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Cash Organizer 2011 Premium User Manual

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1. Sometimes you may wish to have the program remind you of mje Sener tet 42 20 28 GD upcoming scheduled transactions This will allow you to not forget about expected receipts and expenditures and plan your financial activity accordingly You may select how many days in Repeat Twice a month advance you should be notified of the scheduled transaction and if it should be entered into the account automatically For Scheduler Property Split Repeat Number of entries 3 this purpose select Repeat tab when creating the scheduled a transaction Enter this into my account automatically Enter into the Remind field for how many days in advance you Group Car payments would like to get a reminder of the scheduled transaction Mark Outlook Create Task the Enter this into my account automatically if you want the scheduled transaction to be entered at the specified date automatically Each time you run the program you will see a message containing the list of all the scheduled transaction for which the reminder is required In the account and project modes transactions lists all the scheduled transactions for which the reminder is required will be listed they are marked with a grey font and followed with _ Additionally you may mark the Create Appointment checkbox to create an appointment in Outlook database it will be based on Cash Organizer transaction properties including periodicity 12 6 Prognosis of scheduled transact
2. Inesoft Cash Organizer Premium 2011 User Manual Inesoft Cash Organizer Premium 2011 Copyright Kim Tkhe Sik Lukiyanov Maxim 1998 2010 All rights reserved User Manual by Wasyl Dolgow Cash Organizer is a registered trademark of Inesoft Microsoft ActiveSync Microsoft Money and Microsoft Windows are registered trademarks of Microsoft Corporation Quicken is a registered trademark of Intuit All other trademarks are the property of their respective companies The information in this document is subject to change without notice No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Inesoft Inesoft Cash Organizer 2011 Premium www inesoft com Table of Contents L TRSEAMAGION ariacepsassarsciecacansoncnnscnanssas cannunusccaniesnsanenevenuercansanneniancaeuminceceanaePanaReaNeaenINeeRnNeEAE 4 Z REGISCIAUON sieseinsisnsuvecnnssnnescanensarsncadsednsadsarcnsssusudsenwasdnssiseniecsiranarcenmnmiprenTNieameietiNiNieseaNcINEeNE 5 3 SVNCHFONIZAUON INCFOGUCUON sinana E 5 4 Setting the Synchronization Properties c ccccscseesceeeseeceneeeesseeeneeseseeaeaeeseeeeeuaesseaesseeesenaeaseas 5 5 Family MOGE Of p ra tO wiisissiccessncsvssnsanscesssasuscusevscasscscoscnbennenscanssscabcnsanscnsenscuneasansansensentcnuss 7 6 Synchronization how does it work cccccsccseeseseeseeesseeeeeeneeseeeeeeaesseaenseeeseeaeaeessn
3. This mode allows you to Add Delete 24 14 and Edit as well as to Clear History of exchange rates 71 10 06 between selected currencies 01 11 06 p Cash Organizer a 22 39 ok Exchange Rate 20 3 Today plug in setup n U You can select information for your today plug in here Press an appropriate button to open available items list and mark chosen items ae Cash Organizer a 27 41 ok Today Setup There are no additional options for scheduled transactions the ACEO UII checkbox includes all transactions scheduled on today Account Group List Budget List Scheduled transaction shaw 20 4 Password SS e You can protect your information from unauthorized access by setting a password For this purpose select the Password tab If you want to set a password select the function Set fase TAE d 22 41 Password Then enter your password a sequence of any symbols you like in the field Input New Password To Password confirm your password enter it in the field Repeat New w Set Password Password All the symbols you enter will be shown as Input Mew You will be asked to enter your password each time you run Password the program Repeat New Password You can also set the time upon which your Pocket PC switches into a password protected mode if no operation was performed Screen Saver Password by the program during this time Select the Screen Saver minutets Password function and set the in
4. projects Monthly Income amp Expense an Cakeonries from 01 11 06 to 30 11 06 Dates Tools a ei E My Reports 1 15 1 Reporting o To make a report select the Report tab You will see a list of predefined forms and several buttons for adjusting settings of the report Select a form date range and press button The report will appear on the screen 26 Inesoft Cash Organizer 2011 Premium www inesoft com 15 2 Adjusting filter Usage of a filter allows determining what transactions are to be considered while making a report To adjust a filter press the button You will see a window that allows adjusting parameters of the filter Select a filter group from the drop down list Select Date to set a date range You can set the dates using the built in calendar or press the Ea button to select a predefined period ae Cash Organizer a 27 12 ok Customize E Without Planner From 01 11 2006 To 30 11 2006 py By selecting Accounts Categories Projects or Payees you can indicate to what accounts categories projects and payees the transactions to be used in the report are related Group to Main Category Projects function allows to hide sub categories and sub projects on graphic reports main categories and projects show total sum Customize Without Planner Without Planner Without Planner Group to Main Category Actions Group to Main Projects Actions
5. select the Actions Import and Export Import menu item You will see a file list of selected data format To start importing tap on required file 4Q Inesoft Cash Organizer 2011 Premium www inesoft com 22 Technical support All users of the program are provided with technical support We will answer all your questions and listen to your wishes Please visit Cash Organizer forum or contact the Support Team at support inesoft com When contacting the Support Team please provide us with the following information The product version Desktop financial manager name and version if synchronization module is used Mobile device model Description of the problem and the circumstances under which it occurred Warning messages displayed if applicable 41
6. 2008 2009 2010 2011 US Canadian Cash Organizer can be used as a stand alone program on your mobile device these programs are not required if you are not going to synchronize your data To install Cash Organizer perform the following steps 1 Install Microsoft ActiveSync or Windows Mobile Device Center Windows Vista Seven on your desktop computer 2 Connect your Pocket PC l Note To ensure that your PC and Pocket PC are connected properly look at the Task Bar The ActiveSync icon must be green 3 Run the installation program While the installation is running several dialog boxes will appear on the screen Click Next each time to continue the installation process 4 The synchronizer installation is set to on by default unmark the checkbox if you do not need your data to be synchronized with MS Money or Quicken Choose which features of Cash Organizer 2011 Premium 11 0 2 you want to install O Check the components you want to install and uncheck the components you don t want to install Click Next to continue l Descrinl Select components to install Cash Organizer Sey eID ITEO REE Synchronizer a component to see its description Space required 13 6MB Le By E TE T g A ad r e a apla H EA E EERE Oe TE oe Pc ee Se SY hee Se bee php be Inesork Inc C 1996 2010 Kim Tene Sik Lukivanoy Maxim salamdinoy Alexander ALL RIGHTS Note If you are upgrading your copy please make sure that
7. A 35 199 EXpreSS SEINS srereirisri rA AAN AA E RAE AETA 35 19 Today PIU Isa a a a a E A A E D AAE ES ES EE EASE 36 20 Program SCCUNGS ssrin EAEEREN 36 A TETN N E ene eee ee ee er eee er 37 PRP E onc Ree ne ee ee rere ron ere ae eee er ee ere ee eer re re eee ere eee 37 20S ToO PUG SSE Ds cavecapavencieeecanenceeaunsaeecaveiasacsactaatvenea A E 38 DO SSW ON spe iee ans ee sees E ain eed saat on soit ge oss yee ona tae nsec 38 21 Working With Gata wicscnvicsisrcnisinssseusnwnanseenncncstensacdcdevssestcunenennsvenedeanvssisavedresrsuveenrdisarsdnannverees 39 21 1 Create and renew archive data file ccccccccecceeceeceeeeeeeeeeeeeeeeeeeeeeeeeeseeseeeeeeeeeeeeeeeeeeeeseeseeneeaeeggs 39 21 2 Restoring existing archive data file ccccceccecseceeeeeeeeeeeeseeeeeeeeseeeeeseeseeeeeseeseeeeeseeseeneeseeneeseesenegs 39 21 3 Resetting the database n n sssssssssssssssssnsnsnnnnnnnnnnnnnnnnsnsnenenenenennnnnnnnnsnnnnnnnenenenenenenenenenenenenenn 40 21 4 Data exchange with other applicationS ssesensnsnsnnnsnnnnnnrnrnnnnnnenennnnnenenrnenennnennnrnennnenenenenennne 40 LEE DT O a A E A 40 Pk Daa MDO aes A E se eeceto c se eensetonetas asees 40 ZZ TEPIC SUDDORC E E 4i Inesoft Cash Organizer 2011 Premium www inesoft com System requirements 1 Microsoft ActiveSync or Windows Mobile Device Center Windows Vista 2 Microsoft Money 2005 2006 2007 Money Plus or Money Sunset or Intuit Quicken 2003 2004 2005 2006 2007
8. and HTML editors For these purposes you must save a report to file When a report is created select the Tools Save As menu item and indicate the file type depending on how you re going to use it in the future ine Cash Organizer a 22 77 ok Income amp Expense Category 01 05 04 Through 31 05 04 Graph if you re going to you the report as a graphic object Pocket Excel to save the report in the form of an electronic worksheet HTML if you re going to use the report for working in Save report the Internet Text to save the report as a text file Customize Copy to Clipboard Then type file s name select its location and press OK to save the file 15 6 Transfer data into other programs Ss Financial data graphic and text may be easily transferred directly into other application To do this create a report and switch to the required presentation Select Tools Copy to Clipboard and use the Paste function of the target application 15 7 My Reports mode SSS My Reports mode allows saving often used reports and its customized settings For example you can save different settings for the same report type and run it immediately without the need to customize it first This function saves all the settings except a date period and currency Contract 1 To save a report create it first you may use a previously saved profit amp Loss Statement report as a template and use Tools Save Re
9. compression Press OK to save the settings and close the window After you have adjusted all the parameters align the ports if you use infrared connection and press OK to start printing Payee center allows to manage your payees and memorized transactions 16 1 Create and edit payee T To create a new payee press New or select the Actions New faile AAEE Fees Payee menu item The following window will be opened Eis i Edit Payee Enter the payee s name into the Payee field If required enter payee a note If you mark the Hidden check box you will be able to hide such payees from the list Note ae To edit an existing payee highlight it and select the E Actions Edit Payee menu item A similar window will be Hidden opened make your changes and save them by pressing OK 33 Inesoft Cash Organizer 2011 Premium www inesoft com Note You do not have to create payees specially in this mode because they are being created automatically when you register new transactions 16 2 Delete payee Actione Delete Payee menu Mem The confrmation window 1k A Actions Delete Payee menu item The confirmation window will be opened You may reassign transactions of a payee that Delete Payee is being deleted to another payee select it from the drop down 48h Organizer will reassign items currently list assigned to Business trip to the payee below IF WOU leave the Fields blank the items will have na paye
10. item You will see a window similar to that for a new budget creation Make changes and press OK 14 6 Delete the budget group To delete a budget highlight it and open the Actions Delete Budget Group menu item You will see a warning message select Yes to delete the budget or No to cancel deletion 14 7 Set the category limits Setting limits for receipts and expenditures for each of the categories is one of the most important steps in the budget planning The total limit of the budget is the total amount of receipts and expenditures of all categories assigned to that budget To set limits for receipts or expenditures by category highlight a budget category and open the Actions Edit Category Limit menu item 24 www inesoft com Inesoft Cash Organizer 2011 Premium You can set two types of the receipts and expenditures limits in BG cash organizer 42103 QD the budget constant value of the receipts expenditures per month or different values for different months Category Office Expenses QB Recurring 1 500 00 Every two month To set constant value of the expenditures receipts per month Custom select Recurring Limit and enter the fixed amount in the jan 0 00 July monthly budget in the currency units by default The program Feb 000 Aug will automatically recognize if this amount is for receipts or i oti Mar Sept expenditures based upon the category s description To set different values of expenditu
11. of receipts and expenditures between the projects Monthly Project shows the ratio of receipts and expenditures in all the projects selected by the filter Transaction Report is a list including all the transactions selected by the filter Budget Monthly is a report showing the ratio of the scheduled and actual receipts and expenditures of the chosen budget 29 1000 1500 www inesoft com ho Oe hoo Boon Advertising 0 00 170 00 170 00 Auto O00 S0 00 50 00 Dining ady 20 00 20 00 Office Expenses O00 300 00 300 00 Parking 0 00 5 00 5 00 Recreation O 00 S0 00 50 00 Fent 0o00 200 00 200 00 Salary 1 000 00 000 1 000 00 4 3 Z 1 1 2 3 3500 S000 z500 2000 1500 1000 s00 S00 500 a500 3000 z500 2000 1500 1000 s00 ve 03 05 04 House repair 4300 00 03105704 Business trip 4700 00 We 03 0504 Salary For June 2004 1 000 00 MA 08 05 04 Auta 450 00 e 08 05 04 Salary For Junefeoo4 100 00 Inesoft Cash Organizer 2011 Premium www inesoft com 15 4 Process the report made RM Processing of the report includes 15 4 1 Presentation form for the report selection Cash Organizer allows choosing between four forms of presentation for the reports text report pie graph bar graph and line graph Whichever form you prefer each report type has one which is the most typical default form However you can select other pre
12. password before you can access the details window Inesoft Cash Organizer Today close To activate deactivate the plug in Accounts and Groups vestPack Cards 28 175 00 USD 1 Select Start Settings Today Items WestPack 55 275 00 USO 2 Mark or clear Cash Organizer s plug in checkbox EVISA credit card 27 100 00 USD Cash 200 00 USD MasterCard 200 00 EUR Budget Travel A 500 00 usp Advertising 600 00 USD Office Expenses 750 00 USD Rent 700 00 USD Salary Mi acsd2 200 00 usp Scheduled 26 09 Office Expenses 300 00 USD Customize Close 20 Program settings Before you start working with Cash Organizer it is necessary to choose the program settings i e main parameters of operation To switch to the program settings select Tools Options Then select the tab corresponding to the group of the program settings Currencies exchange rate settings and currency history Screen view screen view settings Today plug in selecting items for Today plug in Password settings of the program access password 36 Inesoft Cash Organizer 2011 Premium 20 1 Screen view SS es To adjust screen view settings select the View tab Select the font size in the transaction list Large Middle or Small font The text of the list will be of the selected size e Large font 04 29 Same extra money 500 00 uses Clear Type Mid font Y 04 29 Same extra money Small font 0425 500 00 Sa
13. rent for your office for the previous month you can set the name as Lease month 1 year for this scheduled transaction In June 2006 the transaction will be named Lease May 2006 and in January 2007 it will be Lease December 2006 If you need to specify several different terms in the transaction s name use separate braces for each term For example you would like to set a transaction for the payment of Internet Service for three previous months and show in the transaction the names of the first and the last months Set the transaction name to Internet month 3 year month 1 year Note that month and year related to the first month are in separate braces as well as the month and year related to the last month Then the transaction dated with July 2006 will be indicated as Internet April 2006 June 2006 Note If you do not use additional braces all the arithmetic operations with the same parameter will be summed up and the name will use a value of the parameter obtained as the result of summation For example if you set the name of the above transaction as Internet month 3 year month 1 year two arithmetic operations 3 and 1 will be performed for the parameter As a result in July 2007 the name of the transaction will be Internet March 2006 March 2006 E Note This feature works for Note field only 20 Inesoft Cash Organizer 2011 Premium www inesoft com 12 5 Scheduled transaction reminder ELL lltt t
14. you have a backup copy of your financial data and then remove your previous version from PC and Pocket PC using the Remove Programs tool before you install the upgrade 2 Inesoft Cash Organizer 2011 Premium www inesoft com 2 Registration Cash Organizer is protected from illegal distribution A trial copy has EB cash Organizer 20 55 Q no limitations in functionality for 25 days After that period Cash pop Organizer Premium Organizer will stop working if not registered Please visit Brodu io sueomebicalhvcensratsd fervour www inesoft com reg to make a payment mobile device You must enter Unlocking Code manually Each copy of Cash Organizer has its own identification number Product ID Product ID This number is indicated in the corresponding line of Reg Key O HO JO d E the registration window To register your copy and remove the time i i f limitation run Cash Organizer on your mobile device open Tools Register menu enter the Registration Key delivered by Inesoft Company into appropriate fields and click the OK button You can receive Unlocking Code at WIM inesort com reg aan gaoanjonm e4 3 Synchronization introducti Inesoft Cash Organizer 2011 Premium has a synchronization provider software plug in for Microsoft ActiveSync It is intended for continuous exchange of financial data between desktop computer Intuit Quicken or Microsoft Money applications and a mobile device Inesoft C
15. Actions Edit Budget Group Description menu item A Expense similar window will be opened make your changes and save them by pressing the OK button 14 3 Add new category to the budget SSS After creating a new budget you should insert some categories into it To add new categories highlight the required budget group and HF Cash Organizer f 71 07 ok Select Categories select the Actions Add Del Categories to Group menu item Contract Actions P BExpense Categories You will see the list of categories on the screen Mark those you are Advertising going to include in the budget or clear the marks next to those O Auto categories you are going to exclude To make the process easier L Fuel use the Actions menu You can mark all the receipt and expenditure C Service Cl Bad Debt categories and transfers at once or clear all subcategories On having C Bank Charges specified the categories to be included in the budget press OK C Canada Pension Plan H Note Press the EE button each time it appears on the screen to recalculate your budget since the program does not do it automatically 14 4 Delete category from the budget If you want to delete a category from the budget highlight its name and select the Actions Delete Category from Group menu item 14 5 Rename budget If for some reason you wish to change the name of an existing budget highlight it and open the Actions Edit Budget Group Description menu
16. The confirmation window will be opened You may reassign transactions of a category that is being deleted to another category select it from the drop down list or leave them unassigned Choose OK to delete a category Choose Cancel if you want to cancel deletion www inesoft com F ive Cash Organizer 20 34 0 Delete Category Cash Organizer will reassign items currently assigned to Service to the category and subcategory below IF vou leave the Fields blank the items will have no category r This chapter will help you to get practical skills for corporate finance as well as your private finance management You will learn How to plan your budget using Cash Organizer How to create new budget group How to add categories to group How to remove categories from group How to delete budget group How to set category limits How to set a date range for budget planning How to view the results How to exclude transactions from the budget How to create a transaction report How to set exceeded limits notifications 14 1 General principles E Budget planning is the main task of financial activity A budget planned correctly will let you know exactly how much money is at your disposal and how much you can spend for certain purposes for purchasing of new equipment for your company to repair your house and so on Select the categories receipts expenditures that you are going to inclu
17. Tools Customize or press the button You will see the same window as for filtration parameter adjusting Change the required filtration settings and press OK The report will be changed accordingly 30 Inesoft Cash Organizer 2011 Premium www inesoft com 15 4 3 View small sized elements Graphic reports may contain some small sized elements that are difficult to be seen in the default scale You can view some parts of the bar pie or line graph in more detail For this purpose select an area of the report to be viewed in the larger scale After that the selected element will become of the size of the whole report By pressing you can return to the whole report again 15 4 4 Open a legend completely or partially Graphic reports are always accompanied by a legend explaining the meaning of each color used for the graph When too many colors are used the legend may be too big for the screen and only several upper lines of the screen can be seen If there is no room on the screen to show the legend as a whole use the scroll bar next to it Moving the slider along it you may view the whole legend There is an icon f above the scroll bar By pressing it you can open the whole legend on the screen part of the screen containing the graph will become smaller After opening of the legend on the screen the icon appears above the legend to the right By pressing the icon you can return to the initial presentation complete image of
18. You can only expect its performance with a certain probability on selected date It can actually be performed at another time performed partially or not performed at all 2 Scheduled transaction can be either single or repeating In the transaction lists of accounts and projects scheduled transactions are marked with red font In the account mode scheduled transactions of the current account are in bold type Scheduled transactions related to other accounts are in regular type they are shown on the screen in accordance with the program settings In the project mode only scheduled transactions related to the current project are visible From this chapter you will learn the general principles of financial scheduling in the Planning Center mode How to create a scheduled transaction How to create a scheduled repeating transaction How to group scheduled transactions How to use templates How to make the program remind you of scheduled transactions 18 Inesoft Cash Organizer 2011 Premium www inesoft com How to forecast e How to deactivate a scheduled transaction How to register a scheduled transaction in parts 12 1 Create scheduled transaction MS 7z 7 A scheduled single transaction is a transaction which will be performed Scheduler Property aaa only once for example you are planning to buy a new computer for JINN your office in a month To set a scheduled single transaction switch ae S to the Plann
19. actions Without Payee Cash Unassigned E 4 Projects Unassigned El oe Income Categories Benefits Bonus Gift Received Gross Sales W Interest Earned Pensions amp Profit Sharing W Rent Income W Returns amp Allowances Auto El My Home House Repairs E My Work W Contract 1 Contract 2 El Travels Business VWestPack Advertising Auto Business trip Dining Family trip House repair Office Expenses We Family Parking ae Cash Organizer a 27 76 ok By selecting Details you can indicate some details for the report s presentation Customize e Amount amount of the transactions to be considered while making the report e Number which transaction numbers to be considered while making the report e Mark As marks of the transactions to be considered in the report e Text inclusion of transactions containing the mentioned text into the report e Void if you marked this option voided transactions will not be included into report ete Je Without Planner Amount From To Mumber From To Mark As Unreconciled Cleared C Reconciled R Text Void Excluded Void transaction 27 Inesoft Cash Organizer 2011 Premium www inesoft com By selecting Currency you may indicate the currency into ra which all the amounts should be converted while making the report Choose the exchange rate for report History all transactions will be
20. ance E Note The transaction s mark can be changed by tapping on its symbol v in the transaction list view 10 2 9 Note You can use the Note field to enter additional information about the transaction You can enter your bank account number or more detailed information on the transaction s purpose etc E Note To initiate a new transaction in Today screen tap on New button and select Cash Organizer 10 3 Account balance reconciliation RS y It is recommended that you periodically compare once a 2 Cash Organizer a 20 15 ok month the balance of your electronic account with your real bank account To do this you need your bank account Balance WestPack USD statement To start the reconciling process of your account Statement Date 02 11 2006 balance select the required account and open Starting Balance 2 500 00 Actions Reconcile Account menu Ending Balance 1000 oo If applicable also enter the following First you should set the key parameters of the reconciliation date starting and ending balances and if required service 58 ite Charge 0 00 charge and interest earned in the appropriate fields Use the ategory data from your bank account statement After you have terest Earned Q00 Y finished press OK Category v 14 Inesoft Cash Organizer 2011 Premium www inesoft com Once you have set the parameters for account reconciliation the fi balance reconciliation window will appear Cle
21. ans to Account you will be able to view in the account mode all the scheduled transactions If you have not selected the function only scheduled transactions related to the current account will be shown in the list 20 2 Currencies n u U To add a new currency to the list press the Add button A list of currencies that can be used by the program will appear on the screen Select the required one and press OK AF Cash Organizer a 22 37 ok Currencies Euro EUR To delete a currency from the list select it and press Del To US Dollar USD Default avoid accidental deletion of the currency from the list the program will ask for your confirmation Hide pot used currencies Set as Default The Edit button allows changing a symbol that will represent the currency in the transaction list To select a default currency highlight it and press Set As Default button Hide not used currencies removes not deletes from database currencies from the list that you do not use in your database _ 37 Inesoft Cash Organizer 2011 Premium www inesoft com Every time you enter a new transfer between accounts using different currencies Cash Organizer automatically opens an exchange rate confirmation window and saves those values in the exchange rate history table Press the Set Exchange Rate Fom Currency EE button to open it Select the From Currency and To Currency you want to see exchange rates between
22. ared Balance 1 980 00 In the upper part of the window you can see the difference Statement sini a between the initial balances of the electronic and the real bank At Mw t if the balances are equal the line is absent the cleared posits credit pra account i qual r 2 checks debits 520 00 balance starting balance and all the transactions marked as Seas les Cleared the end balance and the total difference Then you will see information on the number of all receipt and expenditure 30 04 04 Transfer i 200 00 transactions marked as Cleared and their total amount as well as 95 05 04 Dining lists of all the receipt and expenditure transactions for this account AUAN 0E0504 Recreation marked as Unreconciled or Cleared 50 00 28 09 05 Cash p a E 4000 00 When reconciling the balance click the C field for all transactions 28 09 05 Business trip coinciding with the bank statement and they will be marked as eee Cleared Make any appropriate changes in the amounts of the 400 00 reconciled balances balance disparities number and amounts of Tools E receipt and expenditure operations On having reconciled the entire statement you should get zero disparity between the balances In this case the balance reconciliation may be successfully finished by pressing OK All transactions marked during the balance reconciliation will be turned into Reconciled wk ones un marked o
23. ash Organizer application Cash Organizer synchronization tool enables to e Transfer financial information accounts transactions including split details categories and projects currencies and budgets MS Money only from desktop computer to mobile device and from mobile device to desktop computer e Update your desktop data file with changes made on the go in mobile device and vice versa e Instantly synchronize all changes while your device is connected to desktop computer this function requires that you close Quicken after making changes e Resolve conflicts when the same items were changed in desktop and mobile device databases Inesoft Cash Organizer Sync consists of two parts First part called desktop synchronization provider resides on user s desktop computer and works under control of Microsoft ActiveSync application Second part called device synchronization provider is located on a mobile device Note i Install Cash Organizer Sync after a desktop companion to prevent configuration problems Warning Inesoft Cash Organizer Sync does not make backup copies of your Microsoft Money or Quicken file so make sure you have a reserve copy of your financial data before you start synchronization for the first time This will allow learning the synchronizer safely and restoring your previous data file if necessary 4 Setting the synchronization properties When Inesoft Cash Organizer Sync is started for the first time it automa
24. atically notify you in any mode if a budget limit iS Budget alarm exceeded in one of the categories after you have registered a new amp i 77 88 30 77 08 att Piane transaction You will see a message of the budget limit exceeded including mmm the name of the corresponding category Getting such information will Comtract a a Travel Overflow 292 enable you to make quick decisions on your finance management This icon in Budget Center notifies you of budget limit exceeded Tap on it to get detailed information LS Report center In the domain of finance it is often necessary to make a report Such a report when made correctly allows the retrieving the required information in an easy to understand form From this chapter you will learn How to make financial reports 9 Cash Organizer d 21 12 amp How to adjust a filter E How to choose the report presentation form Account Register Project Planner Budget epo Gia How to get detailed information on the report just peaoulaienber produced Net Worth How to save the report Ha Met worth monthly based on account How to transfer data into other programs balances es How to save time with My Reports mode i Account Balances How to print out a report Account balances summary Income amp Expense by Payee Income and expenses grouped by payee ih Profit amp Loss Statement Monthly profit and loss Income amp Expense Category Income and expense summary based on
25. ation process SS In daily use the synchronizer needs a little time to find out the changes you made to both databases and synchronize your data but if you perform your first synchronization it might take quite a Status Writing data to Cash Organizer while especially if you transfer data from PC to handheld device If the following dialog appears on PDA screen you may Applying transaction changes 31 5256 disconnect it the data was already exchanged and copied to your mobile device and Cash Organizer Sync can process database MB lt lt CC COY updating without a need to be connected to PC Inesoft Cash Organizer Sync Notice Device may be disconnected 6 4 Do I need to backup Cash Organizer data if it is not my main database SS Cash Organizer has a powerful and easy to use tool for keeping your data safe In the case of data restoring from backup for example after a hard reset Cash Organizer Sync can repair links between records in the databases This can prevent a time consuming process of first synchronization and what is more important keep your data that cannot be synchronized like planner Yes it is recommended to backup Cash Organizer database too 7 Conflicts resolution 7 1 Category and project levels SS Because of limited levels of categories and projects classes supported by Microsoft Money and Quicken Cash Organizer Sync is forced to move up all categories and proje
26. ccecsecnecncansnecnecnceecuscncarsnsnearcusersescuscasessuscneatsusnsanses 19 12 2 Create scheduled repeating transaction cccccceccccseeeeeeeeeeeeeeeeeaeeeeeeeaeeaeeeeaeeaesaeseeaeeeseeaesaenes 19 12 3 Scheduled transaction Ol OUDS ces seccaccsncecenesssacencsecraasntesucianeyesantaiwersernieviaineerecss eee 19 12 4 Template usage in the tranSaction s note ccccceeccceeceeceeeeeeeeeeeeeeeaeeaeeeeaeeaeeeesesaesaeseeaeeaeseeaeeaeeas 20 12 5 Scheduled transaction reminNdEF ssinsvcessisavesscacsnsescusvintacnnsncsdeswaaesesisaisseadenieacsaniiateeseaiaanseeriadentend 21 12 6 Prognosis Of scheduled transactions ccscsscsseceeceeceesseseeceeceeceeceeceeceeceeceeceeceeceeseeseeseeseeseeseeeess 21 12 7 Inactive scheduled TrANSACTIONS ccccseeeececeeenecnenecncancnecnseceesneneatsnsoneesesonsasessuseneansnesneansas 21 12 8 Partial performance Of scheduled transaction cccccsccscceceeceeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeseeseeneeeess 22 13 Category COM Cel sra E E E 22 13 1 Create and edit category eiciersocieieraniiniiiakininna ie a a 22 132 DEICES COLCCONY arraira inaa NERA AAAA AAEE 23 14 BUGGE CENTON anaa A SAA A 23 14 1 General DFINGIDICS roiroi oa A AA aAA A ETAN 23 14 2 Create new budget group Eee er ee enn ne en nee ent eee ener 24 14 3 Add new category to the budget ssssssssnssssesenersenenenenenenenenensnensnsnssnsnsnsnerererensnsrerensnenenennne 24 14 4 Delete category from the budget s sessns
27. converted with different rates corresponding to each transaction exchange rate from currency history On Date all transactions will be converted with the Same exchange rate corresponding to selected date from currency history ae Cash Organizer a 27 77 ok Customize LUrency 7 0 Without Planner Use Currency Exchange rate History On Date 02 11 2006 WS Dollar USC a British Pound GBP Euro EWR 2 Cash Organizer a 22 77 ok Customize E 6 Without Planner By selecting Chart you can change some details of the report s presentation e Show in 3D three dimensional image for pie or bar graphs e BW Color Use Patterns usage of black and white colors and various types of hatching if this function hasn t been set color palette will be used e Show X Gridline Show Y Gridline show horizontal X and vertical Y axes on the graph Show in 3D _ BY Color Use Patterns Show X Gridline Show Y Gricline Cash Organizer allows you to create various types of report select an option e Without Scheduler to create a registered transactions e With Scheduler to create a report based on registered and scheduled transactions e Only Scheduler to create a report based on scheduled transactions only report based on Without Planner From 01 11 20 With Planner Only Scheduler pre Cash Organizer si 22 29 ok If scheduled transactions are incl
28. create your own categories and delete unneeded ones Like projects categories can contain subcategories Usage of subcategories allows dividing major categories into less significant ones For example Car category can contain such Ft subcategories as Service Petrol Repair etc fe Expense H Advertising Expense ioe Bad Debt Expense jee Bank Charges Expense ie Canada Pension Plan Expense fee Car amp Truck Expense Expense Expense Category Fuel Sucategory of Auto Type Expense New Tools Actions 13 1 Create and edit category To create edit and delete categories select Category tab To create a new category press New or select the Actions New Category menu item The following window will be opened Enter the category s name into the Name field If required Pae Syren iri 42 20 33 GB specify for which of the existing category the new one willbe a subcategory use the button If there is no text in the Subcategory of filed the category is independent of the wame Edit Category others Type Income To edit an existing category highlight it and select the C Expense Actions Edit Category menu item A similar window will be Subcategory of opened make your changes and save them by pressing OK button 22 Inesoft Cash Organizer 2011 Premium 13 2 Delete category SS To delete a category highlight it and select the Actions Delete Category menu item
29. ction into parts For example if you are recording your paycheck but this month you also got a bonus you can make that a single transaction with two parts Account selection Notification flag kik 19 20 u r ig C Cash aaah zer Account A Register F oject Flanner Budget E Report aa Transaction filter estPack TEN a all Amount Balance a ea TEE la Registered Parking y i 11 Recreation transaction list w 01 11 Salary Gaoill Office Expenses Scheduled transactions 26 Office Expenses 300 01 11 Auto 50 00 otal balance 56 2755 00 naan ad KENA Scheduled transaction list 5995 Current Transaction Payee Office Expenses fal Date Wed 01 November 2006 Ei Amount 300 00 Category Office Expenses New Tools Actions E a E Total balance and reconciliation info re Cash Organizer en Ty 45 ok Transaction Property Split Payee Account Moskwal RURY Amount 0 00 R Category Project win OK Cancel 12 Inesoft Cash Organizer 2011 Premium www inesoft com Note To create a money transfer select an account you want to transfer funds to from the Category drop down list you will find all accounts at the end of the list 10 2 Transaction attributes Each transaction contains certain attributes that allow you to classifying your receipts and expenditures by various characteristics 10 2 1 Payee A transaction s descri
30. cts classes on unsupported levels in Cash Organizer s database to meet the requirements of desktop program For example if you have a project called My Work Contract 1 Deal 2 three levels separated by colons the Sync will move Deal 2 project to second level and rename it to Contract 1_Deal 2 for synchronization with Microsoft Money as for Quicken the same project will be moved to first level and renamed to My Work _Contract 1_Deal 2 The conflict resolution tool allows editing a name of category or project class that is being moved to other level Project My Work Contract 1 Deal 2 has unsupported level Inesoft Cash Organizer 2011 Premium www inesoft com 7 2 Changes conflict MS You can modify data in both Microsoft Money Quicken and Inesoft Cash Organizer simultaneously If there are no conflicts between changes they will be silently synchronized In the case when you modified both desktop version and mobile device version of the transaction account category or project there is a conflict For transaction conflict resolution the following dialog is displayed When choosing direction in which conflict will be resolved you decide which version of data should be overwritten The same dialog with different content appears if you occasionally modified account category or project on both desktop computer and mobile device Transaction of 1050 95 to payee Travel categorized as Keep desktop version Travel was chan
31. de in your budget and evaluate the approximate amount of receipts and expenditures for each of the categories You can plan you budget by presenting it in the form of a table When analyzing the budget it is very important to compare the planned receipts and expenditures with actual ones That is why there are four figures in the category s line which allow evaluation of your budget efficiency actual balance planned balance difference between them and percent of consumption You are supposed to enter values of the planned budget only the actual balance and the difference will be calculated based on the actual receipts and expenditures 23 How to rename budget group or change assigned project Contract 469 1 230 00 2 550 Advertising 23 Office Expenses 40 Fent zot Trawel 112 200 00 560 00 00 00 500 00 ee es ee Remainder 1 230 00 Budget Property Category Actual Budget Difference Office Expenses Expense 300 00 40 750 00 450 00 t Lat fi is New Tools Actions e Inesoft Cash Organizer 2011 Premium www inesoft com 14 2 Create new budget group COO i IM hotione New Budget A aa S h oroare AEO Actions New Budget Group menu item The following window will be opened Enter the budget s name into the Budget Name field select budget group type and press OK to save it Name To edit an existing budget highlight it first and select the YP Income
32. e Choose OK to delete a payee i l i Payee Me Choose Cancel if you want to cancel deletion dii id 16 3 Update memorized transactions SS Memorized transactions are used when you register new transactions When you select existing payee from the list Cash Organizer automatically fills out all transaction settings you previously used Because that data may lose actuality you can update payees one by one in payee editing window or force the program to update all memorized transaction attributes with the data you used in the latest transactions using the Actions Update All Memorized menu item 17 Loan caiculator Loan calculator is a simple tool allowing you to calculate a l 2 Cash Organizer of 02 26 credit check its real cost and if needed save the result m including periodicity settings as a scheduled transaction ais PEELS Name House To launch the tool select the Tools Loan Calculator menu First Payment 01 01 07 item and enter required information Loan Amount 50 000 oa l l Months id The Loan Cost is a difference between Loan Amount and i ee a ne total sum of all Monthly Payments i Monthly payment 462 80 x Loan Cost 7936 00 Create Scheduler casn Organizer Express Cash Organizer Express enables fast transaction entering without a need to launch the main programs To launch the system press the button placed in Cash Organizer today section or icon in the Programs menu Add
33. e ee ee ee ere ee 13 IAA AS seia A AA suai sadinauesioaieaaceu tater A esau ie nuceaetestaeas 13 WAS AMOO ho ceca ee is cre ae eae spe a eee nese essa geese EE 13 IAA COCO ORY airar A E E EEE EAE RERE 13 POL S POO 9 ee ee A E er re eee 13 EEO Maal 0 9 irc 0 etree tert nee ear ent re ere ee en es ee Ore ee a ee ey ee eee ee ere no re eer ee 13 OZ NUNO ec aece ee es E pe ee een ee vices es en tees eee 14 BOZO NMI aE EE AEE EA EE AA AE ieee 14 10 29 NOG iani A AE AAA 14 10 3 Account palance reconciliatiON vei isinsaicesscarsienstussenerensahaccesasiadaawsuilodsiwedivtianseateaesieadeinedentounaebidwaaee 14 TOA Tan ac OROT raana aina aE E N E EA E OA 15 10 5 Delete old transactions nensnsnsnnnsnssnnssssnsnsnsrererererereressrerereneresnsnsnsnnsnsssnsnenenensnensrererererenenene 16 10 6 Account group COTE CGN aN esac access pecs eg evens aia eee 16 11 Project center scciiii vncuscwiiwneedeuniwtewssancecwunesanerecarensusveanetwasvearvcuvevednsavudrsdrudwucrssiivecuwiusareersauweress 17 11 1 Create edit and delete projectS ssssssssssssseserenssnenenenenenensnsnenenenenesnsnsnsnsnensrensssnsrsrsnssssenennne 18 11 2 View current balance Of the project cccceccscceceeeeeeeeeeeeeeeeeeeeseeseeeeeseeseeeeeeeeeeeeeeeeeeeeseeseeseeseegegs 18 AZ PEPINO CEM OT vnnasaveccarsansevdvxeandssannvedsnevaasaesneswaumecaswananes sis pannvencanaiansnasacunnsasunsendaionneesmnnaNannss 18 12 1 Create scheduled transaction ccsceecsecsece
34. eeseaeeseaesanaes 7 6 1 Selecting a desktop companion sesssessssssssnsssssssssnsnsnsnenenenenenenenenenenenenennnnsnsnenenererererererenenennne 7 6 2 Safety of synchronization s ssssssessrsrssrsrsrsrnrrnrerrrrnrnrsnrnrnrnrenenrnrnrnrnnenennnnnnnnenrnnnnnnnnnnnnnn nenn nnn nne 8 Ga SVMCMIONIZAUOM DOCS in anaiena N 8 6 4 Do I need to backup Cash Organizer data if it is not my main database ccccecseeseeeeeeeeeseeeeees 8 Z C onflhets FSSOMIEION sirska E A RAA A AAA RANAN 8 7 44 Category and Project IOVEIS rasmana inaani AAAA AAN a aa 8 Pe Changes COMM s risissosnpiniencaninnniaieiniira ienei araa AAA EANA iaaii 9 S Getting started Cash Organize sicisisscnscencvscinssonsssnncessuosvannccuncrsnueseanvachestuaueawadescnnsvedventaccacseaws 9 8 1 Running the program for the first tiMe sssssesenssnsrnrsnsrsrnrnsrnnsnnnnnnnnsnnnrnrnnenenrnrnrenenrnnnnenenenrnnne 9 eZ POIN OO a a E EE 10 8 3 Menus and fg 8 8 0 2 4 0 8 Cae ie ee rn ee tee ae ee ee ee 10 oa EOI Sy SECM soccateanence orudopanocaseuna scape pnneestennsacen spananenenns osensatecaunsnyoccansidonesnenvenesesidensaecnvenmenisenniness 11 9 PECOUNG CENE siscesenaceaceaueasnacesuedsacsnsesness EER 11 LO TnS ac ON Tr EOS EOT oa sesnasuunarcausueul 12 10 1 Entering a New Cr ANS ACTION vrasin aa asec teense nee simecteeeceeeoaee tec 12 10 2 Transaction A VMS eo era apts teas sites nr ene ttes naa anA aAa Aaaa aa aetna anaiai 13 i 0 72 POO ene eee e
35. ged on both mobile device and desktop A NE computer Keep device version Cancel 8 Getting started Cash Organizer This chapter contains information which will help you learn the first steps of using Cash Organizer You will learn How to run the program and create your first account The different program modes How to use the Help system of the program 8 1 Running the program for the first time n To run the program go to Start gt Programs and tap on the Cash Organizer s icon D When running the program for the first time it will prompt you to create your first account or restore your financial data from a Cash Organizer backup file Press Create button to create your first account e Type the account name in the Description field the program will use this name for account processing e Select a currency name from the Currency drop down list which will be used as the primary one for this account e Enter an initial account balance optional in the Opening Currency 2 Cash Organizer 21 06 Q Create new account Description Balance field This value will be added to the total account balance Opening Balance Minimum Balance e Enter a Minimum Balance if notification is needed when sooo T the current account s balance drops below this value Note e In the Note field you can enter an account description for example a bank account number credit card number etc When the accou
36. ies where actual expenditures exceed Total Income 2000 00 90 Scheduled Transactions Included 1 000 00 planned ones are marked with red font Pay attention to those F categories and adjust your financial activities Budget Center DJI OG 90 1 0e Total Expense 2 630 00 103 Scheduled Transactions Included 1 400 00 By pressing the Remainder amount you will get detailed information including total planned amounts for income and expense groups and the percentage Total Budgeted 350 00 14 10 Exclude transactions from the budget SS Sometimes you may need to exclude a transaction from the budget despite the fact that the category the transaction relates to is included in the budget In the register or project mode highlight that transaction to be excluded from your budget use tap amp hold technique to open a pop up menu and select Exclude from ee Inesoft Cash Organizer 2011 Premium www inesoft com Budget To include that transaction in budget again repeat the steps above but select Include in Budget 14 11 Budget transactions report SS To see all transactions assigned to a group or single category highlight its name and select the Actions Show Transactions menu item A transaction report will be created For more information on the report presentation form and its further processing please see the Report Center section 14 12 Notification of a budget limit exceeding Pl eee The program will autom
37. iled Transactions Find in account To start a search press button or select Find in account menu Show scheduled on 07 11 06 item To cancel any filtration select the All transactions menu item A Tuay Next Week This menu allows changing scheduled transaction data range presentation Next Month as well Customize Date Category Auko Service Mew Tools Actions e 7 E 15 Inesoft Cash Organizer 2011 Premium 10 5 Delete old transactions n U As time passes the transaction list will gradually grow At some point it may become too long as most of the old transactions are reconciled with bank account statements and will not be changed again You can shorten the list of transactions by deleting old transactions from it For this purpose select Actions Delete Old Transactions from the menu Select a period at which any transactions older than it should be deleted you can choose between the offered periods Mark the checkboxes of the transactions you want to delete and press OK After deletion one transaction named Balance after deleting for the amount equal to the total balance of the www inesoft com 20 17 QD Delete transactions of WestFack account that are older than _ only Unreconciled Only Cleared C Only Reconciled R deleted transactions will be entered in place of the old transactions As a result you may have three transactions marked as Unreconciled Cleared and Reco
38. ing Center mode and press New Then adjust the Date Tue 19 October 2010 attributes of the scheduled transaction which are similar to the Account USO USD attributes of the current transaction Amount 0 00 After you have adjusted all the attributes press OK Category Aubto Service Project Auto 12 2 Create scheduled repeating transaction SS Repeating transactions take place at certain regular intervals for example you pay for your Internet Service every month To set Cash Organizer 20 28 0 a scheduled repeating transaction switch to the planning mode Scheduler Mapen and press New Set all the attributes as you would for a single Repeat Twice a month scheduled transaction Then select Reet tab Number of entries 3 Remind 2 Days in Ad Specify the periodicity of the scheduled transaction in the giia j vanes Repeat field Press in the upper line and select one of the Enter this into my variants of the scheduled transaction s periodicity from the account automatically menu Group Car payments Then specify in the next line if the scheduled transaction should Outlook _ Create Task be entered repeatedly Ongoing entry or it has finite number of entries Number of entries CE For example your salary payment is a scheduled transaction that can be performed without an end but a loan payment is a scheduled transaction limited to a certain number of payments When selecting Number of ent
39. ions SS When analyzing financial operations prognosis of all the receipts and ay Scheduled Transactions expenditures by any specified date is a very important step In the Setedud assed planning mode you can evaluate the amount of planned receipts and expenditures for all the transactions scheduled irrespective of which account or project they relate to To get a prognosis based on scheduled gy accounts transactions switch to the planning mode enter the Forecast date and westPack USD 1 000 00 press this flag will not appear if there are no scheduled transactions Cash USD 4100 00 due up to the selected date You ll see a table containing information on Amount 900 00 By Categories the amount of the scheduled receipts and expenditures quto Service 100 00 e All Scheduled Transactions or scheduled transaction Salary 1 000 00 group Scheduled forecasting date Ey Projects e Amount the amount of all scheduled receipts and to 4100 00 expenditures By Accounts By Categories By Projects and By By Contacts Contacts information on distribution of the scheduled John Brown 1 000 00 receipts and expenditures My WorkiContract 123 1 000 00 12 7 Inactive scheduled transactions OOO O t By default all scheduled transactions are created as active ones i e when they come due they are entered into the transaction list and have effect on the planned balance Single scheduled
40. iously saved databases At the first saving the program creates an archive data file at pam EAEn d 22 43 0D future savings you can either create a new archive data file or renew the existing one To create renew the archive data file Backup data to file select Tools File Backup Backup files guarantee that your Financial data is safe To create a new archive data file press the Browse button First File Backups My backup icb adjust the required saving parameters in the appropriate fields of the window file name folder and location Then press OK Second File My DocumentsiEackup 2 icb BEUN SEn Note Cash Organizer allows to save two backup files at the Add date to file name time Files saved in the main memory could be included to keep 3 last backup Files ActiveSync Files synchronization with your PC and files saved on storage card guarantee safety in the event of Cancel complete battery discharge Add date to file name function automatically inserts current date into file s name If the function is enabled you may choose how many of backup files to keep older ones will be deleted automatically Note Cash Organizer overwrites backup files created during the same day and only the last one will be kept for future use When renewing the existing archive data file all the saving parameters are indicated in the appropriate fields Press Back Up to confirm Every time you try to exit the program using To
41. itionally you can assign a hardware button to launch the Express in your mobile device Settings gt Buttons 34 Inesoft Cash Organizer 2011 Premium 18 1 Entering transactions n u U When you start Cash Organizer Express a payee selection window appears on the screen Tap on needed payee item to copy all transaction details to the main window You can change all transaction attributes by tapping on appropriate field The numeric keyboard in this window works for Amount field To register a transaction and close the Express press Save button Save amp New registers transaction and creates a new one To close Express without saving current transaction press Exit button 18 2 Express search a a The search system in Cash Organizer Express works exactly like the T9 on your mobile phone You do not have to press the ABC button three times to type letter C but just once Then you can press another button to input another and if next letter is placed on the same button as a previous one press that button once again For example if you need to find all payees containing OFFICE string press the following buttons 6NMNO 3DEF 3DEF 4GHI 2ABC SDEF As you can see the 3DEF button was pressed three times twice to enter two F letters one by one and once to enter E As soon as you start typing the search system starts filtering the payee list and removing records not matching your search criteria Tap on a payee to co
42. me extra money 500 00 To show the columns headers of the transaction list on the screen select Show the header of list Also in the Visible columns section mark the checkboxes next to columns to be shown in the transaction list Date date of the transaction Two line display displays all transaction properties except Note and Contact in two line table Description name of the transaction No number of the transaction Amount amount of the transaction Balance balance of the account considering all the preceding transactions Note user s notes Contact contacts concerning the transaction www inesoft com P Cash Organizer a 22 40 ok Font Size Cmid GH Small C3 Large Visible Columns Show the header of list Date i Default date Format O Other ddd ddim Two line display Note Description Contact Mo Category Project Amount Balance System Preferences Use both and as decimal symbol view All Scheduled Trans to Account E Category Project category and project of the transaction By selecting the function Use both and as decimal symbol you ll be able to enter the amount of the transaction using both and If you haven t selected the function the computer will only correctly recognize This means that will be ignored for instance 7 00 will be recognized as 700 By selecting View All Scheduled Tr
43. n account you are going to From 01 03 2004 To Ued1200b Ea export and select the Actions Import and Export Export wicken i gif menu item You can export data related either to the current account or to all accounts Money Quicken 98 Date Format e Inthe fields From and To set the period for which data should be exported File My Gocuments WwestPack gif Select export data format in the Format field in accordance with which program you re going to use for further data processing an J iy Format Program Select the format of the date presentation in the Format Date field In the Decimal field select or as a decimal symbol Mark the MS Money Quicken 98 Date Format checkbox if you re going to export the data into the versions of MS Money Quicken etc released in 1998 or earlier Mark Export All Accounts checkbox if you want to export all of your accounts if the field is not marked only the current account will be exported In the File Name field select the folder where the exported file s will be created Enter the address manually or select the folder using the Browse button After you have adjusted all the parameters for the data exporting press OK 21 4 2 Data import Cash Organizer allows you to import financial data from qif ofx qfx files supported by the most financial managers like MS Money Quicken etc Switch to an account you are going to import data to and
44. n the transaction name to the period for which it s paid Salary for January Salary for February etc To make the program specify a period in the transaction s note you should give the program instructions in the form of keywords templates You can use the following keywords year current year month current month week number of the current week date current date day current day When typing keywords in the name of transaction use the braces For example if you want the program to automatically input Planning Center Mode the name of the current month and year in the name of a e q 18 36 ok salary receipt transaction set the transaction s name as Salary for month year The program will automatically add the current month and year into the transaction s name il ye 7 For example the transaction dated with May 15 2006 will have the name Salary for May 2006 It is important to remember that the values of the day date week month or year relate to the date for which the transaction is scheduled and not to the date when transaction is set For example in January 2007 the mentioned transaction will be shown as Salary for January 2007 even if it was set in 2006 You can perform arithmetic operations of addition and subtraction with the keywords These operations should be indicated inside the braces after the keyword date 1 month 2 etc For example if you pay
45. nciled respectively Note When deleting old transactions you will lose any information on categories projects contacts and other attributes for each of the transactions decide to avoid performing this operation 10 6 Account group configuration SSS LULU If this information is important to you you may This function allows bundling account groups for example your bank account and related credit cards and fast switching between them To configure an account group select the All Accounts Config Account Group menu item Mark or clear checkboxes next to account names press the Save As button to save the selection as a group and type its name This mode allows deleting renaming and saving changes in account groups too 20 18 3 Cash Organizer Account All Accounts H All Accounts WestPack Cards Show Closed Hidden Accounts Manage Account Groups ig Cash Organizer a 70 15 ok Account Groups WestPack Cards bescipion i Tote AWestPack USD Se 205 00 VISA credit card USD 27 100 00 _ ash WSE 200 00 Mastercard EUR 200 00 l Note The and buttons establish the order of accounts in the Account Center list Highlight an account and press the button to change its position Actions menu available in this mode 16 Inesoft Cash Organizer 2011 Premium www inesoft com Edit Edit selected transaction Duplicate Delete selected
46. nes will remain as Unreconciled Sometimes for various reasons the balance of your electronic account does not coincide with the bank statement for example you forgot to enter one of the transactions In this case if you press OK the program will notify you that your balance does not coincide with the bank statement and the program will offer two solutions you can either continue reconciliation or finish the procedure by entering a new transaction for the amount equal to the difference between balances If you agree to enter such a transaction all of the ones marked during the process of reconciliation as well as the new transaction will be marked as Reconciled During the next reconciliation transactions marked as Reconciled will not be included in the transaction lists Note In the event you cannot reconcile the account in one session you can interrupt reconciliation by pressing G0 Any transactions which have been marked up to that moment will be marked as Cleared To continue the reconciliation select the appropriate command from the menu reconciled transactions will be marked in the list 10 4 Transaction filter Cash Organizer allows to filter transactions in two ways 1 By reconcile transaction state you can hide reconciled and cleared transactions 2 By custom filter you can perform a search only transactions matching the search criteria will appear in the list e All Transactions Unreconc
47. nt description is finished click OK button The b KA program is ready for use cAPjajs a fjgjn ijkji Shift 2 x c bim m e cuj j te Inesoft Cash Organizer 2011 Premium www inesoft com 8 2 Program modes ll Ct Cash Organizer has eight modes corresponding to the different functions performed Account Center allows adding editing and deleting accounts as well as entering new mig transactions importing and exporting data and reconciling accounts statements Notification of scheduled transactions when they come due will occur in this mode as well Transaction Register shows registered transactions list allows filtering transactions performing various actions on transactions and switching between accounts Project Center controls receipts and expenditures for each project You can see all related Project transactions and balances Planner Center allows registering scheduled transactions single and repeating and forecasting Budget Center lets you plan your budget based on categories and projects as well as forecasting spending Flanner Budget Report Center lets you display financial information in graphical and text mode export it to a file or make a printout without needing to use a desktop computer Payee Center allows to manage your payee list and update memorized transactions Hc Category Center allows you to add edit and delete categories To switch between modes ta
48. nto the Contact field or press next to this field and select contact information from the Outlook contact list 10 2 7 Number You can assign a number attribute to the transaction This can help you when viewing the transaction list as transactions can be arranged according to their number for example the check number the time the transaction was entered or its importance To assign a number to the transaction move to the No field and enter the required number Cash Organizer s autofill function generates a new number when you enter a similar transaction 10 2 8 Mark Marks are used when reconciling the balance of your electronic Transaction Property Split account with that of your real bank account using the account ro statement To select a mark press next to the mark field There are three types of marks Categor Unreconciled Cleared C Reconciled R e Unreconciled transactions that are not included in the bank account balance or haven t been reconciled to the bank account e Cleared transactions that have cleared through the Ba account but have not yet been reconciled on an account _iUMAGAlaialnnnnnnnnnNnn statement e k Reconciled group of transactions with a total balance equal to that of the account statement By default all new transactions are marked as Unreconciled You can use Void instead of any of the marks Transaction marked in this way will not affect the account bal
49. ols Exit menu the program always offers to backup your financial data 21 2 Restoring existing archive data file You can switch to processing the data from the archive file at any time For this purpose select Tools File Restore You will see the list of all archive data files stored in your Pocket PC Click the file to start a restore process Note When restoring an archive data file you lose current database Do not forget to backup your data before restoring 39 Inesoft Cash Organizer 2011 Premium www inesoft com 21 3 Resetting the database tS If you want to create a new database it is necessary to clear the existing one To clear the database select Tools File Reset Database The existing database will be deleted and the program will be closed All unsaved data will be lost After you run the program again you can start creating a new database The program will work like for the first time it will offer to create your first account etc If necessary you can use the existing database stored in an archive data file 21 4 Data exchange with other applications o O OO O Cash Organizer allows sharing financial data with other programs 21 4 1 Data export You can export your financial data created in Cash Organizer to BG cash Organizer 4 2244 QD other applications Quicken MS Money MS Excel and MS Word for further processing To export the data switch to the E port WestPack Account Center mode highlight a
50. om occasional deletion All changes to configuration can be cancelled by Cancel button To confirm settings change press OK the synchronization will start S Family mode of operation It is possible to synchronize multiple mobile devices with a desktop computer the synchronizer will transfer data between all devices Each mobile device partnership can have its own Cash Organizer Sync settings so you can have different account sets and even files on different devices Account sets can also overlap each other Note ActiveSync allows a handheld device to be synchronized with two desktop computers only but it is possible to create unlimited number of partnerships on one PC In that case each handheld device has own unique settings and Quicken or Microsoft Money data file to synchronize with b Synchronization how does it work 6 1 Selecting a desktop companion SS Cash Organizer Sync enables to switch between synchronization with Quicken or Microsoft Money without a need to reinstall software however you can synchronize your data simultaneously with one Quicken or Microsoft Money file To change data file open Cash Organizer Sync settings and select a file or create a new one Inesoft Cash Organizer 2011 Premium www inesoft com 6 2 Safety of synchronization MS Cash Organizer Sync synchronizes data using temporary files and in case of any error or interruption your original data file will be intact 6 3 Synchroniz
51. p on the appropriate icon Note Use button to access Payee and Category tabs 8 3 Menus and pop up windows SSS Tools menu Register Opens Cash Organizer registration window Find Opens search dialog Find Next Starts searching for next item Loan Calculator Opens Loan Calculator tool File Options Opens Cash Organizer options window Help Opens Cash Organizer help system Closes the program Opens About window About Data backup tool BackUp Data restore tool Restore Deletes all financial data Reset Database 10 Inesoft Cash Organizer 2011 Premium www inesoft com Cash Organizer has an advanced built in information system Use the tap amp hold technique to open a pop up window for additional information on selected item or to see available actions available if your copy of Cash Organizer is unregistered 8 4 Help system o A help system is included with the program to help you solve problems To run the system open the Tools Help menu Select the required topic by tapping on it The content of the topic will be displayed Some words marked with blue font contain links to other topics After clicking such a word information on the meaning of this word will be shown The following buttons are in the lower part of the screen Back to the previous topic gt Forward to the topic you came from 9 Account center This is the home windo
52. port menu lE contract 2 Education To change a saved report s filter highlight it and press the Business trips Customize button A report adjustment window will be opened fy Net Worth make the changes and press OK My cash Delete button deletes the selected report from 01 01 06 to 02 11 06 Dates Tools T E Note The and buttons establish the order of reports in the My Reports list Highlight a report and press the button to change its position er Inesoft Cash Organizer 2011 Premium www inesoft com 15 8 Printing MS When a report is created you may send a printout of it directly to a printer To do that select Tools Print and PDF menu For some reports the possibility to choose columns to include exclude from a printout is available If this window appears on the screen mark or clear the appropriate checkboxes and press OK The following settings are available in the next window Ae Cash Organizer d 2237 GB 4 a ee ba Printer selection Printer Communication port Port lInfrared Color or monochrome printing Paper size Color Mono 4 Color CMYK Orientation Paper size 44 T Orientation Portrait O Landscape Custom Paper Width Height 11 693 The More button allows modification of the following settings Custom margins Left Top fee aoe Right Bottom Data compression Page range a ll Pages from _ Draft mode Data
53. ption is the attribute displayed in the transaction list You should be use a description the can be easily recognized in the transaction list For example you can use Hotel to describe a transaction for a hotel room payment 10 2 2 Date Transaction date shows the actual date the transaction was recorded This information is very useful as it allows tracing the balance changes over the course of time To set the date of the transaction select next to the date field by default the field will be filled with the current date The calendar for the current month will appear on the screen If you want to change the month press the arrow next to the month s name Select the required month and date in the calendar 10 2 3 Amount Amount is one of the key attributes of the transaction It shows the amount amount of the receipt or expenditure Amount is shown in the gt transaction attributes window next to the date 25 USD If the transaction amount is known move to the transaction amount Fi J 8 9 field and enter the amount A positive value indicates a receipt anda 4 6 negative value indicates an expenditure 4 5 6 IL J anlan adaa Gna Gn If the amount needs to be calculated first you can use the built in g salle calculator For this purpose press the next to the amount and mee es ee calculate the transaction amount After pressing you will see the C J lt res
54. py its memorized details to main window edit transaction details and register it These rules work in all Cash Organizer Express windows 18 3 Express settings SSS Ll Tap the Options link to access settings The ABC Bar Format settings allows to make the search system suitable for your language You can select from pre installed ones English Russian English Russian and German or create your own To create own bar select Custom or existing one to add additional symbols and type in the edit line according to these rules 1 ABC tab name 2 slash separates tab name and search symbols 3 SPACE separates tabs Your custom sting should look like this one ABC AABCC DEF DEEF or 35 www inesoft com iG Cash Organizer Express Advertising Advertising _ategory Payee 33 Empty gt WestPack iG Cash Organizer Express ABC Bar Format options li ABCIABC DEFIDEF GHISGHI JEL IEL MMO IM ABC Bar Language Scroll buttons Left Aligned Inesoft Cash Organizer 2011 Premium www inesoft com 123 1234567890 ABC AABCC DEF DEEF Additionally in the options window you may change scroll buttons positions When all adjustments are set press OK 19 Today plug in Cash Organizer s Today plug in presents chosen by you information set and notifies of exceeded budgets and accounts balances limits If your data file is password protected you will need to enter your
55. rennnnnrnrennrnnrnrenenrnrnrererenrnnne 30 15 4 2 Changing filtration parameters s sssesssssnsrsnsnsrnrrrrnrsnnnnrrnrsnerrnrnrennnrnrnrenenenrnrenenrnrnnenenennnnne 30 15 4 3 View small sized elements nnnnnnnnnnnnnsnsnsnsnsnenenerenersrersrsresenenenenenennnsnansnererererererersrererennnnne 31 15 4 4 Open a legend completely or partially ccccccecseceeseeeeeeseeeeeaesaeeeeeeeaeeaeeeeaesaeseeaesaneneaesansaes 31 15 4 5 Getting detailed information on the report s elements cccecsecsecseeseeeeeeeeeeeeeeeeeeeesetseeseeseees 31 15 46 Create Gh GUXINAIY FeDOM e sicaseacencscsuseGaxcnvsekaseesssntate a 31 Tes dV PONG RO Mle ariaa i ie Ea e 32 15 6 Transfer data into Other Prograis ccsccscssccseceeceecuecueseeceececcecceeceeceeceeceeceeceeceeceeseeeeseeseeseeseesess 32 15 7 MYR DONS OGG erroan ner E EEE AE 32 G od 0 19 e rs E ete eee ee re eee eee 33 16 Paye CONUCM scsiisicdse see sesseresesdiesadwseessnssscuesiensessuesdsnensdvasewnuaswnseusenaunesmasetsncresemssusewseesensenrsneees 33 16 1 Create and edit Oc en er a ee 33 E BD LEDI Ce stearate cetaceans 6 E A A A 34 16 3 Update memorized TANSACTIONS wiicisccsitissccesccasssavcicanasnasansassaiaeiawiedanaadveaasandiesasaiganessiawiadseaneinneees 34 17 LOM Carca tO aAA AAAA AARS 34 LS Casit Organizer EX Plies iciiciscstnwedadannssctnnastuarcednansedesndadcaserdnacdarvsesusseuawicarcaseraiadvendsceaverateniau 34 io ENON TONS ac HORS eea E S 35 toa POr e SCO CI a E
56. res for each month select the May Mow Custom Limit and enter amounts next to the name of each June Dec month US Dollar USD After you have set the limits for the receipts expenditures press OK 14 8 Set a date range for budget planning SS When you have set your receipt and expenditure limits in the pamine 4 21 04 amp budget it is time to set the interval for budget planning Tap on Period and select required date range from the list If you wish to set a custom period select Customize Date and specify the starting and ending dates in the From and To fields or tap on the Ea button to select a predefined period AeOunt Register Project Planner Dudget Report f Current Month E Include Planner Current 01 11 06 30 11 06 amp Last Week in You can include scheduled transactions into your budget by selecting the Include Planner option Categories that you have assigned scheduled transactions to will be marked with next Last Month aac Last fear Current Week to its name Current Month Current Year Next Week Next Month Next Year To recalculate the budget press WEES button Customize Date ee New Tools Actions IE E 14 9 View the results C After you have set the budgets and their terms you can return to viewing the results In the budget list you can see information on each of the groups as well as on each of the categories fixed in the budget Names of categor
57. ries specify how many times the scheduled transaction is supposed to be entered After you have finished press OK button 12 3 Scheduled transaction groups This function makes navigation easier and allows forecasting for a Cash Organizer si 20 30 x specific groups of scheduled transactions For example you can separate business and private transactions based upon the ageehisiSei cits Planner te Cit gatas transactions purpose All Schedulers E All Schedulers To create a new group select the Actions Create Group menu item and type its name Scheduled transactions could be assigned House Repairs to a group during registering Repeat tab or you can highlight a Car payments transaction in the list and use the tap amp hold technique to open a pop up menu Create Group Change Group Description Delete Group 19 Inesoft Cash Organizer 2011 Premium www inesoft com When a group is selected only its transactions appear in the list and forecasting is available for that group only Select All Schedulers to return to all transactions list Note The Delete Group function does not delete transactions in selected group but makes them unassigned 12 4 Template usage in the transaction s note SS When setting repeating transactions you may often need to specify dates that the scheduled transaction relates to For example if you set your salary receipt as a scheduled transaction it would be useful to refer i
58. rmat from the Save As Type list Note If a password protected file was selected you will be prompted for a password Provided password will be saved for future use in safe encrypted form Sync Options lila Desktop To synchronize a type of information select its check box To stop synchronization clear the check box Mobile Device settings m E Contacts Tasks EN Cash Organizer O ica Favorites LI amp Pocket Access O E Inbox J LI hu Notes Synchronize mobile device clock upon connecting Server z To enable disable or modify synchronization with a server w connect your device Cash Organizer Synchronization Settings x Si Inesott Cash Organizer 0 Premium 7 01 Alpha Synchronization state Mormal Select an Intuit Quicken or MS Money file to synchronize tings WY asuh hiy Documents Personal test mri Create New Synchronize all transactions for the accounts selected below Synchronize only the last i of transactions for the accounts listed below Name Type Cash MasterCard YISA credit card WestPack Bank account Bank account Bank account Bank account Depending of the data amount you have you can choose to synchronize All transactions or only those which are not older than specified number of weeks This option is useful if you do not want to have all your old records on mobile device Although it may shorten first synchronization time it also limits deepness of yo
59. rsssersrsrrrrsnrrnrsrrnnnrnrsnnnrnnnrenenrnrnnenennnrnrenenrnnnnenennnnnnne 24 Inesoft Cash Organizer 2011 Premium www inesoft com 14 5 Reame DUGG CG sninen niera EE EE EAE iaai 24 14 6 Delete the budget group sssssssssssssssesssesnsnsnsnererererereressssrsrsrsresessesesesnsnsrsnenerersnsssrsrersrerenennne 24 i4 bettine category NIM ICS sce epice tea scece wns aineniecaeaice n aa A 24 14 8 Seta date range for budget planning cccecceccscceeeeeeeeeeeeeeseeeeeseeseeseeseeeeeeeeeeeeeeseeseeseeseeeeeseegass 25 TARO WIC WW WN OSS ainan A T iasineseoeniseyeeeniuputeseimadeteness 25 14 10 Exclude transactions from the DUCGet cccsccsccsecsecseeseseeceeceeceeceeceeceeceeceeceeceeceeceeseeseeseesesseeenes 25 14 11 BUGGEE TranSaCtiONsS repo cesia AN TATA AEEA 26 14 12 Notification of a budget limit exceeding sssesenssnsnensnsnnrnurnronennnrnronsnnnnnnenrnnnenronrnrnenrenrnrnenrenne 26 LD REDOFL CONTEK soros E i aaa 26 Tak REDON oe ne cosecine tenance anbocatcisic cwienademcne meneent nan ciaewesonemncnseoiemn 26 L AUN TINCT varce cece rece cees cece tee rset cesta AEE TE A A 27 15 3 Selecting tMereport s fOr cazcseceste ses ceseeseeeonieessosseustetesicsststcesteedonrsicssinsaneieesedeicinsatataaeecawent 28 15 4 Process tne report Made wssshicsecassiancenacirsecesteaqanarcinssaateuaquanieaanaagueseiasveaasarsiesaenipineseaasiaasonntinneees 30 15 4 1 Presentation form for the report selection ss sssssensssenursnsrsrnrnnnn
60. rts QIF file Import OIF Imports OFX and QFX files Import OFX QF Opens data export window Export QIF Excel TXT 11 Inesoft Cash Organizer 2011 Premium Show hide Account Property window Find Find Next transaction Account balance report Notification flag Tap on it to see detailed info Efit 10 ftransa www inesoft com informs you about due scheduled transactions and exceeded minimum balances l Note To remove closed account from the list highlight it select the Actions Edit Account menu item and mark the Closed Hidden checkbox The account balance is determined by the total of all receipts and expenditures plus any initial funds A transaction is a basic financial operation of money receipt or expenditure as well as money transfers from one account to another There are three types of transactions Simple transaction Compound transaction split Transfer 10 1 Entering a new transaction To initiate a new transaction select New in Account Center or single account mode An appropriate window will be opened As soon as you start typing in the Payee field Cash Organizer starts filtering the payee list If you select a payee for the list transaction cote Ute Te eiee ult properties will be filed out with data from memorized transaction Cash Organizer also allows making compound transactions splits A split is a transaction where you break up a transa
61. sentation forms for most of the reports See below examples of variety of presentation forms for the Income amp Expense Category report f qe Cash Organizer Income amp Expense Category 01 0504 Through 31 05 04 42 00 49 i T p Hi4 Cash Organizer 01 05 04 Through 31 05 04 00 50 ok Income amp Expense Category Be Cash Organizer a 22 33 ok Income amp Expense Category 01 01 06 Through 02 11 06 JSD n Advertising s l Auto 1500 io he Auto Unassigned 1000 ia Gerrie S00 i Dining 0 i Dffice Expenses 500 Recreation E ne Fent i a dea Salary 71 000 00 ha re Travel 15 260 2000 I Ki Ki B Travel 41 57 A E Travel 41 57 A E Salary 26 13 E Salary 26 13 D Advertising 16 63 B Advertising 16 63 E i a i a E Home Repair 7 13 E Home Repair 7 13 id Total 4 441 37 USD Tools tes Li e Tools w juj amp Tools we Wa TE E You can select the required presentation form by clicking the corresponding icon in the menu bar Text report Pie graph Bar graph Line graph See the table below to check what presentation forms can be used for each type of reports Allowable forms are marked with default presentation forms are marked with Presentation form Type of reports 15 4 2 Changing filtration parameters You may need to change the filtration parameters for a report which has already been produced Select
62. terval at the end of which this function will be activated At the end of the selected time the computer will switch into a password protected mode Upon attempting to continue working with the program you will be asked for a password Note While typing a password pay your attention to the symbols register If you make a mistake three times while entering the password the program will be blocked You will be forced to soft reset your Pocket PC to renew the program If you want to cancel a password that you have set move to the settings mode and clear the Set Password checkbox Canceling the Set Password automatically cancels the Screen Saver Password function too When all adjustments are set press OK 38 Inesoft Cash Organizer 2011 Premium www inesoft com 21 Working with data When using the program it is very important to ensure security of the database and the data s ability to be used by other programs From this chapter you will learn How to create an archive data file How to restore financial data from a backup file How to clean up a financial database How to perform data exchange between Cash Organizer and other programs 21 1 Create and renew archive data file a Storage of information in archive data files allows you to Ensure information safety Work with different databases each of them is kept in a separate file View history of your financial state changes in the past using the prev
63. the graph and partial presentation of the legend 15 4 5 Getting detailed information on the report s elements While viewing the graphic report you may need detailed information on some elements of the report for example amount of receipts or expenditures of the category in the report like Income amp Expense Category account balance for the selected date in the report Account Balances etc Office Expenses 300 00 7 13 Wiew Report You may get the required information by tapping on the corresponding element of the report A context menu containing the required information will appear 15 4 6 Create an auxiliary report If necessary you may get additional information on an element of the report not only in the form of a table but also in the form of an auxiliary report For such purpose select the corresponding element of the graphic report and select the command View Report in the context menu You may also create an auxiliary report by double clicking the element of the graphic report which you are interested in The type of the original report defines the type of the auxiliary report Type of the original report Type of the auxiliary report After you have viewed the auxiliary report press OK to get back to the original report 31 Inesoft Cash Organizer 2011 Premium www inesoft com 15 5 Save report to file n U You can use your report in other programs graphic editors text processors spreadsheets
64. the drop down list or leave Cash Organizer will reassign items currently them unassigned assigned to House Repairs to the project and subproject below IF you leave the fields blank the items will have no project Choose OK to delete a project e Choose Cancel if you want to cancel deletion ae 11 2 View current balance of the project Ss i The current balance of the project is the total amount of all related transactions Highlight the required project and select the Actions View Transactions menu item You can view the balance in the same way as in the account mode using the balance field You can switch between the subproject s balance and the balance of the principal project views by double clicking the upper line in transaction list marked witht In the principal project list there is a line that contains each subproject s name and its balance such lines are marked with ty The balance of the principal project is calculated by summing up the balances of all the subprojects and transactions related to the principal project You can switch from viewing the balance of the principal project to viewing the balance of the subproject by clicking twice on the subproject s line To cancel filtration by projects select All transactions item from transaction filter menu 12 Planning center There are some differences between scheduled transactions and registered ones 1 A scheduled transaction can t be completely guaranteed
65. tically opens Settings dialog In that dialog you can select which file and accounts you want to synchronize with your Cash Organizer 5 Inesoft Cash Organizer 2011 Premium www inesoft com database and other synchronization options By default last used file is selected and all accounts are marked except closed ones After you confirm initial configuration by pressing OK button synchronization will start To open Inesoft Cash Organizer Sync settings perform the following steps 1 Open Microsoft ActiveSync window by double clicking on its icon in system tray or starting it from Start gt Programs menu Open Options dialog using the Microsoft ActiveSync menu Choose Cash Organizer item from the list Make sure it is in checked state what means Cash Organizer Sync is enabled In opposite case check Cash Organizer item press OK and open Options dialog again Click Settings button to open Inesoft Cash Organizer Settings dialog Using Settings dialog you can choose Microsoft Money or Quicken file you want to synchronize your Cash Organizer data with Press Browse button and select a file if you would like to upload your existing Microsoft Money or Quicken file to mobile device this process will delete your Cash Organizer file Press Create New button if you would like to transfer your Cash Organizer data to new Microsoft Money or Quicken file this process creates a new file on your desktop computer Select file fo
66. transaction Delete Duplicate selected transaction Move to Account Move selected transaction to another account Add to Planner Creates scheduled transaction based on the selected one Included in Budget Excludes Includes selected transaction in budget Import and Export l l Opens data import window Edit Account Opens data export window Reconcile Account Opens account properties Delete Old transactions Opens account reconciliation window Opens the tool for deleting old transactions Projects allow you to classify your financial operations by types of activity which helps you obtain more detailed information on the distribution of your receipts and expenses Using projects enables you to evaluate deals profitability of your affiliates or your activity domains business trip results and so on Examples of projects Contract 15 pae Cash Organizer a 20 23 X Trip to New York n Deal with X company r aac Froject Planner Budget Report l l Project Center Yie To get even more detailed information you can enter several E Proje Descipton J aga subprojects inside each of the projects For instance Business Auto 1553 62 Trips project can contain subprojects corresponding to different E My Home l 300 00 trips London February 2006 New York 2006 etc ee m R Ouse Repairs 3 Es E My Work 36 950 00 In this chapter you ll learn the basic principles of
67. transactions in the planning mode are marked with and repeating scheduled transactions with lt If due to some reasons you want to place a scheduled transaction into an inactive state click or lt next to the transaction The transaction will become inactive and will be marked with If you want to make the scheduled transaction active again click it will be changed with or 2 Fj Inesoft Cash Organizer 2011 Premium www inesoft com 12 8 Partial performance of scheduled transaction SS Sometimes a scheduled transaction can be performed in several parts For example you set a scheduled transaction for your salary receipt but then decided to get some money in advance In this case you may need to perform the transaction in parts with another amount Switch to the account or project mode and click the transaction being partially performed Change the transaction s amount and other attributes of the transaction if required and press OK The transaction for the specified amount will appear in the list of the registered transactions In the list of the scheduled transaction there will remain a transaction for the amount equal to difference between the scheduled amount and the actual amount of the performed transaction 13 Category center Categories allow sorting your income and expenses into meaningful groups The program contains a default list of categories you can use for classification of your transactions You can
68. uded into report Cash Organizer will mark them with a different color and italic font in the list and with Scheduler will appear in the header Net Worth 01 11 06 Through 30 11 06fwith Planner Note To cancel the filter parameters use Tools Reset Filter menu The program s default filter settings will be restored 15 3 Selecting the report s form RS etF Depending on what information is supposed to be presented in your report you can select one of the report s forms Net Worth is a net value report financial term that means a total sum of all receipts expenditures and the initial balance Such a report allows you to follow changes of liquid value of your company etc Usually it is presented in the form of a bar graph 28 Inesoft Cash Organizer 2011 Premium Account Balances this kind or report allows showing balance dynamics for each of the accounts selected by the filter and for all the accounts together Income amp Expense by Payee report is a comparison between receipt and expenditure values by payee Profit and Loss Statement report is a comparison between receipt and expenditure values Income amp Expense Category is a report showing the distribution of receipts and expenditures among the categories Monthly Income amp Expense Categories is a report showing monthly ratio of receipts and expenditures in all the categories selected by the filter Project Report is a report showing distribution
69. ult in the amount field 7 Menu OK Cancel To select the transaction currency press in the currency field next to the transaction amount Then select the required currency s symbol from the list The program will confirm an exchange rate and save it in the currency history table 10 2 4 Category Category allows you to classify your transactions Press next to the Category field A list of categories will be opened on the screen Each Unemployment Ins C category is marked as receipt or expenditure At the end of the list you Wages amp Job Credits will find the names of all your accounts select the required one if you 4d ertising wish to create a transfer At any time you can change the list by 4ute creating new categories editing the existing ones and deleting useless _Fue ones For this purpose select the Categories tab 10 2 5 Project Project allows you to classify groups of transactions spent on some purpose Press next to the Project field and select the required project from the list A window similar to the category window will be opened 10 2 6 Contact You may need to get details on any of the transactions some time after it has been performed for example to specify the cost of promotion materials For such a purpose you can set the Contact 13 Inesoft Cash Organizer 2011 Premium www inesoft com attribute To set it you can either enter contact information i
70. ur mobile reports Inesoft Cash Organizer 2011 Premium www inesoft com The last option you can configure in Cash Organizer Sync is account set that will be synchronized with mobile device Only marked accounts in the list will be synchronized If you select to synchronize your data with existing Microsoft Money or Quicken file or create a new one and your Cash Organizer data file is not empty you ll see a warning message You have two options e Combine the items on my device with Combine or Replace the items on this computer in this case The following information type on your mobile device has items that have not been your Cash Organizer database will be Se transferred into a new data from Microsoft information Type Cash Organizer Money or Quicken file will be uploaded to your device or both databases merged e Replace the items on my device with the items on this computer in this case all data on your mobile will be erased and replaced with data from your MS Money or Quicken file O Replace the items on my device with the items on this computer Do not synchronize this information type at this time File name Save as type Note If you add new account on the mobile device it will automatically appear in the list in checked state but if you delete an account from mobile device it will be deselected from the list and will not be deleted from your PC data file This feature safes your data fr
71. w that contains a list of all accounts allows Pam AAEE s 21 20 x switching between them and notifies you of scheduled transactions that are due erie Register Project Planner Budget Report E Accounts are intended for keeping track of the money you possess or expect to spend Each account can contain some initial funds VISA credit card 27 100 00 and list of the related transactions An example of such a list is a Cash 200 00 bank account statement for a certain period MasterCard 200 00 Various types of account can be created You can open accounts showing Total 29 280 00 Various forms of monetary assets cash bank account credit card etc Desc ene Names of your employees to whom you are supposed Currency USD to transfer salaries Note Account 123 456 789 Names of the companies you deal with etc 56 330 00 E nsa J e E Account Pro per t Y otal Balance 4 New Tools Actio To open an account in the list tap on its name twice or use hardware Enter button Menus and buttons available in this mode New Account Creates new account Edit Account Edits selected account Delete Account Deletes selected account Manage Account Groups Account groups configuration window Import and Export Reconcile Account Opens reconciliation tool window Delete Old transactions Opens tool for deleting old transactions Impo
72. working in the pe iheut sub ernyerts P roiect mode cee Contract 1 B00 00 Pro eee Contract 2 56 350 00 E Travels 27 100 00 o How to create edit and delete projects A P e How to view the current balance of the project ame pie ee How to predict the project balance changes Project Property Project House Repairs Subproject of My Home Amount 300 00 New Tools Actions E a Eg LAELLA i i7 Inesoft Cash Organizer 2011 Premium www inesoft com 11 1 Create edit and delete projects MM To create a new project press New or select the Actions New Project menu item The following window will be opened Enter the project s name into the Name field If required specify for which of the existing projects the new one Mame will be a subproject use the button to open a drop down Po list If there is no text in the Subproject of filed the project noii will be independent of the others ee cil iaaah l HI Cash Organizer a 20 24 ok Create new project To edit an existing project highlight it and select the Actions Edit Project menu item A similar window will be opened Make your changes and save them by pressing the OK button To delete a project highlight it and select the Actions Delete J Cash Organizer 20 25 Project menu item The confirmation window will be opened Dal te Project You may reassign transactions of a project that is being deleted E anle to another project select it from

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