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IOTC e-PSM application User Manual for Vessel representatives

1. Bali CN CNBLI Balikesir TR TRBZI Balikpapan ID IDBPN Balingasag PH PHBGS Balintang Puerto Princesa PH PHBLT Balintore GB GBBLI 7 a Benoa Bali ID IDBOA t 1 Buleleng Bali ID IDBUG Chandbali IN INCBL i Gilimanuk Bali ID IDGIL AUU MEYAL PESA A ELARA 1 Figure 22 Selecting the last port of call e Date of last port call to indicate when your vessel last called in port click in this field and select a date and time using the pop up date picker e Purposes select the reasons for your vessel s upcoming port call If you select other please describe the purpose in the field below e Observer on board if your vessel has an observer on board please check this box 4 1 7 2 Relevant Fishing Authorisation s In this section you have to provide details about the fishing authorisations that have been issued to your vessel and which are relevant to the IOTC PSM process Relevant Fishing authorisation s There are two categories of fishing authorisation e Authorisation to Fish ATF issued by the flag State to fish on the high seas within the area of a RFMO Coastal State Fishing License issued by a coastal States to fish within their waters EEZ or fishing zone Record details for each of the fishing authorisation that corresponds to the areas catch and gear on board with respect to identifier number issuing authority validity fishing areas species and gear s authorised ident
2. e Type of the vessel click on the menu and select the Type of your vessel e Gear Type click on the menu and select one or more gear types used by your vessel to close the menu simply click outside the menu UY Bottom and or midwater trawls UU Coastal purse seine Figure 8 Creating a vessel Name and Type Gear Types Tip Where to find the name and type of the vessel Verify your vessel s documentation on board to find the exact name and type of the vessel national certificate of registration and flag State authorisation to fish ATF Identification numbers identification Numbers IOTC identification number IOTC International Radio Call Sign Port of registration Maritime mobile service identity number External identification Number Certificate of registry identification number or national registration number IMO identification number IMO Figure 9 Creating a vessel Identification numbers e IOTC identification number you cannot enter a value here as only IOTC can assign an IOTC number to a vessel Note that if your vessel does have an IOTC number and is not listed in the e PSM database i e it wasn t found when searching for it you will have to contact your Flag State to solve the issue e International Radio Call Sign enter your vessel s International Radio Call Sign assigned by your national licensing authority of the Flag country of the vessel e Port of registration to select the p
3. a Indian Ocean Tuna Commission MI ote A _ _ ee IOTC e PSM application User Manual for Vessel representatives Indian Ocean Tuna Commission Commission des Thons de l Oc an Indien HE oi o In IOTC e PSM application User Manual for Vessel representatives Version history Date time Update description 13 06 2015 First version of the manual DISCLAIMER The IOTC e PSM application is a Web application As such it is constantly evolving and improving and some of the features presented in this manual might change in their aspect or function and new features might also be introduced We strongly encourage you to regularly check the IOTC e PSM website http epsm iotc org and download the latest version of this manual which will reflect the latest version of the IOTC e PSM application Indian Ocean Tuna Commission Commission des Thons de l Oc an Indien i i In The designations employed and the presentation of material in this publication and in the e PSM application do not imply the expression of any opinion whatsoever on the part of the Indian Ocean Tuna Commission or the Food and Agriculture Organization of the United Nations concerning the legal status of any country territory city or area or of its authorities or concerning the delimitation of its frontiers or boundaries This work is copyright Fair dealing for study research news reporting criticism or review is permitted
4. Selected passages tables or diagrams may be reproduced for such purposes provided acknowledgment of the source is included Major extracts or the entire document may not be reproduced by any process without the written permission of the Executive Secretary IOTC The Indian Ocean Tuna Commission has exercised due care and skill in the preparation and compilation of the information and data set out in this publication Notwithstanding the Indian Ocean Tuna Commission employees and advisers disclaim all liability including liability for negligence for any loss damage injury expense or cost incurred by any person as a result of accessing using or relying upon any of the information or data set out in this publication to the maximum extent permitted by law ES O So iotc cto Indian Ocean luna Commission le Oct an Indie CONTACT DETAILS Indian Ocean Tuna Commission Le Chantier Mall PO Box 1011 Victoria Mah Seychelles Ph 248 4225 494 Fax 248 4224 364 Email secretariat iotc org Website http www iotc org BIBLIOGRAPHIC ENTRY IOTC 2015 IOTC e PSM Application User Manual for Vessel representatives IOTC Seychelles 60 pp The manual has been prepared with the financial support from the Development Grant Facility DGF to the Global Partnership for Oceans GPO of the World Bank The grant is administrated by the Indian Ocean Commission IOC THE WORLD BANK common OCEANS N20 258 ba India
5. contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 53 A Notification to a Fishing Vessel email 5 The Port Inspection process Depending on the national procedures and policies the PSCA can require that your vessel be inspected after arriving in port This will happen following an NFV denying use of port facilities until completion of a port inspection and clearance by the competent authority but can also happen after an NFV authorising entry in port without conditions The Port inspection is carried out by an inspection team composed of authorised officers from the competent authority During the inspection process the inspectors will complete a Port Inspection Report PIR This will be entered in the e PSM application and your Vessel File will be updated with a PIR form You will receive a PIR notification by email This email contains Port inspection report Archipelagic Fishing Port Palabuhanratu West Java Olivier s Pride olivier master mail com 14 juin 2015 12 57 work Port insp
6. 4 1 6 2 above where you can modify the contact s details When you have finished modifying the contact click the Modify this contact button to return to the list of the vessel s Contacts 4 1 6 4 Validating Vessel Contacts When you try to go to the Next step in the AREP process the system will verify whether it has the correct information on each Vessel Contact that you have selected e You must at least indicate a Vessel Owner with an email address e You must at least indicate a Master with an email address If the Vessel contacts you have selected do not match these criteria the system will display an error message when you click on the Next step button Vessel Contacts This form has been prefilled with the information related to the vessel identified Use the vessel contact section to enter the information on the master and or agent and or owner and or operator and or beneficial owner Name nationality telephone facsimile email You must designate at least one owner whose email is specified Vessel contacts Master Olivier Master 006494370987 0064020190789856 006494370987 olivier master mail com E Gx Add contact Figure 18 The Vessel Contacts screen showing an error message To fix such an issue you can Edit the relevant contacts or add a new contact that will match the validation criteria When you have assigned at least the two required contacts to a vessel you will have to c
7. Bottom and or midwater trawls ttachment Coastal purse seine Type i cen Drifting longline and purse seine and trap Fresh Longline Gill nets O Hand line Hand line and pole and line Line Line and squid jigging Longline and Gill nets Figure 27 The authorised Gears selection menu e Attachment please attach a scanned copy of the relevant fishing authorisation To do this click the Select file button and in the pop up file explorer select the relevant file and click the Select button terms may vary depending on your operating system language and web browser Note please make sure that the fishing authorization file you are uploading is of a reasonable size not more than a couple Megabytes e Type select whether this is a Flag State Authorisation to Fish ATF or a Coastal State Fishing License When you have finished completing this section click the Ok button to add this fishing authorisation to your vessel Repeat the process for each relevant fishing authorisation Relevant Fishing authorisation s There are two categories of fishing authorisation Authorisation to Fish ATF issued by the flag State to fish on the high seas within the area of a RFMO Coastal State Fishing License issued by a coastal States to fish within their waters EEZ or fishing zone Record details for each of the fishing authorisation that corresponds to the areas catch and gear on board wi
8. Coastal State identifier Issued by Valid from Valid to Attachment Action FR TRX23456 FRA Ministre de l cologie du d veloppement durable et de l nergie Orthongel 2015 01 01 2015 09 01 xG Add relevant transhipment authorisation Figure 31 the Relevant Transhipment Authorisation s section filled with data Note you can delete a transhipment authorisation that you might have added by mistake by clicking the Delete icon 2 in the Action column 4 1 7 4 Transhipment Information This section of the form should be filled when the vessel requesting entry into port took on board catches from donor vessel s or transhipped catches to a receiving vessel Carrier vessel at sea or in previous port s Transhipment information This section of the form should be filled when the vessel requesting entry into port took on board catches from donor vessel s or transhipped catches to a receiving vessel Carrier vessel at sea Date Port Sea Location Recelve Offload Vessel name Flag id number Species Product form Catch area s Quantity Action Add transhipped species product Figure 32 the Transhipment information section To add some transhipment information click on the Add transhipment information button Note you must create a Transhipment information line for each transhipped product species for example if the vessel transhipped 500 kg of whole albacore 200 kg of headed amp gutted albacore and 340 kg of
9. Name PO Box Province City Country Tip Phone fax numbers and email When entering a telephone fax or email for a contact please use the international format as prescribed by the International Telecommunication Union ITU Recommendation E 123 02 01 available at https 200102 I PDF E amp type items Telephone Fax it is desirable to write only the international number it should be written in the form Telephone fax international 226071234567 Vessel Contact Type of contact Email 1 Name Email 2 Olivier Owner Y Nationality Email 3 France EU Phone Address 0033479890976 Y 234 rue du Bac 75000 Paris France Mobile 0033675123215 Y Fax 0033479890976 Y Close Add contact Figure 17 The Vessel Contact creation form When you have filled all the contact s details click the Add contact button The new contact will be added to the Vessel Contacts list and also to the e PSM directory so you will be able to select it for other vessels if needed 4 1 6 3 Editing an existing contact If you need to change some information about an existing contact simply click on the Edit icon 4 in the Action column for the relevant contact Vessel contacts Type of contact Name Phone Mobile Fax Email Current contacts Action Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com w Ox Add contact You will then be presented with the Vessel Contact form see
10. Port Inspection it may send you Master or agent a Request for Additional Information following a PIR RAI PIR The list of additional information that the PSCA might request includes Flag State Authorisation to Fish ATF Flag State Authorisation to Tranship Fishing logbook covering a given period Vessel Certificate of National Registration IOTC Transhipment declaration VMS track covering a given period Any other information document as needed You will be notified by an email sent to the contact address you indicated when filling the AREP This emai contains Request for Additional Information following a Port Inspection Report RAI PIR Archipelagic Fishing Port Palabuhanratu West Java olivier master mail com 14 juin 2015 13 09 y om 1otk h Request for additional information for PIR RAI PIR Submission A request for additional information following a port inspection has been submitted You will find the detail of your request for additional information in the below section You can download the PDF of the request using the following link Download the RAI PIR Download the RAI PIR RAI PIR information Intended port of call Name of vessel Archipelagic Fishing Port Palabuhanratu West Java Olivier s Pride Requested Flag State Authorisation to Tranship documents VMS track You can check your current file status using the following link File Status Disclaimer The
11. Port Inspection of the vessel but decides to inspect monitor the offloading transhipment and or landing operations e The offloading is inspected monitored e The PSCA produces an Offloading form OLT a copy of which is sent to the master and or to the agent of the vessel and to the Flag State e lf atranshipment has taken place in port the master and or the agent of the vessel transmit the Transhipment Declaration to the PSCA then the PSCA produces a Transhipment form TRX TD a copy of which is sent to the master and or to the agent of the vessel and to the Flag State e There is no IOTC e PSM procedure that the vessel must follow to leave port only the standard procedures defined by the PSCA FORM AREP Advance Request For Entry In Port FORM RAI Request For Additional Information FORM NFV ee Notification To Fishing gt i Vessel gt Denied l Granted FORM OLT FORM TRX TD FORM PIR Offloading Declaration Transshipment Declaration Port Inspection Report dal With Without monitoring monitoring Figure 1 The e PSM process 4 The AREP process The e PSM application offers you the possibility to submit an Advance request of entry in port AREP to the Competent Authority of the Port State Sending the AREP is an IOTC mandatory requirement that your flag State has agreed to when it has adopted the Resolution 10 11 in 2010 The advantages of providing an AREP through the e PSM app
12. Ship radio station license and safety documents Vessel dimensions Dimensions Length overall 55 Y Enter the length overall of the vessel Eg 54 5 Beam 13 Y Enter the beam of the vessel Eg 12 6 Enter the draft of your vessel Eg 6 5 Figure 11 Creating a vessel Dimensions Enter the relevant dimensions of your vessel in meters Vessel dimensions are standard information required to enter most ports for berthing and the vessel must provide its length overall beam and draft as stated on its national registration document issued by its flag State e Length overall enter the length overall of your vessel e Beam enter the beam of your vessel e Draft enter the draft of your vessel Tip Where to find the dimensions of the vessel Verify your vessel s documentations on board to find the dimensions national certificate of registration ship radio station license and safety documents Reminder The LOA Length Overall is the total length of vessel from aft to fore The beam of a vessel is its width at the widest point as measured at the vessel s nominal waterline other term is breadth The draft of a vessel s hull is the vertical distance between the waterline and the bottom of the hull with the thickness of the hull included other term is draught VMS VMS VMS onboard the vessel Yes national O Yes RFMO s No VMS type Argos Inmarsat Inmarsat C Inmarsat D D Iridium No VMS Orbco
13. application Once you have uploaded all the relevant documents click the Notify update to parties button and an email will be sent to the relevant recipients to notify them that the RAI PIR has been answered Reminder Do not forget to click the Notify update to parties button if you do then the parties and especially the Port State Competent Authority will not be notified that you have answered the RAI PIR After that you can safely close your browser window and wait for the PSCA feedback e if the PSCA requires more details you will receive a new RAI PIR notification As mentioned in the AREP process summary when the port State decides to not conduct a complete Port inspection of the vessel it can decide or not to inspect monitor the offloading transhipment and or landing operations Following the inspection monitoring of the offloading the port State will complete an Offloading Declaration OLT When the OLT has been completed by the Inspector and submitted to the e PSM application you will receive a notification by email sent to the contact address you indicated when filling the AREP This email contains Offloading Declaration OLT Archipelagic Fishing Port Palabuhanratu West Java olivier master mail com 14 juin 2015 14 39 LOU Offloading form OLT Submission The offloading from will be sent to the master of the vessel the flag State of the vessel the IOTC Secretariat and the rec
14. decision regarding your AREP you will receive a Notification to a Fishing Vessel NFV which can indicate e Port entry authorised the vessel can enter port e Port entry authorised but use of port facilities denied until completion of a port inspection and clearance by the competent authority once in port your vessel will undergo a Port Inspection and the PSCA will then produce a Port Inspection Report see section 5 below e Port entry denied the vessel cannot enter port Notification to Fishing Vessel NFV Archipelagic Fishing Port Palabuhanratu West Java olivier masterOmail com a 14 juin 2015 12 13 IOC Notification to fishing vessel NFV Submission A notification to fishing vessel has been submitted via the IOTC e PSM Application You can find the details of the submission below You can download the NFV form at this link Download the NFV NFV information cp Archipelagic Fishing Port Palabuhanratu West Java port of call Name of Ojiviers Pride vessel Port state decision Port entry authorised Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit
15. filleted black marlin then you will have to enter three Transhipment information lines You will be presented with the transhipment information creation form Transhipment information Date 2015 05 20 Port Sea O At Port At Sea Location Port Louis MU Receive Offload Vessel name Receive Offloading The Tuna Queen Flag Faroe Islands id number IRCS 45678 Species Albacore tuna Yellowfin tuna Bigeye tuna p Product form Whole rounded Not processed 7 Catch area s Indian Ocean High Sea Quantity 650 Figure 33 The Relevant Transhipment Authorisation s form filled with information e Date select the date of the transhipment using the date picker e Port Sea indicate whether the transhipment took place in port or at sea e Location o if Inport select the port where the transhipment took place by starting to type its name then click on the port name Location Port L Kenitra ex Port Lyautey MA Port Latta AU ve Offload Port Laudania US Port Lavaca US ssel name Port Lincoln AU Port Logan GB ie Port Louis MU Port Ludlow US Figure 34 Transhipment in port port selection o if At sea enter the latitude and longitude of the transhipment location Format Position Latitude DD MM N or S Longitude DDD MM E or W Port Sea j Pen At Port At Sea Location 05 455 067 15E Figure 35 Transhipment at sea entering latitude and longitude e Receive Off
16. landed Kg Quantity to be Transhiped Kg Add Evaluation of offloaded catch Figure 37 the Evaluation of catches to be offloaded section To add some offloading information click on the Add Evaluation of offloaded catch button Note you must create an Evaluation of offloaded catch line for each offloaded product species for example if the vessel plans to offload some whole albacore 500kg to be landed 200kg to be transhipped some headed amp gutted albacore 200kg to be landed and some filleted black marlin 300kg to be landed 100kg to be transhipped then you will have to enter three Evaluation of offloaded catch lines You will be presented with the Evaluation of catches to be offloaded creation form Evaluation of catch to be offloaded Species Albacore gt Select a species from the fist Eg Albacore Product form Whole rounded Not processed A Select a product form in the list Eg Head on Giled amp Gutted Tail on Catch area s IOTC Quantity on board declared Kg 3500 Y Record the weight in kilograms for each species on board when the vessel entered port Eg 3000 Quantity to be landed Kg 2000 Y Record the weight in kilograms for each species declared to be landed Eg 1000 Quantity to be Transhiped Kg 1500 Y Record the weight in kilograms for each species declared to be transhipped Eg 1100 Figure 38 The Evaluation of catches to be offloaded f
17. landed Kg Quantity to be Transhiped Kg Action Albacore Whole rounded Not processed IOTC 3500 2000 1500 xG Yellowfin tuna Whole rounded Not processed Indonesia OTC 1400 1300 0 xG Skipjacktuna Whole rounded Not processed Indonesia OTC 800 0 700 x Add Evaluation of offloaded catch Figure 39 the Evaluation of catches to be offloaded section filled with data Note you can delete an Evaluation of offloaded catch information line that you might have added by mistake by clicking the Delete 4 icon in the Action column Once you have finished filling in the Authorisations and Catches sections of the AREP click on the Next step button to proceed 4 1 8 Preview In this section you will be able to preview the content of your AREP attach any additional document as necessary select additional contacts to which you want a copy of this AREP sent by email validate and submit the AREP ADVANCED REQUEST FOR ENTRY IN PORT AREP IRCS XXYY Type of vessel Longliners Pole and Line IMO id 1234567 vessels Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 Olivier s Pride Estimated date and time of arrival Port of call Arep received SEARCH IDENTIFICATION CONTACTS AUTHORISATIONS amp PREVIEW SUBMISSION CATCHES Preview AREP form In this step you can preview save and print the form AREP You can attach any relevant document s to y
18. name of the vessel as written in your National Certificate of Registration or your National Authorisation to Fish Eg Bernica Select a country in the list Eg Australia Type of the vessel Select the type of the vessel in the list Eg Longliners Gear type Purse seines identification Numbers IOTC identification number Enter the OTC number allocated to your vessel by which the vessel is registered authorised by IOTC Eg 008614 6 digits International Radio Call Sign Enter the International radio call sign IRCS of the vessel Eg TTFC Port of registration Port of registration Maritime mobile service identity number Enter the Maritime Mobile Service Identity number MMSI of the vessel Eg 123456789 External Identification Number Enter one external identification number as displayed on the superstructure or the hull of the vessel Vessel name International Radio Call Sign IRCS IMO number National registration number NAN Port of registration fishing licence number Eg Durban Port of Registration Certificate of registry identification number or national registration number Enter the national registration number NRN of the vessel Eg FRA0008544300 IMO identification number Enter if available the International Maritime Organisation IMO number Lloyds Register identification number of the vessel Eg 1234567 7 Digits Dimensions Length overall Enter the length overal
19. only update of those contacts if the details of the contacts have changed It is important to provide the contact of the master the owner and the agent to facilitate communication through the e PSM application and to be able to identify them to establish who is legally responsible for the activities of the vessel Tip Vessel contacts The first time you wish to send a request to enter port complete the contact information of the master agent owner and operator and other contacts if available The next time you will send a request to enter port this information will already be available in the system and you will save time 4 1 6 1 Adding contacts to a vessel To add a new contact for your vessel click on the Add contact button at the bottom of the list of current contacts You will be presented with the Vessel Contacts search tool e Start by searching whether the relevant contact is already in the e PSM directory to do that simply type part of the contact s name in the field and click the Search button The system will display a list of contacts matching your search Vessel contacts Please use the following table to identify your vessel contact You can query by entering the name of the owner operator master fishing master agent or beneficial owner oe Show 10 Ej entries Type of contact Nationality Previous 12 3 4 5 25 Next Create contact Close Add contact
20. page To upload the requested documents click on the Upload icon in the Action column to open the Document Upload dialog Submit a request document File to upload Choisir le fichier trx td pdf Response comments Here is the requested transhipment declaration Regards 4 Figure 51 The RAI AREP Document Upload dialog Click the Select file button and in the pop up file explorer select the relevant file and click the Select button terms may vary depending on your operating system language and web browser Note please make sure that the file you are uploading is of a reasonable size not more than a couple Megabytes e Enter any relevant comment or remark in the Response comment field as needed e Click the Submit button You will then be returned to the Vessel File status page where each Requested Document for which you uploaded a file will be marked with a Document icon Is REQUEST FOR ADDITIONAL INFORMATION FOLLOWING A REQUEST TO ENTER PORT RAI AREP Olivier s Pride Type of vessel Longliners Pole and Line Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 Estimated date and time of arrival Port of call Arep received Thu 04 June 2015 10 00 UTC Archipelagic Fishing Port Palabuhanratu West Java Sun 14 June 2015 Requested documents Transhipment Declaration 2015 06 14 09 51 22 0 Transhipment declarat
21. that your vessel does not have a valid and applicable authorization to engage in fishing or fishing related activities required by its flag State e finds that your vessel does not have a valid and applicable authorization to engage in fishing or fishing related activities required by a coastal State in respect of areas under the national jurisdiction of that State e has clear evidence that the fish on board was taken in contravention of applicable requirements of a coastal State in respect of areas under the national jurisdiction of that State e has reasonable grounds to believe that your vessel was otherwise engaged in IUU fishing or fishing related activities in support of such fishing And or if your flag State does not confirm within a reasonable period of time on the request of the port State that the fish on board was taken in accordance with applicable requirements of a relevant regional fisheries management organization What are the designated ports in the IOTC Area See designated ports Link You cannot call land or tranship your catch in any other port in the IOTC Area Can my vessel be denied port entry for Force Majeure or Distress No nothing in the lOTC PSM affects the entry of vessels to port in accordance with international law for reasons of force majeure or distress or prevents a port State from permitting entry into port to a vessel exclusively for the purpose of rendering assistance to persons ships or a
22. title description of the document and choose the type of document e g VMS track Letter from the competent authorities Crew List Attachments You can attach any relevant document to your request PDF DOC etc File to attach Name of the file Tag of the file Action Choisissez un fichier Vessel certificate pdf Vessel Certificate Vessel Certificate of National Registration x hoose Browse file and select the document ave a name to the me Akocate a tag to the Me select a type of aocument in the Ast Attach a new document Figure 41 AREP preview screen attachments Please pay attention to the size of the documents you submit and avoid files more than a couple Megabytes Tip What documents can be attached to an AREP When you complete a request to enter port at the step 5 of the form AREP you can attach documentation requested to be submitted with an AREP Itis in general recommended to attach to the AREP the documents listed below Authorisation to fish or fishing license issued by the flag State Fishing licenses issued by Coastal States Transhipment authorisations Previous Transhipment declarations Certificate of Registration of the Vessel Fishing logbook corresponding to your last fishing trip Crew list Well or hold plan 4 1 8 3 Additional Recipients By default the AREP is automatically sent by email to e the Vessel Representative who is the Vessel Contact that is defined as the Sender of
23. 15 To Jun 1 2015 Vessel Certificate of National Registration Document of Identification of the vessel master Date 14 June 2015 09 43 UTC Sender Name of port State officer Hermann Fish Figure 48 A RAI AREP PDF document e alink to access directly a web page in the e PSM application where you can consult the status of your current vessel file with access to all previously submitted forms or notifications including the RAI AREP VESSEL FILE STATUS Olivier s Pride IRCS XXYY Port of registration Port de Pointe des Galets RE REPDG IOTC id Vessel owner Olivier Owner IMO id 1234567 Vessel master Olivier Master New Zealand External id Type of vessel Longliners Pole and Line vessels Certificate of registry id Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 EPSM File N IDPAL_Olivier s Pride_FRA_201506165_5 Created on 2015 06 14 09 21 44 0 by Olivier Master Vessel photographs Description Photographer Name Photo upload time Tag General view gr goire 2015 06 13 Photograph of vessel Port Side Stern Vessel contacts Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 006494370987 olivier mastermail com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com Forms Form Creation date Update date Advanced Request for Entry in Port AREP 2015 06 14 09 21 44 0 2015 06 14 09
24. 21 44 0 E Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 14 09 43 15 0 2015 06 14 09 43 15 0 Figure 49 The Vessel File status page showing that there is a RAI AREP awaiting response Page 40 of 60 On the Vessel File status page a RAI AREP awaiting response will be shown with an Attachments icon 2 To see the list of requested documents and upload the relevant files click on the Attachments icon 7 Note that on this page you can also download all the forms that have been submitted or sent under the current Vessel File simply click on the Document icon to download the relevant PDF REQUEST FOR ADDITIONAL INFORMATION FOLLOWING A REQUEST TO ENTER PORT RAI AREP ivier i IRCS XXYY Type of vessel Longliners Pole and Line Olivier s Pride IMO id 1234567 vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 Estimated date and time of arrival Port of call jeu 04 juin 2015 10 00 UTC Archipelagic Fishing Port Palabuhanratu West Java Arep received dim 14 juin 2015 Requested documents Type of document Requester comments Response date Response comments Transhipment Declaration Fishing logbook 2015 01 05 gt 2015 06 01 Vessel Certificate of National Registration Document of Identification of the vessel master 0 0 0 Figure 50 The RAI AREP Requested document screen on the Vessel File status
25. 87 olivier master mail com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com Form Advanced Request for Entry in Port AREP Request for Additional Information following A Request to Enter Port RAI AREP Request for Additional Information following A Request to Enter Port RAI AREP Notification to Fishing Vessel NFV Port Inspection Report PIR Request for Additional Information following a Port Inspection Report RAI PIR Offloading Declaration OLT Creation date 2015 06 14 09 21 44 0 2015 06 14 09 43 15 0 2015 06 14 10 02 06 0 2015 06 14 10 13 06 0 2015 06 14 10 57 32 0 2015 06 14 11 09 08 0 2015 06 14 12 39 53 0 Update date 2015 06 14 09 21 44 0 2015 06 14 09 43 15 0 2015 06 14 10 02 06 0 2015 06 14 10 13 06 0 2015 06 14 10 57 32 0 2015 06 14 11 09 08 0 2015 06 14 12 39 53 0 Transhipment Declaration TRX TD 2015 06 14 12 57 24 0 2015 06 14 12 57 24 0 Figure 68 The Vessel File status page showing that there is a TRX TDR which has been produced Note that on this page you can also download all the forms that have been submitted or sent under the current Vessel File simply click on the Document icon to download the relevant PDF If your vessel tranships fish products to another vessel while in port you the master and or the agent of the vessel transmit the Transhipment Declaration to the PSCA then a Transhipment Declaration as a Donor Vessel TRX TDD will be fi
26. Click the Submit button to send the AREP Validation Sender of the Advance request to enter port lt gt Olivier Master Master By clicking submit we declare that The above declaration is true and complete to the best of my knowledge and belief and my vessel have not engaged in or supported any form of uu activity within the IOTC area All fishing activities undertaken in the IOTC area were fully compliant with the relevant IOTC requirements and resolutions This form will be automatically sent by email to the responsible party in charge of port state measures you can add further recipients using the recipients table on this page Figure 43 AREP preview Validation 4 1 9 AREP submission Once you click the Submit button you arrive at the end of the AREP submission process ADVANCED REQUEST FOR ENTRY IN PORT AREP Olivier s Pride Type of vessel Longliners Pole and Line vessels Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 Estimated date and time of arrival Port of call Arep received Thu 04 June 2015 10 00 UTC Archipelagic Fishing Port Palabuhanratu West Java Sun 14 June 2015 SEARCH IDENTIFICATION CONTACTS AUTHORISATIONS 4 PREVIEW SUBMISSION CATCHES AREP submission An advance request to enter port has been submitted via the IOTC e PSM Application You can find the details of the submission below You can d
27. Figure 16 The Vessel Contacts search tool e Ifthe contact you want is listed in the results select it and click the Add contact button You will be returned to the Vessel Contacts screen which will show the newly added contact in the list of Vessel Contacts e Ifthe contact you want is not listed in the results you will need to Create a contact see below Note you can remove a contact from this list by clicking on the Delete icon in the Action column This will only remove the contact from that particular Vessel Contacts but the contact will still be in the e PSM directory 4 1 6 2 Creating a new contact If the contact you are looking for is not already in the e PSM directory then you will have to create it On the Vessel contact search page see Figure 16 click on the Create contact button to open the Vessel Contact creation form Just fill in the required information e Type of contact whether the contact is the Master Fishing master Agent Owner Beneficial owner or Operator of the vessel e Name the name of the contact Person or company e Nationality in the pop up menu select the nationality of the contact e Phone mobile and fax enter the relevant details including the international regional local prefixes e Emaili email2 and email3 enter at least one valid email for the contact e Address enter the full address of the contact Use the following format Street number Street
28. IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 57 A RAI PIR notification email e thelist of documents information requested by the PSCA e a link to download a PDF copy of the RAI PIR with details on what additional information is required Y lotc ctoi Information on fishing vessel requesting entry in port Port of call state Indonesia Estimated date and time of arrival 04 June 15 10 00 UTC Name of the vessel Olivier s Pride France EU IRCS Certificate of registry identification number or national registration IOTC identification number number Request for additional information You are re
29. Master Any other information document as needed Page 38 of 60 You will be notified by an email sent to the contact address you indicated when filling the AREP This email contains Request for Additional Information following A Request to Enter Port RAI AREP Archipelagic Fishing Port Palabuhanratu West Java mail com 14 juin 2015 11 43 Ot Request for additional information for AREP RAI AREP Submission A request for additional information following an advance request to enter port has been submitted via the IOTC e PSM Application You can find the details of the submission below You can download the RAI AREP form at this link Download the RAI AREP RAI AREP information Intended port of call Name of vessel Archipelagic Fishing Port Palabuhanratu West Java Olivier s Pride Transhipment Declaration Requested Fishing logbook documents Vessel Certificate of National Registration Document of Identification of the vessel master You can check your current file status using the following link File Status Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit c
30. P form e Intended port of call to indicate the port in which the vessel intends to call start typing the name of the port or the country in which the port is located and the menu will show you a list of matching ports then simply click on the relevant port to select it Note your vessel can only call in one of the ports that have been designated by the relevant Port State so only designated ports are listed here Intended port of call Abbot Point indonesia Archipelagic Fishing Port Palabuhanratu West Java SSC Te Tenge DOT OF Cal Worl Tie Ws EQ Cap TWT Figure 21 Selecting a port of call e Estimated local date and time of arrival to indicate when your vessel should arrive in port click in this field and select a date and time using the pop up date picker Tip entering dates You can quickly enter dates and times by clicking in a Date field and typing the date time using the following format rather than using the date picker YYYY MM DD HH mm e g 2015 06 01 10 00 e Port of last port call to indicate where your vessel last called in port simply start typing the port or country name and select the relevant port in the filtered list Note this list includes all ports and not only designated ports as the last call could have been outside of the IOTC Area Port of last port call Bali Enter the name of the last nor visited by the vessel Ea Por avis Ampenan Bali ID IDAMP Bali TW TWBAL
31. Pride Enter the name of the vessel as written in your National Certificate of Registration or your National Authorisation to Fish Eg Bernica Flag France EU Select a country in the list Eg Australia gt Type of the vessel Longliners Pole and Line vessels Select the type of the vessel in the list Eg Longliners bld Gear type Drifting longline Pole and lines Identification Numbers IOTC identification number Enter the IOTC number allocated to your vessel by which the vessel is registered authorised by IOTC Eg 008614 6 digits International Radio Call Sign Enter the Intemational radio call sign IRCS of the vessel Eg TTFC Port of registration Port Louis Port of registration Maritime mobile service identity number Enter the Maritime Mobile Service Identity number MMSI of the vessel Eg 123456789 External Identification Number Enter one extemal identification number as displayed on the superstructure or the hull of the vessel Vessel name Intemational Radio Call Sign IRCS IMO number National registration number NAN Port of registration fishing licence number Eg Durban Port of Registration Certificate of registry identification number or national registration number Enter the national registration number NAN of the vessel Eg FRA0008544300 IMO identification number Enter if available the Intemational Maritime Organisation IMO number Lloyds Reg
32. Sign Example TTFC or MD66G or UDSF or CHDS Maritime mobile Enter the Maritime mobile service identity number MMSI of the vessel as issued by your flag State service identity Format 9 digit numbers number Example 123456789 External Enter one external identification number as displayed on the superstructure or the hull of the vessel Vessel name identification International Radio Call Sign IRCS IMO number National registration number NRN Port of registration fishing licence number number External identification numbers may be displayed on the bow and or stern and or on both port and starboard sides of vessel superstructure or hull of the vessel Example IRCS JAAL Example NRN CC3576 Example port of registration PORT LOUIS Example IMO number 1234567 Example fishing license LU 56734 Certificate of Enter the national registration number NRN of the vessel as issued by your flag State registry Format numeric and or alpha numeric identification Example FRA000854430 number Vessel INMARSAT Enter the INMARSAT number of the vessel Voice or fax services number IMO identification Enter if available the International Maritime Organisation IMO number Lloyds Register identification number of the number vessel Format 7 digit numbers Example 1234567 Length overall Enter the length overall of the vessel This is standard information required to enter most ports for berthing and the vessel must provide its length ove
33. al format as prescribed by the International Telecommunication Union ITU Recommendation E 123 02 01 Mobile itu ASP e amp id T REC E 123 200102 I PDF E amp type items Fax Enter the fax number Use the international format as prescribed by the International Telecommunication Union ITU Recommendation E 123 02 01 3 d b e amp id T REC E 123 200102 I PDF E amp t Email 1 olivier nail gmail com Email 2 Enter the 2 4 email address of the contact person if any Example olivier nail yahoo com Email 3 Enter the 3rd email address of the contact person If any Example olivier nail hotmail com Address Enter the address of the contact person Format Street number Street Name PO Box Province City Country Example 15 Montain Street PO Box 102 Essex Manchester Spain Authorisation and catches Purpose and port of call Intended port of Enter Select the intended port of call from the list call Example Mombasa Estimated local Record the expected local date and time that the vessel will arrive at the port limits Select the date and time of date and time of arrival in port from the calendar arrival Format Date Time YYYY MM DD HH MM Example 2012 11 25 23 00 Purpose s of port Record all the reasons for the vessel requesting port entry Tick one or several reasons Landing Transhipping call Packaging Processing of fish Refuelling Resupplying Maintenance Dry docking Examp
34. anshipment by large scale fishing vessels Annex 1 Conditions relating to in a transhipment by LSTVs Figure 2 The Starting point to create an AREP e to ensure that the process is initiated by a person and not by some rogue software fill in the CAPTCHA by typing in the text field the text as it appears in the image make sure to respect upper and lower cases if you cannot read the CAPTCHA click the Reload captcha button to request a new one ADVANCED REQUEST FOR ENTRY IN PORT AREP Captcha test As a security measure before continuing with your AREP submission please type the text displayed in the image in the field below then click the Go button Enter captcha Reload Captcha Figure 3 Filling the CAPTCHA at the beginning of the AREP process e then click the OK button 4 1 3 Selecting your vessel The first step of the submission of an AREP is to specify which vessel is requesting entry in port e Start by Searching for your vessel in the IOTC e PSM database in the Search field type the name call sign IOTC number National registration number IMO number or Flag Country of your vessel and click the button Search a vessel Note that you can enter partial information like just part of the vessel name lt Back to your dashboard VESSEL SELECTION Vessel Search In this step we need to identify your vessel Please use the following search engine to select your vessel If your vessel does n
35. by select the Issuing Authority of the fishing authorisation e Valid from valid to select the dates of beginning and end of validity of the fishing authorisation using the date pickers e Fishing areas to select the fishing areas in which the vessel is authorised to fish by the fishing authorisation check the relevant boxes then click outside of the Fishing areas menu to close it Fishing area s None selected APFIC Species _ Atlantic Ocean Coastal State _ Atlantic Ocean High Sea Gear _ Australia Bahrain Attachment e A Banglades J CCAMLR Type o State UL B T Figure 25 The Fishing areas selection menu e Species to select the species which the vessel is authorised to fish by the fishing authorisation check the relevant boxes then click outside of the Species menu to close it Species Albacore tuna Yellowfin tuna Bigeye tuna Skipjack tuna _ Albacore tuna Yellowfin tuna Bigeye tuna _ Albacore tuna Yellowfin tuna Bigeye tuna swordfish tachment Albacore tuna Yellowfin tuna Bigeye tuna Skipjack tuna swordfish sailfish _ Albacore tuna Yellowfin tuna Bigeye tuna swordfish sailfish Type _ Albacore Sv fi Figure 26 The authorised Species selection menu e Gears to select the gears with which the vessel is authorised to fish by the fishing authorisation check the relevant boxes then click outside of the Gears menu to close it Gear Drifting longline
36. cord details for each of the fishing authorisation that corresponds to the areas catch and gear on board with respect to identifier number issuing authority validity fishing areas species and gear s authorised Identifier Valid from Valid to Fishing area s Gear Attachment Type Action Add Relevant Fishing authorisation Relevant Transhipment authorisation s Provide the information on your Transhipment Authorisation issued by your flag State and information on any Transhipment Authorisation s issued by a Coastal State s if Transhipment s has occurred in the waters of a Coastal State Identifier Valid from Valid to Attachment Add relevant transhipment authorisation Transhipment information This section of the form should be filled when the vessel requesting entry into port took on board catches from donor vessel s or transhipped catches to a receiving vessel Carrier vessel at sea Date Port Sea Location Recelve Offload Vessel name Flag id number Species Product form Catch area s Quantity Action Add transhipped species product Evaluation of catch to be offloaded Record the quantity kg of catch by species declared to be offloaded and the catch offloaded For offloading into a container use the field transhipment Detail must include Species Product form Catch area s and quantity to be offloaded declared by the master and quantity offloaded As verified by the inspectors during the inspection Species Pro
37. dditional recipients Tip Who can I add as Additional recipients of an AREP The IOTC Resolution 10 11 Paragraph 4 requests Port States to integrate and coordinate at national level the implementation of Port State Measures with the broader system of Port State Controls and exchange information among relevant national agencies It is recommended to copy other national agencies that have jurisdiction in port to inform them that a request to enter port has been submitted to the fisheries competent authority The national agencies you can add as recipients are Customs Authority Port Authority Veterinary Authority Immigration Authority Maritime Authority Fisheries Authority Maritime Police National Police Ministry National Directorate National Department National National Coast Guard Defence Military Authority Navy Military Authority Sanitary Authority 4 1 8 4 Validation The final step is to validate and submit the AREP e Select which of the Current Vessels Contacts is the Sender of the advance request to enter port i e the Vessel Representative this contact will receive a copy of the AREP and will also receive the RAI AREP if any as well as the Notifications to Fishing Vessels NFV with the decision to grant or deny access to port Ideally that would be the person submitting the AREP and dealing with the whole process you e Read the disclaimer below and confirm that you agree by checking the box e
38. donor vessel Select a product form in the list For example Head on Gilled amp Gutted Tail on Catch area s Record the relevant geographical area s where the catch was taken by the donor vessel Select catch area s from the list You can select several catch areas from the list Example South Africa Indian Ocean High Sea Quantity kg Record the weight in kilograms for each species transhipped from the donor vessel to the receiving vessel For example 1500 Total catch on board and catch to be offloaded Species Record the species Select a species from the list Example Yellowfin tuna Product form Record the condition or production state of the species Select a product form in the list For example Head on Gilled amp Gutted Tail on Catch area s Record relevant geographical area s where the catch was taken Select catch area s from the list You can select several catch areas from the list Example Madagascar Indian Ocean High Sea Quantity on board Record the weight in kilograms for each species on board when the vessel will enter the port For example 1100 Quantity to be Record the weight in kilograms for each species that will be landed while in port Itis the quantity to be landed landed kg declared by the master of the vessel For example 600 Quantity to be Record the weight in kilograms for each species that will be transhipped while in port If any Itis the quantity to be trans
39. duct form Catch area s Quantity on board declared Kg Quantity to be landed Kg Quantity to be Transhiped Kg Action Add Evaluation of offloaded catch Next step Figure 19 The AREP Authorisations amp Catches form 4 1 7 1 Purpose and port of call You have to provide information about the location date and purposes of the vessel s intended call in port Purpose and port of call Record the reasons for the vesse requesting port access transshipping packaging processing of fish refueling resupplying maintenance dry docking force majeure Intended port of call Purposes Y Archipelagic Fishing Port Palabuhanratu West Java Change Crew Select the intended port of call from the list Eg Cap Town _ Drydocking Force Majeure Estimated local date and time of arrival Inspection 2015 06 04 10 00 En Y Landing Select the intended port of call from the list Eg Cap Town Maintenance _ Packaging Port of last port call gt Processing Fish Benoa Bali 1D IDBOA Refueling Enter the name of the last port visited by the vessel Eg Port Louis Resupplying Transhipment Date of last port call gt Other 2015 05 20 E Select the date of the last port call from the calendar eve ea Eg La Helue Observer on board Pale bin har na rd m n mot am bane tan rene fick the Dox if an observer is present on board the vessel Figure 20 The purpose and port of call section of the Authorisations and catches ARE
40. e Photo upload time Tag Vessel contacts Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 006494370987 olivier master mail com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com Forms Form Creation date Update date Advanced Request for Entry in Port AREP 2015 06 14 09 21 44 0 2015 06 14 09 21 44 0 En Figure 46 The Vessel File status screen showing the vessel s details and contacts and the various forms that have been exchanged You can now safely close the browser window and wait to be notified by email by the Port State Competent Authority e through a Request for Additional Information following an AREP RAI AREP to which you will have to reply e through a Notification to a Fishing Vessel NFV granting or denying access to the port If the Competent Authority of the port in which your vessel intends to call requires additional information regarding the AREP that you submitted it will send you a Request for Additional Information following an AREP RAI AREP The list of additional information that the PSCA might request includes Fishing licence issued by a Coastal State Flag State Authorisation to Fish ATF Transhipment declaration Fishing logbook covering a given period Vessel Certificate of National Registration IOTC Transhipment declaration VMS track covering a given period Identification document of the Vessel
41. e ao o s s SEARCH IDENTIFICATION CONTACTS AUTHORISATIONS amp PREVIEW SUBMISSION CATCHES Authorisations amp Catches Complete the information on port of call date of arrival fishing and transhipment authorisation s transhipment information if any total catch on board and catch to be offloaded Purpose and port of call Record the reasons for the vessel requesting port access transshipping packaging processing of fish refueling resupplying maintenance dry docking force majeure Intended port of call Purposes pent pa gt Change Om Select the intended port of call from the list Eg Cap Town O Drydocking Estimated local date and time of arrival EA O Inspection Select the intended port of call from the list Eg Cap Town C Maintenance Port of last port call na e Fish O Refueling Enter the name of the last port visited by the vessel Eg Port Louis C Resupplying O Transhipment Date of last port call O Other Select the date of the last port call from the calendar Tok ons ors reasons Eg Landing Refueling O Observer on board Tick the box if an observer is present on board the vessel Relevant Fishing authorisation s There are two categories of fishing authorisation e Authorisation to Fish ATF issued by the flag State to fish on the high seas within the area of a RFMO Coastal State Fishing License issued by a coastal States to fish within their waters EEZ or fishing zone Re
42. e not satisfactory the PSCA can send another RAI AREP once the RAI AREP replies process is completed to the satisfaction of the PSCA o The PSCA sends a Notification to the Fishing Vessel NFV to the master or to the agent of the vessel which can be Port entry authorised the vessel can enter port Port entry authorised but use of port facilities denied until completion of a port inspection and clearance by the competent authority Port entry denied the vessel cannot enter port e Once the vessel is in port two processes can take place o The PSCA decides to conduct a complete Port Inspection of the vessel including inspection monitoring of the offloading of catch the vessel is inspected the PSCA produces a Port Inspection Report PIR a copy of which is sent to the master and or to the agent of the vessel and to the Flag State the PSCA may request additional information following the inspection by sending a Request for Additional Information RAI PIR e the master and or the agent of the vessel receive the RAI PIR and must reply to the PSCA by sending the requested information e the PSCA examines the answers and if they are not satisfactory can send another RAI PIR e this exchange can be repeated until the RAI PIR replies process is completed to the satisfaction of the PSCA Usually a Port Inspection is accompanied by a monitoring of the offloading of the catch o The PSCA decides to not conduct a complete
43. ection report PIR Submission A port inspection report has been submitted via the IOTC e PSM Application You can find the details of the submission below You can download the PIR form at this link Download the PIR PIR information Name of vessel Olivier s Pride Inspection report number PIR_Olivier s Pride_FRA_201506156_12 You can check your current file status using the following link File Status Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 54 A PIR notification email e a link to download a PDF copy of the PIR e alink to access directly a web page in the e PSM application where you can consult the
44. ed 800 700 Figure 65 The OLT PDF document showing the differences between catch quantities declared in the AREP and those verified by the inspector 6 The Transhipment monitoring process If your vessel receives fish products transhipped from another vessel while in port you the master and or the agent of the vessel transmit the Transhipment Declaration to the PSCA then a Transhipment Declaration as a Receiver Vessel TRX TDR will be filled by the PSCA s Inspector in the e PSM application including the details about the transhipment operations donor vessel species products transhipped etc When the TRX TDR has been completed by the Inspector and submitted to the e PSM application you will receive a notification by email sent to the contact address you indicated when filling the AREP This email contains Transhipment Declaration TRX TD Archipelagic Fishing Port Palabuhanratu West Java olivier master mail com gt gt 14 juin 2015 14 57 1ote Transhipment declaration TRX TD Submission A transhipment declaration has been submitted via the IOTC e PSM Application You can find the details of the submission below You can download the TRX TD form at this link Download the TRX TD Declaration details Intended Archipelagic Fishing Port Palabuhanratu West Java port of call Donor vessel KINGFISHER Receiver Ojiviers Pride vessel You can check your current file status using the following
45. en click on the name of your vessel it will bring you to the step 2 Identification where you have to verify the information loaded and complete the missing information on your vessel Vessel not registered with IOTC e g vessel not yet registered with IOTC by its flag State CPC or vessel registered with another RFMO calling in port in the IOTC area of competence If your search provides no result Click on the button Create vessel it will bring you to the step 2 Identification where you have to enter the details on the vessel Vessel identification Name type of vessel and fishing gear Name of the vessel Enter the name of the vessel as written in your National Certificate of Registration or your National Authorisation to Fish ATF Example Txori Aundi Flag Enter the name of your flag State where the vessel is registered Select a country in the list Example Australia Type of vessel Enter the type of the vessel Select the type of the vessel in the list O a Enter the type of gear used on board the vessel Select one or several gears in the list Example Drifting Longline Identification numbers IOTC number Enter the IOTC number allocated to your vessel by which the vessel is registered authorised by IOTC Format 6 digit numbers Example 008614 International Radio Enter the International radio call sign IRCS of the vessel assigned by your national licensing authority Call
46. entified Use the vessel contact section to enter the information on the master and or agent and or owner and or operator and or beneficial owner Name nationality telephone facsimile email Vessel contacts Type of contact Name Phone Mobile Fax Email Current contacts Action Add contact Figure 15 The Vessel Contacts screen Vessel Contacts are person s or company ies involved in the communication flow of the e PSM application and who can be contacted for enquiries information etc about the vessel Six types of contact can be added to the table vessel contacts Master fishing master owner operator agent and beneficial owner If you have created a new vessel in the previous step then this list will be empty and you will have to add some contacts before being able to process to the next step If you have selected an existing vessel and it is the first time you make an AREP through the e PSM application then this list will show only the owner and operator contacts Name and address that have been pre loaded using the information provided by your flag State to register your vessel with IOTC In this case you will have to complete the information and provide the nationality telephone fax email of owner and operator It is important to enter most of the vessel contacts of the vessel the first time you make an AREP they are kept in the e PSM database so that the next time you send an AREP you do not have to enter them again
47. heck the Current contacts box for the relevant contacts to confirm they are current and they will be the only ones who will receive email notifications about the vessel If you don t you will get an error message and will be prevented from moving to the next step Once you have finished assigning contacts to the vessel click the Next step button to process to the actual AREP form Tip form timeout If you open an AREP form for example to create a Vessel or a Contact you must do so ina reasonable time If your session is inactive for more than 1 hour the system will disconnect you and you will have to start the process again Note that if you have for example created modified a vessel and are now at the Vessel Contacts stage the vessel you had created in the previous session will have been saved and you don t have to recreate it simply start the AREP process again and search for your vessel 4 1 7 Authorisations Catches This is the section where you enter the information relevant to the AREP itself e Details about the call in port e Relevant fishing and transhipment authorisations e Transhipment information e Total catch on board and catch to be offloaded ADVANCED REQUEST FOR ENTRY IN PORT AREP Olivier s Pride IRCS XXYY Type of vessel Longliners Pole and Line IMO id 1234567 vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 oea
48. hipped kg transhipped declared by the master of the vessel For example 800 Validation Tick the box then click on the button Submit to send your advance request to enter port AREP
49. ifier Issued by Valid from Valid to Fishing area s Species Gear Attachment Type Action Add Relevant Fishing authorisation Figure 23 the Relevant Fishing Authorisation s section To add a fishing authorisation click on the Add Relevant Fishing Authorisation button You will be presented with the Relevant Fishing Authorisation s creation form Relevant Fishing authorisation s Identifier FRA45657 Y Enter the identification number of the fishing authorisation Eg T1599 Issued by FRA Ministre de l cologie du d veloppement durable et de l nergie Orthongel A Select the issuing authority from the list Eg AUS 4 Australian Fisheries Management Authority Valid from 2015 01 01 Y From the calendar select the date the fishing authorisation is starting Valid to 2015 12 31 e From the calendar select the date the fishing authonsation will expire Fishing area s 2 selected alart tha fiching araalrryintrv name from tha ict lect the fishing area c y name from the Species 2 selected Select the species from the list Eg Tuna and tuna like species Gear 2 selected elect the gears from the hst Eg Drifting Lo Attachment Choisissez un fichier fs_license pdf iil Type Authorisation to Fish ATF Costal State Fishing License Figure 24 The Relevant Fishing Authorisation s form filled with information e Identifier enter the number identifier of the fishing authorisation e Issued
50. into port took on board catches from donor vessel s or transhipped catches to a receiving vessel Carrier vessel at sea Vessel Date Port Sea Location Recelve Offioad Catch area s Quantity Action 2015 p Port Louis R The Tuna Faroe IRCS 45678 Albacore tuna Yellowfin Whole rounded Not indian Ocean 650 xG 05 20 MU Queen Islands tuna Bigeye tuna processed High Sea 2015 E 05 23S D The Big Fiji NRN iiti Head off Gilled amp SWIOFC 300 xG 05 29 066 24E Kahuna FJI123456789 Gutted Tail off Add transhipped species product Figure 36 the Transhipment information section filled with data Note you can delete a transhipment information line that you might have added by mistake by clicking the Delete icon in the Action column 4 1 7 5 Total catch on board and catch to be offloaded In this section of the form you should indicate for each product species the quantities on board as well as the quantities the vessel intends to land or tranship when in port Evaluation of catch to be offloaded Record the quantity kg of catch by species declared to be offloaded and the catch offloaded For offloading into a container use the field transhipment Detail must include Species Product form Catch area s and quantity to be offloaded declared by the master and quantity offloaded As verified by the inspectors during the inspection Species Product form Catch area s Quantity on board declared Kg Quantity to be
51. ion OLT 2015 06 04 11 42 27 0 2015 06 04 11 42 27 0 b Figure 64 The Vessel File status page showing that there is an OLT which has been produced Note that on this page you can also download all the forms that have been submitted or sent under the current Vessel File simply click on the page icon to download the relevant PDF 3 Offloading Declaration OLT lote cto Information on fishing vessel requesting entry in port Archipelagic Fishing Port Palabuhanratu West Arep received 14 June 15 09 21 UTC Port of call Java Port of call state Indonesia Estimated date and time of arrival 04 June 15 10 00 UTC Name of vessel Olivier s Pride a France EU IRCS XXYY Certificate of IOTC id registry id Information on the offloading Is this landing operation monitored by an inspector Yes Inspecting authority Java Fisheries Authority Inspection report number OLT_Olivier s Pride_FRA_201506155_14 Id of principal inspector AB 299839 Port of inspection Archipelagic Fishing Port Palabuhanratu West Java Name of principal inspector A Roberts Commencement of monitoring 04 06 2015 14 28 0000 Email of principal inspector aroberts mail com Completion of monitoring 04 06 2015 18 28 0000 Evaluation of offloaded catch pl f erg Species Product form Catch area s Kg Kg kg PA Not oe l Wrolerounded Not Whole rounded Not Yellowfin tuna processed Whole rounded Not Skipjack tuna process
52. ion kb Fishing logbook 2015 01 05 gt 2015 06 01 2015 06 14 09 52 22 0 logbook as requested ho Vessel Certificate of National Registration 2015 06 14 09 52 33 0 ho Document of Identification of the vessel master 2015 06 14 09 53 37 0 Master s passport ho Notify update to parties Figure 52 The RAI AREP Requested document screen showing uploaded documents e Ifyou made a mistake and uploaded the wrong file simply click on the Upload icon again to replace the previous file with a new one Note that as soon as you click the Submit button the file will be uploaded to the e PSM application Once you have uploaded all the relevant documents click the Notify update to parties button and an email will be sent to the relevant recipients to notify them that the RAI AREP has been answered Reminder Do not forget to click the Notify update to parties button if you do then the parties and especially the Port State Competent Authority will not be notified that you have answered the RAI AREP and your entry to port could be delayed or even denied After that you can safely close your browser window and wait for the PSCA feedback e if the PSCA requires more details you will receive a new RAI AREP notification e if the PSCA has all the information required to take a decision regarding your AREP you will receive a Notification to a Fishing Vessel NFV Once the PSCA has all the information required to take a
53. ipients added in the section Additional Recipients Download the OLT OLT information intended port of call Name of vessel Olivier s Pride Is this landing operation monitored by an inspector Inspection report OLT Ojiviers Pride_ FRA 201506155 14 number Archipelagic Fishing Port Palabuhanratu West Java Yes You can check your current file status using the following link File Status Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 63 An OLT notification email e a link to download a PDF copy of the OLT e a link to access directly a web page in the e PSM application where you can consult the stat
54. ircraft in danger or distress cannot find my vessel in the e PSM application when want to submit a request to enter port Contact the competent authority of your flag country to register your vessel with IOTC have some problems to submit a request to enter port Contact the IOTC Secretariat at epsm iotc org I have some problems to respond to a request for additional information Contact the IOTC Secretariat at epsm iotc org Which countries are Contracting Parties or Cooperating Non Contracting Parties CPCs of the IOTC http www iotc org about iotc structure commission Where is the IOTC Area of competence http www iotc org about iotc competence Note The Commission at its 4th Session in 1999 agreed to modify the western boundary of the IOTC area of competence from 300E to 200E thus eliminating the gap between the areas covered by IOTC and ICCAT Appendix Il Detailed description of all fields used in the AREP process Data field Label Field Description Step 1 Vessel search Vessel directory search Instruction Vessel registered with IOTC Enter the name of the vessel the IRCS of the vessel or the IOTC number of the vessel to identify your vessel Example Txori Aundi or IRCS S7SZ or IOTC number 000815 The result of your search shall appear in the vessel table verify all the parameters displayed in the table IOTC id IRCS type of vessel types of gear to make sure they all correspond to your vessel th
55. ishing Vessel NFV 2015 06 14 10 13 06 0 2015 06 14 10 13 06 0 la Port Inspection Report PIR 2015 06 14 10 57 32 0 2015 06 14 10 57 32 0 E Figure 55 The Vessel File status page showing that there is a PIR Once you have received the PIR there is nothing for you to do unless the PSCA requires additional information through a RAI PIR Note that the PIR DPF that you can download includes computed differences between catch quantities declared in the AREP and those verified by the inspector for the Evaluation of catch to be offloaded and Catch retained on board sections of the AREP Evaluation of catch to be offloaded Quantity on Quantity Quantity board tobe to be declared landed Tranship Catch area s Kg Kg 3 500 2 000 1 500 Whole rounded Not Albacore processed Whole rounded Not Yellowfin tuna processed Whole rounded Not Skipjack tuna processed Catch retained on Board Catch Area s Quantity Declared Quantity Retained Delta Retained Whole rounded Not processed some yellowfin kept on board _ Yellowfin tuna Indonesia IOTC Figure 56 The PIR PDF document showing the differences between catch quantities declared in the AREP and those verified by the inspector Page 45 of 60 If the Competent Authority of the port State your vessel has been inspected by requires additional information following the
56. ister identification number of the vessel Eg 1234567 7 Digits Dimensions Length overall Enter the length overall of the vessel Eg 54 5 Enter the beam of the vessel Eg 12 6 Enter the draft of your vessel Eg 6 5 VMS VMS onboard the vessel O Yes national O Yes REMO s O No Record if the vessel has a VMS fitted on board the vessel Tick the appropriate box O VMS Unspecified type O Other The type of VMS Example INMARSAT C Argos Euteltracs Iridium Inmarsat 322825520 Enter the INMARSAT number of the vessel Eg 322825520 9 digits Figure 14 The Vessel Identification Form prefilled with an existing vessel s details Once you are Satisfied with the information about your vessel process to the next step by clicking the Next Step button at the bottom of the page 4 1 6 Vessel Contacts After selecting or creating a vessel the next step is to assign Contacts to that vessel You will notice that the upper section of the screen now shows the details for the vessel you selected or created in the previous step ADVANCED REQUEST FOR ENTRY IN PORT AREP ivi i IRCS XXYY _ Type of vessel Longliners Pole and Line Olivier s Pride IMO id 1234567 vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 SEARCH IDENTIFICATION CONTACTS Vessel Contacts This form has been prefilled with the information related to the vessel id
57. ity user epsmdev gmail cor x Flag State CROSS Etel Centre national de Surveillance des P che cnsp france develc x Enter the name of the institution and Enter the email address of the recipient Enter the email address of the f Select a type of recipient in the list the ofthe person Add a recipient Validation Sender of the Advance request to enter port Olivier Master Master O By clicking submit we declare that The above declaration is true and complete to the best of my knowledge and belief and my vessel have not engaged in or supported any form of iuu activity within the IOTC area All fishing activities undertaken in the IOTC area were fully compliant with the relevant IOTC requirements and resolutions This form will be automatically sent by email to the responsible party in charge of port state measures you can add further recipients using the recipients table on this page Figure 40 The AREP preview screen 4 1 8 1 Form preview This section shows you an exact preview of the AREP PDF document that will be emailed to the relevant contacts If you want you can open the document in your PDF viewer Please make sure that the information in this document are correct before submitting the AREP 4 1 8 2 Attachments Here you can attach any digital file that you consider helpful or necessary in support to your AREP submission For each attachment you add please indicate the
58. l State Fishing License give permission for the vessel to operate within the waters of a coastal State EEZ fishing zone select the fishing area country name from the list Example Madagascar Species Record the fish species authorised to catch as mentioned in the fishing authorisation Select the species from the list Example Tuna and tuna like species Gear s Record the gear s the vessel is authorised to operate with as mentioned in the fishing authorisation Select the gear s from the list Example Drifting longline Attachment Click on the button Choose file to attach the fishing authorisation then select the file on your computer ick if you are providing information on the flag State ATF or a Coastal State Fishing License Relevant transhipment authorization s Identifier Enter in free text the numeric or alpha numeric identification number of the transhipment authorisation Example Japan ATF number T1599 Seychelles SC201114 Issued by Enter the name of the relevant authority agency government department of the flag State or the coastal State issuing the authorisation to tranship Select the authority from the list Example AUS Australian Fisheries Management Authority Valid From Record the date the authorisation to tranship is starting Select the date from the calendar Valid To Record the date the authorisation to tranship will expire Select the date from the calendar Attachment Click on the button Choo
59. l of the vessel Eg 54 5 Beam Enter the beam of the vessel Eg 12 6 Draft Enter the draft of your vessel Eg 6 5 VMS VMS onboard the vessel Yes national Yes REMO s O No Record if the vessel has a VMS fitted on board the vessel Tick the appropriate box VMS type _ Argos Inmarsat Inmarsat C Inmarsat D D Iridium No VMS Orbcomm Qualcomm VMS Unspecified type Other The type of VMS Example INMARSAT C Argos Euteltracs Iridium Inmarsat Enter the INMARSAT number of the vessel Eg 322825520 9 digits Figure 6 Creating a new vessel Vessel Identification form e Each section of the Vessel Creation form is described below Name and Type Name and Type Name of the vessel Olivier s Pride A Enter the name of the vessel as written in your National Certificate of Registration or your National Authonsation to Fish Eg Bernica Flag France EU fF Select a country in the list Eg Australia Type of the vessel Longliners Pole and Line vessels ev Select the type of the vessel in the list Eg Longliners Gear type Drifting longline Pole and lines Figure 7 Creating a vessel Name and Type e Name of the vessel here enter the name of your vessel paying attention to the way it is spelled so as to avoid potential errors down the road e Flag click on the menu and select the Country Flag of your vessel where the vessel is registered
60. le Landing Resupplying Port of last port call Enter the name of the last port visited by the vessel Example Durban Date of last port call Enter the date of the last port call Select the date of the last port call from the calendar Format YYYYMMDD Example 2012 07 23 Observer on board Record if there is an observer on board the vessel at the time of the request to enter port Tick the box if an observer is present on board the vessel Relevant Fishing Authorization s Identifier Enter in free text the numeric or alpha numeric identification number of the fishing authorisation Example Japan ATF number T1599 Seychelles SC2011 14 Issued by Enter the name of the relevant authority agency government department of the flag State or the coastal State issuing the fishing authorisation Select the authority from the list Example AUS Australian Fisheries Management Authority Valid From Record the date the fishing authorisation is starting Select the date from the calendar Valid To Record the date the fishing authorisation will expire select the date from the calendar Fishing area s Record the fishing area s authorised as mentioned in the fishing authorisation Select the fishing area s from the list Authorisation to fish ATF give permission to the vessel to operate in area s beyond national jurisdiction and or high seas select the fishing area s from the list Example Indian Ocean High Sea Coasta
61. lication are multiples e FASTER REQUEST It fastens your entry into port and the decision making process of the port State e PAPERLESS REQUEST It reduces paper works for you master of the vessel or the agent and the port State e ENHANCED COMMUNICATION It provide a direct communication platform between you master or agent and the Competent Authority of the port State In a nutshell the AREP process At least 24hrs before the intended entry into port the vessel representative uses the e PSM application to send an AREP to the Port of Call Port State Competent Authority The PSCA reviews the AREP ask for more information through the process of Request for Additional Information RAI AREP as necessary Once all required information has been sent by the vessel Master or agent the PSCA sends a Notification to a Fishing Vessel NFV to the vessel to indicate whether the request for entry has been granted or not Denial of entry Reminder A vessel cannot enter a port without having submitted an AREP and any additional documents as required by the Competent Authority of the port State A vessel can only call in ports that have been designated by IOTC Members consult which ports in the IOTC area have been designated see the Designated Ports section on the IOTC e PSM website http epsm iotc org It is mandatory to submit an AREP within the time period specified by the port State Consult the advance period of notice of
62. link File Status Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect loss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 66 A TRX TDR notification email a link to download a PDF copy of the TRX TDR Transhipment Declaration TRX TD iotc ctoi Donor vessel Name of the vessel KINGFISHER Flag Australia IRCS VZN7927 Certificate Of Registry IOTC identification number 8585 Identification Number LFB4295 Receiver vessel Name of the vessel Olivier s Pride Flag France EU IRCS XXYY Certificate Of Registry IOTC identification number Identification Number Port of call state Indonesia Flag state license number Do
63. lled by the PSCA in the e PSM application including the details about the transhipment operations donor vessel species products transhipped etc When the TRX TDD has been completed by the Inspector and submitted to the e PSM application you will receive a notification by email sent to the contact address you indicated when filling the AREP This email contains e a link to download a PDF copy of the TRX TDD e alink to access directly a web page in the e PSM application where you can consult the status of your current vessel file with access to all previously submitted forms or notifications including the TRX TDD Note that on this page you can also download all the forms that have been submitted or sent under the current Vessel File simply click on the Document icon to download the relevant PDF Page 54 of 60 Appendix Frequently Asked Questions To whom Port State Measures PSM apply to PSM apply to foreign vessels calling in designated ports in the IOTC area To whom Port State Measures PSM don t apply to PSM don t apply to e vessels of a neighbouring State that are engaged in artisanal fishing for subsistence provided that the port State and the flag State cooperate to ensure that such vessels do not engage in IUU fishing or fishing related activities in support of such fishing and e container vessels that are not carrying fish or if carrying fish only fish that have been previously landed provided tha
64. load check the correct box to indicate whether the vessel was donor or receiver of the transhipment e Vessel name enter the name of the donor receiving vessel e Flag enter the flag State of the donor receiving vessel e ID number enter the RFMO identification number or the IRCS or the NRN or the IMO number of the donor receiving vessel from which fish were received or transhipped to Should the vessel not be registered with IOTC but be registered with another RFMO then record this number Should the vessel not be registered by a RFMO record the International Radio Call Sign IRCS or the National Registration Number NRN or the IMO number e Species select the species that was were transhipped Note you must create a Transhipment information line for each transhipped product species e Products select the product form of the species that was were transhipped Note you must create a Transhipment information line for each transhipped product species e Catch area s select the catch area s in which the transhipped species products where captured e Quantity indicate the weight in kilograms of the species product transhipped When you have finished completing this section click the Ok button to add this transhipment information to your AREP Repeat the process for each relevant transhipment information Transhipment information This section of the form should be filled when the vessel requesting entry
65. ly Asked Questions at the end If you cannot find an answer in this document please contact epsm iotc org Definitions Vessel s Representatives Master or captain Itis the person who is in ultimate command of the vessel The master is responsible for the safe and efficient operation of the vessel including fishing operations navigation crew management and ensuring that the vessel complies with local and international laws as well as company and flag state policies Fishing master or fishing captain On some vessels there is a fishing master who is responsible for the fishing operations of the vessel This person is not the person legally responsible for the activities of the vessel although they may give the appearance of being in command Owner The owner is the natural or legal person registered as owning the vessel This may be different to the beneficial owner who directs the activities of the vessel Beneficial owner The beneficial owner directs the activities of the vessel Operator The operator is a person s or company ies responsible for the complete operation of the vessel including the crew and all the administration and management of the fishing Operation Agent The agentis the person s or company ies that provides support to the vessel The role of the agent is not defined and the services provided will vary with circumstances The services may include for example arranging for the sale of the catch supplyi
66. mber or by any keyword to refine the results The following vessels matching your search criteria have been found on the database please identify your vessel or should your vessel be missing create a new IOTC id Name of vessel IRCS Flag Type of vessel Types of gear Olivier s Pride XXYY France EU Longliners Pole and Line vessels Pole and lines Drifting longline OLIVIER FGG2968 France EU Longliners Showing 1 to 2 of 2 entries Figure 13 Finding your vessel using the Vessel directory search To select your vessel simply click on it and the system will display the Vessel Identification form with the information about your vessel available in the e PSM database already pre filled Please verify all the information displayed in the form before moving on to the next step You can correct any error or complete missing information as needed following the process laid out in Section 4 1 4 see also Figure 6 ADVANCED REQUEST FOR ENTRY IN PORT AREP A 3 4 5 6 SEARCH IDENTIFICATION CONTACTS Vessel Identification AUTHORISATIONS 4 CATCHES PREVIEW SUBMISSION This form has been prefilled with the information from the IOTC Record of Authorised Vessels Please verify the information and complete the missing fields and complete the information on VMS National RFMOs or No VMS then select the type of VMS onboard the vessel and transmitting to the FMC of your flag State Name and Type Name of the vessel Olivier s
67. mm Qualcomm _ VMS Unspecified type Other Inmarsat 322825520 Enter the INMARSAT number of the vessel Eq 322825520 9 digits Figure 12 Creating a vessel VMS Vessel Monitoring System e VMS on board the vessel check the radio button to indicate whether your vessel has a National or RFMO VMS on board or does not have a VMS installed on board o VMS type check the box es corresponding to the VMS unit s on board your vessel If you check Other please give a short description of the VMS unit make model and serial number in the field below e Inmarsat please indicate an Inmarsat number to allow communication with your vessel Voice or fax services number 9 digits Finalizing the creation of your vessel e To create your vessel and proceed to the next step of the submission of your AREP simply click the Next Step button at the bottom of the page 4 1 5 Selecting an existing vessel If your vessel is already in the e PSM database it will appear in the list of Search Results see Figure 13 Vessel Search In this step we need to identify your vessel Please use the following search engine to select your vessel If your vessel does not appear in the results you can use the button create vessel to add your vessel on our database Vessel directory search Please use the following table to identify your vessel you can query IOTC database to lookup for your vessel by it s name call sign OTC nu
68. n Ocean Tuna Commission Commission des Thons de l Oc an Indien IN o c i In Table of contents PRC OU TAS ess E E A A A 5 T WAPI TS AEAN O Pesca ita 6 2 Introduction IOTC Port State Me aSULesS cccccscssrescssrcrcescevscscscscrencusrencustencusteracavscacscncusrencustencess 7 3 Overview ofthee PSM DOCS ita id 7 A TRES AREP DOLO mr E eee ere arr e 9 4 1 Filling and submitting the AREP fOrM cccoocccncnnocnnnonaccnnonanonnnnnacononononnnonanonnnnononnnonncnnnonannnnonanonos 9 4 1 1 How to submit an AREP TOM Pain tia 9 AL anne e D OCES iio 10 A SS eer E 10 AL E E E E E SEU adas 11 AL Selecting an Existing WS GSO pirate 17 ALG VEE ECON I e A 18 A17 Authorisations Catena iodo 22 ALS PVW ea E E A 33 AL ARP UDS O e ER 36 4 2 Receiving a RAI AREP and replying ccccoocccnccnoccnncnnccnnnnnocnnnnnncnnnonanonnonononnnonarnnnonanonnnonanonnnnos 38 4 3 Receiving a Notification to a Fishing Vessel ooonccccononnnconocnnnonanonnonononnnonaronnonaronnonaninnnnnnos 42 5 ThePor Inspection procesada E 43 SL e e CU N 44 5 2 Receiving a RAI PIR and replying cccccsssccccesseccccsecccceseccceeeseceseeeceeeegeceeseuceessuseceseeneceseees 46 5 3 The offloading declaration OLE Peoecaeic otitis 50 6 The Transhipment monitoring PrOCESS cssccccssseccccesecccceeseccceusececcusecceeeesececsuecesseaeceeseeseeessuness 52 6 1 Transhipment as a receiver vessel TRX TDR cccccccsseseccceceessecececeeseeccc
69. ng the vessel with victuals and fuel vessel maintenance and administrative services such as providing legal documents and insurance Some vessels may use different agents when they operate away from their home port 2 Introduction IOTC Port State Measures In 2010 aware of the powerful and cost effective compliance tool that Port States measures represent to combat IUU fishing activities in the Indian Ocean the lOTC adopted a resolution on Port State measures to prevent deter and eliminate illegal unreported and unregulated IUU fishing IOTC Resolution 10 11 on Port States measures The resolution which entered into force on 1 March 2011 is inspired by the 2009 FAO Agreement on Port State Measures but placed in the context of the IOTC mandate The fisheries administration of the Coastal CPCs of the IOTC where foreign fishing vessels call to request entry into their designated port to offload tuna and tuna like species and use ports facilities and services are responsible for the implementation of the resolution While some CPCs of the IOTC have port State and or flag State responsibilities to implement the Resolution 10 11 the fishing industry has as well some responsibilities One of these responsibilities is for the vessel master of the vessel s representative Agent to provide a form named Advance Request for Entry into Port AREP within the period of notice defined by the Port State see the Designated Ports section on
70. nor vessel Receiving vessel Information on the trip of the donnor vessel Date of departure of previous port visited 01 06 2015 04 48 0000 Date of arrival at next port of call 06 06 2015 14 48 0000 Departure place Port Louis MU MUPLU Return place Benoa Bali ID IDBOA Transhipment date 04 06 2015 Transhipment information Product form Albacore Whole rounded Not processed Yellowfin tuna Whole rounded Not processed Figure 67 A TRX TDR PDF document a link to access directly a web page in the e PSM application where you can consult the status of your current vessel file with access to all previously submitted forms or notifications including the TRX TDR IOTC e PSM application Olivier s Pride IRCS XXYY Port of registration Port de Pointe des Galets RE REPDG IOTC id Vessel owner Olivier Owner France EU IMO id 1234567 Vessel master Olivier Master New Zealand External id Certificate of registry id Type of vessel Longliners Pole and Line vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 EPSM File N IDPAL_Olivier s Pride_FRA_201506165_5 Created on 2015 06 14 09 21 44 0 by Description Photographer Name Photo upload time Tag General view gr goire 2015 06 13 Photograph of vessel Port Side Stern Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 0064943709
71. ole and Line vessels Certificate of registry id Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 EPSM File N IDPAL_Olivier s Pride_FRA_201506165_5 Created on 2015 06 14 09 21 44 0 by Olivier Master Vessel photographs Description Photographer Name Photo upload time Tag General view gr goire 2015 06 13 Photograph of vessel Port Side Stern Vessel contacts Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 006494370987 olivier master mail com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com Forms Form Creation date Update date Advanced Request for Entry in Port AREP 2015 06 14 09 21 44 0 2015 06 14 09 21 44 0 Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 14 09 43 15 0 2015 06 14 09 43 15 0 ls Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 14 10 02 06 0 2015 06 14 10 02 06 0 lb Notification to Fishing Vessel NFV 2015 06 14 10 13 06 0 2015 06 14 10 13 06 0 E Port Inspection Report PIR 2015 06 14 10 57 32 0 2015 06 14 10 57 32 0 E equest for Additional Information following a Port Inspection Report RAI PIR 2015 06 14 11 09 08 0 2015 06 14 11 09 08 0 fe Figure 59 The Vessel File status page showing that there is a RAI PIR awaiting response On the Vessel File status page a RAI PIR awaiting response will be shown wi
72. ontracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 47 A RAI AREP notification email e the list of documents information requested by the PSCA e a link to download a PDF copy of the RAI AREP with details on what additional information is required IOTC e PSM application Request for Additional Information following A Request to Enter Port RAI AREP WN iotc Information on fishing vessel requesting entry in port Archipelagic Fishing Port Palabuhanratu West Arep received 14 June 2015 09 21 0000 Port of call Java Port of call state Indonesia Estimated date and time of arrival 04 June 15 10 00 UTC Olviers Pride France EU IRCS_XXYY Certificate of IOTC id registry id Request for Additional Information following A Request to Enter Port RAI AREP You are requested to provide the following documents as complementary information of the request to enter the port of Archipelagic Fishing Port Palabuhanratu West Java 9 Transhipment Declaration Fishing logbook From Jan 5 20
73. orm filled with information e Species select the species that will be landed and or transhipped Note you must create a Evaluation of offloaded catch line for each offloaded product species e Product select product form of the species that will be landed and or transhipped Note you must create a Evaluation of offloaded catch line for each offloaded product species e Catch area s select the catch area s in which the offloaded species products where captured e Quantity on board declared indicate the weight in kilograms of the species product on board e Quantity to be landed indicate the weight in kilograms of the species product that will be landed e Quantity to be transhipped indicate the weight in kilograms of the species product that will be transhipped When you have finished completing this section click the Ok button to add this Evaluation of offloaded catch information to your AREP Repeat the process for each relevant Evaluation of offloaded catch information Evaluation of catch to be offloaded Record the quantity kg of catch by species declared to be offloaded and the catch offloaded For offloading into a container use the field transhipment Detail must include Species Product form Catch area s and quantity to be offloaded declared by the master and quantity offloaded As verified by the inspectors during the inspection Catch area s Quantity on board declared Kg Quantity to be
74. ort of registration of your vessel start typing its name and the system will display a list of matching ports then simply click on the relevant port in the list Port of registration galetbn US USZGQ Galeton US USZGQ Pertigalete VE VEPRG Port de Pointe des Galets RE REPDG Portugalete ES ESPOR Figure 10 Creating a vessel Port of registration e Maritime mobile service identity number enter the Maritime mobile service identity number MMSI of your vessel as issued by your flag State 9 digits e External Identification Number enter one external identification number as displayed on the superstructure or the hull of your vessel Vessel name International Radio Call Sign IMO number National registration number Port of registration fishing licence number External identification numbers may be displayed on the bow and or stern and or on both port and starboard sides of vessel superstructure or hull of the vessel e Certificate of registry identification number or national registration number enter the national registration number NRN of your vessel as issued by your flag State e IMO identification number Enter if available the International Maritime Organisation IMO number Lloyds Register identification number of your vessel 7 digits TIP Where to find the identifiers of the vessel Verify your vessel s documentations on board to find the identifiers national certificate of registration
75. oss or damage arising under these terms and conditions or in connection with the information provided by our website and the notifications messages and we will not be liable for any loss of profit contracts business goodwill data income revenue or anticipated savings arising under terms and conditions or in connection with our website whether direct or indirect and whether arising in tort contract or otherwise The accuracy of the information presented is not guaranteed and may be affected by changes in vessels itineraries by missing data by erroneous data entered by vessel s representatives Port State User or any other e PSM user EPSM Application epsm iotc org Figure 45 The AREP submission notification email e The AREP will be notified to the relevant Port State Competent Authority and to the various Additional recipients you might have added IOTC e PSM application VESSEL FILE STATUS IRCS XXYY Port of registration Port de Pointe des Galets RE REPDG IOTC id Vessel owner Olivier Owner IMO id 1234567 Vessel master Olivier Master New Zealand External id Certificate of registry id Olivier s Pride Type of vessel Longliners Pole and Line vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 EPSM File N IDPAL_Olivier s Pride_FRA_201506165_5 Created on 2015 06 14 09 21 44 0 by Olivier Master Vessel photographs Photo Description Photographer Nam
76. ot appear in the results you can use the button create vessel to add your vessel on our database Vessel directory search Please use the following table to identify your vessel you can query IOTC database to lookup for your vessel by it s name call sign IOTC number or by any keyword to refine the results Figure 4 Searching for a vessel e The screen will display the list of vessels matching your query below the Search field Vessel Search In this step we need to identify your vessel Please use the following search engine to select your vessel If your vessel does not appear in the results you can use the button create vessel to add your vessel on our database Vessel directory search Please use the following table to identify your vessel you can query IOTC database to lookup for your vessel by it s name call sign IOTC number or by any keyword to refine the results E The following vessels matching your search criteria have been found on the database please identify your vessel or should your vessel be missing create a new 8585 KINGFISHER VZN7927 Australia Longliners Drifting longline 14035 King Fisher Maldives Unknown Hand line and pole and line Taiwan 900035441 KING LI SHENG NO 1 BK7441 Province of Unknown Drifting longline China Showing 1 to 3 of 3 entries Create vessel Figure 5 List of vessels found matching the user s query o if your vessel is listed in the results verify that the iden
77. our operating system language and web browser Note please make sure that the file you are uploading is of a reasonable size not more than a couple Megabytes e Enter any relevant comment or remark in the Response comment field as needed e Click the Submit button e You will then be returned to the Vessel File status page where each Requested Document for which you uploaded a file will be marked with a Documents icon E RAIPIR_OLIVIER_S PRIDE_FRANCE EU _ 20150614 Type of vessel Longliners Pole and Line ne IRCCS XXYY Olivier s Pride IMO id 1234567 vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 Estimated date and time of arrival Port of call Arep received jeu 04 juin 2015 10 00 UTC Archipelagic Fishing Port Palabuhanratu West Java dim 14 juin 2015 Requested documents Type of document Requester comments Response date Response comments Transhipment Declaration 2015 06 14 11 13 03 0 Here is the TRX declaration k VMS track 2015 05 01 gt 2015 06 04 2015 06 14 11 13 28 0 The requested VMS track b Notify update to parties Figure 62 The RAI PIR Requested document screen showing uploaded documents e fyou made a mistake and uploaded the wrong file simply click on the Upload icon again to replace the previous file with a new one Note that as soon as you click the Submit button the file will be uploaded to the e PSM
78. our request and add additional recipient s validate and submit the AREP to the port State Form preview Verify the information in the below document preview Advanced Request for Entry in Port AREP iote ctoi Vessel information Par test r pra a ee gt ncspowry 3 3 3 3 3 3 Master Olivier Master New Zealand Phone 005494370987 Mobile 0064020190789856 Fax 006494370987 Email olivier master mail com Owner Olivier Owner France EU Phone 0033479890976 Mobile 0033675123215 Fax 0033479890976 Vi scope ves RFMO s VMS ie Argos Inmarsat Vessel Attachments You can attach any relevant document to your request PDF DOC etc File to attach Name of the file Tag of the file Choisissez un fichier Aucun fichier choisi Letter from the Competent Authority of the port State J x Click on Choose Browse file and select the document Give a name to the file Allocate a tag to the file select a type of document in the list Attach a new document Additional Recipients Complete the following additional recipients table to automatically send them by email a copy of this form A copy of this form will automatically be emailed to the Vessel contacts and to the Port State contacts not listed here Email address of the Type of recipient Name of the recipient recipient Customs Authority Archipelagic Fishing Port Palabuhanratu West Java epsmdev gmail cor x Customs Author
79. ownload the AREP form at this link Download the AREP AREP Main Details Intended Port of Call Archipelagic Fishing Port Palabuhanratu West Java Vessel Name Olivier s Pride Landing Refuelin Purpose s eee Transhipment ETA 2015 06 04 10 00 UTC Date Submitted 2015 06 14 09 21 UTC Figure 44 AREP submission summary e You are presented with a short summary of your AREP submission and a link to download the final copy of the AREP e An email with the same information will promptly be sent to the various contacts which also gives you a link to check your AREP Vessel File status Advanced Request for Entry in Port AREP olivier master mail com 14 juin 2015 11 21 IOTC AREP submission Dear Olivier Master An advance request to enter port has been submitted via the IOTC e PSM Application You can find the details of the submission below You can download the AREP form at this link Download the AREP AREP information Intended Port of Call Vessel Name Olivier s Pride Archipelagic Fishing Port Palabuhanratu West Java Landing Refueling Purpose s Resupplying Transhipment ETA Thu Jun 04 10 00 00 UTC 2015 You can check your current file status using the following link File Status Disclaimer The IOTC e PSM and its operators and users will be not liable for any inaccuracies and errors in the provided information The e PSM application will be not liable for any direct or indirect l
80. quested to provide the following documents as complementary information following the inspection of the vessel in the port of Archipelagic Fishing Port Palabuhanratu West Java To confirm that the fish on board was taken in accordance with applicable requirements of the IOTC the flag of the vessel must provide the following information documents within 9 days from the date of this request failing to provide the information within the period of time the vessel will be denied use of the port for landing transshipping packaging processing refuelling resupplying maintenance and drydocking in accordance with paragraph 9 1 O Flag State Authorisation to Tranship VMS track From May 1 2015 To Jun 4 2015 Date 14 June 2015 11 09 UTC Name of officer Hermann Fish Figure 58 A RAI PIR PDF document Request for Additional Information following a Port Inspection Report RAI PIR Archipelagic Fishing Port Palabuhanratu West Java XXYY e alink to access directly a web page in the e PSM application where you can consult the status of your current vessel file with access to all previously submitted forms or notifications including the RAI PIR IOTC e PSM application VESSEL FILE STATUS Olivier s Pride IRCS XXYY Port of registration Port de Pointe des Galets RE REPDG IOTC id Vessel owner Olivier Owner IMO id 1234567 Vessel master Olivier Master New Zealand External id Type of vessel Longliners P
81. r choisi E Da O ican 2 gt DIT gt Cry f O Armotralan Eichariace Manarnorna As W Select the issuing authority from the fist Eg AUS Australian Fisheries Management Authority Figure 30 The Relevant Transhipment Authorisation s form filled with information e Identifier enter the number identifier of the transhipment authorisation e Issued by select the Issuing Authority of the transhipment authorisation e Valid from valid to select the dates of beginning and end of validity of the transhipment authorisation using the date pickers e Attachment please attach a scanned copy of the relevant transhipment authorisation To do this click the Select file button and in the pop up file explorer select the relevant file and click the Select button terms may vary depending on your operating system language and web browser Note please make sure that the transhipment authorization file you are uploading is of a reasonable size not more than a couple Megabytes When you have finished completing this section click the Ok button to add this transhipment authorisation to your vessel Repeat the process for each relevant transhipment authorisation Relevant Transhipment authorisation s Provide the information on your Transhipment Authorisation issued by your flag State and information on any Transhipment Authorisation s issued by a Coastal State s if Transhipment s has occurred in the waters of a
82. rall as stated on its registration document Format digit numbers unit meter Example 54 5 Beam Enter the beam of the vessel This is standard information required to enter most ports for berthing and the vessel must provide its beam as stated on its registration document Format digit numbers unit meter Example 12 6 Draft Enter the draft of your vessel This is standard information required to enter most ports for berthing and the vessel must provide its draft as stated on its registration document Format digit numbers unit meter Example 6 5 lt lt T VMS on board the vessel Record if the vessel has a VMS fitted on board the vessel Tick the appropriate box Yes National If the VMS is a national requirement Yes RFMO s if the VMS is a RFMO requirement No if no VMS is fitted on board the vessel Example Yes National VMS Type Record the type of VMS fitted on board the vessel Tick the appropriate box If you have more than one VMS fitted on board Tick several boxes Example INMARSAT Step 3 Vessel contacts Type of contact Select a type of contact from the list Owner Operator Master Fishing master Beneficial owner Agent Example Owner Name of contact Enter the full name of the contact person person Example Olivier Nail Nationality Select the nationality of the contact person from the list Example Australia Telephone Enter the telephone number Use the internation
83. se file to attach the transhipment authorisation then select the file on your computer Transhipment information Date Record the date of transhipment Select the date from the calendar Format DD MM YYYY Example 21 10 2012 Record if the transhipment in port or at sea Tick the appropriate box Location of Record the location of the transhipment operation transhipment Latitude Longitude or name of the port Format Position Latitude DD MM N or S Longitude DDD MM E or W or name of the port Example Position 05 45 S 067 15 E Port Cape Town Name of Record the name of the donor receiving vessel donor receiving Example Futagami vessel Flag State Record the flag State of the donor receiving vessel Select a country name from the list Example Japan ID number Record the REMO number or the IRCS or the NRN or the IMO number of the donor receiving vessel from which fish were received Should the vessel not be registered with IOTC but be registered with another RFMO then record this number Should the vessel not be registered by a REMO record the International Radio Call Sign IRCS or the National Registration Number NRN or the IMO number For example IOTC No 001635 ICCAT No ATOOOJPNO0091 IRCS JAAL Species Record the species transhipped Select a species in the list Example Yellowfin tuna Product form Record the condition or production state of the species as transhipped from the
84. seeeseceeeseueeeeeeseugnsses 52 6 2 Transhipment as a donor vessel TRX TDD ccccooncccnnnccnnccnnnncnnnncnnnnonnanononnnonanononnnonanononnnonanos 54 Appendix Frequently Asked QUESTIONS oooccccconccnnnonoconnnnnncnnnnnacnnnnnnorononanonnononcnnnonanrnnonononnnnnncnnnnnanonos 55 Appendix Il Detailed description of all fields used in the AREP process ooccccccccnocccnnncnnncnonnncnananonononos 57 Acronyms AREP CPC FS IOTC NFV OLT PAD PIR PS PSCA PSM RAI RAI AREP RAI PIR TRX TDD TRX TDR VMS Advance Request for Entry to Port Contracting Parties and Cooperating non Contracting Parties Flag State Indian Ocean Tuna Commission Notification to a Fishing Vessel Offloading declaration Port Activity Dashboard Port Inspection Report Port State Port State Competent Authority Port State Measures Request for Additional Information Request for Additional Information following an Advance Request for Entry to Port Request for Additional Information following a Port Inspection Report Transhipment declaration as a Donor Vessel Transhipment declaration as a Receiver Vessel Vessel Monitoring System 1 Whois this manual for This manual is for the use of vessel owners agents or masters Vessel Representatives whose vessel plans to call in a port in the IOTC Area of Competence If you need any help while using the IOTC e PSM application please refer first to this Manual and its Frequent
85. status of your current vessel file with access to all previously submitted forms or notifications including the PIR User Manual for Vessel Representatives VESSEL FILE STATUS Olivier s Pride IRCS XXYY Port of registration Port de Pointe des Galets RE REPDG IOTC id Vessel owner Olivier Owner IMO id 1234567 Vessel master Olivier Master New Zealand External id Type of vessel Longliners Pole and Line vessels Certificate of registry id Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 EPSM File N IDPAL_Olivier s Pride_FRA_201506165_5 Created on 2015 06 14 09 21 44 0 by Olivier Master Vessel photographs Photo Description Photographer Name Photo upload time Tag General view gr goire 2015 06 13 Photograph of vessel Port Side Stern Vessel contacts Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 006494370987 olivier master mail com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier owner mail com Forms Form Creation date Update date Advanced Request for Entry in Port AREP 2015 06 14 09 21 44 0 2015 06 14 09 21 44 0 Bs Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 14 09 43 15 0 2015 06 14 09 43 15 0 lla Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 14 10 02 06 0 2015 06 14 10 02 06 0 la Notification to F
86. sted in a RAI AREP or PIR 4 1 7 3 Relevant Transhipment Authorisation s In this section you have to provide details about the Transhipment authorisations that have been issued to your vessel and which are relevant to the lOTC PSM process Relevant Transhipment authorisation s Provide the information on your Transhipment Authorisation issued by your flag State and information on any Transhipment Authorisation s issued by a Coastal State s if Transhipment s has occurred in the waters of a Coastal State Identifier issued by Valid from Valid to Attachment Action Add relevant transhipment authorisation Figure 29 the Relevant Transhipment Authorisation s section To add an authorisation click on the Add Relevant Transhipment Authorisation button You will be presented with the Relevant Transhipment Authorisation s creation form Relevant Transhipment authorisation s Identifier FR TRX23456 ud Enter the identification number of the transhipment authorisation Eg T1599 Issued by FRA Ministre de l cologie du d veloppement durable et de l nergie Orthongel gt Select the issuing authority from the fist Eg AUS Australian Fisheries Management Authority Valid from 2015 01 01 From the calendar select the date the authorisation to tranship is starting Valid to 2015 09 01 From the calendar select the date the authorisation to tranship will expire Attachment Choisissez un fichier AUCUN fichie
87. t there are no clear grounds for suspecting that such vessels have engaged in fishing related activities in support of IUU fishing Can my vessel enter a designated port without submitting a request to enter port No it is illegal It is mandatory to provide an advance request of entry in port to the competent authority of the port State and according to the prior notification period it has established How can I attached document to my AREP and what are the documents have to submit with the AREP When you complete a request to enter port at the step 5 of the form AREP you can attached documentation It is recommended to attach the documents listed below it will fasten the processing of your request by the port State and avoid un necessary delay in the response of the port State to grant you entry in port The recommended documents are Authorisation to fish or fishing license issued by your flag State Fishing licenses issued by Coastal States Transhipment authorisations Previous Transhipment declarations Certificate of Registration of the Vessel Fishing logbook corresponding to your last fishing trip Crew list Wells or hold plan However contact the competent authority of the Port State to know exactly the type of documents they request to be provided My vessel has been granted entry into port can my vessel be denied use of port services landing or transhipment of catch Yes if the ports State e finds
88. th an Attachments icon 2 To see the list of request documents and upload the relevant files click on the Attachments icon 2 Note that on this page you can also download all the forms that have been submitted or sent under the current Vessel File simply click on the Document icon 5 to download the relevant PDF RAIPIR OLIVIER S PRIDE FRANCE EU 20150614 Olivier s Pride IRCS XXYY Type of vessel Longliners Pole and Line IMO id 1234567 vessels Types of gear Drifting longline Pole and lines Length 55 0 Beam 13 0 Draft 6 0 Estimated date and time of arrival Port of call Arep received jeu 04 juin 2015 10 00 UTC Archipelagic Fishing Port Palabuhanratu West Java dim 14 juin 2015 Requested documents Type of document Requester comments Response date Response comments Transhipment Declaration O VMS track 2015 05 01 gt 2015 06 04 O Figure 60 The RAI PIR Requested document screen on the Vessel File status page Page 48 of 60 To upload the requested documents click on the icon O in the Action column to open the Document Upload dialog Submit a request document File to upload Choisir le fichier Altachment_1 pdf Response comments The requested VMS track Close Submit Figure 61 The RAI PIR Document Upload dialog e Click the Select file button and in the pop up file explorer select the relevant file and click the Select button terms may vary depending on y
89. th respect to identifier number issuing authority validity fishing areas species and gear s authorised Valid Valid Fishing identifier issued by rae re s Species Gear Attachment Type Action FRA Ministre de l cologie du Albacore tuna Yellowfin tuna Bigeye Drifting 2015 2015 Authorisation i FRA45657 d veloppement durable et de 01 01 12 31 ICCAT IOTC tuna Skipjack tuna Black marlin blue longline Pole fs_license pdf to Fish ATF xG l nergie Orthongel marlin and striped marlin and lines Costal State TZA The Deep Sea Fishing 2015 2015 Albacore tuna Yellowfin tuna Bigeye Drifting x TZABIOTX Authority 03 03 07 15 Zana tuna longline A fied 6 Add Relevant Fishing authorisation Figure 28 the Relevant Fishing Authorisation s section filled with data Note you can delete a fishing authorisation that you might have added by mistake by clicking the Delete icon in the Action column Tip Action icons In a number of sections listing information you have added contacts catches authorisations etc or details about a Vessel File you can click on the following icons x will remove the entry from the list will edit the entry will display the relevant web page will open the relevant PDF 2 will display the list of documents requested in a RAI AREP or RAI PIR O e will trigger the download of the relevant file O 0 e will allow you to upload a document reque
90. the advance request to enter port see 4 1 8 4 below e the Competent Authority of the Port State If you wish so you can add additional recipients to which the AREP will be sent by email e by default the Flag States contacts are listed here but you can remove some or all of them if you think they are not relevant e to add other additional recipients simply click on the Add a recipient button select the type of recipient e g Customs Flags State Port Authority enter the name of the recipient then enter a valid email address for the recipient e to remove a recipient click on the little blue 2 in the Action column Additional Recipients Complete the following additional recipients table to automatically send them by email a copy of this form A copy of this form will automatically be emailed to the Vessel contacts and to the Port State contacts not listed here Email address of the T reci t N of the t Acti ype of recipien ame reciplen pient on Customs Authority Archipelagic Fishing Port Palabuhanratu West Java epsmdev gmail cor x Flag State y CROSS Etel Centre national de Surveillance des P che cnsp france develc x m Select a type of recipient in the fist Enter the name of the institution and Enter the email address of the recipient nter the email address of the oGect a type 07 recipient in 1me nsi the name of the person recipient Add a recipient Figure 42 AREP preview a
91. the IOTC e PSM website http epsm iotc org The format and information of the AREP is defined at annex 1 of the Resolution 10 11 After receiving the AREP form and other information required to determine whether the vessel requesting entry into its port has engaged in IUU fishing or fishing related activities in support of such fishing the competent authority of the port State decides whether to authorize or deny the entry of the vessel into its port 3 Overview of the e PSM process As provided by the IOTC PSM any vessel planning to call in a port in the IOTC Area of Competence must notify the competent authority of the Port State at least 24 hours in advance of the date of the entry into port and within the established advance period of notice The vessel must then wait for the notification by the competent authority of the Port State or for any potential request for additional information before entering into port The whole process is detailed below e Atleast 24hrs before entering into port the master or the agent of the vessel or owner operator submits an AREP to the Port State Competent Authority PSCA e The PSCA examines the AREP and o The PSCA may send a Request for Additional Information RAI AREP to the master or to the agent of the vessel asking for more details the vessel representative receives the RAI AREP and must reply to the PSCA by sending the requested information the PSCA examines the answers and if they ar
92. the port you wish to call see the Designated Ports section on the IOTC e PSM website http epsm iotc org 4 1 1 Howto submit an AREP form There are two ways to fill an AREP form 1 The old way fill in the paper form as specified in annex 1 of the Resolution 10 11 and transmit it to the relevant PSCA 2 The new way go to the e PSM section of the IOTC website http epsm iotc org and start filling an electronic version of the AREP This is the process that is described below 4 1 2 Starting the process e goto the e PSM section of the IOTC website http epsm iotc org e click on the link CREATE AN AREP to start filling an AREP Indian Ocean Tuna Commission ePSM application 10tc Ct A e PSM Library MSc oaae QUICK LINKS E PSM APPLICATION Discovering e PSM Create an AREP Welcome in the e PSM Application Made of three independent modules the e PSM application has been designed and developed to facilitate and assist the Contracting Parties and Cooperating non Contracting Parties CPCs of the IOTC to implement the IOTC Resolutions related to Port State Measures PSM Login to PAD Contact Support IOTC website e Resolution 10 11 On port state measures to prevent deter and eliminate illegal unreported and unregulated nsning o Kes u 03 Relatina to the establishment of a IOTC dramme rin port Landing in port by foreign vessels ition 14 06 On estal Res st shing a programme for tr
93. tifiers listed in the table correspond to your vessel to be absolutely certain that it is your vessel then if so simply click on its name to select it and start filling the AREP form see 0 o if your vessel is not listed in the results double check that your search term was correct and if needed search again using other criteria e g the vessel s call sign IRCS if you really can t find your vessel e g your vessel hasn t yet been registered with IOTC by its flag State or your vessel is registered with another RFMO and calling in port in the IOTC area of competence then you will have to create it see Section 4 1 4 below 4 1 4 Creating a vessel e To create your vessel start by clicking on the Create Vessel button below the list of search results e You will be presented with a series of forms where you will have to enter details about your vessel 4 1 4 1 Vessel identification ADVANCED REQUEST FOR ENTRY IN PORT AREP aa IDENTIFICATION CONTACTS Vessel Identification AUTHORISATIONS amp CATCHES 4 5 6 PREVIEW SUBMISSION This form has been prefilled with the information from the IOTC Record of Authorised Vessels Please verify the information and complete the missing fields and complete the information on VMS National RFMOs or No VMS then select the type of VMS onboard the vessel and transmitting to the FMC of your flag State Name and Type Name of the vessel Enter the
94. us of your current vessel file with access to all previously submitted forms or notifications including the OLT VESSEL FILE STATUS Olivier s Pride IRCS XXYY Port of registration Port Louis IOTC id Vessel owner Olivier Owner IMO id 1234567 Vessel master Olivier Master New Zealand External id Certificate of registry id Type of vessel Longliners Pole and Line vessels Types of gear Pole and lines Drifting longline Length 55 0 Beam 13 0 Draft 6 0 EPSM File N Arc2_Olivier s Pride FRA 201506153 5 Created on 2015 06 02 15 46 54 0 by Olivier Master Vessel photographs Photo Description Photographer Name Photo upload time Tag Vessel contacts Type of contact Name Phone Mobile Fax Email Master Olivier Master 006494370987 0064020190789856 006494370987 olivier otolithe com Owner Olivier Owner 0033479890976 0033675123215 0033479890976 olivier oroux com Forms Form Creation date Update date Advanced Request for Entry in Port AREP 2015 06 02 15 46 54 0 2015 06 02 15 46 54 0 E Request for Additional Information following A Request to Enter Port RAI AREP 2015 06 02 17 30 29 0 2015 06 02 17 30 29 0 ho Notification to Fishing Vessel NFV 2015 06 02 17 53 52 0 2015 06 02 17 53 52 0 la Port Inspection Report PIR 2015 06 04 10 48 08 0 2015 06 04 10 48 08 0 Bs Request for Additional Information following a Port Inspection Report RAI PIR 2015 06 04 11 06 10 0 2015 06 04 11 06 10 0 kb 2 Offloading Declarat

IOTC e-PSM application User Manual for Vessel representatives

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