Facebook Coordinator`s User Guide - ITLS HOME
Contents
1. ESOO Media Site Request Form and program submits the name of the Content Creator The designated Campus or Department Facebook Coordinators CFC DFCs CFC DFCs are given Content gt RAN atc HEN complete required class and certification Facebook Initiative Summary Page 29 SAISD Facebook Initiative EMAIL TO SUPERVISORS To Supervisors in the Facebook Initiative pilot program Subject Welcome Pilot Participants to the official start of the District s Facebook program Greetings Facebook can be a powerful communication tool for SAISD campuses departments and programs allowing each to relay key messages to a virtual audience and to build community in the process Given the widespread popularity and use of Facebook we want to make this tool accessible to our employees as one way of communicating with parents community members and other key stakeholders However it s important to remember that Facebook should complement not replace other channels of communication with stakeholders such as letters home PENS telephone messages and the campus department or program website This year the District is starting a Facebook Initiative pilot program with a select number of campuses departments and programs If you would like to participant in the pilot program please complete the attached Social Medi2. Reply to this email to comment on this photo This message was sent to saisdsocialmediag saisd net If you don t want to receive these emails from Facebook in the future please unsubscribe Facebook Inc Attention Department 415 PO Box 10005 Palo Alto CA 94303 m Notification email for likes i Julia Raye likes Jefferson High School SAISD Update Jefferson High School SAISD This message was sent to saisdsocialmedia saisd net If you don t want to receive these emails from Facebook in the future please unsubscribe Facebook Inc Attention Department 415 PO Box 10005 Palo Alto CA 94303 Facbook Coordinators will also be able to see all other notifications when people post comment like review or send a message to your Page in the Notification Window located in the Activity Administrator Panel at the top of your Page Page 10 Facebook Initiative User Manual Parts of the Notification Window facebook Settings Logout Age Activin Insights Settings Build Audience Help Notifications Recent Notifications 8 Unread Mark All As Read English US Privacy Terms Cookies More 7 Facebook 2014 n g AAA Commented on your photo Go Buffaloes 11 31am Oto 10 26am al San Antonio Texas o E D 8 24pm g 1 follower g iour sca likes your photo 7 23pm SJ ES coc i zoye and 2 others like Fox Tech High School SAISD 3 55pm M
3. 21 Guidelines TOF Publishing TO the Internet niinininicn adria card 22 24 FORM F26 B Publishing Permission From rn RR 25 E o e o OE EA E E EE E O ENA 26 FORM F33 A Permission to Photograph Videotape or Audio Record ss sssessseessessssssssssssesssessseosseosseosseosseosseosseosseesseesseess 27 FORV T22 A aca 28 FS HAN APPS E A E 17 Facebook Initiative SUMMA Ya se coz acces ecney cy cvctexcosecces orar praia iaa 29 Facebook Email to Supervisors rai Adi 30 32 Page 2 Facebook Initiative User Manual MANAGING YOUR SOCIAL MEDIA MESSAGE By using your campus dept program Facebook Page to reach a new virtual audience tool for SAISD campuses departments and programs allowing each to relay key messages to a virtual audience and to build community in the process Given the widespread popularity and use of Facebook we want to make this tool accessible to our employees as one way of communicating with parents community members and other key stakeholders However it s important to remember that Facebook should complement not replace other channels of communication with stakeholders such as letters home PENS telephone messages and the campus department program website L acebook can be a powerful communication The primary goal of launching a Facebook page is to share positive news about your campus department or program The page also may be used as one vehicle to communicate important information including
4. HELPFUL LINKS 1 SAISD Facebook Initiative User Manual http nova saisd net main ebooks SAISD_Facebook_Program ITLS Facebook Program resource site contains list of active published SAISD Facebook Pages https itlsworkshops pbworks com w page 74531255 SAISD_Facebook_Program Facebook Statement of Rights and Responsibilities https www facebook com legal terms Facebook Data Use Policy https www facebook com about privacy Facebook Community Standards https www facebook com communitystandards Facebook Terms and Policies https www facebook com policies Facebook Initiative User Manual Page 17 _ A SAN ANTONIO INDEPENDENT SCHOOL DISTRICT Administrative Procedures SAIS D D Personnel No 36 D36 Revised June 12 2012 ELECTRONIC MEDIA USE Overview This procedure focus on employee use of social media such as Facebook and Twitter as well as other forms of electronic media as defined below Guidelines for personal use and for use with students are included I GENERAL RESTRICTIONS AND DEFINITIONS The District s electronic communications system and District owned electronic equipment including its network access to the Internet is exclusively for administrative and instructional purposes Electronic mail transmissions and other use of the electronic communications systems are not confidential and can be monitored at any time to ensure appropriate use Employees who are author
5. Retrieved January 09 2014 from https www facebook com help 174641285926169 m Uploading Videos Linking to videos hosted on vzaar com According to the District s Guidelines for Publishing to the Internet or Web Publishing Guidelines Policies and Procedures All content published via the Internet must comply with the following 4 All district Web publications will reside primarily on the District s network server s To comply with the policy above please use the following steps to upload your video to an approved District video hosting service vzaar com 1 Have your Video Hosting Service VHS Coordinator upload your video to vzaar com and make the video publicly accessible by turning the make video private setting off 2 The VHS Coordinator will need to provide you with the video s URL http vzaar com videos 3 Paste the video link into your Facebook post for users to click on see example below Social Media Calendar SAISD a few seconds ago We To view the video click the link below Like Comment Share Page 12 Facebook Initiative User Manual SAISD Facebook Initiative ONLINE VIDEO TUTORIALS Facebook Comments and Reviews Explained Transcript 00 03 00 13 00 29 00 40 01 03 01 33 01 41 02 12 02 28 This is Tonya Mills form the Office of Instructional Technology In this short video I am going to go over what exactly is going on with the comment secti
6. a District computer iF Facebook Coordinators that complete the certification process will be added to District s Facebook Access List Please look for an email from ITLS that will inform you of when you will be able to use Facebook on our District computers Page 6 Facebook Initiative User Manual Parts of the Facebook Page facebook Recent SAISD History in the Making IO 2 099 likes 9 talking about this 215 were here rganization ed i f 5 ner unr ices sonoor elcome to SAISD s official facebook page Qan Anton Sse 5 Please Note Any inappropriate content will be 5 About Suggest an Edit Map Events J SAISD History in the Making y about an hour ago It s the season of giving al O henck ES and Foster ES An SAISD History in the Making staff are doing just that by ogether to help two os November 22 families who lost all of their belongings in a fire just before Thanksgiving In this photo a Schenck ES teacher sorts Barkley Ruiz ES 4th graders drew on our city s rich history through donations the school has collected today using costume and props to re create scenes that portrayed the culture and living conditions at our missions Access your Page Click to navigate to your Page Profile Picture Should contain the District s This is SAISD button graphic Cover Photo A large picture that is visible on the top of your Page It doesn t hav
7. not targeted at students e g a posting on the employee s personal social network page or a blog is not a communication however the employee may be subject to district regulations on personal electronic communications See Personal Use of Electronic Media above Unsolicited contact from a student through electronic means that the employee does not respond to 1s not a communication e Certified or licensed employee means a person employed in a position requiring SBEC certification or a professional license The term includes but is not limited to classroom teachers counselors principals librarians paraprofessionals nurses educational diagnosticians licensed therapists and athletic trainers e Parent includes a parent guardian or other person having lawful authority under a court order e Student means any student currently enrolled in the District B General Prohibition In general employees are prohibited from using electronic media to communicate with students unless this regulation exempts the employee from this prohibition in whole or in part In accordance with Board Policy DH LOCAL a certified or licensed employee as defined above may communicate with students via electronic media without written consent Any other employee designated in writing by the Superintendent or the campus principal may use electronic media to communicate with students who are currently enrolled in the district These employees must c
8. of the Rehabilitation Act of 1973 as amended July 2010 FORM F33 A A ca area E es Facebook Initiative User Manual Page 27 E SAN ANTONIO INDEPENDENT SCHOOL DISTRICT PARA FOTOGRAFIAR VIDEOGRABAR RABAR AUDI SAISD PERMISO OTOG V OG OG UDIO Escuela Nombre del Director Prop sito Descripci n de la Actividad Fecha s de la Actividad Firma del Maestro Patrocinador Fecha _ Aprobado _ Requiere permiso del padre madre _ No aprobado _ No requiere permiso del padre madre Firma del Director Fecha Escuela Tel fono Nombre del Estudiante Letra de molde Grado Apellido Primer Nombre Segundo Nombre Nombre del Padre Madre Tutor Direcci n C digo Postal Tel fono de la Casa Tel fono del Trabajo Como el padre madre o tutor del estudiante antes mencionado yo doy permiso para fotografiar video grabar o grabar audio de mi hijo a para este prop sito Firma del Padre Madre Tutor Fecha Por favor firme y regrese esta forma a la escuela de su hijo a Original Director Copia Requirente Es norma del Districto Escolar Independiente de San Antonio de no discriminar por motivos de raza religion color origen nacional g nero o impedimento en sus programas servicios o actividades vocacionales tal como lo requiere el T tulo VI de la Ley de Derechos Civiles de 1964 seg n enmienda el T tulo IX de las Enmiendas en la Educaci n de 1972 y la Secci n 504 de la Ley de Rehabil
9. picture appears as a thumbnail next to your comments and other activity on Facebook Timeline Your Timeline is your collection of the photos stories and experiences that tell your story Timeline review Timeline review is a tool that lets you approve or reject posts that you ve been tagged in before they go on your timeline Top story Your top stories are stories published since you last checked News Feed that we think you ll find interesting They may be different depending on how long it s been since you last visited your News Feed Trademark A trademark is a word slogan symbol or design ex brand name or logo that identifies and distinguishes the products or services offered by one party from those offered by others Video Upload short videos to share your experiences Wall Your Wall is the space on your timeline where you and friends can post and share Source facebook com Glossary of Terms Retrieved December 3 2013 from https www facebook com help glossary Page 16 Facebook Initiative Glossary of Terms SAISD Facebook Initiative RESOURCES FORMS Administrative Procedures for Electronic Media Use Social Media E mail Texting 16 19 Guidelines for Publishing to the intere sisas eden 20 22 FORM F26 B Publishing Permission FO 23 PORNT 2O BIOP iio 24 FORM F33 A Permission to Photograph Videotape or Audio Record cococoococononononononononononoos 25 FORM F22 P anni pise 26
10. then be sent to the Campus Department Program Facebook Coordinator s SAISD email account Page is visible to everyone Page is shown to everyone Post containing 95 not safe for work NSFW words will be blocked by Facebook Set to strong Choose whether your page is recommended to others Your Page will be included when SAISD recommends similar Pages to people on their Page timeline Comment replies are turned off on your Page Merge duplicate Pages Delete your Page Facebook Initiative User Manual Page 9 Monitoring your Page for Comments By default posting comments to your page has been turned off allowing you as a Facebook Coordinator time to get familiar with managing your Facebook Page But we ve noticed that the Page Settings for the web version of Facebook is not the same as the mobile version of Facebook App found on Apple Google App Android devices In other words users may not be able to add comments to your Facebook page online but they can post comments using the Mobile version of the Facebook To assist with monitoring comments posted to your Facebook page the District Facebook Administrator saisdsocialmedia saisd net will email the following notifications to the Campus Department Program Facebook Coordinator s SAISD email account m Notification email for comments A Julia Raye commented on Hillcrest Elementary SAISD s photo Julia wrote thank you This was a big hit
11. to download the Exercise file for this video or go to http nova saisd net storage uploads ITLS FB_Covers_exercise_file pptx 02 23 So I m going to go ahead and add the second picture to the presentation Each picture I add from now on Pll resize and place a frame around it so that it stands out 02 48 As you go through the process of adding your pictures resize and change the actual arrangement sending your photos either the back or to the front Often go back and forth between the example to check to see where you are so far 03 03 Nowhere you see some examples of completed cover photos For the first one we have alternating pictures the third second the pictures are arranged in a ribbon and we use Word Art to do the title on the very top make sure you group all of your images together save them as a picture to a folder that you can locate and then switch back to you Facebook Page 05 34 Use the Insert Cover Photo option find your picture and insert it in as a cover photo When finished click on Save Changes 03 43 If you have any questions please feel free to contact me either by phone or by email 03 52 End of Transcript Guidelines for my Page s cover photo https www facebook com help 2763291 15767498 How to create a cover photo for your Facebook Timeline http www copyblogger com timeline cover photo 40 Really creative examples for Facebook Timeline Covers http www hongkiat com blog creat
12. to matters that fall within the scope of your professional responsibilities This means talk about school events and activities not personal stuff Y Create a new Facebook page and profile for school use only Y Monitor your social media website regularly and be aware of what is being posted to the site Y Remove any insults against an individual or posts that include inappropriate language or that are hateful threatening malicious or discriminatory Y Post to your social media site regularly at least every other day but be judicious Y For students whose photos are posted to your page be sure their parents have signed F33 A Photograph Permission Forms and do not identify the students by name Y Remember your primary audience which is parents and community members to help you decide what items are appropriate to post Y Write like you speak Be informal but not sloppy Always read a message at least twice before hitting post to avoid making spelling or grammatical errors Y Be informative engaging and entertaining but don t be annoying Y Coordinate with the Communications Department 554 2250 prior to posting information about emergency situations Y Remember social media is about two way communication Be sure you interact with your followers Y Respond quickly to comments questions and concerns Y Have two other administrators in addition to yourself to ensure quick access in case
13. you are out or not available V Like the SAISD FB page to cross promote Y Set your privacy settings so that all posts are open to the general public or at a minimum open to all campus administrators and the parents of any participating students Y Receive a signed copy of the D36 A parent permission form only if the Facebook page is password protected and not open to the general public If the page is open to the public no parent permission is required Y Open conversation not personal issues This page is not intended to circumvent regular communication channels for sharing personal issues and concerns Comments regarding a personal issue with campus or District employees or the school will be removed Y Be respectful Personal attacks or comments that are deemed offensive to another person as well as inappropriate remarks or profanity will be removed V Be aware of the audience Please make certain your comments are appropriate for an educational environment and fans of all ages Page 4 Facebook Initiative User Manual Our Social Media Rules of Engagement continued Y Refrain from pitching products or furthering your political campaign We encourage you to instead publish a personal Facebook page so that ours may be used for sharing news and insights about our campus Y Stay on topic This is a page dedicated to the education of our students Let s keep the conversation related to our school and it
14. 1 The employee agrees to abide by the Electronic Media Use Social Media E Mail Texting administrative procedure D36 2 The employee agrees to receive a signed and completed copy of the Participation in Electronic Media Parent Permission Form Form D36 A prior to communicating with any student through a form of electronic media that is private or password protected 3 The employee agrees to abide by the District s Web Publishing Guidelines https saisd pbworks com w page 12802142 Guidelines 20for 20Publishing 20to 20the 20Internet 4 The employee completes the Campus Department Program Facebook Initiative course offered by the Office of Instructional Technology and Learning Services Applicant Signature Department Head Principal Signature Date Date For Technology Use Only APPROVED O DISAPPROVED By Date Page 32 Facebook Initiative User Manual
15. 2142 Guidelines for Pub 7 All publications must include the District email address of the adult maintaining the page o If a student is the publisher the sponsoring staff member s email must be included as the responsible person o No student email addresses whether a personal or district account may be listed on any Wikis Moodles Calendars Videos Discussion Forums and Content Management System page o Only SAISD staff members may act as student sponsors 8 Commercial use for the pursuit of personal or financial gain is prohibited Student Protection 1 Protection of students and their data is paramount 2 Electronic postings pages shall not contain the personal address or phone number of students Students full name may not be used 3 Electronic postings pages shall not display personally identifiable student writing artwork photos videos audio files unless explicit parental permission has been granted by a parent s signature on the San Antonio Independent School District s form o The signed permission form is required prior to publishing any identifying student writing artwork photos videos audio files Each parent permission document must be retained on file as long as the student s information remains online Student Permission Forms Web Publication Video 1 Web Publication Parent Permission Form F26 B English version Spanish version 2 Permission to Video Tape F33 A English version Spanish version DIFFERENT LEV
16. ELS OF WEB PUBLICATION These guidelines are to be used as reference and provide specific information regarding Web publishing by staff and students throughout the District District Web Publishing Guidelines exist for each level and will be used when addressing specific issues relevant to each publisher level however every web publisher will read and abide by the Web Publishing Standards for ALL Web Publishers shown above For more information about these Guidelines or other issues related to Web publishing please call Instructional Technology and Learning Services at 210 554 2430 District Level The District level refers to main publishing activities which represent the District as a whole such as overall structure style the main front pages and general top level information This level of publishing is conducted by a District Webmaster who carries out the goals of the Website at this level The District Webmaster works closely with the Director of Communications Department Level Administrative departments such as Transportation or Personnel etc may publish their own Web pages Wikis Moodles Calendars Videos Discussion Forums or Content Management System pages as part of the District s Web site The supervisor or director of each department is responsible for content and maintenance of departmental Web sites Wikis Moodles Calendars Videos Discussion Forums or Content Management System pages though may designate a department web
17. Facebook Coordinator s User Guide S Lit Ber tg le A From the Office of Instructional Technology and Learning Services San Antonio ISD SAISD Social Media Sites for Campuses Departments and Programs Updated 03 26 2014 San Antonio ISD NonDiscrimination Statement San Antonio ISD does not discriminate on the basis of race religion color age national origin sex or disability in providing education services activities and programs including vocational programs in accordance with Title VI of the Civil Rights Act of 1964 as amended Title IX of the Educational Amendments of 1972 section 504 of the Rehabilitation Act of 1973 as amended Es norma del Districto Escolar Independiente de San Antonio de no discriminar por motivos de raza religion color edad origen nacional sexo o impedimento en sus programas servicios o actividades vocacionales tal como lo requiere el Titulo VI de la Ley de Derechos Civiles de 1964 seg n enmienda el Titulo IX de las Enmiendas en la Educaci n de 1972 y la Secci n 504 de la Ley de Rehabilitaci n de 1973 seg n enmienda SAISD Copyright 2014 May be reproduced for non profit educational use so long as credit is given SAISD Facebook Initiative TABLE OF CONTENTS Table of Contents Topic Page s Managing your Social Media Message Do s and DonN tS ooooconononnonoconononroronononocoononcnoorononcnnororonononos 3 5 User Manual
18. How to get started T create a Face pook accou sita 6 How to access your SAISD Facebook Page To receive your content creator eMail ves toa 6 TO view all Pages under your accountnaam nna n N En Eai eariaew en 6 To access Facebook from a District computer seesssesseeesseesseesseesseesseesseesseesseesseesseeoseeoseeoseeoseeoseeosstosstosseosstosstosstesseesstesstesseeuseesseesse eos 6 Parts ofthe Facebook Danna RE 7 Your Page Info Complete the following inci 8 Your Page Settings changed by the Site AMIA nececito ia 9 Monitoring your Page Tor COMMentsS anida 10 Notification Window Parts of the Notification WIN Osa alo ria 11 Tipes Ol NOUNCIA a S A N E E EEA aio 11 How to upload content to your Facebook page Uploading Photos Creating new albUMS ceci id iii dias 12 Uploading videos Linking to videos hosted ON vzaar COoM s sssesssesssesssesssessseesseesssessseosseosseosseosseosseosseosseosseosseosseesseesseesseess 12 Online video tutorials Facebook Comments and Reviews Explained Transcript socias crisi nic 13 How to create a Cover Photo using PowerPoint Transcript ccsscssesscssssssssssssscecsssessssssesscessesecsssssesscassesecassesscscassecscaesssecsessses 14 Cover Photo Online FSO NG OS estanco hana iaa 14 Resources COS A E e O E E E E E E teen anteaasavertieaotens 15 16 Forms Administrative Procedures for Electronic Media Use Social Media E mail Texting sss ssssessssesssseesssessssessseesssees 18
19. a Site Request form and send the name and email of your Facebook Content Creator to Tonya Mills tmills saisd net Program description The District will create and grant access to individual campus department program Facebook pages Your page will officially represent the District and will require the designation of a Facebook Content Creator that will complete a Facebook Initiative certification class Once complete they will be granted Content Creator access to your campus department program Page Note A Facebook Content Creator can edit the Page send messages and create posts as the Page create ads and view insights Class topics include e Introduction to Facebook e Review and discuss Facebook s Terms and Data Use Policy e Creating your Facebook account using your SAISD email e Your role as a Facebook Content Creator Page 30 Facebook Initiative User Manual e Logging into your campus department program Facebook Page e Editing your Facebook Page information e Creating content on your Timeline e Adding your Facebook Cover Photo If you have any questions please feel free to contact the Office of Instructional Technology and Learning Services at 554 2430 Respectfully Tonya Mills Technology Integration Coordinator Instructional Technology Services 1702 North Alamo Street San Antonio TX 78215 Office 210 554 2430 Fax 210 288 3097 Email tmills saisd net Website http itl
20. and the Office for Instructional Technology at any time without prior notice or approval by me also agree to keep confidential any usernames and or passwords that may have been given that allow access to District Web Publishing NOTE This form is available for electronic signature only You can read the instructions here on how to accomplish the digital signature Student Permission Forms Web Publication Video 1 Web Publication Parent Permission Form F26 B English version Spanish version 2 Permission to VideoTape F33 A English version Spanish version 3 of 3 12 3 13 2 45 PM Page 24 Facebook Initiative User Manual o A SAIS D Publishing Permission Form SAN ANTONIO INDEPENDENT SCHOOL DISTRICT Name of Child Date Teacher Classroom Department As part of the educational experience in SAISD your child has the opportunity to publish and share their work Student publication offers your child a unique learning opportunity and has the following benefits a Makes class work engaging and exciting b Allows them to receive feedback from other students and teachers outside of their class c Enables students to practice and refine their communication skills Our class throughout the school year will be publishing student work in the form of print broadcast and or web media These publications may be shared in a variety of ways including the following a Writing b Hand drawn or computer generated art
21. arch 18 A RADO ANE IRA CIRIA ike Fox Tech High School SAISD 9 54pm March 17 o LOA OSA O likes your photo 11 45pm Ig O o o 7oy likes your photo 11 45pm Administrator Toolbar Activity section Contains the Notification Area Recent Notification table Table containing your Page notification separated by date and time m Types of notifications EJ A user has liked your Page 3 A user has liked your status or photo CJ A user has commented on your Page photo or status B A user had shared a photo Facebook Initiative User Manual Page 11 How to upload content to your Facebook Page m Uploading Photos Creating new Albums 1 Click Add Photo Video at the top of your homepage 2 Pick Create Photo Album 3 Pick the image files you want to upload To pick multiple photos at once hold down the Control button on your PC or the Command button on your Mac while clicking the image files 4 While your files are uploading e Add an album title and description e Use the audience selector to choose who can see the album Note If you tag people their friends will be able to see the pictures they re tagged in e Add captions tags and locations to photos as each one finishes uploading 5 Check the progress bar to see the estimated remaining time for your album upload Once it s complete click Post Photos Source facebook com How do I upload photos and create a new album
22. book it will not be there Another concern that we may have is for Reviews The reviews are part of our actual Facebook Pages and I have not been able to locate an option to turn that off So every though your users will not be able to add Comments they still can go through the process of adding Reviews So what you need to make sure of is that still continue to check your Facebook Page that you consistently check your Facebook Page for Reviews and if the Reviews themselves are not positive you may want to consider deleting or removing them End of Transcript Facebook Initiative Glossary of Terms Page 13 How to create a cover photo with MS PowerPoint Transcript 00 01 00 13 00 28 00 44 00 56 01 14 01 29 01 54 02 09 This is Tonya Mills form the Office of Instructional Technology In this short video I am going to show you how to make a Cover Photo for your Facebook Page using the program Microsoft PowerPoint The first thing you want to do is open up the Microsoft PowerPoint program Create a presentation with the following slide dimensions for the width you want 11 82 inches and for the height you want 4 38 inches Or feel free to download the exercise file which contains a PowerPoint presentation with the proper dimensions and a location for the SAISD mascot for your school and the SAISD Profile Picture So the cover photo that we are going to try to remake
23. coordinator who will do the actual authoring of pages The materials published online is to coincide with that department s printed materials but may also take full advantage of the resources and structure of the Web using internal and external links to relevant references thus increasing the effectiveness of the information The Director of Communications must be consulted prior to uploading publications of a potentially sensitive nature such as school comparisons or student data All staff members responsible for updating web site content Wikis Moodles Calendars Videos Discussion Forums or Content Management System pages must complete and sign the Web Publisher s Authorization form The signed and completed form is to be archived by the department administrator and with the Office of Instructional Technology Services School Level Content found in the School Wiki Moodles Calendars Videos Discussion Forum or Content Management System pages are the responsibility of the building principal who designates a school Web Coordinator The school Web Coordinator is responsible to manage the school Web site and monitor class teacher student and extracurricular Web pages The signed and completed form is to be archived by the campus administrator and with the Office of Instructional Technology Services This will ensure that all official material originating from the school will be consistent with the district style and content guidelines At the schoo
24. d Privacy Act FERPA you are legally and ethically obliged to safeguard the confidentiality of any information they contain No information in violation of FERPA should be posted to district web sites 4 All district Web publications will reside primarily on the District s network server s 5 The San Antonio Independent School District makes every effort to insure that all links are operational all information is accurate appropriate and of high quality The District expects that standards are met The viability of links that are not created through our District cannot be guaranteed Web Publishing Expectations 1 All District Wikis Moodles Calendars Videos Discussion Forums and Content Management System pages should meet goals of high quality in both style and presentation 2 Correct grammar and spelling are expected All information must be verifiable 3 Publications shall be high quality and designed for clarity and readability 4 Publications must include a statement of copyright when appropriate and indicate that permission has been secured when including copyrighted materials 5 Publications on the district Web site must identify affiliation with the SAISD and should link back to the main page from the front page of any school or department s main pages 6 Relevant referencing dates are required on all publications 1 of 3 12 3 13 2 45 PM Page 22 Facebook Initiative User Manual https saisd pbworks com w page 1280
25. e to be a picture of your school Instead it should show student activities interest or engagement Quick Summary Basic information concerning the school name address long description mission founded awards phone number and website About button Used to edit the school s profile information O Favorites bar Used to add and remove Facebook Apps such as Photos Events Likes Map and Videos O Timeline Includes your posts and activities O The Publisher Where you can share information on Facebook Facebook Initiative User Manual Page 7 Your Page Info Complete the following 1 Address Enter your physical address to your campus dept program Short Description Appears below Profile Pic and must be less than 150 characters Long Description Should include information about your organization such as Mission Awards Projects Mission Enter the District Mission Statement To transform SAISD into a national model urban school district where every child graduates and is educated so that he or she is prepared to bea contributing member of the community Founded Enter when your campus dept program was founded and the names of the founders ___ Awards Enter any recent campus dept program awards Skip Products Phone Enter your campus dept program phone number 9 Email Enter the campus dept program Facebook Coordinator s district email address 10 Website Enter t
26. ents The employee must enable administration and the parents of the participating students to access the employee s Professional Page The employee must closely monitor the Professional Page s security settings and allow access only to approved participants e The employee must recetve a signed and completed copy of the Participation in Electronic Media Parent Permission Form Form D36 A prior to communicating with any student through a form of electronic media that is private or password protected This includes all emailing or texting even if more than one person is part of the communication or any social media format that requires a password or permission to access A signed Form D36 A from each student participant is not required for public internet communications or postings that do not require the host s permission or a password to access the posted information e g a public Twitter account or public Facebook page e Employees who are exempted by this procedure in whole or in part shall likewise monitor their security settings so that electronic communications to students as permitted herein do not thwart the underlying purpose of this procedure by permitting access to such communications that would otherwise be impermissible A violation of this specific requirement may subject the employee to discipline as if the employee was not exempted from the prohibition against communicating with students via electronic media e The employee sha
27. er your Birthday pick a year before Choose your Gender Click the Sign Up button Please skip Step 1 Find your friends Step 2 Fill Out Info Step 3 Choose Interests and Step 4 Add Profile Pic 7 Click the Save Continue button 8 The Welcome to Facebook page will appear a You must confirm your email address with Facebook 1 Sign in to your SAISD email account 2 Open the confirmation message from Facebook 3 Click on the Get Started button to confirm your email account 4 This will take you to your Facebook Home page Changes to your SAISD Facebook page should be completed through a Facebook account created by your SAISD email account not a personal one i e Yahoo Google Hotmail How to access your SAISD Facebook Page m To receive your content creator email 1 After you have confirmed your Facebook account the instructor will add your email to your Page s Admin Roles as a Content Creator Check your SAISD email account for your Content Creator of your Page s Name from Facebook Click the Visit Page button to gain access to the site Log into the site using your District s email and your Facebook password m To view all Pages under your account 1 Click the Facebook logo located in the left hand corner View the Pages under your account To access a page click on the Page s name To access Facebook from
28. he campus dept program website address 11 Skip Official Page Page 8 Facebook Initiative User Manual Your Page Settings changed by the Site Admin Default settings for your Facebook page are controlled by the System Admin at the District Level Changes can be made by the Content Creator must send an email to the Sys Admin requesting the change By default all Facebook pages are set to Page Visibility Page unpublished and Posting Ability No one Yes No O O O O O O OO O O O O O O O O O O O O O OO O O 0 Setting Page Visibility Posting Ability Post Visibility Post Targeting and Privacy Messages Tagging Ability Notifications Country Restrictions Age Restrictions Page Moderation Profanity Filter Similar Page Suggestions Replies Merge Pages Remove Page Description Page unpublished No one can post to my Page timeline No one can add photos and videos to my Page timeline Hide posts by others that appear on my Page timeline Do not highlight recent posts by other people on my Page timeline Turn on privacy and News Feed targeting so can control the privacy of new Page posts People cannot contact my Page privately Only Page admins can tag photos posted on my Page Notifications to your page when people post comment or send a message to your Page will be emailed to the District Facebook Administrator at saisdsocialmedia saisd net The email will
29. intendent or designee nor may they reference the district or campus or district employees parents or students by name or photograph e The employee continues to be subject to applicable state and federal laws local policies administrative regulations and the Code of Ethics and Standard Practices for Texas Educators even when communicating regarding personal and private matters regardless of whether the employee 1s using private or public equipment on or off campus These restrictions include o Confidentiality of student records See Policy FL o Confidentiality of health or personnel information concerning colleagues unless disclosure serves lawful professional purposes or is required by law See Policy DH EXHIBID o Confidentiality of district records including educator evaluations private e mail addresses social security numbers and other information made confidential by law See Policy GBA o Copyrighted material and restrictions under the U S Copyright law See Policy EFE o Prohibition against harming others by knowingly making false statements about another person or the school system See Policy DH EXHIBIT il USE OF ELECTRONIC MEDIA WITH STUDENTS A Definitions The following definitions apply for the use of electronic media with students e Communicate means to convey information and includes one way communication as well as a dialogue between two or more people A public communication by an employee that is
30. is based on the Dustin example that you see here This will require that you have at least five photos that you want to use in the cover photo So let s switch back over to the PowerPoint Inside the PowerPoint program select the rectangle Click and drag and resize the rectangle so that it covers up the entire slide Right click on the rectangle and send it to the back so that it s behind your images You might want to also change the color of the rectangle to suit For this example m going to use a dark blue Once you ve chosen the color let s start inserting your pictures Click on Insert Picture from File and navigate to the folder that contains all of your images and insert your first picture The first picture I m going to insert is the actual logo for the campus If you re missing the logo for you campus please send me an email and I ll send it back to you as an attachment SAISD has official logos for all campuses They have a certain look and feel So please use the official logo on your Facebook Page Cover Photo Online Resources a om ae ake a Questions Creating a Cover Photo B Tynan Tigers are TERRIFICI for Facebook using wr a Please contact me by PowerPoint te Net J email or phone tmills saisd net 554 2430 LASD Log nh ard Progra e View the video at http vzaar tv 1485561 Or click the above image to play the video in a pop up window e Click here
31. itaci n de 1973 seg n enmienda Papey 2010 Facebook ARAME oer Manual SAISD Facebook Initiative FACEBOOK INITIATIVE SUMMARY PURPOSE Facebook can be a powerful communication tool for SAISD campuses departments and programs allowing each to relay key messages to a virtual audience and to build community in the process Given the widespread popularity and use of Facebook we want to make this tool accessible to our employees as one way of communicating with parents community members and other key stakeholders However it s important to remember that Facebook should complement not replace other channels of communication with stakeholders such as letters home PENS telephone messages and the campus department or program website SYSTEM USED The District will use a Facebook account created under the saisdsocialmedia saisd net email account to create each campus department and program page Since these pages are created under the main saisdsocialmedia account the District will be able to administer the access to each page Campus Department or Program supervisors or their designated personnel that have completed the Facebook Initiative class will be granted Content Creator access to their Page A Facebook Content Creator can edit the Page send messages and create posts as the Page create ads and view insights PROCESS Facebook Initiative email J Supervisors complete the Social Start
32. ive facebook timeline covers Page 14 Facebook Initiative Glossary of Terms SAISD Facebook Initiative RESOURCES GLOSSARY OF TERMS Account Settings Use your account settings to manage basic account preferences You can edit your name or email info change your notifications preferences turn on extra security features and more Activity log Your activity log is a tool that lets you review and manage everything you share on Facebook Only you can see your activity log Block You can block someone to unfriend them and prevent them from starting conversations with you or seeing things you post on your Timeline Blocked can also mean that Facebook has temporarily restricted you from using a specific feature or multiple features but you can still access your account Cover photo Your cover photo is the large picture at the top of your timeline right above your profile picture Follow Follow is a way to hear from people you re interested in even if youre not friends The Follow button is also a way to fine tune your News Feed to get the types of updates you want to see Friend Friends are people you connect and share with on Facebook Life event When youre filling in your Timeline you can use the Life Event option to add experiences from the different parts of your life Unlike other stories life events will automatically be starred on your Timeline They are also public by default but you can adju
33. ized to use the systems are required to abide by the provisions of Board policy the District s acceptable use policy and administrative procedures Failure to do so may result in suspension or termination of privileges and may lead to disciplinary action up to and including termination of employment Employees must follow all district policy and procedure governing the use of computers and electronic media the publishing of student work and employee conduct including without limitation DH DIA CQ D5 and F26 Employees with questions about electronic media use should contact Instructional Technology and Learning Services Electronic media includes all forms of social media including but not limited to text messaging instant messaging electronic mail e mail Web logs blogs electronic forums chat rooms photo or video sharing Web sites e g YouTube editorial comments posted on the Internet and social network sites e g Facebook Twitter LinkedIn Google Edmodo Electronic media also includes all forms of telecommunication such as landlines cell phones and Web based applications II PERSONAL USE OF ELECTRONIC MEDIA A General Guidelines As role models for the district s students employees are responsible for their public conduct even when they are not acting as district employees and even if it is not during employment hours or on district property or equipment Employees will be held to the same standards in
34. l level there are guidelines for the various potential contributors to the school s web site and Wikis Moodles Calendars Videos Discussion Forums or Content Management Systems and are to be used in the publishing process 2 of 3 12 3 13 2 45 PM Facebook Initiative User Manual Page 23 https saisd pbworks com w page 12802142 Guidelines for Pub Staff Level Teachers or other staff may create Wikis Moodles Calendars Videos Discussion Forums or Content Management System pages for use in class activities or to provide a resource for other teachers or staff members in the District Staff publishers will be responsible for maintaining their class or educational resource Wiki Moodle Calendars Videos Discussion Forum or Content Management System pages Staff Wiki Moodles Calendars Videos Discussion Forum or Content Management System pages must reflect positively upon the district and department or school The teacher or staff member must complete sign and adhere to the Web Publisher s Authorization form before and while publishing to the web The Campus Administrator is responsible for the campus web presence and is to be informed of planned publishing activities Student Level Students may create and publish Wikis Moodles Calendars Videos Discussion Forums and Content Management Systems pages on the SAISD Web site as part of a class or school sponsored activity Before a student contributes to a Wiki Moodles Calendar
35. l security number etc If you have any concerns on this issue please consult administrative procedure F19 Family Educational Rights and Privacy Act or speak to your supervisor Attachments Form D 36A Participation in Electronic Media Parent Permission Form References Board Policies CQ LEGAL and CQ LOCAL DH LOCAL and DH LEGAL Facebook Initiative User Manual Page 21 https saisd pbworks com w page 12802142 Guidelines for Pub Guidelines for Publishing to the Internet Web Publishing Guidelines Wikis Moodles Calendars Videos Discussion Forums and Content Management Systems for San Antonio ISD created 2008 rev 10 21 2013 What Can Be Put Online All material posted on District Web sites including wikis webpages Moodles Calendars Videos Discussion Forums and Content Management Systems must be done only by the district person given authority to do so by the proper administrator Appropriate material includes general information about the District department activities or services schools teachers or classes student projects and student extracurricular organizations Educational resources for staff students and the community may also be published online if publication rights are specifically purchased or allowed for this purpose Personal information not related to education will not be allowed on SAISD postings Recognize The Public Space Any information posted via campus department web
36. ll ensure that students are properly using electronic media when communicating with that employee e The employee does not have a right to privacy with respect to communications with students and parents e Upon request from a supervisor the employee will provide the phone number social network site or other information regarding the methods of electronic media the employee uses to communicate with any one or more currently enrolled students e Upon request from a parent or student the employee shall discontinue communicating with the student through e mail text messaging instant messaging or any other form of one to one communication E Release of Student Information and FERPA Employees must be careful not to release any information that constitutes an education record under the Federal Education Rights and Privacy Act FERPA This includes student work report cards discipline records and other student information that 1s maintained by the District Original comments or observations A A A aa a a a a a E a N Page 20 Facebook Initiative User Manual Social Media Use Page 4 of 4 D Personnel No 36 Revised June 12 2012 posted on a social media page or composed in an email or text message by a student or District employee are not considered official records and so are not subject to FERPA unless the comments contain information that was obtained from an existing education record such as the students grades socia
37. ocational programs in accordance with Title VI of the Civil Rights Act of 1964 as amended Title IX of the Educational Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 as amended July 2010 FORM F26 B Facebook Initiative User Manual Page 25 EEr SAIS D DISTRITO ESCOLAR INDEPENDIENTE DE SAN ANTONIO FORMULARIO DE PERMISO PARA PUBLICACI N EN LA WEB Nombre del Ni o a Fecha Maestro a Sal n de Clases Como parte de la experiencia educativa en el SAISD a su hijo a se le da la oportunidad de publicar y compartir su trabajo a trav s de la Internet La publicaci n en la Web le ofrece a su hijo a una oportunidad nica de aprendizaje y tiene los siguientes beneficios a Hace que el trabajo en la clase sea estimulante e interesante b Les permite recibir opiniones de otros estudiantes y profesores que no sean de su clase c Permite a los estudiantes practicar y refinar sus habilidades de comunicaci n Durante el a o escolar nuestra clase estar publicando el trabajo estudiantil en la Internet Estas publicaciones se pueden compartir de varias maneras incluyendo las siguientes a Escritos b Trabajos art sticos hechos a mano o generados por computadora c Grabaciones de voz d Fotograf as e Video LA PRIVACIDAD DE SU HIJO A Se har todo lo necesario para proteger la privacidad de su hijo a e Nose publicar ninguna fotograf a individual de su hijo a sin el consentimiento de usted e Nose
38. omo lo require el T tulo VI de la Ley de Derechos Civiles de 1964 seg n enmienda el T tulo IX de las Enmiendas en la Educaci n de 1972 y la Secci n 504 de la Ley de Rehabilitaci n de 1973 seg n enmienda July 2006 FORM F26 B SP Page 26 Facebook Initiative User Manual _ A SAN ANTONIO INDEPENDENT SCHOOL DISTRICT PERMISSION TO PHOTOGRAPH VIDEOTAPE OR AUDIO RECORD SAIS D Campus Principal s Name Purpose Description of the Activity Date s of Activity Signature of Teacher Sponsor Date _ Approved _ Does require parent permission _ Not approved _ Does not require parent permission Signature of Principal Date School Phone Number Student s Name Please print Grade Last First Middle Parent Guardian s Name Date Address Zip Code Home Phone Work Phone As the parent or guardian of the above named student I hereby grant permission to photograph videotape or record my child for this purpose Signature of Parent Guardian Date Please return this signed form to your child s school Original Principal Copy Requestor San Antonio Independent School District does not discriminate on the basis of race religion color national origin gender or disability in providing education services activities and programs including vocational programs in accordance with Title VI of the Civil Rights Act of 1964 as amended Title IX of the Educational Amendments of 1972 Section 504
39. omply with the provisions outlined below C Family Exemption Subject to revocation by the Superintendent or campus principal or designees in the best interest of the district an employee is exempt from the prohibition against communicating with a Facebook Initiative User Manual Page 19 Social Media Use Page 3 of 4 D Personnel No 36 Revised June 12 2012 student enrolled in the district via electronic media if the employee is related to the student by consanguinity blood within the 3rd degree or by affinity marriage within the 2nd degree This exemption does not relieve the employee from all other applicable requirements of this regulation In no event shall a communication with a student bring dishonor to the district the campus department or the teaching profession D Usage Guidelines An employee who uses electronic media to communicate with students shall observe the following e The employee shall limit communications to matters within the scope of the employee s professional responsibilities or in furtherance of school related activities Note An employee may request an exception from the above limitation by submitting a written request to his or her immediate supervisor e The employee is prohibited from knowingly communicating with students through a personal social network page unless the employee has created a separate social network page a Professional Page for the purpose of communicating with stud
40. ons that we have in Facebook During the actual training I went over the fact that many of the settings that we have within Facebook weve customized so that you are not able to see or contribute to the Facebook Page by using the comment option But as you see here when your user goes to your Facebook Page they will see the Facebook Page comment option When they log in to add the comments it will not be there So I m going to go over Herff Elementary School real quick So on Herff Elementary School this is the front page I m logged in as the actual administrator and you will see down here toward the bottom it will actually show Like and Comment as an option I m going to go to the Settings page which is actually maintained by the District level and you ll see that the Posting Ability and Posting Visibility have been turned off along with the Notifications and also along with the Reply option down here toward the bottom Anytime you want to start using the Comments make sure that you send me an email and I will turn these setting back on But as they re set it should be that no one will be able to add comments to your Facebook Page without you knowing it What I m going to do is go ahead and log out as a user and view the actual Facebook Page for Herff as a parent So here you have the Herff Page I haven t logged into Facebook yet but you can see down here towards the b
41. ottom I have the option of adding a comment We ve noticed that the Page Settings for the web version of Facebook is not the same as the mobile version of Facebook App found on Apple Google App Android devices In other words users may not be able to add comments to your Facebook page online but they can post comments using the Mobile version of the Facebook 5 a o a Questions Facebook and Comments Please contact me by email or phone tmills saisd net 554 2430 SAISD Social Media Site bor Compuses Ceportrerts ord Pro E E E o u a e a SE SE e View the video at http vzaar tv 1484427 Or click the above image to play the video in a pop up window 02 41 02 54 03 10 03 39 03 56 04 16 I m going to go ahead and log in as an average user And I m going to navigate back to the Herff Page You ll see that the Comment Option is not given So what your users will experience is when they go to your Page they will see the Comment Option if they are not logged in but once they log in the Comment Option is gone So if this is a concern for you feel free to go ahead and contact me but unfortunately this is one of the options that is built into Facebook that I myself can not change Once again please discuss this with your campus administrator the Comment Option has been turned off but your users will see if they go to the general Facebook Page a Comment Link but when they log in to Face
42. publicar ninguna informaci n personal del estudiante tal como la direcci n de su casa o el n mero de tel fono e En algunos casos con el permiso de usted solamente se usar el nombre del estudiante sin apellido e Se imprimir una copia de todo el trabajo estudiantil que sea publicado en la Internet y se enviar a la casa para que los padres la vean Se requiere el permiso del padre madre o tutor legal para publicar escritos fotograf as voz y trabajos art sticos individuales del estudiante Por favor llene la secci n de abajo y devu lvala a m s tardar el Entiendo que los escritos los trabajos art sticos y o la fotograf a de la clase ser n considerados para publicarse en la Internet Concedo los permisos siguientes Por favor marque abajo S o No Tienen mi permiso para publicar L Si LJNo Los escritos de mi hijo a S LJNo Los trabajos art sticos de mi hijo a L Si No La fotograf a en grupo o individual de mi hijo a S No El video en grupo o individual de mi hijo a Yes No SOLAMENTE el NOMBRE SIN APELLIDO de mi hijo a Nombre del Padre Madre en letra de molde Firma del Padre De familia Fecha Tambi n yo estudiante doy mi permiso para tal publicaci n Firma del Estudiante Fecha Es norma del Districto Escolar Independiente de San Antonio de no discriminar por motivos de raza religion color origen nacional sexo o impedimento en sus programas servicios o actividades vocacionales tal c
43. s Videos Discussion Forum or Content Management System the Permission for Student Web Publishing form must be on file for the academic school year Material presented on a student Wiki Moodles Calendars Videos Discussion Forum or Content Management System must meet the educational objectives of the school related activity as well as follow District policy and guidelines Personal Web pages are not allowed on the San Antonio School District s Web server Student pages must include the following notice This is a student Web page Opinions expressed on this page shall not be attributed to San Antonio ISD Student Wiki Moodles Calendars Videos Discussion Forum or Content Management System may be removed at the end of the school year unless special arrangements are made Material that fails to meet established educational objectives or that is in violation of a provision of Board Policy and Administrative Regulations will be removed Material may not be removed on the basis of disagreement with the views expressed Permission for Student Web Publishing forms are located on the ITLS website at http itls saisd net WEB PUBLISHING GUIDELINES AGREEMENT have read and agree to abide by the San Antonio ISD Web Publishing Guidelines and the Acceptable Use Policy understand that the District retains all rights to any material that is published on the District network and or servers Such material may be edited and or deleted by the District Webmaster
44. s activities Y Be factual Blatantly inaccurate information will be removed Y Contact specific employees privately rather than through this page vV Understand the repercussions This page is yours and we want you to feel comfortable sharing your views about our campus Just know that abuse of the above guidelines can lead to removal of a specific posting or the blocking removal from our fan page DON T Y In compliance with FERPA do not post personally identifiable information about students Y Do not establish a social media site without being fully familiar with whatever platform you have chosen Y Do not use your personal profile to interact with your community be sure that you switch the use setting from your personal page to that of your campus department or program page as soon as you log in to Facebook using your personal account Y Do not use social media as your only means of communication with your audience whether they re students parents or community members Facebook Initiative User Manual Page 5 IND Facebook Initiative USER MANUAL How to get started m To create a Facebook account 1 Gotohttp www facebook com 2 Create a free account using your SAISD email account information Type in the first three letters of your first name your last name and your complete SAISD email address Make sure to type in a new Password not related in any way to an existing password Ent
45. s saisd net Facebook Initiative User Manual Page 31 SAN ANTONIO INDEPENDENT SCHOOL DISTRICT Office of Instructional Technology and Learning Services 1702 North Alamo St San Antonio Texas 78215 1213 SAIS gt Telephone 210 554 2430 Fax 210 886 9478 Social Media Site Request Form for Campuses Departments amp Programs The District s electronic communications system and District owned electronic equipment including its network access to the Internet is exclusively for administrative and instructional purposes Electronic mail transmissions and other use of the electronic communications systems are not confidential and can be monitored at any time to ensure appropriate use Employees who are authorized to use the systems are required to abide by the provisions of Board policy the District s acceptable use policy and administrative procedures Failure to do so may result in suspension or termination of privileges and may lead to disciplinary action up to and including termination of employment Submit request form via pony or fax to the Office of Instructional Technology and Learning Services Purpose of site Department Program School Campus Please Print Job Title Email Address Organization Number Department Campus Name Department Head Principal approval is required for this request The requestor must agree to the guidelines below in order to establish an official District Facebook page GUIDELINES
46. sites e g Joomla District video hosting accounts calendars wikis and some Moodles should be considered public spaces accessible on the open Internet Some Online Areas Are SAISD ONLY How Do You Tell The Difference 1 Are you required to enter your SAISD username and password to access content If the answer is NO then this web publishing area should be considered public and accessible by anyone on the Internet 2 Are you able to access information from any internet capable computer e g from home a public school library or university without using your SAISD username and password If YES then the information should be considered public and available on the Internet If you are unsure of whether your web site is public or private please call the Office of Instructional Technology at 210 554 2430 POLICIES AND PROCEDURES All content published via the Internet must comply with the following 1 All publications must comply with all state federal and international laws concerning copyright intellectual property rights and legal uses of network computers 2 All publications must comply with the Board policies administrative regulations these Web Publishing Guidelines and other District guidelines provided for specific levels of publishing 3 As an employee of a school or other education institution you may sometimes access individual student records while performing your Official duties Under the Family Educational Rights an
47. st the audience at any time using the audience selector Like Clicking Like is a way to give positive feedback and connect with things you care about Messages Your messages and messages inbox house your ongoing conversations with people on Facebook Facebook Initiative Glossary of Terms Page 15 News Feed Your News Feed is an ongoing list of updates on your homepage that shows you whats new with the friends and Pages you follow Notifications Notifications are email on site or mobile updates about activity on Facebook Page Pages allow businesses brands and celebrities to connect with people on Facebook Admins can post information and News Feed updates to people who like their pages Privacy Policy The Privacy Policy also known as the Data Use Policy outlines the information we receive and how we use it Page Pages allow businesses brands and celebrities to connect with people on Facebook Admins can post information and News Feed updates to people who like their pages Privacy Policy The Privacy Policy also known as the Data Use Policy outlines the information we receive and how we use it Privacy settings Your privacy settings let you manage basic privacy preferences For other stuff you share on Facebook you can choose your audience right when you post Profile On Facebook your profile is your timeline Profile picture Your profile picture is the main photo of you on your timeline Your profile
48. their public use of electronic media as they are for any other public conduct If an employee s use of electronic media or the publicity arising out of such use interferes with the employee s effectiveness at the District or reasonably calls into question the employee s judgment the employee may be subject to disciplinary action up to and including termination of employment If an employee wishes to use a social network site or similar media for personal purposes the employee 1s responsible for and may be subjected to disciplinary action for the content on the employee s page including content added by the employee the employee s friends or members of the public who can access the employee s page and for Web links on the employee s page Each case will be investigated on an individual basis The employee is also responsible for maintaining privacy settings appropriate to the content Page 18 Facebook Initiative User Manual Social Media Use Page 2 of 4 D Personnel No 36 Revised June 12 2012 B Additional Rules An employee who uses electronic media for personal purposes shall observe the following e The employee may not set up or update the employee s personal social network page using the district s computers network or equipment e The employee may not use the district s logo or other copyrighted material of the district or for which the district 1s responsible without written consent from the Super
49. upcoming meeting dates or important deadlines To ensure successful Facebook use we have Facebook Initiative User Manual created the following guidelines for campus principals department heads and program directors who choose to create a page In addition to these guidelines these employees must follow all SAISD policies and procedures on social media use including Administrative Procedure D36 and policy DH LOCAL Please note that all Facebook pages established by an SAISD employee or vendor acting on behalf of an SAISD employee must be set up in coordination with our Instructional Technology Department 554 2430 Our Social Media Rules of Engagement s a District we look forward to learning Ae great things that are happening at your campus and ask that you review and adhere to our Rules of Engagement below to help us achieve our goal of constructively engaging with parents and community members Page 3 DO Y Create a Facebook page if you are a certified or licensed employee which includes teachers counselors principals librarians paraprofessionals nurses educational diagnosticians licensed therapists and trainers All other employees must receive written permission from the campus principal or Superintendent before creating a Facebook page Y Contact Instructional Technology 554 2430 to get started in establishing a Facebook page for your campus department or program Y Limit your posts
50. work c Voice recordings d Photos e Video YOUR CHILD S PRIVACY All efforts will be made to protect your child s privacy No individual photos of your child will be published without your consent No personal information about the student such as home address or telephone number will be published In some cases only the student s first name will be used with your permission A copy of all student work that is published to the internet will be printed and sent home for parents to see To publish individual student writing photos voice and artwork parent or legal guardian permission is required Please complete the section below and return by I understand that my child s writing artwork and or class photo will be considered for publication in I grant the following permissions organization Please check Yes or No below You have my permission to publish C Yes L No My child s writing Yes No My child s artwork Yes No My child in a group or individual photo C Yes No My child in a group or individual video C Yes No My child s FIRST name ONLY Print Parent Name Parent s Signature Date student also give my permission for such I publishing Student s Signature Date San Antonio Independent School District does not discriminate on the basis of race religion color national origin gender or disability in providing education services activities and programs including v
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