Less Than You Think Beach Campaign - Purchasing
Contents
1. 2012 Any delivery after this date will not be accepted The project for which these products will be ordered is a student project The project will be supervised by a University faculty member In order to provide a learning experience for the students the University prefers the contractor to cooperate with the University ordering department in regard to providing information including but not limited to e An explanation of the various formats in which artwork can be submitted e Providing responses to questions submitted by students to the contractor throughout the order placement and fulfillment processes Indicate if your company is willing to provide this service yes no Important Contractor must specify the exact type of art file needed for production See end of quote sheet APPROX UNIT TOTAL QTY DESCRIPTION COST COST 2 000 12 oz Stadium Cup ea Cup Color Blue Approximate Imprint Area 2 12 x 2 9 Imprint Colors 2 Color White amp PMS 4709C Imprint Location 2 Sides SEE ATTACHED ARTWORK Manufacturer Manufacturer Product ITEM NO APPROX QTY 2 250 Manufacturer 1 000 Manufacturer 1 000 Manufacturer 900 Manufacturer 2 000 Manufacturer INVITATION FOR BID UNIT TOTAL DESCRIPTION COST COST Tote Bag ea Material 80GSM Non Woven Polypropylene Dimensions 13 W x 10 D x 15 H Tote Color Blue Approximate Imprint Area 4 W x 8 H Imprint Colo2. eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation INVITATION FOR BID 9 0 SPECIAL CONDITIONS 9 1 The University of Alabama is requesting sealed bids for Novelty Items for the Less Than You Think Beach Campaign per attached Technical Specifications Quotation Sheet or equal 9 2 Delivery is needed no later than March 8 2012 after contractor s receipt of a purchase order and artwork The required delivery date must include the time required to proof review Specify in y
3. make a complete functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do require this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may
4. or purchase order being issued INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equal unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 2 1 3 1 4 1 5 1 6 1 7 All bid responses technical information and any other attachments furnished to The University of Alabama in response to this request for quotation must be submitted in duplicate THE ORIGINAL BID AND ATTACHMENTS WITH ORIGINAL SIGNATURE AND ONE EXACT COPY OF THE ENTIRE BID RESPONSE Bidders who fail to follow this format may be disqualified from the evaluation and award phase of this bid The stated requirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition s
5. THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully AMEN 2218 RETURN ALL COPIES OF BIDS TO Issue Date 02 16 2012 THE UNIVERSITY OF ALABAMA PURCHASING DEPARTMENT Title Novelty Items Street Address 1101 Jackson Ave Suite 3000 Less Than You Think Beach Campaign Tuscaloosa Alabama 35401 Buyer Jana Weaver OR Mailing Address Box 870130 Phone 205 348 3954 Tuscaloosa Alabama 35487 Email jweaver fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 02 24 2012 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder For purposes of this Solicitation the Solicitation documents shall consist of the
6. answer the following questions When do you have to receive the PO and artwork in order to meet the delivery date you have indicated above Important Please list what type of art file is needed for production Tote Bag Sunglasses Lip Balm Gum LessThanUThink org lt Croakies this C up AS E shots glasses wine lt r4 beer anu Tino mixed drinks 12 oz Stadium Cup y youthink Uwon t drop G the ball LA J bf Our MO A ne ks ago it takes LeseThanU Beach Balls Py Motorized Fans T Shirt Hanes Authentic Tagless CERTIFICATION OF COMPLIANCE WITH SECTION NINE OF ACT 2011 535 The undersigned officer of _ Company certifies to The Board of Trustees of the University of Alabama that the Company shall not knowingly employ hire for employment or continue to employ an unauthorized alien and does attest to such by sworn affidavit signed before a notary Furthermore the Company certifies that it has provided its one page E Verify Company Profile Document to the University During the performance of the contract the Company shall participate in the E Verify Program and shall verify every employee that is required to be verified according to the applicable federal rules and regulations The Company also certifies that it will obtain sworn affidavits signed by a notary from any subcontractors furnishing good
7. evised February 3 2012 INVITATION FOR BID Please Note New Bid Specification and Requirements Indicated Below State of Alabama Immigration Law Act 2011 535 The successful bidder will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 by submitting 1 the Certification of Compliance form included with this solicitation and 2 successful bidder s one page E verify company profile document see example included The two required documents must be submitted prior to issuance of a University contract or purchase order To expedite the ordering process forms may be submitted with the bid response If you are not currently enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Getting Started for information about the program requirements and enrollment process Click Enroll in E Verify and begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide If you have previously enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract
8. following components a Invitation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama this information m
9. from consideration in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 6 0 7 0 8 0 INVITATION FOR BID 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 58 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 5 6 The quoted price must include but not be limited to all cables wires connectors etc to
10. hall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University p
11. has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 have fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F 0 B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces provided An Equal Opportunity University R
12. in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval and acceptance of The University of Alabama The bond must be furnished to the University Purchasing Department within forty eight 48 hours after receipt of the purchase order The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid
13. loyees being verified NAICS Code Total Hiring Sites Total Points of Contact View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www uscis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
14. our bid response if your company can meet this delivery requirement Failure to comply with delivery requirements will result in the assessment of a 5 penalty of the total invoice for each day delivery is delayed 9 3 Invitation For Bid 2 0 does not apply to this solicitation 3 0 does not apply to this solicitation 7 0 does not apply to this solicitation 10 0 INVITATION FOR BID QUOTE SHEET QUOTE ON THE FOLLOWING ITEMS AS INDICATED OR EQUAL IMPORTANT NOTES 1 The manufacturer and product number for each item you are quoting must be completed for your bid to receive consideration in the bid evaluation award process Failure to supply required information may eliminate your bid from consideration Setup charges and handling must be included in the unit price These charges cannot be listed on the Quotation Sheet as separate line items Failure to comply with this requirement may eliminate your bid from consideration The University will NOT accept an overage or underage from the quantities specified on the purchase order Artwork to be sent under separate cover to contractor after bid award Artwork will be sent to the contractor on disk or USB Artwork is property of and owned by The University and contractors shall not use it than otherwise provided in this contract VERY IMPORTANT ITEM NO 5 The University prefers to award all to one vendor Make sure that you can deliver all products you re quoting by March 8
15. rs 2 Color White amp PMS 106C SEE ATTACHED ARTWORK Manufacturer Product Croakies ea Color Navy Blue Approximate Imprint Area 8 1 4 W x 5 8 H Imprint Colors 2 Color White amp PMS 1945C SEE ATTACHED ARTWORK Manufacturer Product Lip Balm ea SPF 15 Tube Color Yellow Approximate Imprint Area 1 6 W x 1 425 H Imprint Colors 2 Color White amp PMS 201C SEE ATTACHED ARTWORK Manufacturer Product Mint or Gum Candy Tin ea Size 2 38 W x 1 88 H x 5 D Tin Color Orange Approximate Imprint Area 2 08 W x 1 58 H Imprint Location Lid Imprint Colors 2 Colors White amp PMS 106C SEE ATTACHED ARTWORK Manufacturer Product Sunglasses ea Rubberized neon sunglasses made of recycled material Sunglasses Color Black Frames with Purple Ear Pieces Approximate Imprint Area 2 x 5 16 Imprint Color PMS 367C SEE ATTACHED ARTWORK Manufacturer Product ITEM NO 10 APPROX QTY 150 Manufacturer 250 Manufacturer 200 Manufacturer 900 Manufacturer INVITATION FOR BID UNIT TOTAL DESCRIPTION COST COST 36 Beach Balls ea 72 circumference inflated Beach Ball Colors White amp Blue Alternating Panels Imprint Area White panel Imprint Colors 2 Color PMS 298C amp PMS 2587C SEE ATTACHED ARTWORK Manufacturer Product Clip On Sunscreen ea Tottle Bottle
16. s services under this contract attesting to the fact that they do not employ hire for employment or continue to employ an unauthorized alien and that they participate in the E Verify Program and verify every employee that is required to be verified according to the applicable federal rules and regulations PRINT COMPANY NAME SIGNATURE OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE Sworn and subscribed to before me this day of __ 20 NOTARY PUBLIC My commission expires Employment Eligibility Verification Click any Dior help Home My Cases New Cases View Cases Search Cases My Profile Edit Profile Change Password Change Security Questions My Company Edit Company Profile Add New User View Existing Users Close Company Account My Reports View Reports My Resources View Essential Resources Take Tutorial View User Manual Contact Us E et L fe S SN Tu J oe br A dT ps pe Welcome User ID Last Login Log Out Company Information Company Name Company ID Number Doing Business As DBA Name DUNS Number Physical Location Address 1 Address 1 Address 2 Address 2 City City State State Zip Code Zip Code County Mailing Address Additional Information Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Emp
17. these instructions e Log onto www uscis gov everify e Click Edit Company Profile and print this one page document e This one page document must be submitted prior to a contract or purchase order being issued QUALIFICATIONS AND STANDARDS Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successtul Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be submitted in the amount of one hundred 100 per cent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business
18. urchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder State of Alabama Immigration Law Act 2011 535 The successful bidder will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 by submitting 1 the Certification of Compliance form included with this solicitation and 2 successful bidder s one page E verify company profile document see example included The two required documents must be submitted prior to issuance of a University contract or purchase order To expedite the ordering process forms may be submitted with the bid response If you are not currently enrolled in E Verify follow these instructions e Log onto www uscis gov everify e Click Getting Started for information about the program requirements and enrollment process e Click Enroll in E Verify and begin enrollment process e When enrollment process is complete click Edit Company Profile and print this one page document 2 0 3 0 4 0 5 0 INVITATION FOR BID e This one page document must be submitted prior to a contract or purchase order being issued e For further assistance please consult the E Verify Quick Reference Guide If you have previously enrolled in E Verify follow
19. ust be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that In accordance with Code of Alabama Section 41 16 25 amended 1975 that the attached response
20. with Tropical Scented Sunblock SPF 30 Bottle Color White Note color in sample artwork is incorrect Item Size 1 oz Approximate Imprint Area 1 03 W x 1 80 H Imprint Colors 2 Color PMS 106C amp PMS 7409C SEE ATTACHED ARTWORK Manufacturer Product Mini Motorized Fans ea With 2 Foam Blades belt clip break away Neck rope batteries included not inserted Fan Color Purple Approximate Imprint Area 7 8 W x 1 1 2 H Imprint Colors 2 Color White amp PMS 367C SEE ATTACHED ARTWORK Manufacturer Product Tanktop Small 5 6 0Z 100 Preshrunk Cotton with double needle stitching on hem bound on self trim Medium around neck and armholes Shirt Color Yellow Large Imprint Front only Imprint Colors 2 Colors PMS 201C amp X Large PMS 653C XX Large SEE ATTACHED ARTWORK Manufacturer Product INVITATION FOR BID ITEM APPROX UNIT TOTAL NO QTY DESCRIPTION COST COST 11 1 000 T Shirt Hanes 5250T Tagless Small 6 oz 100 ComfortSoft Cotton Short sleeve no pocket Medium Shirt Color Denim Imprint Front amp Back Large Imprint Colors 2 Colors PMS 367C amp PMS 106C X Large Imprint Location Pocket Area but no pocket on shirt on front and centered XX Large on back SEE ATTACHED ARTWORK Manufacturer Manufacturer Product Delivery is needed no later than March 8 2012 after receipt of purchase order and artwork You must
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