Online Registration System User Manual
Contents
1. Club Admin Member Unique ID Dob Player Address1 Town Mobile Emi e Contact Support Contact Bulk Add Members 2416231 01 01 1988 Y Carlow Carlow 447703592969 Claire Smith 2416229 01 01 1988 Y Carlow Carlow 447703592969 Joe Smith 2415955 01 01 1958 test town 447824882252 2 Follow the steps in the screenshot below LGFAK ONLINE REGISTRATION oe Smith St James Logout Dashboard Add amp View Members Register Members Teams Groups Committees Welcome Location Add amp View Members Bulk Add Members Members Bulk Add Members Communications This page allows you to bulk add amp register club members by uploading an Excel document in CSV format For more detailed information on performing a bulk member addition please click here Reports Step 1 Download template Club Admin To download the template WITH validation recommended Click here OR Contact Support To download the template WITHOUT validation Click Here Step 2 Upload the completed Excel document CSV File Choose File no file selected Step 3 Preview the information before importing Preview LGIA K marin Page 19 SERVASPORT gt 5 2 5 View Edit a Members Details 5 2 5 1 Personal Properties To edit a members details the user just has to click on the name of the members which they are trying to edit either Forename or Surname as it will take them to the2. se eE MNNM8EKRBVSSE4HJ Northern Ireland https www paypal com uk cgi bin webscr cmd _registration run validated amp account_type 2 amp country GB amp cid M7VEWW9YSKPP3M8GN ant kh Page 6 SERVASPORT p Contact PayPal if you have any questions during your account set up Details are below Email business support paypal co uk Telephone Calling from within Ireland 18909437771 Calling from within Northern Ireland 0800 368 7141 There is also a document on www ladiesgaelic ie to help clubs to create their PayPal accounts 2 3 Fees Breakdown 2 3 1 Club Fees At the beginning of every season each club will be required to be complete mandatory payments which are e Servasport system fee of 15 e All Ireland Levy fee of 150 This payment is for the 2 All Ireland Tickets Your payment summary Choose a way to pay Description Amount Log in to your PayPal account PayPal Servasport System Fee 15 00 EUR All Ireland Levy 150 00 EUR Email address Total 165 00 EUR Fans apply Password Problem with login Pay with a credit or debit card VISA a oscever m Or simply create a PayPal account The administrator will need to log into the PayPal account using their PayPal details and not their LGFA Management System details When the administrator logs into the PayPal account using their PayPal log in details the fees will then be applied to the transaction which are 2 0 0 35 of the Subtot
3. a e LGFA Member Type County Laois Laois Pay Insurance Fund Yes No Country Ireland al Members Added Updated in this Session 4 Welcome Page Post Fees Payment 4 1 Welcome Page When the mandatory steps of paying fees and selecting the 3 members to the committee you will be brought to the welcome page of the system The welcome page consists of some important news stories that will be updated regularly so it is important to keep an eye on this section f LGIA fh LADIES GAELIC FOOTBALL REGISTRATION Joe Smith BallyfinEd Logout Welcome Location Welcome Welcome to the LGFA Management System Members News Communications e There are currently no stories Reports Information Club Admin Data Protection Read more Child Protection Read Te Contact Support g i dagi Alerts 0 Potential Duplicate Member is in club Click here to review There are currently 0 credits in your account Click to purchase another bundle LGIA mores ind Page 12 SERVASPORT gt 4 2 Information Information is listed in this section relating to data protection and child protection laws Clicking on these links will fully list how to comply with these laws when using the LGFA Management system 4 3 Alerts At the bottom of the welcome page there is a section for alerts which is there to highlight certain areas of th
4. 1 5 5 Teams This section provides the club administrator with the ability to create different teams associated with the club When the club administrator first enters the teams section they will see the full list of the teams associated with their club and by clicking on their name they can edit anything about those teams 5 5 1 Reset Teams This will be used to remove all members and mentors associated with a team To reset a team select the checkbox beside the team you wish to reset then select the reset button A popup will appear to confirm you wish to reset the team so click yes After this is done the member and mentor count are reset to zero 5 5 2 Delete a Team This is pretty similar to resetting a team as the club administrator selects the checkbox beside the teams name and then selects the delete button A popup will appear to confirm the deletion of the team so by selecting yes the team will be deleted 5 5 3 Add a Team To add a team select the add button to begin with to get to step 1 of 3 In step 1 the club administrator has to add the club details 5 6 Groups The club administrator can create groups of members for the purpose of communications such as SMS and emailing When the club administrator selects groups from the menu option within members they will be able to see a list of the current groups already created 5 6 1 Create a Group To add a group it is very easily done with no real room for error There a
5. can select the yellow Return button on PayPal IG A LADIES GAELIC FOOTBALL Page 10 SERVASPORT gt 3 Setting the 3 Mandatory Committee Members As soon as the administrator has paid the mandatory fees to access the system they will then required to add 3 mandatory committee members to the LGFA Management System 3 1 Who will add to the Committee The three mandatory positions that need to be selected for the committee will consist of e Secretary e Club Registrar e Chairperson LGIA ONLINE REGISTRATION Joe Smith Ballyfin K Logout Location Club Positions Set Club Positions Welcome Contact Support Please set the required committee positions before continuing onto the system Position Name Assignee na Secretary Please select Add Member nla Club Registrar Please select Add Member Please select n a Chairperson Add Member Position Name Assignee 3 2 What information will I need to add for these members When adding the secretary registrar and chair person you will need to also add e Name e Address e Email address Mobile number LGFAK Page 11 SERVASPORT A Location View Members Add Member Member Details Required Field Forename O ese o Mobile Number s353 Sumame CS Atress2 Home Number 3353 D O B E Addess3 isi Work Number 353 Gender Female messa sd cml f S LGFA Player Type Player Town oT
6. member requires access to the LGFA Management System they will need to use their Username Unique ID and password to log in lf you are not sure of your Unique ID or do not have a password then this can be retrieved from the previous club administrator the county secretary or the Servasport support team Support servasport com NOTE You should never use the details of the previous club administrator or share your details with anyone else There can be multiple members with login access at any time LADIES GAELIC FooTBA Page 4 SERVASPORT gt LGA LADIES GAELIC FOOTBALL Welcome to the Ladies Gaelic Football Management Platform Username Password Forgot your Password _ Remember my username sign In Contact Support POWERED BY SERVASPORT gt 1 3 Forgot your password If this is not your first time logging into the system and you are unable to gain access with the username password you have been provided then there is a Forgot your password link which will take you to a reset password form Complete all fields on the form and press submit This will go directly to our Support team who will reset your password NOTE You should not share your username and password with anyone Access can be provided to other members where they can have use their own username and password 1 4 Contacting Support There is also a contact support link at the bottom of the login screen By clicking on th
7. page the administrator will need to navigate to the Welcome section and click on the alert Submit Registrations to Croke Park amp the County Registrar LGFAK Page 26 SERVASPORT p BAHAN REGISTRATION Joe Smith Baltyfin Logout Welcome Members Communications Reports Club Admin Contact Support Location Welcome Welcome to the LGFA Management System There are currently no stories Data Protection Read more Child Protection Read more Alerts ED submit Registrations to National Provincial and County Registrar 4 registered members Last Submitted nia Q Potential Duplicate Member is in club Click here to review rere are currently 0 credits in your account Click to purchase another bundle When this is selected a pop up notification will appear to pay for member registration There are three action buttons which are Cancel which will allow the administrator to cancel their action View Members which will allow the administrator to view the members they are about to pay for The Paypal button which reads PayPal Click here to pay This will allow the administrator to leave the LGFA Management System and pay for member registration via Paypal Location Welcome LADIES GAELIC FOOTBALL p a g e 2 7 SERVASPORT p When the Paypal button is selected you will leave the LGFA Management System and be brought to the Paypal Payment Summary screen A summary o
8. register 3 To update the Membership Type status of one or more Members e Click the checkboxes associated with each of the Members you wish to update their Membership Type Click the Set As gt Full Youth Social button The Membership Type of each of the selected Member s will be updated 4 To update the Player status of one or more Members LGIAK Page 24 SERVASPORT gt e Click the checkboxes associated with each of the Members who s Player status you wish to update Click the Set As gt Player button Each of the selected Member s will be updated as Players 5 To update the Parental Consent status of one or more Juvenile Members e Click the checkboxes associated with each of the Juvenile Members who s Parental Consent status you wish to update Click the Set As gt Consent button Each of the selected Member s will be updated as having parental consent 6 To update the Coach status of one or more Members e Click the checkboxes associated with each of the Members who s Coach status you wish to update Click the Set As gt Coach button Each of the selected Member s will be updated as having parental consent 7 To update the Administrator status of one or more Members e Click the checkboxes associated with each of the Members who s Coach status you wish to update Click the Set As gt Administrator button Each of the selected Member s will be updated as having parental consent 8 To update the
9. same page which is personal properties Once clicked the user will have the ability to edit any of the members details 5 2 5 2 Other Properties This page is for the club administrator to store any details they may need to know about a particular member 5 2 5 3 Membership History The club administrator can use this page to view information on the members previous membership history The club administrator can also unregister a member within this page by click the checkbox beside the year and then selecting unregister LGFAg ONLINE REGISTRATION Joe Smith BallyfinEd Logout Dashboard Add amp View Members Register Members Teams Groups Committees Welcome Location View Members Alison Smith Membership History soaker Personal Properties Membership History System Privileges Alison Smith is associated with the following Clubs Communications e Ballyfin Reports Export v Records Per Page 20 One item found CANANI g Year Club Membership Type Playing Level Registration Date Contact Support 2014 Ballyfin Player Adult 20 03 2014 m Club Membership Type Playing Level Registration Date 5 2 5 4 System Privileges This section can be used to e Allocate access to a member e Change the user role of a member e Allocate a new password LGFAK Page 20 SERVASPORT p LGIA amp ONLINE REGISTRATION 4 oe Smith Ballyfin K Logout Dashboard Add
10. More Actions Export Forename Unique ID Dob Player Address1 _ O Nonplayer Admin 2417165 03 02 1996 Test Club Administrator 2418241 15 01 1997 Y Address 1 Cundereight After 2417639 03 06 2006 Y Test 5 2 3 Colour Scheme There are three different colours that members name can appear as within the LGFA Management System which are 1 Green Registered means paid for and approved at National level from 1st Jan 31st Dec E amp Club Chairman 2418817 2 Amber Member was registered last year and their registration is still valid until the 31st May Will convert from Green to Amber on the 1st Jan Sarah Connor 2416587 3 Red If not registered paid for by the 1st June then they will become red on the system and not eligible to play E Nonplayer Admin 2417203 LGIA K Page 18 SERVASPORT i 5 2 4 Bulk Upload 1 Navigate to Members gt Add amp View Members gt Click Add gt Click Bulk Add Members LGFAg ONLINE REGISTRATION oe Smith BallyfinEd Logout Dashboard Add amp View Members Register Members Teams Groups Committees Welcome Location View Members Help Members Search Return items if ALL of the following conditions are met Communications bana a il Search Reset Reports l Add v Registration Forms v Group Set As More Actions Export Records Per Page 20 Displaying all 5 items
11. Referee status of one or more Members e Click the checkboxes associated with each of the Members who s Coach status you wish to update Click the Set As gt Referee button Each of the selected Member s will be updated as having parental consent 9 Once all Member property updates are completed click the checkboxes associated with each of the Members you wish to register 10 Click the Register button Register Bulk Re Register Registration Forms LGFAK Page 25 SERVASPORT p 11 A confirmation notice will be displayed and all registered Members will be removed from the Members table 5 3 2 How to Unregister a member You may have registered a member that no longer requires to be registered to unregister a member Go to the Add amp View Members page Locate the member using the search functionality provided Click ON the members name to go in to their details Click Membership History Tick the checkbox for the year you do not wish the member to be registered for Click Delete P E 5 3 3 Print Registration Forms Registration Forms can be printed in either PDF or Word Format Go to Members gt Add amp View Members Hover over Registration Forms and select either PDF or Word The form will automatically open on your computer to be printed Select File and Print pe 5 4 Member Registration Payment When the required members have being registered via the Register Members
12. SERVASPORT gt LADIES GAELIC FOOTBALL Online Registration System User Manual LGIA K rrr Page 1 SERVASPORT p Table of Contents 1 Login Screen 1 1 LGFA URL 1 2 Logging into the system 1 3 Forgot your password 1 4 Contacting Support 2 Welcome Page Pre Fees Payment 2 1 Fees Notification 2 2 Paying Fees 2 3 Fees Breakdown 2 3 1 Club Fees 2 3 2 County Fees 2 3 3 Provincial Fees 2 4 How often are fees paid 3 Setting the 3 Mandatory Committee Members 3 1 Who will add to the Committee 3 2 What information will need to add for these members 4 Welcome Page Post Fees Payment 4 1 Welcome Page 4 2 Information 4 3 Alerts 4 4 Other key information 5 Members Section and Registration Payment 5 1 Dashboard 5 1 1 Club Membership Overview 9 1 2 Annual Registrations Overview 5 2 Add amp View Members 5 2 1 Add a New Member 5 2 2 View Search for Club Members 5 2 3 Colour Scheme 5 2 4 Bulk Upload 5 2 5 View Edit a Members Details 5 2 5 1 Personal Properties 5 2 5 2 Other Properties 9 2 0 3 Membership History 5 2 5 4 System Privileges 5 2 6 Hibernate a Member 5 2 Unhibernate a Member 5 2 8 Delete a Member 5 2 9 Contacts LG AK nero Page 2 SERVASPORT A 5 2 10 Convert a Contact to a Member 5 2 11 View Previous Years Registered Members 5 2 12 Print a list of Members 5 2 13 Set a Member as a Player Non Player Official Non Official 5 3 Regist
13. The administrator will need to log into the PayPal account using their PayPal details and not their LGFA Management System details When the administrator logs into the PayPal account using their PayPal log in details the fees will then be applied to the transaction which are 2 5 0 35 of the Subtotal LG LA LADIES GAELIC FOOTBALL Page 9 SERVASPORT p The administrator must then click on the yellow pay button as shown below to make the Servasport System Fee payment Your payment summary Description Amount Servasport System Fee 150 00 EUR Subtotal 150 00 EUR Fees 5 45 EUR Total 155 45 EUR Review your information PayPal Additional information y Add a memo about this payment Payment method Change wisa Debit Credit Card Visa Delta Electron XXXX XXXX XXXX 155 45 EUR 9697 View PayPal policies and your payment method rights Pay Cancel The system will send the payment to the National level and Servasport PayPal accounts and then automatically return the administrator to the LGFA Management System 2 4 How often are fees paid When the administrator first accesses the system the are required to pay fees straight away and then will only ever be prompted to pay fees at the beginning of each year When the fees have been paid the administrator will be automatically returned to the LGFA Management System If the administrator is not automatically returned to the LGFA Management system they
14. al The administrator must then click on the yellow pay button as shown below to make the payment of the Servasport System Fee and the All Ireland Levy Fee LG AK an Page 7 SERVASPORT p Your payment summary Review your information Description Amount PayPal Servasport System Fee 15 00 EUR Additional information AN iraland Lavy 150 00 EUR Add a memo about this payment Subtotal 165 00 EUR Fees 6 31 EUR Payment method Change Total 171 31 EUR VISA Debit Credit Card Visa Delta Electron AAAR AAXX XXXX 171 31 EUR 9697 View PayPal policies and your payment method rights Baya Cancel The system will send the payment to the National level and Servasport PayPal accounts and then automatically return the administrator to the LGFA Management System 2 3 2 County Fees At the beginning of every season each county will be required to be complete mandatory Servasport system fee payment of 150 and a National Registration fee payment of 50 Your payment summary Choose a way to pay Description Amount Log in to your PayPal account PayPal Servasport System Fee 150 00 EUR National Reg 50 00 EUR Email address Total 200 00 EUR Fees apply Password Problem with login Pay with a credit or debit card visa PE peoe Or simply create a PayPal accourt i The administrator will need to log into the PayPal account using their PayPal details and not their LGFA Management System details When th
15. amp View Members Register Members Teams Groups Committees Welcome Location View Members Alison Smith System Privileges Members Personal Properties Other Properties Membership History System Privileges Alison Smith is associated with the following Clubs e Ballyfin Communications Reports Privileges Details Club Admin Club Administrator Set User Level Contact Support Notify member by email 3 Cancel Submit 5 2 6 Hibernate a Member This will become useful if a member has left the club moved abroad etc and the club wishes to keep their details To hibernate a member all that has to be done is select the checkbox beside their name go to more actions and then select hibernate LGIA amp ONLINE REGISTRATION Joe Smith Ballyfin Logout Dashboard Add amp View Members Register Members Teams Groups Committees Welcome Location View Members Members Search Return items if ALL of the following conditions are met Communications Nowe ee Search Reset Reports Records Per Page 20 Displaying all 5 item Club Admin Hibernate A A A Town Mobile Emel S Contact Support Delete Bulk Update Members Details Carlow 447703592969 Joe Smith 2415955 01 01 1958 test town 447824882252 LGIA K rrera Page 21 SERVASPORT gt 5 2 7 Unhibernate a Member To unhibernate a mem
16. at can be filled in The first field is the name of the committee which is mandatory then a description of the committee which is optional Step 2 Add Members When the club administrator gets to this step there will be two tables one on the left and one of the right The left table will contain the members that are currently at the club and the right table should be empty at this stage as this is the table that will contain the members within that group To add members to the group the club administrator can either click and drag the member from the left table to the right table or the club administrator can select the tick box beside the member s name and then click the add button Step 3 Positions amp Assignees This step will have some positions already predefined for the club administrator to assign to members They will see the positions with a drop down box on the same column so that they can select the positions for certain members The club administrator can add their own customised position by selecting the add button and LGIA K Page 33 SERVASPORT p then typing in the name of the position 5 7 2 Edit a Committee To edit a committee the club administrator has to first click on the committee that they wish to edit If they want to edit the values within step 1 they can do so by changing those values and then proceeding to step 2 In step 2 it is the opposite of adding members to a committee as the members can be dra
17. ber it requires the search options to be used It is very ease to find hibernated members as the user need to selected hibernated gt yes and then select the search button This will show all hibernated members and to unhibernate them the checkbox beside their name has to be selected and then more action gt unhibernate 5 2 8 Delete a Member Members can not be deleted at Club Level If a Member is required to be deleted as opposed to hibernated it must be done at National LGFA level 5 2 9 Contacts Everything is the same for contacts as it is for members RE editing etc 5 2 10 Convert a Contact to a Member To convert a contact to a member the user needs to find the correct member by searching for them by selecting contacts members and selecting contact then select the forename and surname input the information and then select search Select the checkbox beside their name and then go to more actions and select Convert to Member 5 2 11 View Previous Years Registered Members To do this the user needs to use the search options and select Season gt the previous season and then select the year that you want to view the registrations and then select the search option 5 2 12 Print a list of Members There are two options to print out members The user can either export the members list via Excel Word or PDF and print the members from there The second option is to print out all members who are registered for the current
18. e administrator logs into the PayPal account using their PayPal log in details the fees will then be applied to the transaction which are 2 5 0 35 of the Subtotal LGIA LADIES GAELIC FOOTBALL p a g e 8 SERVASPORT gt The administrator must then click on the yellow pay button as shown below to make the payment of the Servasport System Fee and the National Registration Fee Your payment summary Review your information Description Amount PayPal Servasport System Fee 150 00 EUR Additional information National Reg 50 00 EUR Add a memo about this payment Subtotal 200 00 EUR l Fees 7 50 EUR Payment method Change Total 207 50 EUR VISA Debit Credit Card Visa Delta Electron XXX A AR AAAA AA 707 50 EUR 9697 View PayPal policies and your payment method rights Pay Cancel The system will send the payment to the National level and Servasport PayPal accounts and then automatically return the administrator to the LGFA Management System 2 3 3 Provincial Fees At the beginning of every season each Province will be required to be complete mandatory Servasport system fee payment of 150 Your payment summary Choose a way to pay Description Amount Log in to your PayPal account PayPal Servasport System Fee 150 00 EUR Total 150 00 EUR Email address Fees apply Password Problem with login Pay with a credit or debit card VISA cd m Or simply create a PayPal account i
19. e system that require the administrators attention It is important to keep an eye on this section and always take action against alerts as this will be relevant to members communication and fees Alerts T 0 Potential Duplicate Member is in club Click here to review oe There are currently 0 credits in your account Click to purchase another bundle 4 4 Other key information When a user is logged into the system they will see at the top left their name the club that they are currently viewing and a logout button Some members may be an administrator at both club and county level and can switch between the two clubs views on the system by clicking on the clubs name By clicking on the name at the top left you will also be able to view and edit the administrators details although the unique ID cannot be changed as every member has one unique ID on the system Every club registrar MUST change this to their own name It is currently set to Club Admin as a default setting Passwords can also be changed within this section LGFAK Page 13 SERVASPORT Member Details UniquelD 2415955 Forename Ainm Joe Address 1 Seoladh 1 test Surname Sloinne Smith Address 2 Seoladh 2 Ainm Gaeilge Address 3 Seoladh 3 Sloinne Gaeilge Address 4 Seoladh 4 DOB Data Breithe 1 4 Jan 2958 3 Town Baile town Gender insceann Male County Contae Dub
20. er Members 5 3 1 How to Register a Member s 5 3 2 How to Unregister a member 5 3 3 Print Registration Forms 5 4 Member Registration Payment 5 4 1 Transaction Fees 5 5 Teams 5 5 1 Reset Teams 5 5 2 Delete a Team 5 5 3 Add a Team 5 6 Groups 5 6 1 Create a Group Step 1 Add Group Details Step 2 Add Members 5 6 2 Edit a Group 5 6 3 Delete a Group 5 6 4 Reset a Group 5 6 5 Add a Member to a Group from the Add amp View Members Page 5 7 Committees 5 7 1 Add a Committee Step 1 Committee Details Step 2 Add Members Step 3 Positions amp Assignees 5 7 2 Edit a Committee 5 7 3 Delete a Committee 5 7 4 Reset a Committee IGFA art Page 3 SERVASPORT p 1 Login Screen 1 1 LGFA URL The URL for the LGFA management system is people ladiesgaelic ie Type this into the web address bar as shown below Once you access to this URL you will be brought to the system login screen BOR fat people ladiesgaelic ie a al r You Gmail Images 55 Fa Google Search I m Feeling Lucky It s International Day of Happiness Join the party for a happy planet 1 2 Logging into the system To log into the system you will need a username and password see screenshot below Every member within the LGFA that is currently on the system will already have a Unique ID associated with them If a new member is added to the system they will be automatically allocated a Unique ID lf a
21. f amounts that is to be paid to each receiver account will be detailed within the payment summary screen like the example below Your payment summary Choose a way to pay Description Amount Log in to your PayPal account PayPal National Reg 15 00 EUR Injury Fund 25 00 EUR Email address Development Fund 1 00 EUR LGFA Provincial 5 00 EUR Password LGFA County 9 00 EUR Servasport Fee 0 61 EUR Log In Total 55 61 EUR Problem with login Fees apply Or simply create a PayPal account owe Pay with a debit or credit card VISA VISA and oisceven NOTE Servasport have no control over the text displayed within the description section they will be shown as the store name selected during the setup The administrator will be required to enter their Paypal login details and will then be shown the below screen to review their information before making a payment The administrator can change their payment method or leave a memo before confirming payment LGIA K resettle Page 28 SERVASPORT p Review your information Your payment summary Description Amount PayPal National Reg 15 00 EUR Additional information TE 25 00 EUR Add a memo about this payment Development Fund 1 00 EUR Payment method Change LGFA Provincial 5 00 EUR VISA DebitCredit Card Visa Delta Electron XXXX XXXX XXXX 59 60 EUR LGFA County 9 00 EUR 3838 Servasport Fee 0 61 EUR View PayPal policies and your payment method rig
22. gged from the right column and then dropped into the left column or the club administrator can tick the checkbox beside the members name and then click the remove button 5 7 3 Delete a Committee To delete a committee the club administrator has to navigate to the committees page and tick the checkbox es of the committee s they wish to delete and then click the delete button and must also select yes to confirm that they do wish to delete that committee from the pop up option 5 7 4 Reset a Committee To reset a committee the club administrator has to navigate to the committees page and tick the checkbox es of the group s they wish to reset and then click the reset button and must also select yes to confirm that they do wish to reset that committee from the pop up option The committee will then be reset to contain zero members FOR MORE INFORMATION ON THE LGFA MANAGEMENT SYSTEM PLEASE CHECK THE SERVASPORT FORUMS VIA THE FOLLOWING LINK http helpdesk servasport com forums LGIAK Page 34
23. hat you will be submitting this member to Croke Park and to the County Registrar and paying for their registration LGFAK Page 16 SERVASPORT gt Dashboard Add amp View Members Welcome Location View Members Help Members Sea rch Return items if ALL of the following conditions are met Communications None 2e Search Reset Reports Add v Registration Forms wv Group Set As More Actions Export v Records Per Page 20 One item found Club Admin Member m Unique ID Dob Player Address1 Town Mobile Email Contact Support Contact Bulk Add Members 2415955 01 01 1958 test town 447824882252 Forename ETU U E Unique ID Dob Player Address1 Town Mobile Email Once a club administrator adds a new member they will appear in the system in the Add amp View Members section 5 2 2 View Search for Club Members When the club administrator first selects the Add amp View members page they will see all of the club members within the club There is also the ability to search for a particular member or members within the system There is a drop down option to make a selection and a sign at the far right to add new search categories to find the correct member you are looking for LGIA rrin Page 17 SERVASPORT p Location View Members Sea rch Return iiams fF ALL of the following conditians are mat None Add Registration Forms Group
24. hts Subtotal 55 61 EUR Fees 3 99 EUR Pay Cancel Total 59 60 EUR When the member registration payment has been successfully completed the administrator will be notified on the Paypal screen like the example below After the payment has been made you will be automatically redirected to the LGFA Management system You made a payment of Your payment has been sent 59 60 EUR PayPal Description Amount Kyle Martin you ve completed your payment National Reg 15 00 EUR An email receipt has been sent to paypal sandbox kyle servasport com Transaction ID 16K49248RD598761F Injury Fund 25 00 EUR Transaction ID 8TM2802672083660U Retum to test facilitator s Test Store Development Fund 1 00 EUR Transaction ID 3HK78398DD300653P You will be redirected to test facilitator s Test Store in a few seconds LGFA Provincial 5 00 EUR Transaction ID 5YP5615137198230H LGFA County 9 00 EUR Transaction ID 6G188295151145611 Servasport Fee 0 61 EUR Transaction ID 79H56011E5343190B Subtotal 55 61 EUR Fees 3 99 EUR Total 59 60 EUR If you are not automatically returned to the LGFA Management system please selected the yellow Return button Upon returning to the LGFA Management system you will also see the below notification to confirm the registration fees have been paid Select Close to continue using the system LGIA K resettle Page 29 SERVASPORT 2 Regist
25. is link you will be able to see the contact details for our support team who are available Monday Friday 9AM 5 30PM Email support servasport com Telephone lreland 048 90 313 845 NI 028 90 313 845 International 44 28 90 313 845 LG FAK carat Page 5 SERVASPORT 2 NOTE Out of hours support will be available from mid February until 31st March every year The support team will be be available during these extended times Monday Friday 5 30PM 10PM saturday amp Sunday 10AM 6PM 2 Welcome Page Pre Fees Payment 2 1 Fees Notification A notification will appear on the system if your Club County or Province has yet to pay the required mandatory fees for using the system and the All lreland Levy When the required fees have been paid this notification will not appear again until the next year System Fees In order to access the system the System Fees need to be paid Paying the Fees The following page will allow you to pay the fees required to gain access to the system Servasport Helpdesk Forums Close 2 2 Paying Fees To pay the fees you will need to click on the PayPal button on the screen and login using your clubs PayPal details If you do not have a PayPal account then you will need to get an account created ASAP Follow the links below to create a PayPal account If you are a Northern Irish club use the UK link and if you are an Irish club use the Irish link below MOPHR of Ireland
26. lin Baile Atha Cliath Mobile Uimhir Soghluaiste 44 7824882252 Country Tir Ireland ra Home Phone Uimhir Baile 353 7 sd Postcode Work Phone Uimhir Obair 353 alts Email Check to receive emails Change Password Curent Password New Password Confirm New Password LGIA LADIES GAELIC FOOTBALL Page 14 SERVASPORT 2 5 Members Section and Registration Payment 5 1 Dashboard The members dashboard is very straightforward and easy to read and understand There are two sections to the dashboard which are e Club Membership Overview e Annual Registrations Overview Dashboard Add amp View Members Register Members Teams Groups Committees Families Welcome Location Members Dashboard Members eee Club Membership Overview Annual Registrations Overview Communications Season 2015 Refresh Start Year 2014 End Year 2015 Refresh Contacts 0 Hibernated Unregistergas o aa Fees Members 3 Reports Club Admin Contact Support Registered Members 82 E Full W Youth WW Social 5 1 1 Club Membership Overview The club membership overview display s a pie chart which outlines the number of members that are e Registered e Unregistered e Hibernated e Contacts lf a club administrator wishes they can also look back on past year s club membership information by select the year at the top left and then hitting the refresh button 5 1 2 Annual Registrations Over
27. oup s they wish to delete and then click the delete button and must also select yes to confirm that they do wish to delete that group from the pop up option 5 6 4 Reset a Group To reset a group the club administrator has to navigate to the groups page and tick the checkbox es of the group s they wish to reset and then click the reset button and must also select yes to confirm that they do wish to reset that group from the pop up option The group will then be reset to contain zero members LGIA K Page 32 SERVASPORT p 5 6 5 Add a Member to a Group from the Add amp View Members Page Members can also be added to a group from the Add amp View members page This can be done by selecting the checkbox beside the members name s and then select the group button then enter the name of the group and select next Ensure that the member s has entered the right hand table and then select finish 5 7 Committees This page provides the club administrator with the ability to create and edit committees Committees are created and managed the same way as team and groups meaning that the communications function can also be used to contact committee members When the club administrator selects the committees option on the system they can view all existing committees in relation to their club 5 7 1 Add a Committee There are three steps to adding a committee which are Step 1 Committee Details There are only two fields in this section th
28. ration Fees Paid Registration Fees have now been paid The registered players have now been sent to national level for approval If you believe that this is incorrect or have concerms regarding your payment please contact our support team servasport Helpdesk Forums Close Clubs members will be only be fully registered when the registration payment has been paid via Paypal This will be confirmed when their name has turned from red to black within the Add amp View Members Page If you wish to add a member to the system but you don t wish to register them straight away you will have to hibernate the member All payments are recorded within the Payment Invoices page found within the Club Admin section NOTE Your members will only be completely registered when their names changed from red to black on the Add amp View Members page This occurs when the LGFA National level have approved your registrations 5 4 1 Transaction Fees Each time a club administrator pays for a members registration through the LGFA Management system a transaction fee will be added to the total payment The fee is 2 5 0 35 per transaction This is added to every payment through the system There are no additional fees associated with processing payments via the system The transaction fee breakdown is as follows LGFAK Page 30 SERVASPORT p e Paypal Transaction Fee 1 4 0 35 e Servasport Transaction Fee 1
29. re 2 steps to creating a new group which are LGIA K Page 31 SERVASPORT p Step 1 Add Group Details There are only two fields in this section that can be filled in The first field is the name of the group which is mandatory then a description of the group which is optional Step 2 Add Members When the club administrator gets to this step there will be two tables one on the left and one of the right The left table will contain the members that are currently at the club and the right table should be empty at this stage as this is the table that will contain the members within that group To add members to the group the club administrator can either click and drag the member from the left table to the right table or the club administrator can select the tick box beside the member s name and then click the add button 5 6 2 Edit a Group To edit a group the club administrator has to first click on the group that they wish to edit If they want to edit the values within step 1 they can do so by changing those values and then proceeding to step 2 In step 2 it is the opposite of adding members to a group as the members can be dragged from the right column and then dropped into the left column or the club administrator can tick the checkbox beside the members name and then click the remove button 5 6 3 Delete a Group To delete a group the club administrator has to navigate to the groups page and tick the checkbox es of the gr
30. season To do this click on reports you will be presented with a table of report options Click on the PDF button beside the relevant report Full Members will print out all Registered members for this year You will be presented with a page asking which heading you wish to use and some font options as well A PDF will then be created LGFAK Page 22 SERVASPORT 2 5 2 13 Set a Member as a Player Non Player Official Non Official To set a member as either a Player Non Player Official Non Official you must first find them and then select the checkbox beside their name then go to the set as button and then pick the desired option NOTE for a member to be set as a player their D O B must be stored within their personal details Also if you have a male member within the system you cannot set them as a player 5 3 Register Members From 1st January to the 31st December Club s will be able to register members for the current year This means from 31st December 2014 all registered members will become unregistered This page provides Club Administrator with the ability to register Club Members for the current season At the start of each registration period this table will list all the Members that were registered for the previous season The full list of Members to be registered for the current season is displayed in the Register Members table by default The list of Members to be registered can be adjusted by conducting a search e g Displa
31. view The annual registrations overview is basically a stacked bar chart that automatically shows the current years and the previous years registration information LGFAK Page 15 SERVASPORT gt lf you move your mouse over the different colour then it will display for example Full 604 Total 3000 This would mean that there were 604 full members registered and in total there was a total of 3000 members registered 5 2 Add amp View Members The Add amp View Members Page gives the Club Administrator the ability to Add a New Member View Club Members search for a Particular Member View Edit a Members Details setup edit member login privileges View Hibernated Members Hibernate Member s Un hibernate Member s Delete Member s View Add Edit Contact s Group Members Contacts Convert a Contact to a Member View Registered Members View last years Registrations Print a List of Members 5 2 1 Add a New Member To add a new member to the system login and navigate to the Members page and then Add amp View members Select Add and then select Member at this stage fill out all member details It is important to fill out all mandatory fields or errors will appear on the form NOTE When the add new member form has been completed select the Register button to add them to the LGFA Management System The new member will not appear within the Register Members page as the system assumes t
32. y all Players to be registered The Records Per Page drop down control can be updated to adjust the number of Members listed within the Members table Location Registration Search Return items if None Search Reset Register v Registration Forms More Actions Y Records Per Page 20 Displaying all 4 items a me Unique ID Dob Address1 Membership Type Player ates Coach Administrator Referee National Administrator 2415662 01 01 1976 123 Test street Full E n a SMS Administrator 2416259 Town Full Cundereighteen After 2418501 03 08 1996 Test Full Cundereleven After 2418491 03 08 2003 Test Youth me a Unique ID Dob Address1 Membership Type Player oe Coach Administrator Referee LGFAK Page 23 SERVASPORT p The following details are displayed for each Member Name Unique ID Camogie Membership Number DOB Required for all Players and Juveniles Address 1 Membership Type o Full o Youth o Social e Player o Yes o No e Parental Consent Required for all Juveniles o Yes o No e Coach o Yes o No e Administrator o Yes o No e Referee o Yes o No 5 3 1 How to Register a Member s To register one or more Members for the current season perform the following steps 1 Navigate to the Registration page 2 Perform a Search to display the list of Members that you wish to register if you wish to re register all members at once select the first checkbox in the top left hand column to select ALL members to re
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