holder reporting online system user manual
Contents
1. Select File To Upload Add to Submission Page 13 of 38 3 1 1 Upload Electronic File s Option 3 1 1 1 ELECTRONIC FILE S UPLOAD AND VALIDATION FLIreasureHunt org Holder Reporting Online System Report Filing Options There are two options for filing your unclaimed property report s Select the tab below and proceed with your submission WARNING The unclaimed property report s must be completed and submitted within five 5 business days or unsubmitted report s will be deleted Upload Electronic File Input Zero Reports This option allows you to upload the electronic file s for your unclaimed property report s to be submitted 1 Click the Browse button to select your electronic file to be submitted and then click the Add to Submission button After all electronic files and zero reports if applicable have been added click the Continue button Select File To Upload Add to Submission Report Content Type Type Test Cash and Stock 20120927 165910 txt Electronic text olsin 54 Delete File Name Size Delete Packet 79486 20120928 122906 txt Electronic text plain 11 KB Delete The Upload Electronic File option is used to submit your electronic file created in the required NAUPA format You can upload multiple electronic files through this application Q Browse Button Click to select the file containing the NAU2. HOLDER REPORTING ONLINE SYSTEM USER MANUAL Updated December 2012 Page 1 of 38 Contents Ts INTRODUCTION 3 1 1 OVERVIEW 3 1 2 PURPOSE einem AMA M MU 3 2 REGISTER TO USE THE SYS DE Mcscciisssceccsvsccesdscsisncscesesssicsssosssedecsessseagoschonsesecesecessbausecsadsneceossavdeanstesssoscseveceses 4 2 1 ONLINE FILING USER REGISTRATION PAGE 6 2 1 1 Reg irements to NET RERO 7 2 1 2 Registration Page Fields 5 7 2 2 HOLDER CONTACT INFORMATION PAGE cccsessscescceceessececececseseseeececececseueseceeeeecsesaseseeececeesesasseseeeceenensaaeeeeess 8 2 2 1 Holder Contact Information Page Fields Specifications eese eere ener enne 9 3 HOLDER REPORTING ONLINE SYSTEM DASHBOARD ecce ee seen sosta seen esten sese setas 10 3 1 ADD NEW REPORT OPTION 11 3 1 1 Upload Elecironic File s Option er i 14 3 1 2 Input Zero Repori s eic Yea Cy rti He Lee e yee tes Ue IRI pl HEU E FARE ES 19 3 1 3 File s Summary Page eee Rp CRAT HEURE ca ea ap LEE 21 3 1 4 Payment Selection Options rerit p y te e HS Lope rto Pete t re Te 22 32 PENDING REPORTS OPTION ER ERE RD n 29 3 3 ERROR REPORTS OPTION E cere e be e vc EA Pepe Ve voa 30 3 4 IREPORT HISTORY OPTION i eee
3. 2 Must be greater than 1 character Save Button Click this button to save your information and go back to the Dashboard page Cancel Button Click this button to take you back to the Dashboard page Page 36 of 38 3 9 CONTACT INFO OPTION FLlIreasureHunt org Deme Pens Com teg Holder Contact Information 22 Please review the below holder contact information that is stored our database and make correction as needed then click the Update Continue Button DENOTES A REQUIRED FIELD Holder Contact Information First Last Middle Contact Name T Contact Phoas orea Code Number T Extension Number Contact Fax Area Cone mier Number Contact Email Address L _ Contact Street Address Address Line 2 Address Line 3 City State Zip Code Ci State Zi 3r uc Select A Value e Update Continue This screen can be used to revise or update holder contact information currently in the Bureau s database for the holder number you entered a Contact Name First Last and Middle Names must be alpha and more than 1 character Contact Phone Number Area Code Number and Extension Area Code must be 3 digits Number must be 7 digits no dashes or spaces Extension not more than 10 digits Page 37 of 38 Contact Fax Number Area Code and Number Area Code must be 3 digits And Number
4. 24 of 38 Payment Information for FL Unclaimed Property ID Payment ID 103504211 1781 Payment Accou Personal Personal Business Business wo ial Checking Savings Checking Savings Name on Bank Account SEE This transaction will be applied today to your Florida Unclaimed Property ID Number Please allow 3 additional business days for this payment to post to your bank account Continue Cancel 1 e Whereville NJ 00000 ru pss 4 d s PAY Suman Or D Ot aaa RIVA 8 DOLLA 8 9 56 002 1 The name on the account is found at the top of your check 2 The Bank Routing Number is found on the bottom of your check between the two colons 3 The Bank Account Number is found on the bottom of your check after the nine digit bank routing number Remit Information Section This section will be pre populated with information obtained from you report submission on the Holder Reporting Online System The total payment amount will be from the File s Summary page See Section 3 1 3 Payment Information Section Name Bank Account Input the name on the bank account from which you will be making payment a Bank Routing Number ABA Enter the bank routing number as provided in the John Doe example above Page 25 of 38 Q Banking Account Number DDA Enter the bank account number as provided in the John Do
5. Click to take you back to the previous page Certify and Submit Filing Button Click this button to take you to the Payment Selection Options page See Section below Remember to verify the accuracy of the submitted reports read and check the box to agree with the report certification statement You will receive an error message if the box after the report certification statement is not checked 3 1 4 Payment Selection Options Log Out PAYMENT SELECTION OPTIONS PAYMENT REMITTANCE IS NOW DUE Total Cash to be remitted 4 189 75 The Bureau of Unclaimed Property is now able to accept electronic ACH payments via Bank of America To use this free service select the Pay Online option Please select a payment option for the cash property and click Continue NOTE Prior to selecting the Pay Online payment option you should contact your financial institution to ensure there are no existing ACH blocks on your account Your bank will require our ACH Company ID number 73177674 for this payment Pay Online TEM Ta temember to have your bank remove ACH blocks Pay via Wire Transfer Remember to include your coupon Mailin check Remember to include your coupon For Share and Tangible property remittance instructions go to the Payment Remittance tab found on the Unclaimed Property Reporting Information page WARNING THE UNCLAIMED PROPERTY REPORT IS CONSIDERED FILED ONLY UPON RECEIPT OF BOTH THE REP
6. and be valid for the Company FEIN entered You will receive an error message if you input a UPID that is not valid for the FEIN that was entered FEIN Must be 9 numbers and be valid for the Unclaimed Property ID entered You will receive an error message if you input an invalid FEIN for the UPID that was entered Report Year Enter the four digit year for which the property is being reported Example For the report period ending December 31 2010 the report year will be 2010 For the report period ending December 31 2011 the report year will be 2011 It cannot be a year subsequent to the current year Save Button Click this button to perform an edit check to ensure that no report was previously submitted for the report year entered or the current file s uploaded do not have a report with the same UPID and report year The information will be saved if it passes the edit check NOTE a zero report cannot be submitted if a report was previously submitted for the report year entered Cancel Button You will be prompted with a message to confirm the cancelation Click the OK button to go back to the Report Filing Options page or click the Cancel button to return to the Add New Zero Report page Page 20 of 38 Are you sure you want to cancel All information entered will be lost Click OK to Continue 3 1 3 File s Summary Page Holder Reporting Online System File s Summary Below is a summary of t
7. certa bee ese beUo e Y eR 31 3 5 PENDING PAYMENTS b ca be b eie evene Ec 32 3 6 OUTSTANDING PENALTIES eere bc p 33 3 7 USER PROFILE oo bb aav debe eerte cheveu e EE ER pe p E ERE E VES eue 34 3 8 LOGIN PROFILE OPTION ve esee bee ev Ye veas bebe cese epe 35 3 0 CONTACT INEO OPTION carre berg Ee E e eve e 37 Page 2 of 38 1 INTRODUCTION 1 1 OVERVIEW The Holder Reporting Online System has been designed to provide a safe and secure environment for entities holders to report and remit unclaimed property to the Florida Department of Financial Services Bureau of Unclaimed Property 1 2 PURPOSE The purpose of this document is to provide a simple yet comprehensive training manual for users of the Holder Reporting Online System This manual contains a detailed explanation of all the options available from registering to report submission and payment Page 3 of 38 2 REGISTER TO USE THE SYSTEM To register to use the Holder Reporting Online System click on the register to file online button located under the Instructions tab or the REGISTER button located under the Online Filing tab as indicated by the red arrows below P Unclaimed Property Reporting Information Chapter 717 Florida Statutes and Chapter 591 20 Florida Administrative Code provide the requirements for holders i e corporations retailers public entities etc to report and remit unc
8. error to be corrected In addition the line number on the electronic file that contains the error will be provided Please review the Reporting Instructions Manual to assist you in resolving these errors IMPORTANT These errors must be corrected on the electronic file before it will be accepted by the Bureau Page 17 of 38 NOTE Not every error is detectable by the system mostly name error s are not detectable in this application You will be contacted by the Bureau if your report contains name errors or other questionable information that must be clarified or corrected 3 1 1 4 ELECTRONIC FILE UPID ASSOCIATION PAGE The purpose of this screen is to match each report to the UPID number under which the report is being filed Home Events Contact Us Holder Reporting Online System Associate UPID to Electronic Report s Please enter the Unclaimed Property Identification Number UPID associated with the electronic report s then click Continue Please click the Report Filing Options Page button to delete files from this submission IMPORTANT Please print a copy of this page for your records once all Unclaimed Property Identification Number s have been entered DENOTES A REQUIRED FIELD UPID Error Codes Code 1 The Company FEIN is not valid for the UPID you entered Code 2 Invalid Zero Report Report previously submitted for the same UPID and report year Code 3 Please input a valid UPID or c
9. plain 6KB Tangible Only Test File 20120920 1450323 txt Electronic text plain 83 KB e View Errors Select An Option Below Then Click The Continue Button By selecting this option you can remove the rejected file s and continue with the submission of the valid file By selecting this option you can save the valid file s for later submission with the corrected file Saved valid file s will be maintained for 5 business days Add Another File Continue a e Indicates the file is valid and you may continue with the process a Indicates the file is NOT valid and must be corrected before you can continue with the process Page 15 of 38 The radio button gives you the option to keep the valid file for later submission or delete the invalid file and continue the rest of the process with the valid file View Errors Click this link to display the Electronic File Error Report as shown below in section 3 1 1 3 The errors listed on the electronic file must be corrected before it will be accepted by the Bureau To correct the error you will have to correct the original file that was uploaded and re upload to the system Add Another File Button Click this button to take you back to the Report Submission Options page where you can upload your corrected electronic file or other unclaimed property report files Electronic Files or Zero Reports Continue Button Click this button when you have uploaded all of your u
10. the electronic report in the TNR B EETA li required NAUPA Standard Format Misce neous Papers List for Financial Institutions A list of miscellaneous papers that should not be remitted to NAUPA Standard Format contains information on the the Department required format for submitting electronic reports Bank Inventory Sheet for Financial Institutions designed to assist financial institutions to inventory abandoned Submitting Your Reports s safe deposit boxes and make the inventory process After preparing your report you may submit the report with more efficient remittance either by mail or online Emailing your report is not acceptable Before submitting online you must register to file online and also have a Florida assigned Unclaimed Property Identification Number Florida Assigned Unclaimed Property Identification Number If you have not been provided an Unclaimed Property Identification Number or if you do not know your Unclaimed Property Identification Number click here Page 4 of 38 Home Events Contact Us Unclaimed Property Reporting Information Chapter 717 Florida Statutes and Chapter 591 20 Florida Administrative Code provide the requirements for holders i e corporations retailers public entities etc to report and remit unclaimed property If you are searching for unclaimed property for yourself or a loved one go to Unclaimed Property Search Report Filing Deadl
11. 2 1 Holder Contact Information Page Fields Specifications Contact Name First Last and Middle Names must be alpha and more than 1 character Contact Phone Number Area Code Number and Extension Area Code must be 3 digits Number must be 7 digits no dashes or spaces Extension not more than 10 digits Contact Fax Number Area Code and Number Area Code must be 3 digits and Number must be 7 digits Contact Email Address Must be in a valid email address format Contact Street Address Address Line 2 and Address Line 3 Must be a valid mailing address City Must be a valid city State Must be a valid state Zip Code Must be 5 or 9 numbers no dashes or spaces Update Continue Button Click this button to save your information and continue to the Holder Reporting Online System Dashboard page Page 9 of 38 3 HOLDER REPORTING ONLINE SYSTEM DASHBOARD Phillip Carlton Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are 222 day s until the April 30 2013 filing deadline Add New Pending Reports Error Reports Report History Payments Outstanding Penalties 7 L Login Profile Contact Info The above screen will be displayed upon successful access to the Ho
12. 222 day s until the April 30 2013 filing deadline Add New Pending Reports Error Reports Report History El Payments Outstanding Penalties Page 34 of 38 3 8 LOGIN PROFILE OPTION Home Events Contact Us User Profile Information Registration DENOTES REQUIRED FIELD First Last Name r 1 4 L Area Code Number Ext Phone Number Email Address Re Enter Email Address Cancel Edit Password Edit Security Question 1 Select Security Question e Answer 1 _ must be greater than 1 character Security Question 2 Select Security Question 2 must be greater than 1 character This screen can be used to update or revise selected information captured in the Registration process Name First and Last Names must be alpha and more than 1 character Phone Number Area Code Number and Ext Area Code must be 3 digits Number must be 7 digits no dashes or spaces Extension not more than 10 digits Email Address Must be in a valid email address format Q Re Enter Email Address Must be in a valid email address format and be exactly what was entered in the Email Address above Page 35 of 38 Security Question 1 Question must be selected Answer 1 Must be greater than character Security Question 2 Question must be selected Answer
13. Button Click this button to take you back to the Holder Reporting Online System Dashboard page Continue Button Click this button to save your information and continue to the Report Submission Options page Page 12 of 38 Report Submission Options You have two options for filing your unclaimed property report s Upload Electronic File s This option is used to submit unclaimed property report s that are in the NAUPA format and ready to be uploaded Files not in the NAUPA standard format will not be accepted Q Input Zero Report s This option can only be used if you do not have any unclaimed property to report this year for your organization NOTE You can submit an unclaimed property report for each option as long as it meets the requirements for the selected option F LIreasureHunt org Home Events Contact Us Log Out Holder Reporting Online System Report Filing Options There are two options for filing your unclaimed property report s Select the tab below and proceed with your submission Upload Electronic File Input Zero Reports This option allows you to upload the electronic file s for your unclaimed property report s to be submitted 1 Click the Browse button to select your electronic file to be submitted and then click the Add to Submission button After all electronic files and zero reports if applicable have been added click the Continue button
14. ORT AND THE PAYMENT REMITTANCE Page 22 of 38 Payment Remittance is due when you file your unclaimed property report There are three 3 options for submitting your cash payments for the cash properties on your unclaimed property report Pay Online ACH eCheck Select this option to make an electronic ACH payment via a secure Bank of America website without any charges or fees IMPORTANT Before utilizing this option you should contact your financial institution to ensure there are no existing ACH blocks on your account Your bank will require our ACH Company ID number B596001874 for this payment Pay via Wire Transfer This option will take you to the wire transfer instructions page where you will find information about how to submit a wire transfer in Check Although not a preferred option checks are allowed and this button will take you to the mail in check instructions page You must enclose a copy of the coupon should you select to pay by check See page 33 3 1 1 6 PAY ONLINE Selecting this option from the above screen will open up the page below and help you identify some of the information required in order to process your online payment Home Events Contact Us Holder Reporting Online System Online Payment Instructions You have selected the Pay Online payment option Once on the Bank of America website your Reporting ID and the report s loaded will be displayed to co
15. PA formatted report you intend to upload Add to Submission Button Click to upload your electronic file to be submitted a Delete Click on this link to delete your file in case the wrong file was uploaded Page 14 of 38 Continue Button This button will be active once a file is uploaded Click this button once all your electronic files are uploaded This action will validate the report and indicate whether the file is valid or not as indicated on the screen below 3 1 1 2 ELECTRONIC FILE SUMMARY PAGE WITH ERROR Holder Reporting Online System Report s Validation Thank you for your patience The uploaded electronic file s contains error s that must be corrected before submitting to the Bureau of Unclaimed Property Click View Errors to view the errors Please review the 1 Reporting Instructions Manual to assist you resolving these errors Once you have corrected the file repeat the steps to submit your file s NOTE You have the option of proceeding with the submission of the valid file s or saving the valid file s for later submission with the corrected file Saved valid file s will be maintained for 5 business days WARNING Reports that have errors will be deleted The Error Report will be maintained under the Reports link on Holder Reporting Online System Dashboard page Report Content Error File Name T T Size Is Valid ont File 1 1 20120920 141230 txt Electronic text
16. age on the left Q Back Button Click to take you back to the Unclaimed Property Reporting Information Submit Button Click this button to continue An email confirming your registration will be sent to the email address provided in the registration process above 2 2 Holder Contact Information needed then click the Update Continue Button HOLDER CONTACT INFORMATION PAGE F LI reasureHunt org Please review the below holder contact information that is stored in our database and make any correction as 22 Events Contact Us Log Out DENOTES A REQUIRED FIELD Holder Contact Information First Last Middle Contact Name Contact Phone Area Code dam i RE Number Contact Pax Area Code tember Number Contact Email Address Contact Street Address Address Line 2 Address Line 3 City State Zip Code Ci State Zi pa Ian i tur i Select A Value x Update Continue The above holder contact information screen will appear the first time after you submit you registration and also periodically for updates It will be pre populated with the holder contact information currently available in the Bureau s database that matches the UPID number you have Page 8 of 38 entered You are required to verify and update the contact information where applicable and then click the Update Continue button to save your changes and continue 2
17. e example above Continue Button Will take you to the Bank of America Confirmation page Cancel Button Will take you to the page below where you will have to select to exit service or go back to the previous page If you choose exit service your payment will not be saved or processed and you will have a Pending Payment in the Holder Reporting Online System If you cancel this transaction your one time payment will not be saved or processed ExitService Go Back Exit Service Button Will take you back to the Payment Selections Options page GoBack Button Will take you back to the previous page Page 26 of 38 BANK OF AMERICA CONFIRMATION PAGE i FLTreasureHunt Please verify that all the information below is correct and select CONFIRM to schedule your payment If the information is inaccurate select MODIFY to make any required changes By clicking CANCEL your payment will not be processed and your session will be ended Challenge Question Remit information o Contact Name TEST TESTOR TA TEST STREET City State Zip TALLAHASSEE FL 32301 Verify Payment Information Confirm Modify Cancel Powered by Online Resources Corp Provided by Bank of America Page 27 of 38 Challenge Question Section Q Question The question will relate to information provided during the
18. gistration Page Fields Specifications a Name First and Last Names must be alpha and more than 1 character Phone Number Area Code Number and Extension Area Code must be 3 digits Number must be 7 digits no dashes or spaces Extension not more than 10 digits Email Address Must be in a valid email address format Q Re Enter Email Address Must exactly match what was entered for the Email Address Q Desired User ID Must be alpha numeric or a combination of both and be exactly 8 characters long Desired Password Must contain 1 lowercase letter 1 uppercase letter 1 special symbol like amp 1 number from 0 9 and be at least 8 character long Q Re Enter Password Requires you to repeat the desired password Q Company FEIN Must be 9 numbers no dashes or spaces and should match what we have in our system for your UPID Q Unclaimed Property ID Must be numeric and be valid for the Company FEIN entered You will receive an error message if you input a UPID that does not match what we have in our system against your FEIN Security Question 1 Question must be selected Answer 1 Must be greater than 1 character Q Security Question 2 Question must be selected Answer 2 Must be greater than 1 character Page 7 of 38 page Statement Check Box Must be checked to proceed with registration Q Input Text from Image Must match to exactly what is in the im
19. he file s that contain unclaimed property report s you have submitted Please review the statement check the box and then click the Certify and Submit Filing button File Name Total Cash Amount Total Shares Total S D B File 1 1 20120920 141230 65 01 0 0000 0 OnlineZeroReportFilling txt 50 00 0 0000 0 Total Cash to be reported and remitted 65 01 Total Shares to be reported and remitted 0 0000 Total Safe Deposit Boxes to be reported and remitted 0 Total Manually entered Zero reports to be reported and remitted 1 I drer dsfer state that I have caused to be prepared and have examined this report s of property presumed unclaimed under Chapter 717 Florida Statutes for the period as stated and will remit the total amount of items reportable to the FLORIDA DEPARTMENT OF FINANCIAL SERVICES I further state that I am duly authorized by the holder herein to execute this report and I believe this report is true correct and complete as of this date except for such property as has since ceased to be unclaimed By checking this box you certify that the above is true ast Page 21 of 38 This page provides a summary of each electronic file and zero report you have uploaded and awaiting submission to the Bureau of Unclaimed Property Certification Statement Check Box You must read the statement and check the box before you can submit your report to the Bureau Q Back Button
20. he person who is authorized by the holder to execute and submit the unclaimed property report s Page 11 of 38 F LI reasureHunt org Home Events Contact Us Holder Reporting Online System Submitter s Contact Information You have selected the Submit New Report option Before continuing with your unclaimed property report submission the following is required 1 You must have the Florida assigned Unclaimed Property Identification Number UPID for each report to be submitted 2 You will need your bank routing number and account number if you select our online payment option 3 If you are submitting your unclaimed property report in an electronic file it must be in the NAUPA standard format Please provide the below information for the person who is authorized by the holder to execute the unclaimed property report s DENOTES REQUIRED FIELD Name of Person First Last Title E Telephone Number ae Number Extension Email Address L Back Continue Name of Person First Last and Middle Names must be alpha and more than 1 character a Title Can be alphanumeric and must be more than 1 character Telephone Number Area Code Number and Extension Area Code must be 3 digits Number must be 7 digits no dashes or spaces Extension not more than 10 digits Email Address Must be in a valid email address format a Back
21. iew and print your coupon You must enclose a copy of the coupon should you select to pay by check Page 32 of 38 3 6 OUTSTANDING PENALTIES Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are 221 day s until the April 30 2013 filing deadline Add New Pending Reports CLICK To Close Outstanding Penalties Error Reports L Report History ds y y Payments MEE Outstanding Penalties 33983 05 14 2012 2011 110 00 32 21 0 00 0 00 142 21 User Profile 0 00 142 21 F Login Profile Totals Contact Info mm Pay Penalties On Line Q Outstanding Penalties Click on this link to view all outstanding penalties as shown above Q Pay Penalties On Line Button Click on this button to take you to the online payment instruction page where you may pay your penalties through a secure Bank of America site Page 33 of 38 3 7 USER PROFILE Home Events Contact Us Phillip Carlton Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are
22. ine The next unclaimed property report and remittance are due April 30 2013 for property that will become unclaimed as of December 31 2012 FLORIDA IS NOT A NOVEMBER 1st FILING STATE Prior year reports and remittance that were not submitted by the annual due date may be assessed a penalty per Chapter 717 Florida Statutes You may either file online or continue to file by mail Instructions Online Filing Online Filing Before you begin After registering to use the Holder Reporting Online System Prior to submitting your report online you must you may use it to submit required unclaimed property reports 1 REGISTER to file online and remittance in a safe and secure environment 2 Prepare your report s in the NAUPA standard Instruction Manual format Get free NAUPA endorsed software that will create the electronic report in the required format Review the Reporting Instruction Manual before you begin It contains information such as property types due diligence Have ready requirements report due dates dormancy periods etc Before accessing the Holder Reporting Online System you must have 3 The Florida assigned Unclaimed Property Identification Numbers for each report to be submitted If you do not know your organization s Unclaimed Property Identification Number or you would like to request one please click here for instructions 4 The bank routing number and account number to be used for the o
23. laimed property If you are searching for unclaimed property for yourself or a loved one go to Unclaimed Property Search Report Filing Deadline The next unclaimed property report and remittance are due April 30 2013 for property that will become unclaimed as of December 31 2012 FLORIDA IS NOT A NOVEMBER 1st FILING STATE Prior year reports and remittance that were not submitted by the annual due date may be assessed a penalty per Chapter 717 Florida Statutes You may either file online or continue to file by mail Review the Reporting Instructions Manual before preparing Holder Education Workshops Seminars Information on holder and submitting the unclaimed property report and remittance education workshops and seminars Preparing Unclaimed Property Report Payment remittance is due when you submit your report regardless of whether you submit by mail or online A report identifying 25 or more properties must be in the required NAUPA Standard Format for electronic filing A report Financial Institution Safe Deposit Box Reporting identifying fewer than 25 properties may be submitted using dp B SIME Numismatic List for Financial Institutions View details on the Department s reporting forms found under Filing by Mail GNE the Department in their original form due to their Electronic Reporting Software and Instructions is free NAUPA numismatic or collectible value endorsed software that will create
24. lder Reporting Online System This screen lists all the available menu options for the online system Add New Select this link when you are ready to submit an unclaimed property report to the Bureau IMPORTANT Your electronic file must be in the required NAUPA format Pending Reports Select this link to view unclaimed property reports loaded into the online system that have not yet been submitted to the Bureau Error Reports Select this link to view the error report s for rejected unclaimed property report s Report History Select this link to view the list of unclaimed property reports submitted to the Bureau through the online system Page 10 of 38 3 1 ADD NEW REPORT OPTION Reports m Add New Pending Reports Error Reports L Report History Payments Outstanding Penalties banal L e lL Contact Info FLlIreasureHunt org Log Out Phillip Carlton Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile NOTE There are 222 day s until the April 30 2013 filing deadline This link will take you to the options available for submitting your unclaimed property report When the Add New Report option is selected you will first be taken to the screen below to input information for t
25. mission Date user Profile Tangible Only Test File 20120920 145033 html 7738 Sep 20 2012 2 50 PM j Login Profile File 1 1 20120920 135722 html 7738 Sep 20 2012 1 57 PM XO Sentact Info File 1 1 20120920 135644 html 7738 Sep 20 2012 1 56 PM File 1 1 20120920 135506 html 7738 Sep 20 2012 1 55 PM File 1 1 20120920 135122 html 7738 Sep 20 2012 1 51 PM Error Reports Button Click this button to display all files with error s The error must be corrected before the file can be processed and submitted To see the errors on the file click the link to open the text file Page 30 of 38 3 4 REPORT HISTORY OPTION Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are 221 day s until the April 30 2013 filing deadline Add New Pending Reports CLICK to Close History Error Reports gt iim Coupon Submitted Date Total Cash Total Shares Safe Deposit Box Report History irons sistema 84604 09 20 2012 65 01 0 0000 0 Payments L Outstanding Penalties User Profile Login Profile L Contact Info Report History Click on the link to see a summary of all reports submitted to the Department Coupon Click on the coupon number in blue to reveal a s
26. must be 7 digits Contact Email Address Must be in a valid email address format Contact Address Address Line 2 and Address Line 3 Must be a valid mailing address City Must be a valid city State Must be a valid state Zip Code Must be 5 or 9 numbers no dashes or spaces Update Continue Button Click this button to continue An email confirming your registration will be sent to the email address provided in the registration process above Page 38 of 38
27. nclaimed property reports and you are ready to proceed with submitting the reports to the Bureau Do not click this button if you have not completed uploading all of your unclaimed property reports Electronic Files or Zero Reports Page 16 of 38 3 1 1 3 ELECTRONIC FILE ERROR REPORT Report 1 for year 2011 Reported Contact info 000012345 0001 TEST HOLDER TEST TESTOR TEST STREET NotFound NotFound NotFound 11111 Tel 0 0 SIC NotFound 1190 Owner last name field cannot contain punctuation Property Sequence number on file with error 1 Total Errors 1 Total Count of Cash Properties from Report 3 Total Cash Valid Properties from Report 65 01 Total Cash All Properties from Report 65 01 Total Amount of Cash from Summary 65 01 Total Count of Stock Properties from Report 0 Total Stock Valid Properties from Report 0 0000 Total Stock All Properties from Report 0 0000 Total Stock value from Summary 0 0000 Total Count of Tangibles from Report 0 Total Number of Properties Total Number of Additional Owners 6 Total Records from summary record 11 Total Records properties and additional owners 3 CUMULATIVE CASH amp STOCK FROM ALL REPORTS Cumulative Report Count 1 Cumulative Cash All properties from all report 65 01 Cumulative Stock All properties from all report 0 0000 Errors will be listed with an identifying number see red arrow above and a description of the
28. nfirm for payment You will be required to provide the following 1 Your User ID for the Holder Reporting Online System 2 Your bank routing number and account number for the bank account from which to make the payment 3 The answer to a security question from your registration to the Holder Reporting Online System Once the payment transaction is completed you will be transferred back to the Holder Reporting Online System Your current session in the Holder Reporting Online System may expire while on the Bank of America website However the Bureau of Unclaimed Property will still have received notification of payment and will email a confirmation of payment to the email address on your registration account Click Go to Bank of America Website to proceed with the Pay Online option NOTE Please notify your bank that Bank Of America will be trying to access your account to withdraw money If they are not notified they may refuse the transaction and your payment will not be received Go to Bank of America Website Page 23 of 38 Once you have the required information ready click on the Go to Bank of America Website link and you will be transferred to a secure Bank of America site to process your payment See next page below BANK OF AMERICA WEBSITE INPUT PAGE To make your one time payment enter your banking and payment information below Remit Information indicates a required field Page
29. nline payment required upon submission Page 5 of 38 2 ONLINE FILING USER REGISTRATION PAGE The registration links mentioned above will open up the page below to start the registration process FLlreasureHunt org Online Filing User Registration Online Filing User Registration Registration Information You must register with the Florida Department of Financial Services Bureau of Unclaimed Property to utilize the Holder Reporting Online System IMPORTANT A letter was previously sent to each active holder currently in the Florida Bureau of Unclaimed Property s database which provided information on the Holder Reporting Online System This letter included the Unclaimed Property Identification Number and the corresponding FEIN number that the holder must use when registering to access the Holder Reporting Online System If you do not know your Florida assigned Unclaimed Property Identification Number click here DENOTES REQUIRED FIELD Phone Number N Email Address Re Enter Email Address Desired User ID Desired Password Re Enter Password Answer 1 Security Question 2 Answer 2 bra Refresh Image First Online Filing User Registration Last Area Code Number L jJ Extension j must be exactly 8 alphanumeric characters long lowerca
30. ontact the Department at EReporting MyFloridaCFO com Code 4 UPID must contain only numeric digits Total Report Total Total Safe File Name Holder Name UPID FEIN Year Cash Shares Deposit Reported Reported Boxes Reported File 1 1_20120 TEST HOLDER 000012345 2011 65 01 0 0000 0 920_135919 tx MM t Report Filing Options Page Back Continue Page 18 of 38 For each file reflected under the File Name input the corresponding UPID for each report to be submitted If you do not know the UPID for each report contact the Bureau at EReporting myfloridacfo com Report Filling Options Page Click this button to take you back to the report filling options screen where you can load additional files Q Back Button Click this button to take you back to the previous page Continue Button Click this button to continue after inputting a valid for each report uploaded You will receive an error message if you input an invalid UPID for the FEIN provided on your unclaimed property report This will take you to the File s Summary page as explained under Section 3 1 3 below 3 1 2 Input Zero Report s Option This option can only be used if you have researched your records and have no unclaimed property to report for the designated report year EF LIreasureHunt org Home Events Contact Us Holder Reporting Online System Report Filing Option
31. registration process Answer You must provide an answer that matches the information you provided in your registration with the Holder Reporting Online System Verify Payment Information Section This section will be pre populated with information entered on the previous screen Bank of America Website Page Please verify the accuracy of the information you input a Confirm Button Your payment is processed once this button is clicked Please only click this button if the information is correct and you are ready to submit the payment for your unclaimed property report Modify Button Click if any of the banking information entered name on bank account bank routing number or bank account number needs to be corrected or changed Cancel Button Will take you to the page below where you will have to select to exit service or go back to the previous page If you choose exit service your payment will not be saved or processed and you will have a Pending Payment in the Holder Reporting Online System If you cancel this transaction your one time payment will not be saved or processed Exit Service Go Back Page 28 of 38 3 2 PENDING REPORTS OPTION Once you are logged on to the dashboard reports that have not been validated and or submitted to the Department will be displayed on the dashboard as shown below Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Prope
32. rty s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are 221 day s until the April 30 2013 filing deadline Payments User Profile Pending Reports File Type File 1 1 20120920 165528 Electronic You have report s loaded into the online application that have not yet been validated and or submitted to the Bureau of Unclaimed Property Click the Add Submit button to submit the report s or check the box next to the file you would like to delete and click the Delete Selected File s button Add Submit Report s Delete Selected File s Add Submit Report s Button Click this button if you want to continue the filling process to submit the report Delete Selected File s Button Click this button if you want to delete the pending report Page 29 of 38 3 3 ERROR REPORTS OPTION Home Events Contact Us Log Out Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile E Reports NOTE There are 221 day s until the April 30 2013 filing deadline Add New mms Error Reports L Report History CLICK To Close Rejected Reports Payments Guistandus A File Name UPID Sub
33. s There are two options for filing your unclaimed property report s Select the tab below and proceed with your submission Upload Electronic File This option allows you to manually input the unclaimed property zero report s to be submitted Click the Add Zero Report button to proceed Once all reports to be submitted have been added Electronic and or Zero click the Continue button As a reminder pursuant to Chapter 717 F S the Department has the authority to audit holders to verify information filed with the Department and to determine if there is unclaimed property that may have not been reported or was under reported Add Zero Report Page 19 of 38 Add Zero Report Button Click this button to take you to the Add New Zero Report page shown below Continue Button Click this button to take you to the report validation page see 3 1 1 1 above Note that this button will only be activated when a file is uploaded 3 1 1 5 ADD NEW ZERO REPORT Add New Zero Report 1 The zero report details section must be completed for the unclaimed property report to be submitted Click the Save button once the required information is entered DENOTES A REQUIRED FIELD Zero Report Details Unclaimed Property ID Company FEIN Report Year Input the identifying information for the unclaimed property report to be submitted Q Unclaimed Property ID Must be a number
34. se letter one uppercase letter one special symbol like one digit from 0 9 and be at least 8 characters long must match desired Password DO NOT cut and paste Company FEIN must be exactly 9 numbers Unclaimed Property ID numbers only Security Question 1 Select Security Question must be greater than 1 character Select Security Question must be greater than 1 character Please enter the text from the image on the left If the text on the image is unclear click Refresh Image to see another image understand and agree that the information I ve provided i e email address phone number and name will be used by the Department for all related correspondence Page 6 of 38 2 1 1 Requirements to Register You must be an active holder in our system You must have your Unclaimed Property Identification Number UPID issued by the Department You must have your Federal Employer ID FEID Number that is associated with the UPID in our system If you do not know the UPID for your organization you can select the click here link at the top of the page see red arrow above and information will be provided on how to obtain the UPID IMPORTANT The registration should be in the name of the representative from your organization who will be responsible for submitting the annual report through this system 2 1 2 Re
35. ummary of the reported cash securities or safe deposit box content remitted to the Department You must enclose a copy of the coupon should you select to pay by check Page 31 of 38 3 5 PENDING PAYMENTS ee Events Contact Us Holder Reporting Online System Dashboard Welcome to the Florida Bureau of Unclaimed Property s Holder Reporting Online System Use the menu options listed below in the left column to view information about your reports and user profile Reports NOTE There are 221 day s until the April 30 2013 filing deadline _ Add New CHECK OR WIRE TRANSFER PAYMENTS WILL DISPLAYED AS PENDING PAYMENT PCR UNTIL YOUR PAYMENT IS RECEIVED AND VALIDATED BY THE DEPARTMENT Error Reports Raport History CLICK To Close Pending Payments Payments L Outstanding Penalties Previous Coupon Payment m ILLUS Amount Balance Owed E User Profile Submitted Option Coupon Owed j Login Profile 84604 09 20 2012 Wire 84604 pdf 365 01 0 00 65 01 L Contact Info m rand Total Payment Options Reports that have been submitted without payment will create a pending payment log that will be automatically displayed once you log onto the dashboard as shown above Payment Option Button Click on this link to access the payment screen where you can select to pay by check wire or through Bank of America View Coupon Click on the number under view coupon to v
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