End User Manual: Core-CT Self Service - Full
Contents
1. 23 Page Viewing Your Leave Accrual Balances e In order to view your leave accrual balances for items such as sick vacation personal leave and compensatory time click on the Timesheet option noted below ram State of Connecticut Favorites Main Menu Core CT Help 2 Time and Labor Personal Information Review and update your personal information E Personal Information Summary i Home and Mailing Address i Phone Numbers E Email Addresses i Emergency Contacts i Name Change i Ethnic Groups My System Profile Set up personal preferences such as email and language preferences password 7s Time and Labor Report and approve time i Timesheet i Approve Time j Payable Time Summary E Payable Time Detail Payroll View details of you la Payroll Review current and prior paychecks E View Paycheck Information and forgot my password hints FE My System Profile i Change My Password e You will then be brought to the following screen gr Frederic Cratty Job Title SUDirector1 Employee ID 123456 Empl Record 0 iv instructions Reported Hours Previous Period Next Period Scheduled Hours View By Week Date 04 05 2013 o Populate Time From Schedule Information Reported time on or after 03 08 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 8 00 8 00 8 00 gt Reported Time Status gt Reported2. Personal Information Time and Labor Personal Information 141 Time and Labor Review and update your personal information Report and approve time i Personal Information Summary i Timesheet i Home and Mailing Address i Approve Time E Phone Numbers E Payable Time Summary E Email Addresses E Payable Time Detail 5 Emergency Contacts i Name Change Payroll View details of you i Ethnic Groups Ea Payroll My System Profile Review current and prior paychecks J Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints i My System Profile i Change My Password 3 Page Entering Your Biweekly Timesheet Regular Hours Only e Click on the Timesheet as indicated by the green arrow above e Once clicking on this you will be brought to the following screen Core CT Help Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 Scheduled Hours Populate Time From Schedule Information Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides i i Time Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total masas 4 5 4 6 AIT 418 4 9 4 10 4114 4112 4113 4114 4115 4116 4147 4 18 Hours ae g Em e Please be aware that if
3. Timesheet FE Approve Time E Payable Time Summary i Payable Time Detail View details of you Payroll Review current and prior paychecks i View Paycheck Information Payroll Next Period Time ae Reporting Description Code Wed 4 3 Thu 4 4 Tue 4 2 8 00 8 00 8 00 8 00 8 00 8 00 8 00 8 00 72 00 REG amp Regular 8 00 VAC amp Vacation e In this example let s say that you entered 8 00 hours of Vacation VAC leave on Mon 4 1 however you should have entered it as 8 00 hours of Personal Leave PL instead e In order to correct this click on the sign at the far left hand side of the row that contains VAC This is noted by the green arrow above 21 Page e You will then receive the below confirmation message Timesheet Delete Confirmation Are you sure you want to delete reported time Row 2 Yes Delete No Do Not Delete e Click on the Yes Delete option e Your timesheet will now look as follows Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record O View By Week Reported Hours Previous Period Next Period Date 03 22 2013 BJ Scheduled Hours f rom Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total a rtin eacrintion 3122 3123 3124 3125 3126 327 328 329 3130 334 414 412 413 414 Hours eae g p E 800 800
4. 800 800 800800 800 800 800 7200 REG JA Regular Submit e You will now notice that the line containing the 8 00 hours of VAC time is no longer visible e Click on the sign at the far left hand side of the row containing the REG hours as noted by the green arrow above e Your timesheet will now look as follows 22 Page Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record O 1 Instructions View By Week Date 03 22 2013 fi From Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides Reported Hours Previous Period Scheduled Hours Next Period Fri Sat Sun Mon Tue Wed Thu Fri Mon Tue Wed Thu Total lo PERA Paes 3122 323 3124 3125 3126 3127 328 329 414 412 413 414 Hours ES ng i 72 00 REG A Regular a Now go and enter the 8 00 hours on the new line for Mon 4 1 and then enter PL in the Time Reporting Code box and then click on the Submit button Your timesheet will now look as follows Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record O 1 Instructions View By Week Date 0312212013 From Friday 03 22 2013 to Thursday 04 04 2013 Reported Hours Previous Period Scheduled Hours Next Period 198 Overrides Fri Sat Sun Mon Tue Wed i Total beme E ORERE 3122 3123 x 3124 3 25 3126 3 27 3128 Hours Ea ng 8 00 IPL a PL Pers Lv 72 00 REG Q Regular
5. Personal Information Time and Labor Personal Information 141 Time and Labor Review and update your personal information i Report and approve time E Personal Information Summary E Timesheet i Home and Mailing Address i Approve Time E Phone Numbers E Payable Time Summary j Email Addresses E Payable Time Detail i Emergency Contacts i Name Change Payroll View details of you i Ethnic Grou EJ Payroll My System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints FE My System Profile i Change My Password You will now be brought to the following screen Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record O View By Week Reported Hours Previous Period Next Period Date 03 08 2013 E o Scheduled Hours Populate Time From Schedule Information Reported time on or after 02 22 2013 is for a future period From Friday 03 08 2013 to Thursday 03 21 2013 Timesheet Overrides A Time Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Reporti 340 3 4 3142 343 344 345 346 347 348 349 3 120 3 24 Hours ae ng 11 Page e Below we are going to be entering a timesheet for an employee who works 40 hours per week 80 per pay period During this pay period the following time was used 56 hours of regular pay
6. Previous Week Payable Time From 03 07 2013 To 03 13 2013 Time Reporting Code REG SP Description Type Hours Regular Sick Medical Dental Eye Appt Hours Vacation Hours Ts Time and Labor Z Report and approve time i Timesheet i Approve Time E Payable Time Summary j Payable Time Detail Payroll View details of you Payroll Review current and prior paychecks i View Paycheck Information 123456 0 Total Quantity 38 50 0 25 1 25 Self Service Time Reporting Detail Page 29 Page e This screen will allow you to see the hours that you listed for a specific time reporting code during a one 1 week timeframe In order to see a different week change the start date as indicated by the green arrow above 30 Page Logging Out of Core CT e You can log out of Core CT by clicking on the Sign Out button on the top right hand side of the screen as noted by the green arrow below Home Worklist Add to My Links Sign out 31 Page Important Items All employees must submit their timesheet s in Core CT by 8 00pm on the last day of the pay period For example if the pay period is Friday March 8 2013 Thursday March 21 2013 then your time sheet s must be submitted by 8 00pm on Thursday March 21 2013 Department supervisors must approve all timesheet s in Core CT by 8 00pm on the Friday following the last day of the pay period Fo
7. Time Summary gt Leave and Compensatory Time Balances 24 Page e Click on the triangle next to the Leave and Compensatory Time Balances From Friday 02 08 2013 to Thursday 02 21 2013 Timesheet Overrides Time Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total B ee Reporting Description ode 2 8 2 9 2 10 2 11 2 12 2 13 2 14 2 15 2 16 2147 2 18 2 19 2 20 2 21 Hours c po 11 50 10 00 10 00 31 50 CCE amp CT Earned 7 00 7 00 HWCE H Wkd CTE 700 7 00 700 700f 700 7 00 7 00 7 00 63 00 REG 9 Regular gt Reported Time Status gt Reported Time Summary Leave and Compensatory Time Balances Plan Available Balance Sick 1413 50 Vacation 845 66 Personal 21 00 HOOONOOON 7 00 COOONOO00N 63 00 You will now see your available leave accrual balances Please note that all balances are listed in hours e Please note the HOOONOON stands for Holiday Compensatory Leave accrual and COOONOOON stands for Regular Compensatory Leave accrual 25 Page Reviewing the Detailed Status of a Submitted Timesheet e Click on Payable Time Detail as indicated by the green arrow below ram State of Connecticut Favorites Main Menu Core CT Help Personal Information Time and Labor Personal Information SC Time and Labor Review and update your personal information Report and approve time E Personal Information Summary j Timesheet i Home
8. and Mailing Address i Approve Time j Phone Numbers E Payable Time Summary j Email Addresses E Payable Time Detail E Emergency Contacts E Name Change Payroll i Ethnic Grou EJ Payroll My System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints E My System Profile E Change My Password You will now be brought to the following screen Payable Time Detail Frederic Cratty Employee ID 123456 Job Title SUtpirector1 Empl Record O Start Date 02 08 2013 EndDate 02 21 2013 _GetRows lt lt Payable Statuses to view can be controlled from the expandable Payable Status Filter section Use the Refresh button to refresh the display Time detail can be displayed for a date range up to thirty one days gt Payable Status Filter Payable Time Overview Time Reporting Elements Task Reporting Elements Cost and Approval TO e In the boxes above indicated by the green arrows enter the starting date and end date of the pay period that you would like to check the status of your submitted time for e Click on the Get Rows button as indicated by the green arrow above e You will then be brought to the following screen 26 Page Payable Time Detail Frederic Cratty Job Title SUDirector1 Start Date 02 08 2013 y End Date 02 21 2013 5 Payable Statuses t
9. you have any questions or concerns regarding using Core CT please feel free to contact Lisa Lengel Assistant Director of Human Resources Benefits Administration Ms Lengel is located on the first floor of University Hall in the Human Resources Department Her e mail address is lengell wcsu edu and her work phone number is 203 837 8666 33 Page
10. 201 3 Submitted 8 00 REG O 102 2112013 Submitted 8 00 REG O gt Reported Time Summary e You now will see each day listed that you entered time for along with a reported status code of Submitted This means that you have submitted your hours worked to your supervisor and there is nothing further for you to do Please be aware that your supervisor will not be able to access or approve your hours worked until the following day This is due to the fact that the system has to process the hours during an overnight process Also please note that the column titled TRC stands for Time Reporting Code and for everyday it lists REG which stands for regular pay e Ifyou click the triangle next to Reported Time Status again it will now hide this information e Now click on the triangle next to the Reported Time Summary line and you will be brought to the following screen Reported time on or after 02 22 2013 is for a future period From Friday 02 22 2013 to Thursday 03 07 2013 Overrides Timesheet Time as Reporting Description Code 80 00 REG 4 Regular Fri 3 1 Sat 3 2 Wed 316 Thu 3 7 Tue 3 5 Mon 3 4 Sun 3 3 Fri 2122 Sat 2123 Wed 2 27 Thu 2 28 Tue 2 26 Mon 2 25 Sun 2 24 Type 8 00 600 800 800 8 00 8 00 600 8 00 8 00 Hours gt Reported Time Status Reported Time Summary Total Hours Category Total Reported Hours 6 Page Please
11. 8 hours of sick leave 8 hours of vacation leave 4 hours of sick medical appointment ee oe ES 4 hours of personal leave Please be aware that you can only enter your hours in increments of 25 as follows e 25 15 minutes e 50 30 minutes e 75 45 minutes Timesheet Frederic Cratty Job Title Employee ID 123456 0 SUDirector1 Empl Record 1 Instructions View By Week Date 03 08 2013 EJ 4 Populate Time From Reported Hours Scheduled Hours Schedule Information Previous Period Next Period Reported time on or after 02 22 2013 is for a future period From Friday 03 08 2013 to Thursday 03 21 2013 Timesheet Overrides HE Thu 3 21 Wed 3 20 Tue 3 19 Sun 3 17 Thu Fri 3 14 3 15 Sat 3 16 Fri Sat 3 8 3 9 Wed 3 13 Tue 3 12 Mon 3 11 Sun 3 10 In the above screen print you will notice that there are no hours filled in for the pay period Go to each day that the employee worked and enter 8 Also go to the column titled Time Reporting Code and enter REG which stands for Regular Pay Once doing so your biweekly timesheet will look as follows Timesheet Overrides Tata me ik Reporting Code Wed 3 20 Thu 3 21 Wed 3 13 Thu Fri 3 14 3 15 Sat 3 16 Tue 3 19 Mon 3 18 Sun 3117 Fri Sat 318 3 9 Tue 3 12 Mon 3 11 8 00 8 00 8 00 8 00 8 00 8 00 12 Page Now you need to add another row to the tim
12. END USER MANUAL Core C Self Service FULL TIME EMPLOYEES WESTERN CONNECTICUT STATE UNIVERSITY Index Topic Page e What is Core CT Self Service 2 e Logging into Core CT 2 e Entering Your Biweekly Timesheet Regular Hours Only 4 e Entering a Holiday 8 e Entering Your Biweekly Timesheet Time Reporting Codes in 11 Addition to Regular Pay e Removing Hours That Were Entered Incorrectly 21 e Viewing Your Leave Accrual Balances 24 e Reviewing the Detailed Status of a Submitted Timesheet 26 e Reviewing a One Week Summary of a Submitted Timesheet 29 e Logging Out of Core CT 31 e Important Items 32 e Core CT Documentation and Website 33 e Questions 33 1 Page What is Core CT Self Service Core CT is the State of Connecticut s Payroll System that contains a module self service that will allow employees to enter their biweekly time sheet electronically Employees can access Core CT via the internet on any desktop computer laptop and also via an iPad Once an employee enters their time sheet following the completion of the pay period their hours will then be submitted to their department supervisor for their electronic approval Once the time sheet has been approved by the supervisor it authorizes a paycheck to be produced for the employee via Core CT Logging into Core CT Core CT is accessed by going to the following website address http www core ct state ct us You will then be brought to the fo
13. beginning of the timesheet as indicated by the green arrow above e Once doing so your biweekly timesheet will look as follows Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 03 22 2013 EI o Scheduled Hours From Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu 3 22 3 23 3 24 3 25 3 26 3 27 3 28 3 29 3 30 3 31 411 4 2 4 3 4 4 E 8 00 8 00 800 800 800 000 8 00 8 00 8 00 8 00 7200 RES JE EE A Submit e Go to the yellow highlighted box and enter 8 and then enter HOL in the Time Reporting Code box e Click on the Submit box e Your timesheet will now look as follows g Page Timesheet Frederic Cratty Job Title SUDirector1 Employee ID Empl Record 1 Instructions Reported Hours Scheduled Hours View By Week Date 03 22 2013 H From Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides es Sun Mon Tue Wed 3 25 3 26 3 27 123456 A Previous Period Next Period Mon Tue Wed Thu 4 1 4 2 4 3 4 4 8 00 800 6 00 6 00 72 00 REG 8 00 10 Page Entering Your Biweekly Timesheet Time Reporting Codes in Addition to Regular Pay e Click on the Timesheet as indicated by the green arrow below ram State of Connecticut Favorites Main Menu v v Core CT Help
14. d time for along with a reported status code of Submitted This means that you have submitted your hours worked along with your accrued leave time to your supervisor and there is nothing further for you to do Please be aware that your supervisor will not be able to access or approve your biweekly timesheet until the following day This is due to the fact that the system has to process the hours during an overnight process e Also please note that the column titled TRC stands for Time Reporting Code In this column you will see the various TRC s that you have entered REG SICK VAC PL amp SP for the pay period along with their respective hours listed in the Total column e You will also note that there is a column titled Comments This is not a required column to complete however it will allow you to enter comments for your supervisor to see regarding any of the hours entered on your timesheet In order to enter comments for a specific day double click on the comment bubble next to the respect date you would like to enter a comment for After doing so you will be brought to the following screen 18 Page Comments Frederic Cratty Empl ID Job Title SUDirector1 Empl Record Date TRC Quantity Combo Code 03 19 2013 SICK 8 000000 Resource Data Activity ID Type Category SubCat 27 4 b Customize Find View All E 2 First 1of1 Last Operator Ild DateTime Cr
15. eated Source Comment was sick at home with the flu on this date 6 02 21 2013 1 CrattyF 2 23PM Time Reporting e As you can see in the comment box I entered the following I was sick at home with the flu on this date Again you are not required to enter any comments but it is a nice location to do so if necessary However please be aware that once you enter a comment it cannot be deleted thus make sure to only enter appropriate comments if entering any at all e Once you have completed entering your comment click on the Save button e After clicking OK on the warning message you will be brought to the following screen Core CT Help 8 00 8 00 800 8 00 56 00 REG 2 Regular 8 00 SICK M Sick 4 00 SP Sick Appt Eel el ek VAC 9 Vacation Submit v Reported Time Status Date Reported Status Total TRC Comments 03 08 2013 03 11 2013 03 12 2013 03 13 2013 03 14 2013 03 15 2013 03 18 2013 03 19 2013 03 20 2013 03 21 2013 03 21 2013 Submitted Submitted Submitted Submitted Submitted Submitted Submitted Submitted Submitted Submitted Submitted 8 00 REG 8 00 REG 8 00 REG 8 00 REG 8 00 REG 8 00 REG 8 00 REG 8 00 SICK 8 00 VAC 4 00 PL 4 00 SP O O O O O O O O O O 19 Page e As you will see in the above screen print inside the comment bubble for 3 19 2013 there are now some lines This means that comments have been en
16. ed under Thu 3 21 and enter 4 and then go to the Time Reporting Code box in the same row and enter PL which stands for Personal Leave Please be aware that since you only entered 4 hours of SP time on Thu 3 21 you now are adding 4 hours of PL time in order to complete your 8 work day Once doing so your biweekly timesheet will looks as follows Timesheet Overrides 4E Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Lees r n TD 3 8 3 9 3 10 3 11 3 12 3 13 3 14 3 15 3 16 3 17 3 18 3 19 3 20 3 21 Hours ea g p 8 00 8 00 800 800 600 800 80 00 REG Regular SICK 2 Sick VAC amp Vacation SP Sick Appt PL t e a o O Submit e Atthis point you have successfully added all of your work hours and accrued leave time for the pay period thus all you need to do is to click on the Submit button 15 Page Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record A View By Week Reported Hours Previous Period Next Period Date 03 08 2013 fl Scheduled Hours Reported time on or after 02 22 2013 is for a future period From Friday 03 08 2013 to Thursday 03 21 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Mon Tue Wed Thu Total bens ae E a 3 8 3 9 340 x 3144 342 343 344 345 3146 348 3 9 3 20 3 24 Hours o ng 4 00 4 00 PL PL Pers Lv REG amp Regular SICK 4 Sick SP Sick Appt VAC a
17. esheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above Please note that a listing of all eligible Time Reporting Codes TRC s are listed in a separate attachment entitled Eligible Time Reporting Codes Once doing so your biweekly timesheet will look as follows Timesheet Overrides h Fri Sat Sun Mon Tue Wed Thu Fri 3 8 3 9 3 10 3 11 3 12 3 13 3 14 Sat Sun Mon Tue Wed Thu Total eee SS 3145 346 347 348 349 3 20 3 24 oe Code 8 00 800 6 00 800 6 00 6 00 80 00 REG A Hours a You will notice that there is an additional row of empty boxes located under the row of REG pay that you just entered In the new row go to the empty box located under Tue 3 19 and enter 8 and then go to the Time Reporting Code box in the same row and enter SICK which stands for Sick Employee Illness Once doing so your biweekly timesheet will looks as follows Overrides Fri Sat Mon Tue Wed Thu Fri Sat Sun Tue Wed Thu Total beste 3 8 3 9 344 342 343 344 345 346 3 7 319 320 3124 Hours pee 9 8 00 8 00 8 00 8 00 8 00 8 00 i 80 00 REG SICK Now you need to add another row to the timesheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above Once doing so your biweekly timesheet will look as fo
18. heet will be used to calculate your paycheck Distributed Your paycheck has been generated e Ifyou click on the icon noted by the green arrow above and scroll to the right you will be able to see the date and time your hours were approved as well as the User ID of the approver Below is what this screen will look like 27 Page Approved at 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM 02 22 2013 8 25 23AM User ID SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC SpiridonC 28 Page Reviewing a One Week Summary of a Submitted Timesheet Click on Payable Time Summary as indicated by the green arrow below ram State of Connecticut Favorites Main Menu v v 5 Core CT Help Personal Information Review and update your personal information E Personal Information Summary i Home and Mailing Address Phone Numbers j Email Addresses i Emergency Contacts j Name Change i Ethnic Groups My System Profile Set up personal preferences such as email and language preferences password and forgot my password hints FE My System Profile i Change My Password You will now be brought to the following screen Payable TimejSummary Frederic Cratty Job Title Start Date End Date Employee ID SUDirectr1 Empl Record 03 07 2013 P M Next Week
19. llowing website Tov State of Connecticut us EI Search Core HRMS FINANCIALS REPORTING SYSTEM State of Connecticut Core CT a About Us Help Contact LOGIN SELF SERVICE Welcome to the Core CT Website Welcome to the home page for Core CT Connecticut state government s integrated human resources payroll and financial system Based on your role use the links to the left to navigate to pages designed for you News Core CT has upgraded its HRMS EPM and Portal software from PeopleSoft 8 9 to PeopleSoft 9 1 The Financials software is currently being upgraded to version 9 1 with Go Live scheduled for March 2013 More information about this upgrade can be found in the 9 1 Upgrade link on the left NETERX NS How to Help Sandy Hook Click on the login option in the upper left hand corner and you will then be brought to the following login page 2 Page Core G User ID Password f Sionin Forgot your password Hours of ration Monday Friday 6 00am 7 00pm HRMS Confirm Thursday 6 00am 2 00pm Saturday 6 00am 4 00pm Once accessing this screen you need to enter your User ID and Password and click the Sign In button When logging in for the first time you will be prompted to change your password and to setup a password recovery e Once you have successfully logged into Core CT you will be brought to the following screen ram State of Connecticut Favorites Main Menu Core CT Help
20. llows Overrides FV Fri Sat Sun Mon Tue Wed Thu Fri Lees rtin la 3 8 3 9 340 3144 342 343 3144 oo g p 8 00 80 00 REG M Regular Sat Sun Mon Tue Wed 3115 3 16 3 17 3 18 3 19 3 20 8 00 800 6 00 800 8 00 Total Hours SICK Sick A NS e You will notice that there is an additional row of empty boxes located under the row of SICK pay that you just entered 13 Page In the new row go to the empty box located under Wed 3 20 and enter 8 and then go to the Time Reporting Code box in the same row and enter VAC which stands for Vacation Once doing so your biweekly timesheet will looks as follows Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Time Ben Reporting Description Code 8 00 600 800 800 8 00 8 00 80 00 REG Total 3 8 3 9 3 10 3 11 3 12 3 13 3 14 3 15 3 16 3 17 3 18 3 19 3 20 3 21 Hours Regular SICK Sick VAC a Submit Now you need to add another row to the timesheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above e Once doing so your biweekly timesheet will look as follows Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Leas Pe arene ns 3 8 3 9 340 3 4 342 3143 3494 345 346 347 348 349 3120 3 24 ear 3 g 6 00 8 00 6 00 600 6 00 8 00 8 00 80 00 REG amp Regular Hours SICK A Sick VAC Vacation Sub
21. mit You will notice that there is an additional row of empty boxes located under the row of VAC pay that you just entered In the new row go to the empty box located under Thu 3 21 and enter 4 and then go to the Time Reporting Code box in the same row and enter SP which stands for Sick Medical Dental Eye Appt Once doing so your biweekly timesheet will looks as follows Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total ka A een 3 8 3 9 340 344 342 343 344 345 346 06037 348 3149 3 20 3124 atte g p 8 00 8 00 6 00 6 00 6 00 8 00 8 00 80 00 REG amp Regular Hours SICK Sick VAC amp Vacation SP 14 Page e Now you need to add another row to the timesheet in order to add the next accrued leave time In order to do so click on the sign next to the beginning of the timesheet as indicated by the green arrow above e Once doing so your biweekly timesheet will look as follows uci ae Overrides Time Reporting Description ode Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Total 3 8 3 9 3 10 3 11 3 12 3 13 3 14 3 15 3 16 3 17 3 18 3 19 3 20 Hours c 8 00 8 00 600 800 800 8 00 8 00 80 00 REG Regular SICK amp Sick VAC 4 Vacation SP A Sick Appt BE Me O O EJ We E Submit e You will notice that there is an additional row of empty boxes located under the row of SP pay that you just entered e In the new row go to the empty box locat
22. mp Vacation el Gel t E UN O a Submit gt Reported Time Status e You will then notice a Saved message appearing in the upper right hand corner of the screen This will flash across the screen for a few seconds and then disappear e Please be aware that if you go to enter hours for a time reporting code that has a limit attached to it you will not be able to do so if you exceed the limit An example of this is if you go to enter 6 hours of PL time and you only have 4 hours of PL time accrued you will receive an error message when you go and try to submit the time Below is an example of this message Message 6 new hours are reported against Leave Plan Personal The possible maximum is 4 13504 117 The leave balance is exceeded Reduce the number of hours reported and re submit OK e Ifyou receive this message then that means that you do not have enough accrual balances remaining for the specific time reporting code thus you need to correct it before you will be able to submit your timesheet e In order to correct this click on the OK box and then make the necessary corrections on the timesheet 16 Page If you would like to see your current leave accrual balances click on the triangle next to the Leave and Compensatory Time Balances at the bottom of the screen as shown by the green arrow in the below screen print From Friday 02 08 2013 to Thursday 02 21 2013 Timesheet O
23. note the Total Hours noted above is 80 00 This number should equal the number of hours that you worked for the two 2 week pay period Also please note that there a column titled Week 1 which lists 40 00 hours and Week 2 which lists 40 00 hours These columns represent the number of hours that you worked in each respective week of the pay period If you click the triangle next to Reported Time Summary again it will now hide this information 7 Page Entering a Holiday e Click on the Timesheet as indicated by the green arrow below ram State of Connecticut Favorites Main Menu Core CT Help Personal Information Time and Labor Personal Information SC Time and Labor Review and update your personal information Report and approve time E Personal Information Summary j Timesheet i Home and Mailing Address i Approve Time j Phone Numbers j Payable Time Summary j Email Addresses E Payable Time Detail i Emergency Contacts i Name Change Payroll E View details of you i Ethnic Grou EJ Payroll My System Profile Review current and prior paychecks Set up personal preferences such as email and language preferences password T View Paycheck Information and forgot my password hints FE My System Profile i Change My Password You will now be brought to the following screen Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Reco
24. o view gan be controlled from the expandable Payable Status Filter sectibn Use the Refresh button tolrefresh the display Time detail can be displayed for a date range up to thirty one days gt Payable Status Filter 123456 Empl Record 0 Employee ID Get Rows Payable Time Cost and Approval b Override Quantity TRC Type Reason Code Task Reporting Elements Overview Time Reportikka Elements VV Time Reporting Date Payable Status Code 02 08 2013 02 11 2013 02 12 2013 02 13 2013 02 14 2013 02 14 2013 02 15 2013 02 18 2013 Distributed Distributed Distributed Distributed Distributed Distributed Distributed Distributed REG REG REG REG REG VAC REG REG 8 00 Hours 8 00 Hours 8 00 Hours 8 00 Hours 7 50 Hours 0 50 Hours 8 00 Hours 8 00 Hours Taskgroup CSU7800G CSU7800G CSU7800G CSU7800G CSU7800G CSU7800G CSU7800G CSU7800G e As you will see all of the dates that you have submitted time for appear above e In order to see the status of your submitted time you need to refer to the Payable Status column In this column you will see one of the specific statuses which are defined below Payable Status Definition Needs Approval Your supervisor has not approved your timesheet yet Approved Your supervisor has approved your timesheet Sent to Payroll Your approved timesheet has been sent to payroll for processing Taken by Payroll Your approved times
25. r example if the pay period is Friday March 8 2013 Thursday March 21 2013 then your department supervisor s must approve your timesheet s by 8 00pm on Friday March 22 2013 If for some reason an employee s timesheet is not processed according to the above timeframes then they will receive their paycheck in the following paycheck cycle or in the paycheck cycle when the above timeframes are met Core CT is only available for employees and department supervisors to use during the following time periods Monday Sunday 4 00am 8 00pm On the Thursday in the middle of the pay period every two weeks the system becomes unavailable at 2 00pm instead of 8 00pm After an employee enters their hours into Core CT the department supervisor must wait until the following day in order to approve the timesheet This is necessary in order for an overnight batch process to run in Core CT Set a recurring reminder on your Outlook calendar for every other Thursday payday to submit your timesheet Add the Core CT login page to your favorites on your web browser 32 Page Core CT Documentation and Website All information regarding Core CT including a direct website link to login is located on the Human Resources Department website at the below link http www wcsu edu hr Once you are logged into the Human Resources Department website click on the following option Core CT Self Service Questions If
26. rd 0 View By Week Reported Hours Previous Period Nex Period Date 03 22 2013 i o Scheduled Hours From Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu 3 22 3 23 3 24 3 25 3 26 3 27 3 28 3 29 3 30 3131 411 4 2 4 3 4 4 e In this example the employee worked nine 9 days during the pay period and had one 1 holiday e In the above screen print you will see the Fri 3 29 is highlighted in yellow The reason for this is because this is the day of the observed holiday for the employee The holidays in Core CT are 8 Page highlighted for each employee based on their union contract thus for this employee the observed holiday is on Fri 3 29 e At this point enter 8 for every work day of the pay period with the exception of Fri 3 29 and enter REG in the Time Reporting Code box After doing so your screen will look as follows Timesheet Frederic Cratty Employee ID 123456 Job Title SUDirector1 Empl Record O View By Week Reported Hours Previous Period Next Period Date 03 22 2013 i o Scheduled Hours From Friday 03 22 2013 to Thursday 04 04 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu 3 22 3 23 3 24 3 25 3 26 3 27 3 28 3 29 3 30 3 31 4 1 4 2 4 3 4 4 8 8 8 sm e Now you need to add another row to the timesheet in order to add the holiday In order to do so click on the sign next to the
27. re is nothing further that you need to do and you can log out of Core CT by clicking on the Sign Out button on the top right hand side of the screen as noted by the green arrow below v Pagev Safetyv Tools v Home Worklist Add to My Links Sign out 20 Page Removing Hours That Were Entered Incorrectly e Click on the Timesheet as noted by the green arrow below ram State of Connecticut Favorites Main Menu v v Core CT Help Personal Information Time and Labor Personal Information Review and update your personal information i Personal Information Summary i Home and Mailing Address Phone Numbers i Email Addresses i Emergency Contacts i Name Change i Ethnic Groups My System Profile Set up personal preferences such as email and language preferences password and forgot my password hints i My System Profile i Change My Password ae e You will then be brought to the following screen Timesheet Frederic Cratty Job Title SUDirector1 123456 0 Employee ID Empl Record 1 Instructions Reported Hours Scheduled Hours View By Week Date 03 22 2013 E From Friday 03 22 2013 to Thursday 04 04 2013 Overrides Time heet Fri 3 29 Mon 4 1 Sun 3 31 Wed 3 27 Thu 3 28 Sat 3 30 Tue 3 26 Mon 3 25 Fri 3 22 Sat 3 23 Sun 3 24 Previous Period 131 Time and Labor Report and approve time i
28. tered for that specific date e Ifyou would like to enter any comments for any other days follow the same procedure as above e Ifyou click the triangle next to Reported Time Status again it will now hide this information e Now click on the triangle next to the Reported Time Summary line and you will be brought to the following screen trom rriday UJIV IZLUTI LO INUTsday UIIZIZUTS ium Overrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Mon Tue Wed Thu Tatar 19 3 8 39 3140 344 342 343 3144 345 3 46 348 3119 320 3 24 Hours a en 4 00 400 PL 9 PLPersLv 56 00 REG 2 Regular 8 00 SICK 2 Sick 4 00 SP Q Sick Appt 8 00 vac Q Vacation e Eel Eel t 4 Submit gt Reported Time Status Reported Time Summary Week 1 Week 2 318 3114 3 15 3 21 Total Reported Hours m 80 00 40 00 40 00 IN Category Total Hours gt Leave and Compensatory Time Balances e Please note the Total Hours noted above is 80 00 This number should equal the number of hours that you worked for the two 2 week pay period e Also please note that there a column titled Week 1 which lists 40 00 hours and Week 2 which lists 40 00 hours These columns represent the number of hours that you worked in each respective week of the pay period e If you click the triangle next to Reported Time Summary again it will now hide this information e At this point the
29. verrides Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total Msc rti Deterintion 2 19 240 244 242 243 244 245 246 247 218 2119 220 2 24 Hours Es ng p 1 11 50 10 00 10 00 31 50 CCE Q CTEamed 7 00 m 7 00 HWCE 9 H Wkd CTE 700 700 700 700f 700 7 00 700 7 00 63 00 REG Regular gt Reported Time Status gt Reported Time Summary Leave and Compensatory Time Balances Plan Available Balance Sick 1413 50 Vacation 845 66 Personal 21 00 HOOONOOON 7 00 COOONO00N 63 00 You will now see your available leave accrual balances Please note that all balances are listed in hours Please note the HOOONOON stands for Holiday Compensatory Leave accrual and COOONOOON stands for Regular Compensatory Leave accrual 17 Page e Ifyou click on the triangle next to the Reported Time Status line you will then be brought to the following screen Reported Time Status Date Reported Status lt Total TRC lt Comments 03 08 2013 Submitted 8 00 REG O 03 11 2013 Submitted 8 00 REG O 03 12 2013 Submitted 8 00 REG O 03 13 2013 Submitted 8 00 REG O 03 14 2013 Submitted 8 00 REG 03 15 2013 Submitted 8 00 REG O 03 18 2013 Submitted 8 00 REG O 03 19 2013 Submitted 8 00 SICK o 03 20 2013 Submitted 8 00 VAC ka 03 21 2013 Submitted 4 00 PL O 03 21 2013 Submitted 4 00 SP O gt Reported Time Summary e You now will see each day listed that you entere
30. y HR Core CT Help Timesheet i Employee ID 123456 Job Title SUDirector1 Empl Record 0 View By Week Reported Hours Previous Period Next Period Date 04 05 2013 i qu Scheduled Hours Populate Time From Schedule Information Reported time on or after 04 05 2013 is for a future period From Friday 04 05 2013 to Thursday 04 18 2013 Timesheet Overrides Fri Sat Sun Mon Tue Wed Thu 4 5 4 6 AIT 418 419 4 10 4 11 8 gt Reported Time Status gt Reported Time Summary e You will then notice a Saved message appearing in the upper right hand corner of the screen This will flash across the screen for a few seconds and then disappear e Ifyou click on the triangle next to the Reported Time Status line you will then be brought to the following screen 5 Page From Friday 02 08 2013 to Thursday 02 21 2013 Timesheet Overrides E Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Total eiam rting Description 218 219 2110 2 11 2 12 2 13 2 14 2 15 2 16 2117 218 2 19 2 20 2 21 Hours Coie 8 00 8 00 8 00 800 800 800 800 800 800 8 00 8000 REG 9 Regular Submit Date Reported Status E Total TRC lt Comments i 0208 2013 Submitted 8 00 REG e 02 11 2013 Submitted 8 00 REG O 0211212013 Submitted 8 00 REG O 02 13 2013 Submitted 8 00 REG O bh 02 14 2013 Submitted 8 00 REG O 02 15 2013 Submitted 8 00 REG O 02 18 2013 Submitted 8 00 REG O 02 19 2013 Submitted 8 00 REG O 02 20
31. you currently work more than one 1 job with WCSU you will see the below screen first Report Time S O Timesheet Emplovee s Nane Select Job Find First El 4 2 of 2 D Last Empl Record 0 StwdHumResSvsAide State of Connecticut Job Description Department Description 1 HRConsultant3 State of Connecticut e In this case you must first select the correct job before you will be brought to the two 2 week time period where you will enter your hours worked In order to select your job double click on the correct job title under the job description as noted by the green arrow above e You will then be brought to the above screen which contains the two 2 week pay period e You now need to enter the amount of hours that you worked for each day of the pay period In the below example this is an employee who worked Monday Friday for eight 8 hours each day Once you have entered the hours for each day you need to go to the box titled Time Reporting Code and enter REG 4 Page Please be aware that you can only enter your hours in increments of 25 as follows e 25 15 minutes e 50 30 minutes e 75 45 minutes e After doing this you should then click on the Submit button Please be aware that you can submit your hours on a daily basis and do not have to submit once at the end of the pay period ranm State of Connecticut Favorites Main Menu gt Self Service gt Time and Labor gt Timesheet M
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