ACS Athletics
Contents
1. Total Total Individual Qutside Unattached Team Individual View Declared PPS Calendar f ion dates of dates of Print Report zl Princ Competition 2 Competition 1 Submit Events Add Event Archive Current Schedule Email Active Schedule Academic Year 2005 2010 zl Page 1 z of 1 1 Applicable Annual ES Days Exemptions Megrhed By Jaysvs 7120 2010 gt Not Not CARAcomp CARAcoact Cem Yankees 8 00 00 coated Submitted 0 CARAcomp CARAcoach 2 Away Jaysvs 6 29 2010 Not CARAcomp CARAcomp 2 Not uei Gord re M 0 Team ndividual 0 uten ien Lr Home Submitted Raptors vs 7 14 2010 No CARAcomp Not T ers 12 00 00 Oe 0 Outside Unattached 0 ude D Away Raptors vs 7 29 2010 Not Not Foreign CARAcomp Not 222 wem Pared Submitted Submitted 9 9 Competition CARAcoach CARAcomp 21 CONFIDENTIAL Page 9 ACS IDENTIFY COMPETITION TRAVEL SQUAD ACS Team Manager allows users to easily build a Competition Travel Squad Identification of the Competition Travel Squad increases efficiency in the participation logging process by automatically indicating that each student athlete participated that is included on the Competition Travel Squad To submit your Competition Schedule to Compliance for Approval select2. Squad Height First View the Practice and Competition Eligibility status the Athlete list Add New Athlete Functions View Edit Athlete Profie s lt Academic Year 2008 2009 11 Athlete s matched your search SE Customize Grid Practice Eligible Competition Eligible a 0 Student No No hlete 21 Student Yes No Gather tudent No No o athlete 23 Student No No o Next to each student athlete s name is a Practice Eligible column and a Competition Eligible column The chart below outlines the student athlete s eligibility for practice and competition Practice Competition Student Athlete Status for Practice and Eligible Eligible Competition Column Column No No Student athlete can t practice or compete Yes No Student athlete can practice but NOT compete Yes Yes Student athlete can practice and compete CONFIDENTIAL Page 6 ACS VIEW THE ACTIVE ROSTER AND ENTIRE ROSTER As student athletes are cut dismissed graduating etc the athlete roster status will be updated by the Compliance Office with the reason they have been removed from the Active Roster Next to each student athlete s name is a Roster Status column The chart below outlines the Roster status Labels Roster Status Definition Column Pending Student athlete s practice eligibility has not been accessed Pending with Issues S
3. Participation Log Mass update partiapatonroa 00000000 Sn E eve Tom Save and Return Save and Submit to Compliance Praciice Eig ommum Na No 8 Yes No Alex Charles lo No Counter Yes 9 Yes D No Allan Tray D No Counter No Yes 9 No Lance No No Counter Yes 9 Yes No Angelle Caleb No No Counter Yes 8 Yes No Arnold Wil No No Counter Yes 9 Yes No Arp Rodney No No Counter Yes Yes No Use the mass update function or the radio buttons next to each athlete to update the Participation Log CONFIDENTIAL Page 12 ACS ATHI TRACK CARA PRACTICE LOGS AND SUBMIT WEEKLY TO COMPLIANCE ACS Team Manager allows for practice times to be tracked to the exact minute Logs can be configured by Compliance to track by duration or time e g Practice 2 4pm OR 2 hours Logs are configured by Compliance to begin at the Start Day of the week requested per sport and can be updated for each segment To log your CARA Practice hours select the Athletes sub menu under the Team Manager Tab Demo University Home Forms Recruiting Coordinator Team Manager Athletes Correspondence Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract Hame Use the search criteria to find the group of athletes to log CARA Practice hours Select all athletes in the roster list or search results by clicking the checkbo
4. ACS ACS ATHLETICS TEAM MANAGER COACHES USER MANUAL CONTENTS SEND A MASS EMAIL SEND A MASS TEXT MESSAGE VIA QUICK MESSAGE TEXT REVIEW ATHLETE HISTORY VIEW EDIT AN ATHLETE PROFILE VIEW PRACTICE COMPETITION ELIGIBILITY VIEW THE ACTIVE ROSTER AND ENTIRE ROSTER ADD EDIT EVENTS TO COMPETITION SCHEDULE SUBMIT SCHEDULE FOR APPROVAL IDENTIFY COMPETITION TRAVEL SQUAD TRACK AND SUBMIT PARTICIPATION TO COMPLIANCE TRACK CARA PRACTICE LOGS AND SUBMIT WEEKLY TO COMPLIANCE 13 CONFIDENTIAL Page 1 ACS SEND A Mass EMAIL Login to ACS https incontrol acsathletics com 2 Click on the Team Manager tab and then select Athletes 3 When the athlete list appears search for the athletes you wish to email Once you have searched use the check box to select all the athletes matching your search 4 Click the checkbox in the last column of the list to select all athlete OR use individual checkboxes for the athletes you wish to email and select Send Email from the Functions dropdown menu and click Go Switch to Detail View Print Report Forms Completion Report Print Add New Athlete Functions View Edit Athlete Profile s 15 Athlete s matched your search 1 of 1 Check this box and click the Go button Carmicheal Phil 9990000 Freshman
5. Date Event Location 12 00 AM Bone 12 AM Home 32 7 00 AM Home Ay Select Save Events to 12 00 AM Home Add event return to the Competition 5 00 AM Home information here m um m Schedule or Save and e aS Add More to enter 12 00 AM Home Anay 22 additional events 32 00 AM Home Away 12 5 00 AM Home Away 9 Other 2 00 AM Home Away 9 Other CONFIDENTIAL Page 8 SuBMiT SCHEDULE FOR APPROVAL New functionality has been added to track the submission and approval of Competition Schedules Sport programs can submit schedule changes on a per event basis An event can only be modified by Compliance or an Administrator after the event has been submitted Events can be cancelled and re scheduled and a reason for cancellation can be tracked To submit your Competition Schedule to Compliance for Approval select the Competition Schedule sub menu under the Team Manager Tab Demo University Home Forms Recruiting Coordinator Team Manager af gt Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract Hame Use the Checkboxes to the right of the screen to select the Events you would like to submit to Compliance for Approval and select Submit Events from the Functions dropdown and select the GO button
6. her participation status defaulted to Yes To submit Participation Logs to Compliance select the Competition Schedule sub menu under the Team Manager Tab Demo University Home Forms Recruiting Coordinator Team Manager ae a 7m sepe Erlernen Home From your event list select the Not Submitted link next to the event for which you would like to submit your Participation log Cancel Monroe College vs Westchester Home 7 27 2010 12 00 00 AM Approved Submitted 13 ACS Demo Comp Account ACS Demo Comp Account Cancel Demo U v Big Game 8 2010 12 00 00 AM Not Submitted Submitted 15 Bob Carter Bob Carter Cancel Jonestown High School v Madison Away 8 2 2010 Em Not Submitted 0 Bob Carter Bob Carter Cancel Demo vs Texas Home 9 20 2010 9 00 00 AM Approved Submitted 0 Bob Carter ACS Demo Comp Account At the Participation Log screen you can verify Practice and Competition eligibility and the Competition and Travel squad and update the athletes using the mass function at the top of the screen or one by one using the radio buttons next to each athlete s name Note The Competition and Travel Squad will default to Yes in the Participation Log Once all athletes have been updated you can select the SaveandReturn button to return to the Competition Schedule and save your changes OR the Save and Submit to Compliance to submit the Participation Log to compliance
7. the Athletes sub menu under the Team Manager Tab Demo University Home Forms Recruiting Coordinator Team Manager Athletes Correspondence Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract Hame Check off the applicable student athletes on the roster and select Mass Update Competition Travel Squad from the Functions dropdown on the right side of the screen and select the GO button Sort This ist Fist By 7 Then ay TO Then By Save Search Clear Search Print Report Athite Labels 5160 Switch to Detail View Switch to Entire Roster Functions view Edt Profie Academic Year 2010 2011 31 Athlete s matched your search Practice Eligible Co o e s Email Mc e Adams Flozell No No Pending kiong acsathletics com 222 222 2222 Alex Charles 9990000 No Pending mpurrus amail com Yes m Try No No Pending kcinqmars yahoo com 519 000 1283 No gm At the Change to Competition Travel Squad page you will be able to verify Practice and Competition eligibility and update the athletes using the mass function at the top of the screen or one by one using the radio buttons next to each athlete s name Once all athletes have been updated you can select the Update Athletes button to return to the athlete list and save your changes Change to Competition Travel Squad Compett
8. v ridus Sid iret om om om 9 Inada 24 Instron 050 Total 000 Practice 0 00 Fim Competton 0 00 off Instruction 0 00 Cutcher Jason 0 00 Total 0 00 Tew 0 Teas 0 00 Tots 00 When complete for the Day or the Week you can select from the below options Apply Changes to Displayed Athletes Apply practice hours in grid to ALL displayed athletes in list Apply Changes to Selected Athletes Apply practice hours in grid to only athletes who are selected using the checkboxes Review Logs for this Week Review Practice logs prior to submitting to Compliance Note this will not apply any changes that are in the grid The user MUST select the Apply Changes buttons to save any practice hours in the grid Once Review Logs is selected the user will be able to confirm all applied practice hours To submit the hours to Compliance select the Submit Hours to Compliance button CONFIDENTIAL Page 14
9. 24 Freshman jgutcher acsath com o f amp j Hugons Tim Freshman thugs acsath net f amp Libby Matt Senior mlibby acsath net o 8 Lona martin Senior mtlong acsath com n 4 Onthe left side of the next screen search for the athletes you wish to text message Once you have searched use the check box to select all the athletes matching your search Athlete Profile LastName Chagevew MyVew AddNote lt Previous Athlete NextAthlete gt Classification sj ems Phil Carmicheal Customize tis View My Searches x search Dn TEET E Using the checkboxes pcar acsathletics com Send Text Message _Send email to checked athletes select the athletes to Send text msg to checked athletes 4 receive the text fe Phone 512 434 1188 message and click the 5123438811 3 Carmicheal Phil Send text msg to pcar acsathletics com Carmen checked athletes Gutcher Jason button Hugons Tim Libby Matt Zip 0002020 Country SA Date Created 3 17 2008 Long Martin Longfellows Mike Jers 5 After checking the athletes select the Send text msg to checked athletes 6 Inthe text message window that opens select to send the mass text message to the Athlete or the Primary Personal Contact parents using the To dropdown at the top of the box 7 Fill in the Message and hit Send CONFIDENTIAL 4 REVIEW ATHLETE HISTORY an athlete select A
10. S TO COMPETITION SCHEDULE ACS Team Manager allows Coaches to create and submit Competition Schedules with minimal effort If event details change and the event has not been submitted to Compliance for approval the coach can edit the event Coaches cannot modify the event type applicable days or annual exemption fields To add an event to the Competition Schedule select the Competition Schedule sub menu under the Team Manager Tab Demo University Home Forms Recruiting Coordinator Team Manager Team Manager Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract add new event to your Competition Schedule select the Add Event button located on the left side of your screen From the Add Event screen you can enter up to ten events at a time Note The End Date of the event is not required but is available if you have a multiple day meet or tournament Once you have added the Events you can select Save Events or Save Events and Add More if you need to enter additional events for the Competition Schedule If your Compliance department has added the PPS Calendar you will also be able to view using the View Declared PPS Calendar link on the left side of the screen View Declared PPS Calendar View Dec lared PPS Cancel Save Events and Add More Save Events Calendar here Event Date Time End
11. ed recipients Send Correspondence Add Elit Delete Templates To Abbey Akin sscomegacseltieics com Subject Attachments Thomas Smiles Thanks Abbey Thank you for attending training We are looking forward to you becoming a power user of the ACS Athletics InControl systeml Best Coach 5 Click the SEND button to send the email On the next screen the system will confirm that the email you just created has been sent to the selected recipients Add Edit Delete Templates Thank you Your Email has been sent lt Click this button to return to the athlete list Click the Finish button to return to the athlete list CONFIDENTIAL Page 3 ACS ATHI SEND A Mass TEXT MESSAGE VIA QUICK MESSAGE TEXT 1 Login to ACS https incontrol acsathletics com 2 Click on the Team Manager tab and then select Athletes 3 When the athlete list appears click the checkbox in the last column of the list and select View Edit Athlete Profile s from the Functions dropdown menu and click Go Switch to Detail View Print Report Forms Completion Report Print Add New Athlete Functions View Edit Athlete Profile s 15 Athlete s matched your search Check this box and 2 EU click the Go button 9990000 Freshman Carmicheal Phil Ganbura Carmen Sophomore cganburg acsa o Gutcher Jason 970143
12. he Reason quit 59 2010 Page 1 of 1 CONFIDENTIAL 258585074 Yes 258585873 Yes 258585878 Yes 258585879 Yes 258885876 Yos 258585871 Yes 97014324 Yes 01245889 Yes 258585870 Yes 01245888 Yes 052547889 No Sophomore Sophomore Sophomore Sophomore Froshman Sophomore Freshman Sophomore Sophomore Sophomore Sophomore Counter doug acsathletics com Counter pengle acsathletics com Counter beck acsathletics com Counter ablack acsathletics com Counter stoome aceathlotics com Counter tobd acsathletics com Counter igutcher acsathletics com Counter jefigQacsathietics com Noncounter No Athletically Related Aid Counter marsh acsethletics com kopper acsathletics com Noncounter No Athletically Related Aid F Qacsathletics com Page 11 FELL T ig 512 680 24329 512 656 9939 512 998 8588 9 512 858 9699 512 1032 6 512 888 9878 9 512 422 2633 512 989 8758 9 512 252 6365 8 512 999 6987 512 888 8588 Customize Grid ACS TRACK AND SUBMIT PARTICIPATION TO COMPLIANCE Participation can easily be tracked and submitted to Compliance When logging participation the system will automatically generate a list of all athletes who were active on the day of the competition even if they are no longer active on the day participation is logged In addition all athletes on the Competition Travel Squad will have his
13. n view the information listed or update the fields When updates are made select Save Update My View Athlete Profile LastName Change View My View Add Note lt Previous Athlete NextAthlete Classification E Phil Carmicheal Customize this View se Phone 512 343 8811 Search 203 Sheol Creek Mobile 512 434 1188 220 Sendmail O Email pcar acsathletics com Send Text Message Send email to checked athletes Send text msg to checked athletes First Phil Mobile Phone 512 434 1188 2 Lastname amie Hee 1 Cormicheal Phi a Address 1 8213 Shoal CreekBlvd pcar acsathietics com Ganburg Carmen Addessz z Jason Hugons Tim B ji Libby Matt o Sa a Lona Martin Zip 78757 1 Longfelows Mike o Country 5 T Date Created 3 17 2008 CONFIDENTIAL Page 5 ACS VIEW PRACTICE COMPETITION ELIGIBILITY To view the competition and practice eligibility status of student athlete select the Athletes Submenu under the Team Manager tab Demo University Home Forms Recruiting Coordinator Team Manager Athletes Correspondence Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract Hame Using the search criteria at the top of the page you can search for either Practice Eligible or Competition Eligible athletes Competition Eligible Practice Eligible
14. o 8 Carmen Sophomore cganburg acsath net Cutcher Jason 97014324 Freshman jgutcher acsath com fi Huaons Tim Freshman thugs acsath net o Libby matt Senior mlibby acsath net o Lona Martin Senior mtlong acsath com o 5 When asked if you would like to use your personal template select Yes like to use your default email template 6 On the next screen you will provide the information needed to send an email to your selected recipients Add Edit Delete Templates Select the primary recipients of this email Primary Recipients can be athletes or the athlete s guardian Primary Recipients Select Primary ame Additional CC E Primary Personal Contact Primary SchodiTaam Contact You can copy the selected athletes or the athlete s guardian From Subject Attachments Browse Add Attachment 2 Select from whom this email will be sent You can edit and further customize the Athlete First Coach Roome email message before sending Account Manager Browse your computer and Select Add Attachment Preview p CONFIDENTIAL Page 2 ACS 7 Click the Next button to preview the email before sending 8 On the next screen you can view what the email will look like once it is sent to the select
15. on TraveSquad Yes No _ Update Al Update Athletes Competition Travel Squad Practice Eligible Competition Eligible Adams Flozell 9 Yes No No No Select Update Athletes to ee Tey save and return to the Athlete List Angelle Caleb Arnold Will Use the mass update function or No Arp Rodney the radio buttons next to each ii REET athlete to change the E Competition Travel Squad status m CONFIDENTIAL Page 10 A ACSATHLETI 5 You add Competition Travel Squad to your Athlete Search options Athlete Grid by selecting the blue customize link Athlete List My Searches v Search Athlete Search Options Customize Last tame Competition Eligible Practice Eligible Competition Travel Squad a Include Archived Athletes a Activity Search Options Sort This List First By v Then By Then By Savesearch Clear Search Switch to Detail View Print Report CA Students vj Print Add New Athlete Functions View Edit athlete Profile s Academic Year 2009 2010 v 11 Athlete s matched your search Tray Becker Kevin E Black Andrew carter Blake E Deposta Rob E Cutcher Jason E jer ij E Kopp tason 8 marsh Ryan Mees Jm
16. thlete History from the Select Athlete History from this dropdown to view emails and text messages sent to the athlete Send emal h Send Text Message 1 Toreview emails and text messages sent to Change View dropdown Athlete Profile LastName _ Change View Athlete History Classification Mj Phil Carmiche My Searches peers gm 8213 Shoal Creek Search avd Austin TX 78757 Send email to checked athletes Send text msg to checked athletes Page 1 of 1 5 a Carmicheal Phil Ganbura Carmen 95 webmail SANE Gutcher Jason Athlete Contact 5 13 2008 WS Info 2 41 00 PM Athlete Contact 5102008 Lena Marin Athlete Contact 4 29 2008 Lonafelows Mike Info 10 11 00 PM EMI aS EDS Athlete Contact 3 18 2008 By Need your forms SOM Pla d Athlete Contact Info NDA Athlete Contact Info 105900 Athlete Contact Info Athlete Contact Info M RAM 2 To view an email sent by yourself or another coach on staff click the link for the email date to open a copy of the email in a new window ViEW EDIT AN ATHLETE PROFILE 1 Login to ACS https incontrol acsathletics com 2 Click on the Team Manager tab and then select Athletes 3 When the athlete list appears select the name of the athlete you would like to view or edit to access the Athletes Profile 4 Once at the Athlete Profile you ca
17. tudent athlete s practice eligibility has been accessed Active Student athlete is competition eligible Inactive Student athlete is no longer on active roster To view the roster status information select the Athletes Submenu under the Team Manager tab Demo University Home Forms Recruiting Coordinator Team Manager Athletes Correspondence Competition Schedule Comp Tickets Event List Comp Ticket Guest List CARA Pract Switch to Detail View Switch to Active Roster View only the Active Roster Academic Year 2009 2010 v 29 Athlete s matched your search of 1 Full Name u d e le Competition Eligible d Email 88 amp Flozett Yes No Pending With Issues klong acsathletics com Charles 9990000 Yes No Pending With Issues mburrus gmail com No No Inactive kcingmars yahoo com Alworth Lance ERA Medical Exception 2 1 2010 HERES No Na mae S Quit 2 3 2010 No No Inactive stoome acsathletics con amp Anoia win 2 jacsathletics c View the reason the Athlete is Inactive and view the Arp Rodney sathletics cor Roster Status from your Athlete List To view only the Active Roster select the Switch to Active Roster button on the left side of the screen CONFIDENTIAL Page 7 Competition Schedule Add Events ACS ADD EDIT EVENT
18. x in the last column of the athlete list and select Log Hours from the Functions dropdown Athlete List My Searches Search Athlete Search Options Customue Include Archived Athletes Last Mame Competition Eligible Practice Figible Qualifier Status Posted n n n Email Competition Travel Squad Height Fist Name n Activity Search Options Sort This ist Frst By Then By 7o Save Search Clar Search Print Report Athlete Labels 5160 Print Switch to Detail View Switch to Entire Roster Functions Veu edt Nhete Protie s View Et Athlete Profile s Add Note DELETE Academic Year 2010 2011 Mass Update Custom Felds 31 Athlete s matched your search Mass Update Compettior Travel Squad Send Emal Page 1 off Send Letter Pending klong acsathletics com Alex Charles 9990000 No No Pending mburrus gmail com 222 222 2222 Yes a Alan Tray No No Pending kcingmars yahoo com 519 000 1283 No CONFIDENTIAL Page 13 AX ACS ATHI From the Log Cara Practice Hours screen select the appropriate week from the Select Week dropdown When the days of the week appear select from the dropdowns available the reason for Practice and the appropriate time or duration Log CARA Practice Hours Select Week Friday 05 07 2020 to Thursday 05 13 2010 Net 5 7 2010 imseasom 5 8 2030 Inseason 5 10 2010 Inseason sna 0 w 00
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