AMC - Chicago Police Department Directives System
Contents
1. Center AMC Page 7 of 10 5 To show all messages again delete what is in the Start Date End Date and Keyword Search fields Then switch the Type selection to the top most item in the drop list Then click Filter Messages Viewing Message Details and Attachments When one clicks on the message title in any of the lists mentioned in previous sections the user will see the message detail screen ADMINISTRATIVE MESSAGE CENTER MAIN Print AMC Main Page Legacy AMEN Message Page Log In To issue a cancellation correction or additional information to this message please log in REFERENCE 100174 GENERAL MESSAGE DEMO GENERAL EXAMPLE 23 MAR 2011 12 49 GENERAL Post to Archive CPD Intranet Home Page Unit Inbox Faxed Email Select distribution list To 001 DISTRICT 001 003 DISTRICT 003 From HILKERT SCOTT T Telephone No 312 555 1234 SYSTEMS PROGRAMMER 125 INFORMATION SERVICES DIVISION On Behalf Of PUPLAVA DAVID J PROGRAMMER 125 312 333 4444 Message This is an example of a general Message With multi line formatting Attachments EF Tutorials GettingStarted pdf WARNING This message is intended only for the use of the individual or agency to which it is addressed and may contain information that is confidential and or exempt from disclosure under applicable law If you have received this communication in error please notify us immediately by telephon2. PSIT User Manual Administrative Message Center AMC Page 3 of 10 7 AMC Main Page Legacy AMEN Message Page Welcome or02023 ADMINISTRATIVE MESSAGE CENTER MAIN teeter REFERENCE automatically assigned on submit GENERAL MESSAGE TITLE Enter a very brief summary of the message e g Info Department Notice Info Probable Cause Class etc DATE 23 MAR 2011 13 49 Post to Archive cpp Intranet Home Page El unit inbox Faxed Email Select distribution list To ALL UNITS 001 DISTRICT 001 002 DISTRICT 002 003 DISTRICT 003 004 DISTRICT 004 Hold Ctrl to select multiple units i gt From HILKERT SCOTT T Telephone No SYSTEMS PROGRAMMER 125 INFORMATION SERVICES DIVISION On Behalf Of Message Attachments Upload WARNING This message is intended only for the use of the individual or agency to which it is addressed and may contain information that is confidential Fill in the mandatory and optional fields of the message Reference A unique message ID number that will be assigned by the system Automatic Title A short message title or subject line which will be shown in lists of messages such as on the intranet home page or AMC main page search results Mandatory Date This is filled in for you based on the current date Automatic Post To Selects the one or more whays this message will be
3. a time There are paging controls at the bottom of the screen to show page 2 messages 21 40 page 3 messages 41 60 and so forth Version 1 0 City of Chicago OEMC PSIT Administrative Message Center AMC User Manual Page 6 of 10 AMC Main Page Legacy AMEN Message Page Log In ADMINISTRATIVE MESSAGE CENTER MAIN BROWSE SEARCH MESSAGES Start Date End Date Type Status Keyword Search Select y Select a Filter Messages E RE E EE view General Cancellation New On Behalf Test 2 21 Mar 2011 15 39 view General Cancelled New On Behalf Test 2 21 Mar 2011 15 38 view General Cancellation New On Behalf Test 21 Mar 2011 15 34 view General Cancelled New On Behalf Test 21 Mar 2011 15 31 view General Normal asdf 21 Mar 2011 15 09 view General Cancellation asdf 21 Mar 2011 13 13 view General Cancellation asdf 17 Mar 2011 12 10 view General Cancelled asdf 17 Mar 2011 11 59 view Lost Cancellation Changed 17 Mar 2011 11 07 iew Hospitalization Cancellation asdfa 17 Mar 2011 11 04 view Death Cancellation asdf 17 Mar 2011 11 03 view Gang Cancellation asdf 17 Mar 2011 10 51 view General Correction New Message wtih Special 17 Mar 2011 08 56 view General Corrected Additional Info New Message wtih Special 17 Mar 2011 08 51 view General Correction David Test 17 Mar 2011 08 37 iew General Cancellation David Test 16 Mar 2011 14 37 view General Cancelled David Test 16 Mar 2011 14 24 view General Corrected Additional
4. distributed Archive All messages are archived by default This ensures that the message is searchable and can be retrieved on the main AMC screen Home Page Check this if this is a priority message to be displayed on the intranet home page Only the X most recent messages with this checkbox are displayed on the home page Unit Inbox If checked a link to this message will be sent to the Message Inboxes of the Unit s listed in the TO field below Faxed This option will not be available until future releases of the application This will cause the message to be sent to the existing AMFN fax stream mechanism Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 4 of 10 10 11 12 13 14 15 Email This option will not be available until future releases of the application This will allow the selection of individual emails or distribution groups to receive copies of the message via email To Select All units or a Single unit as the recipient of the message The ability to select multiple units or groups of units will be added in a future release Mandatory From This is filled in for you based on your login ID Automatic On Behalf of If you were delegated to create a message on behalf of your commanding officer or another person in your unit then enter that person s name title unit and telephone number here Optional Message This is the f
5. City of Chicago OEMC PSIT Administrative Message Center AMC User Manual Version 1 0 Overview This document is the user manual for the Administrative Message Center AMC intranet application The AMC replaces the existing AMFN Administrative Message Fax Network process with an intranet based tool The AMFN has been a cumbersome manual process of creating paper memos in a variety of formats and faxing them to a distribution hub The new AMC provides these advantages One step process for drafting and sending administrative messages Allows priority messages to be displayed on the intranet home page Allows messages to be routed through the existing Unit Message In Boxes in CLEAR Provides full text search for finding messages Allows file attachments to be downloaded Adds a measure of security Audience This manual serves two different groups of users Message Readers Anybody with access to the police intranet can search for and read administrative messages Message Authors Any user with sufficient role privileges can create and distribute new administrative messages or issue corrections or cancellations for existing administrative messages Accessing the Application All users access the application with a web browser by starting on the intranet home page http clear chicagopolice local There the user will see recent priority messages and will also see a button called More Administrative Messag
6. Info David Test 16 Mar 2011 14 23 view General Normal David Test 15 Mar 2011 17 52 view General Cancelled asdf 15 Mar 2011 14 58 2 On the top of this page is a Keyword Search field and other controls to filter messages To search for a message enter a search word or phrase under Keyword Search and then click Filter Messages All messages that contain the search terms in their titles or in their full message text will show up in the list below Notice that the list of matching messages will only display 20 messages at a time When more than 20 messages match there are page number links at the bottom of the list More on Filtering Messages 1 2 One can change the sort order of messages in the list by clicking on the column headers To show all messages of a certain type leave the Keyword Search field blank and select the desired message type from the Type drop list To show only messages created within a certain date range click the calendar controls under Start Date and End Date and select a date range Notice that Filter controls are always combined Thus if you select a message type AND enter a date range AND enter a keyword search then only messages of the selected type that were created in the selected date range and that match the search term are shown This can easily cause zero messages to be displayed Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message
7. age s attachment is not copied to the new message You can add a completely new attachment on this form 8 Follow the instructions for Creating a new Message and press Continue when done or Cancel to abandon changes 9 As with new messages changes do not take effect right away when you press continue Instead you are taken to a review screen where you must click Save Changes before they will take effect Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 9 of 10 Cancelling an Existing Message This section is for Message Authors Message Authors can post cancellations of an existing message that has already been distributed Note that this creates a cancellation announcement in the form of a new message with a unique reference number The original message remains in the system but it is marked as having been cancelled The cancellation announcement will display a link back to the original message The original message will be clearly marked as having been cancelled and it will display a link to it s cancellation announcement Note there is no mechanism in this system to completely delete a message This is done to preserve the historical chain of communication 1 To post a cancellation start by accessing the original message using any of the methods described in the section titled Reading Administrative Messages 2 Onthe top of the message is a l
8. e and destroy the original Any unauthorized copying or dissemination of this communication is prohibited CITY OF CHICAGO DEPARTMENT OF POLICE 3510 SOUTH MICHIGAN AVENUE CHICAGO IL 60653 Different formats than that of the general message above will be shown depending on the message type If the message has a file attachment it can be accessed by clicking the link at the bottom of the message details You can right click the link and select Save Target As to save the file to your hard drive If you left click the behavior will depend on the file type and the security settings of your browser In some cases you will be given the option to Open or Save the attachment Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 8 of 10 Note that if you select Open the program to view the attachment such as Microsoft Word for doc files may open in another window behind the one you are looking at and you will not see it until you switch to that window by clicking in the windows task bar Or by pressing Alt Tab Correcting an Existing Message This section is for Message Authors Message Authors can post corrections to an existing message that has already been distributed Note that this creates a new message with a unique reference number The original message remains in the system but it is marked as having been corrected The new message will display a link back to the me
9. es below the list of priority messages that takes them to the AMC Main Page No login is required to browse search and read administrative messages Message Authors will be asked to log in with their CLEAR Id s at the time they create a new administrative message or post a correction cancellation to an existing one City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 2 of 10 Creating a New Message This section is for Message Authors Currently only users with the equivalent rank of Lieutenant or above can create messages Authority can be delegated to other personnel by submitting request form to the security group 1 Go to the intranet home page http clear chicagopolice local Click the More Administrative Messages below the list of priority messages on the intranet home page to get to the AMC Main page At the top right of the Administrative Message Screen click New Message If not already logged into the AMC the Message Author will now see the login screen The normal CLEAR user ID PC and password will grant access but only if the user has sufficient authorization After successful login the user will be prompted to Select a Message Type and then click the Create button The user will then see the message edit form This form will have different fields depending on the selected message type Below is the general message form Version 1 0 City of Chicago OEMC
10. ine stating that you must be logged in to post a correction Click the login link 3 Log into the application using your pc clear account You must have message authoring privileges same as for creating a new message to access this feature 4 Once logged in you will see buttons to Cancel Message or Post Correction at the top of the message you are trying to correct 5 Press Cancel Message 6 You will then see a confirmation screen 7 Press Save Changes To post the cancellation End of User Manual Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 10 of 10 This document was prepared by Contributors Scott Hilkert David Puplava P O Shantella Jenkins Clarity Partners LLC Clarity Partners LLC OEMC PSIT 22 W Washington STE 1490 22 W Washington STE 1490 3510 S Michigan Ave Chicago IL 60602 Chicago IL 60602 Chicago IL 60653 Version 1 0
11. pper right of the screen If the message is correct click the Save Changes command in the upper left of the form At this time your message will be saved to the system and will be distributed according to the Post To options you selected You will be redirected to the AMC Main Page where you will see your new message at the top of the list Reading Administrative Messages There are four ways to access administrative messages Select recent high priority messages listed on the intranet home page Browse and search for messages on the AMC main page Access this page by clicking More Administrative Messages below the list of priority messages on the intranet home page Version 1 0 City of Chicago OEMC PSIT User Manual Administrative Message Center AMC Page 5 of 10 Links to certain messages will be sent as Unit Message Box items within the CLEAR system Each message has its own unique browser link to the message details screen for that message This link can be pasted into other documents and emails for people who want to reference an administrative message Additional ways of accessing messages will be added in future releases of the application Searching for Administrative Messages 1 Click the More Administrative Messages below the list of priority messages on the intranet home page to get to the AMC Main page 2 At first all messages are displayed by default Only 20 messages are displayed at
12. ssage it is correcting The original message will be clearly marked as having been corrected and it will display a link to the new message that serves as it s correction This is done to preserve the historical chain of communication 1 To post a correction to a message start by accessing the original message using any of the methods described in the section titled Reading Administrative Messages 2 Onthe top of the message is a line stating that you must be logged in to post a correction Click the login link 3 Log into the application using your pc clear account You must have message authoring privileges same as for creating a new message to access this feature 4 Once logged in you will see buttons to Cancel Message or Post Correction at the top of the message you are trying to correct 5 Press Post Correction 6 You will then see a form where you can make changes to the original message Note that the original message is not being changed A new unique correction message is being created that will show a link back to the original message Print AMC Main Page Legacy AMEN Message Page Welcome ADMINISTRATIVE MESSAGE CENTER MAIN eae mires ane eee THIS MESSAGE PROVIDES CORRECTIONS OR ADDITIONS TO MESSAGE 100171 REFERENCE 100173 GENERAL MESSAGE CORRECTED DEMO GENERAL TEST 2 23 Mar 2011 12 46 GENERAL Post to Archive CPD Intranet Home Page Unit Inbox 7 The original mess
13. ull text of the message Optional There are no rich formatting features or spell check capabilities These may be added in a future release Attachments To add a file attachment such as a pdf or doc file click the browse button which opens the Choose File window find your file on your local PC and click the Open button When back on the AMC message form click the Upload button You can only have one attachment per administrative message as of the current software release If you selected the wrong file you can press the delete button to remove the selected attachment and then select a different file to upload Then press the Continue button at the upper left of the message edit form You will then see the review page for the message you just created This looks just like the message detail screen except it has different commands available in the upper left At this time the message has not yet been saved in the system and has not yet been distributed to unit in boxes emailed or posted on the intranet home page Review the message for errors If you want to make changes to the message contents or to the distribution options press the Edit button at the top left and you will go back to the message edit form Make your changes and press Continue on that form If you want to abandon your message and never send it just navigate away from the current review page for example click the Log Out link in the u
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