Form SYP-A1
Contents
1. to go to pages other than the 10 listed The bottom of the page will also display the total number of pages and the current page number Viewing page __ of __ ENTERING DATA To move between fields on Form SYP A1 use the lt Tab gt key or the mouse After completing the data entry selecting Save Changes will save the information to the database if all required data have been entered see Required Data Fields below The other option at this point is to Cancel which returns the user to the minor projects listing without saving any new or changed data Page 1 of 2 TYPES OF DATA Data on Form SYP A1 is comprised of yes no responses selections from picklists text and numeric entries Yes No Click to fill in the circle to the left of the Yes or No response If yes be sure to complete the required narrative in the next field Picklists Click on the down arrow to the right of the data entry field to access the available options Text Enter text as in a word processing application Use the up and down arrows or the scroll bar to view contents of the field Numbers Enter figures with or without commas commas will be inserted automatically DELETING A MINOR PROJECT To delete a minor project select Edit from the SYP A1 listing then select Delete at the top of the project page The user will be prompted to confirm that the intent is to completely remove the project from the system REQUIRED DATA2. FIELDS The Facility Name and Brief Project Description must be entered before the system will accept the Save Changes instruction on Form SYP A1 Before the cabinet agency contact can submit the completed agency plan to CPAB the system will run a series of checks to ensure that all required data fields have been completed The plan will not be submitted unless all required fields are completed In addition to the items listed above the following will also be checked on Form SYP A1 Has the Facility Name field been completed If the agency is a postsecondary institution has the Type of Space field been completed Has a Brief Project Description been provided Has the Biennium Needed been identified Has the Cost Estimate been provided Has a yes or no response been provided to the question Is this minor project included in any projects reported on Form SYP P2 If yes has the biennium and project title been listed PRINTING REPORTS In addition to the ability to print data for individual minor projects from the listing A summary report can be printed by choosing View Print Reports under Agency Level Reports on the SELECT OPTION page All reports are provided in PDF which requires the Adobe Acrobat Reader This software may be downloaded from the capital planning system HOME page Page 2 of 2
3. 2004 2010 CAPITAL PLANNING SYSTEM USER MANUAL Minor Project Needs Form SYP A1 Upon choosing Form SYP A1 from the SELECT OPTION page a listing of all minor projects that have already been entered into the system will be displayed in alphabetical order by facility name For each this display also reflects the facility number description and biennium in which the project is proposed From this project listing the user may take any of the following actions the steps to do each operation are shown in italics Retrieve the detailed data for a specific project to review and edit Select Edit on the project line Add a new project and the accompanying detailed data Select Add New Project at the bottom of the page Sort and display the project list based on any of the headings categories that are shown except Description Click on the heading that is to be the basis of the sort View and or print the detailed data for a single project Select View under the Reports column on the project line Note Changes to the data or the deletion of an entire project in the listing can be done only by accessing the project form Changes or deletions cannot be made directly to this listing NAVIGATING THE PROJECT LISTING If there are more than 15 minor projects they will be listed on multiple pages 15 projects per page Up to 10 pages will be identified at the bottom of the screen of the selected page click on the ellipse
Download Pdf Manuals
Related Search