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CONTENTS - Swedbank

1. 13 17 41 Receiving statement of account EUR 13 17 41 Receiving statement of account LTL 13 17 41 End of request 219 13 17 41 End of request 220 13 17 41 Results of exchange rates request 221 13 17 41 End of request 221 13 17 41 Results of exchange rates request 222 13 17 41 End of request 222 13 17 41 communication successful ok 13 17 41 that s all folks 13 17 42 Connection closed Fig 50 Logbook of connections to the Bank system Select the date and click the mouse twice A session report of connections to the Bank system will open The entered data can be deleted using the key E delete session report 13 Additional Capabilities of TELEHANSA Options menu covers the following commands listed in the menu items Currency units Banks Foreign banks Correspondents Foreign correspondents Configuration Masspayment groups Masspayments list Adding or changing currency codes Supplementing or changing the list of the Bank of Lithuania Supplementing or changing the list of foreign banks SWIFT codes and respective bank designations Entry and change of the requisites of permanent payees in Lithuania Entry and change of the requisites of permanent foreign payees Configuration TELEHANSA program settings Types of masspayments Payees of masspayments 13 1 Currency Units Selecting menu item Options Currency units you can add new currencies E also to del
2. D AS Hansapank Eesti HABAEE2 x a Hansabanka Latvia HABALY 22 fl Close Fig 53 List of foreign banks Press E New and enter the bank code in the field Code and designation of the bank in the field Name To edit the entry press the key E Change ad afterwards you will be able to correct the entries in the fields Name and Code To move to the m a line below or above use the arrow keys l 13 4 Permanent Payees Permanent payees particulars can be entered in the program database Separate lists are generated for payees in Lithuania Options Correspondents and abroad Options Foreign correspondents Selecting the menu item Options Correspondents the list of permanent payees in Lithuania will open Fig 54 in which you can enter a new permanent payee with the help of the key to delete the entry press USER MANUAL TELEHANSA 7 54 ated Browse Edit Rane T D Ona Onaitien 254256622 lona Onaittien sutartis UAB Gaublys 76711396 Transporto nuoma E UAB Gaublys 8080231 Kitos paslaugos X Cancel Fig 54 List of permanent payees Payee s requisites can be changed clicking the mouse twice on the respective entry or selecting the item Edit Information related with the payment order can be entered in the window of payees requisites The following columns shall be completed for payees in Lithuania for whom payments are effected against payment orders Nam
3. Having selected the document type and status and pressed the key Al Search for documents the window of the search for documents will be opened with all fields blue in color Fig 43 Enter the parameters in the data search field according to which you are willing to select the documents A selection criterion can be determined having regard to one or several document particulars r Document data Account Doc no Doc date mamta date Beneficiary Name Bank Code oOo S ee Ls Account Payment Details Reference Amount Te Fig 43 Search for documents If you want to save the entered parameters press the key Z Save changes Press Select and a list of documents corresponding the defined criteria will be displayed USER MANUAL TELEHANSA 7 44 Once you find a required document do not forget to delete the defined selection criteria Press 4 Search for documents and then EJ Delete criteria 11 Reports Received from the Bank To receive reports from the Bank you have to connect with the Bank Press the menu item Send Open session The window of report inquiries will open in which you will have to specify the inquiry data of reports Fig 44 B Communication 5 O x Accounts Requests IV Balance Period Start End Statement Vesterday Today fo2 10 30 0210 31 x V Incoming Yesterday Today x o2 1
4. USER MANUAL TELEHANSA 7 11 InterBase Manager x M Startup Mode all Automatic Manual M Root Directory C Program Files Firebird Change Status The InterBase Server is currently Running Stop JV Run the InterBase server as a service on Windows NT Fig 9 InterBase Manager window e Only one gds32 dil file can exist in the computer in which the InterBase 6 client or server is started If this file exists in the server in which you are intending to install InterBase 6 delete this file before installation InterBase cannot be installed in the network disc e In order to install remove InterBase it is recommended to enter Windows operating system using the rights of the administrator Minimum requirements of Windows operating system operating system Windows NT SP4 or Windows 95 98 SP1 Disc capacity necessary for installation of the client and server is about 44MB 2 4 INTERBASE installation Activate installation command The Firebird Database Server Setup Wizard window will open Fig 10 Read a brief instruction and select the key Next Setup Firebird Database Server 1 0 S x Welcome to the Firebird Database Server 1 0 Setup Wizard This will install Firebird 1 0 0 796 on your computer It is strongly recommended that you close all other applications you have running before continuing This will help prevent any conflicts during the installation process
5. checked only for payment orders carried out inside the Bank the requisite data are missing in the payment order The mistake will be indicated in the field of Bank reference next to each line of masspayment To revise the rejected masspayments press the key 2 Rejected documents USER MANUAL TELEHANSA 7 43 The rejected payments can be edited A rejected payment order with wrongful payments can be corrected authorized and again sent to the Bank 9 5 Moving Masspayments to the Archive All lines of a masspayment successfully processed in the Bank are surrendered as one masspayment and automatically moved to the archive If you want to review the archived masspayments select the menu item Document Masspayments and press the key To archive the rejected masspayments press the key S Each successfully processed payment order is asauthorised a reference of the Bank Wrong payment orders are archived with a reference indicating that the payment order is wrong 10 Document Retrieval According to Specified Criteria Filter You can find a required entry in the sections of payment orders foreign payments conversions messages and masspayments Pressing the key of the status of a respective document you can select prepared authorized rejected sent to the bank or archived documents You can press several keys at one time in which case all the documents of the selected status will be included in classification
6. E g the value 0000398500 means 3 98500 74 Hansa LTB Currency Purchase sale Exchange Rates Heading No Position Designation Type Length Comments 1 1 ID A 4 XX Two XX with two spaces 2 5 Line ID A 3 000 three zeros 3 8 Bank code A 9 Bank code 4 17 Space A 10 Empty spaces 5 27 Date N 6 YYMMDD Inquiry date 6 33 Time N 4 HHMM Inquiry time 7 37 Space A 22 Empty spaces Overall heading length 59 symbols Contents No Position Designation Type Length Comments 1 1 ID A 4 XX Two XX with two spaces 2 5 Line ID A 3 1 1 with two spaces 3 8 Currency code A 3 Alphabetical code of currency 4 11 Date N 6 YYMMDD Exchange rate presentation date 5 17 Exchange ratel N 10 Purchasing exchange rate in cash 6 27 Exchange rate 2 N 10 Selling exchange rate in cash 7 37 Exchange rate 3 N 10 Purchasing exchange rate in the account 8 47 Exchange rate 4 N 10 Selling exchange rate in the account Overall contents length 57 symbols Margin No Position Designation Type Length Comments 1 1 ID A 4 XX Two XX with two spaces 2 5 Line ID A 3 999 three nines 3 8 Space A 9 Empty spaces 4 17 Controlling amount N 10 Amount aggregated on the basis of each line of purchasing exchange rate in cash 5 27 Controlling amount 2 N 10 Amount aggregated on the basis of each
7. I Create IV Create M Create iV Authorise IV Authorise IV Authorise JV Purge archive IV Purge archive JV Purge archive M Foreign payments Messages IV Create W Create JV View reports IV Authorise IV Authorise JV Open session IV Purge archive IV Purge archive v Fig 64 Establishing the rights of users 14 3 How to Generate a Key The key is generated by TELEHANSA program provided by the Bank In order to create a key the following actions are needed Enter the program using the rights of the administrator and select menu item Select Users or press the icon 2 Users The user administration window will open Fig 64 Press the item Option to open the user window Click twice with a mouse on the user for whom you are willing to create a digital signature or upon selection of a respective user press the icon Edit Creation of a new user is described in 3 2 TELEHANSA Program The data about the user will be displayed on the screen Verify the entered user data or enter the new data about the user Press the key Create digital signature The program will ask you to insert the diskette into the computer After that the digital signature data window will open Fig 65 USER MANUAL TELEHANSA 7 66 Creating digital signature x Name P ID code P Password P 2x a J x Cancel Fig 65 Digital signature data Enter correctly the forename surname personal code and password to
8. If address is not available enter at least the city and country Payee s bank SWIFT code if available When forming international payment orders via TELEHANSA program to HANSAPANK Estonia and HANSABANKA Latvia as well as to the banks and branches registered in the Republic of Lithuania SWIFT codes of these banks must be specified SWIFT code is inserted without spaces It must consist of 8 or 11 characters Fill in if the funds according to the payment order must be remitted in currency other than the currency of the country to which the international payment order is remitted Payee s bank correspondent account gt Completion of grey fields of the table is optional USER MANUAL TELEHANSA 7 33 Bank name Bank code Intermediary bank Account Bank name Bank code Amount Currency Debit currency Details Name of the correspondent bank Payee s correspondent bank SWIFT code if available Payee s intermediary bank account number Name of payee s intermediary bank Payee s intermediary bank SWIFT code if available Amount being remitted Alphabetic code of the international payment order currency The code can be inserted wither manually or selected from the list of currencies Fig 36 Amount i Debit currency Euras D Britanijos svarai Japonijos jenos Lietuvos litai Latvijos latai Norvegijos kronos Fig 36 Currency selection window Alp
9. MANUAL TELEHANSA 7 Y Setup Firebird Database Server 1 0 Select Additional Tasks Which additional tasks should be performed Select the additional tasks you would like Setup to perform while installing Firebird Database Server 1 0 then click Next IV Create a Menu Group Use the guardian service C Install BServer as a standalone service Install IBServer using the guardian service IV Start Firebird service when setup complete lt Back Cancel Fig 15 Configuration window 14 Press the key Next The final window of selected information will be displayed Fig 16 gz Setup Firebird Database Server 1 0 Information Please read the following important information before continuing When you are ready to continue with Setup click Next o Requesting New Features Introduction Fig 16 Final window of selected information USER MANUAL TELEHANSA 7 15 2 5 2 6 Press the key Next The final installation window will be opened Fig 17 2 Setup Firebird Database Server 1 0 p x Setup has finished installing Firebird Database Server 1 0 on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup Fig 17 Final installation window Press the key Finish if you want to complete the process of implementation or the key Back if you want to go back INTERBASE Removal from Windows Ope
10. TELEHANSA 7 18 3 TELEHANSA Service Agreements Registration in the Program Other Settings 3 1 Description of Account s in the Program Before starting to use the electronic accounts management system TELEHANSA all of the TELEHANSA Service Agreements authorized in the Bank must be registered in the program and TELEHANSA program administrator must change the settings upon change of agreement conditions or entry into new agreements For the purpose of registering TELEHANSA Service Agreement select menu item Options Accounts When the window describing accounts Fig 23 opens enter the following information LE o gt e Browse Edit Name lr LAB oe Customer Installation Reg no Account Bank Currene Signatures Fig 23 Description of accounts in the program Name Forename surname full designation of a legal person according to the agreement Description If you manage several accounts using TELEHANSA you can describe in this field the purpose of each account Customer TELEHANSA user ID according to the agreement Installation Brief designation of the enterprise Reg No Enterprise registration code for legal persons or personal code according to the agreement Account Account number according to the agreement Bank By default 73000 Currency Main currency used for operations by default LTL Signatures The type of signature to be used for Author
11. a batara 55 13 5 1 Import export of ILESi ca sales feria aac es et acacia ee ok ac 56 13 5 2 Document numbers o cccccceccceececesseteseteeeteneeeeseeceaecusecenseeeseeenseenseenaes 57 13 3 3 Document Colors areen a A A E Ea E A aE 58 13 34 Report color Saien aa a moet a a a a a ai 58 T353 Connection a iccokeiccatekihvcinlgriqucetslbiantonedutosationtuleepaeai nad EEA TAREE 59 13 6 Masspayment Groups ccccccescecssecessseceeneeceseeeeaecsesaecseneecaeeeeaaecseneecseeseaaeeeeaeeneeees 60 13 7 Masspayment lists inn raniona in a a ae Sai RE EE IRASE 6l 13 8 TELEHANSA Program Update ccccccecssesssecsseessecssecesecnsecesecseeeeeeseneseaeeeseeeaeenaes 62 14 DIGITAL SIGNATURE OF TELEHANSA esesessssesesesesesososesecsososossssssesesesesososessesesesesesesese 64 14 1 Principle of Operation ccecceecceesceeceeeeeseeeceeseecsaecsaeceseceseceseeseeseeeseneeeseeeeeeteeesaes 64 14 2 Howto Proceeds ieron es se Coes es E EE beacon E EE EEE a ene E ESES 64 143 Howto Generata Keyone ae a a a E e A a ES TEES 65 14 4 How does the Bank Verify the Signature 0 0 0 ccccccccseesseceteceneceeceeeeeeeeseeeeseeeseeeaees 66 Annex No 1 Public Key Certificate ccscssssssscssssssssssssssccssscssscsssscssscscscsescnssnessnessssssosssoeees 67 Annex No 2 Data import export structure e ssesssesssesssesssesssesssessseossecssoossosssosssoossosssossoossooseoo 68 Payment Orders tistics ete ied aie Stes be ed
12. by copyright law and international treaties Fig 1 TELEHANSA installation General information Press the key Next The user and organization information window will open Fig 2 ie Telehansa 7 InstallShield Wizard x Customer Information i Please enter your information User Name Petras Petraitis Organization uas Geros paslaugos Install this application for InstallShield lt back aa Fig 2 TELEHANSA installation User and organization information Enter user name in the field User Name and the designation of your enterprise in the field Organization Specify whether the program is intended for all users registered in the computer Anyone who uses this computer all users or only you Only for me name After that press the key Next The next catalogue information window will open Fig 3 USER MANUAL TELEHANSA 7 8 j Telehansa 7 InstallShield Wizard x Destination Folder Click Next to install to this Folder or click Change to install to a different folder 4 Install Telehansa 7 to C Program Files Telehansa 7 Change a Cancel Fig 3 TELEHANSA installation Catalogue information Specify the catalogue in which you are willing to install the TELEHANSA program The catalogue C Program Files TELEHANSA 7 is selected by default If you want to select another catalogue press the key Change Having marked the place in which the program
13. documents and conversion orders you have to connect with the Bank s system In which case it is not necessary to specify the inquiries 12 2 Processing of Inquiries in the Bank The Bank processes the received information according to the following procedure USER MANUAL TELEHANSA 7 49 verifies digital signatures verifies the required amounts of currencies converted in the account debits the client s account with the amount of the payment order assigns bank archive numbers marks to all payment orders calculates servicing fees If at the time of login to the Bank system the connection is interrupted or a mistake is found the error message will be displayed on the screen In which case select the most frequently occurring reasons listed below Interrupted connection with the Internet Check the connection If appropriate apply to your Internet service provider ISP If you access the Internet via Dial Up Connection verify whether it functions properly The internal telephone station number required to reach an outside line for local calls has changed Make respective changes in computer modem settings Verify the dialing regime tone or pulse Verify whether the modem is installed properly Firstly you should try to switch on and off the modem restart the computer Do other programs that use the modem connection functioning If not reinstall the modem Install proper modem drivers Incoming message Unau
14. eee aban ities Baca ees 68 WEBI OES A E EA Ses teat faa A E evans suactosn cow A EE 69 International Payments e ea caus E E A E E E A E E E 70 MaS pa O S a a a a ES 71 Statement eXport StrUctUr eesin n a a eree a eaae aaae a ae a a aaa 72 Exchange Rates Announced by the Bank of Lithuania ceececeesesceseceeeeseeeceeeeseeeeeeaeens 74 Hansa LTB Currency Purchase sale Exchange Rates 0 csccesccsssceesceeeeeeeeeeseeeeeeeeeeeesaes 75 Likely meanings of symbols used in TELEHANSA statement 00 eceeceeceeseeseeeeeeeeeeeeeeees 76 Annex No 3 List of Agreed Names e sesesssesoeseesoesoessecoossessorseesoesossoecoesseeoorseesoesossoesossoesoosseesorsessoee 77 USER MANUAL TELEHANSA 7 3 1 TELEHANSA Service Security Features Security is the principal requirement for software of the Bank This Chapter deals with TELEHANSA service security features and recommendations for users TELEHANSA security features can be classified into three groups These are features that guarantee e safety at the customer workstation e security of documents being transmitted e safety in the Bank 1 1 Security features at the client s workstation Database security Program data are held in the local database The database is secured by a password generated at the time of program installation This password is used by the system administrator when handling the Service database System of user rights The system of user rights differe
15. from the bank is statement automatically exported to the file of the specified format and placed in export the specified folder of exported reports USER MANUAL TELEHANSA 7 57 13 5 2 Document numbers Clicking the item Document numbers the window for setting the numbers of documents Fig 56 will open where you can enter additional settings that do not influence the functioning of the program but facilitate the improvement of the work itself and the manner of presentation of data The numbering of new documents offered by the program can also be specified in this window Options e Import Export Document numbers Document colors Report colors Connection M Numeration IV Automatic numeration of new documents JV All documents share document numbers Format Collections Mass payments Mass paym rows Conversions Messages Domestic payments Foreign payments TULL TUL Automatic numeration of new documents All documents share document numbers Format Prefix Suffix X Cancel Fig 56 Numbering of documents When this item is marked upon opening a new document a new number of the document will be automatically offered the following number by sequential order When this item is marked all types of documents will be as authorized the general numbers If this field is not marked the documents of each type will be numbered individually regardless of on
16. offers the following capabilities Previous month The field Start is filled in with the first day of the previous month whereas the field End with the last day of the previous month Previous week The field Start is filled in with the first day of the previous week whereas the field End with the last day of the previous week Yesterday The fields Start and End will be filled in with yesterday s date Yesterday today Reporting period from yesterday until today Today The fields Start and End will be filled in with today s date Current week The field End will be filled in with today s date and the field Start will specify the six days earlier date Current month The field Start is filled in with the first day of this month whereas the field End with today s date Custom Select this possibility when any of the offered options is not applicable enter the requisite dates Having marked all the required fields press OK The window for entry of Bank s system login password will open Fig 48 x Cancel previous requests Password A X Cancel Fig 48 Window of the Bank s system login password Specify whether you want to terminate the previous inquiries and enter the login password to the Bank system The connection window will open Fig 49 USER MANUAL TELEHANSA 7 48 ommunicating Connecting to bank Login OK Requesting the balance 10000082290 Request n
17. on the account Otherwise a separate conversion operation must be carried out see 13 1 Currency Units Details Payment description This field is recommended for inserting at least the number of account on the basis of which the payment is effected Reference Payment code This code is a digital equivalent of the payment purpose It must correspond to the standard payment code numbers confirmed by the State Tax Inspectorate Customs and SODRA The inserted data of the payment order must be saved by pressing the key i Save changes After that the payment order status changes to the prepared payments status 6 2 Foreign Payments Select the menu item Document Foreign payments icon ej and open the window of foreign payments Fig 34 Click the icon E Insert row and an empty form of the international payment order will be displayed on the screen with all the fields green in color Document data Account Doc no Doc date ES date T ae Beneficiary Name Address Beneficiary bank Correspondent bank Intermediary bank Bank name Bank code Account Payment Details Amount TE Debit currency Fig 34 Completion of the international payment order USER MANUAL TELEHANSA 7 31 The international payment order form consists of three parts document data beneficiary payment Text fields of the international payment order are completed in Latin letter
18. the menu Document and open the in Document menu the window of collections will open Click the icon E insert row and an empty window of the payment debit order will be displayed on the screen with all fields of green color Fig 32 window of payment orders if you select the item Collections icon Browse Edit M Document data 7 Account Doc no Doc date at date Beneficiary Name Bank Code Account J Payment Details Amount F Reference Fig 32 Completion of payment debit order The payment collection order form consists of three parts document data e beneficiary payment The following fields must be completed in this form Account Account number Select the proper account number from the presented list Doc No Document number Document numbers are automatically generated by the program see subsection Document settings USER MANUAL TELEHANSA 7 29 Doc date Posting date Name Account Bank Reg No Amount Document formation date The current date is automatically as authorized to this field Any other date can also be entered in the field Doc date or you can use the date selection key next to this field The date of performing the operation in the Bank If this field is left empty it will be automatically filled in with the date on which the payment collection order was received in the Bank
19. using Novell NetWare the Database path database location in the hard disc of the file server By default this path is C Program Files TELEHANSA 7 data Th2000 gdb When specifying another path do not forget also to enter the database file Th2000 gdb ISC4 GDB path the path to ise4 gdb file Do not forget to enter ise4 gdb file at the end of the path Copy the file isc4 gdb to the backup folder Press the key Update After proper setting of parameters press the key OK The program will ask you to change the password of the administrator Fig 20 Change password x Old password New password Confirm password Maximum password length is 7 characters X Cancel Fig 20 Changing the password In the field Old password enter the password masterkey Think of another password consisting of maximum 7 characters and enter it in two fields New password and Confirm password DO NOT FORGET the administrator s password that you have changed When the password is changed the information window opens notifying about successful change of the password Fig 21 Information i Password changed successfully Fig 21 The password has been changed Press the key OK The main window of the program to be used by the administrator will open Fig 22 LT alnix File Document Reports Send Options About slal Fig 22 TELEHANSA Administrator s level USER MANUAL
20. will be installed press the key Next The window of selection of the program installation type will be opened Fig 4 ie Telehansa 7 InstallShield Wizard x Setup Type Choose the setup type that best suits your needs Please select a setup type All program features will be installed Requires the most disk space Database file is not installed be Gh C Custom Choose which program features you want installed and where they will be installed Recommended for advanced users InstallShield lt Back Cancel Fig 4 TELEHANSA installation type selection window e Server the main installation of TELEHANSA program Select this item if the program is installed only in one computer of the enterprise local version of the program and for network version when you are installing the program in the server Client installation of the client To be selected when the program database is going to be installed in another computer server Custom Program configuration selected by the user Select this item if you are willing to determine by yourself the program components to be installed Having selected the installation type press the key Next The program installation information window will open Fig 5 USER MANUAL TELEHANSA 7 9 ie Telehansa 7 InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation If you w
21. 0 30 0210 31 Period Start End Currency IV Exch rates Today foz10 31 z 0210 31 z Fo x JV B of Lithuania rates Today H foz10 31 0210 31 Fo x Text files taxaccountd x Cancel Fig 44 Report inquiries If connection with the Bank is successful you can see the reports displayed on the screen at any time or print them by selecting the menu item Reports Reports The following will be displayed here e reports on account balances e statements of accounts e information about incoming international payment orders e Hansa LTB currency exchange rates e Exchange rates announced by the Bank of Lithuania The form of reports consists of three parts Fig 45 e reports main information report numbers periods this window can be used for deleting unnecessary reports export to the file the data contained in reports e accounts e Types of inquiries ee eae Ig Select the required account and click it twice with a mouse or press the key Show report Fig 45 and Fig 46 USER MANUAL TELEHANSA 7 45 ioii Sd Bd M Filter 23293 Jalance B Accounts 144 10074523293 Balance 152 10074523293 Balance 20C Request types IV Balance IV Statements Here you can IV Incoming for payments classify the reports IV Exchange rates by number IV Bank of Latvia rates Fig 45 Reports taken from the Bank No Account Reques
22. 206 Payee s address 3 a 35 11 241 Payee s designation A 35 Payee s designation 12 276 SWIFT A 11 Bank s SWIFT code Entered in capital letters Comprises 8 or 11 symbols 13 287 Amount N 12 Cents are not separated by a dot or a comma i e 5025 will stand for 50 25 14 299 Currency A 3 Currency in which the payment is effected 15 302 Debit currency A 3 Conversion from debit currency when the user does not have enough currency in which the payment is effected 16 305 Value day n 6 YYMMDD format Optional Shows the date on which the operation is performed in the Bank 17 311 Doc No A 8 International payment number 18 319 Doc Date N 6 YYMMDD Document completion date 19 325 Details a 35 20 360 Details 2 a 35 Payment description Entered in the fields of 21 395 Details 3 a 35 4x35 symbols 22 430 Details 4 a 35 23 465 Fees A 3 OUR of the sender BEN of the payee SHR in instalments Overall line size 468 symbols 70 Masspayments Heading No Position Designation Type Length Comments 1 1 ID A 4 MM mark of the beginning of the line with two spaces 2 5 Line ID A 4 0000 four zeros 3 9 Payer s account A 16 Payer s account number 4 25 Doc date N 6 YYMMDD Document completion date 5 31 Value day n 6 YYMMDD format Optional Shows the date on which the operation is performed in the
23. A signature M Payment data E Details E of rows B signature a amount Status oo 00 Bank reference Browse T RS fit asi A Bank Client ref per H Fig 40 Completion of masspayments A masspayment form to be completed consists of the following parts document data payment data e beneficiaries Document and payment order data are the same for all payment orders prepared by the payees USER MANUAL TELEHANSA 7 41 Below designated fields must be completed for a masspayment Doc No Doc date Posting date Currency Details Doc No Name Reg No Amount Account Bank Client s reference Bank reference Document data Masspayment document number The program can generate the letters written before the document number or characters written after the document number see 13 5 2 Document numbers Document execution date The current date is automatically as authorized to this field Any other date can also be entered in the field Doc date or you can use the date selection key next to this field The date of performing the operation in the Bank If this field is left empty in the Bank it will be automatically filled in with the date on which the payment debit order was received in the Bank Alpha code of payment currency All individual payments in the group must be carried out in one currency litas On
24. ANSA program Upon importation free spaces are left 16 356 Payment purpose a 28 Payment code gt payment to the State Budget code of payments to the State Budget available in the Internet at the address http www vmi lt Mokejimai imok_kodai htm handled by the tax inspectorate gt settlements for REPOs transferring the funds to the purpose oriented clearing account administered by the AC a three digit number of registration of the transfer as authorized by the Depository gt payment code asauthorized by the by the beneficiary of the document or not completed Not verified by program means Overall line size 384 symbols 69 International Payments No Position Designation Type Length Comments 1 1 ID identification A 4 MKU mark of the beginning of the line with a space 2 5 Payment ID A 3 1 normal 2 prompt 3 urgent 3 8 Payer s bank N 9 Payer s bank code 4 17 Payer s account A 14 Payer s account 5 31 Payee s bank 1 A 35 Mandatory bank designation or SWIFT code Designation is entered in the fields of 35 symbols 6 66 Payee s bank 2 A 35 Payee s bank code 7 101 Payee s account A 35 Payee s account 8 136 Payee s address 1 a 35 PEE T ack ere 9 171 Payee s address 2 35 Optional Designation is entered in the fields of 3x35 symbols 10
25. Bank All the payments sent to the Bank can be seen clicking the icon Submitted NOTE It is prohibited to change or delete the payments sent to the Bank Payments Rejected by the Bank The Bank rejects the payment in the following instances e the funds or a respective payment currency are insufficient for executing the payment order operations of such type are prohibited for the given account in case of payment orders effected inside the Bank inconsistency between the payee s account and designation missing payment data All payment orders rejected by the Bank can be seen by clicking the icon 2 Rejected documents Rejected documents can be edited An edited rejected payment document will be automatically moved to prepared payments Moving Payment Documents to the Archive The program automatically sends to the archive all payment documents executed in the Bank Each payment document with the exception of collections received from the Bank is authorized a code of the bank s archive which is seen in the field Bank reference If you want to see and print the archived payment documents click the icon 3 Archived documents You will see the archive on the screen in the order in which the payments were transferred to it Printing of Payment Documents When working with TELEHANSA program there is no need to print the payment documents and to deliver them to the Bank A user can print the payment do
26. Bank 6 37 Payment details A 140 Payment description 7 177 Doc No A 10 Masspayment number 8 187 Payment ID N 8 Unique eight digit number e g 45665478 9 195 Currency A 3 Masspayment currency Overall heading size 198 symbols Contents No Position Designation Type Length Comments 1 1 ID A 4 MM mark of the beginning of the line with two spaces 2 5 Line ID A 4 Line number 3 9 Payee s bank N 9 Payee s bank code 4 18 Payee s account A 16 Payee s account number 5 34 Payee s registration A 11 Payer s enterprise registration code or natural number person s code If not available enter 9999999 6 45 Payee s designation A 60 Payee s designation 7 105 Amount N 12 Amount Cents are not separated by a dot or a comma i e 5025 will stand for 50 25 8 117 Doc No A 10 Number of an individual payment order contents entry of the payee of the masspayment 9 127 Payment purpose a 28 Payment code gt payment to the State Budget code of payments to the State Budget available in the Internet at the address http www vmi lt Mokejimai imok koda i htm handled by the tax inspectorate gt settlements for REPOs transferring the funds to the purpose oriented clearing account administered by the AC a three digit number of registration of the transfer as authorized by the Depository gt payment code as authorized by the by the beneficiary of the document or not completed Not verified by program means Ov
27. Beneficiary requisites Precise enterprise designation or full name of a natural person The data of payees to whom payment orders are executed frequently can be included in the list of permanent payees If you press the key which is on the right side of the field Name the permanent list of payees compiled by you will be displayed Fig 33 for more information see 13 4 Permanent Payees B correspondents T E UAB Gaublys 76711396 Transporto nuoma UAB Gaublys 8080231 Kitos paslaugos X Cancel Fig 33 List of permanent payees Select from the list the required payee and press the key OK If you click twice on the required designation you will be able to see and change the payee s data Payee s account number in the payee s bank This field is more important than the payee s designation since the funds in the bank are allocated according to account numbers The payee s designation is necessary for double check of the entered account number Payee s bank name and code The bank can be selected from the list type menu Bank names and codes can be edited see 13 2 Banks of Lithuania Payee s enterprise registration code private person s code Amount to be transferred USER MANUAL TELEHANSA 7 30 Currency Payment currency Payment orders in foreign currency can be executed only between own accounts inside the Bank In which case the sufficient amount of currency must be held
28. Click Next to continue or Cancel to exit Setup cea Fig 10 Firebird Database Server Setup Wizard window Read the information contained in the displayed window In order to continue the installation process select the key Next The license conditions window will open Fig 11 There are several versions of INTERBASE You can install any version compatible with INTERBASE 6 TELEHANSA 7 program offers the installation of Firebird Database Server 1 0 The file of installation of this INTERBASE version is in the main Telehansa 7 catalogue subcatalogue Firebird Setup USER MANUAL TELEHANSA 7 12 Y Setup Firebird Database Server 1 0 License Agreement D Please read the following important information before continuing S Please read the following License Agreement Use the scroll bar or press the Page Down key to view the rest of the agreement INTERBASE PUBLIC LICENSE Version 1 0 1 Definitions 1 0 1 Commercial Use means distribution or otherwise making the Covered Code available to a third party 1 1 Contributor means each entity that creates or contributes to the creation of Modifications 1 2 Contributor Version means the combination of the Original Code prior Modifications used by a Contributor and the Modifications made by that particular Contributor 12 Paunrnd Cada maana the Orininsl Cada ar hdadifiastinna ar tha cambinstian X Do you accept all the terms of the precedin
29. HANSA 7 52 eanks ox AB bankas HANSA LTB aki sk E 60141 AB bankas HANSA LTB ilal s sk E 60142 AB bankas HANSA LTB ilut s sk E 60144 AB bankas HANSA LTB ven ioni sk E 60145 AB bankas HANSA LTB Taurag s sk 60146 AB bankas HANSA LTB Tel i sk E 60148 AB bankas HANSA LTB Ukmerg s sk E 60149 AB bankas HANSA LTB Utenos sk E 60150 AB bankas HANSA LTB Var nos sk E 60151 AB bankas HANSA LTB Vilkavi kio sk E 60153 AB bankas HANSA LTB Zaras sk E 60154 AB bankas HANSA LTB Visagino sk E 60155 AB bankas HANSA LTB Bir tono sk E 60167 AB bankas HANSA LTB Elektr n sk E 74000 UAB Sampo bankas gt X Cancel Fig 52 List of Lithuanian banks Pressing E New enter the bank code in the field Code and write designation of the bank in the field Name If you want to edit the entry press Change and afterwards you will be able to correct the entries made in the fields Name and Code a e To move to the line below or above use the arrow keys i 13 3 Foreign Banks You can enter yourselves the requisites of foreign banks To this end select the menu item Options Banks The list of banks will open in which you will be able to enter new designations and codes of banks pressing the key to delete any designation of the bank press E to change already existing entries press E Fig 53 USER MANUAL TELEHANSA 7 53 iai ro Browse Edit
30. Program This program is intended for work in WINDOWS operating system To start the program click Start Programs TELEHANSA 7 Select TELEHANSA icon or the icon JA TELEHANSA 7 displayed on the desktop of the computer WSE At the beginning of the work you have to enter the user name and password Fig 28 created by the program administrator CT x Name I Password X Cancel Fig 28 Entry into the program If TELEHANSA program is used for administration of accounts of several enterprises TELEHANSA agreement window will open Fig 29 Choose contract xj DE Installation gt B GEROS PASLAUGOS THOO03376 PL Sodo baldai THOOOS 77 sodobald X Cancel Fig 29 TELEHANSA agreements window Select the enterprise whose account you are going to administer If user name and password are entered correctly the main TELEHANSA window will open on the screen Fig 30 USER MANUAL TELEHANSA 7 27 DQ Telehansa TH0003376 Geros pasl 10l x File Document Reports Send Options About ole 33 Adel a kl Fig 30 Main window of TELEHANSA It means that you have entered TELEHANSA program and can work within the limits of user rights as authorized to you 6 Preparation of Payment Order Documents Upon selecting the item of Domestic payments icon from Document menu the window of payment orders is opened whereas selecting the item of Forei
31. TELEHANSA 7 1 CONTENTS TELEHANSA Service Security Features eessessersessorseesoeseesoesoeseeeoosseesorseesoesocsoecoesseeeorseseoesee 3 1 1 Security features at the client s workstation c cccsccesscessceesceeeceeeeeeeeeeneeeseeeseeeeeeaaes 3 1 2 Security Features in the Bank 000 eccccesscssscecsecceeeceeseecencesccaececeaeesecuaseaceeceaeeaeeneeeaes 4 Program Installation sscccesccsscsscccccccsssnsssoessovessecsaeccossosvesscsuessseacescvasesseosssecesscnadsensdsoensseanedeensss 6 2 1 Technical Requirements and Installation of TELEHANSA Program eee 6 2 2 TELEHANSA program installation cccccccesccesscessceeeeeeeeeseeeeseeeseeeseecaeecsaecaeenaeenaeees 6 2 3 INTERBASE Database Management System Installation in Windows Operating SYSCOM sch cos EEE EE A A I AE A E 10 2 4 INTERBASE installation scceszcacec esas caccesus i dees 08i veered E E E 11 2 5 INTERBASE Removal from Windows Operating System cccsesseesseesteeseetees 15 2 6 Preparation of the Program for Operation ccccccsseceseestecseceteceeeeeeeeeseeeseeeseeesaeeaaes 15 TELEHANSA Service Agreements Registration in the Program Other Settings 18 3 1 Description of Account s in the Program cccccccssecesecsteceteceeceeceeeeeseeeseeeseeeaaes 18 3 2 TELEHANSA Program User Registration cccccesccesscesscessceeeceeeeeeseeeseesseeeseesseeesaes 19 3 3 Configuration of Connection Settings cc
32. YSDBA in the field Name Fill in the field Password with the initial password of the administrator masterkey Later you will have to change this password Press the key OK The window of database settings will open Fig 19 Interbase preparation x M Connection Server name localhost Protocol TCP_IP 5 Database path C Program Files Telehansa 7 Data th2000 S Database path must contain also filename TH2000 GDB It must show file location in the server s hard drive i e C Telehansa TH2000 GDB Security file update NB You must make backup copy of ISC4 GDB file before proceeding ISC4 GDB path Path must contain also filename ISC4 GDB It must show file location in the server s hard drive i e C Interbase ISC4 GDB Security file updated successfully Update XM Cancel Fig 19 Database settings window Server name network designation or IP address of the computer in which the application database is located If the database is in the same computer don t change the contents of this field Protocol the manner in which the program will be delivered to the database e Local database is in the same computer e NetBEUI to identify the computer with the database when the network is very small TCP_IP to identify IP address or network designation of the computer with the database USER MANUAL TELEHANSA 7 17 e Novell to identify
33. a 4 The right to use the information received from the Bank A user who has this right can see the account balance and a statement of a selected account USER MANUAL TELEHANSA 7 4 5 The right to login to the Bank s system A user who has this right can connect to the Bank s system This window alone however is not sufficient for full connection A login password which is not included in the system is also required The login password is a primary feature of customer identification in the Bank Login passwords must be protected against third parties 1 2 Security Features in the Bank Establishing the right to use accounts of the Bank A client is free to select operations to be performed in his her account using TELEHANSA program This is defined under TELEHANSA Service Agreement When entering into TELEHANSA Service Agreement the Bank assigns to the customer an ID of TELEHANSA user The Bank can assign several different TELEHANSA user IDs per client On client s request the Bank designates for each TELEHANSA user ID the accounts that the user is entitled to administer Additional verification of the document the amount whereof exceeds the established limit A client can select the limits per each separate type of payment documents This is defined under TELEHANSA Service Agreement Where the amount of the payment document exceeds the limit fixed in TELEHANSA Service Agreement the Bank must repeatedly confirm it a
34. abase Server 1 0 5 x Select Destination Directory N Where should Firebird Database Server 1 0 be installed Select the folder where you would like Firebird Database Server 1 0 to be installed then click Next B cr Program Files ACD Systems E Adaptec E Adobe ahead E Arrowkey gt Se c hp_hipa v The program requires at least 0 9 MB of disk space lt Back Cancel Fig 13 Destination folder selection window Press the key Next The window of selecting the Firebird Database Server installation components Fig 14 will open Select Full installation of server and development tools Press the key Next Setup Firebird Database Server 1 0 zioni x Select Components D Which components should be installed x Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Full installation of server and development tools Full installation of server and development tools Installation of Client tools for Developers Minimum client install lt Back Cancel Fig 14 Firebird Database Server installation components selection window The installation program will suggest creating the Firebird Database Server program group Press the key Next In the configuration window Fig 15 select Create a Menu Group Install IBServer using the guardian service Start Firebird service when setup complete USER
35. ant to review or change any of your installation settings click Back Click Cancel to exit the wizard Current Settings Setup Type Server typical Destination Folder C Program Files Telehansa 7 User Information Name Petras Petraitis Company UAB Geros paslauqos Installshield Fig 5 TELEHANSA installation Program installation information If you want to change the information press the key Back Where the information is correct press the key Install The main program installation will start Fig 6 fe Telehansa 7 InstallShield Wizard Installing Telehansa 7 The program Features you selected are being installed a Please wait while the InstallShield Wizard installs Telehansa 7 This may take several minutes Status Copying new files Installshield Fig 6 TELEHANSA installation Main installation of the program If the files were copied successfully the final program installation window will open Fig 7 USER MANUAL TELEHANSA 7 10 ie Telehansa 7 InstallShield Wizard x InstallShield Wizard Completed The InstallShield Wizard has successfully installed Telehansa 7 Click Finish to exit the wizard Cancel Fig 7 TELEHANSA installation End of installation To finish the installation press the key Finish The window of INTERBASE installation dialogue of the database management system will open Fig 8 Press the key Yes if you want to
36. are corrected and additional security features may be added or the functionality of the program extended USER MANUAL TELEHANSA 7 6 10 Make backup data copies This security feature is aimed at avoiding technical problems rather than for protection against willful or unauthorized actions Various computer failures may result in the loss of data Regardless of the possibility to recover hard copies of documents it is recommended to make a backup copy of the database on a regular basis with a view to minimizing the risk of the loss of documents The simplest way is to copy the database to another data medium A backup copy must be kept in the same safe way likewise the main copy 2 Program Installation 2 1 2 2 Technical Requirements and Installation of TELEHANSA Program Before installation of the program check whether your computer meets the following minimum technical requirements WINDOWS operating system and installed TCP IP protocols processor 300MHz memory RAM 32 MB hard disc HDD 70 MB driver FDD floppy 3 5 e resolution 800 x 600 points with 16 bit colors CD ROM driver or Internet connection only for installation purposes Internet connection or modem ensuring connection upon dialing the telephone number e Computer shows the real date and time TELEHANSA program installation The program copyrights are protected by virtue of laws as well a
37. ata of the payees of a given group Fig 42 Bark iertat Antanas Antanaitis 35601225066 1254 00 73711396 260101758 Maryt Petraitien 47711220225 225 33 10000088919 73000 Petras Petraitis 37503200353 1088 21 10000082290 73000 Fig 42 Beneficiaries of masspayment You can delete the data contained in the field as follows select the entry and press Ctrl Del If the payee s data are deleted from the masspayment it does not mean the deletion of the payee from the previously formed group Authorizing Masspayments Masspayments must be authorized prior to sending them to the Bank The procedure of authorizing is identical to other payment documents authorizing procedure see 6 3 Order Authorizing Masspayments Sent to the Bank To review the masspayments sent to the Bank select the menu item Document Masspayments and press the key B Submitted For the purpose of revising the contents of a masspayment click twice the entry of a respective masspayment Masspayments Rejected by the Bank Should any mistakes be detected in masspayments all of the rejected masspayments are returned back as one masspayment Payment orders are surrendered in the following instances when there is not enough funds or particular currency on the account the account is blocked operations of such type are prohibited for a given account e payee s designation in the payment order does not correspond to the payee s account number
38. ating new users changing the database password These functions are not carried out permanently therefore it often happens that the administrator s functions are carried out by a person occupying high position in the organization 6 Remove redundant system users Should any staff for a certain period fully stop using the program such user must be removed from the program or his rights must be limited to the full extent 7 Login passwords to the Bank s system must be protected The Bank system s login passwords are used to identify you as a client of the Bank If these passwords are known to a person who had unauthorized access to the program the said person will be able to act instead of you We recommend using the system of variable passwords however if you are a natural person or a small enterprise and this system is too sophisticated for you you can apply to the Bank from time to time requesting to change the communication session password Keep written passwords in the safe box or in any other safe place and take them out only before starting the communication session 8 Ifyou have any suspicions that the passwords became known to third persons you must forthwith apply to the Bank for immediate annulment of such passwords and generation of the new ones 9 Try to obtain information about new versions of the program and update it on a regular basis When developing each new version mistakes of the previous versions
39. calculated according to the amount of each contents item of the last 12 amount positions Overall margin length 20 symbols 73 Exchange Rates Announced by the Bank of Lithuania Heading No Position Designation Type Length Comments 1 1 ID A 4 XX 7 Two XX with two spaces 2 5 Line ID A 6 000000 six zeros 3 11 Space A 14 Empty spaces 4 25 Date N 6 YYMMDD Inquiry date 6 31 Time N 4 HHMM Inquiry time Overall heading length 35 symbols Contents No Position Designation Type Length Comments 1 1 ID A 4 XX Two XX with two spaces 2 5 Line ID A 3 1 gt 1 with two spaces 3 8 Currency code A 3 Alphabetical code of currency 4 11 Date N 6 YYMMDD Exchange rate presentation date 5 17 Exchange rate N 10 Currency exchange rate 6 27 Space A 8 Empty spaces Overall contents length 35 symbols Margin No Position Designation Type Length Comments 1 1 ID A 4 XX Two XX with two spaces 2 5 Line ID A 3 999 three nines 3 8 Space A 9 Empty spaces 4 17 Controlling amount N 10 The aggregate amount calculated according to the amount of each exchange rate line 8 27 Space A 8 Empty spaces Overall margin length 35 symbols 10 positions are allocated for exchange rate A decimal part is established separating five positions from right to left
40. ccccecssesseesteceseceseceecseeeeeeeeeeeeeseeeeeeeeenaes 21 3 4 Additional TELEHANSA Configuration Tools cccccccssesseceteceteceteceseeeteesseeseneeees 21 Program Menu Buttons Windows and Keyboard sseseessesoessessosseesoeseesoesoessecoosseesosseesoesoe 22 4 1 AL E EEE E A A A A A ieee re reer 22 4 2 Tons a a a ea T E A e AE 23 4 3 WIDOWS s enese tis cee eae e es a a e E e ea aa e a 25 4 4 ILATE e PEA EEE T E ETE 25 Wor With Program sccsscsssccsscsssesssssssssscssssessscssscssscsssscsscsscsscsssnesssesssessssssessseseses 26 Preparation of Payment Order Documents sseesseosseossoossocssossoossooesoosssosssosssosssosssossssesssee 27 6 1 Payment Orders and Collections ccccccessseesseeseeessecsseessecaecnsecesecnsecseeeseeeeseeeeneenaes 28 6 2 Foreign Payments sonnen rolean E EE R E A E A a 30 6 3 Order Authorizing moup eia e a end A a Gein eat a ie a ae 33 6 4 Order Eqititi oes sicesciiscts cunsodecbenyt ad xs ae E Cai eat eek needa teh ahead een 34 6 5 Order Removal ic srcie es fecths hn cet EE A A E S 35 6 6 Payment documents sent to the Bank ccc cccecsseesseessecseceeceeeeeeeeeeeeeseeeeseeeseeeeeeaaes 35 6 7 Payments Rejected by the Bank cece eccecsseeseesseessecnsecssecnsecesecesecnseeeeeseeeeeeeeeneenaes 35 6 8 Moving Payment Documents to the ArChiVe cccccecsceesseesseesceeseeentecnsecnteeseeeeneennes 35 6 9 Printing of Payment Document 0 ccccccesseesseesecesecesece
41. cument USER MANUAL TELEHANSA 7 36 for his own needs To this end find a requisite payment and click the icon Print the documents If you want to print the list of selected documents click the IIg icon Print the list of documents 6 10 Payment Documents Prepared on the Basis of an Old Document If you want to prepare in a short time a payment document on the basis of the n former document click the icon on the basis of old document The newly created document will maintain all the information concerned with the payment The document will have a new status prepared Currency Conversion If you want to convert one currency to another select menu item Document i BY Conversions or click the icon 28 Conversions on the toolbar of the program NOTE Conversion and foreign payments operations do not depend upon one another Firstly the conversion order must be submitted i e a requisite amount of currency converted to the account Payment orders will be presented during the next connection to the banking system NOTE If a conversion order is sent alongside the payment order there is no 100 per cent guarantee that the conversion will be carried out before the payment order 7 1 Preparing Conversion Operations Conversion is carried out with a view to acquiring one or another currency in the account If you are willing to convert the funds held on your account to several different c
42. date of the current day The field Doc date can be either filled in with another date or the date selection key can be used the key is next to the field Agreed name The list of agreed names is presented in Annex No 3 List of Agreed Names Message heading briefly describing its contents To send a text file prepared in advance you have to mark it Press the key and the dialogue window will open where you will be able to select the file Fig 39 Enter the required folder select the file and press the key Open The file name will automatically appear in the field Text Open sd Look in e Telehansa 7 4a c EJ Mail S GRYNI BLN Data patch E KONYERSIJ Database Connection Tester reports PASKOL BLI export Temp 2 PERDAVIMA Firebird Setup ATSAUKIMAS bln gt CEKIAL BLN gt Files of type Fors x Cancel Fig 39 File selection dialogue Message text Pressing the key Form the analogous window appears likewise in Fig 39 In this window you will be able to select the prepared forms for the purpose of more prompt development of usual messages annulment of payment order sending by fax the payment documents with the stamp of the Bank application for carrying out the payment from loan account etc Select the proper form and complete it 8 1 Authorizing of Messages A message must be authorized and only then sent to the Bank The process of authorizing is equivalent to that of pa
43. dow Designation of each window is displayed at the top Ordinary commands of the windows OK Cancel 4 4 Keyboard f Racksnace Ao Yo Save the data and close the window Close the window without saving the data Move to the beginning of the field list Move to the end of the field list Change the insert regime insert print deleting the old text Present anew document Delete the symbol located to the left of the cursor this key may be marked with a long arrow pointing to the left as a rule it is located on the right side next to the line of numbers on the main part of the keyboard Delete the symbol located to the right side of the cursor Move using the cursor to other fields or to another place of the same field Select one page upwards or backwards in the text window Move to the next or previously administered field If the text permitted to be entered in the field is larger than the text displayed the contents of the field is automatically rolled up In which case the scrolling line appears with the help of which the required text can be seen USER MANUAL TELEHANSA 7 26 If you enter the field which is not empty and press cL any other key intended for entry of the text you will clean the field or the displayed symbol will appear in it If you want only to edit the contents of the previous field click DI so that the contents of the field is not marked 5 Work with
44. e another Respective combinations of letters can be entered before and after the document number which help to recognize the types of payment documents This field can be used for entering a letter letters marking the first part of the document number This field can be used for entering a letter letters marking the second part of the document number USER MANUAL TELEHANSA 7 58 13 5 3 Document colors Payment documents of different status are shown in different colors in the program Clicking the item Document colors you will be able to select proper colors of documents Fig 57 The below listed colors used by default indicate Prepared black e Accepted green e Waiting for the second signature olive e Rejected red Send blue e Archive teal options ij x Import Export Document numbers Document colors Report colors Connection Document colors Prepared _ Black Sample Accepted m Green 7 Sample Waiting for 2 Olive 7 Sample signature Rejected esr Red x Sample Sent est Blue x Sample Archived Zz Teal x Sample X Cancel Fig 57 Document colors 13 5 4 Report colors Likewise documents reports also have different colors Clicking the item Report colors you will be able to change the colors of reports Fig 58 USER MANUAL TELEHANSA 7 59 To 86hlhl 13 5 5 Import Export Document numbers Doc
45. e payee s forename surname or enterprise designation Account payee s account number Reg No payee s enterprise code personal code Bank Bank code payee s bank designation and code Note Bank designation appears as soon as the bank code is entered The list of banks can be supplemented or changed see 13 2 Banks of Lithuania Reference This is a digital counterpart of the payment purpose It must correspond to the standard numbers of payment codes confirmed by the State Tax Inspectorate Customs and Sodra Details description of the payment order Comment Explanatory notes about the payee e g settlements for delivery of paper used for distinguishing permanent payees bearing the same payee s designation and different information of the payment USER MANUAL TELEHANSA 7 55 order This information is not specified in the payment order Selecting menu item Options Foreign correspondents the window of permanent foreign payees will open The entry editing and removal of permanent foreign payees is analogous to that of Lithuanian payees The following columns are completed for foreign payees with whom payments are effected against payment orders Name Bank name Bank code Account Correspondent bank Intermediary bank Currency Address Details Comments payee s forename surname or enterprise designation payee s bank designation and address payee s bank SWIFT code The entry i
46. ee ee a 260101758 35601225066 1 00 Antanas Antanaitis T 10000088919 73000 47711220225 1 00 Maryt Petraitien 6762 6555 3254 0121 E 10000082290 73000 37503200353 1 00 Petras Petraitis Fig 61 Payees of masspayments The list of payees which belongs to the selected group will be displayed at the bottom part of the window This list can be edited The changes can be effected using the below specified keys You can change the marked line when you begin writing the designation of a new group or by pressing the key E To save changes press the key EA The key x can be used for the purpose of canceling the changes To save changes press the key E The key x is used for canceling the changes In case of canceling the introduced but not saved changes will not be entered If you want to restore the previously made and saved changes press the USER MANUAL TELEHANSA 7 62 ky El Pressing the key fi you can add a new line of data The key is used to delete the marked line Upon entry of a new payee of the masspayment complete the following fields Account Account number in the payee s bank Only standard numbers of bank accounts can be entered in this field Bank Payee s bank code A bank can be selected from the list type menu Reg No Payee s enterprise code personal code Amount Amount paid to the payee If the amount is variable or is not known write 1 in this field The amount can alway
47. ents 5 60 Client s account A 16 Statement holder s bank account number number 6 76 Currency A 3 Currency of performed operation 7 79 Bank A 35 Counterparty bank account 8 114 Reg no A 11 Counterparty enterprise registration no or personal code 9 125 Designation A 70 Counterparty designation 10 195 Document no A 10 Document number 11 205 Details A 140 Payment description 12 345 C D A 2 C credit D debit 13 347 Amount N 12 Amount Cents are not separated by a dot or a comma i e 5025 will stand for 50 25 14 359 Payment purpose A 28 Payment code gt payment to the State Budget code of payments to the State Budget available in the Internet at the address http www vmi lt Mokejimai imok kodai htm handled by the tax inspectorate gt settlements for REPOs 12 transferring the funds to the purpose oriented clearing account administered by the AC a three digit number of registration of the transfer as authorized by the Depository gt payment code as authorized by the by the beneficiary of the document or not completed Not verified by program means Overall contents length 387 symbols Margin No Position Designation Type Length Comments 1 1 ID A 4 VV mark of the beginning of the line with two spaces 2 5 Line ID A 3 999 margin mark Three nines 3 8 Controlling amount N 12 The aggregate amount
48. erall contents size 155 symbols Margin No Position Designation Type Length Comments 1 1 ID A 4 MM gt mark of the beginning of the line with two spaces 2 5 Line ID A 4 9999 four nines 71 3 9 Total number of 4 Total number of contents lines Indicating zeros contents lines on the left side 4 13 Control amount 12 The aggregate amount calculated according to the amount of each contents item of the last 12 amount positions Statement export structure Heading No Position Designation Type Length Comments 1 1 ID A 4 VV mark of the beginning of the line with two spaces 2 5 Line ID A 3 000 Heading mark with three zeros 3 8 Bank code N 9 Statement holder s bank code 4 17 Account A 16 Statement holder s bank account number 5 33 Date N 6 YYMMDD inquiry date 6 39 Time N 4 HHMM inquiry time Overall length of the heading 43 symbols Contents No Position Designation Type Length Comments 1 1 ID A 4 VV mark of the beginning of the line with two spaces 2 5 Line ID A 1 1 transaction 2 opening balance 3 closing balance 3 6 Bank information A 50 Unique code of authorization of the operation in the banking system 4 56 Operation type A 4 Alphabetical counterpart of the performed operation See Possible values of operations in TELEHANSA statem
49. ete E or change a the currencies already included in the list Fig 51 USER MANUAL TELEHANSA 7 51 lox D Australijos doleriai E Kanados doleriai E veicarijos frankai CHF E ekijos kronos CZK E Danijos kronos DKK _ Estiios kronos EEK E Euras EUR D Britanijos svarai GBP E Japonijos jenos JPY Lietuvos litai LTL Latvijos latai LYL E Norvegijos kronos NOK Lenkijos ziotai PLN Rusijos rubliai RUR E vedijos kronos SEK x X Cancel Fig 51 Currency units Pressing E New in the field Name enter the currency designation and write the code of currency in the field Code If you want to edit the existing currency unit press E Change and afterwards edit the entries contained in the fields Name and Code The line above or below can be selected using arrow keys m a l Prior to entering a new currency ascertain whether any operations in this currency are performed in the Bank 13 2 Banks of Lithuania Bank codes are often changed therefore the list of banks must be supplemented from time to time To update the list select the menu item Options Banks The list of Lithuanian banks will open and you will be ale to enter in it the designations and codes of new banks to this end you will have to press the key fl to delete any designation of the bank press Ss to change already existing entries press E Fig 52 USER MANUAL TELE
50. g License Agreement If you choose No Setup will close To install Firebird Database Server 1 0 you must accept this agreement No Fig 11 Firebird Database Server license conditions window You must read the licensing conditions and agree with them Select the key Yes if you agree with the licensing conditions and are willing to continue the installation or No if you want to exit The Firebird Database installation window will open Fig 12 Setup Firebird Database Server 1 0 zial x Information Please read the following important information before continuing S When you are ready to continue with Setup click Next Firebird Database Server 1 0 This document is 4 quide to installation of Firebird on the Win32 platform o Before installation o Installing on a system with InterBase o Installation assumptions o Uninstallation o Other Notes o Installation from a batch file gt lt Back Cancel Fig 12 Firebird Database installation information window Read the displayed information and press the key Next The destination folder selection window will open Fig 13 Specify the folder in which the Firebird Database Server will be installed This folder must be in the hard disc of the computer The program may not be installed in the network disc We recommend maintaining the offered installation program folder USER MANUAL TELEHANSA 7 13 Y Setup Firebird Dat
51. gn payments icon from Document menu the window of international payment orders will open Payment orders of different status are displayed by pressing a respective key of the document status 5 Prepared 8 Authorized 2 Rejected i Submitted 3 Archived When the selection criterion is specified the number of displayed payment orders will be smaller Click the icon Search Data Al Enter the required criterion for the selection of payment orders Click the icon Save changes eal Move on to Browse Clicking twice on the record line in the window of payment documents the window with comprehensive data on payment orders is displayed on the screen The status of the payment order is shown on the right side of the window Fig 31 Status 1 Created b Jonaitis signature B signature Jonaitis Status Waiting 2 signature Bank reference Fig 31 Document status In this part the documents can be of the following status USER MANUAL TELEHANSA 7 28 Created by surname of the user who has prepared the payment order A signature B signature surname s of a person s who has have authorized the payment order Status status of the payment order Bank reference payment order s archive code in the Bank or a note f j If want to create a new order click the icon insert row 6 1 Payment Orders and Collections Select item Domestic payments icon in
52. ha code of the currency to be debited from the account in the event of the lack of specified currency If you want to convert the payment currency from more than one debit currency you will have to carry out the conversion operation select the item of Conversions see 7 Currency Conversion in the Document menu If the payment currency is sufficient enter the same currency code in the fields Currency and Debit currency Note If the amount of currency is sufficient the conversion operation from Debit currency will not be carried out irrespective of the specified Debit currency Information about payment account or agreement according to which the payment is effected number date to enter maximum 140 characters recommended number 16 characters When the international payment order is remitted in Russian roubles RUR Ukrainian Hryvnia UAH and in Belarus Roubles BYR the good or service designation contract number and code must be specified Payment details is not translated to the foreign language Use the language understandable to the payee and to the payee s bank The inserted data of the foreign payment order must be saved press the key Save changes The foreign payment order status changes to the status of prepared payment orders 6 3 Order Authorizing USER MANUAL TELEHANSA 7 34 For the purpose of authorizing TELEHANSA 7 payment documents digital signatures are used The signature right
53. ical methods meaning that the data encoded using a secret key can be deciphered only with a public key It is not possible to obtain the same data by encoding the data with a public key If the holder of the key uses a secret part of the key to encode the data to be sent to the Bank the latter using the public key of the said person can decipher the data and by doing this it guarantees that the Authorizing person is the actual holder of the given key Access to the public key is granted only to the Bank therefore the Bank cannot create the same signature however it may check the authenticity of that signature A secret key of Authorizing the payment signature is held in magnetic media Each staff who has the right to sign the documents shall be as authorized a personal magnetic media that can not be used by any other persons 14 2 How to Proceed The account holder who is willing to use a digital signature must sign a digital signature agreement with the Bank specifying in it his intention and obligating the Bank to apply a respective method for verifying the authenticity of payments USER MANUAL TELEHANSA 7 65 MlUser administration a ajro de Pe SE e al Browse Edit Here you can create a digital signature User First name Last name Username KeylD Password Signature level pe ck pe a signature vr Rights Domestic payments Collections Conversion orders
54. in updates The process of updating TELEHANSA program files will start It may last up to several minutes After completion of the process the message Success is displayed Press the key OK After successful update process TELEHANSA program will be started automatically USER MANUAL TELEHANSA 7 64 In order to automatically update the list of Lithuanian banks the list of currency designations and the list of accounts and payment codes of the State Tax Inspectorate Customs and Sodra enter keywords in the field Text files Fig 44 and connect to the Bank s system The keywords are as follows Banks list of Lithuanian banks Taxaccounts list of accounts of the State Tax Inspectorate Customs and Sodra e Taxcodes list of codes of the State Tax Inspectorate Customs and Sodra Currencies list of currency designations Upon successful connection to the Bank s system the aforementioned lists are updated automatically 14 DIGITAL SIGNATURE OF TELEHANSA 14 1 Principle of Operation The digital signature is created according to the so called public key principle It means that for each Authorizing person a key is registered consisting of two parts a secret and a public key The secret part of the key is known only to the Authorizing person whereas the public part of the key is notified to the counterparty the Bank Creation of such key and Authorizing the data is based on mathemat
55. izing the payments to the account specified in TELEHANSA program If you are willing to add a new account press the key E or Tab In order to save the entry press the key E If you do not want to save the entry use the key x USER MANUAL TELEHANSA 7 If you want to delete the existing line press the key After that press the key Close 3 2 TELEHANSA Program User Registration For the purpose of registering users who work with TELEHANSA program select menu item Options Users When user administration window opens enter the following information Fig 24 DQuser administration ia Oj xj Ha alon al Browse Edit Created Changed Name Lastname E 2002 10 09 16 49 2002 10 30 14 20 JONAS Jonaitis 2002 10 09 16 49 AEE Fig 24 The window of users registered in the program If you want to add a new user press the key E or Tab The user administration window will open Fig 25 3 Program administrator SYSDBA is a reserved user of TELEHANSA whose rights are limited only to program configuration Payments are handled by users generated by TELEHANSA USER MANUAL TELEHANSA 7 20 DQuser administration 3 lol xi male sekize s Browse Edit User name Last name Username KeylD fms fe Password Signature level pa a pee ja signature 7 M Rights Domestic payments Collections gt __ Conver
56. le is designated for the heading and the last line for the margin Payment Orders No Position Designation Type Length Comment 1 1 ID identification A 4 MKU mark of the beginning of the line with a space 2 5 Payment ID A 3 1 _ Always 1 with two spaces 3 8 Payer s bank N 9 Payer s bank code 4 17 Payer s account A 16 Payer s account number 5 33 Payee s bank N 9 Payee s bank code 6 42 Payee s account A 16 Payee s account number 7 58 Payee s registration A 11 Payee s enterprise registration code or natural number person s code If not available enter 9999999 8 69 Payee s designation A 60 Payee s designation 9 129 Amount N 12 Cents are not separated by a dot or a comma i e 5025 will stand for 50 25 10 141 Value date n 6 YYMMDD Date of performing the operation in the Bank 11 147 Document number A 10 Document number 12 157 Document date N 6 YYMMDD Document completion date 13 163 Payment details A 140 Payment description 14 303 Currency A 3 Payment order currency 15 306 Bank information a 50 Needed only for removal from TELEHANSA program Upon removal free spaces are left 16 356 Payment designation a 28 Payment code gt payment to the State Budget code of payments to the State Budget available in the Internet at the address http www vmi lt Mokejimai imok kodai htm handled by the tax inspect
57. lected the necessary settings press the key OK TELEHANSA program administrator can also handle the lists of banks beneficiaries foreign banks foreign beneficiaries and to select the settings of documents and reports see 13 Additional Capabilities of TELEHANSA Administrator is authorized to review the session report on connections to the Bank system Press the key Send Session report see 12 2 Processing of Inquiries in the Bank USER MANUAL TELEHANSA 7 22 4 Program Menu Buttons Windows and Keyboard 4 1 Menu File Documents Reports Send Options File Document Reports Send Options About Fig 27 Principal menu of TELEHANSA Password change Contract Language Exit Domestic payments Foreign payments Conversions Messages Masspayments Collections Reports Text files Open session Session report Currency units Banks Foreign banks Change of TELEHANSA program user password Possibility to select a user registered in TELEHANSA program Languages the user is permitted to select Exit the program Preparation and Authorizing of payment orders Processing of sent rejected or archived payment orders Preparation and Authorizing of international payment orders payments in foreign currency outside Hansa LTB and payments in litas outside the territory of Lithuania of sent rejected or archived international payment orders Preparation and Authorizing the docume
58. line of selling exchange rate in cash 6 37 Controlling amount 3 N 10 Amount aggregated on the basis of each line of purchasing exchange rate in the account T 47 Controlling amount 4 N 10 Amount aggregated on the basis of each line of selling exchange rate in the account 8 57 Space A 8 Empty spaces Overall margin length 65 symbols 10 10 positions are allocated for purchase sale exchange rate A decimal part is established separating five positions from right to left E g the value 0000398500 means 3 98500 75 Annex No 3 List of Agreed Names Agreed name Purpose MOKSK Suspension of sent payment documents payment orders international payment orders transmission by fax of a payment document bearing the Bank s stamp original document other remarks with regard to execution of payment orders PASKOL Payment orders from loan account IZDAS Information for the Treasury Department KLAPSK Information for the Customer Servicing Division 77
59. ly payment orders can be effected for the purpose of masspayments Masspayment description The contents of this field is used for all individual masspayments Payee s requisites Number of the payment order If this field is left empty the program automatically assigns to it a document number where applicable see 13 5 2 Document numbers Enterprise designation or forename and surname of a natural person Payee s enterprise registration code natural person s code Amount to be transferred Payee s account number Payee s bank code Code as authorized to the payee Optional but once specified it must correspond to the general standard code notified by the payee Archive code of the payment order or a note Number and total amount of payments are automatically shown at the top of the window Fig 41 No of rows 3 Total amount 2567 54 Fig 41 General information about masspayment The following keys are available for the purpose of preparing masspayments x Write the inserted data USER MANUAL TELEHANSA 7 42 9 2 9 3 9 4 En D Create a new group from the existing list By pressing this key a new group of payments can be generated form the list of payees S import of the list of payees group import for more information see 13 6 Payment groups 13 7 Masspayment lists If Group import is selected the masspayment is automatically completed by entering the d
60. ment colors Report colors Connection Payments Import C Program Files Telehansa 7 import S Export C Program Files Telehansa 7texport eS Format DOS import export Delete files after import Reports Export C Program Files Telehansa 7weports eS Format Telehansa 5 111 and newer x Automatic statement export J X Cancel Fig 55 Import export settings Import This field is used to specify the folder used as a place by default from which the payment documents import files are drawn Export This field is used to specify the folder used as a place by default where the exported data files are placed Format In this field you can select the format in which TELEHANSA program will import export the data of payment documents If you do not know the format ask the developers of your accounting program DOS import Mark this field if the accounting program functions in DOS export environment The Lithuanian letters will be properly arranged in payment documents Export of This field is used to specify the folder used as a place by default where reports the exported report files are placed Format of In this field you can select the format in which TELEHANSA program reports will import export the data of reports Delete files Mark this field if you want to delete the file from which the data were after import imported Automatic Mark this field if you want that the statement received
61. ntiates program users Use of the program can be controlled by granting different rights to various users in the organization Development of such user rights system is the matter of responsibility of TELEHANSA client himself The Bank has no information about such rights and does not accept any claims with regard thereto The system administrator is awarded the greatest number of rights in the hierarchy of users One user is always as authorized the name SYSDBA and awarded exclusive rights The administrator monitors the program registers new users awards the rights to them and changes the rights of existing users The administrator is entitled to change user passwords see or change the database password and have access to all the data Capabilities of each user are defined by user rights that differ depending upon different accounts and documents Program users can be awarded the following rights 1 The right to sign the documents A user who has this right can sign certain types of documents for a particular account Authorizing the document means the final permission to send the document to the Bank 2 The right to prepare the documents A user who has this right can prepare and edit the documents of established types however the documents prepared by him shall not be sent to the Bank without approval of the user entitled to sign the documents 3 The right to clean the archive A user who has this right can clean the archive dat
62. nts of conversion operations Processing of sent returned or archived conversion documents Preparation and Authorizing of messages to the Bank Preparation and Authorizing of masspayment salary orders Processing of sent returned or archived masspayment orders Preparation and Authorizing of collections Processing of sent returned or archived collections 4 Revision or printing of account balance statement of account information about incoming international payment orders currency exchange rates of Hansa LTB official exchange rates announced by the Bank of Lithuania exchange rates for accounting purposes according to the reports received from the Bank Revision or printing of text files received from the Bank Login to the Bank s system Messages about the course of connection sessions with the banking system Handling the list of currency designations Handling the list of Lithuanian banks Handling the list of foreign banks Payee s right to present a collection is conditional upon Payer s agreement The Payer informs in written the payer s bank about his agreement to debit and transfer the funds from his account to a particular payee when the latter presents the payment order The agreement may be given for one or more collections USER MANUAL TELEHANSA 7 23 Correspondents Foreign correspondents Configuration Masspayment groups Masspayment list Requisites of permanent payees in Lith
63. o 218 Requesting statement of account 10000082290 Request no 219 Requesting incoming foreign payments 10000082290 Request no 220 Requesting Bank of Lithuania rates Request no 221 Requesting exchange rates Request no 222 All requests sent to bank Results of balance request 218 End of request 218 Results of statement request 219 Receiving statement of account EUR Receiving statement of account LTL End of request 219 End of request 220 Results of exchange rates request 221 End of request 221 Results of exchange rates request 222 End of request 222 communication successful ok that s all folks Connection closed Fig 49 Connection 12 1 Data Exchanged with the Bank The Bank sends the information about Processed accepted payment and conversion orders alongside with the archive number reference as authorized by the Bank The processed accepted payment orders and conversion orders are archived e rejected cancelled payment and conversion orders with the Bank s mark that they contain the mistake e reports for which inquiries were presented during this and or previous connection session When the connection session is over a notification informing whether the session was successful is displayed If you want to revise the information received from the Bank select the menu item Reports Reports see 11 Reports Received from the Bank To get answers about effected payment
64. of the user authorized to sign the payment document must correspond to the signature card held in the Bank With a view to authorizing payment documents 1 select only prepared documents 2 mark the documents you want to authorize You can mark one or more payment documents If you want to select several payment documents move the cursor to one of the entries Click Shift or Ctrl and keep them pressed and you will also be able to select other entries using the key Shift you will select all of the entries while pressing Ctrl one at a time Simultaneously pressing on the keys Ctrl A you will mark all the selected payments 3 Click the icon 8 authorize document When Authorizing the documents the floppy disk with a digital signature must be inserted in the computer The window will open where you will have to enter the password of the digital signature Once the password is entered the floppy disk must be taken out The authorized payment documents will be automatically transferred from prepared to authorized payments and you will be able to see them by clicking the icon 8 Authorized documents The authorized payment documents also can be transferred to the archive as a result the note Exported will appear in the field of the mark of the Bank When the wrong payment is authorized you can cancel the signature Mark the relevant payment and click the icon 3 remove authorization The status of the payment again
65. orate gt settlements for REPOs transferring the funds to the purpose oriented clearing account administered by the AC a three digit number of registration of the transfer as authorized by the Depository gt payment code as authorized by the by the beneficiary of the document or not 68 completed Not verified by program means Overall line size 384 symbols Debit Orders No Position Designation Type Length Comment 1 1 ID identification A 4 MKUC mark of the beginning of the line 2 5 Payment ID A 3 1 Always 1 with two spaces 3 8 Payee s bank N 9 Payee s bank code 4 17 Payee s account A 16 Payee s account number 5 33 Payer s bank N 9 Payer s bank code 6 42 Payer s account A 16 Payer s account number 7 58 Payer s registration A 11 Payer s enterprise registration code or natural number person s code If not available enter 9999999 8 69 Payer s designation A 60 Payer s designation 9 129 Amount N 12 Cents are not separated by a dot or a comma i e 5025 will stand for 50 25 10 141 Value date n 6 YYMMDD Date of performing the operation in the Bank 11 147 Doc no A 10 Document number 12 157 Doc Date N 6 YYMMDD Document completion date 13 163 Payment details A 140 Payment description 14 303 Currency A 3 Payment order currency 15 306 Bank information a 50 Needed only for export from TELEH
66. orts received from the Bank The user is permitted to connect with the banking system USER MANUAL TELEHANSA 7 21 To save the entry use the key El If you do not want to save the entry made press the key x To delete the line use E In order to restore the entries use the key el Using i you can assign to the user all the rights necessary for account management After that press the key Close 3 3 Configuration of Connection Settings In order to set proper communication parameters select menu item Options Configuration When the window Settings opens click Connection for more information see 13 5 5 Connection 3 4 Additional TELEHANSA Configuration Tools x Common directories Temporary c Program Files Telehansa Temp SY Messages C Program Files Telehansa Mail Patches C Program Files Telehansa 7 patch eS Database connection Server name fiocalhost Protocol tere Database C Program Files Telehansa 7 Datath2000 gdb i X Cancel Fig 26 Folders By selecting menu item Options Directories it is possible to identify working folders of temporary files messages and update files Fig 26 If you want to replace the existing folder by anther one click Select a new folder from the tree of folders The window of folders is also used to identify the type of connection to the database for more information see 3 3 Configuration of Connection Settings Having se
67. plementary software Where possible the logbook should be maintained for registering the related information If the data are intended for common use in the network it shall USER MANUAL TELEHANSA 7 5 be necessary to implement the network security features and to reduce the number of users who have access to the data 3 The number of program users must be minimum The right to use the program must be awarded after careful consideration If the employee needs only reports there might be a possibility to provide them by any other staff who already is a program user In such way you can avoid having one more user However if it is not possible the user rights of access must be limited only to provision of reports 4 Recommend the users to regularly change passwords Regular change of the password reduces the risk that in the course of the work the passwords might become known to third parties 5 The person appointed the administrator must be fully reliable The administrator has the right of access to the user and the database passwords Technically the administrator can introduce all possible changes in the database except for connection with the Bank However though it is not possible to connect with the Bank s system without knowing the login password the administrator can read enter and change the data inside the database The functions performed by the administrator are more technical in their nature cre
68. protect the generated key The password must be entered and repeated by the Authorising person himself Use letters and numbers for the purpose of creating the password The key password must comprise at least 6 characters The program will generate the digital key The key shall be valid for one year of the day of generation The period of validity of the key is displayed each time when the key is used The program will save the key in two different files pubring pgp this file is intended for the public key and secring pgp for the secret key The secret key must be particularly safe and kept confidential because if it becomes known to anybody your signature can be created on its basis The program also creates the file keyexp ase containing the key encoded in a special format The program will show the key number in the field Key ID Print the file keyexp ase and sign it Furnish to the Bank the file keyexp ase alongside the authorized document The program forgets the key after all windows where the documents were authorized are closed 14 4 How does the Bank Verify the Signature Upon receipt of the payment order the Bank system verifies whether the key is rear registered in the bank system e the user who has authorized the payment document in TELEHANSA program has the right to provide instructions to the Bank the payment information has not changed after Authorizing The system verifies consistency of the
69. r banks usually debited from the remitted amount the payee will receive the smaller amount The remitter however must pay the fee for execution of the remittance if in observance of the procedures of other banks the fee charged by them cannot be debited from the payee gt Shared means that the remitter i e you when remitting the money to your foreign partner will pay all the fees charged for this remittance by the Bank whereas the fees of other foreign banks will be covered by the payee the payee will receive the smaller amount Payee s data The data of payees to whom payment orders are executed frequently can be included in the list of permanent payees If you press the key which is on the right side of the field Name the permanent list of payees USER MANUAL TELEHANSA 7 32 Address Account Bank name Bank code Correspon dent bank Account compiled by you will be displayed Fig 35 for more information see 13 4 Permanent Payees Piles pe le lie Find Browse Edit D Market Places Inc TeleAnderson Sp z 0 0 4523562032666 Rydio aranga X Cancel Fig 35 List of permanent foreign payees Select from the list the required payee and press the key OK If you click twice on the required designation you will be able to see and change the payee s data Payee s address Payee s bank Payee s account number Payee s bank name and address
70. rating System In order to remove INTERBASE use the application Control Panel Add Remove Programs Select INTERBASE and press the key Add Remove e InterBase Server Guardian and InterServer processes must not be started upon removal of InterBase Client or Server These processes can be stopped as follows select a respective application icon in the Taskbar and Shutdown command using the right button of the mouse in the operating system Windows 9X after that select the icon InterBase Manager from the Control Panel program group press the key Stop in the operating system Windows NT With a view to installing removing INTERBASE enter Windows operating system with the rights of the administrator During removal the files isc4 gbd interbase log host evn host lck are not removed automatically ODBC manager must be removed manually It cannot be removed using Windows Control Panel program group Preparation of the Program for Operation If you are willing to start up the program click the icon TELEHANSA 7 in the J Telehansa 7 aie WINDOWS operating system Start Programs menu or the icon desktop of the computer USER MANUAL TELEHANSA 7 16 The window of entry into the program will open Fig 18 Name Password Default SYSDBA password is masterkey You must change it later X Cancel Fig 18 Window of entry into the program Enter TELEHANSA program administrator s designation S
71. rations to the Archive After the Bank successfully completes the conversion operation you can review the executed conversion orders by selecting the menu item Document Conversions al the keeping the key pressed In order to more comprehensively examine the conversion order executed in the Bank click the mouse twice on the required entry of the conversion order The amounts and exchange rates of the performed operation will be shown in the columns Actual amount and Rate 8 Sending Messages to the Bank The program can be used for the purpose of sending messages to the Bank free form text All the messages must be addressed The text may be written in the program or attached as a text file If you want to write a notification to the Bank select the menu item Document Messages To write a new message press the key E and the window for writing messages will open Fig 38 Browse if Document data Account Message Io Subject Text Form Fig 38 Completion of messages USER MANUAL TELEHANSA 7 39 Prior to sending a message the following fields must be completed Doc No Doc date Addressee Subject Send file Text Document number The program can automatically generate the numbers of documents and letters written before and after the number see 13 5 2 Document numbers The date of executing the document This field is automatically as authorized the
72. rd Mark the field Use dialup 13 6 Masspayment Groups For the purpose of effecting masspayments payees must be classified into groups according to the types of payments To define the group select the menu item Options Masspayment groups When the window of payment groups opens Fig 60 you will be able to make changes using the below specified keys You can change the marked line when you begin writing the designation of a new group or by pressing the key To save changes press the key Z The key x is used for canceling the changes In case of canceling the introduced but not saved changes will not be entered If you want to restore the previously made and saved changes Prior to creating a new connection check the accuracy of modem installation and connection of telephone wires USER MANUAL TELEHANSA 7 61 press the key l The key E can be used for adding a new payment group The key T is used to delete the marked payment group Bl Masspayment groups re Oj x 2i X Cancel Fig 60 Payment groups 13 7 Masspayment lists Definition of payees is required when masspayments are regularly effected for the same group of payees Select menu item Select List of masspayments The window of payees of masspayments will open Fig 61 Select the required designation of the group in the field Group Ml Masspayment lists 7 5 x 7 gt m eA 5S Group Antras padalinys
73. received signatures with the parameters established for Authorizing a respective account If the verified information is correct the payment document is processed otherwise the payment document is returned to the client and not subjected to more comprehensive analysis An error message appears in the field Bank reference of rejected payment documents USER MANUAL TELEHANSA 7 67 ANNEXES Annex No 1 Public Key Certificate CERTIFICATE OF THE PUBLIC KEY OF THE USER KEY GENERATION DATE KEY HOLDER KEY ID I THE BELOW AUTHORISED PERSON ASCERTAIN THAT THE AFOREMENTIONED KEY BELONGS TO ME Forename surname Signature Date USER MANUAL Annex No 2 Data import export structure All documents ate text files with fixed positions A file name is selected freely Encoding WINDOWS 1257 The type and length of the fields allocated for import structure are shown in a respective table A type field alphabetic is lined up to the left whereas N type digital to the right a type small a field is also alphabetic however it is not mandatory i e free spaces are left if it is not completed Situation is analogous with n type field Digital but optional leaving empty spaces All information necessary for completion is presented in the Comments column of the Table For import structures that need a heading contents and a margin the first line of the fi
74. s First entry Previous entry Other entry Last entry Edit the entry Add the entry Remove the entry Save changes Cancel changes Refresh entries Search in the data group by criterion Repeat the last search criterion Delete criterion Prepared documents Authorized documents Rejected documents Submitted documents Archived documents Prepare a new document on the basis of the old document Data import from accounting program s include in the list of payees Data export Authorize documents Remove authorization Print documents Print the list of documents review the report group import Verify documents specify all the rights Payment statistics Data export to text file ASC format Data export to the file Exce format 24 USER MANUAL TELEHANSA 7 25 Users BAP wlele te 3 Windows Accounts Data export in XML format Delete the logbook of connection messages Import beneficiaries list Create a new group from the list Send the file Change administrator s password Create digital signature TELEHANSA data are displayed in the windows You can open or close the window that appears on the screen change its size or move it to another place on the screen You can close several windows at one time however out of all displayed windows only one is active the current working window All the commands are entered only in the active win
75. s The following fields must be completed Doc No Doc date Posting date Type Charges Name Document number Document numbers are automatically generated by the program see subsection Document settings Document formation date The current date is automatically as authorized to this field Any other date can also be entered in the field Doc date or you can use the date selection key next to this field The date of performing the operation in the Bank If this field is left empty it will be automatically filled in with the date on which the international payment order was received in the Bank Payment order type gt Normal will be executed in two value days if the client furnishes it by 15 30 gt Urgent will be executed on the next value day if the client furnishes it by 12 00 Prompt international payment orders are not executed in Japanese Yens gt Express will be executed on the same value day if the client furnishes it by 11 00 in euros or by 12 00 in USD The party that will pay the fees for the international payment order operation is specified gt Remitter means that the remitter i e you will pay all the fees charged on this order by Hansa LTB and also the fees of other banks when remitting the money to your foreign partner gt Beneficiary means that the beneficiary i e your counterparty abroad will pay all the fees of the Bank and othe
76. s a rule the Bank staff calls the customer by phone and asks to confirm the amount specified in the payment document Security recommendations The below listed security features are intended for recommendation purposes and it might be not possible to fully implement all of them It must be noted that TELEHANSA program provides the customer with the opportunity to use his her bank account therefore the security features must be as numerous as possible for the purpose of guaranteeing the Bank s and the client s security The likeliness of unauthorized infringement by decoding the secret key etc of security of TELEHANSA program is less compared to the possibility that a person entitled to work with the program will attempt to carry out unauthorized actions The said persons may also include other individuals to whom the user working with the program divulges the passwords 1 Implement the program in physically secure location If you have any watched or other well protected premises they must be equipped with the computer in which the program database and the program itself are installed 2 Control over access to the computer in which the program and database are installed Numerous software facilities are available for exercising control over the use of passwords and user rights while working with the computer More innovative operating systems as a rule are already equipped with such features and there is no need for any other sup
77. s be changed when preparing a masspayment Name Payee s designation Client reference If the payee is as authorized a permanent number it may be entered this field however it is optional 13 8 TELEHANSA Program Update TELEHANSA program is provided with the function of automatic update of the program the list of Lithuanian banks the list of currency designations the list of accounts and payment codes of the State Tax Inspectorate Customs and Sodra The updated TELEHANSA program is automatically sent to your computer after it is connected with the Bank s system The following message will be displayed in the window of connection to the Bank s system You can receive TELEHANSA update from bank When entering TELEHANSA program next time the update information window will be displayed Fig 62 USER MANUAL TELEHANSA 7 63 Upgrade information E xj Fig 62 Update information window Read the presented information and press the key OK A message will be displayed Do you want to download program update If you want to proceed the updating of TELEHANSA program press the key Yes The additional program getpatch will be automatically activated Fig 63 with the help of which TELEHANSA program updates will be sent to your computer Connection log 112 X Abort Fig 63 Getpach program window Close TELEHANSA program and press the key Update in the window of sent
78. s bilateral agreement between the Bank and the Client on TELEHANSA Service Agreement Conditions It shall be prohibited to change supplement correct translate or otherwise adapt the program on own discretion Prior to installing TELEHANSA program it is recommended to close all the remaining programs that have been activated TELEHANSA program can be installed in the following ways e Using installation disk To this end open the file th7setup exe from the compact disc From the Bank s website www hansa lt In which case the file must be opened only after it is copied to the disc The following keys must be used for the purpose of program installation Next to continue the installation process to move to the next installation window USER MANUAL TELEHANSA 7 7 Back to get back to the previous window of program installation Cancel to stop the process of installation Browse access the catalogue tree and select the place in the disc for program installation I Agree agree with the selected installation conditions Having started the file th7setup exe the installation window will be displayed on the screen with several recommendations and warnings Fig 1 ie Telehansa 7 InstallShield Wizard Welcome to the InstallShield Wizard for Telehansa 7 The InstallShield R Wizard will install Telehansa 7 on your computer To continue click Next WARNING This program is protected
79. s made in capital letters without spaces SWIFT code comprises 8 or 11 characters payee s account number information about correspondent bank information about intermediary bank alpha code of payment currency payee s address information about payment account or agreement according to which the payment is effected number date enter maximum 140 characters recommended number of characters 16 explanatory notes about the payee used for distinguishing permanent payees bearing the same payee s designation and different information of the payment order This information is not specified in the payment order Note Pressing the key Include payee in the list in the completed payment order form the payee is automatically included in the list of permanent payees A payee can be easily found in the list of permanent payees all you have to do is to enter a fragment of the payee s designation in the field Find 13 5 Configuration Pressing the menu item Options Configuration a window opens in which the following program parameters can be set Import export document numbers document colors e report colors 7 Completion of grey fields is optional USER MANUAL TELEHANSA 7 56 Connection 13 5 1 Import export of files To open the window of import export settings press the item Import Export Fig 55 Options ee xl Import Export Document numbers Docu
80. seceseceeeeeaeceseesereseeeeeeeeeneenaes 35 6 10 Payment Documents Prepared on the Basis of an Old Document eeeeeeereeee 36 Currency CONVELSION ccccrscssscsssccssscssscssscssssnessesssesesessscsscssssssescssscsessnessnessnesssessossseseees 36 7 1 Preparing Conversion Operations cccccccecssecsseesseessecssecssecssecesecesecnseeseeeeeeeeestaeesaes 36 7 2 Authorizing Conversion Orders cccccccesscsesceeseeeeeeseeescecseecssecaecnsecesaecaecnseenaeenseeaas 37 7 3 Conversion Orders Sent to the Bank sseseeeseessesssseseesessesesersessesesseseseesesssseseesesseses 37 7 4 Conversion Orders Rejected by the Bank 0 0 ccccccccseesseeeteceteceseceeeeeeeeeeeesneenseeenees 38 75 Moving Conversion Operations to the Archive cccsccssesssceeceeeeeeeeeeseeeseeeeeeneeenaes 38 Sending Messages to the Bank u sccssccsscsssevsssssccsssessscssscssssssssssescssscsssnssesssessscssssseeees 38 8 1 Authorizing of Messages 8 ne as bank nets nn hintaan ete 39 8 2 Messages sent to the Bank cccceeccssccsscesseesseessecnsecesecnsecnsecsseeseeeseeeeeseeeseeeseeeaeeaaes 39 MasspayMients c ccceseeencosssoscvescocstccandassnoreveaccontadcecnsooncesenadeceanestecesenasscenascsdaedonesodeneosscaceseend 40 9 1 Preparing Masspayment sninn an a E A E A lahat 40 USER MANUAL TELEHANSA 7 2 9 2 Authorizing Masspayments sorire en e a a a 42 9 3 Masspayments Sent to the Bank ccc ecccec
81. seesseesseesseccecseecaeceseseeeseeeeeseseseesseecseeeaaes 42 9 4 Masspayments Rejected by the Bank cccccccceseceseceseceteceeeseeceeeeeeeeeeeeeeseeeseeeeeesaes 42 9 5 Moving Masspayments to the Archive ccccccssscesecensceseceeceeeceeeeeeeeeeeeeeseeeseeeeeeaaes 43 10 Document Retrieval According to Specified Criteria Filter cssccscsscssseecssceeseees 43 11 Reports Received from the BanK e ssesssesssesssesssessseossesssesssoossosssoossoossoossoossoosoosssosssosesosssse 44 11 1 Export of Reports Received from the Bank ccceccescessceseceeeceesceeeeeeeeeeseeeseeeseeesaes 45 12 Connecting with the Bank s System sesssesssesssesssosssesssesssosssessoossocssoossoossoossoossoossoossoossoossoo 45 12 1 Data Exchanged with the Bank cc ecccecscesseeseesseesecnsecesecesecseeseeeseaeeeseeeseeeeeeaaes 48 12 2 Processing of Inquiries in the Bank 0 cece eccecsseeeseceteceeceseceseeeseeeeeeeeneeeseeeseeeeeesaes 48 13 Additional Capabilities of TELEHANSA ssssesssesssesssessseosseosseossocssocssoossoossoossoossoossoossosssoossoo 50 13 13 Currency Units a ciceiiatiinnn chen ieiiantnh a a a n a 50 13 2 Banks of Lithuania ccc cecccesccesscesseeeseeeseeesceesaecsaecsaecsaeceseceseesseeseeeseneseaeeeseeeeeesaes 51 13 3 Horei i Banks rein reae a a e ET EE E T 52 13 4 Permanent Paves c ceclcivescieesesrecersrs eo nae e e E E EEEE EE EE 53 1325 Configurator a a a a a ae e aae ana Mec a
82. sion orders j IV Create Iv Create I Authorise IV Authorise MV Authorise V Purge archive IV Purge archive JV Purge archive M Foreign payments Messages IV Create VV Create IV View reports IV Authorise IV Authorise IV Open session IV Purge archive IV Purge archive v Fig 25 User administration window Mark the account s with which the registered user will be allowed to work Complete the following fields First name Last ame User name Password Signature level Key ID Create Authorise Purge archive View reports Open session User name according to the passport User surname according to the passport Agreed TELEHANSA user login name Agreed TELEHANSA user login password to be specified in two fields Later each user of TELEHANSA will be able to change this password according to his needs The user is as authorized a signature level For those users who have no possibility to sign the signature level none is as authorized The signature level for other users is as authorized according to the signature sample card registered with the Bank By clicking To create a digital signature the creation of user s signature of the specified level is commenced see 14 DIGITAL SIGNATURE OF TELEHANSA The user is permitted to prepare new documents The user is permitted to sign the documents The user is permitted to delete the archived documents The user is permitted to revise and print rep
83. start INTERBASE installation or No if you are not willing to install it see item 2 3 for more information about INTERBASE installation Setup 6 6 l 2 jJ This will install Firebird Database Server 1 0 Do you wish to continue Fig 8 INTERBASE installation dialogue window 2 3 INTERBASE Database Management System Installation in Windows Operating System TELEHANSA program database is managed with the help of INTERBASE system If upon TELEHANSA installation you have selected the installation type Server Fig 4 a complete INTERBASE system must also be installed in this computer when TELEHANSA program is installed only in one computer of the enterprise or in the network server If INTERBASE 6 version has already been installed in the computer or network server no additional installation will be required If your enterprise has installed the older INTERBASE version it is recommended to remove the former InterBase version from the computer in which you are going to install InterBase 6 version Before installation stop the operating INTERBASE server Click twice the icon InterBase Manager in the Control Panel group of programs When the nterBase Manager window opens press the key Stop Fig 9 Before removing the existing INTERBASE version contact the developers of the existing software that uses the INTERBASE database management system to ascertain if there are any problems in changing over to INTERBASE 6 version
84. t Fo 142 100745 3 Balance 2002 10 14 144 10074523293 Balance 2002 10 15 152 10074523293 Balance 2002 10 15 Fig 46 Received statement of account If you want to screen the report data you can use the types of inquiries or click the required heading of individual columns using the cursor 11 1 Export of Reports Received from the Bank In TELEHANSA 7 program the data contained in the reports can be exported to the accounting programs The program also can automatically generate the statement file see 13 5 1 Import export of files To export the data of a selected export to the file press the following respective keys ay Export to the ASCII text file re Export to Excel format file wal Export to XML format file 12 Connecting with the Bank s System Select the menu item Send Open session or the icon al Open session The window of inquiries will open Fig 47 Specify in it the information you are willing to obtain from the Bank USER MANUAL TELEHANSA 7 46 is Communication Accounts Requests IV Balance JV Statement Yesterday Today x fo2 10 30 fo2 10 31 IV Incoming Period Start End Previous month Previous week Yesterda fo2 10 30 fo2 10 31 x Yesterday T oday Period Iv Exch rates Today tid UN z IV B of Lithuania rates Today ts 0210 31 fozto 31 e Text files Jtaxaccoun
85. thorized access Error in login It means that you are blocked Contact your account servicing specialist in the Bank Incoming message Unauthorized access Wrong password It means that you have entered wrong login password Contact your account servicing specialist in the Bank TELEHANSA service is available on working days from 7 00 to 21 00 Information about the course of connection to the Bank system can be accessed by selecting the menu item Send Session report The session report on connections with the Bank system will open Fig 50 USER MANUAL TELEHANSA 7 50 aie Session 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 2002 10 31 13 17 39 Connecting to bank 13 17 39 Login OK 13 17 40 Requesting the balance 10000082290 Request no 218 13 17 40 Requesting statement of account 10000082290 Request no 219 13 17 40 Requesting incoming foreign payments 10000082290 Request no 220 13 17 40 Requesting Bank of Lithuania rates Request no 221 13 17 40 Requesting exchange rates Request no 222 13 17 40 All requests sent to bank 13 17 40 Results of balance request 218 13 17 41 End of request 218 13 17 41 Results of statement request 219
86. ts Today Current Week Current Month Custom Currency 37 Af OK XM Cancel Fig 47 Report inquiries Data exchanged with the Bank Send Payment orders International payment orders Messages Conversions Masspayments Debit orders Inquiry Balance Statement Incoming international payment orders HANSA LTB currency exchange rates Exchange rates announced by the Bank of Lithuania Send authorized payment orders to the Bank Send authorized international payment orders to the Bank Send authorized messages to the Bank Send authorized conversion orders to the Bank Send authorized masspayments to the Bank Send authorized debit orders to the Bank Inquiry about account balance Inquiry about Bank account statement of a selected period Inquiry about incoming international payment orders of a selected period Inquiry about Hansa LTB currency exchange rates in cash and on the account for a selected period Inquiry about official exchange rates announced by the Bank of Lithuania of a selected period Payment documents are automatically sent to the Bank at the time of first login upon successful authorizing If you want to send the payment document on the next day specify the respective date of the payment document in the field Doc Date USER MANUAL TELEHANSA 7 4 You can specify the periods starting and final dates for each inquiry sent to the Bank The Program
87. ualamaunt Rate Bakra Fig 37 Completion of currency conversion order Example The amount required is PLN 120000 We have EUR 5000 and USD 2000 the remaining amount is to be converted from LTL The currency conversion order is shown in Fig 37 When converting several currencies the sequential order specified in the conversion order form must be observed Note If conversion is carried out from one currency to another then the amount purchased or sold must be specified If the amount of currency purchased and sold is not specified FULL amount of currency being sold will be converted to the purchased currency 7 2 Authorizing Conversion Orders Prior to sending to the Bank the conversion order must be authorized The process of authorizing is equivalent to that of payment documents see 6 3 Order Authorizing 7 3 Conversion Orders Sent to the Bank If you are willing to revise the conversion orders sent to the Bank select the menu item Document Conversions and press the key i Submitted USER MANUAL TELEHANSA 7 38 7 4 Conversion Orders Rejected by the Bank A conversion order is rejected in the following instances e the funds or the specified currency on the account are insufficient for carrying out the operation the account is blocked the conversion order is old The currency conversion order must be submitted to the Bank by 16 00 of the conversion order 7 5 Moving Conversion Ope
88. uania Requisites of permanent foreign payees It comprises Import Export selecting the settings of data import and export to accounting programs Document numbers selection of numbering and formats of documents Document colors changing the colors of documents Document colors by default are as follows gt Prepare black Accepted green Waiting for the second signature olive Rejected red Send blue gt Archived teal Report colors changing report colors Colors of reports by default are as follows VV VV gt No results green gt Invalid red gt Incomplete fuchsia gt OK black Connection shows the type and settings of connection Dial Up or permanent Internet connection Formation correction of masspayment groups for general payment purposes List of masspayment requisites by masspayment groups Program version and contact information If any item of the menu is inactive it does mean that you are not authorized to carry out certain TELEHANSA functions Additional function rights can be granted only by TELEHANSA program administrator SYSDBA 4 2 Icons TELOS Payment orders Foreign payments Conversions Messages Masspayments Collections USER MANUAL TELEHANSA 7 Peet BM LM lt ee Oe Le LP Lo Le e LO Le Lit amp B 2 x Is Le l bP Lely b ele Open session Connections with the Bank s system Report
89. ument colors Report colors Connection Report colors No result E Green i Sample Invalid mm Fea S Sample Incomplete E Fuchsa Sample Ok mmm Gleck gt Sample 3 x Cancel Fig 58 Report colors The colors by default used to indicate the following e Noresult green e Invalid red e Incomplete fuchsia OK black Connection Settings of connection to the Bank system can be changed by clicking the item Connection Fig 59 Using TCP IP network protocol the following settings must be specified server th hansabank lt port 4000 USER MANUAL TELEHANSA 7 60 Options hl Import Export Document numbers Document colors Report colors Connection Telehansa connection Server th chansabank tt Port s000 Dialup Name x New User Edit Password M Use dialup Fig 59 Connection settings This way of connection is convenient when you have online Internet connection Ask your Internet services provider about the possibility to connect by means of TCP IP protocol When using a telephone link select Dial Up Connection in the field Name If you do not have the connection yet press the key New and enter the required connection data8 The Internet connection service provider is selected using connection telephone number or a direct link to the Bank Fill in the fields User and Password with the connection user name and passwo
90. urrencies a separate conversion order must be executed per each currency The conversion form consists of the following fields Document data Account The number of account in which the currency conversion order will be executed Doc No Document number Doc Date The date of the conversion order To the currency currency you are willing to acquire Currency Alpha code of the currency being acquired Amount Amount being acquired Actual Amount actually acquired To be filled in by the Bank amount Rate Currency exchange rate To be filled in by the Bank Bank Code of Bank s archive To be filled in by the Bank reference From the currency currencies you are willing to convert Currency Alpha code of the currency from which the conversion must be effected Amount Amount USER MANUAL TELEHANSA 7 37 Actual amount To be filled in by the Bank Actual Exchange rate To be filled in by the Bank amount Rate Bank archive code To be filled in by the Bank Each currency will be shown in separate lines of the table If you want to start a new vY line press the key or Tab To secure the entry press the key If you do not want to save the completed entry press x To delete the line press the key E Browse Edit Document data Doc date 2002 10 15 gt To curency Currency Amount Actual amount Rate Bank ref PLN 120000 m From currency 2 gt eurency Amoon Act
91. will be changed to the status of prepared payments Note For the purpose of authorizing numerous payment documents computer resources are used therefore the process of Authorizing will possibly take some time Wait until the payment documents marked by you for Authorizing are authorized and only then continue your work with the program 6 4 Order Editing Only prepared payments can be edited The program does not allow to edit authorized payment documents For the purpose of editing authorized payments you have to bring a respective payment back to preparet payments select a requisite entry in the window and click the icon Remove authorization USER MANUAL TELEHANSA 7 35 6 5 6 6 6 7 6 8 6 9 If you need to edit the payment documents select a respective payment from the existing window and click twice with a mouse on the respective entry The form of the payment document with the data previously entered in it will be displayed on the screen Make respective changes save them and authorize the document once again Order Removal Only prepared documents can be deleted in terms of one document or heir group For the purpose of deleting a payment order mark the respective payment documents and click the icon E Delete row The program will ask you Are you sure you want to delete the documents If your answer is Yes the marked payments will be deleted Payment documents sent to the
92. yment documents see 6 3 Order Authorizing If you want to revise all authorized messages make sure that the key S Authorized documents is pressed Do not press any other keys 8 2 Messages sent to the Bank USER MANUAL TELEHANSA 7 40 To review messages sent to the Bank make sure that the key Submitted documents is pressed Do not press any other keys 9 Masspayments Masspayments comprise ordinary payment orders linked by common purpose of the payment for example payment of salaries to the employees Masspayments can be effected only to the accounts opened in the territory of the Republic of Lithuania For the purpose of effecting a masspayment you need to e prepare a masspayment e sign the masspayment as one document e send the masspayment to the Bank All of the successfully effected masspayments are returned to the remitter and archived as one masspayment All masspayments that contain mistakes will be returned as one masspayment The rejected masspayment is corrected authorized and again sent to the Bank Note Payments comprising one masspayment are debited from the specified account in random order 9 1 Preparing Masspayments Select menu item Document Masspayments or the icon and press the key B The following window of masspayments will be opened Fig 40 l M Document data qr Status Account Doc no Doc date Posting date Created b fioo7a525233 p ak I

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