GSWW Troop User Manual October 20, 2012
Contents
1. Page 48 No Information on this page Page 49 No Information on this page Page 50 No Information on this page Page 51 Individual Girl Incentive Order The eBUDDE system automatically will calculate the girl orders based on their boxes sold under the Girl Orders tab The only thing you will have to do is verify totals and submit your order Troop 6073 Troop Incentives Incentives Troop Incentives Order Forms Initial Incentives Order Girt Rpt Final Incentives Order Fin Out Girt Rpt NOTE The Initial Incentives Order option must be used to order the Cookie Queen Patch and the Goal Getter patch The Final Incentives Order must be submitted for the rest of the incentives at the end of the sale Reminder Girls who sell 225 boxes or more Between March 20 and March 29 2013 parents must go on line to www girlscoutsww org cookies and more and follow the link to the Girl Award Selection Form to make their choice between Cookie Dough Reward Cards Journey Book amp Patch and Program Credits Information will only be able to be entered once After they leave the link they will not be able to make any changes For this example we will be working with the Final Incentives Order The View button allows you to see the incentives order The Fill Out button is for entering the girl and troop order Page 52 Troop 70 Final Incentive Order Dashboard Contacts Settings Girls Init Order Delivery Girl Orders2. Here s how to upload a group of girls from eBudde into the Cookie Club 1 Start in e Budde logged in at the troop Level 2 Clickon the GIRLS tab grey tabs at the top of the page next to Settings 3 To push information to the Cookie Club starting from scratch you only need to record names for the girls Other information is optional oe 4 Clickthe Update button 5 Once youreceive You have just updated entered girls in the troop then 6 Clickthe button Export List to Cookie Club 7 Loginto Cookie Club using your e Budde credentials and you can see your girls there Note that a default password cClub is created for each girl You can edit these at any time simply be sure to save the data byclicking the Submit button While youre logged in as the troop leader you should record ages for each girl Background Information of note 1 The Cookie Club uses eBudde credentials for the leader and the system automatically generates the User ID for a girl Ifthe girl was pushed from eBudde the system willalso assign the password cClub for the girl This password can be changed by the leader 2 eBudde does have a field titled Cookie Club Login This field is where the leader can record in e Budde the automatically assigned login in Cookie Club Leaders can use this information to ensure all girls are added to Cookie Club 3 You willbe able to export girls to Cookie Club Your council will decide if you willbe
3. lbb com Page 12 Menu Bar Home Help eLearning Manuals LittleBrownie com Cookie Club Log Out The Menu Bar provides additional support for you in eBUDDE Home Returns you to the dashboard page Help Help provides you detailed information on all screens It is setup in categories and gives you additional information for inputting data in the different Screens eLearning These are audio visual 15 minute training modules on each of the tabs for troops Manuals This provides a manual or a customized GSWW council manual for eBudde in Adobe Acrobat PDF format LittleBrownie com This provides a link for you to go to the Little Brownie website that has additional resources Cookie Club This provides a link for you to go to the Little Brownie Cookie Club website where your girls can track cookie sales send eCard promises and maintain their contact list Log Out This allows you to log out of the system di Hide Navigation The Hide Navigation feature allows you to hide the Navigate Here display of the navigation tree Click the arrow to Council toggle this feature on and off This can be helpful if Trasse the form on the right that you are trying to fill out goes Troop 6073 2 ee It will move all the information over to e left Troop 6073 Dashboard Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOL Org Sales Report _ Messages Important Things
4. 58 Navigating the Deposit Information Page rrnvrvvnnnnnnnnnnnnnnnrrrnrnnnnnnnrrrrnnnnnn 59 Editing Deleting Deposits a 59 Expasting the DIO GIG eegener eege ee 60 EE EE E EE A 61 Sales eg Eege 63 Empty Page sense Error Bookmark not defined empty 0 5 EE EE Error Bookmark not defined lee Error Bookmark not defined empty page sveisere Error Bookmark not defined Page 3 What s New Forgotten password on the login page will reset password and send information via email to user New recommended computer specifications on page 6 for more details Upcoming booth sites that a troop has signed up for will be displayed on the dashboard You can now change your password on the contacts tab by clicking the edit button next to your information and entering a new password on page 16 for more details More optional troop contacts Troop Cookie Pick up Only User is a new role to allow other people besides troop leader and troop cookie chair to sign for cookies picked up at a cupboard through the Cupboard Keeper mobile app Troop Booth Sale Recorder Only User is a new role to allow other people besides troop leader and troop cookie chair to record packages sold at a booth sale through the Booth Sale Recorder mobile app and in eBudde These are very limited roles in eBudde that do not allow access to any other tab on the troop level Leaders and cookie chairs can automatically use the mobile app DO NOT add leaders and
5. Booth Sites Transactions Incentives Deposits Sales Report Use the form below to fill out your final incentive order Click on girl id at the top to edit a girl s incentive order GIRL ORDERS Aaliyah A receives 0 incentives size catalog selection needed Abigail L receives 0 incentives size catalog selection needed Anessia G receives 0 incentives size catalog selection needed Arabella B receives 0 incentives size catalog selection needed Bailey M receives 0 incentives size catalog selection needed Beth P receives 0 incentives size catalog selection needed Carissa W receives 0 incentives size catalog selection needed Cecilia R receives 0 incentives size catalog selection needed If you need to enter information for a girl order the system will tell you eBudde will point that out to you by highlighting a message in red saying size catalog selection needed Once you have submitted the girl s order eBudde will display the message in green size catalog selection done You can now edit all girl orders at the same time or click each girl individually To update a specific girl you Click the girl s name Becky H Incentives Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sales Transactions Incentives Deposits Sales Report Boxes sold 564 Box Level Incentive 150 Beanie Cap 400 Doodle Pad Photo Frame 200 bar patch pick 1 Il 200 Bar Patch 400 Bar Patch CI Global Splash
6. The GOC column is not available for booth sales Tab through the boxes and enter your cookie quantities The system will show you the total Verify the total and press enter or the OK button The system will move the numbers to the BOOTH line You must click the Save button to save your information The system will display that it is saving the information Save In Progress Please Wait To print the order click the Printable Version button Submit Order This button is used to submit a troop order to the service unit You must still click this button for the system to know that this order is done The system will confirm that the troop order was submitted on the screen and send you an email Page 29 NOTE You can only submit your order once If you have changes after you submit you will need to contact your Service Unit Cookie Manager Page 30 Delivery Tab if used by your Service Unit contact your SUCM to find out if they will be using this tool The delivery tab allows you to select your cookie delivery site and time and also view your delivery information You may or may not be required to enter information on this tab The purpose of this tab is for a troop to be assigned to a delivery pick up time for the initial cookie order Contact your SUCM for specifics Troop 6073 Delivery Sheet Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Repo
7. able to import girls into eBudde from Cookie Club You must initiate import and or exporting from the eBudde GirlTab 4 Exporting girls from e Budde to Cookie Club will create the logins and passwords all passwords willbe cClub The troop leadercan change these passwords at any point in the Cookie Club User IDcannot be changed 5 Importing girls from Cookie Club into eBudde will grab allappropriate fields name gsusa id cc login etc 6 Importing into eBudde is disallowed if any girls already exist ine Budde or if the troop has submitted their initial order or ifthe councilhas disabled the girltab for input 7 Exporting to Cookie Club is disallowed if any girls already exist in Cookie Club you willsee the button but get an errormessage upon pressing it Therefore import export can only be done once unless all girls are manually deleted before doing it again Page 63 No Information on this page Page 64 No information on this page Page 65 No information on this page Page 66 No Information on this page Page 67 No Information on this page Page 68 No information on this page Page 69
8. cookie chairs to these roles or they will lose access to the other troop tabs You can now designate a primary contact for each of the user roles Refer to page 17 for more details There is an add payment button on the girl order tab to add only payment records Payments can also be added using the add transaction button You can now enter the incentive orders for all the girls in one master girl list Under the Edit All link you will see every girl her boxes sold t shirt size and list of incentives If choices need to be made you can do this for all the girls at one time There is a new tab labeled the GOC Org tab This tab allows you to enter the organization name address and contact information for those organizations the troop donated cookies to Page 4 Please note e The eBudde screens in this manual will not show OCD nor TGOC columns e All eight varieties of cookies also show but our council s eBudde screens will only show the Super Six Page 5 Computer Specifications Information The eBUDDE system has been tested on a variety of computer types and different web browsers Approved web browsers IBM Compatible Microsoft Internet Explorer version 7 0 and higher Firefox 3 0 and higher Macintosh Safari 2 0 4 and higher Camino 1 5 4 and higher and Firefox 3 0 and higher FireFox Internet Explorer Recommended Minimums 700 MHz Pentium 3 1GB RAM 1 0 GHz Pentium 3 1GB RAM Recom
9. the number of girls selling registered program age level incentives option council banking information You can also add additional troop contacts Girls This allows you to enter girl names grade id and goal information Delivery This option is for selection of delivery site and a printout of cookies order delivery site and pick up time if set up by your SUCM Girl Orders Track girl initial booth and additional orders and payments Booth Sales This option allows you to select council booth sale sites Transactions List all cookie transactions initial order SU cupboard pickups Incentives Troop incentive ordering Deposits Troop deposit recording for deposits to the council not the troop account only Sales Report Recap of all troop information Initial order additional cookies troop profit deposits and submitting total Gift of Caring numbers Page 14 Dashboard Tab The dashboard tab is the screen you will see every time you log into eBUDDE You can print the information on the tab if needed for reference It will show you any important messages from your council and or your service unit It also shows you your starting dates and deadline dates These dates are important because they inform you of when you can start doing data entry and when you need to complete certain functions in the system In addition your council can add their own dates to the system On the dashboard there is a troop checklist
10. 0 0 0 0 0 0 0 0 0 0 0 0 0 Becky H Ge fo 0 fo 0 Io 0 fo o ox Pkgs Ordered 200 200 200 200 200 200 200 200 1600 Cases to Order 17 17 17 17 17 17 17 17 136 Extras 4 4 4 4 4 4 4 4 32 NOTE Girl level ordering must be done in packages You will see an OCD Operation Cookie Drop column and a TGOF Troop Gift of Caring column Click on a girl name in the list The line will highlight Enter the quantities in the boxes at the bottom Tab through the line and enter the cookie quantities needed for the girl Hit the enter key or the OK button NOTE The girl order totals will include the OCD and TGOC numbers the totals at the bottom of the page will not include the OCD and TGOC numbers The OCD and TGOC are not part of the physical order Page 28 Troop 6073 Initial Order Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Save as often as you like but Submit to your SU only Once Girl svsm Tre D S D Sam Dulce TUBM Tags TMint Total Becjky H 5 5 5 5 5 5 5 5 40 Patty W 4 4 4 4 4 4 4 4 32 OTHER 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Pkgs Ordered 9 9 9 9 9 9 9 9 72 Cases to Order 1 1 1 1 1 1 1 1 8 Ext 3 3 3 3 3 3 3 3 24 You can also enter the troop s booth order for the first weekend Click on the word BOOTH The system will highlight the line Click in the first input box at the bottom of the page the line will highlight NOTE
11. 511 9 00am 5 00pm 08 00 Troop Parlour 99999 Page 46 Council Sponsored Booth Sales Council sponsored booth sales are sites that are scheduled by council See Chapter 6 of the 2013 Troop Cookie Manager Instructions for the schedule and rules for selecting these sites Troop 00007 Booth Sales Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sales Transactions Incentives Deposits Sales Report Browse and signup for Council Booth Sales m a ee Council Sales My Sales View and edit your Troop sales by clicking My Sales Central Indiana g Green Branches have openings OOOO y Council Booth Sales Ei Alexandria IN K Mart 2825 N Broadway Anderson IN Anderson IN 46012 K Mart 2825 N Broadway Fri Feb 27 2009 5 00pm 8 00pm Must set up outside and bring own table chairs Sat Feb 28 2009 9 00am 9 00pm Sun Mar 1 2009 10 00am 7 00pm e Fri Mar 6 2009 5 00pm 8 00pm Choose atime sit and then ES SatMar7 2009 9 00am 9 00pm To opt out click on that slot again and re submit Sun Mar 8 2009 10 00am 7 00pm m Fri Mar 13 2009 5 00pm 8 00pm Time Troop Sat Mar 14 2009 9 00am 9 00pm 3 00pm Claimed Sun Mar 15 2009 10 00am 7 00pm 3 Lowe s Home Improvement 3335 S Scat 9 00am Claimed Marsh 2810 Nichol Ave 12 00pm Claimed Marsh 2940 N Broadway Marsh 831 E 53rd St 6 00pm National City Bank 11 East 29th Street National City Bank 1913
12. 6073 Contact Information Dashboard Contacts Setting dire Init Order Delive Girl Orders Transactions ncentives Deposit sales Repo Contacts Juliette Low Troop Leader 1223 Any Street te073 lbb com san Diego CA 92105 Phone 555 555 5555 Cell 555 555 5555 Gets email Active E To edit your contact information click Edit below your name You can edit your information and also You then click Submit Becky Harrigan Contact Information First name Becky Home phone 619 555 5555 Last name Harrigan Cell phone 619 444 4444 Address 1231 Any St Receives email Active Address2 Log in bdel lbb com City San Diego State CA Zip 92105 Change Password Current Password New Password Confirm New Password If you forgot your password click here and an email with the new password will be sent to you at bdel lbb com Page 16 You can change all information displayed except for your email address You can change your email by logging out and at the login screen click the link to update your information Once you have made your changes click Submit to save the information Click Cancel to leave this screen without saving the information Page 17 Settings Tab The Settings tab allows you to change your troop information The troop is set up by the service unit However at the time of setup information may not be available such as girls registered girls selling incentive option etc This tab allows you to upd
13. East 53rd Street National City Bank 1934 Broadway National City Bank 2909 Nichol Avenue National City Bank 931 Meridian Plaza Avon IN Beech Grove IN Brazil IN Brownsburg IN Cambridge City IN Camby IN Carmel IN Chesterfield IN Connersville IN Crawfordsville IN Danville IN Elwood IN Fishers IN Frankfort IN Franklin IN Frankton IN Gas City IN Greencastle IN el To begin selection of your Council Booth Sales click on the plus sign next to the city in which you are interested in holding a booth sale Then choose the store and location by clicking on the plus sign next to it Choose the date and time range you are interested in by clicking directly on the text This will bring up a small screen on the right which will show the available time frames To select the time period click on the space to the right of the time that you are interested in To deselect it you just need to click the space again Once selected click on the submit button to reserve your location and time You will Page 47 receive a message that your time is reserved Click OK on the message window to proceed 4416 Walslo R Big Save Eleele Eleele Hi 96705 Store Requires notice if you cannot make it Choose atime slot and then To opt out click on that slot again and re submit Time Troop 9 00am Claimed 1 00pm 5 00pm
14. Fashion Tee O ys O vm Oas O am Cookie Dough 300 Hair Bath Towel Set for Small Panda Submit Girl Order Page 53 The girl screen will vary based on your council incentive program There may be more less levels There may be choices to pick one item over another Click the Submit Girl Order button If you do not want to submit the girl order click the Cancel button The system will now remind you to submit your troop order after submitting a girl order There will be messaging displayed for you as a reminder Troop 6073 Final Incentive Order Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Warning Don t forget to submit your troop order if it s now ready Use the form D A ng tive order Click on gir id at the top to edit a gir s Incentive order GIRL ORDERS Cindy receives 6 incentives size catalog selection done Patty WV receives 2 incentives size catalog selection needed All Girl Incentives Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Girl Aaliyah Avery Boxes sold 133 Box Level Incentive 100 100 Package Level pick 1 30 Cookie Dough Pkg 30 Cookie Dough Theme Participation Patch Shoe Pencil Case Package Shoe Pencil Case Theme Participation Patch Wall Fabric Peace Sign Girl Abigail
15. Little brownie ne C Budde GSWW Troop User Manual October 20 2012 https ebudde littlebrownie com Table of Contents MAS essen nern 4 Computer Specifications Information EE 6 Navigating Ki 7 System ACCES EE EE EE 8 ole Inn u 1015137211 EE 9 Contact Information Page 10 Side Tat D 11 MENU BA u E 13 Troop KE EE 14 Dashboard E ald researc id nesses bincieise ed ciel tides Seige weasels braided aecie 15 Contacts E EE 16 Settings Tab Girls Tab Add Girl Information ma een 23 Edit Girl Information see ee 24 Delete Girl from 0 0 ee ee 24 MEET he 25 empty e Error Bookmark not defined Ordering by e al ER EE 28 Delivery Tab es ea ee 31 Girl Order Tab Category Format 33 Troop Summary View EE 33 N VIEW ee ee east 35 Adding Additional Cookie Orders ccceceeeeeneeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeeaaees 36 Adding Only Payments AEN 36 Empty Page nee ee ee Error Bookmark not defined Empty PE een Error Bookmark not defined Empty AS REE EE E a 39 Printing Exporting Gang Error Bookmark not defined MN 41 empty page snnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn Error Bookmark not defined 219 6115 EE 43 EEE EE EE ER 45 Council Sponsored Booth Sales AEN 47 empty page sun Error Bookmark not defined Empty Page nee Error Bookmark not defined empty page upeesrainpagmasdsasasdenmsadnei Error Bookmark not defined Individual Girl Incentive Order een a 52 DEPOSITS E 57 Adding DENS Eee
16. Littleford Boxes sold 167 Box Level Incentive 150 150 Package Level pick 1 45 Cookie Dough Package Theme Participatian Patch 45 Cookie Dough Giraffe Travel Bag Package Theme Participation Patch Wall Fabric Peace Sign Shoe Pencil Case Giraffe Travel Bag Submit All Girl Orders Page 54 Troop 70 Final Incentive Order Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Use the form below to fill out your final incentive order Click on girl id at the top to edit a girl s incentive order GIRL ORDERS Edit All Aaliyah A receives 0 incentives size catalog selection done Abigail L receives D incentives size catalog selection done Anessia G receives 0 incentives size catalog selection done Arabella B receives 0 incentives size catalog selection done Bailey M receives 0 incentives size catalog selection done Beth P receives D incentives sizeicatalog selection done Carissa W receives D incentives size catalog selection done Cecilia R receives 0 incentives size catalog selection done Once all the girl incentive orders have been updated review your troop order total Page 55 Cancel this button returns you to the screen where you can view or fill out Submit Incentive Order This button submits the troop incentive order to the service unit Once you Click this button the incentive orders for girl a
17. Users Because we use the Cupboard Keeper mobile app you may specify additional cookie pickup people know as Troop Cookie Pickup Only Users For example if you have a parent picking up cookies for you and your SU Cupboard uses the Cupboard Keeper mobile app you will need to add this person s email in eBudde This user does not have access to anything in eBudde except updating their own contact information Their email and password will be used by the Cupboard Keeper mobile app to verify that they are allowed to pick up cookies at the Service Unit cupboard NOTE As a troop leader or troop cookie chair you are able to pick up cookies DO NOT add yourself as a troop pickup person or you will LOSE ACCESS to the other tabs in eBudde Troop Cookie Pickup Only Users Troop Leaders and Cookie Chairs should NOT add yourselves to this user type This user can ONLY sign for cookies received at a cupboard Active E mail Receives email First name Last name CI Primary Cl Add to all seasons Page 21 Troop Booth Recorder Only Users Troop Leaders and Cookie Chairs should NOT add yourselves to this user type This user can ONLY record booth sites i Active E mail Receives email First name Last name primary ladd to all seasons Page 22 Girls Tab The girls tab will be populated from Personify the council s membership database in late November You may enter the names of the girls who are not listed however please re
18. You Need To Know Troop Checklist Complete VIP eTraining Settings and Contacts Enter Girl Names Submit Initial Cookie Order Choose a Delivery Station gt Submit Initial Incv Order I Sees HESE ee e eae Signup for Booth Sales 1 2 3 4 5 6 7 Credit Girls With Cookies Troop Delivery Enter Verify Transactions Conf avail Gs Troop Order Submit Final Incentives avail Enter Deposits U p pcoming Booth Sales Troop Final Inev Print amp Submit Sales Report Troop Settings Recommended activity None ail Girl Tab avail 8 9 10 11 12 13 14 j5 16 117 18 mm 2 jr Troop Training Completion Deadline Page 13 Troop Tabs eBUDDE provides a variety of features for troops to track their cookie sale information Your council will specify which features you will need to use Some screens may look a little different as your council can tailor eBUDDE to meet your needs In addition some tabs may not be available to you as well Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Dashboard Default screen that shows important messages calendar checklist and dates Contacts Allows you to edit your contact information This includes name address and phone number This DOES NOT include changing the email address or email and access rights That must be done from the login screen Settings This allows you to change
19. a previous transaction to edit Switch toai Be Return to Summary View Comment Initial CGOC Booth Other T GOC Total Total Due Paid Bal Due FGOC Init Order Locked 1007 0 0 0 312 1319 5276 00 0 00 5276 00 D Heinan s 04 08 6 0 1 1 0 1 3 12 00 12 00 0 00 1 Booth Sales 0 1 1 1 1 4 16 00 0 00 16 00 0 wor 2 2 1 136 530400 1200 529200 1 In the boxes below key in a comment date booth or Safeway and the additional cookies using the tab key to move through the columns Enter payments on a separate line from cookies Click the Enter key to end the data entry OR click the OK button The information will be displayed on the grid Click the SAVE button to save the transaction s Adding Only Payments You may add a payment to any available line in a girl record To enter a payment click the Add Payment button You then double click in the paid box at the bottom of the screen Click the Enter key to end the data entry OR click the OK button The information will be displayed on the grid Click the SAVE button to save the transaction s Page 36 No Information on this page Page 37 No Information on this page Page 38 No Information on this page Page 39 No Information on this page Page 40 Printing Exporting Saving Printable Version click this button to have the system provide you a screen to print your worksheet This button is available on the Troop summary screen and on the Girl Sales detail s
20. ate your information You can also add additional troop contacts or delete troop contacts using this tab Settings for Troop 6073 Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Edit Settings Settings Number 6073 Girls Registered Girls Selling Troop Goal pkgs 5000 Level Junior No incentives additional Proceeds no Bank Name Bank Routing No Bank Account No Generic Proceeds Fulfillment Fall Product Sales 0 020 no Data Points From the 2011 12 Sale Initial Order Pkgs 624 Addl Order Pkgs 322 Girls Selling 4 Girls Registered 6 Troop Goal Pkgs Unknown Troop C GOC Pkgs 0 Troop Leaders trp6073bd lbb com IW Primary Gets email Active Click the Edit Settings button to make changes Page 18 Add Edit Troop in Troop 6073 Dashboard Contacts Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Settings Number 16073 Yr Ginis Registered Starred boxes Pr Ginis Setting Troop Goal pkgs 5000 may not be Level Junior Ka incentives additional Proceeds available for Pr Bank name Bank routing no data entry at Bank Account Ne a council discretion Generic Proceeds Fulfillment r ran Product Sales 0 020 U Data Points From the 2011 12 Sale Initial Order Pkgs 624 override Addl Order Pkgs 322 override Girls Selling 4 override G
21. creen Export click this button if you want to download this information to save as an html file or cut and paste into another program This is available on the Troop Summary screen only SAVE You must click this button to save the information you keyed in this screen The system will display a screen as it is saving your data Once this box goes away your data is saved This button is found on the girl sales detail screen Printable Versi Troop Summary Screen Girl Detail Screen Page 41 No information on this page Page 42 No Information on this page Page 43 No Information on this page Page 44 Booth Sales A troop can sign up for a council booth site if Contacts Setting Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Org Sales Report Click the Booth Sales tab to use the Booth Sale system Troop 6073 Booth Sales Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOCOrg Sales Report Browse and signup for Council Booth Sales Ge View and edit your Troop sales by selecting My Sales u Council Sales v Becky Demo Council Booth Sales Detroit MI EI Cajon CA San Diego CA Green Branches have openings Free Slots Pressing the Free Slots button will give you a screen to select your criteria for finding available booth slots You can search using multiple criteria Once you have
22. dd yy Each deposit must have a date Use the date on the deposit slip from the bank Reference Number Optional Verified Unavailable to troop user Used by council to identify deposits verified to bank statement Troop Already filled out Amount the amount can be a positive or a negative You do not have to enter in the cents if it does not apply Page 58 Navigating the Deposit Information Page As you enter deposits the system displays the deposits using a scrolling feature To facilitate making changes there are several methods to navigate to the information that you need You will want to use the method that best fits what editing you are trying to do Scrolling Deposits are displayed in the order keyed by default You can scroll through the deposit pages by using the scroll bar located to the right of the deposit page Sorting You can sort the deposits in an order that will show you the information in the order that you want Y Sort from smaller or earliest to larger or latest A Sort from larger or latest to smaller or earliest Not sorted by this column Search and Filter Column Filter The column filter allows you to search and selectively display by any ofthe columns available The default is No Filter This will display all transactions You use the drop down box to select your search display column In the Low and High boxes you enter the range that you want to see displayed on the page Editin
23. e specific to the user access level Council users see the council tabs areas see the area tabs service units see the service unit tabs and troops see the troop tabs Below is an example of the tabs To select a tab click anywhere on the tab Dashboard Contacts Settings Girls Init rder Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Tab Key The tab key is used to move from one box of information to another on all screens Page 7 System Access The eBUDDE system sends every new user an email with the following information e Web Address https ebudde littlebrownie com e Email Address e Temporary Password We recommend you click the link in the email sent to you from the eBUDDE system and then in your browser add this web address to your Favorites for easier access Welcome to eBudde 4 4 with new features and functions to make the 2011 2012 Cookie Sale Season a success gt Budde Member Log In Password GEB Log On Your username email address and password designate your level of access to eBudde If you have not been given a username and password please contact your council or volunteer product sales manager If you are an existing user and wish to update your contact info or change your email address and or password please fill in the boxes above and click here If you have forgotten your password fill in the email field and click here eB
24. e troop order line Troop Order This line shows you all the cookies the troop has received either via initial order or pick ups from the Service Unit Cupboard These packages are ultimately what the troop is responsible to pay for This line will update throughout the cookie sale Difference This line is to help you know if you need to allocate more cookies to girls or if you have over allocated The goal is that the total column on the Difference row will be 0 by the end of the sale As you assign cookies to girls the girl total line will be updated As transactions are posted to your troop see the transaction tab or sales report for details the troop order line will be updated Page 34 Girl View I Troop 1 Girl Transactions Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Save il Becky H You may add transactions or click a previous transaction to edit Switeh to Gin p Return to Summary View Comment Initial CGOC Booth Other TGOC Total Total Due Paid Bal Due FGOC Init Order Locked 1007 0 0 0 312 1319 5276 00 0 00 5276 00 D Heinan s 04 08 6 0 1 1 0 1 3 12 00 12 00 0 00 1 Booth Sales 0 1 1 1 1 4 16 00 0 00 16 00 0 oor 2 2 1 m a 53000 m 529200 1 The girl view will show you the detail transactions for the girl The first row will usually show the initial order which is locked and cannot be changed on this scree
25. entered your criteria click the Get Report button If you decide not to look for free slots click the Back button Specify Any Filter Criteria You d Like Business Name City State ex NY Zip Dates and times can be entered in many different formats including things like tomorrow and 2 weeks from today but if you get errors or odd behavior formats like 2 1 2011 and 8 00pm are the bestto use Starting Date Ending Date Start Time after Start Time before Get Report Back Page 45 The system will report back any available slots according to your criteria Becky Testing Council Available Booth Sites Jul 6 2011 at 02 42PM Business Address Ci State Zi Date Time End Time Cub Foods 10520 France Avenue South Bloomington MN 55431 Mon 2 71 8 00 AM 8 30 AM Cub Foods 10520 France Avenue South Bloomington MN 55431 Mon 2 71 8 30 AM 9 00 AM Current Signups To check on your troop s booth sale locations at any time click on the Current Signups button A separate window will pop up to show you your locations This report will show council sponsored booth sites Troop 6073 booth sale signups Jul 6 2011 at 02 47PM Business Location Notes Date Start End Duration Created Time Time By 1440 Northland Drive 3rd floor near Set up atthe 3rd floor oi Megabyte Cafe outside the Megabyte 07723111 11 00am 1 00pm 02 00 Couneil Mendota Heights Cafe MN 55120 Becky s 12345 Any St Pizza Minneapolis MN 0772
26. for tracking your activity This will include the standard eBudde items and council specific items Some of the items will be checked off and some items are recommended activity The checklist may vary depending on your council setup Items that will be checked off include entering girls cookie initial order choosing a delivery station time if applicable incentive initial order and incentive final order Troop 6073 Dashboard Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Messages Important Things You Need To Know Troop Checklist Complete VIP eTraining Settings and Contacts Enter Girl Names Submit Initial Cookie Order Choose a Delivery Station 4 gt Submit Initial Incv Order From Your Council Welcome Signup for Booth Sales 11 2 3 4 5 6 7 Credit Girls With Cookies Troop Delivery Enter Verify Transactions Conf avail Troop Order Submit Final Incentives avail Enter Deposits U i coming Booth Sales TG Final Inov Print amp Submit Sales Report peaning Bnom Sales E u il Troop Settings Recommended activity None avail Girl Tab avail 8 9 10 11 12 13 14 6 fe wmo hs 19 20 21 Troop Training Completion Deadline 22 23 24 25 126 27 28 1 129 30 31 1 2 3 4 Page 15 Contacts Tab The Contacts tab allows you to change contact information P Show Navigation Troop
27. g Deleting Deposits All boxes can be changed you can make changes by left clicking your mouse in the box you want to correct and making the changes You can also delete the deposit by pressing the Delete key on your keyboard Deletions and changes can be made at the same time Once you have made all your changes left click the Save button to save your changes Page 59 Exporting the Deposits Click the Export button to export the deposits The system will display a screen and instruct you to click File Save As to save the deposits Page 60 The GOC Org tab is where you record the organizations do not record Operation Cookie Drop here that you have donated your troop donation boxes recorded in the initial order and or girl order tab Dashboard Contacts Settings Girls Init Order GOC Organizations Organization Name Addr City ST Zip Delivery Girl Orders Booth Sites Transactions Incentives Deposits GOC Org Sales Report Contact Sales Name Pkgs Donated Phone email Enter in organizational information and click update eBudde will then provide additional data entry for as many organizations as you need to enter Page 61 Sales Report The sales report reflects all transactions for the troop in the system It includes the initial order any additional orders deposits and the calculation for troop profit council monies and balance due OCD cookies and TGOC cookies will automatically populate on the sales repo
28. irls Registered 6 override Troop Goal Pkgs Troop C GOC Pkgs 0 override Troop Leaders tro607 3bd lbb com 0 CI Remove Add a new troop leader _ Contacts can i Mactive E mail Receives email have access First name Last name C Primary to previous i i C add to all seasons season s info Troop Cookie Chairs NEW can designate the primary a contact in each category E mail First name Last name Troop View Only Users Add a new troop view only user Mactive E mail Receives email First name Last name O Primary Cl add to all seasons Page 19 Girls Registered Enter the number of girls registered in the troop Will be automatically filled in by number of girls registered on the girl tab Girls Selling The number of girls selling in the troop Will be automatically filled in by number of girls selling 1 box or more on the girl order tab Troop Goal pkgs Enter the troop goal in packages Level Select the appropriate program age level do not use Group or Individual Bank Name Optional council bank not troop bank account Bank Routing No not needed Bank Acct No Optional council bank not troop bank account Data Points from the Previous Year This is information from last year s cookie sales Contact information You can add three different types of troop level user
29. itial These cookies were sold at initial order time and this number will match the girl s order on the initial order tab This number is locked and cannot be changed on the girl order tab To change this number it must be changed on the initial order tab Booth These cookies are the cookies the girls sell at the booth sites Other These are additional cookies that are sold after the initial order but are not sold at a booth sale This could include additional sales to customers door to door etc Page 33 Total Total of cookies sold by the girl Total Due This figure is calculated by taking the total cookies sold and multiplying that by the selling price to the customer Paid This column should display all payments made by the girl to the troop Bal Due This is the balance that is still due from the girl There will be additional column s for tracking OCD Operation Cookie Drop and TGOC Troop Gift of Caring programs The system will tell you how many cookies you have ordered through the initial order and Service Unit Cupboard pickups It will then tell you the difference between what has been allocated to the girls This will help to ensure that you allocate all the cookies received to your girls Girl Totals This line shows you all the cookies that have been transferred to the troop have been allocated to the girls Your goal is to match the total number for the girl totals line to the total number for th
30. mended Systems 1 0 GHz Pentium 4 1 5GB RAM 1 5 GHz Pentium 4 1 5GB RAM To verify your system specification go to Control Panel System The general tab will display your system information NOTE If your computer s performance is too slow we can recommend downloading of the Firefox browser This will increase your speed usually about 30 The download can be found at hitp www mozilla com The eBUDDE system uses Microsoft Excel for the printing of the reports If you have users that do not have the Microsoft Excel program a report viewer for IBM compatible systems can be downloaded from the following web address http www microsoft com download en details aspx displaylang en amp id 10 To download Adobe Acrobat use the following web address http get adobe com reader eBudde has scheduled time outs at 2 hours of inactivity eBudde will close out your session logging you out if you have been inactive in the system for 2 hours Page 6 Navigating the System Add More The add more button allows you to enter in additional rows on deposits and additional cookie transactions You can activate this button by pressing the spacebar or clicking on it Enter Key The enter key is used to complete a row on a page lt can also be used to complete a page when the page has only one button available on the page Tabs The tabs available on the page allow you to add change delete or view information These tabs ar
31. mind your troop leader that these girls are not registered with the council and they must be registered to sell Be sure to use full names not nicknames Do not change the spelling of any names populated from Personify You can delete girls that are no longer in the troop Girls cannot be deleted after the troop has submitted their initial cookie order Troop 6073 Girls Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits GO Update Import List From Cookie Club Sete Import Export Girls Help melde Cookie Club Shirt Sales First Name Last Name GSUSA Id Grade Login Reg d Size Goal Delete me mus 21 7 MO vs M Becky Hanigan i 16 MOT Mla Cy w Ee if m SI Denise wee 14 ee MT x WI shameeka Patterson In mn il vs wll DD S S wll 0 wl 1 I IE S I _ 0 sl III wll Ip sl Add Girl Information To add girls enter in the information You can use the TAB key to move between the boxes First Name Enter the girl s first name as it appears on her GSUSA registration Last Name Enter the girl s last name as it appears on her GSUSA registration GSUSA ID Optional Enter the girl s GSUSA ID Grade Optional Enter the girl s grade K 12 Cookie Club Login Optional Enter the girl s cookie club login Reg d If the girl is registered check the box Sales Goal Enter the girl sales goal in boxes Click the Update butto
32. n You will need to change these numbers on the initial order tab If the initial order tab is unavailable you would need to contact your SUCM Printable This button allows you to print a listing of all the information for the girl Add Trans This button allows you to add transaction s to the girl You may add as many transactions as necessary You can enter in cookie transactions or payment transactions Add Payment This button allows you to add only a payment You may add as many of these transactions as necessary Save This button is to save the transactions you have created If you do not save your data you will lose that data You do not have to save after every transaction but must save before you leave the screen to avoid losing your data Switch to Girl This allows you to enter transactions for another girl without having to always go back to the troop view Click the dropdown arrow and select a girl name Page 35 Return to Summary View This link allows you to return back to the troop summary view Any transaction entered will automatically be displayed on the summary view Adding Additional Cookie Orders Click the Add Trans button The line will highlight Double click at the bottom of the page in the comment box I Troop 1 Girl Transactions ngs Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report i irt Becky H You may add transactions or click
33. n to save the information Page 23 Edit Girl Information Change the girl information do NOT change the spelling of a girl s name if it was populated by Personify Click the Update button to save the information Delete Girl from Troop Click the box under the column labeled Delete next to the name of the girl you want to delete The girl CANNOT be deleted after the troop has submitted their initial order ee Import Export Girls Help Import List From Cookie Club See Appendix A for instructions for Cookie Club eBUDDE Import and Export Page 24 Init Order Tab The Init Order tab is used to enter the troop initial cookie order The initial order will be in cases NOTE You will see columns for OCD Operation Cookie Drop and TGOC Troop Gift of Caring Page 25 No Information on this Page Page 26 No Information on this page Page 27 Ordering by Individual Girls Click on the init order tab located on the right side of your screen Troop 6073 Initial Order Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Save as often as you like but Submit to your SU only Oncet Girl Svsm Tre D S D Sam Dulce TUBM Tags TMint Total Amanda H 200 200 200 200 200 200 200 200 1600 Becky H 0 D D 0 0 0 0 0 0 Cindy W 0 0 D 0 D 0 0 0 0 Patty W 0 0 D D 0 0 0 0 0 Sydney C 0 0 0 0 0 0 0 0 0 OTHER 0 0 0 0 0
34. nd troops cannot be changed by troops only by a service unit user Page 56 Deposits The deposits tab will allow you to view the deposits made by your troop into the council cookie account This is not where you record your individual troop deposits for troop profit Troop 6073 Deposits Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sales Transactions Incentives Deposits 5 Column Add D it Fiter kom Bank v Date Ref Number Verified Troop Amount Bank of America 2008 02 02 reference 6073 0 00 Bank of America 2009 02 02 flat rate 6073 50 00 Wells Fargo 2009 02 04 optional v 6073 500 00 Bank of America 2009 03 03 6073 100 00 550 00 As you enter deposits they will be displayed on the screen You can Add Edit or Delete deposits You can also selectively search to display only specific deposits Page 57 Adding Deposits Click the Add Deposit button 6073 i Wells Fargo s 181 60 Select the bank enter date reference number optional and amount Use the Tab key to move across the page Press Enter to complete the line entry OR use the Add More button to key additional deposits Add More The add more button allows you to enter in additional rows on deposits additional cookie transactions adding girls on the initial order You can activate this button by pressing the spacebar or clicking on it Date You must enter the date in this format mm
35. rt Submit My Info Svsm Tre D S D Sam Dulce TUBM T TMint Troop Total Pickup Total Cases 1 1 1 1 1 1 1 1 8 8 Who is picking up your cookies Someone from my Troop some other troop or my SU Will you be picking up for more than one troop Oyes Ono Please choose your Delivery Station Delivery Site 1 07 31 2011 8 00am 5 00pm Time Linett del 8 00am 8 05am 8 10am 8 15am T6073 8 20am 8 25am 8 30am Iw Answer the questions and select your time by clicking in the box to the right of the time Click the Submit My Info button The system will confirm your submission Page 31 A delivery confirmation page will be available after your service unit has verified your order Click the view confirmation button View Confirmation Troop 6073 Delivery Sheet Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report Aug 2 2011 at 12 45PM Please print this page and bring it with you Your Cases 17 17 17 17 17 17 17 17 136 Pickup Name Lemon Grove Pickup Location 123 Any St San Diego 88888 Pickup Date Saturday March 10 Pickup Time 8 40am ESTIMATED Number of Vehicles you will need ONE of the following Message from your Delivery Clerk 4 Compact Cars 3 Standard Cars Please be prompt 2 Station Wagons 2 Standard Pickups 1 SUV Minivan 1 Standard Van 1 Moving Yan Helpful Hints 1 Bring people to help b
36. rt from the girl order tab Troop 6073 Sales Report Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposit Council Becky Testing Council Troop 6073 Sales Report zz aa Girls Selling 2 Girls Reg 3 email Zz Qaa com Init Girls Sellg 2 Phone Level DAISY SU Name Becky a SU Number 99999 miid Sales Goal 500 PGA Selling 164 5000 oe PGA Registered 109 6667 Celt Initial PGA 158 5000 Contact 3 s info has not been updated email bsurvi lbb com Phone Cell F_GOC Pkgs 0 T_GOC Pkgs 13 Pkg price 350 Case price 42 00 Trp Proceeds Rate 0 550 No Incv Proceeds 0 000 Tiered Rate 0 050 Tiered Proceeds 16 45 Bank Name Routing No Acct No Pkgs Received Deposits Made Initial Order 300 Date Reference Amount Total Deposits 0 00 Total Troop Sales 1 151 50 Council Proceeds 954 10 Troop Proceeds 197 40 Deposits Made 0 00 Council Proceeds 954 10 Amount You Owe Council 954 10 Signature Page 62 Cookie Club Registration Pushing data from eBudde into the Cookie Club Setup The troop must be set up in Cookie Club first This means a troop leader must complete the setup step by recording the number of girls selling troop project service and boxes needed to meet goal The troop leader cannot record girlnames ages and passwords in the troop ora push from eBudde willnot work Therefore the troop must be setup with no girldata
37. s Leaders Cookie Chairs Troop Cookie Managers and parents who may be doing the scheduling of booths for the troop and View Only You can also delete troop users Remove You can remove users by clicking the remove Box next to the email and name NOTE Do not remove yourself or you will not be able to get back into the system Email Enter the email address of a new troop contact under the appropriate header Active If you enter a new troop contact mark if you want this user to access the computer web based software system Uncheck the box if you do not want this user to access the computer web based software system First name Optional You can enter in the contact s first name The contact person once they log in can enter it as well Last name Optional You can enter in the contact s last name The contact person once they log in can enter it as well Receives email If you enter a new troop contact mark if you want this user to receive order confirmation emails Uncheck the box if you do not want this contact to receive order confirmation emails Add to all seasons Allows you to give the contact access to the troop records for previous seasons Click the Update button to save your information Click the Cancel button if you want to leave this screen and not save your changes Page 20 There are two troop contacts that are available Troop Cookie Pickup Only Users and Troop Booth Sale Recorder Only
38. tton or press Enter You will then enter the eBudde system Page 10 New users You will be required to fill out this form the first time you try to access the eBUDDE system You must change your password to something other than the temporary password All the information on this form is mandatory Once you have entered in all the information click the Submit button or press Enter You will then enter the eBudde system Forgotten Password A forgotten password does not require a phone call Welcome to eBudde 4 4 with new features and functions to make the 2011 2012 Cookie Sale Season a success Budde Member Log In Password mm Log On Your username email address and password designate your level of access to eBudde If you have not been given a username and password please contact your council or volunteer product sales manager If you are an existing user and wish to update your contact info or change your email address and or password please fill in the boxes above and click here If you have forgotten your password fill in the email field and click here eBudde is provided as a service by Little Brownie Bakerst and is intended for the sole use oftheir clients and staff Please read the End User License for any questions regarding the use of eBudde You may also view our Privacy Policy Page 11 Success Your password has been reset to a temporary value that has been emailed to you at btest1
39. udde is provided as a service by Little Brownie Bakerst and is intended for the sole use of their clients and staff Please read the End User License for any questions regarding the use of eBudde You may also view our Privacy Policy The login screen consists of four parts Login information Updating contact information Forgotten password End User License Page 8 Login Information All users will enter in their email address and samoas as the password Click the Login button or press enter to complete your login information The system will then access the council s information The system will then direct you to the Contact Information Page Once you have completed or updated the contact information page you will be given access to the system Page 9 Contact Information Page Current Password 90008 B u d d e New Password eeeee Confirm New Password 990008 E mail btest1 lbb com You may use the form at the First Name Becky Phone 619 555 5555 right to modify your password i a and contact information Last Name Harrigan Cell amp 619 444 4444 Address 123 LBB Lane Address2 City LBB State KY Zip 12304 Current users On this form make changes if necessary to your email address and personal information You must change your password to something other than the temporary password of samoas All the information on this form is mandatory Once you have entered in all the information click the Submit bu
40. ut remember people take up room just like cookies so adjustthe number of vehicles accordingly 2 Every effort will be made to respect your delivery time But sometimes it s not possible to have everyone pickup at their exact time Please be patient We re all here to have fun and get the cookies Signature Page 32 Girl Order Tab Category Format This tab allows you to enter by girl additional cookie orders booth sales packages sold OCD packages and Troop Gift of Caring packages and payments You can add a comment on each row There are two views of the girl orders You can see a summary troop view or each girl s detail The system defaults to the troop summary view Troop Summary View Troop 6073 Girl Sales Record Dashboard Contacts Settings Girls Init Order Delivery Girl Orders Booth Sites Transactions Incentives Deposits Sales Report SE C Package Sales Below are your troop sales broken down by Girl I Financials To viewedit a Girl s Transactions click on the appropriate row el 1 FYI Programs Initial Booth Other Total Total Due Paid Bal Due 40 0 0 40 0 00 0 00 0 00 32 0 0 32 0 00 0 00 0 00 Girl Totals 72 0 0 72 0 00 0 00 0 00 Troop Order 96 Difference 24 The troop summary view shows a total row for each girl The girl order tab will no longer track cookies by varieties Cookies orders are now in columns by types of sales initial booth and other In
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