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Present and Pay

1. 1112223333 Zip Code PayerAdmingpdai com Country The bank name is displayed in the field Bank Name Bank of Pluto Save Account Note If the account is going to be used more than once leave the Save Account selected STEP ACTION Enter the account billing information in the Billing Info fields Billing Info First Name Last Name Enter the account contact information in the Contact Info field Contact Info Phone Email Enter account information in the appropriate fields Account Number Routing Number Click the open icon in the Account Type field Account Type Select an item Select the appropriate account type RESULT The information is displayed in the fields Change name Billing Info First Name Test Last Name Tester The information is displayed in the fields Change email Contact Info Phone 555 555 5555 Email test test com Account Number 99866654567 e Routing Number 386574654 The account type menu is displayed Select an item Checking Saving The selection is displayed in the field Checking STEP ACTION RESULT Enter the address information in the Address The information is displayed in the fields Info field Click the open icons to display EENEN the menu options Address Info Click the open Address Line 1 500 Broward Blvd Address Info Address Line 2 Address Line 1
2. Open RESULT The search results are displayed in the invoice list In T um inw at Invoice Amount kair voice Type Currency oice Status e Amou Y Last180 days AddFilter Add Filtes Y Invoice 3 4 2014 4 9 2014 3 6 2014 P1072357 Invoice 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 5i 76 006 72 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 nvaice In 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 nvoice 76 006 72 3 3 2014 33 2014 3 3 2014 85214 ice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 aice Ini e 76 006 72 3 3 2014 5 2 2014 3 6 2014 P0 85415 Invoice N 4390 76 3 42014 5 2 2014 3 6 2014 PO A5B53 Invoice Ini owt 21 767 12 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4 388 78 Page 1 of 44 438 items Me 4567 42 Page size 10 The invoice or non invoice payment is selected A selected invoice or non invoice payment is highlighted in yellow and the checkbox contains a check mark 1095576349 o 1095233 1095582004 1095582195 1095582714 1095582217 The browser displays a prompt to open or save the file om se The invoice or non invoice payment is displayed as a PDF in a separate browser window File Edit View Document Comments Forms Tools Advanced Window Help g Create Combine dy Collaborate secure A Sign S Forms gt Comment Oro ie 4 1 we hic Gi Oo 103 STEP ACTION RESULT If required
3. Security Question 3 In which city were you born a RESULT The User Registration Step 2 page Is displayed User Registration The Security Question 1 menu is displayed What was the color of your first car What was the name of your first pet The question is displayed in the field What was the name of your first pet The information is displayed in the field Fido The Security Question 2 menu is displayed In which year did you graduate What was the birth year of your father The question is displayed in the field In which year did you graduate The information is displayed in the field 1906 The Security Question 3 menu is displayed In which city were you bom What is your mother s maiden name STEP ACTION RESULT Select an alternate question or keep the The question is displayed in the field existing question ny In which city were you born Enter the answer to the question in the The information is displayed in the field Answer 3 field M Walla Walla Answer 3 i 15 In available field in the Security Image enter The information is displayed in the field the characters displayed Security Image Enter the words above S 5 s vlad Enter the warde above Reload CAPTCHA E 85364354 220 ill Note A space is required between the two sets of characters If the characters are not legible enough click the Reload CAPTCHA link A dif
4. Valid new user The user information is updated and the status is changed to either Approved or Rejected The User Maintenance page is displayed with a confirmation message User test test com updated successfully Note An email message is sent to the user indicated the change in status To approve additional users repeat steps 16 through 22 The new user must complete registration process Once this process is completed the administrator then approves or rejects that new user STEP ACTION RESULT STEP i a ACTION Open confirmation email that indicates the administrator has created a new user account Click on the link provided in the email If the link doesn t open automatically copy it the browser s address field If necessary enter a Tax ID number in the Tax ID field Tax ID Enter a password in the Password field Password Note The password must comply with the following conditions in order for it be valid e It requires at least 6 characters At least 1 capital uppercase character is required At least 1 numeric character is required At least 1 special character is required amp RESULT The message is displayed Welkome lo Cit Present and Pay Message M Oneficer atogornre m J Muve Ir Actions P FollowUp 4 8 2914 1200 PM qatest directinsite com Welcome to Citi Present and Pay to Mb Ancrow dance Dear Andrew Hansen Than
5. amp Note For a date click the apply link to FI Document N Invoice Invoice Payment perform the search ae Number Date Due Date Date 101 Y Add Filter Add Filter Add Filter Apply aie A ell 1094691019 3 4 2013 5 3 2013 Note If the search yields no results a message Is displayed No data to display Click the Clear link The original list prior to the search is displayed Invoices _ Non inweten Decuction _Nen Inwaiea Payment Clans A Approve visoute 75 7 3 33 3 n S 67014 PINT7357 301 gt ar 4 85714 amns vag 85214 1m4 85714 23 3227 e glg 6 ERIR RIE ERR gE Ma4 85714 3 3 Sort List The order of the displayed items can be sorted in ascending or descending order STEP ACTION RESULT 1 i 7 7 1 Open a list page or navigate to the Home A list page is displayed page to display invoices RERE C Nenirveiea Decuction p men an reper N BOOS TIPE 3 rene fh Home TE m TA penuuy wrens NUDNA ann aT vE NPS000184176 307 201 v pprowe 6 ae NP500017979 VEDA 72014 2 ic ES Pay Invoice a iai at a NPSONOI TATE 3201A TOIA u aw LOREORGEST 4 4 3 6 2014 PINIS Invoice Attachments AutoPayT eats 4 RIINA SAPMA 85714 l 2 u Ai tutoray Lost SNA NIANA NNA Bs ai Dowmiiond Autosuto 3 3 2014 4 3 8 7014 85714 Inve ai DR Pupart To POF FONTam 4 4 8 8 9014 85714 Invoice al Page 1 0145 452 tems 3 s 3 3 3 3 3 3 3 75 7 i212 7 3 35 25 BER EB CS 5
6. 3523 66 cH arssyaoia 1 00 27 T e E 87 ras ssoa0e 12 52 39 pmfoayio aore da Use the search functions to display the The found transactions are displayed appropriate payment transactions ne Note See the Search Report section for ay Sn ee pe search instructions satsene Bide stators Bt Invoice Number Transaction Status 1nmated v Moa ft Jese PI 100 v Fed Next be a Payment History Report e e 3 7 2084 1 00 03 amfoavo7 anie E E o esef 8 7 2014 1 00 03 am 03 07 2014 76006 72 3 6 2014 4 49 52 PM 03 07 2014 2668 91 po 5837 3 5 2014 4 29 31 pmf oa o6 2014 25256 66 O aoraona 4 22 09 Pm E EE E E E E 3 6 2014 4 07 38 e E esef 3 6 2014 3 57 54 Pm 03 07 2014 Click the Export icon The export menu is displayed zi XML file with report data CSV comma delimited PDF MHTML web archive Excel TIFF file Wore STEP ACTION RESULT D Select the file format for the export The browser displays a prompt to open or save the file XML file with report data CSV comma delimited Open Cancel PDF MHTML web archive Excel TIFF file Wore Click the Open button The report is opened with the appropriate software In this example a PDF Open E PaymentHistory pdf Adobe Acrobat File Edit View Document Comments Forms Tools Advanced Window Help a Create Combine amp Collaborate i Secure A Sian Forms amp Comment OM Bo Pies
7. City Fort Lauderdale Address Line 2 State City i Zip Code State Country Zip Code Country Click the Save button The bank account is added to the customer s accounts and a confirmation message is displayed Phone and email should match Step8 Bank Account was created successfully Click the OK button The window is closed and the automatic payment setup is displayed for the selected OK customer sick nipertslocerScncandtisdcytr OO Minna 2apnert Mam i la Part Invoice Presentment and Paymen t Cl l O T Help a el 14 Click the close icon The close window popup is displayed A Message from webpage e Are you sure you want to close this window 8 3 Delete Payment Account Payment accounts can be deleted WARNING The payment account will be deleted permanently STEP ACTION RESULT Click the Payer Admin link The Payer Admin menu is displayed Payment Profile User Profile Automatic Payment Setup Logout 2 Select the Payment Profile option The Payment Profile page is displayed x Payment Profile Payment Profile Method Type Account Number First Name CHECKING lest Bank 1212 ray Admin SAVING TestBank 6666 Admin CHECKING BOP 5555 test test CHECKING Bank of Pluto 5783 Payer Admin CHECKING BOA e0000 NEW ACC SAVING Jan31 Bank 2222 ray Admin CHECKING FakeBank 7890 Payer Admin Page of 7 item
8. EY Ahmad _lesti yahaa com 69123156 7 pt n es r Payer AP Registration di11 di com 6312316523 v v Analyst 5 gt Payer AP Louigene weskimber yahoo com 94343 z 7 Araia suse Payer 7 use testuser lesting com 99999999999 k x Administrator Payer AP Ulysselouigene grnail com 5613351154 wa Analyst s ROR Payer i Malik malik ahmad directinsite com 6312315623 z v Administrator dit Payer AP PayaUsel A Payer User LAP di com 123 i paa Page 1 of 6 55 items Me 3 5 68 CO Page size 10 New User STEP ACTION RESULT 3 For the appropriate user click the Edit link The Edit User window is displayed Edit Edit User i Note Use the search to find the specific ce cae user See the Search List section for search I 0a oOo p instructions irst Name User Group Payer Administrator Indicates Mandatory Field eset Passwor Next Click the Reset Password button The user is sent a message via email stating that the password is forgotten The email also Reset Password has a link to the password change in Present and Pay Change name IOL Forgot Password Request ao 4 p QucestRrecanute com 270 PM tt har apoi A Der To companii Pe bepal fevered pioceti piatte uio Pe fiery bha awu cori I cert cor xt oc wet a nee peqeeod ker your ox A twee A r d lt E you OG A as Pes ama pana Contact A Serra by D aa of 7 eth Rar Thea wits Boe uar Predators Oe Lre The user creates a new password A n
9. Name Date modified Type gt Recent Places J Bluetooth Exchange Folder 2 26 2014 2 21PM_ File folder S Libraries Custom Office Templates 2 27 2014 11 12 A_ File folder i Daa JL MyShapes 3 3 2014 3 07 PM File folder 2 Music PGP 2 26 2014 2 21PM File folder S Pictures JL Visual Studio 2008 8 21 2012 2 44PM File folder amp Videos W Computer amp OS C 3 MM DVN nrive F157 4 l File name Custom Files jpeg jpg p v Navigate to the folder where the file is The folder is opened and the list of files is located displayed T a v Search Screen Shots Organize New folder gt Recent Places z Name Date modified Type 3 Ubs a AlHomepage 3 3 2014 2 43 PM PNG image amp AddUserConfirmationPage 3 6 2014 1 54 PM PNG image Documents j AddUserEmptyFfields 3 5 2014 5 10 PM PNG image Music AddUserNextButton 3 5 2014 5 08 PM PNG image 5 Pictures i AddUserPopulatedFields 3 6 2014 8 25 AM PNG image a Videos a AddUserWindow 3 5 2014 5 04 PM PNG image AddUserWindowEntitlements 3 6 2014 9 28 AM PNG image IMi Computer PERYA i 5 j OS C Administrationicon 3 4 2014 3 06 PM PNG image AdministrationMenu 3 4 2014 8 30 AM PNG image J DVD Drive E 15 ae i i i ApproveConfirmationPopup 3 11 2014 11 34 A PNG image Network a AIJU nieri 2 51 PM PNG image bea _AvoroveReiect 3 3 2014 4 17 PM PNG imaae a l File name InvoicesPage v Pictures gif jpg jpeg
10. Non irwoica necuction HE Flaga Decument Number geo v kaani Eeen Invoice Typa Cumancy Invoices Statua irreoica Amount Hon Irvenica Payment Chew Y laat 120 days Add Fitter 1 Genuour iari Vraa aves pe moce NPS00018476 ITAONA ATOI mm usD Appeaved A Approve 6500017979 wer20i4 wra0i4 Non imoce usp Approved 1313 00 ti Dispute Pm oE NES00017475 werzoi wean Era ay Ivice NPS00017476 aaro 352014 pa Invece usp Appraved 2 000 00 USD Approved 60 000 00 LORECAEEET 3 4 7014 4 3 7014 3 6 2014 PINTJES Invoice uso hniatad 3525666 Attachments AutoPay Test 3 3 7014 BRIO NAIMA 85714 Invoice usp Paid 76 006 72 duuboray Leste 3v3 2014 IANA NNAM E5214 Invoice uso Paid 16 000 12 Autodata 3 3 7014 37014 NAPMA 85714 Invoice uso Paid 7600672 P Papert To Pe Fcaten 3 3 7014 37014 NAIMA 85714 Inwoce usp Pald 76006 72 Dumosd Page 1 of 46 452 teme Mes 5 6 7 5 4 Pagezise 19 Note This list includes all items including Non Invoices payments and Pre Invoices Search for invoices or non invoice payments All invoices or non invoice payments with a with a status of Unapproved status of Unapproved are displayed amp Note See the Search List section for Hs Flags Document Number oa v N ae ARA invoice Type Currency Invoice Status Invoice Amount h z t ti Last 180days AddFilter Add Filtes invoke S e a rc In S r u C l O n S 2 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 AutoPay
11. RESULT If required save the file to a network or a The file is saved local workstation 5 Click the Open button Depending on the file format the attachment is opened with the appropriate software Open application ApproveWindow Windows Photo Viewe l File v Print v E mail Burn vv Open v Approve Number Date Status Amount 1095577233 09 27 2013 Unapproved 18555 05 1095582004 10 04 2013 Unapproved 5234 52 1095582214 10 22 2013 Unapproved 114942 79 1095582217 10 22 2013 Unapproved 26909 25 Select Status save 7 5 Delete Pre Invoice Attachment s Attachments can be deleted from pre invoices Non Inweten Decuction New lrwaies Payment Claas oA Approve visoute 3 3 2014 3 3 7014 3 3 7014 W Note This list includes all items including Non Invoices payments and Pre Invoices Use the search function to display the pre invoice with the attachment s to delete Note See the Search List section for search instructions Click the Attachments icon Click the Delete link for the appropriate attachment Delete The search results are displayed in the pre invoice list Invoices with attachments are indicated with the Attachments icon e 1095958153 The Attachments window is displayed Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting
12. STEP ACTION Click the History link 2 Select the Dispute History option Dispute History Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions Click the Dispute ID link 01043404 RESULT The History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History Dispute Type Invoice Line No Create Date V Created By Y Last 139 days 1095420011 aaam Payoradmingadi com Aapraved Standard A4 NonReospt of Ganda 1095978406 313 2014 Payer Admin di com Approved Standard 77 Allowance Off Invoice Wunu Norrinveice Deduction Norlnvcice Dispute 3 13 2014 Payer Admin di com Approved Standaid 5 Tax Adjustment NDOJ Non invoice Deduction Mon Invoice Dispute 3 13 2014 PayerAdmingdi com Approved Standard 99 Biller Supplied Line Adjustment NDAMA Norinvaice Deduction Maninwoice Niaputa 3 13 2014 Payeradeningadi com Anpraved Standard AR Advertiaing Prometian nouas Noninvoice Deduction Nonlnvoice Dispute 3 13 2014 PayerAdnin di com Aoproved Standaid 19 Duplicate Biling DAMA Non invoice Deduction Nan Invoice Diapute 3 13 2014 Payaradminadi com Approved Standard 76 Cash nNiscount invoice Deduction Nan invoice Dispute 4 12 2014 Payerfdmingadi com Appraved Standard 66 Shertage oce Line Iten 1 3712 2014 qalest drec nste com Approved Standard OI Pricing Eiro 1096095607 371272014 qale
13. The amount is displayed in the field Disputed Amount STEP ACTION Enter a description in the Description field Description Click the Submit button Click the close icon Click the OK button lt a RESULT The description is displayed in the field Order not fulfilled The dispute is created and a confirmation message Is displayed Order not fulfilled Dispute was saved successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions The close window popup is displayed Message from webpage Are you sure you want to close this window The window is closed and the list of invoices is displayed Invoice WE Flags Document Number Date v Y Last 180 days 3 4 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 34 2014 1096100107 3 3 2014 Page 1 of 44 438 items EE 10 2 Add Dispute to Invoice Line Item A dispute can be applied to a specific line item within an invoice Invoice Due Date Add Filter 473 2014 3 3 2014 3 3 2014 3 3 2014 33 2014 3 3 2014 3 3 2014 5 2 2014 5 2 2014 5 2 2014 3 4 5 6 7 Payment Date Add Filtes 3 6 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 3 2014 3 6 2014 3 6 2014 3 6 2014 PO Number Y Invoice P1072357 Invoice 85214 Invoice 85214 85214 85214 85214 85214 PO
14. amp Non Invoice Payments ccsscceeseeeseeeeeeenseeeseeaeeoneeneas 30 VIEW DOTA AEEA A EA A AA A AA A A E A A ES 30 APP OVO mocis a a ecw a ee ee a eee ee 32 Download to XLS File sicresisstsperescenserivst scraper sosivet nevaneneninet a etaneen erie peteeee nine 36 Add ALLA CHING IM isossa E E E EE 38 Vew Attachment S nnns ce ecseeaceeiaece ane ce eet eaneeea eee 41 Delete AlaCnimen S aciona a veda a tarbo sect eiiedene neta io eeaee 42 EXPO TO POF iin ea a ee ee ee eee 44 Manage Pre INVOICES cnan 47 VIEW Pre INVOICE Detall peste pesos n E E vereetese 47 Download PIC INVOICE S esicciccncccveciedececrsiceecteaicticcncetventenieneweiiexceebeeneexiaceteetawen 48 Add Attachment to Pre INVOICE iivesescsice ths osidecsscoace tha noidess teach aoeiteassceeee tea eaideasaceaeis 50 View Pre INVOICE AttaChiMe nt S 11ccsccceccenccecennseunennscuneneneuseneseuseneseunsseseunsseneunssenes 53 Delete Pre INVOICE AttaChMent S 11sccsccsccceccnnscenennscnnennseuseneseuseneseuseneseunsneseunsensens 55 7 6 Export Pre INVOICE to PDP csscacsccsirecicces racecar caches cecacesicecacceicetece ices oc ess 57 8 0 Manage Payments sesacesestecce ccs tccceccstacceecstaccsecccarcuacccascoscseacnewcueccsnecssesseacteanesscuone 60 8 1 Create New NOn INVOICE Deduction 1sccsecccnscnennccnensennecnnscnessenssseenseanssenssseesseneeses 60 8 2 Create New Payment ACCOUNT 11cscssccsesscnscsennscsensennscennsenensenssneensensssennsssensensesennes 64
15. initiated Hd Jot e et ah Payment History Report P6216 yazan 2 36 25 emfoworane E Ac e 3 7 2014 1 00 03 anfosvo7 201a EE E 3 7 2014 1 00 03 e _76006 72 sae 2 6 2014 4 49 52 pufoayo7 aoie E E a2i2 ssa 2762014 4 29 21 pifoayosr201e EE a512 Pp es26 3 6 2014 4 22 09 pnifoayoeraoie E E 0000 a TT sf air fae ara 77 0000 sana 3 6 2014 4 06 08 eu oayarra0ia 9990 36 acw gt 0se ee OC m aora er SS eee et ee 9 3 Export Report The report can be exported to the following file formats e XML e CSV comma delimited e PDF e MHTML web archive e XLS Excel e TIFF e DOC Word STEP ACTION RESULT STEP ACTION RESULT Click the Reports link The Reports menu is displayed Reports View Payment History Report Select the Payment History Report option The Payment History Report page is displayed Payment History Report Fayment History Report Transaction Date From 9 18 2013 S an Transaction Date To 3 18 2014 S Ou Schedule Date From BZ schedulevsteto B Aa Inwoica Number Transaction Status au v TEE fa joras gt Pb ion Find reat Ai eo Payment History Report Peeaaa 28 2014 1 00 15 amfosiaaois 10767723 r a a7 2014 1 00 23 amjoaya7 eows E T sana a6 2014 1 00 07 amfoayseyaoia E Psst 3752014 11 57 00 anfoayas aora ET aaa 9 33 53 anfoasarzoia s L aiaia 9 29 53 Amoy E e E AGH 7800 5639 3 12 2014 12 00 12 puoa iz 201e
16. p 7 Click the file to be attached The file is selected ApproveConfirmationPopup Note Only jpeg jog ong pdf msg file Bi ApprovedInvoiceList types are accepted Pe fy ApproveReject Click the Open button The Windows Explorer window is closed and the file name is displayed in the browse field Open Approvelcon png AS Browse Note The field can be cleared by clicking the cancel icon x STEP ACTION Click the Add button Add Repeat steps 5 through 11 to attach additional files to the Invoice Click the close icon RESULT The file is attached to the pre invoice added to the list of attachments in the Attachments window and a confirmation message is displayed in the window Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Approvelcon png uploaded successfully Supporting Documents Select a file to attach Browse The files are attached to the pre invoice The Attachments window is closed and an Attachments icon is displayed next to the Invoice G 1095958153 7 4 View Pre Invoice Attachment s Once associated with a pre invoice an attachment can be viewed STEP ACTION RESULT lf th
17. ra k F j F j T F 5 w Fa l j 09 11 2013 03 10 2014 Apply Remove Cancel For a custom range a calendar is available Click the open calendar icon to display the calendar 4 4 September 2013 SUN MON TUE WED THU FRI SAT 1 2 3 4 a 56 7 8 g 10 l2 13 14 15 16 17 18 19 20 21 22 23 24 2 20 27 28 29 30 Today Clear e Search an item s status Most items have some sort of status assigned As well an item might be classified as a type Click the open menu icon to display and select the status or type of the item ALL Invoice Non Invoice Pmt Pre Invoice Note A combination of these of searches can be used STEP ACTION RESULT Open a list page or navigate to the Home A list page is displayed page to display invoices Invoices invoice invesce Po 0 C Neo tnwniee necesan as oO N fk Home SRE o ee nenuuy areas wrana lt a NPS000 18476 V7 201 FIA Non Invoice v Approve NP509017373 a204 A7201 one jue Apprave 1313 00 vipe ol 3 Non Im 12500017475 aera yOr2014 e Appeave 60 000 00 muve 2000 00 LOREOREEST 35725666 Determine the best filter to apply to the The search approach has been decided search The more precise the filter or combination of filters the fewer items displayed after the search is completed 3 Enter the appropriate search parameters The search is completed and results are press the Enter key displayed
18. 2014 PO A5853 Invoice 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4 388 73 Page 1 of 44 438 items 2 4 gt Pagesize 10 STEP ACTION RESULT If the invoice or non invoice payments is to be The invoice or non invoice payment is selected downloaded select it by clicking the A selected invoice is highlighted in yellow and checkbox the checkbox contains a check mark 1095576349 1095576349 1095577233 1095582004 1095582004 1095582195 ij 1095582195 1095582214 1095582714 1095582217 i 1095582217 4 Repeat Step 3 to select additional invoices or Additional invoices or non invoice payments are non invoice payments selected for downloading 1095576349 1095582195 Click the Download icon The browser displays a prompt to open or save the file 4 Download Click the Open button The spreadsheet application is started and the downloaded file is opened Open invoicelist Protected View Excel A INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW Be careful tiles from the Intemet can contain viruses Unless you need to edit it s safer to stay in Protected View If required save the file to a network or a The file is saved local workstation 6 4 Add Attachment Files can be attached to an invoice STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all inv
19. 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 AutoPayTest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 AutaAuto 3 3 2014 3 3 2014 3 3 2014 85214 _Invaice Unapproved 76 006 72 rOpTest 3 3 2014 3 9 2014 3 3 2014 85214 Invoice 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 TestShipTo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85415_ Invoice Unapproved 4390 76 1996067695 33 2014 5 2 2014 3 6 2014 PO A5853 Invaice Unapproved 21 767 12 096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4383 78 Page 1 of 44 438 items EE Page size 10 STEP ACTION If necessary search for the list of invoices or non invoice payments to be approved in this session 4 Click the Document Number of the individual invoice or non invoice payment to be reviewed for approval 1095866087 Review the invoice or non invoice payment to determine if it can be approved Note A dispute can be added to the invoice if necessary See the Manage Disputes section for instructions Click the Home icon or link RESULT The list of specific invoices or non invoice payments to be approved is displayed Invoice invoice Date Due Date Invoice Status Invoice Amount E Flags Document Number ice Invoice Type Currency Y Last 180 days Add Filter Add Filter Y Invoice 109586608
20. Click the column title to sort in ascending The list is re sorted and the sort indicator is numeric date or alohanumeric order displayed next to the column title Document A Number Click the column title again to sort descending The list is re sorted and the sort indicator is order displayed next to the column title Document Number Y 3 4 Change Number of Items Displayed The number of items displayed can be changed The default number is 15 STEP ACTION RESULT a 1 Open a list page or navigate to the Home A list page is displayed di a page to display invoices wa i Non irweice necuetion a ment i vine 2 ge ay lwoice Type Currency Invoice Stat fi I lome Non ineniea Payment Clase Y taatla Odaye Add Fiter Add Fite Y7 i nenuyy areas NENA arty ce ly NPS00018476 Lene eeni w Approve nes00017979 vaoia 07 2014 aaloe lid vip a n te500017475 Sama SONS E Pay trvvice mt NPSNONITATE 14 ZEINA penati CT TE LOneOneeeT 4 A3704 Imoica Mtachments AutoPay Test RAIMA NAPMA 85714 Invaice u al utoHay Lost ne aaam aama 88214 moie i ok Overmind Autoxtuita 3 3 7014 NAIMA 85714 Imvoica a E Papert To PDF FONTA 14 3 3 7014 85714 Invoice i h Page 1 of 45 152 tems 3 STEP ACTION RESULT 2 Click the open icon Lower right hand side The list length menu is displayed of the page Page size 5 10 15 20 30 100 Select the number to display in the list The number of i
21. Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse The delete attachment confirmation popup is displayed Message from webpage ll EE Q Delete attachment Click the OK button The attachment is deleted and removed from the attachment list and a confirmation message OK is displayed Attachments Name Date Created Type Action AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Attachment deleted successfully Select Type Select a file to attach Browse Click the close window icon The Attachments window is closed and list of x invoices is displayed PHOENIX ware DISTRIBUTION 2002210487 PGUSA ansaa 382W ANS PHOENIX DISTRIBUTION 2002253781 PGUSA ic PHOCMEX PS DISTRIBUTION 2002253781 PGUSA zansa LLE PHOENIX DISTRIBUTION 2002253781 PGUSA 2 16 2014 3 LLC PHOENIX invoiceSPA DISTRIAUTION 12753701 POUSA 2 15 2014 LLE 7 6 Export Pre Invoice to PDF A pre invoice can be exported to a PDF file STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices fi a meni m oa v Ivor Pu l C Nen Irweien D
22. History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History Dispute Type Invoice Line No Create Date V Created By Y Last 139 days 1095420011 aaam Payoradmingadi com Aapraved Standard A4 NonReospt of Ganda 1095978406 313 2014 Payer Admin di com Approved Standard 77 Allowance Off Invoice Wunu Norrinveice Deduction Norlnvcice Dispute 3 13 2014 Payer Admin di com Approved Standaid 5 Tax Adjustment NDOJ Non invoice Deduction Mon Invoice Dispute 3 13 2014 PayerAdmingdi com Approved Standard 99 Biller Supplied Line Adjustment NDAMA Norinvaice Deduction Maninwoice Niaputa 3 13 2014 Payeradeningadi com Anpraved Standard AR Advertiaing Prometian nouas Noninvoice Deduction Nonlnvoice Dispute 3 13 2014 PayerAdnin di com Aoproved Standaid 19 Duplicate Biling DAMA Non invoice Deduction Nan Invoice Diapute 3 13 2014 Payaradminadi com Approved Standard 76 Cash nNiscount invoice Deduction Nan invoice Dispute 4 12 2014 Payerfdmingadi com Appraved Standard 66 Shertage oce Line Iten 1 3712 2014 qalest drec nste com Approved Standard OI Pricing Eiro 1096095607 371272014 qaleelG diectinsle com Appioved Standard OI Pricing Eno Page 1 of 18 1 9 items Me 32 iser l wv lw Paye size W The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filtes L Invoice 1095920091 3 14 2014 PayerAdmin dicom
23. a S ee roo STEP ACTION RESULT Select the payment account from which the The account number is displayed in the field invoices will be paid _ _ _ aj _ pieced iit Select an item GE selina d F sie 64 58 aims oh oh os SREEENO YL comme J srst G90 Note To create a new payment click the Use a new account link Use anew account See the Create New Payment Account section for instructions 7 Click the checkbox in the Active field A checkmark is displayed in the checkbox and the automatic payment will be active when it s L Active saved i Active Note The automatic schedule can be stopped by clicking the checkbox to remove the checkmark Click the Save button The automatic payment setup is saved and a confirmation message is displayed Save Customer Number 2002253481 Payment Account Customer Name PETER CREMER NORTH AMERICA Automatic Payment Setup was saved successfully Click the Close button The automatic payment setup is closed and the customer list is displayed Close i 8 7 View Payment Profile Payment accounts can be viewed as a list of payment profiles STEP ACTION RESULT STEP ACTION Click the Payer Admin link 2 Select the Payment Profile option Payment Profile Search for the appropriate account Note See the Search List section for search instructions RESULT The Payer Admin menu is displayed Payment Profile User Profil
24. icon also indicates that the entitlement is a parent entitlement Click the check box for each of the entitlements to be added for the user Parent Entitlement Note To display additional entitlements click the right arrow in the page display controls Page 1 of 5 21 items gt lt is also possible to search for a specific entitlement by entering the appropriate information in the search fields Business Unit Payer Number RESULT The Add User Step 2 User Entitlements window is displayed Edit User The full list of available entitlements is displayed Business Unit Payer Number Parent Entitlement Child Entitlement 1 339082 Child Entitlement 2 550045 Page 1 of 57 282 items The selected entitlements are indicated with a check mark Parent Entitlement Note The available entitlements are based on the entitlements of the current user STEP ACTION RESULT Click the right arrow The entitlements are moved to the Selected Entitlements area of the window Note When a parent entitlement is selected its not necessary to add its child entitlements The child entitlements are not displayed Selected Entitlements Business Unit Payer Number Parent Entitlement Note The user entitlements can be removed by clicking the selected entitlements and clicking the left arrow 4 11 Click the New User button The user is created in the system and the confirmation page i
25. paid and past the cutoff time on the scheduled date Assigned by system when the payment is past the cutoff time on the scheduled date Paid by other Assigned manually by biller admin Assigned manually by biller admin 6 1 View Detail A detailed view of the invoice or non invoice payment is available STEP ACTION RESULT STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices Non Ineeien Deduction Invoice Typa Cumancy Invoice Status irrevica Amount Non Inwoice Payment T Laat l2 0 days Add Fiter Add Fite nt mepuuur ja werana aires pa ee lu Approved 200 00 Non Invoice Pt NPS00018476 772014 W724 Approved 100 00 PS00017979 w6v2014 NTZA onamee iij Approved 1313 00 Dispute Invoe i wesuoorrars wier2oi4 weno no Appegved 60 000 00 Pay Invvice m p m N g Non invoce NPSNNNITATE Rf6 7014 IADA f R60 Rai Appraved 2000 00 LOREOREEST Bf4f7014 4 3 7014 S G 7014 PINT2RST Invoice intiated 3525666 Attachments Auto ayTeat3 3 3 7014 ROA AFMA 85714 Invoice Paid 7600S 77 Suter ay teste 3 3 2014 Z324 Baw 85214 Invouce Paid 6006 12 Dyvmiosd utosuto 3 3 7014 3 3 7014 Fa7014 85714 Imoice s9 Paid TE DOS 77 CR Peart To PDF Foam 3 3 7014 7014 53 9014 85714 Inwoce s Pald 76006 72 Page 1 of 45 452 Reme MB 6 7 5 6 Payesicn 19 Note This list inc
26. the A selected invoice or non invoice payment Is checkbox highlighted in yellow and the checkbox contains a check mark 1095576349 1095576349 ene 1095677233 1095582004 1095582004 1095582195 1095582214 1095582195 1095582214 1095582217 STEP ACTION Click the Attachments logo G Attachments Click the open menu icon in Select Type field i Click the Browse button Browse E Select attachment type RESULT The Attachments window is displayed Attachments Date Created No data to display Browse Select Type Select a file to attach The attachments menu is displayed Select Type Invoice Document Supporting Documents The selected type is displayed in the field l Supporting Documents m The Choose File to Upload window is displayed Co O O O Organize New folder F I amp Favorites 4 Documents library E Desktop Includes a Downloads Name Date modified a Recent Places Arrange by Folder 2 locations Type Bluetooth Exchange Folder J Libraries JL Custom Office Templates 4 Documents JL My Shapes Music J PGP Bm Pictures JL Visual Studio 2008 amp Videos 2 26 2014 2 21 PM File folder 2 27 2014 11 12 A File folder 3 3 2014 3 07 PM File folder 2 26 2014 2 21 PM File folder 8 21 2012 2 44 PM File folder iN Computer amp OS C FA pvn Drive F157 t l File name STEP ACTION Navigate
27. to the folder where the file is located Click the file to be attached Note Only jpeg jog png pdf msg file types are accepted Click the Add button Add 10 Click the Open button Open RESULT The folder is opened and the list of files is displayed FL SHARE Andrew Hansen Screen Shots Organize New folder a Recent Places p Name 3 TASR AlHomepage 3 3 2014 2 43 PM Documents Music 5 Pictures amp Videos AddUserConfirmationPage 3 6 2014 1 54 PM AddUserEmptyfields 3 5 2014 5 10 PM AddUserNextButton 3 5 2014 5 08 PM AddUserPopulatedFields 3 6 2014 8 25 AM AddUserWindow 3 5 2014 5 04 PM PNG image AddUserWindowEntitlements 3 6 2014 9 28 AM PNG image amp Computer wee Li iat cee f Administrationicon 3 4 2014 3 06 PM PNG image amp OS C AdministrationMenu 3 4 2014 8 30 AM PNG image OJ DVD Drive E 15 ApproveConfirmationPopup 3 11 2014 11 34 A PNG image Approvelcon 3 4 2014 2 51 PM PNG image Mi AvvroveReiect 3 3 2014 4 17 PM PNG imaae bai amp Network File name InvoicesPage Pictures gif jpg jpeg p zj ooe ee The file is selected ApproveConfirmationPopup Ri ApprovedinvoiceList M A The Windows Explorer window is closed and the file name is displayed in the browse field Approvelcon png AS Browse Note The field can be cleared by clicking the cancel icon x The file is attach
28. utasuto cE ty 8 3 2014 7M4 85714 Invoice usp Paii 76006 FOOTas j 14 4 sams 14 Invoica us Paid 76 7 Page of 46 452 zeme 2 3 7 i 5 0 0 ayeeion 10 D Use the search function to display the invoice The search results are displayed in the invoice oice a n PO ODTes STEP ACTION RESULT 3 Click the Attachments icon The Attachments window is displayed G Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM_ Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse Click the attachment link to display The browser displays a prompt to open or save the file oon saw Click the Open button Depending on the file format the attachment is opened with the appropriate software Open application ApproveWindow pn If required save the file to a network or a The file is saved local workstation 6 6 Delete Attachment s Attachments can be deleted from invoices and non invoice payments STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices Home A New inenien Reeuction X gai one A reset Y taat laD daya Add Fitter Add
29. 00 USD v 97 Credit Applied test Indicates Mandatory Field STEP ACTION RESULT 4 Click the Home icon or link The list of invoices or non invoice payment is displayed Invoice Invoice Payment PO E Flags Oasan ES Date Due Date Date Number invoice Type Currency Invoice Status Invoice Amount Y Last 180days AddFilter Add Filtes Y Invoice f 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice Unapproved 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 AutoAuto 3 3 2014 33 204 3 3 2014 85214 Invoice Unapproved 76 006 72 CODTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 EODTesti 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 IestShiplo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 P0 85415 Invaice Unapproved 4 390 76 1096067695 3 42014 5 2 2014 3 6 2014 PO A5B853 Invoice Unapproved 21 767 12 096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4 389 78 Page 1 of 44 438 items 2 2 Page size 10 6 2 Approve This is the process of reviewing and approving invoices or non invoice payments STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices
30. 1 2014 6637S 03 10 7M4 1757 PM 3 10 7M4 66974 03 10 704 1757 PM 3 10 7mM4 637 03 10 2014 1257 PM 3 10204 66372 03 10 2014 1252 PM 3 10 2014 8920 80 Paid W 03 10 2014 1252PM 31072014 Al 26 133 00 Paid Page 1 of 91 903 items The search results are displayed in the payment list giesa Payment Method Total Payment Amount Add Filte 66405 03 14 2014 09 33 AM 3 14 2014 ACH Page 1 of 1 1 items Ee The payment detail window is displayed Payment Details Invoice Amt Dispute Amt Payment Amt Currency 1095985185 03 14 2014 20 333 10 0 00 20333 10 7 usp STEP ACTION Click the Cancel Payment button Cancel Payment Click the OK button OK Click the close icon Click the OK button lt a RESULT The cancel payment confirmation popup is displayed Message from webpage The payment is cancelled and a confirmation message is displayed The status of the invoice is changed to Approved The status of the payment is changed to Cancelled Transaction Id 66405 Status Cancelled Total Amount 20333 10 Transaction Date 03 14 2014 9 33 53 Payment has been cancelled successfully A confirmation popup is displayed Message from webpage The window is closed and the list of approved invoices Is displayed 8 6 Create New Automatic Payment Payments for an individual customer can be made automatically on the invoice due date once they are approved STEP ACTI
31. 13 1 29 2014 176781 Invoice 26 985 75 1095852975 12 26 2013 1 29 2014 1 6 82 Invoice 24 281 25 S85 12 26 2013 1 29 2014 176772 invoice 27 147 38 1095857973 12 26 2019 1 29 2014 17677 1 Invoice 24 128 25 6 7 Export to PDF An invoice or non invoice payment can be exported to a PDF file STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices amp a mace v invoce Pa _ Non inweien Deeuction e Due Date Non Invoice Payment Clam Y laat laD daya Add Fitter dd Fite W724 w Approve N7204 vion E Pay Invvice AS 3 62014 4 2 7014 NEMA PINTIAS7 Invoica Attachments AutoPayT eat VIIMA IPMA 85714 VINA NIANA 85214 Invoice 3 3 7014 3 4 2014 85714 Imvoica Pxport To PF Foam KAINA NIMA 85714 d Domos O amato Page of 46 452 Reme Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION Use the search function to display the invoice or non invoice payment to be exported to a PDF Note See the Search List section for search instructions 3 If the invoice or non invoice payment is to be exported select it by clicking the checkbox 1095576349 1095577233 1095582004 Ay 1095582195 1095582214 1095582217 a Click the Export To PDF icon Export To PDF Click the Open button
32. 14 3 8 2014 ue PHOCNIX pocz DISTRIBUTION 2002253781 PGUSA 2ns2014 tLe PHOENIX invoices DISTRIBUTION 2002253781 PGUSA 2 16 2014 3 12 2014 uc PHOENIX InvoiceSPA DISTRIAUTION 2007759781 POUSA LLE Page 1 of 1 5 Rems E 7 2 Download Pre Invoice s Pre invoices can be downloaded to an xls file To open the downloaded file a soreadsheet application that can open an xls is required on the destination workstation STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices I fi a meni m aag v as m Pu 4 Non Inveniee necuesian te Due Date Ni Y laat laD daya Add Fitar Add Fite L onirica Payment Claas 372014 KTERO A Approve F 3620A W724 vipe Vr S2014 E Pyylrvive arona 3 6 2014 ZAPOA ARONA 8 Ey2N14 PINTIAST Invoica Attachments AutoPayTeats 3 3 7014 YIMA 3 9 9014 85714 3 3 2018 3 3 2014 NANA 85214 Invoice ONZIN FANA NAIMA 85714 moie TR Fxpert To PF FONTA 3 3 7014 3 3 7014 NAPMA 85714 Dowson age 1 of 45 452 keme W 4 5 6 7 Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION RESULT Use the search function to display to pre The search results are displayed in the invoice invoice s to be downloaded list Note See the Search List section for 5 ae search i
33. 3 2014 PO S4H40R2 Invoice The window is closed and the list of disputes from the results of the search Dispute ID Dispute Type Invoice Line No Y Add Filtes i 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items Page size 19
34. 397 80 Click on the line item where the dispute is to The selected line item is highlighted in yellow be added a aaa Quantity Brand Code UPC Case Code Item Number Item Description Unit Number i Price Amount or Charge To Pay Line mss cheating cash dt tae RROD iene Unit Gross Miowsnce Amount 8981951 7475 002080040693 MP 375 000000 28 031 25 0 00 28 032 00 Nurnber Price Amount or Charge To Pay 8981951 74 75 012080040693 375 000000 28 031 25 28 032 00 8981951 74 15 002080010693 MP 375 000000 28 031 25 000 28 032 00 8981951 74 75 002080063 375 000000 28 061 25 78 027 00 Sum 224 25 8981951 74 75 0020680040693 375 000000 28 031 25 28 032 00 Sum 224 25 Page 1 of 1 3 items Page size 10 Page 1 of 1 3 items EH STEP ACTION RESULT D Click the Dispute icon The Create Dispute window is displayed Create Dispute Dispute Dispute id Click the open icon in the Reason field The Reason menu is displayed Reason Select an item Select an tem 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 52 BillerAdjCode TaxRetention 53 Payment Received 59 Tax Adjustment T2 Authorized Return 6 Cash Discount T Allowance Off Invoice 97 Credit Applied 96 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L7 M
35. 582714 1095582217 The Create Dispute window is displayed Create Dispute Dispute id Document Type Invoice Number Reason Invoice Amount 15637 35 Disputed Amount 1 00 Description STEP ACTION RESULT O Click the open icon in the Reason field The Reason menu is displayed This menu is an xample Reason Select an item SAANNPIS Select an item 01 Pncing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 5 BillerAdjCode laxRetention 53 Payment Received 59 Tax Adjustment f2 Authorized Return 6 Cash Discount TT Allowance Off Invoice 9 Credit Applied 98 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L7 Miscellaneous Deduction Myreason New Reason Workflow Personal XOA Test 1 ZZ Other Miscellaneous Select the appropriate reason for the non The reason is displayed in the field invoice deduction A4 NonReceipt of Goods Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 52 BillerAdjCodeTaxRetention 53 Payment Received Adjustment i ine Adjustment Jan Test L7 Miscellaneous Deduction eason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous 7 Enter amount in Disputed Amount field
36. 7 2 28 2014 3 10 2014 PO B4444 Invoice o 21 731 60 1095789811 1095867904 12 30 2013 12 29 2013 2 1 2014 94697 Invoice 29 663 09 12 28 2013 12 27 2013 12 27 2013 1 31 2014 17677 3 Invoice 27453 75 2 13 2014 1219136 Invoice 50 898 00 2 13 2014 1911 Invoice 28 846 32 170 079 44 1095876108 1095876106 109583428392 2 13 2014 171913 Invoice 1 29 2014 17678 1 Invoice 26 985 75 1 29 2014 176782 Invoice 5 24 281 25 1 29 2014 176772 Invoice 27 147 38 1 29 2014 17677 1 Invoice 24 128 25 12 27 2019 12 26 2013 12 26 2013 12 26 2013 12 26 2013 1095852974 1095852975 1095852973 The invoice detail is displayed Comract Name dew Pare ee Terme trom inverse Date NET CASH GO DAYS Non Invoice Payment detail Non Invoice Payment Invoice Number NP500017477 Company PGUSA Procter amp Gamble Distributing LLC v Customer 2002252481 PETER CREMER NORTH All 03 07 2014 200 00 USD ha 97 Credit Applied test Indicates Mandatory Field The invoice or non invoice payment is determined to be approvable The invoice list is displayed Invoice Invoice Status Invoice Amount Date E Flags Document Number v a Erta Invoice Type Currency Y Last 180 days Add Filter Add Filter Y Invoice 1095866087 2 28 2014 3 10 2014 PO B4444 Invoice 21 731 60 1095789811 1095857904 1095876108 109587610 1095834837 1095852974 1095852975 12 30 2013 12 29 2013 2 1 2014 94697 Invoice 29 663 09 1 31 2014 1
37. 7677 3 Invoice a 27459 75 2 13 2014 121913b Invoice 50 898 00 2 13 2014 51911 Invoice 5 28 846 32 120 073 44 12 28 2013 12 27 2013 12 27 2013 12 27 2013 12 26 2013 12 26 2013 12 26 2013 12 26 2013 2 13 2014 171913 Invoice 1 29 2014 17678 1 Invoice 26 985 75 1 29 2014 176782 Invoice 5 24 281 25 1 29 2014 176772 Invoice 27 147 38 1095852973 1 29 2014 17677 1 Invoice 24 128 25 Note The list maintains its search results STEP ACTION If the invoice or non invoice payment is valid select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 1095582214 Repeat steps 4 through 7 to review additional invoices Click the Approve icon wf Approve Click the open menu icon in Select Status field RESULT The invoice or non invoice payment is selected A selected invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 o 1095577233 1095582004 1095582195 1095582214 1095582217 Additional invoices or non invoice payments are selected for approval 1095576349 a i 1095582195 Note Up to 10 invoices or non invoice payments can be selected The Approve window is displayed with the selected invoices or non invoice payments Approve Number Date Status Amount 1095577233 1095582004 1095582214 1095582217 09 27 2013 10 04 2013 10 22 2013 10 22 2013 Unapproved Unapproved Unapproved Unapproved Select Status The
38. 85415 Invoice PO 85853 Invoice PO 85413 Invoice n a u 0 invoice Type Currency USD uso uso uso USD usD uso usp USD USD Invoice Status Invoice Amount 35 256 66 76 006 72 6 006 2 76 006 72 76 006 72 76 006 72 76 006 72 4 390 76 21 767 12 4 388 78 Page size 10 STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices ree c Non Ineeien Deduction Invoice Typa Currancy Invoice Status fewoice Amount Non Inwoice Payment T Laat l2 0 days Add Fiter Add Fite Han Invoice aera VNA Prt g Approved 200 00 Non Invoice Pt NPS00018476 3742014 TADON Approved 100 00 PS00017979 w6v2014 NTZA onamee iij Approved 1313 00 Dispute Invoe i wesuoorrars wier2oi4 weno no Appegved 60 000 00 Pay Invvice m p m N g Non invoce NPSNNNITATE Rf6 7014 IADA f R60 Rai Appaved 2000 00 LOREOREEST Bf4f7014 4 3 7014 S G 7014 PINT2RST Invoice intiated 3525666 Attachments Auto ayTeat3 3 3 7014 ROA AFMA 85714 Invoice Paid T6006 77 Suter ay teste 3 3 2014 Z324 Baw 85214 Invouce Paid 6006 72 Dyvmiosd utosuto 3 3 7014 3 3 7014 Fa7014 85714 Imoice s9 Paid TE DOG 72 CR Peart To PDF Foam 3 3 7014 7014 53 9014 85714 Inwoce s Pald 76006 72 Page 1 of 45 452 Reme MB 6 7 5 6 Payesicn 19 Note This list includes all items including Non
39. Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items ai Page size 19 The Dispute Details window is displayed Dispute Details Dispute Id 01043404 Dispute Type Invoice Invoice Number 1095920091 Reason AA NonReceipt of Goods Invoice Amount Disputed Amount Priority Standard Status Approved Description Order not fulfilled STEP ACTION Click the Dispute Audits link Dispute Audits Click the Download button Click the Open button If required save the file to a network or a local workstation Click the close icon Click the OK button RESULT The Dispute Audits window is displayed Dispute Audits Dispute Details Change Dispute Status Priority Change Reason Notes Updated By Updated At Approved Standard Dispute under review Order not fulfilled payeradmin di com 3 14 2014 1 56 03 PM Approved Standard Dispute under review This is a test payeradmin di com 3 14 2014 3 55 56 PM Approved Standard Dispute amount settled Goods were sent to wrong department payeradmin di com 3 14 2014 4 02 12 PM The browser displays a prompt to open or save the file on ame gt The spreadsheet application is started and the downloaded file is opened Invoicelist Protected View Excel HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW 1095958155 27 2 2 3 10 2014 1791 3 1095958153 272 LZ 3 4 2014 PO 85399 1096039141 2 2 2 3 10 2014 17941 6 5 1096030336 2 2 012814 1 6 1009H 2 72 3
40. Fite w ns Wans 001847 i Non Irveniee Payment Clans A Approve vipe E Pyylrvive Mtachments Dumiosd E Feport To PDF js Page 10145 452 Rems Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION RESULT 2 Use the search function to display the pre The search results are displayed in the invoice invoice with the attachmeni s to view list Note See the Search List section for ta med PO mioa Te Camaney search instructions A j a tues y 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice In 76 006 72 3 3 2014 39 2014 9 3 2014 85214 ice n 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 nvoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 aice 5 In e 76 006 72 3 3 2014 5 2 2014 3 6 2014 PO 85415 Invoice In 4 390 76 3 42014 5 2 2014 3 6 2014 PO 85853 Invoice 21 767 12 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4 388 78 Page 1 of 44 438 items 20 94 OG OF 8 ae a8 a Pagesize 10 Invoices with attachments are indicated with the Attachments icon 1095958153 3 Click the Attachments icon The Attachments window is displayed G Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM_ Supp
41. G3 Delete Paymen ACCOUNT a sisis R 68 8 4 MaKe PAY MON t srann aT T 69 695 Cancel PAV INCI oraora a a a oe ec oo ea et ee eh ace 76 8 6 Create New Automate PAYMEN s11sccsecccnscnennsnsessensesensensssensensessensesenssesensensssennes 77 8 7 View Favm nt PIOHle sisri E E 79 8 8 View Payment History amp Details 11ccsscccssccensccsenscnnesennscnensenssseesscsssenssnensensssenssenes 80 9 0 Manage Payment History Report ccccccccseseseseeeeeesseeeseeeeeeeaseoeseeeseeeaeeenees 82 9 1 VIEW REPOT spessu ES AEE aE EiS 82 92 OAC REDON aana E eeeak eet 83 OS EPO REPO seses E EEEE 85 100 MANAGE DISDUICS aiiis 88 10 1 Add DISDUIC lO INVOICE cosia a a 88 10 2 Add Dispute to Invoice Line ltem 1 1scscscccsecccnncnennccsnnsenssnensensssennscnensenseseensensesennes 91 10 3 View Dispute History amp Details 1cccccceecsenssenssennsnnsenssenssnnsenssensseusseussenssennsenssenssons 95 104 Edit DISP E 452 aie eee ea ee 96 10 5 View DISDUTO AUAN S oisi a E E e Ea 99 1 0 Glossary of Terms Attachment Entitlement Non Invoice payment Non Invoice Deduction Pre Invoice A file that is associated with any type of invoice Only jpeg jog ong pdf msg file formats are accepted A disagreement with an invoice or non invoice payment that results in an under payment or an over payment A dispute is associated with a specific invoice and be created during the payment process Allows access to specific feature
42. Invoices payments and Pre Invoices Search for Invoices with a status of Approved All invoices with a status of Approved are or use other search methods to find the displayed invoice s where a line item dispute is to be added amp Note See the Search List section for 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 76 006 72 h F t t 3 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 S e a rc l n S r u C l O n S CODTest2 3 3 2014 2 9 2014 3 3 2014 85214 Invoice 76 006 72 EODTest 3 3 2014 3 3 2014 9 3 2014 85214 Invoice Unapproved 76 006 72 TeatShipTo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1095067696 3 3 2014 5 2 2014 3 5 2014 P0 85415 Invoice Unapproved 4390 76 Invoice invoice Payment PO E Fiag Daeaoani Manhar Date Y Due Date Date Number invoice Type Currency Invoice Status Invoice Amount Clear Last 180days AddFilter Add Filte Y Invoice X v 1096067695 3 3 2014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4388 78 Page 1 of 44 438 items Page size 10 Click the invoice document number link 1096009208 Urut Gross Nhowance Armour Flags Quantity Brand Code UPC Case Code Item Number tem Deacnption Unit Pin i m 002080040129 MP 220 000000 4397 80 002080040129 MP 220 000000 4397 60 002080040123 MP 220 000000 4
43. K CITY BEAUTY SUPPLY INC 2002253481 PETER CREMER NORTH AMERICA 2002253142 PHENIX SUPPLY COMPANY 2002253781 PHOENIX DISTRIBUTION AND MARKETING LLC 2002253334 PHS Group Inc 2002253817 PIERCE COMMERCIAL LAUNDRY DISTRIBUTORS LLC 2002253796 PREMIER SOURCE INC 2002253696 PRICE SMART DISTRIBUTION LLC 2002254102 QUEST PRODUCTS INC 2002253913 THE FIELD COMPANIES FULFILLMENT CTR INC 2002253456 REGO TRADING INC 2002253599 SALON NORMAN DEE TJ HEIT LTD 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY INC 2002214059 STEVES GROCERY DISTRIBUTING 2002253686 SUPERIOR FEED INGREDIENTS LLC 2002253548 SUPERIOR OIL CO INC 2002287305 THOMAS and HOWARD CO 2002254250 TILLEY CHEMICAL COMPANY INC 2002213926 7 DOLLAR BEAUTY SUPPLY 2002254014 ZWUSH LLC dba MEYERS SUPPLY The customer is displayed in the field 2002253481 PETER CREMER NOR V STEP ACTION RESULT D Click the open icon in the Reason field The Reason menu is displayed The list below is n example Reason Select an item piece ola Select an item 01 Pncing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 5 BillerAdjCode laxRetention 53 Payment Received 59 Tax Adjustment f2 Authorized Return 6 Cash Discount TT Allowance Off Invoice 9 Credit Applied 98 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A Misshipped Wrong Product A4 NonReceipt of Good
44. ON RESULT STEP ACTION Click the Payer Admin link Search for the appropriate customer Note See the Search List section for search instructions Click the Edit link for the appropriate customer Edit Click the open icon in the Payment Account field Payment Account Select an item 2 Select the Automatic Payment Setup option Automatic Payment Setup RESULT The Payer Admin menu is displayed Payment Profile User Profile Automatic Payment Setup Logout The Automatic Payment Setup page is displayed Automatic Payment Setup Customer Number 2002254014 ZWUSH LLC dba MEYERS SUPPLY 2002254250 TILLEY CHEMICAL COMPANY INC 2002287305 THOMAS and HOWARD CO 2002253913 THE FIELD COMPANIES FULFILLMENT CTR INC 2002253548 SUPERIOR OIL CO INC 2002253686 SUPERIOR FEED INGREDIENTS LLC 2002214059 STEVES GROCERY DISTRIBUTING 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY INC 2002253599 SALON NORMAN DEE TJ HEIT LTD 2002253456 REGO TRADING INC Page 1 of 3 21 items EN 2 3 The customer list is displayed again with the search applied Customer Number Customer Name 200221392 7 DOLLAR BEAUTY SUPPLY Page 3of3 21 items 4 2 Page size 10 The automatic payment setup is displayed for the selected customer Custome Number 2002253481 Select an item Customer Name PETER CREMER NORTH AMERICA The Payment Account menu is displayed Select an item J 1 aie 64 58 i cod oh aiaiai A
45. P ACTION 12 Click the OK button OK RESULT The window is closed and the invoice is displayed with the dispute icon in the Flags column for that line item Line eee Flags Quantity 8981649 10 3 View Dispute History amp Details Disputes can be viewed as a list and a detailed view of individual disputes STEP ACTION Click the History link Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions 2 Select the Dispute History option Dispute History RESULT The History menu is displayed F History View Payment History Dispute History The Dispute History page is displayed Dispute History a Dispute ID Dispute Type Invoice Line No Create Date V Minaa Imaice 1095 1 aasma Aapraved Standard A4 NonRaosipt of Gaeds 02062902 Invoice 6 313 204 PayeiAdmin di com Approved Standard 77 Allowance Off Invoice anuna Nomrinvvice Deduction T 3 13 2014 PayeiAdmin di com Appoved Standard 55 Tax Adjustment H31 Non invoice Deduction Non Invoice Dispute 3 13 2014 PayerAdmin di com Aoproved Standard 99 Biller Supplied Line Adjustment KNOT Naminvnica Deduction Namimacice Dispute 3 13 7mM4 Payaracningadi com Approved Standard AR Advertining Prometian Buas Nominvoice Deduction Non lnvoice Dispute 3 13 2014 PayerAdnin di com Aoproved Standaid 19 Duplic
46. Present and Pay User Manual Payer Administrator citi Table of Contents 1 0 2 0 3 0 3 1 3 2 3 3 3 4 4 0 4 1 5 0 5 1 5 2 5 3 5 4 9 5 5 6 6 0 6 1 6 2 6 3 6 4 6 5 6 6 6 7 7 0 7 1 7 2 7 3 7 4 7 9 Glossary OF TEMS sacacasa aaa a aaa EACE 1 How to Use this Manual ccccceseceseeneeceneseneecnsecseeensecnseceessonseonseseesseneees 3 Common User Features and Functions cccccssseesesseceeseeseeseesenseesensessennees 3 Present and Pay User Interface 1c 1ssccsecccnecnennecnensennenennscnssensensensesssenssseensensssennes 4 SCAICh LIS o E A A ERA 4 SOI LIS laar te Pre ere ee te oo sr gt ee ee So ee OP ane ie ees emer eT ee ee 7 Change Number Of Items Displayed 1 111scccsecccsencnensenenenenennenenensneensnenenseennenenensens 7 LOOG INIO Present ANG Payas 9 Create New Password Forgotten PA SSWOIMG 1 c1sccssccssccsecsnnnssesssnsnensessnensnenenens 10 Manage USCIS sissors aaae aae aaa aaas anan Vaaia 14 Create New USEF cinn ee ee ee 14 FICCISIOl USEF sic csvizsvsscsteseseres a sene vans saneceassees pecennct EE ETNE 19 Change User Status Includes APPrOoVe scccicscccnsccennnecensesensnseennenensnsenanesensesenansnes 23 Reset USEF Password n0 000n0nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ne 25 View User Profile ssns AE 26 Edit User INITOMMAUON nns nenen ie neste ysasenenyienastnysasoomevianesdeisastontts 27 Manage Invoices
47. Search List section for search instructions PHOENIX gt DISTRIBUTION 2002210497 PGUSA ansaa 3 8 2014 ANS PHOENIX l yPrebill002PB DISTRIBUTION 2002253781 POUSA 2 16 2014 3 ic PHOCNEX joeZP DISTRIBUTION 2002259781 PGUSA LLC PHOENIX 4 DISTRIBUTION 2002253781 PGUSA LLC PHOENIX invaicesPA DISTRIRUTION 2007759781 POUSA 2757 7014 LLE Page 1 of 1 5 ems E STEP ACTION If the pre invoice is to receive an attachment select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 1095582214 1095582217 Click the open menu icon in Select Type field i Select attachment type 4 Click the Attachments logo G Attachments RESULT The pre invoice is selected A selected pre invoice highlighted in yellow and the checkbox contains a check mark 1095576349 vy 199557233 1095582004 1095582195 1095582214 1095582217 The Attachments window is displayed Attachments Date Created No data to display Select Type Select a file to attach Browse The attachments menu is displayed select Type Invoice Document Supporting Documents The selected type is displayed in the field Supporting Documents STEP ACTION RESULT Click the Browse button The Choose File to Upload window is displayed Browse r fl Seach Documents Organize New folder amp Favorites Documents library Desktop l Includes 2 locations J Downloads Arrange by Folder
48. Status menu is displayed Select Status 18555 05 5234 52 114942 79 26909 25 STEP ACTION RESULT Select the Approved status The status is displayed in the field Approved Click the Save button The status change confirmation popup is displayed Message from webpage Q Are you sure you want to change the status of these invoices 13 Click the OK button The status of the invoice s or non invoice payment s is changed to Approved and a OK confirmation window is displayed Approve 1095577233 09 27 2013 Approved 18555 05 1095582004 10 04 2013 Approved 5234 52 1095582214 10 22 2013 Approved 114942 79 1095582217 10 22 2013 Approved 26909 25 Document status transitioned successfully Close the close window icon The Approve window is closed and the J approved invoices or non invoice payments are x no longer displayed in the unapproved invoice list 1095576349 i 1095582195 1095585633 1095585634 1095585635 1095585636 STEP ACTION RESULT 15 When all the invoices in the session have The search results are displayed in the invoice been approved and the status requires list review search for invoices and non invoice ae ae ess payments with a status of approved P e I a aa Page 1 of 5 73 items Mes 4 530 6 3 Download to XLS File Invoices or non invoice payments can be downloaded to an xls file To open the downloaded file a spreadsheet application that can open an xls is requi
49. ate Biling NDALA Non Inveice Deduction Non Invoice Diapute 3 13 2014 Payersdming di com Anproved Standard 76 Cash Discount NDALM3397 Nominvnice Deduction Noninveice Dispute 3 72 7014 PayerAdmingdi com Aapraved Standard 06 Shertage Invoice Line Item 1 312 2014 qalest drec nste com Approved Standard Ot Pricing Eino yaa Invoice 371272014 quleet diectinsite com Approved Standard 0 Pricing Eno Page size W The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filtes 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items Ea Page size 19 STEP ACTION Click the Dispute ID link 01045404 Click the close icon Click the OK button 10 4 Edit Dispute RESULT The Dispute Details window is displayed Dispute Details Dispute Id Dispute Type Invoice Number Reason Invoice Amount Disputed Amount Priority Status Description Order not fulfilled A confirmation popup is displayed Message from webpage The window is closed and the list of disputes from the results of the search is displayed _ Dispute ID Dispute Type Invoice Line No Create Date Y Created By Y Add Filters 1095920091 3 14 2014 i O A4 NonReceipt of Goods Page 1 of 1 1 items Page size 19 Disputes can be changed once they have been created and saved STEP ACTION RESULT
50. cessed immediately unless schedule it for a future date Scheduled payments cannot be modified any later than one 1 business day prior to the date such payment is scheduled to be processed Payments may take up to five 5 business days to appear on your account records Payment transactions may be restricted for any of the folowing reasons and or other reasons secur ation exc g allowed number of daily transactions recent changes to bank and or card information C thave read and accept the agreement Click on the agreement checkbox The checkbox is checked indicating that the agreement is accepted LI have read and accept the agreement have read and accept the agreement 15 Click the Next button The Account Info Step 3 page is displayed Next Note To display the Details Step 1 page Account Info Payment Method click the Previous button acer Previous Click the open icon in the Payment Account The Payment Account menu is displayed field Select an item Payment Account Select an item vl 212 b uso bie DAHAS SREEEEN OL rrara 1390 STEP ACTION RESULT 17 Select the appropriate account for the The selected account is displayed in the field payment 2557 3 90 Select an item a amp a x__ e eESRA GOO pian al ld oe 000 a A weeeee 7800 Note To make the payment with a new account click the Use a new account link See the Create New Payment Account sectio
51. dicates the password has been successfully changed RESULT The password is displayed in the field New Password eeeeeeeeeee Note The characters are hidden for security reasons The password is displayed in the field Confirm Password rr criti Note The characters are hidden for security reasons The password is changed a confirmation message is sent to the user with a link to log in to Present and Pay Forgot Password A confirmation e mail has been sent to the e mail address submitted Please follow the link in the email to change your password If you do not receive the email please contact support iolportal com The email is displayed IOL Forgot Password Request Qutestiidirectraits com STEP ACTION RESULT 10 Click the link in the message Change name The Login Page is displayed IOL Forgot Password Request Ws p Welcome To Invoice Presentment and Payment _ eataatdirectraite com 2 70 PM tt har age gt De fo m pencees use Be ii ans Welcome to Citibank Present and Pay for Business Taa iaaa UE aire ler lect a new peered br pout eccoerd fi ge oe ies H A MAr A A eee avrg O 148 4 4 n iv Login Citi Privacy User ID Email Address E you Gg net reeset Pes creed peana Contact anm Serenas ty byte amaaa of http www citigroup com citi terms htmi aoe COU a ___________________ _ __ That pow Ov Vn betes a Citi Privacy Password Can t access your account 5 0 Ma
52. displayed in the field Dispute under review The notes are displayed in the field Investigating the shipping company STEP ACTION Click the Update button Update Click the close icon Click the OK button 10 5 View Dispute Audits RESULT The dispute is changed and a confirmation message is displayed This is a test Dispute was changed successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions A confirmation popup is displayed Add Note the payment has already been scheduled this will not cancel or make you lose your work Message from webpage Are you sure you want to close this window Note The payment has already been scheduled This will not cancel the transaction or lead to loss of work The window is closed and the list of disputes from the results of the search is displayed Ag 1095920091 3 14 2014 PayerAdmin di com Approved Standard A4 NonReceipt of Goods A list of changes in chronological order to the dispute can be displayed and downloaded STEP ACTION RESULT STEP ACTION Click the History link 2 Select the Dispute History option Dispute History Use the search function to display the dispute whose details will be displayed Note See the Search List section for search instructions Click the Dispute ID link 01043404 RESULT The
53. e Automatic Payment Setup Logout The Payment Profile page is displayed Payment Profile Method Type Account Number First Name CHECKING lest Bank 1212 SAVING TestBank 6666 CHECKING BOF 5555 CHECKING Bank of Pluto 5783 CHECKING BOA 0000 SAVING Jan31 Bank 2222 CHECKING FakeBank 7890 Page of 7 items EE The account profile list is displayed again with the search applied Method Type Account Number Y Piuto CHECKING Bank of Pluto 5 83 8 8 View Payment History amp Details Past payments can be viewed as a list and a detailed view of individual payments STEP ACTION Click the History link 2 Select the Payment History option Payment History RESULT The History menu is displayed The Payment History page is displayed _ Payment History STEP ACTION Use the search function to display the Note See the Search List section for search instructions 4 Click the Transaction ID link 66396 Click the close icon Click the OK button ECE payment whose details will be displayed RESULT The search results are displayed in the payment list A Transaction Scheduled E Transaction ID v Date Time Date Payment Method Total Payment Amount x Y Last 180 days Add Fitter Y Y 66395 03 12 2014 12 00 PM 3 12 2014 ACH 35 231 66 Partially Paid Page 1 of 1 1 items Ea Page size 10 Note The payment list can be downl
54. e Inactive Locked or Unlocked If the status is changed to Inactive the user cannot log in until the administrator manually changes the status to Active If an Active user attempts to log in more than six times with an incorrect password the system prevents further login attempts and the user is locked The user can be unlocked by resetting the password or done manually by the administrator STEP ACTION RESULT STEP ACTION RESULT From any Present and Pay page click the The Administration menu is displayed Administration link Administration General Maintenance User Maintenance 2 Click the User Maintenance option link The User Maintenance page is displayed with all users listed User Maintenance FirstName Middle Initial Last Name UseriD Email Address Phone ive jon est TestDt Test TestDi com 7 7 Pay dil wri john ferti jp citi com 7 7 di B lle Emp BillerEmp di com z z ayer dit Malik c1_testi yahoa com 69123156 7 7 Pay dit Test dil di com 6312316523 v v sse igene weskimber yahvo com 34343 z 7 dit pat u use testuse lesting com 99993999999 F z u dit sse Ulysselouigene gmail com 5613351154 7 7 iy di Malik malik ahmad directinsite com 6312315623 Q Z Payer dit PayeiUserl A A Payer User TAP dicom 123 7 z 7 dit Page 1 of 6 55 items Me 3 4 5 6 amp Page size 10 For the appropriate user click the Edit link The Edit User Step 1 window is displayed Edit Edit User Step1 2 Step2 U
55. e User Review and edit the User Entitlements as The User Entitlements are updated necessary STEP ACTION Click the Update User button Update User RESULT The user information is updated the Edit User window Is closed and a confirmation message is displayed in the user list PayerUserl A AP PayerUser14P di com GG BB Joe Schmoe_testi yahoo com 123 Tim Seller DI DI com User BillerEmp di com updated successfully 6 0 Manage Invoices amp Non Invoice Payments The payer administrator is responsible for managing invoices and non invoice payments This includes the following functions e View Detail e Approve e Add Non Invoice Deduction e Download to xls e Add Attachment e View Attachment s e Export to PDF These functions are available through the invoice list page home page Invoice and Non Invoice Payment Statuses Unapproved Assigned as soon as invoice or non invoice payment is loaded Approved The payer analyst or administrator reviews the invoice and approves it if it is valid Once approved a payment can be initiated There are also invoices that are automatically approved When a payment is returned the invoice or non invoice payment is given this status for review and repayment Initiated Assigned by system as soon as payment is scheduled The payment can be cancelled up to 3 00PM on the day it is scheduled to be paid Partially Paid Assigned by system when the partial amount is
56. e invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Invoices Nen inweien Decuction _Nen irweice Payment Clans A Approve visu ES Pay invoice Attachments AutoPayT eat 3 3 7014 3 3 2014 3 3 2014 E Fxport To PDF Foam 2yay7014 Oumosd Page 10145 152 keme Me Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION 2 Use the search function to display the pre invoice with the attachment s to view Note See the Search List section for search instructions Click the Attachments icon Click the attachment link to display ApproveWindow png RESULT The search results are displayed in the pre invoice list Page 1 of t 5 Rems Invoices or non invoice payments with attachments are indicated with the Attachments icon G 1095958153 The Attachments window is displayed Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse The browser displays a prompt to open or save the file om ame gt STEP ACTION
57. e selected by clicking the All checkbox All 4 Display the appropriate month and year by click the forward and back icons 4 September 2013 gt Click on the appropriate date within the month January 2014 8 15 16 17 22 3 24 20 27 28 29 30 3il Today is Tuesday March 18 2014 Repeat steps 3 through 5 to enter the other date search ranges RESULT The calendar is displayed September 27013 S M T W T F 1 2 3 4 5 6 8 9 o 12 13 15 16 1 19 20 22 23 M 25 26 27 29 30 Today is Tuesday March 18 2014 January 2014 Ww T 1 8 15 17 22 23 24 26 27 278 29 30 31 Today is Tuesday March 18 2014 The new date is selected and displayed in the field 1 9 2014 Bees The fields are changed appropriately STEP ACTION RESULT Click the open icon in the Transaction Status The search payment status menu is displayed field Transaction status AU M Cancelled Payment Initiated Faid Partially Paid Returned Select the appropriate payment status The new status is displayed in the field Initiated al Cancelled Payment Initiated Paid Partially Paid Returned Click the Search button The report is searched for the payment transactions that match the search information Search and the found transactions are displayed on the page Payment History Report IOa Transaction Dete To 3 18 JS Ou Schedule Date From see Schedule Date To E Invoice Number Transaction Status
58. eauction Date e Ni Clam Y laat 180 days Add Fiter Add Fite wi ns whims 7 Noniraica Payment Nan Invoice ann Pri 200 00 Non invoce Prat nN 100 00 w Approve e m voice 1313 00 ispute 60 000 00 Non Invos Non Invoece Pm Hun Invoice L Pmt wea ZEDO 2 000 00 4 3 7014 DEMA PINTIAST Invoice hniatad 357256 66 3 3 7014 RAINA AFMA 85714 Invoice us Pal T6006 72 3 3 2014 JZ 204 Baw 85214 ai 0006 7 2 3 3 7014 8 3 7014 aav70l4 85714 Imnoice D Paii 7TGOOG T CR Fapart To PDF Fontan 3 3 7014 FIINA NAIMA 85714 Invoica 76006 72 Page 10145 452 zeme W 4 5 6 7 ae sG Puyesicn 19 Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION Use the search function to display the pre invoice to be exported to a PDF Note See the Search List section for search instructions Click the Export To PDF icon Export To PDF Click the Open button Open i 3 If the pre invoice is to be exported select it by clicking the checkbox 1095576349 1095577233 1095582004 1095582195 i 1095582217 a RESULT The search results are displayed in the pre invoice list PHOENIX PHOENIX The pre invoice is selected A selected pre invoice is highlighted in yellow and the checkbox contains a check mark Can you select export multiple 1095576349 o 1095577233 1095582004 1095582195 1095582214 1095582217 The browser displays a prompt to open or save the f
59. ed to the invoice or non invoice payment added to the list of attachments in the Attachments window and a confirmation message is displayed in the window Attachments Name Date Created Type Action ApproveWindow png 3 11 2014 3 08 00 PM Supporting Delete AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM_ Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Approvelcon png uploaded successfully Supporting Documents Select a file to attach Browse STEP ACTION RESULT Repeat steps 5 through 11 to attach The files are attached to the invoice or non additional files to the Invoice invoice payment 13 Click the close icon The Attachments window is closed and an Attachments icon is displayed next to the Invoice Gg 1095958153 6 5 View Attachment s Once attached an attachment can be viewed STEP ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Er Home w invoice invoce Po 0 New inwcica Neauetion aii mont ed e D N Clam Y Laat 120 days Add Fitter Add Fite f VNA 4 001847 i Neon Irweine Payment 100 00 v Approve F 131300 viue 60 000 00 A Pxpert To PDF Note This list includes all items including Non Invoices payments and Pre Invoices or non invoice payme
60. elG diectinsle com Appioved Standard OI Pricing Eno Page 1 of 18 1 9 items Me 32 iser l wv lw Paye size W The search results are displayed in the dispute list Dispute ID Dispute Type Invoice Line No Create Date V Created By Y Add Filtes L Invoice 1095920091 3 14 2014 PayerAdmin dicom Approved Standard A4 NonReceipt of Goods Page 1 of 1 1 items ai Page size 19 The Dispute Details window is displayed Dispute Details Dispute Id 01043404 Dispute Type Invoice Invoice Number 1095920091 Reason AA NonReceipt of Goods Invoice Amount Disputed Amount Priority Standard Status Approved Description Order not fulfilled STEP ACTION Click the Change Dispute link Change Dispute Click the open icon in the Status Change Reason field Status Change Reason Select an item Select the reason for the status change Select an item Dispute amount settled Dispute issue resolved Dispute under review Lack of dispute information Note The New Status and Priority fields only have one option and those options are displayed automatically Enter the notes for the status change Notes RESULT The Change Dispute window is displayed Change Dispute Dispute Details Dispute Audits Dispute Id Status Change Reason Priority Notes Select an item Dispute amount settled Dispute issue resolved Dispute under review Lack of dispute information The reason is
61. ers in a list FirstName Middle Initial Last Name UseriD Email Address Phone Active IsRegistered Status Locked Group au ALL Pendii ALL a biidget flagg diioctinstie com Pending e ator IRE 954 258 Payer andrew hansen directinsite com 6485 Pending Enn D Sharma dipti sharma citil com Pending ee ei Impaler emailtheprivatemang gmail com i 7 Pending e eA For the appropriate user click the Edit link The Edit User window is displayed Edit Edit User Note If the list is long it may be necessary osu Zoe to refine the search to find the specific user Email User ID PayerAdmin di com User Status Approved First Name Payer User Group Payer Administrator Middle Initiat A Change Reason Last Name Admin ae Phont 1112223333 Indicates Mandatory Field Review the user information to determine if A decision is made to either approve or reject the user is to be approved or rejected the new user STEP ACTION Click the open icon in the User Status field Select Approved or Rejected Note Other changes to the user s information can be made at this point 21 If necessary enter a reason for the change in the Change Reason field Click the Update User button Update User 5 2 Register User RESULT The User Status menu is displayed Approved Rejected PO The selected status is displayed in the User Status field The information is displayed in the field
62. ew password is created 5 5 View User Profile The profile of the currently logged in user can be viewed STEP ACTION RESULT 1 Click the Payer Admin link upper right hand The Payer Admin menu is displayed TE ET Payment Profile User Profile Automatic Payment Setup Logout STEP ACTION Click the User Profile link User Profile Click the Close icon 5 6 Edit User Information Existing user information can be changed STEP ACTION 1 From any Present and Pay page click the Administration link 3 Click the View link in the Entitlement column View RESULT The profile of the current user is displayed User Profile LoginUser First Name Middle Initial Last Name Admin The User Entitlements Window is displayed User Entitlements Business Unit Payer Number PGUSA 550045 2002253940 2002253648 2002253481 2002253142 2002253781 2002253334 2002253817 2002253796 2002253696 Page 1 of 3 22 items H The User Entitlements window is closed User Profile LoginUser First Name Middle Initial Last Name Email Address Phone Admin RESULT The Administration menu is displayed General Maintenance User Maintenance h M STEP ACTION RESULT Click the User Maintenance option link The User Maintenance page is displayed with all users listed User Maintenance FirstName Middle Initial Last Name UserlD Email Address Phone F Test Test Dt Test Tes
63. ferent set of characters is displayed Click the Next button The User Registration Step 3 page is displayed N ext User Registration Note To display the User Registration Step 2 page click the Previous button Previous STEP ACTION Enter the new user contact information in the empty fields Address 1 Address 2 City State Zip Code Country Select an item Mm Phone Note The asterisk next to the field name indicates that the field is mandatory Click the open icon in the Country field Country Select an item Select the appropriate country Click the Finish button RESULT The information is displayed in the appropriate fields 200 Broward Bld Fort Lauderdale FL 33312 Select an item 555 555 5559 The country menu is displayed The selected country is display Country United States The registration process is finalized and the confirmation page is displayed _ Registration Completed Thank you for completing your registration Your account will be activated pending administrator review If you need to contact support please contact support iolpoital com Note The administrator must approve the user before Present and Pay can be accessed The user is notified via an email message that the user account has been approved or rejected 5 3 Change User Status Includes Approve The administrator can change a user s status to Activ
64. he checkbox contains a check mark NDO1043402 Non Invoice Dispute NDO1043402 Non Invoice Dispute NDO1043401 Non Invoice Dispute NDO1043400 Non Invoice Dispute 2 ND01043401 Nominvoice Dispute ND01043400 Non lInvoice Dispute ND01043399 Non Invoice Dispute ND01043398 Non Invoice Dispute ND00260235 Non Invoice Dispute 10 Click the Select Disputes button The confirmation popup is displayed Select Disputes Messangjrom webpage NDO1043399 Non Invoice Dispute NDO1043398 Non Invoice Dispute NDO0260235 Non Invoice Dispute Click the OK button The popup is closed and the non invoice deduction is added to the invoice The amount to be paid is changed accordingly Invoice s Details 15727 45 Payment Date 03132014 Note If the non invoice deduction was added in error Close the page and restart the payment process To add additional non invoice deductions Additional non invoice deductions are added to repeat steps 9 through 11 the invoice STEP ACTION RESULT Click the Next button The Payment Method Step 2 page is displayed Payment a EN Ee Payment Method Payment Method Total Amount 35231 66 Payment Method ACH Iw Agreement By selecting Accept am certifying that am an authorized user of this bank account and I am in agreement with the following authorize P amp G via its agent Citibank to debit my bank account for the specified amount s This debit wil be pro
65. ile o gt The pre invoice is displayed as a PDF in a separate browser window 09585807 pd n P File Edit View Document Comments Forms Tools Advanced Window Help Go create J Combine j Collaborate i Secure Sign B Forms lt P Comment 1 74 RIS Qi Oo 103 STEP ACTION RESULT If required save the file to a network or a The file is saved local workstation 8 0 Manage Payments The payer administrator is responsible for managing invoices and non invoice payments This includes the following functions Create New Non voice Deduction Create New Payment Account Make Payment Cancel Payment Create New Automatic Payment View Payment Profile View Payment History Payment Statuses Payment Status Description Corresponding Invoice Status Initiated When the invoice is scheduled for payment Initiated Status is changed after the cutoff time on the Paid Partially Paid scheduled date Returned When there is a ACH return for the Approved transaction Cancel 8 1 When the transaction is cancelled by the Approved Pending user Create New Non Invoice Deduction Before an invoice or non invoice is paid a non invoice deduction can be applied to it These deductions are assigned to individual customers before invoices are paid STEP 1 ACTION RESULT If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon o
66. iscellaneous Deduction Myreason New Reason Workflow Personal XOA Test 1 ZZ Other Miscellaneous STEP ACTION Select the appropriate reason for the non invoice deduction Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 52 BillerAdjCodeTaxRetention 53 Payment Received 55 Tax Adjustment 77 Allowance Off Invoice 97 Credit Applied 98 Biller Supplied General Inv Adjustment 99 Biller Supplied Line Adjustment A2 Misshipped Wrong Product A4 NonReceipt of Goods A5 Overage A8 Advertising Promotion L7 Miscellaneous Deduction Myreason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous Enter amount in Disputed Amount field Disputed Amount Enter a description in the Description field Description Click the close icon Click the Submit button RESULT The reason is displayed in the field _ A4 NonReceipt of Goods The amount is displayed in the field 34 11 The description is displayed in the field Order not fulfilled The dispute is created and a confirmation message is displayed Order not fulfilled Dispute was saved successfully Note An attachment can be added to the dispute See the Add Attachment to Invoice section starting at Step 4 for instructions The close window popup is displayed Message from webpage e Are you sure you want to close this window STE
67. items rome 2 3 gt Page size 10 STEP ACTION Search for the appropriate customer Note See the Search List section for search instructions 4 Click the Edit link for the appropriate customer Edit Click the Use a new account link Use anew account Enter the bank name in the Bank Name field Bank Name l Save Account RESULT The customer list is displayed again with the search applied Customer Number Customer Name 200221392 7 DOLLAR BEAUTY SUPPLY Page3of3 21items 4 1 2 Page size 10 The automatic payment setup is displayed for the selected customer Automatic Payment Setup Customer Number 2002254102 QUEST PRODUCTS INC 2002253696 PRICE SMART DISTRIBUTION LLC 2002253796 PREMIER SOURCE INC 2002253817 PIERCE COMMERCIAL LAUNDRY DISTRIBUTORS LLC 2002253334 PHS Group Inc 2002253781 PHOENIX DISTRIBUTION AND MARKETING LLC 2002253142 PHENIX SUPPLY COMPANY Customer Number 2002253481 Payment Account Select an tem Customer Name PETER CREMER NORTH AMERICA C Active Use new account 2002253940 Notich Sales and Service LLC 2002253648 NEW YORK CITY BEAUTY SUPPLY INC Page 2 of 3 21 items 4 1 3 The Payment Account window is displayed Payment Account New Bank Account Payment Method ACH Account Number Bank Name Routing Number Vi Save Account Account Type Address Info Payer Address Line 1 Admin Address Line 2 PETER CREMER NORTI City State
68. k you for submitting your registration information with Invoices On Line You have completed the first step in the registration process please click on the following link to continue your registration https iolga iolportal com StandardProduct Account Manager UserRegistration accountsetup ID 1c07 4 bh If yau did not intend to register for an account someone may hav for further assistance at support iolportal com The User Registration Step 1 page is displayed User Registration 1 Step 1 Usor Inform vation Please enter the following information and click finish The information is displayed in the field 123456789 The information is displayed in the field LELLE Note The characters are hidden for security reasons STEP ACTION Click the Next button Next Note To display the User Registration Step 1 page click the Previous button Previous Click the open icon in the Security Question 1 field Security Question 1 Select an alternate question or keep the existing question Enter the answer to the question in the Answer 1 field Answer 1 What was the name of your first pet K Click the open icon in the Security Question 2 field Security Question 2 In which year did you graduate Select an alternate question or keep the existing question Enter the answer to the question in the Answer 2 field a Click the open icon in the Security Question 3 field
69. layed Message from webpage STEP ACTION RESULT 11 Click the OK button The window is closed and the home page is displayed OK Ene Neon irweier Decuetian Neon irvenice Payment Chem 100 00 A Approve 1313 00 vip 60 000 00 IAIOA ee le Appeaved 2 000 00 34 7014 4 3714 SEPMA PINTIAS7 Invoice 35256 66 3 3 7014 RINA VAMA 85714 on ISD Pal T6006 77 3 3 2014 Z324 W204 85214 5 Pai 0006 12 3 3 7014 8 3 7014 SENS 85714 Imoice usp Paii TE OOS 72 3 3 7014 g4 NAPMA 85714 z Paid TE LOG 77 age 1 of 46 452 Reme WM 8 2 Create New Payment Account A new payment accounts can be created prior to paying an invoice or non invoice payment The payment account is associated with an individual customer STEP ACTION RESULT Click the Payer Admin link The Payer Admin menu is displayed Payment Profile User Profile Automatic Payment Setup Logout Select the Automatic Payment Setup option The Automatic Payment Setup page is displayed Automatic Payment Setup _ Automatic Payment Setup 2002254014 ZWUSH LLC dba MEYERS SUPPLY 2002254250 TILLEY CHEMICAL COMPANY INC 2002287305 THOMAS and HOWARD CO 2002253913 THE FIELD COMPANIES FULFILLMENT CTR INC 2002253548 SUPERIOR OIL CO INC 2002253686 SUPERIOR FEED INGREDIENTS LLC 2002214059 STEVES GROCERY DISTRIBUTING 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY INC 2002253599 SALON NORMAN DEE TJ HEIT LTD 2002253456 REGO TRADING INC Page 1 of 3 21
70. ludes all items including Non invoice payments and Pre Invoices 2 Search for the invoice or non invoice payment The results of the search are displayed to be displayed a Invoice Invoice Payment Flags Document Number Date ad Due Date Date n invoice Type Currency Invoice Status Invoice Amount T Note See the Search List section for ene ae ee A C 1096096687 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice Unapproved 35 256 66 search in stru cti O n S a oP x 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 AutoPayTest2 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 AutoAuto 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 CODTest 3 3 2014 33 2014 3 3 2014 86214 Invoice Unapproved 76 006 72 EQDTest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice Unapproved 76 006 72 eatShipTo 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 Unapproved 76 006 72 1096067696 3 3 2014 5 2 2014 9 6 2014 PO 85415_ Invoice Unapproved 4390 76 1096067695 3 32014 5 2 2014 3 6 2014 PO 85853 Invoice Unapproved 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Unapproved 4 388 78 Page 1 of 44 438 items ad Page size 10 9 Click the invoice document number link The invoice detail is displayed 1096009208 Non Invoice Payment detail Non Invoice Payment NP500017477 PGUSA Procter amp Gamble Distributing LLC y 2002253481 PETER CREMER NORTH AI v 03 07 2014 id 200
71. ly by biller admin Pending Assigned manually by biller admin Payment Statuses Payment Status Description Corresponding Invoice Status Initiated When the invoice is scheduled for payment Initiated Status Is changed after the cutoff time on the Paid Partially Paid scheduled date Returned When there is a ACH return for the Approved transaction Cancel When the transaction is cancelled by the Approved Pending user 2 0 How to Use this Manual Instructions are presented in the Action Result format To complete a particular function follow the instruction in the particular step of the Action The expected result will be described and displayed in the Result column ACTION RESULT Instruction to be completed by the end The result of the step is displayed here user Note Any information important to a particular step is presented in this format Note It is assumed that the user is logged into Present and Pay before completing any function not including the logging in 3 0 Common User Features and Functions Present and Pay has a consistent user interface starting with the home page once the user has logged in There are also common user functions when a list of items Invoices Disputes Users etc are displayed on a page e Search List e Sort List e Change Number of Items Displayed 3 1 Present and Pay User Interface Present and Pay has a generally consistent user interface
72. n for instructions Use a new account 18 Click the Next button The Confirmation Step 4 page is displayed Payment N ext 2 Step 2 3 Step 3 Payment Method Account info Note To display the Payment Method Step 2 page click the Previous button Previous 19 Review the information If the payment is accurate click the Pay button Note To display the Account Info Step 3 page click the Previous button Previous STEP ACTION RESULT 20 Click the OK button The payment is scheduled to be made after 3PM EST On weekends or holidays will be OK processed on the next available business day The Payment Receipt page is displayed The status of the invoice is changed to Initiated A payment can be cancelled when its status is Initiated When the payment is processed its status is change to Paid and it cannot be cancelled Payment Receipt Invorce Amt Dispute Amt Payment Amt Currency 1096096687 35 256 66 25 00 35231 66 USD Transaction Id Status Total Amount Transaction Date NOTE Payments scheduled after 3 00 PM EST on weekends or holidays will be processed on the next available business day Note A transaction identification number is issue This number can be used to search the payment history 21 Click the close icon A confirmation popup is displayed Message from webpage Are you sure you want to close this window 22 Click the OK button The window is closed and the list
73. nage Users The payer administrator role is responsible for managing payer analysts and other payer administrators This includes the following functions e Create New User e Change User Status e View User Profile e Edit User Information These functions are available through the user list page 5 1 Create New User Creating a new user is a three stage process 1 The administrator starts the process by entering information about the user Steps 1 11 2 When the administrator completes that process the system notifies the new user via an email message That email contains a link to a website where the user registers by entering more information Step 12 further explained later 3 When the user completes his or her own registration process the administrator reviews the information and either approves or rejects the new user The system notifies the user that he or she has been approved or rejected Steps 13 22 Once the administrator approves the user that person can then log into Present and Pay STEP ACTION RESULT From any Present and Pay page click the The Administration menu is displayed Administration link i Administration General Maintenance User Maintenance Click the User Maintenance option link The User Maintenance page is displayed with o all users listed User Maintenance FirstName Middle Initial Last Name UserlD Email Address Phone Test TestDi com john ferti jr citi com BillerEmp Bille
74. nstructions a One ferro arene omens PHOENIX Us Poco PHOENIX s invoce 85714 3 If the pre invoice is to be downloaded select The pre invoice is selected A selected pre it by clicking the checkbox invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 1095576349 v 1095577233 1095582004 1095582004 1095582195 l 1095582195 1095582214 1095582214 1095582217 L1 1095582217 Repeat Step 3 to select additional pre Additional pre invoices are selected for invoices payments downloading 1095576349 voo n Gi 1095582195 Click the Download icon The browser displays a prompt to open or save the file i 4 Download STEP ACTION RESULT 4 Click the Open button The spreadsheet application is started and the downloaded file is opened Open amp WwW S rs InvoiceList Protected View Excel t l HOME INSERT PAGE LAYOUT FORMULAS DATA REVIEW VIEW ir Document Number Document Number Invoice Date Invoice Doe Date Payment Date PO Numi Iewosce Type Currency Invoice States invoice Amount g 1095958155 3 10 2014 e J gt 27 028 50 1095958153 3 82014 J J 4364 80 1096039141 3 10 2014 J gt 26 450 25 5 1096030336 ce J J 623 88 1096039134 3 3 2014 e J J 123 545 38 gt REA n If required save the file to a network or a The file is saved local workstation 7 3 Add Attachment to Pre Invoice Files can be attached to a pre invoice STEP ACTION 1
75. nt with the list attachment s to view Invoice WE Flags Document Number Date invoice Type Currency Invoice Status Invoice Amount amp N t G S th S h E z t ti f clear Lasti80days Add Filter Add Filte Kod 0 e z e e e earc IS S ec l O n O r 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 S e arc h j n st ru cti O n S utoPayTe 3 3 2014 3 3 2014 3 3 2014 85214 ster 76 006 72 AutoPay lest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 5i In ro 76 006 72 3 3 2014 33 204 3 3 2014 85214 i 76 006 72 3 3 2014 33 2014 3 3 2014 85214 5 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 ice n 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 PO 85415_ Invoice 4390 76 1096067695 342014 5 2 7014 3 6 2014 PO 85853 Invoice Ti 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice 4 388 78 Page 1 of 44 438 items W 4 5 6 7 nanggu Page size 10 Invoices or non invoice payment with attachments are indicated with the Attachments icon G 1095958153 1 a i Cumene In fewoice Amount Y Y Np n ppa m Nan Invoice iih ti EZE i NPS00018476 37ER W720 bbl fT NPS00017979 362014 37 201 pas S Appruves ne 7475 62014 VSA Non invoce a m NPSNONITATE 3 6 2014 J amp A lon Inverce ug ppeaved LORGOREES j na 4 VEPM PINT7357 Invoce u hnnriatad AutoPayT eats 3 3 7014 RA VAMA 85714 Invoice us Paid TE O06 7 Auto ay lost 3V2014 Invoice Pai 7 G
76. nvoice Amount gt N t S th S h E 5 t ti f clear Lasti80days AddFilter Add Filtes Invoice ag O e a ee e ear C l S SEC lon Or 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice search instructions l AutoPayTest3 3 3 2014 3 3 2014 3 3 2014 85214 moke AutoPay lest 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 3 2014 3 3 2014 3 3 2014 85214 Invaice 3 3 2014 3 9 2014 3 3 2014 85214 Invoice 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 10960676965 3 3 2014 5 2 2014 3 6 2014 PO 85415_ Invoice 1096067695 3 3 2014 5 2 7014 3 6 2014 PO 85853 Invoice 1096100107 3 3 2014 5 2 2014 3 6 2014 PO 85413 Invoice Page 1 of 44 438 items E VAE eGo 46 ACTION Click the checkbox of the invoice or non invoice payment to be paid 1095576349 1095577233 1095582004 1095582195 1095582214 1095582217 Click the Pay Invoice icon Pay Invoice Review the invoice or non invoice payment for accuracy If it doesn t require a non invoice deduction or a dispute skip to Step 13 Note If the amount must be changed enter the new amount 4390 76 See the Add Dispute to Invoice Short Pay amp Overpay section for instructions on creating a dispute RESULT The invoice or non invoice payment is selected A selected item is highlighted in yellow and the checkbox contains a check mark 1095576349 1095582004 1095582195 1095582214 1095582217 w Note Multi
77. oaded to an xls file See the Download Dispute History section for instructions The Payment Details window is displayed Payment Details invoice Amt Dispute Amt Payment Ant Currency 35 256 66 25 00 3523166 2 USD A confirmation popup is displayed Message from webpage The window is closed and the list of payments from the results of the search is displayed x Transaction Scheduled Transaction ID v Date Time Date Payment Method Total Payment Amount x Y Last 180 days Add Filter 395 03 12 201412 00PM 3 12 2014 ACH 35 231 66 Partially Paid Page 1 of 1 1 items Page size 10 9 0 Manage Payment History Report A payment history report is available To manage this report the following functions are available e Search e Export e Refresh The report display can be changed by entering a specific page number or clicking the forward and back icons The report text size can be changed by clicking the open menu icon and selecting a different text size Page Width Whole Page To print a report export it to a file format that allows for printing for example PDF 9 1 View Report Six months of transactions is automatically displayed STEP ACTION RESULT 1 Click the Reports link The Reports menu is displayed View Payment History Report STEP ACTION 2 Select the Payment History Report option Payment History Report 9 2 Search Report RESULT The Payment History Report page is dis
78. of approved invoices or non invoice payments is displayed Flags Document Number soe SON case ag Met Invoice Type Currency Invoice Status Invoice Amount Y Last 180 days AddFilter Add Filtes Y Invoice 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 aice 3 ni rO 76 006 72 3 3 2014 33 2014 3 3 2014 85214 nvaice N 76 006 72 3 3 2014 33 2014 3 3 2014 85214 p 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 oice In 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i JS Jn o 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 i N e 4 390 76 1096067695 3 42014 5 2 7014 3 6 2014 21 767 12 1096100107 3 3 2014 5 2 2014 3 6 2014 i 4383 78 Page 1 of 44 438 items M2 4 5 6 7 C rage size 10 8 5 Cancel Payment A payment can only be cancelled when its status is Initiated STEP ACTION Click the History link 2 Select the Payment History option Payment History Use the search function to display the payment to be cancelled Note See the Search List section for search instructions Click the Transaction ID link for the payment 66405 RESULT The History menu is displayed F History View Payment History Dispute History The Payment History page is displayed _ Payment History Total Paymemt Amount ar 3 12 2mM4 66992 03 11 2040 00AM 3 11 2014 632 03 11 201401 00AM 3 11 2014 g0 03 11 20140100AM 3 1
79. oices regardless of status Invoices T 7 p f a 2 URR invoice y im e Gi 0 f jon Invetcn Decuctian e ic D N P Y laat 120 daya Add Fitar Add Fite Imon 2014 ans s 1 001847 Ji J1 Non I Nonirunica Payment Cians w Approve Qo Dispute ES Pay Invoice Attachments Dowis E Fxpert To PDF Mo oa 46 Note This list includes all items including Non Invoices payments and Pre Invoices 2 Use the search function to display the invoice The search results are displayed in the invoice or non invoice payment that will receive the list attachment Invoic a W Flags Document Number aria 5 u Invoice Status Invoice Amount Date Date umber Note See the Search List section for hei tien A el 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 1 1 AutoPayTest3 3 3 2014 33 2014 3 3 2014 85214 oice ni 76 006 72 search Instructions AutoPay lest 3 3 2014 3 3 2014 3 3 2014 85214 5 N 76 006 72 3 3 2014 39 2014 3 3 2014 85214 nvaice n 76 006 72 3 3 2014 33 2014 3 3 2014 85214 nvoice S 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 i n oO 76 006 72 3 3 2014 3 3 2014 3 3 2014 85214 invoice JSD Jn 76 006 72 3 3 2014 5 2 2014 3 6 2014 i N oO 4 390 76 3 34 2014 5 2 2014 3 6 2014 53 Invoice 21 767 12 3 3 2014 5 2 2014 3 6 2014 4 388 78 Page 1 of 44 438 items Me 4 5 6 7 3 If the invoice or non invoice payment is to The invoice or non invoice payment is selected receive an attachment select it by clicking
80. orting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Select Type Select a file to attach Browse 4 Click the Delete link for the appropriate The delete attachment confirmation popup is attachment displayed Delete Message from webpage W x 2 Delete attachment a STEP ACTION RESULT 5 Click the OK button The attachment is deleted and removed from the attachment list and a confirmation message OK is displayed Attachments Name Date Created Type Action AttachmentsWindow png 3 11 2014 3 09 00 PM Supporting Delete InvoicesPage png 3 11 2014 3 11 00 PM Supporting Delete Approvelcon png 3 11 2014 3 26 00 PM Supporting Delete Attachment deleted successfully Select Type M E Select a file to attach Browse Add Click the close window icon The Attachments window is closed and list of invoices is displayed x W Flags Document Number Brene Invoice Payment Po l ate aia Date Invoice Type Currency Invoice Status Y Last 180 days Add Filter Add Filter Y Invoice 12 30 2013 2 28 2014 3 10 2014 PO B4444 Invoice 12 29 2013 2 1 2014 94697 Invoice 1095867904 12 28 2013 1 31 2014 17677 3 Invoice 27453 75 1095876108 12 27 2013 2 13 2014 1219136 Invoice 50 898 00 1095876109 12 27 2013 2 13 2014 1911 Invoice 28 846 32 1095834892 12 27 203 2 13 7204 171913 Invoice 120 073 44 1095852974 12 26 20
81. played Payment History Report B Oan Transaction Data To 3 18 2014 SO Schedule Date From BVa scheduleDatero B Aa Lmvoica Number Transaction Status ALL vi id d Joras gt hi icon v Find text eg oe Payment History Report 66aasf 3718 2014 1 00 15 am 03 18 2014 107677 32 66o 3 17 2014 1 00 23 AM 03 17 2014 191419 80 L 66922 3 16 2014 1 00 07 AM 03 16 2014_ 102675 84 L Sene 3715 2014 11 57 00 amfoayasy2014 911 00 ACH e 64S 3715 2014 1 00 45 AM o3 15 2014 80352 96 66390 3 11 2014 1 00 25 AM 03 11 2014 62694 90 To display a specific payment transaction there is a search function based on transaction date schedule date invoice number and transaction status STEP ACTION Click the Reports link Select the Payment History Report option Payment History Report RESULT The Reports menu is displayed F View Payment History Report The Payment History Report page is displayed Payment History Report Transaction Date To 3 18 2014 S Ou Schedule DateTo B Aa Transaction Status a v W dah Jass b bi ioon Find root Whe 2 G e E ooisamfosrsarzore E 22 E e E onsas 3 3 11 2014 1 00 25 AMI i 3 44 2014 1 00 27 AM C fi fi as enor 05 soo aria2014 9 12 35 08 ao e200 esr 3 k STEP ACTION Click the calendar icon in the Transaction Date From enso sal Ja Note All dates can b
82. ple invoices or non invoice payments can be selected but only if the invoice is from the same company The invoice s Details Step 1 page is displayed Invoice s Details If the payment amount was changed and a dispute created after clicking the OK button in the Create Dispute popup the Create Dispute window is displayed STEP ACTION RESULT If the payment date needs to be changed The calendar is displayed click inside the Payment date field Payment Date 03 14 2014 0 Mar v 2014 N o Su Mo Tu We Th Fr Sa 13 14 a5 t718 a920 2122 24 _ 25 26 27 28 20 31 7 Click the date to make the payment The new payment date is displayed in the field 15 03 27 2014 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Note If necessary use the calendar controls to future months va vos lel Only one future month can be displayed To add a non invoice deduction click the Add The Non Invoice Deductions window is non invoice deductions button displayed on s 3 r P t Add non invoice deductions md daakini Non Invoice Deductions List Note This function applies an existing non invoice deduction to the invoice or non invoice payment STEP ACTION RESULT Select the non invoice deduction to be added The non invoice deduction is selected A to the invoice by clicking the checkbox selected non invoice deduction is highlighted in yellow and t
83. r Emp di com 123 Malik d Ahmas _testi yahoo com 63123156 6312316523 34343 testuse lesting com 99999999999 uigene Ulysselouigene gmail com 613361154 malik ahmad directinsite com 6312315623 PayesUserl A A Payer User TAP di com 123 Page of 6 55 items Ea 3 4 5 6 gt STEP ACTION Click the New User button bottom right of page 4 Enter the new user information in the empty fields Email User ID First Name Middle Initial Last Name Phone Note The asterisk next to the field name indicates that the field is mandatory Click the open icon in the User Group field i User Group Select the appropriate user group for the new user ee Payer Administrator Payer AP Analyst RESULT The Add User Step 1 User details window is displayed Add User Step 2 Step User Details Email User ID First Name Middle Initial Last Name Phone Indicates Mandatory Field Next The information is displayed in the appropriate fields Email User ID test test com First Name Test Middle Initial T Tester Last Name Phone 617 555 1212 The User Group menu is displayed ee Payer Administrator Payer AP Analyst The selected user group is displayed in the field STEP ACTION Click the Next button Click the expand entitlements icon Business Unit Payer Number o Parent Entitlement Note The
84. r link with the list of all invoices regardless of status Note This list includes all items including Non Invoices payments and Pre Invoices STEP ACTION Click the Non Invoice Deduction icon Non Invoice Deduction Click the open icon in the Customer field Customer 2002253940 Norich Sales and serif Select the appropriate customer for the non invoice deduction 2002253940 Norich Sales and Service LLC NEW YORK CITY BEAUTY SUPPLY INC PETER CREMER NORTH AMERICA PHENIX SUPPLY COMPANY PHOENIX DISTRIBUTION AND MARKETING LLC PHS Group Inc PIERCE COMMERCIAL LAUNDRY DISTRIBUTORS LLC PREMIER SOURCE INC PRICE SMART DISTRIBUTION LLC QUEST PRODUCTS INC THE FIELD COMPANIES FULFILLMENT CTR INC REGO TRADING INC SALON NORMAN DEE TJ HEIT LTD 2708584 SOUTHWEST LAUNDRY and CLEANING SUPPLY INC STEVES GROCERY DISTRIBUTING SUPERIOR FEED INGREDIENTS LLC SUPERIOR OIL CO INC THOMAS and HOWARD CO TILLEY CHEMICAL COMPANY INC 7 DOLLAR BEAUTY SUPPLY 2002254014 ZWUSH LLC dba MEYERS SUPPLY RESULT The Non Invoice Deduction window is displayed Non Invoice Deduction Dispute Id New Document Type Non Invoice Deduction Customer 2002253940 Norich Sales and Servic v Reason Select an item M Disputed Amount 0 00 Description Indicates Mandatory Field The Customer menu is displayed 2002253940 Norich Sales and Service LLC 2002253648 NEW YOR
85. red on the destination workstation STEP ACTION RESULT 1 If the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status fh Home ae i Non Inveoiea Deduction meni v Due k Ni Invoice Type umane In ani gt Noniraica Payment Sle M a Yam m i id vi NPS00018476 ATION vipe E l aiaa s m yy wan sapma eson maer U9 me down ay yo aaan wanes lees pene TDS Po P Fxpert To PDF o FOOT Rat INA 8 3 7014 85714 voice Pal 7 Note This list includes all items including Non Invoices payments and Pre Invoices Use the search function to display to The search results are displayed in the invoice invoice s or non invoice payment s to be list downloaded Invoice Amount Note See the Search List section for See LTO e pame aes 3 4 2014 4 3 2014 3 6 2014 P1072357 Invoice 35 256 66 h 1 n tr ti n AutoPay 3 3 2014 3 3 2014 3 3 2014 85214 Invoice 76 006 72 searc l S u C IO S E AutoPay le 3 3 2014 33 2014 3 3 2014 85214 Invoice 3 76 006 72 AutoAuto 3 3 2014 33 204 3 3 2014 85214 Invaice n 76 006 72 CODTest 3 3 2014 33 2014 3 3 2014 85214 nvoice F y 76 006 72 EODTest 3 3 2014 3 3 2014 3 3 2014 85214 i 76 006 72 LestShiplo 3 3 2014 3 3 2014 3 3 2014 85214 i 5 In 76 006 72 1096067696 3 3 2014 5 2 2014 3 6 2014 PO 85415_ Invoice 4 390 76 1096067695 3 9 7014 5 2 7014 3 6
86. s A5 Overage Ad Advertising Promotion ALMTest Bad Data Jan Test L7 Miscellaneous Deduction Myreason New Reason Workflow Personal XOA Test 1 ZZ Other Miscellaneous Select the appropriate reason for the non The reason is displayed in the field invoice deduction 76 Cash Discount Select an item 01 Pricing Error 04 Damanged Item not Accepted 06 Shortage 19 Duplicate Billing 31 CPU Freight Allowance 52 BillerAdjCodeTaxRetention 53 Payment Received Adjustment i ine Adjustment Jan Test L7 Miscellaneous Deduction eason New Reason Workflow Personal XQA Test 1 ZZ Other Miscellaneous 7 Enter amount in Disputed Amount field The amount is displayed in the field Disputed Amount STEP ACTION Enter a description in the Description field Description Click the Save button Save RESULT The description is displayed in the field 10 discount applied The non invoice deduction is created and a confirmation message Is displayed Non Invoice Deduction Dispute Id ND01043398 Document Type Non Invoice Deduction 2002253481 PETER CREMER NOR v 76 Cash Discount wv 34 11 10 discount applied Indicates Mandatory Field Altachments Note An attachment can now be added to the non invoice deduction Click the Attachments button See the Add Attachment to Invoice Steps 4 through 11 section for instructions The close window popup is disp
87. s EA J 7 Search for the appropriate account The account profile list is displayed again with NOt NSSSnHeISearcnIsheeciontoneearcn the search applied instructions Method Type Account Number Y Pluto CHECKING Bank of Pluto 5 83 Page of I 1 items Eg Click the Delete link The delete confirmation popup is displayed Message from webpage Q Are you sure you want to delete this payment method A STEP ACTION RESULT 5 Click the OK button The payment account profile is deleted and a o confirmation message is displayed OK 8 4 Make Payment Only invoices and non invoice payments with a status of approved can be paid STEP ACTION 1 the Home page icon or link with the list of all invoices regardless of status __ Invoices fh Home mpe Non iranica Payment Claas Y tant 180 daya Add Fitter Add Fites X T se wv Approve aN PEN _ i i ee VEDA NTIN S Approve 313 00 Mtachments mr 7 NAMA 85714 m gt ri 7 Soin a E FS Fuport To PDF FONTA 4 4 sama 4 Inwonce u Paid 7G Note This list includes all items including Non Invoices payments and Pre Invoices Search for invoices or non invoice payments All invoices or non invoice payments with a with a status of approved or use other search status of Approved are displayed methods to find the invoice s to be paid T y PO Due Date Date Number Pi t i n 5 mesg invoice Type Currency Invoice Status I
88. s displayed l User test test com added successfully Note An email is sent to the new user so he or she can fully complete the registration process Until the registration is completed by the new user the account is given a status of Pending To create additional users repeat steps 3 through 11 The new user completes the registration When that user has completed the process he process or she is ready for approval or rejection From any Present and Pay page click the The Administration menu is displayed Administration link Administration General Maintenance User Maintenance STEP ACTION RESULT Click the User Maintenance option link The User Maintenance page is displayed with all users available User Maintenance User Maintenance Appowner gatest directinste com Admin BilerAdmin di com 1112223333 Bw Analysi di com 4112223333 viram taduvayi citi com 1112223333 PayerAnalyst di com 1112223333 Gobinath rajagopai citicom 2017631708 TestBillerAn iot com Admin TestPayerAd Biol com Analyst TestPayerAn iol com Vosilla joe vosillag directinste com 9545478520 Page 1 of 2 20 items ai 2 gt In the Status column Click the open icon in The Status menu is displayed the Status search field ALL Status Pending 15 Approved ALL Rejected 16 Select the status of Pending The system searches for users with the status of Pending and displays those us
89. s in the system Also describes the invoices and payments of a particular customer or Access to the invoices and payments of a particular customer or groups of customers A payment made to a customer that does not have a formal invoice associated with it An existing deduction to an invoice Non invoice deductions are associated with a particular customer and are created in advance before being applied during the payment process An invoice that has not been formally submitted for approval and payment Once created by the biller the pre invoice expires in after 10 business days and is not accessible past the expiration date Invoice and Non Invoice Payment Statuses Unapproved Assigned as soon invoice or non invoice payment is loaded Approved Initiated Partially Paid The payer analyst or administrator reviews the invoice and approves it if it is valid Once approved a payment can be initiated There are also invoices that are automatically approved When a payment is returned the invoice or non invoice payment is given this status for review and repayment Assigned by system as soon as payment is scheduled The payment can be cancelled up to 3 00PM on the day it is scheduled to be paid Assigned by system when the partial amount is paid and past the cutoff time on the scheduled date Assigned by system when the payment is past the cutoff time on the scheduled date Ststus Bescon Paid by other Assigned manual
90. save the file to a network or a The file is saved local workstation 7 0 Manage Pre Invoices The payer administrator is responsible for managing pre invoices This includes the following functions e View Detail e Download to xls e Add Attachment e View Attachment s e Delete Attachment s e Export to PDF These functions are available through the invoice list page home page Note Once loaded a pre invoice is available for 14 calendar days and expires on the following business day 7 1 View Pre Invoice Detail A detailed view of the pre invoice is available STEP ACTION RESULT lf the invoice list is not already displayed click The home page Invoices page is displayed the Home page icon or link with the list of all invoices regardless of status Note This list includes all items including Non Invoices payments and Pre Invoices Search for the pre invoice to be displayed The results of the search are displayed Note See the Search List section for search instructions STEP ACTION RESULT 3 Click the pre invoice document number link The pre invoice detail is displayed 1096009708 Contract nare Click the Home icon or link Fiane J Cusio Company invoice invoice yment PO N Name Number C Dste Dus Dale Date Nu fey e Clear Y v X TY Last 180 days AddFilter Add Filter PHOENIX AP rebiliouasP i DISTRIBUTION 2002210497 PGUSA anwa B204 ANS PHOENIX DISTRIBUTION 2002253781 POUSA 2 16 20
91. se the search to find the specific user See Veer ets ramens the Search List section for search instructions Email User 1D gk185 yahoo com User Group Payer Administrator First Name dsfkjndfskjn Change Reason Middle Initiat Active Last Name jndfkjnsdfa Phone Indicates Mandatory Field Reset Password Update User Click on the checkbox to change a user When a status is selected it is indicated by a status check box Active Active Is Locked Is Locked STEP ACTION 5 Click the Update User button Update User 5 4 Reset User Password A payer administrator can reset a user s password STEP ACTION From any Present and Pay page click the Administration link Administration 2 Click the User Maintenance option link User Maintenance RESULT The user information is updated the Edit User window Is closed and a confirmation message is displayed in the user list PayerUserl A PayerUser14P di com 123 Joe Schmoe_testi yahoo com 123 DI DI com User BillerEmp di com updated successfully RESULT The Administration menu is displayed General Maintenance User Maintenance The User Maintenance page is displayed with all users listed FirstName Middle Initial Last Name UserlD Email Address Phone PENA Payer i Test TestDl com s v Administrator dit EA Payer AP john f feri jr citi com 3 v v Analyst Pe 3 Payer BillerEmp di com wv y Administrator i Payer
92. siR B OG 51 zi u i Fina Payment History Report Whi 2014 1 OO 15 AM OY IA DA Wityaei4 108 2 AMON aT 2eI6 MIDA 1 00 07 AM ON 16 2036 Wis aose 11 37 00 AMON 15 3034 MINDA 1 00 43 AM ONINI W14 2016 9 3S 94 AM OW 14 2016 W14 2014 353 AM VIE Dee INNES INSIAMONIAMe NS ae Wie rere MINNIE AMONINIe O W2014 12 35 AM OWI ee W12 2014 12 00 32 bey 12 dee 11 2014 1 00 27 AM OW 11 2034 MU 2014 12 52 39 PM ONIA VIOLA 12 52 1k Pw ON 10308 CETERE ECET EELEE 10 2014 12 32 30 PM ON 10 2014 MN HRRRE Wily 2014 12 E 6 yee rae UV 2014 12 52 35 PM OY 10 2014 A102014 12 52 34 PH OW 2814 EE Miwon SITs eo ELETE EELE VAIOLA 13 47 59 PM ON 10 3018 3 40 3014 12 47 37 pelo 30V 286 nemna 7 422 T n TOLKER T z Vy 2014 120P 56 Py 10207 MIAA 12 AP S6 PINy 10201 ZEZE ula 8 H IBIS 2 2 2 Viya 13 a7 SE Pw ON 30351 VINILA 12 67 38 PM ON 10 201 10 2014 12 67 53 PO ION 281 8 8 gisls s sisis s JBE i l 3131515 The file can be saved on a network or the The file is saved or printed local workstation The file can also be printed as well 10 0 Manage Disputes The payer administrator is responsible for managing disputes This includes the following functions Add Dispute to Invoice Add Dispute to Invoice Line Items View Dispute History amp Details Download Dispute History Edit Dispute View Dispute Audits Disputes can be added
93. ssword Step 1 page click the Previous button Previous RESULT The Forgot Password Step 2 page is displayed Forgot Password Step 2 Step 2 Forgot Password Security Questions Question 1 What was the name of your first pet in which year did you graduate In which city were you bom The answers are displayed in the appropriate fields Question 1 What was the name of your first pet Answer Lucy Question 2 In which year did you graduate Answer 1985 Question 3 In which city were you born Answer Boston The Change Password page is displayed Change Password Change Password New Password Confirm Password Password requires at least 6 characters Atleast 1 capital character is required a Atleast 1 numeric character is required a Atleast 1 special character is required Change Password STEP ACTION Enter a new password in the New Password field New Password Note The password must comply with the following conditions in order for it be valid lt requires at least 6 characters At least 1 capital uppercase character is required At least 1 numeric character is required At least 1 special character is required amp Enter the password again in the Confirm Password field Confirm Password Click the Change Password button Change Password Open confirmation email that in
94. starting with the home page once the user has logged in Functions that Access to other impact list items user functions Column Titles Search Sortable Fields iS x I voices Windows Intermfft Explorer G gt Mitos Olp ta tor Oe 3 ox 237 emaii WLAN Miami Flaw 5 Welcoene e Comet Hse 2 A Invoices 1 Non invoice Deduction Non invoece Payment Approve Dispute i Pay invoice Attachments Download J Export To POF List navigation and list display controls 3 2 Search List Often Present and Pay contains large number of items in a list To find a particular item the user can use the search function A search is possible on most every column based on what is being displayed in the list invoices payments users etc Note Not all lists have the same column titles and won t have the same search options There are several ways to complete a search e Enter a specific number or enter a partial number in the field directly under the column name There are several search options when entering a specific number or word Click the option icon to display and change the search option f Begins with Contains Doesn t contain Ends with Equals Doesn t equal e Enter a specific date or date range Click on the link directly below column title hd Last 180 Days Last 120 Days Last 90 Days Last 60 Days Last 30 Days Next 30 Days Next 60 Days Custom Range
95. sword field The password is displayed in the field Password _ Password Note The password characters are hidden for security reasons 5 Click the Login button The user is logged in and the Invoices page is displayed Login i e 3 Non rweien necesan a mont a eei Moa Currency Invoice Stat ie Note If the user attempts to log in more N a than six times with an incorrect password the Se Se a ma system prevents further login attempts and Oma es ea el ol aoe z the user is locked The user can be unlocked Do by resetting the password SR Duwniosd E Fepart To PDF 4 1 Create New Password Forgotten Password If a password is forgotten the user can create a new password STEP ACTION RESULT i Click the Can t access your account Link or The Forgot Password Step 1 page is displayed icon Forgot Password Can t access your account Step Step2 Enter User ID in the User ID field The user ID is displayed in the field presentandpay presentandpay com User ID STEP ACTION Click the Next button 4 Enter the answers to the three security questions in the appropriate fields Question 1 What was the name of your first pet Answer Question 2 In which year did you graduate Answer Question 3 In which city were you born Answer 5 Click the Finish button Finish Note To display the Forgot Pa
96. tDi com P dit i T REES Administrator 3 Payer AP Analyst Payer John Feri john f feri jr citi com 3 BillerEmp BP BillerEmp lt i com d Administrator Malik J Ahmad ei_lesti yahoa com 69123156 Payer Administrator Payer AP Test T Registration dil di com 6312316523 Analyst Payer AP Louigene weskimber yahoo com 34343 Analyst use testuse lesting cam 99999999999 7 Payar dit Administrator Payer AP Ulysselouigene grnail com 5613351154 Analyst Malik a malik ahmad ditectinsite com 6312315623 ated a Administrator Payer AP PayetUserl A Payer User TAP di com 123 Analyst Page 1 of 6 55 items a ec Pagesize 10 3 For the appropriate user click the Edit link The Edit User Step 1 window is displayed Edit Edit User Use the search to find the specific user See or the Search List section for search instructions rE ee O e First Name dsfkjndfskjn Change Reason Last Name jndfkjnsdfa Is Locked Indicates Mandatory Field Review and edit the appropriate user detail The updated information is displayed in the fields as necessary edited fields Click the Next button The Edit User Step 2 window is displayed Step1 2 Step2 User Details User Entitlements Available Entitlements Selected Entitlements Business Unit Payer Number Business Unit Payer Number PGUSA 550045 PGUSA 2002253940 PGUSA 2002253648 PGUSA 2002253481 PGUSA 2002253142 Page 1 of 5 22 items Reset Password Updat
97. tems in the list is changed to the selected number The number of pages required Page size 200 for the list changes accordingly Page 1 of 3 454 items 2 3 Note To display other pages of items click the page number or the arrow icons 4 0 Log into Present and Pay A user must log in to Present and Pay with a valid and active user account A system administrator validates and approves those accounts and the user then completes the registration process STEP 1 ACTION Open an Internet browser Note The application can be used with the following Internet browsers Microsoft Internet Explorer Version 9 and above is the preferred browser Mozilla Firefox Version 3 and above Google Chrome Version 28 and above Apple Safari Open the Present and Pay website Enter the user name email address in the User ID Email Address field User ID Email Address RESULT The home page of the browser is displayed In this example the browser is Microsoft Internet Explorer New lat e 3 The Present and Pay login page is displayed Welcome To Invoice Presentment and Payment ank Present and Pay for Business Login User ID Email Address Password Note It is strongly recommended to add this address to the favorites list bookmarking The user name is displayed in the field User ID Email Address payeradmin di com STEP ACTION RESULT Enter the password in the Pas
98. the Home page icon or link with the list of all invoices regardless of status f Invoices A feo A AAIE laga meni pe v i Pu f PO Inwolce Typa Currenc In ati Non Inenica Payment Clam Y laat 180 days Add Fitter Add Fite Y Yy Le Vama EPEE Mi Approve 20 00 W7f20l4 W724 ow w Approve NP500017373 362014 W720 S Approwe 313 00 vipate n m invoce 7 ne ais VEW V204 S A e i ES Pay Invvice n s NPSNANITATG ATONA ZIDA uninoce usp DON 00 00 lOneonesey 3 4 7014 AZIDOA S G7N14 PINTIAST Invoice s 352 Attachments AutoPayT eat 3 3 7014 ROA SANA 85714 Invoice Pal 7 7 butor ay lost 33 204 3 3 20 4 Bya2014 85214 Invoce ai 7 7 4 Downoad Autofuto 3 3 7014 B37014 B 3 7014 85714 moca Pati 7 A expert To PDF ti FOOT ast 3 3 7014 RINA AFMA 85714 Invoice Pal Page 10145 452 keme Me 6 7 f 5 s ayesize 109 Li Li J Note This list includes all items includin i Non ment d on Invoices payments and Pre Invoices 2 F Document Custos C my Invoice im Y t Invoi Invoice N Name Number Code Date Dus Dete Date Nu ul T SI m Char Add Filter jiter T woi hg hd 7 Y t i ae 214 e 5 Pending ofri r2 4 Y ire ny z Pre SO O 700007 t ayPreiny 3 14 napprov invoce Pre tay Pralnuni 15 201 85214 usp Unappeov O 76 7 a sze 15 ad 732 Ei eis G 6 Use the search function to display the pre The search results are displayed in the pre invoice that will receive the attachment invoice list Note See the
99. to the entire invoice and to individual line items within an invoice 10 1 Add Dispute to Invoice Disputes must be associated with an invoiced with a status of Unapproved Note A dispute can also be added during the payment process See the Make Payment section Step 5 for instructions the Home page icon or link Search for Invoices with a status of Unapproved or use other search methods to find the invoice s to be paid Note See the Search List section for search instructions RESULT Note This list includes all items including Non Invoices payments and Pre Invoices All invoices with a status of Unapproved are displayed Invoice Invoice Date v Due Date Invoice Status Invoice Amount WE Flags Document Number Y Last 180 days A Add Filtes 3 4 2014 3 6 2014 P1072357 Invoice 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 3 3 2014 85214 3 3 2014 9 3 2014 85214 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 85214 3 3 2014 3 3 2014 3 3 2014 85214 3 3 2014 3 6 2014 PO 85415 3 34 2014 3 6 2014 PO 85853 Invoice 3 3 2014 3 6 2014 PO 85413 Invoice Page 1 of 44 438 items EE 2 STEP ACTION 3 Click the checkbox of the invoice to be paid 1095576349 1095577233 1095582004 1095582195 1095582214 1095582217 Click the Dispute icon Dispute RESULT The invoice is selected A selected invoice is highlighted in yellow and the checkbox contains a check mark 1095576349 1095582195 1095

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