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Jarrison Time - Time and Attendance

1. Device Station 1 East Wing Y Max Time 01 00 Route to Follow Seq Device Max Time 1 Station 1 East Wing 1 00 2 Warehouse T amp A 0 45 13 Station 2 North Building 0 20 4 Warehouse T amp A 0 45 Page 36 of 58 System Configuration Import Clockings amp System Configuration Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Payroll Import Import Clockings Options Location Hardware he Path CAJT Data Transaction Logs C Auto Add Employees when Importing Clockings _ Do Not Add Employees when Importing Clackings Include Clockings from Biometric Devices C Use Clocking Groups C Use Report Groups Edit Ini File Refresh Close Location select the source of clocking transactions here Hardware when selected will allow you to import directly from Devices on the network The Device type is selected in the Devices window Path is C JT Data Transaction Logs which will be created if not already created JT then creates a further folder for each month to save the transaction log files into Each time the system imports the transaction logs a new file containing the transactions will be created in this folder for each Device In the event of a power failure during the import the clockings can be re imported from these files The logs are only cleared from the Device once the file has been successfully created There are also variou
2. as seen in the screenshot below The Shift Count will only be incremented if the employee works for the minimum amount of hours specified for the day Day counters are optional to implement and multiple counters can be incremented per Day Program Counters can be incorporated in formulas reports and file exported to payroll Admin M F Admin M F PH Admin Public Holiday Counter Details Admin Sat Admin Sat PH Must have at least 07 00 hours of Admin Sun co an M F Night PH Time Time Category Increment Counter M F Quick Change 07 00 Normal Time Shift Count Maint Maint Hour Break Maintance PH Maintenance Change to day Maintenance Day Maintenance Early Maintenance Early Saterday Maintenance Early Sunday Maintenance Night Salary M F Day Salary M F Day No Overtime Salary M F Day PH Salary M F Night Salary M F Night No Overtime ad oaae Page 19 of 58 Day Change For shift patterns which do not run for seven days like a four day Work and four day Off pattern eight days in total a Sunday for example will either fall on the Work or Off day depending on where you are in the pattern The rules for this Sunday will probably be different I E Sundays occurring on an Off day will be paid at overtime while a Sunday falling on a Work day will be normal time To cater for this scenario you will need to have two Sunday Day Programs created one for the Work day and one for
3. Smoke breaks may also be necessary if the employees clock for these breaks and are paid for a certain number of minutes le Day Programs TFH ale cin Bounce oct beis Ades Shot Tne Caries Der Grange Bons M F Night PH M F Quick Change Break Details Maint Maint Hour Break Use 30 Minute Paid From 11 00 to 14 00 From To Break Description Mhie Night 00 00 24 00 30 Minute Unpaid Automatic Salary M F Day 11 00 14 00 30 Minute Paid Salary M F Day No Overtime S Salary M F Day FH Salary M F Night Salary M F Night No Overtime Salary M F Might FH Salary Sat Night Salary Sat Night PH Salary Sun Night Sat Moming Sat Moming PH i Sat Night Add Break Delete Break Security Day Day Program Refresh Page 17 of 58 Rules and Formulas The Rules tab contains the options for additional rules and formulas which are listed in the Type column Rules There are two types of rules and no limit to the number and order of rules set for any Day Program The first type of rule can limit the time of an allocated time category and convert the remaining time into the Push To time category Example an employee can be allocated NT for the whole day 00 00 24 00 and a rule put in place to limit the NT to say 8 hours pushing the remainder time to OT1 5 The other type of rule is used to fill one time category from another where necessary Example if time categories
4. Compassionate Leave Core Time Declined OT1 5 Declined OT2 0 Early Departure Injured on Du Lunch Duration Matemity Night Allowance Normal Time OF Time OT 2 0 Fermissable Time Public Holiday Public Holiday Worked Short Core Time Short Normal Time Shot OT Sick Paid Training Unauthorised 1 5 Unauthorised 2 0 Unpaid Leave Unpaid Sick Add Delete Counters Time Category Details Name Late Arrival Short Name Late _ Set default as Allow auto break deduction for allocations Use in Overview Fore Colour Back Colour Counters are used to generate a count of certain events depending on the rules or conditions set explained later A common counter is a Shift Count which is required by some payroll systems for annual bonuses etc A counter can also be configured to count the number of times an employee was late throughout the year or how many manual adjustments were made for last week Counters can be created and implemented after the main shift setup has been conducted Click on Setup then Counters from the menu bar to manage the counters You can include any Counter in the Annual Overview shown in the user manual by selecting the Use in Overview option From here you are now able to set the Back Colour and Fore Colour as you like amp Absence Absent with Pennission Aftemoon Allowance All Abscence AWOL Compassioanate Leave Eary Departure LOD Late Late Arrival Ma
5. If clocking groups are necessary you will need to select all possible T amp A Devices in this window then only setup the clocking groups as explained in Clocking Groups section In some cases the Only Import for Access Group option is available and JT will only import clockings from employees who belong to the specified access group CM T amp A Devices Device In Out C Upper Bmt Entrance 2 Entry Boom C Upper Brot Entrance 2 Exit Boom Lower Brot Horth LLobby Lower Brit South L Lobby Lower Brot Entrance 1 Entry Boom Lower Brot Entrance 1 Exit Boom Lower Brot Entrance 2 Entry Boom Lower Bmt Entrance 2 Exit Boom Reception Turnstile 1 Entry Reception Turnstile 1 Exit Reception Turnstile 2 Entry Reception Turnstile 2 Exit Reception Turnstile 3 Entry Reception Turnstile 4 Entry Reception Turnstile 4 Exit Reception Turnstile 3 Exit Reception Ped Gate IODOOUOORISOOSI 1 8 4 Close Cancel Time Zones A Time Zone specifies the access allowed times for an employee on the different days of the week Time zones will work using every single 15 minute segment for Morpho devices Using ZK devices the Summary will be used No in between time segments can be used To activate the 15 minute sections click the row and an X will appear in the line indicating access allowed The 15 minute blocks are shown on the top right as you move the mouse over them To deselect the 15 minute blocks click the right mouse button
6. Jarrison Time Installation Manual Version 4 8 Table of Contents PICCONGINONS sella 4 A iaia iii libia 4 A A lA 4 MMS COS art ic od ba 4 A A eee eer eee Tee 4 TO Mal lesan illecita 4 Stang Jk Jarson TIME Tonne E iaia al Gauche eat alain taal aes 5 A A een ete a he tet Ie Anes ete ree eee eee on 5 Jarson HNE REJI TION ee ea id licia ona gio haa ehe tia dia alii ha 6 B k IMPOR OT EMPIECES leleine 7 Bulk Employee Import File Requirements and Sample ee 7 BUI Importof intial Flex Time Balane serio doi nai oa aloni 7 Initial Flexi Balance Import File Requirements nn nnnn nn nena n nn RR RR RRE RR nn RR Ran nn Rnnnnnnnnnnnrnnannnernnranenannnnss 7 Me A A eli ia 8 COMME e e olii e ii e ie iii ile ila 8 A aerei ed e ei ae ee ele e e arene ae eee 9 o tenia 10 AMADOAZA MON oidos 10 A ene 11 Di A I 12 A A A O O i 12 OCKO AR A E o A ene ee rere eee eee eee ree 13 A A le le Racial T eee le iu le 13 BYNAG III 13 A E i ii ie li ie 14 A ila til 14 DOUNCINO s sota lola olii 14 A aio 15 Aumale ReVISIONS cs naa cacare 15 Manual REVISIONS ANY CIOCKINGS pce r dd e de e e a de ade 15 A A elite 16 Break Lie in cli iii ee ille delie alti i E ii e 17 Rules ano Formulasara alleata 18 RUS licia ia 18 A a seeanaenarietntte cement aadh ott tat otne ae tease ene aah matte a gnieeetaeten suas acces cet taste omens amie eceeae can eeteteteedes 18 e E O ciaooo 19 A alan aa 19 A O E eects 20 PON lan
7. Period Totals and Pay Totals click on Configuration then Custom from the menu bar then navigate to the Daily Summary tab To add a column select a time category prefixed by Tim or a counter prefixed by Cnt from the Available Items column items available in JT but not yet showing on the Periodic Summary and then click the arrow pointing to the right to move it into the Selected Items list To remove a column select it from the Selected Items list and click on the arrow pointing to the left You can also rearrange the columns to the left and right by selecting the item and clicking the up and down arrows in this window To show or hide the Day Program short description First and Last Clockings or Daily Flexi Balance you can select or deselect them from the Include in Summary View box Employee Fields Custom Configuration Sa Daily Summary Employee Fields Adjustments 1to 6 Adjustments 7to 12 Exceptions amp Labels Visitors Day Schedule Custom Employee Fields No Set ired Selection Selection Update Set Selections Height O C E Skill Ol E Grade A We Favourite Food CI Oo oOo Uo Oo 0 0 O 0 0 A O Page 48 of 58 The custom Employee Fields are shown on the Employees Details window and allow you to save customized information for each employee The label or name for each field can be entered in the first text box This will also appear as an optio
8. Person to Visit information uses the JTCust11 bookmark Example The Cust5 bookmark in the sixth row and the first column will print the description Phone Office The phone number entered for that visitor will be printed in column two of row six Further details including terms and conditions and logos may be added to the template without affecting the Bookmark Table lank Page age Break ages Jarrison Time Visitor Management Form Template Page 46 of 58 Payroll Import Employee Import JT can import the employee and leave information from certain payroll systems To enable this select Enable Employee Import from the System Configuration window on the Payroll Import tab For VIP Premiere and Classic the PC that does this import will need to have an ODBC username and password with the necessary privileges in order to import To add a company to import from click on Add then enter in the ODBC username and password with the company name All of the Update selections will match the entries from Payroll to JT If a department is changed in Payroll then the department will be changed in JT during this import The Update Personal Details selection will update gender marital status language date of birth and email address from Payroll e System Configuration mE Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Pa
9. Start of Day set at 02 00 and the employee clocks in at 07 00 and then only clocks out at 03 00 the next day JT will allocate a Missing Clocking to the day as he only clocked once in the 02 00 to 02 00 day frame However if Extend Day Frame hours by was selected JT would use the 03 00 clocking as the Out clocking and allocate time according to the allocation table and the next day would have either no clockings or usual clockings calculating normally from the new 03 00 start of day The disadvantage to using Extend Day Frame hours by occurs in the event of an employee missing a clocking completely JT would effectively eliminate the missing clocking as explained above and allocate time incorrectly A more suitable method of resolving the problem explained above would be to make the start of day 04 00 which would allocate the 03 00 clocking to the same day Generally employees will not arrive at work more than two hours early and then a 04 00 start of day will be just right for a shift starting at 06 00 If the employee does clock in at 03 00 with the start of day being 04 00 JT will allocate the clocking to the day before Only if first clocking in next day is Out If this is selected JT will only pull the clocking from the next X amount of days if its original direction is Out If the direction is not Out a Missing Clocking will occur Use Shift Pattern for next days option is used when the need
10. minimum and maximum amount of time specified in the break parameters If a different amount of time needs to be automatically deducted based on the amount of time an employee is at work you can add more than one automatic break Each auto break should have a different amount of time required to work before the break is deducted Jarrison Time will only use the first eligible automatic break and ignore the rest The From and To times will only be enabled with paid breaks and will Allow the employee to clock out for the duration of the break time anywhere between the From and To zones set here In the example below there are two breaks used the automatic break deducts 30 minutes while the paid break allows the employee 30 minutes of break time anywhere between 11 00 and 14 00 This is useful in the event of employees taking staggered breaks This break only allows for 30 minutes break time thereafter JT will deduct any additional break time If an employee does not clock for lunch with the above configuration JT will still deduct 30 minutes This works well when employees may or may not clock out for lunch If employees always clock for lunch and are not penalized when they don t clock for lunch then no lunch break is necessary in this tab as they will lose time for their clocked lunch duration If employees are required to clock for paid tea times and or toilet times add a paid break for the break zone
11. specific order and of course within the specific time constraints A Patrol Breach will occur if the assigned route is not adhered to A patrol route is allocated to the Day Program giving us the option of having different routes for different days for different people In the example below the security guard will need to start at Station 1 East Wing then go to the Warehouse T amp A within 45 minutes or less to prevent a patrol breach The next point to reach would be Station 2 North Building within 20 minutes and then back to the Warehouse T amp A with 45 minutes The route now wraps around to the first Device Station 1 East Wing and only now does the very first one hour time limit take effect security needs to get to Station 1 East Wing within the one hour time limit Patrol Breaches are indicated on the Access Control report identified by underlining the transaction configured in the report creator Patrol Routes can include only one Device if need be ensuring that security does indeed clock regularly Patrol Routes work independently to Access Control and Time amp Attendance but can also be merged To merge patrol routes with T amp A you can make use of Only First and Last Clockings option in Day Programs to calculate T amp A only if a T amp A terminal is included in the route re Patrol Route Patrol Route Day Shift Patrol Name Day Shift Patrol Default Night Shift Patrol s i Supervisors Route
12. 4 ABC Trading Matemity Matemity 5 ABC Trading Acer Annual Compassion Leave 6 ABC Trading LveLost Working on ste cn l Retum to Refresh Details Close To import employees click on Import Employees from Payroll from the top File menu similarly to import leave click on Import Employee s Leave from Payroll from the top File menu Page 47 of 58 Custom Configuration Daily Summary e Custom Configuration ps E i Available Items Selected Items RENEE E Tim Absent with Permission Tim Normal Time Day Program Tim Aftemoon Allowance Tim OT 1 5 Tim Annual Leave Tim Unauthorised 1 5 First and Last Clockings Tim AWOL Tim OT 2 0 Tim Compassionate Leave Tim Change Room Time L Daily Flexi Balance Tim Core Time Cnt Shift Count Tim Declined OT Tim Absence Tim njured on Duty Tim Late Amval Tim Lunch Duration Tim Earty Departure Tim Matemity Tim Sick Paid Tim Night Allowance Tim Public Holiday Tim Off Time Adj Type Tim Patemity Adj Time y Tim Permissable Time Adj Comment Tim Public Holiday Worked Cnt AWOL Tim Short Core Time Cnt Missing Clocking Tim Short Normal Time Cnt Eariy Departure Tim Shot OT Cnt Late Amval Tim Training Tim Unauthorised 2 0 Tim Unpaid Leave Tim Unpaid Sick Target Time Cnt Absence Cnt Absent with Permission Cnt Aftemoon Allowance Cnt All Abscence Cnt Annual Leave Cnt Compassioanate Leave Save Close To add or remove columns to or from the Daily Summary
13. End value is applied to the last clocking of the day The Unit value is the segment of time to round clockings to E g 15 Minutes The Point is the minute at which the clocking will round up or down to the Unit E g 07 In the screenshot below 15 Minute Roundings are being applied to the start clocking If the employee clocks at 08 06 the resultant clocking will be 08 00 but if he she clocks at 08 07 the resultant clocking will be 08 15 There is a Test feature at the bottom which can be used to test any rounding values immediately Type in the different variations of clocking times and click Test JT will apply the rounding rules to the sample clockings and display the results kr Roundings 10 Minue Description 15 Minute Default 15 Minute i Si 20 ea Roundings for Clockings Test Roundings 5 Minute Unit Point Clocking Results First Clocking 15 07 Stat 07 25 07 30 Out Clockings 15 07 Out 10 08 10 15 In Clockings 15 07 in 10 32 10 30 Last Clocking 15 07 End 16 05 16 00 Roundings for Pay Totals Time Categories 15 07 Totals 08 06 08 00 rs oe Roundings can also be used to Dock Penalize employees for ALL of their late arrival and or early departure clockings as in the screenshot above If the clockings need to be adjusted for a fixed time only then it is recommended to use Revisions explained in the Day Program section The Totals value is applied in the Pay Groups which will only r
14. Hammer Drill Power Screwdriver Jack Hammer Chain Saw Angle Grinder Angle Grinder Ladder Ladder Chain Saw Angle Grinder Bosch Hammer Drill Jack Hammer Jack Hammer Jack Hammer Jack Hammer Jack Hammer Bosch Hammer Drill Jack Hammer Jack Hammer Bosch Hammer Drill Ladder Power Screwdriver Power Screwdriver Ladder 01 Apr 2015 15 11 07 01 Apr 2015 15 11 07 01 Apr 2015 15 11 07 01 Apr 2015 15 11 07 01 Apr 2015 15 08 31 01 Apr 2015 15 08 31 01 Apr 2015 15 08 31 01 Apr 2015 14 58 29 01 Apr 2015 14 55 11 01 Apr 2015 14 55 11 01 Apr 2015 14 55 11 01 Apr 2015 14 54 48 01 Apr 2015 14 52 39 01 Apr 2015 14 52 36 01 Apr 2015 14 51 57 01 Apr 2015 14 51 54 01 Apr 2015 14 51 52 01 Apr 2015 14 50 12 01 Apr 2015 14 50 09 01 Apr 2015 14 49 49 31 Mar 2015 14 31 31 Mar 2015 14 31 31 Mar 2015 14 31 01 Apr 2015 15 09 38 01 Apr 2015 15 09 29 01 Apr 2015 15 09 29 01 Apr 2015 15 07 01 01 Apr 2015 15 07 01 01 Apr 2015 15 07 01 01 Apr 2015 15 05 31 01 Apr 2015 15 05 31 01 Apr 2015 15 05 31 01 Apr 2015 15 03 18 01 Apr 2015 15 01 22 01 Apr 2015 14 56 43 01 Apr 2015 14 50 25 31 Mar 2015 14 31 PF __mmtTmT T r r T _ lt mc eee Page 55 of 58 Status The last movement of any given item is listed in this window here too you can click on the column headers to sort by ascending or descending order There is also the option to only view items that have been booked out for longer t
15. Night Admin Friday Admin Friday PH Admin Mon Thurs 5S Mon Fri Aftemoon VE 5S Mon Fri Moming 12Hr 55 Mon Fri Night 12 Hr 00 00 55 Mon Fri Night 8 Hr IN Add Bounce Delete Bounce Admin Mon Thurs PH Admin Sat adi Add Delete Copy Day Program Refresh Close Bouncing Shift Sensing can be applied when employees work different shifts at unusual intervals E g morning afternoon and night and managing these shift changes becomes difficult and time consuming Firstly a Day Program will need to be created for all of the different shifts that could be worked Example A morning afternoon and night shift are the only three possibilities for an employee to work The bouncing configuration needs to be setup for the earliest shift morning To configure this first click on Enable day bouncing on the Profile tab for this morning Day Program then click Add Bounce on the Bouncing tab and JT will insert the Start of Day from the Profile tab as the first From time JT automatically uses the current morning Day Program as the first Day Program to use in the table on the left Click Add Bounce again to add all additional entries to this table In operation JT uses the first clocking of the day to decide which Day Program to bounce to I E Any first clocking of the day between the first and second entries in the table will use the first current Day Program and apply
16. Print Document Select All Deselect All Device s where visitors gain access to Next thing to setup would be one or more access groups The access group should only allow access to the door or turnstile Next step would be to setup a User Filter to limit the visitor enroller to which access groups Devices he she can allocate to the visitors To do this click on Configuration then Users and then User Filters Now select access groups on the left and select the appropriate access groups from the middle 9 Now you can add a user for each visitor enroller and allocate them to the User Group and User Filter de Users ma Administrator Logged On Log In Details Charl User Name Charl User Description Charl Password Confirm _ Display due Reminders at logon _ Change Password at next login User Rights User Group Visitor Enroller rl View Filter Everyone el Edit Filter Everyone e Report Group All Reports Ni Start Up Filter Everyone w Add Delete User Filters Refresh Save Close 10 Next step is to configure the information fields that are required for all visitors To do this click on Configuration then Custom Page 45 of 58 12 13 Daily Summary Employee Fields Adjustments 1to 6 Adjustments 7to 12 Exceptions 4 Labels Visitors Day Schedule Custom Configuration VERRI oneal Ba Sisa belin Vehicle Registration O L Vehicle M
17. Site Store X Last Employee 97 Make Bosch Last Emp Name Hein Jacobs Model 78 HH Size 200mm Serial No A00131 Weight 8 1Kg Certificate No 7 Cost R 14 600 Retum Within 1 amp Day s amp 1 amp Houre Charge Out Rate R 850 Expiry Date 13 Jul 2020 Bv Maintenance 01 Nov 2014 Ur Inspection 14 Jul 2018 Ev Next Maintenance 18 Jun 2015 Mv Gear Tagging 15 Jul 2019 jv Manual Book In Out This is a list of all of the items in the system the details can also be edited in this window The labels of the items are edited by going to Configuration then Custom and click on the Exceptions amp Labels tab You may also manually book an item In or Out in this window The status will indicate the In or Out status of the item selected Page 54 of 58 ltem Movement The Item Movement window will list all of the issue and return In and Out transactions for any given date or date range You can also filter by Item Tags and or Item Categories Click on the column headers to sort by ascending or descending order Date Range Selection z R From 25 Mar 2015 ir All Category gt Only for employees in list To 01 Apr 2015 Mv All Tags e i 6 7 2 1 4 5 6 5 6 4 1 7 2 1 4 6 7 5 5 2 2 7 5 1 6 6 6 6 6 1 6 6 1 2 4 4 2 4 Power Screwdriver Angle Grinder Jack Hammer Angle Grinder Jack Hammer Power Screwdriver Bosch Hammer Drill Chain Saw Ladder Bosch
18. To manage these filters click on the User Filter button on the bottom of the Users window When a user is assigned to a view and or edit filter that user will only be able to perform actions on employees matching the search criteria specified in the view and or edit filters Assigning a view and edit filter is most commonly applied to Supervisors or Managers who only need to be able to work on their team s results and or to authorize their overtime etc and not have permission to change any data results of their own or fellow Supervisors or Managers results If any employee s details change and now match the criteria set in the user filters that employee will be included in the employee list at next sign on Report Group assigns a user to view certain reports Start Up Filter if applied will load the user filter selected as that user signs in to JT It does not limit the user to that filter it just loads it at start up automatically Reset Log In any user with access to this wndow will be able to clear another user s logon status This scenario may occur in the event of a user s PC shutting down abnormally User still Logged On according to JT pa Users a Administrator Log In Details John Mathembu Peter Willow User Name SUE simon Rodgers User Description Susan Walters Sipho Ngwema Password dica Display due Reminders at logon _ Change Password at next login Expires on 16Sep2012
19. ae deacnee ao wisn ab duscel uy donate ented eanabus eked oie 43 INAS OS ee eee 44 APP att auaumee ula saetaaten wend sored ataampe a a 47 EIMDIOY CC IMD ON i tous ate et ie is abate ito lt ace hares uted alien acer Isc ae case 47 CUSTOM ONU WOU ilo 48 DE NES dal aie RR O MRI NS III NI re 48 EMIOYE PIS e A enna 48 AGIUSIMeNtS 0 MA AU de de aia 49 EXCCDUONS ANG Lapelis se tantas o RA ireland 49 Daly EXCEpllioNsistois asa ea 50 E O N a 50 Alternate Trace Label iia ti lola 50 A A lillo liti iodio pls aida ide ei dl li lt de eil ali i io 50 Day Schedule 50 A iii ia iii ili Pee ene ee 51 HI ro n o 51 A nn nn eee 52 MADOT CIOCKINGS sai a a de idea lo 52 A o SI aa E 52 Heidi A e cas out tete asst 52 IMPorcAdiUstmenis riallaccia 52 mMportandExportAdjUstmernb ikt elle 53 MICRA ZAIRE RIE IAA 54 MP da lalla 54 PP AIA MONA ORIANA 54 l iem MovemenbEssshi dici 55 GR Ro O O ARIE S 56 A la iii ia 56 Manual hestoreonBarabase sanl ali ini iii A eine ia ii 57 MNesioreWih Daltillehhai ai 57 Attach a Database Maris AS ail 57 Enable communication for multiple USerS ca 58 Page 3 of 58 Preconditions Knowledge It is recommended to read and understand the user manual Available at www jarrison co za before reading this manual Operating System Windows 8 Windows 7 32 or 64 Bit Windows XP Service Pack 3 Software Windows Installer 3 1 Dot Net Frame Work 2 or higher SQL 2005 2008 2012 or Express Hardwa
20. be installed to communicate between the hardware clocking machine reader device and Jarrison Time Select the appropriate interface to install and accept all of the default values Manuals Select the manual s needed They will be installed to the program files folder with a shortcut placed on the desktop for each one installed Optional SQL Server Management Studio is recommended for in depth maintenance to the database including restoring from backups Configure DB for Network will attempt to add the JT user and its role then enable and set the browser service to Automatic It will then attempt to enable TCP in the configuration manager This can all be done manually as explained in the Enable communication for multiple users section of this manual This Jarrison Time installation software is located on the CD supplied by Jarrison Systems The latest updates can be located at www jarrison co za Page 4 of 58 Starting JT Jarrison Time for the first time JT first looks for the C JT Data Config Jarrison ini file if it is not found JT will create it containing the default values This includes the SQL Server name which is usually the Computer name with SQLEXPRESS appended to it and the Database name which is usually JTime If the file is present and cannot connect to the database JT will look for the JT Connection Manager exe program in the same folder as the JarrisonTime exe If present it will run t
21. i Saturday OT Friday OH Sunday OT Add Delete Close Page 22 of 58 Shift Restrictions If employees are not supposed to exceed a certain amount of time worked in any given period you can add a shift restriction to prevent them from working more time This will only remove them from the hardware if JI communicates to the hardware directly Shift Patterns EEE Details Restrictions Admin Flexi Deactivate the employee if they have worked more than 10 00 hours of OT 1 5 w inthelat 7 Days Including Today Email the employees supervisor after deactivation Seg Rule Hours Time Category Days Email Supervisor 1 Max of 10 00 OT15 T Yes Add Restriction Delete Restriction Add Delete Close After the calculation is done during the import of clockings the system will do a check to see if anyone has worked more time than the maximum allowed in the time frame If they have worked more time than allowed the system will remove them from all Time amp Attendance devices They will still be able to gain access to and from the site using the devices set as Access Control There is an option to email the supervisor so he she will know to attend to the excessive time worked You may also use a filter to search for all people who have been removed due to shift restrictions Pay Groups The pay group assigned to an employee will make the calculations on the sum of the Daily Totals Period Totals
22. is shown below The Red and Black fonts shown below simply allow for easy analysis in this manual Employee Number Flexi Balance ABC123 5 5 Page 7 of 58 Time Categories Jarrison Time should have existing time categories in place created in the startup database during installation Any additional time categories required can be created in this screen Click on Setup then Time Category from the menu bar to manage the time categories JT has no limit to the number of time categories created and treats all time categories equally The only possible small difference between any categories is the Set default as Allow auto break deduction for allocations If ticked then each time the time category is added in the allocations table explained later the Allow Auto Breaks to deduct from this time category option will be selected It can always be de selected later A JT standard is applied to this and most forms throughout JT Each form contains one default entry which cannot be deleted This default time category is Normal Time indicated by the word Default to the right of the text box You can include any Time Category in the Annual Overview shown in the user manual by selecting the Use in Overview option From here you are now able to set the Back Colour and Fore Colour as you like e Time Categories Absence Absent with Permission Aftemoon Allowance Annual Leave AWOL Call Cut Callout 1 5
23. its rules and any clocking between the second and third entries will use the second Day Program in the table etc In the event of two shifts beginning at similar times but ending at different times bouncing can still take place by using the Out clockings JT will use the last end of shift clocking to decide which Day Program to use To achieve this select Use the Last clocking of the day to bounce on the right for the selected day on the left then select the later ending shift from the drop down menu and then insert the If last clocking is after time Only day programs sharing the same Start of Day will be included in this list If the last clocking of the day occurs after this time specified then JT will bounce to the new Day Program specified To complete the bouncing setup all of the early Day Programs will need to be configured for bouncing Saturday morning and Sunday morning Page 14 of 58 Revisions amp Day Programs 5S Mon Fri Aft Quick Change a Profile Clockings Bouncing Revisions Allocation Breaks Rules Short Time Counters Day Change Bonus 55 Mon Fri Aftemoon a Di m 55 Mon Fri Aftemoon PH Automatic Revision A nnn 55 Mon Fri Mom Quick Change Chit tar ise Lock ll 55 Mon Fri Moming 12Hr saga iiaiai dii e Al 55 Mon Fri Moming Hr PH _ Disable All Preshift Time 00 00 Pull Back 00 00 In Only 55 Mon Fri Moming BHr i p LIRLI ul back LIRLI nan 55 Mon Fri Ni
24. large sites that have many amp Areas Head Office Area West Wing Name Default Site 1 Gite 2 Head Office Tumstiles Short Name HO Add Close Page 31 of 58 Clocking Groups re Clocking Groups i re Clocking Groups Details Details Name Admin Name Factory Devices Factory Turnstile IN Devices Factory Tumstile IN C Factory Turnstile OUT Factory Turnstile OUT C Reception C Reception C Stores Turnstile IN C Stores Turnstile IN C Stores Turnstile OUT C Stores Turnstile OUT Clocking groups are used when different groups of employees use a different set of Time and Attendance vs Access Control only readers To manage these clocking groups click on Setup then Clocking Groups from the top menu Clocking Groups need to be enabled in the System Configuration first In the screenshots above the Admin clocking group will only obtain their Time and Attendance clockings from the Production clock whereas the Factory staff will get their clockings from the Production Clock and the Factory In and Out Readers In this example Admin staff may pass through the Factory Turnstile during their daily duties without those transactions affecting their Time and Attendance calculations a Clocking Groups Details Name Cleaners N Devices Factory Turnstile In C Factory Turnstile Out C Production Clock Reception C Stores Turnstile In C Stores Turnstile Out Factory Staff In the example a
25. making shift changes Day Programs and keeping the old Daily Totals protected unchanged during a recalculation Please note that any Pay Group changes will affect totals which occur before this date It is advised to create and allocate the employees to a new pay group starting at the new shift date Password Control Password Complexity Level will force the users to comply with the password requirements during password changes and in the Users window Minimum Characters in Password controls the number of characters in the password Password Expires Every If the users need to change their passwords regularly you can select this option and the users will be notified when they log in Users may not enter the previous password lt must change Backup Backup w System Configuration Import Clockings General Backup Default Alocations Reports Hardware Device Engine vistors Backup Backup Path CAJT Backup Browse Backup Prefix DemoDB Offsite email address 9 support janison co za Segment email attachments into 5 MB attachments Backup on exiting Jamison Time Archive Archive transactions olderthan 24 Months Date last archived 14 Aug 2011 Transactions archived before 01 Aug 2009 Refresh Close Backup Path is the destination for the backup file zipped or not JT first performs the backup to the CAJT Backup folder then zips if necessary then copies th
26. on Activate Licence from this window or from the first window after logging in to enter the new codes Page 6 of 58 Bulk Import of Employees amp Bulk Employee Import Import Type 8 Employees O Flexi Time Initial Balance Fingerprints 8 Only two Index Fingers Al ten Fingers File Details File Location C AJT Releases File Name Employees can be imported into JT from a CSV file created from an existing Payroll or Access Control system etc without affecting any existing employees However during this process an existing employee will be updated with the details found in the import file if they both have the same employee number To import employees into JT click Action Bulk Employee Import and then browse for the import file and select Import Bulk Employee Import File Requirements and Sample This must be in CSV format Comma Separated Values Must include the header line Case sensitive There must be no commas in any fields whatsoever as converting to CSV will distort the file An example is shown below The Red and Black fonts shown below simply allow for easy analysis in this manual Employee Number Name Surname D Number Company Department Class Occupation Hire Date Finger1 Finger2 Finger3 Finger4 Finger5 Finger6 Finger7 Finger8 Finger9 Finger10 Device ID Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 Custom 9 Custom 10 ABC123 Jeff Radebe 561218
27. over the X s fl Time Zones Time Zones Details Week Days Only Name Shift Start and End Only Monday Summary 05 45 18 00 Tuesday 05 45 18 00 Wednesday 05 45 18 00 Thursday 05 45 18 00 Friday 05 45 16 15 Saturday AI Sunday III Left mouse button to set time zone Right mouse button to clear time zone Add Delete Close Page 33 of 58 Access Groups Access groups are necessary to construct a Device and Time schedule for employee s access control Each employee can be allocated to any access group created The employee will be able to clock at all of the Devices selected but only for the From and To times associated to it A Configuration Download will need to be performed only once on each Device in order for these time zones to take effect If an access group has changed resulting in employee s permissions changing the employee should be downloaded to the Devices again har Access Groups Access Group All Access Details Limits Factory Tumstiles Reception Mon Friday Name Factory Tumstiles Selected Device East Tumstile Apply Time Zone All Day Every Day W Access Allowed To Device Time Zone East Tumstile All Day Every Day _ Factory T amp A C Reception Door _ Server Room Door West Tumstile All Day Every Day Add Delete Many access groups can be created using any combination of Devices and Time Zones Access Groups Access Group
28. the area to get changed for home as the final exit clocking is ignored Single clocking JT will calculate the Daily Totals according to the shift start and end times with only one clocking necessary This is normally used for drivers or sales staff They only visit the site once a day and are entitled to full pay for that day Enforce Paired Clockings if selected will prevent the calculation of time for the day if the employees do not clock in correct sequence This compels the operator to take action for any Non Pair of clockings A Non Pair of clockings occurs when two or more successive clockings originate from the same direction I E two In s or Out s The direction of the clockings needs to be available from the hardware in order for this feature to be active Any Non Paired clockings can also be presented in the exceptions window making them easier to manage by the operator Any manual edits for the day will remove the hold on the calculation of times for Non Paired clockings Only if selected in the System Configuration the Use Change Room Devices option becomes available here If it is selected JT will exclude the clockings in the calculation from all Change Room devices set in the Devices window which occur before the first or after the last non change room device This feature is available for employees who may visit the change room before or after their shift starts NB Clock
29. the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month Page 52 of 58 Import and Export Adjustments To import adjustments from an external source click on Action then Import Adjustments Import File Path Filename Use Date Range Format If adjustments like Annual Leave or Sick pay etc are managed in an external program and can be exported then they can be imported into JT using the format below JT will recalculate for the affected dates Similarly adjustments can be exported for an external system to import The current format of the CSV file to import any adjustments can be found in the C Program files Jarrison SystemsWarrison Time folder This import file needs to contain the header record as set out below Employee Number Date Adjustment Allocate Time Comment Override Subtract Early amp Late Name Surname 12345 02 Jul 2009 43 4 0 25 Travel N N Y John User 1 Employee Number Alphanumeric must be same as employee number in JT 2 Date of Adjustment Format DD MMM YYYY e g 01 Feb 2013 3 Code from Adjustments in JT To get this go to System Configuration select Show codes then see the existing code in Adjustments 4 Allocate Time to allocate as in Daily Details O Balance to Target Time 1 Any Interruption 2 Allow Late Arrival 3 Allow Early Departure 4 Custom Time 5 Custom Count
30. to produce the Pay Totals There are four different types of periods for each pay group Weekly Biweekly Monthly and Dynamic Pay Groups Admin Week Profile Rules Calendar Name Weekly Short Name Weekly Peridoic Details Weekly Weekly Start Date 08 Jan 2010 Ej it eee Start Day of Week Monday Monthly ml Use None ka Rounding for totals _ Dynamic _ Monthly with Weekly Rules _ Enable Flexi Time e 000 00 Sum Target Time 000 00 0000 00 Normal Time Add Delete Copy Close Weekly pay group calculates Pay Totals for a seven day period starting on the day selected in the Start Date The day of week selected will be shown in the Start Day of Week the day of month selected here is irrelevant for weekly pay groups Biweekly pay group works in a similar fashion to the weekly pay group except that it runs for fourteen days and the Start Date selected will indicate the beginning of the Biweekly only In this case the day of month is important With the Monthly pay group JT will start the pay period from the day of the month selected in the Start Date The actual month and year for this Start Date is irrelevant With monthly pay periods each month has a different number of Monday to Thursday days and a different number of Friday days normally less target NT This creates a problem when deciding what the minimum amount of NT should be before taking from OT To solve this p
31. type is used to export existing items within JT Time Categories Counters Dates Clocking Times and Employee Details etc Select the export Format for the field e g Text Number Time or Date etc and then set the Length If the length is set to 0 then JT will export the entire constant regardless if its length otherwise JT will export the field according to the length specified Left Alignment JT will begin exporting the field from the left to the right with any additional spaces appended specified length greater than field length If the length of field is greater than the specified length JT will still export from left to right but only for the length specified Right Alignment JT will begin exporting the field from the right to the left with any additional spaces suffixed specified length greater than field length to the beginning of the field If the length of field is greater than the specified length JT will still export from right to left but only for the length specified Export Trigger JT will only add a row to the export file if one or more of the export trigger items have a value associated to it for the date range selected to export In most cases one would set the NT and OT etc as triggers then during the export if there were any NT or OT JT would export the entire row into the file If there were only OT JT will still export the entire line bu
32. type will export on a monthly basis but using the Weekly rules File Export Options Include Employees with zero totals this option will export for all employees even if they have no totals for that export period Multiple records per employee this option will enable multiple rows in the Details tab Some payroll systems require that a separate line per time category be exported E g Pastel Payroll you will need to create each separately explained further below If multiple time categories are exported in one row E g VIP Payroll then this option need not be selected Overwrite Existing File if selected JT will replace any existing export file with the new one without warning The export file path is shown at the bottom of this tab and can be changed by clicking on Browse which will enable browsing to the desired output folder type in the name of the file with its extension Header Record 1 if selected JT will display one text bar for manual entry of this header line and will always output this single header as the first line during each export Subsequent Header records will be added if selected Trailer Record if selected JT will display a text bar for manual entry of this trailer line and will always output this single trailer as the last line during each export Column Headers Will export column headers Excel File Will export into a new Excel document Set Earliest Recalculation Date if selected JT wi
33. 5 Sep DM F 06 27 16 28 08 00 08 00 o1 00 OT p o 7 Tuesday 16 5 17 Sep DM F 08 00 Sick Pd 118 Sep DM F 06 28 16 36 08 00 08 00 01 00 07 00 13 00 05 00 05 00 03 00 IOD Period Total pT 2900 28 00 02 00 1200 J 00 Pay Totals __ 29200 29 00 01 00 12 00 _ 100 J o Page 26 of 58 Export File Creator The file creator is used to create the export file for payroll integration e Export File Creator mim General Details Export Type Export Count Name XYZ Payrol Periodic Prefix Vi Gase Batch 1 O Daily un WIP ASSE batch Ci Finke cui Vip Classic Batch 2 File Export Options C Monthly wih Week Fides si VIF Premier _ Include Employees with zero totals Yellow _ Multiple records per employee File Location AYZ Payrol Overwrite Existing File F Path c wf Excel File Header Record 3 3 e in Trailer Record _ File name uses Date Range _ Set Earliest Recalculation Date L File name uses End Date L File name uses Current Date 4 Time File Header Header Row 1 Header Row 2 Header Row 3 File Trailer Trailer Row 1 Add Delete Copy Close Name name entered will appear in the list when the operator selects an export file to create from the File Export screen The Periodic type will export the Pay Totals for the dates selected in the File Export screen The Daily type will only export the Daily Totals seldom used Monthly with Week Rules
34. 5567 C Port 80 Test SMS settings Password i To create an sms account for a usemame and password please go to Web URL http bulksms 2way co za www bulksms Away co za Refresh Close Automation Settings Collect transactions every the frequency with which the Device Engine will collect clockings from when the Device Engine starts Log import from each device separately in audit when selected this option shows the total number of transactions imported Backup database daily at a backup will be performed at the time of day set here It will only keep the latest 21 backup files in the selected folder and delete the rest WinZip files only It is advised to back up to an external device or network Designated Computer Name is the name of the PC which has been allocated to run the Device Engine This is normally the PC belonging to the person who is responsible for monitoring the systems Devices Notify via email when any device goes offline for at least If any Device goes offline for a preset time a notice can be mailed to any email address Set the number of minutes that the Device must be off for in order to send the email notice Notification via SMS if enabled will send an SMS to the cell phone number entered for each Device setup in the Devices window if it goes offline for the specified time entered Notification via Email if enabled will send an email to the recipient entered for each Device as set in the Devices window
35. 5740086 VIP Welding Contractor Fitter 26 02 2002 023600625AFF8080B4829F83A28EA499999BAE9C8 C8E97AC909E6FAC85918C7752903D8B62798170606C835E7955C54E9255AA97A39CA7AA958DCB986FBD78A987A5919791B65B B079B795804D9754A35E96859075905F923D904D8A5F7F7B778A744D7174528B579F6CC675CD77B96EA572B37922A9AECB5DD 7BF6410A1D5A9EFB1E60000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000 0232005756FF8080BEB9D080709CA28E499347616C737E75B27 88F6E88667F5A864FC0677D47A24BBC4BD1A4C7A1D4A17899AA99B899C090589A9AAA7E9295939E8EBD81477561807F81B480 5177425F54636B7F696D796DAF77BE7C836D8A6C5E5AC4765446B351C250CE506FCF42DDCCFD771B124211D2FA6EFF000000 000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 00000000000000000000000000000000000000000000 123 Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 Custom 9 Custom 10 One can open the Excel Import Template xls file for the import layout found on the installers CD Or create your own using MS Excel Copy and paste the employee numbers into column A then names into column B etc Then save the XLS file as a CSV file File Save as File type CS
36. All Access Details Limits Reception Mon Friday Inactivity Limits Active Make an employees fingerprints inactive if not present for at least 30 calendar days Only count consecutive Work days Excessive Access Limits C Active Make an employees fingerprints inactive if they clock at least 10 gt timeswithna 24 gt hourtimeframe on any of the devices in this access group Add Delete Certain limits may be implemented for further control Inactivity limits are used to remove non clocking absent for extended time employees from the Devices The system will do a check at midnight every day or shortly after the Device Engine starts if it has not been running over midnight The employees will be removed and their status set to Removed due to Inactivity Excessive access limits may also be implemented to remove any employee who clocks too many times during the specified time period This check will be done each time the import of clockings occurs and will only apply for the number of hours specified before the clocking import Page 34 of 58 Users Log in Details A User is necessary for each operator who needs to sign in to JT Every user has a Name Description and Password The user will login using their User Name and Password Usernames are not case sensitive but passwords are There is an Administrator user Admin who is not restricted by user groups or user filters and does not use one of the Users as p
37. Cards is set to Yes Page 30 of 58 Siren Times Click on Access then Siren Times to create siren schedules The Device Engine will send a command to all online Devices for each time set in the siren time schedule The Device Engine needs to be running at the time of each siren schedule If the times are changed in the schedule the Device Engine will only register the changes at midnight or you can restart the Device Engine for the changes to take effect immediately Each Device must have a siren schedule assigned to it and it cannot be used to open a door activate relay as the relay will be used to trigger a siren Each Device can trigger a different siren schedule and there is no limit to the number of siren times per Device a Siren Times Eal Leto aei Name Main Factory Time Duration Monday Tuesday Wednesday Thursday Friday Saturday Sunday Pub Hols o 50 ajjaj a jaju m m sa 10 15 5 0 DL O O 10 30 50 O Ol Ol 12 00 5 0 E L O 12 30 5 0 O O O Ol O E O O 13 00 5 0 El E O L 15 00 5 0 O O E L 15 15 5 0 L E L O 17 00 5 0 O E L O m Dae gt The Device Engine needs to be running in order to trigger the siren at a specific time Add Each device must also be online Close Device Areas Click on Access then Device Areas to add or edit Device areas The Device Engine can be set to only show Devices belonging to a particular area This is useful for monitoring a select few Devices at
38. Enroller a b TO gt Poa0 View will allow you to open the Visitor Management window Visitor Enroller Only will not allow the user to access any other aspect of Jarrison Time besides the Visitors Management sections This will also maximize the screen preventing the user from performing other tasks on the computer Add New will allow the user to add a new visitor some users may only be allowed to Activate existing visitors Deactivate allows the user to deactivate an existing visitor remove them from the Device Activate allows the user to activate an existing visitor add their prints to the specified Device s Edit allows the user to edit the details names photos fingerprints etc of existing visitors Delete allows the user to permanently delete a visitor Reprint Document allows the user to print the document again may be necessary after changing the spelling of a name Logout after action will force the user to logout after each action add delete edit activate etc This will provide an accurate audit trail for a site with multiple visitor enrollers Page 44 of 58 User Groups im AllAccess Profile File View Employees Program Setup Configuration Action Multiple Actions OT Authorisation Reporting Only Access Visitors JT Trace Standard User os L Visitor Enroller Only Add New Deactivate Activate Edit Delete Reprint Document C Logout after action Auto
39. File Creator General Details Seq Type Field Format Align Trigger 1 Constant D Test ef No Vip Classic Batch 1 2 Field Company Code Number No Vip Classic Batch 2 3 Constant 1 Text Left No 4 a 4 Field balia la Tai eft Mo 5 Constant Tet Lei No 6 Field Normal Time Hrs hhmm Decimal i ighi Yes 7 Constant Test Le No 8 Field OT 1 5 Hrs hhmm Decimal 8 Righi Yes Constant Test ef No Field OT 2 0 Hrs hhmm Decimal 8 ighi Yes Constant Test ef No Field Sick Paid Hrs hhmm Decimal 8 igh Yes Constant Text Export Type Field Format Caption Length Alignment Trigger Field w Company Code Number w Code 2 ilet LJ Add tem To add a Column into the export file click on Add this will create a new entry in the table The columns can be moved from left to right using the arrows on the right The item type will always be either a Constant or a Field each item needs to be configured independently from the others A Constant type will always export the same value typed into the text box Examples being Batch Transaction codes End of Line codes commas for CSV files Time Category codes or any non changing items necessary To do this type in the constant value into the Constant text field with the Format as text and the Length being the number of characters required If the length is set to 0 then JT will export the entire constant regardless of its length The Field
40. Filter this is a list of all of the filters employee groups in Jarrison Time Only people matching the criteria of the filter will be included in the SMS Cell No you have to enter at least one cell phone number multiple recipients will need a semi colon to separate them on the same line Start Time the time at which the Device Engine will start processing the SMS if the Device Engine is not running during this time no SMS will be sent lt does not store a list of SMSes to be sent Import Clockings first this will put an entry in the queue for the Device Engine to import the clockings before sending the SMS Send Employee their own details this will use the Cell Phone number for each employee on the Employee Details tab instead of the Cell No field in this window This option will only show data for each specific employee and SMS it directly to them Only send if report is not empty if selected then JT will not SMS reports which contain no data an example being the absentee report if all staff are present Reporting Period this can be Current or Last periods alternatively you can use Today or Yesterday Recurrence Weekly if selected will give you the option to select any combination of days in the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month Import Clockings You can configure JT to im
41. Push To method as only one allocation and one rule is necessary However if an employee need not work a predefined amount of NT before earning OT then rules may be excluded and the Allocations alone will be sufficient In an instance of employees being limited to a certain number of hours of any time category you can set a Max condition rule pushing the extra time to None first entry in dropdown list This will eliminate the additional time completely Type Rule Time Time Category Action Time Category Time Category IF Min 8 00 Normal Time Take From OT 1 5 Stolen Time Delete Copy Copy All Item tem Formulas Formulas only need to be created to manage more advanced policies and complicated requirements Multiple formulas can be created for any Day Program where the standard parameters cannot produce the desired results Formulas will use the totals processed by the other tabs as input and further process these totals There is no standard involved in creating formulas Any site requiring formulas may have unusual or specific requirements Formula Total Time NomalTime vw Pus w oT15 e Example 1 We could use two formulas to calculate Total MZ C Post Process Time using the sum of NT OT1 5 and OT2 0 and outputting this into a newly created Total Time time category This new Formula Total Ti
42. Soe commerdad E Sagem Licence Protection Not Installed ZK interface Required JT Enrol Manual Optional Jamison Time V4 1 29 Installed 27 Feb 2013 JT Support Optional Sagem Encoder Driver V1 11 Installed 21 Feb 2013 A I Il Fingertec Interface Required Installation Manual Installed 12 Feb 2013 I PR Il _ O Not italod I JT Connection Manager Recommended E Acrobat Reader Required A E Time Time Refresh Refresh ll Garrison Ti om www jamison co za _Refresh e www Jamson co za Refresh Ext www _ jamson co za Jarrison Time Click on the product to install and accept all of the defaults during each installation selected It is recommended to start with the products at the top and work your way down Use all default selections at each stage of each installation For the Database installation there will be default start up databases located in the Database folder on the cd provided Browse for the desired bak or zip file and click install If there is another database from which you wish to start off the installation select it during this Database installation process The Jarrison Time JTime database only needs to be installed once and will not be deleted if Jarrison Time is uninstalled and or reinstalled Interfaces A particular hardware interface needs to
43. T will activate this call out bonus and allocate 2 hours of OT1 5 when the employee only works for a minimum of 10 minutes If the Allocate Call Out box is selected JT will allocate the Allocated Category time In this case Call Out 1 5 time otherwise it will only allocate the bonus time at the specified Call Out Category OT 1 5 With Ignore other Allocations ticked JT will not allocate any other time categories during the callout time worked E g NT or OT It is recommended to ignore other allocations as further OT may occur during the callout time ir Day Programs Admin MF Day Change Bonus Admin M F PH Admin Public Holiday D Standard Bonus E Time Bundle Call Out Admin Sat teneri Custom Time Balance to Target Time n Time Require 00 00 M F Moming M F Moming PH locate 00 00 M F Night M F Night PH M F Quick Change Maint Maint Hour Break mployee needs tours of work to achieve af 00 00 Maintance PH Maintenance Change to day lax number of bundles include standard allocations Maintenance Day Maintenance Eary Maintenance Early Saterda Call Out Parameters Maintenance Early Sunday i Maintenance Night Minimum Allocate Ignore other Allocation Salary M F Day Time Allocated Category Call Out Allocations Call Out Category Salary M F Day No Overtime 00 10 Call Out 1 5 DM 02 00 loris Salary M F Day PH Salary M F Night Salary M F Night No Overtime Page 21 of 58 Shift Patterns Week
44. Times Adjustments 7 12 Exceptions amp Labels Planned Events Common Adjustment 3 Desc Commpassiona Adjustment Time to Allocate Balance to Target Time kai Applied Time 00 00 Comment E Override E Subtract CD Include Early amp Late Times Common Adjustment 6 Dezc Annual Adjustment Annual Leave Time to Allocate Balance to Target Time Applied Time 00 00 Comment E Override E Subtract E Include Early amp Late Times Jarrison Time can save twelve Common Adjustments which are displayed on the Daily Details window The first six Adjustments 1 6 are configured in this tab and the next six are configured in the next tab Adjustments 7 12 The operator will see the text entered in the description field Desc here as a button to click The selections chosen in this window will be allocated to the adjustment clicked by the operator All of the options per adjustment are explained in the user manual Exceptions and Labels Custom Configuration Daily Summary Employee Fields Adjustments 1to 6 Adjustments 7to 12 Exceptions Labels Visitors Day Schedule Daily Exceptions Altemate Labels Missing Clockings Department Department Absence Occupation Occupation Short Time Greaterthan 03 00 Unpaired Clockings Class Class LI Dut as first clockings Site Site _ Multiple Clockings C Zone Breach Company Company Altemate Trace Labels Altemate Trace Labels Equipment ID Equ
45. User Rights User Group Main User ha View Filter Admin Department te Edit Filter Weekly Paid w Report Group All Reports kd Start Up Filter Everyone w Add Delete User Filters Refresh Close Page 35 of 58 User Groups User groups are created and then assigned to users Each selected item in each tab indicates permission for the user to perform that particular action Select All will automatically select all of the actions for the current tab while the Select All button on the Profile tab will select all actions on all of tabs Deselect All this button works in the same way as Select All except it deselects all actions On the Employees tab you can hide or show the tab for the operator by selecting or deselecting the tab name in the View section e User Groups Access Visitors JT Trace Profle Fle View Employees Program Setup Configuration Action Multiple Actions Reporting Only Ver AA Details Fersonal Reminders Notes Fingerprints Update Site Personal Add Clocking Group Reminders Delete Access Groups Notes Names amp Emp Numbers Hire Date Enroll Biometrics Departments Terminate Activate amp Deactivate Class Photos Encode Cards Company Shifts Privilege Occupation Pay Groups Blacklist Select All Deselect All Add Delete Close Patrol Routes Patrol Routes can be used to ensure continuous orderly movement by security staff They are required to clock at certain Devices ina
46. V This will place the necessary commas between the columns If a Department Class Company or Occupation field does not already exist in JT the import will automatically add it to JT and automatically assign it to the employee Bulk Import of Initial Flexi Time Balance All employees initial flexi time balance can be imported into JT from a CSV file An existing employee s flexi balance will be updated with the details found in the import file To import the balance into JT Click Action Bulk Employee Import select Flexi Time Initial Balance then browse for the import file and select Import Initial Flexi Balance Import File Requirements This must be in CSV format Comma Separated Values Must include the correct header line Case sensitive There must be no commas in any fields whatsoever as converting to CSV will distort the file The time must be in decimal format Five and a half hours would be 5 30 in time format and 5 5 in decimal format JT will zero fill any numeric employee numbers if the zero fill option has been selected in the configuration JT will identify various formats of the time input Example 5 5 and 5 5 and 05 5 and 05 50 and 5 49999 and 000 50005 would all be interpreted as five and a half hours positive balance Similarly if a minus sign is prefixed to the decimal time entry JT will import the flexi balance as a negative initial balance An example
47. a BCC Start Time 08 05 Import Clockings first Send Employee their own details C Only send if report is not empty _ Email Excel file Reporting Period Today he Recurrence Weekly C Monthly Weekdays Monday Friday Tuesday C Saturday Wednesday C Sunday Thursday Add Delete Run Now Close Email reports are processed and then emailed by the Device Engine Please do not forget to ask the administrator for assistance in setting up the SMTP details in the System Configuration window To add an email report click on Add then select the Email Report from the drop down menu in Event Type Report this is the list of all of the reports created in the Report Creator Filter this is a list of all of the filters employee groups in Jarrison Time Only people matching the criteria of the filter will be emailed Email you have to enter at least one email address multiple recipients will need a semi colon to separate them on the same line CC there is also an optional CC Copy To line if necessary BCC there is also an optional BCC Blind Copy to line if necessary Start Time the time at which the Device Engine will start processing the email If the Device Engine is not running during this time no emails will be sent It does not store a list of emails to be sent Import Clockings first this will put an entry in the queue for the Device Engine to import the clockings before running the report Send Employee their own
48. a 20 Sa SA A A A OA 20 Time B nde eeren A 21 CIO salate a a a coer teagan cosaacentet eee seas 21 MRS iaae a aa dl o a a o dia ahaa 22 MVCN I E E PEA A EA AAEE A EEA A EAA EE 22 FENOME ROO A E E E NEE E OER 22 A ne antes 23 PV NOUS oan r dee nomsanne Acct eae cee xee dase ooo 23 A O a 26 a to ol tn 27 DEVICES ardea iaia ae iride iii el dei al 30 Serina 31 DEVICE AfeaS ssaa it 31 Clocking CANO OS rises seca iraniana 32 AAA O 33 A nn A A elio A A O tue li 33 ACTES 16 S allacciate aan 34 Uscio enna oriali A i i eee ie eri 35 LOD A A collo a iii lia ili i i anaes 35 UscrRigisaasi eolici 35 SSF ai ON Si art tee I n E O A eared mse 36 Palo ROUES maien ae mg ita alii aa 36 SIEC OMMOU FAN OMS aaea a audios aia aacoaacudceastanevesesahdeadaienn aaa 37 NO e 1 A E E ne eect eee ene eee eee 37 O E PO EE o O ae ee 38 General Opliois aeree 38 ANG NOI n noe 38 ENDIO AAA A A alia 38 Approval amp Recalculation Control nro RR nn RR RR RR nn nnnnnnnnnnnnnnnnnnnnnrnnnnneninnninns 39 Page 2 of 58 A cee O acted act Setta a ines ea camaciss ancien ac etse ac eet eseen ae csc cae aae ce ea cet nee snaens eat N we mrenoeeset 39 A O ei 39 AONNE ene ee ee a a A O A Deron ne nee er ete 39 A A E E E 41 A a a aa a ea a a a a 42 GENE rala a a a A 42 DEN OENIGA 43 SS A A rer Ret ne re See eer ee ee er 43 AAA A eters ae tee ech ell hele Pee elects faethe eee ouata 43 Emall Setlinosai leccio 43 A y aia eonslauneetun call
49. ai v Name 35 Mon Fri Aftemoon 3SMFA Ee F Sumame 35 Mon Fri Aftemoon PH 3SM FAPH pesi 3S Mon Fri Mom Quick Change 3smemoc ES 3S Mon Fri Moming 3SMFM a 3S Mon Fri Moming PH 3SM FMPH 55 3S Mon Fri Night ESTE 3S Mon Fri Night PH ei 3S Mon Fri Night Quick Change ee i 35 Sat Aftemoon 35 SatA 3S Sat Aftemoon PH 3S SatAP ai 35 Sat Moming Bai 3S Sat Moming PH aa 3S Sat Night 3S Sat Night PH 3S Sun Aftemoon 3S Sun Moming 3S Sun Night Admin Friday Admin Friday PH Page 50 of 58 Planned Events There are six types of planned events Email Report SMS Report Import Clockings Email Reminders File Export and Import Adjustments As the Device Engine starts it will read the planned events and then run them as the time occurs Each day at midnight the Device Engine will re read the planned events should any changes have occurred To test the planned events or if the Device Engine was closed during a planned event and a rerun is necessary you can click on the Run Now button to action the event immediately disregarding the scheduled time Email Reports he Planned Events es tem Name Type Filter Time Event Type Email Report e o a Hotes i ost Vip Classic Batch 2 Export a Absentee List Count SMS Admin Department i Filter Cleaners Late Anivals Email Payrol Orly 09 00 Email Reminders Reminder Payrol Onky 16 30 Import Clocking Import Everyone 08 30 CC bob amp company co za Email to jeff company co za mary company co z
50. ake O LI LJ Company LI ID Number L Appointment LJ No ll Reason for Visit L Business Contact Number O LI L L L E E LI LI LI LI O Person to Visit LI Save If Required is selected the Visitor Enroller will not be able to continue until this particular information is entered into each Required field during editing and adding of visitors If Print is selected then the information if completed will be printed on the indemnity form If the Set Selection is selected the operator will not be able to type in their own information in this field for the visitor they will have to choose from a list of predefined options To add an entry to this list type in one of the options in the Update Set Selections box and click on Save The next step would be to configure the MS Word Visitors Template The name of the MS Word document must be JT_Visitor doc and must be located in the same folder as JarrisonTime exe This Word template contains a table consisting of twelve rows and two columns Depending on the version of MS Word click on the table then select Insert then Bookmark to access this table The first column contains the Descriptions custom visitor fields and the 2 column contains the Details Data Entered by the user Each cell in the table contains a bookmark and the relevant information is passed to the document for printing using the location of each bookmark The
51. al shift rules is recommended All Daily Totals in Jarrison Time are calculated by the Day Programs The general sequence of calculation is done in order of the tabs from left to right Profile a Day Programs 55 Mon Fri AR Quick Change Profile Clockings Bouncing Revisions Allocation Breaks Rules Short Time Counters Day Change Bonus BS Mon Fri Aftemoon A o 55 Mon Fri Aftemoon PH 55 Mon Fri Mom Quick Change Description Admin Mon Thurs Work Day 55 Mon Fri Moming 12Hr BS Mon Fri Moming amp Hr PH Enable Dav Doni 5S Mon Fri Moming 8Hr Short Desc Admin W Defaut ae deo E alls ni Lia Use previous day s shift start time 5S Mon Fi Night 8 Hr PH Shift Stat 08 00 Shift End 17 00 n ui META 5 Mon High rn balance t met between Shift Start amp End 55 Mon Fri Night Quick Change O 55 Sat Aftemoon Start of Day 02 00 Maiori ata Aria 5S Sat Mtemoon PH Monitor Late Arrival 55 Sat Moming RON 5S Sat Moming PH Target Time BS Sat Night BS Sat Night PH Patrol Route Not Used x 55 Sun Aftemoon ane Not Used 55 Sun Maoming 8 55 Sun Night Public Holiday Admin Mon Thurs PH Admin Friday Sad Admin Friday PH 08 30 W Monitor Early Departure Admin Mon Thurs PH Add Copy Day Program Refresh Close Description briefly describes the Day Program Using a consistent format is advisable for future maintenance Short Desc is only
52. anual that JT does not differentiate between the In and Out clockings The first clocking for the day is calculated as an In and the next as Out regardless of its original direction However the direction will show on the access reports This In and Out feature is useful when employees work on rotation shifts with the start and end times being identical 18 00 06 00 06 00 18 00 and they forget to clock The operator will be able to see if the 06 00 clocking time was In or Out as pushed by the employee before identification and easily be able to rectify a missing clocking Show Time on Reader if option is selected the time will be displayed on the Device Sagem readers only Once these parameters have been configured a Configuration Download will need to be performed on the Device Sagem readers only The Change room Device option will become available if selected in the System Configuration When a Device is marked as a Change room Device and Change room Devices are active on the Day Program JT will ignore clockings from all Change room Devices which occur before the first and after the last Non Change Room Devices You can see more about this in the Day Program section To configure a Sagem fingerprint reader to use contactless cards as an option you will need to perform a factory reset Restore reader to default factory settings then enter Easy setup Ensure Use identification is set to Yes Use Desfire cards is set to No and Use Mifare
53. are allocated separately NT and OT Unauthorized OT and the employee needs to work a certain number of hours of NT before earning OT a rule can be put in place to Take From OT to fill up any short NT on the day This Stolen Overtime can also be stored in the Save as time category e Day Programs Admin M F A Profile Clockings Bouncing Revisions Allocation Breaks Rules Short Time Counters Day Change Bonus Admin M F PH Admin Public Holiday Rules Admin Sat Min of 08 00 Normal Time Take From oT La Admin Sat PH Admin Sun _ Advanced _ Post Process Save as Stolen Time M F Maoming oming PH M F Night M F Night PH M F Quick Change Maint Maint Hour Break Maintance PH Maintenance Change to day aintenance Day intenance Early Maintenance Eany Saterday Maintenance Early Sunday Maintenance Night Salary M F Day Salary M F Day No Overtime Salary M F Day PH J Salary M F Night Sei Masen Salary M F Night No Overtime 7 Add Delete Copy Day Program Refresh Rules and formulas follow an order of preference and can be moved up or down in priority using the arrows on the bottom right hand side One can select a rule or formula and click Copy Item to copy it into memory and then paste add it into the rules of another Day Program by clicking Paste Item When applying rules it may be easier to manage the rule of Taking OT to fill up NT using the
54. are no clockings This is normally selected for weekdays not for weekends Enable Day Bouncing if enabled JT will enable the Bouncing tab for editing and then apply the bouncing rules explained later Use previous day s shift start time is only available when bouncing is active and uses the Shift Start time of the previous workday to determine the default Day Program to use in the event of no clockings This is mainly used for Night Shift Public Holiday Day Programs Balance to Target between Shift Start amp End will make the Balance to Target Time calculation limit the balancing of missing time to the time between the Shift Start and Shift End JT will not calculate any ate arrival time if Monitor Late Arrival is not selected and similarly not calculate any early departure time if Monitor Early Departure is not selected This would mostly be applied for weekends and for flexible hours Page 12 of 58 Clockings kr Day Programs 155 Mon Fri Aft Quick Change Profile Clockings Bouncing Revisions Allocation Breaks Rules Short Time Counters Day Change Bonus 55 Mon Fri Aftemoon E a l da l casa A a i 55 Mon Fri Aftemoan PH a Duplicat 155 Mon Fri Mom Quick Change agio ers 55 Mon Fri Moming 12Hr First amp Last clocking only o RR W Ignore Duplicate Clockings 55 Mon Fri Moming Hr PH ni ii 155 Mon Fri Moming amp Hr Exclude First amp Last cloc
55. at the specified time The exporting of the payroll file can set this date automatically which is explained in the File Creator section Page 38 of 58 Approval amp Recalculation Control Approval is activated here and can be implemented on three different levels 1 Use Daily Summary Timesheet Approval operators usually Supervisors will have to approve on a periodic basis before the payroll totals can be exported to payroll Enforce Adjustments on Absence if selected then the default adjustment allocated during absence must be changed by the operator before approval will be allowed This will force the operator to select an adjustment based on the reason for absence Even if AWOL or a similar adjustment is selected it still means that the operator has seen to the absence 2 Use Pay Totals Approval this will force the operator usually Managers to approve a group of employees totals before the payroll totals can be exported to payroll 3 Use Department Totals Approval this will force the operator usually a Director to approve the totals achieved by each department before the payroll totals can be exported to payroll Timesheet Approval Start needs to be set all periods after this date will need to be approved up to the current date Earliest Recalculation Date will only allow the operator to recalculate days which occur after this date This can be taken advantage of when
56. ay totals Each full week is calculated as normal by applying the weekly paygroup rules JT will add the split weeks pay totals to all of the full weeks pay totals and then finally add the period totals for the last few days of the incomplete week to produce the Monthly pay totals If Flexi Time is enabled JT will transfer any time selected in the Carry over limits which is greater or less than the Required Time to the next period JT will only transfer the Maximum amount of excess time to the next period and similarly only transfer the Minimum amount of lacking time as set in the Carry over limits The required time may vary if the period type is monthly in this case the use of Sum of Daily target time may be necessary In the summary view and reports JT then shows the results of the flexi time calculations per period as follows Brought Fwd The amount of time that has been transferred from the previous periods Carried forward amount initial balance of flexitime Worked Hours The actual amount of time worked in the period before applying any flexi time rules Closing Balance The amount of time calculated after adding the Worked Hours to the balance brought forward amount Lost Time The amount of time worked which exceeds the allowed limit for carrying over to the next period Carried Fwd The amount of time which will be transferred to the next period calculated from the difference
57. before the shift which is not permitted Grace Time is the amount of time employees are permitted to be late Dock Time is the amount of time to penalize an employee for being late Shift End Disable All Post Shift Time will pull all clockings from the End of Day time to the Shift End time set in the profile Wash up Time is the amount of time that will not be regarded as working time after the shift ends This is generally used to prevent people earning small amounts of overtime after the shift which is not permitted Grace Time is the amount of time which employees are permitted to clock out before the end of shift Dock Time is the amount of time to penalize an employee for clocking out early Manual Revisions Any Clockings You can create any number of revisions using the manual configuration However it is suggested to create a few automatic revisions which may be closest to your desired results then switch to manual revisions and modify the existing revisions to match your exact desired results You can switch between Push and Pull configurations by clicking the Pull Back or Push To button All will apply to all clockings in that time zone while In or Out will only apply to the calculated In and Out clockings for the day In the screenshot below manual revisions have been configured for a Day Program which caters for stagg
58. between the Closing Balance and the Required Time The Rules for the Pay Groups work very similarly to the rules and formulas of the Day Programs Each rule and formula created may also contain an Advanced Condition and can be configured to execute in order of preference In some cases multiple rules and formulas are required to achieve specific results All of the Pay Groups can apply the Rounding for Totals rules for the pay totals configured in the Totals section of the Roundings Pay Groups Admin Week Profile Rules Calendar Factory Weekly Flexi Rule Min of 040 00 Hours _ Sum of Daily Target Time Normal Time Take From 0715 Save As Not Used ne No Type Min Max Time Time Category Action Time Category Time Category IF 1 Rule Min of 40 00 Normal Time Take From OT 1 5 Mot Used Add Rule Add Formula Delete item Add Delete Copy A Dynamic pay group becomes necessary when a varying number of days exist in each pay period and pay group rules are necessary To configure this you will need to create a pay group for each different type of pay period with the different rules and then map each of these pay groups to the calendar section of a Dynamic pay group Doing this allows JT to know which rules to apply for the given date ranges in the calendar The Rules tab for any dynamic pay group is disabled as the rules for each mapped pay group are applied JT ensures that eac
59. bove the cleaners who pass through all turnstiles and into all departments throughout the day will only have their time and attendance calculated using the Reception clocking point The default clocking group only includes the Time and Attendance readers as configured per device i e if a device is set to Time and Attendance then it will be selected in this default group Similarly Devices _ Factory Turnstile IN when connecting to external access control systems only the readers set to Time and Attendance will automatically be selected Reception here Once a new clocking group is created one can select the Time fin and Attendance readers regardless of their original Time and Attendance status Details Name Default Default Page 32 of 58 T amp A Devices In some cases T amp A Devices from external access control systems need to be defined within JT This option is not available with all Import Locations External access control databases To setup the Time and Attendance terminals click on Setup then T amp A Devices The clockings from each Device selected here will be imported into JT Each Device also has the option of being an In or Out clocking during the import To set or change this direction you can click on the entry in the In Out column In some cases you have the option to select Device which will mark the clocking as in or out based on the access control s direction
60. ce Change to day Maintenance Day Maintenance Early Maintenance Early Saterday Maintenance Early Sunday Maintenance Night Salary M F Day Salary M F Day No Overtime Salary M F Day PH Salary M F Night Salary M F Night No Overtime e Allocate to Off duty time Deduct Break Of Duty a MENNNHNNANMNNNNNNNNNNENNEEEE 24 00 Normal Time 24 00 Lunch Duration Yes Yes Allow Auto Breaks to deduct if selected JT will automatically subtract all assigned Auto Breaks from the time category Allocate to Off duty Time if selected JT will calculate the time that an employee was off site interruptions like lunch tea or toilet breaks JT will calculate this time using the time between all Out and In clockings during the specified Off Duty time zone When configuring a Day Program to control Unauthorized OT it is advised to allocate unauthorized time to the necessary time zones as opposed to allocating Normal Time for the whole day and using a rule explained later to limit unauthorized OT This technique will prevent employees from arriving late and then leaving late working in an unauthorized OT zone to compensate for their late arrival Without the above technique being used this Automatic Authorized OT may go unnoticed thus allowing the employee to effectively work flexi time Allocating unauthorized overtime to the necessary time zones will mark any extra time as Unauthorized and th
61. ce PH Maintenance Change to day lax number of bundles Include standard allocations Maintenance Day Maintenance Early Maintenance Early Saterday Prisa E linimum Allocate Ignore other Salary M F Day e located Categor Call Out Allocations Salary M F Day No Overtime 00 00 00 00 Salary M F Day PH Salary M F Night Salary M F Night No Overtime Page 20 of 58 Time Bundle A Time Bundle bonus is used for employees who need only work for a certain amount of time but are allocated a minimum amount of time for their work This is usually the case for employees working on Sundays In the example above the employee would only have to come in for 10 minutes to receive 4 hours of OT2 0 There is a bundle limit which would limit the amount of bundles to allocate In the example above the employees would have been allocated 8 hours of OT2 0 if they had worked for 4 hours and 1 Minute However if they had worked for 9 hours they would only be allocated the 9 hours worked as it exceeds the bundle limit of two NOTE This configuration works without any allocations in the Allocation tab If there are any allocations configured JT will ignore them unless the Include standard allocations is selected JT would then allocate them as per normal e Day Programs X j Day Change Bonus E Standard Bonus Time Bundle Call Out Admin Sat PH a Admin Sun 2 Custom Time Balance to Target Time M F Moming M F Moming PH Alloca
62. ct support htm_ They will provide a username and password Page 43 of 58 Visitors Enable Visitors Module will enable the use of the Visitor Management module Please follow the following steps in order to setup the Visitors Management module 1 Enable the Visitors Module in the System Configuration System Configuration Import Clockings General Backup Default Allocations Reports Hardware Device Engine visitors Enable Visitors Module Prefix for Visitor Humber VIS Capture Photos Scan Fingerprints Scan the Drivers Licence 1D Documnent C Print Document 2 Inthe Jarrison ini file found in C JT Data Config folder ensure the line VisitorEnroller True appears This will maximize the logon screen preventing the user from performing other tasks on the computer 3 Enter a prefix in the empty field next to Prefix for Visitor Number It will be appended to each visitor s number in the system NB This prefix cannot be the same as the first 3 letters of any employee number Once set the employee number will not be allowed to contain this prefix too 4 Youcan also specify whether the visitor photo is required or not and the photo of the drivers licence 5 If Print Document is selected the visitors details will be sent into a Microsoft Word document explained later and printed after adding the visitor 6 Next is to create a User Group to be assigned to a user Visitor
63. details this will use the Email field for each employee on the Employees Details tab instead of the Email to field in this window This option will only show data for each specific employee and email it directly to them It will also CC and or BCC each email to the address entered in this window Only send if report is not empty if selected then JT will not send reports which contain no data an example being the absentee report if all staff are present Email Excel file to send the reports attached in Excel format as opposed to PDF Reporting Period this can be Current or Last periods alternatively you can use Today or Yesterday Recurrence if Weekly is selected will give you the option to select any combination of days in the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month Recurrence O Weekly Monthly Monthly O Day of month Page 51 of 58 SMS Reports Automatic SMSes are processed and then sent to the recipients by the Device Engine Please do not forget to ask the administrator for assistance in setting up an SMS account This is done in the System Configuration window You will need to sign up with the SMS provider to receive a username and password To add an SMS report click on Add then select the SMS Report option Report this is the list of all of the reports created in the Report Creator
64. displayed in the reports and in the Summary View Shift Start is used for the Late arrival calculation it also provides the clock time JT will suggest when adding a manual clocking in Daily Details Shift End is only used for the Early Departure calculation and is the time JT will suggest when adding a manual clocking in Daily Details Start of Day is the start of a 24 hour clocking capture frame Example If it were 02 00 JT would allocate all clockings starting at 02 00 until 02 00 the next day For a 14 00 22 00 afternoon shift the Start of Day can be approximately 10 00 allowing the employee to clock out until 10 00 the next day If the employee changes to a 06 00 14 00 shift the very next day using Day Bouncing then a Start of Day of 04 00 would be better as JT would not allocate the 06 00 clocking to the end of the 14 00 22 00 shift resulting in a missing clocking Target Time is the time an employee is expected to work for the day JT will use this time when applying an adjustment with Balance to Target Time as the amount of time to allocate Patrol Route if selected will apply the patrol route rules specified as Patrol Routes explained later Public Holiday the Day Program selected to be used when a public holiday occurs JT does this after any bouncing specified Work Day if selected will apply the absentee rules for the day if there
65. e Page 41 of 58 Enrolment Show Enrolment Reader on Employees Window if selected the enrollment options set here will be applied to all users on JT This will allow each user to select their own enrollment options on the Biometrics tab of the Employee Details screen which will be saved to their local PC for future use If you need to enroll more than two fingerprints for employees fingerprint matching for Sagem Morpho hardware then select Enroll All Fingers this will allow up to ten fingerprints to be enrolled and shown on the Employee Details window Use local Enrolment Settings if selected JT will use the saved local settings set with Show Enrolment Reader option temporarily selected for each users enrolment Show Fingerprint Database will allow you to select which database to download the employee to on expanded Sagem Devices from the Employee Details window Select Standard Enrollment Reader will allow you to select the general enrollment reader for capturing fingerprints The Sagem MSO 300 and MSO 1300 options will allow for enrolment with an optional dongle for better quality The older Sagem MSO 100 always requires a dongle All devices in JT will be included in the selection however in the event of no enrollment reader present the quality of the prints captured is reduced when enrolling on Sagem T amp A or access control devices When fingerprints are enrolled directly on the reader readers other than Sagem the employ
66. e file to its final destination HDD flash drive network drive etc The C JT Backup folder on the PC where the database is installed needs to be shared with Read Write and Modify change access for all users who want to perform the backup Backup Prefix will always be prefixed to the backup file for easy identification including the date and time of the backup Offsite email address is always used when doing a backup zip and email as the suggested recipient Segment email attachments into will divide the backup into smaller files as not to exceed a mailbox attachment size limit You can piece it together again using JT Support only Backup on exiting Jarrison Time this will automatically perform the daily backup upon exiting and only backup the database once a day as soon as the first user exits each day Archive All transactions will be moved archived to the supplementary database All transactions which are older than the date specified here This screen also shows the last archive date if it has been performed before Page 39 of 58 Default Allocations This tab configures the way JT handles Absence Late Arrival Early Departure and Missing clockings The below default settings are rarely changed On Absence if there are no clockings on any work day then JT will allocate the target time specified on the Day Program assigned to the time category selected here Absence In addition JT will also increment th
67. e selected counter Absence For no action to be taken on absence select the Not Used entry from the list On Late Arrival this specifies the time category to allocate any late arrival to The counter selected here will only be incremented if late arrival exceeds the specified time Early Departure this specifies the time category to allocate any early departure time to The counter selected here will only be incremented if early departure exceeds the specified time Missing Clockings in the event of a missing clocking JT will automatically increment this counter If there is only one clocking for the day JT will use this as the first clocking of the day then apply the late arrival calculation to it even if it is the Out clocking If there is at least one Out clocking for the day and a Missing Clocking is encountered odd number of clockings JT will apply the early departure calculation only if the Ignore Early Departure is not selected Attendance if an employee has one single clocking for the day then JT will increment the selected counter This is useful when doing a Present report based on counters If this is not required then select Not Used from the list and JT will not increment the counter Clockings Count this will increment the counter specified with the number of clockings clocked by an employee for the day Unpaired Clocking Count this will incre
68. e server 4 Enable TCP IP In SQL Server Configuration Manager Start All Programs Microsoft SQL Server 2005 Configuration Tools Click the next to SQL Server 2005 Network Configuration Now click on Protocols for SQLEXPRESS this will list the protocols on the right of the window Double click on the TCP IP protocol and this will open the Properties window Set Enabled to Yes Now click on OK A connection to the database should now be possible If the firewall was temporarily disabled and needs to be re enabled enable it and attempt to logon to JT If the connection cannot now be made to the database the ports on the firewall need to be opened by following these steps below You will need to restart the SQL Server Services for the changes to take effect You can also restart the PC 5 Configure JT to Access SQL Server through the Firewall Open SQL Server Configuration Manager Click the next to SQL Server 2005 Network Configuration Now click on Protocols for SQLEXPRESS this will list the protocols on the right of the window Double click on the TCP IP protocol and this will open the properties window and then click onto the IP Addresses tab In the IP All section next to the TCP Port box type 1550 and click OK leave Dynamic as is SQL Server now needs to restart which can be done from this SQL Server Configurati
69. eak Paid 15 Minute Total Duration 01 00 Break Conditions 2 Automatic Paid Must work between 01 00 and to activate this break 20 00 hours forthe day Max breaks perday E Max duration per break 00 10 Add Delete Close An Automatic Break will automatically deduct the Total Duration specified from all of the permitted time categories Allow Auto Breaks to deduct on the day program allocation The break time will only be deducted if the employee has time worked between the minimum and maximum amount of time specified In the screenshot on the left it is between 5 and 15 hours The other type of break is a Paid break With this break applied employees will be able to clock out and then in again during the break zone explained in the Day Programs Section without being penalized losing time They will only be allowed to clock out a limited number of times controlled by the Max breaks per day setting In the example on the left this would be a typical lunch break Here too the breaks will only take effect if the employees work an amount of time between the minimum and maximum specified In the screenshot on the left it is between 5 and 10 hours In the event of frequent clockings for breaks usually as a result of a turnstile break limitations need to be set in place in order for JT to not subtract this break time taken In the screenshot on the left
70. ees can be imported into JT from the Device Click on File then Import Employees from Device Sagem Hardware Consolidate if selected will acquire three separate prints per finger from each person during enrollment and combine them into one average print Use Verif if selected a verif licence must be embedded in the Sagem MSO Device or a verif dongle must be present and the quality of the enrolment is far better If the dongle is used then the Number of good quality fingers is enabled and sets the number of acquisitions necessary before saving the persons fingerprint Morpho Mifare Tags Use Mifare Tags for Morpho Readers to implement the use of contactless Mifare cards with the Sagem MA120 MA520 or OMA520 readers select the encoder that will be used Click on Configure leave the Block Number as 4 and then browse for and select the keys in the C Program Files Jarrison Systems Jarrison Time Mifare STD Keys folder amp System Configuration 5 Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Enrollment Morpho Mifare Tags C Show Enrolment Reader on Employees Window Y Use Mifare Tags for Morpho Readers C Use local Enrolment Settings C Show Fingerprint Database Select Encoding Device Select Standard Enrollment Reader Mifare SCM Y Bio Mini Mifare contactless card writer configuration Offset where to write block number K
71. en only once the OT is authorized will JT take the Authorized OT to fill up any missing NT provided of course that this rule is in place explained in Rules for Day Programs M F Night M F Night PH M F Quick Change Maint Maint Hour Break Maintance PH Maintenance Change to day Maintenance Day Maintenance Early Maintenance Early Saterday Maintenance Early Sunday Maintenance Night Salary M F Day Salary M F Day No Overtime Salary M F Day PH Salary M F Night Salary M F Night No Overtime Salary M F Night PH Salary Sat Night Salary Sat Night PH Salary Sun Night Sat Moming Sat Moming PH Sat Night Security Day To 07 00 17 00 24 00 Allocate Unauthorised OT 1 5 Normal Time Unauthorised OT 1 5 Unauthorised OT 1 5 Allocate to Off duty time Deduct Break Off Duty Yes Page 16 of 58 Breaks All breaks need to be configured in the Breaks screen explained earlier before applying them in this tab You can double click on the break here to open it for editing With all automatic breaks the From and To times are disabled as automatic breaks will deduct the Total Duration from all Allocations that allow auto breaks to deduct from them see the Allocation tab on Day Programs and the Breaks window These automatic breaks will also only be deducted after the employee works the predefined number of hours time worked between the
72. ep 1 Adjustments Adjustment Details In the Adjustments window allocate Permissible Time SS instead of Normal Time to all issi permissible adjustments You aiil Less may need to create the Permissible Time time category if it Time Categories is not already available Click on Setup then Time Categories Permissible Time Add or Remove specified Time to or from Sick Paid e Step 2 Day Programs This formula occurs in each day program The Target Time Formula must be correct for each day involved as it is used in this TagetTme v Mims i permissible time method You may need to create the My A _ p E la ili Target time category if it is not already available Click on Setup then Time Categories Step 3 Pay Groups Rule O00 ae Sme Ds MTs v The final step is done in the Pay x Groups this rule will make the sum of A OT 1 5 Save As all My Target times calculated by each Day Program for the period be the basis _ Advanced from which to steal overtime from The results of permissible time being applied in the below screenshot ms 13 Sef 200 Run Date 03 Oct 2010 Simon Pascali User Weekday Day DayProg In Out MyTarget_ NT 15 2 Short Late Early Missing Permiss Adj Type Adj Time Adj Comment Saturday 13 5ep DSat_ _ __ lt Ip Sunday 14Sep DSun_ _ Monday 1
73. er 5 Time Amount of adjustment time Decimal e g 5 5 6 Comment Optional 7 Override Y or N N if blank 8 Subtract Y or N N if blank 9 Early amp Late Y or N N if blank 10 Name Optional Will be used if an error occurs during import 11 Surname Optional Will be used if an error occurs during import The date format is dd Month yyyy The Adjustment and Allocate codes are the codes assigned in Jarrison Time to the adjustment type and time category to allocate To view these codes you will need to activate the Show Codes option in System Configuration The time is required in decimal format i e five and a half hours would be 5 5 The name on the end is optional but it will help when importing adjustments for an employee who is not in JT If the external system can export adjustments with date ranges JT can import them using the below format Employee Number Start Date End Date Adjustment Allocate Time Comment Override Subtract Early amp Late Skip non working days Name Surname 015 25 Feb 2015 03 Mar 2015 13 4 0 55 Jason Y N Y Y John Smith 1 Employee Number Alphanumeric must be same as employee number in JT 2 Start Date of Adjustment Format DD MMM YYYY e g 25 Feb 2015 3 End Date of Adjustment Format DD MMM YYYY e g 04 Mar 2015 4 Code from Adjustments in JT To get this go to System Configuration select Show codes then see the existing code in adjustments 5 Allocate T
74. er the licence However the Admin user may not use JT on a regular basis as a user and is restricted from doing so The Admin user can sign in on an irregular basis to administer the system only Change Password at next login will force the user to change their password the next time they sign in They will also have to conform to the password control set in the system configuration If passwords are set to expire the expiry date is displayed The Auto Import Clocking if selected will open the import window automatically after signing in Only if it is set in the System Configuration to import automatically Import Section will the actual import take place It is advised to only set this for a user who generally collects the clockings and also wants this to be automated at sign on This is not necessary if the Device Engine is collecting the clockings automatically User Rights User Group This is created in the User Groups window explained in the User Group section of this manual and will determine what the user can do in JT Once this user group is selected or changed the changes will be effective the next time the user logs on to JT View Filter This will determine who the user can view in JT Edit Filter This will determine whose information the user may edit Users can only edit employees that are also included in the View filter These filters are created similarly to standard employee filters
75. ered shifts I E some employees may finish at 13 00 while others may start at 13 00 These revisions will prevent unnecessary overtime for the early shift clocking out up to 20 minutes after shift end time and then also prevent unnecessary overtime for the late shift clocking in up to 40 minutes early This is achieved using the In and Out selections for the revisions In some cases using Roundings explained earlier is better for revising all clockings for the day Revise Clock Times i All 18 00 Pull Back 18 20 C In Only Ol Out Only Clockings Between Action To Applies To 00 00 and 06 00 Push Up 06 00 nOn 09 40 and 10 00 Push Up 10 00 In Only 12 40 and 13 00 Push Up 13 00 In Only 13 00 and 13 20 Pull Back 13 00 Out Only 15 00 and 15 20 Pull Back 15 00 Out Only 18 00 and 18 20 Pull Back 18 00 Out Only If most Day Programs use the same set of rules for revisions one can configure the default Day Program s rules by selecting Copy Default Revisions on each other Day Program This will apply the same rules to the other Day Programs Page 15 of 58 Allocation JT uses this allocation table to allocate issue selected time categories to employees for their work time between In and Out clockings in the specified time zones One can issue multiple time categories within the same or different time zones bla Day Programs Admin M F Admin M F PH E Maint Hour Break Maintance PH Maintenan
76. explorer and select Properties Select Security from the top left of this new window Ensure Server Authentication is set to SQL Server and Windows Authentication and click OK 2 Update security in JT Update information in the C JT Data Config Jarrison ini file ensure that Security SQL is set 3 Create the JT User In the object explorer click the next to Security Right click on Logins and select New login In the new window enter jt lower case as the Login name Now click on the SQL Server Authentication radio button The password is time lowercase Confirm the password jtime Deselect Enforce Password policy NB Leave default database as master Click on Server Roles from the list on the left and select sysadmin only Click OK NB If the jt user on the server cannot have the default password jtime you can change it to whatever you need it to be and then update the information in the C JT Data Config Jarrison ini file to Security SQLA Now when you start JT for first time you will be prompted to enter your new SQL password for the server If the password is incorrect it will warn you and you will have to retry If the password is correct JT will encrypt this password into the ini file and each time you log in JT will decrypt this password for the server and use it to gain access to th
77. ey files Block number from 1 to 216 4 Old key file C JT_Installs JT Installs Interfaces S agem T ools Mifare STD Keystoldke New key file C JT_Installs JT Installs Interfaces S agem T ools Mifare STD Keys newk Device name Default key file C JT_Installs JT Installs Interfaces S agem T ools Mifare STD Keys defar 1 0 Register SCM Microsystems Inc SDI011G Contactless Reader 0 v Check key files Direction from Device Calculated Direction Autodetect OK Cancel Y Ignore Duplicate Clockings 1 aos eono reorariga Refresh Save Close Download Device ID to devices will show the Tag Number option in the Employee Details screen and then send this number to the Devices as opposed to the Employee Number This method is used in environments where the Device communicates to an access control system which can only accept a numeric Wiegand code or the Device itself can only accept numeric Device IDs and the Employee Numbers in JT need to be alphanumeric Use Siren Times will enable the use of siren times Once enabled schedules can be set in the Siren Times window then select the schedule to use in the Devices window Use Change Room Devices will activate this feature see more in the Day Program section I O Register Direction from Device using this method JT will determine whether a person is IN or OUT based on the direction of the Device which they last clocked at Each Device which you want included in the I O Register must be acti
78. for extending the day frame into the next day s is required then using the rules and allocations etc separately for each also being a requirement Page 13 of 58 Example A driver leaving for a long journey extending over the weekend and needing to be paid OT1 5 on Saturday and OT2 0 for Sunday off site JT will create an end of day Phantom clocking of 24 00 on the day the employee clocks in then for each day that he she is off site JT will create a 00 00 and 24 00 set of Phantom clockings Then on the day the employee returns JT will create a 00 00 clocking This allows for each Day Program assigned during this off site time to calculate separately amp Daily Summary for Lucky Mkhabela l View Last Period gt pad Periodic Monthly Custom Weekday Day DayProg In Out NT OT 1 5 OT 2 0 Missing out Late Early Adj Type Adj fic nnn Wednesday Oct 16 12Hd Thursday Oct 17 12Hd 08 00 24 00 16 00 1 02 00 Friday Oct 18 12Hd 00 00 24 00 24 00 1 Example of an Employee Saturday Oct 19 ASat 00 00 24 00 24 00 1 eae i Sunday Oct 20 ASun 00 00 24 00 24 00 1 who clocks In i then Out Monday Oct 21 12Hd 00 00 06 00 06 00 1 12 00 several days later with Period Tot 46 00 24 00 24 00 5 02 00 12 00 Phantom clockings in Pay Totals W12hshft 46 00 24 00 24 00 5 02 00 12 00 between 4 m b Authorize Print Excel Close Duplicates Ignore Duplicate Clockings if selected JT will merge any c
79. from the Reports menu Shift Restrictions Restrictions are setup by going to Programs on the menu bar then Shifts Patterns then Restrictions tab Selecting Always Carbon Copy will activate a field for an email address to be entered This address will receive a copy of the deactivation email that gets sent to the Supervisor amp System Configuration mmj Report Margins Top 3 Left 30 40 Right Bottom 40 Standard font for Information Bar on reports Font Microsoft Sans Senf 12 Change Font Email Reports L Use SMTP to email reports from the Reports window Shift Restrictions _ Always Carbon Copy cc after deactivation Refresh Close Hardware hr System Configuration mE Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Payroll Import Enrollment Morpho Mifare Tags Show Enrolment Reader on Employees Window _ Use Mifare Tags for Morpho Readers Configure _ Use local Enrolment Settings _ Show Fingerprint Database Select Encoding Device Select Standard Enrollment Reader MSO 300 rl General Number of good quality fingers i 3 Default gt _ Download Device ID to devices Use Siren Times Use Vent Use Change Room Devices _ Consolidate Register 5 Direction from Device 8 Calculated Direction Ignore Duplicate Clockings 1 Minutes between clockings Refresh Save Clos
80. g Clockings if selected will automatically add an employee into JT if there is an unknown employee number associated with the clocking in the import file or Impro database or on the Sagem Reader JT will use the employee number name and surname from the import file and add the employee with the all of the default attributes This is an automatic process only recommended when installing JT at a site with an existing access control system and you wish to Import all existing employees into JT In most case this automatic process is not selected and JT will open the Add New Employee screen during the import This enables the operator to allocate the correct attributes immediately include Clockings from Biometric Devices enables the import of clockings from Biometric Devices when the Import source is anything other than Hardware This will import from the selected import source and then also import from connected Biometric Devices afterwards This is useful for add on Devices The Auto Run Import Clockings will automatically import the clockings when the Import screen is opened To ensure that clockings are imported on every logon this option needs to be selected the user must also have Auto Import Clockings selected in the Users section Use Clocking Groups if selected JT will only import clockings from the selected locations as per the Clocking Groups window Use Report Groups restric
81. ght 12 Hr eee e PE 55 Mon Fri Night 8 Hr Grace Time 00 05 55 Mon Fri Night 8 Hr PH 35 Mon Fri Night Quick Change LJ Dock Time 00 00 Clockings Between Action To Applies To 55 Sat Aftemoon a 55 Sat Aftemoon PH Shift End 05 30 and 06 00 Push Up 06 00 AI Sat Moming C Disable All Post Shift Time 06 00 and 06 05 Pull Back AI 55 Sat Moming PH i a cue 55 Sat Night Washup Time 00 30 14 00 and 14 30 Pull Back 55 Sat Night PH Care Tin nonno 56 Sun Aemoon C Grace Time 00 00 55 Sun Moming C Dock Time 00 00 55 Sun Night oriali Add Delete Copy Default Admin Mon Thurs PH Revision Revision Revisions Admin Sat Add Delete Copy Day Program Refresh Revisions are used to Push change to a later time or Pull change to an earlier time the clockings according to the rules set in this window The results of the revisions can be seen in the Calculated window in the Daily Details screen or the Revised clockings in the reports Automatic Revisions Only the revisions that are selected will apply some have been selected in the example above to demonstrate the operation of each Shift Start Disable All Preshift Time will push all clockings from the Start of Day time to the Shift Start time set in the profile Change Room Time is the amount of time that will not be regarded as working time before the shift starts This is generally used to prevent people earning small amounts of overtime
82. gure JT to email an export file To add this reminder time report click on Add then select File Export using the following options Start Time the time at which the Device Engine will send the export file If the Device Engine is not running during this time no export files will be emailed It will not save an entry to email later Recurrence Weekly if selected will give you the option to select any combination of days in the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month Import Adjustments You can configure JT to import adjustments at any given time To add this import click on Add then select Import Adjustments using the following options File Name This will be the path and file name The file name will need to be constant The external program making this file will need to append to the file each time JT will rename the file to Imported with the date and time Start Time the time at which the Device Engine will send the export file If the Device Engine is not running during this time no export files will be emailed It will not save an entry to email later Use Date Range Format You will need to select the import format the format can be found in the C Program Files x86 Jarrison Systems Jarrison Time folder Recurrence Weekly if selected will give you the option to select any combination of days in
83. h pay group in the calendar runs back to back preventing the user from overlapping periods Dynamic pay groups may also become necessary when a company needs to change its pay period dates You would create a longer pay period for the current period and a shorter for the next until the pay date is correct Page 24 of 58 Period Details Start Date 26 May 2014 End Date 22 Jun 2014 21 Apr 2014 26 May 2014 22 Jun 2014 4 Week Rule Page 25 of 58 Permissible Time Permissible Time is a technique available to grant permission to employees for being absent without allocating normal time for this absence but still enabling overtime be taken to fill up missing normal time worked on other days in the pay period Week Month etc Not using permissible time common circumstances it is advised to configure all Paid adjustments E g Sick Paid and Annual Leave in the Adjustments window to allocate NT and Sick Paid time when applying the adjustment This is done so that you will not have any Short NT at the end of the period containing days with sick leave If this NT is not added JT may take time from any overtime worked to make up for the missing NT However the employee s timesheet and or the payroll system might not want to include show the additional NT at the end of the period and rather show and or export the NT and Sick time separately To achieve this we implement the Permissible Time method St
84. han allowed Date E Overdue C Only Before 04 Mar 2015 Last Movement In Out Emplid Employee Name 01 Apr 2015 15 11 OUT S o Hein Jacobs 01 Apr 2015 15 11 OUT Soe Hein Jacobs 27 Mar 2015 11 49 Bit Jose Jose 01 Apr 2015 15 09 97 Hein Jacobs 01 Apr 2015 15 09 be bn Jason Webb 01 Apr 2015 15 11 be be 4 Hein Jacobs 01 Apr 2015 15 11 be bed Hein Jacobs i 1 2 3 4 5 6 7 8 Category This is where you can add different Item Categories to assign equipment to This is used later on in filtering items based on their category Page 56 of 58 Manual Restore of Database In the event of data loss e g stolen PC malicious viruses HDD failure etc a restore from a previous backup will be necessary This process will overwrite all information on the current database e g employee s details clockings shift rules etc and replace them with the contents from the backup If you are restoring from a backup to roll back to a previous version it is recommended to back up the existing database first Restore with bak file This restore method requires the bak file to be located in a folder on a local drive It will not restore from a network location Sometimes it is also necessary for the file to be located in a folder C backup restorefile bak and not just in the root of the drive C restorefile bak If the backup is zipped you will need to extract the bak file first The following steps are done using Microsof
85. his program which searches for all instances of SQL Server databases If this is not present you will need to edit the jarrison ini file manually to connect to the database The contents of this manual are structured in order of advised configuration Jarrison ini Contents The contents of this file do not follow any specific order JT searches for certain keywords and applies each action accordingly Not all of the entries are required and if omitted JT will use the default settings The ini file can be different for each user allowing a few customizable options for each separate user A sample of the ini file is located on your installation CD Security Type of connection to the DB is listed below e Security NT Windows Authentication no password required to gain access to the SQL instance e Security SQL SQL Server Authentication which requires a username and password to the SQL instance Default User name is jt and password is jtime all lowercase this is necessary for multiple users to connect to the database e Security SQLA SQL Server Authentication with a configurable password for the jt user Please see the Enabling Communication for Multiple Users section of this manual for more information on this Server xxx Name of the SQL server where the database resides Database xxx Name of the database normally JTime Supplementary Database SUP The default is JT_Supp Registration xxx Code created for registra
86. horization window explained later Page 10 of 58 Adjustments An adjustment needs to be created for all of the different types of corrections or reasons that will need to be implemented in the event of missing time E g AWOL Sick or Short time etc Click on Program then Adjustments from the menu bar Each adjustment allows for multiple time categories to be allocated during implementation the amount of time to be allocated will be set by the user in the Daily Details screen Multiple counters can be set up to be incremented depending on the amount of time that the user adds for the adjustment I E if the adjustment time allocated exceeds the Minimum time required JT will increment the counters set In the Sick Paid adjustment shown below JT will allocate Normal Time and Sick Paid time and increment the Sick Paid counter and the Manual Adjustments counter if any time was allocated when applying this IOD adjustment You can include any adjustment type in the Annual Overview shown in the user manual by selecting the Use in Overview option From here you are now able to set the Back Colour and Fore Colour as you like ler Manual Adjustments Absent Adjustment Details Absent with Permission na Annual Leave Description Sick Pd Default AWOL Short Desc Sick Pd Bussiness Compassion Leave Use in Overview Fore Colour Back Colour Family Responsibility Injured On Duty Manual NT Ma
87. if it goes offline for the specified time entered Hardware Auto update time from PC if selected the Device Engine sets the time on a daily basis starting four minutes after start up Show Advanced Options if selected adds more options to the standard list in Device Engine Click Refresh in the Device Engine The list of commands available in the context menu of Device Engine is available by right clicking on Device in Device Engine By default it excludes the Advanced Option Set the ping interval to determines the time that the Device Engine waits to check ping all of the active Devices any commands waiting to be performed are then performed after the ping command Ten seconds is the recommended time Email Settings These settings need to be entered correctly in order for the Device Engine to email reports notifications or reminders Please contact the IT Administrator for assistance here SMTP Server this is the Simple Mail Transfer Protocol server that will be used Username the email username for the email account but not necessary in most cases Password the email password for the email account but not necessary in most cases Domain Name will be used in the email for the recipient SMS Settings These settings need to be entered correctly in order for the Device Engine to SMS reminders or notifications You will need to contact Bulk SMS in order to create an account with them http bulksms 2way co za w conta
88. ime to allocate as in Daily Details 0 Balance to Target Time 1 Any Interruption 2 Allow Late Arrival 3 Allow Early Departure 4 Custom Time 5 Custom Counter 6 Time Amount of adjustment time Decimal e g 5 5 7 Comment Optional 8 Override Y or N N if blank 9 Subtract Y or N N if blank 10 Early amp Late Y or N N if blank 11 Skip non working days 12 Name Optional Will be used if an error occurs during import 13 Surname Optional Will be used if an error occurs during import Page 53 of 58 JT Trace JT Trace is as a module designed primarily to Issue and Return RFID enabled items to employees using Morpho devices You will need to enable this feature by clicking going to System Configuration and then Registration Once the licence is activated a separate File menu tab becomes available after restarting JT called JT Trace Setup Configuration Action Access Visitors JT Trace Window Help Import Tags The first step is to import tags into JT Trace The tags and the file containing the tags including descriptions etc must be received from our supplier Browse for the file supplied and Import it The list of items will now be imported ltems Search Equipm Status 1 OUT 2 OUT Equipment ID 7 Tag No E20034120131F0000AC9D32711 Description Chain Saw Status OUT 5 IN Category General LastMovement 01 04 2015 15 11 07 6 OUT 7 OUT
89. ings from change room devices will be calculated as normal Time and Attendance clockings which occur between the first and last found Non Change room device clockings The Lockout option if selected will make the employee inactive remove from the devices between the times selected The employee will be made active again after the lockout times This is generally used for preventing latecomers from clocking in too late and disrupting work flow E g Assembly Lines where alternate employees have been selected to replace the late comer Dynamic Reduce Day Frame hours by this will reduce the standard day frame of 24 hours by the amount set here This is used when employees clock IN on the previous day and work most hours in this day The hours are then allocated to this day The start of day must be 00 00 Example a shift from 23 00 to 07 00 with most of the time worked in the next day and the hours to be reflected on the next day Extend Day Frame hours by this will extend the standard day frame regime allocating clockings from Start of Day plus 24 hours up to the specified number of hours This extended search will only take place in the event of a missing clocking If a clocking is found in this extended period it would be used as the Start of Day for the next day This is mainly used for maintenance people who are called out at irregular hours Example with Extend Day Frame hours by not selected and the
90. ipment ID Size Size Weight Weight Catega Category sibi Cost Cost site site Charge Out Rate Charge Out Rate Make Make Date 1 Expiry Date Model Model Date 2 Inspection Date 3 Gear Tagging Serial N Serial N Serial No erial No ui dii Page 49 of 58 Daily Exceptions The type of Daily Exceptions selected here will all be displayed when the operator opens the Exceptions window The default amount of Short Time to be displayed is also entered here To view a different amount of short time to this default select Short Time from the top of the Exceptions window and change the time Alternate Labels The default Site Department Class Company and Occupation labels can be changed here and are displayed on the Employee Details window reports and the file export The JT Trace labels are also setup in this window Alternate Trace Labels The labels fields used in JT Trace are all set in this window and will be shown in the JT Trace windows Visitors This is covered in the Visitors section of this manual Day Schedule The colours used in the Day schedule for each different day program are set here Open Day Schedule from View menu w Custom Configuration Include in Day Schedule Day Schedule Header Format DDD DD MMM Mon 01 Apr v Department Day Program Short Name Back Colour Fore Colour v Employee No 3S Mon Fri Aft Quick Change 3SMFAQC H
91. kings lia F 55 Mon Fri Night 12 Hr A Use seconds 55 Mon Fri Night 8 Hr TARA 135 Mon Fri Night Hr PH Entorce Paired Clockings 1 Minutes between clockings 55 Mon Fri Night Quick Change 5S Sat Aftemoon iii 55 Sat Aftemoon PH 00 00 00 00 Only if same original direction 55 Sat Moming n 55 Sat Moming PH i PH Dynamic Roundings 55 Sat Nigh ju A 55 Sun acia Reduce Day Frame hours by 1 as cca E Extend Day Frame hours by B E V ER o round time categories seperatly use a formul Admin Friday Only if first clocking in next day is Out aa lira Admin m s EH Use Shift Pattem for next days Rounding Group Not Used Admin Mon Thurs PH Add Copy Day Program Refresh Close Assortment First amp Last clocking only JT will calculate the Daily Totals based on only the very first and last clockings for the day Usually used for cleaners who clock in and out of access control doors defined as Time amp Attendance during normal working times Exclude First and Last clockings will ignore the very first and very last clocking of the day This is typically used where only one access point is present on site and it leads into a change room canteen ablution area The first arrival entry is ignored as they enter the area then as they leave the change room their time starts to be earned Each subsequent visit to the area will lose them time during the shift until the final entry into
92. ll automatically set the Earliest Recalculation Date explained in the System Configuration section with the end date of the period exported The number of records exported can be added at the top Prefix or at the bottom Suffix of each export file Simply select one or both in the Export Count box Filename uses Date Range will make the name of the file contain the From and To dates Filename uses End Date will make the name of the file contain the end date only E g vip12 Dec 14 asc Filename uses Current Date Time will make the name of the file contain the file creation date and time after the Filename entered but before the file extension E g Vip asc would become Vip 23Apr2015 asc If you need to format the date of the file name then include the format using single quotes Examples Vip ddMMMyyyy asc would become Vip 23Apr2015 asc Vip ddMMyy asc would become Vip 230415 asc Vip ddMMMMyyyy asc would become Vip 23April2015 asc Vip ddMMMMyyyy asc would become Vip 23April2015 asc Vip dd MMMM yyyy asc would become Vip 23 April 2015 asc Vip dd MMMM yyyy HHmm asc would become Vip 23 April 2015 0832 asc Vip dd MMMM yyyy HHmmss asc would become Vip 23 April 2015 083212 asc The Details tab is used to configure the line items in the output file The items are listed from top to bottom and will be exported from left to right into the export file Page 27 of 58 amp Export
93. lockings occurring within the time frame specified These are only ignored for the calculations and NOT deleted There is an option to use seconds and not only minutes between clockings Only if same original direction if selected JT will only ignore duplicate clockings if they are from the same original direction This is useful for sites with and In and Out reader on a turnstile merging unsuccessful attempts to pass through the turnstile from the same direction within the time specified Roundings The Roundings rules apply to all clockings for the day according to the Roundings table explained later Bouncing har Day Programs Revisions Allocation Breaks Rules y Short Time Counters Day Change Bonus 55 Mon Fri AR Quick Change amp 55 Mon Fri Aftemoon 55 Mon Fri Aftemoon PH 55 Mon Fri Mom Quick Change 55 Mon Fri Moming 12Hr 55 Mon Fri Moming 8 Hr PH Profile Clockings Bouncing From 02 00 Use 55 Mon Fri Moming amp Hr Uses first amp last clocking of the day to bounce Use Use Day Program If last clocking is after 55 Mon Fri Night 12 Hr 55 Mon Fri Moming S 55 Mon Fri Night 8 Hr 5S Mon Fri Night 8 Hr PH 55 Mon Fri Night Quick Change 55 Sat Aftemoon 55 Sat Aftemoon PH 55 Sat Moming 55 Sat Moming PH 55 Sat Night 55 Sat Night PH 55 Sun Aftemoon 55 Sun Moming 55 Sun
94. loyee works the Morning shift for the first week Afternoon shift for the next week then Night shift for the third week of the three week cycle and then the Days in Shift Cycle should be set to 21 days In this 21 day cycle each day needs to correspond to the correct predefined Day Program This 21 day shift would need to be created for all three of the groups of employees each starting a week ahead of the next Start Date It is suggested to name these shifts as Group1 Group2 and Group3 In order for this type of cycle to operate correctly employees should not break the routine of Morning Afternoon then Night as per the cycle If they do break the routine the operator will have to add a manual entry into the employee details each time they break the fixed routine specifying when they change to the different group s shift cycle At the end of the day it may be easier to configure Day Bouncing and let JT automatically sense which shift is being worked and apply the correct Day Program If Day Bouncing cannot cater for the ever changing shift pattern you can always make use of the Day Schedule Shift Patterns 5 Shift Rotation Details Restrictions Admin i Day Frograms Description Security grar TY Day Pr r Short Desc Security dii Pey Pgs Start Date 19 Apr 2015 ly Monday On Duty cas Tuesday On Duty Shift statsona Sunday Wednesday On Duty Days in Shift Cycle 8 E Thursday
95. ly Shift Shift Patterns are used to assign map Day Programs to the calendar JT identifies the shift pattern which an employee is assigned to for the day from the Employee s details then uses this Shift Patterns table for the correct Day Program to be assigned To assign a Day Program to each day of the week click on the day in the table on the right and then select the corresponding Day Program from the drop down menu below The Start Date sets the date of the cycle which is normally seven days Days in Shift Cycle It does not matter what this date is if the cycle is seven days as a week always has seven days w Shift Patterns 5 Shift Rotation Detail na Admin Description 5 Shift Rotation is ieee Short Desc 55 Rot Day Program Monday ula eup A _M Tuesday 5 Mon Fri Moming 8Hr Chi ctor 3 Wednesday 5 Mon Fri Moming Hr Shift starts ona Monday Thursday 5 Mon Fri Moming amp Hr Days in Shift Cycle 7 5 5 Friday S Mon Fri Moming Hr Saturday 55 Sat Moming Sunday 55 Sun Moming BS Mon Fri AR Quick Change na Add Delete Cose Fixed Shift Rotation There may be cases when the shift cycle needs to be more or less than the seven days E g A shift where employees work four days on and four days off regardless of the day of week it happens to fall on In this case the Days in Shift Cycle should be set to eight If day bouncing is not used to identify which shift an employee works and the emp
96. me can be viewed in the Daily Details and reports Total Time v Total Time w Plus loTzo v screen and is treated like any other time category in JT _ Advanced _ Post Process Example 2 A formula using Constant Time and Advanced Formula conditions In the screenshot on the left we are adding an hour using the Only IF Cie eo R Constant Time entry at the top of the time category list to Brip if Condition Short Time However we are doing this Only IF the Value employee has left work more than 30 minutes early If the employee has no Early Departure time then JT will not add an hour short time Page 18 of 58 Short Time E Shot Tine Time Short of Time Category Assign to Time Category 08 00 Normal Time Short Normal Time Maintenance Change to day Maintenance Day Maintenance Eary Maintenance Eany Saterday Maintenance Early Sunday Maintenance Night Salary M F Day Salary M F Day No Overtime Salary M F Day PH Salary M F Night Salary M F Night No Overtime gass JT calculates short time by subtracting the amount of time worked from the required time to work and assigning it to the specified time category The most common rule is configured as per screenshot above One can also configure Short Overtime or Short Lunch times if desired Counters Counters are used to increment any counter matching certain conditions The most popular counter configured is the Shift Count
97. ment the counter specified when a non paired clocking occurs for the day See more in Day Program section Dynamic Shifts this will increment the counter specified when Dynamic Day Pattern has been enabled in Day Programs only if the Shift Start begins with 00 00 dal System Configuration Import Clockings General Backup i Default Allocations Reports Hardware Device Engine Visitors On Absence Allocate target time to Absence kd Counter to increment Absence ka On Late Arrival Allocate late time to Late Arrival ka Increment the Counter Late Anival But only if more than 00 00 hours late Early Depature Allocate early exit time to Early Departure kd Increment the Counter Eary Departure But only if more than 00 00 hours early departure Missing Clockings Increment the Counter Missing Clocking w Ignore Early Departure Attendance Increment the Counter Present ka Clockings Count Increment the Counter Bags Ficked kd Unpaired Clocking Count Increment the Counter Unpaired Clockings ka Dynamic Shifts Increment the Counter Off Site w Refresh Close Page 40 of 58 Reports Report Margins can be adjusted to ensure the whole page is printing onto the sheet of paper Standard font for Information Bar on reports all reports share this font selected To change the font for all report s information bar click Change Font Email Reports if selected is used to email reports
98. n is selected you will be able to select one of the schedules configured in the Siren Times window The Activate Relay for option is disabled as the relay will now be used to trigger a siren NOTE The Device Engine will need to be running during siren times as it sends the command to the Device s at each siren time Activate Relay for if activated will set the duration for the relay trigger time when access is allowed during clocking The relay on the Device can be used for opening doors or activating external audio visual equipment etc If this is not selected the relay will not function at all This relay duration selected or not will be used during the Open Door action Online amp Offline SMS notification number The cell phone number entered here for a specific Device will receive a SMS if the Device goes Online or Offline This must be activated in the System Configuration window first Online amp Offline Email Notification The email address entered here for a specific Device will receive an email if the Device goes Online or Offline This must be activated in the System Configuration window first Providing the Device is a Morpho and has a display MA200 MA500 and OMA520 the Show In and Out buttons feature will be available If the Device is configured to show In and Out buttons the employee will have to push either In or Out on the Device before they can present their finger for identification Remembering of course from the User M
99. n to display in the Report and File Creator for reporting and exporting purposes If the field is set to Required the operator will be forced to complete the information in the field before they can Save data they ve just entered If the Set Selection check box is selected the operator will not be able to type in their own information in this field for the employee in the Employees Details window they will have to choose from a list of predefined options To add an entry to this list type in one of the options in the Update Set Selections box and click on Save Adjustments 1 6 and Adjustments 7 12 t Custom Configuration Adusimerts 16 Common Adjustment 1 Desc Sick Pd Adjustment Time to Allocate Balance to Target Time Applied Time 00 00 Comment E Override E Subtract D Include Early amp Late Times Common Adjustment 4 Desc Training Adjustment Training Leave Time to Allocate Balance to Target Time Applied Time Comment E Override E Subtract D Include Early amp Late Times Common Adjustment 2 Desc lOD Adjustment Injured On Duty Time to Allocate Balance to Target Time ka Applied Time 00 00 Comment E Override E Subtract E Include Early amp Late Times Common Adjustment 5 Desc Allow Late Adjustment Manual NT Time to Allocate Allow Late Arrival Applied Time Comment E Override E Subtract Fl Include Early amp Late
100. nshot below JT has been configured to allocate a Custom Time of 05 30 NT for the Public Holiday independent of the employee working or not If the Minimum Time Required were set then the employee would need to work for the predefined Minimum Time Required time in order to be awarded the bonus There is an additional and optional second time category available in the event of the employee being awarded two different time categories as a bonus When Balance to Target Time is selected JT will allocate time to the selected time categories which is calculated by subtracting the worked time from the target time Example The employee is allocated OT2 0 in the Allocation tab then Balance to Target Time at NT If he or she doesn t work on the public holiday they will get 05 30 hours of NT If they work for the whole day they will get 05 30 hours of OT2 0 If they work for only one hour they will receive an hour of OT2 0 and 04 30 of NT This technique is used to prevent staff from being paid three times for public holiday work automatic regular pay and additional double pay for time worked E Bons Standard Bonus E Time Bundle E Call Out Standard Bonus Custom Time Balance to Target Time Minimum Time Required 00 00 Alocate 05 30 hours of Nom Time gt And M F Night M F Night PH M F Quick Change Li Maint a Maint Hour Break Employee needs 00 00 tours of work to achieve a fu 00 00 Maintan
101. nual Adjustments Matemity Missing Clocking Night Allowance Sick Unpaid Training Leave Unpaid Sick Unpaired Clockings Add Delete Counters Counter Details Name Annual Leave Short Name Annual Use in Overview Fore Ci Save Close Page 8 of 58 Breaks This section describes the use of breaks with Use Max on Breaks selected in the system configuration This configuration is recommended as it can cater for all break conditions There are two types of breaks Automatic and Paid Breaks Break Details 30 Minute Automatic Deduction 30 Minute Faid Description 30 Minute Automatic Deduction 60 Minute Automatic Deduction 60 Minute Paid Lunch Total Duration 00 30 Default Smoke Breaks 10 Min each Do Tea Break Paid 15 Minute ea Renn Automatic Paid Must work between 05 00 and 15 00 hours in total to activate break Close Breaks Break Details Description 30 Minute Automatic Deduction 30 Minute Paid 60 Minute Automatic Deduction 60 Minute Paid Lunch Smoke Breaks 10 Min each Tea Break Paid 15 Minute 30 Minute Paid Total Duration 00 30 Break Conditions Automatic Paid Must work between 05 00 and 10 00 hours in total to activate break ae Max breaks per day 1 B Add Delete Cose de Breaks Break Details 30 Minute Automatic Deduction 30 Minute Paid Description Smoke Breaks 10 Min each 60 Minute Automatic Deduction 60 Minute Paid Lunch Tea Br
102. nual OT 1 5 Manual OT 2 0 Maternity Leave Paternity Sick Pd sick Unpaid strike Action Time Categories Sick Paid Normal Time Add or Remove specified Time to or from Study Leave Training Leave Sick Pd ETA anual Adjustments Increment Counter Sick Pd Only if a minimum of 00 01 hours are allocated Page 11 of 58 Day Programs A Day Program is required for each type of day an employee works in his her shift pattern If some days have the same rules E g Mon Thu then one Day Program is used for that day type These are later mapped to the calendar explained in the Shift Pattern section Click on Program then Day Program from the menu bar to access Day Programs To add a new Day Program click Add to delete a Day Program click Delete When adding a Day Program it is advised to select a similar Day Program to the one you wish to create and then click Copy This will create a new Day Program with a 2 appended to the Description and Short Desc and will contain all of the configurations as the original Day Program copied Doing this will save time and reduce errors in consistency It is also advised to configure one complete shift thoroughly then test it for an employee by adding manual clockings Once the desired totals are achieved for each day in the shift pattern copying the Day Programs used and then changing only the necessary values to match the addition
103. oftware Upgrading can be done at any stage No of Users This is the maximum amount of users Operators allowed in the software Upgrading can be done at any stage No of Devices This is the maximum amount of Devices allowed in the software Upgrading can be done at any stage Licence Type e JT Jarrison Time T amp A with Access Control JT Lite Access Control only with no T amp A functionality JT Trace Only Tracing the Issue and Return of items only JT 8 JT Trace Jarrison Time T amp A with Access Control with JT Trace Demo This is used for sales purposes only It works well with the JT Demo Database Licenced to Jarrison DemoPC License Expires on 30 April 2015 Licence Type Company Name Reports ABC Trading O JT T amp Aw th Access Control Head Office O JT Lite Access Control Only 8 JT and JT Trace Software Details C JT Trace Only Supplier Time Systems Employees 200 rial demi Installer Name Ryan No of Users 5 Registration Code Current Version 4 8 28 No of Devices 5 OGIFJ GGUNU FQKGH URNRN Supplier Phone 012 345 6789 Supplier Email support amp supplier cam File Activate Complete the details as necessary and either Email File which should prepare an email using your default email client to your supplier or you can Save File which will allow you to save the file to any location for emailing later or from another computer An activation key will be emailed back to you then click
104. on Manager window Click on the SQL Server 2005 Services near the top left of the window then right click on SQL Server on the right of the window and select Restart 6 Add a port for SQL Express to the Firewall From Control Panel click on Windows Firewall the firewall should now be On now click on Advanced Settings then Inbound Rules New Rule Port Do the same for Outbound Rules Type in a description SQL Express and enter the port number 1550 as configured for SQL above Select TCP and click OK 7 Add a port for SQL Browser to the firewall Click Add a port and type in a description SQL Browser Enter the port number 1434 default for SQL Browser Select UDP and click OK Do this for Inbound and Outbound rules Page 58 of 58
105. ound the sum of the Daily Totals at the end of the pay period Authorizations de Authorizations Overtime Authorization OT 1 5 Authorisation ila OT 2 0 Authorisation Authorization Name OT 1 5 Authorisation Overtime Authorisation SS Pre Shift Authorisation ji Unauthoised OT15 lt lt T Time Category after Authorizing OT 1 5 Altemate Authorized Category Call Out Time Category after Declining Declined Overtime OT Authorization may become necessary when employees work overtime without permission The Authorization Name of the authorization is used only to identify the rule created in this window only The Initial Time Category should be allocated by the system automatically and will be converted to the Time Category after Authorizing time category when overtime is authorized The Alternate Authorized Category if used will allow for a different time category to authorize the overtime to The Time category after declining category is used for marking unauthorized overtime which is not to be authorized as processed Anyone will be able to see that unauthorized overtime was declined by the operator This is essential for overtime approval which is explained later An employee can earn two different types of unauthorized overtime in one day e g Pre shift Unauthorized and Post Shift Unauthorized which can be authorized individually in the Daily Details or Aut
106. port clockings at any given time This method of importing can be used if importing clockings are to be set to a specific time if one is not suitable To add an import time report click on Add then select Import Clockings using the following options Start Time the time at which the Device Engine will import the clockings If the Device Engine is not running during this time no clockings will be imported It will not save an entry to import the clockings Area only the Devices belonging to the Area selected will have their clockings imported at this time Recurrence Weekly if selected will give you the option to select any combination of days in the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month Email Reminders You can configure JT to email the list of reminders To add this reminder time report click on Add then select Email Reminders using the following options Start Time the time at which the Device Engine will send reminders If the Device Engine is not running during this time no reminders will be sent It will not save unsent reminders for later Recurrence Weekly if selected will give you the option to select any combination of days in the week If Monthly is selected then you can select a particular date which occurs in the month or the first or last weekday occurring in the month File Export You can confi
107. re Pentium Ill compatible or higher 500 MHz 512 MB RAM or higher Installation An optional method of installing the various applications associated with Jarrison Time is to use the JT Installation program This will be found on the CD or JT Installs folder supplied Double click on JT Installation exe Or you can run each component from its own setup exe de Jarrison Time Installation SUD MES Jarrison Time Installation Jamison Time Interfaces Manuals Optional Drivers Jamison Time Interfaces Manuals Optional Drivers sl Jarrison Time Installation a w Jarrison Time Interfaces Manuals Optional Drivers E Jarrison Time Installation Jarrison Time Interfaces Manuals Optional Drivers Jarrison Time Installation Mi e Jamison Time Interfaces Manuals Optional Drivers SQL Server Management Optional Sagem MSO Driver V3 54 Installed 21 Feb 2013 SQL 2005 Express V9 2 Installed 04 Dec 2012 Sagem Interface V4 0 Installed 21 Feb 2013 JT User Manual installed 07 Feb 2013 E Configure DB for Network Installed 17 Feb 2013 Sagem Dongle Driver Not Installed a L1 Interi Not Installed JT Lite Manual Optional I JT Database Installed 17 Feb 2013 T i
108. roblem you can implement the Sum of Daily method by using the standard Target Times option which scans through all of the days in the month according to the pay group start date summing up all of their target times JT will use this total as the minimum amount of NT or any other time category to use in the calculation before taking time from OT Page 23 of 58 If Monthly with Weekly Rules is enabled JT will calculate the overtime on a Weekly basis with the period being Monthly The monthly totals are calculated and show in reports and exported using the file export the results are not displayed in the daily summary Being a monthly period starting on the same day of the month each month you will have incomplete weeks not a full 7 days at the beginning and end of the month JT calculates pay totals for the first incomplete week based on the results from the full week which started in the previous month To calculate this first incomplete week s pay totals JT uses the period totals Sum of daily totals from the incomplete week at the end of the previous month together with the remaining days at the beginning of the current month This now makes a full week so JT can calculate the pay totals using the paygroup rules for this Split week Then JT will deduct the amount of time worked already paid to the employee from the incomplete week at the end of the previous period from these pay totals resulting in the new p
109. s interfaces available to import from existing databases Impro IXP120 200 400 the Path and Database need to be pointing to the Impro database There is an additional option to exclude or include employees belonging to a specified department from the import When connecting to a Firebird database across the network be sure to set the path as follows PC Name Path on target PC E g ImproPC C impronet databases or you can use the computer s IP address instead of its name E g 1192 168 1 1 c impronet databases note the use of the pipe character You will need to open port 3050 to gain access through the firewall SQL Database connections you will need to connect to the SQL instance first and then connect again to the selected database Import file where the Path and Filename need to be set for the location of this import file Browse will allow the user to browse for additional files from the import clockings screen This is necessary when multiple sites have different files being sent to the main site Link External User ID to Device ID this will import the access control transactions to JT based on the JT Device ID and the access control systems employee user ID Some access control systems cannot contain an alphanumeric ID Using this option will allow you to have Alphanumeric Employee numbers in JT enabling the import and export to payroll with alphanumeric employee numbers Auto Add Employees when Importin
110. ss found by clicking Start Programs and Microsoft SQL Server Right click Databases select Attach Click Add then browse for the mdf file highlight it and click OK The file should be in C Program Files Microsoft SQL Server MSSQL 1 MSSQL Data Click OK again on the Attach window Page 57 of 58 Enable communication for multiple users In order for multiple users to connect to the database via the network the following changes need to be made to the server PC where the JT databases reside to make communication possible lt is recommended to temporarily disable the firewall and antivirus and then follow the steps below Only when all communications are successful should you re enable the firewall If communication is still possible through the firewall re enable the antivirus software This procedure will help eliminate any possible causes of connection failure to the database The Configure DB for network found on the installation CD or http www jarrison co za jtinstalls Optional JT SQL Config zip will attempt to perform steps 1 4 automatically depending on the security levels of the PC Please follow steps 5 7 if the firewall is switched on 1 Including SQL Security Open Microsoft SQL Server Management Studio Express by clicking Start Programs and Microsoft SQL Server Mixed mode Right click on the server right at the top left of the object
111. ssful return of communications from the Device 500ms for a clock on a LAN is acceptable and 4000ms for a clock over a GSM network should be sufficient These timeouts are set in milliseconds i e 500ms 0 5 seconds JT Lite Interface yv Installed Ping Get Type Device Info Download s 062010495 Fingerprint vw Enabled each Device needs to be enabled to be included in the Device Engine list JT Lite Interface if selected will disable all other parameters besides the Device name and will be included in the Remote Site Clockings Import list This is used to import the text file created by another JT Lite or JT system installed at another site or clockings exported directly to a flash drive from a standalone reader JT assigns this Device name to the clockings imported from that location Name should briefly describe the Device s physical location Area can be used if you would like to view only certain areas in the Device Engine This option makes monitoring easier at sites with many Devices Device Type is necessary so the Device Engine knows which interface to use when communicating with the Device More than one Device type is possible on a site Interface Installed will display if the correct interface for the Device type has been installed IP Address JT uses this IP address to communicate with the Device Get Type button used to get model of Device Direction serves two purposes The fir
112. st is for the direction shown in Daily Details and reports concerning the original clockings The second purpose of the direction is use by the I O register This is explained in the Configuration section Used for Time and Attendance if not selected the clockings will not be included in any time calculations but will be stored for reporting purposes access reports Used by I O Register if selected then the transactions from the Device will be included in calculating the employees In Out status Monitor Online Status if selected the Device Engine will Ping the Device check to see if the Device is online and at each Ping Interval it will update its Online status with the date and time If it is not selected the Device Engine will only check if it is online during communication to the specific Device i e set time collect clockings add an employee to the Device etc This too will update its Online status with the date and time It is recommended to leave this option selected for Devices on a LAN and leave it off for Devices on a WAN Allow Duplicates this option will override the Ignore Duplicates settings set in any Day Program for clockings which originate from this Device Import clockings from this Device if not selected the device will simply not collect any clockings this may be the case when the unit is connected to a third party system and clockings are collected from that system Activate Siren Schedule when this optio
113. t SQL Server Management Studio Express found by clicking Start Programs and Microsoft SQL Server 2005 New Database Add JTime DB if not already added Right click Databases select New Database Type in JTime as database name then click OK Restore Database Right click on JTime database Select Tasks Restore then Database a new Restore Database window is opened Select From Device then click on In the new window click Add then browse for the backup file and click OK Ensure that the Restore check box is selected Click on Options on the top left of the window select Overwrite the existing database Click OK Attach a Database mdf amp Idf files In some cases a backup is not available but the data from the old crashed PC is retrievable We can attach the actual database file as opposed to restoring it The location of these files is most often found in C Program Files Microsoft SQL Server MSSQL 1 MSSQL Data You will need to copy two files for both databases namely JTime mdf JTime_log ldf JT_Supp mdf and JT_Supp_log LDF to the same location on the new PC If these files already exist you will need to stop SQL services before pasting the new files over the existing files Attach the Database The following steps are done using Microsoft SQL Server Management Studio Expre
114. t export the NT as 0 If all employees in the filter needed to be exported one could select the employee number as a trigger as all employees have an employee number If Multiple Records per employees were selected in the General tab JT would present the details as per below image Each Row in the list on the left represents a separate set of details in the details list on the right configured in the same way as the standard export Rows can be added to the file export by clicking the icon at the bottom of the list Multiple Records exports the details for each row on a new line in the file Page 28 of 58 Page 29 of 58 Devices Device List EXIT Factory T amp A Reception Door Server Room Door West Tumstile Model type of Device Devices Y Enabled Device Name East Tumstile Area Head Office Device Type Morpho w Interface Details IP Address 192 168 10 35 Port 11010 Model MA100 Time out ms 500 Direction 1 0 v v Used for Time and Attendance Serial No C Used by 1 0 Register Blomebic v Monitor Online Status Allow Duplicates Import clockings from this device I lt Activate Relay for 1 0 seconds Online amp Offline SMS notification number 4 O OKI Online amp Offline Email Notification Disable all Devices Serial No will be shown after getting the type Time out ms is the amount of time JT will allow for a succe
115. te 00 00 M F Night M F Night PH M F Quick Change F Mii Time Bundle Maint Hour Break Employee needs 00 10 hours of work to achieve a full 04 00 hourtime bundle of Maintance PH Maintenance Change to day Max number of bundles 2 5 Include standard allocations Maintenance Day Maintenance Early po Maintenance Early Saterday Maintenance Early Sunday 6 i lim Allocate Ignore other Maintenance Night uti ie a ure Salary M F Day me Allocated Categi Call Out Allocations Salary M F Day No Overtime 00 00 Salary M F Day PH Salary M F Night Salary M F Night No Overtime Call Out The Call Out bonus is used to compensate employees that need to return to work to perform addition work normally Maintenance staff To configure this you will need to allocate a Call Out time category in the Allocations tab for the suspected time range of any callout In the example below we have used Call Out 1 5 time The standard working hours for this Day Program is 07 00 to 16 00 So we have set the Call Out 1 5 time to be allocated from 16 00 until 04 00 start of day for the next day JT will only activate the call out bonus if the employee clocks In during this callout zone as overtime may occur resulting in the employee leaving clocking Out after 16 00 OT will be calculated as per normal in this case However if the employee does return to work and clock In in the specified callout zone then J
116. th to the SQL data files which are used for JT Support and JT Tools Example C Program Files Microsoft SQL Server MSSQL11 SQL2012 MSSQL DATA The JT Installation creates a shortcut on the desktop to JT and a shortcut to the Device Engine in the Startup menu The installation also creates the necessary files in the default folder C Program Files x86 Jarrison Systems Jarrison Time Page 5 of 58 Jarrison Time Registration Click on Configuration then Registration from the menu bar Company Name This is the name of the end user company this name will appear on all reports Site Description This is the description of the site It is optional and can also be the same as the Company Name Supplier This is the name of the company who is installing and maintaining the software for the company Installer Name This is the name of the installer Current Version This is the version of the current software upgrading the software after registration will not affect the licence Supplier Phone This is the phone number of the supplier and will appear on the Login window if this field is completed Supplier Email This is the email address of the supplier and will appear on the Login window if this field is completed The Supplier Phone Number and Email address do not affect the licence and can be changed without relicensing the software Employees This is the maximum amount of Active employees allowed in the s
117. that particular screen This may be useful for tracing your changes however is not often selected Show Clocking Seconds in Daily Details will enable the Seconds button on the Daily Details screen and show or hide clocking seconds Calculations Use Basic Breaks will switch off the multiple breaks and variable worked time to activate the break options configured in Breaks configurations Use Max on Breaks will enable the variable worked time to activate the break feature Use Patrol Routes to enable the patrol route option in JT and enable the configuration thereof you will have to select it Employees Force Numeric Employee Numbers will only allow numeric employee numbers Zero Fill Employee Numbers will prefix the employee number with zeros during enrolment and importing of clockings to make the employee number match the length set in the Maximum Length below You can click on Zero fill Now to apply the zero fill process to existing numeric employee numbers This will not affect existing non numeric employee numbers One can also not add more characters to the max number set here ID Number is always required will not allow the user to save employee details if the ID Number field is blank Email Reminders if selected will email any reminders allocated on the Reminders tab on the Employee window at the specified time SMS Reminders if selected will SMS any reminders allocated on the Reminders tab on the Employee window
118. the Off day The Shift that the employee is assigned to must allocate him her onto one of these two Day Programs Work and on this Day Program you will need to select the other Day Program to use Off if it requires different rules overtime ds Day Programs da Admin M F PH s jems Sat If the day of the week is a Monday rather use This Day Pro min Si Admin Sat PH gram Admin Sun ff the day of the week is a Tuesday rather use a If the day of the week is a Wednesday rather use This Day Program If the day of the week is a Thursday rather use This Day Program Maint Hour Break Maintance PH If the day of the week is a Friday rather use This Day Program Maintenance Change to day Maintenance Early F the day of the week is a Saturday rather use This Day Program Maintenance Early Saterday Maintenance Early Sunday If the day of the week is a Sunday rather use Sun Moming Maintenance Night Salary M F Day Day Change settings only need to be used if the Days in the Shift Cycle forthe shift are NOT set to 7 14 21 28 or 35 Salary M F Day No Overtime Salary M F Day PH These day change selections are used if a different Day Program needs to be applied for a different day of the week eg a Salary M F Night Saturday or Sunday Salary M F Night No Overtime Bonus Standard Bonus Standard bonuses can be applied in the event of Public Holidays where employees are paid In the scree
119. the Total Duration is the sum of all permissible breaks during the time zone allocated in the Day Program The Max breaks per Day limits the number of times the employee may break regardless of how short the break is The Max duration per break specifies the limit of each individual break before deducting the time taken over and above this limit Below are the results of the above break being applied in three 3 different scenarios Only the break above has been allocated for the day in each scenario Scenario 1 The employee takes only 1 break but for 12 minutes JT will deduct 2 minutes Scenario 2 The employee takes 7 breaks for 2 minutes each time 14 Minutes in total JT will deduct 2 minutes as there is a limit of 7 individual breaks Scenario 3 If the Max breaks per day were 10 in the above scenario and the employee takes 7 breaks of 10 minutes each 70 Minutes in total JT would deduct 10 minutes as the employee is only granted 60 minutes in total Page 9 of 58 Roundings Roundings are applied to the clockings for the day to achieve rounded Daily Totals To use Roundings click on Program then Roundings from the menu bar Rounding rules are applied later in the Day Programs explained later The Start value is only applied to the first clocking of the day The Out and In values are applied to all subsequent in and out clockings during the day and the
120. tion portion of the licence Activation xxx Code created for activation portion of the licence Below are optional non standard defaults to assign during auto add process Log Files The following log files will be made in the C JT Data Temp folder and are used for fault finding e Tracelog Yes This file will be created each time JT Trace Engine is started e Connectlog Yes This file will be created each time JT is started and login credentials entered e Device Log Yes This file will be created each time the Device Engine is started Default Department xxx The Code for the Department you want to be the default when adding employees To see this code click on Configuration System General tab and then Show Database codes The same applies for Default Company Default Occupation Default Class Default Site Default PayGroup Default ClockingGroup Default AccessGroup and Default Shift VisitorEnroller True Or Omitted This will make the Logon Visitors screens maximized not allowing the operator to perform other PC actions IO Register True This will go directly into the In Out register if this line is present This is useful for front desk reception operators Virdi Import Employee ID this will rather use the Employee ID as the JT Employee number when importing from a Virdi database ZK Import Log If the import from a ZK Access 5 3 database JTSQLDataPath xxx This is the pa
121. ts certain users to certain reports Edit ini File will open the Jarrison ini file with Notepad You will need to restart JT for the changes to take effect more on the ini file in the Installation section Page 37 of 58 General General Options amp System Configuration Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Payroll Import General Options Calculations C Show Database Code Use Basic Breaks C Show Last Updated information Use Max on Breaks Show Clocking Seconds in Daily Details Use Patrol Routes Employees Approval 4 Recalculation Control Force Numeric Employee Numbers Y Use Daily Summary Timesheet Approval C Zero Fill Employee Numbers Zero fill Now ae aes Use Pay Totals Approval Maximum Length 10 amp Use Department Totals Approval ID Number is always required l Al 6 Timesheet Approval Stat 01 Jan 2015 Email Reminders sn Send all daily reminders at 07 00 Earliest Recalculation Date 01 Mar 2015 E 5M5 Reminders Password Control Password Complexity Level 3 Include Special Character e Minimum Characters in Passwords 1 Password Expires Every 6 Months Refresh Save Close Show Database Codes will display the corresponding database code for each item selected in the list Show Last Updated Information with this selected most screens will show the last time that information was changed in
122. vated and set to either In or Out from the Devices window Calculated Direction calculates on the basis of first clocking for the day is In then the next is Out This uses the start of day as per the shifts so night shift employees will also have a true In or Out status Ignore Duplicate Clockings select if required The time between repeated clockings to be ignored is set here in minutes Page 42 of 58 Device Engine kr System Configuration Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Payroll Import Automation Settings Collect transactions every 6120 Minutes C Log import from each device separately in audit Backup database daily at 10 00 Number of files to keep 21 L Include supplementary database Designated Computer Name Notify via email when any device goes offline for at least 1 minutes Send device offline email notices to network maintainance abctrading com Enable the Notification via SMS when selected devices go offline Only SMS when offline for at least 5 minutes Enable the Notification via Email when selected devices go offline Only mail when offline for at least 5 minutes Hardware Auto update time from PC C Show Advanced Options Set the ping interval to 10 Seconds Email Settings SMTP Server smtp abctrading com Port 25 Test Email settings User Name Password Domain Name abctrading com SMS Settings User Name abcde 8 Port
123. yroll Import Details E i 7 TIDAL Pr the empl ee nui Te t ODBC Enable Payroll Import Prefix employee number Payroll VIP Premier or Classic gt ne Company No Company Name Company Number aish 001 ABC Trading VIP ODBC User Name VIP 002 ZYX Trading VIP ODBC Password Update Company from Payroll Company Update Department to Departments Update Job Title to Occupation Update Employee Termination Status Update Address Update Phone Numbers Update ID Number Update Personal Details Leave Import Enable Leave Import Link Leave Days to go back 3 Days into Future 3 pe Add Delete Refresh If you want to import leave from Payroll select Enable Leave Import The Days to go back are the number of days from the current date that JT will look for leave in the Payroll system Similarly the Days into Future are the number of days that JT will look for leave into the future from the Payroll system To map the Payroll s leave types to JT s leave types click on Link Leave then click on the JT adjustment column next to the Payroll leave type to select from the list of all of the adjustments in JT dde System Configuration Import Clockings General Backup Default Allocations Reports Hardware Device Engine Visitors Payroll Import Number Name JT Adjustment 1 ABC Trading BCEA Annual Annual Leave 2 ABC Trading Sick Leave Sick Pd 3 ABC Trading Family Compassion Leave

Jarrison Time - Time and Attendance

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