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The Time Card user`s manual is available here. - Crosse

1. i i 1 1 Program Dept 103 1 1 1 Description Community Based i i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 VA ee ee ee A A ee ee a ee ee ee e E E 1 Ae Company X en Sa Sas SS Sa aS SS SS Se Se SPSS Verify Program Dept 1 6 characters The Program field is alphanumeric up to 6 characters Several reports may be printed in Program order You should give some thought as to the order you would want the reports to print and assign Program IDs accordingly If you are interfaced with Open Systems Payroll the ID you enter must already be defined in Open Systems Payroll Departments Description 1 20 characters Use a brief description for the title of this Program We define our Programs here so that there is a means of proofing valid codes latter on during transaction entry Define your Programs before you begin entering your employee information Crosse Over Time Cards 35 Section 2 Employees The employee master file contains employee specific information such as Name Social Security Number Pay Rates etc The employee maintenance screen appears as tena Sa See eS ae ee See Bmp Loyee Bile SSS e SSS SSS A SS 1 1 1 Employee ID 001 Program 102 Last Name MILLER Special 96321 First Name ANN Funding 0 Soc Sec 123 45 6789 Disability 1 Exempt FICA N Lunch 1 1 1 1 1 Term Date EEA
2. SECTION 6 WORK ORDER voo oneens enep eget seeneees ceee OE EEn Ena ENKO des ates EEOSE ASN even etas odes sees EENEN ENEON eno sues seunateneete os Work Order LS CA A EERE BEARERS BREINER EEE BE EERE Description 1 30 characters Star Be ee Re ep ne ee er ee ee Finish Date 58 38 5 GRR BAS BR AOA RRRRA BG ARR BARS BBO R AB RRR RRA BAA RRR BARRON SECTION 7 TABLES 22 3624 cec0cdindehec ce vceT disc da ace nd aba ga nc Mecca a A avid gees LUNCH x Table SECTION S PAY PERIOD INFORMATION 3 scott A A A EE E A Si What do these dateselfecitiii si A A ls ds ic 45 Daily Work Time Cards ovalada ana Datly Work PostTIMECAAS WA A A O E Oe Payday Work Calculate Subsidy cece eecccescccsseceeneessseeeseeceeecsscessseessnecsseecsseecsseecsseessaecsseessseessaeessaeeesaeseseessaeessaeeeaeenes Payday Work Calculate Holiday Pay Payday Work Calculate Overtime si nni dade S nie haae siden edge Ga ba SA de eae eae eas Minimum WEB viii api lp is ida iaa Break POMELO ETE Break A01 E EA ENEE EE E T A A EE SUDSIAY DS LA RATALO A A ENR ENTEN es Holiday OAREN ENET T T Overtime Operati Oho oeei a E NN Week Offset iii eE ENEEK Teves Gogol cab a di CHAPTER 7 MASTER FILE LISTS scsssssssssssssssssssssssssssscsessssscssscsssssssssscssscssscssscssscssscssscssscssscssscsssseseeese dF UT A A ees cevoduveused dees deve ctvedessdecadevecesedes 47 Employee ad 47 Employee LADel sr shih sls e NM Bele E ERE O ENN EE as A BN hae Re Sn al Bg
3. This is also a good time to define the necessary date range for the next payroll period you will be working with This is done under Time Cards File Maintenance Pay Period Information Refer to the documentation section on File Maintenance for information on setting up this information screen Phase Two Conversion The second phase of the conversion converts one file the old MONTH DAT file This file contains all the detailed transactions of paid work from the old system This file is used to produce valuable historical special reports like productivity and job costing The conversion of this file often takes several hours and for this reason we recommend starting the program just before leaving for the day and letting the conversion take place overnight To begin this conversion program follow the instructions above pertaining to entering Open Systems selecting the desired company breaking out of the program and enabling any necessary drive letter Then at the ready prompt enter RUN XOCNVT4 This program will ask just one question Where Is Old Data Answer this question as above and the system will begin converting You will see a number count as it converts each transaction It is not uncommon to have between 30 000 60 000 transactions to be converted When the program is done it will reload the Master File Lists menu The conversion is complete but it is a good idea to keep the old data in place for a while until you
4. Poorer na ayes Thess er cA SES yes T WOCE Onders 2237 O esr er nore aes Work Order 881002 Description FAN ASSEMBLY Start Date 02 15 1993 Finish Date Work Order 1 8 characters The work order ID is alphanumeric up to 8 characters You may use the inquiry key to see the existing IDs The ID you enter is always right justified by the system Description 1 30 characters Enter a brief description of the work order Start Date Enter the starting date for the contract Finish Date When this work order is completed enter the finish date Crosse Over Time Cards 43 Section 7 Tables Tables may be shared by companies or a company may have a table of it s own Share tables just use the table ID while company specific tables end with the company ID The LUNCH x table is the only table used by the Time Card module LUNCHx Table XOTB Table ID LUNCH Columns 3 Type N i START END OPERATION AA A AA A he et at A A oe 1 i I 12 00 12 50 00 12 50 1 00 00 12 00 1275 00 00 00 00 i 00 00 00 00 00 00 00 00 00 00 00 00 i 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 1 1 i I 1 1 I 1 1 1 COMPANY Xe SS SaaS Sa Sn O ae Verify The sample table above shows the standard layout for the lunch table This table is used to define the times used for each lunch code The table is zero based meaning that the firs
5. Section 2 Calculate Holiday Pay This function is designed to ease the task of paying holiday pay to employees who work varying lengths of day on job operations at varying rates of pay The calculation screen appears as Paes per hae sos Res maa he Cabculate Holiday Pay 2 gt 2 55222 0259 ass The Date Range You Select Will Be Used To Evaluate The Holiday Pay For Each Employee Beginning Date Ending Date Paid On Date Enter up to 5 paid dates Eligible Work Days O0 Use Actual Group Create Transactions AAA A AAA A A A ea A A AE ye ey A A ee ee en yee Say eee 1 Compa y X 233 AE eS ee eS Verniy Beginning Date Enter the beginning date of the period in which you want the system to evaluate the employee s work history Ending Date Enter the ending date of the period in which you want the system to evaluate the employee s work history Paid On Dates Enter the date s on which the holiday occurs The program accepts up to 5 dates at one time and will pay the same amount for each of the paid dates entered Being able to enter more than one date allows you to run this calculation just once during any pay period even when two or more paid holidays fall within the period Each date must be within the defined pay period If you choose to create transactions below one transaction for each paid date will be created for each eligible employee Eligible Work Days In making the calculations for holiday pay the p
6. A e e O des ce MA e e Ud ds e e ate ce Sella e a Shale ake 5 SECTION 3 SETTING OPTIONS ia e ei 6 i SECTION LUOVERVIEW ta dida ll E What you candor a SECTION 25 LIME CARDS a da el da dede ode dral da do ls atada lll es atl delata dual ale ado Jp Employee ID C 1 lt 6 Charactr A AA Ai Program 1 6 characters Dit nto ds Time In 0 01 12 59 voces Time Out 0 01 12 59 Hours 01 99 99 aaaea Operation 1 8 characters i2 26 sad wknd nerd Kaa Gass GORGE GARRASRDARRAR BAAR GABA GAR AABRA ARBRE GARG cada Work Order 8 characters a Pieces 0 999999 EIN OOOO AN NN ATNOUTIE 02999090 A a e ee eR Le Additional Benefit 0 999 99 OvertimerCY OF N cheese ck eect e e as e ene ele thle a e e rams oe coh oe apm le ote am tee saci ot ta os SECTION 2 PRINT TIME CARD Sices sects e a a desea SECTION 3 CHECK TRANSACTIONS eiii SECTION 4 RECALCULATE TIME CARDS SECTION S POST TIME CARDS de eee eent es SECTION Li CALCULATE SUBSIDY veero ere orreee eer inici SEEE O E EESE EErEE ss 18 SECTION 2 CALCULATE HOLIDAY PAY arhan e oe ss in 20 Beginning Date Ending Dat iii ack ais dada E Ad A Paid Onn Dates icono eg xen eben haa aaa aaa a aa tha aka waa ak aa aaa Ba aba aa aaa Ta aaa Ras Print By Employee Monthly OUTS ad sa 28 SECTION 1 CALGULATE AVERAGE RATES ce sccccessesesieacs dianas coseacacedevasoucecccdaadecevevsseucet vesesvaceucuensvoscdeegca veusveudsvouevarscetes 30 Date RAN GC s
7. Group In this way you limit what gets posted to the current accrual file based on these ranges This is important to remember With this in mind you could post into the earnings accrual file correcting entries for prior periods by use an appropriate date range You could then process a batch of manual checks through Open Systems Payroll and not effect the next checks for the effected employees The Group code selection is used to select posting for employee s on the same pay frequency This selection is only important if you are interfaced with Open Systems Payroll The Group code is defined in each employee s master file in Open Systems You can only post time cards for one Group at a time If you have employee s on different pay frequencies then they should have different Group codes By selecting the desired Group you can process one Group while leaving the other time cards in the time card file It is good to keep in mind the basic design of the whole system so as to put in perspective what this post function is controlling Open Systems Payroll can issue a check from the Earnings Accrual File in Crosse Over Time Cards But if Open Systems uses the XO Time Cards it always issues a check for the full amount in the accrual file then when you post that check in Open Systems Payroll the accrual file in XO Time Cards is set to zero for the employees receiving a check This post function moves pay amounts into the accrual file to be paid on the nex
8. Print Detail Only Print By Last Name Home Department Cost Center Wages Each operation can be assigned a cost center code This report then shows all the operations with the same code and the wages paid This information can be used for costing payroll to the General Ledger or possibly for getting customer subtotals depending on how you assign the cost center codes Ranges Cost Center Date Print Detail or Summary Print By Cost Center Crosse Over Time Cards 28 Chapter 5 Periodic Processing There are a few functions which are preformed on a periodic basis How often or when you preform these functions will vary greatly from company to company The menu appears as Calculate Average Rates Condense Time Card History Purge Time Card History Remove Terminated Employees HS RS OPEN SYSTEMS R Accounting Software The calculation of average rates could be as frequent as every pay period The condense function is generally run once a quarter The purge is generally run once a year along with the remove terminated employees The data file which the system maintains which contains all the time card history the XOHIx file is generally the largest file on your computer To keep a history of 60 000 transactions can take over 20 megabytes of disk space You will notice a slow down in performance for some functions as this file gets larger It is very important to perform the necessary period functions to conde
9. are confident that the data is all in the right place Crosse Over Time Cards 5 Section 3 Setting Options The Time Card module has several options which are user defineable In order to define these options you use the Resource Manager Company Setup Options and Interfaces function Option switches can be defined so they apply to all companies or they can be defined separately for each company In other words options can be shared by more than one company or owned by a specific company When you choose the Options and Interfaces function the first question you are asked is regarding whether you want to Share or Own the options for this company We recommend using Own The reason for this is that in regards to payroll processing the client and staff payrolls are often different enough that the options need to be different for the two companies After selection to Own the tables you are asked for the Application ID Enter XO There are five option switches Pano Gans Rap sesr eas Grosse Over Time Cards Options 3252 HS25 2 Description Value gt Interfaced with Payroll YES Enter Times IN and OUT YES Go to top of entry screen after each entry NO Rates are defined as dollars hour NO 1 1 i 1 1 1 i 1 1 1 1 i 1 1 i 1 1 1 i 1 Use Work Orders NO 1 1 1 1 1 1 i 1 1 1 i 1 1 i 1 I i 1 1 I Option 001 of 005 Most of the switches are self explanatory Go to top of entry screen after each e
10. date You should have already checked your Employee List to see that only the desired employees have termination dates Do you wish to continue with removing employees YES Before you run this program you should proof an employee list to be sure that only the desired employees have termination dates If you are interfaced with Open Systems Payroll be aware that this program has NO effect on the payroll files Open Systems Payroll automatically removes terminated employees as part of year end This is a housekeeping function that should be done once a year but only remove employees after W 2s have been completed for the year in which they were terminated Crosse Over Time Cards 33 Chapter 6 File Maintenance When you select File Maintenance the following sub menu appears Program Dept Employees Prevailing Wages Operations Employee Operation Rates Work Orders Tables Pay Period Information File Maintenance 1 i 1 i 1 i 1 i 1 i 1 i 1 I 1 i 1 i 1 i ti OPEN SYSTEMS R Accounting Software The file maintenance functions are where most of the main data files for the Time Card system are maintained For example this is where you can add or edit your Programs Employees Operations etc Many of these file can also be maintained on the fly In other words when you are entering Time Cards under Daily Work it is possible to make additions or corrections to most o
11. if needed In other words if you change rates of pay in either the employee s file or the operation file the new rates will be used for future time card entries but the system does not automatically go back to the previously entered transactions and recalculate based on the new rate This utility program gives you the ability to recalculate all unpaid time cards using the current rates of pay in the master files The pick screen appears as EA a a e Recalculate Time Cards 2 257 2270 eae Pick Employee ID From Thru Program From Thru Operation From Thru Date From Thru Remember this program will only effect unpaid transactions The operator has the ability to limit the recalculation to a range of Employees Programs Operations and Dates Caution The recalculate will undo any manually adjusted pay rates For this reason if you have a significant amount of pay rates which are adjusted manually you should limit the range of the recalculate so it avoids those transactions More commonly you should not be manually supplying rates and the recalculate will simply do it s job as desired If after working on an operation for the first week in a two week pay period entering the time cards checking the productivity on the job you decide to do a new time study and set a new piece rate you can use this utility to go back over the first week and recalculate the pay amounts This recalculate also includes the checking of lunch tim
12. the Payroll Post Checks function Crosse Over Time Cards 17 Section 1 Calculate Subsidy In each employee s master file is a field called Guaranteed Rate This field is used to specify a dollar per hour amount that you guarantee the employee will earn as a minimum each work week This function checks each work week that ends during the defined pay period to make sure each employee who has a guaranteed rate has made their guarantee If needed the system generates a time card entry for the subsidy to bring the employee s wages up to the guaranteed rate The calculations are performed based on the work week The standard work week is Sunday through Saturday Your company s work week may be defined differently by using the Tables in File Maintenance Note that the weeks that subsidy is calculated for are the weeks that end during the defined pay period If your company has a semi monthly or monthly payroll period then it is possible to have the subsidy for the partial week in which the period ends to be paid the next payroll cycle The calculate subsidy screen appear as tease aS SSS aaa ae aase es Calculate Subsidy ss SsSSSsetsasteate aS 79225292 Dates come from the Pay Period Information File Period Beginning 04 04 1993 Ending 04 17 1993 Have You Posted All Your Time Cards Group The system displays the currently defined pay period As explained above since the calculations depend on the work week the dates for your pay peri
13. CROSSE OVER TIME CARDS Table of Contents TABLE OF CONTENTS ce s2icc set cas oSseuh A ste nen a e Pele SEAT ee BOR E Il CROSSE OVER TIME CARDS END USER LICENSE AGREEMENT oooocccccnnnnnnnooncccnnnnnonononoccnonnnnnnnonoccnnnnnnonaninininnnnns I ANNUATE SWPRPORM 5205 56 00 a o ciao Ill PAYROLL PROCEDURE OUTLINE sccccccccccsssseeccccccccasssseccccceccausseccccccesaausssecccecesaaaseeeccecessauuesseccccesesauaseeccceessuananeeeeees IV MAKING CORRECTIONS FROM PRIOR PERIODS cccssssseccccceccessseeccccecceaueseecccceeeeaasseeeccceeesaaaeseeccceesssuaneeececeessaaaneeeeeees IV If you wish the adjustments to be made on the next Check 0 eeeecceesssceeesseeeesneeeeesneeceesneeeeseeeeesenaeeeseneeeeseneeeeseneeeenseeeens IV If you wish to issue a separate manual Check NOW ccsccccssseccessneeeeesneeeeseneeeeeeneeeeseneeeessneecessneeeeseeeeeseneeeeseeeeeeeteeeeeeeeeess V SECTION Ls BEFORE YOU BEGIN cid E iii T Ae E id 1 NA a O A 1 Some Concerns About Setup and ConversiON ooooccccnoncnonannnnnnonnnnononnnnnnnn rana no nano nano nan nn rann conan enn nena narran cnn anciana ncnnnnnos 1 AIDPRARUMEAICAD Saa 2 EMmMployeeIDs sisi haan ducado da ond nan daa E Aaa do IUCN En USAR EE SUDAR SER aden anand EIN E E qn daa dad ra E 2 Prosram Department Desi A A BBB ENE A A 2 Operation Dt e a a e ii OS 2 SECTION 22 CONVERSION vet corta a a EEA ld paca Seve es suet Saad SEE 3 Phase One CONVE dol ds 4 Phase Two CORVETSION su ls o
14. Crosse Over Time Cards V Chapter 1 Program Setup Section 1 Before You Begin Overview It is important to understand the relationship between Crosse Over Time Cards and Open Systems Payroll The Time Card System calculates wages and prints special reports and Open Systems Payroll issues checks The Time Card Systems is designed to handle the calculation of all wages for a company that requires job costing information of wages for jobs that include piece work along with hourly work In the Time Card System File Maintenance you can define each paid operation applicable norms rates etc The system then provides a data entry screen for entering daily transactions for each employee with the system automatically figuring all the wages based on the job operation The system then gives you an earnings accrual register of what each employee has earned for the pay period At this point in the pay cycle Open Systems Payroll system takes over You could use The Time Card System with any payroll system of your choice However the Time Card System is designed to automatically pass the earnings accrual each pay period into Open Systems Payroll without any manual entries If you choose to use another payroll system to issue checks you could manually enter the total earnings for each employee into whatever system you choose Or call us about the possibility of a custom automatic transfer The Time Card System will do all the detailed transaction e
15. FE Pay Rates Hourly Rates By Category 1 1 1 1 Regular 0000 T 27 0000 11 0000 Average 30 0000 i 2 34 0000 12 0000 Guaranteed 2 0000 i 3 37 0000 13 0000 i i 4 0000 14 0000 i i 5 0000 15 0000 i i 6 0000 16 0000 i i 7 0000 17 0000 i i 8 0000 18 0000 i i 9 0000 1 9 0000 i i 10 1 1100 20 100 0000 a SA A A a a in a a a is i a Es a ls et 1 ES Company X 27232 SR A A A AS RA SAR Verify Employee 1 6 characters The Employee ID can be alphanumeric up to 6 characters You may use the Inquiry function F2 to view the IDs currently on file There is also an alternate inquiry by Name available by pressing N while in the inquiry window Use the Insert key to prompt for a name to find If you are interfaced with Open Systems Payroll the ID you enter must already be defined in Open Systems Employees Certain data from Open Systems will copy over automatically for each employee Last Name 1 15 characters Enter the Last Name of the Employee First Name 1 10 characters Enter the First Name of the Employee Social Security Number 9 digits Enter the Social Security Number for this Employee Note that you do NOT have to enter the Exempt FICA Yes or No Tf this employee is exempt from FICA taxes enter a Y otherwise enter a N This feature is primarily for sheltered workshops where certain clients are not considered employees even though they receive some earnin
16. FFPR subdirectories for the system If you are installing the new system on the same computer or network then you do not have to move your data Before you begin any of the conversion routines be sure to be in the correct COMPANY In Open Systems the lt F3 gt key is used at a menu to select the desired company It is vital that you be in the correct company before you proceed with the conversion since this determines where the converted data will end up To begin one of the conversion programs enter the new payroll system be sure you are in the desired company and select Crosse Over Time Cards Master File Lists Programs At the pick screen for this report where it is asking for the Program From range for printing you will press a special sequence of keys in order to break out of the program At this point press CTRL PAUSE followed by CTRL A You may have to do it a couple times to get the programs attention When you breakout you will be left at a ready prompt gt For network conversions where the old data is not on the same drive as the new system it will be necessary to enter a special command after you breakout By default the new system will only access data on the same drive If for example the new system is on the F drive while the old system is on the C drive you need to enable the C drive in order that the conversion routines will be able to access the old data At the gt simply enter ENABLE C Drive C
17. NSE and either destroys or returns the SOFTWARE when CUSTOMER no longer has this right CUSTOMER may not transfer the program electronically from one computer to another over a network This SOFTWARE is provided for the CUSTOMER S internal use only This SOFTWARE can not be used to provide payroll services for any employees outside the employ of the CUSTOMER COD shall have the right to terminate this license if CUSTOMER violates any of its provisions CUSTOMER owns the diskette s purchased but under the Copyright Law COD continues to own the SOFTWARE recorded on it and all copies of it CUSTOMER agrees to pay for licenses for additional user copies of the SOFTWARE if CUSTOMER intends to or does use it on more than one COMPUTER TRANSFER OR REPRODUCTION CUSTOMER understands that unauthorized reproduction of copies of the SOFTWARE and or unauthorized transfer of any copy may be a serious crime as well as subjecting CUSTOMER to damages and attorney fees CUSTOMER may transfer the system from the original diskette s to a single COMPUTER using the transfer procedure outlined in the user s manual CUSTOMER may not copy the original diskette s You may not rent lease or disclose the software to a third party COD has the right to terminate the LICENSE and to take legal action if these conditions are violated LIMITED WARRANTY Crosse Over Time Cards I The only warranty COD makes is that the diskette s on which the SOFTWARE is recorded will be re
18. TER THE FIRST YEAR The customer may purchase an annually renewable contract for maintenance of the TIME CARD software This contract provides for the customer to receive all tax and W 2 program updates during the year The contract also provides for continued phone support for the year The current maintenance fee is 300 yr subject to change without notice A notice to renew the maintenance for the next year will automatically be sent to the customer on the anniversary of the initial installation The annual fee is intended to cover tax and W 2 compliance issues A separate fee may be necessary in the future should an entirely new product be developed in a substantially different language with a distinctly different look and feel from this current product Crosse Over Time Cards HI Payroll Procedure Outline PURDE ai 10 11 12 13 Enter Time Cards under Daily Work Print proof and recalculate Time Cards as necessary in Daily Work Post Time Cards for the desired employees and date range in Daily Work Perform the Payday calculations of Subsidy Holiday Pay and Overtime as applicable and be sure to post these system generated time cards as you go Print and proof earnings accrual register Save this report for future reference Use Open Systems Daily Work to Import Time Card Accruals The import program prints a totals page after it is complete Be sure to proof these amounts against the Earnings Accrual Register a
19. a range of operations to print The listing will include on the data from the operations master file The piece rate which is calculated by deviding the prevailing wage by the norm will also be listed for each piece rated operation Employee Operation Rates You may select a range of employee IDs operations and dates You may have the data sorted by the same three fields employee ID operation or date Each employee operation rate has a review date associated with it Printing by date can be helpful in finding those employees who are due for a rate review during a certain month The listing will show the employee operation rate as a percentage and dollar per hour rate along with the review date and a place to fill in a new rate if desired This listing can be given to the staff in charge of evaluating the rates then returned with the new rates for updating in the computer Work Orders You may select a range of work orders for listing The list will include the ID description and start and finish dates Crosse Over Time Cards 48
20. an an output device for the report 22 SS SS Check Transactions 5 225 25 2 3 This program will check the transaction file for any transactions paid at the average rate Each active employee will also be check to see that there are transactions entered The system will scan the current transactions file as well as the current employee accruals and check to see that each active employee has some data entered If an active employee has no activity in both the previously posted accruals and the current time cards then a message will print on the report for that employee The system will also check for missing hourly rates Any transactions which use the Average Rate from the employee s file or any transactions which use the federal minimum rate because no rate was found will be printed on the report Data on this report does not necessarily mean the noted transactions are wrong The purpose of this report is to allow the operator an easy way of identifying those employees where doing a specific time study to establish a rate may be helpful Employees who have a lot of work that is not specifically rated may be good candidates for time study Crosse Over Time Cards 12 Section 4 Recalculate Time Cards The system is designed to calculate and store rates of pay as time cards are entered While it is not recommended that you change rates of pay in the middle of a pay period the system would allow you to do so
21. ate category number defined with the operation is what points from the operations file to this table for each employee In the system category 19 has a special meaning This category will be used by the calculate average rates function found under periodic maintenance The calculate will place the dollar per hour average rate for each employee in category 19 The rate is often used for paying benefits such as vacation and sick time Category 20 is set to 100 for each employee This is a convenient way of being able to pay the prevailing wage on a given operation to each employee who works on it Operations that are set up with category 20 will end up paying the prevailing wage since category 20 contains 100 for each employee Rates 1 18 are normally defined as a percentage i e 50 00 is the same as 50 What the employee is paid is arrived at by taking the percentage 100 prevailing wage Crosse Over Time Cards 38 Section 3 Prevailing Wages Before setting up your operations it is necessary to define the prevailing wages that your company uses Each operation is then assigned a prevailing wage category All pay rates are ultimately linked to the prevailing wage The prevailing wage categories range from 1 99 The maintenance screen for prevailing wages appears as Prev Wage Cat T Description JANITORIAL Prevailing Wage 4 25 Prevailing Wage Category 1 99 There is no big significance in the category number 1 99 The purpose with t
22. ated by Pay Code Hours earnings and average rates are figured separately for salaried hourly piece work and benefits Total paid hours earnings and average rate is also include Use this report to obtain work hours or dollar per hour rate information on each employee Ranges Employee ID Program Date Print Detail Only Print By Last Name Home Program Crosse Over Time Cards 27 Employee Rates By Category Remember that each operation can be assigned a rate category The rate category generally is used to separate operations by skill level and can be used for hourly operations to determine which of the many rate spots to use from the employee file If you assign a rate category to piece work operations the only place where it is used is by this program for reporting purposes For many companies seeing an employee s total average pay rate is not informative enough This report allows you to get pay rates for each category Each category is further broken down by separating the hourly work and the piece work Ranges Employee ID Program Rate Category Date Print Detail Only Print By Last Name Home Program Employee Monthly Hours This report will show a grid of 31 days for each month requested and the total hours worked for each day of the month The total days in attendance along with total hours is also shown for each month Use this report for attendance tracking and billing units of service Ranges Employee ID Program Date
23. ave been printed Some companies with under 100 employees may never condense but simply purge see the next function once a year Crosse Over Time Cards 31 Section 3 Purge Time Card History Detail Ep eS eS Purge ime Card Htstoryy 1 Time Card History Will Be Purged Up To But Not Including The Date You Enter There Are Currently 128 Records In History File Purge Prior to Date This purge option allows the operator to remove from the system all time cards dated prior to the specified cutoff date The program will remove old time cards and improve the performance of the reports by shrinking the size of the history file If you notice it is taking a long time for your reports to print then it is a good guess that your history file is getting large You can use this function to check how many transactions are in the history file In general terms less than 50 000 transactions is acceptable any more than that is getting on the large end Most companies will only purge once a year and use the condense function to keep the size of the history file down The size of the file is only limited by your hard disk space but the performance starts to drop off as your file size increases Crosse Over Time Cards 32 Section 4 Remove Terminated Employees aaa ca Remove Terminated Employees 2 3 gt 2 This function is usually run near the beginning of the year to remove all the employees with a termination
24. ct Crosse Over Time Cards 8 the data which was posted It could be an entry from a prior pay period that you are now reversing with a entry The rest of the fields on each line are always entered as positive values This indicator field determines whether the net effect is or Time In 0 01 12 59 Enter times as you would read your watch and use the decimal point to separate the hour from the minutes 8 30 is the same as 8 30 You can not enter more than 59 for minutes The system does not differentiate between AM and PM and therefore the maximum In and Out difference can be 12 hours You may skip the time in altogether in which case the system will skip over to the HOURS Time Out 0 01 12 59 The same rules apply here as above with Time In Note that you do NOT have to enter military hours For example the system will correctly calculate the time between 11 00 and 2 00 as 3 hours Remember enter the times as you would read your watch Hours 01 99 99 This field will be calculated and displayed if times In and Out have been entered If you do not use the In and Out you may enter the hours directly Operation 1 8 characters In the operation field you may use the inquiry F2 as well as the maintenance functions F6 The system will check your entry to make sure that the entered operation ID is on file The description for the operation will be displayed on the bottom line after you enter the operation When you press lt en
25. de The Group is only used by the system if you are interfaced with Open Systems Payroll In Payroll each employee is assigned to a Group This code is used to group together employees with the same pay frequency Generally all employees who receive checks at the same time are assigned to the same group In the Time Card system you perform all payday functions for one group at a time In the payroll system when you calculate checks you may select one or more groups for each payroll run Not all companies will use each of these payday calculation options and the Calculate Holiday option is not applicable each pay period If a calculate option does not apply to your company or to this pay period then simply skip it To complete each of the calculation options really entails a loop of different functions but the loop is the same whether it is Subsidy Holiday Pay or Overtime e Run the desired Calculate program Subsidy Holiday Pay or Overtime e Return to the Daily Work menu and print correct and post the program generated transactions e Continue with the next step in Payday Work The Earnings Accrual Register gives you a listing of the current amounts accrued for each employee This report should be printed prior to calculating the checks in the Payroll module Crosse Over Time Cards 16 The Reset function is only used when NOT using the Open Systems Payroll module to issue the checks Otherwise the reset is performed automatically by
26. e Over Time Cards 25 Chapter 4 Special Reports The Time Card System is designed to give you maximum flexibility along with easy of use when it comes time to gather information about the wages that have been paid The Special Reports Menu appears as Time Card History Summary Piece Work History Summary Time Card History Detail Earnings Summary For SSA Employee Rates by Pay Code Employee Rates by Category Employee Monthly Hours Cost Center Wages 03S SSR SS ee OPEN SYSTEMS R Accounting Software Each of the special reports has a pick screen that allows the user to specify more precisely the range of data to be included on the report along with a choice of the sort order for the report All the reports can be directed to the printer screen or a disk file Below is a description of each of the reports Time Card History Summary This report uses the time card history file and summarizes the data for the date range selected Use this report for getting information about employee productivity job costing departmental earnings or work order summaries This report always summarizes the selected date range and you never see individual daily transactions Ranges Employee ID Program Operation Work Order Date Print Detail or Summary Print By Employee ID Program Operation Work Order If you select to print Detail by Employee then you will be asked if you want a new page for each employee This allows yo
27. e given access codes will be able to use it Crosse Over Time Cards 1 We have available a software enhancement for Open Systems General Ledger which would allow you to transfer the General Ledger postings from the staff payroll into another company This would allow you to combine all of your payroll postings into the main company If confidentiality is not a concern for the staff payroll then you do not have to use more than one company for establishing your payrolls Open Systems payroll allows you to set up separate GROUPS of employees Each group can be processed separately allowing you to have up to 10 groups of employees paid on different frequencies Before you begin working on the Time Card system complete these tasks e Install Resource Manager version 4 5x e Install Open Systems Payroll if you intend to interface with the payroll module e Install the Time Card system using the Resource Manager e Use the Resource Manager Company Setup Data File Creation to create both the payroll data files and the Time Card Data Files e If converting from Crosse Over Designs payroll system use the file conversion routines described in section 2 to perform the necessary data conversion e Set the Time Card Options table in File Maintenance e Define the Pay Period Information in File Maintenance e Use File Maintenance first in OSAS Payroll then in the Time Card System to define your Departments Programs Alpha numeric IDs For those compan
28. ed 47 Prevailing Wages ius tops eaaa iaaa ETRA Aon R N E ER ienaa E rRe Aa Ne TETE io raa a aeiiaaie taina se Aiei 47 Operati RR O ON 48 Employee Operation Rates ivinenn sinirini erini EE ENEKE orania ETETE ENDER neait Tai EEES iaia eieh 48 Work OIA A ASSAR Lcd st O ts I DE NE E AE E EARE AAE EARE EARE 48 CROSSE OVER TIME CARDS END USER LICENSE AGREEMENT Use and possession of this software package is governed by the following terms 1 4 DEFINITIONS These definitions shall govern A COD means CROSSE OVER DESIGNS Rt 2 X Over Drive Cashton WI 546109 the author and owner of the copyright on this SOFTWARE B CUSTOMER means the individual purchaser and the company CUSTOMER works for if the company paid for this SOFTWARE C COMPUTER is the single user DOS computer or network file server or UNIX compatible computer on which CUSTOMER uses this program Multiple CPU systems may require supplemental licenses D SOFTWARE is the set of computer programs in this package regardless of the form in which CUSTOMER may subsequently use it and regardless of any modifications which CUSTOMER may make to it E LICENSE means this agreement and the rights and obligations which it creates under the United States Copyright Law and Wisconsin laws LICENSE COD grants CUSTOMER the non exclusive right to use this copy of the SOFTWARE on a single COMPUTER at a single location so long as CUSTOMER complies with the terms of the LICE
29. ed to the entire day s work Date The date you enter must be within the defined pay period see File Maintenance You may use the maintenance function F6 to set the pay period dates if needed The bottom part of the time card entry screen allows for multiple lines of entry for each day When you are entering the daily time card data the cursor arrow keys function differently from the normal Open Systems standard The arrow keys are used to navigate from field to field while you are editing the time card Normally the left and right arrows can be used for in field editing but here they will take you from one field to the next For this reason think of the bottom part of the screen as a grid in which the arrow keys will move you up down left or right as desired This feature makes editing the transactions much easier During normal entry it is advised that you use the lt enter gt key as you enter each piece of data instead of the right arrow There are some different assumptions built into the system as shortcuts if you use lt enter gt but when you use the arrow key the systems assumes you are editing and it doesn t automatically skip certain fields or The first field on each line is an indicator field which is either or The is used for normal transactions which are an addition of hours and pay The is used for entering reversing entries This may be necessary if you have previously posted time card entries and wish to corre
30. eeessssteeeeeeeees Regular Rate 0 9999 9999 Average Rate 0 9999 9999 Guaranteed Rate 0 9999 9999 Hourly Rates By Category 1 20 0 9999 9999 ooo eee cescsssecssceeeseeesseessaeceseecsseeseaeecsaeessaeceseecsseecsaeessaeessaeseseeseaeessaeeneaeenea 37 SECTION 3 PREVAILING WAGES im an e nen e enaere seere Eaa aa cdussgesedssdennasdnedeeeuvade sovecedteasessevadeeses 39 Pr vailing Wage Category 199 a a ee RA R RaR Ra R RARA aa a o a a O ianiai 39 Description 1 30 characters Prevailing Wage 0 99999 99 totali titi Updating Prevailing Wages 2 aine E E E E E a ie EE TAE asii SECTIONA OPERATIONS orrera a a S E E E R E E E a E as Operation 1 8 characters iss mraos donna eaea a E E E S E O E E E E E E E E SES Cost Center Code 1 3 characters upper Case Description 2 lines of 25 characters each o o Pay Code 2 characters ooooccnoocccconocccconanccnnnnnncnnnancnnnnnns Prevailing Wage Category 1299 iii dando Piec s Hour Norm 101 9999999 9O A cia Hourly Rate Category 0 21 Additional Hourly Benefit Rate 0 99999 99 ooo ecceccsceseseseeeseeceneeeseeesaeeesaeenseeceseeesseessaeenseeceseeenseeceaeensaeeeeeeeeeenaeeseaeenee Tax Exempt Yes ONO a E N S SECTION 5 EMPLOYEE OPERATION RATES cccccccceccceeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeesenea Employee 1 6 characters Operation 1 8 characters AS NN
31. es and the effect on hours worked derived from the times in and out You may thus use this utility to recalculate the hours worked if the lunch periods were set up improperly or changed Crosse Over Time Cards 13 Section 5 Post Time Cards This Daily Work post process moves the time card entries out of the time card transaction file and into the time card history file As each time card entry is posted the earnings accrual file for the employee is updated with the hours and earnings The operator can control which time card entries are posted by selecting a range of employees and or dates along with Group code Default dates appear from the payroll information file The post screen appears as Sa aaa a ES Post Time Cards 232s SSS Se ee Only Time Cards Within The Selected Range Will Be Posted Have You Backed Up Your Data Files YES Post Employee ID From 1 1 i 1 1 1 I 1 1 1 i i 1 1 1 i Thru l Date From 04 04 1993 i Thru 04 17 1993 Group 0 1 1 i if 1 1 i 1 1 1 i 1 1 1 I 1 1 1 1 I 1 1 1 I i 1 i Y 1 1 i 1 1 4 1 I i i 4 Output device P rinter F ile E nd A You should perform a data backup prior to posting your time cards The post process will leave behind in the time card transaction file any time cards that are not in the defined ranges and for the selected
32. es when you want the system to actually pay the employees How It Works The system will evaluate each employee s work during the selected evaluation period and arrive at the total hours worked and the total earnings An average rate of pay per hour is determined by dividing the total earnings by total hours worked The number of hours to pay for the holiday is determined based on the eligible work days If the eligible work days is zero the program will count the number of days the employee worked from the dates on the transactions If the eligible work days in not zero then the program will divide the total hours worked by this number to arrive at the number of hours to pay for the holiday The holiday pay transactions if created will pay each employee their average daily hours at their average rate of pay for each of the paid dates entered up to 5 A report will be printed showing all the calculations If you say YES to create transactions be sure to go back to Daily Work and edit print and post the resulting holiday pay transactions Crosse Over Time Cards 21 Section 3 Calculate Overtime If you have entered your company s time card data on a daily basis it is possible to have the system check for the occurrence of overtime Overtime calculations are similar to subsidy in that overtime is evaluated and paid on a work week basis the standard work week being Sunday through Saturday The Tables function under File Maintenance al
33. evious screen Crosse Over Time Cards 10 Section 2 Print Time Cards The pick screen for printing the time cards appears as below o SSS a SSS Print Time Cards SSS Sa Sa 1 1 1 Pick Employee ID From Thru i Program From Thru Operation From Thru Work Order From Thru Date From 04 04 1993 i Thru 04 17 1993 H Print Print by i 1 Detail 1 Employee ID l 2 Summary 2 Program i 3 Operation i 4 Work Order i 5 Date i 1 1 1 1 1 1 1 1 1 1 A A A A O A eC A E CY PP A A EON Se eS Te ISN A A PR E O AE 1 1 i i ESCOPETA Inguity S2 5 Verify You may pick a range for each of the fields Employee ID Operation Work Order or Date The date range defaults to being the entire range for the currently defined pay period The detail listing will show each transaction while the summary report will only give a single subtotal line for each primary sort key The primary sort key is selected in the Print by 1 5 You should always have at least a summary by Employee which is accurate before proceeding with the pay process As you calculate payroll you will want to proof back to this time card journal as a means of checking that all employees were paid correctly Crosse Over Time Cards 1 Section 3 Check Transactions This functions is designed to aid the operator in finding any missing time cards or missing rate information for employees There are no operator selections other th
34. f these files by using the Maintenance function F6 right from the time card screen The TABLES are the least likely to need changing later however they should be the first to be set up at the time of installation The LUNCH table should be defined if you enter times IN and OUT and you wish the program to automatically deduct lunch time At the time of installation it is also important to define the default Pay Period Information The dates will change each pay period but there are several other fields of information that need to be defined at installation time Each Employee will be assigned to a Program Dept For this reason the Program Depts should be defined before the employees Similarly each Operation will reference a Prevailing Wage so the Prevailing Wages should be defined prior to the Operations Crosse Over Time Cards 34 Section 1 Programs Depts Each employee is assigned to a home Program area If you are using Open Systems Payroll these Programs are functionally similar to Open Systems Departments The purpose of this field in each employee s record is to provide a means of separating out your payroll information and getting subtotals for hours and earnings Many of the Time Card reports allow you to select a range or print by Program so give some consideration to how you wish to assign employees to program areas The maintenance screen for Programs appears as A a pe A E T Program Area Department
35. gister It is not necessary to print the withholding and tax reports on the payday menu if these reports are not used There are a lot of reports on the payday work menu which are not necessary for each employer Save paper and time by only printing the reports you find a use for Post Checks It is very important to always complete the payday cycle by posting the checks This post makes the checks permanent Up until this time you can go back as far as you like and recalculate as necessary Use the Post Expense to GL function under Periodic Processing in the Payroll module to get a printout of the distribution of wages by departments We recommend doing this post after every check run Finally go back to Time Cards Payday Work and Reset the earnings accrual file Making Corrections From Prior Periods If you wish the adjustments to be made on the next check In this case simply adjust the period dates during time card entry to allow you to enter the correct date on the adjusting entries Correct dating of the entries is important especially if attendance information will be used from the system Remember that you may arrow to the left on the time card entry screen and change the to a Crosse Over Time Cards IV inorder to make reversing entries of things that have been posted Post these adjustments using the daily work post function with the dates set to cover the range of the corrections You may then set the dates back to the desired re
36. gs If these earnings are small and the work they perform is primarily for vocational training or educational purposes they can be exempt from FICA A YES in this field will force all the earnings entered in the time card system to be reported as exempt from FICA wages regardless of how the switch in the Operation file is set Termination Date After you have completed a pay period you may wish to set the termination Crosse Over Time Cards 36 date for all employees who are no longer with the company By entering a termination date the system will know to skip this employee during certain functions such as Calculate Holiday Pay During Year End all terminated employees will automatically be removed from the master file Program 1 6 characters Enter the home program area for this employee You may use the inquiry and maintenance functions on this field as needed Special Number 1 10 characters In the standard system this field is purely informational and prints on the employee listing Some companies need to track employees by another ID number of some kind This field is maintained for those companies that may require some custom reporting of information by this ID number Funding 1 2 characters The funding code is used for custom reporting purposes Most often it is used for reporting the units of service for each client employee Disability 0 9 The disability code is a single digit code used for custom reporting purposes It is no
37. gular period dates and complete the payroll in the normal manner You will notice that the Earnings Accrual Register will reflect the corrections you have made and the next check issued for the effected employees will reflect the adjustments If you wish to issue a separate manual check now It is best to issue manual checks when the earnings accrual file is otherwise empty The accrual file will always be empty just after you have completed a regular payroll cycle or at any other time that you have not posted any time card entries in daily work since the last payroll cycle You should enter the adjusting time card entries with the correct dates of when the work was performed These dates should all be prior to the current pay period Remember you can make both and time card entries In the Time Card Daily Work menu Post these adjusting corrections to the accrual file by selecting the employee to post and or the date range Be careful to only post the desired time card entries and not any entries which are to be paid with the next pay cycle Use Open Systems Payroll Daily Work Import Time Card Accruals to bring the accruals over to the payroll side Post these entries in payroll daily work then go to Payday Work Calculate Checks Complete the check run in Open Systems Remember to POST CHECKS This process will update the time card history file in the Time Cards system as well as update the employee s earnings in Open Systems Payroll
38. h to manually enter the employee s average percentage rate here Guaranteed Rate 0 9999 9999 For those employees who are guaranteed a certain minimum rate place that guaranteed rate here The rate is expressed in dollars per hour i e 4 25 for 4 25 per hour This rate is used by the subsidy calculation program Sheltered Workshops no longer have regulated guaranteed rates Some shops however still choose to have a guaranteed rate for some or all employees This rate can also be used for non disabled employees who are guaranteed a minimum rate yet are working on piece rated operations Hourly Rates By Category 1 20 0 9999 9999 This table of rates is coordinated with the operations file Each hourly operation can be assigned a Hourly Rate Category The category could be 0 21 If an operation has a hourly rate category of 0 then the Regular Rate defined above is Crosse Over Time Cards 37 used If an operation has a hourly rate category of 21 then the Average Rate above is used This table holds the corresponding rates for categories 1 20 The hourly rate category table is designed to make it easier to maintain several rates for each employee While the Time Card system has another function which allows you to define a specific rate for an employee on a single operation see Employee Operation Rates under File Maintenance the hourly rate by category table here allows you to have several operations which access the same rate The hourly r
39. he Average Rate Percentage There is a tremendous amount of flexibility in defining rates with this system The best way to figure it all out is to experiment with some sample data Additional Hourly Benefit Rate 0 99999 99 This field is for use by companies that perform NISH union or similar situations where it is required to pay an additional hourly rate to cover mandated benefits In this field you would place the additional rate per hour to pay employees who work on this operation The system tracks this additional benefit amount separately from the regular pay for each operation Tax Exempt Yes or No There are four switches that the operator can set to determine special tax treatment for the wages paid on this operation e FED Exempt from Federal Taxable Wage e FICA Exempt from FICA Wages e FUTA Exempt from Federal Unemployment e SUTA Exempt from State Unemployment Enter a Y if all the wages paid to all the employees on this operation are exempt Accept N if the wages are taxed normally Crosse Over Time Cards 4 Section 5 Employee Operation Rates To give each company the maximum amount of flexibility in defining pay rates the system allows each employee to have a different pay rate on each different operation If you enter a rate in this file for an employee operation that is the rate that will be used by the system regardless of what the hourly rate category is on the operation The maintenance screen for this function ap
40. his coding is simply to associate a category number with a given prevailing wage dollar amount You may use the inquiry function to view the category numbers already on file Each category of work done within the company needs to be assigned it own category Description 1 30 characters Enter a brief description for this prevailing wage category Prevailing Wage 0 99999 99 Enter the dollar per hour prevailing wage for this category Note that is possible and sometimes desirable to use the same dollar rate in more than one prevailing wage category Ifthe establishment and evaluation of the hourly rate for different categories of work is independent of other work even if the rates at the present time evaluate to the same dollar per hour rate it is desirable to have a separate prevailing wage category for each While the rates may be the same today it is possible that they will not be in the future Updating Prevailing Wages There are likely to be many operations which use the same prevailing wage category Once a year or whenever you update the prevailing wages this will automatically update the pay rates for all operations associated with each prevailing wage category This is the whole reason for having prevailing wage categories so that the subsequent updates can be made easily Note that piece rates will automatically be changed according to your rate change Crosse Over Time Cards 39 Section 4 Operations The operations file drives
41. ick a range of employees and programs and select which Group of employees to print You may also pick how you want the report sorted by Employee ID Name or Program You should always print this report for all employees in the Group you will be issuing checks for before continuing with the final steps of the pay period This report thus becomes a summary of each employee s earnings and hours for the pay period Crosse Over Time Cards 24 Section 5 Reset Accruals To Zero If you are interfaced with Open Systems Payroll then you will never use this function The reset is done automatically by Open Systems Payroll Post Checks function If you are not interfaced with Open Systems then it is necessary to run this function after you have completed and printed the last Earnings Accrual Register for each pay period This function simple zeros out the accrual holding spots so that a fresh set of figures can be accrued for the next pay period The screen for this functions appears as This function should only be performed after all other functions for the current pay period have been completed All employee s current accruals will be set to zero Have you finished the current pay cycle YES To perform this function you are asked to confirm that you have finished the current pay cycle After confirming that you are ready to reset the accrual spots you can press lt Pg Dn gt to proceed The reset should only take a few moments Cross
42. ies converting from the old version of Crosse Over Payroll the following ID conversions are made when your data is converted to the new Time Card System Employee IDs are converted into a three digit number ID by padding with zeros Employee 1 becomes ID 001 employee 50 becomes ID 050 etc You must enter the full employee ID with leading zeros throughout the system There is one exception to this The Time Card entry screen will allow you to enter the number and the program will automatically convert the number to the correct ID Program Department IDs are converted like the employee ID into a three digit number ID by padding with leading zeros Throughout the system you must always enter the three character ID for the program Operation IDs In the old system the operation numbers were up to 6 digits The new system converts these numbers into a right justified 8 character ID with leading blanks Throughout the system you can simply enter the numbers and the system will automatically right justify the ID This saves you the trouble of having to always enter the leading blanks yet allows the IDs to sort in numeric order Note that you may want to enter the leading blanks for the operation ID if you are entering an ID for an inquiry window Crosse Over Time Cards 2 Section 2 Conversion The prior version of Crosse Over Payroll was written in an entirely different language from the new Time Card System The prior version was a self con
43. is used here as an example but you can enable any drive letter where your old data resides Crosse Over Time Cards 3 Phase One Conversion The first phase will convert all the employee master file information job operations check history and unpaid transactions into the new system This phase usually only takes between 15 minutes to a half hour depending on the speed of your computer To begin breakout of the program as described above and at the ready prompt enter RUN XOCNVT This will call up a little window and ask you some questions for the conversion poterci een SSeS Ss SSS SS SS SaaS Programs Dist S 22 2 22 gt 3 53322233 5 52 HS 25 1 1 I 1 Pick Program From 6100 CALL GENINPUT PUB ERR GENERROR Z9 YS X0 X1 X2 X3 X4 X9 X1 1 6100 X X INFO WINDID SELVALS COMPID PROGID FILE ALL YDISABLE PGM 2 i Convert Master Employee Files READY Where is old data C CLIENTPR gt RUN XOCNVT How Many Pay Periods 26 i Use Group ID 0 i Which Quarter is it 4 i Which State for UC WI i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i A a SS SSS Se i i i A A A A A A a a a a a i a tis a a a a aai paa aN a et at gea Peg a a ds 1 i 1 i i COMPS My i a erg e ee Pe Inquity 35 252S Verify Where is the old data Enter the path where your old data resides Usually CACLIENTPR or CASTAFFPR How many pay period
44. lows you to define your work week differently if desired The overtime calculation screen appears as Dates come from the Pay Period Information File Period Beginning 04 04 1993 Ending 04 17 1993 Have You Posted All Your Time Cards Group Again it is important that the pay period dates be set properly in File Maintenance The system uses these dates to determine which work weeks need to be evaluated for overtime It is generally desired to have subsidy and holiday pay included in the overtime calculations so it is important to have run those functions and posted those entries prior to calculating the overtime As in other payday functions select the desired Group for processing The system will generate a report showing any employees who earned overtime pay The system will also create the necessary time card entries to generate the pay A special operation number is needed by the system to cost the overtime wages to You should define this operation number under File Maintenance Pay Period Information The operation number should be defined as a HR hourly operation The prevailing wage and work type are not important and can be any acceptable number Overtime is figured by looking at all the eligible hours and earnings for the work week These earnings then determine the regular rate for that week All overtime hours are multiplied by one half the regular rate to arrive at the extra premium pay for overtime When the system generate
45. nd your post Time Cards reports POST in Payroll Daily Work to update the payroll side with the imported Time Card Earnings Use Payroll Payday Work to calculate the checks You should not get the message that checks are already on file when you begin the calculate unless you are intentionally recalculating a check run Ifyou get the message unexpectedly print the check register to see what checks are on file and post them before you calculate the new payroll The calculate checks program prints a summary page of the totals for this check run These totals should be exactly what you expect from the earnings accrual register in Time Cards and the postings in payroll Proof the totals on this page carefully since this is the easiest way to spot a problem You may want to skip the Edit Register since the Check Register will contain the same information However if you are not sure that all pay amounts are correct you may use this report as another proof point Also this is the first report you have of the scheduled and miscellaneous deductions If you discover mistakes you can go all the way back to XO Time Cards enter and post adjusting entries if needed import and post them again in payroll then run the calculate in Open Systems again Note that if you rerun the calculate the system will give you a warning message that there are checks already on file In this case it is all right to go ahead and erase them Print the checks and the check re
46. nse this data as appropriate Refer to the details that follow concerning condense and purge Crosse Over Time Cards 29 Section 1 Calculate Average Rates Sa A eee a Calculate Average Rates 53222292277 OR IRSA The Date Range You Select Will Be used to Evaluate the Average Rates For Each Employee Beginning Date Ending Update Master File The calculate average rates function allows you to print a report of the dollar per hour and productivity average rates for each employee Optionally this function will automatically roll over these rates into the employee master file Date Range You control the evaluation period for which the rates will be determined by entering the desired date range Update Master File Enter Yes or No This will determine whether or not the employee s file is automatically updated with the rates In each employee s master file in the Time Card System are many rates There is a specific spot called Average Rate This spot is designed to contain a percentage That percentage is the average productivity of the employee over a given time period If you enter Yes to the update option then the average rate percentage will automatically be updated Also in the employee s master file are 20 rates by Category Category 19 is reserved for the dollar per hour rate spot This rate is often used to pay benefits since a percentage of a prevailing wage doesn t really apply You may run this program as often as desi
47. ntry is designed as a convenience to speed up data entry NO is used when you are entering consecutive days for the same client and YES is used when you are entering the same day for different clients If you are using Open Systems Payroll module it is important to set the first option switch to YES You may come back and change your settings whenever necessary Crosse Over Time Cards 6 Chapter 2 Daily Work Section 1 Overview When you select daily work this menu appears SO 5 5 5 55 i 1 i 1 i 1 I 1 I 1 I 4 i Time Cards i i Print Time Cards Check Transactions i Recalculate Time Cards 1 1 I i 1 i 1 I I if 1 i 1 i I 1 I 1 I 1 i Daily Work 1 i 1 I 1 I 1 Post Time Cards 1 i E OPEN SYSTEMS R Accounting Software What you can do The daily work programs allow you to enter edit and print time cards There are additional functions to allow you to check the transactions for certain inconsistencies or omissions as well as to recalculate time cards The final step in the daily work process is to post the time cards Section 2 Time Cards The time card entry edit screen is all in one You enter daily time cards based on the employee ID and Date The system keeps track of each day for each client for you automatically When you enter and Employee ID and Date the system will check to see if there are any e
48. ntry and reporting of all the data in job costing and employee performance reports while Open Systems Payroll will issue checks handle tax withholding and W 2s Some Concerns About Setup and Conversion Many companies run two or more payrolls One payroll for the company staff and another for the production workers In prior versions of the Crosse Over Payroll System these payrolls were separated by subdirectory The STAFFPR and CLIENTPR subdirectories each contained the entire program and were run independently of one another This is often desirable for confidentiality of the staff payroll data and because different groups of employees are sometimes paid on different schedules With Open Systems Payroll and the Time Card System the best way to run two or more separate payrolls and maintain confidentiality is to set them up as two different companies Each company can be given separate access codes Keep this in mind as you install and configure your system If you are running other modules of Open Systems Accounting Software you will probably want to use the same company ID for AR AP GL and the production worker s payroll This is generally true due to the fact that the production payroll generally has widespread access by the same staff who have access to the rest of the accounting data The staff payroll will be established under another company ID which can then be restricted by password protection and only those limited workers who ar
49. od are important If these dates are incorrect exit to the File Maintenance function to define your pay period dates correctly If you are interfaced with Open Systems Payroll only employees within the selected Group will be processed If you are not interfaced with Open Systems then leave the Group code at zero Be sure that you have posted all regular time card entries for this group prior to calculating the subsidy since the time card history file is used to make the calculations Each active employee in this group who has a guaranteed rate will appear on the subsidy report showing their earned rate calculations and any subsidy generated After this function is completed you must return to Daily Work and edit print and post these entries before continuing Crosse Over Time Cards 18 It would not be uncommon for the subsidy report to uncover some unnoticed errors in your posted time cards If an employee were to appear on the subsidy report with an unbelievable amount of subsidy it would call your attention to something you may have missed earlier In this case you may enter adjusting time card entries to correct the newly discovered errors and manually edit the subsidy transaction but do not rerun the subsidy calculation unless you delete all the original subsidy transactions that were generated during the first run of this function Be sure to Post the generated subsidy transactions under Daily Work Crosse Over Time Cards 19
50. onal benefit If the operation is set up with an additional benefit rate that rate is automatically displayed here The operator may edit this field as desired but take note that what goes here is the hourly rate for the benefit and not the amount of the benefit The system will automatically calculate the amount of the Crosse Over Time Cards 9 additional benefit by multiplying the hours times this rate The time card report will show the total amount of the benefit Overtime Y or N This switch defaults to No for all transactions but the operator can override as needed If this switch is Yes then the wages will be reported as overtime wages After you have completed the time card entries for this employee s day use the Proceed command lt Pg Dn gt to save these entries An option in the options table see file maintenance determines what will happen next Next Day for Same Employee After you save one screen the system will advance the date and move up to the first time card line for this new day Each time you press lt Pg Dn gt the date advances but the employee stays the same When you have completed all the days for this employee you may use the lt Pg Up gt key to move to the top of the screen and enter a new employee ID Same Day New Employee After you save one screen the system will go to the top of the screen to the employee ID You can then enter a new ID for the next employee and the date will carry over from the pr
51. oy RN Update Master File SECTION 2 CONDENSE TIME CARD HISTORY ce0sse0ssscecscccsvesessccesseresevesseccatecevsseesseccdececvvessvssceesecsdesssscecetccevsvensescetene 31 SECTION 3 PURGE TIME CARD HISTORY DETAIL cssseescccccccccssseseccccceeceusseecccceeseuaeseecccceeeeauaseecccesesuaaneeecceeeseaanness 32 SECTION 4 REMOVE TERMINATED EMPLOYEES ccccccccccsssssecccceeeccussseecccceeecuusseeeccceeesaueneeccecssssuuasecccesessauaneeecceeeeeaas 33 CHAPTER 6 FILE MAINTENANCE ccscssssssssssssssssessssssssscssscsssessssessssesssssscssscssessscssscssscssscsssessscssscsssessseesse OF SECTION 1 PROGRAMS DEPTS 22 css cce ctesetecseevecesethvetessetvedasedssedes couvedetedapeduabenvedaseduvedesenuvedasedavedescusvedatecsvedeserevedebetsedane Prosram Dept 1 6 characters ssrin ie aia issih RG RG RAG aa Description Gl 20 characte rs s ceseses aatacet eieeic a a a a a MOM aeN A EON aad adh SaaS SECTION 2 EMPLOYEES 3 22 coop tiev chet coc teak A a e o E cai Employee 1 6 characters Last Name 1 15 characters First Name 1210 Characters ssc shes 655 Se ete Sak eee a Same eee ees one E a Soe ae Social Security Number 9 digits Exempt FICA Yes or No Termination Date rc ic2s teen ee ets ees Bisse O e RS Program 126 Cor taa Special Number 1 10 characters Funding 1 2 characters ocooocccnnoncccnonaccnnnnnancnnnannnnnnnos Disability 0 9 eeeeeeeeeeeee Lunch 0 9 cc
52. pears as AER ROO RARAS Employee Operation Rates 1 1 1 1 1 Employee ID 001 MILLER ANN 1 1 1 Operation 150101 CLEANING ROOMS MIDWAY 1 1 1 Rate 31 0000 1 1 1 Date 04 23 1993 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 VAS A A e NA th 1 f Company X sss se SS RE Inquiry gt gt 352 Verify Employee 1 6 characters Enter the desired employee ID or use the inquiry function to help find the desired employee Operation 1 8 characters Enter the desired operation ID or use the inquiry function to help find the desired operation The operation must be an hourly rated operation It can not be a piece work Operation Rate 0 9999 9999 Enter the desired pay rate Rates are normally entered as a percentage of the prevailing wage where 50 is the same as 50 of the prevailing wage Date Enter the date when the rate has been updated This date is extremely useful for future updating In companies where the rates are required to be updated on a regular basis this date allows you to get a listing of which rates are due for review Crosse Over Time Cards 42 Section 6 Work Order Work Orders are used for subtotaling wages If a company desires to enter work orders on each time card entry the system can produce a report subtotaling all the labor expense on each work order The work order maintenance screen appears as
53. placed without charge if COD in good faith determines that the media was defective COD makes no other warranties either expressed or implied and COD shall not be liable for warranties of fitness of purpose or merchantability nor for indirect special or consequential damages such as loss of revenue or inability to use the software Some states may not allow this disclaimer so this language may not apply to CUSTOMER In such case our liability shall be limited to refund of the original purchase price CUSTOMER may have other rights which vary from state to state 5 MISCELLANEOUS When the CUSTOMER uses the SOFTWARE this act shall be considered as mutual agreement to the terms of this LICENSE This LICENSE shall be governed by Wisconsin law except as to copyright matters which are covered by Federal laws and is deemed entered into at Cashton Monroe County Wisconsin by both parties CROSSE OVER DESIGNS John F Richards Owner SAVE THIS LICENSE FOR FUTURE REFERENCE Crosse Over Time Cards II ANNUAL SUPPORT For the first 12 months from date of purchase CROSSE OVER DESIGNS will provide phone consultation to the end user at no additional charge This service is limited to answering calls placed from the end user s place of business to CROSSE OVER DESIGNS with long distance phone charges being paid by the end user End user should always consult the user s manual first concerning the menu program in question SOFTWARE MAINTENANCE AF
54. red It is up to the company to determine how often the average rates will be updated It could be done each pay period if desired Crosse Over Time Cards 30 Section 2 Condense Time Card History aaa aa Condense Time Gard History gt 3 gt 2 2 2 25522 2 The Date Range You Select Will Be Used To Condense The Data For Each Employee On Each Operation There Are Currently 128 Records In History File Beginning Date Ending The condense option allows the operator to control how big the time card history becomes You select the date range and the program summaries the work that each employee performed on each operation The resulting summary transactions are dated the ending date of the condense period The resulting data maintains enough detail for employee productivity and pay rate reports along with job costing but work order detail program detail and attendance detail is lost WAIT Attendance detail is lost Yes once you condense a given time period all the work for that period will appear to the system as if it were performed on one day the day used as the ending date It is the operator s responsibility to perform this function on a regular basis How often depends on the individual needs of the company Keep a written log of when you perform the condense function and what the date range was that you used Most companies will only want to condense on a quarterly basis after all the detailed reports for the quarter h
55. rogram needs to calculate the average work day in hours to be paid for each employee To make this calculation the program adds up all the work hours during the selected date range then it needs to divide the total work hours by the number of days worked If you leave this field as zero the program will automatically count the number of days the employee worked from the transactions that have been entered If you enter a number here the program will divide the total work hours by this number to arrive at the average work hours per day to be paid These are two very different methods Consider your situation carefully before you proceed and make sure to note for future reference which method you will be using You may run this program as a test if you like and say NO below to create transactions in order to see the effect of running the calculation two different ways Crosse Over Time Cards 20 Group Enter the desired Group of employees This is only used if interfaced with Open Systems Payroll Create Transactions Yes or No If you enter Yes the system will create holiday pay time card entries for each active employee If you enter No the system will still print the report of it s calculations but no time card entries will be created You can run this function whenever and as many times as you want with No to create transactions and it will have no effect on any other aspect of the system No pay will be generated and no harm done But use Y
56. s Enter the number of normal pay periods each year for this group of employees Use Group ID Unless we have discussed otherwise all should use group 0 zero for all companies being converted Which Quarter Is it Enter the quarter number 1 4 based on the last check date which was paid in the old system Which State for UC Enter the two letter abbreviation for your state based on who you report most of your unemployment to The conversion routines will proceed through converting your data This phase usually only takes a matter of minutes but is variable based on the speed of your computer and what time of year you are performing the conversion The latter in the year the longer it takes because of the history Crosse Over Time Cards 4 While converting your job numbers the system may stop and ask you for a prevailing wage category Valid numbers are 1 99 If the program asks for a number start at 1 and move up from there each time the system asks for another number When the conversion is complete the Master File Lists menu will reload There are no printouts during the conversion It is very important to check over your data at this point If there is a problem in the conversion it is best to discover it now The only data which does NOT convert is the Miscellaneous Deduction file You should get a printout of the deduction file from the old system and give us a call about setting up the deductions in the new system
57. s The Master File Lists menu appears as 1 1 Programs Employees Employee Labels Prevailing Wages i Operations i Employee Operation Rates Work Orders 1 A poses OPEN SYSTEMS R Accounting Software Programs You may select a range of Programs to list and the list will contain the available Program IDs along with their descriptions Employees You may select a range of Employees or a range of Programs The list can be printed in employee ID last name or program order You may select a simple or detailed listing The simple listing gives you one line per employee including the ID name program special number and termination date if applicable for each listed employee The detailed listing shows all the information from the employee master file including pay rates Employee Labels These labels are intended for use on time sheets or time cards The label for each employee contains their name home program area special number and an optional date The date is entered by the operator when you print the labels and is intended for use in dating the time sheets You may pick a range of employee IDs or programs The labels can be printed in order by employee ID name or program Prevailing Wages You may select a range of prevailing wage categories to print The category description and prevailing wage will be shown on the listing Crosse Over Time Cards 47 Operations You may select
58. s overtime two time card entries are made The first entry backs off the regular rate of pay so that the second entry can record the time and a half as overtime wages The system prints a report as it does Crosse Over Time Cards 22 the calculations The operator should be sure to go back to Daily Work print and post these pairs of time card entries Crosse Over Time Cards 23 Section 4 Earnings Accrual Register The earnings accrual register is a report of all the hours and earnings which have been posted since that last time the accruals were cleared If you are interfaced to Open Systems Payroll the accruals for each employee are cleared automatically when you calculate a check for that employee in Open Systems If you are not interfaced with Open Systems then the operator must be sure to reset the accruals after each pay period using the next option in Payday Work The figures on this report represent what would be paid to each employee on the next check The hours and earnings are separated by pay code salaried hourly piece work etc At the end of the report company totals are printed The totals for the company will equal the sum of all Daily Work postings since the last clearing of the accruals The pick screen for this report appears as dete ae ane ere ee Rarnings Accrual Register 21 trea Sota Pick Employee ID From Thru Program From Thru Group Print by H Employee ID 2 Last Name 3 Program You may p
59. t check This post function can thus limit what is accrued and in this way control what will appear on the next check You can perform Crosse Over Time Cards 14 this post function as many times as desired during a given pay period and pay amounts will be added to previous amounts accrued since the last check for each employee Since you can limit what is posted by date range it is possible to start entering time cards for the next pay period even before you have finished the prior period This is possible since you will only post the dates for the desired pay period Crosse Over Time Cards 15 Chapter 3 Payday Work When you select Payday Work this menu appears 1 E rf 1 i 1 i 1 if 1 I 1 i Calculate Subsidy l Calculate Holiday Pay Calculate Overtime H Earnings Accrual Register Reset Accruals to Zero 1 1 f 1 1 I 1 1 1 i I I 1 1 E 1 I I I Qn SSS esos OPEN SYSTEMS R Accounting Software You arrive at payday work only after you have posted all the time cards for the desired pay period It is important to have all regular time card entries posted because the calculations performed on this menu utilize the time card history file This menu contains several options for having the system calculate additional time card entries pertaining to Subsidy Holiday Pay and Overtime All of the Payday functions require the selection of a Group co
60. t line of data is associated with lunch code 0 the second line with lunch code 1 etc In the lunch table all times are entered with the minutes converted to decimal time So 12 50 is twelve thirty 12 75 is twelve forty five In the first column enter the start time for lunch in the second column enter the ending time for lunch The third column is not used by the standard system Remember the top line of data goes with lunch code 0 You only need to define this table if you will be entering times IN and OUT and you wish the system to automatically back out lunch time This is especially useful in companies where the employees take lunch at regular times It is in the Employee Master File where you can assign each employee to a specific lunch code Unless otherwise specified all employees will have a lunch code of zero Crosse Over Time Cards 44 Section 8 Pay Period Information The pay period information file contains the dates for the pay period that your are currently work on These dates may be changed at any time and effect the daily work and payday work functions In addition to the dates there are several data fields that only need to be set at the time of installation or when they change on an infrequent basis The maintenance screen for the dates appears as Period Begin 05 01 1993 Period End 05 15 1993 Minimum Wage 4 25 Operation Report Summary Break Point 1 4 Break Point 2 2 System Operations Subsidy 7 Holiday 50 O
61. t used in the standard system Lunch 0 9 The lunch code is assigned to each employee if desired to aid in time card entry Lunch codes are only applicable to companies who will be entering the times In and Out There is a TABLE which translates this code into specific times IN and OUT For example the LUNCH table could define lunch code 1 as being from 12 to 12 30 If an employee was coded to lunch code 1 then each time card transactions would be checked to see if it extends over the lunch time of 12 to 12 30 So if an entry was made with a time In prior to the lunch start and a time Out after the lunch end the system will automatically deduct the time for lunch from the transaction Refer to the LUNCHx table under TABLES file maintenance for more information Regular Rate 0 9999 9999 The rate you put here is the default rate used when a specific rate or a category rate is not found It is also the rate used for all category 0 operations Average Rate 0 9999 9999 This rate is usually filled in by the system Under Periodic Processing the operator can run a function to calculate the average rates This is one of the two rates calculated by that function This rate is the average productivity of the employee as expressed as a percentage For example a rate here of 50 represents 50 of norm When you define operations a hourly rate category of 21 is used to reference this rate spot If you are setting the system up for the first time you may wis
62. tained system that performed all the functions relating to payroll while the new Time Card System is designed to work along side of OSAS Payroll to perform all the same functions Conversion to the new system requires the conversion of the old data into the new file structures contained in both the OSAS Payroll and the Time Card System The only significant data which is lost during the conversion is the definition of the Miscellaneous Pay and Deductions After the conversion it will be necessary to define the payroll deductions in OSAS Payroll The conversion routines are technically complex on the inside yet relatively easy to run by the end user While they are designed to be run by the end user you may want to talk with us over the phone before you begin to discuss your particular situation Prior to beginning the conversion you should have already installed all the software and created all the data files for the new system in both Payroll and Time Cards Note that this conversion process is not like a standard Open Systems conversion You will not be using the Data File Conversion option in the Resource Manager since this applies to converting data from a prior version of Open Systems and not from an entirely different system You should also have your old data files in a subdirectory that is accessible from the computer or terminal where you will be doing the conversion For example the prior version typically used the CLIENTPR and STA
63. ter gt after entering a valid operation number the system will determine if this is a paid transaction or unpaid transaction The next move of the cursor will depend on the pay type of the operation Work Order 1 8 characters If the option switch see tables in File Maintenance is not set to ask for work orders then the system will skip this field automatically otherwise you may enter a valid Work Order You may use the inquiry and maintenance functions for this field as needed Pieces 0 999999 If the pay code for the operation is PW then the system will prompt you for the piece count You may skip the piece count if desired and enter all the pieces on a latter entry in cases where the counts are taken at the end of the work day Rate 0 9999 99999 The rate is automatically derived by the system in most cases During the addition of new transactions this field along with the remaining fields on the line are filled in automatically by the system However the operator may use the arrow keys to move back up and over to arate and manually override a rate as desired Amount 0 99999 99 The system automatically calculates the pay amount in most cases The operator can only edit this field for operations with a pay code of SA or salaried Note that for Operations with a pay code other than SA if the amount is wrong it is due to the rate or pieces being wrong Additional Benefit 0 999 99 This is the hourly rate at which to pay an additi
64. the time card entry It is information found in this file along with the employee file which determines most of the pay rates Each task for which you wish to track time for an employee needs to be assigned an operation ID It can be a paid or non paid task but all units of time entered in the system need to be associated with an operation ID The maintenance screen appears as Tee ee fe A Operations r rr Operation 331201 Cost Center Code AFF Description 1 ASSEMBLE FAN UNITS Description 2 Pay Code PW Prev Wage Cat 4 Prev Wage 4 55 Pieces HR Norm O97 KE Piece Rate 04564 Hrly Rate Cat Add l Hrly Bene 00 Tax Exempt FED N FICA N FUTA N SUTA N VA AA i a ee ee A A A A ee i AR ee ee a 1 A Company X es SS Sa SSS 922222 a Se Se SS Verify Operation 1 8 characters The operation ID can be alphanumeric up to 8 characters You may use the inquiry key as desired to view the existing IDs The ID you enter is always right justified by the system Cost Center Code 1 3 characters upper case The cost center code is used on a report for subtotaling wages It can be up to 3 characters and the system forces upper case The typical use for this field is for purposes of expensing the payroll wages to the general ledger or for getting subtotals by customer All operations assigned to the same cost center code will be subtotaled together on the special report Description 2 lines of 25 characters each You have two lines
65. ting for many companies where the operation IDs are laid out in an orderly sequential manner These break point 1 could represent the job subtotal and break point 2 the customer subtotal Subsidy Operation Enter the subsidy operation number the system should to allocate the subsidy wages when it calculates subsidy under Payday Work Holiday Operation Enter the operation ID the system should use to allocate wages when it calculates the holiday time card entries under Payday Work Overtime Operation Enter the operation ID the system should use when allocating wages to overtime work calculated by the system under Payday Work This operation should be defined as an HR hourly operation This operation will end up receiving the half time premium wages paid for overtime with no hours All original time card entry operations will retain the straight time hours and wages for the work week Week Offset This is a number 0 6 which defines your company s work week It represents the offset from Sunday for the start of the official work week Zero means the work week is the standard of Sunday Saturday 1 means the work week is Monday Sunday 2 means the work week is Tuesday Monday etc This field is used by the subsidy and overtime calculation programs under Payday Work Crosse Over Time Cards 46 Chapter 7 Master File Lists As this menu selection s name suggests here is where you can come to get listings of the contents of the master data file
66. to enter a brief description of what this task or operation is Pay Code 2 characters The available pay codes are e SA Salaried e HR Hourly e PW Piece Work e OT Overtime e VA Vacation e HO Holiday Crosse Over Time Cards 40 e SI Sick e NW Non Paid Non Work Related e WR Non Paid Work Related The pay code determines if and how the operation is to be paid Vacation Holiday and Sick codes will generate earnings by using rate times hours Prevailing Wage Category 1 99 Enter the prevailing wage category for this operation The prevailing wage is displayed on the right You may use the inquiry and maintenance functions as desired to view or maintain the prevailing wages Pieces Hour Norm 01 9999999 99 This field only applies to pay code PW operations All piece work operations require a norm to be entered This is the norm that your time study has determined to be the standard pieces per hour an employee should produce on this operation Upon entering the norm the system will calculate and display the piece rate calculated to 5 decimal places and rounded up by dividing the prevailing wage by the norm Since prevailing wages are subject to periodic updates the system does not store the piece rate but simply recalculates it as it is needed Hourly Rate Category 0 21 This field is a pointer that points to the various rates stored in the employee master file 0 Use the Regular Rate 1 20 Use the Hourly Rate Category Table 21 Use t
67. u to easily separate the pages and file each employee s detailed history of their work performance in their own separate files Piece Work History Summary Crosse Over Time Cards 26 This report is similar to the Time Card History Summary with the sole exception that this report will only include piece work Some companies use this report for evaluating employees and see only the piece work Ranges Employee ID Program Operation Work Order Date Print Detail or Summary Print By Employee ID Program Operation Work Order Time Card History Detail This report uses the time card history file and is designed to show each individual transaction Use this report to see specific daily information from the history file Since this report shows every transaction it is generally only used for limited purposes to view and check on detail that is in question Ranges Employee ID Program Operation Work Order Date Print Detail only Print By Employee ID Program Operation Work Order Earnings Summary For SSA This report is only available if you are interfaced with OSAS Payroll The program uses the check history file to report earnings Use this report for answering questions about how much an employee earned over a given part of the year Ranges Employee ID Program Date Print Detail Only Print By Employee ID Last Name Social Security Number Program Employee Rates By Pay Code This report shows the earned rates for each employee separ
68. vertime 8 Week Offset 0 What do these dates effect Daily Work Time Cards During the time card entry the entries are checked to see that they are within this date range The operator can change these dates during time card entry by using the maintenance function F6 Daily Work Post Time Cards These dates are used as defaults but can be changed on the post screen Payday Work Calculate Subsidy Subsidy is calculated for each work week that ends within this date range Payday Work Calculate Holiday Pay The date of the holiday to pay must fall within this range Payday Work Calculate Overtime Overtime is calculated for each work week that falls within this date range Minimum Wage Enter the default minimum wage to be used by the time card system to pay transactions where the minimum wage applies This would generally be the federal minimum wage Break Point 1 Crosse Over Time Cards 45 On the Special Report Time Card History Summary by Operation the program will give subtotal breaks You enter here a number between and 7 The number represents the number of characters from the LEFT side of the operation ID the system should make the first subtotal break point Remember operation IDs are right justified and are up to 8 characters Break Point 2 Similar to break point 1 above this is used for a second subtotal Logically this number should be smaller than break point 1 These break points are an important method of job cos
69. xisting entries on file for this employee on this date if there are no entries the system will display a blank screen on which you can enter the desired data If entries are found for this employee date then the system will display them for you and you can either edit them or add to them Crosse Over Time Cards 7 gh SS RSS SA Time Card Entry gt 2255022 Se Employee ID 001 MILLER ANN Program 102 Date 04 05 1993 1 1 A In Out Hours Operation WorkO Pieces Rate Amount Add 1 O 8 00 11 00 3 00 331204 23 91 54232 12 47 00 N 11 00 2 00 2 50 360801 463 96 02671 12337 00 N Ud 20 0 3 80 1 50 9101 00000 00 00 Nj E 3 430 1 I i 1 1 1 i I 1 1 I I 1 1 1 i 1 1 1 I 1 f 1 I 1 1 i 1 1 1 Totals 7 00 24 84 Employee ID 1 6 characters You may use the inquiry function F2 to select from the available IDs or you may use the maintenance function F6 to add a new employee to the employee master file There is an alternate inquiry window by Name by pressing the N key while in the standard inquiry window Program 1 6 characters After you enter the employee ID the home program area for that employee is displayed You may accept the home department or select a different one Each time card transaction is tagged with the employee s program during transaction entry and certain reports are available to total by the program Note the program is entered at the top of the screen and is thus appli

The Time Card user`s manual is available here. - Crosse

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