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Owner`s Manual - Dell Support

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1. 10 Set the paper type and size For details see page 35 30 Loading Print Media Loading Paper Into the Manual Feeder Use the manual feeder to print transparencies labels envelopes or postcards in addition to paper types or sizes that are not currently loaded in the paper tray K NOTE Flatten any curl on postcards envelopes and labels before loading them into the manual feeder 1 Set the paper type and size referring to page 35 2 Load a sheet of the print media with the print side face up into the center of the manual feeder N CAUTION Open the rear output slot when printing on transparencies or 3 bv 5 in media to prevent the media damage or jam 3 Adjust the paper guide to the width of the print media Loading Print Media 31 www dell com supplies support dell com 4 Open the rear cover to use the rear output slot 5 After printing close the rear cover Loading Envelopes o NOTICE Never load envelopes with stamps clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the multi function printer 1 Load an envelope with the flap side face down and with the stamp area on the top left side The end of the envelope with the stamp area enters the manual feeder first 32 Loading Print Media 2 Adjust the paper guide to the width ot the envelope Loading Print Media
2. Time Out To set the time the multi function printer waits before it restores the default copy settings Select from 15 30 60 and 180 seconds Off means that the settings are not restored to the default until lt Start Copy gt or lt Cancel gt is pressed Using Your Multi Function Printer 43 www dell com supplies support dell com 44 Scanning Use your Dell Laser Multi Function Printer 1600n to turn pictures and text into editable images on your computer After you install the software from the Drivers and Utilities CD you can start scanning images using either the operator panel or applications such as Dell ScanCenter M PaperPort and Adobe PhotoShop PaperPort is the scanning program provided with your multi function printer The resolution setting to use when you scan an item using PaperPort depends on the item type and how you plan to use the image or document after you scan it in to your computer For the best results use these recommended settings Item Type Resolution Documents 300 dpi black and white or 200 dpi grayscale or color Documents of poor quality or that 400 dpi black and white or 300 dpi grayscale contain small text Photographs and pictures 100 200 dpi color or 200 dpi grayscale Images for an inkjet printer 150 dpi to 300 dpi Images for a high resolution printer 200 dpi to 600 dpi Scanning above these recommended resolutions may exceed the capabilities of the application If you re
3. Preparing Your Multi Function Printer 11 www dell com supplies support dell com 12 3 Connect one end of the multi function printer power cord into the socket at the back of the multi function printer and the other end into a properly grounded outlet 4 Power on the multi function printer After the multi function printer completes its internal tests the operator panel reports a READY stats If the operator panel does not show a READY state when the multi function printer is powered on make sure the power cord 1s firmly plugged in to the back of the multi function printer and the electrical outlet If the multi function printer is on but does not print power off the multi function printer and wait 30 seconds Power on the multi function printer again and it should reset and return to a READY state Print and Check the Network Set Up Page 1 When the operator panel displays READY press lt Menu gt until Network Setup appears Press the scroll button 4 or b to display Print Sys Date on the bottom line and press lt Select gt twice If Status is Not Connected Make sure the Ethernet cable is firmly plugged into the back ot the multi tunction printer Plug the Ethernet cable into another wall outlet Under the TCP IP heading on the network setup page make sure the IP address netmask and gateway are what you expected Prep
4. Received Fax Report A list of recently received faxes System Data List A status list of the user selectable options Scheduled Job Information A list of documents stored for Delayed or Toll Save faxes Message Confirmation Reports the fax number the number of pages the elapsed time of the job the communication mode and the communication results Junk Fax Number List A list of numbers for blocking unwanted faxes recognized by the last 6 digits of the junk fax numbers Multi communication Report Automatically printed after sending documents to multiple locations Power Failure Report Automatically printed to indicate any data loss Advanced fax The following options are available Send Forward Set to always forward all outgoing faxes to the specified destination RCV Forward Set to forward incoming faxes to another fax number Print Local Copy Set to print the fax if fax forwarding is completed with no error Toll Save Set to store ALL scanned faxes in memory and send at the pre set time Junk Fax Setup Set junk fax numbers for blocking any unwanted faxes Secure Receive Set Secure Receive option with or without setting a pas code to restrict a printout of received faxes When a fax is received in this mode the machine stores it into memory and displays Secure Receive To print received documents access Secure Receive and select Print with the four digit pass code K NOTE When the mode
5. When you want to Load the document for copying scanning or sending faxes Operate the multi function printer Keep print media from falling off the front output tray Identify your multi function printer when you use support dell com or contact technical support Enter the Express Service Code to direct your call when contacting technical support The Express Service Code is not available in all countries Load print media one sheet at a time Load paper into the standard Tray 1 Load paper into the optional Tray 2 Access the toner cartridge Hold paper as it exits the front of the multi function printer Hold the document as it exit the ADE Place a document on the scanner glass for copying scanning and sending faxes Open to place a document on the scanner glass fi 15 14 20 21 22 23 Use the Document Input Tray Document Guides When you want to Load the document for copying scanning and sending faxes Ensure proper document feeding Use the Rear Cover Rear Output Slot Power Switch and AC Power Cord Connector Phone Connector Wall Jack Connector Optional Tray 2 Cable Connector USB Cable Connector Network Port Control Board Cover When you want to Open to remove the paper jams and use the rear output slot when you print the documents from the manual feeder Hold paper as it exits at the rear of the multi function printer Supply power to the multi f
6. 54 Using Your Multi Function Printer SECTION 5 Maintenance Replacing the ADF Rubber Pad Ordering Supplies Replacing the Toner Cartridge Cleaning Vour Multi Function Printer www dell com supplies support dell com 56 Replacing the ADF Rubber Pad You can purchase a ADF rubber pad from the Dell M Toner Management System or the Dell Printer Configuration Web Tool See your User s Guide for more information 1 Open the ADF Cover 2 Rotate the bushing on one end of the ADF roller toward the ADF and remove the roller from the slot Maintenance 3 Remove the ADF rubber pad from the ADE as shown 4 Insert a new ADF rubber pad into place 5 Push the ADF roller into the slot D and rotate the bushing on one end of the roller toward the document input tray 6 Close the ADF cover Maintenance 57 www dell com supplies support dell com 58 Ordering Supplies You can order supplies using the Dell Toner Management System or the Dell Printer Configuration Web Tool If your multi function printer 1s connected to a network type your printer s IP address in your Web browser or open the Network Status Monitor Center to launch the Dell Printer Configuration Web Tool and click the toner supplies link For details please refer to the User s Guide l Click the Dell Toner Reorder Program icon on your desktop OR 2 From the Start menu
7. Standard Output bin Y Y Loading Print Media 25 Print Media Tvpes and Weights Print Media Tvpe Print Media Weight Standard Tray 1 and Manual Feeder Optional Tray 2 Paper Xerographic or 60 90 g m grain long 60 135 g m grain long www dell com supplies support dell com business paper 16 24 Ib bond 16 to 36 Ib bond Card Index Bristol 163 g m 43 Ib 120 g m 31 Ib stock maximum grain long lag 163 g m 43 Ib 120 g m 31 Ib Cover 163 g m 43 Ib 135 g m 35 Ib Card Index Bristol 163 g m 43 Ib 163 g m 43 Ib stock maximum grain short 8 163 g m 43 Ib 163 g m 43 Ib Cover 163 g m 43 Ib 163 g m 43 Ib Transparencies Laser printer 138 146 g m 138 146 g m 37 39 Ib bond 37 39 Ib bond Labels maximum Paper 163 g m ies gm 43 Ib bond 43 Ib bond Dual web paper 163 g m 163 g m 43 Ib bond 43 Ib bond polyester 163 g m 163 g m 43 Ib bond 43 Ib bond vp 163 g m 163 g m 43 lb liner 43 Ib liner Integrated Forms Pressure 135 140 g m 135 140 g m sensitive area must enter the printer first 36 40 Ib bond 36 40 Ib bond Paper base grain 75 135 g ml 75 135 gm ong 20 36 Ib bond 20 36 Ib bond Envelopes 100 Sulfite 75 90 g m 75 90 g ml Cotton Content wood free or up Maximum to 100 cotton 20 24 Ib 20 24 Ib Weight 24 Ih bonds a Grain short is preferred for papers over 135 g m Loading Print Media Loading Paper and Transparencies Loa
8. 5 Reinsert the toner cartridge and close the front cover 6 Plugin the power cord and power the multi function printer on Cleaning the scanner Keeping the scanner clean helps ensure the best possible copies Dell recommends cleaning the scanner at the start of each day and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover Maintenance 63 www dell com supplies support dell com 64 3 4 5 Wipe the surface of the scanner glass and ADF glass until it is clean and dry White Sheet l 2 Document Cover 3 ADF Glass 4 Scanner Glass Wipe the underside of the white document cover and white sheet until it is clean and dry Close the document cover Cleaning the Drum If there are streaks or spots on your print the Organic Photo Conductor OPC drum of the cartridge may require cleaning 1 Maintenance Before setting the cleaning procedure make sure that paper is loaded in the multi function printer Press lt Menu gt on the operator panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line Press lt Select gt The display confirms your selection The multi function printer prints out a cleaning page Toner particles on the drum surtace are affixed to the paper If the problem remains repeat steps through 3
9. support dell com Print Media Guidelines The following tables provide information on standard and optional sources including the print media sizes you can select from the paper size menu and supported weights K NOTE f you use a print media size not listed select the next larger size Print Media Sizes and Support Legend Dimensions Paper Tray Manual Feeder Y indicates Support Standard Tray 1 and Print Media Size SPAA Ia A4 8 27 x 11 7 in Y Y 210 x 297 mm A5 5 83 x 8 27 in Y Y 148 x 210 mm A6 card 4 13 x 5 85 in Y 105 x 148 5 mm JIS B5 7 17 x 10 l in Y Y 182 x 257 mm ISO B5 6 93 x 9 84 in Y Y 176 x 250 mm Letter 9 5 x llin Y Y 215 9 x 279 4 mm Legal 5 5 x 14 in b Y 215 9 x 355 6 mm Executive 7 25 x 10 5 in Y Y 184 2 x 266 7 mm Folio 8 5 x 13 in i b 216 x 330 mm Envelope 7 3 4 3 875 x 7 5 in Y Monarch 98 4 x 190 5 mm 24 Loading Print Media Legend V indicates Support Print Media Size Envelope COM 10 Envelope DL EnvelopeC5 Custom Print Media Supported Print Media Paper Card Stock Transparencies Labels Dual web and Integrated Labels Envelopes Dimensions 4 12 x 9 5 in 105 x241 mm 4 33 x 8 66 in 110 x 220 mm 6 38 x 9 01 in 162 x 229 mm 3x5in to 8 5 x I4 in 76 x 127 mm to 216 x 356 mm Paper Tray Paper Tray Standard Tray 1 and Optional Tray 2 Manual Feeder lt x Manual Feeder
10. 33 www dell com supplies support dell com 34 You can load up to Make sure 250 sheets of plain paperin The paper is designed for use with laser printers the paper tray The envelope is loaded vertically against the nght side of the paper support l envelope in the manual EE The stamp location is in the upper left corner feeder The envelope is designed for use with laser printers e Squeeze and slide the paper guide to the width of the envelope as shown NOTE Do not load envelopes with e Holes perforations cutouts or deep embossing Sd Metal clasps string ties or metal folding bars cx e Exposed flap adhesive Isheet of labels in the manual The label is designed for use with laser printers feeder l sheet of card stock in the e The card stock is designed for use with laser printers manual feeder The thickness should not exceed 0 025 inches l transparency sheet in the e The transparency is designed for use with laser printers manual feeder e The rough side faces you l sheet of custom sized paper Your paper size should fit within these dimensions in the manual feeder Width Length 3 0 8 5 in 76 216 mm 5 0 14 0 in 127 356 mm Your multi function printer has two output locations the rear output slot and the front output tray Before you begin copying scanning printing or sending faxes refer to the table below about how much paper the printer output trays can hold Output
11. Helsinki International Access Code 990 Country Code 358 City Code 9 France Paris Montpellier International Access Code 00 Countiv Code 33 City Codes 1 4 Department Name or Service Area Website and E Mail Address Website support euro dell com E mail fin support Odell com E mail Support servers Nordic_support dell com Technical Support Technical Support Fax Relational Customer Care Home Small Business Customer Care Fax Switchboard Website support euro dell com E mail support euro dell com tr fr emaildell Home and Small Business Technical Support Customer Care Switchboard Switchboard calls from outside ot France Sales Fax Fax calls trom outside of France Corporate Technical Support Customer Care Switchboard Sales Fax Area Codes Local Numbers and Toll Free Numbers 09 253 313 60 09 253 313 81 09 253 313 38 09 693 791 94 09 253 313 99 09 253 313 00 0825 387 270 0825 823 833 0825 004 700 04 99 75 40 00 0825 004 700 0825 004 701 04 99 75 40 01 0825 004 719 0825 338 339 01 55 94 71 00 01 55 94 7 00 01 55 94 71 01 Contacting Dell 91 www dell com supplies support dell com Country City International Access Code Country Code City Code Germany Langen International Access Code 00 Country Code 49 City Code 6103 Greece International Access Code 00 Country Code 30 Grenada Guatemala Guyana 92 Contacting Dell Depa
12. prepay shipping charges and insure the shipment or accept the risk if the product is lost or damaged in shipment We will return the repaired or replacement products to you We will pay to ship the repaired or replaced products to you if you use an address in Canada Otherwise we will ship the product to you freight collect If we determine that the problem is not covered under this warranty we will notify you and inform you of service alternatives that are available to you on a fee basis K NOTE Before you ship the product s to us make sure to back up the data on the hard drive s and any other storage device s in the product s Remove any confidential proprietary or personal information removable media such as floppy disks CDs or PC Cards We are not responsible for any of your confidential proprietary or personal information lost or corrupted data or damaged or lost removable media Appendix 109 www dell com supplies support dell com 110 During the remaining years following the first year of all limited warranties We will replace any defective part with new or refurbished parts 1f we agree that it needs to be replaced When you contact us we will require a valid credit card number at the time you request a replacement part but we will not charge you for the replacement part as long as you return the original part to us within 30 days after we ship the replacement part to you If we do not receive the original par
13. toll free 800 6011 054 toll free 800 6011 053 011 709 7710 011 709 7707 011 709 7700 011 706 0495 011 709 7700 604 633 4810 Contacting Dell 99 www dell com supplies support dell com Country City International Access Code Country Code City Code Spain Madrid International Access Code 00 Country Code 34 City Code 91 Sweden Upplands Vasby International Access Code 00 Country Code 46 City Code 8 100 Contacting Dell Department Name or Service Area Website and E Mail Address Website support euro dell com E mail support euro dell com es es emaildell Home and Small Business Technical Support Customer Care Sales Switchboard lax Corporate Technical Support Customer Care Switchboard Fax Website support euro dell com E mail swe support 2dell com E mail Support for Latitude and Inspiron Swe nbk_kats dell com E mail Support for OptiPlex Swe_kats dell com E mail Support for Servers Nordic_server_support dell com Technical Support Relational Customer Care Home Small Business Customer Care Employee Purchase Program EPP Support Fax Technical Support Sales Area Codes Local Numbers and Toll Free Numbers 902 100 130 902 118 540 902 118 541 902 118 541 902 118 539 902 100 130 902 118 546 917229200 O1 722 95 83 08 590 05 199 08 590 05 642 08 587 70 527 20 140 14 44 08 590 05 594 08 590 05 185 Country City International Access Code Country
14. 800 888 3355 toll free 1 866 278 6822 001 800 882 1519 020 674 45 00 020 674 47 66 020 674 42 00 020 674 4325 020 674 55 00 020 674 50 00 020 674 47 75 020 674 47 50 020 674 50 00 020 674 47 50 Contacting Dell 97 www dell com supplies support dell com Country City International Access Code Country Code City Code New Zealand International Access Code 00 Country Code 64 Nicaragua Norway Lysaker International Access Code 00 Country Code 47 Panama Peru Poland Warsaw International Access Code 011 Country Code 48 City Code 22 98 Contacting Dell Department Name or Service Area Website and E Mail Address E mail New Zealand nz tech support dell com E mail Australia au tech support 2dell com Home and Small Business Government and Business Sales Fax General Support Website support euro dell com E mail Support portable computers nor_nbk_support dell com E mail Support desktop computers nor support Wdell com E mail Support servers nordic server support Wdell com Technical Support Relational Customer Care Home Small Business Customer Care Switchboard Fax Switchboard General Support General Support Website support euro dell com E mail pl support tech dell com Customer Service Phone Customer Care Sales Customer Service Fax Reception Desk Fax Switchboard Area Codes Local Numbers and Toll Free Numbers 0800 446 255 0800 444 617 0800 4
15. ADF face up ar place your document on the scanner glass face down and then press the button af pour choice ta scan directly into the selected application Icons on the Dell ScanCenter bar represent the programs that are limited to PaperPort and to Dell ScanCenter To scan and send an item to a program click the program icon and then scan the item Dell ScanCenter automatically starts the selected program when the scan is complete Scanning from Operator Panel l Place a single document face down on the scanner glass OR Load the document s to be copied face up with top edge in first into the ADE For details about loading original document s see page 36 37 2 If necessary press Select Software gt and select an application to which you want to send the scanned image 3 Press Start Scan gt The selected application window opens Adjust the scan settings and start scan For details please refer to the user s guide of the application Using Your Multi Function Printer 45 www dell com supplies support dell com 46 Scanning Using the Windows Image Acquisition WIA Driver Your multi function printer also supports the WIA driver for scanning images WIA is one ot the standard components provided by Microsoft Windows XP and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan an image and easily manipulate those images without using additional software KA NOTE The WI
16. Code City Code Switzerland Geneva International Access Code 00 Country Code 41 City Code 22 Taiwan International Access Code 002 Country Code 886 Thailand International Access Code 001 Country Code 66 Trinidad Tobago Turks and Caicos Islands Department Name or Service Area Website and E Mail Address Website support euro dell com E mail swisstech dell com E mail for French speaking HSB and Corporate Customers support euro dell com ch fr emaildell Technical Support Home and Small Business Technical Support Corporate Customer Care Home and Small Business Customer Care Corporate Fax Switchboard Technical Support portable and desktop computers Technical Support servers Transaction Sales Corporate Sales Technical Support Customer Service Penang Malaysia Sales General Support General Support Area Codes Local Numbers and Toll Free Numbers 0844 811 411 0844 822 844 0848 802 202 0848 821 721 022 799 01 90 022 799 01 01 toll free 00801 86 1011 toll free 0080 60 1256 toll free 0080 651 228 toll free 0080 651 227 toll free 0880 060 07 604 633 4949 toll free 0880 060 09 1 800 805 8035 toll free 1 866 540 3355 Contacting Dell 101 www dell com supplies support dell com Country City International Access Code Country Code City Code U K Bracknell International Access Code 00 Country Code 44 City Code 1344 Uruguay U S Virgin Isl
17. Dell with all records reasonably related to your use of the Software The audit will be limited to verification of your compliance with the terms of this agreement The Software is protected by United States copyright laws and international treaties You may make one copy of the Software solely for backup or archival purposes or transfer it to a single hard disk provided you keep the original solely for backup or archival purposes You may not rent or lease the Software or copy the written materials accompanying the Software but you may transfer the Software and all accompanying materials on a permanent basis if you retain no copies and the recipient agrees to the terms hereof Any transfer must include the most recent update and all prior versions You may not reverse engineer decompile or disassemble the Software If the package accompanying your computer contains compact discs 3 5 and or 5 25 disks you may use only the disks appropriate for your computer You may not use the disks on another computer or network or loan rent lease or transfer them to another user except as permitted by this agreement Appendix Limited Warrantv Dell warrants that the Software disks will be free from defects in materials and workmanship under normal use for ninety 90 days from the date you receive them This warranty is limited to you and is not transferable Any implied warranties are limited to ninety 90 days from the date you receive the Softw
18. For local installation e Select Local Installation Install printer on this computer or server 3 2 For remote installation Select Remote Installation Install printer on remote computers or servers e Enter your Administrator user name and password and then click OK e Manually enter or browse for the clients or servers and click Add e When you are finished adding remote computers click Next Preparing Your Multi Function Printer 13 www dell com supplies support dell com 14 4 Select the network printer you want to install If you do not see your multi function printer listed click Update to refresh the list or click Add Printer to add a printer to the network 5 f you are setting up the printer on a server that will provide printing services for client computers select I am setting up this printer on a server 6 Click Next 7 Select any additional software or documentation components you want to install and then click Next 8 lo change any of the listed printer names select the printer from the list Enter a new name in the Printer name field and click Apply 9 f you want other users on the network to access this printer select Share this printer with other computers and then enter a share name that users will easily identify 10 Click Next 11 When the Congratulations screen appears you printer software is installed Click Finish to close the installation window Use the Dell Printer Configura
19. LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR OTHER PECUNIARY LOSS ARISING OUT OF USE OR INABILITY TO USE THE SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES Because some jurisdictions do not allow an exclusion or limitation of liability for consequential or incidental damages the above limitation may not apply to you U S Government Restricted Rights The software and documentation are commercial items as that term is defined at 48 C ER 2 101 consisting of commercial computer software and commercial computer software documentation as such terms are used in 48 C ER 12 212 Consistent with 48 C ER 12 212 and 48 C ER 227 7202 1 through 227 7202 4 all U S Government end users acquire the software and documentation with only those rights set forth herein Contractor manufacturer is Dell Products L P One Dell Way Round Rock Texas 78682 Appendix 121 www dell com supplies support dell com 122 General This license is effective until terminated It will terminate upon the conditions set forth above or if you fail to comply with any of its terms Upon termination you agree that the Software and accompanying materials and all copies thereof will be destroyed This agreement is governed by the laws of the State of Texas Each provision of this agreement is severable Ifa provision is found to be unenforceable this finding does not affect the enforceability
20. Manufacturer Guarantee Latin America and the Caribbean Only Guarantee Dell Computer Corporation Dell warrants to the end user in accordance with the following provisions that its branded hardware products purchased by the end user from a Dell company or an authorized Dell distributor in Latin America or the Caribbean will be free from defects in materials workmanship and design affecting normal use for a period of l year from the original purchase date Products for which proper claims are made will at Dell s option be repaired or replaced at Dell s expense Dell owns all parts removed from repaired products Dell uses new and reconditioned parts made by various manufacturers in performing repairs and building replacement products Exclusmions This Guarantee does not apply to defects resulting from improper or inadequate installation use or maintenance actions or modifications by unauthorized third parties or the end user accidental or willful damage or normal wear and tear Making a Claim Claims must be made in Latin America or the Caribbean by contacting the Dell point of sale within the guarantee period The end user must always supply proof of purchase indicating name and address of the seller date of purchase model and serial number name and address of the customer and details of symptoms and configuration at the time of malfunction including peripherals and software used Otherwise Dell may refuse the guarantee
21. a new number To set a 12 hour format press the X or the button and select AM or PM To set a 24 hour format press lt Menu gt until Printer Setup appears on the display Press the scroll button 4 or gt to display Clock Mode and press Select Then select the 24 hour format using the scroll button 4 or b and press Select Press Select when the time and date on the display is correct K NOTE The multi function printer beeps and does not allow you to proceed to the next step if a wrong number is entered Storing a Number for Speed Dialing 1 2 Press lt Phone Book gt on the operator panel Press lt Phone Book gt or the scroll button 4 or b to display Store amp Edit on the bottom line of the display Press lt Select gt Press lt Select gt when Speed Dials appears on the display Enter a one two or three digit speed dial number between 0 and 199 using the number keypad and press lt Select gt Or select the location by pressing the scroll button 4 or b and then press Select If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press lt Return Enter the number you want to store using the number keypad and press Select Preparing Your Multi Function Printer 9 www dell com supplies support dell com 10 To insert a pause between
22. any time or return to the default settings Press To o0 090000 Store edit and search frequently dialed fax numbers for automatic speed dialing It also allows you to print a Phonebook list Send a fax Dial a number or enter alphanumeric characters Send a fax to multiple destinations Adjust the resolution of the scanned document for the current fax job Redial the last number in Standby mode or insert a pause into a fax number in edit mode Engage the telephone line To Access a list of your PC software programs that an image can be scanned to You must create the scan list using the Dell software Printer Settings Utilitv provided with your multi function printer Start a scan Changing the Displav Language To change the displayed language that on the operator panel displays follow these steps 1 2 Press lt Menu gt until Printer Setup appears on the top line of the display Press the scroll button 4 or b until Language appears on the bottom line of the display Press Select The current setting appears on the bottom line of the display Press the scroll button 4 or gt until the language you want appears on the display The available languages are English French German Italian and Spanish Press Select to save the selection To return to Standby mode press lt Return gt Set Up Faxing Setting the Machine ID In most countries you are required by
23. claim Upon diagnosis of a warranted defect Dell will make arrangements and pay for ground freight and insurance to and from Dell s repair replacement center The end user must ensure that the defective product is available for collection properly packed in original or equally protective packaging together with the details listed above and the return number provided to the end user by Dell Limitation and Statutory Rights Dell makes no other warranty guarantee or like statement other than as explicitly stated above and this Guarantee is given in place of all other guarantees whatsoever to the fullest extent permitted by law In the absence of applicable legislation this Guarantee will be the end user s sole and exclusive remedy against Dell or any of its affiliates and neither Dell nor any of its affiliates shall be liable for loss of profit or contracts or any other indirect or consequential loss arising from negligence breach of contract or howsoever This Guarantee does not impair or affect mandatory statutory rights of the end user against and or any rights resulting from other contracts concluded by the end user with Dell and or any other seller Dell World Trade LP One Dell Way Round Rock TX 78682 USA Dell Computadores do Brasil Ltda CNPJ No 72 381 189 0001 10 Avenida Industrial Belgraf 400 92990 000 Eldorado do Sul RS Brasil Dell Computer de Chile Ltda Coyancura 2283 Piso 3 Of 302 Providencia Santiago Ch
24. classification applies to your computer examine all FCC registration labels located on the bottom side or back panel of your computer on card mounting brackets and on the cards themselves If any one of the labels carries a Class A rating your entire computer is considered to be a Class A digital device If 2 labels carry an FCC Class B rating as distinguished by either an FCC ID number or the FCC logo FE your computer is considered to be a Class B digital device Appendix Once you have determined your computer s FCC classification read the appropriate FCC notice Note that FCC regulations provide that changes or modifications not expressly approved by Dell could void your authoritv to operate this equipment This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions e This device may not cause harmful interference e This device must accept any interference received including interference that may cause undesired operation Class A This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the manufacturer s instruction manual may cause harmful in
25. click Programs Dell Dell Printers Dell Laser MFP 1600n Dell Toner Reorder Program The Order Toner Cartridges window appears Go to www dell com supplies to order supplies online If ordering by phone call the number that appears under the By Telephone heading OR 3 If your multi function printer is connected to a network type the printer s IP address in your Web browser to launch the Dell Printer Configuration Web Tool and click the supplies link Maintenance Replacing the Toner Cartridge N CAUTION Before performing anv of the procedures listed in this section read and follow the safetv information on page 1 N CAUTION Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area When the toner cartridge is near the end ot its life the LCD displavs the warning message Toner Low Additional pages mav be printed but white streaks or light print will occur Gently shake the toner cartridge from side to side to distribute the toner evenly and temporarily improve print quality When the LCD displays the warning message Toner Empty Replace Toner printing stops and you must insert a new cartridge K NOTE The Dell Laser Multi Function Printer 1600n can print received faxes when the toner is empty For more information see your Users Guide To order more toner go to www dell com supplies N CAUTION For best results use Dell toner cartridges Print qualitv and
26. from the date on the packing slip or invoice except that new PowerEdge SC servers and n series products purchased from the Small and Medium Business Sales Division may only be returned within fourteen 14 days from the date on the packing slip or invoice To return applications software or an operating system that has been installed by Dell you must return the entire computer A different return policy applies to nondefective products purchased through Dell s Software and Peripherals division by customers of our Small and Medium Business divisions Those products may be returned within twenty one 21 days from the date on the packing slip or invoice but a fifteen percent 15 return fee will be deducted from any refund or credit The Total Satisfaction Return Policy and Software and Peripherals division return policy are not available for Dell EMC storage products EMC branded products Unisys branded products PowerVault 160T tape libraries enterprise software non Dell branded enterprise products software and or software licenses purchased under any type of volume purchase agreement or any non Dell customized hardware and or software product s Reconditioned or Refurbished Dell Branded Hardware Products and Parts All reconditioned or refurbished PowerEdge PowerConnect and PowerVault products may be returned within thirty 30 days from the date on the packing slip or invoice All other reconditioned or refurbished Dell branded
27. hardware products and parts may be returned within fourteen 14 days of the date on the packing slip or invoice How to Return To return products e mail or call Dell customer service to receive a Credit Return Authorization Number within the return policy period applicable to the product you want to return You must obtain a Credit Return Authorization Number in order to return the product See Contacting Dell or Getting Help in your customer documentation or www dell com us en gen contact htm to find the appropriate contact information for obtaining customer assistance You must ship the products to Dell within five 5 days of the date that Dell issues the Credit Return Authorization Number You must also return the products to Dell in their original packaging in as new condition along with any media documentation and all other items that were included in the original shipment prepay shipping charges and insure the shipment or accept the risk of loss or damage during shipment Appendix www dell com supplies support dell com 108 Limited Warranty Terms for Dell Branded Hardware Products Canada Only What is covered hy this limited warranty This limited warranty covers defects in materials and workmanship in your our end user customer s Dell branded hardware products including Dell branded peripheral products What is not covered by this limited warranty This limited warranty does not cover e Software inclu
28. lasts for the time period indicated on vour packing slip or invoice except for the tollowing Dell branded hardware Portable computer batteries carrv a l vear limited warrantv Projector lamps carrv a 90 dav limited warrantv Memorv carries a lifetime limited warrantv Monitors carrv the longer of either a 3 vear limited warrantv or the remainder ot the warrantv for the Dell computer to which the monitor will be connected Other add on hardware carries the longer ot either a l vear limited warranty for new parts and a 90 day limited warranty for reconditioned parts or for both new and reconditioned parts the reminder of the warranty for the Dell computer on which such parts are installed The limited warranty on all Dell branded products begins on the date of the packing slip or invoice The warranty period is not extended if we repair or replace a warranted product or any parts Dell may change the availability of limited warranties at its discretion but any changes will not be retroactive What do I do if I need warranty service Before the warranty expires please call us at the relevant number listed in the following table Please also have your Dell Service Tag or order number available Individual Home Consumers Technical Support Customer Service Individual Home Consumers who purchased through an Employee Purchase Program Technical Support and Customer Service Home and Small Business Commercial Customers Techni
29. law to indicate your fax number on any fax you send The Machine ID containing your telephone number and name or company name will be printed at the top of each page sent from your multi function printer 1 Press lt Menu gt until Printer Setup appears on the top line of the display The first available menu item Machine ID displays on the bottom line Press Select The display asks you to enter the fax number If there is a number already set the number appears Enter your fax number using the number keypad K NOTE f you make a mistake while entering numbers press the left scroll 4 button to delete the last digit Press lt Select gt when the number on the display is correct The display asks you to enter the ID Enter your name or company name using the number keypad Preparing Your Multi Function Printer 7 www dell com supplies support dell com 8 7 Youcan enter alphanumeric characters using the number keypad including special symbols by pressing the 0 button For details on how to use the number keypad to enter alphanumeric characters see below 8 Press Select when the name on the display is correct 9 Press Return to return to Standby mode Using the Number Keypad to Enter Characters e When prompted to enter a letter press the appropriate button until the correct letter appears on the display 0 Q 3 For example to enter the letter O press 6 GHI JKL MN
30. memory docking stations and projectors To determine which limited warranty applies to the product you purchased see the Dell packing slip or invoice and or the product documentation that accompanied your product Descriptions of Dell s limited warranties are described in preceding sections Return Policy If you are an end user customer who bought Dell Software and Peripherals products directly from a Dell company you may return Dell Software and Peripherals products that are in as new condition to Dell up to 30 days from the date on the packing slip or invoice for a refund of the product purchase price if already paid This refund will not include any shipping and handling charges shown on your packing slip or invoice you are responsible for those To return products you must call Dell Customer Service at 1 800 387 5759 to receive a Credit Return Authorization Number You must ship the Dell Software and Peripherals products back to Dell in their original manufacturer s packaging which must be in as new condition prepay shipping charges and insure the shipment or accept the risk of loss or damage during shipment To qualify for refund or replacement returned products must be in as new condition software products must be unopened and all of the manuals floppy disk s CD s power cables and other items included with a product must be returned with it Appendix 111 www dell com supplies support dell com 112 l Year End User
31. numbers press lt Redial Pause gt and a appears on the display To assign a name to the number enter the name For details about how to enter names see Using the Number Keypad to Enter Characters on page 8 OR If you do not want to assign a name skip this step Press Select when the name appears correctly or without entering a name To store more fax numbers repeat steps 4 through 7 OR To return to Standby mode press Return or Cancel Setting Group Dial 1 2 Preparing Vour Press Phone Book on the operator panel Press lt Phone Book or the scroll button 4 or b to display Store amp Edit on the bottom line of the display Press Select Press the scroll button 4 or b to display Group Dials on the bottom line and press Select Press Select when New displays on the bottom line Enter a group number between 0 and 199 and press Select Or select the location you want by pressing the scroll button 4 or b and then press Select If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press lt Return gt Enter a one two or three digit speed number you want to assign to the group and press lt Select gt Or select the location by pressing the scroll button 4 or b and then press Select If a number is already stored in the location y
32. of the remaining provisions terms or conditions of this agreement This agreement is binding on successors and assigns Dell agrees and you agree to waive to the maximum extent permitted by law any right to a jury trial with respect to the Software or this agreement Because this waiver may not be effective in some Jurisdictions this waiver may not apply to you You acknowledge that you have read this agreement that you understand it that you agree to be bound by its terms and that this is the complete and exclusive statement of the agreement between you and Dell regarding the Software Appendix Index A ADF Automatic Document Feeder loading 36 C canceling print 40 45 cartridge ordering 58 replacing 59 changing display language 7 operator panel cover 7 characters entering 8 cleaning drum 64 exterior 61 interior 62 scanner 63 clearing document jams 66 paper jams 68 connecting tel line 5 contacting Dell 85 copy settings 41 copying 41 D date and time setting 9 Dell contacting 85 display language changing 7 document jam clearing 66 loading ADE 37 scanner glass 56 drum cleaning 64 E envelopes loading 32 F faxing 47 manually 47 G group dial faxing setting 10 H hardware setup 5 I installing memory 76 optional tray2 79 J jam clearing 68 L loading paper in the manual feeder 31 in the paper t
33. original images to fit onto one sheet of paper or prints four original images to fit onto one sheet of paper K NOTE You cannot adjust the copy size for making a 2 or 4 up copy Poster Copying available via scanner glass only Prints an image onto nine sheets of paper 3 by 3 You can paste the printed pages together to make one poster size document Each portion is scanned and printed one by one K NOTE You cannot adjust the copy size for making a poster Off Prints in normal mode K NOTE Contaminants on the scanner glass may cause black spots on the printout For best results clean the scanner glass before use K NOTE Leaving the cover open while copying may affect the copy quality and toner consumption Using Your Multi Function Printer Copv Menu Options l Paper Setting 2 Copy Setup Paper Type Change Default Paper Size Contrast Quality Reduce Enlarge Nomber of Copies Timeout Select Tray l Press Menu to display the menu features 2 Press the scroll button 4 or b to move the desired setting 3 Press Select to select the displayed setting Change Default The copy options contrast image quality copy size and the number of copies can be set to the most frequently used modes The default settings are used unless they are changed by using the corresponding buttons on the operator panel K NOTE Pressing lt Cancel gt cancels the changed settings and returns to the default status
34. purchase What do I do if I need warranty service Before the warranty expires please call us at the relevant number listed in the following table Please also have your Dell Service Tag or order number available Individual Home Consumers Home Office and Small Business Canada Only Customers Technical Support and Customer Service 1 800 847 4096 Medium Large and Global Commercial Customers Government Education and Healthcare Customers and Value Added Resellers VARs Technical Support 1 800 387 5757 Customer Service 1 800 326 9463 Government or Education Customers or Individual Home Consumers who purchased through an Employee Purchase Program Technical Support 1 800 387 5757 Customer Service 1 800 326 9463 Extension 8221 for Individual Consumers Dell Branded Memory 1 888 363 5150 What will Dell do During the 90 days of the 90 day limited warranty and the first year of all other limited warranties During the 90 days of the 90 day limited warranty and the first year of all other limited warranties we will repair any Dell branded hardware products returned to us that prove to be defective in materials or workmanship If we are not able to repair the product we will replace it with a comparable product that is new or refurbished When you contact us we will issue a Return Material Authorization Number for you to include with your return You must return the products to us in their original or equivalent packaging
35. purchased through Dell s Software and Peripherals division For those products please instead refer to Dell s Software and Peripheral s then current return policy see the following section Dell Software and Peripherals Canada Only Dell Software and Peripherals Canada Only Third Party Software and Peripherals Products Similar to other resellers of software and peripherals Dell does not warrant third party products T hird party software and peripheral products are covered by the warranties provided by the original manufacturer or publisher only Third party manufacturer warranties vary from product to product Consult your product documentation for specific warranty information More information may also be available from the manufacturer or publisher While Dell offers a wide selection of software and peripheral products we do not specifically test or guarantee that all of the products we offer work with any or all of the various models of Dell computers nor do we test or guarantee all of the products we sell on the hundreds of different brands of computers available today If you have questions about compatibility we recommend and encourage you to contact the third party software and peripheral product manufacturer or publisher directly Dell Branded Peripheral Products Dell does provide a limited warranty for new Dell branded peripheral products products for which Dell is listed as the manufacturer such as monitors batteries
36. subject to state tariffs There are no user serviceable parts on the modem contained in your computer If your telephone equipment causes harm to the telephone network the telephone company will notify you in advance that service may be temporarily discontinued If advance notice is not practical the telephone company will notify you as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this telephone equipment see the section titled Contacting Dell to find the appropriate telephone number for obtaining customer assistance If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Fax Branding The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent identification of the busine
37. then power the multi function printer on When you print a document on paper loaded in the optional Tray 2 you must configure the properties of the printer driver To access the properties of the printer driver 1 Click the Windows Start button 2 For Windows 98 Me NT 4 0 2000 click Settings and point to Printers For Windows XP Server 2005 click Printers and Faxes 3 Click the Dell Laser MFP 1600n printer 4 Right click the printer icon and In Windows 98 Me click Properties In Windows 2000 XP Server 2003 click Print Setup or click Properties and then point to Printing Preferences In Windows NT 4 0 click Document Default 5 Click the Printer tab and select Tray 2 from the Optional Tray drop down list 6 Click OK and print the document Installing Options 81 wo3 jj p zaoddns s9ljddNs WOD JJAPIMMM Installing Options 82 SECTION 8 Contacting Dell Technical Assistance Automated Order Status Service Contacting Dell www dell com supplies support dell com Technical Assistance If you need help with a technical problem Dell 1s ready to assist you l Call technical support from a telephone near or at the printer so that technical support can assist you with any necessary procedures When calling Dell use your Express Service Code to help expedite the routing of your call to the proper support personnel The Express Service Code is located on the back of the multi function printer as show
38. to ink or toner cartridges that have been refilled or improperly stored or due to problems resulting from misuse abuse accident neglect mishandling incorrect environments or wear from ordinary use THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE OR JURISDICTION TO JURISDICTION DELES RESPONSIBILITY FOR MALFUNCTIONS AND DEFECTS IN HARDWARE IS LIMITED TO REPLACEMENT AS SET FORTH IN THIS WARRANTY STATEMENT FOR CANADIAN CUSTOMERS EXCEPT FOR THE EXPRESS WARRANTIES CONTAINED IN THIS WARRANTY STATEMENT DELL DISCLAIMS ALL OTHER WARRANTIES AND CONDITIONS EXPRESS OR IMPLIED STATUTORY OR OTHERWISE FOR THE PRODUCT FOR U S CUSTOMERS ALL EXPRESS AND IMPLIED WARRANTIES FOR THE PRODUCT INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED IN TIME TO THE TERM OF THIS LIMITED WARRANTY NO WARRANTIES WHETHER EXPRESS OR IMPLIED WILL APPLY AFTER THE LIMITED WARRANTY PERIOD HAS EXPIRED SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES OR CONDITIONS OR LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY OR CONDITION LASTS SO THIS LIMITATION MAY NOT APPLY TO YOU THIS WARRANTY COVERAGE TERMINATES IF YOU SELL OR OTHERWISE TRANSFER THIS PRODUCT TO ANOTHER PARTY DELL DOES NOT ACCEPT LIABILITY BEYOND THE REMEDIES PROVIDED FOR IN THIS LIMITED WARRANTY OR FOR SPECIAL INDIRECT CONSEQUEN
39. we will ship the product to you freight collect If we determine that the product is not covered under this warranty we will notify you and inform you of service alternatives that are available to you on a fee basis NOTE Before you ship the product s to us make sure to back up the data on the hard drive s and any other storage device s in the product s Remove any confidential proprietary or personal information and removable media such as floppy disks CDs or PC Cards We are not responsible for any of your confidential proprietary or personal information lost or corrupted data or damaged or lost removable media During the remaining years For the remaining period of the limited warranty we will replace any defective part with new or refurbished parts 1f we agree that it needs to be replaced When you contact us we will require a valid credit card number at the time you request a replacement part but we will not charge you for the replacement part as long as you return the original part to us within 30 days after we ship the replacement part to you If we do not receive the original part within 30 days we will charge to your credit card the then current standard price for that part We will pay to ship the part to you if you use an address in the United States excluding Puerto Rico and U S possessions and territories Otherwise we will ship the part freight collect We will also include a prepaid shipping container with each
40. 12 728 3619 512 728 3883 512 728 4397 512 728 4600 or 512 728 3772 3420808075 toll free 080016884 02 481 91 00 02 481 91 19 02 481 92 99 02 481 91 00 toll free 0800 582 604 633 4949 toll free 0800 581 toll free 1 800 888 298 04 633 4949 toll free 1 800 888 202 toll free 1 800 888 213 Country City International Access Code Country Code City Code Mexico International Access Code 00 Country Code 52 Montserrat Netherlands Antilles Netherlands Amsterdam International Access Code 00 Country Code 31 City Code 20 Department Name or Service Area Website and E Mail Address Customer Technical Support Sales Customer Service Main General Support General Support Website support euro dell com E mail Technical Support Enterprise nl server support dell com Latitude nl latitude support 2dell com Inspiron nl inspiron support 2dell com Dimension nl dimension support 2dell com OptiPlex nl_optiplex_support dell com Dell Precision nl_workstation_support dell com Technical Support Technical Support Fax Home Small Business Customer Care Relational Customer Care Home Small Business Sales Relational Sales Home Small Business Sales Fax Relational Sales Fax Switchboard Switchboard Fax Area Codes Local Numbers and Toll Free Numbers 001 877 384 8979 or 001 877 269 5385 50 81 8800 or 01 800 888 3355 001 877 384 8979 or 001 877 269 5385 50 81 8800 or 01
41. 2 577 82739 02 575 035 30 02 577 821 1 800 682 3639 Country City International Access Code Country Code City Code Japan Kawasaki International Access Code 001 Country Code 81 City Code 44 Korea Seoul International Access Code 001 Country Code 82 City Code 2 Department Name or Service Area Website and E Mail Address Website support jp dell com Technical Support servers Technical Support outside of Japan servers Technical Support Dimension and Inspiron Technical Support outside of Japan Dimension and Inspiron Technical Support Dell Precision OptiPlex and Latitude Technical Support outside of Japan Dell Precision OptiPlex and Latitude Technical Support Axim Technical Support outside of Japan Axim Faxbox Service 24 Hour Automated Order Service Customer Care Business Sales Division up to 400 employees Preferred Accounts Division Sales over 400 employees Large Corporate Accounts Sales over 3500 employees Public Sales government agencies educational institutions and medical institutions Global Segment Japan Individual User Switchboard Technical Support Sales Customer Service Seoul Korea Customer Service Penang Malaysia Fax Switchboard Area Codes Local Numbers and Toll toll free Free Numbers 0120 198 498 81 44 556 4162 toll free 0120 198 226 81 44 520 1435 toll free 0120 198 433
42. 2 Make sure that the bottom of the document stack matches the document size marked on the document tray Loading Print Media 37 wo3 jj p zaoddns s9ljddNs WOD JJAPIMMM Loading Print Media 38 SECTION 4 Using Your Multi Function Printer Scanning Faxing www dell com supplies support dell com 40 Printing 1 2 3 4 5 6 7 Fa Load paper See page 27 With your document open click File Print Select the printer driver you want to use from the Print window To change the printer settings click Properties Preferences Options or Setup depending on the program or operating system The printer properties dialog box displays From the five tabs on the top of the printer properties screen confirm the selections Chick OK until the Print window appears Click OK or Print depending on the program or operating system to start printing NOTE Press the Cancel button on the operator panel to cancel a print job Accessing Printer Properties Change printer settings in the printer properties tabs The printer properties window differs depending on your operating system 1 With your document open click File7 Print The Print dialog box appears Select the printer driver you want to use from the Print window In the Print dialog box click Properties Preferences Options or Setup depending on your program or operating system For details about the printer properties tab
43. 27 Loading Paper Into the Manual Feeder 006 31 Loading Envelopes eee 32 Setting the Paper Size and Type llle 35 Setting the Paper S126 isa bii be a C tie SE xad e x m s e 35 Setting the Paper Type si pae do p PER iva b RC Y aed 35 Placing Documents on the Scanner Glass 36 Loading Documents Into the ADF eene 37 4 Using Your Multi Function Printer PFINTINU ia fi b ase A l he ese eta ee 40 ACCESSING Printer Propektles 1 gw sib ii wee x uw us seg ete urs 40 CODI id oo ee o on Ra aco Share MEHR Pit ci A an re eno Aer 41 Making COPIES wis va ee c E era qo bia g a tala at Rc s e seta e ird 41 Using Copy Features With the Layout Button 41 CODY Menu B WOMS hos 0 ecd be Rn Ru Eee a de te MURS Nee 43 nnm eer 44 Scanning from Operator Panel eee 45 Scanning Using the Windows Image Acquisition WIA Driver 46 Contents vii viii Shade cae te tr atat S pec e eR nar n i a o o C 47 RECENO GE FAX aaa seda ups toni Pob ee tact Gb oh are One A 48 Fax Meni OPON Seene rae aee m de RC Rc Mee Ca S e o E ed 49 Using an Answering Machine 52 Using a Computer Modem 23 2 3 3 3 echt cune Ded s SR PE SE de C ades 53 5 Maintenance Replacing the ADF Rubber Pad eene 56 Ordering Supplies 58 Replacing the Toner Cartridge 0000 59 Cleaning Your Multi Function Printer 61 Cleaning the Exteri
44. 41 567 0800 441 566 001 800 220 10006 671 16882 671 17514 23162298 671 16800 671 16865 001 800 507 0962 0800 50 669 57 95 700 51 08 099 57 95999 57 95 806 57 95 098 27799 999 Country City International Access Code Country Code City Code Portugal International Access Code 00 Country Code 351 Puerto Rico St Kitts and Nevis St Lucia St Vincent and the Grenadines Singapore Singapore International Access Code 005 Country Code 65 South Africa Johannesburg International Access Code 09 091 Country Code 27 City Code 11 Southeast Asian and Pacific Countries Department Name or Service Area Website and E Mail Address Website support euro dell com E mail support euro dell com pt en emaildell Technical Support Customer Care Sales l ax General Support General Support General Support General Support Technical Support Customer Service Penang Malaysia Transaction Sales Corporate Sales Website support euro dell com E mail dell za support 0dell com Technical Support Customer Care Sales Fax Switchboard Customer Technical Support Customer Service and Sales Penang Malavsia Area Codes Local Numbers and Toll Free Numbers 707200149 800 300 415 800 300 410 or 800 300 411 or 800 300 412 or 21 422 07 10 21 424 01 12 1 800 805 7545 toll free 1 877 441 4731 1 800 882 1521 toll free 1 877 270 4609 toll free 800 6011 051 604 633 4949
45. 8 2811 800 858 2621 0800 012 0435 Contacting Dell 89 www dell com supplies support dell com Country City International Access Code Country Code City Code Czech Republic Prague International Access Code 00 Country Code 420 City Code 2 Denmark Copenhagen International Access Code 00 Country Code 45 Dominica Dominican Republic Ecuador El Salvador 90 Contacting Dell Department Name or Service Area Website and E Mail Address Website support euro dell com E mail czech_dell dell com Technical Support Customer Care Fax TechFax Switchboard Website support euro dell com E mail Support portable computers den_nbk_support dell com E mail Support desktop computers den_support dell com E mail Support servers Nordic_server_support dell com Technical Support Customer Care Relational Home Small Business Customer Care Switchboard Relational Fax Switchboard Relational Switchboard Home Small Business Fax Switchboard Home Small Business General Support General Support General Support General Support Area Codes Local Numbers and Toll Free Numbers 02 2186 27 27 02 21862711 02 2186 27 14 02 2186 27 28 02 21862711 7023 0182 7023 0184 3287 5505 3287 1200 3287 1201 3287 5000 3287 5001 toll free 1 866 278 6821 1 800 148 0530 toll free 999 119 01 899 753 0777 Country City International Access Code Country Code City Code Finland
46. 81 44 556 3894 toll free 0120 981 690 81 44 556 3468 toll free toll free toll free 044 556 3490 044 556 3801 044 556 4240 044 556 1465 044 556 3433 044 556 3430 044 556 1469 044 556 3469 044 556 1760 044 556 4300 050 200 3800 080 200 3600 080 200 3800 604 633 4949 2194 6202 2194 6000 Contacting Dell 95 www dell com supplies support dell com Country City International Access Code Country Code City Code Latin America Luxembourg International Access Code 00 Country Code 352 Macao Country Code 853 Malaysia Penang International Access Code 00 Country Code 60 City Code 4 96 Contacting Dell Department Name or Service Area Website and E Mail Address Customer Technical Support Austin Texas USA Customer Service Austin Texas U S A Fax Technical Support and Customer Service Austin Texas U S A Sales Austin Texas U S A SalesFax Austin Texas U S A Website support euro dell com E mail tech be 2dell com Technical Support Brussels Belgium Home Small Business Sales Brussels Belgium Corporate Sales Brussels Belgium Customer Care Brussels Belgium Fax Brussels Belgium Switchboard Brussels Belgium Technical Support Customer Service Penang Malaysia Transaction Sales Technical Support Customer Service Transaction Sales Corporate Sales Area Codes Local Numbers and Toll Free Numbers 512 728 4095 5
47. A driver works only on Windows XP 1 Place a single document face down on the scanner glass OR Load the document s to be copied face up with top edge in first into the ADE For details about loading original document s see page 36 37 Click Start Control Panel Printers and Other Hardware Scanners and Cameras Double click the printer icon The Scanners and Camera Wizard launches Choose your scanning preferences and click Preview to see how your preferences affect the picture Enter a picture name and select a file format and destination to save the picture Follow the on screen instructions to edit the picture after it is copied to your computer Using Your Multi Function Printer Faxing K NOTE A computer connection is not required for faxing Sending a Fax K NOTE The Dell Laser Multi Function Printer 1600n can send color faxes if the machine to K 1 which you are sending the fax also supports color faxes NOTE Press lt Cancel gt to cancel a fax job at any time Place a single fax document face down on the scanner glass or load the document s face up into the ADE For information about loading documents see page 36 37 Adjust the document resolution zf necessary by pressing lt Resolution gt Adjust the document contrast if necessary by pressing lt Menu gt When Fax Setup appears press the scroll buttons to display Contrast and then press lt Select gt To se
48. Adobe Systems Incorporated Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products Dell Inc disclaims any proprietary interest in trademarks and trade names other than its own vi Contents Understanding the Multi Function Printer CAUTION SAFETY INFORMATION 1 Preparing Your Multi Function Printer Unlocking the Scanner eee Using the Operator Panel esse CODY INES telo Serle or er sce asa dpa ar eee ere ee ComM EEY S se scons a iom cca Dat e E HESS ators wees Changing the Display Language Set UB Fax oes oe ts Os xb ACER e chis Setting the Machine ID lee Using the Number Keypad to Enter Characters Setting the Time and Date 6 L 0000 Set Up Networking seen Attac MEADES i ji A d o od et o a e R Print and Check the Network Set Up Page Run the Installation Software leen 2 Understanding the Software Software OverviewW 000 e ee eee ee es Contents Assigning an IP Address 0 000 es 20 Installing Dell Software For Network Printing 20 Uninstalling Software 0 00 cs 22 3 Loading Print Media Print Media Guidelines 000 ewww eee RRRh 24 Loading Paper and Transparencies eere 27 Loading Paper Into the Paper Tray llle
49. City Code Cayman Islands Chile Santiago Country Code 56 City Code 2 China Xiamen Country Code 86 City Code 592 Colombia Costa Rica Department Name or Service Area Website and E Mail Address General Support Sales Customer Support and Technical Support Tech Support website support ap dell com china Tech Support E mail cn support Odell com Tech Support Fax Home and Small Business Technical Support Corporate Accounts Technical Support Customer Experience Home and Small Business Preferred Accounts Division Large Corporate Accounts GCP Large Corporate Accounts Key Accounts Large Corporate Accounts North Large Corporate Accounts North Government and Education Large Corporate Accounts East Large Corporate Accounts East Government and Education Large Corporate Accounts Queue Team Large Corporate Accounts South Large Corporate Accounts West Large Corporate Accounts Spare Parts General Support General Support Area Codes Local Numbers and Toll Free Numbers 1 800 805 7541 toll free 1230 020 4823 toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free toll free 980 9 15 3978 818 1350 800 858 2437 800 858 2333 800 858 2060 800 858 2222 800 858 2557 800 858 2055 800 858 2628 800 858 2999 800 858 2955 800 858 2020 800 858 2669 800 858 2222 800 858 2355 800 85
50. Dell Laser Multi Function Printer 1600n Owner s Manual Look Inside For e Preparing Your Multi Function Printer e Understanding the Software e oading Print Media e Using Your Multi Function Printer e Maintenance e Troubleshooting e nstalling Options DELL www dell com supplies support dell com Order Toner Cartridges Dell toner cartridges are available only through Dell You can order toner cartridges online at www dell com supplies or by phone USA 877 INK 2 YOU Austria 08 20 24 05 30 35 Belgium 02 713 1590 Canada 877 501 4803 Chile 123 0 020 3397 800 20 1385 China 800 858 2920 Colombia 01800 9 155676 Denmark 3287 5215 Finland 09 2533 1411 France 0825387247 Germany 0800 2873355 Ireland 1850 707 407 Italy 800602705 Luxembourg 02 713 1590 Mexico 866 85 l 1754 Netherlands 020 674 4881 Norway 231622 64 Portugal 21 4220710 Puerto Rico 866 851 1760 Spain 902120385 Sweden 08 587 705 81 Switzerland 0848 801 888 UK 0870 907 4574 KA NOTE f your country is not listed contact your Dell distributor to order supplies Toner cartridge Part number 3 000 page toner K4671 5 000 page toner P4210 Understanding the Multi Function Printer oO CO nN DWI ww 1l 12 Use the Automatic Document Feeder ADF Operator Panel Paper Output Extension Express Service Code Manual Feeder Tray Optional Tray 2 Front Cover Front Output Tray ADF Output Tray Scanner Glass Cover
51. Location Capacity front output tray face down 150 sheets of paper rear output slot face up one envelope one label card stack and transparency sheet Loading Print Media Setting the Paper Size and Tvpe Atter loading paper in the paper trav or the manual feeder vou need to set the paper size and tvpe using the operator panel buttons Setting the Paper Size This setting will apply to Fax and Copy modes If you load paper in the manual feeder and set the paper size this setting will apply to Copy mode For PC printing you need to select the paper type in the application program you use l Press Menu 2 Press the scroll button 4 or b until Paper Size displays on the bottom line 3 Press Select The first item Tray Paper displays on the bottom line It the optional Tray2 is installed Tray1 Paper displays on the bottom line 4 Use the scroll button 4 or B to select the paper tray you want to use and press Select 5 Use the scroll button 4 or b to find the paper size you are using and press Select to save 6 Toreturn to Standby mode press lt Return gt Setting the Paper Type This setting will apply to Fax and Copy mode For faxing you can only set the paper type to the Plain Paper For PC printing you need to select the paper type in the application program you use 1 Press Menu The display shows Paper Setting on the top line and the first menu item Paper Type on the
52. NTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE OR JURISDICTION TO JURISDICTION DELL S RESPONSIBILITY FOR MALFUNCTIONS AND DEFECTS IN HARDWARE IS LIMITED TO REPAIR AND REPLACEMENT AS SET FORTH IN THIS WARRANTY STATEMENT ALL EXPRESS AND IMPLIED WARRANTIES FOR THE PRODUCT INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED IN TIME TO THE TERM OF THE LIMITED WARRANTY PERIOD REFLECTED ON YOUR PACKING SLIP OR INVOICE NO WARRANTIES WHETHER EXPRESS OR IMPLIED WILL APPLY AFTER THE LIMITED WARRANTY PERIOD HAS EXPIRED SOME STATES DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS SO THIS LIMITATION MAY NOT APPLY TO YOU WE DO NOT ACCEPT LIABILITY BEYOND THE REMEDIES PROVIDED FOR IN THIS LIMITED WARRANTY OR FOR CONSEOUENTIAL OR INCIDENTAL DAMAGES INCLUDING WITHOUT LIMITATION ANY LIABILITY FOR THIRD PARTY CLAIMS AGAINST YOU FOR DAMAGES FOR PRODUCTS NOT BEING AVAILABLE FOR USE OR FOR LOST DATA OR LOST SOFTWARE OUR LIABILITY WILL BE NO MORE THAN THE AMOUNT YOU PAID FOR THE PRODUCT THAT IS THE SUBJECT OF A CLAIM THIS IS THE MAXIMUM AMOUNT FOR WHICH WE ARE RESPONSIBLE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU Appendix How long does this limited warranty last This limited warrantv
53. O e To enter additional letters repeat the first step Q n e Fach time you press 6 the display shows a different letter M N D 9 O and finally 6 SYMBOL OO 9 e Press l enter a space or press 0 to enter special characters e Press Select when you are finished Changing Numbers or Names If you make a mistake while entering a number or name press the left 4 button to delete the last digit or character Then enter the correct number or character Inserting a Pause For some telephone systems it 15 necessary to dial an access code and listen for a second dial tone A pause must be entered in order for the access code to function For example enter the access code 9 and then press lt Redial Pause gt before entering the telephone number A 7 appears on the display to indicate when a pause is entered Preparing Your Multi Function Printer Setting the Time and Date The time and date are printed on all faxes K NOTE It may be necessary to reset the correct time and date f oss of power to the 5 multi function printer occurs Press lt Menu gt until Printer Setup appears on the top line of the display Press the scroll button 4 or b to display Date amp Time on the bottom line and press lt Select gt Enter the correct time and date using the number keypad You can also use the scroll button 4 or B to move the cursor under the digit you want to correct and enter
54. ONG AN IMPLIED WARRANTY OR CONDITION LASTS THEREFORE THE FOREGOING EXCLUSIONS AND LIMITATIONS MAY NOT APPLY TO YOU WE DO NOT ACCEPT LIABILITY BEYOND THE REMEDIES PROVIDED FOR IN THIS WARRANTY STATEMENT OR FOR SPECIAL INDIRECT CONSEQUENTIAL OR INCIDENTAL DAMAGES INCLUDING WITHOUT LIMITATION ANY LIABILITY FOR THIRD PARTY CLAIMS AGAINST YOU FOR DAMAGES FOR PRODUCTS NOT BEING AVAILABLE FOR USE OR FOR LOST DATA OR LOST SOFTWARE OUR LIABILITY WILL BE NO MORE THAN THE AMOUNT YOU PAID FOR THE PRODUCT THAT IS THE SUBJECT OF A CLAIM THIS IS THE MAXIMUM AMOUNT FOR WHICH WE ARE RESPONSIBLE SOME PROVINCES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF SPECIAL INDIRECT INCIDENTAL OR CONSEOUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU Appendix How long does this limited warranty last This limited warrantv lasts tor the time period indicated on vour packing slip or invoice except that the limited warranty on Dell branded batteries lasts only 1 year and the limited warranty on the lamps for Dell branded projectors lasts only 90 days The limited warranty begins on the date of the packing slip or invoice The warranty period is not extended if we repair or replace a warranted product or any parts Dell may change the terms and availability of limited warranties at its discretion but any changes will not be retroactive that is the warranty terms in place at the time of purchase will apply to your
55. Paper Jam 0 Paper Feed Jam Tray 1 Image below open Clee Boor Paper Feed Jam optional Tray 2 page 73 Paper Jam 1 Paper Exit Jam page 70 Open Close Door Paper Jam 2 Fuser Area Jam page 71 Check Inside Manual F Jam Manual Feeder Jam page 73 To avoid tearing the paper pull the jammed paper out gently and slowly Follow the steps below to clear the jam Paper Feed Jam Tray 1 l Open and close the front cover The jammed paper automatically exits the multi function printer If the paper does not exit continue to step 2 2 Pull the paper tray open Troubleshooting 3 Remove the paper by gently pulling it straight out If you cannot see the paper or the paper does not move when pulled check the fuser area For more information see page 71 4 Insert the paper tray into the multi function printer until it snaps into place 5 Open and close the front cover to resume printing Troubleshooting 69 www dell com supplies support dell com 70 Paper Exit Jam 1 Open and close the front cover The jammed paper automatically exits the multi function printer If the paper does not exit continue to step 2 2 Gently pull the paper out of the front output tray Skip to step 6 3 f you cannot see the paper in the front output tray or the paper does not move when pulled open the rear cover Troubleshooting 4 Remove the paper by gently pulling it str
56. TIAL OR INCIDENTAL DAMAGES INCLUDING WITHOUT LIMITATION ANY LIABILTY FOR THIRD PARTY CLAIMS AGAINST YOU FOR DAMAGES FOR PRODUCTS NOT BEING AVAILABLE FOR USE OR FOR LOST DATA OR LOST SOFTWARE DELUS LIABILITY WILL BE NO MORE THAN THE AMOUNT YOU PAID FOR THE PRODUCT THAT IS THE SUBJECT OF A CLAIM THIS IS THE MAXIMUM AMOUNT FOR WHICH DELL IS RESPONSIBLE SOME STATES OR JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF SPECIAL INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU Appendix Ink and Toner Cartridges Limited Warrantv Latin America Oniv Dell Inc warrants to the original purchaser ot genuine Dell branded toner cartridges that the cartridges will be free from defects resulting from material or manufacturing process for the life ot the cartridge For the original purchaser of genuine Dell branded ink cartridges Dell warrants that the cartridges will be free from detects resulting from material or manufacturing process for one year beginning from the date of delivery If this product presents defects resulting from either material or manufacturing process it will be replaced without charge during the limited warranty period if returned to Dell In order to obtain the necessary information to enable the replacement call the appropriate toll free number In Mexico call 001 877 533 6230 in Puerto Rico call 1 877 839 5123 In cases in which either the produ
57. aight out 5 Close the rear cover 6 Open and close the front cover to resume printing Fuser Area Jam o NOTE The fuser area is hot Take care when removing paper from the multi function printer 1 Open the front cover and lightly pull the toner cartridge straight out Troubleshooting 71 www dell com supplies support dell com 72 2 Remove the paper by gently pulling it straight out Troubleshooting Manual Feeder Jam Manual F Jam appears on the displav when vou trv to print using the manual teeder and the multi function printer does not detect paper due to improper paper loading l Locate the jammed paper in the manual feeder 2 Gently pull the paper straight out of the multi function printer Paper Feed Jam Optional Tray 2 l Pull the optional Tray 2 open 2 Remove the jammed paper from the multi function printer j If you cannot see the paper in this area or the paper does not move when pulled go to step 3 3 Pull the standard Tray open Troubleshooting 73 www dell com supplies support dell com 4 Pull the paper straight up and out 5 Insert Tray in the multi function printer until it snaps into place 6 Open and close the front cover to resume printing Tips for Avoiding Paper Jams By selecting the correct paper types most paper jams can be avoided When a paper jam occurs f
58. ands Venezuela 102 Contacting Dell Department Name or Service Area Website and E Mail Address Website support euro dell com Area Codes Local Numbers and Toll Free Numbers Customer Care website support euro dell com uk en ECare Form Home asp E mail dell direct support 2dell com Technical Support Corporate Preferred Accounts PAD 1000 employees Technical Support direct PAD and general Global Accounts Customer Care Home and Small Business Customer Care Corporate Customer Care Preferred Accounts 500 5000 employees Customer Care Central Government Customer Care Local Government amp Education Customer Care Health Customer Care Home and Small Business Sales Corporate Public Sector Sales Home and Small Business Fax General Support General Support General Support 0870 908 0500 0870 908 0800 01344 373 186 0870 906 0010 01544 373 185 0570 906 0010 01344 373 193 01344373199 01344 373 194 0870 907 4000 01344 860 456 0870 907 4006 toll free 000 413 598 2521 1 877 673 3355 8001 5605 SECTION 9 Appendix Limited Warranties and Return Policy Dell Inc Ink and Toner Cartridges Limited Warranties Regulatory Notices Dell Software License Agreement www dell com supplies support dell com 104 Limited Warranties and Return Policy Dell branded hardware products purchased in the U S or Canada come with either a 90 day 1 vear 2 year 3 year or 4 year limited warra
59. are Some Jurisdictions do not allow limits on the duration of an implied warranty so this limitation may not apply to you The entire liability of Dell and its suppliers and your exclusive remedy shall be a return of the price paid for the Software or b replacement of any disk not meeting this warranty that is sent with a return authorization number to Dell at your cost and risk This limited warranty is void if any disk damage has resulted from accident abuse misapplication or service or modification by someone other than Dell Any replacement disk is warranted for the remaining original warranty period or thirty 30 days whichever is longer Dell does NOT warrant that the functions of the Software will meet your requirements or that operation of the Software will be uninterrupted or error free You assume responsibility for selecting the Software to achieve your intended results and for the use and results obtained from the Software DELL ON BEHALF OF ITSELF AND ITS SUPPLIERS DISCLAIMS ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE FOR THE SOFTWARE AND ALL ACCOMPANYING WRITTEN MATERIALS This limited warranty gives you specific legal rights you may have others which vary from jurisdiction to jurisdiction IN NO EVENT SHALL DELL OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR
60. are packet s installing or downloading the Software or using the Software that has been preloaded or is embedded in your computer you agree to be bound by the terms of this agreement If you do not agree to these terms promptly return all Software items disks written materials and packaging and delete any preloaded or embedded Software You may use one copy of the Software on only one computer at a time If you have multiple licenses for the Software you may use as many copies at any time as you have licenses Use means loading the Software in temporary memory or permanent storage on the computer Installation on a network server solely for distribution to other computers is not use if but only it you have a separate license for each computer to which the Software is distributed You must ensure that the number of persons using the Software installed on a network server does not exceed the number of licenses that you have If the number of users of Software installed on a network server will exceed the number of licenses you must purchase additional licenses until the number of licenses equals the number of users before allowing additional users to use the Software If you are a commercial customer of Dell or a Dell affiliate you hereby grant Dell or an agent selected by Dell the right to perform an audit of your use of the Software during normal business hours you agree to cooperate with Dell in such audit and you agree to provide
61. aring Your Multi Function Printer 4 Ping the multi function printer and verify that it responds For example at a command prompt on a network computer type ping followed by the new printer IP address for example 192 168 0 11 ping XXX XXX XXX XXX If the multi function printer is active on the network you will receive a reply If your multi function printer doesn t respond or if the IP address 1s not what you expected a Insertthe Drivers and Utilities CD into your computer b Launch the Drivers and Utilities CD click Start Run and browse your CD drive for example type D where D is the drive letter of your CD c Select SETUP EXE and then click OK d When the Drivers and Utilities CD screen appears click Set IP Address Utility e Select your multi function printer from the Configure Print Servers list and then click TCP IP Settings f Make the necessary changes and then click OK g Click Close h Print and check the network setup page to verify your changes Run the Installation Software 1 Insert the Drivers and Utilities CD into your computer If setup does not start automatically e Launch the Drivers and Utilities CD click Start Run and browse your CD drive for example type D where D is the drive letter of your CD e Select SETUP EXE and then click OK When the Drivers and Utilities CD screen appears click Network Installation Install the printer for use on a network 3 1
62. assifications generally refer to the following harmonized definitions e Class A is typically for business or industrial environments e Class B is typically for residential environments Information Technology Equipment ITE including devices expansion cards printers input output I O devices monitors and so on that are integrated into or connected to the computer should match the electromagnetic environment classification of the computer A Notice About Shielded Signal Cables Use only shielded cables for connecting devices to any Dell device to reduce the possibility of interference with radio communications services Using shielded cables ensures that you maintain the appropriate EMC classification for the intended environment For parallel printers a cable is available from Dell If you prefer you can order a cable from Dell on the World Wide Web at accessories us dell com sna category asp category 1d 4117 Most Dell computers are classified for Class B environments However the inclusion of certain options can change the rating of some configurations to Class A To determine the electromagnetic classification for your computer or device see the following sections specific for each regulatory agency Each section provides country specific EMO EMI or product safety information FCC Notices U S Only Most Dell computers are classified by the Federal Communications Commission FCC as Class B digital devices To determine which
63. ate country section in the table below K NOTE Toll free numbers are for use within the country for which they are listed When you need to contact Dell use the electronic addresses telephone numbers and codes provided in the following table If you need assistance in determining which codes to use contact a local or an international operator Contacting Dell 35 www dell com supplies support dell com Country City International Access Code Country Code City Code U S A Austin Texas International Access Code 011 Country Code 1 Anguilla Antigua and Barbuda 86 Contacting Dell Department Name or Service Area Website and E Mail Address Automated Order Status Service AutoTech portable and desktop computers Consumer Home and Home Office Technical Support Customer Service DellNet Service and Support Employee Purchase Program EPP Customers Financial Services website www dellfinancialservices com Financial Services lease loans Financial Services Dell Preferred Accounts DPA Business Customer Service and Technical Support Employee Purchase Program EPP Customers Projectors Technical Support Public government education and healthcare Customer Service and Technical Support Employee Purchase Program EPP Customers Dell Sales Dell Outlet Store Dell refurbished computers Software and Peripherals Sales Spare Parts Sales Extended Service and Warranty Sales Fax Dell Serv
64. ay for the multi function printer If you want DHCP or BOOTP to automatically set the IP address a DHCP or BOOTP server must exist on the network To configure the IP address manually you can use the supplied Drivers and Utilities CD Print the Configuration page of the printer to see the current network configuration and MAC address You will need this information to configure the printer for the network 1 Make sure that the multi function printer is connected to your network and powered on Close all unnecessary programs Insert the Drives and Utilities CD If necessary select a language by pressing the Language button on the main screen Select SetIP Address Utility The list of printers available in the network displays Ui A UU N Select the printer you want to assign an IP to The printer s default IP address can be found on the Configuration page for the printer 6 When you finish setting the IP address for the printer exit the program Installing Dell Software For Network Printing When you connect your printer to the network you must first configure the T CP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the Dell software on each network computer You can install the Dell software on the network computers locally or remotely K NOTE You need administrative access to install printer drivers on the network computers l Make sure that the printer is connec
65. bottom line 2 Press Select to access the menu item 3 Use the scroll button 4 or b to find the paper type you are using and press Select to save 4 oreturn to Standby mode press Return Loading Print Media 35 www dell com supplies support dell com Placing Documents on the Scanner Glass K NOTE Contaminants on the scanner glass may cause black spots on the printout For best results clean the scanner glass before use See page 63 K NOTE To get the best scan quality especially for color or gray scale images use the scanner glass instead of the ADF 1 Lift and open the document cover 2 Place the document face down on the scanner glass and align it with the registration guide on the top left corner of the glass 3 Close the document cover 36 Loading Print Media Loading Documents Into the ADF Q NOTICE Do not load more than 50 sheets into the ADF or allow more than 50 sheets to be fed to the ADF output tray The ADF output tray should be emptied before it exceeds 50 sheets or your original documents may be damaged You can load up to 50 sheets of your original document text side up with page one on top into the ADF for scanning copying and faxing The ADF is recommended for loading multiple page documents 1 Place the document s face up on the ADF with the top edge of the documents in first Then adjust the document guides to the correct document size
66. cal Support and Customer Service Medium Large or Global Commercial Customers Healthcare Customers and Value Added Resellers VARs Technical Support and Customer Service Government and Education Customers Technical Support and Customer Service Dell Branded Memory U S Only 1 800 624 9896 1 800 624 9897 1 800 822 8965 1 800 456 3355 1 800 822 8965 1 800 234 1490 1 888 363 5150 Appendix 105 www dell com supplies support dell com 106 What will Dell do During the 90 days of the 90 day limited warranty and the first year of all other limited warranties During the 90 days of the 90 day limited warranty and the first year of all other limited warranties we will repair any Dell branded hardware products returned to us that prove to be defective in materials or workmanship If we are not able to repair the product we will replace it with a comparable product that is new or refurbished When you contact us we will issue a Return Material Authorization Number for you to include with your return You must return the products to us in their original or equivalent packaging prepay shipping charges and insure the shipment or accept the risk if the product is lost or damaged in shipment We will return the repaired or replacement products to you We will pay to ship the repaired or replaced products to you if you use an address in the United States excluding Puerto Rico and U S possessions and territories Otherwise
67. ction of the cartridge has been discontinued or the cartridge is not available Dell reserves the right at its sole discretion to choose between replacing it by a similar product or reimbursing you for the purchase cost This limited warranty does not apply to ink or toner cartridges that have been refilled or to defects resulting from misuse abuse accident negligence mishandling improper storage or exposure to inappropriate environments Dell s hability for the malfunction or defect of hardware after the period of the legal warranty and specifically the period of the legal warranty of defective products stated in the consumer protections rules is limited to either the substitution of the product or the reimbursement as stated above This warranty coverage terminates if you sell or otherwise transfer this product to a third party Dell does not accept any additional liability for patrimonial emotional or any other kind of damage caused to the consumer and or to a third party which exceeds the established liability either in this limited warranty or in legal rules that may apply Appendix 115 www dell com supplies support dell com 116 Regulatory Notices Electromagnetic Interference EMI is any signal or emission radiated in free space or conducted along power or signal leads that endangers the functioning of a radio navigation or other safety service or seriously degrades obstructs or repeatedly interrupts a licensed radi
68. d up to 250 sheets of plain paper in the paper tray K NOTE Set the paper type and size after loading paper into the paper tray or the manual feeder See page 35 for more information Loading Paper Into the Paper Tray l Pull open the paper tray and remove it from the multi function printer Loading Print Media 27 www dell com supplies support dell com 3 Ifyou load longer that is longer than a standard Letter or A4 size such as legal paper press and unlatch the guide lock then slide the paper length guide out completely to extend the paper tray to its full length p i e LOD 22 4 Flex the sheets back and forth to loosen them and then fan them out Do not fold or crease the print media Align the edges on a level surface 28 Loading Print Media 6 Do not exceed the maximum stack height indicated by the paper limit marks on both inside walls of tray Overloading the paper tray may cause paper jams For paper smaller than Letter size adjust the inner paper length guide so that lightly touches the paper stack Loading Print Media 29 www dell com supplies support dell com 8 Pinch the paper width guide as shown and move it towards the stack of paper until it lightly touches the side of the stack K NOTE Improper adjustment of paper guides can result in paper jams Sos Xu 9 Insert and slide the paper tray back into the multi function printer
69. d utilities that will be installed displays Click Next You can change the destination folder by clicking Browser 8 The next screen shows the printer drivers installed on your computer You can change the printer name You can also set this printer to be shared on the network and or set the printer as a default printer Click Next 9 When the installation has been completed you may print a test page Click Finish Understanding the Software 21 www dell com supplies support dell com 22 Uninstalling Software You should remove the printer drivers if you are upgrading the software or if your driver installation fails You can remove the software using the Drivers and Utilities CD or the Windows uninstall K NOTE Close all programs before uninstalling software and then restart your computer after uninstalling software l From the Start menu select Programs Dell Dell Printers Dell Laser MFP 1600n Dell MFP Software Uninstall 2 Select the software you want to remove 3 When your computer prompts you to confirm your selection click Yes The selected driver and all of its components are removed from your computer 4 Click OK 5 Restart your computer Understanding the Software SECTION 3 Loading Print Media Print Media Guidelines Loading Paper and Transparencies Loading Envelopes Setting the Paper Size and Type Placing Documents on the Scanner Glass Loading Documents Into the ADF www dell com supplies
70. devices covered in this document in compliance with FCC regulations e Model number Laser Multi Function Printer 1600n e Company name Dell Inc One Dell Way Round Rock Texas 78682 USA 512 338 4400 Modem Regulatory Information This equipment complies with Part 68 of the FCC Rules On the bottom of your computer is a label that contains among other information the FCC registration number and ringer equivalence number REN for your equipment If requested you must provide this information to the telephone company The REN is used to determine the quantity of devices that may be connected to the telephone line Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call In most areas the sum of all the RENs on your telephone line should be less than five to ensure proper service from the telephone company To be certain of the number of devices that you may connect to a line as determined by the total RENS contact your local telephone company The registration jack Universal Service Order Code USOC used by this equipment is RJ 11C An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular Jack that 1s Part 68 compliant This equipment cannot be used on public coin phone service provided by the telephone company Connection to party line service is
71. ding the operating system and software added to the Dell branded hardware products through our factory integration system or the reloading of the software e Non Dell branded and Solution Provider Direct products and accessories e Problems that result from External causes such as accident abuse misuse or problems with electrical power Servicing not authorized by Dell Usage that is not in accordance with product instructions Failure to follow the product instructions or failure to perform preventive maintenance Problems caused by using accessories parts or components not supplied by Dell e Products with missing or altered Service Tags or serial numbers e Products for which Dell has not received payment THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM PROVINCE TO PROVINCE DELL S RESPONSIBILITY FOR MALFUNCTIONS AND DEFECTS IN PRODUCT IS LIMITED TO REPAIR AND REPLACEMENT AS SET FORTH IN THIS WARRANTY STATEMENT FOR THE TERM OF THE WARRANTY PERIOD REFLECTED ON YOUR PACKING SLIP OR INVOICE EXCEPT FOR THE EXPRESS WARRANTIES CONTAINED IN THIS WARRANTY STATEMENT DELL DISCLAIMS ALL OTHER WARRANTIES AND CONDITIONS EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE STATUTORY OR OTHERWISE SOME PROVINCES DO NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES OR CONDITIONS OR LIMITATIONS ON HOW L
72. een appears insert the Drivers and Utilities CD and click Next K NOTE For each wizard that appears select Search for a suitable driver for my device Recommended click Next select CD ROM Drives and then click Next through the wizard screens 3 The scanner driver is automatically loaded first from D 1600n Scan WINXP2K p3scan inf where D is your CD drive 4 Click Next 5 Click Finish and a second hardware wizard appears The printer driver is automatically loaded from DA delrl inf where D is your CD drive 6 Click Next and then click Finish Windows 98SE l Make sure that the multi function printer is connected to your computer and powered on 2 When the hardware wizard screen appears insert the Drivers and Utilities CD and click Next 3 Select Search for the best driver for your device Recommended and click Next 4 Select Specify a Location and then click Browse 5 Select D USB where D is your CD drive 6 Click OK and then click Next three times The driver installs 7 Click Finish and a second wizard appears 8 Itthe CD menu screen appears above the wizard click Add New Hardware Wizard from the Windows taskbar 9 Click Next Search for the best driver for your device Recommended is selected 10 Click Next D USB is selected Understanding the Software 11 12 13 14 15 16 Click Next two times The driver installs Click Finish and a third hardware wizard appears Click Nex
73. efore using the Distinctive Ring Pattern Detection DRPD option distinctive ring service must be installed on your telephone line at your location to dial your fax number from outside 4 Press Select to save the selection 5 To return to Standby mode press Return Your machines provides an additional option Secure Receive to receive and print received faxes Refer to Advanced Fax in the fax menu options see page 5 1 Using Your Multi Function Printer Fax Menu Options 3 Fax Setup 4 Fax Feature 5 Advanced fax 6 Reports 8 Sound Volume Receive Mode Delay Fax Send Forward Phone Book Speaker Ring to Answer Priority Fax RCV Forward Sent Report Ringer Contrast Add Page Toll Save RCV Report Key Sound Redial Term Cancel Job Junk Fax Setup System Data Alarm Sound Redials Ignore Toner Secure Receive Scheduled Jobs MSG Confirm Prefix Dial MSG Confirm Auto Report Stamp RCV Name Junk Fax List Auto Reduction Cover Page Discard Size ECM Mode Receive Code DRPD Mode l Press Menu to display the menu features 2 Press the scroll button 4 or gt to move the desired setting 3 Press Select to select the displayed setting Fax Setup Receive Mode Select the default fax receiving mode Fax mode The fax machine answers an incoming call and automatically enters receive mode The ring count required to enter receive mode is set in the System Data If the fax machine memory is full the receive mode is au
74. ell s website e Ifvouarean Individual Home Consumer go to www dell com us en dhs topics sbtopic 015 ccare htm e If you are a Home Office Small Medium Large or Global Commercial Customer go to www dell com us en biz topics sbtopic ccare nav 015 ccare htm e If you are a Government Education or Healthcare Customer or an Individual Home Consumer who purchased through an Employee Purchase Program go to www dell com us en pub topics sbtopic 015 ccare htm If you do not have Internet access call your customer care representative or call 1 800 624 9897 Total Satisfaction Return Policy U S Only We value our relationship with you and want to make sure that you re satisfied with your purchases That s why we offer a Total Satisfaction return policy for most products that you the end user customer purchase directly from Dell Under this policy you may return to Dell products that you purchased directly from Dell for a credit or a refund of the purchase price paid less shipping and handling and applicable return fees as follows New Hardware Products and Accessories Unless you have a separate agreement with Dell all hardware accessories peripherals parts and unopened software still in its sealed package excluding the products listed below may be returned within twenty one 21 days from the date on the packing slip or invoice New PowerEdge PowerConnect and PowerVault products may be returned within thirty 30 days
75. ensitive to static electricity Before installing or removing an internal printer memory discharge static electricity from your body by touching something metal on any device plugged into a grounded power source f you walk around before finishing installation discharge any static electricity once again Installing Printer Memory Additional printer memory is provided on a Dual In line Memory Module DIMM K NOTE Your multifunction printer supports only Dell DIMMs Order Dell DIMMs online at www dell com l Power the multi function printer off and unplug all cables from the multi function printer 2 oremove the control board cover pull out gently as shown Installing Options 3 Open the lever on each side ot the DIMM slots completely 4 Remove the memory DIMM from the antistatic package Locate the alignment notches on the bottom edge of the DIMM Notches points KA NOTE Avoid touching the connection points along the edge of the memorv 5 Hold the memory DIMM Align the notches on the DIMM with the notches at the top of the DIMM slot Installing Options 77 www dell com supplies support dell com 6 Insert the ends of the memory DIMM into the slot on the levers 7 Pushthe memory DIMM firmly in to make sure you fully insert it into the slot k
76. ered for the remaining period of the limited warranty for the product you bought Dell owns all parts removed from repaired products May I transfer the limited warranty Limited warranties on systems may be transferred if the current owner transfers ownership of the system and records the transfer with us The limited warranty on Dell branded memory may not be transferred You may record your transfer by going to Dell s website e For Canada purchased computers in country transfers and to transfer from one customer to another go to www dell ca ca en gen topics segtopic ccare nav 013 ccare htm e Forout ot countiv transfers outside of the original country of purchase go to www dell com us en biz topics sbtopic ccare nav 016 ccare htm If you do not have Internet access call Dell at 1 800 847 4096 Home Consumer customers or 1 800 326 9463 Corporate Commercial or Government customers Total Satisfaction Return Policy Canada Only If you are an end user customer who bought new products directly from Dell you may return them to Dell up to 30 days after you receive them for a refund or credit of the product purchase price If you are an end user customer who bought reconditioned or refurbished products from Dell you may return them to Dell within 14 days after the date on the packing slip or invoice for a refund or credit of the product purchase price In either case the refund or credit will not include any shipping and handling cha
77. erms for Dell Branded Hardware Products Ganatia O MMA uat ef otal te pti n ca t ef B ah eet aoe eee 108 Total Satisfaction Return Policy Canada Only 110 Dell Software and Peripherals Canada Only 111 l Year End User Manufacturer Guarantee Latin America and the Caribbean Only LL 112 Dell Inc Ink and Toner Cartridges Limited Warranties 114 Ink and Toner Cartridges Limited Warranty 10 5 and GCariada DOhly s a dese Rd es d ERES 114 Ink and Toner Cartridges Limited Warranty Latin ATTIC OTI OS eae ils Ee S RU Cor eoe 115 Regulatory Notices leeren 116 OGIO ECE SOUS DTI as codd eu o rct et eX CR e oie oe 116 NOM Information Mexico Only llle 119 Contents ix X Dell Software License Agreement Limited Warranty U S Government Restricted Rights 00 General Contents A CAUTION SAFETY INFORMATION Use the following safety guidelines to help ensure your own personal safety and to help protect your system and working environment from potential damage Your product uses a laser N CAUTION Use of controls or adjustments or performance of procedures other than those specified herein mav result in hazardous radiation exposure e Your product uses a printing process that heats the print media and heat can cause certain media to release emissions You must understand the section in your operatin
78. g instructions that discusses the guidelines for selecting appropriate print media to avoid the possibility of harmful emissions N CAUTION If your product is not marked with this symbol O it must he connected to an electrical outlet that is properly grounded The power cord must be connected to an electrical outlet that is near the product and easily accessible e Refer service or repairs other than those described in the operating instructions to a professional service person e This product is designed to meet safety standards with the use of specific Dell authorized components The safety features of some parts may not always be obvious Dell disclaims liability associated with use of non Dell authorized components N CAUTION Do not use this product during a lightning storm wo3 jj p zaoddns s9ljddNs WOD JJAPIMMM SECTIONI Preparing Your Multi Function Printer Unlocking the Scanner Using the Operator Panel Changing the Display Language Set Up Faxing Set Up Networking www dell com supplies support dell com 4 Unlocking the Scanner 1 Remove the label completely from the scanner module by gently pulling it The scan unlock switch automatically moves FORWARD to the unlock position K NOTE When you are moving the multi function printer or do not intend to use it for a long period of time move the switch BACKWARD to the lock position as shown To scan or copy a document the
79. ices for the Deaf Hard of Hearing or Speech Impaired General Support General Support Area Codes Local Numbers and Toll Free Numbers toll free 1 800 433 9014 toll free 1 800 247 9362 toll free 1 800 624 9896 toll free 1 800 624 9897 toll free 1 877 Dellnet 1 877 335 5638 toll free 1 800 695 8133 toll free 1 877 577 3355 toll free 1 800 283 2210 toll free 1 877 459 7298 toll free 1 800 695 8133 toll free 1 877 459 7298 toll free 1 800 456 3355 toll free 1 800 234 1490 toll free 1 800 289 3355 or toll free 1 800 879 3355 toll free 1 888 798 7561 toll free 1 800 671 3355 toll free 1 800 357 3355 toll free 1 800 247 4618 toll free 1 800 727 8320 toll free 1 877 DELLTTY 1 877 335 5889 toll free 800 335 0031 1 800 805 5924 Country City International Access Code Country Code City Code Argentina Buenos Aires International Access Code 00 Country Code 54 City Code 11 Aruba Australia Sydney International Access Code 0011 Country Code 61 City Code 2 Austria Vienna International Access Code 900 Country Code 43 City Code 1 Bahamas Barbados Department Name or Service Area Website and E Mail Address Website www dell com ar Tech Support and Customer Care Sales Tech Support Fax Customer Care Fax General Support E mail Australia au tech support 2dell com E mail New Zealand nz tech support dell com Home and Small Business Governmen
80. ile Dell Computer de Colombia Corporation Carrera 7 115 33 Oficina 603 Bogota Colombia Appendix Dell Computer de Mexico SA de CV Paseo de la Reforma 2620 11 Piso Col Lomas Altas 11950 M xico D E Appendix 113 www dell com supplies support dell com 114 Dell Inc Ink and Toner Cartridges Limited Warranties The following sections describe the limited warranty for ink and toner cartridges for the U S Canada and Latin America Refer to the appropriate limited warranty accordingly Ink and Toner Cartridges Limited Warranty U S and Canada Only Dell Inc warrants to the original purchaser of genuine Dell branded toner cartridges that they will be free from defects in material and workmanship for the lite of the cartridge and that for genuine Dell branded ink cartridges they will be free from defects in material and workmanship for two years beginning on the date of invoice If this product proves defective in either material or workmanship it will be replaced without charge during the limited warranty period if returned to Dell You must first call our toll free number to get your return authorization In the U S call 1 800 822 8965 in Canada call 1 800 387 5757 If we are not able to replace the product because it has been discontinued or is not available we will either replace it with a comparable product or reimburse you for the cartridge purchase cost at Dell s sole option This limited warranty does not apply
81. is turned off any stored faxes are printed Prefix Dial Set a prefix dial number up to five digits to dial before any auto dial number Stamp RCV Name Set to print the page number and the date time on a received page Cover Page Set to attach the cover page with your fax Create a cover page using the Printer Settings Utility Using Your Multi Function Printer 51 www dell com supplies support dell com 52 ECM Mode Ensures that faxes are sent error free even in poor phone line conditions K NOTICE 1 For memory transmission the Super Fine resolution is unavailable The resolution setting is automatically changed to Fine 2 Sending a color fax is enabled only if the fax is sent manually and if the remote machine supports color fax reception 3 The fax machine automatically stores faxes in the memory if faxes are received while copying printing or running out of consumables paper and toner Faxes are printed once the machine is available Using an Answering Machine Telephone Answering Device Dell Laser MFP 1600n Figure You can connect a telephone answering device TAD directly to the back of your multi function printer as shown in Figure 1 Set your multi function printer to Ans Fax mode and set the Ring to Answer to a digit greater than the rings to answer setting for the TAD e When the TAD picks up the call the multi function printer monitors and takes the line if fax tones are
82. lities CD included with your multi function printer If you purchased a Dell computer and your multi function printer at the same time the drivers and utilities are automatically installed You don t need to install them The Drivers and Utilities CD contains the following Dell Printer Drivers allows your computer to communicate with your multi function printer To use your multi function printer as a printer in Windows you must install the printer driver s For information about installing the printer drivers in Windows see page 17 Printer Settings Utilitv allows you to set up fax phonebook and the machine s other options from your PC desktop It also allows you to update the firmware of your machine You can also configure the scan destination application which is automatically launched when you press the Select Software button on the operator panel Dell Toner Management System displays the status of the printer and the name of the job when you send a job to print The Dell Toner Management System window also displays the level of toner remaining and allows you to order replacement toner cartridges PaperPort allows you to scan documents create PDFs and turn your scanned images into editable Microsoft Word Excel or text files PaperPort provides improved scanning features and supports annotations on all image types PaperPort s enhanced search feature allows you to find items by specific item properties Dell Sca
83. n below Express Service Code K NOTE Dell s Express Service Code system may not be available in all countries 2 Inthe U S Business customers should call 1 877 459 7298 and Consumer Home and Home Office customers should call 1 800 624 9896 If you are calling from a different country or are in a different Service area see Contacting Dell on page 85 for your local telephone number 3 Follow the menu prompts in the automated telephone system to speak with a technical support representative 84 Contacting Dell Automated Order Status Service To check on the status of any Dell products that you have ordered you can go to support dell com or you can call the automated order status service A recording prompts you for the information needed to locate and report on your order See Contacting Dell for the telephone number to call for your region Dell Dimension OptiPlex Dell Precision Latitude Inspiron DellNet PowerApp PowerVault Axim Dell ScanCenter Dell Toner Management System Contacting Dell To contact Dell electronically you can access the following websites e www dell com e support dell com technical support e premiersupport dell com technical support for educational government healthcare and medium large business customers including Premier Platinum and Gold customers For specific web addresses for your country find the appropri
84. nCenter M This is the front end that enables you to quickly scan documents into a variety of applications such as e mail photo editors and text editors Scan Driver TWAIN or Windows Image Acquisition WIA drivers are available for scanning documents on your multi function printer User s Guide HTML documentation provides detailed information about using your multi function printer Understanding the Software Installing Dell Software For Local Printing A local printer is a printer attached to vour computer using a USB cable f vour multi function printer 1s attached to a network instead of your computer skip this step and go to Installing Dell Software For Network Printing on page 20 K NOTE If you attach a USB printer cable while your multi function printer and computer are powered on the Windows hardware wizard launches immediately Cancel the screen and use the Drivers and Utilities CD to install the Dell software 1 Make sure that the multi function printer is connected to your computer and powered on Close all unnecessary programs K NOTE If the multi function printer is not connected to your computer when you install the CD ROM the No Printer Found screen appears Follow the instructions to install the software Insert the Drivers and Utilities CD If necessary select a language by pressing the Language button on the main screen Select Personal Installation U A W N Select Typical Installati
85. nd a fax automatically enter the fax number or use speed or group dial numbers Press Send Fax and the multi function printer scans and stores the document into its memory When the entire document is stored the multi function printer dials the receiving fax machine and sends the fax If the receiving fax machine is busy or unable to receive the fax the multi function printer redials at a later time For more information about speed or group dial numbers see page 9 10 KA NOTE Oniv one document at a time is sent from the fax queue K NOTE If you are faxing multiple pages automatically from the scanner glass Another Page appears on the display after the document is stored into memory Remove the first page place the next page on the glass and select 1 Yes Select 2 No when all pages are faxed To send a fax manually press lt On Hook Dial and enter the fax number when you hear a dial tone Press Send Fax when you hear a high pitched fax tone from the receiving fax machine K NOTE Use the ADF when manually sending multiple page faxes Multiple page faxes cannot be sent manually from the scanner glass Your machines provides additional optional ways to send faxes such as Broadcasting Delay Fax Priority Fax and Toll save You can always cancel the scheduled fax Refer to Fax Feature and Advanced fax in the fax menu options see page 50 51 Using Your Multi Function Printer 47 ww
86. ner glass only Prints multiple image copies from the i original document on a single page The number of images is automatically determined by Y the original image and paper size d K NOTE You cannot adjust the copy size using the Reduce Enlarge button Using Your Multi Function Printer 41 www dell com supplies support dell com Coa Se ug H i lj gt TIL M N A2 up copying n5 C2 E ILU LT B A4 up copying ob CL D Ex Up 42 Collation Copying available via ADF scanning only Sorts the copy job For example if you make 2 copies of 3 page documents one complete 3 page document will print followed by the second complete document Two Side Copying available via scanner glass only Prints a two sided original document on one sheet of paper Use this feature to print one side on the upper half of the paper and the reverse side on the lower half without reducing the original This 1s helpful for copying a small sized document as some portions may not be printed if the original is larger than the printable area K NOTE You cannot adjust the copy size for Two Side copying K NOTE The copy job is cancelled if no buttons are pressed for 30 seconds 2 up or 4 up Copying available via ADF scanning only Prints two
87. nty To determine which warranty came with your hardware product s see your packing slip or invoice The following sections describe the limited warranties and return policy for the U S the limited warranties and return policy for Canada and the manufacturer guarantee for Latin America and the Caribbean Limited Warranty for Dell Branded Hardware Products U S Only What is covered hy this limited warranty This limited warranty covers defects in materials and workmanship in your our end user customer s Dell branded hardware products including Dell branded peripheral products What is not covered hy this limited warranty This limited warranty does not cover e Software including the operating system and software added to the Dell branded hardware products through our factory integration system third party software or the reloading of software e Non Dell branded and Solution Provider Direct products and accessories e Problems that result from External causes such as accident abuse misuse or problems with electrical power Servicing not authorized by Dell Usage that is not in accordance with product instructions Failure to follow the product instructions or failure to perform preventive maintenance Problems caused by using accessories parts or components not supplied by Dell e Products with missing or altered Service Tags or serial numbers e Products for which Dell has not received payment THIS WARRA
88. o communications service Radio communications services include but are not limited to AM FM commercial broadcast television cellular services radar air traffic control pager and Personal Communication Services PCS These licensed services along with unintentional radiators such as digital devices including computers contribute to the electromagnetic environment Electromagnetic Compatibility EMC is the ability of items of electronic equipment to function properly together in the electronic environment While this computer has been designed and determined to be compliant with regulatory agency limits for EMI there is no guarantee that interference will not occur in a particular installation If this equipment does cause interference with radio communications services which can be determined by turning the equipment off and on you are encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Relocatethe computer with respect to the receiver e Move the computer away from the receiver e Plug the computer into a different outlet so that the computer and the receiver are on different branch circuits If necessary consult a Dell Technical Support representative or an experienced radio television technician for additional suggestions Dell computers are designed tested and classified for their intended electromagnetic environment These electromagnetic environment cl
89. ol Ld P i 8 Replace the control board cover as shown 9 Reconnect the power cord and printer cable and power the multi function printer on 78 Installing Options Removing the Memorv 1 Follow steps l and 2 on page 76 to access the control board 2 Push the levers at both ends of the DIMM slot away from the DIMM 3 Place the DIMM in its original packaging or wrap it with paper and store it in a box 4 Follow from step 8 on page 78 Installing an Optional Tray 2 You can increase the paper handling capacity of your multi function printer by installing an optional Tray 2 This tray holds 250 sheets of paper 1 Power the multi function printer off and unplug all cables from the multi function printer 2 Remove the packing tape and the tape fastening the interface cable from the bottom of the optional Tray 2 Installing Options 79 www dell com supplies support dell com 80 3 Find the location of the connector and the optional tray positioners 4 Place the multi function printer over the tray aligning the feet on the multi function printer with the positioners in the optional Tray2 Installing Options 5 Connect the cable into the connector on the back of the multi function printer 6 Load paper in the optional Tray 2 For information about loading paper in this tray see page 27 7 Reconnect the power cord and cables and
90. ollow the steps outlined in Clearing Jams in the Paper Trav on page 68 74 Follow the procedures on page 27 to load paper correctly Ensure that the adjustable guides are correctly positioned Do not overload the paper tray Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray Do not remove the paper from the tray while your multi function printer is printing Flex fan and straighten the paper before loading Do not use creased damp or curled paper Do not mix paper types in the paper tray Use only recommended print materials Please refer to the User s Guide Ensure that the recommended print side of print materials is facing down in the paper tray and facing up in the manual feeder More Troubleshooting For more information about error messages or printing problems see your User s Guide 74 Troubleshooting SECTION 7 Installing Options Precautions When Installing Printer Options Installing Printer Memory Installing an Optional Tray 2 www dell com supplies support dell com 76 Precautions When Installing Printer Options DISCONNECTING THE POWER CORD Never remove the control board while the multi function printer is plugged in To avoid the possibility of an electrical shock always disconnect the power cord when installing or removing ANY internal or external printer option DISCHARGE OF STATIC ELECTRICITY The control board and internal printer memory are s
91. on to install the User s Guide the printer drivers scanner driver and PaperPort as the default settings To install selected software including the printer Postscript driver select Custom Installation You can also change the destination folder 6 When the installation has been completed you may print a test page Click Finish to complete the installation and close the wizard You are now ready to print If you did not cancel the hardware wizards refer to the following instruction for installing the printer driver for your operating system Windows XP 1 Make sure that the multi function printer is connected to your computer and powered on 2 When the hardware wizard screen appears insert the Drivers and Utilities CD and click Next KA NOTE For each wizard that appears select Recommended click Next select CD ROM Drives and then click Next through the wizard screens 3 The scanner driver is automatically loaded first from D 1600n Scan WINXP2K p3scan inf where D is your CD drive 4 Click Next Understanding the Software 17 www dell com supplies support dell com 18 5 Click Finish and a second hardware wizard appears The printer driver is automatically loaded from D 1600n Printer GDI WinXP delr1 inf where D is your CD drive 6 Click Next and then click Finish Windows 2000 1 Make sure that the multi function printer is connected to your computer and powered on 2 When the hardware wizard scr
92. ons Auto Reduction Automatically reduce the received fax page to fit the paper loaded in the fax machine Discard Size Discard any excess at the bottom of the page when receiving a document longer than the paper A received page outside the set margin is printed full size on two sheets Receive Code Initiate fax reception with a phone plugged into the back of the machine by entering a receive code 9 when fax tones are heard The receive code is preset at the factory The digit 9 can be changed 0 9 DRPD Mode See the description under Receive Mode Fax Feature Broadcasting Use the Broadcasting button to send a document to multiple locations A second broadcast operation is not permitted until the first one is completed Delay Fax Set the fax machine to send a fax at a later pre defined time The display reminds you that you are in Standby mode and that a delayed fax is set Priority Fax Send a high priority document ahead of reserved operations Add Page Add documents to the previously reserved delayed transmission in the fax machine s memory Cancel Job Delete cancel a scheduled fax job Ignore Toner Set to print the incomming fax stored in memory when toner cartridge is nearly empty Using Your Multi Function Printer Printing Reports The tollowing reports are available Phonebook List A speed dial list of the numbers stored in the memory Sent Fax Report A list of recently sent faxes
93. or llle RR 61 Cleaning tne Like lO lua tara dra ak ctp ER ERE oia Aie eund 62 Cleaning the scahlfiel uude bib ba eR bd Rer RE RR o be 63 Cleaning The DTO use uo a ane RD Pa eee dna eee a bes 64 6 Troubleshooting Clearing Jams inthe ADF 0 00 ee ee 66 Clearing Jams in the Paper Tray leere 68 Paper Feed Jam Tray T s does oad fo eee Ui hae ARE VR 68 Paper Ex Ub Jat murio dda de CE e jab e ad ARE Re SONO Aena 70 b Use A fee JA doeet pat So es c nte DA o ee S doin 71 Manual Feeder Jam vcs i de qub terat bet ot e e RR DR ol s 73 Paper Feed Jam Optional Tray 2 0000 73 Tips for Avoiding Paper Jams s s eku iii Ga Nr ee CE RC 74 More Troubleshooting eee ee es 74 Contents 7 Installing Options Precautions When Installing Printer Options 76 Installing Printer Memory erre 76 Removing the Memory ab ii i acs aad IS eR dote do e cd eger 79 Installing an Optional Tray 2 eer 19 8 Contacting Dell Technical Assistance leen RR RR RR RR 84 Automated Order Status Service 85 Contacting Dell uiu luu Era hee ba cR RR CR cR SOR EC 85 9 Appendix Limited Warranties and Return Policy 104 Limited Warranty for Dell Branded Hardware Products CS OI wane ants uita ai o oor ce odere ath es arde Al e da 104 Total Satisfaction Return Policy U S Only 107 Limited Warranty T
94. ou chose the display shows the number to allow you to change it To start over with another group dial number press lt Return gt Repeat step 6 to enter other speed dial numbers into the group Press lt Return gt when you have entered all of the desired numbers The display prompts you to enter a group name ID To assign a name to the group enter the name Multi Function Printer OR It you do not want to assign a name skip this step 10 Press Select when the name appears correctly or without entering a name 1l fvou want to assign another group repeat from step 4 OR To return to Standby mode press Cancel Set Up Networking A print server is any designated computer that centrally manages all client print jobs If you are sharing your multi function printer in a small workgroup environment and want to control all print jobs on the network follow these instructions to attach the multi function printer to a print server K NOTE For additional network set up configurations see your User s Guide Attach Cables 1 Make sure the multi function printer is powered off and unplugged 2 Connect one end of a standard category 5 Unshielded Twisted Pair UTP network cable into a LAN drop or hub and the other end into the Ethernet network port on the back of the multi function printer The multi function printer automatically adjusts for the network speed V a N
95. printer reliabilitv are not guaranteed if vou do not use Dell supplies To replace the toner cartridge 1 Open the front cover Maintenance 59 www dell com supplies support dell com 2 Lightly pull the toner cartridge straight out 3 Unpack the new toner cartridge and hold the toner cartridge by the handle and gently roll it from side to side to distribute the toner evenly inside the cartridge Save the box and the cover for shipping K NOTE f toner comes into contact with your clothing wipe the toner off with a dry cloth and wash your clothing in cold water Hot water sets toner into fabric 60 Maintenance 4 Align the toner cartridge with the labeled arrows then slide it into the multifunction printer until it locks firmly into place 5 Close the front cover Cleaning Your Multi Function Printer To maintain the print quality follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur K NOTE Do not touch the transfer roller located under the toner cartridge when cleaning inside the multi function printer Oil from your fingers may cause print quality problems N CAUTION Cleaning solvents that contain alcohol or other strong substances mav discolor or crack the multi function printer cabinet Cleaning the Exterior Clean the multi function printer cabinet with a soft damp lint tree cloth Do not let water d
96. quire a resolution above those recommend in the above table you should reduce the size of the image by previewing or pre scan and cropping before scanning the image K NOTE You can use PaperPort s built in OCR software to copy text from scanned documents so that you can use and edit the text in any text editing word processing or spreadsheet program The OCR process requires textual images scanned at 150 to 600 dpi and 300 dpi or 600 dpi is recommended for graphics If you prefer to use another application such as Adobe PhotoShop you must assign the application to the multi function printer by selecting it from the list of available applications via the Select Software button each time you start scanning If you do not assign an application to the Select Software button PaperPort is automatically selected when you start scanning Refer to the Printer Settings Utility topic in your User s Guide tor more information Using Your Multi Function Printer Dell ScanCenter is a PaperPort application that enables vou to scan items and send them directly to PaperPort or other programs on your computer without first running PaperPort Dell ScanCenter runs as a separate application from the Windows Start Menu and displays the Dell ScanCenter bar For more information about using Dell ScanCenter refer to PaperPort s Help menu Paper Fort Outlook Notepad Desktop 200 Espress elcome ta Dell 5canCenter Load vour document into the
97. r Advocacv 3416 0910 Large Corporate Accounts 3416 0907 Global Customer Programs 3416 0908 Medium Business Division 3416 0912 Home and Small Business Division 2969 5105 Technical Support 1600 33 8045 Sales 1600 53 5044 Website support euro dell com E mail dell direct support 2dell com Technical Support 1850 543 543 U K Technical Support dial within U K only 0870 908 0800 Home User Customer Care 01 204 4014 Small Business Customer Care 01 204 4014 U K Customer Care dial within U K only 0870 906 0010 Corporate Customer Care 1850 200 982 Corporate Customer Care dial within U K only 0870 907 4499 Ireland Sales 01 204 4444 U K Sales dial within U K only 0870 907 4000 Fax SalesFax 01 204 0103 Switchboard 01 204 4444 Contacting Dell 93 www dell com supplies support dell com Country City International Access Code Country Code City Code Italy Milan International Access Code 00 Country Code 39 City Code 02 Jamaica 94 Contacting Dell Department Name or Service Area Website and E Mail Address Website support euro dell com E mail support euro dell com it it emaildell Home and Small Business Technical Support Customer Care Fax Switchboard Corporate Technical Support Customer Care Fax Switchboard General Support dial from within Jamaica only Area Codes Local Numbers and Toll Free Numbers 02 577 826 90 02 696 821 14 02 696 821 13 02 696 824 12 02 577 826 90 0
98. ray 27 loading document ADE 37 scanner glass 56 maintenance 55 memory installing 76 0 operator panel 5 operator panel cover changing 7 Index 123 option installing T memory 76 tel line connecting 5 optional tray 79 toner cartridge ordering supplies 36 replacing 59 toner ordering ii P transparencies loading 27 paper troubleshooting 65 card stock 34 custom size 34 labels 34 U plain 34 uninstalling software 22 transparencies 34 paper jams clearing 68 paper size setting 35 paper type setting 41 paper loading 27 parts of your printer ili printer ID setting 7 R replacing toner cartridge 59 S safety information l scanner cleaning 63 scanning 44 operator panel 45 WIA driver 46 setup 5 supplies ordering 58 support contacting Dell 85 124 Index
99. received and then starts receiving the fax e Ifthe answering device is off the printer automatically goes into Fax mode after a predefined number of rings e If you answer the call and hear fax tones the multi function printer will answer the fax call if you e press On Hook Dial and then Send Fax button and hang up the receiver OI e press the remote receive code 9 and hang up the receiver Using Your Multi Function Printer Using a Computer Modem Telephone Answering Device Line Phone 2 Er N e SEL CE aso Figure 2 If you want to use your computer modem for faxing or for a dial up internet connection connect the computer modem directly to the back of your multi function printer with the TAD as shown here in Figure 2 Set your multi function printer to Ans Fax mode and set the Ring to Answer to a digit greater than the rings to answer setting for the TAD Turn off the computer modem s fax receive feature Do not use the computer modem if your multi function printer is sending or receiving a fax Follow the instructions provided with your computer modem and fax application to fax via the computer modem Refer to the DELL Laser MFP 1600n User s Guide if you want to capture images using your printer and Dell ScanDirect and send images using your fax application with the computer modem Using Your Multi Function Printer 53 www dell com supplies support dell com
100. replacement part for your use in returning the replaced part to us K NOTE Before you replace parts make sure to back up the data on the hard drive s and any other storage device s in the product s We are not responsible for lost or corrupted data What if I purchased a service contract If your service contract is with Dell service will be provided to you under the terms of the service agreement Please refer to that contract for details on how to obtain service If you purchased through us a service contract with one of our third party service providers please refer to that contract for details on how to obtain service How will you fix my product We use new and refurbished parts made by various manufacturers in performing warranty repairs and in building replacement parts and systems Refurbished parts and systems are parts or systems that have been returned to Dell some of which were never used by a customer All parts and systems are inspected and tested for quality Replacement parts and systems are covered for the remaining period of the limited warranty for the product you bought Dell owns all parts removed from repaired products Appendix May I transfer the limited warranty Limited warranties on svstems mav be transterred if the current owner transfers ownership of the svstem and records the transfer with us The limited warranty on Dell branded memory may not be transferred You may record your transfer by going to D
101. rges shown on your packing slip or invoice and will be subject to a fifteen percent 15 restocking fee unless otherwise prohibited by law If you are an organization that bought the products under a written agreement with Dell the agreement may contain different terms for the return of products than specified by this policy Appendix To return products vou must call Dell Customer Service at l 800 847 4096 to receive a Credit Return Authorization Number To expedite the process of your refund or credit Dell expects you to return the products to Dell in their original packaging within 5 days of the date that Dell issues the Credit Return Authorization Number You must also prepay shipping charges and insure the shipment or accept the risk of loss or damage during shipment You may return software for a refund or credit only if the sealed package containing the floppy disk s or CD s is unopened Returned products must be in as new condition and all of the manuals floppy disk s CD s power cables and other items included with a product must be returned with it For customers who want to return for refund or credit only either application or operating system software that has been installed by Dell the whole system must be returned along with any media and documentation that may have been included in the original shipment The Total Satisfaction Return Policy does not apply to Dell EMC storage products It also does not apply to products
102. rip onto the multi function printer or inside the multi function printer Maintenance 61 www dell com supplies support dell com 62 Cleaning the Interior Paper toner and dust particles can accumulate inside the multi function printer and cause print quality problems such as smearing or toner specks Clean inside the multi function printer to prevent these problems l Power the multi function printer off and unplug the power cord Specify the length of time it takes for the printer to cool down 2 Open the front cover and lightly pull the toner cartridge straight out Set it on a clean flat surface N CAUTION Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area N CAUTION To prevent damage do not expose the toner cartridge to light for more than a few minutes 3 With a dry and lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity N CAUTION Do not touch the transfer roller inside the multi function printer Oil from your fingers may cause print quality problems Maintenance 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black
103. rtment Name or Service Area Website and E Mail Address Website support euro dell com E mail tech support central europe Wdell com Technical Support Home Small Business Customer Care Global Segment Customer Care Preferred Accounts Customer Care Large Accounts Customer Care Public Accounts Customer Care Switchboard Website support euro dell com E mail support euro dell com gr en emaildell Technical Support Gold Technical Support Switchboard Sales Fax General Support General Support General Support Area Codes Local Numbers and Toll Free Numbers 06103 766 7200 0180 5 224400 06103 766 9570 06103 766 9420 06103 766 9560 06103 766 9555 06103 766 7000 080044149518 08844140083 2108129800 2108129800 2108129812 toll free 1 866 540 3355 1 800 999 0136 toll free 1 877 270 4609 Country City International Access Code Country Code City Code Hong Kong International Access Code 001 Country Code 852 India Ireland Cherrywood International Access Code 16 Country Code 353 City Code 1 Department Name or Service Area Area Codes Website and E Mail Address Local Numbers and Toll Free Numbers Website support ap dell com E mail ap support dell com Technical Support Dimension and Inspiron 2969 3189 Technical Support OptiPlex Latitude and 2969 519 Dell Precision Technical Support PowerApp and PowerVault 2969 3196 Gold Queue EEC Hotline 2969 3187 Custome
104. s please refer to the 7 ML user s guide Using Your Multi Function Printer Copving K NOTE A computer connection is not required for copying Use the operator panel to set the paper type and size contrast number of copies and image quality Making Copies l Place a single document face down on the scanner glass OR Load the document s to be copied face up with top edge in first into the ADF For details about loading original document s see page 36 37 2 Customize the copy settings using the operator panel To Press Adjust the image quality lt Quality gt and select the quality mode from Text Text amp Photo and Photo Select from 1 to 99 copies Number of Copies gt Reduce or enlarge a copy Reduce Enlarge Adjust the contrast Contrast and select the contrast mode from Darker Normal and Lighter 3 Press Layout on the operator panel to use special copy features such as Auto Fit Clone Poster and 2 Sided copying Refer to detail description below 4 Press Start Copy to begin copying The display shows the copy processing Using Copy Features With the Layout Button Access the following copy features using the Layout button on the operator panel Auto Fit Copying available via scanner glass only Automatically reduces or enlarges the original image to fit on the paper loaded in the multi function printer on Clone Copying available via scan
105. ss other entity or individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges Appendix NOM Information Mexico Oniv The following information is provided on the device s described in this document in compliance with the requirements of the official Mexican standards NOM Exporter Dell Inc One Dell Way Round Rock TX 78682 Importer Dell Computer de M xico S A de C V Paseo de la Reforma 2620 11 Piso Col Lomas Altas 11950 M xico D E Ship to Dell Computer de M xico S A de C V al Cuidado de Kuehne amp Nagel de M xico S de R L Avenida Soles No 55 Col Pefion de los Bafios 15520 M xico D E Model number Dell Laser MFP 1600n Supply voltage 110 127 VAC Frequency 50 60 Hz Current Consumption 5 0A Output voltage 24 VDC 5 VDC Output current 2 0 A 1 0A Appendix 119 www dell com supplies support dell com 120 Dell Software License Agreement This is a legal agreement between you the user and Dell Products L P Dell This agreement covers all software that is distributed with the Dell product for which there is no separate license agreement between you and the manufacturer or owner of the software collectively the Software By opening or breaking the seal on the Softw
106. switch must be unlocked Preparing Your Multi Function Printer Using the Operator Panel If you have not already done so follow the steps on the Setup Diagram poster to complete the hardware installation Use the multi function printer operator panel to scan copy and fax Copy Keys Common Keys Fax Keys Scan Keys 000 9 Q G9 9Q MO N Copv Kevs e Press To Lavout Number of Copies Photo Quality T O OO veo JO Use copy layout features such as Auto Fit iO Clone Collation 2 sided 2 4 Up multiple pages e OO on a sheet and Poster copving Darker e e O e Enter the number of copies pi d e Reduce or enlarge a copy o Optimize the copy quality for documents containing photos text or mixed photos and text 5 Adjust the contrastof the output copv for the current copv job Q Start a copy Preparing Your Multi Function Printer 5 www dell com supplies support dell com 6 Common Keys Press 900 Broadcasting GO Resolution EO Redial Pause GO On Hook Dial o Send Fax SYMBOL OD e 6 Scan Kevs Press Select Software Me Start Scan e Q Preparing Your Multi Function Printer To Enter Menu mode and scroll through the available menus Scroll through the options available for the selected menu item Confirm the selection on the display Exit the menu and return to Standby mode Stop an operation at
107. t Search for the best driver for your device Recommended is selected Click Next click Browse select the location D 1600n S canWIN98ME and click OK Click Next two times The driver installs Click Finish Windows Me 1 6 7 Make sure that the multi function printer is connected to your computer and powered on When the hardware wizard screen appears Automatic search for a better driver for your device Recommended is selected Insert the Drivers and Utilities CD and click Next The driver installs Click Finish and a second wizard appears If the CD menu screen appears above the wizard click New Hardware Wizard from the Windows taskbar Click Next Automatic search for a better driver for your device Recommended is selected Click Next The driver installs Click Finish If the CD software installation menu does not appear follow these instructions l 2 3 4 Ul Click Start Run 7 Browse to D where D is your CD drive Select Setup click Open and then chck OK Click Personal Installation Click Typical or Custom Installation If you choose Custom Installation select from the available software options and click Next After installation you may click Print Test Page Chick Finish Understanding the Software 19 www dell com supplies support dell com 20 Assigning an IP Address Before using the printer on the network you must set an IP address subnet mask and gatew
108. t and Business Preferred Accounts Division PAD Customer Care Corporate Sales Transaction Sales Fax Website support euro dell com E mail tech support central europe Wdell com Home Small Business Sales Home Small Business Fax Home Small Business Customer Care Preferred Accounts Corporate Customer Care Home Small Business Technical Support Preferred Accounts Corporate Technical Support Switchboard General Support General Support Area Codes Local Numbers and Toll Free Numbers toll free 0 800 444 0733 0 810 444 3355 11 4515 7139 11 4515 7138 toll free 800 1578 1 300 65 55 33 toll free 1 800 633 559 toll free 1 800 060 889 toll free 1 800 819 339 toll free 1 800 808 385 toll free 1 800 808 312 toll free 1 800 818 341 0820 240 530 00 0820 240 530 49 0820 240 530 14 0820 240 530 16 0820 240 530 14 0660 8779 0820 240 530 00 toll free 1 866 278 6818 1 800 534 3066 Contacting Dell 87 www dell com supplies support dell com Country City International Access Code Country Code City Code Belgium Brussels International Access Code 00 Country Code 32 City Code 2 Bermuda Bolivia Brazil International Access Code 00 Country Code 55 City Code 51 British Virgin Islands Brunei Countiv Code 673 Canada North York Ontario International Access Code 011 88 Contacting Dell Department Name or Service Area Website and E Mail Address Website support e
109. t within 30 days we will charge to your credit card the then current standard price for that part We will pay to ship the part to you if you use an address in Canada Otherwise we will ship the part freight collect We will also include a prepaid shipping container with each replacement part for your use in returning the replaced part to us K NOTE Before you replace parts make sure to back up the data on the hard drive s and any other storage device s in the product s We are not responsible for lost or corrupted data What if I purchased a service contract If your service contract is with Dell service will be provided to you under the terms of the service contract Please refer to that contract for details on how to obtain service Dell s service contracts can be found online at www dell ca or by calling Customer Care at 1 800 847 4096 If you purchased through us a service contract with one of our third party service providers please refer to that contract mailed to you with your packing slip or invoice for details on how to obtain service How will you fix my product We use new and refurbished parts made by various manufacturers in performing warranty repairs and in building replacement parts and systems Refurbished parts and systems are parts or systems that have been returned to Dell some of which were never used by a customer All parts and systems are inspected and tested for quality Replacement parts and systems are cov
110. ted to your network and powered on Close all unnecessary programs For details about connecting on the network see page 11 Insert the Drivers and Utilities CD If necessary select a language by pressing the Language button on the main screen Select Network Installation Ui A W N If you want to install the drivers on this computer for network operation select Local Installation and click Next If you want to install the Dell software on the remote computers or network servers on the same network select Remote Installation The domain administrator s ID and password are required Select the client computer s in the same domain on a network and click Next Understanding the Software K NOTE Both server computer and client computer should be one of the following OS Windows XP Windows 2000 Windows Server 2003 Windows NT4 0 K NOTE The server computer should be able to resolve the client computer name into an IP address 6 The list of printers available on the network appears Select the printer you want to install from the list and then click Next If you do not see your printer in the list click Update to refresh the list or click Add Printer to add your printer to the network To add the printer to the network enter the port name and an existing IP address for the printer If you want to install it on a server select the I am setting up this printer on a server check box 7 A list of the printer drivers an
111. terference with radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case you will be required to correct the interference at your own expense Class B This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the manufacturer s instruction manual may cause interference with radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on you are encouraged to try to correct the interference by one or more of the following measures e Reorientor relocate the receiving antenna e Increase the separation between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio television technician for help Appendix 117 www dell com supplies support dell com 118 FCC Identification Information The following information is provided on the device or
112. tion Web Tool also known as the Printer Embedded Web Server to monitor the status of your network printer without leaving your desk You can view and or change the printer configuration settings monitor toner level and when it is time to order replacement toner cartridges just click the Dell supplies link right from your Web browser K NOTE The Dell Printer Configuration Web Tool is not available when the multi function printer is locally attached to a print server To launch the Dell Printer Configuration Web Tool type the network printer IP address in your Web browser and the printer configuration appears on the screen See your User s Guide for more information You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention To set up email alerts l Launch the Dell Printer Configuration Web Tool 2 Click Email Alert Setup 3 ype your name or the key operator s name in the email list box to be notified 4 Click Submit Preparing Your Multi Function Printer SECTION 2 Understanding the Software Software Overview Installing Dell Software For Local Printing Assigning an IP Address Installing Dell Software For Network Printing Uninstalling Software www dell com supplies support dell com 16 Software Overview After setting up your printer and connecting it your computer you must install the drivers and utilities from the Drivers and Uti
113. tomatically changed to Tel mode Tel mode The fax machine only answers the call it the extension phone is picked up and the remote receive code is pressed or if On Hook Dial pressed and then the Send Fax button is pressed when fax tones are heard Ans Fax mode Share one phone line with Telephone Answering Device TAD The TAD picks up the line but the fax machine automatically monitors and takes the phone line if fax tones are received DRPD mode Use one telephone line to answer different phone numbers using the Distinctive Ring Pattern Detection DRPD This selection is only available if the DRPD Mode is set to recognize the ring patterns to automatically answer as a fax call in the Fax Setup menu Using Your Multi Function Printer 49 www dell com supplies support dell com 50 Ring to Answer lhe number of incoming rings before the fax machine answers see Available Fax Setup Options Contrast Select the default contrast mode This option is not used for Color Fax laughter Use when the original document is too dark e Normal Use when the original is standard typed or printed documents e Darker Use when the original document is too light such as faint pencil markings Redial Term The fax machine automatically redials it the remote fax machine is busy MSG Confirm A report that indicates a successful transmission Auto Report A report that provides the previous 50 communications operati
114. unction printer Connect additional devices such as a telephone or answering machine to the multi function printer Optional If the phone communication 1s serial in your country such as Germany Sweden Denmark Austria Belgium Italy France and Switzerland remove the plug from the Phone connector 47 and insert the supplied terminator Connect the telephone line to your multi function printer Connect the optional Tray 2 to your multi function printer Insert the USB cable Connect the multi function printer to the network port Install the optional memory card Notes Notices and Cautions K NOTE A NOTE indicates important information that helps you make better use of your multi function printer NOTICE A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem N CAUTION A CAUTION indicates a potential for propertv damage personal injurv or death Information in this document is subject to change without notice 2004 Dell Inc All rights reserved Reproduction in any manner whatsoever without the written permission ot Dell Inc is strictly forbidden Trademarks used in this text De DELL logo Dell ScanCenter and Dell Toner Management System are trademarks of Dell Inc Microsoft and Windows are registered trademarks of Microsoft Corporation PaperPort is a registered trademark of ScanSoft Inc Adobe and PhotoShop are registered trademarks of
115. until toner particles are not affixed to the paper SECTION 6 Troubleshooting Clearing Jams in the ADF Clearing Jams in the Paper Tray More Troubleshooting www dell com supplies support dell com 66 Clearing Jams in the ADF When a document jams while it passes through the Automatic Document Feeder ADF Document Jam appears on the display K NOTE To prevent document jams use the scanner glass for thick thin or mixed documents 1 Remove the remaining documents from the ADE If the document is jammed in the paper feed area a Open the ADF cover h c Close the ADF cover Then reload the document into the ADE Troubleshooting If the document is jammed in the paper exit area a Open the document cover and turn the release knob to remove the misted documents from the ADF output tray u b Close the document cover Then load the documents back into the ADE 2 Ifvoucannot see the paper or the paper does not move when you pulled open the document cover 3 Turn the release knob so that you can easily seize the misted document and remove the document from the roller or the feed area by carefully pulling it gently to the right Aa 4 Close the document cover Then load the documents back into the ADE Troubleshooting 67 www dell com supplies support dell com 68 Clearing Jams in the Paper Tray Operator Panel Message Location of Jam Go to
116. uro dell com E mail tech be 2dell com E mail for French Speaking Customers support euro dell com be fr emaildell Technical Support Customer Care Corporate Sales Fax Switchboard General Support General Support Website www dell com br Customer Support Technical Support Tech Support Fax Customer Care Fax Sales General Support Customer Technical Support Penang Malavsia Customer Service Penang Malavsia Transaction Sales Penang Malaysia Online Order Status www dell ca ostatus AutoTech automated technical support TechFax Customer Care Home Sales Small Business Customer Care med large business government Technical Support Home Sales Small Business Technical Support med large bus government Sales Home Sales Small Business Sales med large bus government Spare Parts Sales amp Extended Service Sales Area Codes Local Numbers and Toll Free Numbers 02 481 92 88 02 481 91 19 02 481 91 00 02 481 92 99 02 481 91 00 1 800 342 0671 toll free 800 10 0238 toll free toll free toll free toll free toll free toll free toll free toll free toll free 0800 90 3355 5 481 5470 5 481 5480 0800 90 3390 1 566 278 6820 604 633 4966 604 635 4949 604 633 4955 1 800 247 9362 1 800 950 1329 1 800 847 4096 1 800 326 9463 1 800 847 4096 1 800 387 5757 1 800 387 5752 1 800 387 5755 1 866 440 3355 Country City International Access Code Country Code
117. w dell com supplies support dell com 48 Receiving a Fax K NOTE The Dell Laser Multi Function Printer 1600n cannot receive color faxes l Press lt Menu gt until Fax Setup appears on the top line of the display The first available menu item Receive Mode displays on the bottom line 2 Press Select 3 Use the scroll button 4 or b to select the default receiving mode you want to use You can select the following options e Fax mode automatic receive mode The multi function printer answers an incoming call and automatically goes into receive mode The number of rings before the multi function printer answers can be set in the Ring To Answer option Please refer to the User s Guide If the user memory is full the multi function printer is changed to Tel mode Tel mode manual receive mode Automatic fax reception is turned off You can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code refer to the User s Guide or by pressing On Hook Dial you can hear voice or fax tones from the remote machine and then Send Fax on the operator panel e Ans Fax mode The multi function printer can share one telephone line with an answering machine In this mode the multifunction printer will monitor the fax signal and pick up the line if there are fax tones If the phone communication in your country is serial this mode is not available e DRPD mode B

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