Home

School User Manual

Contents

1. Printing a Report To generate the Certificate of Immunization Form 3231 follow these steps 1 From the Student Immunization History screen click on the button 2 Once the report is generated it will be displayed using Adobe Acrobat Reader Refer to the Optimizing GRITS chapter in this manual for more information on Acrobat Reader 3 To print the report press the printer icon on the Adobe toolbar Press Cx in the Print dialog box 4 To return to the Student Immunization History screen press O Back To generate the Student Immunization History report follow these steps 1 From the Student Immunization History screen click on the button 2 Once the report is generated it will be displayed using Adobe Acrobat Reader Refer to the Optimizing GRITS chapter in this manual for more information on Acrobat Reader 3 To print the report press the printer icon on the Adobe toolbar on your browser Press in the Print dialog box 4 To return to the Student Immunization History screen press e Back on your browser To generate the USG Form follow these steps 1 From the Student Immunization History screen click on the button 2 Once the report is generated it will be displayed using Adobe Acrobat Reader Refer to the Optimizing GRITS chapter in this manual for more information on Acrobat Reader 7 6 Georgia Registry of Immunization Transactions and Service School Access 3
2. Screening Annual Reporting forms The Georgia Registry of Immunization Transactions and Services link brings the user to the official Web site for information on the Georgia Immunization Registry and is the source for answers to frequently asked questions The National Immunization Program link brings the user to the Centers for Disease Control and Prevention s CDC Web site for immunization information 5 4 Georgia Registry of Immunization Transactions and Services Home Page The State Electronic Notifiable Disease Surveillance System link brings the user to the state of Georgia s SendSS web site where the user can report any instance of a required notifiable disease The Vaccine Adverse Event Reporting System link brings the user to VAERS an information and reporting system for vaccine safety Adverse events can be reviewed and reported on this site The Vaccine Information Sheets link brings the user to the Immunization Action Coalition s Web site which provides downloads of the CDC s Vaccine Information Statements VISs in many languages Upcoming Events The Upcoming Events section of the main screen lists immunization conferences and events that may be of interest to immunization providers Home Page Georgia Registry of Immunization Transactions and Services 5 6 Georgia Registry of Immunization Transactions and Services Home Page 7 Maintenance In this chapter Managing Users Adding Users Edit
3. Internet Explorer will add this page to your Favorites list Name Georgia Registry of Immunization Transactions and Se Create Ir Favorites Mew Folder Links Other links 5 Click Add to Favorites and press x 6 The Georgia Registry of Immunization Transactions and Services should now appear on your browser s list of favorite sites Creating a GRITS Shortcut on Your Desktop Internet Explorer Once you add GRITS as a favorite you may copy it as a shortcut to your computer s desktop Once the shortcut is created simply double click on it to open your browser to the GRITS login screen To create a GRITS shortcut 4 2 Georgia Registry of Immunization Transactions and Services Optimizing GRITS 1 Click on Favorites and right click on the Georgia Registry of Immunization Transactions and Services favorite 2 Click on Send To and then Desktop create shortcut 3 Press PE lf there is no Desktop option under the Send To pop up menu do the following 1 After right clicking on the Georgia Registry of Immunization Transactions and Services favorite choose Copy 2 Minimize the Internet Explorer screen 3 Choose an open area on your desktop and right click 4 Choose Paste Shortcut Alternately you may set a shortcut by doing the following 1 Atthe GRITS login screen before entering any data choose File from the menu bar 2 Click on Send and Shortcut to Desktop Setting GRIT
4. will produce only last names of Li First Name Enter the student s first name You may also enter the first two letters or more of the student s first name to initiate a search of all students matching those letters Middle Name Enter the student s middle name or initial Note DO NOT search using a middle name or initial unless you are sure the information is in GRITS Mother s Maiden Last Enter the mother s maiden last name in combination with the data entered for last name and first name to narrow your search for a student with a common name Note You may find all students associated with a mother by entering only the mother s first name and maiden last name Mother s First Name Enter the mother s first name in combination with the data entered for last name first name and or mother s maiden last fields to narrow a search for a client with a common last name Note You may find all students associated with a mother by entering only the mother s maiden first and last names Birth Date Enter the student s birth date in the format MM DD YYYY It is recommended that the birth date be used in 7 2 Georgia Registry of Immunization Transactions and Service School Access combination with at least one other set or search criteria such as last name and first name Gender Select the gender of the student to narrow a search for a common name especially if the first name is androgynous By default N A is
5. 2 Once the report is generated it will be displayed using Adobe Acrobat Reader Refer to the Optimizing GRITS chapter in this manual for more information on Acrobat Reader 3 To print the report press the printer icon on the Adobe toolbar Press a in the Print dialog box e Back 4 To return to the Report Student List screen press on your browser Student Immunization Status Reports These reports are not currently available The Student Immunization Status Reports are a group of three reports that are generated for a student list Immunization Status Summary Report Displays a list of students who are Complete for school attendance and a list of students who are Incomplete for school attendance Immunization Status Form 3231 Displays a Form 3231 for all students who are Complete for school attendance Immunization Status Immunization History Displays a Student Immunization History report for all students who are Not Complete for school attendance Generating the Report To generate the Student Immunization Status Reports follow these steps 7 12 Georgia Registry of Immunization Transactions and Service School Access 1 From the Report Student List screen press Sent ton Sue Repons 2 The Check School Report screen will display indicating the percentage of report completion See Check School Report section for information regarding the Check School Report screen Note Wh
6. Georgia Public Health Publications and Forms Menu Bar At the top of the screen toward the right side you have several menu options These menu options will appear on every screen within GRITS The options available are the following 1 Home Clicking this menu option will return you to the GRITS home page from anywhere in the registry 2 Change Password You may change your password for GRITS at any time To do so follow these steps e Click on Change Password on the menu bar e When the Change Password dialog box appears type ina new password choose a password four to 16 characters in length e Tab to the Confirm New Password input box e Retype your new password e Press save 5 2 Georgia Registry of Immunization Transactions and Services Home Page e Password Updated will appear in red at the top of the Change Password dialog box after your password has been successfully saved 3 Logout Clicking on the Logout menu option will log the user out of the current GRITS session and return you to the Login screen The user may logout from any screen within GRITS 4 Help Desk Clicking on the Help Desk menu option will give you a screen with contact information for the GRITS Help Desk 5 Online Help Clicking on the light bulb in the right corner of the screen brings up page specific help Refer to the Appendix of this manual for more information on online help Directly below the menu bar is a row of
7. Immunization registries are confidential computerized state or community based information systems In the Healthy People 2010 program the U S Department of Health and Human Services set a goal of enrolling 95 of children from birth through age five in a fully functioning immunization registry noting Population based immunization registries will be a cornerstone of the nation s immunization system by 2010 Registries enable public and private health care providers to consolidate and maintain computerized immunization records on all children within a given geographic area They enable multiple authorized health care professionals to access the consolidated information on the immunizations that any child has received They help doctors remind parents when their children are due or overdue for immunizations They help health care professionals stay abreast of the complex immunization schedule Why We Need Immunization Registries The U S now enjoys the highest immunization rates and lowest disease levels ever but sustaining them is not easy One of the greatest challenges is the growing complexity and volume of immunization information e Over 11 000 children are born each day each needing 18 22 shots by age six to protect them from debilitating life threatening diseases e An increasingly complex childhood immunization schedule makes it difficult for health professionals to keep up even with the help of books charts and tr
8. Netscape 4 7 1 Atthe GRITS login screen before entering any data click Edit and choose Preferences 4 4 Georgia Registry of Immunization Transactions and Services Optimizing GRITS preferences x Categor E Navigator gt Appearance Navigator n Display on Navigator Startup Y Default Browser l ii e Set Netscape as your Languages O Blank page default browser Helper Applications Home page Set Default Browser Smart Browsing E Internet Search O Last page visited Tabbed Browsing Home Page Downloads gt Composer Clicking the Home button takes you to this page or group of pages D Mail amp Newsgroups Location https www grits state ga us Choose File gt Instant Messenger D ICQ Use Current Page Restore Default gt Privacy amp Security gt Advanced Select the buttons you want to see in the toolbars Offline amp Disk Space Bookmarks Search Toolbar Search Mail C Go Print My Netscape IM Home C Shop Radio My Sidebar Cancel 2 Click the Navigator category 3 In the Home Page section press Use Current Page to make the page currently displayed in the browser window your home page 4 Press OK Optimizing Browser Performance Unless instructed to do otherwise your browser will automatically save a copy of each new Web page you visit to your computer s hard drive Over time these saved files can slow down your browser s performance To avoid this problem you may set your browser to
9. To return to the Manage School Users screen press Cancel Deleting Users To delete a user from your organization s database follow these steps 1 Follow Steps 1 3 under Editing User Information Press _ Delete Press in the delete confirmation box When the information is deleted from the registry database the message User Deleted will appear in the upper right hand corner of the Search Results box oe IN Printing a User List To print out a list of your organization s users follow these steps 1 Click Manage School Users under Maintenance on the menu panel 2 Press in the User Search box Maintenance Georgia Registry of Immunization Transactions and Services User Search Last Mame First Mame Add User Add Users To get a complete list of Users leave both fields blank and click the Find button Search Results Renai Last Hame First Hame MI User Hame Status Password R Uzer Ima useri Active F Uzer Inactive userinactive Inactive 3 Do one of the following e Choose File then Print from your browser s menu bar In the Print dialog box press lt a e Or press the printer icon on your browser s toolbar 4 If your printout is cut off try setting your printer to landscape To do this e Choose File then Print from your browser s menu bar e Inthe Print dialog box press or Properties e Inthe Preferences or Properties box find the section where you may specify orientation Choose
10. When a provider is entered into GRITS immunization data from existing electronic data systems can be loaded into the registry s database In addition GRITS receives weekly birth and death data from the Georgia Vital Statistics database New births are generally loaded into GRITS within two to three weeks GRITS also contains all Georgia birth data from January 1 1998 to the present GRITS ts provided to health care providers in Georgia To use the registry providers are required to attend a GRITS training session and sign an enrollment agreement The State of Wisconsin developed the Immunization Registry in 1999 The Georgia Department of Human Resources modified it to be Georgia specific and is now the GRITS application we know today Introduction Georgia Registry of Immunization Transactions and Services 1 4 Georgia Registry of Immunization Transactions and Services Introduction nan System Requirements In this chapter Internet Access Hardware Requirements software Requirements Internet Access Since GRITS is a Web based application you will need reliable Internet access preferably with a dedicated connection to access GRITS A modem connection will also work but will perform more slowly Using modem access with a cellular phone is not recommended This type of connection is expensive and too unreliable to support a Web application Hardware Requirements e The following are minimum hardware requirements for
11. 16 School Report Job Status not currently available ooooooonncoococonnnonoconononnnocononnnnnononanonnnns 7 16 School Report Status not currently avallable ooocconnccnnnccccooononononnncnononononnonoconononononnonans 7 16 Generating Group Reports not currently available cccococccooccnnonononoconoononononoconononnnnnnns 7 17 Viewing Reports not currently available ooooncconcoconcnonocooonononoconononnnnonnanononnnannnnnnnnnannnnnnns LAF Upload IS Eee ie ee ee 7 18 Ya e AA De E led ie ae 7 18 A A ee 7 19 VIEWING an Upload A US Lo 7 19 Organizations iii Newoaes aa a a 8 1 Parent oMa SWEN Or crisa a a E a a a a ici 8 2 SINCE UZAO e E E aaeoseagerne 8 2 A nn A a aes aa a aa E ett A 1 A e a a a a alaace ee A ed saetyee thence ne A 2 Screen Specie TAC D esmae cued a A gion eee ened A 2 General Te aea E E soocseast aeecontqsaiseines A 3 SA A chpet we Medea E nc ea lehtod eset A 7 E SAIN suoatane ea uon cera reainend voce au tee a a tata neamaneusuabeuns G 1 Zan Introduction In this chapter What Are Immunization Registries Why We Need Immunization Registries The Georgia Registry of Immunization Transactions and Services The following sections are an overview of immunization registries reproduced with the permission of All Kids Count a nonprofit organization dedicated to the improvement of immunization rates in children What Are Immunization Registries
12. 7 loiccccccsssccccssssessecsssnssseesssaeeseesseaes 4 4 Optmizing Browser Performance a celui 4 4 Deleting Temporary Internet Files Internet Explorer 5 0 oooncccconicncccononcccononnononoononononnonanonnononos 4 5 Clearing History Files NetscapelO 4 7 irrendiet a ea aa e a E 4 5 Operating in Full Screen Mode Internet Explorer ooooooonnccccccccccoccnncconnnononononnonnnnnnnnnannnnnnnnnos 4 6 Running Reports with Adobe Acrobat Reader occcccccoocccncccccocconcccnoncnnonononcnonononnnnnnnnononcnnnnonnnnennnnnnnns 4 6 Running Acrobat Reader FOSA one e aye 4 6 Problems Running Reports in Acrobat oooonccncccccocncnnocoonnononononnnononononnnnnnnononnnnonnnannnnnnnrnnnnnnnnonos 4 7 File Transter Protocol Server ACTOS T A 4 7 EmCen Screen Nava lO td laos 4 7 KeEVDOAlO ONOG INGRIT O A A evens ceed 4 8 MOUSE SAOMCUTIS TECATE A aaa Lesa 4 10 Home Page siioni E EEEE A E 5 1 Ment B arces a ree ee Oe a a ae 5 2 Menu Panahanan e a aoa te ie 5 3 MENUS CONS tr ena 5 3 Aa e A 5 3 Rele aso NOIA ba 5 4 FACS OUIC A A AN 5 4 o A A 5 5 A A E sgauaneunesasmecusasawoeceeewaceeneccuasaxsacecssstwanesavencees 6 1 Managing USCIS cado dd od inn cou ened aden 6 2 A o o O 0 etc eenelnclope E A E ae EE O OOE 6 2 ETNIA A AAA A ee ee ee 6 4 INICUVAIA TUS TS O ee a 6 5 DEIS INT USES A ca 6 5 PHIATIAG AUS TS o ell 6 5 SENOOIACCOS Sidi loable e lied iii 7 1 FINO SWAN Suisse tol diia 7 2 Student Immunization History Informati0N ccccccc
13. Immunizations AAA Record Immunizations Last Name his Is the clients last name Assign or change a last name by typing Reminder Request Output Options the desired name into the Last Name text box Note Reminder Request Status First Name his is the clients first name Assign or change a first name by typing Report Student List the desired name into the First Name text box Reports Available for Client Mother s This is the clients mother s maiden last name Assign or change the Reports Only User Modan task mother s maiden last name by typing the desired name into the Request New Client Form Mother s Maiden Last text box Request Reminder Mathers This is the clients mother s first name Assign or change the mother s Responsible Person s Tab first name by typing the desired name into the Mother s First Name Student Immunization History text box _ aa e Other Fields First Name f 6 The help information you selected will display on the right side of the help box 7 Use the links at the top of the screen or scroll down to view the information you need 8 To return to a previous help screen or to skip ahead one screen use the box s Back and Forward buttons 9 To close out of the help box press the X button in the top right corner of the box A 6 Georgia Registry of Immunization Transactions and Services GRITS Help Desk MOE If you are experiencing difficulties or have questions rega
14. Report section for information regarding the Check School Report screen Note The Date 3231 Generated column on the student list will NOT be updated when generating reports using the button Removing Students from a List 1 Place a checkmark in the Select column next to the student you wish to remove You can select one or more clients at a time PressL_ Deste 3 You will be prompted with a confirmation to delete Press OK 4 When the student has been removed from the list a message will appear The list has been updated successfully Georgia Registry of Immunization Transactions and Service School Access Return to Manage List screen Press cancel You will be returned to the Manage List screen Student List section This Student List section provides a list of all students contained on a single student list Student List Select All All Unselect Al All Index mE EO Ee al ETE MP ee ee a a a an a Generated CLIENT 03 064 996 5 TEST TOM Pal 074014999 Last Name The last name of the student It is also used as a link to the Student Immunization History screen First Name The first name of the student Middle Name The middle name of the student Birth Date The date of birth of the student Date 3231 Generated This field displays the date a Form 3231 was generated for a student on the student list The date only applies to Form 3231 s generated using the buttons Selecting a studen
15. Screen AAA The Find Student screen is used to search and locate any school student existing in the registry system using predetermined sets of search criteria e Functionality e Search Results Functionality Search Criteria 1 Student Name Search 2 Mother s Name Search e Purpose This section describes what the screen is meant to do or what kind of information needs to be entered e Required fields This section lists the required fields on the screen and describes the information needed for these fields e Other fields This section lists and describes non required fields A 2 Georgia Registry of Immunization Transactions and Services Appendix e Information provided This section lists the information that may be found on the screen e Functionality This section gives step by step instructions on how to enter information on the screen or features on the screen and describes their function e Results This section describes the outcome of a search Ml Al igp report download or other information entered into the database GRITS online help function includes a e User tips This section has advice or further information on notes feature Notes how to use this screen appear underlined and 3 To view these features you may either click the links under the in red type click on the Purpose section or scroll down the box Note link to view 4 To close the help box press the X button i
16. accessing GRITS e Pentium 100 MHz computer 500 MHz or higher recommended e 32 MB RAM 64 MB or higher recommended e 500 MB free disk space e Screen display set at a minimum of 800 x 600 resolution and 256 colors e Mouse Software Requirements e Internet Browser software e Microsoft Internet Explorer version 5 0 or higher is strongly recommended e Netscape version 4 7 is compatible with GRITS e Windowse 95 98 Millennium Edition NT 2000 or XP e Adobe Acrobat Readere 5 0 or higher e For networked computers port 443 of the network firewall must be open for outgoing HTTPS secure HTTP To verify try typing the GRITS Web address on your Internet browser htips www grits state ga us lf you are unable to access the site contact your network administrator 2 2 Georgia Registry of Immunization Transactions and Services System Requirements E Accessing GRITS In this chapter Accessing the GRITS Web Site Exiting GRITS Time Outs in GRITS Accessing the GRITS Web Site To access the GRITS Web site do the following 1 Open your Internet browser To open your browser locate the browser icon on your computer s desktop screen with program icons Your icon will either be for Microsoft Internet Explorer or Netscape Once you have located the icon double click on it with your left mouse button 2 Click File and choose Open Open Web Location in Netscape6 If you are unable to see your bro
17. and Services Optimizing GRITS 2 Under the Navigator category choose History if no options are visible in this category click the arrow to expand the list Preferences xi wo Y Navigator Browsing History History Languages Helper Applications Remember visited pages For the last gt days Clear History Internet Search Location Bar History History is a list of previously visited pages Tabbed Browsing Clear the list of sites stored in the location bar menu Downloads gt Composer gt Mail amp Newsgroups gt Instant Messenger gt ICQ gt Privac y amp Security gt Advanced Offline amp Disk Space 3 Press Clear History and or Clear Location Bar to remove all previously visited Web pages from the lists 4 To limit how long pages remain in the History list click the field next to Pages in history expire after and type in a number of days 5 Press OK Operating in Full Screen Mode Internet Explorer To view most elements of GRITS with a minimal amount of scrolling set your browser to full screen mode by pressing F11 on your keyboard This mode gives you minimal browser commands and maximum viewing area for GRITS screens To return to normal screen mode press F11 again Running Reports with Adobe Acrobat Reader GRITS uses Adobe Acrobat Reader 5 0 to display reports in portable document file PDF format This format allows you to print reports exactly as the
18. at the state level by DHR The Parent Child Switch Org screen displays the parent vendor organization followed in alphabetical order by the child client organizations associated to the parent in the Switch to Organization pick list Users who belong to child client organizations cannot switch to their parent vendor or peer organizations When a child client organization is the parent vendor of another organization switching to the lower level organization is allowed To switch to a child client organization follow these steps Ml E 1 Click on Parent Child Switch Org under the Organizations section The Parent Child of the menu panel Switch Org switch is only valid for the 2 On the Parent Child Switch Org screen choose the child client current user session organization from the Switch to Organization pick list If the user logs out of the registry before organization Angela s Schoolfor Angels sser Ima User roe School Administrator switching back to its Parent Child Switch Org home organization Current Organization Angela s School for Angels the user will be Sie returned to the home Switch to Organization organization at the next login The home organization is 3 Press OR determine by the 4 The user will be switched to the requested organization After the organization code switch occurs the organization name on the yellow title bar at the username and top of the screen and the Current Organization
19. automatically delete the temporary Internet files each time the browser is closed Deleting Temporary Internet Files Internet Explorer 5 0 To automatically delete all temporary Internet Files each time Internet Explorer is closed follow these steps 1 Click on Tools on your browser s menu bar 2 Choose Internet Options 3 Click on the Advanced tab Optimizing GRITS Georgia Registry of Immunization Transactions and Services Internet Options General Security Privacy Content Connections Programs Advanced Settings Just go to the most likely site B Security Check for publisher s certificate revocation r Check for server certificate revocation requires restart r Check for signatures on downloaded programs P Do not save encrupted pages to disk Empty Temporary Internet Files folder when browser is closed Enable Integrated Windows Authentication requires restart Enable Protile Assistant Use 55L 2 0 Use 55L 3 0 Use TLS 1 0 Warm about invalid site certificates A Wam it changing between secure and not secure mode Wam If forms submittal ts being redirected Restore Defaults Lok 4 Scroll down the list until you see the Security heading 5 Puta check mark next to the command Empty Temporary Internet Files folder when browser is closed 6 Press xk Clearing History Files Netscape 4 7 1 Click Edit and choose Preferences 4 6 Georgia Registry of Immunization Transactions
20. field Internet Explorer moves through the fields in the order specified by the Web page When the cursor reaches the last field it advances back to the first field on the screen when Tab is pressed In Netscape the Tab key moves the cursor from left to right top to bottom regardless of the tab order specified by the Web page Shift Tab Holding down the Shift key and pressing the Tab key will bring the cursor back to the previous field In Internet Explorer the cursor will go back to the previous field defined by the Web page In Netscape the cursor will go to the previous field as defined by the order described above Enter In most cases the Enter key will complete entry of information on the current screen Most screens have a default button that is activated when the Enter key is pressed this button could be called Save Submit OK etc Netscape does not recognize the Enter key lt Left Arrow The left arrow moves the cursor one character to the left Optimizing GRITS Georgia Registry of Immunization Transactions and Services gt Right Arrow The right arrow moves the cursor one character to the right Ctrlee Holding down the Ctrl key and pressing the left arrow key moves the cursor one word to the left Ctrl gt Holding down the Ctrl key and pressing the right arrow key moves the cursor one word to the right Ctrl A Holding down the Cirl key and pressing the A key will select all th
21. listed on the password that are Parent Child Switch Org screen will be changed to the entered on the login soreer organization selected The Switch to Organization pick list will continue to display the parent vendor organization followed by its aT AT child client organization s child client 5 The School Administrator user will have access to the same organization or to features on that organization based on the role assigned to switch back to your him her at the parent vendor organization home organization C repeat steps 1 3 6 Press VaNcel to return to the home page 8 2 Georgia Registry of Immunization Transactions and Services Organizations nan Appendix In the Appendix Online Help GRITS Help Desk Online Help Ea GRITS online help function provides you with both screen specific help and a general help index You may access online help from any screen in GRITS by pressing the yellow light bulb on the menu bar in the right corner of the screen Screen Specific Help To access screen specific help follow these steps 1 Press the light bulb on the menu bar located at the top right of the screen on which you would like help 2 A box with screen specific help information will display This help box may have any or all of the following features A Find Student Microsoft Internet Explorer provided by EDS COE Seles x iz TA J Search se Favorites 2 oa 3 AL Help Contents Find Student
22. 2005 Release Version 5 4 0 Parent Child switch organizations screen ADACEL amp BOOSTRIX manage school users NEW 04 19 2005 Release Version 5 3 0 Schools Administrator role Manage Users User Manual Rpts eme AS NEW 02 10 2005 Release Version 5 2 0 Form 3231 expiration date range Data exchange CPT to TN School Access NEW 1215 2004 Release Version 5 1 0 Show Transactions screen and VFC Sites screen check status EW 07 01 2004 Release Version 4 7 0 HIPAA auditing and Merge Client screen os ha NEW 06 16 2004 Release Version 461 Influenza Preservative Free check school report NEW 06 04 2004 Release Version 4 6 0 Inventory Management Action Codes and Transfers upload list NEW 01 23 2004 Release Version 4 5 0 Enter new immunizations for clients that have optectont NEW 4242 2003 Release Version 4 4 0 Online physical inventory counts and reports NEW 10 31 2003 Release Version 4 3 3 Add 25 mi dose NEW 10 01 2003 Release Version 4 3 2 Form 3231 Rev 10 01 2003 NEW 09 03 2003 Release Version 4 31 Modified Form 3231 NEW 06 27 2003 Release Version 4 3 0 GRITS Phase 1 5 NEW 05 05 2003 Release Version 42 0 GRITS PILOT NEW 12 20 2002 Release Version 4 1 0 County Reports VIS Dates Client Comment Updates more release notes resources on the web upcoming events Georgia Academy of Family Physicians Currently there are no events listed Georgia Chapter American Academy of Pediatrics Georgia Immunization Program
23. 2009 E iT nn T Influenza 04 02 2007 0305 2008 9 05 2008 pcv RA nnnnNNNENEE Polio 04 0419 2008 0410 2011 Rotavirus MN varicella 06 02 2008 06 02 2008 0410 2011 Vaccine Group This column lists the vaccine group name Earliest Date This date is the earliest date that the client may receive the vaccine An immunization will be deemed Not Valid if given before this date The Earliest Date will appear shaded in yellow when today s date is on or after the earliest date and is before the recommended date Recommended Date This date is the recommended date that the client may receive the vaccine For vaccines recommended over a specific age range i e 12 15 months the recommended date is the beginning of this time period The Recommended Date will appear shaded in green when today s date is on or after the recommended date and is before the overdue date 7 8 Georgia Registry of Immunization Transactions and Service School Access Overdue Date This date is the last date of the recommended date range After this date the immunization is considered past due for the client This will also trigger the use of an accelerated schedule for future immunizations The Overdue Date will appear shaded in blue when today s date is on or after the overdue date Latest Date This date is the latest date that the client may receive the vaccine Complete The pink shading will only be applied to an immunization series that h
24. GRITS 5 Atthe GRITS login screen enter your organization code username and password The information on this screen is case sensitive enter the information exactly as you received it Leading the Way to Healthier Lives W MM Ml E The information on the Login screen is case sensitive in other GR i 5 Welcome to GRITS SSA Please enter your Organization Code User Name and Transactions and Services Password and then click the Login button to continue AN ANA yo need assistance click the Light Bulb at the top right of the screen Organization Code words you need to Username enter the data In upper Password and or lower case exactly how you y y received it AAAAAAAARRARAARRRARA DO NOT ATTEMPT TO LOG ON UNLESS YOU ARE AN AUTHORIZED USER AAAARARAAA Copyright 1999 2001 State of Wisconsin All rights reserved 6 Press the button 7 You will now be at the GRITS home page Refer to the Optimizing GRITS chapter in this manual to create a favorite or shortcut for the GRITS Web site on your computer Exiting GRITS To exit from the GRITS Web site press the logout button on the GRITS menu bar at the top of the screen GRITS may be closed this way from any screen within the registry Once you press the button you will be returned to the GRITS Login screen You may minimize your browser at this point by pressing in the upper right corner of your computer scree
25. GRITS Georgia Registry of Immunization Transactions and Services uy School User Manual Production Build 6 7 0 DH R GEORGIA DEPARTMENT OF HUMAN RESOURCES INTOQUCION a nae eve An sci ENT IE ENEE ENEE AEA aT EE A EEE A e aOR SE EE ER SS ONES eT eee Re ee EPO 1 1 WhnatAte immunization REGISINCS esa cdta 1 2 Why We Need Immunization Registries cccooocccnccccconnnncccnnoncnnnnononnnonononnnnnnncnnancnnnnnnnnnnnnnnnnnanennnnnos 1 2 The Georgia Registry of Immunization Transactions and ServiCeS ooccccccccncccoconcnnnennnnncnanonnononeninonos 1 3 System REQUIEM Sissi aoaaa aa aaa Eaa aaa aa a aAa aaa aaa 2 1 MEMET ACCOSS ici A A es 2 2 Hardware Regule menisco a a N E IN 2 2 Software Requirements AA E ees N 2 2 ACCESSING ORIS ora ana N R ee ee 3 1 ACCeSsing Ine GRIS Web SING snsneern aa aara 3 2 e P 3 3 TS DUST Sisa 3 3 OpUMIZNO GRITS unir 4 1 Greating Favontes and SMOMCUIS ii A 4 2 Adding GRITS to Favorites Internet Explorer ooccccccoconnconococonnnononononnonnononanonnonnnanonnnonnnannnnnos 4 2 Creating a GRITS Shortcut on Your Desktop Internet Explorer oocccccoconcconcccconnninoconononass 4 2 Setting GRITS as Your Browser s Home Page Internet Explorer ocoooooonccnnccoconccoconoonononnnnos 4 3 Adding a GRITS Bookmark NetscapeO 4 7 ccccssecccccccccecsuseseeccesecssseeeeeeeessssaueeeeeeessssaaensseeeessneas 4 4 Setting GRITS as Your Browser s Home Page NetscapeO 4
26. List screen Press if you do not wish to delete the report list Note Once you delete a list there is no way to recover it Report Student List The Report Student List screen is used to view student s added to your student list and generate reports for the students on the list The Options Available for lt Student List name gt section provides reports and maintenance options for your selected student list The reports and maintenance options are explained in detail below School Access Georgia Registry of Immunization Transactions and Services Options Available for list 1 Generale he complete siudent Dst same and date of Dith Student List Geperate Form 3231 for each sivdest complete for schoo gttendance dnd an immunization udent Imm Status Reports Alstory Report for al others Summary lst of al students Included gt Generale Form 3231 for students peki cormplete for schoo attendance and an lmtraurization History Report for those who have expired or wi expire within 30 days Periodic Imm Status Reports DURMA looted Print Form 3231 oF emanzeation Astory report for SELECTED students Delete SELECTED students from Student List Retura to Manage List screen Student List Report The Student List report displays the name and date of birth for each student on the student list sorted alphabetically by last name To generate the report follow these steps 1 From the Report Student List screen press ett
27. S as Your Browser s Home Page Internet Explorer 1 Atthe GRITS login screen before entering any data choose Tools from the menu bar 2 Click on Internet Options Optimizing GRITS Georgia Registry of Immunization Transactions and Services Internet Options General Security Privacy Content Connections Programs Advanced Home page You can change which page to use for your home page Address https feas grits state qa us Use Current Use Default Use Default Use Blank Blank Temporary Internet files 3 Fages you IEW on the Internet are stored in a special folder Delete Cookies Delete Files Settings History The History folder contains links to pages you ve visited for 4 quick access to recently viewed pages Days to keep pages in histone 20 Al Clear History 3 Inthe Internet Options box click on the General tab 4 Onthe Home Page section of the box press _ Use Curent 5 Press ok Adding a GRITS Bookmark Netscape 4 7 1 Click File and choose Open Web Location 2 Type in the GRITS Web address htips www grits state ga us OK Press 3 Accept any security or certificate warnings 4 Once at the login screen click on Bookmarks on your browser s menu bar Choose Add Current Page 5 The Georgia Registry of Immunization Transactions and Services should now appear on your browser s list of bookmarks Setting GRITS as Your Browser s Home Page
28. To print the report press the printer icon on the Adobe toolbar Press Cx in the Print dialog box 4 To return to the Student Immunization History screen press e Back on your browser Student Immunization History The Immunization History table lists all the immunizations the client has received to date Immunizations are listed alphabetically by vaccine group and ordered by Date Administered Vaccine Group pate Administered Series TradeName nose DTPiaP Os 2007 dots Pediarix El 10072007 2015 Tripedia E 12072007 30f5 Pediarix El Hepa OB0F 2007 Tots Enqgerix B Peds El Os 2007 Zofs Pediarix El 1207 2007 3013 Pediarix El Hik camnar 2007 1of4 PedvaxHIB E 100072007 20f4 PedvaxHIB E 1207 2007 sof 4 PedvaxHIB E Pitty Oso 007 1of4 Prewnar El 10007007 2014 Prevnar El 12072007 30f4 Prewnar El Polio Os 2007 1of4 Pediarix El 10072007 2014 POL E 12072007 30f4 Pediarix El Vaccine Group This is the vaccine group name Date Administered This date is the actual day the client was given the vaccine Series The number in this column is created by validating the immunization date against the client s assigned tracking schedule The system then provides the number of the immunization within the series or indicates that the vaccine was not valid Immunizations may be not valid because the client was too old or too young to receive the vaccine or the time interval between dos
29. aining e Families are more mobile than ever before They relocate change employers change insurers and change doctors with increasing frequency e Research shows that many parents whose children are not up to date with their immunizations mistakenly believe that they are Many doctors also overestimate the coverage of their patients e Because of increasing concerns about vaccine safety some parents in the absence of disease may not choose to immunize their children Better data about the immunizations given can help address these concerns 1 2 Georgia Registry of Immunization Transactions and Services Introduction Immunization registries help to avoid the peaks and valleys of disease outbreaks by providing accurate up to date information about the immunizations that children receive The Georgia Registry of Immunization Transactions and Services The Georgia Registry of Immunization Transactions and Services GRITS is a population based Web application containing consolidated demographic and immunization history information GRITS is able to perform a variety of functions for health care providers including e Recording immunizations contraindications and reactions e Validating immunization history and providing immunization recommendations e Producing recall and reminder notices vaccine usage and client reports and Clinic Assessment Software Application CASA extracts e Managing vaccine inventory
30. ancel Mo Match File 1KB Download Log for test Mo Download Logged summary Information for test A Processed 39 Added 29 Rejected Pending E Mo Match 4 Download Files for lt Job Name gt This section contains all output files available for you to download including the Response File and any Rejected File or No Match File which may have been generated during processing Click on the blue underlined File name to view the file Note This section contains information regarding activity of the download file including file name user name and date time of the download Summary Information for lt Job Names This section contains all information pertinent to the list file received and processed Categories include Processed The number of students who were processed during the upload Added The number of students that were added to a list during the upload Already on list This category represents the number of students that were not added to an existing list during the upload because they were already present on the list This category only appears for jobs that update existing lists Rejected The number of students that were not accepted for processing The reason for the rejection can be viewed in the Response File listed in the Download Files section Note The rejected file can be saved to your computer corrected and resubmitted using the Upload List screen Pending The number of students th
31. as been completed according to the CDC ACIP schedule The pink shading will span across all columns in the table Maximum Age Exceeded Reflects whether a student has exceeded the maximum age to receive a specific vaccine For instance if a student has already reached the age of 5 and hasn t completed the Pneumococcal series then the recommendation for Pneumococcal at the bottom of the student immunization history will show Maximum Age Exceeded Maximum Doses Met Or Exceeded For Vaccine Group Indicates the maximum number of doses that can be administered for the specified vaccine series Immunity Recorded for Vaccine Group Indicates a Client comment has been added that specifies a client is immune to a specific virus Contraindicated Indicates a client comment has been added that contraindicates administration of a specific vaccine Select Vaccine Group TUI Indicates a combination DTPiaP 03 23 2005 vaccine such as HepB Comvax has been administered to a client ne and the vaccine groups for the combination vaccine have different recommendations for the next dose Each vaccine group s Earliest Date is surrounded by a gray border as a warning to ensure the next combination vaccine is administered correctly for both earliest dates Opt Out Clients The Georgia Immunization Registry Law OCGA sec 31 12 3 1 as interpreted by the Rules and Regulations grants requesters the option of having immunization records removed fr
32. at were not added to a list because they have multiple matches in the GRITS system Details on the multiple matches founds can be viewed in the Response File listed in the Download Files section School Access Note To add a pending student to a list use the Find Student menu item and manually add the pending student to the a list on the Student Immunization History screen No Match The number of students that were not added to a list because no match was located in the GRITS system Details on students who produced no match can be viewed in the Response File listed in the Download Files section Note Students that do not exist in the GRITS system cannot be added to a student list School Access Georgia Registry of Immunization Transactions and Services 7 22 Georgia Registry of Immunization Transactions and Service School Access nan Organizations In this chapter Parent Child Switch Org pp Parent Child Switch Org A child client The Parent Child Switch Org screen will allow school administrator organization cannot users who belong to a parent organization or a vendor organization be setup as a to switch to their child or client organizations without having to log parent vendor to its out and log back into the registry In order to switch to your related parent vendor organizations a parent child or vendor client relationship must be organization requested by your organization and created
33. ds are not duplicated in GRITS Desktop The default screen on your computer that displays when no programs are open The desktop contains shortcut icons that allow the user to open the represented programs and files from the desktop screen Favorite See Bookmark Glossary Georgia Registry of Immunization Transactions and Services G 2 GRITS Georgia Registry of Immunization Transactions and Services A population based Web application containing consolidated demographic and immunization history information Home Page The opening page of a Web site GRITS home page is the page that displays after you successfully log in It contains announcements release notes resources and the menu Hyperlink A word or group of words that is underlined and appears in a colored font usually blue in GRITS When you click on the underlined text the Web site page or document that is described will be displayed Also known as a link Index Search Letters from A to Z which are hyperlinks on the Report Student List screen Each letter will jump through a list of students to last names that start with the letter selected Student Immunization History Report A student report that displays basic demographics immunization history and immunizations recommended by date according to the CDD ACIP tracking schedule Immunization Registry Confidential computerized information system containing client demographics and im
34. e School Access user may find students manages school lists and prints immunization reports for students Adding Users A person with School Administrator access may add delete or edit users of GRITS To add a user to the registry follow these steps Adding users 1 Click on Manage School Users under Maintenance in the menu panel 2 To add a user press the button Enter the following information for the user e First name last name and middle initial optional Add School User Provider Org Name GA Help Desk Organization Code IRPH User First Mame User Last Mame User Middle Initial Username Passweord Fole School Access User we Status 2 Active Inactive Street Address Other Address City Email Save Cancel P O Box State GA Y Zip Maintenance 6 2 Georgia Registry of Immunization Transactions and Services e Username The username must be a minimum of four characters in length and may include mixed case letters and numbers e Password The password must be a minimum of four characters in length and may include mixed case letters and numbers 3 Choose the user s role from the pick list provided according to the level of access you desire for that user See the role descriptions on the previous page for more information 4 Check the appropriate radio button to determine if a user is active or inactive See nactivating U
35. e text in the current field Ctrl C Holding down the Cirl key and pressing the C key will copy all highlighted text in the current field to the clipboard without changing the highlighted field Ctrl V Holding down the Cirl key and pressing the V key will insert paste the contents of the clipboard at the current cursor position Ctrl X Holding down the Cirl key and pressing the X key will cut all highlighted text from the current field and place it on the clipboard Delete This key deletes the character to the right of the cursor If the field is highlighted all highlighted text is deleted Backspace Backspace deletes the character to the left of the cursor If the field is highlighted all highlighted text is deleted Home The Home key positions the cursor to the left of the first character in the field End The End key positions the cursor to the right of the last character in the field Shift Using the Shift key in conjunction with any key affecting cursor position will highlight all characters in the field between the starting cursor position and the ending cursor position For example if the cursor is at the end of a field and Shift Home is typed the cursor is repositioned to the left of the beginning of the field and the entire field is highlighted 4 10 Georgia Registry of Immunization Transactions and Services Optimizing GRITS Ctrl Using the Ctrl key in conjunction with any key affecting cursor po
36. en this group of reports is generated students on the student list whose Form 3231 is Complete for school attendance will have a date added to the Date 3231 Generated column on the student list Periodic Immunization Status Reports These reports are not currently available The Periodic Immunization Status Reports are a group of four reports that are generated for a student list Periodic Report Summary Displays a list of students who are Newly Complete for school attendance a list of students whose Form 3231 will expire within 30 days and a list of students whose Form 3231 is currently expired Periodic Report Form 3231 Displays a Form 3231 for all students who are Newly Complete for school attendance Periodic Report Status Expired Displays a Student Immunization History report for all students whose Form 3231 is currently expired Periodic Report Status Expire lt 30 Days Displays a Student Immunization History report for all students whose Form 3231 will expire within 30 days Generating the Report To generate the Periodic Immunization Status Reports follow these steps 5 From the Report Student List screen press Pere ton Sas Repo 6 The Check School Report screen will display indicating the percentage of report completion See Check School Report section for information regarding the Check School Report screen Note When this group of reports is generated students on the student
37. ent of Health and Family Services Latest Revision 04 09 2004 5 Press the sign next to the index item you wish to view A list of help items will appear 6 Click on the name of the help item to view it You may also click on the document icon next to the help item The help information you selected will display on the right side of the help box 8 Use the links at the top of the screen or scroll down to view the information you need 9 Toreturn to a previous help screen or to skip ahead one screen use the box s Back and Forward buttons 10 To collapse an index Item press the sign next to the item 11 To close out of the help box press the X button in the top right corner of the box Viewing searching the general help index To view or search the general help index follow these steps 1 Follow Steps 1 3 under Contents of general help A 4 Georgia Registry of Immunization Transactions and Services Appendix 2 Press the Index tab on the top left side of the help box A GRITS Help Screens Microsoft Internet Explorer provided by EDS COE 3 Oj x qaBack gt A A GQsearch Favorites History Sr Y a E 2 Ei Contents Index Search Edit Immunization Screen Type in the keyword to find edit AAA Edit Edit Client The Edit Immunization screen is used to update information on or delete an Edit Client button immunization that was previously recorded on a client
38. es is too small Trade Name This is the manufacturer s trade name of the vaccine Viewing Dose Status To view an Explanation of Dose Status click on the Date Administered for the dose which is underlined and in blue If an immunization is Not Valid the Explanation of Status will list the reason The rules for the current vaccine series are also displayed The dose number that GRITS attempted to validate is highlighted in yellow School Access Georgia Registry of Immunization Transactions and Services Explanation of Status Dose was given before the earliest acceptable date Series HepB Vaccine Group HepB Dose Min Min Rec Min Overdue Min Valid Min Interval Rec Interval Overdue Interval Max Age Age Age Interval Between Between Between Age 1 1M 200 19 Y 25D 1M 2 1M ah 2M EA EMO IESO ee en A PANA ee eee Viewing Student s Current Age The student s age shows in a solid blue field between the student immunization history and before the recommendations Here is an example of what it looks like Current Age 4 years 2 months 2 days Recommended Vaccinations This table lists all vaccines recommended by the tracking schedule associated with the client Immunizations are listed alphabetically Vaccines Recommended by Selected Tracking Schedule Earliest Date Recommended Date Overdue Date Latest Date 1040 2004 1040 2004 O 11402005 06 29 2004 a j Ja pal a T T E ik 06 29 2004 04 09
39. g box Back 7 9 Bac En 4 Toreturn to the Check School Report screen press your browser Return to previous screen 1 Press Cancel o You will be returned to the previous screen School Access Georgia Registry of Immunization Transactions and Services Upload List The Upload List screen is used to create a new student list or update an existing student list using a file of students as input Uploading a list To upload a list follow these steps 1 Click on Upload List under the Student Access section of the menu panel 2 Inthe Upload List section options exist for uploading a student list Upload List OR Update List wt List File Mame Browse New List This is the list name for a new list If you are creating a new list from the student list file type the desired list name here Update List This is the list name of an existing list If you are updating an existing list select the existing list to update from this pick list List File Name This is the list file name containing students that will be used for the input file Type the full path of the list file in this field or use the Browse button to navigate to the list file 3 If creating a new student list type the desired list name in the New List text box If updating an existing student list select the list to updated from the Update List pick list that is provided 4 Type the file path of the list file you wish to load or p
40. heck the information you entered for accuracy Otherwise the student may not have been entered into the system 6 If one student matches your search the Student Immunization History screen for that individual will display automatically Student Access Restricted The GRITS system grants requesters the option of having their demographic and immunization records available only to their primary care physician The client s demographic and immunization information is then locked from all other organizations in GRITS School Access Georgia Registry of Immunization Transactions and Services Student Report Tips Form 3231 or Student Immunization History Report When the student has met the requirements for school attendance or is up to date by age the applicable message will appear in red text after the screen name e 3231 Complete e 3231 Up To Date Both the 3231 and the Immunization History are available to view or print Student Immunization History Report Only If the requirement for school attendance is not met or the 3231 expires within 30 days the applicable text message will be e 3231 Expires Within 30 Days Print Imm History e 3231 Expired Print Imm History USG Form USG users will not see a header message The USG Form button will display the USG Form with the student s immunization history without analysis whether it meets USG requirements 7 4 Georgia Registry of Immunization Transac
41. information highlighted in a different color This row contains your organization s name your first and last name and your role within the organization If any of this information is incorrect contact your organization administrator Menu Panel The menu panel is color shaded and appears on the left of all screens within GRITS Menu Selections The menu panel contains links options that when clicked take you to the functions of the GRITS Web site These links which include functions under Reports Immunizations Clients Maintenance and others are used to navigate the GRITS Web site Your role will determine your access to these functions Announcements The right hand portion of the home page which has a white background contains recent information on enhancements and maintenance relating to GRITS Recent announcements that have not been viewed will have New highlighted in yellow alongside them Once you have viewed the announcement and returned to the home page the flag will disappear To view a full announcement do the following 1 Click on the underlined announcement title 2 The GRITS Announcement screen will display giving full details and the posting date of the selected title 3 Click on the Return to Main Page link to return to the home page Home Page Georgia Registry of Immunization Transactions and Services Release Notes Release Notes are found under the Announcements section of the h
42. ing Users Inactivating Users Deleting Users Printing a User List The School Administrator has the ability to switch from the parent or a vendor organization to their child or client organization without having to log out and log back into the registry To use this function a parent child or vendor client relationship must be requested by your organization and created at the state level by DHR Required fields are shown in blue type For example when entering information on the Add School User screen the user s first and last name are required thus they are shown in blue type Input fields not shown in blue are optional When choosing user names for the registry be as specific as possible this will avoid confusion as users are added over time Managing Users GRITS is set up to accommodate a variety of user types Each user will have access to certain features on the site based on the role assigned to him or her The roles or levels of access for GRITS are hierarchical and defined as follows for School Access 1 School Administrator This is the main contact for GRITS within the school organization The School Administrator is responsible for the maintenance of all organization specific users The School Administrator can switch organizations and access the functions available to the School Access role described below 2 School Access This is the primary school user of GRITS Th
43. ing upon the number of students associated with your upload list it may take several minutes to complete the upload process You may work in other areas of the system while waiting for the upload to complete You may check the status of your request by clicking on Check Status under the School Access menu 2 When a job is completed the job name will appear underlined and in blue Under the status column one of three messages may appear Complete This message indicates the job has completed processing Error This message indicates the job could not be processed because of formatting errors in the file Exception This message indicates that the job could not be processed because of an internal system error 3 Click on the underlined job name If the job completed successfully the Job Detail screen will display School Access Georgia Registry of Immunization Transactions and Services MAME Saving Files Rejected Files or No Match Files which may be generated during processing can be downloaded to your computer updated with additional correct information and resubmitted using the Upload List screen To save these files e Right click on the blue underlined file name and select Save As to save the download the file to your local machine 7 20 Georgia Registry of Immunization Transactions and Service This screen contains three sections Download Files for test Refresh Response File 4KB 7 C
44. ix B and Recombivax fall under the Hepatitis B vaccine group whereas Comvax falls under both the Glossary Georgia Registry of Immunization Transactions and Services Hepatitis B and Hib Haemophilus influenzae type b vaccine groups Vaccine Trade Name A unique identifying name for a vaccine series given by the manufacturer For example Engerix B is the trade name for a Hepatitis B vaccine manufactured by GlaxoSmithKline VFC Vaccines For Children A Federally funding Program in which vaccines are distributed for free to VFC eligible children G 4 Georgia Registry of Immunization Transactions and Services Glossary
45. l Administrator to look up the password If the password was entered incorrectly or the user forgets the password the School Administrator may go into the Edit School User function to reset the password Maintenance Georgia Registry of Immunization Transactions and Services e Role Choose the user s role from the pick list provided according to the level of access you desire for that user See the role descriptions listed previously for more information 5 Press when you have entered all data for each user 6 Once all users are successfully saved in the database lt gt Users Added will appear at the top of the Search Results box HH Editing Users A person with School Administrator rights may look up or edit To view a list of ALL information on any GRITS user in his or her organization To find or existing users leave edit user information follow these steps the First Name and Last Name fields 1 Click Manage School Users under Maintenance in the menu blank on the User panel de screen 2 To find existing users do one of the following Press LMM User Search To get a complete list of users leave both fields blank and click the Find button e To locate a particular user enter the last and first name of the user in the User Search box Press Find e To locate all existing users leave the First Name and Last Name fields blank on the User Search screen Press Find 3 The Search Results box
46. landscape e Press ox e Press in the Print dialog box 6 6 Georgia Registry of Immunization Transactions and Services Maintenance nan School Access In this chapter Finding Students Student Immunization History Managing Student Lists Report Student List Check School Report Upload List Check Status Student Search Tips Typical search Type student s last name and first name Add the birth date to narrow results Uncommon name search When a name Is somewhat unique type the first three letters of the last name and the first two or three letters of the first name Add the birth date to narrow results Finding Students The Find Student screen is used to search and locate any school student existing in the GRITS system using predetermined sets of search criteria 1 Click on Find Student under the Student Access section of the menu panel 2 In the Student Search Criteria section you have several options for finding your student Student Search Criteria Last Name Birth Date First Mame Gender OM OF O ma middle Name Phone Mother s Maiden Last Mother s First Mame Last Name Enter the student s last name You may also enter the first three letters or more of the student s last name to initiate a search of all students matching those letters Entering fewer than three letters in the last name field will result in an exact name search for example entering the letters Li
47. list who are Newly Complete i e Form 3231 is Complete for school attendance and Date 3231 Generated is blank will have a date added to the Date 3231 Generated column on the student list School Access Georgia Registry of Immunization Transactions and Services 7 14 Status Reports for selected students These reports are not currently available The Status Reports for Selected Students are the same group of three reports as the Student Immunization Status reports but the reports are run only for selected students not an entire student list Immunization Status Summary Report Displays a list of students who are Complete for school attendance and a list of students who are Incomplete for school attendance Immunization Status Form 3231 Displays a Form 3231 for all students who are Complete for school attendance Immunization Status Immunization History Displays a Student Immunization History report for all students who are Not Complete for school attendance Generating the Report To generate the Status Reports for Selected Students follow these steps 1 On the Report Student List screen select the students from your student list for which you would like to generate reports by placing a check mark in the Select column next to the student s last name Press Pito The Check School Report screen will display indicating the percentage of report completion See Check School
48. mpleted all requirements for school attendance or if the Form 3231 will expire within 30 days only the Student Immunization History report will be available Form 3231 Certificate of Immunization The Certificate of Immunization is required for each child to attend any school or childcare facility in Georgia The form displays client and guardian information immunization history immunity dates and medical exemptions that pertain to Georgia requirements for attendance and a pre populated signature and date from the Georgia Immunization Registry Manager The Complete For School Attendance box will be filled in when a child has met all requirements for school attendance lf the child is up to date by age but not complete for school the 3231 will display a future expiration date as long as the report will not expire within 30 days Student Immunization History Report The Student Immunization History report displays basic demographics immunization history and immunizations recommended by date according to the CDC ACIP tracking schedule assigned to the client School Access Georgia Registry of Immunization Transactions and Services USG Form The USG Form displays basic student demographic information and applicable immunization history according to the CDC ACIP tracking schedule assigned to the student and USG requirements and recommendations Currently no evaluation is applied to the form as to whether USG requirements are met
49. munization histories Registries enable public and private health care providers to maintain consolidated immunization records Login The first screen aside from any security certificate warnings that appears after you access GRITS Web address The Login screen requires you to enter your organization s name your username and your password to access GRITS Logout Button on GRITS menu bar that allows you to exit GRITS and return to the Login screen You may logout from any screen in GRITS Menu Bar GRITS menu bar is dark blue and appears at the top of every screen within the registry The menu bar has several menu options home change password logout and help light bulb The menu bar on your Internet browser on the other hand is located near the top of your computer screen and contains words with drop down lists such as File Edit View Tools etc Menu Panel GRITS menu panel is a medium blue color and appears to the left of every screen within the registry The menu panel lists all of the GRITS functions available to the user Opt Out A person who has elected or whose parent guardian s have elected not to have the child s immunizations stored in GRITS Demographic information is stored in GRITS but no immunizations Parent Child Switch Org A feature that allows a user that belongs to a parent or vendor organization to switch to an associated child or client
50. n If you wish to close your browser completely you may either press in the upper right hand corner of your computer screen or you may click on File and then Close on the browser s menu bar If you do not see the menu bar your browser may be in Full Screen view press F11 on your keyboard Accessing GRITS Georgia Registry of Immunization Transactions and Services Time Outs in GRITS For security reasons your session with GRITS will time out after one hour of inactivity A message to that effect will be displayed briefly and then the login screen will be displayed To continue to use GRITS you will need to log in again 3 4 Georgia Registry of Immunization Transactions and Services Accessing GRITS E Optimizing GRITS In this chapter Creating Favorites and Shortcuts Optimizing Browser Performance Running Reports with Acrobate Reader Efficient Screen Navigation Creating Favorites and Shortcuts To access GRITS quickly we recommend you set up a shortcut icon for GRITS set GRITS as a favorite also known as a bookmark or set GRITS as your browser s home page Adding GRITS to Favorites Internet Explorer Click File and choose Open 2 Type in the GRITS Web address https www grits state ga us Press L__ 3 Accept any security or certificate warnings 4 Once at the login screen prior to entering any information click on Favorites Favorites on your browser s menu bar or press we Add Favorite
51. n the top right corner of the box General Help General help contains information on screens throughout GRITS You may access this information by viewing the contents of general help by viewing or searching the general help index or by searching general help using a keyword Contents of general help To access the contents of general help follow these steps 1 Press the light bulb on the menu bar 2 Press the Help Contents button in the top right corner of the help box 3 A box will open asking if you want to display both secure and non secure items press Yes Security Information This page contains both secure and nonsecure a tems Do pon want to display the nonsecure items Ha More Info Appendix Georgia Registry of Immunization Transactions and Services 4 Press the sign to the left of GRITS on the left side of the Contents box A list of index items will display with a sign to the left of each item Contents Index Search Georgia Registry of Immunization Transactions and Services Help System Qoris GRITS Help Start E cients E gt Data Loads E gt Dowenloads E Forms EH gt Immunizations EH Inventory E Inventory Transfer E Login E stain EH Maintenance E Menu E Reports E Reports Only User E gt School Access EH Tracking ES e Users Copyright 2001 State of Wisconsin Departm
52. nage List screen and students are added to the list from the Student Immunization History screen Toolbar Located near the top of your computer screen the toolbar on your Internet browser contains several buttons such as Back Forward Stop Refresh and Home Trade Name See vaccine trade name Tracking Schedule A schedule of recommended vaccines their dosage and periodicity information The tracking schedule is used to validate a client s immunization history and makes recommendations for future vaccinations based on that history Upload List School users can create and or maintain a student list by uploading a txt document containing student names and other identifying information into GRITS User Roles GRITS users are categorized into hierarchical roles that determine their level of access to the functions of GRITS The four School Access roles are School Administrator School Access User Daycare User and USG User Users Individuals who access GRITS in some way whether it be for printing reports entering immunization information tracking inventory or entering organization specific maintenance information USG Form The official University System of Georgia USG form required for college students attending USG college or university which displays the student s immunization history Vaccine Group A category that describes one type of vaccination For example the vaccine trade names Enger
53. occnnncnnnnccnononnnnnnnnonononannnnnnnnonononnnnnnnnnnnononnnanennnnnnnnss 7 4 SIUOECNTINMIONNAN ON CAO it il dao 7 4 Adding a Studento AMAS A red LD Reports Avalable TOMA SUE ad 7 5 AI PO 7 6 Student IMMUmZalon FASO iii 7 7 Recommended V ACCINAUONS viv nncascccccossecethassutdbtasbeciaceniecadhsivcedeiuitetincctesdasceateinteaineddeiieasacaedbaseiasean 7 8 OPEQUECIS SA A a a aa 7 9 Managing Student ista id 7 10 A tne ataarea ice ines tad aetna ea O E A ied ga 7 10 VWN ES AA A A A 7 10 DOCUS nina ouia adicto teta 7 11 Report Student LiSt cccoocnnncccnncccccconncnnnncnnonnnnnncnnnnnononnnnnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrrnnnnnnnnnnnnnnns 7 11 SENTES TODO taa dao tallas 7 12 Student Immunization Status Reports not currently available ccoocoonnconcccoconinccoonononnnss Fe Periodic Immunization Status Reports not currently available oocoocccccooninccononnconanones 7 13 Status Reports for selected students not currently avallable ooccccccoconcconccoocononconannnnnnnos 7 14 Removing a student from a LISt ccsssescccccssseeeeccsnauseeccsaueeccssaucsecessauceecessaaasesssauasssessaaanssessass 7 14 Ns A o A 7 15 Viewing Student IMMUNIZATION HISTOIY cccooconnnnnccccoooncnnnccnoononononononononononnnnnnnnnannnnnnnnnannnnnnnnanennns 7 15 Check School Report not currently available ooooocnccnnncccconnncnnnnnonononanncnnnnnononnnncnnnnnnnononans 7
54. om the immunization registry by submitting a written opt out request The regulation further states that if an opt out request is received prior to School Access Georgia Registry of Immunization Transactions and Services enrollment of a child in the registry then no immunization record shall be created If this request is received following enrollment of a child in the registry the Department shall remove all immunization records for the child from the registry When a client has opted out of the registry all immunization data is removed from the client record A client record is maintained with enough demographic information to identify the client The following opt out indicator appears on the Student Immunization History screen when you find a student who has opted out of the registry Student Immunization Information CLIENT OPTED OUT Managing Student Lists The Manage List screen is used to create new and manage existing student list s to be used for reporting purposes by school users Creating a List To create a new student list follow these steps 1 Click on Manage List under the Student Access section of the menu panel 2 Inthe Manage List section Enter a name for your list in the New List Name text field Manage List New List Mame Save 3 Press Savel The following message will appear at the top of the screen The list has been created successfully Viewing a List The Report section display
55. ome page This section contains information regarding new releases of GRITS and features included in the releases Release notes may be viewed in the same manner as announcements Resources on the Web The bottom portion of the main screen contains Resources on the Web which are links to websites pertaining to immunizations Examples include The Adult ACIP Schedule link brings the user to a section of the Centers for Disease Control and Prevention s CDC website pertaining to the Adult ACIP schedule The Child ACIP Schedule link brings the user to a section of the Centers for Disease Control and Prevention s CDC website pertaining to the Child ACIP schedule The GRITS FAQs link brings the user to a section of the Georgia Immunization Program website with answers to frequently asked questions regarding GRITS and other immunization registry topics The Georgia Academy of Family Physicians link brings the user to the official Web site for information on the Georgia Academy of Family Physicians The Georgia Chapter of the American Academy of Pediatrics link brings the user to the official Web site for information on the Georgia Chapter of the American Academy of Pediatrics The Georgia Immunization Program link brings the user to the official Web site for information on the Georgia Immunization Program The Georgia Public Health Publications and Forms link brings the user to a site containing many forms such as Hearing and Vision
56. ookmark A browser tool used for accessing Web sites quickly After setting a bookmark at a Web page you may return to that page simply by clicking on its bookmark rather than entering the entire Web address Also known as a favorite Browser A software program you use to access the Internet The two most common browsers are Netscapee and Internet Explorer CDC Centers for Disease Control and Prevention The CDC is the lead federal agency for protecting the health and safety of people providing information to enhance health decisions Glossary CDC ACIP tracking schedule Centers for Diseases Control and Prevention CDC along with the Advisory Committee on Immunization Practices ACIP provide written recommendations on the administration of vaccines to adults and children in the United States These recommendations include a schedule of dosage contraindication and periodicity information for each vaccine This harmonized schedule is the default schedule within GRITS Certificate of Immunization Form 3231 The official Georgia certificate required for all children attending any school or childcare facility which displays the immunization history for a child Client Anyone who has an immunization recorded in GRITS by a provider organization For School Users a GRITS client may be your student Deduplication An automatic process that displays potential client matches to help ensure that client recor
57. organization without having to log out and log back into the registry PDF Portable document file A file format that allows you to view and print a document online in its original format Queue A report processing stage in which the report request has been submitted by a Georgia Registry of Immunization Transactions and Services Glossary school user but the report job has not begun processing Radio Button An input circle that when clicked fills with a black dot to indicate a selection For example on the Manage Clients screen of GRITS the client s gender is indicated by selecting the radio button beside M F or N A Release A new version of an application which usually includes enhancements and software fixes Each release of an application is indicated with a number for example GRITS release version 3 0 Sequence Identifies which dose is being referred to within a vaccine series For example a number 2 sequence indicates the second dose of the series Series The compilation of doses for one vaccine that provides immunity for a certain disease or diseases For example the recommended series for the DTP aP vaccine contains five doses Shortcut An icon located on your computer s desktop which when double clicked will open the program displayed by the icon Student See client Student List A list of students from which you can run various student reports A list is created on the Ma
58. rding GRITS If you experience any you may contact the GRITS Help Desk Several individuals staff the problems accessing or help desk All calls are logged and tracked through to completion dealing with the help desk calls are put in a pending status until a remedy to the user s problems please contact Lisa is found Roberts DHR Immunization Registry Manager at 888 223 8644 or email gaimmreg dhr state ga us The GRITS Help Desk hours are 8 00 a m to 5 00 p m EST Monday through Friday Help Desk telephone number 866 483 2958 Help Desk e mail address gaimmreg gdhr state ga us Appendix Georgia Registry of Immunization Transactions and Services A S Georgia Registry of Immunization Transactions and Services Appendix 3231 Report see Certificate of Immunization Access Restricted Clients may have their primary care physician restrict access to all demographic and immunization information in GRITS When access is restricted only the PCP organization can view the client s information in GRITS ACIP Advisory Committee on Immunization Practices Along with the Centers for Diseases Control and Prevention CDC provides written recommendations on the administration of vaccines to adults and children in the United States These recommendations include a schedule of dosage contraindication and periodicity information for each vaccine This harmonized schedule is the default schedule within GRITS B
59. ress Bronce to select the appropriate list file 5 Press Pad 6 Press at the confirmation message to begin uploading your list file 7 The Upload List Result screen will display listing the list file that was uploaded and will confirm the job name to the user Upload List Result The following School List file was uploaded DiDocuments and Settingstechuhew Desktop My Data exchangelSchool Listri st Grade List txt Check Status Job Hame which is test has been presented for processing 7 18 Georgia Registry of Immunization Transactions and Service School Access 8 Press Check Status 9 The Exchange Data Status screen will display This screen will contain the job name user name exchange data date process start and end date and status of the current job Check Status The Exchange Data Status screen is used to display and or determine the status of a list upload request It contains the job name user name exchange data date time process start and end date time of report and the status Exchange Data Status All 0315 2005 O31 5 2005 034 52005 stent sel que 10 15 45 10 15 51 SOULE i 03082005 03082005 13 Grade List School User 09 32 09 09 32 09 ERROR 031032005 031032005 053032005 Test upload file School User 14 14 05 14 14 04 14 14 34 COMPLETE Viewing an Upload Request To view the status or results of an upload request follow these steps 1 Press periodically to check the status of the job Depend
60. rvice School Access Explanation of Status QUEUE The report PDF file has been requested but the report PDF file has not begun to be built Processing The report PDF file is currently being built Ready The report PDF file has been built lt appears as a hyperlink and is available to the user for downloading or viewing Generating Group Reports Depending upon the number of students associated with your student list it may take several minutes to generate the data for the various reports While the data are being generated the Check School Report screen indicates the percentage of completion Periodically press Refresh to update the status You may work in other areas of the system while waiting for the report request to complete You may check the status of your request by clicking on Check School Report under the School Access menu Viewing Reports On the School Report Status table when a report has completed processing and is ready for downloading or viewing the name of the report appears as a hyperlink and the status displays Ready To view a report follow these steps 1 Fromthe Check School Report screen click the Name of the report 2 Once the report is generated it will be displayed using Adobe Acrobat Reader Refer to the Optimizing GRITS chapter in this manual for more information on Acrobat Reader 3 To print the report press the printer icon on the Adobe toolbar Press a in the Print dialo
61. s blocked FTP access for any reason or if FTP wasn t installed with your browser you will be unable to run reports or download data Contact your information systems IS staff if you suspect your FTP access is blocked Efficient Screen Navigation Microsoft Windows often allows users several ways to accomplish certain tasks Because GRITS runs under Windows it also allows users to use these methods to enter data Learning the shortcuts in this section will help you increase your efficiency when entering data in GRITS particularly by reducing the number of times you will need to switch from keyboard to mouse These shortcuts will work in almost all Microsoft software not just Internet Explorer 4 8 Georgia Registry of Immunization Transactions and Services Optimizing GRITS Keyboard Shortcuts in GRITS Shortcuts below that are marked with an asterisk behave differently in Netscape than they do in Internet Explorer Read the explanation for the shortcut in question for more information Deleting data When a field or a portion of a field is highlighted typing something deletes the highlighted information and replaces it with the characters you typed If you hit the Delete or Backspace key the highlighted information is deleted To place the cursor in a specific position within highlighted text position the cursor where you want it and click the left mouse button once Tab The Tab key advances the cursor to the next
62. s a table of all student lists that have been created by school users Report List O TIA Lista 01 25 2005 0 Delete List 2 01 25 2005 3 Listi 0119 2005 4 Delete Lista 07 09 2004 2 List Name This column displays the name given to the list by the creator of the list The List Name is a link which you click on to 7 10 Georgia Registry of Immunization Transactions and Service School Access view a detailed display of your student list on the Report Student List screen Last Updated Date This column displays the date the list was last updated Student Count This column denotes the number of students within the particular list The count is determined by how many students you have assigned to that list Delete This column displays a delete button for each student list which is used to delete a student list 1 To view a student list click on the List Name of the student list you wish to view 2 You will be taken to the Report Student List screen where you can view a detailed display of the student list Note If no students have been added to the student list the Student Count is 0 the list name will not act as a link to the Report Student List screen Deleting a List To delete a student report list follow these steps 1 Press Delete 2 The following prompt will appear Are you sure you want to delete this list Press to delete the student list and remove it from the Manage
63. s either no text currently selected or no text is currently on the clipboard The pop up menu options are as follows Undo Undo reverses your last action Undo may be repeated several times Cut Cut deletes all highlighted text in the current field and places it on the clipboard Optimizing GRITS Georgia Registry of Immunization Transactions and Services Copy Copy duplicates all highlighted text in the current field on to the clipboard without changing the highlighted field Paste Paste inserts the contents of the clipboard into the current field Delete Delete removes the highlighted text without placing it on the clipboard Select All Select All highlights all text in the current field 4 12 Georgia Registry of Immunization Transactions and Services Optimizing GRITS E Home Page In this chapter Menu Bar Menu Panel Announcements Release Notes Resources Upcoming Events The home page of the GRITS Web site opens after you have provided a valid organization code username and password The home page of GRITS is divided into several sections home change password logout help desk iT GR 5 organization DM Parent Medical ser Ima User role School Administrator Georgia Registry of Immunization announcements Transactions and Services Testing Region 5 4 0 11 07 2003 Add Inventory Reports for Inventory Control Users Organizations release notes parent child switch org Maintenance NEW 08 11
64. s immunization history record Edit Clinician Information Edit Historical Immunization Form Edit Immunization Edit Immunization Form Edit Immunization form contains Client Information Edit Immunization Screen Edit Immunization screen displays Edit Immunizations icon Edit Next button Edit Next button generates Edit Non Owned Immunization Form Edit Non Owned Edit Non Owned Immunization Form Edit Series Edit Series Note return e Functionality Edit User Edit user Screen Edit Vaccine Inventory Edit Vaccine Inventory Information n n Eat vacare inantay infamaah Screen Information Provided AA EditAdd User Screen EditEnter New Client The Edit Immunization screen displays the information held in the registry database EditEnter New Client Screen for the immunization selected from the Immunization History screen e Information Provided Edit Immunization Form Edit Historical Immunization Form Back to Immunization History 3 To find an index topic do one of the following e Use the scroll bar to view index topics e Enter a keyword in the field provided As you type the index will display help items containing the letters you enter 4 Click on one of the help items to view the item 5 The help information you selected will display on the right side of the help box 6 Toreturn to a previous help screen or to skip ahead one screen use the box s Back and Forward buttons 7 To close out of the help box press
65. selected and a search is conducted using other search criteria independent of the student s gender in the system Phone Enter the seven digit phone number of a student s responsible person You may also enter the Area Code but it is optional Note This method is not recommended as a phone number relates to a responsible person not directly to the student and may change over time The Phone search works independently of other search criteria All student s whose corresponding Responsible Person s phone number is an exact match to the Phone search will be returned regardless of other search criteria entered 3 Press Fina 4 If multiple records are found matching the information you entered a table listing up to 75 matches with detailed information on each will be shown below the Find Student information box To choose a student from this list click on the student s last name underlined and in blue a Mother s Mother s Last Hame First Hame Birth Date Chart Maiden First Maiden Last Gender Telephone Joy DEPAS hal MILLER JOHN 0220993 MILLER JOHN 1001 2001 BETSY MILLER U 555 5555 If the number of possible matches exceeds 75 a list of possible matches will not be returned Instead the following message will display XX students were found Please refine your search criteria to limit your student list Where XX is the total number of possible matches found in the search 5 If no students match your search rec
66. sers in this chapter for more information 5 Enter additional information if desired such as the user s postal and e mail addresses 6 Press Save 7 Once a user is successfully saved in the database User Added will appear at the top of the Edit School User screen 8 Press to return to the Manage School Users screen Adding Multiple Users 1 Click on Manage School Users under Maintenance in the menu panel 2 To add multiple users press the button on the Manage School Users screen 3 Inthe dialog box enter the number of users you will be adding Press o 4 On the Add School Users screen enter the following information for each user Add School Users Last Hame First Hame User Hame Password Role Jones Jerry jones emmm school Access User e Lastname and first name e Username The username must be a minimum of four characters in length and may include mixed case letters and numbers e Password The username must be a minimum of four characters in length and may include mixed case letters and numbers The username and password fields are generally entered with lowercase letters However if they are entered in mixed case upper and lower case be sure to enter them the same way on the GRITS login screen Since no password verification exists on the Add School User screen enter this information carefully Once the Submit button is pressed there is no way for the Schoo
67. sition will move the cursor all the way to either end of the field or the next space in the indicated direction Using the Ctrl and Shift keys simultaneously not only moves the cursor but also highlights all text in the field between the starting cursor position and the ending cursor position Space When the cursor is at a check box the Space bar toggles the check mark on and off Mouse Shortcuts in GRITS Unless otherwise specified mouse clicks refer to the left mouse button Internet Explorer automatically positions the cursor in the field specified by the Web page Netscape does not To position the cursor click the mouse in the desired field Clicking in a field Clicking in a field will place the cursor in that position Double clicking in a field When a field contains one character string with no spaces you may highlight the entire field by double clicking anywhere in the field If the field contains words separated by spaces double clicking highlights only the word at which the cursor is pointing Triple clicking in a field When a field contains words separated by spaces the entire field may be highlighted by triple clicking anywhere in the field Dragging the mouse To highlight a field hold down the left mouse button within a field and drag the mouse across the field Right clicking in a field When you right click in a field GRITS displays a pop up menu with various options If any items are grayed out there i
68. status of the report s being generated including date time the job was started and completed status of the job as a percentage the number of students on the report and the target date range if one was specified School Report Job Status Refresh Started Completed Status Students TargetFrom Target To Cancel JUL 09 2004 10 10 AM JUL 09 2004 10 10 AM 100 2 JUL 09 2004 10 10 AM JUL 09 2004 10 10 4M 100 1 JUL 09 2004 10 10 AM JUL 09 2004 10 10 AM 100 1 Explanation of Status QUEUE The report job had been requested but the report job has not begun processing 0 99 The report job is currently being processed This is the percentage of completion 100 The report job has completed processing School Report Status The School Report Status section displays report links for the reports generated under your school It contains the name of the report type of report date time the report was requested started processing and completed and the status Reports are listed in the order that they are generated with the most recent report at the top School Report Status Hame Type Requested Started Completed Status List 07 09 2004 10 10 00 pa 07709 10 15 AM 07 09 10 15 AM 0709 10 15 AM Ready List 07 09 2004 10 10 00 Imm Status History OF 091015 AM 009 10 15 AM 07 0910 15 AM Ready List 07 09 2004 10 10 00 Imm Status 3231 0709 10 15 AM 0709 10 15 AM 0709 10 15 AM Ready 7 16 Georgia Registry of Immunization Transactions and Se
69. t appear on the 3231 or the Student Immunization History Report A pick list is also provided for adding a student to available report lists 3231 Complete soa Student immunization information Student Mame First Ml Last Birth Date Gender Tracking Schedule JAME CLIENT 12252005 F COCA CIP Lead Screening 06 4 2006 Test last completed Add to Report List Please Pick a Report List wt For USG Users there will be no status message in the Student Information header and the USG Form button will appear in place of the Form 3231 button School Access Student Immunization Information Inm Hist Student Mame First Mil Last Birth Date Gender Tracking Schedule UEG Form SCHOOLKID SMARTONE JLATEST 09 014 990 hal COCA CIP cancel Adding Students to a List To add a student to a student report list follow these steps 1 Atthe Student Immunization History screen choose the desired report list from the pick list provided Add to Report List Please Pick a Report List 2 Press Aad A message will display saying Student has been added to the selected list Reports Available for a Student One of two reports is available for a student on the Student Immunization History screen When a student has completed all Georgia requirements for school attendance both the Certificate of Immunization Form 3231 and the Student Immunization History report are available to view or print If the student has not co
70. t on your list 1 Press to select all students in your list 2 Press HEt M to unselect all students in your list Note When students are selected you can either use the Print button to generate Immunization Status reports or the Delete button to remove the students from the student list Index search Directly above the Student List the letters of the alphabet from A to Z are displayed underlined and in blue These letters are links that allow you to jump through a large list of students to locate last names that start with a selected letter Viewing Student Immunization History From the student list you can review a student s immunization history To view a student s immunization history follow these steps 1 On the student list click the last name for the student whose immunization history you want to view School Access Georgia Registry of Immunization Transactions and Services 2 The Student Immunization History screen will be displayed for the selected student Note When students are selected you can either use the Print button to generate Immunization Status reports or the Delete button to remove the students from the student list Check School Report This functionality is not currently available The Check School Report screen is used to display and or determine the status of a report request School Report Job Status The School Report Job Status section contains information regarding the
71. the X button in the top right corner of the box Searching general help To search general help using a keyword follow these steps Follow Steps 1 3 under Contents of general help Press the Search tab on the top left side of the help box Type in a word to search for in the field provided Ges IS Press Enter Appendix Georgia Registry of Immunization Transactions and Services 5 Click on one of the help items in the box below the search field to view the item ls GRITS Help Screens Microsoft Internet Explorer provided by EDS COE HbBak gt A A GQsearch Favorites History Sr Y E E J El Contents index Search Personal Information Header Type in the word s to search for l client information CATA CASA Download Client Comments Tab The Personal Information Header is used to display several different client specific Client Information Tab information fields often used to distinguish among individuals when executing client Complete Details searches It is also used to add or update any of the client specific information displayed Dose Constraints except for Social Security Number Edit Immunizations Edit Series e Required Fields EditfEnter New Client Editing Schedules Exchange Data Exchange Data Details HMO Exchange Data e Back to Edit Enter New Client HMO Query Exchange data Immunization History Required Fields Menu Panel Personal Information Header Pre select
72. tions and Service When you locate a client whose access has been restricted by another organization the following screen will appear Access Restricted Cancel Full access to thls client is accessible only to the organization Shown below Provider Organization DHR DPH Georgia Immunization Program GRITS Address 2 Peach Tree Street HW 13th Floor Room 476 Atlanta GA 30303 Contact Person Tom Moss Contact Telephone 404 657 3153 You cannot add a restricted client to a student list Student Immunization History For School Access Users School Administrators Day Care Users and USG Users the Student Immunization History screen displays a student s immunization history and provides immunization recommendations based on the assigned tracking schedule From this screen you are also able to select and add the student to a specific student list This will allow you to run reports for that student Student Information Header The Student Information section at the top of the Student Immunization History screen displays student specific information fields including the student s name gender and birth date and also displays the student s selected tracking schedule If the student through age 6 years has been assessed for lead screening the Lead Screening section will display with the Test Last Completed information either the date of the last completed test or No completed test on file Lead test information will no
73. will list all users in your organization that match the criteria you have entered 4 To edit information on one of these users click on the user s last name 5 On the Edit School User screen change information as appropriate e If you decide not to make any changes to a user s information press Cancel Then press _ in the cancel confirmation box GRITS will return you to the Manage School Users screen 5 When your changes are complete press Save 6 When the updated information is saved to the registry database the message User Updated will appear in the upper right corner of the Edit School User screen 6 4 Georgia Registry of Immunization Transactions and Services Maintenance 7 To return to the Manage School Users screen press once Inactivating Users A user is active by default until you indicate otherwise in the Edit School User screen By making a user inactive you are denying that user access to GRITS until he or she is made active again For example if a user takes a leave of absence you may wish to make him or her inactive To make a user inactive follow these steps 1 Follow Steps 1 3 under Editing User Information 2 Onthe Edit School User screen click the Inactive radio button under Status 3 Press save 4 When the updated information is saved to the registry database the message User Updated will appear in the upper right corner of the Edit School User screen 5
74. wser s menu bar you may have it set to Full Screen view To switch this view press F11 on your keyboard This key toggles the Full Screen view on and off 3 Type in the full GRITS address https www grits state ga us Press __ Internet Explorer or Open Netscape6 If you do not reach the GRITS security certificate warnings or the GRITS Login screen after correctly typing in this address port 443 of your network s firewall may be closed Contact your network administrator to open this port for outgoing HTTPS which is secure HTTP 4 Depending on your browser you may receive one or more security certificate warnings before the browser will open the site Accept any warnings regarding secure connections or security certificates Both Netscape and Internet Explorer will give you the option of turning off these warnings for future use Security Alert changed by others However there is a problem with the site s security certificate KD Information you eschange with this site cannot be viewed or a A The security certificate was issued by a company you have Hot chosen to trust View the certificate to determine whether pou want to trust the certifying authority The secunty certificate date js walid The name on the security certificate is invalid or does not match the name of the site Do you want to proceed View Certificate 3 2 Georgia Registry of Immunization Transactions and Services Accessing
75. y appear online Running Acrobat Reader Files The first time a report is displayed using Acrobat Reader a window may appear asking whether you want to run the file or save the file to disk Choose Run the file and Do not display this message again Optimizing GRITS Georgia Registry of Immunization Transactions and Services If you try to print a report in Acrobat and find that some of the text is illegible choose File Preferences and General on the Acrobat menu bar In the General Preferences dialog box make sure the Smooth Text and Images box is checked Problems Running Reports in Acrobat If while using Adobe Acrobat Reader 5 0 you get a small icon resembling a segmented cube and the report does not display Acrobat Reader needs to be opened in a separate window To do this follow these steps 1 Press the Start button on the lower left corner of your computer screen Click on Programs Click on Adobe Acrobat 5 0 Click on Acrobat Reader 5 0 On the Acrobat Reader menu bar click on File Choose Preferences Choose General Under Options uncheck Web Browser Integration Press OK 2 70 US LA A Try running your report again If you continue to have problems contact the GRITS Help Desk at 866 483 2958 File Transfer Protocol Server Access When running reports and data downloads GRITS queries a File Transfer Protocol FTP server to read the file If your network ha

Download Pdf Manuals

Related Search

Related Contents

Ohjekirjassa  Moen TS88118BN User's Manual  Poli Bracket PS030-22 flat panel wall mount    HSM-Jet-Spindel Bedienungsanleitung  802 introduction safety information specifications operating    para más información descarga ficha en pdf  Open in Viewer  MANUAL DE USUARIO USER`S MANUAL MANUEL DE L  

Copyright © All rights reserved. Failed to retrieve file