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MIG User Manual Release 2.03 V18

1. i Rate Layer Guoticates Report loyers di gn a Projeskz by status Hi Training Ce Flerejects ty typed Cy Frpkaymeet en gt HC Work List San stion Eg Ene kegs Riej and related el 4 baseine Solid waste removal a E rsabrang d Sivas I communi Ey My Reports Stormevste Bust stop chetern Taxi ranks BE Snlewsleo Fire fighting Facilities Ceiadier mane gama ing E Commursry fsniias S s Parks ard open spa Map of Projects Funding 12 March 2007 Childcare facilities Filterng apphed Mere Easckar sna move ses Mal Legalities About the MG Screen Resolution Version 2 23 October 2006 a hi iii If you want to adjust the filter criteria after looking at the Report or Map click the Criteria Tab adjust the criteria and click Map on the Action Bar The Map Navigation bar is used to navigate your way around a map Refresh Click to refresh the map after selecting Base layers Report layers and a Group by Identify To identify features displayed on the map first click this button and then click as close as possible to a feature for example a project on the map A popup window will appear displaying the attributes of all visible layers in the map Select a specific layer from the dropdown box on the popup window if you wish Version 13 March 2007 13 53 36 Application Overview MIG MIS User Manual Previous Next These buttons allow you to navigate through all t
2. Section 1 Executive Summary Municipal Project Registration Form MIG1 Comment Concern Rate comment concern B O Serious concern W Concern W O Comment View previous comments lt Legalities About the MIS Screen Resolution Version 2 00 8 June 2006 A comment symbolized by a green traffic light usually contains additional information or clarification intended to expedite or document workflow actions without requiring a Subsequent user to act on it Version 13 March 2007 13 53 23 Form Tab Comments Tab Workflow History Tab Request for Payment Overview Tab Forms Tab Cash flow Tab MIG MIS User Manual Comments could also be expressed as a concern amber traffic light or severe concern red traffic light when you believe that the matter is serious enough for subsequent users to note and potentially refer the form back for revision Note Even if you raise a severe concern it will not stop you or any subsequent workflow participant to recommend the form It simply draws attention to an issue If the form was opened from your Work List the List navigator allows you to attend to all forms without returning to the Work List Clicking the Printer Friendly button displays a printable version of the entire form and a print preview that allows you to see the page breaks and only print specific pages The Comments tab provides a separate view of the comments added
3. mE z di Race Layer 4 Gos M Report l y h Eg Training i Edoretestr by stat pi G G e a rejecks ey typa ate G bis 0 oe Santetion Bey he Riad J related gi ia Baseine i t Rd Ea f pr ve Solid waste removal a 3 E rrabrsng F 3 on i i a t F Sivas I communey C My Reports k r y Y Stormwater Hun paul Tax Zenit Fire fighting facil Eeiaeier manag Chris E Commur any feile F a Parks snd open spm Map of Projects Funding 12 March 2007 Childcare facilities Filterng apphed Mare Bearer und pm a kal a unn Legalities About the WIG Screen Reschikion Venon 20 23 October 2006 el Local intranet The map Navigation bar is used to navigate your way around a map Refresh Click to refresh the map after selecting Base layers Report layers and a Group by Identify To identify features displayed on the map first click this button and then click as close as possible to a feature for example a project on the map A popup window will appear displaying the attributes of all visible Version 13 March 2007 13 53 11 MIG MIS User Manual layers in the map Select a specific layer from the dropdown box on the popup window if you wish Previous Next These buttons allow you to navigate through all the zoom levels that you used since the map was first displayed Default extent This button resets the zoom extent to the default determined from your login and Aggregat
4. GIS functionality to provide a spatial view of MIG projects and thematic layers of MIG expenditure and service delivery backlogs Form changes On the Registration Header section the field previously labelled Municipality now reads Implementing Agent All aspects of the location of a project are now dealt with in Section 3 5 Note that the Implementing Agent can be a district municipality REGISTRATION HEADER I Close Initial Project Information Implementing Agent Potokwane LM Project Name Mankweng Development of Sport facities on erf 613 Project Type Community facilities National reference Unassigned SMIF Project Automatic Manua Last Modified Provincial reference MIG LP0124 CF SP 04 05 Date received 01 J Municipal reference MIS Form Reference 1504 To positively locate a project the fields Nearest Business Centre and Distance to Business Centre have been replaced with the Sub place name and a validation to confirm that the coordinates specified are indeed within the boundaries of the Sub place 3 5 Project Location Project Location Co ordinates of the Project Province Limpopo Degrees Minutes Seconds District Municipality Capricorn DM Longitude E 29 48 26 Local Municipality Molemole LM Latitude S 24 56 43 Sub place Hopetown NU Validate Coordinates Version 13 March 2007 13 53 6 MIG MIS User Manual Note Most users would capture the latitude degrees as a po
5. Manager for example delegates to a Data Capturer the Data Capturer will be able to recommend all the forms that the Municipal Manager is normally responsible for Before you can delegate responsibility you first need to nominate one or more alternate users by clicking the Maintain My Profile link on the login page and then selecting the Responsibilities tab To nominate the first alternate click the icon in the first row In the resulting user dialogue click Find to display a list of persons that you may nominate as alternates Depending on where you are located in the MIS permission hierarchy you may want to refine the search by specifying a Role and or Agency If you do not it will display all users above you in the MIS permission hierarchy For example if you are a municipal user it will display all the users in your municipality all district users in your district all provincial users in your province and all national users It is highly recommended even required that you nominate at least one alternate user to act on your behalf when you are unable to do so yourself Note Nominating alternates is not the same as delegating your responsibility to them A person that has been nominated is not notified by e mail To delegate responsibility you have to click one of the Delegate to checkboxes optionally fill in an Until date and click Submit on the Action Bar If you do supply a date for example the last day of your leave
6. aggregation for Backlog information is Municipality If you leave this parameter blank the Project Lifecycle reports will produce a list of all projects that match the other filter criteria that you may have specified and the Project Lifecycle maps will map the location of all projects that match the filter criteria If you choose to aggregate the results you may also elect to group the aggregated results by one other dimension such as Project type Project status Urban Rural etc This could also be viewed as a breakdown of the aggregated results by the chosen dimension In the example below with Aggregate by Province and Group by Urban Rural the result obtained consists of 18 lines two for each province showing the breakdown of Project Funding by Urban and Rural dimensions AE Me rettere ecpenge Fir gii yew Fyvertes os jep Google G Cao E vr tomais PPP ioar gt Genar F m amp ff Deh Prete i m ODE ma Gf moman GER moc aes j roa igei a rem lg g a ga I and edenirristratioe B DORA Say Prokect Pecyde 2 Sy Projects Elus Cj Gutputs 5 Training Eg Egipet i s tr Ji eh Die Make Wek ceeeee NERE MENSEN ve WL vi erme j var yr PP HET TYNNE ET egalitie About the NG Sereen Reuben Vesuv 7 01 3 Deteber 006 To export any report 5 Choose Excel or Acrobat PDF from the Select a Format dropdown box 6 Click Export on the Report Toolba
7. and n Sad amp rewted storm wat FE EY tanitabien S maler Aggregate by hed an Group by dg betoner p by i Training fh oy Work Lint at Rac Kio H C asenne PC Femairing yy Reports eS t tegalities About the MG Screen Resshobtin Varsan 20 43 October 2008 al ed Local intranet If you want to adjust the filter criteria after looking at the Report or Map click the Criteria Tab adjust the criteria and click Report on the Action Bar The implementing agent field is pre populated according to your login Note Unlike the rest of the MIS you are not restricted to change this field to view the reports and maps of other implementing agents or to obtain a provincial or even national view The Aggregate by parameter allows you to obtain results aggregated by Sub place Municipality District or Province or even the whole of SA The exception to this rule is that the lowest level of aggregation for Backlog information is Municipality If you leave this parameter blank the Project Lifecycle reports will produce a list of all projects that match the other filter criteria that you may have specified and the Project Lifecycle maps will map the location of all projects that match the filter criteria If you choose to aggregate the results you may also elect to group the aggregated results by one other dimension such as Project type Project status Urban Rural etc This could also be viewed as a breakdown of
8. appropriate permission to sign the backlogs off on behalf of each of the three custodians will receive an e mail notification requesting them to confirm the figures by clicking Confirm on the Action Bar or request that the figures be amended by clicking Request Amendment Like Save and Submit Confirm and Request Amendment only affect lines that have been explicitly selected by clicking the corresponding check box Once a baseline has been captured the MIS calculates the remaining backlog by subtracting outputs already delivered in a municipality from the baseline Outputs already delivered are obtained from all Physical completion MIG 9 forms registered after the baseline was frozen Click the Remaining Backlog tab to view the remaining backlog To avoid e mail clutter a user responsible for confirming backlogs will only receive one notification per day Version 13 March 2007 13 53 27 Workflow status Communication Work list List navigator MIG MIS User Manual generated overnight no matter how many backlog items were submitted during the day Non municipal users in particular are assisted with navigation by the MIS displaying the number of outstanding items for each LM DM and province in brackets The workflow status of every backlog item is indicated by the familiar Al and icons explained in Annexure A An icon unique to the Backlog Reporting application 4 indicates that no backlogs have been
9. appropriate form you will be able to depending on your role and associated permissions capture and save a new form submit a form add comments concerns and recommend or refer a form back for revision These actions are dealt with in the Tutorial All forms are split into sections that are displayed in an outline view containing only the headings until you expand a particular section by clicking the hyperlink The only exception to this rule occurs when you capture a new form The first section is then automatically expanded because most of the later sections depend on the first Any section can contain evaluation notes comments the presence of which is indicated by red amber or green Traffic light icons Clicking the icon displays the comments and clicking the hyperlink Section 3 Project Details opens the section Comments can be added by clicking one of the two Add Comment buttons at the top or bottom of an opened section These buttons will always be present if you have opened the form from the Work List but could be absent if you have opened the form via another route if the form is in a workflow state that does not allow you to edit it at that moment even if you were able to edit it before or may be able to edit it in future Infrastructure Grant mig Form ID 14808 National Ref Project Name Example project 1 Version 01 12 2005 11 34 Registration Header Updated 11 Jul 2006
10. district PMU Project Managers and PMU Managers act as Special Evaluators in the sense that they have edit permissions on the form up to the point where they submit the form and also when a form Is referred back for revision by anyone Note The term submitted to means that the next user in the workflow process receives an e mail that a form is awaiting his her attention and that the form appears in his her Work List 2 When the Project Manager or PMU Manager submits the form it is submitted to the Municipal Manager MM or Someone acting on behalf of the MM by virtue of delegation or escalation If the form is submitted by the Project Manager the PMU Manager is notified by e mail 3 When the MM or acting MM recommends the form it is submitted to one of the nine DWAF Regional Coordinators or someone acting on their behalf Note In the following it is taken for granted that any workflow participant can delegate responsibility and that it is not necessary to repeat the phrase or someone acting on his her their behalf 4 When a Regional Coordinator recommends the form it is submitted to the Provincial Manager MIG 5 When the Provincial Manager MIG recommends the form it is submitted to the Senior Manager MIG 6 When the Senior Manager MIG recommends the form it is Submitted to the Senior Manager Finances 7 When the Senior Manager Finances registers the form all participants in the workflow process are notifi
11. range etc Many filter and search actions in the MIS produce a list in Results pane These lists could contain forms projects people companies etc The better the filter the fewer rows will be returned If more than a hundred rows are returned the MIS will split the list into separate pages You could then display the pages by clicking the page number at the bottom right corner of the list or choose to refine the search criteria Another useful feature of the lists is that any column can be sorted by clicking the column heading This may be useful if you are after one of a few similar rows For example if there is one submitted project in a list of many you could get it to the top of the list by clicking the column heading of the status icons once or at most twice Alternate clicks toggle the sort order between ascending and descending Please refer to Annexure A for the meaning of the status ICONS To best way of recommending forms depends on whether you have one or many forms to attend to If you only have one e mail notification that you have not attended to the easiest way is to click the hyperlink click here to recommend the form or to refer it back for revision contained in the e mail This will take you to the login page of the MIS and then open the form in question 1 If you are satisfied with the contents of the form and want to recommend it click Recommend on the Action Bar The next person in the workflow
12. responsible for Fire Fighting law enforcement and structural fire safety as well as Facilities legislation on dangerous and hazardous goods Remote or rural areas without an all terrain water tanker and or veldt fire units available to respond on short notice stationed at central points as rapid response holds the key to all operational activity where life and property are at Number MIG MIS User Manual Version 13 March 2007 13 53 4 stake Such a service should be well equipped with means of communication suitable for the area and manned 24 hours by at least one preferably two persons to coordinate activities Backlog in disaster management facilities is represented by the following 1 Lack of a Disaster Management Centre in any three spheres of government as required by section 29 and 43 of the Disaster Management Act Act 57 of 2002 DMC that lacks the following services Risk reduction activities Disaster Incident event and disaster response activities Management Operational incident management area Number Facilities Tactical disaster management area Organizational disaster management area Media room Disaster relief activities Electronic equipment rooms Physical security Business continuity measures in place Definitions Public transport Backlog Units The following represents a bus shelter backlog 1 No shelter type structures erected and maintained for a mass transit district transportation dis
13. the aggregated results by the chosen dimension Version 13 March 2007 13 53 34 Exporting reports MIG MIS User Manual In the example below with Aggregate by Province and Group by Urban Rural the result obtained consists of 18 lines two for each province showing the breakdown of Project Funding by Urban and Rural dimensions SIG Mlb fMicrosoft Internets Plen ag Eir Edt pew Fovertes oss pee Googe G DoE tome Papa a Popups char 2 Qima ir Om BAG Penh fr en 35 m OBS ris GP SHOATCUTS cam SQraoectsemvens j rersonu kit ese iB hip ren le re nal g ge dl herpet bi dei De Linah Malerier li S nleleme be Library Fund Adrinisds atium Project Lite yc le Backheg Work Lint Bepsris H le By Fund p riristrutien p pons 2 5 Prokect Bieco ei Sy Projects Ejus ET Ci Gutputs Pa el i Ue ete 1 SI WALT REISE Lae ASS Ci Birtles gea za eeter Reston aspe 0 118 internet To export any report 1 Choose Excel or Acrobat PDF from the Select a Format dropdown box 2 Click Export on the Report Toolbar 3 Select Open or Save on the File Download dialog that follows To generate a map 1 Click Reports on the Application Menu 2 Select a report topic of your choice 3 Optionally specify filter criteria to restrict your report to a specific Agency Project Type Project Status etc 4 Click Map on the Action Bar Note that this is exactly the same procedure as gener
14. to each section of the form Sections with comment can be opened by clicking the traffic light icon or you can click the Printer Friendly button to open a print preview of all the comments The Workflow History tab provides a complete record of all workflow transactions on the form from the first time that it was submitted into the workflow process The Request for Payment forms MIG 6 8 and 10 contain features that are not found on other forms These can be found on the Claims Tab of these modules These features are intended to assist you in deciding whether the RFP should be recommended The Claims Tab provides a complete history of all previous payments summarised by funding source as well as by company It also keeps track of retention held by company As long as there is a positive balance by funding source and by company you at least know that there is sufficient funding available to process the claim The project overview provides a convenient access point to everything that is related to a specific project The Overview Tab displays general information about the project The Forms Tab displays all the forms relevant to the selected project Clicking on any form will open it in exactly the same way as if you found the form through one of the other means described in the Tutorial The Cash flow Tab allows you to update the cash flow for the selected project without submitting MIG 4 5 6 or 8 forms Version 13 March 200
15. to use this document After reading the fundamentals of how to use the MIS in Getting started we recommend that you work through one or more of the Tutorials You may not find it necessary to read through all of the Reference section as this is intended to answer questions as and when they arise If you have suggestions for improving this manual please send an email to mig dplg gov za Version 13 March 2007 13 53 Getting started Register as a user Roles Passwords ad Identity MIG MIS User Manual Home page To access the home page of the MIS enter the URL mig dplg gov za into your browser and press Enter The MIS only works with Microsoft Internet Explorer Version 6 0 or higher Plans are in place for later releases of Version 2 to be compatible with at least one other browser Registration Except for the home page and parts of the library you need to be a registered user to access the MIS To register as a user click Register as new user under Quicklinks on the home page Please note that registration is intentionally not automatic because the system administrator needs to validate your role within the organisation which in turn determines your permissions Logging in To log in enter your User name and Password and click Submit or press Enter Acceptable passwords are at least 6 digits long and contain a mixture of upper case lower case and numbers e g pR311x Always bear in mind that your pa
16. unable to perform the actions described in the next paragraphs it could be for one of the following reasons e The role that you have been assigned does not allow the action For example the Senior Manager MIG is not allowed to capture a new MIG 1 form Please refer to Annexure A to find out what role is required for every action e The action is not permitted at the current workflow step A form cannot for example be recommended before it has been submitted To capture a new form proceed as follows 1 If you are not already in the Project Life Cycle application click Project lifecycle on the Application Menu 2 Click Project registration MIG1 on the Content tree 3 Click Capture on the Action Bar A blank form will appear in the Results pane All forms are split into sections that are displayed in an outline view containing only the headings until you expand a particular section by clicking the hyperlink The only exception to this rule occurs when you capture a new form The first section Is then automatically expanded because most of the later sections depend on the first Version 13 March 2007 13 53 13 Municipal Project Registration Form MIG1 m i Infrastructure Grant Version 01 12 2005 11 34 Form ID National Ref Project Name REGISTRATION HEADER Save Initial Project Information Municipality Ed Project Name Project Type Undetermined National reference SMIF Project Automatic a
17. 7 13 53 24 Claims Tab Captured My projects Awaiting my evaluators Advanced MIG MIS User Manual Note You can only update current and future monthly cycles The Claims Tab provides a history of all previous payments Summarised by funding source and by company It also keeps track of retention held by company As long as there IS a positive balance by funding source and by company there is sufficient funding available to process the claim Filters are useful for retrieving the specific forms or projects that a specific user may have an interest in such as My forms My projects and Awaiting registration Some of these are self explanatory and are not dealt with here Filters also enhance performance by limiting the volume of information retrieved from the MIS database The Captured filter selects all the forms captured and saved by anyone in the agencies that you have permission to view For example if you are registered as a provincial user you will see all the forms captured by the districts and municipalities in your province The My projects filter assists project managers to select all the projects that they are responsible for that is all projects where the Contact Person in Section 2 of MIG 1 matches the user logged in This filter only applies to users with primary responsibility for workflow actions such as Municipal Manager and Provincial Manager MIG It selects all the forms that are awaiting the att
18. Funding applies to all component costs Since this may not always be the case you will be requested to provide a motivation whenever the MIS finds a component cost that exceeds the guidelines 6 Specific Indicators 6 1 Basic Residential Infrastructure B Water NB Technical Report to be submitted to DWAF MIG unit cost 3 768 18 per household Water Bulk Services Boreholes Total Component Cost 1 931 606 83 Construction Duration months 3 Number of boreholes planned 11 Level of Service to be provided Basic Capacity of borehole planned l s 23 00 Please note that the unit cost validations will not prevent a form from being recommended by users participating in workflow process It merely alerts the data capturer of the fact allows a motivation or explanation to be entered and alerts al subsequent workflow participants of the irregular unit cost who may accept the explanation or refer the form back for revision The unit cost for sanitation exceeds the national guideline of R3 000 per household Backlog reporting module The new summary backlog reporting module is developed within the MIG MIS and will provide a facility or platform to Version 13 March 2007 13 53 MIG MIS User Manual capture backlog information at municipal level At present sector departments supply the best available backlog information and this information is not quality assured at municipal level The Backlog Reporting Module provide
19. Solid Waste Removal cceeceeeeeeeeeeeeeueeeuees 8 Definitions Storm Water cccccccee cece eeeeeeeeeeeeeneeeneeenees 8 Definitions Water ananunnnunnnunnnannunnnnnnnnnnnnnnnnnnnnnnnnnnene 8 Version 13 March 2007 13 53 2 Introduction Municipal Infrastructure iti SS Grant Suggestions MIG MIS User Manual The vision of the MIG programme is to provide all South Africans with at least a basic level of service by the year 2013 through the provision of grant finance aimed at covering the capital cost of basic infrastructure for the poor The main contributions of the MIS in assisting DPLG to realise this vision include e Serving as an overall control mechanism in terms of the allocation and disbursement of MIG funding to municipalities monitoring the actual expenditure by municipalities and recording the assets resulting from the spending of MIG funds e To put municipalities in control of the planning and implementation of infrastructure development in their areas of jurisdiction by providing the practical means through which MIG funding can be tied to the approved Integrated Development Plan of a municipality through integration with the IDP Nerve Centre e Serving a dual purpose of providing municipalities with a tool for controlling their own programmes while at the same time providing consolidated reporting of financial progress and performance indicators on a provincial and national scale How
20. a Municipal m i Infrastructure Grant User Manual for the MIG Management Information System Version 2 03 Municipal ap Infrastructure nn IS Grant j Version 13 March 2007 13 53 Contents Ka dok e VE en ag RE EP 3 HOW to use this document ssssersrerrererrrrererrrrrrerrerere 3 Getting started auaasasasvmmmmlkvimsvs kvannn n n 4 Home page EEE EE NE tes 4 FT Narr 4 aia aiia EE EEE EN EE 4 Le 0 EEE NE 4 What s new in Version 2 03 snnnnnnnnnnnnnnnnnnnnnunnnnn 6 Form changesS s seresserererrerererrerrrrrrererrrrsrrrrrrerrrrrrere 6 Backlog reporting module sessssereresrerererrererrrrrrererrere 7 Reporting Mapping and Graphing Module aawrrananavnnnnn 8 Filter criteria ssenenernensrrrrererrrrrrerrrrerrrrrrererrrrrree 9 ME a E E EE E NE TET 10 Tolv ken 13 Working with OAS cron csrsiicenirtovwnsd ariere en 13 Capturing a new TOM sssssessrrrrsrerrererrrrrrererrerrrrne 13 Eee TON aencontiavecernteerpouabrredths reie aidian adia a 15 Recommending a form avaaranannnanvvvnnnrrnnsnrnssssnnnnrrnnnn 16 Fund administration s sesesserererrrrererrererrrrererrrrerrrrrrne 17 Generating reportsS KE asec enannewerex cian 18 Project reports ssesssssrrerrrrrrrsrrnrrrrerrrrrerrrrsrrerrre 18 Funding Ag 0 0 go ES RE 19 REFERENCE veda ae keen 20 Access Control and PermMiSSIONS cceeeeeeeeeeeeeeeeeeeees 20 YET rn 20 SEE pos ETE EEEE ET 21 Fund Adminis
21. a spatial view of MIG registered projects thematic layers for MIG expenditure and service delivery backlogs At present the capability of the GIS module is confined to the display of thematic layers In the next phase of development the updating of Spatial information at community level will be possible Benefits of the GIS Module e All the data that resides in the MIG MIS is spatially enabled e The geographic spread of MIG registered projects in relation to other entities can be analysed To generate a report 1 Click Reports on the Application Menu 2 Select a Report topic of your choice Version 13 March 2007 13 53 33 Implementing agent Aggregate by Group by MIG MIS User Manual 3 Optionally specify filter criteria to restrict your report to a specific Implementing Agent Project Type Project Status etc 4 Click Report on the Action Bar Fle Edt pes Faeries Toss Hels Google G fad Goo Er Wy Goorin Pe Goh Fou skar i senga ae Oe EB Pre frem r a UTAN mis Up SHORTELTS com GJ PROJECT SERVERS PERSONAL r 2 EST dg Heen JPL TT a E E i z unter fa Sy Fund parimstratier bora bar Project bere P gt Projects Funding f 3 Project But mglementin gene md a Gutputs i AN a S Project Type equals haa 4B Community services skue i and h And h bad F Enberjoriue nfs ecru lore IWY Emergency sernces Project Stats equals bal Eg Pete brinsport pe between a
22. aluator of the Senior Manager MIG The form has been recommended by the Senior Manager MIG m L The form was recommended by the Senior Manager and has subsequently been submitted by an evaluator of the Senior Manager Finances af The form has been recommended by the Senior Manager Finances The project is now registered Version 13 March 2007 13 53 38 MIG MIS User Manual The form was referred back for revision The project has been suspended The project has been withdrawn The item has been captured and saved but not submitted into the workflow The item has been submitted The Item has been verified The item has been referred back for revision The item has been captured and saved but not submitted into the workflow The item has been submitted The Item has been confirmed An amendment has been requested Version 13 March 2007 13 53 39 Annexure B Backlog Definitions Backlog Community Lighting Lighting High mast Community Lighting Lighting Street lights Health Services Clinics Multi Purpose Centre Facility Community Halls Recreational Facilities Sport Facilities Admin Facilities Multi Purpose Centre Parks and Open Spaces Child Care Facilities Nurseries Beaches and Amusement Facilities Cemeteries MIG MIS User Manual Definitions Community Services A backlog is represented by dense settlements number without high mast light A backlog is rep
23. ating a report except for the last step where you click Map instead of Report 5 Select a Report layer by clicking the appropriate check box in the tree view on the right hand side of the map frame Only one Report layer should be selected at a time 6 Optionally expand the Base layers node in the tree view and select one or more base layers A next to the layer checkbox indicates that the layer is scale Version 13 March 2007 13 53 35 Navigation bar MIG MIS User Manual dependant and that it contains too much detail to be displayed at the current scale To display such layers zoom in more o E Base layers _ Provinces E Districts Municipalities e b l Substations 7 Click the Refresh button on the Map Navigation Bar to display the map The checkboxes have no effect until the Refresh button is clicked AME Mes tlenrottd rennet elon Sides Fle Edt yew Feriis Tana Hels Google G ka o o gg Er onre Prim Ge Popups skar i sting ir Gj z J a d A Search OG Favantca p Tia i i ae fe hitch amp i Fag ruller reset neh i ris GP SHORTCUTS cam Syrroectsemens rersonu ge Curreriiy begged dri rs Br Line Waldeck healed ki Library Fund Adrmnkreties Fopect L esycle Backlog Work Lint Raparii Help Scy Fund bareinistrutise Fet Foran p nor cS aaa dr iH H iib Carite Group By Teen anr e8 7 0 L i cae iia ut pr eo
24. captured for the selected year and that the figures shown have been carried over from a previous baseline To facilitate a discussion about the backlogs posted by each of the custodians any user can click the icon for a complete history of who captured submitted confirmed or requested an amendment complete with contact numbers and e mail address of any of the custodians Workflow The Work List is automatically displayed as the first page after you have logged in It lists all the forms MIG 1 to 10 that require your attention AG Mg PerpsottdnterneEloreru Pie Edt en Favertes Tois Heb Gongle fa G Search Vet pups dar d ptos E rr Gud g nsh trow 3 57 Oo vin QP SHOATOUTS om Sjenoecrsemens msm kjenn JE heter Aoeses treg che faut msgr bil El x mul Library Pure Administrakon Projecti Liftecyoke Bachki urh Lint Fire Work List The foficrsting ts Eat of werk low bites that require your attendon Chick on ar Item te attend ted You could then use the Next ar Poevioes buttons on thee Acton Bar to navigate rough af the items eilboul returaing to the Work List select a Work List tem mu arm Type Form i ri ven 14 H ci Teen EELEE DMECI 1 Aal 2006 ii MG 1 MHJ Lemna it pratig 11 dal 20 H aa Linii Enti pms 14 Jol 7006 uer iiki Dimi paea 11 Ja 2006 epalitiri Abai gr neem Reid Veria B June 7006 2 ed Local trenet If you click on the hyperlink in the Project col
25. cate that the schedule was successfully submitted Once it has also been recommended by the Senior Manager MIG the icon will change to 7 Itis extremely important to note that what was captured above represent a version snapshot of the payment schedule for the monthly cycle that it was captured in When you open the same page in the next monthly cycle you may notice some differences The scheduled amount for the previous month will have been replaced by the amount actually transferred but this will not normally be obvious because the transfers rarely differ from the schedule It is more likely that committed portion of the schedule would have changed if project cash flows were updated between when you submitted the schedule and the end of the monthly cycle The MIS will reflect such changes by adjusting the uncommitted portion You will not be able to update the schedule for previous months Generating reports To obtain a project list proceed as follows Version 13 March 2007 13 53 18 Exporting a report MIG MIS User Manual 4 If you are not already in the Reports application click Reports on the Application Menu Click Projects under Project lifecycle in the Content tree and then click List Optionally specify one or more filter criteria to filter the project list The Implementing agent field is pre populated according to your login Do not blank this field out unless you want a list of all MIG projects a
26. d the Library users require a user name and password 6 digit mixed case and mixed alphanumeric to gain access to functionality Once logged in the framework limits access to functionality through what is exposed to a user and what actions the user is permitted to perform on what is exposed The framework manipulates the visibility of applications and nodes of the content directory on the basis of the role s that have been assigned to them by their system administrator s The visibility of individual records are determined by the position of the user s organisation in the organisation hierarchy in a way that records are visible within the record owner s organisation as well as any organisation lower down in the organisation hierarchy This is done by way of adjusting the root of the organisation dimension in the filtering mechanism This model can accommodate several hierarchies but each additional hierarchy increases the maintenance overhead Examples of hierarchies could include e Government entities such as national government provincial government metropolitan district and local municipalities e Programme entities such as NMMU PMMU and PMU Note There are exceptions such as gazetted allocations where visibility is not restricted The actions that a user is permitted to perform on a visible record depend on the role s assigned to the user by his her system administrator s the permissions associated with such rol
27. e by parameters Full extent This button will zoom out to the full extent of SA Pan This button allows you to pan the map by clicking the button then left clicking on the map and moving the mouse pointer while keeping the left mouse button depressed Zoom in To zoom in click this button and then click and drag a rectangle on the map that identifies the area of the map that you want to zoom in to Zoom out To zoom out click this button and then click and drag a rectangle on the map that identifies an area on the map that will be used to calculate the ratio of what you currently see and what you would like to see If you select a small area on the map the ratio will be large and the map will be zoomed out a lot potentially to full extent Version 13 March 2007 13 53 12 Tutorial MIG MIS User Manual Working with forms The Project lifecycle application is based almost entirely on the familiar MIG 1 4 5 6 8 9 10 forms Although the forms differ in content and purpose the tutorial only deals with the Project registration form MIG 1 Since the MIS deals with all forms in a consistent manner the other forms Should not present any difficulty For the MIS to be different things to different people and encourage a sound business process it limits functionality according to the role of the person that is logged in see Registration as well as the step within the applicable workflow process If you are therefore
28. e s the devolution option of municipality and the current workflow status associated with the record In addition to record level permissions the model also caters for field level permissions linked to workflow status The project budget section may for example be changed until the registration has been signed off by the SMM Thereafter it can only be changed by means of an addendum that goes through the same approval process Time Cycles The MIS makes extensive use of annual and monthly time cycles to stabilise reporting These are similar to a calendar year or month except that the last day of a MIS cycle does Version 13 March 2007 13 53 20 Annual cycles Monthly cycles Application Overview Application Overview Allocations MIG MIS User Manual not have to be the last day of the year or month The last day of the March cycle may for instance be the 10 of April This allows certain actions to be completed beyond the end of the calendar month that will still for reporting purposes reflect against the March cycle Annual cycles apply primarily to Allocations and Payment Schedules in the Funding Administration application Monthly cycles apply primarily to 1 Cash flow projections provided in MIG 4 5 6 and 8 forms 2 Manipulation of cash flows in the Cash flow Tab of the Project overview module 3 Updating schedules in the Payment Schedules module The implication of the above is that if the monthly cycle
29. ed by e mail as well as the MM even though he she may not have taken part in the process 8 When a form is referred back for revision by anyone all previous workflow participants are notified by e mail and the Project Manager is requested to revise the form If the Project Manager is not a registered user of the MIS the PMU Manager first municipal and then district will be requested to attend to the form 9 Other forms follow a similar process up to Step 2 above but then ends with Step3 when the MM or someone acting on his her behalf registers the form My Profile Your profile contains personal information such as your e mail address and telephone number that are essential to the proper functioning of the MIS Much of this information can be updated at any time by clicking the Maintain My Profile link on the login page Version 13 March 2007 13 53 30 Alternate users Delegation MIG MIS User Manual From the Responsibilities tab of this page most users can also nominate alternate users and delegate their responsibility to one of the alternate users for a fixed period or until the delegation is retracted Some users may even appoint evaluators to assist them with the task of reviewing the contents of a form for example checking that unit costs do not exceed guideline costs It is important to note that the person you delegate to will inherit all your permissions for as long as the delegation is active If a Municipal
30. end to the form even after you receive the copy of the e mail requesting the alternate to attend to the form Users with primary responsibility for workflow actions such as the Municipal Manager and Provincial Manager MIG are allowed to appoint evaluators to assist them with the task of reviewing the contents of a form for example checking that unit costs do not exceed guideline costs If an evaluator Is appointed an e mail notification is sent to the evaluator and the form appears in the evaluator s work list The user with primary responsibility for the form is not notified at this stage and the form does not appear in his her Work List Note The primary user can still access the form through the Awaiting my evaluators filter and will still be able to add comments recommend or refer the form back When the evaluator has reviewed and submitted the form the person with primary responsibility receives an e mail that the form has been reviewed and the form will appear in his her Work List The workflow status icon will contain an E in the upper left hand corner to indicate that the form was submitted by an evaluator for example The person with primary responsibility or the person acting on his her behalf may then examine the comments concerns added by the evaluator and decide to recommend the form or refer it back for revision Appointing an evaluator is done in exactly the same way as nominating alternates on the Responsib
31. ention of users appointed by them to evaluate forms on their behalf The Advanced filter should be used when you need to combine more than one parameter refine a search for forms or projects Some criteria such as the Reference Number contain a drop down menu to further specify the parameter You could for example choose to filter on a National Provincial or Municipal Reference Number Click Find to select all the forms or projects that match the criteria that you have specified The results are displayed underneath the search criteria without altering the criteria to allow you to refine the search by changing the criteria and clicking Find again Version 13 March 2007 13 53 25 Application Overview Capturing backlogs MIG MIS User Manual Search Criteria Ki Reference Number Contains h Form ID equals Project Name Contains iv Implementing Agency Project Type equals Contains iv Project Category and And p lad Project Status equals EIE EIE 4 Workflow Status equals Date lt 4 between 31 and 31 Backlogs The backlog reporting application provides a mechanism for improving the quality of scarce backlog information through a periodic review process involving all three custodians of backlog information Statistics SA sector departments and municipalities The application allows each of the three custodians to capture and sign off their own backlog baseline s The MIS then calcu
32. erg Lh Aganang LM Molemole Li E Lepele Nkumpi Li Versions of the schedule MIG MIS User Manual 4 For every month of the year enter an amount into the Unallocated field so that the sum of the Unallocated and Allocated amounts equal the desired schedule for the month Remember that the Allocated field is calculated from the sum of all project cash flows for the month in question see Reference In the example above there are no registered projects reflecting a cash flow for Apr 2005 so the schedule consists entirely of unallocated funds Note that the rightmost column Variance decreases as you complete each month and that it should become zero after completing the last month because the total of the 12 payment schedules must equal the allocation 5 Once you have completed a municipality or earlier if you wish it is advisable to click Save on the Action Bar to save your work The Save action saves everything that you might have changed for later use It does not submit the Schedule s into the workflow process 6 Once you have completed all the municipalities that you are responsible for and you are satisfied with the correctness of the information you are ready to submit the Schedule s into the workflow process This is achieved by selecting the municipalities that you want to submit by clicking the relevant check boxes and then clicking Submit selected on the Action Bar Note that the status icon appears to indi
33. finition available yet Km Tarred Backlog is defined as all households with no access to at least gravel road All other collectors and distributors are considered as a higher level of service Access Collectors Gravel Households MIG MIS User Manual Version 13 March 2007 13 53 6 The following represents a backlog regarding paved roads Existing road without adequate pavement section e g It does not consist of asphaltic concrete or cement concrete base course material and sub base materials if required placed on compacted Sub grade Access Collectors No definition available yet Km Tarred Low Water Bridges No definition available yet Number Access Collectors Paved Km Definitions Sanitation Backlog A backlog is represented by the following 1 Lack of processes of removing contaminants from sewage It includes physical chemical and biological processes to remove physical chemical and biological contaminants Its Number objective is to produce a waste stream or treated effluent and a solid waste or sludge also suitable for discharge or reuse back into the environment Bulk Services Treatment works A backlog is represented by the following 1 Lack of Oxidation ponds other methods used during the secondary treatment that is designed to substantially degrade the Number biological content of the sewage such as are derived from human waste food waste soaps and detergent Bulk Services Oxidatio
34. flow status MIG MIS User Manual Workflow icons are used to indicate the status of a workflow item A workflow item can be a form in the Project Life Cycle Application or a line in the Fund Administration Application The workflow status only changes in response to actions such as Submit Recommend are Refer back The meaning of the icons is explained below Note Since any workflow participant can delegate his her responsibility actions are not qualified below by repeating or someone acting on his her their behalf al A partially or fully captured form has been saved but has not yet been submitted into the workflow process The form is visible to other users in the Same agency as well as users higher up in the MIS permission hierarchy but can only be edited and Submitted by the original data capturer The form has been submitted into the workflow process and can only be edited and submitted by one of two special evaluators the Project Manager or PMU Manager The submitted form has been reviewed by an evaluator or special evaluator The form has been recommended by the Municipal Manager and can no longer be edited The form was recommended by the Municipal Manager and has subsequently been submitted by an evaluator of the Provincial Manager iT The form has been recommended by the Provincial Manager m i The form was recommended by the Provincial Manager and has subsequently been submitted by an ev
35. funds allocated to a District Version 13 March 2007 13 53 21 Payment schedules Transfers Expenditure Application Overview MIG MIS User Manual Municipality reflect under DM Own projects Funds allocated to non funding municipalities Devolution option 3 are also reflected against the name of the municipality but in the same grouping as the DM indicating that the funds are actually managed by the DM The payment schedule specifies the monthly amount to be transferred from dplg to funding municipalities There are separate schedules for infrastructure funding and management fees Please refer to the Tutorial for an example of capturing and submitting a payment schedule for a municipality In the case of infrastructure funding the schedule is calculated as the sum of committed and uncommitted funding The committed funding is obtained from the cash flow projections of registered projects There are two ways of updating cash flows and both of these reside in the Project Life Cycle application 1 Capturing and recommending MIG 4 5 6 and 8 forms 2 The cash flow Tab in Project overview This is where dplg records the BAS Reference and Action Date for transfers actually made Unless an intervention is required the amount transferred will be the exact amount provided for in the payment schedule This is where the actual expenditure incurred by a LM or DM is declared Once again there are separate processes for declar
36. g which is taken to the RDP standard Yard tanks a storage tank with approximately 200 litres of water in the yard adjacent to the dwelling which is filled via water reticulation every day Households Yard taps a metered water supply delivered to a single tap in the yard adjacent to the dwelling and House connections a metered water supply which is piped into the house typically with several taps A water supply backlog is defined as below basic service level which is inclusive of no reticulation and standpipes more than 200 meters from the dwelling A backlog is represented by the following L Lack of a device that measures the quantity of water Number used A backlog is represented by the following 1 Lack of water pipelines a conduit made from pipes connected end to end for long distance fluid transport to transport surface or ground water from one area to another area Water pipelines are large in Km diameter and can supply water to communities and industries over both short and long distances without causing erosion and reducing the chance of evaporation Version 13 March 2007 13 53 10
37. g connections or distributors of fresh or drinking water through piping water mains from storage to consumption needs rehabilitation A backlog is defined as 1 Households located in areas not far from the wells rivers streams and reservoirs but do not have pump stations to draw water from the source to the water Connector treatment plants to be treated and distributed to the Services Pump customers Number stations 2 Households located in areas not far from the wells rivers streams and reservoirs but have pump stations which are not functional to draw water from the source to the water treatment plants to be treated and distributed to the customers MIG MIS User Manual Version 13 March 2007 13 53 Connector Services Reservoirs Reticulation Stand pipes Reticulation Water meters Reticulation Pipe lines MIG MIS User Manual A backlog is defined as L Households provided with water either from natural or man made reservoirs but it is not enough to meet their demands Hence these leads to a need to build or secure another reservoir to accommodate all Number households Households provided with water either from an existing natural or man made reservoirs but needs to be rehabilitated Service levels 1 and 2 represent the backlog No reticulation Public standpipes below RDP standard i e more than 200 meters from the dwelling Public standpipes within 200 meters of the dwellin
38. ged in the next page you will see is the form that you need to attend to opened and awaiting your input Dear Mr Provincial Coordinator This message Is system generated Please do not reply to it because the mailbox is not attended to If you have problems please call 012 334 4860 or 082 578 5659 or send an e mail to mig dplg gov za The form awaiting your attention belongs to project Example project Municipality Polokwane LM The form was submitted by Mr Capricorn PMU Manager Acting on behalf of Municipal Manager Position PMU Manager Telephone 015 5555555 Fax 015 5555556 Cell 0825555555 E mail example agency gov za If you prefer to attend to this now click here to The workflow process followed by a form differs from one form to another and whether users with primary responsibility to attend to forms such as the Municipal Manager Provincial Manager or Senior Manager MIG appointed evaluators to assist them and whether they delegated their responsibility to someone else Despite these variations the typical workflow process of a MIG1 form can be described as follows 1 When a data capturer submits a form it is submitted to the Project Manager or the PMU Manager if the Project Manager is not a registered user of the MIS If the latter the MIS will attempt to locate a PMU within the Version 13 March 2007 13 53 29 Referring a form MIG 4 to 10 MIG MIS User Manual municipality or failing that a
39. he zoom levels that you used since the map was first displayed Default extent This button resets the zoom extent to the default determined from your login and Aggregate by parameters Full extent This button will zoom out to the full extent of SA Pan This button allows you to pan the map by clicking the button then left clicking on the map and moving the mouse pointer while keeping the left mouse button depressed Zoom in To zoom in click this button and then click and drag a rectangle on the map that identifies the area of the map that you want to zoom in to Zoom out To zoom out click this button and then click and drag a rectangle on the map that identifies an area on the map that will be used to calculate the ratio of what you currently see and what you would like to see If you select a small area on the map the ratio will be large and the map will be zoomed out a lot potentially to full extent System Administration The system administration application is used by designated system administrators to e Configure organisation role region time cycle hierarchies and status Type 1 2 or 3 of municipalities e Maintain company consultant and contractor contact details bank account details Hierarchical to accommodate branch offices of the same company e Validate the registration of new users e Manage user login password and permission settings Version 13 March 2007 13 53 37 Annexure A Work
40. hecking the content even if you do not actually want to print the form It will free you from opening and closing the sections one by one Fund administration To illustrate the Fund Administration Application we will work through capturing the payment schedule of a municipality for the next financial year 1 If you are not already in the Fund Administration application click Fund Administration on the Application Menu 2 Click Schedule on the Content tree to open the folder and then Infrastructure 3 Select the next financial year from the Filters pane You will now be presented with a list of all municipalities that you are responsible to submit payment schedules for In the example below the user is logged in as the PMU Manager for Capricorn DM As such the list will include the DM itself own projects as well as all the non funding municipalities that the PMU is responsible for Note that it does not show funding municipalities such as Polokwane because the PMU is not responsible for submitting their payment schedules Summit Sealacread District Municipality Apr 2005 z E Total for Capricorn DM 6500000 Municipality Apr 2005 E C Capricorn DM 6500000 Municipality Apr 2005 Capricorn DM ovn projects 6500000 Apr 2005 Allocated Funds 0 Unallocated Funds l C Blouberg LM 0 Aganang LM 0 C Molemole LM l E Lepele Nkumpi LM 0 Version 13 March 2007 13 53 Capture schedules Save schedules fr Bloub
41. ibutor roads Parking areas Public toilets Security fencing and security gate Storage space for equipment Water for ablution facilities Ablution facilities for workers An administration block Shelter Crematoriums No definition available yet Number Service levels 1 and 2 represent the backlog Lack of fencing Mesh fencing not desirable due to a constant removal thereof by local communities Wall fencing Palisade fencing Local Amenities No definition available yet Number Municipal Abattoirs No definition available yet Number The lack of the following services represents a backlog o Library building o Ablution facilities Solid Waste Disposal Site No definition available yet Bulk Services Solid waste No definition available yet Number removal site Bulk Services Refuse transfer stations O O O O O O O O O Fencing Libraries Number No definition available yet Number The lack of the following services represents a backlog Accomodation facilities Crematoriums Burial facilities Facilities for Animals Number Dipping tanks Service levels 1 to 3 as energy source for lighting represent the backlog 1 Other 2 Candles Households Grid rn Households Connection RU Gas Solar 6 Electrified UT Households located in remote or rural areas and are far away from the existing electricity Households infrastructure and uses solar home system as Ho
42. ilities tab Once you have selected an evaluator a number of Responsible for checkboxes will appear to allow you to make the Version 13 March 2007 13 53 32 Application Overview Reports MIG MIS User Manual evaluator responsible for one or more areas one level below your own in the MIS permission hierarchy In the example below a Provincial Manager sees all the districts in the province Likewise the Senior Manager MIG will see all provinces Up to ten evaluators can be appointed If more than one evaluator is made responsible for the same area they will all receive e mail notifications and be allowed to attend to the same form This is nevertheless allowed because it provides a mechanism through which the workload can further be divided by informal arrangement In the example below the two evaluators responsible for the same district may split the workload informally by municipality Person Agency Role Delegate to Until Alternate 1 Capricorn PMU Manager s Clear Capricorn DM PMU Manager O Alternate 2 Ed Alternate 3 EG Alternate 4 Eg Evaluators Responsible Person P Evaluator 1 polokwane PMU Manager EG CE capricorn DM C E Mopani DM Vhembe DM E waterberg DM Evaluator 2 Ed Evaluator 3 Ed Reporting Mapping and Graphing The new reporting mapping and graphing module allows you to now generate on screen reports maps and in the future also graphs The GIS module provides
43. ing infrastructure and management fee related Spending In the case of infrastructure spending the expenses are actually captured in the Project Life Cycle application while capturing the Payment requested section of MIG 6 8 and 10 forms In these sections the payment requested is built up from tax invoices submitted by consultants contractors and suppliers after retention has been dealt with All that is added in the expenditure module is to declare that the invoices have actually been paid and this is done by recording the payment stub number obtained from the municipality s financial system against each invoice Project Life Cycle The project life cycle application provides a variety of participants in the life cycle of a MIG funded infrastructure project with the means to manage the project from Submission of the business plan through the design tender and construction phase to physical completion The registration process ensures that MIG funds cannot be spent outside the framework of a municipality s approved DP A forms driven approach is used through which the project registration form forms the baseline against which suppliers Version 13 March 2007 13 53 22 Section headings Comments Concerns MIG MIS User Manual report financial and physical progress as a precondition to monthly progress payments The project life cycle application contains one module for each of the MIG forms Once you have selected the
44. is set for the March cycle to end on the 10 of April cash flows updated before midnight on the 10 of April will reflect under the March cycle Once the cycle has closed you will no longer be able to the update cash flow for that month only future months Library The Library application provides convenient access to the latest MIG forms as well as policy legislation and guideline documents that may be relevant to MIG Fund Administration The fund administration application controls the annual allocation of MIG funding as well as monthly disbursements to municipalities after taking account of previous transfers actual expenditure and projected expenditure for the next monthly cycle In addition the fund administration application provides the means for all three spheres of government to comply with the MIG specific provisions of the Division of Revenue Act DORA The same controls apply to funding allocated to infrastructure projects and management fees The main features of the Fund Administration Application were derived directly from the DORA as explained in the following four paragraphs This is where the gazetted annual allocations for infrastructure and management fee are recorded It is recorded once and perhaps revised once or twice by the dplg Senior Manager Finance Throughout the application funds allocated to funding municipalities Devolution option 1 and 2 reflect against the name of the municipality while
45. lates the remaining backlog after deduction of services that have been delivered since the baseline was frozen To capture the baseline backlogs for a municipality 1 If you are not already in the Backlog Reporting application click Backlogs on the Application Menu 2 Select one of eleven infrastructure types in the Content tree to capture backlogs for that type of infrastructure Note Sector users only see the infrastructure types applicable to their sector 3 Select the baseline year from the Filters pane For consistency with the rest of the MIS the baseline year is taken as the last year of a financial year pair for example 2005 2006 represents the 2006 baseline The appearance of the next Quantum of backlogs screen will depend on your role If you are registered as a sector user you will be able to capture backlogs for all municipalities but you need to navigate to a specific municipality by expanding the relevant province DM and LM by clicking the appropriate plus sign If you are registered as a municipal user this will not be necessary because you can only see your own municipality If your role permits you to capture backlog information one of the columns STATS SA Sector or Municipality will have a different colour to indicate that it is editable Note also that there are two calculated variance columns one indicating the difference between the backlogs Version 13 March 2007 13 53 26 Confirming back
46. logs MIG MIS User Manual maintained by STATS SA and the Municipality and the other indicating the difference between the Municipality and the Sector Backlog Submit Quantum of backlogs National I C national Province I C Gauteng Sedibeng DM Municipality Ej C Emfuleni LM l Outputs Stats SA Variance Municipality C Bulk Services Oxidation ponds Number of new 0 0 0 Bulk Services Treatment works Number of new 0 2 2 C Bulk Services Treatment works Number to be rehabilitated 0 0 0 Fl Bulk Services Oxidation ponds Number to be rehabilitated 0 0 0 C Bulk Services Pump stations Number 0 0 0 C Connector Services Main outflow lines Km 0 0 0 C Connector Services Pump stations Number 0 0 0 Reticulation Toilets Number of households of 16 767 233 17 000 M Reticulation Toilets Number of buckets eradicated p 1 966 34 2 000 4 Capture the backlog for each of the outputs and save them for later use or submit them into the workflow by clicking the Save or Submit buttons on the Action Bar Note that Save and Submit only affect lines that have been selected by clicking the corresponding check box It is possible to select all the outputs for a LM DM or even province but this time saving feature should only be used when backlogs have been captured for all outputs otherwise those that have not been captured will be saved as a zero backlog As the backlogs are submitted users with
47. mp Manual Last Modified Provincial reference Date received Ei Municipal reference MIS Form Reference Fi REGISTRATION HEADER Save Data entry Before you start entering data note that borders and background colours are used for a specific purpose e All fields with a border and white background such as Project name and Provincial reference will accept free form typing e Fields with a border but coloured background such as Municipality and Date received can only be completed by clicking the icons to the right of them gt El e Fields without a border such as National reference are calculated by the MIS Data entry in tables Many tables behave similar to a spreadsheet in which you select the first cell enter data and move to the next cell by clicking it or pressing the Tab key on your keyboard Shift Tab will take you to the previous cell Depending on the nature of the validations that must be done by the MIS some tables use popup windows to capture the data for an entire row The clue to which tables behave in this way apart from visual styling clues is that the whole row is selected when you click any cell in the row as illustrated below If this happens double click the row to open the popup window Once in the popup window you can also use Tab or Shift Tab keys on your keyboard to move between cells Adding rows to a table Another clue to tables that work with popup windows is the presence of an Add Row bu
48. n ponds A backlog is defined as 1 Lack of pump stations designed to hold Bulk Services Pump pumps and equipment for pumping stations sanitation fluids from one place to another Number 2 Existing pump stations not functional Connector Services No definition available yet Km Main outflow lines mm A backlog is defined as 1 Lack of pump stations designed to hold Connector Services pumps and equipment for pumping Number Pump stations sanitation fluids from one place to another 2 Existing pump stations not functional Service levels 1 to 3 represent the backlog 1 No sanitation no sanitation facility available to the household Number of 2 A pit latrine not provided with ventilation and households fly proofing 3 Bucket latrines Reticulation Toilets MIG MIS User Manual Version 13 March 2007 13 53 Backlog Bulk Services Skips Bins No refuse or rubbish removal by local authority Backlog Storm Channels Storm Pipelines 4 A ventilated improved pit latrine or equivalent 5 Septic tanks and 6 Sewer waterborne sanitation systems Definitions Solid Waste Removal No definition available yet Number Service levels 1 and 2 represent the backlog 1 No rubbish disposal Own refuse dump Number of Collection less than weekly households Collection at least weekly Communal refuse dump Definitions Storm Water No definition available yet Km No definitio
49. n available yet Km Storm Retention Ponds No definition available yet Number Definitions Water Bulk Services A backlog is represented by the following En f Geo hydrological 1 Lack of a study of the movement distribution and aie Investigation quality of water Boreholes A backlog is defined as households located in small remote communities where even basic schemes are Bulk Services costly where support services are difficult and where Boreholes affordability is very limited and have no access to a Number point source of water supply such as boreholes drilled hole used to abstract recharge or monitor groundwater A backlog is defined as L Bulk Services Reservoirs MIG MIS User Manual Households provided with water either from natural or man made reservoirs but it is not enough to meet their demands Hence these leads to a need to build or secure another reservoir to accommodate all Number households Households provided with water either from an existing natural or man made reservoirs but needs to be rehabilitated Version 13 March 2007 13 53 8 A backlog is defined as 1 Households receiving water pumped from wells rivers streams and reservoirs to the water treatment plants but it is not treated according to the accepted standards chemical processes such as disinfection or coagulation or biological processes such as lagooning or slow sand filtration or activated sludge and i
50. nd do not select anything from the Aggregate by drop down box Click Report on the Action Bar To export a report 5 Choose Excel or Acrobat PDF from the Select a Format dropdown box Click Export on the Report Toolbar Select Open or Save on the File Download dialog that follows Except for adding comments to the DORA report the MIS does not require you do take any action to prepare or submit monthly reports It is assumed that reporting is done on a fixed monthly schedule see Time cycles and that the reports simply reflect what has been processed up to the closing date of the cycle To obtain a project list proceed as follows 1 If you are not already in the Fund Administration application click Fund Administration on the Application Menu Click Reports on the Content tree Select monthly or annual cycle in the Results pane if applicable and click Generate report When the report is ready to download the Generate report button changes to a View report hyperlink Click the View report link to download the report file to your computer in a Comma Separated Variable CSV format You can Save the file for later use or open it first and then save it in a format of your choice for example as an Excel Spreadsheet XLS Version 13 March 2007 13 53 19 REFERENCE Visibility Permitted Actions MIG MIS User Manual Access Control and Permissions Except for the home page an
51. ne For a more detailed description of features please see Backlogs Reporting Mapping and Graphing Module The new reporting mapping and graphing module allows you to now generate on screen reports maps and in the future also graphs Version 13 March 2007 13 53 8 Reports Implementing agent MIG MIS User Manual The GIS module provides a spatial view of MIG registered projects thematic layers for MIG expenditure and service delivery backlogs At present the capability of the GIS module is confined to the display of thematic layers In the next phase of development the updating of Spatial information at community level will be possible Benefits of the GIS Module e All the data that resides in the MIG MIS is spatially enabled e The geographic spread of MIG registered projects in relation to other entities can be analysed To generate a report 1 Click Reports on the Application Menu Note that the old reports in the Project Lifecycle and Funding Administration applications will still be available for a few weeks after which they will be removed 2 Select a report topic of your choice 3 Optionally specify filter criteria to restrict your report to a specific Agency Project Type Project Status etc 4 Click Report on the Action Bar AG Mb Mereveftdrternet Enoe sss a mA Fle g r pen Foventes oss Hein Google G fea Goo E bni Pei fel Popups okar Q emg T ra 5 Bf Dreh free
52. process will receive an e mail notification that a form is awaiting his her attention If previous workflow participants added Comments Concerns to one or more sections you will be able to view these by clicking on the corresponding traffic light icons You may also add Comments Concerns of your own by clicking one of the two Add Comment buttons at the top or bottom of an opened section 2 If you are not satisfied with the contents click Refer back on the Action Bar Everybody that recommended the form up to this point in the workflow process will be notified by e mail that you have referred the form back and the Project Manager will be requested to revise the Version 13 March 2007 13 53 16 MIG MIS User Manual form If the Project Manager is not a registered user of the MIS the PMU Manager first municipal and then district will be requested to attend to the form 3 If you have more than one e mail notification that you have not attended to the easiest way to attend to the form in question is the click the Work list hyperlink in any e mail to log in and open your work list Click the hyperlink of the first form or any other form if you wish to open the form and recommend or refer the form back as described above Then use the Next gt or lt Previous buttons to open and attend to all the forms in your Work List Hint Use the Printer friendly button to generate a printer friendly version of the entire form for c
53. r 7 Select Open or Save on the File Download dialog that follows To generate a map Version 13 March 2007 13 53 10 Navigation bar MIG MIS User Manual 8 Click Reports on the Application Menu 9 Select a report topic of your choice 10 Optionally specify filter criteria to restrict your report to a specific Agency Project Type Project Status etc 11 Click Map on the Action Bar Note that this is exactly the same procedure as generating a report except for the last step where you click Map instead of Report 12 Select a Report layer by clicking the appropriate check box in the tree view on the right hand side of the map frame Only one Report layer should be selected at a time 13 Optionally expand the Base layers node in the tree view and select one or more base layers A next to the layer checkbox indicates that the layer is scale dependant and that it contains too much detail to be displayed at the current scale To display such layers zoom in more 14 Click the Refresh button on the Map Navigation Bar to display the map The checkboxes have no effect until the Refresh button is clicked Fle Edt yew Favertes Toss Hels Google G Doig E minm Me pc ter gt Qema r m 6 if ech Piet E DAR n OP SHOATOLTS GER Sjoe ra Lir 2 HEST TE LE Gy Fund acmimistration nous Sc Sy Project bec ycie 2a 6 Fe om r 1 J NG pete 2 Sy Projects Ei ist F 14 PA
54. r TJA ree SHORTELTS ER GOTT SERVERS PERSONAL 2 hitg cern Hete JE TL TT a Eja E aur fa z Sy Fund k ministratian Y Bor 2 54 Project berme Projects Funding Eg Project But implementing Gum Agent Contains Ea i Out rip v Project Type equals wl E Community ser pees Ei and Gan a Enterprise hfsidnudlsre zi F Emergency sereces Project Stats equals a E Bubis ihranapert Cashflow PEN a a ii FY fond reisted storm eat Perlod P Ta S tonm water Aggregate by E salar H Beivered lt a Q Trainiag H Dagom E o Wark Lint y Seckiogs a GJ benre it Fy Tamye g Og Ay Beets 1 MR en About the h creen Resolution Version 73 October 2006 l a ed Local intranet If you want to adjust the filter criteria after looking at the Report or Map click the Criteria Tab adjust the criteria and click Report or Map on the Action Bar The implementing agent field is pre populated according to your login Note Unlike the rest of the MIS you are not restricted to change this field to view the reports and maps of other Version 13 March 2007 13 53 Aggregate by Group by Exporting reports MIG MIS User Manual implementing agents or to obtain a provincial or even national view The Aggregate by parameter allows you to obtain results aggregated by Sub place Municipality District or Province or even the whole of SA The exception to this rule is that the lowest level of
55. re Form IB 1508 Ewes F Project Overview National Ref ARAZI SS P Eg B 2 Project Ham Construction of Roads amp Stormwater in Taung 2 Project List Registration Header Updated 7 Jul 2005 cb 1 Fxocutiv Summary Updated T hi T00 ne Section 2 Implementing Agent og o Updated F Jul ME Filter ECTION 32 PROJECT DEANS i Advanced Ey forms 4 1 Estimated Duration ey fore E Start Date End Date Duration weeks 75 my projects Kote Tals period vill he ate the cashflow mer ul I i tention period where f gun Amping oy al berien P mieg ey evaiuators Sy Matus 3 2 Project Category Bye EE nep SMF Modal Municipality gran y Lak ERWE Project E seating registration Project Category Infrastructure at iv tohab projecit ORDP URP Project Rural ntensiva Type a Referred back zic Retidenti df Referred Ear atic Retidential Wew Rural ironies iD a Legalities About the MES Screen Resolution Version 21 00 amp Jut 2006 i Done trienet Statements regarding privacy policy and disclaimers are displayed at the bottom of the screen together with system version information The application menu bar allows you to access the main applications contained within the MIS You will only see the applications that your system administrator have given you access to The content tree displays the content of the application that you have selected in the form of a hierarchy of folders Folders can be opened or clo
56. resented by previously Number reticulated areas without street lights The lack of the following services represents the backlog o Constructed Health centers includes Maternity Ophthalmic Child guidance Number Speech therapy physio community eline nursing services health education accommodation of General Practitioners flexible use of space and adaptability o Ablution facilities No definition available yet Number No definition available yet Number The lack of the following services represents the backlog Swimming pools o Combi fields hard court for tennis netball volleyball and basket ball o Combi fields grass for softball hockey cricket athletics rugby and soccer No definition available yet Number The lack of the following services represents a backlog o Multi club house community hall o Multi purpose sports courts all weather surface tennis volleyball basketball netball standard soccer and rugby fields with an athletic track Ticket office Parking area No definition available yet Number No definition available yet Number The lack of the following services represents a backlog o Access to basic water o Access to sanitation Number Number Number o Access to refuse removal The lack of the following services ina formalized land earmarked for a cemetery represents a backlog Number Version 13 March 2007 13 53 of Access roads and internal distr
57. s the following benefits and opportunities A platform or facility for municipalities to capture backlog information at local level e Creates a culture of capturing local information at the source or community level e Municipalities take ownership in capturing and maintaining backlog data within their respective municipal areas e Baseline for service delivery is accessible via the MIG MIS o Census data after re determination in January 2006 is provided o Sector baseline for water sanitation and electricity is provided o Municipal baseline for 2007 will be progressively developed as the municipality captures their backlog perspective on the MIG MIS e All decision makers and personnel working with service delivery data will have three perspectives of the data namely o Census data view per municipality o Sector perspective o Municipal perspective e The MIG MIS will play a crucial role in providing a facility where the data provided by the respective data custodians are maintained by the respective data custodians In this way responsibility and accountability for information is maintained and encouraged amongst the respective data custodians e Once off data audits can be captured on the MIG MIS by municipalities and can be used as a baseline by the municipalities This will ensure that backlog studies commissioned by individual municipalities across the country are on line and contribute to a municipal baseli
58. sed by clicking the plus minus sign the folder icon or the name itself Filters can be used to hide complexity from the user by limiting content to what the user needs to see A simple filter such Forms awaiting my attention is for example technically equivalent to retrieving all forms in a specific workflow status from one or more municipalities Filters are also used to enhance performance by limiting the volume of information retrieved from the MIS database The action bar lists the actions that you are able to perform based on permissions that you have been given by your system administrator Actions could include Capture Submit Recommend Refer back Download etc This is where your results are displayed The tabs provide different views of the same content Once you have for example navigated to a given project one tab may show the forms belonging to the project while another shows the cash flow for the same project Version 13 March 2007 13 53 What s new in Version 2 03 Implementing agent MIG MIS User Manual The most important enhancements released in Version 2 03 include e MIG1 form changes to related to identifying the implementing agent the introduction of sub places to describe the location of a project and validation of unit costs e Anew summary backlog reporting module that provides a platform for capturing and reporting backlog information at municipal level e A new reporting module that includes
59. sitive number indicating the number of degrees South of the equator but the MIS will also accept a negative number to accommodate users that obtained the coordinates from a GPS device Click Validate Coordinates button to find out whether the coordinates you entered fall within the sub place If the coordinates fall outside the sub place an error message will provide you with the name of the sub place that matches the coordinates If you are absolutely sure about the coordinates please select this sub place in the next attempt If you are unable to supply coordinates that match the sub place you will be able to save the form but you will not be able to submit the form into the workflow until matching coordinates have been supplied As from version 2 03 the unit cost of outputs are validated against the National Guidelines as specified in Basic Level of Services and Unit Costs A guide for municipalities December 2005 The National Guidelines do not specify unit costs for all outputs but where possible the MIS will calculate the unit cost of the component in the units specified by the guidelines for example per household per km etc For projects that do not involve counter funding the component cost is taken as MIG funding and the unit cost can be accurately assessed For projects that do involve counter funding the MIS calculates a MIG Funding Ratio from Section 3 4 1 can only assume that this ratio of MIG Funding to Total
60. ssword is the equivalent of a signature on a MIG form Do not therefore share your password with anybody If you require others to do work on your behalf rather request your system administrator to them with alternate logins otherwise the transactions performed by them will reflect against your name in the audit trail Screen layout The screen layout can be divided into areas for static content navigation and dynamic content presentation The identity of the MIS is established by means of a strip like image at the top of the screen This area also contains non application specific hyperlinks to Home Login Logout Contact Us and identifies the current user Version 13 March 2007 13 53 4 Legalities 3 Application menu 4 Content tree 5 Filters 6 Action bar F Results 8 Tabs MIG MIS User Manual pm _ eee i ee ee eee 2 fie Eit yew Amma Toch Help G ogle ba a Search Ppi EN Poppe sui f d Otera r Tug i nm Oui 3 G Der rine 4 d mA Lins GY S0 GOR ROC RRS Pma Currenthy logged in ai Dr Louh Walder k balder kj iB ites nig pg peer na fatal I L rrary jj Puree A chstrdatradacen Project Lifes pilk I Verk Lit Heip Froi ct L l ryve E j j ET Pini Feny E Consunants Contractors cy 2 Br iberigni Project Reg ation Form MIGT Munic p l Infrastructure TL RFE borer klore Grant T Psia Version 01122005 11 34 it AYP Retention an E
61. t is distributed to the customers Therefore The treatment of water is not acceptable for a desired end use which can include discharge into the environment Bulk Services Water treatment plants Number 2 Households receiving water from wells rivers streams and reservoirs but have no water treatment plants A backlog is defined as 1 Households located in areas not far from the wells rivers streams and reservoirs but do not have pump stations to draw water from the source to the water treatment plants to be treated and distributed to the Pump stations Mapper Households located in areas not far from the wells rivers streams and reservoirs but have pump stations which are not functional to draw water from the source to the water treatment plants to be treated and distributed to the customers A backlog is defined as 1 Households without any form of raw water untreated water storage dams a barrier across flowing water Bulk Services that obstructs directs or retards the flow often Raw water creating a reservoir lake or impoundment of Number storage dam untreated water where water can be stored for further treatment and consumption by all 2 Households with raw water storage dams but needs to be rehabilitated A backlog is defined as 1 Lack of connections or distributors of fresh or drinking Connector water through piping water mains from storage to Services Supply consumption lines Existin
62. the delegation will automatically expire at midnight on that date and you will start receiving workflow notifications from your first day back in the office If you do not supply a date the delegation will remain active until you retract it by again clicking the Delegate to checkbox and clicking Submit Version 13 March 2007 13 53 31 Escalation Evaluators Appointing evaluators MIG MIS User Manual Alternates Dilaonce define Farmoaticnzll ho pcralntod tan Altornnto H FROU ordo ry nttonriori nin i arbinga rirnre 1utomaticatiy be escatated to Alternate I if they are not attended to in 5 working days Person Agency Role Delegate to Until Alternate 1 Lp Provincial MIG Mana 7 Limpopo Provincial MIG Manage 14 JUL 2006 3 Alternate 2 Alternate 3 EG Alternate 4 Escalation is the process through which the MIS provides alternate users with the necessary permission to attend to a workflow item that has not been attended to within 5 working days For example if you are responsible for recommending a form and neglect to do so in 5 working days the MIS will request your first alternate by e mail to recommend the form If this person also neglects to attend to the matter the MIS will request the second alternate to Stand in etc Note The fact that the MIS temporarily provides an alternate person with permission to attend to the form does not mean that your permission has been taken away You can still att
63. to 93 modified AASHTO density o Surface graded 1 100 towards the road in the case where no side channels are present in the streets Where side channels are provided the surface shall be graded at 1 100 towards the side channels Backlog is represented by the following 1 Route not leveled and all plant material or other debris not removed 2 Not constructed Lacks the following o Top of the reworked surface shall be 180mm lower than the top of the kerb or the road surface The in situ material shall be compacted to provide even surface before a 100mm thick layer of imported gravel is placed Paved The imported gravel shall be at least G5 quality and sidewalk shall be compacted to 93 modified AASHTO density The bedding sand layer of the of approximately 25 to 30mm shall be placed on and 50mm thick paving blocks Shall then be packed in a suitable pattern to form the sidewalk The outer edge shall be restrained with either concrete garden kerbs or a concrete edge strip The surface shall be graded at 1 100 towards the road in the case where no side drains are present Where side drains are present the surface shall be graded at 1 100 towards the side drain Tarred No definition available yet Km Pedestrian No definition available yet Km Bridges Definitions Roads and Related Stormwater Local Distributors No definition available yet Km Gravel Local Distributors Paved No definition available yet Km Local Distributors No de
64. tration rek 21 NEBE 22 FOM NT 23 Project Overview anannnnnnnnnnnananasnnnnnnnnnnnnnnnnnrnnnnnnne 24 FE ee 25 PN ernas EEEE EAER 26 Establishing the baseline rranavvannrrnnnnnnssvrnnnnnnnnnn 26 REMAINING backlogs rrrranrrnnasvnnnrranssnnssnnnnnrnnsnsene 27 Workflow and COMMUNICATION rnaaaannnnnrnnnnnnssnnnnnn 27 Ao A A E E E E A EE pena E etait 28 WOE EI E ooa EE ORT 28 Workflow process sssenersrrererrrrererrrrrrerrererrrrrrererre 29 MY ag 0 EE EE EE ENE 30 Reporting Mapping and Graphing cceeeceeeeeeeeeeeeees 33 Filter levande nemsved iknsuerieinds 34 MIG MIS User Manual Version 13 March 2007 13 53 1 MIG MIS User Manual System FA MENN keen 37 Annexure A Workflow status unnnunnnnunnnunnnuunnnuunnn 38 Project Life Garn enke main 38 Fund AGMINIStFa LOM iwexsicaniancevatusnesnaeti dan vaseene tank vides 39 LON mm ee 39 Annexure B Backlog Definitions sssssssssseesseeees 2 Definitions Community ServiCS ccceeeeeeeeeeeeeeeeeeeeees 2 Definitions El CtrifiCation ccc cece cece eee eee eeeeeeeeeeneenaees 3 Definitions Enterprise Infrastructure cccccce cece eeeeeeees 4 Definitions Emergency Services cceee cece eeeeeeeeeeeeeees 4 Definitions Public transport uurevsdmemidasemsrmanek ein 5 Definitions Roads and Related Stormwater 0008 6 Definitions Sanitation 1 cece cece eee e eee eee eeeeeeeeeeeneeeneennees 7 Definitions
65. trict or any other public transportation agency for the use and convenience of the customers of said district or agency A shelter cannot accommodate 10 15 passengers The structure is not appropriate e g it should have metal sheeting for the roof cover and side cladding seating can also be manufactured as part of the shelter structure Taxi rank backlogs are defined as those official ranks catering to more than 100 passengers a day through at least 12 of the 24 hours and lacks taxi rank facilities Seats overhead cover shelter for commuters paving interlocking blocks ablution blocks hawker stalls high mast lights waste disposal washing bay workshops etc Lacks the following Taxi Ranks o 2 5m wide lanes where taxis will line up to pick up Number passengers o Islands between the lanes with the typical width of 1 5m o An open parking area for waiting taxis during off peak periods Sufficient maneuvering space at the entrance and exit sections of the lanes and shall be typically be 10 0m at both end Bus Shelters Number Sidewalks MIG MIS User Manual Version 13 March 2007 13 53 Backlog is represented by the following 1 Route not leveled and all plant material or other debris not removed 2 Not constructed Lacks the following o Top of the reworked surface shall be 150mm lower than Gravel the top of the kerb or the road level Km sidewalk o The imported gravel shall be at least G7 quality and shall be compacted
66. tton below the table MIG MIS User Manual Version 13 March 2007 13 53 14 Submitting the form MIG MIS User Manual 3 4 Project Funding z f pn Project Direct Indirect Accredited Bon at Total VAT Fonte Costs Training gid Water 500000 00 0 00 500000 00 0 00 0 00 0 0 0 Project Type Water _ 7 og 7 po 0 00 0 00 m 5 Border indicates Direct Costs 500000 whole JOS selected EEE Double click to edit Accredited Training 0 In popup i indow EG i ence Sane ves FUNNY UY SDYVYUDEY DR JOU YR Training 0 0 00 0 00 0 00 4 When you have completed a section click either of the Save buttons above or below the expanded section 5 Expand the next section by clicking anywhere on the heading and work through the form until you have saved Section 7 6 You are now ready to submit the form into the workflow process This is done by clicking Submit on the Action Bar Although some validation is done as you enter data the Submit action subjects the entire form to a final validation Any problems encountered at this stage are listed at the bottom of the form 7 The MIS sends an e mail to the person s responsible for recommending the form Once you have submitted a form you will no longer be able to edit anything on the form unless it is referred back for revision and neither the Project Manager nor the PMU Manager can attend to the revision Finding an existing form depends very much on your current conte
67. umn of the list it will open the form just like any other list in the MIS would have done see Working with lists Once the form is open you will notice two new buttons on the Action Bar Clicking the Next gt or lt Previous buttons will open the next or previous form in your Work List The buttons become inactive when you reach the first or last form in the list These two buttons the list navigator allow you to attend to all the forms requiring your attention Version 13 March 2007 13 53 28 E mail notification MIG 1 MIG MIS User Manual without returning to the Work List If you do return to the Work List after attending to all the forms it will be empty indicating that there is nothing that requires your attention Should you want to return to the Work List from anywhere in the MIS you can do so by clicking Work List on the Application Menu In the above we have described how the Work List enables you to attend to all forms that require your attention without ever using the Application menu Content tree or Filter We will now describe how some users particularly those that use the MIS infrequently will be able to do all of the above without even using the Work List This is made possible by a hyperlink contained in the enhanced e mail notification sent by the MIS to alert you that a workflow item is awaiting your attention If you click this hyperlink it will take you to the login page of the MIS Once you have log
68. useholds Non Grid Connection MIG MIS User Manual Version 13 March 2007 13 53 energy source for lighting media and communication access Service levels 1 to 3 as energy source for lighting represent the backlog 1 Other Candles Schools Grid Paraffin Number Connection Gas Solar 6 Electrified Schools located in rural areas and are far away Schools Non Grid from the existing electricity infrastructure and Connection uses solar system as energy source for lighting media access and a computer for administration Service levels 1 to 3 as energy source for lighting represent the backlog 1 Other Candles Paraffin Number Number Clinics Grid Connection Gas Solar 6 Electrified Clinics located in rural areas and are far away from the existing electricity infrastructure and uses solar system as energy source for lighting Number media access refrigeration of medicines and a computer for administration Clinics Non Grid Connection Definitions Enterprise Infrastructure Backlog Units Street Trading No definition available yet Number Markets No definition available yet Number Local Tourism No definition available yet Rand Definitions Emergency Services Backlog Units Lack of the following represents a backlog 1 Any urban services without operational section responsible for physical fire fighting rescue and in house training services and a fire safety section
69. xt To find the form that you just submitted you could simply click on My forms in the Filters pane This will present you with a list of all the forms that you have captured with the most recent at the top In the more general case you may have to click Project lifecycle on the Application Menu and Project registration MIG1 on the Content tree Thereafter you could take one of the following approaches to select an appropriate filter 1 If you are a data capturer and you are looking for one of your own forms the simplest is probably to click My forms Depending on how many forms you have captured the MIS may have to split the list over several pages see working with lists below 2 If you are looking for forms in a particular workflow status for example those that have been referred back it may be easier to click Referred back under the Status folder but remember that this will return all Version 13 March 2007 13 53 OK Cancel So T 0 00 15 Working with lists Results hal 1324 934 936 933 937 LLLL MIG MIS User Manual forms in this status within your agency not only your own 3 Provincial and national users need to be particularly careful in selecting a filter such as Registered because a list containing several thousand forms could hardly be considered a filter In these cases it is advisable to rather use the Advanced filter which allows you to limit the search to a specific municipality date

MIG User Manual Release 2.03 V18

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