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Complete Contract - Department of Management Services

1. DEPARTMENT OF MANAGEMENT SERVICES We serve those who serve Florida JEB BUSH Governor Tom Lewis Jr Secretary MyFlorida com ny Office of the Secretary 4050 Esplanade Way Tallahassee Florida 32399 0950 Telephone 850 488 2786 Fax 850 922 6149 Internet www MyFlorida com September 22 2006 MEMORANDUM NO 600 760 00 1 10 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment Effective October 1 2006 Pitney Bowes 3 party lease provider is changing Currently all LEASE RELATED orders for Pitney Bowes equipment are directed to Pitney Bowes Credit Corporation PBCC 1897 Capital Circle NE Suite 101 Tallahassee FL 32308 4455 Telephone 800 322 8000 ext 22165 EFFECTIVE OCTOBER 1 2006 all LEASE RELATED orders for Pitney Bowes equipment should be directed to Pitney Bowes Global Financial Service PBGFS 516 Teton Street Lake Mary FL 32746 Telephone 800 322 8000 ext 22165 Ordering Instructions for all equipment purchases maintenance contracts supplies and one year meter rentals remains the same If you have any questions regarding this contract please contact the Contract Administrator Barb Carter at 850 487 6592 Suncom 287 6592 or email Barb Carter dms myflorida com Thank you DEPARTMENT OF MANAGEMENT SERVICES We serve those who serve Florida JEB BUSH Governor Tom
2. increase per year OTHER EQUIPMENT Equipment not under maintenance or being serviced by another vendor may be placed on maintenance once the equipment has been examined and meets the manufacturer s specifications There may be a charge for this service PRIOR CONTRACTS All leases initiated prior to this contract remain enforce until the terms and obligations of that lease expire SPECIAL CIRCUMSTANCES Should unforeseen conditions arise affecting the cost of manufacturing the equipment prices may need to be adjusted accordingly upon approval by State of Florida Purchasing 22 PITNEY BOWES STATE OF FLORIDA MAIL PROCESSING EQUIPMENT CONTRACT NUMBER 600 760 00 1 Rev 25 Jul 05 GENERAL INFORMATION Please go to the price sheet linked on the main Mail Processing Equipment contract web page PRICING FOR THIS VENDOR IS NOT INCLUDED HERE The Pitney Bowes Web Site has been designed specifically for the State of Florida Here are a few of the sections it will contain e Product Catalog A great source for detailed product information e Special Quarterly Programs DMS approved programs will offer additional savings and incentives e Howto Use the Contract Detailed information on use of the contract and common questions and answers e Postal Information and Tips Special Quarterly Programs Pitney Bowes will offer the State of Florida special programs quarterly These incentives will be DMS approved and will offer you
3. 9 months immediately following the initial 90 day warranty period on purchased machines Maintenance prices shall include full coverage maintenance including preventive maintenance all service calls and replacement of all defective or worn parts Maintenance prices following the end of one year from the date of purchase 90 day warranty plus 9 months may not increase more than the average of 5 percent of the base contract price per year for a period of four years Please note the cumulative increase from the base contract price shall not exceed 5 after 1 year 10 after 2 years etc This price protection applies only to equipment purchased from this contract After the maintenance price protection expires maintenance prices may not exceed published GSA prices Lease Prices shall remain firm throughout the lease period selected by the purchaser This shall apply to all lease agreements initiated by the issuance of a purchase order at any time prior to the expiration date of the contract SUBSTITUTION Prior written approval of State Purchasing is required for substitution of postage meters and mailing equipment The State retains sole discretion to accept and approve such requests when deemed to be in the State s best interest TRAINING The supplier will schedule sufficient training sessions to adequately instruct personnel in the use of equipment This is to be performed after installation and prior to actual operation and acceptance T
4. Lewis Jr Secretary MyFlorida com ny Office of the Secretary 4050 Esplanade Way Tallahassee Florida 32399 0950 Telephone 850 488 2786 Fax 850 922 6149 Internet www MyFlorida com January 23 2006 Ste 360 MEMORANDUM NO 600 760 00 1 9 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment The following change has been made to the contract e The subject contract has been renewed for an additional one year period with all vendors Contract is now effective through February 20 2007 Please direct any questions or problems regarding this contract to the Contract Administrator Barb Carter at 850 487 6592 Suncom 287 6592 or email Barb Carter dms myflorida com Thank you FS be DEPARTMENT OF MANAGEMENT SERVICES We serve those who serve Florida JEB BUSH Governor Tom Lewis Jr Secretary MyFlorida com ny TM Office of the Secretary 4050 Esplanade Way Tallahassee Florida 32399 0950 Telephone 850 488 2786 Fax 850 922 6149 Internet www MyFlorida com Suite 315 July 19 2005 MEMORANDUM NO 600 760 00 1 8 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment American Business Systems and Pitney Bowes have update their pricing The Contact Administrator has change from Susan Barr to Barbara Carter Any questions or pr
5. Nancy Koulianos EMAIL nancy modularmailing com Orders for LEASED equipment should be directed to SPURS VENDOR NUMBER F8106125070011 VENDOR Hasler Financial Services A STREET ADDRESS OR P O BOX _PO Box 45850 3400 Bridge Parkway Ste 201 CITY STATE ZIP Redwood City CA 94065 34 TELEPHONE _ 866 857 3310 x 2010 TOLL FREE NO _ 866 857 3310 x 2010 ORDERING FAX NO _ 866 857 3311 REMIT ADDRESS same as above CITY STATE ZIP URL http www modularmailing com florida POINT OF CONTACT Ann Wu Operations Manager EMAIL leaseadmin msi leasing com Orders for METER RENTALS should be directed to SPURS VENDOR NUMBER F060798198001 VENDOR Hasler Inc A STREET ADDRESS OR P O BOX _PO Box 895 19 Forest Parkway CITY STATE ZIP Shelton CT 06484 TELEPHONE _ 813 876 6245 TOLL FREE NO _1 800 881 6245 ext 107 ORDERING FAX NO _ 813 875 6410 REMIT ADDRESS same as above CITY STATE ZIP URL http www modularmailing com florida POINT OF CONTACT Government Administration Department Attn Nancy Koulianos EMAIL nancy modularmailing com Note e Meter rentals will be billed quarterly or annually e Ifa postage meter is not functioning properly Hasler s local dealership will replace the meter free of charge 35 Requests for PRODUCT INFORMATION should be directed to NAME AND TITLE _Nancy Koulianos Government Administrator ADD
6. Rev 23 Jan 2006 SUPERSEDES 600 760 97 1 CONTRACTOR S American Business Systems M Neopost Francotyp Postalia Inc A Modular Mailing Systems Inc Hasler Inc A Pitney Bowes A Rev 7 April 04 A AUTHORITY Upon affirmative action taken by the State of Florida Department of Management Services on February 9 2000 a contract has been executed between the State of Florida and the designated contractors B EFFECT This contract was entered into to provide economies in the purchase of Mail Processing Equipment by all State of Florida agencies and institutions Therefore in compliance with Section 287 042 Florida Statutes all purchases of these commodities shall be made under the terms prices and conditions of this contract and with the suppliers specified C ORDERING INSTRUCTIONS All purchase orders shall be issued in accordance with the attached ordering instructions Purchaser shall order at the prices indicated exclusive of all Federal State and local taxes All contract purchase orders shall show the State Purchasing contract number product number quantity description of item with unit prices extended and purchase order totaled This requirement may be waived when purchase is made by a blanket purchase order STATE PURCHASING 4050 ESPLANADE WAY TALLAHASSEE FLORIDA 32399 0950 TELEPHONE 850 488 8440 FAX 850 414 6122 D CONTRACTOR PERFORMANCE Agencies shall report any vendor failure to
7. Transaction Fee on transactions from this Contract For payments within the State accounting system FLAIR or its successor the Transaction Fee shall when possible be automatically deducted from payments to the Contractor If automatic deduction is not possible whether within or without the State accounting system Accenture shall either 1 establish with the Customer an automated process for billing and collecting the Transaction Fee from payments that are made to the Contractor or 2 rely upon the Contractor to self report and pay the Transaction Fee pursuant to processes that Accenture may establish By submission of these reports and corresponding Contractor deposits Contractor is certifying their correctness All such reports and fee deposits shall be subject to audit by the State Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the purchase of any item s if such item s are returned to the Contractor through no fault act or omission of the Contractor Notwithstanding the foregoing a Transaction Fee is non refundable when an item is rejected or returned or declined due to the Contractor s failure to perform or comply with specifications or requirements of the applicable purchase order or Contract Contractors shall be responsible for reporting sales and paying Transaction Fees resulting from sales made by authorized resellers Failure to comply with these requirements shall constitute grounds
8. additional added value These incentives will be updated quarterly to our Website You may also request a copy of these quarterly incentives by calling Chip Davin at 1 800 322 8000 x22165 or by E Mail at the following address chip davin pb com Supplies Supplies may be ordered by phone fax or by sending the Purchase Order by mail Pitney Bowes is pleased to include FREE Shipping and Handling on all regular delivery orders to the State of Florida Supplies by Phone 1 800 243 7824 If you Fax your purchase order it will not only improve Supplies by Fax 1 800 882 2499 delivery time but no hard copy needs to be mailed Supplies Purchase Order 23 Mailing Address Pitney Bowes 1827 Capital Circle NE Suite B Tallahassee FL 32308 4455 Billing Questions or Assistance Pitney Bowes Contact Debbie Mosher 1 800 835 4204 x5076 Pitney Bowes Credit Corporation PBCC Contact Charlene Harris 1 800 772 8007 beep 452 5072 Postage by Phone 1 800 243 7800 1 800 243 7800 Term Rental Lease Billing Term Rental Lease billing offers the choice of Monthly in Arrears Quarterly in Arrears Yearly in Advance Maintenance Billing and Renewal Quotes 1 The maintenance pricing on this contract is for customers who used the State Contract to acquire their equipment Ze All Term Rental Lease agreements include maintenance 3 For those customers who purchased their equipment from the State Contract billing will be Annual in Ad
9. for declaring the Contractor in default and recovering reprocurement costs from the Contractor in addition to all outstanding fees CONTRACTORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE EXCLUDED FROM BIDDING ON DEPARTMENT CONTRACTS 3 Electronic Invoicing Notwithstanding any provision of the Contract the Contractor shall supply electronic invoices in lieu of paper based invoices for those transactions processed through the System Electronic invoices shall be submitted to the Customer through the Ariba Supplier Network ASN in one of the following mechanisms EDI 810 cXML or web based invoice entry within the ASN 4 Catalog Data Accenture is responsible for converting Contract catalog information into a format supported by the System To accomplish this conversion the Contractor shall provide certain information in electronic format directly to Accenture alternatively the Contractor may follow the punchout solution described in more detail below Within ten 10 days of written notice from Accenture Contractor shall provide all information necessary to facilitate electronic purchases from this contract or shall contact Accenture and begin work on the punchout solution described below Such information may include but is not limited to Contractor name SKU brand manufacturer product name and brief description unit of measure and price Contractor shall provide this information in the format requested by Accenture
10. in accordance with the provisions stated in the Prices section of the contract s Special Conditions All product changes have been verified as meeting or exceeding the original specifications of the contract Any questions or problems in delivery or service that may arise regarding this contract should be directed to Tom Butler at 850 488 7804 Suncom 278 7804 e mail butlert dms state fl us tb FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH GOVERNOR CYNTHIA A HENDERSON SECRETARY MyFlorida com STATE PURCHASING 4050 ESPLANADE WAY SUITE 350 TALLAHASSEE FLORIDA 32399 0950 TELEPHONE 850 488 8440 FAX 850 414 6122 INTERNET WWW MYFLORIDA COM Suite 315 June 27 2001 MEMORANDUM NO 600 760 00 1 2 TO Department Addressed FROM Matthew R Jeppson Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment Effective with this revision each of the manufacturers contractors will maintain new equipment configurations and pricing on their individual websites as required by the special conditions of this contract the original price list will be available from the contract as long as it is in effect All updates to the websites must have prior approval of the contract administrator before being released to the agencies The award index page 17 has been updated to include the correct URL addresses for each of these contractors website
11. tb STATE PURCHASING 4050 ESPLANADE WAY e TALLAHASSEE FLORIDA 32399 0950 e TELEPHONE 850 488 8440 e FAX 850 414 6122 MyFlorida com FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH WILLIAM S SIMON Governor Secretary State Term Contract No 600 760 00 1 Amendment No 1 THIS AMENDMENT effective as of the last date signed below is by and between the State of Florida Department of Management Services the Department and the entity identified below as Contractor the Contractor collectively the Parties and amends State Term Contract No 600 760 00 1 the Contract WHEREAS the Department is implementing an electronic procurement system currently known as MyFloridaMarketPlace the System with the assistance of a third party agent Accenture LLP Accenture and WHEREAS the Department wishes to include the Contractor and the Contract in the System and WHEREAS the Contractor desires to participate in the System and WHEREAS the Contract allows modifications in the event an electronic procurement system is implemented THEREFORE in consideration of the mutual promises contained below and other good and valuable consideration receipt and sufficiency of which are hereby acknowledged the Parties agree as follows 1 Registration The Department shall allow the Contractor following effective registration with Accenture to participate in the System The Contractor shall registe
12. which shall terminate at the end of the twenty four 24 month period No termination notice shall be required by either party 3 YEAR LEASE A 36 consecutive month equipment plan not a lease purchase plan which shall terminate at the end of the 36 month period No termination notice shall be required by either party 4 YEAR LEASE A 48 consecutive month equipment plan not a lease purchase plan which shall terminate at the end of the 48 month period No termination notice shall be required by either party CANCELLATION 1 The provisions of Cancellation Paragraph General Conditions do not apply to equipment leased under this contract 2 The initial lease agreement may be canceled at any time during the lease period by the purchaser A thirty 30 day cancellation notice will be required of the purchaser in writing All money due the contractor for the remainder of the lease agreement period will be due and payable upon completion of the equipment removal except in documented cases of nonperformance by the vendor 3 Upon cancellation of a lease agreement by the purchaser without cause the equipment will be returned to the contractor with transportation at the purchaser s expense as well as removal charges if applicable IL PURCHASE PROVISIONS A RISK OF LOSS During the period the equipment is in transit or in possession of the purchaser up to and including the date of acceptance by the purchaser contractor shall be r
13. 0 Compliant means the Product will include the ability to consistently handle date information before during and after January 1 2000 including accepting date input providing date output and processing dates function before during and after January 1 2000 without the need for program changes caused by the advent of the new century properly handle all date related information before and following Jan 1 2001 including but not limited to accurate and reliable performance in processing date and date related data including calculating comparing and sequencing properly process any and all date calculations before on and after the leap year date of February 29 2000 and store and provide output of date information in ways that are unambiguous as to century The duration of this warranty and the remedies available to the State for breach of this warranty shall be as defined in and subject to the terms and limitations of any general warranty provisions of this contract provided that notwithstanding any provision tot he contrary in such watranty provision s or in the absence of any such warranty provision s defects in the Product with regard to Year 2000 Compliance if any will be corrected by Vendor at Vendor s cost within a timeframe mutually agreed upon with the State Vendor cannot be held responsible for errors resulting from devices or systems external to this contract which are permitted to directly access any database provided under th
14. 1 Year Meter Rentals orders should be directed to SPURS Vendor Number F 060495050 001 Vendor Pitney Bowes Corporation A Address or P O Box _516 Teton St Lake Mary FL 32746 Telephone 800 322 8000 ext 22165 Toll Free No 800 322 8000 ext 22165 Ordering Fax No 203 460 9544 Remit Address P O Box 856390 Louisville KY 40285 For all Equipment Leases orders should be directed to SPURS Vendor Number 20 1344287 Vendor Pitney Bowes Global Financial Service Address or P O Box 516 Teton Street Lake Mary FL_ 32746 Telephone 800 322 8000 ext 22165 Toll Free No 800 322 8000 ext 22165 Ordering Fax No 203 460 9544 Remit Address P O Box 856460 Louisville KY 40285 For Product Information inquiries should be directed to Name and Title Chip Davin Government Account Manager Address 516 Teton St Lake Mary FL32746 Telephone 800 322 8000 ext 22165 Toll Free No 800 322 8000 ext 22165 URL Home Page Address http www pb com states florida Electronic Mail Address _chip davin pb com 39
15. ANADE WAY e TALLAHASSEE FLORIDA 32399 0950 e TELEPHONE 850 488 8440 e FAX 850 414 6122 MyFlorida com DEPARTMENT OF MANAGEMENT he The Administrative and Operations Arm of Florida s Government SE R V I E S JEB BUSH GOVERNOR WILLIAM S SIMON SECRETARY Suite 315 April 7 2004 MEMORANDUM NO 600 760 00 1 5 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment The Contract Administrator has been changed from Tom Butler to Steve Poole Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator DSP STATE PURCHASING 4050 ESPLANADE WAY e TALLAHASSEE FLORIDA 32399 0950 e TELEPHONE 850 488 8440 e FAX 850 414 6122 MyFlorida com DEPARTMENT OF MANAGEMENT he The Administrative and Operations Arm of Florida s Government SE R V I E S JEB BUSH GOVERNOR WILLIAM S SIMON SECRETARY July 15 2003 MEMORANDUM NO 600 760 00 1 4 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment This contract has been revised to add Amendment 1 in support of MyFloridaMarketPlace The amendment can be viewed below Any questions or problems in delivery or service that may arise regarding this contract should be directed to Tom Butler at 850 488 7804 Suncom 278 7804 e mail butlert dms state fl us
16. Government Specialist STREET ADDRESS OR P O BOX 9637 Hood Road CITY STATE ZIP Jacksonville Fl 32257 TELEPHONE 904 880 2176 TOLL FREE NO 866 850 1449 URL HOME PAGE ADDRESS www absflorida com ELECTRONIC MAIL ADDRESS Email absjacksonville net Rev 7 Jul 00 28 AUTHORIZED DEALER DISTRIBUTORS AND OR SERVICE LOCATIONS Rev 7 Jul 00 Dealer for NEOPOST Mailing Equipment for the State of Florida All orders and inquiries to be placed with John Bowls Government Specialist AMERICAN BUSINESS SYSTEMS 9637 Hood Road Jacksonville Fl 32257 Phone 904 880 2176 Fax 904 880 2177 E mail email absjacksonville net State of Florida Certified Minority Vendor Manufacturer Authorized Service Centers for Statewide Service Coverage AMERICAN BUSINESS SYSTEMS 9637 Hood Road Jacksonville Fl 32257 Phone 904 880 2176 Fax 904 880 2177 E mail email absjacksonville net NEOPOST Miami 14505 Commerce Way Suite 600 Miami Lakes FL 33016 Phone 305 822 6212 Fax 305 822 6679 Modular Mailing Systems Tampa 4913 W Laurel St Tampa FL 33607 Phone 800 881 6245 Fax 813 348 0017 BASETEC Office Systems of Orlando 2480 West Sand Lake Road Orlando FL 32809 Phone 407 857 9307 Fax 405 857 2055 ACCURATE Control Equipment 455 Pine Ave Fairhope Al 36532 Phone 334 928 4976 Fax 334 928 4935 29 FP Mailing Solutions MAIL PROCESSING EQUIPMENT CONTRACT NUMBER 600 760 00 1 GENERAL INFORMATION VENDO
17. NOT INCLUDED HERE 20 Rev 25 Jul 05 AMERICAN BUSINESS SYSTEMS NEOPOST EQUIPMENT MAIL PROCESSING EQUIPMENT CONTRACT NUMBER 600 760 00 1 GENERAL INFORMATION VENDOR AMERICAN BUSINESS SYSTEMS 9637 Hood Road Jacksonville Florida 32257 Phone 904 880 2176 Fax 904 880 2177 4 email absjacksonville net Toll Free 866 850 1449 Please go to the price sheet linked on the main Mail Processing Equipment contract web page PRICING FOR THIS VENDOR IS NOT INCLUDED HERE CREDIT CARD State of Florida Visa or Mas terCard may be used to pay for equipment purchases monthly lease payments meter rentals and supplies AUTHORIZED PRODUCTS Neopost ABS POLICY STATEMENT AMERICAN BUSINESS SYSTEMS has been supplying NEOPOST Mailing Systems to state agencies for over ten years It is our goal to ensure we provide all agencies with a system that enables each to receive quality products and outstanding service with clear and concise invoicing PAYMENT TERMS LEASE PAYMENTS Billed quarterly in arrears POSTAGE METER RENTALS Billed quarterly in arrears MAINTENANCE CONTRACTS Billed yearly in advance SUPPLIES Requires Purchase Order for shipment of supplies Net 30 days for payment after shipment 21 METHOD OF PAYMENT CHECK STATE OF FLORIDA PURCHASING CARD VISA OR MASTERCARD MAINTENANCE LEASED EQUIPMENT Equipment lease payment includes maintenance coverage PURCHASED EQUIPMENT Yearly Maintenance Contract with no more than a 10
18. No costs or expenses associated with providing this information shall be charged to the Department Customers or Accenture With Contractor s timely assistance Accenture shall create and maintain web based placement of the requested contract information Punchout Alternative The Contractor may offer as an alternative to providing the information discussed above an online punchout solution in which the Customer accesses the Contractor s website directly from the System rather than the System maintaining the Contractor s data This solution must allow the Customer to reach the Contractor s site browse for contracted items only and return to the System with a list of items ready to be inserted into a requisition If Contractor selects this alternative it must meet the following requirements The solution must conform to cXML 1 0 or 1 1 standards The solution must conform to the technical specifications and implementation requirements provided by Accenture and the Contractor must work with Accenture to ensure successful integration of the punchout solution into the System The solution must have the capability to provide only those products awarded under the contract and block any non contract item s from being added to the requisition Warranty For the purposes of this section the Contractor warrants and represents that it is authorized and empowered to and hereby grants the Department and Accenture the right and
19. R FP Mailing Solutions ADDRESS 140 N Mitchell Ct Ste 200 Addision IL 60101 Customer Service Contact Laura English Phone 1 800 341 6052 ext 5727 Email laurae Ofp usa com Fax 1 800 341 5141 Product Information Contact Jonathan Peek Phone 1 800 341 6052 ext 5844 Email jpeek fp usa com CONTRACT PRICES Prices are limited to one annual adjustment per year during contract period Any price adjustment during contract period does not affect existing leases Click below link for current products and pricing Upon Approval by State of Florida Purchasing Click on this link for Contract prices www fpusa net stateofflorida CREDIT CARD State of Florida Visa or MasterCard may be used to pay for equipment purchases monthly lease payments meter rentals and supplies METHOD OF PAYMENT CHECK STATE OF FLORIDA PURCHASING CARD VISA OR MASTERCARD PRIOR CONTRACTS All leases initiated prior to this contract remain enforce until the terms and obligations of that lease expire 30 ORDERING INSTRUCTIONS SPURS Vendor Number F381716563 005 Vendor Francotyp Postalia Inc A Street Address Or P O Box 140 N Mitchell Suite 200 City State Zip Addison IL 60101 5629 Contact Government Accounts Department Toll Free No 800 341 6052 ext 5727 Fax 800 341 5141 Email lenglish fp usa com Remit Address 140 N Mitchell Suite 200 City State Zip Addison IL 60101 5629 Dealer Name Automated Mai
20. RESS 4913 W Laurel Street CITY STATE ZIP _Tampa FL 33607 TELEPHONE 813 876 6245 TOLL FREE NO _ 1 800 881 6245 URL HOME PAGE ADDRESS _www modularmailing com ELECTRONIC MAIL ADDRESS _nancy modularmailing com SERVICE Below are the Florida authorized Hasler service dealers and the territories that they cover Modular Mailing Systems Inc of Tampa 4913 West Laurel St Tampa FL 33607 Contact Nancy Koulianos Phone 800 881 6245 Fax 813 875 6410 SPURS Vendor Number F 592442339 001 Service for the following counties Alachua Baker Bradford Clay Columbia Dixie Duval Flagler Gilchrist Lafayette Levy Marion Nassau Putnam St Johns Union Bay Calhoun Franklin Gadsden Gulf Hamilton Holmes Jackson Leon Liberty Madison Suwannee Taylor Wakulla Walton Washington Brevard Citrus De Soto Hardee Hernando Highlands Hillsborough Indian River Lake Manatee Orange Osceola Pasco Pinellas Polk Sarasota Seminole Sumter Volusia Charlotte Collier Glades Hendry Lee Eagle Business Systems Inc 898 Plantation Way Montgomery AL 36117 Contact Mr Brad McPherson Phone 334 270 1665 Fax 334 270 7877 36 SPURS Vendor Number F 631078666 001 Service for the following counties Escambia Okaloosa Santa Rosa Dave Holbrook Distributors 3636 North Andrews Avenue Fort Lauderdale FL 33307 Contact David Holbrook Phone 954 564 0884 Fax 954 564 0791 SPURS V
21. act supplier being found in default or unilateral cancellation of your contract by State Purchasing PRICE LISTS On any contract where pricing is based on a Manufacturer s or Dealer s published price list net or discounted the price list must be provided by the NEGOTIATOR as part of the negotiation package in hard copy and on a 3 5 inch diskette as a Word For Windows file Any subsequent revisions shall be submitted in the same format to State Purchasing CONTRACT ADMINISTRATOR for review and approval prior to implementation Diskette must be formatted as e Word for Windows e Font Times New Roman 12 e Preset tabs only Margins 5 Left and 5 Right 5 Top and 1 0 Bottom Portrait only no landscape No Tables No Headers or Footers No Excel Files State Purchasing at its discretion may allow the CONTRACT HOLDER to configure its own PRICE LIST of eligible offerings and to post the prices on the CONTRACT HOLDERS Internet Home Page However all initial pricing and any subsequent price changes must be reviewed and approved by State Purchasing Contract Administrator before they can be posted to the CONTRACT HOLDER Internet Home Page Failure to submit the information required in this section will be grounds for disqualification of your negotiation and or removal from any resulting contract PRICES Prices shall be submitted in accordance with the designated manufacturer s published government product price list Prices sh
22. all be firm net delivered price to the ordering agency The prices offered shall be firm against any increase for the entire term of this contract and any renewals thereof The pricing schedule originally submitted shall be firm against any increase for 180 days from effective date of contract After this period if there has been or is a documented increase in cost a request for price adjustment may be submitted to the Division of Purchasing with the State reserving the right to accept or reject within 30 days or cancel the contract New products may be added utilizing the same pricing originally offered based on the manufacturer s price in effect at the time the new product is offered Any increases accepted shall not become effective prior to 30 days after the date of request All requests for price adjustments must be substantiated by manufacturer s certification of cost or other documentation Submit a Pricing Schedule for equipment maintenance and supplies for mail processing equipment Pricing schedule should include but not be limited to purchase price lease prices including maintenance first year maintenance for purchased equipment meter rental supplies The pricing should be submitted as configurations for small low volume mail systems low volume mail systems medium volume mail systems high volume mail systems system meters and balance of line Maintenance prices submitted shall remain firm throughout the contract period and or for
23. as used from the contract Example This Purchase Order is for the first 7 months of a 36 month Term Rental Lease from State Contract 600 760 00 1 2 Please be careful on renewal Purchase Orders not to use the State Contract number if the contract was not originally used If a Term Rental Lease was put into effect before the State Contract that agreement must be completed before it can be renewed to the State Contract 25 3 All Term Rental Lease agreements include the Non Appropriation of Funds clause Any type of cancellation verbiage other then the Non Appropriation clause can not be accepted Term Rental Lease Benefits The Term Rental Lease offers the following benefits Price Protection for up to 48 months for Equipment and Maintenance Free Softguard Rate Change Protection Free Postage by Phone Meter Resets Your Postage Meter Equipment and Maintenance will be consolidated on one bill per month quarter or year per your request Lower Costs with more flexibility to make changes as technology changes Equipment Maintenance For Equipment Repair Call 1 800 522 0020 Please have the model and serial number ready Equipment Maintenance Terms and Conditions 1 Pitney Bowes will provide maintenance and emergency service as required including new or equivalent to new parts and assemblies needed due to normal wear For electronic scales Pitney Bowes will repair or replace the unit You may call for emergency repair
24. ated data including calculating comparing and sequencing properly process any and all date calculations before on and after the leap year date of February 29 2000 and store and provide output of date information in way that are unambiguous as to century Resellers may provide a pass through warranty from the manufacturers software developer which meets all the warranty requirements by the State and which shall include all other warranties provided by the manufacturer or software developer Reseller shall be responsible for warranty assurance assistance enforcement and any other actions or remediation required to satisfy warranty requirements AWARD Award shall be by manufacturer s equipment as authorized by the USPS on a multiple award basis A contract will be awarded to all USPS authorized manufacturers for equipment offered for mail processing equipment as negotiated and approved by State Purchasing PURCHASES UNDER 2 500 Agencies have the option to purchase from non contract vendors provided the cost is below 2 500 State agencies are encouraged to use the State Visa Purchasing Card for all purchases under 2 500 14 GLOSSARY OF TERMS FOR MAIL PROCESSING EQUIPMENT AND POSTAGE Rev 7 Jul 00 METERS Postage Meter Stand Alone System Post Office Setting Postage On Call Telephone Set TMS Decimal Meter CPA Meter Accounting Meter MAIL MACHINES Mail Machine Hand Feed Power Feed Automatic Feed
25. consent of the successful negotiator s purchases may be made under the terms and conditions of this Invitation to Negotiate Request for Proposal by governmental entities located outside the State of Florida Appropriate governmental entities purchasing laws rules and regulations shall apply to purchases made under this contract SCOPE The object of the Invitation to Negotiate is to establish a contract for the purchase or lease installation and maintenance of and supplies for postage meters and related postage equipment This contract resulting from this Invitation to Negotiate will provide efficiency and economy for all eligible users in the acquisition of this equipment and services by providing a negotiated pricing schedule for authorized meter manufacturers SPECIAL ACCOMMODATION Any person requiring a special accommodation at State Purchasing because of a disability should call State Purchasing at 850 488 8440 at least five 5 workdays prior to the lt gt If you are hearing or speech impaired please contact the Division by using the Florida Relay Service which can be reached at 1 800 955 8771 TDD ESTIMATED QUANTITIES It is anticipated that the State of Florida agencies and other eligible users will expend approximately 2 5 million annually under any contract resulting from this negotiation These estimated figures are given only as a guideline for preparing your negotiation and should not be construed as representi
26. d Keyboard Bar Code Wand Scanner Bar Code Laser Scanner Bar Code Pen Scanner Palm Device Federal Express Rates RPS Rates Airborne Rates USPS Other Rates Allows the scale to start by weighing a group of envelopes of different weights and calculates the postage amount as each piece is removed from the scale Ascom Connect postage meter to computer accounting system Connect postage meter to computer accounting system Allows scale to communicate to meter Ascom Easy to use keyboard that matches carrier logo and colors Reads bar code by direct contact Reads bar codes by point and click Reads bar codes by direct contact Ascom Portable scanner able to scan signatures Ascom Rates for shipping by FEDEX Rates for shipping by RPS Rates for shipping by Airborne Non standard Post Offices rates FOLDING INSERTERS SYSTEMS Folder Folder Inserter Feeder Station Folder Station Optical Mark Reader Descriptions Machine athat folds paper Machine that can fold documents and feed inserts into an envelope Unit for a Folder Inserter which feeds inserts and documents for folding into an envelope Unit on a Folder Inserter which folds documents for insertion Folder Inserter accessory which allows the Inserter to read optical marks to determine how many inserts will be inserted into each envelope 17 Optical mark Feeder Optional feeder that can read optical marks for insertions Thin Booklet Feede
27. e Zeno Office Solutions SPURS Vendor Number Street Address or P O Box City State Zip Tampa FL 34677 Contact Jim Mccabe Phone 813 253 0318 Fax 813 254 7190 Website www zenosolutions com Email jjmccabe zenosolutions com Offices serving Hillsborough Pinnellas Citrus Hernando Pasco Gilchrist Levy Putnam Sarasota Manatee Hardee Desota Charlotte Lee Collier Highlands Glades Hendry Marion Sumter Lake Seminole Orange Polk Osceola Brevard Volusia Flagler Putnam Alchua Dealer Name Postalogic Mailing SPURS Vendor Number Street Address or P O Box 18441 NW 2 Ave Ste 101 City State Zip Miami FL 33169 Contact Randy Sherwood Phone 305 654 3344 Fax 305 654 3340 Website www postalogicmailing com Email postalogicmailing yahoo com Offices serving Dade Broward and Monroe 33 Modular Mailing Systems Inc Hasler Inc ORDERING INSTRUCTIONS Orders for PURCHASE of equipment and supplies should be directed to SPURS VENDOR NUMBER _F592442339001 VENDOR _ Modular Mailing Systems Inc A STREET ADDRESS OR P O BOX 4913 West Laurel Street CITY STATE ZIP Tampa FL 33607 TELEPHONE 813 876 6245 TOLL FREE NO _1 800 881 6245 ext 107 ORDERING FAX NO _ 813 875 6410 REMIT ADDRESS same as above CITY STATE ZIP URL http www modularmailing com florida POINT OF CONTACT Government Administration Department Attn
28. endor Number F 592076796 001 Service for the following counties Broward Martin Okeechobee Palm Beach St Lucie Business Systems 14062 NW 82 Ave Miami Lakes FL 33016 Contact Ira Wernikoff Phone 305 826 9012 Fax 305 826 9078 SPURS Vendor Number F 65 0714327 Service for the following counties Miami Dade Monroe ADDITIONAL GENERAL INFORMATION Pricing Please go to the price sheet linked on the main Mail Processing Equipment contract web page Discount Prices shown in the contract are net discounts have already been deducted Large Volume Quantity Discount None Payment Net 30 Days after receipt of invoice Credit Cards Visa MasterCard State of Florida Purchase Card Accepted for Equipment Purchases and Meter Rental Delivery Approximately 30 days after receipt of order except as noted in Catalog Service Points Service and sales assistance is available through Hasler Inc dealers listed above Maintenance Maintenance is included in the monthly lease cost for leased equipment The purchase price for Maintenance and Rate and Structure Insurance is listed with the equipment 37 Hasler Inc Warranty Hasler warrants to the state that if there are any problems with Hasler equipment within the first 90 days after installation we will repair it or at our option replace it During this 90 day warranty period we will be responsible for the cost of material and labor necessary to repair or replace thi
29. er Mixed Mail Feeder METERS Description A meter is filled with postage dollars by the Post Office allowing a customer to dispense postage A low volume postage meter that does not require a base to function Ascom Model T1263 Adding Postage dollars by taking the meter to the Post Office Adding postage dollars to the meter via the telephone Neopost Adding postage dollars to the meter via the telephone Postalia Tele Meter Setting ability to add postage by phone Ascom Note as T after meter model number Ability to print postage in tenths of a cent Meter with capability of tracking postage for up to 99 departments Neopost Meter with capability of tracking postage for up to 99 departments Postalia and Pitney Bowes Description A piece of equipment tat is designed to hold a postage meter for dispensing postage for letters and packages Envelopes are inserted into mail machine one at a time to apply postage Mail Machine pulls envelopes through meter to apply postage Ability to stack envelopes in a mail machine to be automaticall pulled through the meter for postabe at a high rate of speed Allows stacks of various sized mail to be processed without sorting 15 Label Dispenser Roll tape Power Stacker Report Printer ELECTRONIC SCALES Electronic Scale Rate Change Automatic Rate Change Rate amp Structure Insurance Unit for a mail machine that produces precut self adhesive p
30. eriod Purchase of leased equipment by state agencies requires prior approval as a contract exception through State Purchasing Upon mutual agreement with the contractor the purchaser shall have the option to continue leasing the equipment for the same term as current lease agreement by giving written notice 30 days prior to the end of the initial lease term without prior approval of State Purchasing provided the following conditions are met l Prices are equal to or below that specified for like equipment available on State contract or not in excess of the vendor s established governmental pricing at the time of extension Pricing to include in amp out charges rigging accrued equity and any other cost associated with the acquisition 2 Terms and conditions of extension must be the same as those in the current State contract 3 Purchaser leasee may extend lease up to the term of the initial lease period During the extended lease the purchaser leasee may cancel without penalty upon 60 days written notice to vendor Any exception to the above conditions requires prior approval by State Purchasing Please note that for the purpose of this negotiation and resulting contract extension is the term used for that period that follows the end of the initial lease term There is no provision for renewal which would follow the extension 2 YEAR LEASE 10 A twenty four 24 consecutive month equipment plan not a lease purchase plan
31. erson signing this Amendment warrants that he or she is duly authorized to do so and to bind the respective party SO AGREED CONTRACTOR Contractor Name Address By Date Its STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES By Date Approved as to form and legality by the Department General Counsel s Office Date FLORIDA DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH GOVERNOR SIMONE MARSTILLER INTERIM SECRETARY MyFlorida com STATE PURCHASING 4050 ESPLANADE WAY SUITE 350 TALLAHASSEE FLORIDA 32399 0950 TELEPHONE 850 488 8440 FAX 850 488 5498 INTERNET WWW MYFLORIDA COM January 6 2003 MEMORANDUM NO 600 760 00 1 3 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment The following changes have been made to the subject contract 1 American Business Systems Neopost is updating their product list and pricing 2 Ascom Hasler Mailing Systems Inc has changed its name to Hasler Inc 3 Francotyp Postalia is making dealer revisions Automated Systems Inc has been added as an authorized Francotyp Postalia dealer A 1 Business Systems Paragon Business Systems Evcor Tampa and U S Toner and Copier have been removed from the authorized dealer list 4 The Contract Administrator has been changed from Karen Esser to Tom Butler All product and pricing updates have been verified
32. esponsible for all risk of loss or damage to the equipment After the date of acceptance the risk of loss or damage will pass to the purchaser WARRANTY The contractor shall fully warrant all items furnished hereunder against defects in materials and workmanship for a minimum period of 90 days from date the equipment is accepted by the purchaser Should any defects in workmanship or 11 materials appear during the warranty period the contractor shall repair or replace such items immediately upon receipt of notice from the purchaser The warranty shall cover material labor and transportation charges if any Warranties submitted with your negotiation either appearing separately or included in preprinted literature and price lists shall not be acceptable and provisions herein take precedence INTERNET HOME PAGE The Contract resulting from this negotiation will become a public document The State of Florida State Purchasing is using the Florida Communities Network FCN on the Internet World Wide Web WWW to distribute State Term Contracts and product information to eligible users and other interested entities While not required at this time each CONTRACT VENDOR is encouraged to develop and maintain a HOME PAGE on the Internet WWW The Home Page must be compatible with the most recent version of browser software being used by State Purchasing As of the writing of this solicitation Netscape Navigator 3 0 is the State Purchasing browse
33. is Agreement and overwrite Product date fields or from the users improper integration of non Year 2000 Compliant systems Nothing in this warranty shall be construed to limit any rights or remedies the State may otherwise have under this contract with respect to defects other than Year 2000 performance 13 REMEDY CLAUSE In the event of any decrease in product functionality related to time and date related codes and internal subroutines that impede the hardware or software programs from operating beyond the Millennium Date Change Licensors and Vendors of Licensors products agree to immediately make required corrections to restore hardware and software programs to the same level of functionality as warranted herein at no charge to the licensee and without interruption to the ongoing business of licensee time being of the essence RESELLERS All products negotiated under this negotiation contract will be Year 2000 compliant Year 2000 Compliant means the Product will include the ability to consistently handle date information before during and after January 1 2000 including accepting date input providing date output and processing dates function before during and after January 1 2000 without the need for program changes caused by the advent of the new century properly handle all date related information before and following January 1 2001 including but not limited to accurate and reliable performance in processing date and date rel
34. license to use reproduce transmit distribute and publicly display within the System the information outlined above In addition the Contractor warrants and represents that it is authorized and empowered to and hereby grants the Department and Accenture the right and license to reproduce and display within the System the Contractor s trademarks system marks logos trade dress or other branding designation that identifies the products made available by the Contractor under the Contract If the Contractor is not the manufacturer it shall be the Contractor s responsibility to obtain authorization from the manufacturer to comply with the provisions of this section including securing any intellectual property rights of the manufacturer If the Contractor is the manufacturer it shall only authorize dealers outlets distributors value added resellers etc within their network that can comply with the provisions of the Contract 5 Additional Modifications The Department reserves the right to further revise the collection and reporting requirements in conjunction with alterations to the System 6 Conflict In the event any of the terms herein conflict with the terms of the Contract the terms of this Amendment shall control All other terms of the Contract remain in full force and effect Contractor waives and releases any and all claims for additional compensation arising out of or relating to this Amendment 7 Warranty of Authority Each p
35. ling LLC SPURS Vendor Number F 562427145 005 Street Address or P O Box P O Box 320307 City State Zip TAMPA FL 33679 Contact Don Bonin Phone 813 639 1772 ext 110 Fax 813 639 1714 Website www asifl com Email don bonin asifl com Has offices that service from Sarasota Bradenton St Petersburg Clearwater Tampa Lakeland Gainesville Daytona Jacksonville amp Tallahassee 31 Dealer Name TGI Office Automation SPURS Vendor Number 592254063 001 Street Address or P O Box 1509 N Military Trail City State Zip West Palm Beach FL 33409 Contact Ginger Payne Phone TEL 561 471 7000 Fax 561 471 7003 Email gpayne tgioa com Website www tgioa com Has office s servicing Broward St Lucie Martin Palm Beach Okeechobee Dealer Name Eastcoast Mailing SPURS Vendor Number SPURS 27 0000013 Street Address or P O Box 6500 N W 12 Ave Ste 104 City State Zip Ft Lauderdale FL 33309 Contact John Papp or Allen Papp Phone 866 750 7931 Fax 954 489 0051 Website www eastcoastmailing com Email sales eastcoastmailing com Has offices and or service from Broward West Palm Beach Dade Dealer Name SUNCOASTER MAILING SPURS Vendor Number F 591980434 001 Street Address or P O Box P O BOX 1823 City State Zip OLDSMAR FL 34677 Contact GARY PETERSON Phone 813 920 1550 Fax 813 920 4958 Website None 32 Email petersonsms msn com Offices serving Dealer Nam
36. n addition to the Ascom Meters Modular Mailing Systems has been authorized to offer peripheral equipment from PFE Rena Datatech Duplo and OPEX this information has been included in the Ascom section Franco Typ Postalia is adding new equipment and revising the Ordering Instructions In addition to the Franco Typ Postalia meters A 1 Business Systems has been authorized to offer peripheral equipment from Asmarc Datatech Duplo PosTech Ultra Systems MOS International MicroGeneral and Deteco This has been included with the Postalia section American Business Systems Neopost is adding new equipment and revising the Ordering Instructions Pitney Bowes is adding new equipment and revising the Ordering Instructions Any questions or problems in delivery or service that may arise regarding this contract should be directed to Karen Esser at 850 488 7804 Suncom 278 7804 email esserk dms state fl us PAR ke sec STATE PURCHASING 4050 ESPLANADE WAY e TALLAHASSEE FLORIDA 32399 0950 e TELEPHONE 850 488 8440 e FAX 850 414 6122 ongema DEPARTMENT OF MANAGEMENT W The Administrative and Operations Arm of Florida s Government SE R V I E S EB BUSH GOVERNOR WILLIAM S SIMON SECRETARY Suite 315 CERTIFICATION OF CONTRACT TITLE Mail Processing Equipment CONTRACT NO 600 760 00 1 BID NO 15 600 760 K EFFECTIVE February 21 2000 through February 20 2007 RENEWAL February 21 2006 through February 20 2007
37. ng actual figures under the contract BALANCE OF LINE The balance of line shall include support equipment and accessories directly related to mail processing equipment as a standard required by the United States Postal Service State Purchasing reserves the right to request technical literature on any item which appears in the balance of line State Purchasing reserves the right to accept or reject any individual item s offered as balance of line EQUIPMENT LIST An equipment list shall be provided for each configuration Each list shall identify all equipment and quantities including all modular equipment within the mailing system that comprises the baseline system TECHNICAL DOCUMENTATION All products negotiated must meet or exceed all conditions and specifications of the Invitation to Negotiate ITN When technical documentation is required by this ITN its purpose is to demonstrate compliance of the product negotiated with applicable technical requirements of the ITN and to allow a technical evaluation of the product Failure to provide the required technical documentation with the negotiation submittal shall make the negotiator nonresponsive unless State Purchasing in its sole discretion and in the best interest of the State determines the acceptability of the products offered through technical documentation available within the Division as of the date and time of negotiation opening Such authority of the Division shall in no wa
38. not the exclusive method of payment Please indicate your ability to accept Visa in the space provided on the Ordering Instruction sheet of the negotiation INSURANCE WORKERS COMPENSATION The contractor shall take out and maintain during the life of this agreement Workers Compensation Insurance for all of his employees connected with the work of this project and in case any work is sublet the contractor shall require the subcontractor similarly to provide Workers Compensation Insurance for all of the latter s employees unless such employees are covered by the protection afforded by the contractor Such insurance shall comply fully with the Florida Workers Compensation law In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Workmen s Compensation statute the Contractor shall provide and cause each sub contractor to provide adequate insurance satisfactory to the Purchaser for the protection of his employees not otherwise protected YEAR 2000 COMPLIANCE WARRANTY For purposes of this Year 2000 warranty the team Product shall include software firmware microcode hardware and embedded chip technology Vendor warrants that the Product is Year 2000 Compliant All versions of the Product offered by the vendor and purchased by the State for which Vendor is obligated to provide maintenance service are and in the future will be Year 2000 Compliant Year 200
39. oblems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator DSP MyFlorida com he The Administrative and Operations Arm of Florida s Government DEPARTMENT OF MANAGEMENT SERVICES JEB BUSH GOVERNOR WILLIAM S SIMON SECRETARY Suite 315 January 25 2005 MEMORANDUM NO 600 760 00 1 7 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment The subject contract has been renewed from February 21 2005 through February 20 2006 Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator DSP STATE PURCHASING 4050 ESPLANADE WAY e TALLAHASSEE FLORIDA 32399 0950 e TELEPHONE 850 488 8440 e FAX 850 414 6122 MyFlorida com DEPARTMENT OF MANAGEMENT he The Administrative and Operations Arm of Florida s Government SE R V I E S JEB BUSH GOVERNOR WILLIAM S SIMON SECRETARY Suite 315 October 14 2004 MEMORANDUM NO 600 760 00 1 6 TO User Agency FROM Director State Purchasing SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment The Contract Administrator has been changed from Steve Poole to Susan Barr Any questions or problems in delivery or service that may arise regarding this contract should be directed to the Contract Administrator DSP STATE PURCHASING 4050 ESPL
40. onalization Act If the contractor knowingly employs unauthorized aliens such violation shall be cause for unilateral cancellation of the contract PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a negotiation on a contract to provide any goods or services to a public entity may not submit a negotiation on a contract with a public entity for the construction or repair of a public building or public work may not submit negotiations on leases of real property to a public entity may not be awarded or perform work as a contractor supplier subcontractor or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in f s 287 017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list SUMMARY OF TOTAL SALES Contract supplier shall furnish State Purchasing a detailed Summary of Sales at the end of each quarterly contract period Sales Summary shall include 1 State Contract Number 2 Contractor s Name 3 Reporting Period Date 4 Model Number 5 Purchase Order Date 6 Leased or Purchased 7 Sale Amount 8 Agency Name 9 City 10 Total Quarterly Sales Failure to provide this information including no sales within thirty 30 calendar days following the end of each quarter may result in the contr
41. or maintenance service during our normal working hours There will be no hourly charges if Equipment is Rented Leased or there is a current active Pitney Bowes Equipment Maintenance Agreement on the equipment being serviced unless Pitney Bowes performs service outside those hours Lubricants and other materials needed to service your equipment except consumable supplies and rate program software for electronic scales are provided without additional charge Not included as normal wear is coverage for repairs made necessary due to negligence misuse external force loss of electrical power power fluctuation non Pitney Bowes service or the use of supplies not meeting our specifications PITNEY BOWES CUSTOMER SATISFACTION GUARANTEE Pitney Bowes Mailing Systems is committed to providing our State of Florida customers with the finest products backed by the highest quality care and service As long as you continually maintain coverage with a Pitney Bowes equipment maintenance agreement software agreement after warranty Pitney Bowes promises to provide the following 26 Guaranteed Product Performance For all products purchased or leased from this contract we guarantee performance to our specifications for the initial term of your Term Rental Agreement or three years if purchased If during that period the product does not perform to our specifications and we cannot repair it we will replace it with a comparable product If during the fi
42. ostage label for mail that is too large to be processed through the mail machine Postalia has a unit that is a label or tape dispenser Feature that produces postage tape at the least expensive cost per label for large quantities of mail that is to o large to be processed through the mail machine A conveyor unit that stacks metered mail at a fast rate of speed Produces hard copy print out of mail processed on mail machine Description Weighs and calculates postage and shipping charges by carrier Changes scale rates when postage rates and shipping charges change Contract for all rate changes to be automatically updated Insurance that may be purchased or leased that would provide rate changes and software upgrades that occur through out the year for electronic scales Ascom CARRIER AND MAIL MANAGEMENT SYSTEM Mail Management Carrier Management Thermal Label Printer Deliver Confirmation Multi piece Weighing Description Computer based mail accounting system for tracking department spending and or postage costs for charge back Computer based shipping accounting system for tracking department spending and or shipping costs for charge back Prints address shipping and internal labels for carrier management system USPS Electronic Manifest Module Ability to process stacks of unsorted mail 16 Differential Weighing Neopost Meter Interface Pitney Meter Interface Postage Meter Interface Color Code
43. perform according to the requirements of this contract on Complaint to Vendor form PUR 7017 Should the vendor fail to correct the problem within a prescribed period of time then form PUR 7029 Request for Assistance is to be filed with this office E SPECIAL AND GENERAL CONDITIONS Special and general conditions are enclosed for your information Any restrictions accepted from the supplier are noted on the ordering instructions F CONTRACT APPRAISAL FORM State Contract Appraisal form PUR 7073 should be used to provide your input and recommendations for improvements in the contract to State Purchasing for receipt no later than 90 days prior to the expiration date of this contract Authorized Signature ke kla Attachments CONTRACT ADMINISTRATOR Barbara Carter PHONE 850 487 6592 SUNCOM 277 6592 E MAIL barb carterb dms myflorida com FORM 7105 INVITATION TO NEGOTIATE PLACE HOLDER PAGE 1 FORM 7105 INVITATION TO NEGOTIATE PLACE HOLDER PAGE 2 SPECIAL CONDITIONS PURPOSE The purpose of this negotiation is to establish a 60 month contract for the purchase of Mail Processing Equipment by all State of Florida agencies and other eligible users in accordance with Eligible Users paragraph General Conditions It is anticipated that the contract will be effective from January 1 2000 through December 31 2004 OPTIONAL CONTRACT USAGE In addition to the eligible users referenced above and with the
44. r Optional feeder with the ability to feed and inserr booklets on a Folder Inserter Stacking Tray Optional large capacity tray to stack return enbelops in a Folder Inserter LETTER OPENING SYSTEMS Description Letter Opener Equipment that opens incoming mail Batcher Option to group envelope quantities for distribution on a letter opener Dater Imprinter Optional to date stamp envelopes when begin processed through a letter opener ADDRESSING AND LABELING SYSTEMS Addressing Printers Label Machines Tabber Machines Addressing Software Report Printer Description Addresses mail with Post Office required addresses and postal bar code for automated postage discounts Applies address labels to mail pieces Applies tabs to folded mail pieces for USPS automated discount rates USPS CASS Certified database software for presort postage discounts Prints reports for departmental charge backs for the Mail Management System 18 COMMODITY NUMBER Postage Meters 600 760 030 600 760 050 600 760 310 600 760 420 600 760 500 600 760 540 600 760 590 600 760 720 600 760 800 600 760 900 Mail Room Equipment Inserting Machines 600 620 410 600 620 480 600 620 500 600 620 530 600 620 550 COMMODITY NUMBER INDEX DESCRIPTION Postage Meters Postage Meters Accessories Postage Meters Mailing Scale Postage Meters Heavy Duty Postage Meters Light Duty Postage Meters Medium Duty Postage Meters A
45. r in the System within ten 10 business days of the effective date of this Amendment Contractor shall visit www myfloridamarketplace com and follow the appropriate instruction in order to register 2 Transaction Fee The Parties hereby agree that the following additional section shall apply to all sales under the contract This Transaction Fee is in lieu of and not in addition to the surcharge fee authorized by section 287 1345 Florida Statutes 2002 Transaction Fee The Department has instituted a statewide eProcurement System System with the assistance of a third party agent Accenture LLP Accenture All transactions from this Contract shall be deemed a transaction processed through the eProcurement STATE PURCHASING 4050 ESPLANADE WAY SUITE 350 TALLAHASSEE FLORIDA 32399 0950 Telephone 850 488 8440 e Fax 850 488 5498 System as that term is used in the contract between the Department and Accenture Pursuant to section 287 057 23 Florida Statutes 2002 a Transaction Fee of one percent 1 0 of the total dollar amount of each purchase order shall apply to all purchases from this Contract The fee shall be paid by the Contractor and shall not be added to purchase orders as a separate item Because the Transaction Fee will be used in part to compensate Accenture for the development operation and maintenance of the System Accenture is an intended third party beneficiary of this paragraph imposing the
46. r or replacement We will assume the obligations stated in the Agreement only if you operate our equipment in the proper temperature humidity line voltage and other specified environmental conditions We also assume these obligations only if you use reasonable care in handling operating and maintaining our equipment and if you use it only for the ordinary purpose for which it is designed If you have a special application let us know and we will do what we can to make it possible for you to use our equipment for this application To make sure that this Agreement is interpreted by low consistently with the intent we have mutually expressed in this document we are required to inform you that THIS WARRANTY IS THE ONLY WARRANTY APPLICABLE TO THE EQUIPMENT RATE PROMS SOFTWARE CONSUMABLE SUPPLIES AND OR PARTS AND IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR ANY OTHER WARRANTY REPAIR OR REPLACEMENT OF THE EQUIPMENT RATE PROMS SOFTWARE CONSUMABLE SUPPLIES AND OR PARTS IS YOUR SOLE REMEDY WE DO NOT ASSUME RESPONSIBILITY FOR ANY DAMAGES YOU MAY INCUR BY REASON OF THE FAILURE OF OUR EQUIPMENT RATE PROMS SOFTWARE CONSUMABLE SUPPLIES AND OR PARTS TO OPERATE INCLUDING INCIDENTAL CONSEQUENTIAL OR PUNITIVE DAMAGES 38 Pitney Bowes Corporation ORDERING INSTRUCTIONS For all Equipment Purchases Maintenance Contracts Supplies and
47. r standard State Purchasing intends to upgrade to new browser versions as they become available and fully tested at its discretion The Universal Resource Locator URL for the INTERNET HOME PAGE must be listed in the space provided on the Ordering Instructions page of the negotiation SPECIAL SALES OFFERS All purchases made from State contracts by State agencies institutions and political subdivisions must be in strict adherence to all terms conditions and prices contained therein therefore all contract suppliers and their representatives are required to present any special price proposals directly to State Purchasing SALES PROMOTIONS It is understood that sales promotions may occur during the term of the contract that will lower the prices of some products for the period of the sales promotion Any such reduction shall appear on the using agency invoices Sale pricing shall be made available to all users of the contract Sales promotions shall be documented in writing by the contractor to State Purchasing Contractor shall specify start and ending dates of the sales promotion State Purchasing will not accept sales promotions specifying limited quantities or closeouts VISA ACCEPTANCE The State of Florida has implemented a purchasing card program using the Visa platform Vendors may receive payment from state agencies by the purchasing card in the same manner as 12 other Visa purchases Visa acceptance is mandatory but is
48. raining shall include a user s manual Further training periods will be provided at no additional cost LEASE AND PURCHASE PROVISIONS Each purchaser will be authorized to enter into a contract for equipment by issuance of a purchase order referencing the contract number The manufacturer s lease agreement form will not be used since a contract resulting from this negotiation and the purchase order will constitute the complete agreement Since the State Comptroller s prior approval is required for State Agencies to enter into or extend either lease or installment purchase agreements State agencies are cautioned to review the Comptrollers latest memorandum addressing leases and installment purchase of equipment I LEASE PROVISIONS RISK OF LOSS OR DAMAGE The purchaser shall be relieved from risks of loss or damage to all equipment leased during the period of transportation installation and during the entire time the equipment is in the possession of the purchaser except when loss or damage is due to fault or negligence of the purchaser TERM Lease agreements shall be effective on the date of acceptance of the equipment The date of acceptance is that date on which the equipment is installed at the agreed to purchaser location and the equipment is certified ready for use by the contractor and accepted by the purchaser as installed and in good working order Lease agreements shall terminate upon completion of the specified lease agreement p
49. rst ninety days after installation a replacement product does not perform as specified you will be entitled to an equipment refund Should a malfunction occur due to the use of a non Pitney Bowes consumable supply or unapproved software hardware modification this guarantee will not apply Any type of third party maintenance will void all product guarantees Guaranteed Statewide Service Our statewide service force will respond to service and preventative maintenance requests as part of your equipment maintenance agreement If we find that we cannot return your equipment to a satisfactory operating condition within a reasonable time where appropriate we will provide you with a loaner at no additional cost Product Information and Ordering Information Please check the contract page titled ORDERING INSTRUCTIONS Questions Please contact Chip Davin Government Account Manager 1 800 322 8000 ext 22165 E Mail Address chip davin pb com 27 American Business Systems ORDERING INSTRUCTIONS ALL ORDERS SHOULD BE DIRECTED TO SPURS VENDOR NUMBER F59 3522189 001 VENDOR American Business Systems M STREET ADDRESS OR P O BOX 9637 Hood Road CITY STATE ZIP Jacksonville Fl 32257 TELEPHONE 904 880 2176 TOLL FREE NO 866 850 1449 ORDERING FAX NO 904 880 2177 REMIT ADDRESS Same as above CITY STATE ZIP WILL ACCEPT THE VISA CARD DIRECT INQUIRY TO NAME AND TITLE John Bowls
50. s Ascom Hasler has authorized Modular Mailing Systems to assume the management of their contract website and other related duties however the original policies and procedures for acquiring meters remains intact as published in the contract Modular Mailing s ordering instructions are being updated as well Franco Typ Postalia has a new contact person in addition to new authorized dealers This is reflected in the ordering instructions The A 1 Business Systems supplemental equipment price list has been revised and will continue to be available from the state contract website Any questions or problems in delivery or service that may arise regarding this contract should be directed to Karen Esser at 850 488 7804 Suncom 278 7804 esserk dms state fl us MRJ ke meb MyFlorida com W The Administrative and Operations Arm of Florida s Government DEPARTMENT OF MANAGEMENT SERVICES EB BUSH GOVERNOR WILLIAM S SIMON SECRETARY Suite 315 June 27 2000 MEMORANDUM NO 600 760 00 1 1 TO Department Addressed FROM Paul A Rowell Deputy Secretary SUBJECT Contract No 600 760 00 1 Title Mail Processing Equipment Please make the following changes in the subject contract Delete Certification Page and Pages 12 104 Add Certification Page and Pages 12 123 Rev 7 Jul 00 This contract is being revised as follows Ascom Hasler is adding new equipment and revising the Ordering Instructions I
51. s equipment We do not assume a warranty obligation for consumable parts or supplies such as but not limited to rubber belts rollers felt ink rollers sealer and moistener brushes felts sponges and ink or for parts worn our due to extraordinary use of the equipment We warrant replacement parts to be free from defects in materials and workmanship for 90 days after installation We warrant repairs of equipment by our service representatives for 30 days after installation We warrant Rate PROMs and Software installed by our authorized representatives to be free from defect in material workmanship or programming for 90 days after installation Rate PROMs and Software are programmed with rates and computation methods which may be specific to a carrier or regulated by a government agency If a carrier or agency whose rates or methods are programmed on the Rate PROMs or Software you acquired through this agreement change their rates or methods within the first 90 days after installation we will update or replace affected Rate PROMs and Software to reflect current rates and methods After warranty period all updates and replacements will be chargeable to the State if Rate Insurance has not been purchased for that year Our warranties apply only if we receive notice of claim within the relevant warranty period and only if in the case of replaced Rate PROMs parts and supplies the defective items are returned to us at the time we make the repai
52. unt customer you will receive a Postage By Phone statement which will summarize your Reserve Account activity The statement will include the amount of FREE postage earned as well as other meter reset activity All other Postage by Phone information including account numbers and all meter resetting activity remains the same Remember to take advantage of this opportunity please begin to make your postage checks payable to Postage By Phone Reserve Account and mail them to the above address You will start earning FREE postage right away Visa Acceptance The State of Florida Visa Card is accepted by Pitney Bowes Please let us know you wish to use this form of payment at the beginning of the transaction Electronic Purchasing Purchase orders may be sent by E Mail in text format to the following address davincr pb com Because E Mail can fail in delivery all Purchase Orders received will be sent a return E Mail confirmation Should you not receive this confirmation it will be the responsibility of the person sending the Purchase Order to see that it is re sent Upon the receipt of confirmation it will not be necessary to send a hard copy Purchase Orders l If you are using the Term Rental Lease program from this contract Pitney Bowes will accept Purchase Orders written for only the fiscal year or remaining months of the current fiscal year If the full term is not stated on the purchase order it must clearly state the program that w
53. utomatic Mail Opener Postage Meters Repairs Postage Meters Supplies Postage Meters Leasing Inserting Machines High Volume Inserting Machines Low Volume Inserting Machines Low Volume Inserting Machines Medium Volume Inserting Machines Medium Volume Mail Room Equipment Mail Handling Machines 600 660 020 600 660 030 600 660 420 600 660 500 600 660 540 600 660 590 600 660 600 600 660 800 600 660 900 Mail Room Equipment Sealing Machines 600 780 370 600 780 390 600 780 960 600 780 970 NOTE Mailing Machines Accessory Mailing Machine Auto 200 min maximum Machines Mailing Electric Heavy Duty Machines Mailing Electric Light Duty Machines Mailing Electric Medium Duty Mail Opening Machines Automatic Mailing Machines Auto Feed Mailing Machines Sorting Mailing Machines Leasing Sealing Machines Mail Room Glue Sealing Machines Mail Room Glue Sealing Machines Mail Room Water Sealing Machines Mail Room Water 19 The above list of commodity numbers and descriptions is provided as a guideline to select the appropriate commodity number for the equipment supply or service being acquired This contract is for mail processing equipment however the entire list of commodity numbers for mailing equipment is provided for reference FRANCOTYP POSTALIA PRICE SHEET Please go to the price sheet linked on the main Mail Processing Equipment contract web page PRICING FOR THIS VENDOR IS
54. vance 4 Maintenance agreements which start during a fiscal year will be billed the pro rate to the end of their fiscal year 5 Although pricing will match model numbers used for billing maintenance may be different than the sales codes used on the contract 6 For all State Contract and Standard renewal quotes please contact Debbie Mosher at 1 800 835 4204 x5076 Postage Meter Billing and Renewal Quotes l The Postage Meter pricing on this contract is for customers who used the State Contract to acquire their equipment One year rentals may be billed Quarterly in Arrears or Annual in Advance Postage Meter agreements which start during a fiscal year will be billed the pro rate to the end of their fiscal year 4 The Postage by Phone system requires that funds be in your account before you withdrawal them Postage advances to your account are subject to a 30 dollar fee per occurrence pede Postage by Phone Pitney Bowes now offers a new program Postage by Phone Reserve Account which rewards the State of Florida for paying in advance for postage To take advantage of this 24 new opportunity to earn 2 per annum of your average daily account balance in FREE postage please begin to make checks payable to Postage by Phone Reserve Account PO Box 790213 St Louis Mo 63179 9894 We will then pay the Postal Service for you when you draw money from you account to pay for postage As a Postage By Phone Reserve Acco
55. y relieve the negotiator from the ultimate responsibility to submit the required technical documentation nor shall any negotiator assume that such documentation is otherwise available to the Division The State shall not be responsible for the accuracy of the technical documentation in its possession DELIVERY REQUIREMENTS All prices negotiated shall include delivery to purchaser within 30 days after receipt of purchase order AUTHORIZED DEALERS DISTRIBUTORS AND OR SERVICE LOCATIONS On any contract where orders will be directed to Authorized Dealers Distributors or listing Service Locations this information shall be provided by the NEGOTIATOR as part of the negotiation package in hard copy and on a 3 5 inch diskette in a Word for windows file Any subsequent revisions shall be submitted in the same format to the DOP CONTRACT ADMINISTRATOR for review and approval prior to implementation Diskette must be formatted as Word for Windows e Font Times New Roman 12 e Preset tabs only e Margins 5 Left and 5 Right 5 Top and 1 0 Bottom e Portrait only no landscape e No Tables e No Headers or Footers e No Excel Files Failure to submit the information required in this section will be grounds for disqualification of your negotiation and or removal from any resulting contract NOTICE TO CONTRACTOR The employment of unauthorized aliens by any contractor is considered a violation of section 247A e of the Immigration and Nati

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