User Manual (for Institutions) PROCEDURE TO FILL PART
Contents
1. Hospital OPD and IPD Details Institution Id AYUS388 Institution Name S R M Govt Ayurvedic College Institution Course Ayurveda Visitation Id AOO0148 No of OPD Out Patients Department Patients in the last calendar year j e 14st Jan 2014 31st Dec 2014 S No Name of the Departments Jan Feb Mar Apr May Jun Jul Aug Sep Oct No 1 Kayachikitsa 2 Pancha karma 3 Shala 4 Shalakya Netra 5 Shalakya Mukh Nasa amp Dant 6 Prasuti amp Stri Roga f Kaumar bhrittya Bal Roga B Swastha vritta amp Yoga 9 Aatyayika Casualty Submit 10 OTHER HOSPITAL DETAILS FORM Click on Enter Other Hospital Details form and then fill in the details in the form Then Click on Submit Button after filling the information for the form hing Staff List 8 Hospital Infrastructure 9 Hospital OPD and IPD 10 Other Hospital Details 11 Hospital Staff lt gt Enter Other Hospital Details je Refresh a Page 14 of 19 CCIM User Manual for Institutions Other Hospital Details Institution Id AYUS388 Institution Name S AL M Govt Ayurvedic College Visitation Id AOO0148 Institution Course Ayurveda Labour Room Is Labour Room functional Yes No Is Antenatal Room with attached Toilet functional Yes No Are Facilities for Neonatal care available Yes No Are other facilities Equipments Instruments available Yes No Total number of Deliveries performed in the la2. Select Rasa Shastra amp Bhaisajya 5 j Select m kalpana 6 Rog Nidan avum Vikriti Yigyan Select I 7 Swasthavritta amp Yoga Select M Agad Tantra avum Widhi B 5elect Vaidyaka Submit Page 7 of 19 CCIM User Manual for Institutions User can either Edit information or Close the form after submitting the details 3 FINANCIAL INFROMATION FORM Click on Enter Financial Information and then fill in the details in the form that will open Click on Submit Button after filling the information for the particular form Visitation Details 1 College Infrastructure 2 College Departments 3 Financial Information racic lt gt E le q Enter Financial Information Refresh 4 College Financial Details Institution Id AYUOOO2 Instituton Name Tets Visitation Id A000107 Instituton Course Ayurveda Financial Details Expenses on Salary S No Month Teaching Staff Salary Non Teaching Staff Salary Hospital Staff Salary 1 January 2 February 3 March 4 April 5 May 6 June 7 July B August q September 10 October 11 November 12 December 13 Total Submit L aaa I II aaas Page 8 of 19 CCIM User Manual for Institutions 4 STUDENT DETAILS FORM Click on Enter Student Details and then fill in the details in the form Click on Submit Button after filling the information for the particular form 3 Financial Information 4 Student Detai
3. the College Non Teaching Staff Information one by one Add College Non Teaching Staff Information Page 12 of 19 CCIM User Manual for Institutions 8 HOSPITAL INFRASTRUCTURE FORM Click on Enter Hospital Infrastructure and then fill in the details in the form that will open Click on Submit Button after filling the information for the particular form 6 College Teaching Staff List 7 College Non Teaching Staff List 8 Hospital Infrastructure 9 Hospital OPD and Ii lt gt Enter Hospital Infrastructure oe Hospital Infrastructure Institution Id AVYUODO2 Instituton Name Tets Institution Course Ayurveda Visitation Id AOOLOF Hospital Administration Block S No Name of the Departments Available Area in Sq mtr 1 Superintendent Room 2 Deputy Superintendent Room 3 Medical Officers Room For 2 Resident Medical Surgical Officer 4 Matron Room 5 Assistant Matron Room For 2 6 Reception amp Registration Room Total Constructed Area in Admin Block in Sq mtr Submit 9 HOSPITAL OPD and IPD Click on Enter Hospital OPD and IPD and then fill in the details in the form Click on Submit Button after filling the information for the particular form al Infrastructure 9 Hospital OPD and IPD 10 Other Hospital Details 11 Hospital Staff Details 12 Hospital Sta lt gt Enter Hospital OPD and IPD Refresh L a I III Page 13 of 19 CCIM User Manual for Institutions
4. Assorted size 4 Drum stand 5 W Stand 6 X ray View Box double 7 Surgeon s gawn 8 Mask and caps 9 Gauze cotton and bandage 10 Gloves of different size 11 Cheetles Forceps 132 Towel Clips 13 Moenuitn farrane 17 DECLARATION FORM Institution Name Instituton Course Shalya Tets Ayurveda Number of Equipments and Instruments available Click on Declaration tab and agree the details in the form Check Agree and click on Final Submit Button to submit the visitation information Once the information final submitted it cannot be modified by the institutions G Once Institution submits all the forms the color of the status column will change to green corresponding to that form in the status grid table H After filling all the forms click on Submit the data to Visitor button below the dashboard on the Visitation Details Form Please make sure all the correct information before Final Submission as no information can be edited afterwards I After completion of the above mentioned step Institution Visitation Initiation Process is complete J User can take individual printouts of any of the forms by clicking on Print Submitted Data Button provided at the view page of all the Forms L aaa e a Page 19 of 19
5. CCIM User Manual for Institutions Central Council ofIndian Medicine User Manual for Institutions PROCEDURE TO FILL PART I VISITATION FORM Version 1 0 Date 09 Jan 2015 For any technical queries please contact CCIM Helpdesk Contact No 91 9654401726 91 9654401763 helpdesk ccimindia org L aaa I II aaas Page 1 of 19 CCIM User Manual for Institutions VISITATION INITIATION PROCESS A Prerequisite for initiating visitation an institution must have filled and submitted its basic details form already GD Institution Information ah Basic Details 3 Details of Land B The steps to Login are as follows e Goto www ccimindia org website e Click on Institution Login link e Login with institution s Login Id AYUxxxx for Ayurveda SIDxxxx for Siddha and UNIxxxx for Unani and Password and then click on Login Button LIers WOA Central Council ofIndian Medicine w A tutory Body Under IMC 1970 Mini of AYUSH Go ia Institution Login Login Id Password Login Forgot Password Version 9 01 00 Note A new visitation can only be initiated once the previous visitation is complete Last visitation should not be in Progress C Please take note of the following instructions before filling the form e Please fill all the forms by selecting the tab name in the header e If any of the value is not available or not applicable then please put it as 0 e Please
6. Dashboard Refresh Dashboard Form Hame Status Ho of Records Submitted Visitation Details PY Data Submitted NA 1 College Infrastructure Form Re Pending NA 2 College Departments Form RS Pending NA 3 Financial Information Form RS Pending NA 4 Student Details Re Pending NA 5 College Staff Information RS Pending NA 6 College Teaching Staff List Form RS Pending 0 7 College Non Teaching Staff List D Pending 0 8 Hospital Infrastructure Form D Pending NA 9 Hospital OPD and IPD Form ES Pending NA 10 Other Hospital Details ES Pending NA 11 Hospital Staff Details Form D Pending NA 12 Hospital Staff List ES Pending 0 13 Equipment for Dissection and Physiology D Pending NA w For Pharmacognosy and EEE nio j 15 Instruments and Equipments for OPD and EEE io Labour Room As institution will start filling and submitting the individual forms the color in the status grid will change from Red to Green once the required data is filled for the corresponding form a Page 5 of 19 CCIM User Manual for Institutions Important Note In case of staff list data entry forms i e College Teaching Staff List Form College Non Teaching Staff List Form and Hospital Staff List Form where more than one staff details to be entered institutions need to ensure that all the staff details are entered one by one before submitting the visitation form finally on the Declaration Tab at the e
7. Examination Table 5 Thermometer 6 Tongue depressor Fi Cotton balls B Torch After clicking on Next Button at the end of the form Institution will be navigated to Labour Room Details Tab M OPD Details Instruments and Equipment Wat ROOM i x Number of Equipments and Instruments S No Essential Equipments and Instruments available 1 Shadowless Lamp 2 Suction Machine Neonatal 3 Oxygen Cylinder and Mask 4 Foetal Toco Cardiograph 5 Radient Warmer 6 Phototherapy Unit 7 Weighing Machine Paediatric B Patient trolley 9 Anaesthesia trolley 10 Infantometer Click on Submit Button after filling the information for the particular form 16 INSTRUMENTS AND EQUIPMENTS FOR OPERATION THEATER Click on Enter Equipment for Dissection and Physiology and then fill in the details in the form that will open Check Agree and click on Submit Button after filling the information for the particular form L a I III Page 18 of 19 15 Instruments and Equipments for OPD and Labour Room CCIM User Manual for Institutions 16 Instruments and Equipments for Operation Theatre Enter Instruments and Equipments for Operation Theatre Institution Details ts Ser vH Institution Id AYUOOO2 Visitation Id A000107 Instruments and Equipments for Operation Theatre S No Essential Equipments and Instruments 1 Spot light Shadowless ceiling fitted 2 Needle holding Forceps big medium small 3 Dressing drums of
8. Submit After submitting the information for one staff member click on Add College Teaching staff Information to add another staff details This process has to be repeated for making entry for a staff member each time Note Please submit all the College Teaching Staff Details one by one before final submitting the visitation form using the Declaration tab 4 Student Details 5 College Staff Information 6 College Teaching Staff List 7 College Non Teaching Staff List lt gt Note Click on the below Add College Teaching Staff Information button to add all the College Teaching Staff Information one by one Add College Teaching Staff Information Refresh FirstName 7 COLLEGE NON TEACHING STAFF FORM Click on Add College Non Teaching staff Information and then fill in the details in the form that will open Click on Submit Button after filling the information for the particular staff member Kindly follow the same steps as followed for College Teaching staff form above mentioned point no 6 to view the entry in grid and to enter data for another non teaching staff Note Please submit all the College Non Teaching Staff Details one by one before final submitting the visitation form using the Declaration tab ollege Staff Information 6 College Teaching Staff List 7 College Non Teaching Staff List 8 Hospital Infrastructur Note Click on the below Add College Non Teaching Staff Information button to add all
9. ck on Submit Button after filling the information on the particular form Once one staff details submitted click on Add College Teaching staff Information button to add next staff information 4 Student Details 5 College Staff Information 6 College Teaching Staff List T College Non Teaching Staff List lt gt Note Click on the below Add College Teaching Staff Information button to add all the College Teaching Staff Information one by one Firsthame StateName No data available in table Account 0 to 0 of 0 entries Personal Information Dr Title Name of the Teacher First Name Name of the Teacher Middle Name Name of the Teacher Sur Mame Teacher s Code Number Email ID Date Of Birth m Telephone Number STD Code Phone Mo Father Name Mobile Number Address Detail Local Residential Address Permanent Address Address Line 1 Address Line 1 Address Line Address Line 2 State Select State 5elect City City Pin code Pin code Kindly upload a photograph attested by the principal and Signature L aaa e a Page 11 of 19 CCIM User Manual for Institutions Upload Photo and Signature Please upload Photograph of Teacher here Attested by the Principal Please upload Signature of Teacher here Note Please upload your coloured photograph on a light background Your Signature should be clear and in Black ball pen on white paper
10. download the Annexure templates applicable to your college i e Ayurveda or Siddha or Unani to be uploaded in various sections of the Visitation form Tf you have not yet downloaded the Annexure templates to be uploaded in various sections of the Visitation form TEA download the template applicable to your college ie Ayurveda or Siddha or Unani Visitation Details 1 College Infrastructure 2 College Departments 3 Financial Information 4 Student De Page 2 of 19 CCIM User Manual for Institutions Important Instructions 1 Please download the Annexure below which is applicable to your college e g Ayurveda or Siddha or Unani 2 All the applicable Annexures are excel files and all are zipped into a single ZIP file for easy download 3 Once downloaded you need to unzip them 4 You should fill the annexures and keep them ready before filling the various sections in the visitation form 5 You are required to upload filled annexure as applicable in the relevant section while filling the visitation form Ayurveda Colleges Please click here to download annexures applicable for Ayurveda courses visitation Siddha Colleges Please click here to download annexures applicable for Siddha courses visitation Unani Colleges Please click here to download annexures applicable for Unani courses visitation D Documents upload download procedure Wherever applicable and asked for documents are to be uploaded in the requir
11. ed format and should be within the specified size limit Kindly follow the following steps to upload a document e Click on click here to upload a document e Browse the file to be uploaded from where it is saved in your local computer e Click on Upload to upload the browsed file Upload Crop Images Medicines List Ao file selected C 1 Please upload the list of Medicines prepared in the last academic year Maximum IMB Size Only doc pdf xls xlsx files 2 After successful upload If you browse and upload again here it will overwrite your previously uploaded document Click on top right corner X button to close this window after uploading the document e A file is uploaded once you get the File uploaded successfully message as shown below e Uploaded file can be downloaded and verified by clicking on Click here to Download as shown below Upload Crop Images Medicines List Click Here to Download Medicines List Dummy_Admit_Card pdf 1 Please upload the list of Medicines prepared in the last academic year Maximum 1MB Size Only doc pdt xls xlsx files 2 After successful upload If you browse and upload again here it will overwrite your previously uploaded document top right core button to close this window after uploading the document Page 3 of 19 CCIM User Manual for Institutions E After Login please follow the below mentioned steps to Initiate Visitation e STEP 1 Click on Init
12. iate Visitation Tab Institution Details Initiate Visitation gt Edit Information Institution Affiliation Details Institution Id SID3448 e STEP 2 Click on Initiate Visitation Process for filling the Audit Details Institution Details Initiate Visitation Initiate Visitation Process Reload Purpose Of Visitation Paid Amount Payment Date dd MMM yyyvy Institution Id Institution Name e STEP 3 Fill in the mentioned details select the purpose of visitation and then click on Submit Visitation Information after checking Agree checkbox Gp Visitation Details Institution Id AYU3388 Initiation Request Date 09 01 2015 Institution Name SRM Govt Ayu rvedic College Purpose of Yiatation arlene Sis eu ws SS NR i l Select Institution Course Ayurveda Academic Year A Annual Visitation under 13C B Increase in intake under 134 C Addition PG Course under 13A Visitation Request and Payment Information D Annual Visitation 13C amp Increase in intake 134 E Annual Visitation 13C amp Addition PG Course 13A F New establishment of college under 13 A Note The visitation team will collect the payment DD etc during visitation G Details updation in case approved up to 2018 19 Payment Transaction Type Select Bank Name Draft Transaction Reference No Bank Branch Code Paid Amount Bank City Payment Date E Please specify contact details for comm
13. ls 5 College Staff Information 6 College Teaching Staff List ac lt 2 a q Enter Student Details D S gp Student Details Institution Id AYUS388 Institution Name S R M Govt Ayurvedic College Visitation Id A000148 Institution Course Ayurveda Information of Admitted Students Year of Admission 2014 15 2013 14 2012 13 2011 12 2010 11 No of Students admitted for UG Course with Govt Quota No of Students admitted for UG Course with Management Quota Students admitted by order of Select Select Select Select Select AYUSH Dept GOI Court order zl i FA Name of the Last Student Admitted Date of Admission of the last Student 5 COLLEGE STAFF INFROMATION FORM Click on Enter College Staff Information and then fill in the details in the form 3 Financial Information 4 Student Details 5 College Staff Information 6 College Teaching Staff List T Coll gt Sl T q Enter College Statt Information p Refresh Fill the information for Teaching Staff Information Tab first and click on Next Button L aaa I II aaas Page 9 of 19 CCIM User Manual for Institutions E Non Teaching Staff Information i Teaching Staff Information Institution Id AYUOOO2 Insttuton Name Tets visitation Id A000107 Institution Course Ayurveda Teaching Staff Details Information of Teaching Staff No of Existi
14. nd Once visitation forms finally submitted then none of the information can be modified by the institutions Visitation Data Collection Status Dashboard Refresh Dashboard Form Name Status No of Records Submitted Visitation Details DPS Data Submitted NA 1 College Infrastructure Form Pm Data Submitted NA 2 College Departments Form Pm Data Submitted NA 3 Financial Information Form Pym Data Submitted NA F After filling visitation details user should start filing the information in the forms Tab wise 1 COLLEGE INFRASTRUCTURE FORM Click on Enter College Infrastructure and fill in the details in the form Click on Submit Button after filling all the information Visitation Details 1 College Infrastructure 2 College Departments 3 Financial Information reacties C gt Enter College Infrastructure i 1 College Infrastructure Details Institution Id Institution Mame Visitation Id Institution Course College Council and Website Details Ts College Council availables Yes No Is there a College website availabley Yes No Progress made by the institution in the last two years on salient points Note Please give a descriptive not one word answer S NO Important Information of College Progress made by college l Construction of colege and hospital building 9 Appointment of Teaching staff a Appointment of Non Teaching staff i Appointment of Paramedical and other H
15. ng Teachers S No Department Associate Professors Assistant Professors Total Professor Readers Lecturers 1 Ayurved Samhita amp Siddhant 2 Rachana Sharir 3 Kriya Sharir 4 Dravyaguna Vigyana 5 Rasa Shastra amp Bhaisajya Kalpana 6 Rog Nidan avum Vikriti Vigyan T Swasthavritta amp Yoga B Agad Tantra avum Vidhi Vaidyaka 9 Kayachikitsa 10 Panchakarma 11 Shalvatantra Ksharsutra Lab 12 Shalakva Tantra After clicking on Next Button at the end of the form Institution will be navigated to Non Teaching staff Information Tab a Teaching Staff Information Non Teaching Staff Information Non Teaching Staff Details Details of Technical and Other Staff in the College S No Department Post Available Staff Librarian Library Assistant Librarian Library Attendant or Peon College Office Clerical staff for administrative and accounts services Samhita and Siddhanta Attendant Laboratory Technician Rachna Sharir Museum Keeper Lifter Laboratory Technician kriya Sharir Museum Keeper Laboratory Technician Dravyaguna ment of Museum Keeper L I III aama Page 10 of 19 CCIM User Manual for Institutions After filling data for both the Tabs Kindly Click on Submit Button 6 COLLEGE TEACHING STAFF LIST FORM This Form is to add the college teaching staff details one by one Click on Add College Teaching staff Information and then fill in the details on the form Cli
16. ospital staff wo Expansion of various departments of college a Page 6 of 19 CCIM User Manual for Institutions After submitting the form a view page will be displayed for verifying the information entered If user wants to update any information it can be done by clicking on Edit Information Button on the view page By clicking on this button User will be navigated to the editable mode of the form Also User can close the form and move to the visitation details page to select another Tab by clicking on Close button College Infrastructure Form Ee Edit Information Close 2 COLLEGE DEPARTMENT FORM Click on Enter College Department and then fill in the details in the form Click on Submit Button after filling the information for the particular form Visitation Details 1 College Infrastructure 2 College Departments 3 Financial Information 4 Student De lt gt Enter College Departments College Departments Form Institution Id AYUS388 Institution Name S R M Govt Ayurvedic College Visitation Id A000148 Institution Course Ayurveda For UG No of Lectures Practicals re Ape ema E Museum Clinicals carried out since last a aa aa aaa bye a alia Libra i piira Mee ry a E E No of Skies Practical F Models Specimens ry Clinical 1 Ayurved Samhita amp Siddhant Select 2 Rachana Sharir Select M 3 Kriya Sharir Select 4 Dravyaguna Vigyana
17. st calendar year i e Ist Jan 2014 31st Dec 2014 Number of other procedures conducted in the last calendar year i e Ist Jan 2014 31st Dec 2014 Operation Theatre Is Minor Operation Theatre Available Yes No Does Air Conditioning exists Yes No Submit 11 HOSPITAL STAFF DETAILS Click on Enter Hospital staff details and then fill in the details in the form that will open Click on Submit Button after filling the information for the particular form al Infrastructure 9 Hospital OPD and IPD 10 Other Hospital Details 11 Hospital Staff Details 12 Hospital Sta gt Enter Hospital Staff Details Refresh L aaa e a Page 15 of 19 CCIM User Manual for Institutions ap Hospital Staff Details Institution Id AYUOOO2 Instituton Name Tets Visitation Id A001107 Institution Course Ayurveda Hospital Staff No of Available Staff SNO Post Hospital Superintendent a3 Deputy Medical Superintendent 3 Consultants eA Emergency Medical Officers g Resident Medical Officers or Surgical or Medical Officer RMO or RSO or MO 5 Matron or Nursing Superintendent 7 Staff Nurses for In Patient Department g Ward Boy or Ayah g Pharmacists 10 Dresser 1l Store Keeper 12 Office Staff for registration record maintenance data entry etc 13 Dark Room Attendant 14 Operation Theater Attendant Submit 12 HOSPITAL STAFF FORM Click on Add Hospital staff Information and
18. then fill in the details in the form Click on Submit Button Follow the same steps as followed for College Teaching staff details point no 6 above to view the entry in grid and to add data for all the hospital staff details one by one Note Please submit all the hospital Staff Details one by one before final submitting the visitation form using the Declaration tab pital OPD and IPD 10 Other Hospital Details 11 Hospital Staff Details 12 Hospital Staff List 135 Equipment fo gt Note Click on the below Add Hospital Staff Information button to add all the Hospital Staff Information one by one Add Hospital Staff Information 13 EQUIPMENT FOR DISSECTION AND PHYSIOLOGY Click on Enter Equipment for Dissection and Physiology and then fill in the details in the form that will open Click on Submit Button after filling the information for the particular form Page 16 of 19 CCIM User Manual for Institutions ther Hospital Details 11 Hospital Staff Details 12 Hospital Staff List 13 Equipment for Dissection and Physiology lt gt A Enter Equipment for Dissection and Physiology je Refresh TT Instruments Details Institution Id AYUOOO Instituton Name Tets visitation Id A000107 Institution Course Ayurveda DISSECTION HALL z Number of Instruments S NO Essential Equipment and Instruments ujana m dable a quipments available 7 Tank with a capacity to preserve 10000 bodies J Preserva
19. tive Chemicals 3 Dissection Tables Sets 4 Dissecting Table 5 Full size with steel top or marble top stainless 6 Half size with steel top or marble top stainless Bone cutter of the number 3 4 1 2 1 4 1 8 fine pointed Chisel bone dissector g Bucket and Mug g Gloves powder 10 Surgical gloves 11 Surgical Blade 12 Soap 13 Disposable syrings 20cc 10cc Sec Submit 14 EQUIPMENT FOR PHARMACOGNOSY AND PATHOLOGY Click on Enter Equipment for Pharmacognosy and Pathology and then fill in the details in the form Click on Submit Button after filling with the information for the particular form 15 INSTRUMENTS AND EQUIPMENTS FOR OPD AND LABOUR ROOM Click on Enter Instruments and Equipments for OPD and Labour Room and then fill in the details in the form L aaa e a Page 17 of 19 CCIM User Manual for Institutions 15 Instruments and Equipments for OPD and Labour Room 16 Instruments and Equipments for Operation Theatre Enter Instruments and Equipments for OPD and Labour Room Fill the information for OPD Details Tab first and click on Next Button 1 OPD Details F Labour Room Details Institution Id AYUPO Instituton Mame Tets Visitaton Id AODLOy Institution Course Ayurveda Instruments and Equipments for OPD Kayachikitsa Number of Equipments and Instruments S No Equipments Instruments Furniture availa ble 1 X Ray Wiews Bos 2 BP Apparatus 3 Stethoscope 4
20. unication regarding this visitation Note Please provide correct and working Primary Email Id amp Mobile No as Important Communications will be sent through them Primary Email Id Primary Mobile No Secondary Email Id Secondary Mobile Mo E 1 Agree Submit Visitation Information Page 4 of 19 CCIM User Manual for Institutions Once visitation is initiated user is navigated to visitation details form Institution must fill the data required for all the forms to complete the initiation of Visitation Status for data completion for the individual forms can be traced from the Visitation Data Collection Status dashboard on the visitation details tab as shown below Visitation Details 1 College Infrastructure 2 College Departments 3 Financial Information 4 Student De lt gt Visitation Request and Payment Information Note The visitation team will collect the payment DD etc during visitation Visitation Id A001279 Initiation Request Date 05 01 3015 Purpose of Visitation Addition of new PG Course under Section 13A Please click here to Download LOI Document received from GOL Academic Year 2014 15 Payment Transaction Type DD Draft Transaction Reference No 21312317223 Paid Amount 15000 Payment Date 02 01 7015 Bank Name sdfsdda Contact Details for communication regarding this visitation Primary Email Id dsaffsd msn com Primary Mobile No 9838276872 Visitation Data Collection Status
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