Logging Into the System
Contents
1. z mh v Page iQ Tools ett Dri Texas Automotive Dealership rive a Logged In As Example Dealer ecklexas Clean Machine 3 Main Search for Vouchers Correspondence Vouchers Pending Payment Eligible 2010 Vehicles Vouchers Requiring Dealer Follow up Eligible 2009 Vehicles Vouchers Authorized for Payment Eligible 2008 Vehicles hybrids not eligible Vouchers Denied for Payment Eligible 2007 Vehicles trucks and hybrids not eligibile Historical Vouchers Paid 2006 vehicles are no longer eligible Change Password You have 1 voucher s approved for payment Vouchers must be processed within 15 Calendar once authorized Vouchers are released for authorization between 1 and 5 PM Please check your Vouchers Authorized for Payment List every day if you have pending vouchers Beginning September 1 2009 the 2006 vehicles SUVs vans and 2007 trucks will no longer be eligible for purchase under the DACM Program Beginning September 1 2009 eligible vehicles are e 2007 2010 cars SUVs and vans e 2008 2010 trucks and e 2009 2010 hybrid vehicles will qualify for 3 500 voucher f w f M Internet 1005 3 Figure 3 Main Menu Screen From the menu you have seven options 1 Search for Vouchers Allows entry of customer s voucher number located at the upper right corner of the voucher 2 Vouchers Pending Payment Lists all vouchers for your dealership that are not yet authorized for payment 3 Vouch2. E Fs Page 33 c Tools M icis Pee Texas Automotive Dealership AX Che lt gt Logged In Example Dealer MED Main All required information successfully entered Voucher Info First Name Last Name VIN johnny 1GNH34557888774563R Reasons for Denial RVTM not received Dealership Dealer Printer Friendly Dealer Phone Contact Example Dealer Dealer Mailing Address n ERR Internet 100 4 Figure 7 Vouchers Requiring Follow Up Screen Updated 2 5 2010 VOUCHERS AUTHORIZED FOR PAYMENT This screen is very similar to the previous screen Click on a voucher number to go to the Voucher Information screen A customer validation number credit card number and expiration date will now appear next to the voucher number These fields will be needed to complete the transaction into your credit card terminal A blank CC Transaction Date box will now appear next to the card expiration date Please enter the CC Trans Date and click the green update button This will remove the voucher from the vouchers authorized for payment list You will have fifteen 15 calendar days from the day the voucher first appears in the Authorized for Payment list After fifteen 15 calendar days the card number will expire and a new one will have to be issued This will further delay receipt of your payment There will be a visual counter to let you Know how many days you have left or
3. is correct At this time please ensure that the vehicle to be retired information matches the retired vehicle information as it appears on the voucher Please update the odometer and estimated miles per year by conferring with the customer You will be unable to change any other information about the existing vehicle If the information does not match please contact us at 817 608 2350 Failure to ensure the vehicle matches the information on the voucher may result in a denial of payment In the dismantler salvage section please select a salvage facility from the drop down list Please enter the dismantler possession date All other fields will update themselves after clicking the update button 5 Updated 2 5 2010 In the replacement vehicle section please enter all information on the replacement vehicle Please ensure the drop down fields for voucher amount and model year are set to the correct values If the vehicle is a hybrid or SMARTWAY certified please check the appropriate boxes For a vehicle that is less than two years old please enter the initial inspection sticker number on the vehicle or N A The mandatory fields for Underhood ID and Engine Displacement can be located in the list of Tier 2 Bin 5 eligible vehicles For the average MPG please use the combined city highway mpg Failure to complete all required fields will delay the release of the authorized payment VOUCHERS PENDING PAYMENT F ehicles Pending Author
4. 00 SMARTWAY Vehicle Hybrid Green Taxi Under Hood ID Engine Displacement 1WSPX 2344 24L Internet 100 7 Figure 8 Voucher Detail with payment information present VOUCHERS DENIED FOR PAYMENT This screen will list vouchers that have been permanently denied for payment or that have exceeded 72 hours in the Vouchers Requiring Dealer Follow up queue 8 Updated 2 5 2010 HISTORICAL VOUCHERS PAID This option provides a list of all vouchers for which your dealership has been paid It is not possible to alter the records in this list it is merely provided to aid in your recordkeeping 9 Updated 2 5 2010
5. Ps Drive a AirCheckTexas Gen Machine PARTICIPATING DEALERSHIP DATABASE USER S MANUAL Table of Contents DATABASE eee ee cee eee ee ee ee ee CHANGING PAS OV MAIN MENU SGOREEI eee ee eee VOUCHERS VOUCHERS PENDING PAYMENT VOUCHERS REQUIRING DEALER VOUCHERS AUTHORIZED FOR PAYMENT VOUCHERS DENIED FOR HISTORICAL VOUCHERS PAID ceirean pon ripen rE OREN DATABASE LOGIN The web address is https airchecktexas nctcog org Login AirCheckTexas Repair and Assistance Program Microsoft Internet Explorer provided by NCTCUOG E nm gt Oc le http fairchecktexas nctcog org deyv Login asp Beall X ES D air Login aircheckTexas Repair and Assistance Program m EJ d Tools i me Repair and Replacement Assistance Program North Central Texas Region Username Pass word LOGIN Figure 1 Initial Login Screen Enter your username and password You will be provided with your user name initial password from the regional administrator CHANGING PASSWORD On your initial login you will be prompted to change your password Your pas
6. a message informing you that the card number has expired Live Search 29 4 AirCheckTexas Repair an X Process Files datediff Google Search fm gt dh 5 https fairchecktexas nctcog org form_view asp submit todealer amp identifier 072 105284235486 Voucher Info First Name Last Name VIN Dealership Dealer Name Dealer Phone Contact 817 704 8900 Dealer State Dealer Zip This Card Number has Expired Please contact Aircheck for issuance of new number All three fields will be required to process the voucher correctly Voucher Number Customer Validation Number Card Expire CC Trans Date Vehicle to be Retired Make Model Year Vehicle ID Number License Plate mvp 1995 OXXX XXXX Odometer Est Miles Per Year Drivable 202366 22000 CNo ves Mazda Dismantler Salvage Facility Name Salvage Facility ID Dismantler Possession Date Dallas Auto Salvage 63 10 7 2008 Salvage Facility Mailing Address 14057 Skyfrost Dr Salvage Facility City Salvage Facility State Salvage Facility Zip Salvage Facility Phone Replacement Vehicle Replacement VIN Bill of Sale Date Voucher Amount Sales Price 000000000000001 10 5 2008 3000 Standard 22500 Replacement Make Replacement Model Replacement Year DPS Inspection Number Odometer Volkswagen Jetta 2008 Y 1W112122 4
7. ers Requiring Dealer Follow up Lists all vouchers with issues that are delaying payment 4 Vouchers Authorized for Payment Lists all vouchers for your dealership that have been authorized for payment by NCT COG 5 Vouchers Denied for Payment Vouchers that have been denied for payment 6 Historical Vouchers Paid Lists all vouchers for your dealership for which you have received payment 7 Change Password Allows you to change your password The main menu now also contains information messages of importance when processing vouchers These messages are subject to change The right hand side now contains various useful links and messages e Alinkto current correspondence from the AirCheck Program Administrator e Links to the list of current Tier 2 Bin 5 vehicles from the TCEQ website e Amessage in blue alerting you when vouchers have been approved for payment 3 Updated 2 5 2010 SEARCH FOR VOUCHERS To search for a voucher enter the voucher number into the text box EXACTLY as it appears on the voucher include the dashes and click on Search button Ensure the voucher number you are entering states North Central Texas Region at the upper right corner of the voucher F https airchecktexas nctcog org vouchersearch asp flag on Microsoft Internet Explorer provided by NCTCOG E WT org vouchersearch asp flag on i 8 Search File Edit View Fa
8. ge Facility ID Dismantler Possession Date Setect Salvage Facility Salvage Facility Mailing Address Salvage Facility City Salvage Facility State Salvage Facility Zip Salvage Facility Phone Replacement Vehicle Replacement VIN Replacement Make Replacement Model Replacement Year Select Amount Choose Year gt Cylinders Transmission Engine Displacement Under Hood ID Drive Cylinders Transmission Drive v i Avg MPG BillofSaleDate SalesPrice DPS Inspection Number Voucher Amount SMARTWAY Vehicle Hybrid Green Taxi O O Comments zl zi Done rT LI M internet 100 7 Figure 5 Voucher Information Screen Figure 5 shows the voucher information screen that is displayed as a result of clicking the link on the search page You will be required to fill the information into any of the blue or green colored boxes NOTE All fields that require an entry are indicated by an asterisk The program participant s first and last name and the retired vehicle s VIN will appear at the top section NOTE Your dealership name is already populated in the dealership section You are not required to enter any other dealer information It will update automatically when you click the green update button not visible here it will appear in the upper right hand corner However after clicking the update button please ensure the information
9. ization Microsoft Internet Explorer provided by NCTCOG E m x T le http www airchecktexas nctcog org dev dealervouchers asp cmd 3 Xx Google File Edit Favorites Tools Help T gt gt 99 vehicles Pending Authori x Count System fap gt Buh Page iO Tools oe Sh te AfrCheckTexas Repair and Replacement Assistance Program North Central Texas Region Logged In amp s Example Dealer Vouchers Pending Release of Authorization Code for Example Dealer Voucher 1 DAL 08183 1 58415 2 TAR 08207 1 55369 E Done le m ag p e Internet 100 4 Figure 6 Vouchers Pending Payment Screen This screen lists all vouchers awaiting the release of the credit card account number expiration date and customer validation number NOTE Any vouchers listed here means that you should have already mailed all completed voucher paperwork to the regional administrator 6 Updated 2 5 2010 VOUCHERS REQUIRING DEALER FOLLOW UP This screen is similar to the other screens except that at top will be a list of reasons for why the voucher may be denied for payment There can be up to five reasons present kimi https l aircheckbexas nckcag org Form view asp submiE todealer amp identifier 09040926873 Search ES File Edit View Favorites Tools Help Ww dh airCheckTexas Repair and Assistance Pragram da E dh
10. sword needs to be a minimum of 7 characters in length and contain both numbers and letters Login AirCheckTexas Repair and Assistance Program Microsoft Internet Explorer provided by NCTCOG 0 x le https airchecktexas nckcog org changepassword asp Search p File Edit View Favorites Tools Help E gt gt Ww abe ool http www Login AirCheckTexas Re X te EJ r dah s p Page Q Tools A e Texas Automotive Dealership Logged In As Example Dealer AirCheckTexas Drive a Clean Machine Username lexampledealer Password Requirements Existing Password Must begin with a letter Must contain at least 1 number Minimum length of 7 characters Maximum length of 15 characters Can contain ONLY letters and numbers New Password Reenter Password LOGIN Pa ee Figure 2 Password Change Screen Updated 2 5 2010 NOTE You may again be prompted to change your password after a certain time frame You will also have the option to change it from the main menu MAIN MENU SCREEN AirCheckTexas Repair and Assistance Program Microsoft Internet Explorer provided by NCTCOG oj x le https f airchecktexas nctcog org index asp E X Search Pe File Edit Favorites Tools Help gt gt Ww abe airCheckTexas Repair and Assistance Program
11. vorites Tools Help Pl P gt gt d https j airchecktexas nctcog org vouchersearch asp Er v f i Tools i Dri Texas Automotive Dealership 4 _ Logged In As Example Dealer A 1eckTexas Clean Machine mE Main Search Results Voucher Humber Voucher Date Voucher Expires 10 6 2009 11 5 2009 Click Here TAR 08258 1 41815 Y Figure 4 Search Screen after entered voucher is returned NOTE You may receive a message that the voucher is not found or that the voucher is already claimed by another dealer if entered correctly If you receive one of these messages you may contact us at 817 608 2350 Updated 2 5 2010 f gt AirCheckTexas Repair and Assistance Program Microsoft Internet Explorer provided by NCTCOG Qc https airchecktexas nckcog orgjForm view as Pir File Edit Favorites Tools Help p qs tab dealer amp identifier20915089999999998qs error E6E7EGE49E Y X Search A i gt gt 6 lt Repair and Assistance Program fp Page 9 Tools Dealership Printer Friendly Dealer Name Dealer Phone Contact Dealer City Dealer State Dealer Zip Vehicle to be Retired Make Model Year Vehicle ID Number License Plate Odometer Est Miles Per Year Drivable 211700 15000 ves Dismantler Salvage Facility Name Salva
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