VNHRP User manual - Investigator - Hanoi School of Public Health
Contents
1. lt lt lt lt lt s lt lt ss ss2 29 II 3 d Step 4 Uploading Supplementary Files eeeeeee 30 Vietnam Health Research Portal User Manual II 3 e Step 5 Confirming the su 1n1SS1OTI lt lt lt lt mH eH eee en emen eres 31 II Miec Uin ons ereraa orina T TE A 34 I L T 200222226 0222222202202 E T S 36 Vietnam Health Research Portal User Manual I Common I 1 Navigation on the website _ Vietnam Health Research Portal gt CONG THONG TIN NGHI N C U Y TE TRANGNHAT GI ITHI U NGNH P X B NGKY TIMKIEM TH NGB O Ng i DUNG Trang nh t gt CONG THONG TIN NGHI N C U Y TE 4 Bi danh C NG TH NG TIN NGHI N C U Y T T _ Th ng qua c ng th ng tin n y b n c th tim ki amp m nghi n c u tr c y amp v nghi n c u ang th c hi n tai Tr ng Bai hoc Y t c ng c ng H N i Q Ghi nh Ngo i ra trang web n y phuc vu nh m t n n t ng d trinh xem x t c c xu t nghi n c u b i t ch c H i ng nh gi c a Tr ng i h c Y t c ng c ng HSPHIRBI Quy v c n Bi danh M t Th ng b o kh u CHUY N BEN TRANG NG KY Cac th ng b o kh c NGON NG Ti ng Vi t System developed hy WHO WPRO All the WebPages of the Vietnam Health Research Portal are composed of the same heade2. 2002000 10 12 RC OI oes scree cua E pM DNE MM MM RM MEINE EI MU 11 120 71170107 Pass WOLUJ S usse accent mmiuade ven ieu ascia oo tde pud CUPIS dU se dE PRA dM CMPEDS ANUS EREN 12 I Paste 00001117 Researcliziunscinetii via dria eoP UM add pesa nobi ERI IE IA IIRPIS EU POTE IO LD EIN 15 SE a e TUTTI T m 15 Be Ole CIS TOS Su s 000166620022200126c20006022212222240 seo DEP ORUM DIPL AR ANUS Bt SM RU S 16 EO SnnonDDce mellis 46601026 1692224 ou Ferry Uo 094 secs eR 290090296009 40e19 si dU somes NUDO PRIUS CUPIS DENN 17 Ue Toves oa ON er M AO 18 MCUser TAG ONE er 22422214 lt 4444 A 18 IL 2 X our SUDIBISSIOHS svssee609640 16 nuo ss in 000031461200006 p8108 0064431608068 1A0 au esl UE ROSE REED EIU UM DIU USE 19 IL2 d cia ioe PEDDOSAIS a ny One nn eee UU 20 II 2 b Approved Proposals Research Ongoing sese mmn 21 Foe 7010011 1 0 6a oan na 23 H 2 d Archived 9110017115 51 T15 g2 yx246xg g bhoetbeoepbpillugiebbojioL9kbobbdbsftbiuDtktbekpsaogeubobaeokbgu N VU MM nain 23 TD 9000010010 a EW DIODOSAL cs car cencesvedenesssenceveesoadecassavone neat eeeceres count wenemerenecacsuwn 24 I3 Step 5tartmp the SUDImISSI ODL e rics cdcndtovaneenedani EEEE OSE E NE Ei 24 1 2 5P Entering the VCC at eatcaelbboeectbblniduteeteayliebD0Eroiotitsst0916sSbeelbeaei0keaeeohdes 26 II 3 c Step 3 Uploading the main proposal file
3. Gi o vi n h ng d n 7 Ti u v t n y Emai 7 er Co quan Th m m t nh t i tr th c p kh c C Kh ng Ch n m t qu c gia Th m m t qu c gia kh c Th m m t khu v c kh c Th m m t ph m v nghi n c u kh c C Kh ng Lo i d xu t Th m m t lo i xu t kh c N u C quy t nh ERC kh c Theo nh gi Vietnam Health Research Portal User Manual Source s of Monetary or Material Support These data concern your source s of monetary or material support for your research C c Ngu n h tr ti n t ho c v t li u Kinh ph d tr Xin vui long nh p m t s nguy n m kh ng c d u ph y ho c d u ph n c ch kh c O la M O Vi t Nam ng T i tr c ng nghi p e C O Kh ng N u C vui l ng chi r Tr c p c quan ac 9 Kh ng N u C vui l ng chi r Th m mot c quan kh c T i tro c a B y t Vi t nam e C O Kh ng Tr c p t ch nh ph Kh ng ph i B y t Mor e C D Kh ng Vui l ng chi r Tr c p nghi n c u c a tr ng i h c e C O Kh ng Kinh phi c nh n e C O Kh ng Kh c e C Kh ng N u C vui l ng ch r Like the previou
4. leave this page without registering please click on the Cancel button 11 Vietnam Health Research Portal User Manual I 4 b Forget your password Trang nh t gt T o m t kh u m i T o m t kh u m i V l do an ninh h th ng s giri cho qu vi qua email m t m t kh u m i thay v g i l i m t kh u hi n t i Nh p a ch email d i y t o m t kh u m i a ch n y s nh n c email kh ng nh t h th ng ee TT Tao m t kh u m i Quy v ch a c b danh Xin vui l ng d ng k If you forgot your username or your password you can reset it on this subpage click on the Forgot your password link into the Log In main webpage Enter your email address in the appropriate field the one you used to register within the portal and click on the Reset Password button A confirmation email will be send to your email address Dear re a We have received a request to reset your password for the Health Research Portal If you did not make this request please ignore this email and your password will not be changed If you wish to reset your password click on the below URL Reset my password http WWJindex ph e This confirmation email contains a link if you really want to reset your password please click on this link Reset Password A new password has b
5. ng nh gi c a Tr ng i h c Y t c ng c ng HSPHIRB Th ng b o C c th ng b o kh c This is the home page of the Vietnam Health Research Portal After a brief introducing message the Home page of the website shows the latest announcements made by the Ethics Review Committees Please click on the title of one of the announcements or on the More link to know more about it You can access to all the announcements with the More Announcements link In the above example 2 announcements are shown The first one possesses the title A first announcement Under the title you can see a short description of the announcement and under the description the date when the announcement has been posted to the website In the bottom right of the announcement you can see the More link Vietnam Health Research Portal User Manual 1 3 About ERC Trang nh t gt Gi i thi u tap chi Gi i thi u t p ch Nh n s H i ng nh gi t ch c tr ng i h c y t C ng c ng H N i Th m c nh nghi n c u s m c m t Ch nh s ch Th t c l m vi c chu n s m c m t H ng d n ng i d ng i u tra vi n VNHRP s m c m t The About the Vietnam Health Research Portal main webpage gives you information about the Ethical Review Committee in Hanoi School of Public Health and
6. t i file t m y tinh l n website tap chi v t l i t n theo th ng l c a t p ch Khi b i n p c t i l n nh p chu t v o n t Ghi v Ti p t c cu i trang n y G p kh kh n Li n h v i ERC System Admin c tr gi p File b i n p Ch a c file b i n p n o c t i l n Please follow the instructions on the screen in order to upload your file If no file has been uploaded the Save and continue button doesn t appear File b i n p T n file 7 24 1 MalnProposal pdf T n file nguy n g c Main Proposal File pdf Kich th c file 47KB Ng y t i l n 2013 11 15 01 31 PM Ghi va ti p tuc Th i Once your file is uploaded you see it on the page At this step you can upload only one file You will be able to upload supplementary files during the step 4 If you want to replace the file uploaded please do same steps as before Click on the Save and continue button for saving your proposal and continuing this submission If you want to leave this page without saving please click on the Cancel button 29 II 3 d Step 4 Uploading Supplementary Files Vietnam Health Research Portal User Manual This optional step allows you to add supplementary files to your proposal Trang nh t gt Ng i d ng gt T c gi B i n p N p b i m i B c 4 T i c c file ph tr l n 1 B
7. NG TH NG TIN NGHI N C U Y T T c gi ang x l 1 B i c 0 N p b i m i T i kho n S a H s c nh n i M t kh u ng xu t Once logged in this webpage is available anywhere you are on the website by clicking on the User Home header tab On your User Home main page you have different action possible e You can access to your submissions by clicking on the Investigator link The Archive link shows you how many past submissions you have In the above example there are 0 archived submissions By clicking on it you will also access to your archived submissions If you don t have any archived submissions this link is inactive The Active link shows you how many active submissions you have In the above example there are 2 active submissions By clicking on it you will also access to your active submissions If you don t have any active submissions this link 1s inactive e You can submit a new proposal by clicking the New Submission link The My Account section allows you to edit your profile information to change your password or to log out 18 Vietnam Health Research Portal User Manual II 2 Your submissions Trang nh t gt Ng i d ng gt T c gi gt B i dang x ly B i ang x l ANG X L B I C Ti u c t G i gi a Tim ki m N p b i vi t
8. T U 2 T I B I N P L N 3 NHAP DU LIEU M T 4 T I C C FILE PHY TR L N 5 KH NG NH B c kh ng b t bu c n y cho ph p t i l n c c File phu tr cho b i n p Nh ng file n y b t c nh dang n o c th bao g m a c ng c nghi n c u b t p h p d li u ph h p v i c c i u kho n v o c c a nghi n c u n y c c c ngu n d li u m n u kh ng a v o c gia s kh ng ti p c n c d c c b ng v bi u kh ng th t ch h p v o trong b i n p ho c c c t i liu kh c b tr cho b i vi t Ch n c c loai file Gi phim CTRL ho c CMD tr n mac ch n nhi u t y ch n Chon file t i l n Ghi v ti p t c Ch p thu n th ng tin CV c a i u tra vi n ch nh Ch ng nh n dang ky Quy t nh ERC kh c Th ng tin kh c Choose File no file selected You firstly need to select the type of file you want to upload Selecting multiple options is possible by holding down the CTRL button of your keyboard or CMD button 1 you are using a Macintosh and clicking on desired options If you select Other on this menu a new field appears on its right In this case please specify the file type you want to upload As 1n step 3 for uploading a supplementary file you need to open a Choose File window by
9. c ti n tr nh c a b i n p trong i trinh bi n t p b ng c ch ng nh p v o website tap ch C m n qu v g i b i vi t cho t p chi CONG THONG TIN NGHI N C U Y TE The step 5 of the submission process allows you to check every data you provided to the Vietnam Health Research Portal before submitting your proposal to review If you want to modify your data you can go back to any step you want by clicking on its name see above screenshot This last step 1s composed of 3 main parts The Proposal Details part sum up your proposal metadata provided in step 2 31 Vietnam Health Research Portal User Manual The File Summary sum up your main proposal file and your supplementary files if you added some T m tat file MAIN PROPOSAL FILE PDF File b i n p CONSENT FORM AND INFORMATION SHEET PDF File ph tr SUMMARY OF MY PROPOSAL PDF File ph tr CV OF THE PRINCIPAL INVESTIGATOR PDF File ph tr QUESTIONNAIRES PDF File ph tr If you would like to add a comment for the secretariat of the Ethical Committee you chose please fill the Comments for the Secretariat field L i nh n g i BTV ch nh Nh p l i nh n Kh ng b t bu c Depending of you research you might have to pay a review fee please take consideration of the information noted To continue you need to check the box about the review fee If you are considering your proposal should be
10. can log out anywhere you are by clicking on f n Sv s ne Ban ng nh p v i bi danh the Log Out link present on the right column We highly recommend pm e Tho tra you to log out each time you leave your computer T e Xem 12 m i Above the Log Out link the My Profile link allows you to NG N NG Ti ng Vi t access to all your information and to modify them your mail address phone number password Under the user information is the notification section A notification is a short personal message addressed to you By clicking on the View link you access to all your notifications The message in brackets on the right of the link specifies the number of notifications you never read In the opposite example the user with the username investigator has 2 unread notifications You can easily select the language you prefer by selecting 1t with the dropdown menu on the bottom of the right column Vietnam Health Research Portal User Manual 1 2 Home Page Trang nh t gt CONG THONG TIN NGHI N C U Y TE CONG THONG TIN NGHIEN CUU Y TE Th ng qua c ng th ng tin n y b n c th tim ki m nghi n c u tr c y amp v nghi n c u dang th c hi n t i Tr ng Dai h c Y t c ng c ng Ha N i Ngo i ra trang web n y ph c v nh m t n n t ng d tr nh d xem x t c c xu t nghi n c u b i t ch c H i
11. clicking on the Browse button to locate your file and to upload it with the Upload button Each supplementary file uploaded will appear into the table above the file type selection menu Ch p thu n th ng tin CV c a i u tra vi n ch nh B ng c u h i Quy t nh ERC kh c Summary Of My Proposal pdf Consent form and Information sheet pdt CV of the principal investigator pdt Questionnaires pdt 30 Vietnam Health Research Portal User Manual In this example 3 files have been uploaded The table provide their title their original file name and their date of upload If ever you want to remove an uploaded file please you use the Delete link on the right of the table Click on the Save and continue button for saving your proposal and continuing this submission If you want to leave this page without saving please click on the Cancel button II 3 e Step 5 Confirming the submission Trang nh t gt Ng i d ng T c gi B i n p N p b i m i B c 5 Kh ng nh n p b i t B T U 2 T I B I NOP L N 3 NH P DU LI U M T 4 T I C C FILE PHU TR L N 5 KH NG NH n p b n thao cho tap ch CONG THONG TIN NGHI N C U Y T nh p chu t v o n t K t th c n p b i Ng i li n h ch nh c a b i n p s nh n c m t thu x c nh n qua email v c th xem
12. danh Bi danh chi c s d ng ch c i in th ng ch s v d u tr ho c g ch d i _ M t kh u M t kh u ph i c t nh t 6 k t Nh p l i m t kh u X ng h Ho T n m T n g i Gi i C quan co quan vi d nh i h c y t C ng c ng Ha NOT Th ng tin l l ch VD ph ng ho c c p b c te 3l Email TUY N B V B M T C NH N X c nh n email T Vui l ng bao gdm c c qu c gia va m v ng a ch giri th X 4a B 7 U i O a dj Y Vui l ng nh p c ng nhi u th ng tin b n c th Qu c gia ra Kh ng dinh G i cho t i m t email kh ng nh k m theo b danh v m t kh u Ki u ng k T c gi Ch d nh cho nh ng th nh vi n ERC v ng i nh gi chuy n m n nh gi l i nhu n Th m m t nh gi l i nhu n kh c bang k Uu Chi c c tr ng b t bu c Research Portal as an Investigator i e for submitting proposals please check the Investigator box If you plan to use the Vietnam Health Research Portal as a reviewer please select your reviewing interests This will greatly help the review committees on their work For finishing the submission please click on the Register button If you want to
13. identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID DATE OF SUBMISSION The date when you submitted your proposal TITLE The title of your proposal STATUS The status of your proposal As an active proposal your submission can obtain 6 different statuses Draft Your proposal has not been submitted Only you can see it For modifying it and to submit it please click on the title of the proposal in the above example UNTITLED If you want to delete it please click on the DELETE link under the status of your proposal Submitted Your proposal has been submitted and is waiting to be checked before the review decision Incomplete Your proposal has been checked and not completes required conditions for the review decision You can re submit it by clicking on the RESUBMIT link Complete Your proposal has been checked and waits the review decision For Full Review The review of your proposal will be a Full Review For Expedited Review The review of your proposal will be an Expedited Review 20 Vietnam Health Research Portal User Manual Except for draft proposals by clicking on the title one of your proposal you will access on all data you submitted If you want to withdraw it please click on the WITHDRAW link You will be required to explain why your are withdrawing this proposal H 2 b Approved Proposals Research Ong
14. m i NH P CHU T V O BAY chuy n sang b c u ti n trong qu tr nh n p b i g m n m b c This is the Submissions webpage of an Investigator When you log in you access directly to this webpage By default it shows your active submissions Are consider as active submissions Your active proposals These proposals are drafts or have been submitted to an Ethics Review Committee and are waiting for a decision from it Your approved proposals An Ethics Review Committee has approved these proposals and the research 1s ongoing Your not approved proposals You can consult them before archiving them You can access to your archived submissions by clicking on the Archive link and coming back to your active submissions by clicking on the Active link In case of a lot of submissions you may search a submission by using the searching tool on the top of this page Type a keyword title and or frame your search by dates and launch your search by using the Search button You also have on this page a link to start a new submission 19 Vietnam Health Research Portal User Manual 2013 1 HSPH 1 MDCM October TITLE OF A PROPOSAL FOR FULL REVIEW Cho nh gi y 10 2013 RUT LAI 2013 5 HSPH 5 CHKT November TITLE OF A SUBMITTED PROPOSAL g i 2 tr nh 15 2013 RUT LAI This table shows your active proposals It is composed of 4 columns PROPOSAL ID The
15. n h n 26 oc oc oc OC oc oc oc OC oc oc If you want to leave this page without saving L i ch t m n ng L i ich t c c d n nghi n c u ULgi ch tr c ti p cho ng i tham gia please click on the i C ancel a button 3Ki n th c kh i qu t v i u ki n ho c s r i loan c a ng i tham gia Ki n th c kh i qu t v c n b nh hay i u ki n c nghi n c u D n a t ch c O OKh ng Xung t l i ich C OKh ng Kh ng ch c ch n Ghi v ti p t c 28 Vietnam Health Research Portal User Manual II 3 c Step 3 Uploading the main proposal file In the third step of a new submission you must upload the main proposal file Trang nh t gt Ng i d ng gt T c gi gt Bai n p gt N p b i m i B c 3 Nh p d li u m t v b i n p t B T U 2 T I B I NOP L N 3 NH P DU LIEU M TA 4 TAI C C FILE PHU TR L N 5 KH NG NH D t i m t b n th o l n tap chi n o xin ho n th nh c c b c sau 1 Tr n trang n y nh p chu t v o m c Duy t ho c Ch n File d m ra m t c a s cho ph p chon file tr n 6 c ng m y tinh 2 X c nh file qu v c n g i v chon file d Nn p chu t v o n t M tr n c a s chon file a t n c a file l n trang 5 nay Nn p chu t v o n t T i l n tr n trang n y
16. proposal as a draft please click on the Cancel button All data you entered will be saved and you will be able to finish your proposal by coming back to your Submissions webpage 33 III Miscellaneous Vietnam Health Research Portal User Manual An ID of a proposal 1s composed of 5 different part ordered as follows OO OO X oO XX TC OOOO OO 0 X QI XO 0 X DO CC UC cU d X The year of submission The number of submitted proposals into the Vietnam Health Research Portal during the year of submission e The Ethical Committee of the submission The number of submitted proposals for the selected ethical committee during the year of submission The geographical area of the proposal MC denotes a multiple countries proposal NW denotes a nationwide proposal MP denotes a multiple districts proposal CHDL refers to Dak Lak province CHDN refers to Dak Nong province CHGL refers to Gia Lai province CHKT refers to Kon Tum province CHLD refers to Lam Dong province MDAQG refers to An Giang province MIDDBL refers to Bac Lieu province MDBT refers to Ben Tre province MIDCM refers to Ca Mau province MDCT refers to Can Tho city MDDT refers to Dong Thap province MDHG refers to Hau Giang province MDKG refers to Kien Giang province MDLA refers to Long An province MDST refers to Soc Trang province MDTG refers to Tien Giang p
17. submission process a star denotes a required field and a question mark 2 indicates information on mouse over II 3 a Step 1 Starting the submission Trang nh t Ng i d ng T c gi B i n p gt N p b i m i B c 1 B t u n p b i 1 B T U 2 T I B I NOP L N 3 NH P D LI U M T 4 T I C C FILE PHU TR L N 5 KH NG NH G p kh kh n Li n h v i ERC System Admin d c tr gi p chi ph nh gi xu t Chi ph nh gi xu t 1500000 00 VND C c i u tra vi n c y u c u ph i thanh to n chi ph m t xu t nhu l m t ph n c a qu tr nh tr nh ng g p v o chi ph nh gi v o t o Sinh vi n s c mi n l ph x t n y Danh m c ki m tra b i n p Th hi n r ng b i vi t s n s ng duy t b ng c ch nh d u v o c c m c d i y l i nh n g i BTV ch nh c th c b sung phia d i T i ng a ra b n b o c o cu i c ng c a nghi n c u ca b n sao i n t v b n c ng kh ng qu 12 th ng sau khi ho n th nh vi c thu th p d li amp u pham vi l m vi c v i Tr ng i hoc y t C ng c ng H N i Ghi va ti p tuc Th i Chi c c tr ng bat bu c 24 Vietnam Health Research Portal User Manual This page is the first s
18. submitted Under the status of your proposal you can find different links o SUBMIT INTERIM PROGRESS REPORT For submitting an interim progress report o SUBMIT FINAL REPORT For submitting the final report Please be careful Once you report has been submitted your research 1s fulfilled and you can t add any complementary files o UPLOAD RAW DATA For submitting the final dataset used for final analysis Excel SAS SPSS or Stata o UPLOAD SUPPLEMENTARY RESEARCH OUTPUT For submitting supplementary research output as journal publications news items or any others publications related to research o WITHDRAW If you want to withdraw your proposal You will need to explain why you want to withdraw it Approved For Continuing Review Your proposal has been approved more than one year ago and you are late By clicking on its title you will access to all data you submitted Under the status of your proposal you can find the same links as an approved proposal but also an additional link o SUBMIT EXTENSION REQUEST Via this link you can submit an extension request in the form of a letter addressed to the concerned Ethics Review Committee 22 Vietnam Health Research Portal User Manual GUI I TI U 2013 5 HSPH 5 CHKT November TITLE OF A SUBMITTED PROPOSAL Kh ng pro duy t 15 2013 GUI L U TRU 1 tr nh This table shows your not approved proposals It is composed of 4 columns o PROPOSAL ID T
19. username or password please click on the Forgot your password link If you don t have any username or password i e if you are not registered into the Vietnam Health Research Portal you can register by clicking on the Go to Registration link 10 I 4 a Registering Vietnam Health Research Portal User Manual To register 1nto the Vietnam Health Research Portal you are requested to fill this form A star denotes a required field Are required fields The username It must contain only lowercase letters numbers and hyphens underscores A username is a name that uniquely identifies someone on a computer system It 1s the only information in this form that will not be able to change The password It must be at least 6 characters A password is a string of characters used for authenticating a user on a computer system In order to verify you entered the desired password you are request to enter it twice once in each password field Your first name Your last name Your email address you are also requested to enter it twice Before finishing your registration two options are available If you want to receive a confirmation email including you username and password please check the Confirmation box If you plan to use the Vietnam Health Trang nh t gt Ng i d ng gt Dang ky Dang ky i n v o m u khai d i y ng k v i tap chi nay H s BI
20. T time the investigator is the user logged in you Vui l ng bao g m qu c gia va m v ng Therefore to facilitate your work into this webpage the Vietnam Health Research Portal c quan vi d nh Dai hoc y t C ng c ng Ha NOT automatically fill these fields with your data If you are not the investigator either if these data are incorrect please correct them by clicking on the desired field ng i u tra vi n Ho You may want to add co investigator s ten em T n go for the research For adding a co investigator Email please click on the Add a Co Investigator button You can add up to 3 co investigators c quan v d nhu i hoc y t C ng c ng H N f Delete Co Investigator In this case please fill up the information concerning the Co Investigator of your research You can delete a co investigator by clicking on the Delete Co Investigator Button 26 Title and abstract and proposal details These data concern main explanations of your proposal as its titles abstract keywords etc Depending of your responses some required fields may appear ie student research human subjects involved For some other fields you are able to add as much information as you want 1 e Research Fields or Districts involved Add another link under the concerned field or selecti
21. The CSV file format is very simple and supported by almost all spreadsheets and database management systems To transfer data from a server or host computer to one s own computer or digital device To format data in such a way that it can be used by another application An application that can export data can create a file in a format that another application understands enabling the two programs to share the same data A picture on a screen that represents a specific file directory window option or program In this case an element that connects one part of the website to another typically activated by clicking on a highlighted word at a particular location on the screen The process of identifying oneself to a website usually by entering one s username and password The process of ending the identification of oneself by a website Data about the containers of data In this case information appearing when the user moves or hovers the pointer of the mouse over a particular area of the website Formal announcements send to a particular user or group of users A website that brings information from diverse sources in a unified way A submission of a research proposal On a website a button redirecting to one of the main webpage A tab is present in every pages of the website and always at the same place on the screen Usually a group of tabs are placed in the border of the window To transfer data from one s own computer or di
22. Vietnam Health Research Portal The Hanoi School of Public Health Web System User guide Investigator Vietnam Health Research Portal User Manual Preface amp Recommendation For additional information concerning the Vietnam Health Research Portal we invite you to read the Standard Operating Procedure In order to make your training easier this user s guide will use screenshots of the website A glossary is present at the end of this manual We strongly recommend you to always pay attention to your notifications These one possess a lot of information addressed to you and not always specifying with another way For a global comprehension of the Health Research Portal please refer to the operating diagram 1n the back cover of this user guide Vietnam Health Research Portal User Manual Summary Preface amp RecommendatiON stssecsaasdsbabsdstoslesb600261462e6316462066000Ia4aill06i98101694 060308 6050608l 813 4184 2 PUI ALY EE ETE E I LIED 3 I COMMON 010101 5 LI Nav iCal Ot OB e WeDSIUEsos ied orig 4e urri ri eneore EEEE EEEN 5 11101117 2222 4 6 TL ie l1 HE Ola sorrerara 2sps6ssea43 002 6eg11650A8A2050 64 a0026 oa 858da133s Sesga3sbe40 e6 09 91058413015 7 L2 Home PACE rc 8 LS rider M 9 I Mon r c
23. about this web system The Hanoi School of Public Health part allows you to obtain information on the memberships of The Hanoi School of Public Health Institutional Review Board The Policies section provides you links to access to the Standard Operating Procedures for Health Research or to user guides for investigators researchers These links open pdf files with your web browser If you want to download these files please do a right click on the concerned link and choose Download Vietnam Health Research Portal User Manual 1 4 Log In Trang nh t gt V o mang Vao mang Bi danh Quy v c n Bi danh M t kh u M t kh u Pr Qu n M t kh u CHUY N D N TRANG NG KY f Nh t n ng i d ng v m t kh u c a qu v Before any actions as an Investigator a Secretary or a Reviewer you need to log in the website To log 1n allows the website to understand who you are You need to type your username and your password 1n the appropriate fields You will then need to validate these data by clicking on the Log In button Before clicking on the Log In button you can choose to check the Remember my username and password box by clicking on it This allows your computer to remember your username and password We strongly recommend you to check this box ONLY on your personal computer If you don t remember your
24. een sent to your email address You may now login to the site with your new password By clicking on the link you directly arrive on the above webpage This is just to confirm you that your password has been reset and send with a new email to your email address 12 Vietnam Health Research Portal User Manual Dear re zi Your password has been successfully reset for use with the Health Research Portal Please retain this username and password as it is necessary for all work with the system Your username Your new password T For the rest of this explanation we will call the password included in this email resetPassword You can now go to the Vietnam Health Research Portal and try to log 1n Trang nh t V o mang V o mang B danh A Quy vi c n Bi danh M t kh u Qu n M t kh u CHUY N N TRANG NG K C Nh t n ng i d ng v m t kh u c a qu v Once on the login page of the Vietnam Health Research Portal or you can use the right column on the username field you should provide your username on the password field you should provide the resetPassword the password included 1n the email of the precedent step Please click on Login Change Password You must choose a new password before you can log in to this site Please enter your username and your current and new passwords below to change the password for your account Us
25. ername mydelai Current password sseeeeee New password The password must be at least 6 characters Xu Because you asked to reset your password the first time you login the above page appear It 1s for suggesting you to choose your own new password A On the username field you should provide your username B On the current password field you should provide the resetPassword 15 Vietnam Health Research Portal User Manual C On the new password field you should provide the new password you desire You are free to choose any password you want We will call 1t newPassword D On the repeat new password field you should provide again newPassword You should type exactly the same as in the step E E Please click on save If you don t have any username or password i e if you are not registered into the Vietnam Health Research Portal you can register by clicking on the Go to Registration link on the right column 14 Vietnam Health Research Portal User Manual 1 5 Past amp Ongoing Research You may search a past or ongoing researches registered in the Vietnam Health Research Portal using this main webpage L 5 a Search Trang nh t gt T m ki m T m ki m Te Ng y bat dau nghi n c u T D n Trong trang web T t c qu c gia Trang thai Ho n th nh Q ang th c hi n The search engine allows you
26. g the results CH NH LAI T M KIEM N TUY CHON XU T Vui l ng ki m tra pham vi m quy v mu n xu t T c gi T n d y du DO C quan D li u m t ti u khoa h c Ti u chung Pham vi nghi n c u amp Lo i xu t Ng y nghi n c u Trong trang web qu c gia amp Nh t i tr ch nh Thu th p d li u Trang th i N u sinh vi n nghi n c u T ch c amp b ng c p h c v n 16 Vietnam Health Research Portal User Manual Once you clicked on the Export Search Results link a new part of the webpage appears This one allows you to customize your exportation Please check the fields you would like to export click on the concerned box and click on the Export button You can hide this new part by clicking on the Hide Export Options link 1 6 Announcements Th ng bao Thong bao tuyen chon de tai cap co so Truong Dai hoc Y te cong cong thong bao tuyen chon de tai cap co so nam 2013 2014 ng 2013 10 22 C c th ng b o kh c Through this page you can access to announcements made by the Ethics Review Committees They are ordered from the most recent to the oldest By clicking on the More link you can access to the whole announcement 17 Vietnam Health Research Portal User Manual II Investigator I 1 User Home Trang nh t gt Ng i d ng Ng i d ng C
27. gital device to a server or host computer A unique sequence of characters used to identify a user on a computer system 36 The Health Research Portals Operating Diagram 1 The Investigator sends the CHI ILA proposal to the ERC 2 he Secretary ensures that the proposal is complete eb Expedited Review II B eese 3 The Secretary chooses a a type of review 4 If exempted the proposal is automatically approved 1 The Secretary assigns one or two reviewers fora primary review 2 The primary reviewer s summarize s the proposal for the committee meeting 3 The Secretary sends the results to the Investigator Meeting 1 The Secretary assigns one or two reviewers to review the proposal 2 The Secretary sends the results to the Investigator No later than 12 months of Extension Request completion of data collection field work the Investigator Raw Data Other Outputs communicates the outputs of the research Final Report y SECRETARY The Investigator might request an extension of time I Submission II Ethics Review A Full review B Expedited Review III Research Outputs SECRETARY REVIEWER Action T Possible Action Documents
28. he identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID o DATE OF SUBMISSION The date when you submitted your proposal o TITLE The title of your proposal o STATUS The status of your proposal By clicking on the title of a proposal you access to all data you submitted for You can decide to send this proposal to your archive via the SEND TO ARCHIVE link II 2 d Archived Submissions 2013 2 HSPH 2 CHDL 2013 11 TITLE OF A COMPLETED PROPOSAL 13 2013 4 HSPH 4 NCCHT 2013 11 TITLE OF A WITHDRAWN PROPOSAL 1 2 trong s 2 m c To show past proposals you submitted please use the Archive link into the Submission page As most of tables of submissions this one 1s composed of 4 columns e PROPOSAL ID The identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID e DATE OF SUBMISSION The date when you submitted your proposal e TITLE The title of your proposal STATUS The status of your proposal 23 Vietnam Health Research Portal User Manual II 3 Submitting a new proposal You are able to submit a new proposal by using the New Submission link in your User Home webpage or by clicking on the Click Here of the Start a submission section in your Active Submissions webpage A new submission goes through a five stages process In all the steps of the
29. his tab you will access to all the announcements made by the Ethics Review Committee s If you possess an account within this website and are logged 1n the header slightly change TRANG NH T GI I THI U NG I D NG T M KI M THONG BAO The tab User Home replaces the two tabs Log In and Register This new tab allows you to access to all the functionalities gave to your account As an example if you are an investigator researcher and want to submit a research proposal you should find a link on this webpage Vietnam Health Research Portal User Manual I 1 b The Right Column If you possess an account the Right Column allows you to log neusiowne Bi danh in out within the website M t kh u To log in you need to type your username and your password in i mad LTEM m ng the appropriate fields Please click on the Log In button to validate f ouyn eicere CHUY N D N TRANG D NG KY your data Before clicking on this button you can choose to check the Remember me box by clicking on it This allows your computer to p 5 9 Ti ng Vi t remember your username and password We strongly recommend you to check this box ONLY on your personal computer If you don t possess any account within the website please click on the Go to Registration link in the bottom of this right column for registering into the website Once logged in you
30. oing XU T c ph duy t nghi n c u ang th c hi n 2013 4 HSPH 4 NCCHT TITLE OF A PROPOSAL WITH ph duy t Ti p t c nh gi November 14 2013 COMPLETION REPORT DUE GUI Y U C U MO R NG 19 2013 NOP BAO CAO TI N TAM TH I H NG NAM NOP BAO CAO CU I C NG T I LEN DU LIEU CHUA QUA X LY T I LEN KET QUA NGHI N CU U B SUNG KHAC RUT LAI 2013 2 HSPH 2 CHDL November TITLE OF AN APPROVED PROPOSAL pa phe duy t w N P BAO C O TI N TAM TH I H NG N M NOP BAO C O CU I CUNG T I LEN DU LIEU CHUA QUA XU LY T I L N KET QUA NGHI N C U U B SUNG KHAC RUT LAI 13 2013 2 trinh Once an Ethics Review Committee has approved your proposal you find it in this table which 1s composed of 5 columns e PROPOSAL ID The identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID DATE OF SUBMISSION The date when you submitted your proposal TITLE The title of your proposal STATUS The status of your proposal APPROVAL DATE The date when your proposal has been approved As an approved proposal your submission can obtain 2 different statuses 21 Vietnam Health Research Portal User Manual Approved or Exempted from review Your proposal has been approved or exempted from review By clicking on its title you will access to all data you
31. on In this case please click on the menu Don t forget that more explanations are available on mouse over 27 Vietnam Health Research Portal User Manual Ti u v T m t t ti u khoa h c Ti u khoa h c b ng ti ng Anh Ti u d khoa h c bang ti ng Vi t 7 Ti u chung Ti u chung b ng ti ng Anh proposal vietPublicTitie T m t t b ng ti ng Anh Gi i thi u C c m c ti u Nh ng ph ng ph p nghi n c u K t qua mong i va ng d ng c a k t qu T m t t b ng ti ng Vi t Gi i thi u C c m c ti u Nh ng ph ng ph p nghi n c u K t qu mong i va ng d ng c a k t qu T kh a T kh a ti ng Anh T kh a ti ng Vi t Chi ti t xu t Nghi n c u c a sinh vi n Ng y b t u Ng y k t th c Nh t i tr ch nh 7 Nh t i tr th c p Nghi n c u a qu c ga Trong trang web qu c ga Ph m vi nghi n c u Li n quan n i t ng con ng i Thu th p d li u nh gi b i ERC khac C Kh ng Tr ng i h c y t C ng c ng H N i Tr nh h c f van
32. r access point to the main WebPages of the portal frame I of the above example and right column frame 2 of the above example The variable part of all WebPages which contains specific information 1s therefore at their centre frame 3 of the above example On the top of this part 1s your current position 1n the arborescence of the website The second line 1s the title of the webpage Vietnam Health Research Portal User Manual I 1 a The Header TRANG NHAT GI I THI U NG NH P NG K T M KIEM TH NG B O The header is the access point to the main WebPages of the website This header present on the top of absolutely every WebPages of the website 1s composed of various tabs main links Click on one of this tab to access to the concerned main webpage e Home You will access the Home Page of the website It contains the welcome message and last announcements made by the committees e About ERC This webpage contains divers information concerning the Ethics Review Committee s the Standard Operating Procedures or User Guides for the website e Log In If you possess an account within this website you can log in through this webpage e Register If you don t possess any account within this website you can register through this webpage e Past amp Ongoing Research Via this tab you can access to all the past amp ongoing health researches registered 1n the website e Announcements By clicking on t
33. rovince MDTV refers to Tra Vinh province MDVL refers to Vinh Long province NCCHT refers to Ha Tinh province NCCNA refers to Nghe An province NCCOPB refers to Quang Binh province NCCQT refers to Quang Tri province NCCTH refers to Thanh Hoa province NCCTT refers to Thua Thien Hue province NEBG refers to Bac Giang province 34 OO X OO OO O O X0 O 0 0 0 Q OD 0 O QO 00 O OQ O0 Q OQ NELY refers to Lang Son province NEPT refers to Phu Tho province NEON refers to Quang Ninh province NESL refers to Son La province NETN refers to Thai Nguyen province NETG refers to Tuyen Guang province NEYB refers to Yen Bai province RRDBN refers to Bac Ninh province RRDHD refers to Hai Duong province RRDHN refers to Ha Nam province RRDHNC refers to Hanoi city RRDHP refers to Hai Phong city RRDHY refers to Hung Yen province RRDND refers to Nam Dinh province RRDNDPD refers to Ninh Binh province RRDTB refers to Thai Binh province RRDVP refers to Vinh Phuc province SCCBD refers to Binh Dinh province SCCBT refers to Binh Thuan province SCCDN refers to Da Nang city SCCKH refers to Khanh Hoa province SCCNT refers to Ninh Thuan province SCCPY refers to Phu Yen province SCCON refers to Quang Nam province SCCONg refers to Quang Ngai province SEBR refers to Ba Ria Vung Tau province SEBD refe
34. rs to Binh Duong province SEBP refers to Binh Phuoc province Vietnam Health Research Portal User Manual NEBK refers to Bac Kan province o SEDN refers to Dong Nai province NECB refers to Cao Bang province o SETN refers to Tay Ninh province NEDB refers to Dien Bien province o SETP refers to Than pho Ho Chi Minh city NEHB refers to Hoa Binh province NEHG refers to Ha Giang province NELC refers to Lao Cai province NELCh refers to Lai Chau province O O O O X XX As an example 2013 7 HPSH 7 NECB means e tis the 7 proposal submitted in 2013 to the Vietnam Health Research Portal tis the 7 proposal submitted to HSPH in 2013 It concerns the province of Cao Bang 35 Vietnam Health Research Portal User Manual IV Glossary Account Arborescence Chat room CSV Download Exportation Icon Link Log In Log Out Metadata Mouse Over Notifications Portal Submission Tab Upload Username Having an account within a website means you are registered into The website has information about you and is able to identify you if you provide your username and password A website is build like a document with chapters and subchapters It therefore possesses a hierarchical structure an arborescence A specific page on a website where users can communicate A comma separated values CSV file stores tabular data numbers and text in plain text form
35. s section depending of your answers some required fields might appear Danh gia rui ro Nghi n c u xu t c bao g m i t ng nghi n c u kh ng Danh t nh c a ai c th ti t 6 trong qu tr nh nghi n C C u Risk Assessment aide D i 18 tu i Trong m i quan h v i b t k th nh vi n n o trong nh m nghi n c u kh ng vi d m t nha nghi n c u l b c s i u trj c a m t You should be careful when completing this last tom monnaverinam sie nnen ans T m t nh m d n t c thi u s Suy gi m tri tu ho c tinh th n section By doing so it helps you to understand all the Nghi n c u bao g m risks related to your proposal M i ph ng ph p u t te y ho c Km Thu th p c c m u sinh h c bao g m khai th c m S d ng b c xa ion hoar m Click on the Save and continue button for 5 9 Thu th p c c th ng tin nhay c m Lira d i saving your proposal and continuing this submission cng ae no snn se hi n c u v h gen ho c gen con ng i Nghi n c u t b o g c Like all the steps of the submission process once your Rui ro tl m n proposal saved you can get back to it whenever you want J B i ro p dung i v i 3 Nh m nghi n c u i t ng nghi n c u c ng ng r ng l
36. tep of a new submission For reviewing the proposal the Hanoi School of Public Health request you to provide final report of the research study both electronic and a hard copy no later than 12 months of completion of data collection field work to Hanoi School of Public Health through this website This is a requirement for submitting a proposal If you agree please check the Checkbox and click on the Save and continue button Your proposal will then be saved into the database as a draft proposal It will appear in the Active proposals table of the Active subpage of the Submissions webpage and you will be able to continue the steps of the submission whenever you want As a draft proposal your submission will not be accessible by the Ethics Review Committees If you want to leave this page without saving please click on the Cancel button 29 Vietnam Health Research Portal User Manual II 3 b Step 2 Entering the Metadata During the step 2 of the submission of a proposal you will be asked to fill the main proposal s metadata The main proposal s metadata 1s made up of 3 different parts Investigator and Co INVESTIGATOR s These data concern the investigator of the research You are asked to fill the name T c gi a middle name last name e mail fields and the ren sen T n go phone number of the investigator Most of the emar
37. to search a past of ongoing research by typing a title or keyword s It also allows you to frame your search by dates geographical area or status of the research Take note that even though a combination of search criteria refines your search each of them can be used alone as no one of them will start a global research Once your search criteria settled a click on the Search button launch the search and display the results 15 Vietnam Health Research Portal User Manual 1 5 b Results Trang nh t gt T m ki m gt K t qu t m ki m a k2 K t qua tim ki m CH NH LAI T M KIEM XU T K T QU T M KI M T m ki m 5 K t qu NH T I TR TRONG TRANG WEB CH NH QU C GIA PHAM VI NGHI N C U NG Y NGHI N CUU Ng n h ng 13 Nov 2013 TITLE OF A COMPLETED ph t tri n Ch u n 14 Nov PROPOSAL Tinh tinh k L k Tai n n th ng t ch 2013 14 Nov 2013 TITLE OF ANOTHER APPROVED D n 29 Nov Results are presented 1n the form of a table composed of 6 columns the title of the research the primary sponsor the geographical area the research field the dates of the research and the status By clicking on the title of a research you can access its information You can choose to refine your search by clicking on the Revise Search link or to export these results in a csv format by clicking on the Export Search Results link I 5 c Exportin
38. waived please check also the box under the previous one and add the reasons why you think your proposal should be waived chi ph nh gia xu t Chi ph nh gi xu t 1500000 00 VND C c i u tra vi n c y u c u ph i thanh to n chi ph m t xu t nh l m t ph n c a qu tr nh tr nh ng g p v o chi ph nh gi va o t o Sinh vi n s c mi n l ph x t n y T n d ng tr c ti p t i kho n ng n h ng HSPH i h c y t C ng C ng H N i NG N H NG TMCP C NG TH NG VI T NAM CHI NH NH NG A SWIFT CODE ICBVVNVX 126 A C NO 10201 00000 75181 183 NGUY N L NG B NG NG A H N I VI T NAM Q Kho n thanh to n g i di A X D ngh mi n thu ph Q Vui l ng xem x t mi n Ph N p b i cho b i vi t n y S dung d i y gi i th ch t i sao n n mi n thu ph Ch Tr c khi k t th c vi c n p xin m b o r ng t t c c c d li u b n nh p v o l ch nh x c Sau khi g i ngh kh ng th c s a i K t th c n6p bai 32 Vietnam Health Research Portal User Manual You can submit your proposal to review by clicking on the Finish Submission button But be careful Once your proposal submitted you are not able to modify 1t anymore If you want to leave this page and to keep this
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