK YOU CHECK CALL AGAIN 4 Press SUBTOTAL to display the amount due for both of the receipts DEPT 2 5 00 ADD CHI 5 00 15 39 03 01 2006 TOTAL 000061 ERK 1 00 5 Total or tender the sale with CASH TEND CHECK or CHARGE THANK YOU CALL AGAIN TAXABLE1 TAX1 AMOUNT CASH 015 40 2006 000062 48 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Receipt On O
33. age 19 to enter a simple tax rate Important Note After you have entered your tax program test for accuracy by entering several transactions of different dollar amounts Carefully check to make sure the tax charged by the cash register matches the tax on the printed tax chart for your area As a merchant you are responsible for accurate tax collection If the cash register is not calculating tax accurately contact your local SAM4s Dealer for assistance Tax Rate Programming You can program up to three separate taxes on the SAM4s ER 265 Set tax rate s here e Ifyou are entering a tax table see Tax Table Programming on page 63 to enter the tax break points e If you are entering a Canadian Goods and Services Tax GST use tax rate 3 for the GST tax and use tax rates 1 and or 2 for any other provincial tax or taxes Programming Tax Rates and Status 1 Turn the control lock to the PGM position 2 If the tax is a percentage rate enter it with a decimal 0 000 99 999 It is not necessary to enter proceeding zeros For example for 6 enter 06 000 or 6000 3 For the type of tax enter lo if the tax is a percentage added to the sale normal add on tax if the tax is a percentage value added tax VAT calculated as part of the sale 4 Enter 0 here for all taxes unless if you are programming tax 3 as a Canadian GST If the tax is a Canadian GST Enter if the GST tax 3 is taxable by rate 1 2 if the GST tax 3 i
34. ai 91 Runtinga Reportando ooo 92 Cash In Drawer Declara rior aro 93 Declaring Cash A ied eaeetanes Meenas 93 Report Samplesis cssccisacctesc esinen osese ies ira eis lesetts Ss hess e REEE E E EEEE Andel esas dos ds 94 Financial Repo ii Senin Mare Alice Bai eae ee 94 Hourly Sales Report icsicsscscsssshsteshssauscbicsscsthessesstessaessencotiagthssssastecedbdstusstesssventiens 97 PLU REpOmrt ESEE 98 Clerk Report aaa eke beatae 99 Cash in Drawer Report i 1 6 a 100 Check in Drawer Report ooooccnoccconononononcnnnconnnononancnnncn nono nono nono nooo nono E E 100 System Balance ia 101 Department Sales Total cuicos irc nees riaa ae 101 Net Total iia ii cule vensteess 101 GrossiTotaluiato sins EE hata lbs Shei E 101 Grand Total ecrmtrstsoi pili b teu Asics nevis deis aos eE a do nite A e haci des 101 SAM4s ER 265 Operator s and Programming Manual 5 SAM4s ER 265 Operator s and Programming Manual Introduction Using This Manual Congratulations You have selected a very flexible electronic cash register designed for years of reliable service The SAM4s ER 265 will fit many retail stores shops and restaurants It provides fast transaction processing security and detailed sales information e To Get Started turn to Quick Setup on page 13 This section covers unpacking memory clearing a few simple programming steps and instructions for basic cash register transactions All of the features of the SAM4s ER 265 except the cl
35. allows you to e decide to calculate any taxes before or after the percentage is applied e seta preset percentage for the or key e if a preset percentage is set decide if you wish to also allow a percentage to be entered e inactivate the key Programming the or Key 1 Turn the control lock to the PGM position 2 Enter the percentage rate you wish to preset or 0 if you only wish to enter the percentage Press the or key depending on which key you are programming Be sure to enter the decimal point if you are setting a rate that is not an even percentage i e enter 33 as 33 333 If you are setting an even percentage it is not necessary to enter the decimal point i e enter 50 as 5 0 3 To decide if tax is calculated before or after the percentage is applied complete the table below by adding the status digits for each tax Then enter the resulting tax status code Calculate Rate 1 after the discount surcharge Calculate Rate 2 after the discount surcharge Calculate Rate 3 after the discount surcharge 4 Enter EN If you wish to allow the operator to also enter a percentage override If you do not wish to allow the operator to also enter a percentage override 2 If you wish the key to be inactive 5 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 65 or Key Programming Flowchart OOODODDODEE TE
36. anced Operating Instructions e 37 Cancel The CANCEL key allows you to stop any transaction Anything registered within the transaction before the CANCEL key is pressed is automatically corrected The CANCEL key may be inactivated through programming see CANCEL Key Programming on page 69 1 Register the items you wish to sell 2 Press the CANCEL key Void Position Operations THANK YOU CALL AGAIN DEPT 1 TL 2 29 COUPON 0 50 CANCEL 15 40 03 01 2006 000045 ERK 1 00 You can use the Void control lock position to correct any complete transaction To correct any transaction 1 Turn the control lock to the VOID position 2 Enter the transaction you wish to correct exactly as it was entered originally in the REG control lock position You can enter discounts voids returns tax exemptions or any other function 3 All totals and counters are corrected as if the original transaction did not take place HANK YOU LL AGAIN VOID MODE DEPT 1 29 DEPT 2 00 SUBTOTAL 43 TAXABLE1 229 TAX1 AMOUNT 14 CASH 43 15 40 03 01 2006 000046 ERK 1 00 38 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Minus Key Registrations You can register a negative amount by entering a price then pressing the Minus key For example you can enter bottle returns or coupons using the Minus key Note You can program the minus key so that tax i
37. c NOTICE IF ANY WARRANTY IS EXTENDED TO YOU WITH REGARD TO THE PRODUCT S TO WHICH THIS MANUAL APPLIES IT IS A WARRANTY FROM THE ENTITY OR INDIVIDUAL FROM WHOM YOU DIRECTLY PURCHASED THE PRODUCT S SUBJECT TO THE FOREGOING UNLESS YOU ARE A DIRECT END USER CUSTOMER OF CRS INC CRS INC DOES NOT EXTEND TO YOU ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY AND EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE OR ANY WARRANTY OF NON INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS IN CONNECTION WITH THE PRODUCT S OR ANY SOFTWARE DRIVERS OR PROGRAMMING PRODUCT WHETHER EMBEDDED IN PRODUCT S OR PROVIDED AS A SEPARATE PROGRAM OR USED IN CONJUNCTION WITH THIS THESE PRODUCT S CRS INC SPECIFICALLY DOES NOT WARRANT THAT THE OPERATION OF ANY DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS LICENSED HEREUNDER WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE PROGRAMS SHALL BE UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS SOFTWARE OR PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION S WHICH MAY BE SELECTED FOR USE BY YOU OR OTHERWISE MEET YOUR REQUIREMENTS CRS Inc is not responsible for any damages or loss either direct indirect special incidental or consequential which you may experience as a result of your purchase or use of the product s Your sole remedy in the event that you encounter any difficulties with the product s is against the entity or individua
38. ch registration the drawer will immediately open and a separate receipt is printed See Department Programming on page 51 to program a single item department 1 Press a single item preset department key THANK YOU Or enter a price and press a single item CALL AGAIN open department key For example press department 6 DEPT 6 1 29 CASH a 15 40 03 01 2006 000030 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 29 PLU Price Look Up Registrations PLUs must be programmed before they may be operated See PLU Price Look Up Programming on page 73 to program open or preset PLUs Open PLU 1 Enter the PLU number press the PLU key THANK YOU For example enter CALL AGAIN 2 PLU PLU2 T1 2 99 TAXABLE1 2 99 2 Enter an amount on the ten key pad Do TAX1 AMOUNT 0 18 not use the decimal key For example for CASH SF 2 99 enter 15 40 03 01 2006 000031 CLERK 1 00 3 Press the PLU key again PLU Preset Price PLU 1 Enter the PLU number press the PLU key THANK YOU For example enter CALL AGAIN O PLU1 CASH 1 29 1 29 15 40 03 01 2006 000032 CLERK 1 00 PLU Repeat Entry 1 Enter the PLU number press the PLU key THANK YOU For example enter CALL AGAIN PLUL T1 2 99 B PLU PLU1 TI 2 99 TAXABLE1 5 98 2 To register a second item exactly as the TAX1 AMOUNT 0 36 first press the PLU key a second time CASH
39. criptors using the alpha overlay as shown below Note that each position contains three characters e You will press a key once to select the first left most character twice to select the second or three times to select the third character Then you will press the decimal key to enter the character e If you wish to place a space between characters touch Space and then the decimal key e If you wish to use double size characters touch Double and then press the decimal key Then select the character and press the decimal key again Continue to touch Double and then decimal before every double size character Double size characters use two character positions In other words you can have 16 double size characters on a descriptor line instead of 32 single sized characters Follow the detailed instructions on the next page Space Double UEN D ye sp An O _ Dbl CAA ABC DEF GHI 1 6 11 JKL MNO PQR 7 8 9 CHECK 2 7 12 SUB STU vwx YZ 4 5 6 TOTAL 3 8 13 amp HS I lt 1 2 3 4 9 14 Da TEND gt Jn 00 5 10 15 84 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Programming Descriptors Using the Program Overlay 1 2 3 6 Turn the control lock to the PGM position Press the X TIME key Enter up to 18 characters if you are programming departments PLUs or enter u
40. e the table below by adding the status digits for each tax Then enter the resulting tax status code Calculate Rate 1 after the Minus key entry Calculate Rate 2 after the Minus key entry Calculate Rate 3 after the Minus key entry 4 Enter lo for active minus key for inactive minus key 5 Press the Minus key SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 67 6 Press the CASH TEND key to end programming Minus Key Programming Flowchart CASH TEND t n t HDLO Tax Inactive Status Code Minus Key Programming Example Set the Minus key with a three digit HDLO 9 99 and so that tax 1 is calculated after the Minus key amount is entered In other words tax is calculated on the net cost of the item Enter 3 1 0 y CASH TEND 68 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual CANCEL Key Programming The CANCEL key can be made inactive Normally the key is active however you may wish to inactivate it for security reasons Programming the CANCEL Key 1 Enter 0 to activate the CANCEL key 1 to inactivate the CANCEL key 2 Press the CANCEL key 3 Press the CASH TEND key to end programming Cancel Key Programming Flowchart TEND 4 Inactive Cancel Key Programming Example To inactivate the CANCEL key enter EN CANCEL CASH TEND SAM4s ER 265 Operator s and Pro
41. e to calculate tax See page 15 for department programming steps SAM4s ER 265 Operator s and Programming Manual Quick Setup e 19 Tax Rate Programming Example If tax 1 is 6 percent enter If tax 2 is 7 5 percent enter 00300000 If tax 3 is 10 percent enter Press the CASH TEND key to end programming CASH TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX2 STATUS 00 TAX2 RATE 7 500 TAX3 STATUS 00 TAX3 RATE 10 000 PROGRAM TERMINATE 15 39 03 01 2006 000017 CLERK 1 00 20 e Quick Setup SAM4s ER 265 Operator s and Programming Manual Programming a Taxable Department 1 Turn the control lock to the PGM position 2 Complete the tax status table below by adding the status digits for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes 1 No 0 Taxable by Rate 2 Yes No i Taxable by Rate 3 Enter 0 Press the X TIME key Repeat steps 2 3 and 4 for each department you wish to program SY o 6 Press the CASH TEND key to end programming Taxable Department Programming Flowchart Repeat for each Department X TIME 4 Tax Status Code Taxable Department Programming Example Set department 1 taxable by tax rate 1 SUB gz X TIME TOTAL 1 Press the CASH TEND key to end programming TEND The tax status you have entered will display and print on the print
42. ee Programming Department Entry Limit or Price on page 54 Use this section to program the following status options e Set negative departments that subtract from the sale rather than normal positive departments which add to the sale e Enforce the entry of a non adding number before the department entry See Non Add Number on page 40 for operation sequences e Disable the departments so that entries are not allowed e Choose Open or Preset departments Open departments accept amount entries Use open departments to enter different priced items into the same category Preset departments automatically register a preprogrammed price when the department key is pressed Use preset departments to register an individual item quickly and accurately For example cigarette packs or food items can be assigned to departments as presets When you select preset departments you can also decide if the department can also accept open entries This option is referred to as preset override e Set single item departments which automatically total as a cash sale immediately after the department entry Single item departments are used to speed up one item sales e Select a tax status to determine whether sales tax is automatically added e Select KP status if you wish an item to print at an optional kitchen printer Unless otherwise programmed departments are positive open not taxable not single item departments and accept unlimited
43. er DEPT 1 T1 PROGRAM TERMINATE 15339 03 01 2006 000071 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Quick Setup e 21 Basic Operations Registering Items 1 Enter an amount on the ten key pad Do not use the decimal key For example for 2 99 enter 2 Press a department key For example press department 1 E Repeating an Item 3 To register a second item exactly as the first press the department key a second time For example press department 1 a Registering Multiple Items 4 Enter the quantity of items being purchase press the X TIME key For example enter 4 on the numeric key pad and press the X TIME key ge FOR 5 Enter an amount on the ten key pad Do not use the decimal key For example for 1 99 enter 6 Press a department key For example press department 2 pi 22 e Quick Setup SAM4s ER 265 Operator s and Programming Manual Totaling a Cash Sale 1 Register the items you wish to sell THANK YOU 2 To display and print the subtotal of the sale CADE PORN including tax press SUBTOTAL EPT T1 2 99 EPT T1 2 99 TOTAL 4 41 99 3 To total a cash sale press CASH TEND EPT 7 36 UBTOTAL 14 30 TAXABLE1 5 98 TEND TAX1 AMOUNT 0 36 CASH 14 30 15 40 03 01 2006 000063 CLERK 1 00 4 The display will indicate for total the drawer will open and the receipt will print as in the example on the right Te
44. ercent on a Department or PLU Item In this example the key is preset with a rate of 10 00 1 Register the discounted item THANK YOU 2 Press the key ORDI AGATN DEPT 2 10 00 10 000 1 00 CASH 9 00 15 40 03 01 2006 000039 CLERK 1 00 3 The discount is automatically subtracted Enter a Percent on a Department or PLU You can also operate the or keys by entering the percentage of the discount or surcharge If necessary you can enter the percentage with a decimal key up two 3 digits 1 e 99 999 1 Register the discounted item THANK YOU 2 Enter the percentage If you are entering a eeu AGATN fraction of a percent you must use the decimal key For example for 25 off enter E 10 00 33 339 ED es ee ER a 6 67 3 Press the key 03 01 2006 000040 CLERK 1 00 4 The discount is automatically subtracted SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 35 Percent on Sale Total In this example a surcharge of 15 is applied Return Merchandise Registrations Register the items you wish to sell Press SUBTOTAL TOTAL Enter the percentage For example for 15 enter Hs Press the key The surcharge is automatically added THANK YOU CALL AGAIN 10 00 10 00 15 000 1 50 CASH 11 50 15 40 03 01 2006 000041 CLERK 1 00 If you wish to return or refund an item press Return Merchandise then re e
45. erk functions operate immediately without additional programming steps In most cases all the programming you need to do is covered in this section e For information about reports and balancing see Reports on page 91 This manual also includes detailed information about many additional features that will help you solve the special calculation problems or security issues that you might face e For detailed programming instructions see Advanced Programming on page 51 e For detailed operations sequences see Advanced Operating Instructions on page 25 Using Flowcharts Flowcharts are used to supplement step by step instructions throughout this manual For example the following flowchart describes how to register 1 00 into department 1 This flowchart means 1 Press numeric key 1 2 Press numeric key 0 3 Press numeric key 0 4 Press department 1 Follow the flowchart from left to right pressing the keys in the order they are shown Numeric keypad entries are shown as square keys Department and function keys are shown as rectangular keys SAM4s ER 265 Operator s and Programming Manual Introduction e 7 Basic Features and Functions Keyboard PAPER ADD FEED CHECK TAX NS CLERK RA PO E C CONV RETURN VOID CANCEL CLEAR X TIME PLU CHARGE 1 6 11 uf 8 9 CHECK 2 7 12 SUB y j z TOTAL 3 8 13 1 2 3 4 9 14 na TEND 0 00 5 10 15
46. ff and Receipt on Request When a receipt is not normally issued you can turn the receipt function on or off If the receipt is off you can still issue a receipt after the sale has been completed Normally this function is not allowed If you wish to allow after sale receipts you must set system option 17 to a value of 1 See System Option Programming on page 56 To Turn the Receipt Off With the control lock in the REG position press PO Paid Out PAID OUT To Turn the Receipt On With the control lock in the REG position press PO Paid Out again PAID OUT Printing a Receipt after the Sale After the sale has been totaled but before the next transaction is started press CASH TEND CASH TEND Note Because receipt memory is limited when a sale has more than 30 items or more than 3 tenders the receipt after sale can not print all items A row of dots is printed indicating the receipt is incomplete SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 49 50 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions Department Programming Programming Department Status There are two parts to department programming Department status is set here Depending on whether you select open or preset department status is this section you can also program either the open department entry limit or the preset department price S
47. gramming Manual Advanced Programming Instructions e 69 Currency Conversion If you normally accept currency from a neighboring nation you can program the SAM4s ER 265 to convert the subtotal of a sale to the equivalent cost in the foreign currency To do this you need to program the conversion factor For example if the US dollar home currency is worth 1 3720 Canadian dollars foreign currency the conversion factor is 1 3720 Note Foreign currency exchange rates may be stated as foreign currency in dollars or dollars in foreign currency Use the rate stated in dollars in foreign currency when you are programming this section Programming Currency Exchange Rates 1 Turn the control lock to the PGM position Enter the exchange rate of up to 5 digits do not enter the decimal point Enter a number from 0 to 4 to indicate the decimal position Press the C CONV key Press the CASH TEND key to end programming Di Ge US Currency Exchange Rate Programming Flowchart id E heed ia l TEND Exchange Rate Decimal Position Currency Exchange Rate Programming Example The US dollar home currency is worth 1 3720 Canadian dollars foreign currency ED gel ste aan gee TEND pa Exchange Rate Decimal Position 70 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Programming Clerks If you wish to use the clerk system you must first activate the clerk system by setting syste
48. he receipt will print as in the example on the right 44 e Advanced Operating Instructions SAM4s ER 265 Operator s and Programming Manual Split Tender Split tendering means paying for one sale by different payment methods For example a 20 00 sale could be split so 10 00 is paid in cash and the remaining 10 00 is charged If necessary you can make several different payments Note If a portion of a sale is to be charged the charge payment must be entered last 1 Register the items you wish to sell THANK YOU 2 Enter the amount of cash tendered by the CADI AGAIN customer For example enter 10 00 and press CASH TEND EPT 2 20 00 TOTAL 20 00 4 0 F AL 20 00 TEND CASH 10 00 3 The display will indicate and 10 00 OTAL 10 00 indicating the amount still due The drawer CIRT 10 00 will not open Press CHARGE to charge 15 40 03 01 2006 the remaining amount 000057 ERK 1 00 CHARGE 4 The display will indicate S for total the drawer will open and the receipt will print as in the example on the right SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 45 Post Tender Post tendering means computing change after the sale has been totaled and the drawer is open This feature is useful when a customer changes the amount of the tender or the clerk becomes confused counting change manually Normally this function is not allowed If you wish
49. he ten key pad Do THANK YOU not use the decimal key For example for CALL AGAIN 2 99 enter DEPT 1 T1 2 99 DEPT 1 T1 2 99 TAXABLE1 5 98 TAX1 AMOUNT 0 36 2 Press a department key For example press CASH 6 34 department 1 15 40 03 01 2006 TE 000026 CLERK 1 00 3 To register a second item exactly as the first press the department key a second time For example press department 1 J Multiplication When several of the same items are to be entered into the same Department you can use multiplication You may enter a quantity up to 4 figures 1 to 9999 using the X TIME key You may multiply open or preset departments 1 Enter the quantity of items being THANK YOU purchased press the X TIME key For CALL AGAIN example enter 4 on the numeric key pad 4 X el and press the X TIME key DEPT 1 T1 7 TAXABLE1 7 a TAX AMOUNT 0 SUBTOTAL Sh 2 Enter an amount on the ten key pad Do CASH not use the decimal key For example for 8 44 1 99 enter 15 40 03 01 2006 000027 CLERK 1 00 Press a department key For example press department 1 J SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 27 Department Multiplication with Decimal Point If you are selling items by weight or if you are selling yard goods you can multiply a fraction of a unit 1 Enter the quantity purchased with the THANK YOU decimal point press the X TIME key For CA
50. iet 27 Multiplica ii idad 27 Department Multiplication with Decimal Point onoonicnicnccnnnnnononononanannonnconcnncononnno 28 Sphe Pricing o e E a E E Ea re E E AEE R ES 28 Single Item Departa 29 PLU Price Look Up Registrations cc cceeesesecseseeceseeeceseceeesecseesecneesecsaeeeesaecaeeseenecaeeaeenees 30 Open A NOS 30 Preset Price PEU iii 30 PLU Repeat Entry nass nonn baile ire dit note een A A AeA e bas Boe 30 PLU Multiplica ici iia di 31 SAM4s ER 265 Operator s and Programming Manual 3 PLU Multiplication with Decimal Point tees eeeeeecseeeecneeeeceseeeessecaeeseenereneseenees 31 Split Pricing Plica 32 Shifting or Exemptine Tax AA treaties E i a aniei 33 Shatin Ta CREPAR EEE EET E AT 33 Exemptida K P ORE SEEE E EE E EE EE E 34 Percent Key and Operations ssseeesesesesesessteresssrsesierrrststerrerstsseststerretsesseseerrererseese 35 Preset Percent on a Department or PLU TteM oooonnconicnnccnnccnonnconoconocononononononnnonncinnnnns 35 Enter a Percent on a Department or PLU sssseseessesesseseerssrerrsreeresrerrsserrresrsreeresreersreee 35 Percent on Sale Totales lio E EE oh 36 Return Merchandise Registrations measina n e E e ER a 36 Voids and Corrections tinca 37 Void L st Itet cionado Rui deae nel TE EA 37 Void Previous Item cities 37 IO 38 Void Position Operations sses erake asoci tail EEEE 38 Minus Key Registrations s n keeseen eeren aane ap ea SER ESAE Sa oaeen PEA
51. ions of percentages For example to enter a one third off discount enter 3 3 3 3 before pressing the key Use to sign on or sign off a clerk if you have decided to use a clerk sales tracking system See Programming Clerks on page 71 Press to see the subtotal of a sale Press to total a transaction paid by charge or credit card Press to total a transaction paid by check Also if the check amount is over the amount purchased enter the amount of the check then press the CHECK key The drawer will open and the cash change will be computed Press to total a transaction paid by cash Also if the cash amount tendered is over the amount purchased enter the amount of the tender then press the CASH TEND key The drawer will open and the cash change will be computed Press when you wish to issue a receipt but not yet pay for the sale For example one person may wish to pay for two guest checks at a restaurant or one person may pay for two admissions where separate receipts are required for each person SAM4s ER 265 Operator s and Programming Manual Control Lock OFF VOID Use to void correct items outside of a sale jes OFF The register is inoperable X REG Use for normal registrations ee X Use to read register reports Z Z Use to read register reports and reset totals to zero N PGM PGM Use to program the register The SAM4s ER 265 includes two sets of keys that may be used to access the following key loc
52. k positions Key Positions Accessible VD VOID OFF REG X REG OFF REG VOID OFF REG X Z VOID OFF REG X Z PGM ALL POSITIONS Note Keys may be removed from the key lock in the OFF or REG positions SAM4s ER 265 Operator s and Programming Manual Introduction e 11 Display Front Display DPT RPT AMOUNT IIFIUCL TOO l IAIL ILI ILI DPT Indicates the department number of the registration 2 digits RPT Indicates the number of times an item has been repeated AMOUNT Displays the amount the amount of the item subtotal or total CLERK If the clerk system is implemented one of 10 lines illuminate indicating which clerk is active Display Messages C Change Due E Error a Negative Entry Total E1 Input Error E3 Printer Error paper jam E4 Non Add Number Entry Required E5 Cash Declaration Required E6 Cash Drawer Open E8 No Paper 12 e Introduction SAM4s ER 265 Operator s and Programming Manual Quick Setup Unpacking Unpack and unwrap the cash register Locate in the packing the following items e roll of paper e rewind spindle e 1 set of control keys Remove the cardboard protectors from the cash drawer Plug the register into a grounded outlet three prong insert a control key and turn the key to the REG control lock position Installing the Paper 1 Remove the printer cover SAM4s ER 265 Operator s and Programming Manual Quick Setup e 13 2 For proper feeding through the pri
53. l from whom you purchased the product s Revision 2 0 April 1 2005 WARNING U S THIS EQUIPMENT GENERATES USES AND CAN RADIATE RADIO FREQUENCY ENERGY AND IF NOT INSTALLED AND USED IN ACCORDANCE WITH THE INSTRUCTIONS MANUAL MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS IT HAS BEEN TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF PART 15 OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE WHEN OPERATED IN A COMMERCIAL ENVIRONMENT OPERATIONS OF THE EQUIPMENT IN A RESIDENTIAL AREA IS LIKELY TO CAUSE INTERFERENCE IN WHICH CASE THE USER AT HIS OWN EXPENSE WILL BE REQUIRED TO TAKE WHATEVER MEASURES MAY BE REQUIRED TO CORRECT THE INTERFERENCE NOTICE CANADA THIS APPARATUS COMPLIES WITH THE CLASS A LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS CET APPAREIL EST CONFORME AUX NORMES CLASS A D INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D INTERFERENCE RADIO ATTENTION The product that you have purchased may contain a battery that may be recyclable At the end of its useful life under various state and local laws it may be illegal to dispose of the battery into the municipal waste system Check with your local solid waste officials for details concerning recycling options or proper disposal Contents Introd
54. m option 16 See System Option Programming on page 56 You can activate the clerk system for with a stay down or pop up mode e Stay down means that once a clerk is signed on the same clerk will remain signed on until a different clerk signs on or the original clerk signs off A stay down clerk system might be used when only one operator uses the register at a time and a different operator begins when a work shift is changed e Pop up means that the clerk is automatically signed off an the end of each transaction Therefore to begin a transaction you must first sign a clerk on A pop up clerk system might be used in a department store where several clerks might use the register during the same shift and clerk sales information is required With the clerk system activated you can operate up to 10 clerks The clerk registering a transaction is printed on the bottom of the receipt to indicate clerks 1 through 10 For example 10439 03 01 2006 000017 CLERK 1 00 See Clerk Operations on page 25 for clerk sign on and sign off sequences Programming a Clerk Code The clerk code consists of a three digit secret number followed by the digit representing the number of the clerk 1 Turn the control lock to the PGM position 2 Set system option 16 to a value or 1 or 2 for with a stay down or pop up mode See System Option Programming on page 56 3 Enter the clerk number 1 10 press the CLERK key 4 Enter a
55. ndering a Cash Sale 1 Register the items you wish to sell THANK YOU 2 To display and print the subtotal of the sale CATE GRIN including tax press SUBTOTAL EPT T1 2 TOTAL 4 el EPT 7 For example for 20 00 enter UBTOTAL 14 3 Enter the amount tendered by the customer TAXABLE1 5 TAX1 AMOUNT 0 TOTAL 14 CASH 20 CHANGE 5 TASHI 15 40 03 01 2006 5 The display will indicate C for change the drawer will open and the receipt will print as in the example on the right 4 Press CASH TEND SAM4s ER 265 Operator s and Programming Manual Quick Setup 23 Tendering a Check Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL Enter the amount of the check tendered by the customer For example for 20 00 enter Press CHECK The display will indicate C for change the drawer will open and the receipt will print as in the example on the right Totaling a Charge Sale 1 2 Register the items you wish to sell To display and print the subtotal of the sale including tax press SUBTOTAL TOTAL Press CHARGE The display will indicate for total the drawer will open and the receipt will print as in the example on the right Note Charge tendering is not allowed 24 e Quick Setup SAM4s ER 265 Operator s and Programming Manual THANK YOU CALL AG
56. negative amount by entering a price then pressing the MINUS key For example you can enter bottle returns or coupons using the MINUS key Press to void or erase all items entered thus far in any transaction Press the Currency Conversion key to convert the sale subtotal into an equivalent value in foreign currency You must first program foreign currency exchange rates See Currency Conversion on page 70 Use the Percent keys to add a percentage surcharge or subtract a percentage from an item or the subtotal of the sale You can enter the amount of the percentage before pressing the or keys or you can program a preset percentage if you are consistently using the same percentage See and Key Programming on page 65 to set a preset percentage Use to register a Price Look Up PLU Use to accept cash into the cash drawer when you are not actually selling merchandise For example use the Received on Account key to accept payments for previously sold merchandise or record loans to the cash drawer Use to track cash paid out for merchandise or to record loans from the cash drawer Press to reverse the programmed tax status of a department key For example by using the TAX key prior to registering a taxable item the item will be sold without sales tax added Introduction e 9 Decimal CLERK SUBTOTAL CHARGE CHECK CASH TEND ADD CHECK 10 e Introduction Use the Decimal key to enter fract
57. nt head cut or tear a straight even edge on the end of the paper roll Be sure to remove any paper with glue residue Place the paper roll in the paper holder so that the paper will feed from the bottom of the roll 4 The printer will feed the paper through the printer automatically If necessary press the paper feed button Replace the printer cover 14 e Quick Setup SAMA4s ER 265 Operator s and Programming Manual Sale Journal Detail If you wish to use the printer to print a sales journal insert the paper into the paper take up spool Wind the paper two or three turns around the spool shaft and install the spool in the mount See System Option Programming on page 56 and set Option 22 Use Spool to a status of 1 This will enable the journal pick up spool and all journal rather than receipt printing 52 ISS K P SoS S CAUTION The printer head is HOT and the tear bar is SHARP SAM4s ER 265 Operator s and Programming Manual Quick Setup e 15 Clearing Memory This step insures that the cash register is cleared of any totals or programming After this procedure the cash register is ready for programming and operation WARNING This is a one time procedure Do not repeat this procedure after the cash register is programmed it causes all programs and totals to be erased Memory All Clear 1 Turn the power switch OFF 2 Turn the control lock to the S position 3 Press and hold the SUBTOTAL key
58. nter any item you wish You can return merchandise as part of a sale or you can return merchandise as a separate transaction and return cash to the customer 1 36 e Advanced Operating Instructions To return an item press MDSE RTRN MDSE RTRN Enter the price of the item you wish to return then press the department key where it was registered originally Pie Total the sale with CASH TEND CHECK or CHARGE T CA RETURN M DEPT 2 7 99 AXABLE1 99 TAX1 AMOUNT 18 CASH aul ey 15 40 03 01 2006 000042 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Voids and Corrections Void Last Item This function corrects the last item entered 1 Register the item you wish to sell THANK YOU 2 Press the VOID key CALIN AGAIN VOID ee a E 2 29 29 TAXABLE1 gt 29 TAX1 AMOUNT 14 CASH 43 15 40 03 01 2006 000043 CLERK 1 00 Void Previous Item This function allows you to correct an item registered previously in a transaction 1 Register an item Then register a second THANK YOU item CALL AGAIN 2 To correct the first item press CLEAR then press VOID E 2 29 I A 29 CLEAR VOID E 29 3 Enter the price of the first item then press AXABLEL 29 the department key where it was registered TAX1 AMOUNT 14 originally CASH 43 15 40 03 01 2006 DONG quo cian SAM4s ER 265 Operator s and Programming Manual Adv
59. on Programming Thirty one system options are provided so that you can configure the SAM4s ER 265 to your exact requirements Refer to the System Option Table on page 58 to review the system options Read each option carefully to determine if you wish to make any changes NOTE Because after clearing memory all options settings are automatically set to 0 and because your most likely option selections require a status setting of 0 you do not need to program this section unless you wish to change the default status Programming a System Option 1 Turn the control lock to the PGM position Enter the option number of the system option you wish to change Press the RA key Enter the number representing the status you have selected Press the PO key Repeat from step 3 for each system option you wish to change Press the CASH TEND key to end programming di E 18 1 System Option Flowchart Repeat for each System Option Option Status 56 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual SAM4s ER 265 Operator s and Programming Manual System Option Programming Examples Set the following options e Option 15 Allow check cashing e Option 19 Enforce cash or check tender at totaling To set option 16 To set option 19 Press the CASH TEND key to end programming CASH TEND Advanced Programming Instructions e 57 System Option Table NOTE Shaded areas are the default setting
60. on Repeat 0 04 0 57 0 73 17 0 05 0 74 0 91 18 0 06 0 92 1 08 17 0 07 1 09 1 24 16 Repeat 0 08 1 25 1 41 17 0 09 1 42 1 58 17 0 10 1 59 1 74 16 0 11 1 75 1 91 17 0 12 1 92 2 08 17 0 13 2 09 2 24 16 0 14 2 25 2 41 17 To enter the program for the Illinois 6 tax table 1 Enter 1 for tax 1 press the TAX key Enter 1 0 the maximum amount that is not taxed press the TAX key Enter 1 the first tax amount charged press the TAX key Enter 2 1 non repeat break point press the TAX key Enter 3 8 non repeat break point press the TAX key Enter 5 6 non repeat break point press the TAX key Enter 7 3 non repeat break point press the TAX key Enter 9 1 non repeat break point press the TAX key Press the CHECK key 10 Enter 1 0 8 repeat break point press the TAX key E E ho 11 Enter 1 2 4 repeat break point press the TAX key 12 Enter 1 4 1 repeat break point press the TAX key 13 Press the CASH TEND key to complete the tax program 64 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual and Key Programming There are two percentage keys on the keyboard and The key applies a surcharge The key applies a discount Without any further programming you can apply a discount or surcharge to an individual item or to the subtotal of a sale be entering a percentage and pressing the or key This program
61. or tax rate 2 gt XMPT2 SAL Total exempted sales for tax rate 3 gt XMPT3 SALE Activity count for discount key gt Dollar amount of discounts gt Activity count for surcharge key gt Dollar amount of surcharges gt Activity count for MINUS key gt Dollar amount of MINUS gt Net Sales total gt ET TOTAL TAX 1 credited on negative sales gt EDIT TAX1 TAX 2 credited on negative sales gt EDIT TAX2 TAX 3 credited on negative sales gt EDIT TAX3 Count of Return Merchandise items gt ETURN MDS Total of Return Merchandise gt Count of VOID key activity gt Total of VOID key activity gt of VOID key position transactions gt Dollar amount of VOID key position gt of canceled transactions gt Amount of canceled transactions gt Gross Sales Total GROSS TTL of Cash sales gt CASH Dollar amount of Cash sales gt of Check sales gt Dollar amount of Check sales gt of Charge sales gt Dollar amount of Charge sales gt of Rec d on Account transactions gt Total of Rec d on Accounts gt of Paid Out transactions gt Total of Paid Out transactions gt Continued on the next page SAM4s ER 265 Operator s and Programming Manual Contents e 95 96 e Contents Foreign Currency Total gt Cash in drawer amoun
62. p to 32 characters if you are programming a message line in the following manner A Press a key once to select the first left most character twice to select the second or three times to select the third character Then press the decimal key to enter the character B If you wish to place a space between characters touch Space and then the decimal key C If you wish to use double size characters touch Double and then press the decimal key Then select the character by press a key once twice or three times and press the decimal key again Continue to touch Double and then decimal before every double size character Double size characters use two character positions In other words you can have 16 double size characters on a descriptor line instead of 32 single sized characters After all characters are entered press the X TIME key If you are programming a PLU descriptor Enter the PLU code press the PLU key If you are programming a Department descriptor Press the Department key you wish to set If you are programming a message line Enter the number representing the message line you are programming press the CHECK key 11 16 1 Line 6 Line Preamble Logo 21 26 1 Line 6 Line Postamble Logo Press the CASH TEND key to end programming Program Overlay Example Set the descriptor JUICE for department 1 1 2 3 Turn the control lock to the PGM position Press the X TIME key Press
63. ple on the right 40 e Advanced Operating Instructions THANK YOU CALL AGAIN DEPT 1 T1 2 99 NON ADD NO 1234 TAXABLE1 2 99 TAX1 AMOUNT 0 18 CHARGE 3 17 15 40 03 01 2006 000049 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Received On Account Operations You can use the Received on Account RA key to accept cash into the cash drawer when you are not actually selling merchandise For example use the Received on Account key to accept payments for previously sold merchandise or record loans to the cash drawer 1 Enter the amount of cash you are receiving THANK YOU for example enter CALL AGAIN 2 0 0 0 RECD ON ACCT 20 00 15 40 03 01 2006 2 Press RECD ACCT 000050 CLERK 1 00 ACCT 3 The drawer will open and the receipt will print as in the example on the right Paid Out Operations You can use the PAID OUT PO key to track cash paid out for merchandise or to record loans from the cash drawer 1 Enter the amount of cash you are paying THANK YOU for example enter CALL AGAIN 2 0 0 0 PAID OUT 20 00 15 40 03 01 2006 2 Press PAID OUT 000051 CLERK 1 00 PAID OUT 3 The drawer will open and the receipt will print as in the example on the right SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 41 Totaling and Tendering Three keys may be used to total and total a sale CHECK CHARGE CASH TEND key The CHECK and CAS
64. r each PLU EPT 10 KKKKKKKKKKKKKKKKKK Activity count of all PLUs gt CNT TOTAL 417 Total of all PLUs gt TOTAL 12474 83 Date Time gt 15 39 03 01 2006 Transaction Counter Clerk Register Number gt 000067 ERK 1 00 98 e Contents SAM4s ER 265 Operator s and Programming Manual Clerk Report If you are using a clerk system the clerk report is available See System Option Programming on page 56 and set option 16 to a value of 1 or 2 if you wish to use the clerk system THANK YOU CALL AGAIN Report Name gt Report Type Reset Z Counter Total sales for the clerk gt eCLERK 1 Number of no sales performed gt NO SALE CNT Customer Count for the clerk gt CUSTOM CNT eCLERK 2 Totals are listed NO SALE CNT ry for each CLERK CUSTOM CNT KKKKKKKKKKKKKKKKK Total count of all No Sales gt NO SALE CNT 0 Total count of all customers gt CUSTOM CNT 10 TOTAL 8 98 Date Time gt 15 39 03 01 2006 Transaction Counter Clerk Register Number gt 000068 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Contents e 99 Cash in Drawer Report Run a Cash in Drawer report to quickly verify the amount of cash that should be in the cash drawer THANK YOU CALL AGAIN Report Name gt lt CASH IN DRAW CASH IN DRAWER Cash in drawer amount gt Date Time gt 15 39 81 5
65. register and compute the difference 4 Proceed to run the report you wish to print Note You must run a report after declaring cash before registering any new transactions SAM4s ER 265 Operator s and Programming Manual THANK YOU CALL AGAIN INPUT AMO CASH IN D UNT DIFFERENCE 15539 000017 CL RAWE 98 79 92 29 6 50 03 01 2006 ERK 1 00 Contents e 93 Report Samples Financial Report Note This sample report is shown with items of zero value listed on the report Your report may only show totals with values other than zero depending on the setting for system option 5 THANK YOU CALL AGAIN Report Name gt lt DAILY R Report Type Reset Z Counter Department Activity Counter gt Department Sales Total gt Department Counters and Totals are listed for each department Continued on the next page 94 e Contents SAM4s ER 265 Operator s and Programming Manual Total of non taxable sales gt NONTAX TT Taxable sales for tax rate 1 gt TAXABLE1 Tax 1 amount collected gt TAX1 AMO Taxable sales for tax rate 2 gt TAXABLE2 Tax 2 amount collected gt TAX2 AMO Taxable sales for tax rate 3 gt TAXABLE3 Tax 3 amount collected gt TAX3 AMO Total exempted sales for tax rate 1 gt XMPT1 SAL Total exempted sales f
66. s in other words the shaded area indicates the way the register is automatically set up Option SYSTEM OPTION Allow X reports Decimal point position Print Taxable Totals Print Taxable Totals Print Taxable Totals Do not print Taxable Total Do not print Taxable Total Do not print Taxable Total 58 e Advanced Programming Instructions Print the grand total on X Z report Print the gross total on X Z report Reset the consecutive number counter after a Z report Reset the Z counter after Z report Skip totals with zero value on X Z report Reset the grand total after a Z report Print the subtotal when pressed Cash must be declared before X Z report Select a method for tax printing STATUS YES 0 NO 1 YES 0 NO 1 NO 0 YES 1 NO 0 YES YES 0 NO 1 NO 0 YES 1 YES 0 NO 1 NO 0 YES 1 YES 0 NO 1 0 none 1 1 place D places 3 3 places Print tax amounts separately Print only total of all taxes Do not print tax amounts Print tax amounts separately Print only total of all taxes ATR I wWwlNlR o Do not print tax amounts SAM4s ER 265 Operator s and Programming Manual SYSTEM OPTION STATUS No Rounding method for Round up at 0 50 percentage key and tax Always Round up Always Round down Rounding method for Round up at 0 50 multiplication and split Always Round up NIlrRloy wlfleso Always Round down Allow Post Tender NO 0 YES 1
67. s KP Disabled item Code PLU Status Programming Examples For example set e PLU 1 preset not single item taxable by rate 1 with sales reported to department 2 e PLU 30 preset single item taxable by rate 2 with sales reported to department 4 e PLU 6 open not single item non taxable with sales reported to department 9 To set PLU 1 enter eee Es y To set PLU 30 enter EE ee To set PLU 6 enter eae E E E y a Press the CASH TEND key to end programming CASH TEND The status you have entered will display and print on the printer PLU1L 11 DEPT 2 PLU30 Tl 32 DEPT 4 PLU6 0 DEPT 9 PROGRAM TERMINATE E5339 03 01 2006 000076 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 75 Programming PLU Entry Limit or Price Note Open PLUs are automatically assigned a 7 digit entry limit You do not need to program this section for open PLUs unless you wish to set a different limit If you are programming a open PLU e You can limit errors by setting the maximum amount that may be entered into a PLU If you are programming a preset PLU e You can set the preset price The price you program here is the amount that is automatically registered when the PLU is entered Programming a PLU Entry Limit or Price 1 Turn the control lock to the PGM position 2 Enter the number of the PLU you wish to program 1 1000 press the PLU key 3 Ifthe
68. s charged on the gross amount or on the net amount after the subtraction See Minus Key Programming on page 67 1 Register the items you wish to sell THANK YOU 2 Enter the amount you wish to subtract from Chel AGAIN the sale for example for a 50 coupon ente DEPT 1 T1 2 29 COUPON 0 50 TAXABLE1 2 29 TAX1 AMOUNT 0 14 CASH 1 93 15 40 03 01 2006 000047 ERK 1 00 3 Press the Minus key SAM4s ER 265 Operator s and Programming Manual Advanced Operating Instructions e 39 No Sale Operations Open Drawer The NO SALE key will open the cash drawer when you have not already started a transaction 1 Press NS NS 2 The drawer will open and the receipt will print as in the example on the right Non Add Number OP 15 THANK YOU CAL L AGAIN EN DRAW 40 000048 ER 03 01 2006 CLERK 1 00 You can also use the 4 NO SALE key to print any number up to 8 digits on the printer paper You can enter the number any time during a transaction For example if you wish to record a charge account number enter the number and press the NO SALE key before totaling the sale with the CHARGE key 1 Register the items you wish to sell 2 Enter the number you wish to record for example enter 3 Press H NS NS 4 Press CHARGE CHARGE 5 The display will indicate for total the drawer will open and the receipt will print as in the exam
69. s taxable by rate 2 if the GST tax 3 is taxable by rates 1 and 2 5 Enter to set tax rate 1 to set tax rate 2 to set tax rate 3 6 Press the TAX key 7 Press the CASH TEND key to end programming SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 61 Tax Rate Programming Flowchart SHIFT TEND o A A 4 4 4 Tax Rate Tax GST Tax ax type Info 1 3 Tax Rate Examples If tax 1 is 6 percent enter TAX SHIFT If tax 3 is 8 percent Canadian GST and the GST is taxable enter 8 0 0 0 2 3 3 FAX SHIFT Press the CASH TEND key to end programming TEND The rates you have entered will display and print on the printer TAX1 STATUS 00 TAX1 RATE 6 000 TAX3 STATUS 23 TAX3 RATE 8 000 PROGRAM TERMINATE 15 39 03 01 2006 000075 CLERK 1 00 62 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual Tax Table Programming In some cases a tax that is entered as a percentage does not follow exactly the tax charts that apply in your area even if the tax chart is based on a percentage In these cases we recommend that you enter your tax using tax table programming This method will match tax collection exactly to the break points of your tax table Before programming obtain a copy of the tax table you wish to program You will need the printed tax table if you wish to determine the break point entries yourself No
70. t gt Check in drawer amount gt Count of no sales gt Customer Count gt Non resettable Grand Total gt Time Date gt Transaction Counter Clerk Register Number gt SAM4s ER 265 Operator s and Programming Manual CURRENCY TOTAI CASH IN DRAW CHECK IN DRAW NO SALI CUSTOM ry H ry E COUNT R COUNT KKKKKKKKKKKKKKKKKK GRAND TOTAL 13 39 000065 12474 83 03 01 2006 ERK 1 00 Hourly Sales Report The Hourly sales report lists the number of transaction and their dollar total for each hour of the day THANK YOU CALL AGAIN Report Name gt Report Type Reset Z Counter Time Period Activity Counter gt Time Period Sales Total gt 7 Counters and Totals are 346 listed for each time period 110 KKKKKKKKKKKKKKKKKK Activity count of all time periods gt CNT TOTAL 17 Total of all time periods gt TOTAL 474 83 Date Time gt 15239 03 01 2006 Transaction Counter Clerk Register Number gt 000066 ERK 1 00 SAM4s ER 265 Operator s and Programming Manual Contents e 97 PLU Report The PLU report lists the activity and sale total for each PLU THANK YOU CALL AGAIN Report Name gt EPORT gt Report Type Reset Z Counter PLU Activity Counter gt PLU tax status PLU price or limit gt el Reporting Dept PLU Sales Total gt S1 PLU Counters and Totals are 10 listed fo
71. te However in some cases you may find that tax that is entered as a percentage does not follow exactly the tax chart that apply in your area If this is the case you must enter your tax using tax table programming This method will match tax collection exactly to the break points of your tax table See Tax Table Programming on page 63 Important Note After you have entered your tax program test for accuracy by entering several transactions of different dollar amounts Carefully check to make sure the tax charged by the cash register matches the tax amounts on the printed tax chart for your area Asa merchant you are responsible for accurate tax collection If the cash register is not calculating tax accurately or if you cannot program your tax properly from the information in this manual contact your local SAM4s dealer for assistance Programming a Tax Rate Percentage 1 Turn the control lock to the PGM position 2 Enter the rate with a decimal 0 000 99 999 It is not necessary to enter proceeding zeros For example for 6 enter 06 000 or 6 000 3 Enter 00 4 Enter to set tax rate 1 to set tax rate 2 to set tax rate 3 5 Press the TAX key 6 Press the CASH TEND key to end programming See tax rate program examples on page 14 Tax Rate Programming Flowchart TEND t ri Tax Rate Tax 1 3 Please Note After programming the tax rate you must program your department or departments taxabl
72. te You can enter up to 47 break points Determining Break Point Entries 1 Refer to the Tax Table Programming Example Illinois 6 Tax Table on page 64 to help with this exercise 2 Calculate the break point differences by subtracting the high side of the previous range from the high side of the dollar range 3 Examine the pattern of break point differences to determine when the break points begin to repeat Mark the beginning break points that do not fit a pattern as non repeat breaks Mark the break points that are repeating in a pattern as repeat breaks Programming a Tax Table 1 Turn the control lock to the PGM position 2 Enter the number of the tax you are programming 1 2 or 3 press the TAX key 3 Enter the maximum amount that is not taxed press the TAX key 4 Enter the first tax amount charged press the TAX key 5 For each non repeat break point enter the high side from the sale dollar range and press the TAX key Press the CHECK key a 7 For each repeat break point enter the high side from the sale dollar range and press the TAX key 8 Press the CASH TEND key to end the tax table program SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 63 Tax Table Programming Example Illinois 6 Tax Table Break point Tax Charged Sale Dollar Range Differences 0 00 0 00 0 10 0 01 0 11 0 21 mo 0 02 0 22 0 38 17 0 03 0 39 0 56 18 N
73. the CASH key is located on the default keyboard layout 4 Continue to hold the CASH key and turn the power switch ON 5 The message INITIAL CLEA R prints when the initial clear is complete SAM4s ER 265 Operator s and Programming Manual Quick Setup e 17 Basic Programming This section covers the basic programming necessary to get your cash register running quickly See Advanced Programming on page 51 for if you wish to program options that are not included in this section Setting the Date The date sequence is Month Day Year 1 Turn the control lock to the PGM position 2 Enter the date in the format you have selected and press the X TIME key 3 Press CASH TEND Y Y X TIME CASH TEND Date Setting Example If the date is March 1 2006 enter X TIME CASH TEND The date you have entered will display and print on the printer 03 01 2006 Setting the Time Turn the control lock to the PGM position Enter the hour and minute in military time 24 hour time and press the X TIME key Note Enter the time in 4 digit format for example enter 7 25AM as 0725 Press CASH TEND Co oo TEND Time Setting Example If the time is 3 25 PM enter 1 X TIME CASH TEND The time you have entered will display and print on the printer L525 18 e Quick Setup SAM4s ER 265 Operator s and Programming Manual Programming Tax Most sales taxes can be programmed by entering a tax percentage ra
74. uction 7 Using This Mantal reoni ienien p Ailes Mea Ae ae a alias 7 Using FIO w Charts oil Sess pseteionte tia ici T Basic Features and FUNCHONS sosirea ea dae 8 Keyboard etn R toa iia ia 8 Control Lock ni anere nh sc Beene ti EAEE eases 11 Display erene mnnn a r R a e a E E OEE TA 12 Quick Setup 13 Unpacking noni er ea ip RS ee E E N EE E enc E 13 Installing th Pap r oee eee ee ite ea Sot a EEEE at 13 Clearing Med 16 NCAA OO 16 Initial Cll iii rlbiliaies 17 Basic Progiamming i e a has connec bedent uo coesesds eubeantoiem balers Mterecht waterbed 18 Setting the Daters isnie rentieri r tad inicia Escalada 18 Setting the Time iia diese ee a Aloe ei ei ae 18 Programming Tia il pda 19 Programming a Taxable Department ccecceeccesccesecesecenecececeeeeneeeeeeeeeeeeeneeenseenaes 21 Basic Operations nt dt 22 Resiste TEMS a cos uipta sped dns iia 22 Totaling a Cash Salen oiees ERE E ER E E R EET 23 Tendering a Cash Sale iii aa 23 Tendering a Check Salesiana ondo obio sli 24 Totalino a Charge Sale ii il aeneer alae 24 Advanced Operating Instructions 25 Clerk Operations ci iain aah iain latinas EAEN Ee aTa ESENE e 25 Clerk SIT ON ise aisinrdaa ani hipaa ou iain sain di as 25 Clero Sin Oti te tie ated Se eh sed ee hee 25 Department Re sistrations a misie teil wove atethayeesSiisl dani decian dede 26 Open Departmenta osas id did a Aiden dadas eee 26 Preset Price Department 26 Department Repeat Entry sociosanitaria E E d
75. urn the control lock to the PGM position 2 Enter the number of the PLU you wish to program 1 1000 press the PLU key 3 Decide if you want a negative enforced non add entry or disabled PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit PLU is Negative Enforce Non Add Yes Entry No a PLU is Disabled 4 Decide if you want a preset or single item PLU If you do not want any of these options enter 0 If you wish to select any of these options complete the table below by adding the status digits for each option Enter the resulting digit PLU is Preset PL U is Single Item 5 Complete the tax status table below by adding the status digits for each tax Then enter the resulting tax status code Taxable by Rate 1 Yes 1 No 0 Taxable by Rate 2 Yes No Taxable by Rate 3 7 Ifyou are using a kitchen printer and wish this item to print at the printer select Yes here Send KP 8 Press the department key that you want this PLUs sales added to 9 Repeat steps 2 through 7 for each PLU you wish to program 10 Press the CASH TEND key to end programming 74 e Advanced Programming Instructions SAM4s ER 265 Operator s and Programming Manual PLU Status Programming Flowchart Repeat for each PLU Negative Preset Tax Send Non Add Single Statu
76. y registered when the department key is pressed Programming a Department Entry Limit or Price 1 Turn the control lock to the PGM position 2 If the department is preset enter the preset price up to seven digits 01 to 1234567 It is not necessary to enter proceeding zeros For example enter 1 00 as 100 OR If the department is open enter the entry limit you wish to set 3 Press the department key you wish to program 4 Repeat from step 2 above for each department you wish to set 5 Press the CASH TEND key to end programming 54 e Advanced Programming Instructions SAMA4s ER 265 Operator s and Programming Manual Department Entry Limit or Price Programming Flowchart Repeat for each Preset Department o Preset Price or High Amount Lock Out Leading zeros are not necessary Department Entry Limit or Price Programming Examples For example set e department 1 open with a entry limit of 50 00 e department 4 preset for 2 50 e department 9 preset for 0 99 To set Department 1 enter To set Department 3 enter To set Department 9 enter Press the CASH TEND key to end programming CASH TEND The tax status you have entered will display and print on the printer DEPT 1 50 00 DEPT 4 2 50 DEPT 9 0 99 PROGRAM TERMINATE 15 39 03 01 2006 000074 CLERK 1 00 SAM4s ER 265 Operator s and Programming Manual Advanced Programming Instructions e 55 System Opti

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