New Features Manual for Windows Version 5.0
Contents
1. Scan new mail as it arrives Turn this option on to allow MoodWatch to scan all of your incoming mail MoodWatch determines the level of offensive text contained in the message MoodWatch then displays one two or three chili peppers in the MoodWatch column of the mailbox where the message resides Scan stored mail in the background Turn this option on to allow MoodWatch to scan all of your stored messages MoodWatch determines the level of offensive text contained in each message MoodWatch then displays one two or three chili peppers in the MoodWatch column of the mailbox where the message resides QUALCOMM Incorporated es 31 Statistics Window Sponsored and Paid modes only You can now display and print your Eudora usage statistics These statistics keep track of how many messages you receive and send in a particular day week month or year You can also see how many attachments were received and sent as well as how many messages were read In the Sent Email section you can see how many messages you have replied to forwarded and redirected during a specific timeframe Note Eudora usage statistics are statistics for you only No statistical information is sent to Qualcomm or any other location Displaying the Statistics Window To display the Statistics window do the following 1 From the Tools menu choose Statistics The Statistics window appears Sample Statistics window showing received email for one day r Statistic2. Book list If you change a nickname the Recipient List is updated as appropriate For details about using the Recipient List see Using the Recipient List on page 47 Note You can add or remove multiple nicknames to or from the Recipient List by selecting multiple entries before right clicking Hold down the Shift key to select multiple entries in sequence or the Ctrl key to select entries non consecutively QUALCOMM Incorporated
3. If message is on fire Never Auto Configure T Include original text Kerberos Scanning incoming mail M Scan new mail as it arrives I Scan stored mail in the background OF Cancel 3 Choose the settings you want to change Settings are described below Enable MoodWatch lf checked MoodWatch is on To turn MoodWatch off just uncheck the box Warn when queueing sending If the message seems like it might be offensive Turn this option on to set Mood Watch to its most sensitive level If your message has some content that looks like it might be offensive one chili pepper appearing you will be warned when you queue it If the message is probably offensive Turn this option on to set MoodWatch to a medium sensitivity level If your message has some content that looks like it is offen sive two chili peppers appearing you will be warned when you queue it If the message is on fire Turn this option on to set MoodWatch to a low sensitivity level If your message has some content that is offensive three chili peppers appearing you will be warned when you queue it QUALCOMM Incorporated Changing the MoodWatch Settings New Features Manual Never Turn this option on to never display a warning in your outgoing messages despite offensive text in its content Include original text Turn this option on if you want MoodWatch to scan the original text of a message for offensive language when replying
4. Inthe left column choose the name of the group you want to open and click Open Folder The Save Changes dialog box opens if you have any unsaved changes to the shared folder If not the shared folder opens allowing you to access its files ESP periodically scans the folder for changes according to your settings and sends the updated files to other group members To update the shared folder of another group member manually choose the member from the Users dialog box and click Sync Folder This sends the entire contents of the shared folder to the selected member As ESP receives periodic changes to the shared folder from other users it incorporates the changes according to the settings you chose for the group for example with or without notification and with or without archiving QUALCOMM Incorporated ss 23 New Features Manual Changing ESP Group Information Changing ESP Group Information ESP allows you to change the configuration of a share group to meet the changing needs of its members The same tabs User Eudora Settings Notifications and Advanced you used to create a share group and configure its attributes can be used to change those of an existing group To make changes to an existing share group do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the group you wish to change 3 Click any of the tabs and make your changes in their respective dialog
5. Wenger and Dale Wiggins The software was quality assured by Richard Drew David Hom Gwen Huntley and Jason Miller This manual was written by Gigi Miller and Armand Rouleau Thanks to all the users and testers of Eudora whose suggestions have made it a much better program than it otherwise would have been About the Name Why the name Eudora When looking for a name for this new Post Office Protocol mail program we thought immediately of the title of the short story Why I Live at the P O and named the program after the author of the story Eudora Welty Why I Live at the P O can be found in a collection entitled A Curtain of Green and Other Stories Harcourt Brace amp Co Ms Welty s stories are funny sad and fascinating she s surely one of the great American writers August 2000 ATPM80 48070 5 Contents Introduction Using Eudora Sharing Protocol Sponsored and Paid Modes only Installing ESP Tips on Using ESP Creating an ESP Group Creating an ESP Group Advanced Setup Inviting Members to Join Your Group Configuring Shared Folder Settings Configuring Group Change Notifications Maintaining ESP Group Members Joining an ESP Group Leaving an ESP Group Working with Shared Folders Changing ESP Group Information Configuring Global ESP Settings Using the ESP Mailbox and Folder Using MoodWatch Sponsored and Paid Modes only Using MoodWatch for Outgoing Messages Using MoodWatch for Incoming Messag
6. boxes 4 When finished click OK Configuring Global ESP Settings You can control the type of messages received by the shared folder through the use of filters and automatic processing actions Note It is recommended that you retain the default settings To configure your group settings do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Click Settings located a the bottom of the Groups window The Group Setting dialog box appears Group settings dialog box ESP Sukana Piers Precedence Fiun ieie ies paka Jom Mes T Aun s na Mes yie cee fers E kpe mirai posa of mong chrai Fer Aka dtc ic goa Od aed Aia DE Cancel 3 Inthe ESP Automatic Filters Precedence area choose Run automatic filters before user filters or the Run automatic filters after user filters Depending on which option you activate ESP filters incoming messages into the shared folder either before or after your own filters take effect To run the automatic ESP filters before your personal filters is the default 4 Inthe Automatic Actions area check the Allow automatic processing of incoming attachments box if you want the shared folder updated automatically with email message attachments as specified in the Settings dialog box The default is to auto matically process incoming attachments Ts QUALCOMM Incorporated 24 Using the ESP Mailbox and Folder New Features Manual 5 Ifyou want your shared folde
7. dialog box appears where you can enter the person s name and email address The user s name and email address is stored in your Users list but ESP doesn t send an invitation This user receives only email messages that have the group shared documents as attachments Share Group Role Settings dialog box Share Group Aole Sothmge Chaga the rdis ia amd talbna la Pe rieaj Ata chosing DE opha ed the behy cd Dai araia dered obec Dak pibon cn pph n ou h bo i imiia Aie No pebienca W Eull hemba june pene ard acatat upelalet C Beosdceting Member use onk sends updalecr ignorer ary incoming updates C Becenang Merb use nena pine updabes but piomicnts income update Haico Ack baime processing ary updates IHODMIHG TO tee uba thaiad bokir FF Aah bafma processing any updates DJTEDINE FADH the usss shaved iokia Prefer iha ua dos not change mis dapas ererraing JE Cancel 5 You can determine which tasks each invitee to your group can do In the nitial Role area choose of the following roles m No Preference Full Membership user sends and receives updates This allows the person you invite to receive from and send files to the group either automatically or manually Broadcasting Member user only sends updates ignores any incoming updates This allows the person you invite to send files top the group only either automati cally or manually Incoming files are ignored m Receiving Member user ne
8. hold down the Option key when selecting Make Address Book Entry the new entry will include all of the recipients of the message plus the sender However if the Include yourself setting is turned off and the current message is an incoming message your address is not included in the new entry Creating a Group from the Address Book You can take several of your existing nicknames and group them together under one composite nickname For example you can quickly combine your Family Friends and School nicknames under a composite nickname called Everybody The Everybody entry contains the nicknames Family Friends and School rather than their expanded email addresses However if you address a new outgoing message to Everybody it will be sent to all of the email addresses contained in the Family Friends and School entries To make entries from the Address Book do the following 1 From the Tools menu choose Address Book Or if the Address Book is in a group of tabbed windows click its tab The Address Book window appears 2 Choose several different entries in the entry list hold down the Shift key to select multiple entries in sequence or the Ctrl key to make nonsequential selections 3 From the Special menu choose Make Address Book Entry The Make Address Book Entry dialog appears QUALCOMM Incorporated es 45 New Features Manual Finish Address Book Entry Command 46 Make Address Book Entry dialog box Make Address Book En
9. sort ary of thing that might get your keyboard washed out with soap if you get my drift You might consider toning it down T Dont warn me anymore Send Anyway Cancel To send the message despite the offensive text click Send Anyway Your message is sent If you have Eudora set to Queue messages for later transmission you can still retrieve the message in the Out mailbox to edit or delete it You can then send the message or requeue it To return to the composition window without sending or queueing the message click Cancel Using MoodWatc h for Incoming Messages By changing the options in the MoodWatch settings dialog you can have MoodWatch scan your incoming messages for offensive text as well The indicators are one two or three chili peppers appearing in the mailbox message summary column as shown MoodWatch scanning incoming mail je i Gigi Mill 09 26 AM 8 1 2000 0700 Who G Date So safy E surject Please join the ESP Gigi Mill 02 46 PMi 8 1 2000 0700 ESF docs t t Dr Dayi John Sir 05 29 Pht 5 17 2000 09 00 AM 5 22000 0700 0700 Re Registration atte Eudora Takes Five 2 2 3 5 Jeremy 06 31 PM ov2 2000 0700 2 Re Fwd Re ESP tr a Armand 04 34 PM ova 2000 0700 2 Fwd Looking for goc Armand 04 35 PM amp a 2000 0700 3 Fwd Daily Manna fri a Internati 04 35 PM ava 2000 0700 3 Daily Manna frorn thi david 04 35 PM 8 32000 0700 2 Fwd Daily
10. you can choose to perform for the group QUALCOMM Incorporated es 25 New Features Manual Using the ESP Mailbox and Folder 26 Following is an example of an ESP Folder displaying the ESP menu Sample ESP Folder window and ESP menu amp Localization New Message Open Folder Invite ESP Groups Clockworks Update Others To display the ESP menu click h Following are the descriptions of the options on the ESP menu New Message Opens a new composition window addressed to the group for you to type a message Open Folder Opens your shared folder in a new window Invite Invites a new member or members to join the group See Inviting Members to Join Your Group on page 259 ESP Groups Opens the ESP Groups window Update Others Updates the files in other members shared folders The file management icons are described below Displays one page back Displays one page forward eH Moves up one directory level Displays the properties for the selected file a Deletes the selected file Displays files with large icons QUALCOMM Incorporated QUALCOMM Incorporated Displays files with small icons Displays files in a list format Displays file detail 2 Using MoodWatch Sponsored and Paid Modes only MoodWatch is a new Eudora feature that monitors incoming and outgoing messages for offensive text A new settings dialog has been added for MoodWatch so you can deter mine how yo
11. Don t put files in ESP where group members need to work on them at the same time ESP works best when one member works on one file at a time m Don t put files in ESP that need to be updated in realtime There will be a few minute delay in updated group files New Features Manual Creating an ESP Group Creating an ESP Group You can create an ESP group and then invite members to join it All members of an ESP group are of equal importance Although you are creating the ESP group it does not mean that you are its leader When you create a group ESP assigns the group a unique identifier which avoids any naming conflicts To create a new group do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears ESP Groups window B gF lt Eudora writers GF Business Plan Eudora Design EA Eudora Documentation A Armand Rouleau GF Peanut Development Gwen Huntley Byala SURG Roder 2 Inthe ESP Groups window click New located at the bottom of the window The Share Group Settings dialog box appears Share Group Settings dialog box E QUALCOMM Incorporated 10 Creating an ESP Group New Features Manual 3 Choose Create a brand new share group then click Next The Share Group Name dialog box appears Share Group Name dialog box 4 Inthe Share Group Name text box type the name of your group then click Next The Share Group Description dialog box appears Share Group Description dia
12. Eudora email New Features Manual for Windows Version 5 0 This document is designed for use online The Contents section plus all cross references are hot linked In the Contents section click the topic and the topic information appears lIf you click any cross reference you display the topic referenced This manual was written for use with the Eudora for Windows software version 5 0 This manual and the Eudora software described in it are copyrighted with all rights reserved This manual and the Eudora software may not be copied except as otherwise provided in your software license or as expressly permitted in writing by QUALCOMM Incorporated Copyright 2000 by QUALCOMM Incorporated All rights reserved Eudora is a registered trademark of QUALCOMM Incorporated PureVoice SmartRate and MoodWatch are trademarks of QUALCOMM Incorporated WorldMail is a trademark of QUALCOMM Incorporated QUALCOMM is a registered trademark and registered service mark of QUALCOMM Incorporated Microsoft Outlook Outlook Express and Windows are either registered trademarks or trademarks of Microsoft In corporated in the United States and or other countries Adobe Acrobat and Acrobat Exchange are registered trademarks of Adobe Systems Incorporated Apple and the Apple logo are registered trademarks and QuickTime is a trademark of Apple Computer Inc Netscape Netscape Communicator and Netscape Messenger are registered trademarks o
13. Manna fri a david 04 35 PM S322000 0700 3 H two chiles a David He 04 47 PM S322000 0700 2 5950 Address boo a david 04 36 PM S322000 0700 3 H low high 97 2 26K 1 52K Also by turning on an option in the MoodWatch options you can have MoodWatch scan and display chili peppers on all of your stored mail See the next section Changing the MoodWatch Settings for more information QUALCOMM Incorporated 29 New Features Manual Changing the MoodWatch Settings 30 Changing the MoodViatc h Settings You can change MoodWatch settings in the MoodWatch options window In this window you can determine at what level you wish your messages to be monitored before a warning appears telling you that perhaps your message content may be offensive to your recipient Also you can set MoodWatch to monitor incoming and stored messages for offensive content If you don t want to use MoodWatch at all you can turn it off in this window Also you can choose if you want to use MoodWatch for incoming messages only outgoing messages only or both To display the MoodWatch settings window do the following 1 From the Tools menu choose Options 2 Scroll and click the MoodWatch icon The MoodWatch settings window appears MoodWatch options window Options 7 x Category Moodvatch W Enable Moodwatch Wam when queuing sending C Message seems like it might be offensive Mot UF message is probably offensive jii
14. New Features Manual Configuring Group Change Notifications To have Eudora ignore proposed updates to specific files in the shared folder auto matically choose Ignore file updates m f you want Eudora to record the activity for each type of incoming or outgoing item check the Log box Note The system default options from the drop down menus for all incoming and outgoing menus correspond to the last chosen options you selected in the Notifications dialog box The Role buttons combined with the Ask before processing any updates INCOMING TO my shared folder and Ask before processing any updates OUTGOING FROM my shared folder are then equal to the choices in the drop down menus The Advanced tab dialog box allows you to add update and delete settings independently of each other Whereas in the Notifications dialog box while simpler keeps the settings locked For example you could use the Advanced tab dialog box to specify that you want to be asked when a delete occurs but not when additions and updates occur To set a group secret word or phrase click Set Shared Secret The Set Shared Secret dialog box appears Shared Secret dialog box Enter Shared Secret The shared secret helps to make ESP more secure IF you change the secret you must tell all other members in your group the new value or ESP will not accept changes from other members C OF Cancel In the text box enter a secret word or phrase that will be kn
15. TION OR ADVICE GIVEN BY QUALCOMM OR A QUALCOMM AUTHORIZED REPRESENTATIVE SHALL CRE ATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY SOME JURISDIC TIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THE ABOVE EXCLUSION MAY NOT APPLY UNDER NO CIRCUMSTANCES INCLUDING NEGLIGENCE SHALL QUALCOMM ITS LICENSORS OR THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS BE LIABLE FOR ANY INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS LOSS OF PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE OR ITS DOCUMENTATION EVEN IF QUALCOMM OR A QUALCOMM AUTHORIZED REPRESENTATIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY In no event shall QUALCOMM s total liability to you for all damages losses and causes of action whether in contract tort including negligence or otherwise exceed the amount paid for the Software and its documentation Acknowledgments The Eudora software for version 5 0 was designed and developed by Shrinivas Bairi Jeff Beckley John D Boyd Rob Chandhok Sagar Chitnis Steve Dorner original author of Eudora Apul Nahata Martin Naskovski Ben Ogdon Eitan Pilipski Raj Pitchaimani Bill Rhodes Jim Riley Keerthi Sundarmurthy Geoff
16. an open tabbed window group click its tab 2 Click New The New Address Book dialog box appears New Address Book dialog box Hew Address Book El E4 Hame the new address book Family OF Cancel 3 Enter a name for the new address book in the text box and click OK The address book appears on the list and you can now add people and group to your newly created address book E QUALCOMM Incorporated 36 Adding a Person to the Address Book New Features Manual Adding a Person to the Address Book To create a new entry or entries to be included in the newly created address book do the following 1 From the Tools menu choose Address Book or press Ctrl L Or if the Address Book is an inactive window in an open tabbed window group click its tab 2 Inthe Address Book choose which address book if more than one is set up in which you want this person s information listed for example Family 3 Either click New in the Address Book or right click anywhere in the entry list to display the drop down list and choose New A new entry appears in the address book column left side Address book adding a new person Address Book OW View By Nickname Nickname Uncle Joe I Recipient List fg Randy Gellens Personal Home work Other Notes y Ray Rick Miles Full Mame Joe Camp p Rick Wila a Robert Hope First Name Last Name a ae Varnes Sd a _ p Sabrina Rouleau i Sal and Bob Su
17. avigate to the folder you ve just created then choose it m If you want to store all group files in an existing folder choose Use Existing Folder and click the long gray button A list of your existing folders appears Click one of the folders and to enter it in the field click OK Note You can t use a folder already assigned to a group or a folder that s inside of another folder already assigned to a group 9 Click Next The Success dialog box appears 10 Click Finish Your new share group is created The share group name appears in the list view attachment of the groups window Creating an ESP Group Advanced Setup After you feel comfortable creating groups you can bypass it and enter the group informa tion directly To use the Advanced Group Setup function do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Click New located at the bottom of the window The Share Group Settings dialog box appears Share Group Settings dialog box Share Group Settings Woud vou ke bo P Cente a brad pew hare gop Sin dradh ho advanced share group cetup 3 Choose Skip directly to advanced share group setup The New Group dialog box appears QUALCOMM Incorporated es New Features Manual Inviting Members to Join Your Group New Group dialog box same dialog box as the Eudora tab Hew ESP Share Group koup A igre Sumi giia Te Sairi F abekti vad end kokias Mabo Oooo o Pers
18. bserhap wpisie 4 Click one of the following in the Role area Full Membership user sends and receives updates This allows you to receive from and send files to the group either automatically or manually Broadcasting Member user only sends updates ignores any incoming updates This allows you to only send files to the group either automatically or manually Incoming files are ignored Receiving Member user never sends updates but processes incoming updates This allows you to only receive files from the group Any changes you make to the shared folder are ignored Custom Member use the settings in the Advanced tab Go to step 6 The Full Member role is the default Ts QUALCOMM Incorporated 18 Configuring Group Change Notifications New Features Manual 5 Inthe Notifications area do the following m f you want ESP to notify you when updates are coming into your shared folder check the Ask before processing any updates INCOMING TO my shared folder box This box is checked by default m If you want ESP to notify you when updates are going out of your shared folder check the Ask before processing any updates OUTGOING FROM my shared folder box This box is checked by default m If you want ESP to monitor any of the group actions check the Log any group actions box The box is checked by default A log file is created and placed ina subfolder in the Eudora folder m If you want ESP to notify you prior to
19. by acknowledging and approving each new member To join an existing group do the following 1 Wait for an email message from one of the group members inviting you to join their group The Join ESP Share Group dialog box automatically appears after Eudora is done receiving the email message Join ESP Share Group Jim Riley lt jiririqualcorim com invites You to join the Family Album share group Would you like to jain Join Cancel 2 To join the group click Join If you don t want to join click Cancel ESP prompts you to join the group by opening the New Group Wizard Choose a folder to store your copies of the shared documents and a mailbox to receive messages associated with the group See Creating an ESP Group on page 255 for details ESP processes the invitation adds you as a member of the group and sends an RSVP message to the member who invited you to join When the inviter s copy of ESP receives your acceptance you ll be sent a membership update message which will add the other group members to your list Note Until you receive an introduction from another group member ESP doesn t asso ciate those members with you as part of the group When all introduction messages are received and answered you are a member of the group Leaving an ESP Group When you want to leave a group ESP removes the group from your list of available groups and sends a message to the other group members asking them to r
20. ch day the current graph would be today and the previous graph would be yesterday The average graph would indicate the cumulative average since you began keeping statistical information in Eudora Color Choose the color you wish to represent the current previous and average criteria Graph Type Choose the graph type you prefer to display for the current previous and average criteria The graph type you choose will appear in the color you chose in the Color column The graph types you can choose are a line a solid filled area a graph bar a circle diamond or a square Count IMAP messages in Inbox only Turn this option on if you want Eudora for statis tical purposes to count only the IMAP messages received in the Inbox Turn this option off if you want Eudora to count all received IMAP messages regardless of which mailbox they are received into If you use shared IMAP folders you ll probably want to leave this turned on otherwise messages that are not really addressed to you may get counted Reset Statistics Click this button to reset your statistical usage All historical information on your Eudora usage is deleted Statistical information will then begin from that moment on Ts QUALCOMM Incorporated 34 Using the New Eudora Address Book The Address Book is where you keep information about individuals or groups that you correspond with Each entry in the Address Book includes a name for a person or group their ful
21. changes in the group s membership check the Ask before responding to a membership update box The box is checked by default m lf you want ESP to record all changes to group membership check the Log any membership update box A log file is created and placed in a subfolder in the Eudora folder The box is checked by default 6 Ifyou chose Custom Member as your role you must click the Advanced tab to display the Advanced dialog box to configure your role settings In this dialog box you are required to make various decisions about how you want ESP to handle modifica tions to the shared folder It also enables you to choose how ESP should track group membership Advanced dialog box Une Eudora Setting Moliicwtors Advanced hied Fodder Adena Cute H r rec carer Duyar Log Hes Ikar fick irgi fe Updated Oo hie upise Do fie uodais f r heise liem cre bie pide F kpe ble updates Cael Shad Secret 7 Inthe Shared Folder Action Custom Member area do the following m Determine which type of incoming or outgoing items New Items Updated or Deleted Items you want ESP to handle m From the drop down lists choose one of the following To have ESP notify you before specific files in the shared folder are added updated or deleted choose Ask first To have ESP modify specific files in the share folder automatically choose Do file updates QUALCOMM Incorporated ee
22. d the Directory Services window To use the Make Address Book Entry command do one of the following m In an open window go to step 1 m nan open mailbox window first select the message summary or Summaries you want in the address book then go to step 1 1 From the Special menu choose Make Address Book Entry The Make Address Book Entry dialog box appears Make Address Book Entry command and dialog box cee loos Window Help Hake Address Book Entry ki x Filter Messages Ctrl Personal Information Make Filter Nickname Denise_Lavoie Make Address Book Entry Ctrl k Add as Recipient Full Marne Denise Lavoe Remove Recipient b Eme Tose First Mame Last Name Compact Mailboxes Denise lt Siwap Lavoie Forget Password s Change Password Thiz nickname will expand to the following address Message Plug ins Settings Denise Lavoie lt denigeleudoramail com gt Inthe Address Book Eudora Nicknames Put it on the recipient list OF Cancel 2 Inthe Nickname text box Eudora enters the name in the email address or the message You can change it If you like 3 Inthe Full Name field Eudora enters the full name as it appears in the email address of the message You can change it if you like 4 Inthe First Name and Last Name fields Eudora enters the first and last name of the person as it appears in the email address or the message You can change it if you like 5 Inthe This nickname
23. ds an RSVP message back to the inviter The inviter then sends an updated copy of the membership list to all the members Configuring Shared Folder Settings Every group member needs a shared folder on his or her hard drive to store documents schedules messages illustrations images or any other file the members deem neces sary for sharing ESP allows you and your group members to determine how often ESP checks each member s shared folder for updates and how the information in the shared folders is backed up Ts QUALCOMM Incorporated 16 Configuring Group Change Notifications New Features Manual To configure shared folder settings for your group do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the Group name whose shared folders you want to set 3 Click the Settings tab The Settings dialog box appears Settings dialog box Une Eudes Settings Motiication Aceanced Shaved Folder Check fer ech eed baiia ke chap rere 1 maier B duicrElscloup When Other Shere Group Members Hake Changa fr Auto Aachup updatad documents FP i eck up gielehed donasi Store upto piga eih 4 Check the Check shared folder for changes every _ minutes box and specify the time interval at which you want ESP to check the shared folder for group updates If this option is not checked ESP won t check the shared folder The system default is for ESP to check the shared fold
24. e Other tab The Other dialog box appears Other dialog box Nickname Uncle Joe Il Recipient List Personal Home work Other Notes Other Email Addresses Joe Campic mytirmn cam Other Phone Numbers 433 6409 Other Web Pages 2 Inthis dialog you can type other email addresses phone numbers and web site addresses for this person All fields are optional To enter more information on this person do the following 1 Click the Notes tab The Notes dialog box appears Notes dialog box Mickname Uncle Joe IM Recipient List Personal Home wwork Other Motes Birthday March 14 Anniversary July 2 2 Inthis dialog you can type anything you want This is good place to enter information such as the person s birthday and other important dates specific to this person To save your changes to the Address Book do the following m From the File menu choose Save or press Ctrl S Or if you close the Address Book click Save in the warning dialog Note If your Address Book has duplicate entries Eudora recognizes only the topmost entry of the duplicates QUALCOMM Incorporated es 41 New Features Manual Changing Deleting Moving and Copying Entries Changing Deleting Moving and Copying Entnes To change the nickname for an entry see the next section Renaming a Nickname To change an Address Book entry choose the entry from the list and edit the fields in any of th
25. e address book s dialog boxes as appropriate To delete an entry or an address file select it from the list and click the Delete button or press the Delete key Or right click it and select Delete from the drop down list You cannot remove the Eudora Nicknames file If a nickname file is set to read only meaning you cannot change it you cannot move or copy entries into it or delete an entry from it To update your recipient list and address book hold down the option key and open the address book this rebuilds your address book s table of contents To move or copy an entry to another address book do the following 1 2 42 Right click the address book entry to display the drop down list From the drop down list choose Move To to move an entry or Copy To to copy an entry The Choose a Nickname File dialog box appears so that you can select the file to which you want to move or copy the entry Choose a Nickname File dialog box Choose a Nickname File Nickname File F arily Cancel You can move an entry or entries to a different file by dragging it or copy it by holding down the Shift or Ctrl key and then dragging it You cannot move an entry into the file it is already in but you can copy an entry into its file A Copy of Entry is created To save your changes from the File menu choose Save Tip Add a button for the File menu s Save ctrl to your main toolbar as a handy way to
26. e click the nickname is entered in the header field that last had keyboard focus To address the message with the completely expanded address or addresses for that entry rather than the entry s nickname the addresses are listed in the Address es field for the entry do the following 1 From the Tools menu choose Options 2 Scroll and choose Miscellaneous The Miscellaneous dialog box appears 3 Turn on the Automatically Expand Nickname option Once the composition window appears you can use the To Cc and Bcc buttons to insert additional nicknames into the corresponding fields subject to the following restric tions m Ifthe Address Book is a docked or floating window either alone or as part of a tabbed window group the To Cc and Bcc buttons apply to the topmost composition window if any QUALCOMM Incorporated es 43 New Features Manual Make Address Book Entry Command m If the Address Book is a normal window either alone or as part of a tabbed window group the To Cc and Bcc buttons apply to the composition window if any that is immediately under either the Address Book or the tabbed window group containing the Address Book Make Address Book Entry Command The Make Address Book Entry command is used to create entries in your Address Book and is especially helpful for making group entries You can use this command from anywhere in Eudora including open messages open mailbox windows the Address Book an
27. e group s email addresses or nicknames if already set up in your address book in the Personal dialog box To create a new group in an address book do the following 1 From the Tools menu choose Address Book or press Ctrl L Or if the Address Book is in an inactive window in an open tabbed window group click its tab In the Address Book choose which address book if more than one is set up in which you want this group s information listed Click New Type the nickname in the Nickname text field on the right side of the window for example My buddies The nickname entry appears in the list and you can now add information for this entry QUALCOMM Incorporated Adding Entry Information New Features Manual 4 When finished click anywhere or press Enter and the nickname appears in the list 5 Click the Personal tab The Personal dialog box appears Address Book Personal dialog box group Nickname My buddies l Recipient List Ferzonal Home Work Other Motes Full Hame My buddies First Name Last Name lt Siwap gt This nickname will expand to the following addresses Bruce Strayer Mom Uncle Joe Tomigaal caom JaneGhotmail cam 6 Inthe Full Name field type the a descriptive or an informal name for the group This name is included in the To field for your recipient to see 7 Inthe This nickname will expand to the following addresses text field type the complete email address fo
28. emove you from the group To leave a group do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the name of the group you want to leave 3 Click Leave located at the bottom of the Groups window The Leave Share Group dialog box opens QUALCOMM Incorporated Working with Shared Folders New Features Manual Leave Share Group dialog box Are pou tue pou Beard to bia Chee Bruce Pl thas gon me ore 4 Inthe Leave Group dialog box click Leave ESP creates a message to other group members announcing your departure from the group This message s attachment deletes you from other group members membership lists Until you save changes to the ESP Groups window you can cancel your departure from the group Just choose the share group that you had planned to leave and click Rejoin which is what the Leave button will be renamed when you chose this group If you re sure you want to leave the group then save changes to the ESP Groups window by either closing the window and choosing Save in the displayed dialog box or by choosing Save from the File menu ESP will send a message to other group members announcing your departure from the group Working with Shared Folders Use the shared folder like any folder in Windows by adding modifying or deleting files as needed To open the shared folder do the following 1 From the Tools menu choose ESP Groups 2
29. er every 10 minutes 5 Ifyou want ESP to automatically create a backup when other members update files in the shared folder check the Auto Backup updated documents box The box is checked by default 6 Ifyou want ESP to automatically back up deleted documents from the shared folder check the Auto Backup deleted documents box The box is checked by default 7 Inthe Store up to _ previous versions text box indicate the number of previous document versions you want Eudora to store The system default is one version Configuring Group Change Notifications You can specify the role you want to play in the group which determines whether or not you can send or receive updates to the shared folder When you ve determined your ESP role you can then decide how you want ESP to handle updates to the shared folder and group membership 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the Group name whose change notifications you want to set for your role 3 Click the Notifications tab The Notifications dialog box appears QUALCOMM Incorporated es New Features Manual Configuring Group Change Notifications Notifications dialog box Laa Eudora Setting Motiicators Advanced Age C Full Hanba pend and ssceree upisa Mihara F ali re Ori tes RP 1 Fed foes ook below poresing any updates OUTGOING PADHA rep hrad Robe P Loga these group actors PF dick bebe sreponding tn a mem
30. es Changing the MoodWatch Settings Statistics Window Sponsored and Paid modes only Displaying the Statistics Window Printing the Statistics Report Changing the Statistics Settings Using the New Eudora Address Book Printing Your Address Book Creating an Address Book within your Address Book Sponsored and Paid modes only Adding a Person to the Address Book Adding a Group to the Address Book Adding Entry Information Changing Deleting Moving and Copying Entries Renaming a Nickname Addressing a New Message from the Address Book Make Address Book Entry Command Creating a Group from the Address Book Finish Address Book Entry Command Using the Recipient List Including Nicknames on the Recipient List QUALCOMM Incorporated 36 37 38 39 42 43 43 44 45 46 47 48 New Features Manual yi QUALCOMM Incorporated Introduction Welcome to Eudora 5 0 This document describes the new features and functions in Eudora 5 0 for Windows Eudora Sharing Protocol ESP ESP is a new Eudora feature that allows you to share documents and discussion among of a group of Eudora users without the use of a shared server MoodWatch MoodWatch is a new Eudora feature that can monitor offensive text flaming in both incoming and outgoing messages You can display the new Mood Watch options dialog to set MoodWatch settings Statistics You can now display and print statistics on your Eudora usage and on the messages you se
31. f do the following m To install ESP on Windows copy the ESP dll file to the Plugins folder located in your Eudora folder Tips on Using ESP Although ESP is a valuable tool for you and your group when working on the same docu ment or file there are some limitations Here are a few tips on using ESP that will make working on group files more efficient Do realize that the ESP folder is shared If you take a file out of the shared folder it will be removed from each member s shared folder m Do invite people to be in your group Some of them might have to become familiar with ESP before becoming full members As they are gaining experience tell them how to become full members m Do use ESP to keep a shared list of current email addresses for group mailings ESP updates email addresses when you change the email address for a personality When saved in the ESP Groups window ESP asks you if you want to update both your ESP s information and other members information or just update your ESP information If you choose both an email message is sent to all group members and automatically updates your changed email address m Do use ESP as a mini mailing list for perhaps a family group of friends coworkers and so on The list of email addresses stays current in all of the members lists when the addresses are modified Don t put large files in ESP Other members of your group may have mail systems with limits on file size m
32. f the Netscape Communica tions Corporation in the United States and other countries Netscape s logos and Netscape product and service names are also trademarks of Netscape Communications Corporation which may be registered in other countries All other trademarks and service marks are the property of their respective owners Use of the Eudora software and other software and fonts accompanying your license the Software and its docu mentation are governed by the terms set forth in your license Such use is at your sole risk The Software and its doc umentation including this manual and QUALCOMM s software maintenance and extended maintenance if applicable are provided AS IS and without warranty of any kind and QUALCOMM AND ITS LICENSORS HEREINAFTER COLLECTIVELY REFERRED TO AS QUALCOMM EXPRESSLY DISCLAIM ALL WAR RANTIES EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND AGAINST INFRINGEMENT QUALCOMM DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTER RUPTED OR ERROR FREE OR THAT DEFECTS IN THE SOFTWARE WILL BE CORRECTED FURTHER MORE QUALCOMM DOES NOT WARRANT OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE OR ITS DOCUMENTATION IN TERMS OF THEIR CORRECTNESS ACCURACY RELIABILITY OR OTHERWISE NO ORAL OR WRITTEN INFORMA
33. figure how ESP will update the shared folders m Configure how your group members are notified of changes to the shared folder m Maintain group membership by inviting or deleting members or by synchronizing all shared folders However you may be asked to join a share group If so answer the invitation and the you can create a new shared folder and mailbox QUALCOMM Incorporated ey Installing ESP QUALCOMM Incorporated New Features Manual Important You can only belong to a group on one computer For example you can use your home computer to set up a group for family photos and you can use your work computer to set up a group for a work related project However you cannot use both your home and work computer to view your family photos in your family group If you try to do that one or both computers will miss some of the photos However if you have two different email addresses you can belong to a share group on more than one computer If you check mail with one email address at work and a different address at home you just need to invite yourself to the share group twice once for each address Once you re in the group with one account you can send an invitation to your other account yourself ESP will treat your two accounts as two different share group members and each will receive all the updates Installing ESP ESP should install automatically into the Eudora Plugins folder However if you need to install ESP yoursel
34. g box you can do all of the following m Invite To invite a new ESP member to join the group click Invite See Inviting Members to Join Your Group on page 259 m Delete To delete group members choose the member s name and click Delete You should use this function to delete invalid members To preserve group participation and communication use the Delete function sparingly In most situa tions the departing group member uses the Leave function to notify all group members of the departure from the group The Delete function bypasses this process m Sync Folder lo send the entire contents of your shared folder to another group member choose the member s name and click Sync Folder Note ESP updates email addresses when you change the email address for a person ality When saved in the ESP Group window ESP asks you if you want to update both your ESP s information and other members information or just update your ESP infor mation If you choose both an email message is sent to all group members and auto matically updates your changed email address QUALCOMM Incorporated ss 21 New Features Manual Joining an ESP Group 22 J oining an ESP Group ESP manages group membership through a shared mailing list allowing group members to share files and messages ESP creates the mailing list through a series of processes called invitations ensuring that each member of the group has explicit knowledge of group membership
35. join the Family Album share group Family Album 39736J Arial x Sender jim X Mailer QUALCOMM Windows Eudora Version 5 0 Date Wed 16 Aug 2000 15 41 28 0700 To Armand Rouleau lt arouleau gt From Jim Riley lt jimr gt Subject Please join the Family Album share group Family Album 39736J Jim Riley lt jimr clea com gt invites you to join a private Eudora ESP share group called Family Album Eudora ESP lets you share and update files with friends family or co workers easily and automatically If you would like to learn more about what Eudora s ESP feature is and how it works click lt http www eudora com email tour esp html gt To enjoy the full benefits of Eudora ESP you must use Eudora 5 0 or later But here s some good news on that front Eudora 5 0 is available FREE at lt http www eudora com gt Download it now Eudora 5 0 supports easy import of settings folders messages and addresses from Outlook Express 4 x and 5 x VWVindows Mac Outlook 96 2000 Navigator Messenger 4 73 6 0 Windows only Emailer Switching to the world s best email program has never been easier If you re already using Eudora 5 0 or later then open the icon to join the Family Album ESP share group Dr UntitledS ems When an invitee accepts the invitation information contained in the attachment creates a group entry in the invitee s Groups window and prompts him or her to specify a group folder and mailbox ESP sen
36. l email address email addresses for groups a full name any contact information including both home and work information other email addresses and information and any notes You can also use the Address Book to put names on the Recipient List and to address a new message See Using the Recipient List on page 47 To open your Address Book do the following 1 From the Tools menu choose Address Book or press Ctrl L or click the Address on the toolbar Book icon Address Book with sample entries lt gt Address Book _ O x View By Nickname Nickname Dad l Recipient List is Personal Home work Other Motes z Full Mame John smith ae First Mame Last Mame E John lt Swap gt Smith This nickname will expand to the following addresses bee John Smithi aol cam aaa Io E Bec Address Book 23 Fites 5 Fiter Report Link History All of the names are kept in address books so you can group your names by putting them in different address books Eudora Nicknames is the default address book and the example above shows an additional address book called Family To show or hide the names in an address book click the book icon to the left of the file name If the book is closed the names are hidden if the book is open the names appear You can use the View By drop down menu to display the names by different criteria for example by Last Name If you want to
37. log box 5 Inthe Share Group Description text box type a brief description of the group purpose or file contents then click Next The Share Group Mailbox dialog box appears QUALCOMM Incorporated rr New Features Manual Creating an ESP Group Share Group Mailbox dialog box 6 Do one of the following If you want to create a new mailbox for all group messages choose Transfer to New Mailbox and type the name of the mailbox in the text box m If you want all group messages to go to an existing mailbox or a new mailbox ina different location choose Transfer to Existing Mailbox then click the long gray button A list of your existing mailboxes appears Right click to create a mailbox in a different location Click to select a mailbox then click OK to enter it in the text box Note You can t transfer messages to either the In mailbox or a mailbox already assigned to another group 7 Click Next The Share Group Folder dialog box appears Group Folder dialog box C QUALCOMM Incorporated 12 Creating an ESP Group Advanced Setup New Features Manual 8 Do one of the following m Ifyou want to create a new folder to store all group files choose Use New Folder and type the name of the folder in the text box If you want to create a new folder in a location other than the one shown under Use New Folder switch to My Computer or Windows Explorer create the folder and switch back to Eudora Choose Use Existing Folder to n
38. n Stover 4 From the drop down list choose Add to Recipient List The entry s nickname is added to the Recipient List and the entry is bolded in the Address Book list To add an email address to the Recipient List do the following 1 Open the Address Book 2 Select the text that makes up the full address 3 From the Special menu choose Add as Recipient The recipient s email address is added to your Recipient List To remove an entry from the list do the following 1 Open the Address Book 2 Click to select the desired entry in your Nickname list 3 Right click the item to display the drop down list 4 From the drop down list choose Remove From Recipient List The entry s nickname is removed from the Recipient List and the entry is unbolded in the Address Book list Or select the item you wish to remove from the Remove Recipient submenu under the Special menu To open a new message addressed to someone on your Recipient List do the following QUALCOMM Incorporated ss 47 New Features Manual Including Nicknames on the Recipient List 48 1 From the Message menu choose New Message To Forward To or Redirect To 2 From the displayed list select the nickname A new message window appears addressed to the nickname you selected To insert a recipient into a message that you have already opened do the following 1 Move the cursor to where you want the recipient 2 From the Edit menu choose Insert Recipient The Inser
39. nd and receive New Address Book The Eudora address book has been improved for easier use and maintenance It contains more categories per entry and you can now print the address book Signatures You can now see your signature in the message you are composing You can also edit the signature if you like If you prefer not to see the signature turn this feature off by unchecking the Show signature while composing box in the Composing Mail options window Tools gt Options gt Composing Mail For details on other changes in Eudora 5 0 refer to the README and RELNOTE text files that reside in the directory where Eudora 5 0 is installed QUALCOMM Incorporated Using Eudora Sharing Protocol Sponsored and Paid Modes only Eudora Sharing Protocol ESP is a Eudora feature that allows a group of people called a share group to collaborate and share a common set of files ESP automatically gives each member of the share group a copy of those files and when one of the members changes a file it brings all the other members copies up to date automatically ESP also makes it easy for the members of a share group to send email messages to each other Unlike other collaboration tools ESP uses only email to keep everyone in sync on the shared files so there s no need to maintain and administer a shared server ESP allows you to create and manage share groups within Eudora on both Windows and Mac platforms If you send and receive email
40. onai ornant 4 Type the new group name in the Group Name text box 5 Click the Shared Folder long gray button and choose a folder for this group Click OK 6 Click the Mailbox long gray button and choose a mailbox for this group messages Click OK 7 Click the Personality long gray button and choose the Eudora personality you want linked with this group Click OK 8 Inthe Description text box type a brief description of the group function or contents optional 9 Click OK ESP adds the new share group to your list of groups The share groups you create are listed in the ESP Groups window in the left column Inviting Members to J oin Your Group To be fully functional your group must contain members in addition to yourself Once you invite someone you can determine at what level a role they will play within the share group You can invite members to the group who can receive only the group messages To invite users to join your group do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the Group name to which you want to invite members 3 Click the User tab The User dialog box appears 4 Click Invite The Share Group Role Settings dialog box appears Ts QUALCOMM Incorporated 14 Inviting Members to Join Your Group New Features Manual Note To add a user to receive the group messages only press the Shift key while clicking Invite The Advanced Add
41. own only to you and the other members in your group You will need to share the secret word or phrase with the other group members The secret word or phrase is used to make the transmission of file changes more secure so that ESP can verify any incoming file changes were actu ally sent by a group member Note If your shared secret does not match the shared secret of other group members you will get a security error when you receive file changes from them So if you choose to use a shared secret word or phrase for improved security be sure that all group members set the exact same shared secret word or phrase The secret word or phrase is case sensitive 10 When finished click OK 20 QUALCOMM Incorporated Maintaining ESP Group Members New Features Manual Maintaining ESP Group Members In the User dialog box in the Groups window you can maintain your group members by deleting them from the group inviting new members or by syncing the selected member s shared folder To maintain group members do the following 1 From the Tools menu choose ESP Groups The ESP Groups window appears 2 Inthe left column choose the group whose users you wish to maintain 3 Choose the Users tab The Users dialog box appears and a list of members of the selected group appears User dialog box Users Eudora Settings Notifications Advanced User Armand Aouleau Gwen Huntley Invite Delete Sine polder In this dialo
42. r each person included in the group Separate multiple addresses with commas or carriage returns this is the only place you can use a carriage return to separate addresses You can also use nicknames in this field but be sure that any nicknames you use are defined by their own entry You can use a mixture of nicknames and complete email addresses Note Make sure this field contains no other information except addresses and nick names or your messages will be addressed incorrectly 8 If you want to put this group on your recipient list check the Recipient List box The group s name is bolded in the address book list Adding Entry Information In the Eudora Address Book there are several dialogs in which you can add information for a person or a group These text fields may be used liberally when entering information Following is a description of each dialog Personal dialog is described in the Adding a Person to the Address Book on page 37 To enter Home information for this entry do the following 1 Inthe left side of the window choose the entry for whom you want to enter information His or her nickname appears in the Nickname field 2 Click the Home tab The Home dialog box appears QUALCOMM Incorporated sss 39 New Features Manual Adding Entry Information 40 Address Book Home dialog box Personal Home work Other Notes Street 123 Lake Blvd Address City San Diego State Province Ica Country ju
43. rs scanned automatically at the frequency you specified in the Settings dialog box check the Allow automatic scanning of shared folders box The system default is to allow automatic shared folder scanning Using the ESP Mailbox and Folder When you create or choose a mailbox for the ESP group two tabs appear in the window as well as an icon One contains all the messages in the mailbox and other contains the shared folder and its files The icon displays the ESP menu Following is an example of an ESP mailbox Sample ESP mailbox window Mailbox Folder G o s ralALlabel who Boae J SA E Subject Chuck Maloo 11 59 AM 9 7 2000 2 Fwd EIMS a Glenn Andere 11 59 AM S672000 Glenn Andere 11 59 AM S572000 Kathleen Johi 11 59 AM 962000 Armand Roul 11 59 AM 3 67 2000 Carolyn Schu 11 59 AM S622000 amp David Ross 11 59 AM 5 6 2000 Geoffrey C Y 06 10 PM 8 62000 4 Rie Router Rie System 9 0 Fie EIMS 3 pricin Re Release date EIMS b ElMS launch Mac Esp 10622 a BI bi Di MI Bo M fe 4 1430K 0K ait Ei To Armand Rouleau lt aroquleau gt Subject ElhdS When you click the Mailbox tab messages associated with this group appear While in the ESP mailbox you can perform all the tasks and functions as in any other Eudora mailbox When you click the Folder tab a browser window appears containing the shared folder and its files When you click Uf the ESP menu appears From this menu
44. s Ioj Show statistics hor Day W More Statistics Received Email thay today yesterday 52 messages today i 146 00 average per day NLN 1770 total messages Messages read Attachments received 30 today 4 attachments today r3 yesterday o attachments yesterday 7O 00 average per day 3 00 average per day 1398 total messages 45 total attachments Sending mail usage not shown QUALCOMM Incorporated ss 32 Printing the Statistics Report New Features Manual Statistics window showing Eudora usage in general r Statistics o x Show statistics for Day M More Statistics Eudora Usage BA today 0 31 hours today yesterday 3 27 hours yesterday average 1 24 hours average per day 17 10 hours total Usage Activities today MM Reading 55 reading mail BR Composing 5 composing mail B Other 40 other Statistics start time Mon 14 Aug 2000 13 34 53 Current time Sat 26 Aug 2000 17 01 03 2 From the drop down menu choose to see email usage statistics for the Day Week Month or Year 3 To see more statistical information for example Attachments received check the More Statistics box Note To change the color graph type and other settings for the Statistics window go to Changing the Statistics Settings on page 33 for more information Printing the Statistics Report To print the information in the Statistics window do the following m With the Statistics
45. sa Zip Postal Code 2103 Phone B 9 765 3213 Fax B 9 653 5395 Mobile B 9 576 9876 Web lwww JoeCamp com Swap with Work Primary Information 3 In this dialog box you can type postal information phone numbers and a web site address for this person All fields are optional 4 lf you d like to swap the Home and Work information click Swap with Work 5 Ifthe information listed here is this person s main information check the Primary Information box To enter work information do the following 1 Click the Work tab The Work dialog box appears Work dialog box Nickname Uncle Joe Il Recipient List Personal Home ork Other Notes Title Manager Organization ABC Technical Street 1234 Main Street Address City Oceanside Stater Province ca Country jusa Zip Postal Code pz1 29 Phone 58 095 47 30 Ea 58 574 5834 Mobile 958 564 967 7 web anw ABCTechnical com 2 In this dialog you can type the person s work information including title company name postal address phone numbers and a web site address for this person s company All fields are optional 3 If youd like to swap the work and home dialog information click Swap with Home 4 Ifthe information listed here is this person s main work information check the Primary Information box QUALCOMM Incorporated Adding Entry Information New Features Manual To enter other information do the following 1 Click th
46. save Address Book changes QUALCOMM Incorporated Renaming a Nickname New Features Manual Renaming a Nickname To change the nickname for an Address Book entry do the following 1 Set the View By field to Nickname and make sure the desired entry appears in the list 2 Click the nickname for the entry pause and click it again You can then edit the nick name in the edit box that appears Alternately click the nickname once to highlight it then in the Nickname field in the Personal dialog box enter the new nickname and press Enter Important If you change a nickname be sure to correct any entries that reference that nickname Addressing a New Message from the Address Book You Can open and address a new message from the Address Book using the To Cc and Bcc buttons To create a new message from the Address Book do the following 1 Inthe Address Book entry list choose the entry you want to address the message to To choose multiple entries in sequence hold down the Shift key or to select entries non consecutively hold down the Ctrl key 2 Click To Cc or Bec at the bottom of the Address Book A new composition window appears with the selected nickname s inserted in the recip ient field Note Also you can double click an entry to enter that nickname in a header field A new composition window is opened and the nickname is entered in the To field automatically If a composition window is open when you doubl
47. st Personal Home Work Other Hotes Full H ame Joe Camp First Name Last Hame Joe lt oWWAp gt Camp This nickname will expand to the following addresses Joem eudoramail com In the Full Name field type the real name or an informal name for the person If there is just one address for the entry this name and the address are included in the To field for your recipient to see In the First Name and Last Name fields type the first and last name of the person You can interchange the first and last names by clicking lt Swap gt In the This nickname will expand to the following addresses text field enter at least one complete email address for this person If this person has more than one address enter the additional addresses here if you want him or her to receive your messages at each address Make sure this field contains no other information except addresses and nicknames or your messages will be addressed incorrectly It is recommended that you have no more than 2 000 nicknames per nickname file If the files are too large they may appear collapsed in the address book but you can still use all the nicknames when addressing messages If you have a large number of entries you might want to consider using a Ph or LDAP server To save your changes to the Address Book from the File menu choose Save Adding a Group to the Address Book You can set up a group as an address book entry by adding th
48. t Recipient submenu appears 3 From the Insert Recipient submenu choose the recipient The recipient you choose is inserted into the opened message To insert the real address es instead of a nickname do the following 1 Hold down the Shift key and from the Edit menu choose Insert Recipient The Insert Recipient submenu appears 2 From the Insert Recipient submenu choose the recipient The real address of the recipient is inserted in the message To set this to happen all the time select the Auto matically expand nicknames option in the Miscellaneous options window More than one recipient from the Recipient List can be added to the Jo Cc and Bcc fields of any message If you use the Insert Recipient submenu commas are added where necessary Including Nicknames on the Recipient List To include a nickname in the Recipient List do the following 1 Right click the appropriate Address Book entry in the list to display the drop down list 2 From the drop down list choose Add to Recipient List The nickname for the selected entry is included on the Recipient List and the entry is bolded in the Address Book list To remove a nickname from the Recipient List do the following 1 Right click the item in the Address Book list to display the drop down list 2 From the drop down list choose Remove From Recipient List The nickname for the selected entry is removed from the Recipient List and the entry is unbolded in the Address
49. the To Cc or Bcc field type a unique portion of the nickname 2 From the Edit menu choose Finish Address Book Entry The nickname drop list for that letter appears 3 Choose the desired nickname from the list To insert the real addresses for the entry instead of the nickname do the following QUALCOMM Incorporated Using the Recipient List New Features Manual m Hold down the Shift key and from the Edit menu choose Finish amp Expand Address Book Entry To set this auto expansion to happen all the time so that you don t have to hold down the Shift key check the Automatically Expand Nicknames box in the Miscellaneous options in Options under the Tools menu For an alternate way to complete nicknames see the section Using Automatic Nickname Completion in the user manual Using the Recipient List The Recipient List is your list of recipients to whom you often send mail To add a nickname to the Recipient List do the following 1 From the Tools menu choose Address Book or press Ctrl L Or if the Address Book is an inactive window in an open tabbed window group click its tab 2 Click to select the desired entry in your Nickname list 3 On the right side of the window check the Recipient List box or right click the selected item to display the drop down list Recipient List checkbox in the Address Book Nickname Marilyn i Recipient List lt q Personal Home Work Other Notes Full Hame Marily
50. through Eudora you can belong to an ESP share group When you join an ESP group you designate a shared folder on your hard drive Eudora uses the shared folder to keep the most current copies of your group s documents together You and each member of your group have copies of the shared documents When you or a member of your group adds deletes or updates a document ESP auto matically adds deletes or updates all copies of the document in all of the members shared folder You can use ESP for projects at work and for family members at home to help them stay in touch For example you can create a share group by inviting members of your family to share their most current photos with each other When one member of the family adds a digitized photo to his or her shared folder all members of the family can see it It s like maintaining a family album that can be shared with members of family no matter where they live When communicating between members of your group email messages from the group members are automatically routed to the mailbox of your choice However you can assign only one mailbox per group You do ESP functions from the ESP Groups window found on the Tools menu These are the basic tasks in creating and maintaining a share group m Create a share group m Assign the share group a mailbox in Eudora and shared folder on your hard drive for example your C drive m Invite members to join the share group m Con
51. try Ei EW Personal Information Nickname My buddies Full Hame First Name Last Name lt Swap gt This nickname will expand to the following address Marilyn CroteaulIM arilyn Stover arkPatickA andy GellensilRiay Inthe Address Book Eudora Nicknames T Put it on the recipient list OF Cancel 4 Inthe Nickname text box type a nickname for the new entry 5 Inthe Full Name field type a descriptive name for this group 6 Inthe This nickname will expand to the following address field Eudora displays the nicknames you selected from the Address Book You may add more nicknames and email addresses if youd like 7 Ifyou have more than one address book in the In the Address Book drop down list choose the address book in which you want to place this group 8 If you want to put the group on your Recipient List check the Put it on the recipient list box 9 When finished click OK The new group is now in your address book Note If your new group has the same name as an existing group name a prompt appears asking if you want to add the address es to the existing name or replace the existing name with the new address es Finish Address Book Entry Command By using the Finish Address Book Entry command you can enter a unique portion of a nickname in the 7o Cc or Bcc fields of a message To use the Finish Address Book Entry command to complete a nickname in your message do the following 1 In
52. u wish to use MoodWatch MoodWatch works similarly to a spell checker MoodWatch scans and determines what words or phrases in a message or a header may be offensive One two or three red chili peppers appear to indicate the severity of the offensive text If you are sending or queueing a message a warning appears letting you know that text in your message may be offensive to your recipient Using MoodVWatch for Outgoing Messages When you open a new composition window to begin writing a new message MoodWatch scans each word and phrase you type and determines if it might be offensive to your recip ient The level of offensiveness is indicated by the appearance of one two or three red chili peppers with three red chilies being the most offensive and one the least As you write chili peppers appear next to the Send or Queue button m There is no offensive language in the message There may be a slight bit of offensive language in the message There may be offensive language in the message Hi There is offensive language in the message After you click Send or Queue a warning appears indicating there is offensive text in your email message Following is the warning you would get if three chili peppers are displayed QUALCOMM Incorporated ss 28 Using MoodWatch for Incoming Messages New Features Manual Three chili warning dialog box Hood Warning x Tour message to joe camp regarding Don t be late is the
53. ver sends updates but processes incoming updates This allows the person you invite to receive files from the group only Any changes you make to the shared folder are ignored The system default is No Preference QUALCOMM Incorporated es New Features Manual Configuring Shared Folder Settings 6 Inthe Notifications area do the following f you want ESP to notify the person you invite when updates are coming into your shared folder check the Ask before processing any updates INCOMING TO my shared folder box This box is checked by default m If you want ESP to notify the person you invite when updates are going out of your shared folder check the Ask before processing any updates OUTGOING FROM my shared folder box This box is checked by default m f you want ESP to warn the person you invite when the potential member attempts to change role type check the Prefer that user does not change role displays warning box If checked the member can change role type but is discouraged to do so 7 Click OK A message window opens that contains an invitation message for the selected group This message has a special attachment containing the group invita tion 8 In an open message window enter the email addresses of the invitee s in the To header ESP share group invitation message i Jim Riley 03 41 PM 8 16 2000 0700 Please join the Family Album share group Family Album 39736Ji s4 37 9 o Subject Please
54. view the entries by Last Name choose Last Name from the View By drop down list If you view by a field that does not contain any data the entry appears as the nickname enclosed in brackets preceded by spaces lt lt Dad gt gt If you view by a field that doesn t contain any data the entry appears with lt lt gt gt Note Eudora remembers your selection in the View By field when you quit and restart the program QUALCOMM Incorporated sss 35 New Features Manual Printing Your Address Book You can do the following in the address book window m You can also start typing in the list of entries and the appropriate entry is selected when you enter enough unique characters to identify it m To page up and down in the list of entries use the arrow keys To resize the list drag the divider m To move the keyboard focus back and forth between the left and right sides of the Address Book press F6 m To move quickly through the tabbed panels on the right side of the Address Book use the Ctrl Tab Ctrl PgUp Ctrl PgDn Ctrlt Home and Ctrl End keys Printing Your Address Book To print your Address Book entries do the following m From the File menu choose Print Creating an Address Book within your Address Book Sponsored and Paid modes only To create an address book within your Address Book do the following 1 From the Tools menu choose Address Book or press Ctrl L Or if the Address Book is an inactive window in
55. will expand to the following address field Eudora enters the email address as it appears in the message You can change the email address if you like If you choose multiple message summaries in the mailbox window addresses are taken from each message and all are put in the new entry Ts QUALCOMM Incorporated 44 Creating a Group from the Address Book New Features Manual If the open or selected message is an outgoing message the new entry will include all of the addresses in the To Cc and Bcc fields If the open or selected message is an incoming message the new entry will include the address in the From field 6 If you have more than one address book in the In the Address Book drop down list choose the address book in which you want to place this nickname You cannot make a new address book using the Make Address Book Entry command 7 If you want to put the nickname on your Recipient List check the Put it on the recip ient list box 8 When finished click OK The new entry is now in your address book Note If your new nickname has the same name as an existing nickname a prompt appears asking if you want to add the address es to the existing nickname or replace the existing nickname with the new address es Also when you use the Make Address Book Entry command in an open message or mailbox window Eudora uses your current Replying settings If the Reply to all By default setting is turned on or if it is not and you
56. window open go to the File menu and choose Print Your Statistics report will print Changing the Statistics Settings In the Statistics options window you can choose the color and graph type you prefer when displaying and printing the Statistics window found in the Window menu The Statistics window displays your email usage that is the statistics on received sent and general Eudora usage You can display this information for the current or previous day week month or year To display the Statistics settings dialog do the following 1 From the Tools menu choose Options 2 Scroll and click the Statistics icon The Statistics settings dialog appears QUALCOMM Incorporated ee 33 New Features Manual Changing the Statistics Settings Statistics options window Options Category Series Color Graph Type Current Area Average ER Line E Auto Configure Net I Count IMAP messages in Inbox only Kerberos Moodw atch OF Cancel Choose the settings you want to change Settings are described below Series This column lists the different timeframes displayed in the Statistics window Current refers to the current day week month or year as selected in the Statistics window Previous refers to the previous day week month or year as selected in the Statistics window Average is the cumulative average that occurs on a day to day basis For example if you choose to view your statistics for ea
57. zan Cadman E Terry p Tom Gass Torn Lorr fi Family Dad Morn os Sls Ba Uncle Joe New Del __New Book To Le Bec Address Book E Directory Services 2S Fitters 35 Fitter Report Link History This nickname will expand to the following addresses Joe Campi eudoramail cam 4 Inthe Nickname field right side of window enter what you want to call this person A nickname sometimes called an alias is an easily remembered shorter substitute for the email address in the entry Nicknames can be used in place of proper email addresses in the To Cc and Bcc header fields of outgoing messages A nickname entered here should be the name you wish to type in a header field To Cc Bcc when composing an email message For example although your Dad s name is John Smith you can enter Dad as the nickname So when you address a message you can just enter Dad in the header field Note You cannot use the actual email address as the nickname It must be different 5 Ifyou want the nickname on your recipient list check the Recipient list box Once the person is on the recipient list the name is bolded in the address book list 6 To create the entry click anywhere or press Enter 7 Click the Personal tab The Personal dialog appears QUALCOMM Incorporated ss 37 New Features Manual 38 8 10 11 Adding a Group to the Address Book Personal dialog box Nickname Joe Uncle I Recipient Li
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