PBS archive add on CPM - Manual Part B
Contents
1. PBS 4 x SAP Description PBS CPMO Menu of the PBS archive add on CPM PBS CPML Load program of the PBS archive add on CPM for Maintenance and Service Orders PBS CPMA Activate the PBS archives orders PBS CPMS Archive tool to inspect the archives constructed up to now orders PBS CPMB Deactivate the PBS archives orders PBS CPMD Delete the PBS archives orders PBS CPMM Manage the PBS archives orders PBS CPMML Load program of the PBS archive add on CPM for Maintenance and Service Notifications PBS CPMMA Activate the PBS archives notifications PBS CPMMS Archive tool to inspect the archives constructed up to now notifications PBS CPMMB Deactivate the PBS archives notifications PBS CPMMD Delete the PBS archives notifications PBS a software PBS archive add on CPM Administration 35 PBS CPMMM Manage the PBS archives notifications PBS CPMEL _ Load program of the PBS archive add on CPM for Equipment master Data PBS CPMEA Activate the PBS archives equipment PBS CPMES Archive tool to inspect the archives constructed up to now equipment PBS CPMEB Deactivate the PBS archives equipment PBS CPMED Delete the PBS archives equipment PBS CPMEM Manage the PBS archives equipment PBS CPMNL _ Load program of the PBS arc2. End Sort 11737 01 Objects of the selection screen 1000 Select SAP file manually X from date manually 9900101 Select SAP file automatically from date automatically 9900101 Archives selected manually PP ORDER 000413000413 001PM ORDER SELECTION MANU u R30BJECT PM_ORDER ABDAT 9900101 Read all production orders X Process interval from il to 9999999 PROTOCOL LOAD PROGRAM CPMOLOAD SAP archive runs read PM ORDER ur 1 Imported data records Records 20 MOL Selected ren ul 0 Production order indices imported exported re order number AUFNR 20 20 re O Typ Plnt AUTYP WERKS 20 20 re O type AUART KOKRS 20 20 re PSP element PSPEL 0 0 re MRP controller DISPO 20 20 re prod statistic FEVOR 7 7 re material no MATNR 20 20 re customer order KDAUF 5 5 Archive Data CLUSTER exported re order number AUFNR 7 re O Typ Plnt AUTYP WERKS 8 re O type AUART KOKRS 8 re PSP element PSPEL 0 re MRP controller DISPO 8 re prod statistic FEVOR 2 re material no MATNR 9 re customer order KDAUF 3 Load run of PBS archive add on CPMO scuccessfully completed Tab 1 Load program log part 1 PBS a software PBS archive add on CPM Administration 24 Statistic of archived objects Archive files 000427 001 PBS CPP Number of objects 47 Size in MB 0 038 Tabelle Anzahl Beschreibung PBS CPMO_HEAD 7 PBS arc
3. put into practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can
4. run C Selct automaticlly all PBS runs Diagram 12 Selection screen of transaction PBS CPMA The parameter Select automatically last PBS run results in the stock that was created by the last load run will be activated If old stocks exist they can be activated by selecting them manually via the button PBS archive With the option Select automatically all PBS runs all available PBS archives will be activated software 25 PBS archive add on CPM Administration PBS a PBS archive add on CPM Administration 3 5 Further Load Processes Due to the new ADK technique of the load program no merge runs are necessary A PBS archive index file corresponding to each SAP archive file is generated Note The load programs for the data of equipment master records archiving object PM_EQUI and serial numbers archiving object PM_OBJLIST use merge runs which means that the data to be loaded will be merged with the data from the stock with regard to the indices to be generated PBS a software 26 PBS archive add on CPM Administration 3 6 Delete PBS Archive Index Of course the archive indices created with the transaction PBS CPML of the PBS archive add on CPM can if necessary be deleted In this process the transaction PBS CPMD is used to delete again the entries of the PBS archive indices from various database tables Furthermore the created file in which the PBS archive indice
5. yHu 888 Chm Inn Graphical display of spool request 10505 in system K46 JAASER gt Settings Graphical amp e Ra Statistics of archived objects Archiving session 060511 Diagram 8 Spool Order of an empty archive file for PM_OBJLIST e Archiving cannot take place as the retention period residence time for dif ferent document types of serial number data are too long From Release 4 7 you can find this setting in transaction SARA in the section Customizing gt Application specific Customizing gt Archive serial number history PBS a software PBS archive add on CPM Administration 16 You can call up the setting of residence times in 4 6 via transaction SPRO SAP Customizing Implementation Guide see diagram below LEICA SAR I SHHSDIE 59 BH Existing BC Sets lt BC Sets for activity lt te Activated BC Sets for Activity Implementation Guide for R 3 Customizing IMG General Settings Enterprise Structure Cross Application Components Financial Accounting Treasury Controlling Investment Management Enterprise Controlling Real Estate Logistics General Environment Health amp Safety Sales and Distribution Materials Management Logistics Execution Quality Management Plant Maintenance and Customer Service E Master Data in Plant Maintenance and Customer Service gt E amp Basic Settings lt Technical Objects gt E amp General Data DE Functional Locat
6. PBS a software CPM the PBS archive add on for Plant Maintenance Manual Part B Administration Compatible with SAP R 3 4 0 SAP R 3 4 6C SAP R 3 Enterprise SAP ERP 5 0 SAP ERP 6 0 SAP ERP 6 17 SAP Certified Powered by SAP NetWeaver February 1 2015 PBS archive add on CPM Administration 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 1740 Fax 49 6251 174 174 email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CPM Administration Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to
7. PBS archive indices in one tool The programs index generation index activation index deletion archive tool can be called up centrally from the Administration Board Furthermore it provides a table overview of the existing active and inactive indices You can start the CPM Administration Board via the CPM area menu or directly with transaction PBS CPMO_ABO for maintenance orders or PBS CPMM_ABO for maintenance or service notifications g a a e List Edit Check Display Generate System Help 5 SAP IaHIEBB8 GAR 8 Administration Board CPM O Active indices Index _ createdon User__ ADKstatus_ PBS status 031628 14 03 2006 HOELZEL 0 Complete 0 Active 7 031627 14 03 2006 HOELZEL 0 Complete O Active a 031626 14 03 2006 HOELZEL 0 Complete O Active E C C 01 gt E50 1 6100 P sunos ins 7 Diagram 16 CPM Administration Board The following functions can be called up from the CPM Administration Board a Activate index The inactive indices that are selected in the Administration Board table are activated see chapter 3 4 Deactivate index The selected active indices are deactivated tal Delete index The selected inactive indices are deleted see chapter 3 6 x PBS a software PBS archive add on CPM Administration 32 S Log The log for an index generation run displays information about the SAP arc
8. ct Names for SAP Releases up to 3 1 As already explained in the installation manual part A from release 4 0 PBS Software GmbH has an own naming area The names of the transactions described in this manual are originated exclusively from this naming area For customers using a SAP release up to 3 1 we list now the transactions of the PBS naming area used in this manual along with those for the releases up to 3 1 Fora complete list of all objects please refer to the text file log txt which you receive with the transport see installation manual Release 4 x Release 3 x Description PBS IW33 ZW33 Display maintenance work orders form database and archive PBS IW39 ZW39 Selection maintenance work orders from database and archive PBS CPMO ZCPM Menu CPM PBS MAIN ZPBS Menu PBS PBS a software PBS archive add on CPM Administration 2 2 Supplied Menus Together with the PBS archive add on CQM a global menu is supplied for all products and utilities of PBS Software GmbH and a menu especially for the PBS archive add on CPM This menu can be called up to release 4 5 via the transaction PBS PBS or ZPBS in 3 1 All programs described in this manual and the user transactions are contained in the menu From release 4 6 the navigation has completely changed due to the implementation of the SAP Easy Access technique This has also its effects on the transactions in the environment of the PBS archive add o
9. cted SAP archive file are counted PBS a software 20 PBS archive add on CPM Administration 21 Pecularities concerning the load program for equipment and serial number data Delete old run Via this option after pressing the button Run a list of the SAP archive files which are presently stored in the PBS archive add on is displayed In this list you can select the runs to be deleted v Delete old data subsequently Here you enter whether the old data should be deleted after new data has been loaded into the PBS archive add on For test purposes you can switch between the different versions data stocks in which the PBS archive add on CPM is set up using the program PBS CPMEFILE or PBS CPMSFILE v Activate index By selecting the parameter Activate index administration entries are automatically writ ten at the same time to the table PBS CPMEFILE respectively PBS CPMSFILE This function should always be active because it enables the archive data to be accessed immediately after the index generation program has completed thanks to the automatic update of the administration table If the parameter is not selected the administration table has to be updated manu ally menu option Activate main archive by executing the report PBS CPMEFILE respectively PBS CPMSFILE corresponding transaction names after the indexing run has completed This indexing variant can be advantageous for the runti
10. disk storage can be tripled by performing data archiving Thus time is saved for the data backup PBS a software PBS archive add on CPM Administration Table of Contents Introduction Overview on the PBS archive add on CPM 2 1 Object Names for SAP Releases up to 3 1 2 2 Supplied Menus 2 3 Basic Information on the PBS archive add on CPM 2 4 Archiving of PM_EQUI and PM_OBJLIST 2 4 1 Special Features for PM_EQUI 2 4 2 Special Features for PM_OBJLIST Construction of the PBS archive add on CPM 3 1 Procedure 3 2 The PBS load programs 3 3 Initial Load Process 3 4 Loading the Administration Table 3 5 Further Load Processes 3 6 Delete PBS Archive Index 3 7 PBS Archive Tool 3 8 Summary of the PBS Archive Construction 3 9 The Administration Board from SAP Release 5 0 3 10 Directory Requirement of Disk Space and Run Times 3 11 Definition of the Path to the PBS archive add on CPM Transactions of the PBS archive add on CPM PBS a software oN N QO 13 15 18 18 19 22 25 26 27 28 30 31 32 33 34 PBS archive add on CPM Administration 1 Introduction The PBS archive add ons are constructed in modular form and cover the application modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they ca
11. esent a physical data path are assigned to the archiving objects in SAP Customizing The following archiving object contains the PBS archive add on CPM PBS CPMO PBS archive add on CPMO Orders PBS CPMM PBS archive add on CPMO Notifications PBS CPME PBS archive add on CPM Equipment PBS CPMS PBS archive add on CPM Serial Number Maintenance via transaction SARA The Customizing settings of the PBS archive objects can be modified via the transaction SARA gt SARA gt Customizing gt Technical Settings PBS a software PBS archive add on CPM Administration 34 4 Transactions of the PBS archive add onCPM The transactions of the PBS archive add on CPM are explained in detail in manual part C user manual This chapter only gives a general overview on the supplied transactions PBS 3x SAP Description ZCPM Menu of the PBS archive add on CPM ZPML Load program of the PBS archive add on CPM for Maintenance and Service Orders ZPMA Activate the PBS archive ZPMS Archive tool to inspect the archives constructed up to now ZPMB Deactivate the PBS archive ZPMD Delete the PBS archive ZPMM Manage the PBS archive ZW33 IW33 Display of Maintenance and Service Orders from database and archive ZW39 IW39 Select Maintenance and Service Orders from database and archive Tab 3 Transactions of the PBS archive add on CPM in SAP release 3 x
12. ge Inhalt PBS archive add on CPM Order Instandhaltungsauftr ge System Hilfe jel Jj cee cme onan AAO AUFNR ARCHIVEKEY OFFSET DOCUMENT ARC DAT 988888 885 828 881PH_ORDER 689 727 665628 02 88 2888 9666001 665 828 881PH_ORDER 694 087 665628 02 08 2888 988882 885 828 881PH_ORDER 699 263 665628 02 88 2888 988883 665 828 881PH_ORDER 703 897 665628 02 08 2888 988884 665 828 881PH_ORDER 718 615 885 828 02 88 2888 9666605 665 628 661PH_ORDER 713 359 665628 02 08 2888 Diagram 15 Detailed list of first object of the basic list from Diagram 14 PBS a software PBS archive add on CPM Administration 30 3 8 Summary of the PBS Archive Construction Reorganization of the database with the SAP transaction SARA for the archiving object PM_ORDER PM_QMEL SM_QMEL PM_EQUI and PM_OBULIST Loading of the SAP archive files into the PBS archive add on CPM using the transaction PBS CPML PBS CPMML PBS CPMEL as well as PBS CPMNL Activate the PBS archives using the transaction PBS CPMA PBS CPMMA PBS CPMEA and PBS CPMNA Access to the archive can be tested with the transaction PBS CPMS PBS CPMMS PBS CPMES and PBS CPMNS PBS a software PBS archive add on CPM Administration 31 3 9 The Administration Board from SAP Release 5 0 The Administration Board contained in the PBS archive add on CPM from SAP Release 5 0 SAP ERP Central Component 5 0 bundles the functions to administrate the
13. hat the documents that are in the serial number history s document flow of an equipment have already been archived This is a re quirement for archiving the respective serial number data For example a material document that can also be found in the serial number data tables OBJK or SERO3 needs to be archived using archiving object MM_MATBEL and then the data can be archived per PM_OBJLIST en tries in OBJK and SEROS tables are archived in this case PBS a software 17 PBS archive add on CPM Administration 3 Construction of the PBS archive add onCPM 3 1 Procedure The archiving objects PM_ORDER PM_QMEL SM_QMEL PM_EQUI and PM_OBUJLIST in the transaction SARA SAP archiving tool are used to archive maintenance orders maintenance notifications service notifications equipment master records and data of the serial number history from the SAP database The SAP archiving program archives the orders and notifications in sequential files which can be accessed within the SAP file system Then the archived orders and notifications are deleted from the database Using the PBS load programs created SAP archive files can now be written in the PBS archive add on CPM archiving objects PBS CPMO PBS CPMM PBS CPME and PBS CPMS These load programs read the SAP archive files create secondary indices and store this data in compressed form on magnetic disks outside the database In this way the archived orders and notifica
14. he selection screen of the load program for orders transaction PBS CPML with its delimitations is displayed below PBS archive add on CPMO Archive setup program for PBS archive index Program Edit Goto System Help el si PA OISSS SGHKRl aaa ano E H fe Selection options Program to generate archive indices for PBS archive add on CPMO for plant maintenance orders of SAP archive object PM_ORDER KOJ Select manually SAP archive from a1 801 1990 Select automatically SAP archive from a1 61 1996 r Select plant maintenance orders Process all plant maintenance orders from input Process plant maintenance orders from 1 to 9 999 999 Diagram 11 Selection screen of the load program for orders PBS a software PBS archive add on CPM Administration Parameters Select manually With this option the SAP archive files that are currently available can be selected by pressing the button SAP archive Select automatically If this option is selected all available SAP archive files that were created after the date indicated are processed automatically Process all documents If this option is selected the SAP archive files that are selected automatically or manually are completely processed Process sequential number range 1 to 9999999 This option enables you to process exactly one manually selected SAP archive file in several runs All orders of the sele
15. hive add on CPM Inde PBS CPMO_IHO 1 PBS archive add on CPM Inde PBS CPMO_IHC 1 PBS archive add on CPM Inde PBS CPMO_IHD 1 PBS archive add on CPM Inde PBS CPMO_IHE 1 PBS archive add on CPM Inde PBS CPMO_IHO 1 PBS archive add on CPM Inde PBS CPMO_TEXT 38 PBS archive add on CPM Prot Archiving run 000427 number of objects 47 Size in MB 0 038 Tabelle Anzahl Beschreibung PBS CPMO_HEAD 7 PBS archive add on CPM Inde PBS CPMO_IHO 1 PBS archive add on CPM Inde PBS CPMO_IHC 1 PBS archive add on CPM Inde PBS CPMO_IHD 1 PBS archive add on CPM Inde PBS CPMO_IHE 1 PBS archive add on CPM Inde PBS CPMO_IHO 1 PBS archive add on CPM Inde PBS CPMO_TEXT 38 PBS archive add on CPM Prot Table ADMI FILES for entry 005035 001 PBS CPMO updated End of programm 15 17 25 Tab 2 Load program log part 2 PBS a software 3 4 Loading the Administration Table After the PBS archive add on CPM has been constructed using the load program the administration table has to be loaded into the SAP R 3 system By doing this the PBS archive add on CPM is activated The transaction PBS CPMA can be used to update the corresponding administration table The request screen of the report is displayed as follows PBS archive add on CPM Orders Activate archive Program Edit Goto System Help je Evleselbu2lasaa2 ano Select PBS F PBS archive Select automaticlly last PBS
16. hive add on CPM for Serial Number History PBS CPMNA Activate the PBS archives serial number PBS CPMNS Archive tool to inspect the archives constructed up to now serial number PBS CPMNB _ Deactivate the PBS archives serial number PBS CPMND Delete the PBS archives serial number PBS CPMNM Manage the PBS archives serial number PBS IW33 IW33 Display of Maintenance and Service Orders from database and archive PBS IW39 IW39 Select Maintenance and Service Orders from database and archive PBS IW23 Iw23 Display of Maintenance Notifications from database and archive PBS IW29 IW29 Select Maintenance Notifications from database and archive PBS IW53 IW53 Display of Service Notifications from database and archive PBS IW59 IW59 Select Service Notifications from database and archive PBS IE03 IEO3 Display Equipment Initial screen PBS IE07 IEO7 Multi Level Equipment List PBS IH08 IHO8 Display Equipment Equipment selection PBS IQ03 IQ03 Display Material Serial Number Initial PBS IQ09 IQ09 Display Material Serial Number Serial Number Selection Tab 4 Transactions ofthe PBS archive add on CPM from SAP release 4 x and later PBS a software
17. hives processed Scan index objects Call up of archive tool to display the index content see chapter 3 7 S Generate index Call up of load program see chapter 3 2 3 10 Directory Requirement of Disk Space and Run Times The PBS archive add on CPM is constructed in database independent file systems Therefore it is the system administrator s task to reserve free storage capacities for the construction of the PBS archive index If the directory ARCHIVE _DATA_FILE suggested in the SAP file system is not to be used you can use the transactions AOBJ and FILE to enter an own directory for the PBS archiving objects PBS CPMO PBS CPMM PBS CPME and PBS CPMS If necessary this directory must be created physically on the magnetic disk The disk space capacities to be provided depend on the number of orders and notifications for which the PBS archive index is to be kept Performance and run time during the construction of the archive indices of the PBS archive add on CPM strongly depend on the efficiency of the system which is used and the data volume to be processed Definitive expected values regarding the generating of large archives are not available at present PBS a software PBS archive add on CPM Administration 33 3 11 Definition of the Path to the PBS archive add on CPM Archiving objects The PBS archive add on CPM contains a load program that is assigned to an archiving object Logical data paths which repr
18. ions gt E amp E Equipment D E Settings for Fleet Management DE Object Links E Define Transaction Based Default Values for Object Types D E Material Data Settings for Plant Maintenance M E Serial Number Management E Define Serial Number Profiles E Define Serialization Attributes for Movement Types E Define Default Equipment Categories for Serial Numbers E Deactivate Lock for Internal Assignment of Serial Numbers E Transfer of Stock Check Indicator to Serial Numbers E Set List Editing for Serial Numbers E Field Selection for Multi Level List Display of Serial Numbers E amp Archive Serial Number History E D D D D D D D D D D D D D D A amp EB B E B B EB E E B B By EB E E E a Diagram 9 Setting Archive Serial Number History from 4 6 PBS a software PBS archive add on CPM Administration In both cases the table for these settings appears as follows Change View Manage Archiving of History of Serial Numbers Overview A A BC Set Change field values uO For sales documents 99999 For goods movements For production and refurbishment order 9999 For handling unit For inventory T E i E formspetonios E T E Diagram 10 Residence times for the Serial Number History document types e Another reason for the non archivability of serial number data might be the archiving sequence As already explained at the end of chapter 2 4 1 you must ensure t
19. is carried out with transaction SARA In this manual we do not describe the standard archiving Note 2 File name RPPO2070 Logical path ARCHIVE_GLOBAL_PATH phys file name fusr sap HE4 S S global RPPO2070 ARCHIVE 0 Archive file is accessible Diagram 1 Status of archiving file You can determine the status of the archive files for the different archiving runs via transaction SARA see Diagram 1 To achieve correct display of documents and to realize the reporting via the PBS archive add on the deletion run of the SAP archiving must have been successful Via the PBS load programs the created SAP archiving runs are read and written in the file system of the PBS archive add on CPM s installation manual During this process secondary indices are created in the file system to guarantee efficient access If a PBS archive already exists the load program adds the new data from the SAP archive to this already existing archive PBS a software 10 PBS archive add on CPM Administration 11 2 a Existing i files PBS archive New PBS archive Diagram 2 Construction of the PBS archive add on CPM Having constructed the PBS archive this must still be activated in the R 3 system For this purpose please run transaction PBS CPMA Orders PBS CPMMA Notifications PBS CPMEA Equipment or PBS CPMNA Serial Number History Now the documents can be displayed from the PBS archive add on Chapter 2
20. luation of archived Service and Maintenance Orders Service and Maintenance Notifications Equipment Master Data and Serial Number History data in the R 3 online system All transactions displaying archived data are based on the SAP transactions This guarantees that the users can work immediately with the archive transactions without special training The administrative task of the PBS archive add ons is to construct and activate the PBS archive and in case of problems to analyze the archive with the tools you receive together with the software The basis for constructing and using the PBS archive add on CPM always is a successful data archiving with SAP means and the access to the archive file created this way From 4 0B this access can also be realized with Archive Link via an optical archive system In any case the status of the archive file must be qualified with Accessible The PBS archive add on CPM uses the archiving runs of the archiving objects PM_ORDER PM SM order PM_QMEL PM notification SM_QMEL Service notification PM_EQUI Equipment PM_OBJLIST Serial Number History Note The archiving objects PM_QMEL and SM_QMEL are supported only in the SAP releases 4 0 4 6C Enterprise ERP 5 0 and 6 0 The archiving objects PM_EQUI and PM_OBULIST are supported only in the SAP releases 4 6C Enterprise ERP 5 0 and 6 0 PBS a software PBS archive add on CPM Administration The SAP archiving program
21. me if many load runs are to be performed and the user does not need to access the archive during this time PBS a software PBS archive add on CPM Administration 22 3 3 Initial Load Process If all necessary entries were made in the selection screen of the load program the selection screen can be stored as a selection variant for the initial construction of the PBS archive add on CPM and the report can be started as a background process Important The PBS archive add on CPM has to be constructed for each client During run time the program generates the PBS archive add on CPM from the archive files When doing this secondary indices are created from the orders from the SAP archive Important It is recommended to perform a data backup of the created files after each construction of the PBS archive add on CPM but basically this is not mandatory since the load program can be restarted Job log After each run of the load program a statistical report is generated which could be as follows This statistic is also stored in the PBS archive add on CPM and can be displayed later using the transaction PBS CPMS PBS a software PBS archive add on CPM Administration 23 11 05 1999 PBS archive add on CPM Program const archive index PM_ORDER User name ZIMMER Date 11 05 1999 Start of selection 11 36 54 Begin processing archive 000413 001PM ORDER 11 36 54 End of Selection 11237 01 Start Sort 11237 01
22. n be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This administration manual was written to make construction and administration of the PBS archive add on CPM as easy as possible At first data archiving with transaction SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CPM discussed in this manual runs with the basis programs of SAP SE D 69190 Walldorf Baden R 3 system releases 4 0 4 6C Enterprise ERP 5 0 6 0 PBS a software PBS archive add on CPM Administration 2 Overview on the PBS archive add on CPM 2 1 Obje
23. ns The delivery of the PBS archive add on CPM contains range menus PBS PBS main menu of the PBS modules PBS CPMO maintenance orders and notifications PBS CPME equipment master data and PBS CPMN serial number history From these menus you have to generate now activity groups 4 6 B respectively roles from 4 6C which then can be integrated into the user master You can also create an activity group role directly from the Easy Access menu aBIhi eiShB ana SAP gt Easy Access SAP R 3 BES Aorem BBA TA E creere You are free to choose the name of the activity group role the name can also be within the PBS naming area A PBS range menu is then transferred by pressing the function key Transfer menus from range menus by indicating the corresponding PBS menu name During the transfer the system query for the resolution of the range menu is to be answered with yes The role activity group created this way can now be integrated in the corresponding user master We recommend to allocate global activity group role PBS PBS to the administrators and the special function menus PBS CPMO PBS CPME and PBS CPMN to the final users a user B e rights i eh EC EEE EEE EEE PBS a software PBS archive add on CPM Administration 2 3 Basic Information on the PBS archive add on CPM The PBS archive add on CPM is a package of ABAP 4 programs which enables the comfortable and performant display and eva
24. nt 10003907 is being edited gt Material Document 5000000320 2000 Archivable with Archiving object MM_MATBEL gt Superior Equipment 00000000001 0003908 B a gt Archiving not possible usage found Statistics gt according to sel condition read 1 gt Data records with deletion flag 1 gt System status DEFL set possible 0 Program ended 25 08 2005 16 21 23 Diagram 7 Display List of Previous Run Usage found PBS software PBS archive add on CPM Administration 15 This message refers to the fact that links for this equipment exist with serial number data These links can refer to different documents such as material documents goods receipt and goods issue inspection lots deliveries handling units inventory documents etc The requirement for archiving this equipment is that all documents that exist in the document flow s history are archived and that subsequently the serial numbers are also archived see Chapter 2 4 2 for further details In this case it is essential to ensure that the order for archiving is observed data from PM_OBUJLIST before data from PM_EQUI 2 4 2 Special Features for PM_OBJLIST Two basic requirements for archiving serial number data are explained below If the spool request of the archiving run contains an archiving run number but data ob jects are not written in an archive file file does not exist at all because it is empty this can be attributed to two reasons s
25. of this manual describes the programs for the construction and the activation of the PBS archive add on CPM PBS a software PBS archive add on CPM Administration 12 2 4 Archiving of PM_EQUI and PM_OBJLIST The transaction SARA is used to access archive equipment master records archiv ing object PM_EQUI as well as serial number history data PM_OBJLIST The requested archiving object is entered in the input field Object name The action buttons required to archive this object are then displayed amp 81688 BH Archive Administration Initial Screen g Customizing Database tables Information system Diagram 3 Archive Administration Object PM_EQUI xH 89898 Cf Archive Administration Initial Screen g Customizing Database tables Information system Actions Delete Diagram 4 Archive Administration Object PM_OBJLIST PBS a software PBS archive add on CPM Administration Special features and dependencies between both these archiving objects are dis played as follows 2 4 1 Special Features for PM_EQUI Specific requirements must be met in order to archive equipment master records archiving object PM_EQUI In this case a run that should be executed in advance indicates details on the archivability of equipment The following errors could occur e Before executing the run a deletion flag was not set for the equipment master records to be selected The previous run s
26. ponding detailed information is displayed Via the select option Document statistics you can display the construction logs of all load program runs which have been carried out up to now The selection screen of the transaction PBS CPMS as well as the basic list and the detailed list of the selections are illustrated in Diagram 13 Diagram 14 and Diagram 15 PBS archive add on CPMO Display archive contents Program Edit Goto System Help el Jacco nhk anaa n H Client No data records Start with key Archive index Order number Sec Index Maintenance schedule Sec Index Maintenance item Sec Index Equipment Sec Index Mainten planner group Sec Index ILOA number Sec Index object list Doc statistics Run protocols pos 1888 or or or or e e o o or or or or OOOO PBS a software PBS archive add on CPM Administration 29 Diagram 13 Delimitations of the transaction PBS CPMS Anzeige Inhalt PBS archive add on CPM Order Instandhaltungsauftrage System Hilfe el _ _gelese BHR HHHa D O a Anzeige Inhalt PBS archive add on CPM Order Instandhaltungsauftr ge MANDT SIART SRTFD RUN NUMBR ARCHIVEKEY OFFSET 166 IH8 666666966665 665629 666601 665629 661 PBS CPMO 13 194 166 IH8 6666669 66666 665635 6888801 665635 661 PBS CPMO 13 194 Anzahl S tze 2 Diagram 14 Basic list for the index order number Anzei
27. quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the PBS a software PBS archive add on CPM Administration archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved
28. s are stored is physically deleted from the magnetic disk The PBS archiving run to be deleted is selected from a list of archiving runs multiple choice possible The result of the delete operation is then displayed in form of a log Besides the deleted components of the PBS archiving run a reference of the administration of the corresponding SAP archiving run is corrected so that this run can be used again for the construction of a PBS archive index PBS a software 27 PBS archive add on CPM Administration 3 7 PBS Archive Tool For the management test of the PBS archive add on CPM the following utilities are available Transaction Short description PBS CPMS PBS archive add on CPM orders Display of the archive contents PBS CPMMS PBS archive add on CPM notifications Display of the archive contents PBS CPMES _ PBS archive add on CPM equipment Display of the archive contents PBS CPMNS _ PBS archive add on CPM serial number Display of the archive contents 28 They allow a technical view into the data archived with the PBS archive add on CPM You can display the contents of the secondary indices in question the references to the orders and notifications themselves as well as administration information of the PBS archive add on CPM In a basic list the header entries of the objects used for the storing process and via selection of certain header entries the corres
29. spool list may then be as follows au Eee BAR Graphical display of spool request 10502 in sy ade el gt Settings ae c Client 100 Equipment 10003907 Equipment cat EquipmentType Material Serial no TestMode X amp gt Archivable data record not available Statistics gt according to sel condition read 8 gt Data records with deletion flag 0 gt System status DEFL set possible 0 Program ended 25 08 2005 16 17 50 Diagram 5 Display List of Previous Run Missing Deletion Flag PBS a software 13 PBS archive add on CPM Administration 14 In this case set the deletion flag via transaction IEO2 Equipment Other equipment B CaA CHR anoa AN ee zZ Create R ent General data E Display Measuring points counters List editing Save Ctrl S Functions gt Active lt gt Inactive Exit Shift F3 Deletion flag General data Class Object type AuthorizGroup Diagram 6 Set Deletion Flag in Equipment e Ifthe equipment master record contains serial number data or a serial number history the following error message could be displayed during the run 2 780 6 CHB naa fh Owe Graphical display of spool request 10503 in system K46 1350 Q Settings Graphical e Raw amp e Hex ey Client 108 Equipment 10003907 Equipment cat EquipmentType Material Serial no TestMode X Equipme
30. tions are available for online processing and can be evaluated easily using the PBS transactions The PBS transactions correspond to the functionality of the SAP transactions However they can read and display the resident data in the R 3 database as well as the archived data from the PBS archive add on CPM A daily back up of the PBS archive add on CPM is in contrast to the SAP database not necessary as the archive data is no more cannot be changed The SAP archive files created during the next reorganization of the database can be added to the existing PBS archive add on using the load programs PBS a software 18 PBS archive add on CPM Administration 19 3 2 The PBS load programs The PBS archive add on CPM enables archived orders and notifications from R 3 to remain available for online processing To do this construct the PBS archive add on CPM for the SAP archive files using the PBS load programs transaction PBS CPML PBS CPMML PBS CPMEL and PBS CPMNL The load programs can process archives of the archiving objects PM_ORDER PM_QMEL SM_QMEL PM_EQUI and PM_OBULIST In the following sections the construction of the PBS archive add on CPM is described on the basis of the SAP archiving object PM_ORDER only Archives from the archiving objects PM_QMEL SM_QMEL PM_EQUI as well as PM_OBUJLIST can be processed in the same way Please also see the summary of the transactions at the end of the manual T
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