PBS archive add on CCO - Manual Part C - User Manual -
Contents
1. Arch 2 DB 3 Arch Diagram 5 Initial screen of transaction PBS KE24 Besides the standard delimitations the screen mask contains a further delimitation specific for the PBS archive add on PBS software PBS archive add on CCOPA User Manual 14 The transaction PBS KE24 can display data from the archive and the SAP database To select the data source please use the parameter 1 DB Arch 2 DB database 3 Arch archive By entering the corresponding number 1 2 or 3 the actual line items are displayed either from the R 3 database the archive or both data sources For example if you search for all operations you should qualify this pa rameter with 3 as you can thus save database accesses to the SAP files and reduce the general load on the system Select Data Source List If all delimitations have been entered correctly the system provides a list displaying the requested line items Diagram 6 shows such a list 180 CQO DAM 2555 fH eB Display Actual Line items List a7 G HSaR HH de i Standard layout amp e Masterdata amp e Profitability segment FICO documents r __Petiad Dee no _ lemna creates on Ret doe no 6 6 KRAUSKOPF 3000 Crested by CoCd Sender Cot costelemen our Al KRAUSKOPF KRAUSKOPF 3000 KRAUSKOPF 3000 3000 USD USD a 80 KRAUSKOPF KRAUSKOPF 3000 3000 KRAUSKOPF 3000 KRAUSKOPF 3000 3000 08 08 08 02. already in the PBS archive add on By moving the cursor to a line item and pressing the left mouse key twice you branch off to the display of the complete line item transac tion PBS KE23N In contrast to the SAP original the field A contain ing a for line items from the PBS archive add on CCOPA is on the right at the top and it is possible to branch off into the PBS transac tions with button Integration and selecting the requested additional in formation thus also displaying data from other PBS archive add ons PBS a software User Manual 15 PBS archive add on CCOPA User Manual 16 2 4 Transaction Execute profitability report The archive transaction PBS KE30 is discussed in this paragraph which enables you to execute profitability reports Before a report is started for the first time via PBS KE30 it must be regenerated via transaction PBS KE30 If transaction KE30 as well as transaction PBS KE30 are to be used we recommend making a copy of the reports which are also to be executed via transaction PBS KE30 for example copy report IDES 010 on PBS_IDES 010 and only using this copy in transaction PBS KE30 From SAP release 6 0 a prefix with which the report names of the PBS KE30 re ports begin can be indicated for each operating concern in table PBS CCOPA_KONVE via transaction SM30 Once this has been done for an op erating concern only the reports corresponding to this naming convention are
3. dis played when starting transaction PBS KE30 This prevents the reports not intend ed for PBS KE30 from being used inadvertently If no entry exists for an operating concern in table PBS CCOPA_KONVE the reports for transaction KE30 are also displayed as previously An example is described in chapter 7 of the administration manual PBS a software PBS archive add on CCOPA User Manual 17 SETER rni AEE Run Profitability Report initial Screen SHaOB Report Description 2 J Report Eg IDES 010 Eg IDES 011 Eg IDES 012 H IDES 014 H IDES 015 HH IDES 016 H IDES 020 Eg IDES 930 Eg IDES 950 Eg IDES a80 H IDES a90 ES IDES 118 H IDES 111 H IDES 112 H IDES 113 H IDES 114 Eg IDES 125 Eg IDES 130 ES IDES 150 Eg IDES 160 Eg IDES 170 H IDES 180 ES IDES 200 Eg IDES 300 H IDES 310 H IDES 311 H IDES 312 H IDES 313 H IDES 314 H IDES 350 a x Plan Actual Comparison Daily Contribution Margin An Plan Actual Comparison by F Periodical Operating Result Plan Actual Comparison w F Order Analysis Planfactvar cum Contribution Margin Analysis Actual data Order analysis Reporting of Service Manage Sales plan 1997 Sales plan 1998 Sales Plan 1999 Sales plan 2000 Sales Plan 2001 Top down distribution Order Analysis PS Intercompany Business Parallel Currencies Yolume based rebate Promotion CRM SBU gt Product gt Cust wto Summarization Level Strat E Summ Level Product view
4. report Tools TA Report generation tool Archive tool P Load data Activate archive Diagram 1 Main menu PBS a software PBS archive add on CCOPA User Manual 9 2 2 Transaction Line item display In this section we discuss the example of the archive transaction PBS KE23N displaying the single actual line item in detail PBS KE23N Diagram 2 shows the request screen of the transaction PBS KE23N 1HE CQO CHR 5055 8 eB Dispiay Line items Initial Screen iiil 10000035 0000035 Diagram 2 Initial screen of transaction PBS KE23N PBS a software PBS archive add on CCOPA User Manual 10 If you enter the document number transaction type period and fiscal year of the requested line item you can directly get to the display of the line item data Diagram 2 from there 16 6 855 8858 fF ee Display Line items a v Integration i 100000335 00000335 05 03 1996 03 1996 Characteristics Value fields Origin data Administrat data Organizational units Company Code IDES AG Sales org Sales Org Germany Distr channel Direct Sales Customer related chars Customer Hallmann Anlagenbau GmbH Country Germany Customer class Btw 0 5 1 5 mill Customer group Industrial customers Industry MBAU Manufacturing Sales district 000005 Central Sales group 003 Sales office 0002 Product related chars Product P 109 Pump cast steel IDESNORM 170 230 Plant 1000 Werk Hamburg Div
5. 1 Customer View for IDES 311 Summ Level Customer Vie Product View vor IDES 313 a Results analysis AM2 GT v L_ as Diagram 7 Initial screen of transaction PBS KE30 PBS a software PBS archive add on CCOPA User Manual 18 In this screen you can select a report for the execution as it is the case in the SAP transaction KE30 The dynpros displayed are also identical with the SAP standard In our example an actual data report is displayed according to division customer and article Diagram 8 to Diagram 10 g 1B CGO CHH S849 FF es Selection Actual data Q Sales org past a Period from 001 1996 Period to 003 1996 Planfactind 0 Version Record type Sales Org Germany January 1996 March 1996 Actual data Billing data Diagram 8 Selection screen of the report 23189 6 BAB anin AA OB Execute Drilidown Report Actual data Drilidown List Haba e ed gt Sas Ba Sales org 0001 Sales Org Germany javigatio Diagram 9 Display according to division software PBS a PBS archive add on CCOPA User Manual 19 If you mark an area in the report which was created by actual data and then select the menu options Go to gt line item you can branch off to transaction PBS KE24 and all actual line items belonging to that area are displayed In an area of plan da ta you can branch off to transaction PBS KE25 Diagram 10 5 a a T Ca aoe a
6. 8 08 08 08 08 KRAUSKOPF KRAUSKOPF 3000 3000 08 08 1996 08 08 1996 08 199 08 199 08 1996 08 1996 08 1996 08 1996 08 1996 08 1996 KRAUSKOPF KRAUSKOPF 3000 3000 KRAUSKOPF 08 08 1996 KRAUSKOPF 3000 3000 08 08 1996 08 08 1996 08 08 1996 KRAUSKOPF KRAUSKOPF KRAUSKOPF a iE KRAUSKOPF 3000 3000 ooo USD USD USD USD USD USD USD USD USD Diagram 6 List of transaction PBS KE24 The list screen is analogue to the transaction KE24 however bears in addition the archive indicator You can select the fields to be displayed PBS a software PBS archive add on CCOPA Archive indicator FI CO documents Line item display in the list via the menu option Settings gt Layout You can see from the last column if the displayed line item is con tained in the PBS archive add on or in the SAP database In the first case the last column contains the symbol otherwise it is empty Di agram 6 displays the data from the database and from the PBS ar chive add on For the display of the archive indicator it must be con tained in the layout Clicking on the button FI CO documents you will get a selection screen with the document numbers from the accounting belonging to the line item on which is the cursor By clicking a number you will get to the corresponding PBS transaction so that the document can be displayed if it is
7. KE23N KE23N CO PA line item display PBS KE30 KE30 Execute profitability report Table 1 Transactions of the PBS archive add on CCOPA and the SAP original transactions Integration All transactions displaying archived data are analogue to the SAP transactions This guarantees that the users can work immediately with the archive transactions without special training Please see table 1 for the names of the archive transactions The transactions can be called by indicating the PBS transaction code Line items from the PBS archive add on CCOPA are marked with the symbol in all transactions You do not have to know the names of the transactions as all PBS transactions can be called via the menu If you use more than one PBS program package you can start for the releases 4 0 to 4 5 via the main menu transaction PBS MAIN from there via function gt Ac counting gt Controlling you get to the sub menu for the control of the PBS archive add on CCOPA lf you only use the PBS archive CCOPA you can start directly via the menu transaction PBS CCOPA From 4 6 you can integrate the main menu PBS PBS and the menu PBS CCOPA functions of the costing based profitability analysis in the existing activity group 4 6B or roles from 4 60 PBS a software PBS archive add on CCOPA User Manual 8 Display actual line item list Display plan line item list Display actual line items Reporting G Execute profitability
8. PBS software CCOPA the PBS archive add on for the costing based profitability analysis Manual Part C Display Transactions and Application Programs Compatible with SAP R 3 4 x SAP ERP 2004 SAP Certified eS Powered by SAP NetWeaver November 5 2012 PBS archive add on CCOPA User Manual 2 2003 2012 PBS Software GmbH SOFTWARE Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 1740 Fax 49 6251 174174 ea ote FE email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CCOPA User Manual 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclu sive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solu
9. S software PBS archive add on CCOPA User Manual 12 If the required entry fields cannot be filled in completely in the selection screen you can go to transaction PBS KE24 with the left button at the top You are able to display a list of line items with specific characteristics via various selections with this transaction By a double click on a line item of this list you get to the display of the line item data 2 3 Transaction Line item display Ac tual The archive transaction PBS KE24 is discussed as way of an example in this par agraph This transaction displays actual line items of the costing based profitability analysis in a list according to selected criteria The transaction PBS KE25 line item plan is similar and therefore a separate display is not needed As the han dling is analogue to the SAP transaction KE24 we only point out the differences PBS a software PBS archive add on CCOPA User Manual 13 PBS KE24 Diagram 5 shows the request screen of transaction PBS KE24 191060 DHR 50545 8 eB Display Actual Line items Initial Screen kh Currency type Record type Period year Document number Date created Reference document number Entered by Sender cost center Cast element CO order Sales order Company code Customer Product Billing date Additional selections Layout Mode of access Read acc to current structure Read as posted Execute in background 1 DB
10. a ae 2d qs Cm 503 1986 aooooore oooorocura foo pF 503 1986 e0000et fooooroeura foo p 703 1986 20000070 fooooroeura foo o jor03 1986 eo000e71 oooozneura foo o 12021998 _ a0000039 ooon Pauser froo o 403 1986 s0000 42 oo0oto cURA tooo oF 103 1986 e0000 43 oo0oto cURA foo pF 28021098 20001408 000010 woncrann Too pew F EUR m m AS D d m c a m m m CIGIS D D d m m ee D Dd m m SiS D d m a Diagram 10 Actual line items for division 01 PBS a software
11. ion Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CCOPA discussed in this manual runs with the basis programs of SAP AG D 69190 Walldorf Baden system R 3 releases 4 0B and 4 5B in the 4 0B and 4 5B versions the line items are included but not the ob ject level 4 6C R 3 Enterprise ECC 5 0 and ECC 6 0 PBS a software PBS archive add on CCOPA User Manual 7 2 Display Transactions 2 1 Overview The PBS archive add on CCOPA provides the user in the online operation with ac tual and plan line items as well as data of the segment level of the costing based profitability analysis which have been removed from the R 3 database by archiving with transaction SARA Version 1 0 provides the following display transactions reading not only data from the operative tables of the SAP system but also data from the PBS archive PBS 4 X SAP Transaction description PBS KE24 KE24 Line items display Actual PBS KE25 KE25 Line items display Plan PBS
12. ision 01 AAAA Rows 1 to 20 from 56 Diagram 3 Detailed display of a line item PBS software PBS archive add on CCOPA User Manual 11 Clicking on the left mouse button on the corresponding tab either the characteris tics value fields origin data or administrat data are displayed The field A con tains the PBS archive indicator for line items from the archive Integration Clicking on button Integration further information for the line item is displayed Diagram 4 After selecting a row you can go to the corre sponding transaction In contrast to the SAP original archived data from other applications can be displayed as far as they can be ac cessed via the PBS archive add on I18 6 SHB Banos fe ew Display Line items a integration i 100000335 00000335 05 03 1996 03 1996 Characteristics Value fields Origin data Administrat data Organizational units Company Code IDES AG Sales org Sales Org Germany Distr channel Direct Sales Customer related chars Customer Hallmann Anlagenbau GmbH Country DE Germany Customer class 02 Btw 0 5 1 5 mill Customer group 01 Industrial customers Industry MBAU Manufacturing Sales district 000005 Central Sales group 003 Sales office 0002 Product related chars Product P 109 Pump cast steel IDESNORM 170 230 Plant 1000 Werk Hamburg Division 01 Aaaa Rows 1 to 20 from 56 Diagram 4 Selection screen for further information PB
13. k storage can be tripled by performing data archiving Thus time is saved for the data backup PBS a software PBS archive add on CCOPA User Manual 5 Table of Contents 1 Introduction 2 Display Transactions 2 1 Overview 2 2 Transaction Line item display O N O NN QO 2 3 Transaction Line item display Actual i 2 4 Transaction Execute profitability report PBS a software PBS archive add on CCOPA User Manual 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This manual on the display transaction and application programs was written to support you when using the PBS archive add on CCOPA Please see the admin istration manual part B regarding construction and administration of the PBS ar chive add on CCOPA The modular user manual of each PBS archive add onis composed of partial man uals Part A Installation Part B Administration Archive Construction and Maintenance Part C Applicat
14. tions to put into practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decommissioned SAP sys tems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can in deed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner us ing SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Com plete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons
15. you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP archive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subse quent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used PBS a software PBS archive add on CCOPA User Manual 4 The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved dis
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