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Handbook for the Palm Zire 21 Handheld

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1. 159 Canne for your handheld 4i ues dank ua RH RR RR Rh 159 Prolonging battery Hie o 2utisereeked ey eevee ese rae per ener ee DE 160 Resetting your handheld ciscscscks ek RARI OR ROO des REC 160 Performing a soft reset 6 candy epee Gk E beh cede ee eee ees 160 Pestormune a hard Y6S6t 4 452546 eO E Geese UE EE PE RE ACER esas 161 vii Contents Appendix B Frequently Asked Questions 165 Software installation problems ie cero ERE ENS CREER 165 Operating problems ios dai dur DE PE SENS rb PEU ret sawed 166 Tapping and writing problems iani spe ccavere alone COR UE ws dees 168 Application problems 22d ever ce eee Rex E ESCOGER Qe 168 HotSync problems i eer Era RR RRE EC Pan GREY TH REY Hd 170 Beaming problemi esa ui eus e SE E eds ERA NULE EAE RO CERRO EC 173 Recharging problems o bcss cdd bx db V cine tie EE PEUPLE ERES 174 Password problems ase sex var expe ROG e a dux iek Eua end d aq dta 174 Technical support qi gexaceE bU DECHERX ERR eee teer E eee Re 175 Product Regulatory Information 00e eee eee eee 177 hoy c Leet cle Gee leet LL TIPS 179 viii About This Book Congratulations on your purchase of a Palm Zire 21 handheld This handbook is designed to quickly familiarize you with your handheld It describes all you need to know about how to use your handheld and the applications that come with it It guides you through m Locating all the part
2. 5 Close the HotSync Software Setup window Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation it s easy to perform the actual operation To perform an IR HotSync operation on your handheld 1 Tap the Home icon Q 2 Select the HotSync icon Q 3 Tap Local 4 Tap the pick list below the HotSync icon and select IR to a PC Handheld 5 Position the IR port of your handheld within a couple of inches of the infrared port of your computer 6 Tap the HotSync icon to start the IR HotSync operation Connecting with the desktop using IR to PC Handheld Tap here to start IR HotSync n IR to PC Handheld operation 113 Chapter 13 Performing HotSync Operations Returning to cable HotSync operations It s easy to return to using the cable for HotSync operations You can continue using your cable while HotSync Manager is configured for infrared communication Use the following instructions to return to local USB cable HotSync operations only when necessary such as when you have disconnected the cable from the USB port To return to local cahle HotSync operations on a Windows computer 1 Connect the cable to the USB port of the computer you use for HotSync operations 2 Click the HotSync Manager icon Q in the Windows system tray and select Local USB if it is not already selected On a Mac computer the HotSync Manager software m
3. Tap here 4 10 Tap Done 11 Tap the Menu icon 12 Select Conduit Setup from the Options menu 13 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a HotSync operation The default setting is to synchronize all files 14 Tap OK 116 Conducting network HotSync operations Selecting the conduits for a network HotSyne operation The Conduit Setup dialog box on your handheld enables you to define which files and or applications synchronize during a network HotSync operation IMPORTANT If you are synchronizing data between Microsoft Outlook and your handheld you can customize the conduit settings from your handheld by selecting Microsoft Outlook from the HotSync Options menu For complete details about MS Outlook conduit settings see the MS Outlook conduit help in HotSync Manager Follow these steps to access MS Outlook conduit help Click the HotSync Manager icon in the Windows system tray Select Custom Select one of the Outlook conduits from list Select Change Tap the Help icon To change the Conduit Setup for a network HotSync operation 1 Tap the Home icon 2 Select the HotSync icon Q 3 Tap the Menu icon 4 Select Conduit Setup from the Options menu 5 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a network HotSync operation The default setting is to
4. Stylus Slides in and out of the slot on the top of your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Reset button Resets your handheld Under normal use you should not have to use the reset button See Resetting your handheld in Appendix A for information about when and how to use the reset button Tapping and typing Like using a mouse to click elements on a computer screen using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld The first time you start your handheld the setup instructions appear on the screen These instructions include a calibration screen For more information on recalibrating your screen see Digitizer Preferences in Chapter 14 IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen as this will scratch the screen 12 Tapping and typing With your handheld turned on you can tap the handheld screen to perform many operations such as the following m Open applications m Select menu commands m Initiate a Find operation to search through applications installed on your handheld for specific text m Select options in dialog boxes m Open the onscreen keyboards Justas you can drag the mouse to select text or move objects on your
5. 2 Tap Details Details Connection type PPP Idle timeout w 1 Minute Query DNS V IP Address Y Automatic Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial in server when you switch out of a TCP IP application 146 Setting Communication Preferences To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options 1 minute Waits one minute for you to open another application before it drops the connection 2 minutes Waits two minutes 3 minutes Waits three minutes Never Keeps your PPP or SLIP connection until you turn off your handheld or until it times out 2 Tap OK Defining primary and secondary DNS The domain name system DNS is a mechanism in the Internet for translating the names of host computers into IP addresses When you enter a DNS number or IP address you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your ISP or system administrator for the correct primary or secondary DNS IP address Many systems do not require that you enter a DNS IP address If you are not sure leave the DNS field blank To enter a
6. 171 Appendix B Frequently Asked Questions I can t perform an IR HotSync operation continued My handheld appears to freeze when I place it near my computer When I tap the HotSync icon in the Home screen nothing happens on Palm Desktop software and my handheld times out When I perform a HotSync operation my information does not transfer to Palm Desktop software On a Mac computer make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder Next open the HotSync Software Setup window and be sure that HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port See Conducting IR HotSync operations in Chapter 13 for more information On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld Be sure the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer IR HotSync operations do not work after you receive a low battery warning Check the battery power of your handheld Recharge the internal battery Move your handheld away from the computer s infrared port Try each of these in turn Turn on your handheld and tap the Home icon Q Select the HotSync icon and then tap Local Make a copy of your Palm folder Uninstall and then reinstall Palm Desktop software Try each of these in turn If you ha
7. 25 Chapter 3 Entering Data on Your Handheld To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut P Your handheld includes the predefined Graffiti 2 ShortCuts shown in the following table Entry Shortcut Date Stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di Full screen writing area When Writing Area Preferences are turned on and active you do not have to write in the input area You can write letters anywhere on the left side of the screen or write numbers anywhere on the right side of the screen Capital letters are formed in the middle of the screen straddling the imaginary dividing line between the left and right sides When Writing Area Preferences are turned off or inactive you must write character strokes in the input area for your handheld to recognize them To use the full screen writing area 1 Turn on Writing Area Preferences See Writing Area Preferences in Chapter 14 for details 2 Open the application in which you want to use the full screen writing area A shaded box appears in the lower right corner of the screen 26 Using your computer keyboard 3 Position the cursor where you want the characters to appear 4 Do any of the following Write lowercase Graffiti 2 letters anywhere on the l
8. 3 Tap and enter the remaining sections of the IP address 4 Tap OK Login scripts A login script is a series of commands that automates logging in to a network server for example your corporate network or your ISP A login script is associated with a specific network service profile created in Network Preferences A login script is something that you are likely to receive from your system administrator if your company has a system in which you log in to the corporate servers from your handheld using a modem or network connection The script is generally prepared by the system administrator and distributed to users who need it It automates the events that must take place to establish a connection between your handheld and the corporate servers 148 Setting Communication Preferences You can create login scripts in two ways In a text editor on your desktop computer in which you create a file with the extension PNC which you then install on your handheld by using Palm Quick Install This method is not available to Mac computer users In the Login Script dialog box on your handheld accessed from the Details dialog box in Network Preferences Login Script e w Send CR Wait For Host Name w Send User ID w Send CR w Wait For Password Send Password T End Tap here to see the list of available commands NOTE You can also use non ASCII and literal characters in your login script Creating a l
9. A user profile enables you to install the same set of data onto multiple Palm OS handhelds before each handheld is individualized with a specific username and data file A handheld that is preconfigured with a user profile can be given to anyone because the handheld is not yet identified by a unique username The handheld acquires a unique username when the new user performs his or her first local HotSync operation 118 Creating a user profile For example suppose a sales organization wants to distribute two dozen handhelds that all have acommon company phone list a set of memos and several key applications A user profile can be created to install the common data before the handhelds are distributed to the employees who will use them Then when the employees perform their first HotSync operation the common data becomes part of their individual data file NOTE The handhelds that are synchronized with a user profile must be either new ones that have never been synchronized or handhelds that have had their usernames and data removed by a hard reset To create a user profile on a Windows computer 1 Open Palm Desktop software 2 From the Tools menu select Users 3 Click Profiles 4 Click New Select a profile OK New Delete 5 Enter a unique name for the profile and click OK New Profile x Enter a new profile name co 6 Repeat steps 3 through 5 for each profile that you want to cr
10. Business FESTIS Weston First name Michelle Title Company Example Inc v Work 555 6338 Home Fax v Other v E mail Tap Done TIP To create an entry that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any changes you make apply only to the current entry To select other types of phone numbers in an entry 1 Tap the entry that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change Address Edit Business FTT Weston First name Michelle Title Company Example Inc Address Edit v Work 555 6338 Home v Fax v Other v E mail e Tap triangle 4 Select a new label 60 Creating an Address Book entry Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details 4 Select any of the following settings Show in List Select which type of phone or other information appears in the Address list screen Category Assign the entry to
11. Handbook for the Palm Zire 21 Handheld Copyright 1998 2003 Palm Inc All rights reserved Graffiti HotSync the Palm logo Palm OS and Palm Powered are registered trademarks Palm and Zire are trademarks of Palm Inc All other brands are trademarks or registered trademarks of their respective owners Disclaimer and Limitation of Liability Palm Inc assumes no responsibility for any damage or loss resulting from the use of this handbook Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program s Using any part of the software indicates that you accept the terms of the End User Software License Agreement PN 407 5816A US POWERED Contents About This BOOK 4 ERE GORGE CHGS Ve eee d RUE d a ea 1 Chapter 1 Setting Up Your Palm Zire 21 Handheld 3 Minimum requirements Windows computers sseeeees 3 Minimum requirements Mac computers 2 susses e ee 3 Upgrade informati n duse dex gurebe cct niena UAR Eaa Rota re hoa ER 4 Step 1 Charge your handheld
12. To open Note Pad 1 Tap the Home icon 2 Select the Note Pad icon amp Creating a note You can assign notes to categories and mark them private as described in Chapter 4 This section covers how to create a note To create a new note 1 Tap New Enter title here Write information here Pen selector Eraser 2 Write the information directly on the handheld screen Tap the pen selector to select a different pen width or select the eraser to remove unwanted strokes 3 Optional Select the time at the top of the screen and then enter a title using Graffiti 2 writing 4 Tap Done 87 Chapter 10 Using Note Pad To clear the screen 1 2 Tap the Menu icon Select Edit and then select Clear Note Reviewing notes The note title and the date you created the note appear in the Note Pad list If you did not assign a title to your note the time you created the note appears as the note title This makes it easy to locate and review your notes To review a note 1 2 3 In the Note Pad list select the note title Tap arrows to scroll to next and previous notes Note Pad Pad v All Note 4 1of2 gt Unfiled 1 9 26 pm pm selecta 9 26 pm 12 6 2 9 32 pm 12 6 note to view a Call George Review or edit the contents of the note Tap Done Setting an alarm for a note You can set an alarm for a specific time and
13. Volume Defines how loud the alarm sounds The choices are Low Medium and High 101 Chapter 12 Using World Clock 102 Performing HotSync Operations HotSync technology enables you to install add on applications and to synchronize data between one or more Palm OS handhelds and Palm Desktop software or another personal information manager PIM such as Microsoft Outlook You can perform HotSync operations with your Palm Zire 21 in two ways m Using the HotSync cable m Using infrared communications Selecting HotSync setup options You can choose when HotSync Manager will run To set the HotSync options on a Windows computer 1 Click the HotSync icon in the Windows system tray lower right corner of the taskbar If you do not see the HotSync icon you need to start HotSync Manager On the Windows desktop click Start and then select Programs Navigate to the Palm Desktop software program group and select HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens the HotSync Manager 2 Select Setup 3 Click the General tab and select one of the following options Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running Available onn when Starts Hot
14. Z kf O aa aaan 1 00 QU ana ER TEUEDI 2 00 U ee 3 00 ea Notime anm 6005 s selected 59977777 LL After you create an event you can select an event to view and change its contents To select an existing event m Gotothe day on which the event is scheduled and then tap the event To reschedule an event 1 2 3 4 5 Select the event you want to reschedule Tap Details To change the time tap the Time box and tap a new time To change the date tap the Date box and tap a new date Tap OK Setting an alarm for an event When you set an alarm the Alarm icon amp appears at the far right of the event When the alarm is triggered a reminder message also appears onscreen To set an alarm for an event 1 2 3 Select the event to which you want to assign an alarm Tap Details Tap the Alarm check box to select it The default setting 5 Minutes appears This means that the alarm will sound 5 minutes before the scheduled time Optional Tap the pick list to select Minutes Hours or Days 69 Chapter 7 Using Date Book 5 Optional Select the 5 and enter any number from 0 to 99 inclusive as the number of time units Event Details Enter number of time units here Repeat E Tap here to Private O select unit of time 6 Tap OK 7 When the reminder message appears onscreen do one of the following Tap OK to permanently dismiss the reminder and
15. Digitizer Formats Power Security Sounds amp Alerts and Writing Area settings This section provides details about each of these screens To open the General Preferences screens 1 Tap the Home icon Q 2 Tap the Prefs icon amp 3 From the General Preferences list select the name of the Preferences screen you want to view oo General Digitizer Formats Graffiti 2 Keylock Power Security Sounds amp Alerts Writing Area Communication Connection Network Personal Buttons Owner i 124 Setting General Preferences Date amp Time Preferences The Date amp Time Preferences screen enables you to choose a primary location and to set the date time and time zone for that location You can also indicate whether this location observes daylight saving time and the dates daylight saving time starts and ends All of these settings also appear as the primary location in the World Clock application and are used by all the applications on your handheld Although you can change the primary location settings from the Date amp Time Preferences screen we recommend that you use the World Clock application to change these settings See Setting the primary location in Chapter 12 for details To set the location 1 From the General Preferences list select Date amp Time 2 Tap the Location pick list and select the location you want to use as your primary location The location you select sho
16. Preferences Password Show Private Records Mask Private Records Tap Hide Hide Private Records Private Records 3 Tap OK to confirm that you want to hide private records 4 Tap Done To mask all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and select Mask Private Records Preferences Mask Records i Password D Records marked i Private in the details dialog will be masked Tap Mask If a password is Private assigned you must Records enter it to show private records 3 Tap OK to confirm that you want to mask private records 4 Tap Done 135 Chapter 14 Setting Preferences for Your Handheld To display all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and select Show Private Records If you do not have a password hidden and masked records become visible If you have a password the Show Private Records dialog box appears Go to step 3 Tap Show ShowPrivateRecords i Show Private Records Private Enter your password to Mask Private Records Records Q show pesata records Hide Private Records gt 3 Enter your password and then tap OK 4 Tap Done To unmask individual records 1 Select a masked record If you do not have a password a masked record becomes visible If you have a password the Show Private Records dialog box appears Go to
17. Use a soft damp cloth to clean your handheld If the surface of the handheld screen becomes soiled clean it with a soft cloth moistened with a diluted window cleaning solution 159 Appendix A Maintaining Your Handheld Prolonging battery life Note the following considerations for the battery in your handheld Under normal conditions your handheld battery should remain charged when you connect it to the cable every day You can conserve battery life by changing the Auto off setting that automatically turns the handheld off after a period of inactivity See Auto off after in Chapter 14 for more information If the battery becomes low in the course of normal use an alert appears on the handheld screen describing the low battery condition If this alert appears perform a HotSync operation to back up your data then leave your handheld connected to the cable to recharge the unit This helps prevent accidental data loss If the battery drains to the point that your handheld does not operate it stores your data safely for about a week In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should recharge the unit immediately If your battery drains and you have the unit in an uncharged state for an extended period of time you can lose all your stored data There are no serviceable parts
18. synchronize all files Conduit Setup Select the conduits to run during Modem HotSync M Address Apps V Calc V Date Book M Expense v HardBall M HotSync Applications that do not have a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK 117 Chapter 13 Performing HotSync Operations Performing a network HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options you are ready to perform a network HotSync operation To perform a network HotSync operation m Tap the modem HotSync icon to begin the operation Welcome Moder Using File Link The File Link feature enables you to import Address Book and Memo Pad information onto your handheld from a separate external file such as a company phone list HotSync Manager stores the data in a separate category on your Palm Desktop software and your handheld You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation With File Link you can import data stored in any of the following formats m Comma separated csv m Memo Pad archive mpa m Address Book archive aba m Text txt For information on how to set up a file link see the Palm Desktop online Help NOTE The File Link feature is not available in Palm Desktop software for Mac Creating a user profile
19. 163 Appendix A Maintaining Your Handheld 164 Frequently Asked Questions There are several references available to help you solve any problems with your handheld Review the frequently asked questions in this appendix and refer to the following resources The readme file located in the folder where you installed the Palm Desktop software on your Windows computer or on your installation CD for Mac users The Palm Desktop online Help The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD The Palm Knowledge Library accessible at www palm com in the Support section The most recent Palm Zire 21 handheld HelpNotes on your regional web site If you are still having problems contact Technical Support or go to www palm com support zire21 NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application Software installation problems Problem Solution The installation menu did not Try the following appear when I inserted the Desktop Software CD ROM into my Windows computer From the Windows desktop click
20. 3 Turn on your handheld and tap the Star icon IMPORTANT The first time you perform a HotSync operation you must enter a username in the New User dialog box and click OK Every handheld should have a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same username The HotSync Progress dialog box appears and synchronization begins HotSync Progress Status Synchronizing Address Book User Marguerite Gallagher a 0 Qum 4 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can disconnect your handheld from the cable To perform a HotSync operation using an alternate cable method 1 Connect the HotSync cable to your handheld and your computer 2 Turn on your handheld 3 Tap the Home icon Qo open the Home screen 108 Conducting cable HotSync operations 4 Tap the HotSync icon in the Home screen 5 Tap the HotSync logo in the middle of the screen w Cradle Cable Home icon i Performing a cable HotSync operation Mac computers When you installed Palm Desktop software you entered a username This username is the connection between your handheld and your computer The first time you perform a HotSync operation the Palm Desktop software does the following m Adds a username to your handheld m Creates a folder
21. Desktop software on your Windows or Mac computer allows you to easily enter data on your handheld and to transfer information between your handheld and your computer so you always have a backup copy a After setting up your handheld insert the Palm Desktop Software CD ROM into your computer s CD ROM drive b Windows Follow the onscreen instructions which guide you through installing Palm Desktop software Mac Double click the Palm Desktop CD icon that appears on the desktop and then double click the Palm Desktop Installer icon NOTE You need administrator rights to install Palm Desktop software ona computer running Windows 2000 XP or Mac OS X Chapter 1 Setting Up Your Palm Zire 21 Handheld Step 4 Connect the HotSync cable to the computer a Connect the HotSync cable to your handheld b Plug the USB connector on the HotSync cable into a USB port on your computer USB icon USB connector HotSync cable Step 5 Perform a HotSync operation HotSync operations transfer information between your handheld and Palm Desktop software on your computer This is called synchronizing your data Performing HotSync operations ensures that you always have a backup copy of the information that you enter on your handheld You can also use Palm Desktop software to enter information on your desktop computer and then transfer the information to your handheld through a HotSync operation To p
22. Home screen to the last opened category 1 2 3 4 5 Tap the Home icon Q Tap the Menu icon Select Options and then select Preferences Tap the Remember Last Category check box to select it Tap OK Selecting copy settings When using the copy feature you can set the following How applications are sorted and listed Whether to copy only the application or both the application and its data files 35 Chapter 4 Working with Applications To select copy settings 1 Tap the Home icon 2 Tap the Menu icon 3 Select Copy on the App menu 4 Tap Settings 5 Tap the Sort By pick list and select Name or Size 6 Tap the Copy Application Only check box to select it if you want to copy only the application files Leave it deselected if you want to copy both the application file and its associated data file s 7 Tap OK NOTE The Sort By setting is in effect each time you use the copy feature Each time you want to copy an application only you must select the Copy Applications Only check box Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications Some of the menus in each application may be illustrated in the chapter that discusses that application To open the menu bar 1 Open an application such as Memo Pad 2 Do one of the following Tap the Menu icon Tap the highlighted
23. Mac computers The minimum requirements for Mac computers are as follows m Maccomputer or compatible with a PowerPC processor m MacOSO9 1orlater with 12MB free memory or Mac OS X version 10 1 2 to 10 2 6 Mac OS X requires administrator rights to install Palm Desktop software Chapter 1 Setting Up Your Palm Zire 21 Handheld m 25MB available hard disk space m Monitor that supports screen resolution of 800 x 600 or better m CD ROM or DVD ROM drive you can also download Palm Desktop software from www palm com m Mouse m One available USB port Upgrade information If you already own a Palm OS handheld perform a HotSync operation with your old handheld and Palm Desktop software Then follow the setup instructions below Step 1 Charge your handheld a Connect the charging cable to a power source b Connect your handheld to the cable for three hours for an initial charge To keep the battery fully charged we recommend connecting your handheld to the cable whenever you are not using it Step 2 Set up your handheld Step 2 Set up your handheld a After the handheld is charged disconnect it from the cable Stylus Power button b Press the power button to turn on your handheld If your handheld did not turn on see Operating problems in Appendix B c Slide the stylus out of the storage slot d Follow the onscreen directions Step 3 Install software Installing Palm
24. Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules CAUTION Ch
25. Palm Quick Install window 1 Copy or download the application s or file s you want to install onto your computer 2 Double click the Palm Quick Install icon on the Windows desktop 43 Palm Quick Install ni x File Edit view Help Handheld User Jane Garcia d Handheld file list f FJonga pre S260KB PalmAppicaion Ready for HotSyr Name DresmHomeDemoSelupHG pr ig PUZZLE PRC 5 52KB Palm Application Ready for HotSyr 8 Palm Application Collection Ready for HotSync operation Additional Info No additional information for this item Add Remove Hide Details 4 Status bar 3 From My Computer or Windows Explorer select the file s or folder that you want to install 4 Drag and drop the file s or folder onto the handheld file list If a No symbol appears when you attempt to drag a file onto a file list that file is not supported on that destination The status bar shows the number of files selected and their total size However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar 5 Performa HotSync operation to install the files See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not reco
26. To Do item to open To Do List To return to the Agenda view press the Date Book button NOTE Which To Do items appear and how you can change them depend on the settings in your To Do preferences See Setting To Do Preferences in Chapter 11 for more information To display the Agenda View 1 Tap the Agenda View icon Agenda View 74 Spotting event conflicts 2 Tap the navigation controls to move forward or backward a day at a time or to display more events and To Do items TIP You can also use the scroll buttons to scroll to the next or previous day 10 00 Work on project 2 00 Take a walk 2 30 File weekly reports 3 35 Return all calls 4 45 Project presentation O 1 Call David V 1 Send flowers to M D 2 Pick up fresh vegetables 4 Tue Jul 23 1 00 Working Lunch with Anne O 1 Write thank you note to Vickie gt Al i v 4 Tue Jul23 gt No Appointments Today All Call David Send flowers to M Write thank you note to Vickie Pick up fresh vegetables Drop off library books Smog the car L1 wi o1 n n L4 O 5 Check out www palm com Day with appointments Same day without appointments NOTE You can also change the category of To Do items shown Tap the pick list to select another category See Chapter 11 for more information on working with To Do items Spotting event conflicts With the ability to define specific start
27. a category Private Hide this entry when Security is turned on Using Address Book menus Address Book menus are shown here for your reference and Address Book features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands The Record and Options menus differ depending on whether you re displaying the Address list screen shows all Address Book records or the Address view screen for use within a specific Address Book record Record menus ities Edit Options Duplicate Address T Beam Category Beam Business Card Delete Address dD Duplicate Address T Beam Address Attach Note Delete Note Address list Select Business Card Bearn Business Card Address view Duplicate Makes a copy of the current record and displays the copy in Address Address Edit so you can make changes to the copied record The copy has the same category and attached notes as the original record 61 Chapter 5 Using Address Book Options menus Font Security Record Edit eats Preferences Rename Custom Fields About Address Book Options Font ZF Rename Custom Fields About Address Book Address Edit view F aR Address list Preferences Rename Custom Fields Opens a dialog box where you can choose Address Book display options Preferences O Remember Last Catego
28. applications use the Country default settings You can however customize your own preferences as described in Time date week start and numbers formats later in this chapter To set the country default 1 From the General Preferences list select Formats 2 Tap the country name pick list Preferences Preset to v United States Time v HH MM am pm 6 45 pm Date v M D Y 8 31 11 Aug 31 2011 Week starts Sunday Numbers v 1 000 00 3 Select the setting you want to use 4 Tap Done Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld To select the time date week start and numbers format 1 From the General Preferences list select Formats 2 Tap the Time pick list and select a format 3 Tap the Date pick list and select a format 4 Tap the Week starts pick list and select whether you want the first day of the week to be Sunday or Monday This setting controls the Day Week and Month views in Date Book and all other aspects of your handheld that display a calendar 127 Chapter 14 Setting Preferences for Your Handheld 5 Tap the Numbers pick list and select formats for the decimal point and thousands separator 6 Tap Done Graffiti 2 Preferences The Graffiti 2 Preferences screen enables you select an alternate stroke shape for specific characters To se
29. are hidden or masked until you set the Security Preferences to show them With a password you must enter the password to view the private entries Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a password 1 2 3 From the General Preferences list select Security Tap the Password box Enter a password Enter a hint to help you remember your password if you forget it This is optional Preferences Tap here Password Enter a password Show Private Records D Auto Lock Handheld If you assign a password you must enter it to show private records Tap OK Enter the same password a second time and tap OK Tap Done 130 Setting General Preferences Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 From the General Preferences list select Security 2 Tap the Password box 3 Enter the current password Tap here Current Privacy Password Show Private Records Auto Lock Handheld s Please enter your password 4 Tap OK 5 Do one of the following To change the password and hint enter the new password and hint and tap OK To remove the password tap Unassign Password Enter new passwor
30. assa poer RERO er CR po e 4 Step 2 Set up your nandheld sess desse tE REN Er pO eR Per pere 5 Step 3 Install software 1225 eat Hes Pes eek ore candor RE ERR em 5 Step 4 Connect the HotSync cable to the computer 00 6 Step 5 Perform a HotSync operation 224 cueb ya tei kk e vip TU Rd EU aad s 6 Congratulations Sss ioa om ss cR Ria ten A OL pul d d dal debba ope ub organ 7 Chapter 2 Exploring Your Handheld LL 9 Locating handheld components 0 sieur tx edic she x p rex tup da 10 Locating front panel controls derer rr Rr nhe tk e 10 Locating top panel components ii exor RERENa eee ER eka 11 Locating side and back panel components lesssss 12 Tapping and typing Legwos aded ees ra Opec dep a doeet Rud a 12 Elements of the handheld interface 0000s cece eee ees 13 Chapter 3 Entering Data on Your Handheld 17 Using the onscreen keyboard 1akeodeke beet bx or RERO Ret RR Pei 17 Using Graffiti 2 writing to enter data eese ER RE EE YES 18 Graffiti MAU Mn 20 Graffiti 2 alphabet 43 oec rac RR pop x UN CR ER ROLE RC 20 Capital letters orro eerte OF PPURG Er beeen RPM qe wa ped wa 21 Graffiti 2 numbers 2 2 eld exer OR ed a ERE doe RR E RoE oe 22 Punctuation marks 1 0 0 0 cc enn nee teenies 22 Accented characters 00 0 e cece cect tenet een eeee 23 Symbols and other special characters x cerro oe ba oos 24 Graffiti 2 GeStures 20 622 nea
31. category pick list and select a category for the incoming information You can also create a new category or leave the information unfiled Do you want to accept Accessories into Address Category w Unfiled Tap Yes You can set the full screen pen stroke to beam the current entry See Pen Preferences in Chapter 14 for more information You can draw the Graffiti 2 Command stroke to activate the Command toolbar and then tap the beam icon You can use the Graffiti 2 Command stroke B to beam the current entry Using Note Pad In addition to using Graffiti 2 characters and the onscreen keyboard you can enter data on your handheld using the Note Pad application When you use Note Pad you write quick notes directly on the handheld screen in your own handwriting See Chapter 10 for more information and instructions 32 Working with Applications This chapter explains how to open and switch between applications on your handheld how to change application settings so they are personalized to your work methods and how to categorize applications so you view them in related groups Opening applications You can tap the Home icon to display the applications installed on your handheld To open an application just tap the application s icon You can also press the Date Book and Address Book buttons to turn on your handheld and automatically open these applications Home icon Date Book Address B
32. computer you can drag the stylus to select text You can also use the stylus to drag the slider of any scroll bar Elements of the handheld interface There are many common elements in the handheld interface These elements are described in this section LIP Edit Options H Menu New Merano bar Delete Memo Beam Memo Menu bar Tap the menu bar to access a set of application specific commands Not all applications have a menu bar Icons Tap the icons to display applications Q open menus perform a HotSync operation and to find text anywhere in your data See Opening applications Using menus and Finding information in Chapter 4 and Buttons Preferences in Chapter 14 for more information about using these icons Contrast control Tap the Contrast icon Q to open the Adjust Contrast dialog box Drag the slider to adjust the contrast 13 Chapter 2 Exploring Your Handheld Clock ABC 123 Check box Check box MHM 1 Send flowers to M Tap the Clock icon to display the current time and date The display closes automatically after two seconds With the cursor in an input field tap ABC to activate the alphabetic keyboard With the cursor in an input field tap 123 to activate the numeric keyboard Previous next arrows Tue Jul 23 10 00 Work on project 1 00 Working Lunch with Anne 2 00 Take a walk 2 30 File weekly reports 3 35 Return all calls 4
33. data in any of the following file formats m Tab delimited file m Text m Palm Desktop software for Mac m vCal vcs m vCard vcf For example you can export tab delimited files from applications such as FileMaker Pro Meeting Maker Now Contact and Now Up to Date To import data from a Mac computer 1 Open Palm Desktop software 2 From the File menu select Import 3 Select the file you want to import 4 Click Open 5 If you want to change the order of the fields you re importing point to a field wait for the cursor to change to a double arrow and then drag the field to a new location 29 Chapter 3 Entering Data on Your Handheld 6 If you do not want to import a field click the arrow between the field names 7 From the Fields pop up menu select the appropriate field 8 From the Delimiters pop up menu select the appropriate delimiter 9 Click OK 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data Beaming data Your handheld is equipped with an IR port that is located at the top of the handheld behind the small dark shield The IR port supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association IrDA This means that you can beam data to any nearby device that supports the IICOMM implementation of the IrDA standards and tha
34. day and select that time for a new event Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event 73 Chapter 7 Using Date Book m Use the scroll buttons to scroll to t he next or previous week m The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the eve Working in Month View Tap a day in the Month View to display that day in the Day View nt Previous month m Next month 2003 4 Dec gt S M T W T F S 1 2 3 14 5 16 mM L 1 i o H 7 8 19 10 11 12 13 1 1 1 1 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Month View Diamond below date indicates untimed event Dashes below date indicates continuous event button NU Dashes on right side indicate events You can control the types of events that appear in the Month View See Display Options later in this chapter You can also tap the scroll arrows in the upper right corner to move forward or backward a month Working in Agenda View The Agenda View shows you your events and To Do items on one screen Tap an event in the Agenda View to open Day View and see more detailed information about the event Tap a
35. for the username in the Users folder inside the Palm folder For example if you entered Jane Garcia as your username a folder named Jane Garcia is created in the Users folder 000 J Users e oo sem f Back View i Computer Home Shown with amp Conduit Data Mac OS X gt Conduit Settings gt Files to Install A HotSync Log M m Creates a file named User Data in your username folder Usernames appear in the User pop up menu on the right side of the toolbar You can change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operation HotSync Manager reads the username from your handheld and synchronizes the data in the folder of the same name Be sure you select the correct username from the User pop up menu before entering data on Palm Desktop or performing a HotSync operation 109 Chapter 13 Performing HotSync Operations If you are a system administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps The following steps assume that you have already installed Palm Desktop software See Step 3 Install software in Chapter 1 if you have not installed this software To perform a local HotSync operation on a Mac computer 1 Connect your handheld to the HotSync cable 2 Make s
36. g Tap Done Choosing a different primary location If you travel to another location and you want alerts to appear based on local time you need to change the primary location to update the system time You may prefer however to use the secondary locations to view the local date and time and to leave the primary location unchanged To change the primary location 1 Tap the pick list next to the current primary location Primary World Clock location 1 v Palo Alto glor pick list 10 31 A Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Sun Dec Sun Dec 7 Set Date amp Time 2 Tap the location you want to use as the new primary location If the new location is in another time zone World Clock automatically updates the date and time in all the applications on your handheld 97 Chapter 12 Using World Clock Setting the secondary locations The secondary locations display the date and time in two locations other than the primary location You can use the secondary locations to view the time in places to which you travel or need to contact people The date and time in the secondary locations are based on the date and time settings in the primary location To select the secondary locations 1 Tap the pick list next to the secondary location 2 Tap the location you want to use as the new secondary location If an appropriate location does not appear in the list see
37. i this list willbe installed on To add files to this list either drag To fnd other third party applications your handheld device the next tme and drop them onto this window or and files for yourhandhe H device you perform a HotSync operation click the Add button check out our web site at http wwwpaln com 5 Click Add To List From Add on 3 Add on Ciraffe prc 2 Conduit Manager 9 HARDBALL PRC B Holiday Files MINEHUNT PRC e HotSync Manager PUZZLE PRC Palm Desktop 4 Palm OS Updates Palm Setup Assistant ReadMe Transport Monitor 3 Tutorial Go to I f Add to Favorites Y f Cancel Add File If the file you want to install is not listed in the dialog box go to the folder to which you copied the file Most handheld application files have the extension PRC or PDB 6 Select the application s you want to install 7 Click Add File to add the selected application to the Install Handheld Files list TIP You can also drag files or folders of files to the list in the Install Handheld Files dialog box The files are copied to the Files To Install folder 56 Installing and removing applications 8 Close the Install Handheld Files window 9 Perform a HotSync operation to install the selected application s on your handheld See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in t
38. inside your handheld so do not attempt to open the unit If you ever dispose of your handheld please dispose of it without damaging the environment Take your handheld to your nearest environmental recycling center Resetting your handheld Under normal circumstances you will not have to use the reset button On rare occasions however your handheld may no longer respond to buttons or to the screen In this case you need to perform a reset to get your handheld running again Performing a soft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Preferences screen appears and the Date and Time option is highlighted so you can reset the date and time if needed 160 Resetting your handheld To perform a soft reset m Use the tip of an unfolded paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Reset button Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem NOTE You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Press and hold the power button on the front panel of the handheld 2 Whil
39. natural speed Writing too slowly can generate recognition errors m Press firmly and do not write on a slant Vertical strokes should be parallel to the sides of the input area m Alternate stroke shapes are available for some characters You can use the Graffiti 2 Preferences screen to choose the one that s easiest for you See Graffiti 2 Preferences in Chapter 14 for details Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters Draw letters on LEFT side of input area PT z o E F XS i h EE j J tK L 2 Nw 20 Using Graffiti 2 writing to enter data Draw letters on LEFT side of input area Letter Strokes Letter Strokes o P p Q Q R R S T 1 e z j U i V Ww X W 1X 4 2 TIP A full screen pen stroke brings up Graffiti 2 Help on your handheld See Pen Preferences in Chapter 14 for details Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters To write additional capital letters m Draw the same stroke shapes used for a lowercase letter but write across the imaginary division line in the middle of the input area o ABC M e 123 Division marks 21 Chapter 3 Entering Data on Your Handheld Graffiti 2 numbers Writing numbers wi
40. off If your handheld is turned off pressing the power button turns the handheld on and returns you to the last screen you viewed Date Bosk and Press to activate the Address Book and Date Book a applications Scroll buttons Displays text and other information that extends beyond the handheld screen area When your handheld is on pressing the lower button scrolls down to view information below the viewing area and pressing the upper button scrolls up to view information above the viewing area Screen Displays the applications and information stored in your handheld It is touch sensitive and it responds to the stylus 10 Locating handheld components Locating top panel components IR port USB connector AC power connector AC power connector USB connector IR port Uses infrared technology to transmit data to and receive data from other infrared enabled devices and to perform HotSync operations See Beaming data in Chapter 3 and see Conducting IR HotSync operations in Chapter 13 for more information Connects your handheld to the HotSync cable which connects to the USB port of your computer This allows you to update the information between your handheld and computer using HotSync technology Connects your handheld to an electric outlet so you can charge your handheld 11 Chapter 2 Exploring Your Handheld Locating side and back panel components Stylus Reset button
41. primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS field 5 Tap OK 147 Chapter 14 Setting Preferences for Your Handheld IP address Everyone who logs in to the Internet needs to have a unique identifier an IP address whether permanent or temporary Some networks dynamically assign a temporary IP address when clients log in You can use the IP Address field to indicate whether your network provides automatic dynamic temporary IP addressing If your IP address is permanently assigned you need to get that information from your system administrator If you are not sure select Automatic To identify dynamic IP addressing m Tap the IP Address check box to select it Details Connection type PPP Idle timeout w 1 Minute Query DNS Vf IP Rddress t4 Rutomatic Tap to select automatic IP address To enter a permanent IP address 1 Tap the IP Address check box to deselect it and to display a permanent IP address field below the check box 2 Tap the space to the left of the first period and then enter the first section of the IP address Each section must be a number from 0 to 255
42. return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again five minutes later Tap Go To to open Date Book Date Book will open and display the event associated with the alarm 7 55am Reminder soy Saturday 12 30 06 8 00 am 9 00 am Bike ride with Lorri Alarm for untimed events You can set a silent alarm for an untimed event In this case the alarm is triggered at the specified period if any of minutes hours or days before midnight beginning of the day of the untimed event When the alarm is triggered the reminder list displays the alarm message until you clear it See Receiving alerts in Chapter 4 for details For example you set an alarm for an untimed event that occurs on February 4 If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on February 3 The reminder remains in the reminder list until you turn on your handheld and dismiss it 70 Scheduling repeating or continuous events Scheduling repeating or continuous events The Repeat function enables you to schedule events that recur at regular intervals such as a birthday or anniversary or that extend over a period of consecutive days such as a vacation or conference To schedule a repeating or continuous event 1 Select the eve
43. settings on the Connection Settings tab for a direct HotSync operation do not need to be adjusted for the Zire 21 handheld they are set automatically when you perform the first HotSync operation 3 Close the HotSync Software Setup window Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address Book Note Pad To Do List and Memo Pad Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti 2 ShortCuts The Install conduit installs add on applications on your handheld 104 Customizing HotSync application settings To customize HotSync application settings on a Windows computer 1 7 8 Click the HotSync icon Q in the Windows system tray lower right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar Fro
44. shape exactly as shown in the tables later in this chapter you can achieve close to 100 percent accuracy m The heavy dot on each shape shows where to begin the stroke Certain characters have similar shapes but different beginning and end points Always begin the stroke at the heavy dot You should not create the heavy dot itis there only to show you where to begin the stroke 18 Using Graffiti 2 writing to enter data Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes With some multi stroke symbols the first stroke is the same as a single stroke symbol As a result the down stroke for the letter i cannot be recognized as an i at the end of the down stroke The i will not be recognized as an i until you enter another symbol that establishes by its shape or position that the down stroke was not part of a two stroke character such as a t or k or until a limited time window expires Similarly recognition of a space symbol a horizontal stroke from left to right or a period symbol after a down stroke is dependent upon where the down stroke was drawn The input area is divided into two parts one for writing lowercase letters and one for writing numbers Capital letters are formed across the imaginary line that divides the two areas The small marks at the top and bottom of the input area indicate the two areas Write letters here r Write number
45. the characters to enter text and numbers When a keyboard is open you can tap the abc 123 or Int l boxes to open any of the other keyboards including the international keyboard a v e r t v u i o p Backspace t a s a etal milk i cap 2 x e v e n m 44 Carriage return space me Caps shift ob 123 nn Tap here to display alphabetic keyboard International Tab Caps lock a j j s c i eie spa e iiit yv cop l lel lalau a le shift spare d EC Sy abc 123 123 Int l Tap here to display Tap here to dissing numeric keyboard international keyboard After you finish tap Done to close the onscreen keyboard and place the text in the record Using Graffiti 2 writing to enter data In this section you learn the procedures for creating letters numbers punctuation and symbols as well as some Graffiti 2 tips and tricks Most people find they can enter text quickly and accurately with only minutes of practice Graffiti 2 writing includes any character you can type on a standard keyboard The Graffiti 2 characters closely resemble the letters of the regular alphabet which makes Graffiti 2 writing easy to learn Some characters are formed using a single stroke while others are formed with more than one stroke There are four basic concepts for success with Graffiti 2 writing m If you draw the character
46. the next section Adding a location Adding a location If an appropriate location does not appear in the Location pick list you can add a new location to the list When you add a location the default Time Zone and Daylight Saving settings are usually correct However you can adjust these settings if necessary When the Daylight Saving options are active the time change automatically occurs at 1 00 AM on the selected start and end dates To add a location 1 Tap a Location pick list 2 Select Edit List 3 Tap Add 4 Select a location that is in the same time zone as the city you want to add Tap OK o m Optional Tap the Name field and modify the location name N Optional Tap the Time Zone box and select a time zone Edit Location i Name Palo Alto Time Zone USA Pacific IV This location observes Daylight Saving Time Start First Sunday of April End Last Sunday of October 8 Tap OK 9 Tap Done 98 Modifying a location To set Daylight Saving options 1 2 From the Edit Location dialog box tap the This location observes Daylight Saving Time check box to select it Tap the Start box Set Start Date i Jan Feb Mar El May Jun Jul Rug Sep Oct Nov Dec Week First Day v Sunday First Sunday of fipril Tap the month when daylight saving begins Tap the Week pick list Select the week when daylight saving begi
47. the pick list next to the button you want to reassign Enos Buttons Select an application to customize each button v Date Book v Address Tap arrow to Lil show pick list w unselected 153 Chapter 14 Setting Preferences for Your Handheld 3 Select the application that you want to assign to the button To restore all the buttons to their factory settings tap Default 4 Tap Done Pen Preferences The Buttons Preferences screen enables you to change the assignment of the full screen pen stroke By default the full screen pen stroke activates Graffiti 2 Help Graffiti 2 Drag to top of screen 123 To change the Pen Preferences 1 From the Personal Preferences list select Buttons 2 Tap More Select a feature you can access by dragging your stylus from the writing area to the top of the screen B Graffiti 2 Help D 3 Tap the pick list and select one of the following settings for the full screen pen stroke Contrast Keyboard Graffiti 2 Help Turn Off amp Lock Beam Data Opens the Contrast control dialog box Opens the onscreen keyboard for entering text characters Opens a series of screens that show the Graffiti 2 character set Turns off and locks the handheld You must assign a password to lock the handheld When it is locked you need to enter the password to use your handheld Beams the current record to anoth
48. you create appear in the list in the ShortCut Preferences screen All the ShortCuts are available in any of your handheld applications and are backed up on your computer when you perform a HotSync operation 156 Setting Personal Preferences To create a ShortCut 1 2 3 6 From the Personal Preferences list select Shortcuts Tap New On the ShortCut name line enter the letters you want to use to activate the ShortCut ShortCut Entry 1 ShortCut Name Preferences Shortcuts br Breakfast di Dinner ds Date Stamp dts Date and Time Stamp lu Lunch me Meeting ts Time Stamp Tap New Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters TIP You may want to add a space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text Tap OK To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut Q Tap Done Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a ShortCut 1 2 3 From the Personal Preferences list select Shortcuts Select the ShortCut you want to edit Tap Edit Make the changes you want Tap OK Tap Done
49. 1 00 12 00 i 2 00 3 00 re Time bar 6 00 shows duration Enter event 2 Enter a description of the event You can enter up to 255 characters 3 If the event is one hour long skip to step 5 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box Set Time TIP You can also use the input area to open the Set Time dialog box Make sure that no event is selected and then on the number side of the input area write a number for the start time of the event 66 Scheduling an event 4 Do one of the following Tap the time columns on the right side of the Set Time dialog box to set the start time and then tap the End Time box and tap the time columns to set the end time Tap All Day to automatically insert the start and end time of the event as defined in your Date Book preferences Start Time Tap to scroll to highlighted earlier hours Set Time Start Time Tap to change Tap to automatically hours fill the start and end End Time times Tap to change Ai Day minutes Tap to scroll to later hours 5 Tap OK TIP To attach a note to an entry and work with attached notes see Attaching notes in Chapter 4 A vertical line appears next to the time indicating the duration of the event To schedule an event for another day 1 Select the date you want for the event by doing one of the following Ta
50. 157 Chapter 14 Setting Preferences for Your Handheld 158 Maintaining Your Handheld This chapter provides information on the following Caring for your handheld Prolonging battery life Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble free service Observe the following general tips when using your handheld Take care not to scratch the screen of your handheld Keep the screen clean When working with your handheld use the supplied stylus or a plastic tipped pen intended for use with a touch sensitive screen Never use an actual pen or pencil or other sharp object on the surface of the handheld screen Your handheld is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it you may damage it Protect your handheld from temperature extremes For example do not leave your handheld on the dashboard of a car on a hot day or on a day when temperatures are below freezing and keep it away from heaters and other heat sources Do not store or use your handheld in any location that is damp wet or extremely dusty
51. 18 idle timeout 146 login scripts 148 151 password 142 phone settings 143 preferences 140 152 primary DNS 147 secondary DNS 147 selecting connection 142 selecting service 140 user name 141 Note Pad alarm 88 entering data 32 menus 89 opening 87 reviewing notes 88 Notes attaching to records 48 Numbers decimal point and thousands separator 128 Graffiti 2 writing 22 onscreen keyboard 14 17 0 Onscreen keyboard 17 40 pen stroke to open 154 Opening Address Book 59 applications 33 Calculator 63 Date Book 65 Expense 79 Memo Pad 85 Note Pad 87 To Do List 91 World Clock 95 Organizer Lotus PIM 27 Outlook connecting to 170 Overlapping events 75 Owner preferences 155 P Palm Quick Install 52 55 Passwords 130 134 changing 131 creating 130 deleting 131 for network 142 forgotten 134 174 Pasting text 40 Payment Expense item 81 Pen stroke full screen 154 155 Personal preferences 124 152 157 Buttons 153 154 Owner 155 Shortcut 156 Phone Lookup 45 46 numbers selecting for Address list 61 numbers selecting types 60 settings for ISP or dial in server 143 145 Pick lists 14 Plug in applications 150 Ports IR on handheld 30 111 USB 3 4 139 Power preferences 128 129 auto off delay 129 PPP 146 PRC application file extension 150 Preferences Buttons 153 choosing 38 Communication 124 Connection 139 cradle setting 129 Date amp Time 125 126 Digitizer 126 Formats 127 General 123 124 137 Graffiti 2 2
52. 4 Options MENU 223 an re pipere hari tu RD EI E A Ret RI PS 84 Chapter 9 Using Memo Pad 0000 cece cece eee eens 85 Creatine MEMOS ess obe d hedi tae ie tier cee etre PERS Ledge 85 Reviewing MEMOS EP Cn 86 Using Memo Pad MENUS sser veneer heresies pex pup kendiri Medo une v Kes 86 Opti ns MENUS isucce ke RUD eeees tie ERE PREGA hes eaten ES I RR Redi 86 Contents Chapter 10 Using Note Pad 0 00 cee eee eee ees 87 Creating anote srdit uranet yea eee sees Se CU Hee eo ees a 87 Reviewing NOES seo Sin oes TEE ETE LL PER bowen aan PEN S eee 88 Setting an alarm for a note Sia orkeedx bt deGayasrelease reload ee edad es 88 Using Mote Pad mense xx dert ee erent e e E np eres ees 89 Record meti srei redet eHpPR UP dE Edu dedi eds 89 Options MENUS se cect eX DR Feds Vitek sees hehe AGREE CICER GONG d 90 Chapter 11 Using To DoList lsllsllllleee esee 91 Creatine list Henis 29414 bees eric CES eee Ree eg eee see eee s 91 SEINE Priority s secs rpi ee panied oe Pee See eee Cae Cee eee ee waned 92 Checking off a To Do List item eetisPeeke xe vibe rr pEE EORUM BR 92 Changing To Do List item details 2 c 06s seen e RE s 93 Setting a due date cca en kh REP Rr RHRRER SUR Rd rhe e ce dee d 93 Setting To Do Preferences 2144124624 e eH CIO ER EN ee Se baa 94 Chapter 12 Using World Clock lslllllesls esses 95 Viewing the ime esas pectus keen dis Ca edad cup ire qu ER UR E 95 Setting the prima
53. 4 Tap Done See Full screen writing area in Chapter 3 for details on using full screen writing to enter data Setting Communication Preferences The Communication Preferences category enables you to access screens where you can modify Connection and Network settings This section provides details about each of these screens 138 Setting Communication Preferences To open the Communication Preferences screens 1 Tap the Home icon 2 Tap the Prefs icon amp 3 From the Communication Preferences list select the name of the Preferences screen you want to view oo 1 Formats Graffiti 2 Keylock Power Security Sounds amp Alerts Writing Area Communication Connection Network Personal Buttons Owner General Digitizer v Connection Preferences The Connection Preferences screen enables you to define the settings used to connect your handheld to other devices The screen displays a list of available configurations that are ready to be further defined For example a modem connection appears in the list If you have this modem and the appropriate software you need only to specify the phone setup and network connection if required to complete the configuration NOTE Modem connections require third party software and accessories which are sold separately You can also create custom configurations which include the following PC to Cable A local HotSync connection the dire
54. 45 Project presentation Pick list O 1 Call David Scroll oO 1 Write thank you note to Vickie bar O 2 Pick up fresh vegetables j Command button Tap a check box to select or deselect it When a check box contains a check mark the corresponding option is selected and active When a check box is empty the corresponding option is deselected and inactive Command buttons Tap a button to perform a command Command buttons appear at the bottom of dialog boxes and application screens Previous next arrows Tap the left and right arrows to display the previous and Pick list Scroll bar next records tap the up and down arrows to display the previous and next pages of information Tap the arrow to display a list of choices and then tap an item in the list to select it Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages by pressing the upper and lower scroll buttons on the front panel of your handheld 14 Tapping and typing Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper right corner Online tips anticipate questions you might have in a dialog box provide shortcuts for using the dialog box or give you other u
55. 6 Network 140 152 opening 124 Owner 155 Personal 124 Power 128 129 184 Index Security 130 ShortCuts 156 Sounds amp Alerts 136 137 Writing Area 138 Primary DNS 147 Prioritizing To Do List records 92 94 Private records displaying and creating 134 136 168 lost with forgotten password 134 Problems beaming information 173 entering data 168 operating handheld 166 performing HotSync operations 170 173 recharging handheld 174 software installation 165 using applications 168 169 using passwords 174 Profiles 118 Punctuation marks Graffiti 2 writing 22 onscreen keyboard 17 Purging records 41 See also Deleting 0 Quick Install 52 55 R Range of times in Day view 77 Receipts recording in Expense 80 Receiving data See Beaming information Recharging the battery 129 Records beaming 30 31 choosing categories 41 creating 38 defined 38 deleting 40 71 displaying a category of 42 editing 39 40 Expense 79 fonts 49 hiding private 130 134 lost 168 masking private 130 Memo Pad 85 notes for 48 number of 175 private 134 136 purging 41 sorting 47 48 To Do List 91 unmasking individual 136 Reminder lists 50 Removing applications 57 Desktop software 57 Renaming categories 43 Repeating events deleting from Date Book 40 Resetting handheld hard reset 161 167 location of reset button 12 160 soft reset 160 Restoring data Mac 162 Windows 162 S Saving data 34 38 Scheduling
56. Ca Ca 4 Do one of the following Tap Current to delete only the current event item Future to delete the current and all future event items All to delete all occurrences of the repeating event 5 Tap OK Considerations for repeating or continuous events Keep the following points in mind m If you change the start date of a repeating event your handheld calculates the number of days you moved the event Your handheld then automatically changes the end date to maintain the duration of the repeating event m If you change the repeat interval of a repeating event such as from daily to weekly previous occurrences of that event are not changed and your handheld creates a new repeating event m If you change the date of an occurrence of a repeating event such as from January 14 to January 15 and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to current and future occurrences past occurrences are not changed m If you change other settings of a repeating event such as time alarm private and apply the change to all occurrences your handheld creates a new event The start date of this new event is the day on which the setting is changed m Ifyou apply a change to a single occurrence of a repeating event such as time that occurrence no longer shows the Repeat icon m Changing t
57. DNS IP address Setting Personal Preferences The Personal Preferences category enables you to access screens where you can customize the buttons colors owner information and Graffiti 2 ShortCuts on your handheld This section provides details about each of these screens 152 Setting Personal Preferences To open the Personal Preferences screens 1 Tap the Home icon 2 Tap the Prefs icon 6 3 From the Personal Preferences list select the name of the Preferences screen you want to view oo General Digitizer Formats Graffiti 2 Keylock Power Security Sounds amp Alerts Writing Area Communication Connection Network Personal Buttons Owner i Buttons Preferences The Buttons Preferences screen enables you to assign a frequently used application to the Address Book button Date Book button or the Star icon HotSync operation is assigned to the Star icon by default But if you use Memo Pad more frequently you can assign Memo Pad to the icon so that you don t have to scroll through the Home screen whenever you want to use Memo Pad Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Home screen To change the Buttons Preferences 1 From the Personal Preferences list select Buttons 2 Tap
58. HotSync cable or when you are recharging your battery so that you can continue to view your data By default your handheld remains on when it is connected to the cable and to a power source To change the On While Charging setting 1 From the General Preferences list select Power 2 Tap the On While Charging pick list 3 Select Off to turn off your handheld when it is connected to the cable 4 Tap Done Beam Receive You can choose to turn off the Beam Receive feature This prohibits anyone from beaming information to your handheld It also results in a slight saving of battery power By default Beam Receive is enabled To turn off the Beam Receive feature 1 From the General Preferences list select Power 2 Tap the Beam Receive pick list 3 Select Off to disable receiving beamed information 4 Tap Done 129 Chapter 14 Setting Preferences for Your Handheld Security Preferences The Security Preferences help you prevent unauthorized users from viewing entries that you want to protect Use the Security Preferences to do the following Lock and turn off your handheld so that it does not operate until you enter the correct password Mask all records that you mark as private so that the information appears as gray bars Hide all records that you mark as private so that they do not appear on any screen You can mask and hide private records with or without a password Without a password private records
59. IrCOMM 30 111 139 IrDA Infrared Data Association 30 111 Items See To Do List or Expense Keyboard computer 27 onscreen 14 17 154 L Letters font style 49 Graffiti 2 18 20 onscreen keyboard 17 List in Home screen 35 Location adding 98 99 deleting 100 displaying secondary 101 modifying 99 setting primary 96 97 125 setting secondary 98 Locking the handheld with a password 132 133 154 155 Login scripts 148 151 Looking up Address Book data to add to other records 45 46 scrolling in Address list 44 Lost handheld contact for 60 records 168 Lotus Organizer importing data from 27 M Maintenance information 159 Memo Pad adding Address Book data to records 45 46 archive files mpa 28 categorizing records 41 conduit for synchronizing 104 creating records 38 deleting records 40 72 dragging memos into other applications 85 fonts 49 menus 86 opening 85 private records 136 reviewing memos 86 sorting records 47 169 Memory amount of free 175 for beaming 173 Calculator 63 regaining 41 167 Memos See Memo Pad Menus 36 37 168 Address Book 61 choosing 37 command equivalents Graffiti 2 writing 37 command toolbar 37 Date Book 101 Edit menu 39 40 Expense 84 Memo Pad 86 89 menu bar 13 36 Network preferences 151 Microsoft Outlook connecting to 170 Monday to start week 127 Month Date Book view 76 MPA Memo Pad archive file 28 183 Index Network connecting 146 HotSync operation 114 1
60. OR ee Re 40 Purging records M rem 41 Cateportelng TECOrdS 2 aeuo need eid eee oe X baba Ratte es 41 Finding informalioti auem re Re n oe th e ERA eh Ro reas e 44 Sorting lists of records ca so eec e E aet rH Wet EC ER EIAS 47 Attaching Notes he secutos CREATE ETPUNE eee TE PS ERES Ed d 48 Choosing IOS asagar en ot ed econtra raf iar rd udeg a 49 Receiving alate c coke ber vr V ExpE EVO ERE a E Mesc q E e e aded 50 Hiding or masking private records iiis sese reb eR eR n nen 51 Installing and removing applications 0 6 ec eee cece eee 51 Installing files and add on applications 0 00 eee eee 51 Installing applications and files on a Windows computer 52 Palm Quick Install tips eerie heel eo X vue t e e reso eee 55 Installing applications and files on a Mac computer 55 Removing applications Fan edo e o OPERAE RUE RR Cw e dens 57 Removing Palm Desktop software 1 429 e e FRE e d EYES 57 Contents Chapter 5 Using Address Book lslls sss 59 Creating an Address Book entry 2 ua ee ert E Eae EE Y ER aes 59 Selecting types of phone numbers eee HEN PERERET Ire de res 60 Changing Address Entry detalls 1 2 rise gard Gero ra dp e etd cn 61 Using Address Book menus eco dex day eae Hac Yao Ro eres 61 Chapter 6 Using Calculator llllllllllllllle ese 63 Performing calculations C cxickexkh ERO CR EROR RA CRIOE RR RC FOR EORR 63 Viewing
61. Recent Calculations oec 23542205 dealin EXWEEE EAS REX ees 64 Chapter 7 Using Date Book 000 c eee ee eser 65 Scheduling an event qaae aos Robb Yoga RH RR ee obs ACE e Ue A HORE Re RR 65 Setting an alarm for an event os xoa r Dea FPE tetra sw PE d pd 69 Scheduling repeating or continuous events 0000 cee eee 71 Changing the Date Book view 016 06s me Re eR ewes bans 72 Working in Week View iu cecux V rece E RR eR ERR A EUR Ee ee aS 73 Working sn Month View 4 dnc e due Spree esti DERE E AE TE 74 Working in Agenda View Suche qenstipbasac erase pae q duet rd dpsar es 74 Spotting event conflicts ices eedteoxk Meee PX Nicol dece qu ped eacus 75 Using Date Book menus esrb rr e RR eR o RR een RR Ees 76 Options MENU asc iieii EU e DER OR CR AEQUO S RE QUI AONO d 76 Chapter 8 Using Expense 00 c cece eee eens 79 Adding xpe se ites oes a tienes ie ae ee CR Y teu d pura da E 79 Changing the date of an Expense item 4 sse nee 80 Entente receipt details a osa ea eiceP p tree ra PER e E raa e ageres ads 80 Customizing the Currency pick list cis oue citer RE EROR eR 81 Changing the default currency i echoes ode re ERE 82 Defining a custom currency symbol 0 cece cece eee 82 Setting Show CIpDODS sss audaces poo npa rici iene ROO tae dabo ORG RR pios 83 Working with Expense data on your computer 000 00 0000 83 Using Expense MENUS secie seui cs eI EU II heus Hae eae EROR OR p UR 8
62. Select the predefined network service profile you want to duplicate Tap the Menu icon Select Service and then select Duplicate A copy of the network service profile is added to the Service pick list Entering a username The User Name setting identifies the name you use when you log in to your ISP or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a username 1 2 3 4 From the Communications Preferences list select Network Tap the User Name field Enter your username Preferences Network ice My ISP Mudo Enter your User Name username here Password B Connection Phone NOTE Most dial in servers do not accept spaces in the username Tap Done 141 Chapter 14 Setting Preferences for Your Handheld Entering a password The Password box identifies the password you use to log in to your server or ISP Your entry in this field determines whether your handheld prompts you to enter a password each time you log in to your network m If you do not enter a password your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure If you are concerned about security select the Prompt option m If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure To enter a passwor
63. Start Select Run Click Browse PF W N Locate your CD ROM drive and select the Autorun file Click Open 6 Click OK g 165 Appendix B Frequently Asked Questions I cannot install Palm Desktop software on my Windows computer I cannot install Palm Desktop software on my Mac computer My files didn t install during a HotSync operation I can t add more files to the Palm Quick Install list Operating problems Problem I don t see anything on my handheld s screen Try the following 1 Disable any virus scanning software on your computer 2 Close any open applications 3 Make sure your computer has at least 60MB of disk space available 4 Delete all temporary files 5 Run ScanDisk or another disk verification tool on your computer 6 Uninstall and then reinstall Palm Desktop software Try the following 1 Disable any virus scanning software on your computer 2 Quit any open applications 3 Make sure your computer has at least 60MB of disk space available 4 Uninstall and then reinstall Palm Desktop software If files do not install after you perform a HotSync operation the file type was not recognized Try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Make sure the dialog box that confirms w
64. Sync Manager and monitors requests t eskt SOINA IS NINNIN g automatically when you open Palm Desktop software Manual Monitors requests only when you select HotSync Manager from the Start menu 103 Chapter 13 Performing HotSync Operations If you re not sure which option to use keep the default setting Always available NOTE The settings on the Local tab do not apply to the Palm Zire 21 handheld 4 If you are attached to a network click the Network tab to display the network settings and adjust the options as needed For more information see Conducting network HotSync operations later in this chapter 5 Click OK To set the HotSync options on a Mac computer 1 Double click the HotSync Manager icon in the Palm folder 2 Click the HotSync Controls tab and select any of the following options HotSync _ Activates the transport monitor and prepares your Mac Enabled Disabled computer to synchronize with your handheld By default the transport monitor is enabled to listen on USB whenever you start your computer Enable HotSync Activates the transport monitor automatically each time ae at system you start your computer If this option is not selected you must open HotSync Manager and select the Enabled option before you can perform a HotSync operation Show more detail Includes more troubleshooting information in the log that is in HotSync Log generated when you perform a HotSync operation NOTE The
65. Try each of these in turn IeeDEnE Eun Hane Wr a m For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing See Using Graffiti 2 writing to enter data in Chapter 3 m Make the Graffiti 2 character strokes in the input area not on the display part of the screen If you want to write on the display part of the screen you must turn on and activate Writing Area Preferences See Full screen writing area in Chapter 3 a Write Graffiti 2 strokes for lowercase letters in the left side strokes for capital letters in the middle and strokes for numbers in the right side of the input area m Make sure that Graffiti 2 is not in Punctuation Shift mode See Symbols and other special characters in Chapter 3 m See Graffiti 2 tips in Chapter 3 for tips on increasing your accuracy when you write Graffiti 2 characters Application problems Problem Solution I tapped the Today button but Your handheld is not set to the current date Make sure the Set it does not show the correct Date box on the Date and Time Preferences screen displays the date current date See Date amp Time Preferences in Chapter 14 for more information I know I entered some records Try each of these in turn but they do not appear in the application m Check the Categories pick list upper right corner Select All to display all the records for the application m Check Security and confirm that P
66. Try each of these in turn m Make sure your handheld is connected to the cable correctly m Check the connection between the HotSync cable and the USB port on your computer m Make sure the username you selected in Palm Desktop software matches the username assigned to your handheld m Make sure the date on your computer matches the date on your handheld m Read the HotSync Log for the user account for which you are performing a HotSync operation On a Windows computer try each step in turn m Make sure that HotSync Manager is running If it is running close it and restart it m Make sure you selected Local USB from the HotSync Manager menu On a Mac computer m Make sure that HotSync Manager is enabled on the HotSync Controls tab in the HotSync Software Setup window Check the following on your computer m Make sure that your computer is turned on and that it does not shut down automatically as part of an energy saving feature Try each of these in turn m Onacomputer running Windows 98 be sure that the HotSync Manager is running that Infrared is selected on the HotSync Manager menu and that the Serial Port for local operations is set to the simulated port for infrared communication See Conducting IR HotSync operations in Chapter 13 for details m Onacomputer running Windows 2000 ME XP select IR in the HotSync Manager See Preparing your computer for infrared communication in Chapter 13 for details
67. adding custom fields 62 archive files aba 28 business card for beaming 30 categorizing records 42 conduit for synchronizing 104 creating records 38 displaying category 62 displaying data in the Address list 61 finding records 44 fonts 49 menus 61 notes for records 48 opening 59 private records 136 sorting records 47 Agenda Date Book view 74 Alarm lists 50 preset 77 setting in Note Pad 88 setting in World Clock 100 sound 77 101 137 167 Alphabet Graffiti 2 writing 20 onscreen keyboard 14 Application buttons 33 59 65 Applications Address Book 59 beaming 30 31 Calculator 63 categories 34 35 Date Book 65 Expense 79 font style 49 Index installing 51 57 Launcher 33 35 Memo Pad 85 Note Pad 87 opening 34 plug in 150 preferences for 38 removing 57 size in kilobytes 175 To Do List 91 version of 175 viewing as icons 35 viewing as list 35 World Clock 95 See also Add on applications Archive files importing data from 27 for main applications 28 saving purged records 41 Audio files 55 Automatic fill in Expense 84 Auto off delay 129 Autotext See Graffiti 2 ShortCuts B Backlight 154 Battery conserving power 129 disposal 178 gauge 33 life and use 160 recharging 4 recycling 160 warning 178 Beaming information 30 32 location of IR port 11 pen stroke to activate 154 problems with 173 See also Infrared 179 Index Bold font for text 49 Business ca
68. affiti 2 ShortCuts GPRS network connecting to 140 152 Graffiti 2 accented characters 23 alphabet 18 20 basic concepts 18 capital letters 21 Command stroke 37 how to write characters 19 input area 10 menu commands 37 numbers 22 online Help 40 154 Preferences 128 problems using 168 punctuation marks 22 ShortCuts for entering data 25 156 157 symbols 24 tips 20 writing area 10 H Hard reset 161 167 Help Graffiti 2 40 online tips 15 Hiding records 134 HotSync conduits for synchronizing applications 104 105 162 conduits for synchronizing applications Mac 105 customizing 105 first time operation 107 111 119 120 IR operation 111 114 linking to external files 29 118 local operation 103 107 171 local operation on Mac 110 network operation 114 118 operations using cradle 114 139 operations using IR port 111 113 problems with 170 173 problems with IR 171 restoring data 162 163 setting options 103 104 Icons alarm 69 application 13 35 note 48 online Tips 15 repeating event 71 Idle timeout of ISP or server connection 146 Importing data 27 30 Infrared connections 139 HotSync operations 111 113 port 11 30 111 problems with IR HotSync operations 171 requirements for computer 111 Input area 10 182 Index Installing applications 51 57 conduit to install applications 104 International characters Graffiti 2 writing 23 IP address 146 148 IR port See also Beaming and Infrared IR See Infrared
69. al character shown in the table that follows You can make a symbol stroke anywhere in the input area 24 Using Graffiti 2 writing to enter data 3 Optional Enter an additional Punctuation Shift stroke to finish writing the character and to make the character appear more quickly After the arrow disappears the symbol appears Draw symbols on EITHER side of the input area amp d ox X Fe X7 J 12 EISI ISIN ZIAITI SF ch c Oe c p do 2E OX sp ICD ISISI EL3L CLHY 8 8 AIN M POR O9 od we 4 S o4 q t J tt nS mcs rc Graffiti 2 Gestures Gestures enable you to use editing commands To use gestures draw the following strokes on the left letter side of the input area Draw gestures on LEFT side of input area Gesture Stroke Gesture Stroke Cut 97 Paste y Copy Undo Graffiti 2 ShortCuts Graffiti 2 ShortCuts make entering commonly used words or phrases quick and easy ShortCuts are similar to the Glossary or Autotext features of some word processors Graffiti 2 writing comes with several predefined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts Preferences in Chapter 14 to learn about creating ShortCuts
70. am group and select HotSync Manager You should also see Selecting HotSync setup options in Chapter 13 for instructions on selecting the correct HotSync Manager settings 2 Make sure you selected Local USB from the HotSync Manager menu On a Mac computer try these steps 1 Make sure HotSync Manager is enabled If it is not double click the HotSync Manager icon in the Palm folder and enable HotSync Manager on the HotSync Controls tab 2 Disconnect the cable from your computer and then reconnect the cable and restart your computer m Ona Windows computer click the HotSync Manager and select Custom Check that the correct conduit is active m Ona Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Settings Select your username from the User pop up menu and check that the correct conduit is active Try each of these in turn m Click the HotSync Manager and select Custom Check that the correct conduit is active m Check that the correct conduit is installed Reinstall the HotSync Manager and make sure that the correct conduit is selected m Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook m Make a backup copy of your Palm Desktop data and then reinstall Palm Desktop software 170 HotSync problems I tried to do a local HotSync operation but it did not complete successfully I can t perform an IR HotSync operation
71. and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times IEE TA A Week S M TW T F 28 29 30 31 1 2 8 00 10 00 12 00 2 00 4 00 6 00 B EB 1 S 3 19 Event conflict 20 21 1 26 27 28 Jan 2 04 IBD Bo 8 00 9 00 Staff meeting Take Blade to the vet 2 00 3 00 4 00 5 00 6 00 New Details Go To 75 Chapter 7 Using Date Book Using Date Book menus Options menu Date Book features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Options j Font Preferences 4 Display Options zY Phone Lookup 4L Security H About Date Book Display Options Change the appearance of Date Book s Day View and control which type of events appear in Month View Display Options Li Day View If Show Time Bars Compress Day View Month View IV Show Timed Events V Show Untimed Events IY Show Daily Repeating Evts Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day Vi
72. andheld is locked Solution Try each of these in turn m Confirm that your handheld is firmly connected to the cable Confirm that your recharger is plugged into an AC outlet that has power With your handheld connected to the cable press the power button and tap the Home icon Q Confirm that there is a lightening bolt on the battery icon at the top of the screen Charge your handheld for at least three full hours Solution First use the password hint to try to remember the password If this doesn t help or if you do not havea password hint you can use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries a Usethe Palm Desktop software and the cable or infrared communication to synchronize your data b Tap Forgotten Password in Security to remove the password and delete all private records c Perform a HotSync operation to synchronize your data and restore the private records by transferring them from your computer to your handheld First use the password hint to try to remember the password If this doesn t help or if you do not havea password hint you must perform a hard reset to continue using your handheld See Performing a hard reset in Appendix A f
73. anges or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment Responsible Party Zire Product Family Palm Solutions Group 400 N McCarthy Boulevard Milpitas California 95035 Tested to Comply United States of America With FCC Standards 408 503 7500 FOR HOME OR OFFICE USE Canadian ICES 003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada 177 Product Regulatory Information Battery Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions and in accordance with your local regulations Varning Eksplosionsfara vid felaktigt batteribyte Anvand samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kassera anv nt batteri enligt fabrikantens instruktion Advarsel Lithiumbatteri Eksplosionsfare ved fejlagtig h ndtering Udskiftning m kun ske med batteri af samme fabrikat og type Lev r det brugte batteri tilbage tilleverand ren Varoitus Paristo vo
74. ansmits a carriage return or line feed LF character to the TCP IP server to which you are connecting Transmits the user ID information entered in the User ID field of the Network Preferences screen Transmits the password entered in the Password field of the Network Preferences screen If you did not enter a password this command prompts you to enter one The Password command is usually followed by a Send CR command Tells your handheld to wait a specific number of seconds before executing the next command in the login script Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Opens a dialog box and prompts you to enter certain text for example a password or a security code Identifies the last line in the login script 4 Repeat steps 2 and 3 until the login script is complete 5 Tap OK Plug in applications You can create plug in applications containing script commands that extend the functionality of the built in script commands A plug in application is a standard PRC application that you install on your handheld just like any other application After you install the plug in application you can use the new script commands in a login script 150 Setting Communication Preferences Plug in applications have the following characteristics m Written in C language Compiled into a device executable m Called properly from a login script m Abl
75. cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application Address Book contains the QuickList user defined category in which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer and so on Expense contains two user defined categories New York and Paris to show how you might sort your expenses according to separate business trips The illustrations in this section come from Address Book but you can use these procedures in all the applications in which categories are available To move a record into a category 1 Select the record you want to categorize In Address Book only Tap Edit Tap Details 2 3 4 Tap the Category pick list to display the list of available categories 5 Select the category for the record 6 Tap OK NOTE In Address Book Note Pad and Memo Pad you can select the category name in the upperright corner of the screen to assign the item to a different category To display a category of records 1 Tap the category pick list in the upper right corner of the list screen Tap here Abrams Liz 650 454 6121 Abrams Liz Adams Ben 408 772 1900 Adams Ben Beckman Rachel 510 532 0746 Beckman Rachel Bertolli Marcus 213 422 1363 W Bertolli Marcus Bruce Jer
76. ct connection L_ between your handheld and your desktop computer Your handheld is connected to the cable and the cable is attached to a USB port of your desktop computer handheld and the infrared device of your computer or laptop E PC to Infrared A connection between the IR port of your Modem to Infrared A connection between the IR port of your i m handheld and a modem The modem can be attached to or sa within a mobile phone or other device containing an IR port Some IR phones contain modems 139 Chapter 14 Setting Preferences for Your Handheld Network Preferences You can use third party software to connect with Internet service providers ISPs or dial in remote access servers using a mobile phone or optional modem accessory Your mobile phone must be equipped with an IR port You also need an ISP account or corporate remote access account and a mobile phone carrier account that supports dial up connections or a mobile phone carrier account with high speed wireless data network services NOTE The third party software mobile phone and optional modem accessory mentioned above are sold separately After you configure both the Connection and Network Preferences you can establish a PPP Point to Point Protocol connection with your ISP or dial in server You can do this either by using menu commands from t
77. d 1 From the Communications Preferences list select Network 2 Tap the Password field 3 Enter the password you use to log in to your server Preferences Network Enter password here v Service My ISP Password User Name mynetname Password Tap here Enter a password Connection v If you do not assign a Phone B password you will be asked i for one when you connect 4 Tap OK The word Assigned appears in the Password field 5 Tap Done Selecting a connection Use the Connection setting to select the method you want to use to connect to your ISP or to a dial in server See Connection Preferences earlier in this chapter for information about creating and configuring connection settings 142 Setting Communication Preferences To select a connection 1 From the Communications Preferences list select Network 2 Tap the Connection pick list Preferences Network v Service My ISP User Name mynetname Password Tap here to display a list of available Phone connections Connection 3 Select the connection you want to use 4 Tap Done Adding telephone settings The Phone field enables you to store the telephone number you use to connect with your ISP or dial in server You can also define a prefix disable call waiting and give special instructions for using a calling card To enter your server phone number 1 From the Communications Prefere
78. d A note can be up to several thousand characters long For example for an appointment in Date Book you can attach a note with directions to the location To attach a note to a record 1 2 3 4 5 6 Display the entry to which you want to add a note In Address Book only Tap Edit Tap Details Tap Note Enter your note Tap Done A small note icon appears at the right side of any item that has a note Note icon To review or edit a note Tap the Note icon D To delete a note 1 2 3 Tap the Note icon D Tap Delete Tap Yes 48 Performing common tasks Choosing fonts In many applications you can change the font style to make text easier to read You can choose small small bold large or large bold fonts in each application that enables you to change the font mE 41of5b t Unfiled Small font 4 1of5 P Small bold M font style IV 1of2 gt t Unfiled 11 22 Meeting Minutes Bill Davidson to study time management program as implementated by employees Michelle Baker to report on Unfiled To change the font style 1 Open an application 2 Tap the Menu icon w A Tap the font style you want Select Options and then select Font to use Select Font Tap here for small font 5 Tap OK v Large font 4 1of5 gt FUnfiled 11 22 Meeting Minutes Large bold font Tap here for s
79. d Clock icon 6 TIP You can also open World Clock by tapping the Clock icon in the upper left corner of the input area Viewing the time There are several ways for you to easily check the current time and date To view the time Do one of the following m When your handheld is on tap the Clock icon in the upper left corner of the input area Your handheld displays the time for two seconds and then returns to the previous application m Tap the Home icon OQ and then select the World Clock icon amp Setting the primary location You can use World Clock to select the location date and time for the primary location Keep in mind that the primary location settings are also your system date and time and that these settings are used by all the applications on your handheld The primary Location settings also appear in the Date amp Time Preferences screen Similarly if you change the settings in the Date amp Time Preferences screen those settings become your system date and time and also appear under the primary location in World Clock The primary Location settings also serve as a point of reference for the secondary locations The following steps show you how to set the location date and time from within World Clock See Date amp Time Preferences in Chapter 14 for details on changing these settings from the Preference screen 95 Chapter 12 Using World Clock To set the primary location 1 Tap th
80. d or tap the Unassign button to remove your current password 6 Tap Done Locking your handheld You can lock your handheld so that it cannot be operated until your password is entered In the event that your handheld is lost or stolen this helps protect your data from unauthorized use You can set your handheld to lock automatically or you can lock it manually 131 Chapter 14 Setting Preferences for Your Handheld You can set your handheld to lock automatically when any one of the following occurs m When you turn off the power m Atatime you specify m After a period of inactivity you specify E o set your handheld to lock when you turn it off From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password Lock Handheld Automatically lock handheld On power off Your handheld will lock when it is turned off 3 Select On power off 4 Tap OK 5 Tap Done E o set your handheld to lock at a preset time From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password 3 Select At a preset time and then use the arrows to set the time Lock Handheld Automatically lock handheld At a preset time J EE gt E Set Time Your handheld will lock at 8 00 pm 4 Tap OK 5 Tap Done 132 Setting General Preferences To set your handheld to lock afte
81. date to remind you to follow up on a note To set an alarm for a note 1 2 3 Tap the note to which you want to assign an alarm Tap the Menu icon Select Options and then select Alarm Tap the Date box Tap the year month and date you want the alarm to sound After you tap the date the Set Alarm dialog box reappears Tap the Time box 88 Using Note Pad menus 7 Tap the hour and minute columns to select the time you want the alarm to occur 8 Tap OK 9 When the alarm goes off and the reminder message appears onscreen do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the note title appears on the screen If you did not title the note the time the note was created appears on the screen Tap Go To to open Note Pad Note Pad will open and display the note associated with the alarm Using Note Pad menus Record menu Note Pad menus are shown here for your reference and Note Pad features that are not explained elsewhere in this book are described here The Record menu is the same when you re viewing the Note Pad l
82. e To Do List item The text can be longer than one line 3 Tap anywhere onscreen to deselect the To Do List item TIP If no To Do List item is currently selected writing in the input area automatically creates a new item 91 Chapter 11 Using To Do List Setting priority You can use the priority setting for items to arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list When you create a new To Do List item its priority is automatically set to level 1 the highest most important level If you select another item first however the item you create appears beneath the selected item and is given the same priority as the selected item To set the priority of a To Do List item 1 Tap the Priority number on the left side of the To Do List item Ditcdbadd D Send flowers to M eee Tap here Select priority 2 Select the Priority number that you want to set 1 is most important Checking off a To Do List item You can check off a To Do List item to indicate that you ve completed it You can set the To Do List to record the date that you complete the To Do item and you can show or hide completed items See Setting To Do Preferences late
83. e holding the power button use the tip of an unfolded paper clip or similar object without a sharp tip to gently press and release the reset button 3 Wait for the Palm Powered logo to appear then release the power button 4 When a message appears on the handheld screen warning that you are about to erase all the data stored on your handheld press any other button to perform a soft reset NOTE With a hard reset the current date and time are retained Formats Preferences and other settings are restored to their factory default settings 161 Appendix A Maintaining Your Handheld To restore your data from a Windows computer after a hard reset 1 Click the HotSync icon in the Windows system tray lower right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu select Custom 3 Select the appropriate username from the list 4 Select an application in the Conduit list 5 Click Change 6 Select Desktop overwrites handheld for each conduit Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set as default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box Change HotSync Action x HotSy
84. e pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge records Date Book To Do List If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is selected If you don t want to save a copy tap the check box to deselect it Expense Select the category you want to purge All data in the selected category will be purged and there is no archive option 4 Tap OK or in Expense tap Purge If you chose to save a copy of the purged records your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation NOTE Purging does not happen automatically You must select the command to make it happen Categorizing records You can organize records in the Address Book Note Pad To Do List Memo Pad and Expense applications so that they are grouped logically into categories and are easy to review When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfiled category You can leave an entry as Unfiled or assign it to a category at any time 41 Chapter 4 Working with Applications By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You
85. e primary location pick list Primary location pick list World Clock 1 Palo Alto G off 10 31 pm Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Sun Dec 7 Sun Dec 7 Set Date amp Time 2 Tap the location you want to use as the primary location The location you select is typically a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location later in this chapter to create a new location 3 Tap OK To set the date 1 Tap Set Date amp Time 2 Tap the Set Date box 3 Tap the arrows to select the current year Preferences Date amp Time Location v Palo Alto Set Date Set Time Tap to set date 4 Tap the current month 5 Tap the current date 6 Tap Done Tap arrows 4 2003 gt 2 i Jan Feb Mar Apr May Jun a ul Rug Sep Oct Nov RES y SM TW T F S 12 3 4 5 gy 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Tapto 21 22 23 24 25 26 27 select 28 29 30 31 month l Tap to select date 96 Setting the primary location To set the time 1 Tap Set Date amp Time 2 Tap the Set Time box Preferences Date amp Time Location Palo Alto Set Time Tap to set time _ 3 Tap the up or down arrows to change the hour 4 Tap each number of the minute and then tap the arrows to change the minutes Tap OK 9o
86. e pru PEERS EE RW Eu RIS wer REM 25 Graffiti 2 ShortCuts i x cckio ia depri ie Seed Obs EAR De Oe de eee 25 Full screen writing area eser ke hone gek ck o ee oe e e eens 26 Contents Using your computer keyboard erre rrr RE Ra Re he redes 27 Imposte dala sig aiiai eee erat apie ERE Rie eut end dead tias 27 Importing data from a Windows computer 000 eee eee 27 Importing data from a Mac computer eeeeeeeee 29 Beaming aka ec dey eec eevee vx br Baie bd RARE eRe eee eee Ub deae 30 Beaming Ups eor kae cce ERI E eatin i Ewa sua quen uA ARP ERE 32 Using Note Pad zu ceniad s Eno E Rp RR ERU a RE a dare CRY are a es 32 Chapter 4 Working with Applications 00000e ee eee 33 Opening applications cie xed ice HIA CEDE aer dU EA E ERA 33 Switching between applications 5 2 exo Kata n me ed ob RR RR n 34 Categorizing applications iip eer ead Fever PEPPER PE E EE Y bus 34 Changing the Home screen display 0 0 e eee cece eee eee 35 Selecting copy settings ws weed sides Vo arde dde Perd Y dr dea va dos 35 Using MENUS PP EM 36 Choosing a MENU 2594s uc xac PA Y qa dd e po ebat ddl eta pop ed dpa 37 Choosing application preferences cs ceres ge redo bre e ede 38 Performing common tasks 2534 Ee Kb Oo pO EC EUREN P OR dee ER 38 Creating TECOIS ossa sieer ein E Cerati Pure wie Rd EY eens 38 Editing recotdS ete Neier CERDO eU ee IE EHE 39 Delete TECONdS ia eu E roce RA ERR a ob CR ER
87. e system See DNS Double booked events 75 Dragging memos into other applications 85 stylus to activate features 154 using the stylus 13 E Editing records 39 40 E mail addresses in Address Book 60 Entering data 17 32 importing from other applications 27 30 problems with 168 using Note Pad 32 using the computer keyboard 27 using the onscreen keyboard 17 Entries See Address Book Euro in Expense 81 82 in Graffiti 2 writing 24 in onscreen keyboard 18 Events See Date Book Exclamation marks in To Do List 94 Expense adding Address Book data to records 46 47 categorizing records 42 creating records 79 currency 81 date of item 80 defining new currency 82 menus 84 receipt details 80 reports 83 type 81 84 vendor 81 F FCC Statement 177 Files linking to external 29 118 Finding applications using Graffiti 2 writing 34 information in applications 44 47 phone numbers 45 46 using the Find application 45 Fonts 49 Formats preferences 127 181 Index Frequently asked questions application problems 168 beaming problems 173 HotSync problems 170 operating problems 166 password problems 174 recharging problems 174 software installation problems 165 tapping and writing problems 168 Frozen handheld 167 G Games 137 General preferences 124 137 alarm sounds 137 Date amp Time 125 126 Digitizer 126 Formats 127 128 opening 124 Power 128 129 Sounds amp Alerts 136 137 system sounds 137 Glossary See Gr
88. e to return control to a login script after it terminates m Created using a development environment that supports Palm OS software such as Metrowerks CodeWarrior for Palm Platform For additional information on creating plug in applications send e mail to Palm Developer Support at devsupp palmsource com Deleting a network service profile There is only one way to delete a network service profile Use the Delete command from the Service menu To delete a network service profile 1 From the Communications Preferences list select Network Tap the Service pick list Select the network service profile you want to delete Tap the Menu icon Tap OK 2 3 4 5 Select Delete from the Service menu 6 7 Tap Done Network Preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit network service profiles TCP IP application menus are shown here for your reference See Using menus in Chapter 4 for more information about choosing menu commands Service menu I Service Delete dD Duplicate L Options menu Options ViewLog V TCP IP troubleshooting If you have problems establishing a network connection using TCP IP check the troubleshooting tips in this section and try the suggestions listed 151 Chapter 14 Setting Preferences for Your Handheld Displaying expanded Service Connection Progress messages It s helpful
89. eate and then click OK to return to Palm Desktop software 7 Select the profile from the User list and create the data for the profile such as a company phone list and so on e User Tech Support profile hd Tech Support profile E dit Users o 8 To create a user profile on a Mac computer 1 Open Palm Desktop software 2 From the User pop up menu select Edit Users 119 Chapter 13 Performing HotSync Operations 3 Click New Profile e o e Users 3599 P mume ind Shown with amp dkajiyama user Mac OS X amp PalmUser user Enter a unique name for the profile and click OK Enter name for new profile Shown with SOEUR o Mac OS X Close the Users window From the User pop up menu select the new profile Create the data for the profile such as a company phone list From the HotSync menu select Conduit Settings Select the conduit settings for the profile For details see Customizing HotSync application settings earlier in this chapter Performing the first HotSync operation with a user profile After you create a user profile you are ready to transfer the information to the new handheld during the first HotSync operation To use a profile for a first time HotSync operation on a Windows computer 1 2 3 5 Connect the new handheld to the cable Press the HotSync button on the cable Click Profiles Select
90. ed If you have an Infrared option on the HotSync Manager menu and that option is selected skip to Performing an IR HotSync operation If you do not have an Infrared option on the HotSync Manager menu complete the following steps a b c e Make sure that Local Serial is selected on the menu From the HotSync Manager menu select Setup Click the Local tab In the Serial Port drop down box select the simulated port that your computer uses for infrared communication General Local Modem Network Serial Port COM4 z Speed ENIM See the documentation for your operating system for instructions on finding the simulated port This information is usually located in the Control Panel Click OK NOTE You can continue using the cable while HotSync Manager is configured for infrared communication 112 Conducting IR HotSync operations To configure HotSync Manager for infrared communication on a Mac computer 1 Double click the HotSync Manager icon in the Palm folder 2 In the HotSync Controls tab select Enabled 3 Click the Connection Settings tab 4 Select the On check box next to IR port T eoo HotSync Software Setup f HotSync Controls Connection Settings on Connection settings m Bg Internal Modem Internal Modem nknown modem Aw irPor IR Port As fast as possible A SJ PalmConnect PalmConnect i A Bus n Shown with Mac OS X o t v
91. eft side of the screen Write numbers anywhere on the right side of the screen Write uppercase letters in the middle of the screen Write the Punctuation Shift stroke before writing symbols and other special characters Access buttons and other controls that appear on the screen by tapping and holding the control until it activates To temporarily disable the full screen writing area m Tap the shaded box in the lower right corner The shaded box changes to a box outline and Writing Area Preferences are deactivated Using your computer keyboard If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported personal information manager PIM to enter information You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs so you don t need to learn different applications For more information on entering data on your computer refer to the online Help in Palm Desktop software and the Palm Desktop Software for the Macintosh User s Guide on the Desktop Software CD ROM Importing data If you have data stored in computer applications such as spreadsheets and databases or if you want to import data from another handheld you can transfer the data to your handheld without having to type
92. emy 408 459 1279 Bruce Jeremy Butler Richard 516 626 1424 gt Butler Richard 516 626 1424 Cain Cathy 650 235 6222 W Cain Cathy 650 235 6222 W Carpenter Joan 718 824 1548 Carpenter Joan 718 824 1548 Carter Melanie 212 395 6277 W Carter Melanie 212 395 6277 W Chu Byron 213 343 9801 Chu Byron 213 343 9801 Conner Sandy 301 933 6833 W Conner Sandy 301 933 6833 W LOOK UP ss LOOK UP ssn NOTE n the Date Book Agenda view the pick list is in the upper right of the To Do list 42 Performing common tasks 2 Select the category you want to view The list screen now displays only the records assigned to that category TIP Pressing an application button on your handheld scrolls through all the categories of that application except for Unfiled This feature is not available in Date Book To define a new category 1 Tap the category pick list in the upper right corner of the screen or list 2 Select Edit Categories 3 Tap New Edit Categories i 4 Enter the name of the new category and then tap OK 5 Tap OK You can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen or list 2 Select Edit Categories 3 Select the category that you want to rename and then tap Rename 4 Enter the new name for the category and then tap OK 5 Tap OK TIP You can group the records within two or more categ
93. en Repeat steps 4 and 5 to add more names Tap Done Tap OK Sorting lists of records You can sort lists of records in various ways depending on the application Sorting is available in applications that have list screens Address Book Note Pad To Do List Memo Pad and Expense NOTE You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List and Expense 1 2 3 4 Open the application to display the list screen Tap Show Tap the Sort by pick list and select an option Tap OK To sort records in Address Book Note Pad and Memo Pad 1 2 3 Open the application to display the list screen Tap the Menu icon Select Options and then select Preferences 47 Chapter 4 Working with Applications 4 Attaching notes Do one of the following Address Book Tap the setting you want Note Pad Tap the Sort by pick list and select Alphabetic Date or Manual Memo Pad Tap the Sort by pick list and select Alphabetic or Manual Tap OK To sort the Note Pad or Memo list manually tap and drag a note or memo to a new location in the list To make the list appear in Palm Desktop software as you manually sorted it on your handheld open the application in Palm Desktop software and click Sort by Then select Order on Handheld In Address Book Date Book To Do List and Expense you can attach a note to a recor
94. er device with an IR port 154 Setting Personal Preferences 4 Tap OK 5 Tap Done Keylock Preferences Use the Keylock Preferences screen to prevent your handheld from turning on if a button or key is accidentally pressed This feature helps conserve the charge in your handheld To change Keylock settings 1 From the General Preferences list select Keylock 2 Select the setting you want to use for the Keylock feature Preferences Keylock Keylock Activation Never Keylock prevents your handheld from turning on if a button or key is pressed accidentally Never Keylock is never activated Automatic Keylock is activated automatically when your handheld is powered off This includes when you turn your handheld off and when it goes to sleep Press and hold Keylock is activated when you press and hold the power button for two seconds The system sounds to confirm that Keylock is activated Owner Preferences The Owner Preferences screen enables you to update the name company name phone number or any other information that you want to associate with your handheld This information could help someone contact you if you ever lose your handheld and there is sufficient battery power to turn it on By default the Owner Preferences screen contains the information that you supplied when you installed the Palm Desktop software and set up your handheld If you use the Security Preferences screen to turn o
95. erences establishing a connection to your ISP or your company s network dial in server is easy NOTE f you are connecting to an ISB you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site www palm com 145 Chapter 14 Setting Preferences for Your Handheld To establish a connection 1 From the Communications Preferences list select Network 2 Tap Connect to dial the current service and display the Service Connection Progress messages 3 Optional From the Service Connection Progress dialog box tap the box that displays the service name select another service and then tap Done 4 Tap Done To close a connection 1 From the Communications Preferences list select Network 2 Tap Disconnect to terminate the connection between your handheld and your service 3 Tap Done Adding detailed information to a network service profile If you are using one of the predefined network service profiles you probably need to enter only your username password and telephone number If you are creating a new network service profile you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add more information to a selected network service profile To add connection details 1 From the Communications Preferences list select Network
96. erform a HotSyne operation 1 Connect the HotSync cable to your handheld and your computer 2 Turn on your handheld 3 Tap the Star icon Q to begin the HotSync operation Power button Congratulations Congratulations You ve set up your handheld installed Palm Desktop software and performed your first HotSync operation The Desktop Software CD ROM contains additional software and helpful information Insert the CD ROM into your computer at any time to access this information For comprehensive information about using your handheld continue reading this electronic handbook For more information about using Palm Desktop software see the following m Theonline Help for Palm Desktop software To access the online Help go to the Help menu in Palm Desktop software m The Desktop Software CD ROM contains additional information about your handheld After you ve installed Palm Desktop software insert the CD ROM into your computer at any time to access this information m Mac The electronic Palm Desktop Software for the Macintosh User s Guide To access this guide open the Palm folder and then open the Documentation folder Double click the file Palm Desktop pdf Chapter 1 Setting Up Your Palm Zire 21 Handheld Exploring Your Handheld Your Palm Zire 21 handheld can help you stay organized on time and up to date with daily tasks while you are away from your desk Use your new handheld to do the f
97. events 65 69 Screen blank 166 167 calibrating 12 126 caring for 159 touching with your finger 10 Scroll bar 14 Scroll buttons 10 Searching See Finding Secondary DNS 147 Security preferences 130 134 changing password 131 deleting password 131 displaying owner s name 155 forgotten password 134 private records 134 136 setting a password hint 130 unmasking individual records 136 Selecting date for event 67 phone numbers in Address Book 60 text 39 40 Serial troubleshooting 171 185 Index Service selecting for network 140 templates 140 151 Settings See Preferences ShortCuts backing up 104 managing 156 157 menu commands 37 predefined 26 using 25 Soft reset 160 Software Essentials CD ROM 9 Sorting records 47 48 169 Sounds amp Alerts preferences 136 137 Starting applications 34 Stylus dragging with 13 pen stroke to activate a feature 154 tapping with 12 Sunday to start week 127 Symbols for currency 81 in Graffiti 2 writing 24 System conduit 104 sounds 137 T Tab delimited files importing data from 27 Tapping 12 TCP IP 151 TDA To Do List archive file 28 Technical Support 175 Text copying 40 cutting 39 entry See Entering data files importing data from 27 29 fonts for 49 selecting all 40 Thousands separator 128 Time format 127 setting current 97 126 setting event 65 start and end for Date Book Day view 77 Time Zone 98 Tips online 15 To Do List adding Address Book data to record
98. ew When Compress Day View is off all time slots appear When it is on start and end times appear for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Month View settings Applies to the Month View of Date Book You can deselect any or all of these check boxes to hide Timed Untimed or Daily Repeating events in the Month View only 76 Using Date Book menus Preferences Customize Date Book s default time display and alarm settings Start Time End Time O Alarm Preset Alarm Sound Remind Me Play Every w 10 minutes Start End Time Defines the start and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight at the beginning of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm will occur after the initial occurrence The choices are Once Twice 3 Times 5 Times and 10 Times Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes 77 Chapter 7 Using Date Book 78 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer Y
99. ff and lock your handheld with a password information that you entered in the Owner Preferences screen appears the next time you turn on your handheld See Security Preferences earlier in this chapter for additional information 155 Chapter 14 Setting Preferences for Your Handheld To customize the Owner Preferences 1 2 3 From the Personal Preferences list select Owner Modify or enter the text that you want to associate with your handheld If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen Preferences This handheld computer is owned by Midyne Spear Creative Spearit Bonny Doon CA 831 555 1212 If found please contact me If you assign a password with the Security Preferences the information on the Owner Preferences screen cannot be changed In this case an Unlock button appears at the bottom of the screen Tap Done To unlock the Owner Preferences screen 1 2 3 4 5 From the Personal Preferences list select Owner Tap Unlock Enter the password that you defined in the Security Preferences Tap OK Tap Done ShortCuts Preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti 2 strokes This section describes how to create edit and delete a ShortCut Creating a ShortCut You can create a ShortCut for any words letters or numbers All ShortCuts
100. gnized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed 53 Chapter 4 Working with Applications To use the command buttons in the Palm Quick Install window 1 Copy or download the application s or file s you want to install onto your computer 2 Double click the Palm Quick Install icon on the Windows desktop oix Fie Edt View Help Handheld User Jane Garcia X Size m 1 PJongg pre S260KB Palm Application Ready for HotSyr lam DreamHomeDemoSetupHG prc k ipHG pr ij PUzZLE PRC 5 52KB Palm Application Ready for HotSyr 68 90 KB User drop down list Palm Application ion Ready for HotSync operation gt Additional Info rnt cance No additional information for this item Name Size Type Status PES E Add button Add Remove Hide Details ZA Status bar In the User drop down list select the name that corresponds to your handheld Click Add TIP To install a folder open the File menu and select Add Folder Select the application s or file s that you want to install If you do not see the application s or file s in the default folder navigate to the folder that contains the application s or file s that you
101. he Date Book view In addition to displaying the time list for a specific day you can also display a whole week a month or an agenda To cycle through Day Week Month and Agenda views Do one of the following m Press the Date Book application button repeatedly to display the next view m Tap the appropriate view icon in the lower left corner of Date Book 72 Changing the Date Book view Working in Week View Week View shows the calendar of your events for an entire week You can use this view to quickly review your appointments and available time slots In addition the graphical display helps you spot overlaps and conflicts in your schedule To display the Week View 1 Tap the Week View icon Keep the following points in mind _____ Week View Previous r Next week week M 4 8 00 rj 10 00 12 00 2 00 4 00 I 6 00 Ll Bar indicates later event 2 Tap an event to show a description of the event Sat 12 6 03 10 00 am 11 00 am 4 Event details Take Blade to Vet Appt U 4 D 8 00 m 10 00 E ET E Tap to show event details 12 00 2 00 i i El 4 00 L1 soo Fl T Tap for that day 1 Diamond indicates untimed event Bar indicates earlier event Dashed line indicates continuous event To reschedule an event tap and drag the event to a different time or day Tap a blank time on any day to move to that
102. he Network Preferences screen or by using a third party application NOTE The Network Preferences settings enable to connect to your ISP or dial in server with applications that support viewing the transmitted data Visit the web site www palm com for information on third party applications that take advantage of TCP IP Creating and selecting network service profiles Use network service profiles to store the configuration settings for your ISP or for a dial in server You can create save and reuse network service profiles You can create additional network service profiles from scratch or by duplicating existing profiles and editing information After you create a new or duplicate profile you can add and edit settings To add a new network service profile 1 From the Communications Preferences list select Network 2 Tap New An Untitled network service profile appears in the Service pick list 3 Tap Done To select a network service profile 1 From the Communications Preferences list select Network 2 Tap the Service pick list Preferences Network Tap here to display a list of network service profiles v Service Untitled L User Name 140 Setting Communication Preferences 3 4 Select the network service profile you want to use Tap Done To duplicate an existing network service profile 1 2 3 From the Communications Preferences list select Network Tap the Service pick list
103. he list after you perform a HotSync operation were not installed This can happen if the file type was not recognized during the HotSync operation For your handheld to recognize such a file you must first launch the associated application at least once Removing applications If you run out of memory or decide that you no longer need an application you installed you can remove applications from your handheld You can remove only add on applications patches and extensions that you install you cannot remove the applications that reside in the ROM portion of your handheld To remove an add on application 1 Tap the Home icon 2 Tap the Menu icon 3 Select Delete on the App menu 4 Tap the application that you want to remove 5 Tap Delete 6 Tap Yes 7 Tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer This process removes only the application files The data in your Users folder remains untouched IMPORTANT f you remove Palm Desktop software you also remove the HotSync Manager synchronization software and can no longer synchronize with your computer If you are using another personal information manager PIM such as Microsoft Outlook you must have Palm Desktop software installed to synchronize your handheld with this application NOTE You may need to modify the steps shown here to accommodate the version of the operating system
104. he list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrolls to the first letter of the company name Tap the record to view its contents 44 Performing common tasks Using Find You can use Find to locate any text that you specify in any application that resides on your handheld To use Find 1 4 Tap the Find icon TIP If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Enter the text that you want to find Find is not case sensitive For example searching for the name davidson also finds Davidson Find locates any words that begin with the text you enter For example searching for plane finds planet but not airplane Tap OK Find searches for the text in all records and all notes Matches for David To Do Items Call David 555 2676 Y Memos Find Addresses Taylor David 650 555 3434W Datebook Expense Items Memos Notes As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears before your handheld finis
105. held Try each of these in turn m Ifthe computer running Palm Desktop software synchronizes with more than one handheld each handheld must have a unique name Assign a username to your handheld the first time you perform a HotSync operation m Be aware that synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information Solution Try each of these in turn m Ifyou are beaming to another Palm handheld confirm that your handheld and the other handheld are between ten centimeters approximately 4 and one meter approximately 39 apart and that the path between the two handhelds is clear of obstacles Beaming distance to other devices with an IR port may be different m Move your handheld closer to the receiving device m Make sure the receiving device has enabled beam receive Try each of these in turn m Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30KB application you must have at least 60KB free m Perform a soft reset See Performing a soft reset in Appendix A for more information 173 Appendix B Frequently Asked Questions Recharging problems Problem When I connect my handheld to the cable it does not charge Password problems Problem I forgot the password and my handheld is not locked I forgot the password and my h
106. here the files will be installed is closed You cannot add more files to the list when the confirmation dialog box is open For details see Installing applications and files on a Windows computer in Chapter 4 Solution Try each of these in turn m Press an application button to ensure that your handheld is turned on m Tap the Contrast icon in the upper right corner of the input area If the Contrast dialog box appears adjust the contrast by holding down the up scroll button for a few seconds If this doesn t work hold the down scroll button for a few seconds 166 Operating problems I don t see anything on my m If your handheld was exposed to cold make sure it is at handheld s screen continued room temperature m Charge your handheld m Perform a soft reset If your handheld still doesn t turn on perform a hard reset See Resetting your handheld in Appendix A IMPORTANT With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem You can restore any data previously synchronized with your computer during the next HotSync operation I get a warning message Try each of these in turn telling me my handheld Purge records from Date Book and To Do List This deletes memory is full To Do List items and past Date Book events from the memory of your handheld See Purging records in Chapter 4 You m
107. hes the search To continue the search after you tap Stop tap Find More Tap the text that you want to review Using Phone Lookup Phone Lookup displays the Address list screen You can insert the information from an Address Book record to another application such as Date Book To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book To Do List Memo Pad or any other application that takes advantage of this feature Tap the Menu icon Select Options and then select Phone Lookup 45 Chapter 4 Working with Applications 4 5 Begin to spell the last name of the name you want to find The list scrolls to the first record in the list that starts with the first letter you enter Continue to spell the name you re looking for or when you see the name tap it Madigan Patrick 415 555 8899 W Mosich Donna donna example co E Nguyen Mai 555 3434W Plasterer Michael 831 555 3792M 954 555 1234H 831 555 7534M 650 555 3434W raja anyisp com E 555 2367 W Weston Michelle 555 6338W Look Up manl Tap Add The name you selected along with the information associated with it is pasted into the record you selected in step 1 Using Graffiti 2 commands with Phone Lookup Write the Graffiti 2 Command stroke L to activate the Phone Lookup feature You can also activate it in the following circumstances While entering text Fo
108. i r j ht jos se on virheellisesti asennettu Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin H vit k ytetty paristo valmistajan ohjeiden mukaisesti Advarsel Eksplosjonsfare ved feilaktig skifte av batteri Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten Brukte batterier kasseres i henhold til fabrikantens instruksjoner Waarschuwing Bij dit produkt zijn batterijen geleverd Wanneer deze leeg zijn moet u ze niet weggooien maar inleveren als KCA Uwaga Nie kroi lub przekluwa baterii ani nie wrzuca ich do ognia Mog si rozerwa lub wybuchn wydzielaj c truj ce rodki chemiczne Zu ytych baterii nale y pozbywa sie w spos b opisany przez producenta i zgodnie z miejscowymi przepisami MNN 3121 XD NML n 10n NX Y9 NN DX Myyignn NIDY p en NLN DANN anr I anr YTD NND NA onn u NSA MANN n noa mgnwvn M9910 Pown w Intrinsic Safety Warnings Warning Explosion Hazard Substitution of components may impair suitability for class I division 2 Warning Explosion Hazard When in hazardous location turn off power before replacing or wiring modules and Warning Explosion Hazard Do not disconnect equipment unless power has been switched off or the area is known to be non hazardous 178 A ABA See Address Book archive files Accented characters Graffiti 2 writing 23 Add on applications 51 57 Address Book If Found Call entry 60
109. ication in the Conduit list 105 Chapter 13 Performing HotSync Operations 5 Click Conduit Settings e080 Conduit Settings User dkajiyama m C3 CenduitName 4 Last HotSync Address Book 5 1 02 7 33 AM Backup 5 1 02 7 33 AM Date Book 5 1 02 7 33 AM Install 5 1 02 7 33 AM Memo Pad 5 1 02 7 33 AM To Do List 5 1 02 7 33 AM Next HotSync Action Synchronize Backup Synchronize Install Files Synchronize Synchronize Shown with Mac OS X 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations HotSync action for Address Book RE 9 Synchronize the files B O Macintosh overwrites handheld B O Handheld overwrites Macintosh BE Do Nothing Default setting Synchronize the files ma f 9 f Make Default Cancel ok 7 Click OK 8 Close the Conduit Settings window Conducting cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by turning on your handheld connecting it to the cable and tapping the Star ic
110. installed on your computer 57 Chapter 4 Working with Applications To remove Palm Desktop software from a Windows computer 1 2 3 From the Windows Start menu select Settings and then click Control Panel Double click the Add Remove Programs icon Click the Change or Remove Programs button Select Palm Desktop Click Change Remove This process removes only the application files The data in your Users folder remains untouched Click Yes in the Confirm File Deletion box Click OK Click Close To remove Palm Desktop software from a Mac computer 1 Insert the Desktop Software CD ROM into the CD ROM drive on your computer Double click the Desktop Software CD ROM icon on your desktop Double click the Palm Desktop Installer icon From the Easy Install screen select Uninstall from the pop up menu Select the software you want to remove Click Uninstall Select the folder that contains your Palm Desktop software files Click Remove Restart your computer 58 Using Address Book Address Book enables you to keep names addresses phone numbers and other information about your personal or business contacts You can also attach notes to Address Book records called entries to enter additional information about your contacts Use Address Book to create your own digital business card that you can beam to other devices with an infrared IR port and an application that can read the data See Beami
111. ist and an individual note The Options menu differs depending on whether you re viewing the Note Pad list or an individual note CWT Options CETT Edit Options Compatibilit Delete Note Beam Note Note Pad list Compatibilit Note screen Compatibility Displays the Compatibility dialog box where you can choose to beam notes to a previous version of Note Pad 89 Chapter 10 Using Note Pad Options menus Options Font F Preferences ZR Security H About Note Pad Record Edit yar Font F Alarm A Details 4T fibout Note Pad Note Pad list Note screen Preferences Displays the Note Pad Preferences dialog box where you define the pen and paper color the sort order for notes and the alarm sound Details Displays the Note Details dialog box where you assign a category and privacy option for a note 90 Using To Do List g o Do List is a convenient place to create reminders and prioritize the things you need to do You can also attach a note to an individual To Do List item for a description or clarification of the task To open To Do List 1 Tap the Home icon 2 Select the To Do List icon Creating list items 6 A To Do List record called an item is a reminder of a task that you must complete To create a To Do List item 1 Tap New L1 1 callbavid eee D mE Send flowers to M New To Do item d Tap New 2 Enter the text of th
112. it Save the data in one of the file formats listed in the next section import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld Importing data from a Windows computer Palm Desktop software can import data in the following file formats m Comma delimited csv txt Address Book and Memo Pad only m Tab delimited tab tsv txt Address Book and Memo Pad only m CSV Lotus Organizer 2 x 97 Mapping Address Book only m vCal vcs Date Book only 27 Chapter 3 Entering Data on Your Handheld vCard vcf Address Book only Date Book archive dba Address Book archive aba To Do List archive tda Memo Pad archive mpa Archive formats can be used only with Palm Desktop software Use the archive file formats to share information with other people who use a Palm OS handheld or to create a copy of your important Palm Desktop information To import data from a Windows computer 1 2 3 Open Palm Desktop software Click the application into which you want to import data If you are importing records that contain a field with category names do the following Select All in the Category box Besure that the same categories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category From the File menu select Import Select the file you wa
113. items in Date Book Agenda view To change the Preferences settings 1 In To Do List tap Show 2 Select any of the following settings Show Completed Displays your completed items in the To Do List If you turn Items Show Only Due Items Record Completion Date Show Due Dates Show Priorities Show Categories 3 Tap OK off this setting your To Do items disappear from the list when you complete check them Items that no longer appear in the list because you turn off this setting have not been deleted They are still in the memory of your handheld You can purge completed items to remove them from memory Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Replaces the due date with the actual date when you complete check the item If you do not assign a due date to an item the completion date still records when you complete the item Displays the due dates associated with items in the To Do List and displays an exclamation mark next to items that remain incomplete after the due date passes Shows the priority setting for each item Shows the category for each item 94 Using World Clock amp World Clock enables you to view the current time and date in multiple locations and to set an alarm To open World Clock 1 Tap the Home icon 2 Select the Worl
114. lect alternate strokes 1 From the General Preferences list select Graffiti 2 2 Tap the character you want to change Graffiti 2 Tuner y Preferences Graffiti 2 Select a character below to tune it O Use this form of Y or y 3 Tap the check box to activate the alternate stroke 4 Tap Done 5 Repeat steps 2 through 4 for other characters 6 Tap Done Power Preferences The Power Preferences screen enables you to set power consumption options You can control when your handheld turns off and whether to receive beamed information Preferences Power Auto off after v 2 minutes On while Charging v Off Beam Receive Off 128 Setting General Preferences Auto off after Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish reviewing the information on the screen you can increase the time setting of the automatic shutoff feature To set the Auto off after interval 1 From the General Preferences list select Power 2 Tap the Auto off after pick list 3 Select the setting you want to use for the automatic shutoff feature 30 seconds 1 minute 2 minutes or 3 minutes 4 Tap Done On While Charging setting You can choose to leave your handheld on when it is connected to the
115. letter for an appropriate command in the input area For example to select Paste from the Edit menu draw the Command stroke followed by the letter p Command mode is active only for a short time so you must tap an icon or write the command letter immediately to select the menu command 37 Chapter 4 Working with Applications Choosing application preferences You can set options that affect an entire application in the application s Preferences dialog box To change preferences for an application 1 2 3 Open an application Tap the Menu icon Select Options and then select Preferences NOTE Not all applications have a Preferences command Make changes to the settings Tap OK Performing common tasks The tasks described in this section use the term records to refer to an individualitem in any of the applications a single Date Book event Address Book entry Note Pad note To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Address Book To Do List Note Pad Memo Pad and Expense To create a record 1 2 3 6 Select the application in which you want to create a record Tap New In Date Book only Select start and end times for your appointment and tap OK Enter text for the record Optional Tap Details to select attributes for the record In Note Pad the Details command is located on the O
116. m Beam Category TIP You can also press and hold the Address Book application button to instantly beam your business card to another device with an IR port When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving device For best results Palm handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between the two handhelds must be clear of obstacles The beaming distance to other devices may be different idi Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To beam an application 1 2 3 Open the Home screen Tap the Menu icon From the App menu tap Beam Tap the application you want to transfer Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them Tap Beam When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving device Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld 31 Chapter 3 Entering Data on Your Handheld Beaming tips To receive beamed information 1 2 Turn on your handheld Point the IR port directly at the IR port of the transmitting device to open the Beam dialog box Optional Tap the
117. m This technique takes advantage of the automatic fill feature See Options menu later in this chapter for details Changing the date of an Expense item Initially Expense items appear with the date on which you enter them You can change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear in the Receipt Details dialog box To open the Receipt Details dialog box 1 Tap the Expense item to which you want to assign details 2 Tap Details 80 Customizing the Currency pick list 3 Select any of the following options Category Type Payment Currency Vendor and City Attendees 4 Tap OK Opens a pick list of system and user defined categories See Categorizing records in Chapter 4 for more information Opens a pick list of expense types Enables you to choose the payment method for the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate company paid cell of your printed expense report Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog box You can al
118. m the HotSync Manager menu select Custom Select the appropriate username from the list Select an application in the Conduit list Click Change Custom April Conduit Acti Date Book E Address Book To Do List Synchronize the files Memo Pad Synchronize the files Expense Synchronize the files NotePad Synchronize the files Install Enabled Install Service Templates Enabled Install To Card Enabled Change Default Help For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box Change HotSync Action x r HotSync Action for Date Book OK oe Cancel Help Bg n C Desktop overwrites handheld Set as default GS C Handheld overmites Desktop oA C Do nothing Click OK Click Done to activate your settings To customize HotSync application settings on a Mac computer 1 2 3 Double click the Palm Desktop icon in the Palm folder From the HotSync menu select Conduit Settings From the User pop up menu select the appropriate username Select an appl
119. mall bold font Tap here for large bold font Tap here for large font 49 Chapter 4 Working with Applications Receiving alerts You can receive alerts on your handheld and in Palm Desktop software Receiving alerts on your handheld When you use certain application settings your handheld can alert you to any of the following m An appointment set in Date Book m A note created in Note Pad m Analarm set in World Clock When an alert occurs your handheld displays a reminder message If you tap Snooze in response to an alert message your handheld reminds you of the item again in five minutes The Reminder screen displays alerts that await attention 5 55pm Reminders O tof 5 45 pm Today Stop on the way home O Q 5 40 pm Today Rlarm D cx 10 15 am 11 00 am Today Review schedules To respond to alerts do one of the following m Select an item s check box to clear the item m Tap an item either the icon or the text description to open the application where the alarm was set The application opens to the entry associated with the alarm m Tap Done to close the reminder list and return to the current screen An attention indicator will blink in the upper left corner of the screen tap it to view the alert list again m Tap Snooze to see the list again in five minutes If you tap Done or Snooze and view the reminder list later the current time appears in the Reminder bar and the original alert time a
120. mote access account The third party software and accessories needed for connecting to your company s dial in server network modem are sold separately 114 Conducting network HotSync operations To prepare your Windows computer for a network HotSync operation 1 2 3 4 Click the HotSync Manager icon in the Windows system tray From the HotSync Manager menu select Network Local USB Local Serial Modem v Network gis yo From the HotSync Manager menu select Setup Click the Network tab and make sure your username has a checkmark next to it If the checkmark is not there click the check box next to your username General Local Modem Network Checked users make this their Primary PC for performing a Network HotSync operation Click OK Connect your handheld to the cable and perform a HotSync operation The HotSync operation records network information about your computer on your handheld With this information your handheld can locate your computer when you perform a HotSync operation over the network To prepare your handheld for a network HotSync operation 1 2 3 Tap the Home icon Q Select the HotSync icon Q Tap the Menu icon Select Modem Sync Prefs from the Options menu 115 Chapter 13 Performing HotSync Operations 5 Tap Network Modem Sync Preferences 6 Tap OK 7 Tap Modem 8 Tap Select Service Welcome Modem
121. n to new lines in the memo 4 Tap Done 85 Chapter 9 Using Memo Pad Reviewing memos The first line of a memo appears in the Memo list This makes it easy to locate and review your memos To review a memo 1 From the Memo list select the text of the memo 1 11 22 Meeting minutes 2 Directions to Moscone Center 3 Plans for conference 4 Priorities on new project 5 To discuss Jose Ribera mS 41of5b t Unfiled Select a memo to review 2 Review or edit the text in the memo 3 Tap Done Using Memo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands The menus differ depending on whether you re displaying the Memo list or an individual memo ptions menus Font Preferences Security About Memo Pad Memo list Preferences o zA j Font F Phone Lookup 4L About Memo Pad Memo screen Displays the Memo Preferences dialog box where you define the sort order for memos 86 Using Note Pad W Note Pad provides a place for you to take notes in your own handwriting You can use Note Pad to do everything you might do with a piece of paper and a pencil You can exchange notes with other devices that have Note Pad 2 x installed and that use infrared communication
122. nc Action for Date Book oo OK oe c Hm Cancel Help Bg n C Desktop overwrites handheld ES Set as default B C Handheld overwrites Desktop QO A C Do nothing 7 Click OK 8 Repeat steps 4 through 6 to change conduit settings for other applications 9 Click Done to activate your settings 10 Perform a HotSync operation To restore your data from a Mac computer after a hard reset 1 Double click the HotSync Manager in the Palm folder 2 From the HotSync menu select Conduit Settings 3 From the Users pop up menu select the appropriate username 4 Select an application from the list 5 Click Conduit Settings 162 Resetting your handheld 6 Click Macintosh overwrites handheld for each conduit Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations HotSync action for Address Book RE Synchronize the files BS Macintosh overwrites handheld Bu O Handheld overwrites Macintosh fjv n O Do Nothing Default setting Synchronize the files m Make Default Cancel ok 7 Click OK 8 Repeat steps 4 through 6 to change conduit settings for other applications 9 Close the Conduit Settings window 10 Perform a HotSync operation
123. nces list select Network 2 Tap the Phone box 3 Enter the phone number for your ISP or dial in server Phone Setup 9 Enter your ISP phone number here 4 If you need to enter a prefix or to disable call waiting skip to those procedures Otherwise tap OK 5 Tap Done Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you first dial 9 to dial a number outside the building 143 Chapter 14 Setting Preferences for Your Handheld To enter a prefix 1 2 3 5 6 From the Communications Preferences list select Network Tap the Phone box Tap the Dial Prefix check box to select it Phone Setup Select this box if you Enter your O Dial prefix needto usea C Disable call wa prefix here prefix O Use calling card Enter the prefix Tap OK Tap Done Disabling call waiting Call waiting can cause your session to terminate if you receive a call while you are connected If your telephone has call waiting you need to disable this feature before logging in to your ISP or dial in server To disable call waiting 1 2 3 From the Communications Preferences list select Network Tap the Phone box Tap the Disable call waiting check box to select it Phone Setup Select this eui Enter your disable disable call code here waiting Enter the code to disable call waiti
124. nd positive value If you want to enter a negative number enter the number first and then press the button Places the current number into memory Each new number you enter with the M button is added to the total already stored in memory The number that you add can be either a calculated value or any number you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely places the value into memory until it is recalled Recalls the stored value from memory and inserts it into the current calculation Clears any value that is stored in the Calculator memory Calculates the square root of a number Enter the number and then tap the square root button 63 Chapter 6 Using Calculator Viewing Recent Calculations The Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of chain calculations To display recent calculations 1 Tap the Menu icon 2 Select Options and then select Recent Calculations Recent Calculations 86 666667 86 666667 10 833333 3 After you finish reviewing the calculations tap OK 64 Using Date Book Date Book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date You can attach notes to Date Book records called events and set alarms to remind you when
125. ng data in Chapter 3 for more information To open Address Book m Press the Address Book application button on the front panel of your handheld Address Book opens to display the list of all your records Address Book button TIP Press the Address Book application button repeatedly to cycle through the categories in which you have records Creating an Address Book entry You can create Address Book entries on your handheld or you can use Palm Desktop software to create them on your computer and then transfer them to your handheld with your next HotSync operation For information on importing data into Address Book on your handheld see Using Note Pad in Chapter 3 and the Palm Desktop online Help To create a new Address Book entry 1 Press the Address Book application button 2 on the front of your handheld to display the Address list 2 Tap New 59 Chapter 5 Using Address Book 3 Enter the last name of the person you want to add to your Address Book The handheld automatically capitalizes the first letter of each field except numeric and e mail fields You do not have to use the Graffiti 2 capital stroke to capitalize the first letter of the name 4 Enter the other information that you want to include in this entry 5 Tap the scroll arrows to move to the next page of information 6 After you finish entering information tap Done Address Edit
126. ng on the Disable call waiting line Each telephone company assigns a code to disable call waiting Contact your local telephone company for the code that is appropriate for you Tap OK Tap Done 144 Setting Communication Preferences Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card number you need to add commas at the beginning to compensate for this delay Each comma delays transmission of your calling card number for two seconds To use a calling card 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Use calling card check box to select it Phone Setup 1 Select this box to use a calling card Enter your calling card number here 4 Enter your calling card number on the Use calling card line NOTE The Phone Setup dialog box works correctly for AT amp T and Sprint long distance services However because MCI works differently MCI customers need to enter the calling card number in the Phone field and the phone number in the Use calling card field TIP It s a good idea to add at least three commas before your calling card number to compensate for the cue delay 5 Tap OK 6 Tap Done Connecting to your service After you set your Connection and Network Pref
127. ns in the Palm Quick Install window m Right click a file and send it to Palm Quick Install The procedures that follow explain how to install applications and files using each of these methods To drag and drop applications or files onto the Palm Quick Install icon 1 Copy or download the application s or file s you want to install onto your computer 2 From My Computer or Windows Explorer select the file s or folder that you want to install 3 Drag and drop the file s or folder onto the Palm Quick Install icon on the Windows desktop Palm Quick Install displays a confirmation dialog box and you can choose the username to which the files will be installed 4 Click OK The selected files are placed in the Handheld file list 5 Perform a HotSync operation to install the files See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed 52 Installing and removing applications To drag and drop applications or files onto the
128. ns within the selected month Tap the Day pick list Select the day of the week when daylight saving begins within the selected week Tap OK Tap the End box and repeat steps 3 through 8 to select when daylight saving ends 10 Tap OK Modifying a location If you add a location and later realize you did not use the correct settings you can modify the location To modify a location 1 2 3 Tap Edit Adjust the settings See Adding a location earlier in this chapter for details Tap OK Tap a Location pick list Select Edit List Select the location you want to modify Tap Done 99 Chapter 12 Using World Clock Removing a location If you no longer need a location that appears in the Location list you can remove it However you cannot remove a location that is currently assigned to the primary location To remove a location 1 2 3 Tap a Location pick list Select Edit List Select the location you want to remove Tap Remove Tap OK to confirm the deletion Tap Done Setting an alarm In addition to setting and displaying the date and time World Clock also provides a convenient travel alarm feature You can set an alarm to sound during the next 24 hour period To set an alarm 1 2 3 4 Tap the box next to the Alarm icon to open the Set Alarm dialog box Tap the time columns to set the hour and minute Tap OK When the alarm reminder mes
129. nt 2 Tap Details 3 Tap the Repeat box to open the Change Repeat dialog box Change Repeat 1 P TEE Ooy Week Month Year Tap one of the above Alarm O Tap the buttons tosetarepeat Repeat i ly Repeat interval Private box Event Details Li 4 Tap Day Week Month or Year to set how often the event repeats For a continuous event tap Day 5 On the Every line enter a number that corresponds to how often you want the event to repeat For example if you select Month and enter the number 2 the event repeats every other month 6 To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event the Repeat icon h appears at the far right of the event Changing repeating or continuous events When you make changes to a repeating or continuous event such as deleting or adding notes or changing the time of an event you can decide which of the events you want to change all events in the series just the current event or the current and future events To delete repeating events 1 Select the record you want to delete 2 Tap the Menu icon 71 Chapter 7 Using Date Book 3 Select Delete Event from the Record menu Repeating Event Apply the changes to the Current record this amp all Future records All occurrences
130. nt to import Click Open If you are importing a vCal or vCard file skip to step 10 You do not have to specify which fields correspond to the imported data To import data into the correct Palm Desktop fields drag fields in the left column so that they are opposite the corresponding imported field on the right If you don t want to import a field click the check box for that field to deselect it Click OK The imported data is highlighted in the application 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data 28 Importing data Using File Link The File Link feature enables you to import Address Book and Memo Pad information such as a company phone list to your handheld from a separate external file on your Windows computer You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld With File Link you can import data stored in any of the following formats m Comma separated csv m Memo Pad archive mpa m Address Book archive aba m Text txt For information on how to set up a file link see the Palm Desktop online Help Importing data from a Mac computer Palm Desktop software can import data from any applications that can export the
131. ntering data Default Currency w Use automatic fill Enables you to select an expense type by writing the first letter of an expense type in the input area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE 84 Using Memo Pad PN Memo Pad provides you with a place to take notes that are not associated with records in Date Book Address Book or To Do List The number of memos you can store depends only on the memory available on your handheld You can also send memos to popular computer applications like Microsoft Word when you synchronize using Palm Desktop software and HotSync technology To open Memo Pad 1 Tap the Home icon Q 2 Select the Memo Pad icon amp Creating memos You can assign memos to categories and mark them private as described in Chapter 4 This section covers how to create a memo To create a new memo 1 Open Memo Pad 2 Tap New 1 11 22 Meeting minutes 2 Directions to Moscone Center 3 Plans for conference 4 Priorities on new project 5 To discuss Jose Ribera Tap New TIP In the Memo list screen you can also begin writing in the input area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move dow
132. nu icon 3 Select Options and then select Preferences 4 Tap the Default Currency pick list 5 Tap the currency symbol you want to appear in Expense 6 Tap OK Defining a custom currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Select Options and then select Custom Currencies 3 Tap one of the four Country boxes 4 Enter the name of the country and the symbol that you want to appear in Expense 5 Tap OK to close the Currency Properties dialog box 6 Tap OK NOTE Ifyou want to use your custom currency symbol as the default for all Expense items select the symbol in the Preferences dialog box If you want to use your custom currency symbol only for a particular Expense item select the symbol in the Receipt Details dialog box associated with that item 82 Setting Show Options Setting Show Options Show Options defines the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 2 3 In the Expense list tap Show Select any of the options 4 14 Taxi 4 14 Lunch 5 Show Options Li 4 14 Hotel 4 14 Car Rental Sort by v Date Distance w Miles V Show currency Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage ent
133. o Reverses the action of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions you made using backspace Cut Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application 39 Chapter 4 Working with Applications Copy Paste Select All Keyboard Graffiti 2 Help Deleting records Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Selects all of the text in the current record or screen This enables you to cut or copy all of the text and paste it elsewhere Opens the onscreen keyboard After you finish with the onscreen keyboard tap Done Opens screens that show all the Graffiti 2 character strokes Use this command anytime you forget a stroke for a character To delete a record 1 Select the record you want to delete 2 Tap the Menu icon 3 Select the Delete command on the Record menu 4 Tap OK If you chose to save a copy of the selected item your handheld transfe
134. ogin script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data To create a login script 1 2 Tap Script Tap the End pick list Login Script 1 w Send CR w Wait For Host Name w Send CIS w Wait For w Send User ID w Send CR w Wait For Password Send Password T End Tap here 149 Chapter 14 Setting Preferences for Your Handheld 3 Select the command you want from the Command list If the command requires additional information a field appears to the right of it for you to enter the information The following commands are available Wait For Wait For Prompt Send Send CR Send User ID Send Password Delay Get IP Prompt End Tells your handheld to wait for specific characters from the TCP IP server before executing the next command Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar 1 on the input line Transmits specific characters to the TCP IP server to which you are connecting Tr
135. ollowing Enter your schedule in Date Book Keep all your contact names addresses and phone numbers in Address Book Jot quick notes directly on the screen in Note Pad Prioritize and assign your tasks a due date in To Do List Create and view text memos in Memo Pad Track your expenses and create expense reports in Expense Set alarms from World Clock Date Book and Note Pad to keep yourself on schedule and remind yourself of appointments and notes Use Palm Desktop software on your Windows or Mac computer to easily enter data and to synchronize your data to your handheld so you always have a backup copy The Palm Desktop Software CD ROM contains software that allows you to manage your calendar contacts tasks and notes in Microsoft Outlook The software from the Desktop Software CD ROM that comes with your handheld includes entertainment applications and productivity tools Chapter 2 Exploring Your Handheld Locating handheld components Take a few moments to learn how to access and locate the components of your handheld Locating front panel controls Il Screen Input area Scroll buttons Clock control Power button Date Book button Address Book button Input area The area where you write letters and numbers using the Graffiti 2 alphabet See Using Graffiti 2 writing to enter data in Chapter 3 to learn how to write Graffiti 2 characters Power button Turns your handheld on or
136. on Shown with Mac OS X 106 Conducting cable HotSync operations Performing a cable HotSync operation Windows computers The first time you synchronize your data you need to enter user information on Palm Desktop software After you enter this information and synchronize with your handheld the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are a system administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps IMPORTANT You must perform your first HotSync operation with a local direct connection or with infrared communication rather than with a network The following steps assume that you have already installed Palm Desktop software If you have not installed this software see Step 3 Install software in Chapter 1 for instructions To perform a local HotSync operation on a Windows computer 1 Connect your handheld to the cable 2 If the HotSync Manager is not running start it On the Windows desktop click Start and then select Programs Navigate to the Palm Desktop software program group and select HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens the HotSync Manager 107 Chapter 13 Performing HotSync Operations
137. onitors all ports at the same time However you may want to turn off the IR port when you re not using it to improve performance of HotSync operations The next time you want to perform a HotSync operation just tap the Star icon as you always did before Conducting network HotSync operations When you use the network HotSync technology you can take advantage of the local area network LAN and wide area network WAN connectivity available in many office environments Network HotSync technology enables you to perform a HotSync operation by using a cable that is connected to any computer on your LAN or WAN provided that the computer connected to the cable also has the network HotSync technology installed your computer is on and the HotSync Manager is running The third party software and accessories required to make a wireless connection and those required to dial in to a network are sold separately IMPORTANT Network HotSync technology is available only on Windows computers You must perform the first HotSync operation by using a local direct connection or infrared communication After that you can perform a network HotSync operation Connecting to your company s dial in server A network HotSync operation requires the following consult your system administrator for assistance m Your computer has TCP IP support installed m Both your company s network system and its remote access server support TCP IP m You have a re
138. ook In addition to providing a way for you to open applications the Home screen displays the current time battery level and application category 33 Chapter 4 Working with Applications To open an application on your handheld 1 Tap the Home icon DEI Go All E Quick Tour Address Calc G Date Book Expense HotSync A s Memo Pad Note Pad Prefs ToDoList World Clock 2 Tap the icon of the application that you want to open If you have many applications installed on your handheld tap the scroll bar to see all your applications You can also open an application from the Home screen by writing the Graffiti 2 character for the first letter of its name The Home screen scrolls to the first application with a name that begins with that letter Switching between applications When working with any application select the Home icon Q or press an application button on your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when you return to that application Categorizing applications The category feature allows you to manage the number of application icons that appear in the Home screen You can assign an application to a category and then display a single category or all your applications By default your handheld includes system defined categories such as All and Unfiled and user defined categories such a
139. or more information 174 Technical support Technical support If after reviewing the sources listed at the beginning of this appendix you cannot solve your problem go to www palm com support zire21 or send an e mail to your regional Technical Support office Before requesting support please experiment a bit to reproduce and isolate the problem When you do contact support please provide the following information m The name and version of the operating system you are using m The actual error message or state you are experiencing m The steps you take to reproduce the problem m The version of handheld software you are using and available memory To find version and memory information 1 Tap the Home icon Q 2 Tap the Menu icon 3 Select Info from the App menu NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application 4 Tap Version to see version numbers and tap Size to see the amount of free memory in kilobytes 175 Appendix B Frequently Asked Questions 176 Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules
140. ories into one category by giving the categories the same name For example if you change the name of the Personal category to Business all records formerly in the Personal category appear in the Business category 43 Chapter 4 Working with Applications Finding information Your handheld offers several ways for you to find information quickly All applications that reside on your handheld Find locates any text that you specify always starting with the current application Date Book To Do List Memo Pad Phone Lookup displays the Address list screen and enables you to add to a record the information that appears in this list Address Book The Look Up line enables you to scroll immediately to a name when you enter the first letters of that name Expense Lookup displays the names in your Address Book that have data in the Company field You can add these names to a list of attendees associated with an Expense record Looking up Address Book records In Address Book you can use the Look Up line with the stylus to look up and quickly scroll to any of your Address Book entries To look up an Address Book record with the stylus 1 2 From the Address list screen enter the first letter of the name you want to find Madigan Patrick 415 555 8899 W Mosich Donn donna example c i 555 3434W 831 555 3792M 954 555 1234H 831 555 7534M D 650 555 3434 W raja anyisp com 555 2367 W Look Up line T
141. orming a network HotSync operation 0 0 e eee eee 118 Using Pile Minh ck pt ey caukeee tia Se Gta Ee ee eben ieee eee ee ee 118 Creating a user profile Lice cert RET Y ee rtatinsttawreendderenesds 118 Performing the first HotSync operation with a user profile 120 Chapter 14 Setting Preferences for Your Handheld 123 Setting General Preferences cx cesxexa cuc evasdesiaekas ser ine deu VEA 124 Date amp Time Preferences 00 ccc en 125 Digitizer DUeletenteS s eriden eorisni reinis kre tpu iee ore we 126 Formats Preferences 0 00 cece ehh 127 Graffiti 2 Preferences olor td eed b whe SS EO eee wee 128 Power Preferences lessen 128 Security Preferences se scoene p og REG To paa spon dog 130 Sounds amp Alerts Preferences 00 cee cece eee cence eee 136 Writing Area Preferences cepe exer x bI eX NONI Cece ee 138 Setting Communication Preferences 0 6 eee ec eee eee eee 138 Connection Preferences nuunuu nannan eee 139 Network Preferences 1 0 0 0 0 0c cc cece cence eee nent n teenies 140 Setting Personal Preferences iwi ben cada ea adckxas dca dixapd ach scipe plaid 152 Buttons Preferences 2ineceuw zs perar a teiner i ee E EPI EE 153 Keylock Preferences ceca sek ra kr teh Ra T Ed PAR WEE Rd 155 Owner Preferences 00 ccc ee eee nent nee eens 155 ShortCuts Preferences ciri cirese lesen 156 Appendix A Maintaining Your Handheld
142. ou can log miles traveled and keep track of vendors You can also export your expense information to popular computer applications such as Microsoft Excel or Microsoft Word using Palm Desktop software and HotSync technology on a Windows computer To open Expense 1 Tap the Home icon Q 2 Select the Expense icon amp Adding expense items A record in Expense is called an item You can sort your Expense items into categories or add other information that you want to associate with the item To add an expense item 1 Tap New Expense type n Cursor of new item Tap New TIP You can also create a new Expense item by writing on the number side of the input area while in the Expense list screen The first number you write begins the amount of your new Expense item 2 Enter the amount of the expense 79 Chapter 8 Using Expense 3 Tap the Expense type pick list and select a type from the list As soon as you select an expense type your handheld saves your entry If you do not select an expense type it does not save the entry Expense type 20 AL Tap here 4 14 CCIE Breakfast Bus Business Meals Incidentals Mew ree 00 TIP Another quick way to create a new Expense item is to make sure that no Expense item is selected in the Expense list write the first letter s of the expense type and then write the numerical amount of the Expense ite
143. p the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week Previous Next week week jul 24 02 KIDD GED Tap to select a day of the current week 67 Chapter 7 Using Date Book Use the scroll buttons to scroll to the next or previous day Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Previous year Next year Go to Date Tap to select a Jan Feb Mar Apr may Jund IE fg Sep oct Nov dec Month TW T F S 23 4 5 6 Tap to select a 9 10 11 12 13 d 15 16 17 18 19 20 ay 22 23 RB 25 26 27 29 30 31 Tap to select Cancel Tod current date 2 After you locate the date follow the steps for scheduling an event for the current day To schedule an untimed event 1 Select the date that you want for the event 2 Tap New 3 Tap No Time Set Time Start Time End Time 1 2 3 4 5 6 7 8 9 TIP You can also create a new untimed event by making sure no event is selected and then writing letters in the input area 68 Setting an alarm for an event 4 Enter a description of the event MEAA 4S mT STR New jul 25 02 KIBDGO GEC 8 00 untimed J ng t ene ee a ac event 8 00 MONE a A 9 00 po a aA 10 00 IE o eA 11 00 Ee ae a CNN 12 00
144. peration to install the files See Conducting cable HotSync operations in Chapter 13 for details Any unrecognized files are not installed Palm Quick Install tips The following tips can help you use Palm Quick Install most effectively When you drag and drop a folder Palm Quick Install looks at files in the first level of subfolders only it does not look at folders nested inside the subfolders To install files in a different location start Palm Quick Install and drag the files to a different file list You can also access the Palm Quick Install window by clicking Quick Install on the Palm Desktop Launch bar Installing applications and files on a Mac computer The Install Tool makes it easy to install applications and files on your handheld during a HotSync operation To install add on software on your handheld using a Mac computer 1 2 3 On your Mac computer copy or download the application you want to install into the Add on folder in your Palm folder Double click the HotSync Manager icon in the Palm folder From the HotSync menu select Install Handheld Files 55 Chapter 4 Working with Applications 4 From the User pop up menu select the name that corresponds to your handheld eoe Install Handheld Files User dkajiyama m e Destination Giraffe prc Handheld 9 HARDBALL PRC Handheld MINEHUNT PRC Handheld PUZZLE PRC Handheld Tips The fies
145. ppears with each list item m Tap Clear All to dismiss all alerts in the list Receiving alerts from Palm Desktop software You can also set an option to receive Date Book event alerts from Palm Desktop software The feature is disabled by default so you must enable it within Palm Desktop software 50 Installing and removing applications To enable an event alert from Palm Desktop software 1 Double click the Palm Desktop icon 2 From the Tools menu select Options and then select Alarms 3 Set Alarm Configuration options either Always Available or Available only when the Palm Desktop is running 4 Optional To hear an alert sound as well as receive an alert message select the check box Play audible notification with alarm dialog box 5 Click OK Hiding or masking private records You can use the Security Preferences to set a password and select whether to mask your private records or hide them completely See Security Preferences in Chapter 14 for details Installing and removing applications This section explains how to install and remove applications and other files on your handheld and how to remove Palm Desktop software from your computer Installing files and add on applications Your handheld comes with many applications installed and ready to use During a HotSync operation you can also install additional applications such as games and other software on your handheld Applications or games
146. ptions menu In Address Book Note Pad and Memo Pad only Tap Done There s no need to save the record because your handheld saves it automatically 38 Performing common tasks Editing records After you create a record you can change delete or enter new text at any time Two screen features tell you when your handheld is in Edit mode A blinking cursor One or more dotted edit lines Jul 24 02 KIBO GEEC Blinking cursor Edit line NOTE n Note Pad you can write anywhere on the screen Therefore you will not see an edit line or blinking cursor unless the cursor is in the title line Entering text For information on how to enter text using Graffiti 2 writing the onscreen keyboard or the keyboard attached to your computer see Chapter 3 For information on entering text in Note Pad see Chapter 10 Using the Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 2 Tap the beginning of the text that you want to select Drag the stylus over the text to highlight it in yellow NOTE You can also double tap to select a word or triple tap to select a line of text You can also drag acrossthe text to select additional words or drag down to select a group of lines The following commands may appear in an Edit menu Und
147. r a period of inactivity 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password 3 Select After a preset delay Lock Handheld Automatically lock handheld After a preset delay Your handheld will lock if inactive for Tap to select Minutes or Hours AB Minute s Enter the amount of time 4 Enter the inactive period and then select Minute s or Hour s from the pick list 5 Tap OK 6 Tap Done CAUTION f you lock your handheld you must enter the exact password to reactivate your handheld If you forget the password your handheld will present the hint you have entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for more information To lock and turn off your handheld manually 1 From the General Preferences list select Security 2 Tap Lock amp Turn Off Current Privacy Show Private Records Auto Lock Handheld Tap Lock and Turn Off 3 Tap Off amp Lock 4 To start your handheld turn it on and then enter the password 5 Tap Done 133 Chapter 14 Setting Preferences for Your Handheld Recovering from a forgotten password If you fo
148. r example to insert the full name and phone number for someone with the last name Williams write the Graffiti 2 characters for Wi and then the Phone Lookup Command stroke L If you have only one Address Book record that begins with Wi your handheld inserts the full name such as Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For selected text Drag to highlight the text and then write the Phone Lookup Command stroke L Your handheld replaces the selected text and adds the name and its associated information Looking up names to add to Expense records In Expense Lookup displays the names in your Address Book that have data in the Company field You can add these names to a list of attendees associated with an Expense record To add names to an Expense record 1 2 Tap the Expense record to which you want to add names Tap Details 46 Performing common tasks Tap Who Attendees Receipt Details Category w Unfiled Type w Lunch Payment w MasterCard Currency v Vendor Rosie s Cafe a City 5 fittendees Tap here Tap Lookup The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field Select the name you want to add and then tap Add The name appears in the Attendees scre
149. r in this chapter To check off a To Do List item m Tap the check box on the left side of the item 92 Changing To Do List item details Changing To Do List item details The To Do Item Details dialog box enables you to change settings for individual items To display the To Do Item Details dialog box 1 Tap the text of the item whose details you want to change 2 Tap Details To Do Iter Details amp Priority Ell 2 3 4 5 Category w Unfiled Due Date w No Date Private O Setting a due date You can associate a due date with any To Do List item You can also sort the items based on their due dates To set a due date for a To Do List item 1 In the Details dialog box tap No Date to open the Due Date pick list 2 Tap the date that you want to assign the item Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the current date No Date Removes the due date from the item Choose date Opens the date selector where you can choose any date that you want for the item 3 Tap OK TIP If you turn on the Show Due Dates option in the To Do Preferences dialog box you can tap directly on the due date in the To Do List to open the pick list shown in step 2 93 Chapter 11 Using To Do List Setting To Do Preferences The To Do Preferences dialog box enables you to control the appearance of To Do List and To Do
150. rared Data Association IrDA standards This is especially useful if you travel with an infrared enabled laptop You simply enable infrared communication on your laptop and handheld and follow the steps in Performing an IR HotSync operation later in this section Preparing your computer for infrared communication Before you can perform a HotSync operation using the IR port the computer with which you want to synchronize must fulfill these requirements m Your computer must support the IICOMM implementation of the IrDA standards m Your computer must have an enabled infrared port that s built into the computer or an enabled infrared device attached to the computer 111 Chapter 13 Performing HotSync Operations m Some desktop computers may require an infrared device attached to a physical COM port Laptops are likely to have a built in IR port so no external device is necessary m Your computer must have an installed infrared driver m If you have an external infrared device attached to your computer a driver is probably included with the device Consult the documentation included with the device for information on installing the required driver Check your computer s documentation to learn if the computer supports infrared communication To configure HotSync Manager for infrared communication on a Windows computer m Click the HotSync Manager icon Q in the Windows system tray and make sure that Infrared is select
151. rd for beaming 30 Buttons preferences pen 154 C Cable connecting to computer 11 Calculator buttons explained 63 memory 63 overview 63 recent calculations 64 Calibration 12 126 Call Waiting disabling 144 Calling card using in phone settings 145 Capital letters Graffiti 2 writing 21 Caring for the handheld 159 Categories application 34 35 assigning records to 41 42 beaming 30 31 creating 43 default 34 42 displaying 42 62 168 merging 43 renaming 43 using in Home screen 35 Chain calculations 64 Characters Graffiti 2 18 Check boxes 14 Clearing Calculator entries 63 Combining categories 43 Comma delimited files importing data from 27 Command buttons 14 equivalents Graffiti 2 writing 37 stroke 32 37 46 toolbar 37 Communication preferences 124 Connection 139 Network 140 152 Compressing Day view 76 Conduits for modem HotSync operations 117 for synchronizing applications 170 104 105 162 for synchronizing applications Mac 105 106 Conflicting events 75 Connecting service templates 140 to server or ISP 145 with a GPRS network 140 152 Connection preferences 139 142 Connector 11 Continuous events deleting from Date Book 40 Contrast control 13 Contrast control See Contrast control Copying text 40 Country default setting 127 Cradle for local HotSync operations 107 114 viewing data from 129 Creating Address Book entries 59 60 categories 34 35 43 currency symbols 82 custom field
152. rget your password your handheld will display the password hint if you entered one to help you remember the password If you are still unable to remember the password you can delete it from your handheld Deleting a forgotten password also deletes all entries and files marked Private IMPORTANT f you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 From the General Preferences list select Security 2 Tap the Password box 3 Tap Lost Password 4 Tap Yes Making records private In many applications you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide or mask all private records Masked records appear as gray placeholders in the same position in which they would appear if they were not masked and are marked with a lock icon Hidden records disappear completely from the screen If you define a password for your handheld you must enter it to display private records Gallagher Margue 415 555 3576 W Hickox Micki 650 555 1212 W Hoff Wayne 831 555 5494 W 134 Setting General Preferences To hide all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and select Hide Private Records
153. ries in miles or kilometers Show currency Shows or hides the currency symbol in the Expense list Tap OK Working with Expense data on your computer After you enter your expenses into the Expense application on your handheld and perform a HotSync operation Palm Desktop software enables you to do any of the following on your Windows computer See the Palm Desktop software online Help for details This feature is not available on Mac computers Add modify and delete your Expense data Organize your Expense data by category amount date type or notes View Expense data in various formats List Large Icons or Small Icons Record individual expenses in various currencies and display the total in one selected currency type Print Expense reports Transfer Expense data to other applications such as Microsoft Excel using the Send command or Export command and import data in popular file formats 83 Chapter 8 Using Expense Using Expense menus An Expense menu is shown here for your reference and Expense features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands Options menu Record Edit yt Preferences AR Custom Currencies About Expense Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options Preferences i V Use automatic fill when e
154. rivate Records is set to Show private records m In To Do List tap Show and see if Show Only Due Items is selected 168 Application problems I m having problems listing memos or notes the way I want to see them Icreated an event in Date Book but it doesn t appear in the Week View My vCard or vCal e mail attachment isn t forwarding correctly The current date and time are incorrect I want to delete all of the data from my handheld Try each of these in turn If you cannot manually arrange the order of memos or notes in the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual m If you choose to view your memos or notes alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld In the Week View you cannot select overlapping events that have the same start time If you have two or more events with the same start time choose the Day View to see the overlapping events Palm Desktop software provides several features that interact with e mail client software on a Windows computer For these features to work correctly the e mail client software must be properly configured Follow these steps to check the configuration 1 Click the Windows Sta
155. rs it to the archive file on your desktop the next time you perform a HotSync operation To delete a record using an alternate method m Delete the text of the record m InDate Book Address Book To Do List and Memo Pad open the Details dialog box for the record tap Delete and then tap OK NOTE When deleting a repeating event in Date Book you can choose to delete the current repeating event current and future events or all instances of that event m In Note Pad open the note you want to delete and then tap Delete 40 Performing common tasks Purging records Over time as you use Date Book To Do List and Expense you ll accumulate records in these applications that have outlived their usefulness For example events that occurred months ago remain in the Date Book and To Do List items that you marked as completed remain in the list as do Expense items All these outdated records take up memory on your handheld so it s a good idea to remove them by using Purge If you think Date Book or To Do List records might prove useful later you can purge them from your handheld and save them in an archive file on your computer Purging is not available in Address Book Note Pad or Memo Pad You must delete outdated records manually from these applications To purge records 1 Open the application 2 Tap the Menu icon 3 Select Purge on the Record menu A confirmation dialog box appears Date Book Tap th
156. rt menu and then select Settings 2 Select Control Panel 3 Select Internet Options and then click the Programs tab 4 Make sure that the E mail field is set to the correct e mail client software 5 Click OK 6 Start the e mail client software and make sure it is configured as the default MAPI client Consult the documentation for your desktop e mail application for more information The current date and time are tied to the Location setting If you change the date and time without changing the Location setting the current date and time may appear incorrect See Date amp Time Preferences in Chapter 14 for information on setting the current location date and time Perform a hard reset See Performing a hard reset in Appendix A for more information 169 Appendix B Frequently Asked Questions HotSync problems Problem I cannot perform a HotSync operation What should I check to make sure I m doing it correctly I did a HotSync operation but one of my applications did not synchronize Iam using Outlook as my PIM but I cannot do a HotSync operation I cannot launch the HotSync Manager Solution m Make sure the HotSync cable is connected securely On a Windows computer try these steps 1 Check the Windows system tray to make sure the HotSync Manager is running If itis not click Start on the Windows taskbar and then select Programs Navigate to the Palm Desktop software progr
157. ry List By Last Mame First Mame Company Last Name Remember Last Category Determines how Address Book appears when you return to it from another application If you select this check box Address Book shows the last category you selected If you deselect it Address Book displays the All category These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries You can use these custom fields to track additional information in your Address records such as names of spouses children or any other details Rename Custom Fields Create your own field names by editing the text on the lines below Custom 4 62 B To open Using Calculator Calculator enables you to perform basic calculations You can store and retrieve values and display the last series of calculations Calculator 1 Tap the Home icon 2 Tap the Calculator icon 4 amp Performing calculations The Calculator includes several buttons to help you perform calculations EJ E EI El Clears the entire calculation so that you can begin a fresh calculation Clears the last number you entered If you make a mistake while entering a number in the middle of a calculation you can use this button to reenter the number without starting the calculation over Toggles the current number between a negative a
158. ry location iu eger ex ei ve reo dec b ap eo ap bdo 95 Choosing a different primary location ssas cece cece eee ees 97 Setting the secondary locations 022 6 ssce ecu setts meras 98 Adding a location 24 st he eyes hag eed God ud er v es een een 98 Modifying location ni tocsayexeiidan ie terien eniyi nid nika rana nari 99 Removing a location s ereer ee deder Ta Eae E Re WERE dea ea ee NOE ce 100 Seting aalarm serti vere rd EE COE ERPEEE PEN EE EN Pee erg 100 Using World Clock menus esee re RR Ree 101 Chapter 13 Performing HotSync Operations 103 Selecting HotSync setup options secus exu EXaa e dS exa der Eva eee 103 Customizing HotSync application settings 00 cece eee eee 104 Conducting cable HotSync operations 0 c cece eee eee 106 Performing a cable HotSync operation Windows computers 107 Performing a cable HotSync operation Mac computers 109 Conducting IR HotSync operations x4 vex x HOHER E EX Ea 111 Preparing your computer for infrared communication 111 Performing an IR HotSync operation iau ca Lud urbe pack EN ee ers pes 113 Returning to cable HotSync operations ssssee esses 114 vi Contents Conducting network HotSync operations 0 c cece eee eee 114 Connecting to your company s dial in server 0005 114 Selecting the conduits for a network HotSync operation 117 Perf
159. s Graffiti 2 Keylock Power Security Sounds amp Alerts Writing Area Set the location date and time Calibrate the screen on your handheld Set the country default and the formats for times dates calendar and numbers Select alternate strokes for selected Graffiti 2 characters Prevent your handheld from turning on accidentally Set these features auto shutoff interval On While Charging and Beam receive Set a password privacy options and locking options Select system game and alarm options from two profiles Custom and Silent Enable and disable Writing Area Preferences and show or hide penstrokes while writing Graffiti 2 characters 123 Chapter 14 Setting Preferences for Your Handheld m Access the Communication Preferences screens to customize any of the following settings Connection Network Configure communication settings Configure your handheld for use with a network m Access the Personal Preferences screens to customize any of the following settings Buttons Owner ShortCuts Assign new applications to the following Address Book button Date Book button the Star icon and the full screen pen stroke command Enter your name phone number and other owner information to your handheld Define a list of Graffiti 2 abbreviations Setting General Preferences The General Preferences category enables you to access screens where you can modify Date amp Time
160. s 45 46 archive files tda 28 categorizing records 41 94 checking off items 92 completed items 94 completion date 94 conduit for synchronizing 104 creating records 38 deleting records 40 72 due date 93 94 fonts 49 notes for records 48 opening 91 prioritizing records 92 94 private records 136 purging records 41 94 sorting records 47 Today See Current date Transmitting data See Beaming information Troubleshooting 171 172 Turning off handheld automatically 129 pen stroke for 154 problems with 167 Turning on handheld displaying owner s name 155 problems with 166 167 U Undoing actions 39 Uninstalling Desktop software 57 Unresponsive handheld 167 Untimed events 65 68 70 USB cradle cable 139 port 3 4 11 139 troubleshooting 170 171 User name for ISP 141 identifying handheld 155 User profiles HotSync operation with 119 121 186 Index V vCal 27 29 vCard 28 29 Vendor for Expense item 81 W Week Date Book view 73 74 127 169 World Clock adding locations 98 99 alarm 100 alarm preferences 101 display options 101 menus 101 opening 95 Time Zone 98 Writing Area Preferences 26 Writing See Entering data 187 Index 188
161. s Games Main and System You cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories To categorize an application 1 Tap the Home icon Q 2 Tap the Menu icon 3 Select Category on the App menu 34 Changing the Home screen display 4 5 Tap the pick list next to each application to select a category TIP To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK again to close the Edit Categories dialog box Tap Done To display applications by category 1 2 Tap the Home icon Q Do one of the following Tap the Home icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and select the category you want to display Changing the Home screen display By default the Home screen displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Home screen To change the Home screen display 1 2 3 4 5 Tap the Home icon Q Tap the Menu icon Select Options and then select Preferences Tap the View By pick list and select List Tap OK To open the
162. s here C Qo Q Write capital letters across the imaginary ABC 123 division line Division marks To write Graffiti 2 characters 1 5 Tap the screen where you want your text to appear You need to tap above the input area and you must see a blinking cursor before you write the text Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Lift stylus here Start stroke at heavy dot Position the stylus in the left side of the input area Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables Lift the stylus from the screen at the end of the stroke shape When you lift the stylus from the screen your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen As soon as you lift the stylus from the screen you can begin the stroke for the next character you want to write 19 Chapter 3 Entering Data on Your Handheld To delete Graffiti 2 characters m Set the insertion point to the right of the character you want to delete and make the backspace stroke in the input area Backspace Graffiti 2 tips When using Graffiti 2 writing keep these tips in mind m Accuracy improves when you write large characters Draw strokes that nearly fill the input area m Write at
163. s in Address Book 62 Date Book events 65 Expense items 79 expense reports 83 notes for records 48 records 38 Currency default 82 defining 82 for Expense items 81 Current date 168 Current time 33 Custom currencies and symbols 82 fields in Address Book 62 Cutting text 39 Cycling through views 59 65 D Data entry See Entering data Date displaying in World Clock 101 Expense item 80 setting current 96 125 168 To Do List record due 93 Date amp Time preferences 125 126 180 Index Date Book adding Address Book data to records 45 46 Agenda view 74 archive files dba 28 conduit for synchronizing 104 conflicting events 75 continuous events 71 72 creating records 38 Day view 72 display options 76 end time for Day view 77 fonts 49 notes for records 48 opening 65 private records 136 purging records 41 repeating events 40 71 72 scheduling events 65 69 selecting dates 67 start time for Day view 77 Sunday or Monday to start week 127 switching views 72 untimed events 65 68 Week view 73 127 169 Day Date Book view 66 76 Daylight saving time 98 99 125 126 DBA Date Book archive file 28 Decimal point 128 Default categories 34 42 currency in Expense 82 Deleting applications 57 Desktop software 57 Graffiti 2 characters 20 passwords 131 records 40 service templates 151 text 39 See also Purging records Desktop software linking to external files 29 118 removing 58 Digitizer 126 DNS 147 Domain nam
164. s of your handheld m Viewing and entering data m Using your handheld with your computer m Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this handbook as a reference guide for less common tasks for maintenance of your handheld and for any problems that might arise as you operate your handheld About This Book Setting Up Your Palm Zire 21 Handheld Palm Desktop software on your Windows or Mac computer allows you to easily enter data on your handheld and to transfer information between your handheld and your computer so you always have a backup copy To install and operate Palm Desktop software your computer system must meet the requirements described in this section Minimum requirements Windows computers The minimum requirements for Windows computers are as follows m A Pentium class PC running one of the following operating systems Windows 98 Windows ME Windows 2000 Pro requires administrator rights to install Palm Desktop software Windows XP Home or Pro requires administrator rights to install Palm Desktop software m Internet Explorer 4 01 with SP2 or later m 60 megabytes MB available hard disk space m VGA monitor or better m CD ROM or DVD ROM drive you can also download Palm Desktop software from www palm com m Mouse m One available USB port Minimum requirements
165. sage appears do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the alarm time appears on the screen Tap Go To to open World Clock and to dismiss the alarm 4 35pm Reminder 4 35 pm e 4 35 pm Sat Dec 6 2003 100 Using World Clock menus Using World Clock menus World Clock menus are shown here for your reference and World Clock features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Options menu Display Options Y Alarm Preferences R About World Clock Display Options Opens a dialog box where you can choose which information appears on the World Clock screen Show Multiple Locations Activates the secondary location displays When it is selected the secondary locations appear below the primary location Date Activates the date display When it is selected the date appears below the time for each location Alarm Sound Sets the sound of the alarm The choices are Alarm Preferences Bumble Bee Reveille Sonata Wake Up and Warbler
166. seful information To display an online tip 1 Tap the Tips icon 2 After you review the tip tap Done Keyboard There are three ways to access the onscreen keyboard 1 Tap the dots in the alwlelr tlylulilole corners of the Graffiti 2 a sja f o n i k r writing area to activate the Icap z x c v e n m 9 numbers or letters i poe 7 keyboards 2 The Keyboard command 15 Chapter 2 Exploring Your Handheld 16 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld m Using the onscreen keyboard a Using Graffiti 2 writing m Entering or importing data in Palm Desktop software and then synchronizing with your handheld m Beaming data between devices with infrared IR ports m Using Note Pad Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld You can also use Graffiti 2 writing when the keyboard is open which makes it easy to switch between these two methods of entering data To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap an existing record or tap New 3 Tap ABC to open the alphabetic keyboard or tap 123 to open the numeric keyboard o 6 Q ABC 123 Tap here for Tap here for alphabetic keyboard L numeric keyboard 17 Chapter 3 Entering Data on Your Handheld 4 Tap
167. sk 1 X2 Accented characters When writing letters with accent marks first write the letter stroke on the left side or in the center for uppercase letters of the input area Then quickly write the accent stroke on the right side of the input area For example the following diagram shows the strokes required to draw an accented oe 7 ABC Q 23 Chapter 3 Entering Data on Your Handheld You can use the following accent strokes in combination with Graffiti 2 letters Draw accents on RIGHT side of input area Accent Stroke Accent Stroke Acute Dieresis PE 7 Grave Circumflex N A Tilde Ring i N O Using these accent strokes you can write the following accented letters Symbols and other special characters You can write symbols and other special characters using the Punctuation Shift stroke NOTE You can also use the Punctuation Shift stroke to write punctuation marks To write symbols and special characters 1 Enter the Punctuation Shift stroke Punctuation Shift When Punctuation Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Punctuation Shift immediately enter the Punctuation Shift stroke again to cancel it or wait a moment and it will automatically disappear t Punctuation Shift indicator 2 Write the symbol or other speci
168. so display up to four other common types of currency Enables you to record the name of the vendor usually a company associated with the expense and the city where the expense was incurred For example a business lunch might be at Rosie s Cafe in San Francisco See Looking up names to add to Expense records in Chapter 4 for more information Customizing the Currency pick list You can select the currencies and symbols that appear in the Currency pick list To customize the Currency pick list 1 Tap the Currency pick list in the Receipt Details dialog box and then select Edit currencies Receipt Details Category w Unfiled Type w Lunch Payment w Unfiled Currency Vendor City x Rittendees Edit currencies Select Currencies Select the currencies that display in currency list Currency 1 United States Currency 2 w EU Euro Tap Edit currencies Currency 3 w United Kingdom Currency 4 v Japan Currency 5 None 2 Tap each Currency pick list and select the country whose currency you want to display on that line 3 Tap OK to close the Select Currencies dialog box 4 Tap OK 81 Chapter 8 Using Expense Changing the default currency You can select which currency appears by default when you re entering Expense items You can override this setting when entering individual expense items To change your default currency 1 Open Expense 2 Tap the Me
169. step 2 2 Enter your password and then tap OK To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK Sounds amp Alerts Preferences You can choose from two Sounds amp Alerts profiles Custom Configure this profile with your own personal settings Silent Select this profile to use alerts without sound TIP When you connect a headset to your handheld the external speaker is automatically silenced the Sounds amp Alerts settings are maintained and all volume levels are automatically adjusted for use with a headset 136 Setting General Preferences To select a profile 1 2 3 From the General Preferences list select Sound amp Alerts Tap the Custom or Silent profile box Preferences Sounds amp Alerts System Sound v Medium Game Sound v High Alarm Sound v Medium Tap Done System Sound Game Sound and Alarm Sound settings Your handheld uses a variety of sounds The System Sound Game Sound and Alarm Sound settings enable you to turn the sounds on or off and to adjust the volume level To set the sound settings 1 2 3 From the General Preferences list select Sound amp Alerts Tap Custom Tap the System Sound pick list and select the sound level IMPORTANT When you turn off the System Sounds you also turn off the chime tones associated with the HotSync opera
170. t can read the type of data you re beaming For example you can beam an Address Book entry to a Palm OS handheld a mobile phone or a computer that s equipped with an IR port and that can read vCard data You can beam the following information between devices with an IR port m The record currently displayed in Date Book Address Book Note Pad To Do List or Memo Pad m Allrecords of the category currently displayed in Address Book To Do List Note Pad or Memo Pad m Aspecial Address Book record that you designate as your business card containing information you want to exchange with business contacts m An application installed in RAM memory TIP You can also perform HotSync operations using the IR port See Conducting IR HotSync operations in Chapter 13 for more details To select a business card 1 Create an Address Book record that contains the information you want on your business card 2 Tap the Menu icon 3 In the Record menu tap Select Business Card 4 Tap Yes 30 Beaming data To beam a record business card or category of records 1 2 3 Locate the record business card or category you want to beam Tap the Menu icon Tap one of the following from the Record menu The Beam command for an individual record In Address Book only Beam Business Card In Note Pad only If you are beaming to someone using an earlier version of Note Pad tap Compatibility and then tap Bea
171. t the time zone Tap Edit to open the Edit Location dialog box Follow the steps under Adding a location in Chapter 12 to select the time zone and daylight saving time settings Tap Done Digitizer Preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen the handheld can detect exactly which task you want to perform You may need to recalibrate your screen after a hard reset or if your digitizer drifts You may need to repeat this process until the calibration registers To calibrate your handheld screen 1 2 From the General Preferences list select Digitizer Tap the targets as indicated on the screen as precisely as possible 126 Setting General Preferences Formats Preferences Use the Formats Preferences screen to set the country default and the display format of the dates times and numbers on your handheld Country default The country default sets date time week start day and number conventions based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States however time is expressed using a 12 hour clock with an AM or PM suffix All your handheld
172. th Graffiti 2 writing is similar to writing letters of the alphabet except that you make the character strokes on the right side numbers side of the input area Draw numbers on RIGHT side of input area Number Strokes Number Strokes 0 1 2 3 d D eee EE TOO Punctuation marks With Graffiti 2 writing you can create any punctuation mark that you can enter from a standard keyboard You can write the period and comma strokes on either side of the input area You must write other punctuation marks on a designated side of the input area Punctuation marks that appear in the following table must be written on the left letter side of the input area Draw these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand e amp Comma Carriage return S Apostrophe At e Space Straight quotes 22 Using Graffiti 2 writing to enter data Draw these marks on LEFT side of input area Question ate Tab Exclamation I 02 Punctuation marks that appear in the following table must be written on the right number side of the input area Draw these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Ne Cc a Slash omm 4 i 7 Tilde Left Paren F N l C Dash Right Paren R Plus Equal x 14r Asteri
173. that you install on your handheld reside in RAM memory and you can delete them at any time Files that are not associated with an application on your handheld may not be installed during a HotSync operation Both applications and files are easy to install during a HotSync operation You can install the following types of files m Palm OS file types including PRC and PDB Various third party applications are available for your handheld To learn more about these applications go to the web site www palm com NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application 51 Chapter 4 Working with Applications Installing applications and files on a Windows computer Palm Quick Install makes it easy to install applications and files during the next HotSync operation You can even install compatible files directly from a Zip file You can use any of the following methods to install applications and files with Palm Quick Install m Drag and drop files onto the Palm Quick Install icon on the Windows desktop m Dragand drop files onto the Palm Quick Install window m Usethe commands or butto
174. the profile you want to load on the handheld and click OK Install Profile e Installing a profile will overwrite all data currently on the handheld Are you sure you want to do this Don t ask this question again No Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a username to the handheld 120 Creating a user profile To use a profile for a first time HotSync operation on a Mac computer 1 Connect the new handheld to the HotSync cable 2 Press the HotSync button on the cable 3 Select the profile you want to load onto the handheld and click OK to transfer all the profile data to the handheld Select User Please select a user User Profilel Shown with Mac OS X The next time you perform a HotSync operation Palm Desktop software prompts you to assign a username to the handheld 121 Chapter 13 Performing HotSync Operations 122 Setting Preferences for Your Handheld Preferences enable you to customize the configuration options on your handheld The options are grouped into three categories General Communication and Personal Each category provides access to a group of relevant Preferences screens Use Preferences to do the following m Access the General Preferences screens to customize any of the following settings Date amp Time Digitizer Format
175. they happen You can also look at your schedule through four different views To open Date Book m Press the Date Book application button on the front panel of your handheld Date Book opens to today s schedule o 6 Date Book button Q PREA TIP Press the Date Book application button repeatedly to cycle through the Day Week Month and Agenda views When you open Date Book the screen shows the current date and a list of times for a normal business day Scheduling an event A Date Book event can be any kind of activity that you associate with a day When you schedule an event its description appears on the time line and its duration is automatically set to one hour You can easily change the start time and duration for any event You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can also schedule repeating events such as a weekly meeting and continuous events such as a three day conference or a vacation 65 Chapter 7 Using Date Book To schedule an event for the current day 1 Tap the time line that corresponds to the beginning of the event ETEZNOA 4ST iT S gt 1458 ETEZNOA 4ST HITI B00 zaa ae i 9 00 time line 10 00 a 1
176. tion Tap the Game Sound pick list and select the sound level Tap the Alarm Sound pick list and select the sound level Tap Done The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting To change the tone of an alarm 1 2 3 Open the Date Book application Tap the Menu icon O From the Options menu tap Preferences Tap the Alarm Sound pick list and select the tone 137 Chapter 14 Setting Preferences for Your Handheld Writing Area Preferences Writing Area Preferences offer you the option of using the full screen to enter Graffiti 2 characters When Writing Area Preferences are turned on and active you can write letters anywhere on the left side of the screen write numbers anywhere on the right side of the screen and write capital letters across the imaginary division line in the middle of the screen You access buttons and other controls that appear on the screen by tapping and holding the control until it activates To turn Writing Area Preferences on and off 1 From the General Preferences list select Writing Area V Show pen strokes Write Graffiti 2 letters B 5 on the left side of the screen and numbers on the right 2 Tap On or Off 3 If you selected On in the previous step select the Show penstrokes check box to display penstrokes while writing or deselect this check box to hide penstrokes
177. title area at the top of the screen Tap the title area iX4IDE Edit Options New Memo N Delete Memo D Bearn Memo B L Tap the Menu icon 36 Choosing a menu Choosing a menu The menus and menu commands that are available depend on the application that is currently open Also the menus and menu commands vary depending on which part of the application you re currently using For example in Memo Pad the menus are different for the Memo list screen and the Memo record screen To select a menu command with the stylus 1 Open the menu bar for an application 2 Tap the menu that contains the command you want to use 3 Tap the command you want to use Graffiti 2 menu commands Most menu commands have an equivalent Graffiti 2 Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters appear to the right of the command names When you draw the Command stroke anywhere in the input area the Command toolbar appears just above the input area to indicate that you are in Command mode Command zt Undo Cut Copy Paste Beam Delete The Command toolbar displays context sensitive menu commands for the active screen For example if text is selected the menu icons displayed may be Undo Cut Copy and Paste Tap an icon to select the command or immediately write the corresponding command
178. to identify at what point in the login procedure the connection fails An easy way to do this is to display the expanded Service Connection Progress messages These messages describe the current stage of the login procedure Press the lower half of the scroll button at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your system administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 From the Network Preferences screen tap the Menu icon 2 Select Options and then select View Log 3 Tap the up and down arrows of the scroll bar to see the entire Network Log 4 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number and you did not enter that information in the Network Preferences screen it will appear that you successfully logged in to your network When you try to use an application or look up information however the connection fails If this occurs try adding a DNS IP address Ask your ISP or your system administrator for the correct primary and secondary
179. uld be a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location in Chapter 12 to create a new location 3 Tap Done When you travel changing the primary Location setting automatically resets the date and time on your handheld based on the local time zone but it does not change the time of appointments set in Date Book To set the date 1 From the General Preferences list select Date amp Time 2 Tap the Set Date box 3 Tap the arrows to select the current year Preferences Date amp Time Tap arrows Set Date to select Location v Palo Alto iod Jan Feb Mar Apr May Jun Set Date Jul Aug Sep Oct Nov rris Set Time i H lt gt Tap to select bs E E month 28 29 30 Tap to set date Tap to select date 4 Tap the current month 5 Tap the current date 6 Tap Done 125 Chapter 14 Setting Preferences for Your Handheld To set the time 1 2 From the General Preferences list select Date amp Time Tap the Set Time box EN 5 5 gt v ES Tap the up or down arrows to change the hour Tap each minute number and then tap the arrows to change them Tap OK Tap Done To set the time zone and daylight saving time 1 2 3 From the General Preferences list select Date amp Time Tap the Location pick list Select Edit List Select the location where you want to se
180. ure that HotSync Manager is enabled Double click the HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected 3 Turn on your handheld and tap the Star icon The HotSync Progress dialog box appears followed by the Select User dialog box 110 Conducting IR HotSync operations 4 In the Select User dialog box select the username you entered when you installed the Palm Desktop software and click OK Select User Please select a user User dkajiyama m Shown with Mac OS X The HotSync Progress dialog box reappears and synchronization begins HotSync Progress Status Synchronizing Address Book User dkajiyama Shown with Ge w e Mac OS X powered f Cancel 5 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can disconnect your handheld from the cable NOTE You can also perform a HotSync operation using an alternate cable method See the last section in Performing a cable HotSync operation Windows computers in this chapter for more information Conducting IR HotSync operations You can use the infrared IR port on your handheld to perform HotSync operations When you perform an IR HotSync operation you don t need your cable However you must have a computer that s equipped with an IR port and that supports the IICOMM implementation of the Inf
181. ust perform a HotSync operation to recover the memory m Delete unused memos and records If necessary you can save these records See Deleting records in Chapter 4 You must perform a HotSync operation to recover the memory m If you have installed additional applications on your handheld remove them to recover memory See Removing applications in Chapter 4 My handheld keeps turning Your handheld is designed to turn itself off after a period of itself off inactivity This period can be set at 30 seconds or at one two or three minutes Check the Auto off after setting on the Power Preferences screen See Power Preferences in Chapter 14 My handheld is not making Check the System Alarm and Game Sound settings any sounds See Sounds amp Alerts Preferences in Chapter 14 My handheld has frozen m Ifa network connection was improperly terminated your handheld may appear to be frozen for up to 30 seconds If it is still frozen after 30 seconds perform a soft reset See Resetting your handheld in Appendix A 167 Appendix B Frequently Asked Questions Tapping and writing problems Problem Solution When I tap the buttons or Calibrate the screen See Digitizer Preferences in Chapter 14 screen icons my handheld activates the wrong feature When I tap the Menu icon Not all applications or screens have menus Try changing to a nothing happens different application I can t get my handheld to
182. ve performed a HotSync operation successfully but you cannot find the data from your handheld on Palm Desktop software check to see that you have the correct username selected for viewing data On a Windows computer click the HotSync Manager and select Custom Check that all conduits are set to synchronize files On a Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Settings Select your username from the User pop up menu and check that the correct conduit is active 172 Beaming problems My handheld displays the message Waiting for sender when it s near my computer s infrared port When the HotSync cable is connected to my handheld the battery icon appears I want to synchronize my computer with more than one handheld Beaming problems Problem I cannot beam data to another device with an IR port When someone beams data to my handheld I get a message telling me it is out of memory Try each of these in turn m Your computer s infrared port may be set to search automatically for the presence of other infrared devices Consult the documentation for your operating system for information about turning off this option m Insomecasessimply moving your handheld away from the computer s infrared port solves the problem When the HotSync cable is connected to your handheld the battery icon will appear because the cable maintains the charge in your hand
183. want to install Click OK The status bar shows the number of files selected and their total size However since some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar Perform a HotSync operation to install the selected application s See Conducting cable HotSync operations in Chapter 13 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed 54 Installing and removing applications To use the right click menu to send the file to Palm Quick Install 1 Copy or download the application s or file s you want to install onto your computer From My Computer or Windows Explorer right click the file s or folder that you want to install Select Send To and then select Palm Quick Install Palm Quick Install displays a confirmation dialog box that shows that the files will be installed on your handheld Click OK The selected files are placed in the Handheld file list Perform a HotSync o

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