User Guide - Well Develop International Limited
Contents
1. example drag and drop files to copy them to from that removable drive Fig 9 You can check the assigned drive letter in the Drive Information Panel in AppLauncher Fig 13 E Hentie Applsier tern camel jl Ati Ee hica Tah NER a ia USD Ces eure ac Cores L byt Dae a UEH A ea Raps Tie Fam KOE Esi Ci Ts Fig 13 Drive Information Fig 14 Secured Data Volume Mounted as Drive F dmt ail You have the following options Button Description Browse Open the Windows explorer to browse the drive Secured Data Volume content Mount Unmount Provide shortcut to mount or unmount secured volume Following is the structure of the secured data volume Fig 14 Name Description Documents and Stores NextMail related account information and data You should not change the Settings content of this folder If you would like to backup your mail simply backup the whole folder My Documents An empty folder created for storing your own documents Documents stored in this folder will be protected Unless you know the password otherwise you will not be able to mount the secured data volume to browse documents in this folder P 8 User Guide NextOffice USB Edition NextMail is pre configured to store emails in the Secured Data Volume When you double click on the NextMail icon in the Application panel in AppLauncher the Secured Data Volume will be au2. C Leave messages on server C Empty Trash on Exit Add Account a Local directory F Documents and Settings Application DatalPocketNextMail Prc Remove Account Fig 24 Account Settings If you would like to keep copies of outgoing messages select menu Tools gt Account to bring up the account setting dialog box In each account setting dialog box click on the Copy and Folder option check the copy mail to the following address field and then key in valid email name to copy email to another account so that you can obtain copies of your outgoing emails as if they are incoming Fig 25 Account Settings E test nextoffice net C opi es amp Folders Server Settings Copies amp Folders when sending messages automatically Composition amp Addressing placera copy ih Disk Space Se pua Sent Folder on Local Folders Return Receipts Security Other Local Folders p Bec these email addresses test nextoffice net Disk Space a Outgoing Server SMTP Drafts and Templates Keep message drafts in Drafts Folder on Local Folders Other Keep message templates in Templates Folder on Local Folders Other C Show confirmation dialog when messages are saved Add Account Fig 25 Setting Auto copy of Outgoing Mails User Guide P 13 NextOffice USB Edition Clam AV Virus Scanner NextOffice USB Edition comes along with a
3. CJ My Documents i Program Files E3 My Documents x i Desktop Fig 4 USB Flash Drive Directory Structure User Guide P 3 NextOffice USB Edition Name Description Autorun exe This is the quick startup program for all NextOffice applications you can double click on the autorun exe icon to start it Autorun inf This is the information file referred by autorun exe You should not modify it Program Files This folder stores all the applications relevant to NextOffice USB Edition and also the Secured Data Volume You should not modify its content My Documents This is a pre configured empty folder for storing your documents Files stored under this folder will NOT be protected Anyone has your USB flash drive can access and modify the files inside this folder Mass Storage Device Basic Concept After you have installNextOffice USB Edition into your USB Flash Drive part of the available space in your drive will be preserved as Secured Data Volume You need to have system administrator privilege in order to use Secured Data Volume related functions NextOffice programs occupy around 350 MB storage The rest of the available space in your flash drive is the unprotected data area Fig 5 Data Area Unprotected Application Area Unprotected pS Protected Data and Email Area Fig 5 Mass Storage Device Basic Concept Uninstalling of NextOffice USB Edition To uninstall NextOf
4. play media files Filezilla Launch FTP client Audacity Launch to process audio files Fig 19 Switching UI Language iaaa NextStudio Fig 18 Next Settings P 10 User Guide NextOffice USB Edition Disconnecting Your Flash Drive from PC Notebook First close all NextOffice applications then select button lt Eject gt in the AppLauncher or the Ready for Removal sub menu in the system tray menu Then right click on the Mobile Device Manager icon at your system tray to bring up a menu and select remove mobile device In the pop up dialog Fig 20 select disconnect mobile drive option to disconnect your USB Flash Drive When your device is disconnected from your Windows you can safely detach it from the USB port of your PC u Safely Remove Hardware Problem Ejecting USB Mass Storage Device Select tae device pou want In unplug oe eject and Ihan rih Stop Wher Windows oet yas Lhel if ie cate bo do ao unpa lhe derace bom you rN The device Generic volume cannot be stopped right now Try stopping the device again later noe lire Fig 21 Dismount Error USS Maas Straps Cheviot at Lantion i Propeuties thop Fig 20 Dismount Flash Drive If any of your files in the flash drive is still being accessed an error dialog box will pop up when you try to dismount the Secured Data Volume Fig 21 In this case you should Close all NextOffice applications that could possibly a
5. Edition To restore NextOffice first make should you have enough free space in your flash drive then simply copy store the previous backup copy from your CD DVD hard disk to your flash drive Using NextMail You can use the NextMail application in your NextOffice USB Edition to move your emails along with you In this case stick to the following guidelines When NextMail in your NextOffice USB Edition is first launched there is a default account setting as test nextoffice net But you can choose to remove this account and import your existing email accounts by first ensure NextMail is not running then mount your secured data volume and then delete all files under Documents and Settings Application Data PocketNextMail profile in your Secured Data Volume When NextMail is restarted you will have the option to import account settings from NextMail Thunderbird in your connecting PC to the attach USB Flash Drive Therefore we recommend you to start NextMail first in your designated PC which contains most of if not all of your account settings See Fig 22 NextMail Account profile not found proceed to copy From host PC Fig 22 Copy NextMail Account Settings from host If you are using Outlook Outlook Express or Eudora in your connecting PC select lt No gt After NextMail is launched select menu Tool gt Import to import account settings and or emails from your connecting PC to your USB Flash Drive Fig 23 import T
6. Writer Spreadsheet Presentation Draw E Mail Dictionaries d PDF Export f Calendar q ba S USB NFHS AHAB Designed for USB Flash Drive Y 4 q 1 Backup Secured Area User Guide l Well Develop Website http www nextoffice net International Limited NextOffice USB Edition Product Description NextOffice USB Edition is a product of Well Develop International Limited NextOffice USB Edition includes the following applications e NextWriter a text processor for handling open edit save export to PDF text documents including files in WORD format NextCalc a spreadsheet application for handling open edit save export to PDF spreadsheet documents including files in EXCEL format NextImpress a presentation application for handling open edit save export to PDF presentation documents including files in POWERPOINT format NextDraw for general vector drawings NextDict a multi lingual dictionary s NextMail for handling emails TrueCrypt for management of the secured data area in your USB drive Abakt for general backup backup and recovery e ClamAV a virus scanner for on demand virus scanning Others Hardware Requirements NextOffice USB Edition is designed for running on a USB 2 0 compliant flash drive and for usage on Windows XP 2000 Vista In order to achieve reasonable performance your USB drive has to comply with the following minimum requirements T USB 2 0 com
7. a volume 3 Mount you newly created secured data volume and copy your backup data to this volume For detail of how to setup secured data volume with TrueCrypt exe you can on Fig 3 1 NextOffice Installation Menu select Demo NextOffice USB Edition to connect to our website to referrence our online tutorial or input the following URL directly http nextoffice net cht usb_demo_fdisk php User Guide P 9 NextOffice USB Edition File Extensions Associations Mounting Secured Data Volume has special implication to NextOffice USB Edition NextOffice USB Edition in principal avoids writing information to the connecting PC s registry However for enhanced usability the file extension association is setup automatically during the mounting of Secured Data Volume and is restored automatically during the dismounting of the Secured Data Volume Here are the rules to apply On Mounting Secured Data Volume e If MS Word is not found and NextOffice is not found in the connecting PC set doc dot file extensions to be associated with NextWriter e If MS Excel is not found and NextOffice is not found in the connecting PC set xls xlt file extensions to be associated with NextCalc s If MS Impress is not found and NextOffice is not found in the connecting PC set ppt pot file extensions to be associated with NextImpress e If NextOffice is not found in the connecting PC set sxw sxc sxi sxg and all OpenDocument fil
8. ame and remember to select your desired default UI language Then press lt OK gt button to proceed the activation Upon successfully activated NextOffice AppLauncher will show the Application Panel Fig 9 BE NextOffice AppLauncher ivext Office OA Applications Tools Flash Drive Info i Nextwriter Launch text processor NextCale Launch spreadsheet program i 1 Nextlmpress Gal Launch presentation program NextDraw Launch vector drawing program NextDict ZJ Launch NextDict A NextMail Send receive emails read news etc gai PD F Viewer RE NextOffice AppLauncher vext Office A Applications Tools Flash Drive Info BA Next gent 49 Change User Interface Language NO ClamAV Anti virus Launch to scan virus Abakt Backup and restore your documents GFAP VLC Media Player Launch to play media files E Filezilla Launch FTP client Audacity Launch to process audio files fan NextStudio Fig 9 NextOffice Application Panel Fig 10 NextOffice Tool Panel The Application Panel in the NextOffice AppLauncher provides a short cut to launch NextWriter NextCalc NextImpress NextDraw NextDict and NextMail Simply highlight your desired application and double click on it to launch it The Tool Panel Fig 10 provides a short cut to launch Abakt a personal backup recovery tool and ClamAV an GPL anti virus software Both are pre configured to run standa
9. ccessing files in the Secured Data Volume s Close all other Windows application that could possibly accessing files in the Secured Data Volume such as File Explorer Close NextMail if it is currently in active Dismount all Secured Data Volumes Try to dismount the USB Flash Drive again via the Mobile Device Manager Fig 20 Open Save Edit your Office Document If you have mounted the Secured Data Volume you can double click on an Office document to open it Otherwise open your Office document using the following procedure To open an Office document 1 simply start the right application in NextOffice AppLauncher or 2 Select menu File gt Open and pick your target file NextOffice will automatically recognize the file type and open it using the right application To save your Office document under NextOffice simply select menu File gt Save As and pick MS Office and the target file type Exporting your Office doucments as PDF format To export your Office documents under NextOffice as PDF format select menu File gt Export As PDF and key in a valid output file name Backup your NextOffice USB Edition Data If you ever need to delete your NextOffice to free the space in your USB Flash Drive for other purposes follow the following procedure 1 Backup all the data in your flash drive to a CD DVD hard disk 2 Delete the backup data to reclaim free space User Guide P 11 Restore NextOffice USB
10. e extension to be associated with NextOffice applications On Dismount Secured Data Volume Cancel any registry change done in mounting Switching Among different User Interface Language NextOffice USB Edition is designed for highly mobile users It provides them a convenience of not carrying along with their notebooks but still able to bring along documents and emails so that in case of necessite they can simply plug in their USB flash drive pre installed with NextOffice USB Edition to do their works In some situations these mobile users may be borrowing someone s PC running a different Windows language version Since NextOffice USB Edition is conforming Unicode standard you can always switch the user interface language among English Chinese Traditional and Chinese Simplified Simply double click on the NextSettings icon in the Tool Panel in your AppLauncher to bring up the NextSetting program Fig 18 19 RE NextOffice AppLauncher vext Office a W Next Settings vwext F Office A Next Settings EN User Interface Language Sepa cs Language 22 File Extension Association Chinese Simplified 3 Chinese Traditional Beg Product Information Fh Third party Product Download Applications Tools Flash Drive Info BA Next gent 97 Change User Interface Language Clam amp Anti virus Launch to scan virus N gti 2 Abakt Backup and restore your documents G2 VLC Media Player ef Launch to
11. eld Many 2 quality USB flash drives do not support Unique ID NextOffice USB Edition CANNOT be activated on these drives without Unique ID s Activation is done on line via Internet by pressing the lt Register gt button in the dialog box above You will be directed to our registration website to complete the activation procedure See Fig 7 UTE Brand IGH ki dal MUTED eer Gara Hwmber SE S Fig 7 Activation SN Input Screen First key in the Support SN printed in the inside cover of your NextOffice User Guide in the Product SN field then key in the USB SN displayed in the dialog box in Fig 7 in USB SN field Then press lt Submit gt button to submit your information 3 Register Microsoft Internet Explorer ERE RRO RRO REAREA TACT AH QO 0 dm pmr kan Q fEHEO http www nextoffice neteng register_pocket php 844 E Google vaho PRUE EFRA EAF ESPRE Oper Office Activate NextOffice USB Edition Activate serial Serial number 9030 0102 0642 0451 9953 USB serial 200524439018c1d13e32 Activate serial L3631511874L3013M951 Caa Fig 8 Activation Code Result Screen User Guide P 5 NextOffice USB Edition If the information entered is correct an Activate SN will be displayed Write it down and key in this number in the Activate SN field in the dialog box in Fig 6 Enter the rest information such as your user name company n
12. f no be misd rhen arg Aio pea Wos a Deisis Hha bat O91 HE Linie preira bps E Pope Fi eet Comida Fit a radd Haho dos Aing heaps Diay D Wes n Tage ay Dery h Fig 31 Select Other Actions User Guide P 15 NextOffice USB Edition Then select lt F10 Destination gt to specify where to store your backup Fig 32 T Umik Abaki 0 9 4 Build 773 De pi f jeb j E j b jim f pje ies j yeu Acton Fiction Tp F3 Acier Typa benng TOR Dirata apoi Oa Lennin decap re pe Coons tg Er act Saara _ m fe Bator alle mas Lipo tomy H anahi Pe dis bry l ba iai i AT Pai r how Pa Limhi T pi ii Eumpini z dipped Eten U desis Fe daa eaten og iy eic ell mot be appeared hii Aiak 39 ki 27H Losdrg pasmar bon T Pagea leiha r Abim Ci Eoaea Lak Bia iaa porabil aag jr Ading tmr Decoy T Dean m brp e p oon Ge I Fig 32 Select Destination Finally press the lt Execute Action gt button in the top right corner to start executing the backup action Fig 33 T Action Profile Untitled Profile Destination C Documents and Settings wtli Desktop Untitled zip Group Log Excluded Files 0 Total Size 0 B 0 Bytes Elapsed Time 0 Minutes 1 93 Seconds Creating New Zip Archive Zip Archive Details Files in Zip Archive 19 Files Added Updated Freshened 19 Compressed Size 72 kB 74227 Bytes History No Hi
13. fice USB Edition you have to close all running NextOffice instances Then open your USB drive and delete the following file folders Autorun exe Autorun ini Manual folder Folders NextOffice9 2 PocketNextMail 7 Zip Abakt SumatraPDF VideoLAN folders under Program Files directory Note File NextMail tc under TrueCrypt is your secured data volume Unless you are sure no useful data is residing inside it you should not remove this file My Documents folder User can also format the whole USB drive to remove NextOffice USB Edition in case you are sure no useful data are residing in your USB drive P 4 User Guide Activating your NextOffice USB Edition Double click on the icon representing your USB Flash Drive to browse its content Then double click on the autorun exe icon to start the NextOffice 9 AppLauncher Create User Profile User profile not found Please select default UI language to create your profile Eject Achyate Fig 6 1 Company PO Name Support SN USB SN OEA0E 56050726917 Activate SN Chi Simplified Ul Language inese Simplified Reaister Chinese ee OK Fig 6 NextOffice AppLauncher If it is your first time starting NextOffice USB Edition you will be prompted to activate your NextOffice USB Edition Fig 6 1 and to choose your default user interface language See Fig 6 2 If your USB flash drive has an Unique ID it will be shown in the USB SN fi
14. his wizard will import mail messages address book entries and or preferences From other mail programs and common address book formats into NextMail Mail Once they have been imported you will be able to access them from within NextMail Mail and or Address Book Select the type of material to import Address Books Mail Settings Fig 23 Importing Outlook Outlook Express Settings Then select menu Tools gt Account to bring up the account setting menu In each account setting check the Retain Message in server for 7 day See Fig 24 In this case only copies of emails will be transferred to your USB Flash Drive When you are back to your working PC you can always select to download the original messages back to your PC within the checked period P 12 User Guide NextOffice USB Edition Account Settings test nextoffice net Server Settin gs Server Settings Copies amp Folders Server Type POP Mail Server Composition amp Addressing Server Name p62 hkmailserver com Port 110 Default 110 Disk Space cas i Return Receipts Security Security Settings User Name test E Local Folders Use secure connection Disk Space Never TLS f available us SSL i TP Hutgoing server SMTR C Use secure authentication Server Settings Check for new messages at startup Check For new messages every 10 minutes Automatically download new messages C Fetch headers only
15. ig 2 y m Compete Fig 2 NextOffice USB Edition Drive Fig 1 Connect your Flash Drive to the USB port Install NextOffice USB Edition into your USB Flash Drive Insert your NextOffice USB Edition Installation CD into your PC s CD ROM drive the installer will pop up automatically If not double click on the CD ROM drive to open it Fig 3 1 Click on the Install NextOfifce USB Edition button in the Winzip Self Extractor screen Fig 3 2 click lt Browse gt button to select your USB drive to install the programs into your USB drive B Pipis LP Lijn riale WinZip Self Extractor USB_on exe To unzip all files in USB_on exe to the specified Unzip folder press the Unzip button Run WinZip Unzip to folder Es i lee Close eww ent office nent I Overwrite files without prompting About Help Next Orice Pal brie AF oP Ea Fig 3 1 NextOffice USB Edition Installation Menu Fig 3 2 NextOffice Installation Flash Drive Directory Structure after Installation of NextOffice USB Edition The NextOffice USB Edition installation includes application programs Secured Data Volume and pre configured directory structure to facilitate you to easily manage the files stored in your flash drive The directory structure after installation is depicted as follow Fig 4 S Removable Disk E File Edit view Favorites Tools Help Back gt S x Search Ke Folders E Folders i
16. ive Data in the Secured Data Volume is normally hidden In order to access this Secured Data Volume you have to first mount the volume Therefore even if someone picks your drive without your mounting password they will still not able to access the files in the Secured Data Volume Using a larger Secured Data Volume The programs of NextOffice USB Edition occupy around 350 MB storage NextOffice USB Edition includes a 100MB pre configured Secured Data Volume suitable for flash drive of 1GB capacity If you are using flash drive of higher capacity such as 4G you may want to configure a larger Secured Data Volume In this case you can create your own Secured Data Volume On Fig 3 1 select Demo NextOffice USB Edition to connect to our website and reference our tutorial on how to setup your Secured Data Volume then copy the file as NextMail tc to the directory Program Files TrueCrypt in your USB Flash Drive to overwrite the default 100 MB Secured Data Volume Before copying the file make sure your original 100 MB Secured Data Volume is new or you have already backup your data in that Secured Data Volume Mounting Secured Data Volume Before you can access any data in the Secured Data Volume you have to mount the volume first using a correct mounting password After you have mounted the Secured Data Volume the Secured Data Volume will appear as another drive and you can treat it as a normal removable disk attaching to your PC for
17. lone in your flash drive BW NextOffice AppLauncher Office Applications Tools Flash Drive Info USB Drive mounted as Drive E Disk Capacity 1962 MB Free Space 1297 MB Secured Volume mounted as Drive Ez User Information Username aa Company aa Support 9132 0101 4805 3343 8072 USB SN 0EA0E56050728917 Reg Date Tue Feb 12 2008 Fig 11 NextOffice Drive Information Panel The Drive Information panel Fig 11 provides information on your flash drive and display your registered product information P 6 User Guide NextOffice USB Edition You can find two buttons below the panels Button Description Eject loss Before you remove your flash drive press this lt Eject gt button to dismount all Secured Data Volume owned by the USB Flash Drive Beware to close all started NextOffice applications otherwise your USB drive will be locked from removal to protect against data Minimize Minimize your NextOffice AppLauncher in system tray You can right click on the NextOffice USB Edition icon in the system tray to restore it The quick start menu provides quick access to functions normally found in the Application panel and Tool panel Press X to quit the AppLauncher Quitting the AppLauncher will not dismount any mounted Secured Data Volume it only closes the AppLauncher application You can also invoke the AppLauncher again by double clicking on the autorun exe ic
18. lude certain types of file such as executable programs In the tool bar select lt 2 Filter gt button Fig 30 T Uns iited Abaki O91 Guild 77 ris pa om jp E l Seme piima ee nae Deca piae Promaster the mpa ogy thee Ge oF fie od beroren presi ered Fibers eal ben ade r Fa ode nech they ee piged ead Hip Eri hyrt ipe iake nir sth teri bi piik T ahaj fisi ba ahah bai giis a hmi A Read Orie DAILY ois fies fo ae Pm ed n wi spim Chat bidis z acii bei eed beeen Chris rcii fier nodiad beer vod d Vio 1 m A ime Lew Eig i maia rears I igam Eiei ibn gema Bar Ei d Feri mmi bee tesiei jarai jie ia ebenen Tee dargli nry ite oe L jeen aiana Ree TE UP Fie h ae i Cirer Leet 2S eie onrad Mor doret aing haea Denicy Tieme en arg ee lp Deer Fig 30 Defining Filter If you need other actions such as a different compression mode select lt 3 Action gt button to set it up Fig 31 YT kaiii iain O19 aie TA fe Gat j o kep E j e jfile j jii ie FU Acon Tp FA kin Tea barp Vii Denar Eii F iier lype isj iia Pah ee biie icey ypa Cinar Aaciore Fir ipsa Ze fos frman Tie birer Ain hirie Hiem Be deal mh ar Aa Barer abate jA jT T Dini Us al iaj B bpa A Dori maii A Ful Ui al pedo Flee fegrecereg Al Clee efter Air reid Li ie core Cora meai A incre Uo al brag Jia Pioi fiia ariy het ay lis isha sisis s
19. on System Tray Menu The system tray menu provides quick access to the following functions Function Description Show AppLauncher Restore AppLauncher stim mrece Show AppLauncher NextWriter Launch NextWriter xt Next writer NextCalc Launch NextCalc st A NextCalc BNextImpress NextWriter Launch NextImpress xt NextDraw a NextDict NextDraw Launch NextDraw lt ig NextMail n PDF File Viewer NextDict Launch NextDict x nn a NextMail Launch NextMail S ClamAy Anti virus 11 ELC Media Player Backup Launch Abakt personal backup utility Filezilla FTP Client C fied Audacity Anti Virus Launch ClamAV virus scanner NextStudio F1 l7zip Mount Secured Volume Mount NextMail Secured Data Volume ete jiii Unmount All Volume Unmount all Secured Data Volumes Prepare to detach removable drive Ready for removal Attempt to close all NextOffice CH lt J applications unmount all volumes make your USB Flash Drive ready for being System Tray Menu unplugged Others Such as PDF Viewer FTP client 7 zip etc User Guide P 7 NextOffice USB Edition Secured Data Storage NextOffice USB Edition comes with a pre configured 100 MB NextMail Secured Data Volume The Secured Data Volume is acting like a protected partition in your USB Flash Drive It is a virtual NTFS file system created on top of a data file truecrpyt nextmail rc in your USB Flash Dr
20. pliant with read write speed at least 12 Mbits sec 1G capacity or higher with at least 450 MB free space s Mass storage compliant USB drive Hot plug Plug and Play via USB port Support Universal USB device ID Distribution Package Inside your NextOffice USB Edition retail package you should find the following items NextOffice USB Edition Installation CD NextOffice 9 User Manual printed in Chinese A valid license number is printed on the inside cover of the User Manual NextOffice USB Edition User Guide First you should check your retail package to make sure you have everything listed above If not contact your retailer for package replacement Each NextOffice USB Edition is licensed to be installed in one USB flash drive You are required to provide the unique ID of your USB flash drive during the software activation process after activation the same serial number cannot be used for another USB flash drive 1 Word Excel Powerpoint are registered trademarks of Microsoft Corporation P 2 User Guide Installation of NextOffice USB Edition Follow the following steps to install NextOffice USB Edition into your USB flash drive Connecting Your USB Flash Drive to PC Notebook Attach your USB flash drive to a USB port of your PC Fig 1 If the USB drive is successfully recognized by your PC it will be recognized as a hot plugged Mass Storage Drive and automatically being assigned a drive letter such as E F
21. story file ou have to save the Profile first Nothing done Elapsed Time Profile 0 Minutes 2 109 Seconds Action Finished Untitled lt Save Log Fig 33 Execute Action KKK End KKK P 16 User Guide
22. tomatically mounted if it is not yet mounted You will be prompted to enter the correct mounting password to mount the volume If you have never changed this password the default password is NextMail Since this default Nextmail password is known to all NextOffice USB Edition users reading this manual this password is insecure and you will be prompted to change this password Fig 15 TrueCrypt Enter password for E Program Files TrueCrypt NextMail tc NextMail secured volume is using an unsecured default password NextMail Tega I Do you want to change it to tighten security Cache passwords and keyfiles in memory Cancel l Display Password Use keyfiles Mount Options Fig 15 Prompting to Change Password Fig 10 Mounting Secured Data Volume After you have changed the default mounting password key in the new password from then on Fig 16 to mount the Secured Data Volume Note that after your have changed your default mounting password no one other than yourself can mount the secured volume If you ever forget this password even our Customer Service Representatives will not be able to recover your data Copying Documents To From Secured Data Volume Under My Computer you will find a new icon representing the Secured Data Volume in your USB Flash Drive Simply use it as a normal removable hard disk to store your documents Dismounting Secured Data Volume When you are done with your USB Flash Drive you should dismo
23. unt the Secured Data Volume so that if you ever accidentally lose your drive and someone picks it with your mounting password he she will not be able to access the data stored in the Secured Data Volume If any of your files in the Secured Data Volume is still being accessed during dismounting an error dialog box will pop up when you try to dismount the Secured Data Volume Fig 17 TrueCrypt In this case you should select lt No gt to avoid to force dismount the Some volumes contain files or Folders being Secured Data Volume Then Se ee close all NextOffice applications that could possibly accessing files in the Secured Data Volume Force dismount y close all other Windows applications that could possibly accessing files in the Secured Data Volume such as File Explorer Fig 17 Dismount Error close NextMail if it is currently opened s try to dismount the Secured Data Volume again If you have chosen lt Yes gt to force dismount Windows file system will ignore locked files in your Secured Data Volume and force a dismount This could result in data loss Change Secured Data Volume Size The pre configured Secured Data Volume in NextOffice USB Edition is set to100MB if you would like to change it size follow the following procedure 1 First mount your existing secured data volume and then backup the existing data to other location 2 Use TrueCrypt exe in Program Files TrueCrpyt to create a new secured dat
24. virus scanner You can use this virus scanner to scan for possible virus infections in the connecting PC To use the virus scanner double click on the Clam AV icon in the Tool Panel to activate it Fig 26 27 gt ClamWin Free Antivirus Joe gt ClamWin Free Antivires Joe Fie Jools Heb Fie Jools Help Select a folder oc a file io com Select a folder oc a file io soma fold Shalt key io select mvultiple files or folders fold Shalt key io select avoltiple files or folders baa J toes lj ek Lgl D INSTALL D KEYS D LICENSE D LICENSE dom gt LICENTE sx D LICENSE sere D KOTIKE a _ om Fig 26 ClamAV Virus Scanner Fig 26 ClamAV Virus Scanner Abakt Backup Tool Abakt is a powerful backup tool that allows you to quickly backup your files to your USB Flash Drive in a compressed and password protected format Following is a step by step demonstration on how to use the Abakt backup utility to backup lt My Document gt folder Double click on the lt Backup gt icon in the lt Tool Panel gt to activate the backup utility Fig 28 Fig 28 Abakt Backup Utility Fig 29 Backup Source In the main screen press lt Add gt button and pick lt My Document gt folder Fig 29 P 14 User Guide NextOffice USB Edition You can define the filtering criteria to select only files matching your selection criteria to be backup e g you can include or exc
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