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SOHO Business Cards™ User`s Guide

1. SOHO Business Cards User s Guide Chronos LLC January 29 2006 2007 Chronos LLC All rights reserved Under the copyright laws this user guide may not be copied in whole or in part without the written consent of Chronos Your rights to the software are governed by the accompanying software license agreement Every effort has been made to ensure that the information in this user guide is accurate Chronos is not respon sible for printing or clerical errors Chronos LLC www chronosnet com SOHO Business Cards the SOHO Business Cards logo and the Chronos logo are trademarks of Chronos LLC Apple iPhoto Mac Macintosh Mac OS and Finder are trademarks of Apple Inc registered in the U S and other countries Digital image content 1997 2004 Hemera Technologies Inc All Rights Reserved Bitstream is a registered trademark and the Bitstream logo is a trademark of Bitstream Inc Bank Gothic Light Bernhard Tango Cloister Openface Dom casual Empire Goudy Handtooled Goudy Old Style Kaufmann Latin Extra Condensed Murray Hill Onyx Romana roman Typo Upright Liberty Huxley Vertical Stencil and Engrav ers Old English are trademarks of Kingsley ATF Type Corporation Blippo black is a trademark of FotoStar Inter national Bremen Bold and Mister Earl are trademarks of Bitstream Inc PaperDirect is a registered trademark of PaperDirect Inc Postscript is a registered trademark of Adobe Systems Inc A
2. soiydeiy MALES TG ke NN UMMERS POSS 25 7 ISH OAO D O0V O TOR D OP 10 D0 lt 179 Foreground Horizontal Cards Avery US o The Inspector Window The Inspector window is only available in Design mode and is a semi transparent window that floats above all other windows The Inspector window includes all the tools needed for working with text shapes and graph ics It differs from Inspector windows found in other software programs in that it only shows the tools applica ble to the selected object so you re not burdened with a bunch of disabled options You can open and use as many Inspector windows as you need Plus there is a Smart Inspector window discussed in the next section which works and looks like a regular Inspector window but it only appears when and where needed ay Dimensions a Position 2 53in 0 08 in X n a Size 0 69in 0 69 in Width Height Constrain proportions To open an Inspector window 1 Choose View gt New Inspector Repeat this step to open multiple Inspector windows You can move the Inspector window anywhere you would like To select a specific tool 1 Select a tool from the pop up menu in the title bar of the Inspector window Optionally you can choose View gt Show Tools gt and choose a specific tool in the Inspector window To use the Inspector window 1 Select a text shape or graphic object on the Design Canvas 2 Ope
3. a POSTNET barcode represents a 5 9 or 11 digit zip code Once a barcode is added to a design it behaves like any other image and can be resized rotated etc This section will discuss how to add a barcode to a design different barcode options including how to specify the data from which to generate the barcode and the definitions for each barcode type To add a barcode to the design canvas 1 Click the Contacts tab 2 Click Misc to access the miscellaneous fields and then expand the Barcodes section 3 Drag a barcode field to your design canvas Alternatively the Preview mode contains a special control for adding POSTNET barcodes to designs just prior to printing without affecting the original design For more information on dynamic POSTNET barcode generation see Dynamic POSTNET Barcodes Barcode Data Source Options Barcodes are generated from numeric or alpha numeric data This data can be acquired from three different sources manual entry a tab delimited file or the Mac OS X Address Book You can choose which method to use on a barcode by barcode basis on your design Once you switch to Preview mode the barcode will change to represent the actual data source specified To enter barcode data manually 1 Select the barcode on the Design Canvas 2 Choose View gt Show Tools gt Barcode 3 Choose Enter data string manually 4 Type the data into the box 5 Click Enter to save the data Note A single barco
4. words to use when searching for graphics To add a graphic to the Design Canvas 1 Click the Clip Art button at the top of the Graphics Pane 2 Drag a graphic from the Clip Art Browser to the Design Canvas To add a graphic from the Finder to the Design Canvas 1 Choose File gt Place Image File 2 Locate and select the graphic you want to add and click the Open button Optionally you can drag and drop a graphic from the Finder to the Design Canvas You can adjust the shadow transparency and other attributes of graphic objects To learn more about changing the properties of a graphic see Changing Object Properties iPhoto Integration Use the built in Photo Browser to directly access your iPhoto albums and photos without leaving the software To add a photo from iPhoto albums to a design 27 1 Click the Photos button at the top of the Graphics Pane 2 Locate the photo you want to add and drag it to the Design Canvas Resizing Moving and Arranging Objects Once text shapes or graphics are on the Design Canvas they can be resized moved and arranged in a similar manner To resize an object 1 Select the object to make the selection handles appear 2 Drag a selection handle to expand or shrink the object in the direction of your drag 3 OR choose View gt Show Tools gt Dimensions to resize an object more precisely Note select the Constrain Selection button in the Dimensions tool to constrain the propor
5. Gradient Gradient Gradient None Linear Radial Colors CJ Swap Ej Center Size Select either Linear or Radial Gradient Select the left color well to open the color selection window for the first color and select a color Select the right color well to open the color selection window for the second color and select a color Adjust the Center Size and Angle of the gradient To set the background color of a text box Select the text box you wish to add a background color to Choose View gt Show Tools gt Color Select the Fill checkbox to enable a background color Select the Fill color well to select a color for the background from the color selection window To set the stroke of a text box Select the text box you wish to add a stroke to Choose View gt Show Tools gt Color Select the Stroke checkbox Click the stroke color well and choose a color Enter a stroke thickness or use the up down arrows to adjust the thickness of the stroke Choose the stroke style from the style pop up menu Advanced Properties There are several advanced properties that can be applied to objects to create designer effects Transparency You can adjust the transparency of any object Transparency allows you to overlap objects so that objects be hind others can be highly visible partly obscured or completely blocked from view depending on the trans parency level To adjust the transparency of an object 42
6. Once a field is on the Design Canvas it behaves exactly like ordinary text You can move resize change the color and modify other properties of the field just as you would any other text This means you can add text to the text box that contains the field If you would like multiple fields to be aligned on your design you should consider creating a text box and placing all the fields to be aligned within the same text box This way you only have to align one text box instead of multiple text boxes For more information on text and text boxes see Working With Text Graphics and Shapes Me Others amp Misc Fields This section does not apply to SOHO Business Cards There are three sets of of fields Me Others and Misc Each type is described below Me The Me fields represent fields that correspond with your personal contact card in the Mac OS X Address Book Each of the Me fields will begin with My to distinguish them from other fields on the design canvas e g MyFirst MyLast etc The most common place of using the Me fields is the return address on an envelope or label Others The Others fields will be populated with contact information based on the selected contact s in Pre view mode Suppose you use the Addr home field on a shipping label Each contact that you select in Preview mode will have its home address populate the field on the label Misc The Miscellaneous fields are fields that don t have a
7. Properties Size Location and Angle Properties Smart Shape Properties Graphic Properties Text Properties Advanced Properties Background Properties Chapter 7 Working With Fields Using Fields Me Others amp Misc Fields Specifying Me 22 22 23 24 24 26 26 28 29 29 29 29 32 32 34 35 38 41 42 44 45 45 46 Field Definitions Barcode Fields Counter or Automatic Numbering Fields Importing Tab Delimited Files Dependency Fields One Click Formatting Field Formatting Options Chapter 8 Printing Printing Using Your Own Printer Printing Using a Commercial Print Shop Exporting Your Design Printer Calibration Envelope Printing Printing Preferences 46 52 54 55 56 57 58 61 62 63 63 64 65 Chapter 1 Welcome SOHO Business Cards is the fastest way to design and print professional looking business cards on your Macin tosh First impressions are important and business cards are often the first promotional material a person re ceives from a company SOHO Business Cards provides precision tools and professional ready made designs to make sure a great impression is conveyed the first time every time System Requirements Mac OS X v10 4 or later 40MB of available disk space 1 2GB for full clip art collection DVD ROM drive for installation Inkjet or laser printer optional Stunning results from all popular ink
8. Quickly search for card stocks and ready made designs by typing a few keystrokes Integration amp Management Smart Inspector Project Wizard Integrates with the Mac OS X Address Book Photos and albums from iPhoto displayed in built in Photo Browser for direct access Search graphics by category or keyword Import logos photos and clip art in popular formats Built in Favorites Bin stores favorite graphics shapes text for quick reuse Built in Text Bin Create business cards for entire company using a single design Powerful Design Tools 30 Smart Shapes with individual shape controls Group Un group objects Unlimited layers including standard foreground background layers Lock Unlock objects Crop photos Real time crop zooming Crop images to text and shapes Perspective tool Layout Tools Rulers Grid Overlay and Underlay Snap to grid Supports inches centimeters picas Real time alignment guides Arrange and align objects Rotate any object Zoom to any size Make objects same width height or symmetrical Double sided and folding card canvases Typography Use over 150 smart fields to automatically place information from the Mac OS X Address Book directly on your business cards Smart fields take care of the details like name address and phone number formatting so you don t have to Plus there are smart fields for almost everything including logos initials one line ad dresses and more Dynamic addresses Upper
9. an ad dress such as a street city state postal code etc Addr primary The complete primary address The primary address is the first address of a contact in the Address Book INITIALS Each of these fields smartly extract just a portion of a corresponding Address Book field Addr 1 The complete first address which is the first address listed in the Address Book Addr 2 The complete second address which is the second address listed in the Address Book Addr home The complete home address which is the address labeled as Home in the Address Book Addr work The complete work address which is the address labeled as Work in the Address Book 49 Field Name ADDRESS 1 LINE Addr 1 line primary Field Definition Each of these fields will be filled in with the complete address that has been smartly format ted to fit ona single line A complete address includes all of the fields that make up an ad dress such as a street city state postal code etc Any carriage returns in an address will be ignored The complete primary address which is the first address listed in the Address Book Addr 1 line 1 The complete first address which is the first address listed in the Address Book Addr 1 line 2 The complete second address which is the second address listed in the Address Book Addr 1 line home Addr 1 line work ADDRESS FIELDS The complete home address which is the address labeled as Home in the Add
10. can use to control exactly what appears on the final printout To preview your business card 1 Choose View gt Preview Mode or click the Preview button in the toolbar To specify the number of business cards s to print 1 Choose the number of card s you wish to print from the Repeat pop up menu Choose Full Page if you want a single full sheet of cards To specify where on the card stock sheet you want the first card to appear 1 Entera start card position number This option is useful if you re reusing a partially used sheet of business card stock Step 4 Print a Business Card The final step is to set up your printer and print To setup the printer 1 Choose File gt Page Setup 2 Verify that each of the settings are correct for your printer To print the business card s 1 Choose File gt Print 2 Verify that each of the settings are correct for your printer Settings will vary from printer to printer so it s impor tant that you re familiar with your printer s settings 3 Click Print You can also have your business cards printed at a commercial printer For more information on using a com mercial printer see Printing 16 Advanced Custom Layouts As you begin working with a business card you can change the card stock format or its dimensions orientation To change the layout of a business card 1 Choose File gt Change Layout 2 Select a new card stock manufacturer and choose a card stoc
11. direct correspondence with the Address Book They can be used to create barcodes counters serial numbers etc 45 Specifying Me When fields are populated with contact data from the Mac OS X Address Book the software needs to know which contact to get the data from You will need to specify which contact represents you This is called the Me contact To specify the Me contact 1 Choose SOHO Labels amp Envelopes gt Preferences and click the Me button 2 Select your contact or the contact record that you want to use 3 Click Make This My Card To add remove a logo for Me You can set a logo for your contact There is a corresponding logo field that you can add to the design and it will be filled in with the logo you specify 1 Choose SOHO Labels amp Envelopes gt Preferences and click the Me button 2 Click Set to choose an image from an Open dialog or drag an image from the Finder to the logo image well 3 Click Clear to remove the logo from the logo image well To add remove a signature for Me You can set a signature for your contact There is a corresponding signature field that you can add to the design and it will be filled in with the signature you specify 1 Choose SOHO Labels amp Envelopes gt Preferences and click the Me button 2 Click Set to choose an image from an Open dialog or drag an image from the Finder to the signature image well 3 Click Create to
12. identical to a normal Counter field except that it by default shows leading zeros when displayed Since Counter fields and Serial Number fields operate independently from one another they can be used simultaneously with different start and increment valued Importing Tab Delimited Files This section does not apply to SOHO Business Cards You can populate your design with data from a tab delimited file in addition the Mac OS X Address Book A tab delimited file is a text file that contains fields and records Tab delimited files can be created from most applica tions including Microsoft Excel FileMaker Personal Organizer etc For information on how to create tab delim ited files in other applications you ll need to consult their user manual or help system About Tab Delimited Files In order to understand how the tab delimited import works some terminology needs to be explained A tab delimited file when viewed in a spreadsheet is simply a collection of data organized in rows and columns The rows of the spreadsheet are called records The columns of the spreadsheet are called fields Each record is comprised of fields Within the tab delimited file itself each row is separated by a return character and each field is separated by a tab character hence the name tab delimited file The software supports an unlimited number of records with up to twenty fields per record The following table shows a sample tab delimited file in a spreadshe
13. layer 5 Click OK To duplicate a layer When you duplicate a layer all the objects that are part of that layer will be duplicated in addition to the layer itself 1 Open the Layers window 2 Select the layer you wish to duplicate 3 Choose Duplicate Layer from the action pop up menu 4 Name the new layer 5 Click OK To merge down layers When you merge down layers the selected layer will be merged with the layer immediately below it The ob jects on the selected layer are combined with the objects on the underlying layer and the underlying layer is deleted 1 Open the Layers window 2 Select the layer that you want to merge with the layer below it 3 Choose Merge Down from the Action pop up menu To delete a layer When you delete a layer any objects on that layer will be deleted along with it 1 Open the Layers window 2 Select the layer you wish to delete 3 Click the Minus button The Background layer can t be deleted To choose which layer s are visible As you work on your design you may want to hide some layers while keeping other layers visible For example you might have two variations of a layout that you want to quickly switch between to see which you like best When a layer is visible all objects on that layer will be be visible Similarly if a layer is not visible then all objects on that layer will be hidden 1 Open the Layers window 2 Click the Visible check box next to each lay
14. lower case formatting 8 automatic text fitting options including shrink to fit auto expanding etc Perfect Balance Special Effects 30 special effects like Sepia Motion Blur Sparkle and more Linear amp circular gradients 100 Super Masks with custom controls Photo fine tuning Transparency Shadows with adjustment controls Image tinting Printing Print to ink jet laser and color laser printers Online commercial printing support Simple and unique printer calibration for perfect card stock alignment Prints professional quality registrations marks and bleed area Installing SOHO Business Cards To install SOHO Business Cards from a DVD 1 Insert SOHO Business Cards DVD into your computer s optical drive 2 Drag and drop the SOHO Business Cards application icon into your Applications folder or other folder of your choice 3 Optional Double click the Clip Art Designs and Fonts Installer icon if you wish to install all the clip art ready made designs and fonts Installing these additional items are not required for the correct operation of the soft ware To install SOHO Business Cards from a download 1 Open the SOHO Business Cards disk image on your desktop 2 Drag and drop the SOHO Business Cards application icon into your Applications folder or other folder of your choice What Gets Installed The SOHO Business Cards Installer will install the following items on to your hard disk Chrono
15. occupy once it is filled in with actual contact data The powerful text fitting features help you make sure your field data always fits and looks good in it enclosing text box Address fields provide a good example of how text fitting can be useful Suppose you have an address field in a small text box and choose to fill in the design with a contact that has a long address The contact s ad dress probably won t fit in the text box and will thus appear cut off in Preview mode Text fitting allows you to choose one of several options to make sure the contact s address fits inside its enclosing the text box You can specify that the font size of the text in the text box be automatically increased or decreased as neces sary You can specify that the spacing between letters in a text field be automatically increased or decreased as nec essary You can tell the text box to automatically expand one of its sides far enough to accommodate all the text To add text fitting to a text box 58 1 Select the text box you wish to add text fitting to Text fitting options only apply to text boxes that contain fields since text boxes that don t contain any fields know the size of their contents in advance 2 Choose View gt Show Tools gt Contact Fields x Contact Fields When contact info fields are filled in the text may become too large or too small for the selected text box If the text is WIDER than the text box Expa
16. of these fields either directly corresponds to an Address Book field or smartly combines more than one Address Book field The Address Phone Fax Email and Address 1 line fields by default use their primary value For example the Address field will be populated with the primary address of a contact The primary address is defined as the first address listed for a contact record in the Mac OS X Ad dress Book The One Click Formatting features lets change on the fly which value of a field is used For example the Phone field can be switched to use the Home or Work phone number on the fly For more information on Essentials Fields and One Click Formatting see One Click Format ting 48 Field Name Field Definition Logo The logo found in the Me preference When the logo field gets filled in it will always maintains the aspect ratio of your logo It will not distort the logo nor will it increase the size of the logo For exam ple if your logo is 1 x 1 in size and you stretch the Logo field to 2 x 2 when the logo field gets filled in the logo will only be 1 x1 However if you make the logo field 1 2 x 1 2 when the logo field gets field in the logo will be 1 2 x 1 2 The signature found in the Me preference ADDRESS complete Each of these fields will be filled in with a complete address that has been smartly formatted for the address s country A complete address includes all of the fields that make up
17. powerful dependency fields Long Date The current date in the default long format as specified in the Mac OS X System Preferences gt Inter national Example Friday January 20 2004 Short Date The current date in the default short format as specified in the Mac OS X System Preferences gt Inter national Example 1 20 04 Custom Date The Custom Date lets you choose a custom date format using One Click Formatting For more infor mation on the Custom Date field and One Click Formatting see One Click Formatting The current time in the default format Custom Time The Custom Time lets you choose a custom time format using One Click Formatting For more infor mation on the Custom Time field and One Click Formatting see One Click Formatting Starts a text dependency For more information on Text Dependencies see Dependency Fields Ends a text dependency For more information on Text Dependencies see Dependency Fields 7 Each of the fields in the Label group displays the label for a particular field For example the PhLabel 1 will display the label for the first phone number not the phone number itself It s best to use the label fields in conjunction with the fields they represent 51 Barcode Fields This section does not apply to SOHO Business Cards A wide variety of barcode formats can be added to a design A barcode consists of bars and spaces that repre sent a number or combination of numbers and letters For example
18. to work There are four bleed options No bleed Small Medium and Large Crop Marks Crop marks also known as cut marks are marks that are printed on the stock indicating where the cuts need to be made You should enable this option if you are sending your design to a commercial print shop 65
19. 1 Select the object whose transparency you wish to adjust 2 Choose View gt Show Tools gt Transparency 3 Adjust the Transparency slider as desired Shadows Adding a shadow to an object lets you introduce an element of depth to your design You can adjust the shad ows blur factor the position of the shadow in relation to the object etc To add a shadow to an object 1 Select the object you wish to add a shadow to 2 Choose View gt Show Tools gt Shadow Shadow C V Shadow 315 Offset 3 pt Blur Opacity 3 Select the Shadow checkbox to add a shadow for the object 4 Use the Offset controls to adjust the height of the shadow relative to the object 5 Use the Angle wheel to adjust the angle of the shadow relative to the object 6 Use the Blur controls to adjust the shadow s blurriness 7 Use the Opacity control to adjust the shadow s opacity 8 Click the color well and choose a color Image Fill Shapes and text can be filled with images from the Clip Art Browser Photo Browser or your own Please note that when you fill text with an image the interior of each letter in the text is filled with the image not the text box itself If you have multiple lines of text only the first line will be filled with the image To fill a shape or text with an image 1 Add an image to the Design Canvas that you want to use to fill the text or shape with 2 Adda text box or shape to the Design
20. ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 The company name plus the text Attention plus the full name and the complete address fields combined Example ABC Company Attention John Doe 1345 E Summerhill Lane Las Vegas NV 12345 The full name plus the job title plus the company name and complete address fields combined Example John Doe Manager ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 The full name plus the department name plus the company name and complete address fields com bined Example John Doe Auto Body Department ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 The full name plus the job title plus the department plus the company name and complete address fields combined Example John Doe Manager Auto Body Department ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 47 Field Name Field Definition Wedding Invitation ESSENTIALS The full name plus the text and plus the spouse name and complete address fields combined Ex ample John and Betty Doe 1345 E Summerhill Lane Las Vegas NV 12345 The text The plus the last name plus the text Family and complete address fields combined Ex ample The Doe Family 1345 E Summerhill Lane Las Vegas NV 12345 The text Mr and Mrs plus the full name and complete address fields combined Example Mr and Mrs John Doe 1345 E Summerhill Lane Las Vegas NV 12345 Each
21. Canvas 3 Hold down the Shift key and select both the image and text box or shape 4 Choose Format gt Crop With Shape Text The text box or shape will be moved on top of the image and the Crop tools will appear in the Inspector window 43 i Crop Zoom Constrain 3x5 Cancel 5 Select a constrain option from the Constrain pop up menu Or drag the selection handles on the text box or shape over the part of the image you want to feature Hold down the Shift key if you don t want the proportions of the text box or shape to be constrained 6 Click OK or press the return key To remove an image fill from an object 1 Select the object that you wish to remove the image fill from 2 Choose Format gt Uncrop Image Background Properties You can choose an image or color for the background of your design To set the background image 1 Choose Format gt Background gt Choose Image to use your own image The standard open dialog box will ap pear where you can select your own image 2 OR add an image from the Clip Art Browser to the Design Canvas and select it Choose Format gt Background gt Use Selected Image 3 Choose Format gt Background gt Image Settings and adjust the image position and transparency at 0 the im age fill will be opaque at 100 the fill image fill will be completely transparent 4 Click Done To remove a background image 1 Choose Format gt Background gt Clear Ima
22. Fill O V Stroke To set the fill color of a shape 1 Select the shape whose fill color you want to change 2 Choose View gt Show Tools gt Color 3 Select the Fill checkbox 4 Select the fill color well to open the color selection window 5 Select a color in the color selection window 35 To set the stroke color and style for a shape 1 Select the shape whose stroke you want to customize 2 Choose View gt Show Tools gt Color 3 Select the Stroke checkbox 4 Click the stroke color well and choose a color 5 Enter a stroke thickness or use the up down arrows to adjust the thickness of the stroke 6 Choose the stroke style from the style pop up menu Gradients The interior of a shape can also be filled with a linear or radial gradient which is a blend between two colors You can adjust the angle size and location of the gradient Gradient Gradient None Linear Radial Colors Swap Ej Center Size To set the linear or radial fill gradient of a shape 1 Select the shape whose gradient you want to set 2 Choose View gt Show Tools gt Gradient 3 Select either Linear or Radial Gradient 4 Select the left color well to open the color selection window for the first color and select a color 5 Select the right color well to open the color selection window for the second color and select a color 6 Adjust the Center Size and Angle of the gradient To change the angle locat
23. able No fixed length 12 or 8 char acters 12 or 8 char acters 13 charac ters 8 characters Variable No fixed length Variable No fixed length Variable No fixed length 53 Barcode Name Valid Charac ters Code 39 A barcode symbology primarily used in the non retail environment 0123456789 Spac Variable No eJABCDEFGHIKL fixed length MNOPQRSTUVWX YZ Code 39 Extended A barcode symbology that extends the Code 39 format 0123456789 Spac Variable No e ABCDEFGHIKL fixed length MNOPQRSTUVWX YZ 5 8 4 33 lt gt 7 JA_ abcd efghijklmnopaqrst uvwxyz Code 128 A barcode symbology primarily used by many industry applications such Nearly the com Variable No as the shipping and packaging industries plete ASCII char fixed length acter set includ ing control char acters Codabar A barcode symbology primarily used in libraries medicine and overnight 0123456789 Variable No package delivery fixed length Counter or Automatic Numbering Fields This section does not apply to SOHO Business Cards Counter or automatic numbering fields can be used to create raffle tickets sheets of serial numbers numbered groups of shipping cartons and more Counter Total Count of Total and Serial Number fields along with so phisticated options are all included for precise control Counter Field The Counter field is used when each copy of your design needs to have a unique n
24. an object in front or in back of all other objects 1 Select the object you want in front or in back of all other objects 2 Choose Format gt Arrange gt Bring to Front or Send to Back 3 OR choose View gt Show Tools gt Arrange Click the Bring to Front button or Send to Back button 28 Flipping Shapes amp Graphics Shapes and graphics can be flipped horizontally and vertically This is useful for example if you want a person in a photograph to face left instead of right To flip a shape or graphic 1 Select the shape or graphic you wish to flip 2 Move the pointer to a selection handle and click and hold it 3 Drag the selection handle past its opposite horizontal or vertical edge The shape or graphic will flip accordingly 4 OR choose View gt Show Tools gt Rotation Click the Flip Horizontally or Flip Vertically button Grouping Objects You can group multiple objects together so that you can move copy resize and arrange them as a single ob ject If you group a text box with a graphic object you will be able to edit the text in the text box but you won t be able to assign various properties to the graphic object To group objects together 1 Hold down the Shift key and select each object you want grouped together 2 Choose Format gt Group To ungroup a grouped object 1 Select the grouped object 2 Choose Format gt Ungroup Locking Objects You can lock objects on the Design Canvas so
25. aph but you can independently left indent subsequent lines as well To set indenting for lines other than the first line 25 1 Select the text for which you wish to have lines other than the first indented 2 Specify the indent value in points using the Other Lines control in the Typography tools Perfect Balance For Text Use the Perfect Balance For Text option to automatically balance text within its bounding text box This power ful option is especially useful for text boxes that contain fields since it s impossible to predict in advance how much or how little text will be in a text box after the fields are filled in For example you can create a text box with right justified text and then center the final right justified text in the text box once all the fields are filled in Perfect Balance For Text lets you choose how the final text will be positioned horizontally and vertically Bear in mind that Perfect Balance For Text acts independently from left center right and justified text alignment In other words you can use both simultaneously Consider for example a text box that contains fields for a con tact from the Mac OS X Address Book Some contacts have long names and addresses while others have short Use Perfect Balance For Text to make the final text box content look good on your design no matter the length of the contact data To balance the final content in a text box 1 Select the text box 2 Click a horizon
26. ar graphic file formats are supported including PICT GIF JPEG TIFF PDF BMP and EPS To access graphics and shapes 1 Click the Graphics tab Three buttons will appear at the top of the Graphics Pane giving you access to all the shapes clip art and photos Shapes The Shapes Bin contains a wide selection of popular shapes that you can use on your design To add a shape 1 Click the Shapes button at the top of the Graphics Pane 2 Drag a shape to the Design Canvas 3 Drag the selection handles to resize the shape Once a shape is on the Design Canvas you can change its stroke color fill color and other properties To learn more about changing the properties of a shape see Changing Object Properties Graphics The software ships with thousands of clip art graphics you can use on your design In addition you can directly access your iPhoto albums and photos within the software without switching to iPhoto You can search the clip art library by keyword and filter by category to find just the right graphic You can also use your own graphics To search for a graphic in the Clip Art Browser 1 Click the Clip Art button at the top of the Graphics Pane 2 Enter one or more keywords into the search field Every graphic has several keywords assigned to it Control click or right click on a graphic to get a list of key words assigned to it and to get additional information about the graphic This will help you to know what key
27. ard stock manufacturer The corner radius measurement is only used for rounded corner business cards Inner This is the measurement of the diameter of the inner circle of a CD business card This measurement will usually be provided by the card stock manufacturer The inner measurement is only used for CD business cards 17 Layout Definitions Outer This is the measurement of the diameter of the outer circle of a CD business card This measurement will usually be provided by the card stock manufacturer The Outer measurement is only used for CD business cards Advanced Card Types You can choose to create the following business card types Horizontal Vertical Double sided Folding and CD This section will briefly describe each card type and any special notes you should know about Horizontal amp Vertical Horizontal and vertical business cards are the most common types of business cards Both can usually be printed on the same card stock The only difference is the orientation of the card Double Sided amp Folding These business card types allow you to design both the front back side of a business card at the same time Once your design is complete you can easily view and print each side When designing both sides of a business card you will see both the front and back of it at the same time in Design mode This makes it easy to create a complementary look for both sides When you switch to Preview mode you can choose which si
28. ards When you create a new project your entire design including any graphics text and shapes is saved in document that can be easily moved from one computer to another Step 1 Select a Ready Made Design To start a new project double click the SOHO Business Cards icon to open the software The software comes with an extensive collection of ready made designs By using a ready made design you can start with a cohesive looking business card design that you can customize or use as is You can also choose a blank design if you prefer to start from scratch To create a business card using a ready made design 1 Choose File gt New 2 Select a card type and click Continue You can choose from Horizontal Vertical Double Sided Folding and CD card types For more information on these card types see Card Types 3 Select a card stock manufacturer from the pop up menu 4 Select a card stock format from the list and click Continue 5 Select a ready made design category in the left column and then select the ready made design you wish to use Select Blank Horizontal Card or Blank Vertical Card if you would like to design your business card completely from scratch 6 Click Choose To create a custom business card format 1 Choose File gt New 2 Select a card type and click Continue You can choose from Horizontal Vertical Double Sided Folding and CD 3 Click Custom Size 4 Fill in the appropriate information for the layout
29. arious support options for its software products See http www chronosnet com Support index html for technical support options Web Resources Go to http www chronosnet com Products index html to get the latest software and updates Chapter 2 Overview This chapter introduces you to the windows and tools you ll use to create stunning business cards When you create a new business card you can choose an existing ready made design or you can start with a blank canvas You can drag objects onto your card such as graphics text and shapes to customize your design When you re ready to print you can preview your design with your personal contact information that will automatically be filled in You ll be able to choose exactly how many cards you wish to print and you ll see exactly how they ll appear on the printed page The Project Wizard When you first launch the software a new window will appear and display the Project Wizard Choose a ready made design QN 7 All Blank 0 Abstract same Decorative Feminine tess Logo sind Masculine Modeni Blank Abstract 03 Abstract 04 gt Professions Tech Traditional Abstract 05 Abstract 06 Abstract 07 Custom Size Close Go Back Choose The wizard walks you through a series of choices to quickly get you started Each choice is accompanied by a preview so there s no guess work to your decisions There are three choices to make The format of your card horizon
30. ark them as recovered files You can then save them to your hard disk by choosing File gt Save As To specify how often a backup is created 1 Choose SOHO Labels amp Envelopes gt Preferences and click the General button 2 Choose an option from the Save AutoRecover File popup menu on When the software creates an automatic backup of your design it is saved in the following directory where is your home directory Library Caches com chronos SOHOBusinessCards Temporary Files 21 Chapter 5 Working With Text Graphics and Shapes Manipulating text shapes and graphics on the Design Canvas is easy This chapter describes in detail how to work with these different types of objects Creating a Text Box All text resides on the Design Canvas in a text box You can have multiple text boxes on a single design To create a text box and enter text 1 Choose Edit gt Place Text Box or click the New Text button in the toolbar A new text box will be created in the center of the Design Canvas 2 Double click inside the text box on the text to begin editing 3 Enter your text The text box will grow dynamically as you type your text 4 Click outside the text box when your re finished typing to deselect the text box To edit text in a text box 1 Double click in the text you wish to edit 2 Edit the text 3 Click outside of the text box when you are finished editing the text The Text Bin The attributes ass
31. ary adjustments for envelope printing Many modern printers handle envelope printing automatically in which case you don t want the software to take over Automatic The printer will automatically adjust its settings for the envelope that is being printed This is the default selection when printing envelopes Manual The software will make the necessary adjustments based on what is selected for Enve lope Feed Orientation and Position settings Envelope Feed The Envelope Feed setting determines where on the printer to feed the envelope Front loading The envelope is fed from the front of the printer Most laser printers feed the envelopes from the front Top loading The envelope is fed from the top of the printer Most inkjet printers feed the envelopes from the top Orientation The Orientation setting determines if the envelope is fed face up or face down The face of the envelope contains the return delivery address and stamp The envelope is fed into the printer face up The envelope is fed into the printer face down The Position setting determines the location of the envelope when it s fed into the printer The envelope is fed from the left hand side of the printer The envelope is fed from the center of the printer The envelope is fed from the right hand side of the printer To manually specify how envelopes are fed into a printer 1 Choose View gt Preview Mode or click the Preview button in the toolbar 2 Click the Env
32. ctor window you typically have to move the mouse across the screen to reach the Inspector window To show hide the Smart Inspector window 1 Choose View gt Show Hide Smart Inspector Please note that you can use the Smart Inspector window along side one or more regular Inspector windows To use the Smart Inspector window Once you ve made the Smart Inspector window visible it will appear anytime you select an object on the De sign Canvas The Smart Inspector automatically positions itself below the selected object and automatically moves with the selected object 1 Select an object on the Design Canvas 2 Select a tool from the arrow pop up menu The Smart Inspector will expand to show you the complete set of controls for the selected tool 13 Dimensions Position 1 14 inj gt 0 24 in X Y Size 0 63in 0 53 in Width Height Constrain proportions 3 Click the Minus button in the upper left hand corner to collapse the Smart Inspector window back to a mini mized state The state of the Smart Inspector window will be remembered from object to object For example if you mini mize the Smart Inspector window after working on one object when you select another object the Smart In spector window will remain minimized and vice versa Chapter 3 Creating and Printing Business Cards This chapter outlines the basic tasks and steps you might go through to create and print out professional quality business c
33. cts you wish to store For example you can create a collection named Business and then store your business related objects there 1 Open the Favorites Bin 2 Click the Add button below the collections list 3 Name your collection 4 Click OK To remove a collection 1 Open the Favorites Bin 2 Select the collection you wish to delete from the collections list 3 Click the Minus button below the collections list To store an object in a collection for later use 1 Open the Favorites Bin 2 Selecta collection from the collections list 3 Drag the object from the Design Canvas to an empty cell in the Favorites Bin To import a graphics file into a collection for later use You can add your own graphic files to any of your collections 1 Click the Add button at the bottom of the Favorites Bin A standard Open dialog window will appear 2 Select the graphic file you wish to import 3 Click Open To remove object s from the Favorites Bin 1 Open the Favorites Bin 2 Select the object you wish to delete or hold down the Shift key and select multiple objects you want to delete 3 Click the Minus button at the bottom of the Favorites Bin 33 Chapter 6 Changing Object Properties This chapter describes some of the more advanced features for customizing objects on the Design Canvas These include properties like transparency shadow color line style etc This chapter will also discuss so
34. d in Simply place a Start text dependency field before the Last label and place an End text Dependency field after the last name field as shown in Figure 2 The text dependency fields tell the soft ware to not display any of the contents between the Start and End dependency fields if the last name field does not contain information 56 Figure 2 Figure 2 1 Figure 2 2 First First John First Suzy Last Lasi Last Doe Figure 2 1 shows the design filled in with John Doe s contact record Figure 2 2 shows the design filled in with Suzy s contact record Since Suzy does not have a last name entered in her contact record so neither the Last label nor the last name field are displayed To add dependency fields to a design 1 Click the Contacts tab 2 Adda text box to the Design Canvas 3 Drag the fields that you want to be dependent upon a value inside the text box 4 Drag and place the Start text dependency field before the collection of text and text fields that you want to make dependent 5 Drag and place the End text dependency field after the collection of text and text fields that you want to make dependent Note There must be at least one field between the Start and End text dependency fields If there is more than one field between the Start and End text dependency fields then the entire contents will be displayed if even one field has data entered in for it One Click Formatting The One Click Formatting fea
35. de containing the manually entered data will be generated in Preview mode If you select multiple contacts in Preview mode then the design for each contact will use the same barcode To retrieve barcode data from an import file The following steps assume that a tab delimited file is already imported If this is not the case a tab delimited file will need to be imported For information on importing tab delimited files see the section on importing later in this chapter 1 Select the barcode on the Design Canvas 2 Choose View gt Show Tools gt Barcode 3 Choose Get from tab delimited import file 4 Select an import field from the pop up menu 52 A barcode will be generated in Preview mode for each record in the tab delimited file using the selected import field To retrieve barcode data from the Address Book 1 Select the barcode on the Design Canvas 2 Choose View gt Show Tools gt Barcode 3 Choose Get from Address Book 4 Click the Zip postal pop up menu and select a code A barcode will be generated in Preview mode for each selected contact using the selected zip postal code field Barcode Definitions The following table contains a list of supported barcodes their definitions allowed characters and the number of characters supported Please note that some barcodes contain checksum digits When you provide the data for such barcodes the checksum digits are optional If you don t provide the c
36. de of the busi ness card to view and print To adjust the spacing between the front and back side of a business card When in Design mode you will see both the front and back sides of the business card on the Design Canvas The space between the front and back side of the business card is adjustable You may want to increase this space if there s a design element such as a graphic that you need to bleed off the edge of one of the sides with out bleeding onto the other side Similarly you may want to decrease this space if there s a design element that you want to appear on both the front and back sides 1 Choose Format gt Background gt Double sided Card Spacing 2 Enter the amount of spacing between card sides To view and print the front and back side of a business card 1 Choose View gt Preview Mode 2 Select Card Front at the bottom of the main window 3 Set any printing options For more information on printing options see Printing 4 Choose File gt Print 5 Click Print 6 Flip the card stock paper and insert it back into your printer 7 Select Card Back at the bottom of the main window 8 Choose File gt Print 9 Click Print 18 CD CD business cards can be handy if you want to hand out a business card that also contains content such as a promotional video clip about your company The stock for this type of card is typically an adhesive label that can be adhered to the business card CD 19 Chap
37. each selected contact 3 Choose File gt Page Setup 4 Verify that each of the settings are correct for your printer and exit the Page Setup dialog 5 Choose File gt Print and verify each of the settings are correct for your printer 6 Click Print To print envelopes 1 Choose the number of times to repeat your design in Preview mode If your design contains contact fields the value specified here refers to the number of times to repeat the design for each selected contact 2 If your design contains contact fields select the contact s from the Contact column that you wish to produce your design for Hold down the shift key to select multiple contiguous contacts Hold down the command key to select multiple contacts in a non contiguous fashion A copy of your design will be created and populated for each selected contact 3 Click Envelope Feed 4 Verify that each of the settings are correct for your printer and exit the sheet 5 Choose File gt Print and verify each of the settings are correct for your printer 6 Click Print When you print your design if the design not line up correctly on the stock see Printer Calibration Printing Using a Commercial Print Shop Use the built in support for online commercial printers to get your documents commercially printed You can also take your design to any local print shop of your choice There are a few things to keep in mind when using a commercial print shop Print Quali
38. ect Shapes graphics and text can all be rotated at any angle 1 Select the object you wish to rotate 2 Choose View gt Show Tools gt Rotation 34 ix Rotation Rotate 3 Use the Rotate wheel to rotate the object OR use the Angle field to select a common angle OR enter an angle To rotate an object via a selection handle Shapes graphics and text can all be quickly rotated without using the Inspector window 1 Select the object you wish to rotate 2 Hold down the Command key and position the mouse cursor over one of the object s selection handles The mouse cursor will change to a rotation cursor 3 While holding down the Command key click and drag the selection handle to rotate the object To flip an object Shapes graphics and text can all be flipped horizontally or vertically 1 Select the object you wish to flip 2 Choose View gt Show Tools gt Rotation 3 Click the Flip buttons to flip the object either horizontally or vertically Smart Shape Properties The software ships with a wide variety of Smart Shapes that can be customized in many way including fill color gradient fills stroke color stroke style specialized settings etc Fill Color amp Stroke Color and Style The interior of a shape can be filled with any color You can choose a style and color for the line that delineates the object or the stroke Or you can choose to have no stroke around the object 2 Settings v
39. elect the text you want to adjust 2 Drag the type of tab stop left center etc you want onto the horizontal ruler To remove a tab stop 1 Select the text you want to adjust 2 Drag the tab stop off the horizontal ruler and release Advanced Typography Options Powerful typography options are available to help you turn your text into an interesting design element These advanced typography options are all centrally located in the Typography tools To access the Typography tools 1 Select the text or a text box 2 Choose View gt Show Tools gt Typography o Typography Spacing Kern letter space Default Line multiplier inter line spacing Paragraph spacing Indenting First line Other lines Perfect Balance For Text aa F Capitalization Ara artA Aa Kerning Spacing Between Letters You can increase or decrease the space between each letter in your text For example you can increase the let ter spacing of the word CHRONOS to look like C HRON OS To change the amount of spacing between letters 1 Select the text you wish to kern 2 Click the Kern buttons to increase or decrease the spacing in the Typography tools 3 Click the Default button to return to the default kerning value Line Height Line height is the distance from the top of a line to the top of the line below it Use the line height multiplier to change line height by multiplying the current line hei
40. elope Feed button to access the envelope printing settings 3 Select Manual to manually select how envelopes are fed into the printer 4 Select the Envelope Feed Orientation and Position settings for your printer 5 Click OK to save the settings Printing Preferences The printing preferences includes tools to ensure that you get professional results from your own printer or a commercial print shop These tools include crop marks print quality and bleed controls To access the printing preferences 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click Printing to open the Printing preferences Print Quality The print quality setting allows you to set the dpi dots per inch for objects that include gradients Such objects will require a high dpi setting to look good when printed Anything above 300 dpi will be sufficient for most jobs If you are having your design printed at a commercial print shop they may offer suggestions for this dpi setting Bleed Size Full bleed support is built into the software Full bleed is the printing of objects past the edge of the Design Canvas to ensure that printing goes all the way to the edge of the design after the design is cut or removed This is useful when you want an object to print to the very edge of the design without any chance of unwanted white space When you create your design you will need to place and size objects past the edge of the Design Canvas in order for full bleed
41. er you wish to show hide The current visibility of layers applies to both the Design and Preview modes Hidden layers are not printed To rearrange the order in which layers appear You can rearrange the order in which layers appear in your design If layer A is above layer B then objects in layer A will appear on top of objects in layer B 31 1 Open the Layers window 2 Click and drag a layer in the list to where you want it rearranged The Background layer is always the bottom layer Alignment Once you have multiple objects on the Design Canvas you may need to align certain objects so they look good together You may also want to make similar objects the same width and height or even symmetrical To align objects 1 Select the first object you would like other objects to be aligned with 2 Hold down the Shift key to select additional objects 3 Choose Format gt Align gt Left Edges Right Edges Top Edges Bottom Edges Horizontal Centers or Vertical Cen ters 4 OR choose View gt Show Tools gt Arrange and then click the alignment buttons To make objects the same width and height 1 Select the object whose width height you would like to apply to other objects 2 Hold down the Shift key to select additional objects 3 Choose Format gt Size gt Make Same Width or Make Same Height 4 OR choose View gt Show Tools gt Arrange and then click the Make Same Width or Make Same Height button To revert an
42. et This tab delimited file is comprised of three records and each record contains five fields first name last name phone number city state First Name Field Last Name Field Phone Number Field City Field State Field Using a Tab Delimited File There are two simple steps to using a tab delimited file First you must import the tab delimited file Second you must place special import fields on your design to represent the imported data To import a tab delimited file 55 The first thing to do when creating a design that will be populated with information from a tab delimited file is to import the file 1 Choose File gt Import Tab Delimited File 2 Select the tab delimited file from the Open dialog box 3 Click OK to choose the tab delimited file 4 Click Import to import the tab delimited file When a tab delimited file is imported the information is stored in memory and saved with the document The information retrieved from the tab delimited file is not visible until the design is displayed in Preview mode To clear the tab delimited file from memory 1 Choose File gt Clear Import File This will clear the tab delimited file from memory and another tab delimited file can be imported To populate a design with information from a tab delimited file Each record in a tab delimited file will create a copy of your design in Preview mode In order to see the data in each record you ll need to place special imp
43. g for each printer The following note is not applicable to SOHO Business Cards Printer calibration is not necessary for some projects like envelopes letterhead et cetera or certain printers like DYMO LabelWriters 63 Envelope Printing This section does not apply to SOHO Business Cards Envelope printing in the past has usually been a chore until now Envelope printing difficulties stem from the fact that many printer manufacturers choose different ways to feed envelopes into their printers This requires that you the user figure out how to make the necessary adjustments in the software you re using to print cor rectly The built in Envelope Wizard solves this problem by providing easy to use visual tools to set up the soft ware for your printer Before you proceed you should consult your printer owner s manual or look at your printer to find out how your printer handles envelopes To access the envelope printing options 1 Choose View gt Preview Mode or click the Preview button in the toolbar 2 Click Envelope Feed to access the envelope printing options As you make changes to the envelope printing options the picture will change to provide visual feedback on how the settings will be applied This will greatly reduce any chance of the envelope printing incorrectly Each of the envelope settings will be discussed in the following table The Alignment setting determines whether your printer or the software makes the necess
44. ge To set the background color 1 Choose Format gt Background gt Color 2 Click the color well and choose a color 3 Select the Paper Color checkbox if you want the background to be set with a color but you do not want the color to be printed when you print your design 4 Select the Include Color in Printout checkbox if you want the color to be printed when you print your design 44 Chapter 7 Working With Fields Fields allow you to populate your design with contact information The software integrates directly with the Mac OS X Address Book application so populating a design with contact information is easy and doesn t require contact data re entry Using Fields Adding fields to your design is very easy This section will focus on the basics of accessing fields adding fields and using fields To access fields 1 Click the Contacts tab The fields are grouped by category e g all the phone fields are in the phone category To access a particular field 1 Click the disclosure triangle button next to a category name to see a list of the fields in that category To add fields to your design 1 Click the Contact tab 2 Click the disclosure triangle button to show a category of fields 3 Drag the field you want to use from the Contacts pane to the Design Canvas You may alternatively select the field and then click the Insert In Text button to insert the field where the cursor is located in a text box
45. ght by the specified amount For example choose a line height multiplier of 2 0 for double spaced text Use 1 0 to restore the text to its default line height To change the line height of text 1 Select the text you wish to change the line height of 2 Specify a line height multiplier using the Line multiplier control in the Typography tools Inter line Spacing Leading Inter line spacing or leading is the distance from the bottom of a line to the top of the line below it To change the inter line spacing of text 1 Select the text you wish to change the inter line spacing of 2 Specify the inter line spacing value in points using the Inter line spacing control in the Typography tools Paragraph Spacing Paragraph spacing is the distance from the bottom of a paragraph to the top of the first line in the paragraph below it To change the paragraph spacing of text 1 Select the text you wish to change the paragraph spacing of 2 Specify the paragraph spacing value in points using the Paragraph spacing control in the Typography tools First Line Indenting The left indent of the first line in a paragraph can automatically be indented without setting a tab stop To set first line indenting 1 Select the text for which you wish to have the first line indented 2 Specify the indent value in points using the First Line control in the Typography tools Other Lines Indenting Not only can you left indent the first line of a paragr
46. have the software create a signature automatically for you 4 Click Clear to remove the signature from the signature image well Field Definitions This section will provide definitions for each of the fields that the software supports Most of these fields corre late with the fields in the Mac OS X Address Book Others are smart fields that extract portions of fields or smartly combine multiple fields for ease of use Field Name Field Definition ADDRESS BLOCKS Address Blocks smartly combine several Address Book fields and text into a pre formatted block that you can drag right onto your design Further once an address block is on your design the One Click Formatting feature lets you change the format on the fly For more information on using Address blocks see One Click Formatting The full name plus the complete address fields combined Example John Doe 1345 E Summerhill Lane Las Vegas NV 12345 46 Field Name Prefix Name CompanyAddress Name Company Company Attention Name Title Company Name Dept Company Name Title Dept Com pany Field Definition The prefix plus the full name plus and the complete address fields combined Example Mr John Doe 1345 E Summerhill Lane Las Vegas NV 12345 The company name plus the complete address fields combined Example ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 The full name plus the complete address fields combined Example John Doe
47. he Effect pop up menu a dot will appear next to each effect that has been applied to the graphic Example To add the mask effect Masks filter what portion of an image appears on the Design Canvas Because masks can contain a texture or pattern some interesting effects can be achieved In addition to traditional mask effects you can also use Super Masks to achieve even finer control over mask placement size and softness 1 Select the graphic 2 Choose View gt Show Tools gt Effects 3 Choose Mask from the Effects pop up menu Effect Shape Size Softness Reverse Rotate 4 Choose a mask shape from the Shape pop up menu 5 Click and drag the bull s eye icon on the graphic object to the part you want masked 6 Adjust the size and softness of the mask 7 Click the Reverse button to invert the mask 40 8 Click the Rotate button to rotate the mask 9 Click the Add button to add the effect to the graphic Example To add the sparkle effect The sparkle effect like its name suggests will add a sparkle to a graphic You can control where the sparkle is on the graphic and you can add as many sparkles as you would like Furthermore you can choose the sparkle s color size ray length and more 1 Select the graphic 2 Choose View gt Show Tools gt Effects 3 Choose Sparkle from the Effect pop up menu A single sparkle will be added to the center of the graphic Effects Effect WSpark
48. he Preview Mode Window When in Preview mode the window changes to show you an exact preview of how your design will look on the printed page Controls are available to let you a zoom in out on the preview b change the number of cards you wish to have printed and c choose the starting card position in case you want to re use card stock eee amp North Shore Surfing oO FA Design Preview NorTn Snort SURFING NorTH Snore SURFING 450 KAENA POINT OAHU HAWAI 96791 450 KAENA POINT OAHU HAWAI 96791 TeL 808 343 2324 FAx 808 343 2324 TeL 808 343 2324 FAx B08 343 2324 NorTH Snort SURFING NorTH SHORE SURFING 450 KAENA POINT OAHU HAWAN 96791 450 KAENA POINT OAHU HAWAII 96791 TeL 808 TeL 808 343 2324 Fax 808 343 2324 La Repeat Full Page is Start Card 1 Oe 7 lpage 4 The Design Mode Window When in Design mode the window changes to provide you with a special environment for card design The content of the window is divided into two basic regions Design Canvas This region on the left is where you design and edit business cards Parts Bin This region on the right is divided into four different tabs Graphics Text Contacts and Favorites Each tab contains different parts or objects that you can drag to the Design Canvas 11 eoe amp Majestic eS Ea 2 Ee T amp Design Preview Rulers Grid New Text Drag or double click a shape Basic Shapes
49. hecksum digits the software will calculate them for you If you do include the checksum digits and the checksum digits are incorrect the bar code will not be included in the Preview mode Barcode Name Valid Charac ters POSTNET A barcode symbology used primarily by the U S Postal Service for mail 0123456789 sorting PLANET A barcode symbology that extends the POSTNET format It s primarily 0123456789 used for mail sorting and tracking uses U K Royal Mail A barcode symbology used primarily in the UK for mail sorting 0123456789AB CDEFGHIJKLM NOPQSTUVWXYZ A barcode symbology used primarily in Japan for mail sorting UPC A A barcode symbology used primarily in the retail industry for labeling 0123456789 packages UPC E A barcode symbology that is shorter in length from UPC A and is primar 0123456789 ily used for labeling small items EAN13 An international standard barcode symbology used primarily outside the 0123456789 U S for retail food packages EAN8 An international barcode symbology used primarily outside the U S for 0123456789 labeling small items Industrial 2 of 5 A barcode symbology used primarily in industrial applications and me 0123456789 chanical numbering systems Interleaved 2 of 5 A barcode symbology primarily used in the warehouse industry 0123456789 Modified Plessey A barcode symbology primarily used in library applications 0123456789 Length 5 9 or11 characters 12 or 14 characters Vari
50. here are a few things you should keep in mind Use stock that your printer supports Most if not all consumer printers do not support especially thick stock Consult your printer manual or manufacturer for information on the type of stock your printer supports For es pecially thick stock you should consider using a commercial print shop Use stock that is specific to your type of printer for best results When choosing stock the stock manufacturer will let you know if the stock was designed for ink jet monochrome laser or color laser printers To change the preferred printer Mac OS X lets you specify a default printer However the occasion frequently rises when you want to use a printer other than the system default You can specify a preferred printer that may be different than the system default printer for convenience sake 1 Choose File gt Preferred Printer and select your preferred printer The preferred printer menu will list the printers that have been set up on your computer Note If you re printing on DYMO stock the software will automatically select your DYMO printer To print business cards 1 Choose the number of card s you wish to print from the Repeat pop up menu 2 Enter the Start Card box to specify where you would like the first card printed on the stock 3 Choose File gt Page Setup to verify the correct paper size and orientation is selected Exit the Page Setup dialog 4 Choose File gt Print and ver
51. ify each of the settings are correct for your printer 5 Click Print To print labels 1 Choose the number of times to repeat your design in Preview mode If your design contains contact fields the value specified here refers to the number of times to repeat the design for each selected contact 2 If your design contains contact fields select the contact s from the Contact column that you wish to produce your design for Hold down the shift key to select multiple contiguous contacts Hold down the command key to select multiple contacts in a non contiguous fashion A copy of your design will be created and populated for each selected contact 3 Choose File gt Page Setup 4 Verify that each of the settings are correct for your printer and exit the Page Setup dialog 5 Choose File gt Print and verify each of the settings are correct for your printer 6 Click Print 61 To print letterhead 1 Choose the number of times to repeat your design in Preview mode If your design contains contact fields the value specified here refers to the number of times to repeat the design for each selected contact 2 If your design contains contact fields select the contact s from the Contact column that you wish to produce your design for Hold down the shift key to select multiple contiguous contacts Hold down the command key to select multiple contacts in a non contiguous fashion A copy of your design will be created and populated for
52. igned to a selection of text such as font font size and color are collectively called the style of the text Changing the style of text in text boxes every time you create a new text box can be a time consuming task The Text Bin makes it easy to save and re use text styles that you use repeatedly To create a new text box using a style already in the Text Bin 1 Click the Text tab A list of text boxes will appear Each text box will appear using its custom text attributes so you can see exactly how it will appear on the Design Canvas 2 Drag or double click a text style to add it to your design To add a new text style to the Text Bin 1 Create a text box and enter some text that describes the style 2 Assign any text attributes to the text such as font font size color alignment etc 3 Click the Text tab 4 Drag and drop the text box from the Design Canvas to the list of text styles A visual indicator will let you know where in the list it will be added To delete a text style 1 Click the Text tab 22 2 Select a text style you wish to delete 3 Press the Delete key Changing Basic Text Attributes Once you have added text to your design you may want to adjust its look including the font font size color etc You can also create stunning visual effects with text by changing its shadow background graphic and ori entation on the screen To learn more about these other effects see Changing Object Proper
53. ion size and to swap colors of the gradient fill for a shape 1 Select the shape whose gradient you want to customize 2 Choose View gt Show Tools gt Gradient 3 Adjust the angle of the gradient using the angle wheel 4 Adjust the location of the gradient within the shape using the Center Location slider 5 Adjust the size of the gradient using the Center Size slider 6 Click the Swap Colors button to swap the two colors of the gradient Specialized Settings Certain shapes have specialized settings that can be applied to them that aren t available to other shapes For example the starburst shape allows you to adjust the number of points it has and the depth of the points 36 To adjust the number of points on a shape 1 Select the shape object 2 Choose View gt Show Tools gt Points x Points 3 Use the slider to increase decrease the number of points To adjust the number of sides on a shape 1 Select the shape object 2 Choose View gt Show Tools gt Sides x Sides 3 Use the slider to increase decrease the number of sides To add endpoints on a line shape 1 Select the shape object 2 Choose View gt Show Tools gt Endpoints Endpoints T c 2 Size 5 8 E O Sizes 3 Choose an endpoint style from the pop up menu s You can add endpoints to both ends of the line or just one end of a line 4 Use the size controls to adjust how big or small you want the endpoint
54. jet laser and color laser printers including HP Epson Canon Lexmark etc Upgrade Information SOHO Business Cards 2 x is backwards compatible with version 1 x This means SOHO Business Cards 2 x can open older business card documents so you can continue to use and edit your designs To upgrade from 1 x to 2 x please do the following 1 Install SOHO Business Cards 2 x as per the instructions in this chapter 2 Launch SOHO Business Cards 2 x If SOHO Business Cards finds your old collection of 3 000 ready made designs it will ask you if you want to convert them for use with version 2 x If you answer in the affirmative your designs will be converted which means that you ll no longer be able to use them with version 1 x Features at a Glance The following is a list of some of the major features of SOHO Business Cards For a complete list of features visit http www chronosnet com Ready Made Designs 13 000 photographs amp clip art graphics 50 Bitstream fonts PostScript format 3 000 professional ready made designs Designs for 400 unique professions Compatibility e Compatible with virtually all business card stock from Avery PaperDirect Idea Art and more Supports horizontal vertical double sided folding and CD business card formats 700 supported card stocks sizes U S Letter amp European stock sizes Print to the edge full bleed support Order cards from commercial online printer additional fees apply e
55. k format 3 OR click Custom Size to manually change the layout settings of the business card For a description of the vari ous layout settings see the Layout Definitions table below 4 Click Choose Layout Definitions This pop up menu allows you to choose or create a name for the custom layout Card type This setting allows you to choose from different card types Single sided Double sided Rounded Rounded Double sided Folding and CD Orientation This is the orientation of the cards on the card stock If the cards are horizontal then the card stock will be portrait If the cards are vertical then the card stock will be landscape Top i i This is the top margin measurement The top margin is a measurement of the space from the top of the page to the top edge of the business cards in the first row Left This is the left margin measurement The left margin is a measurement of the space from the left side of the page to the left edge of the business cards in the first col umn Horizontal This is the measurement of blank space between the right edge of the business cards in the first column and the left edge of the business cards in the second col umn Vertical This is the measurement of blank space between the bottom edge of the business cards in the first row and the top edge of the business cards in the second row Corner radius This is the measurement of the corner radius This measurement will usually be provided by the c
56. le Size Ray Length Ray Angle Ray Opacity Ray Width 4 Click and drag the bull s eye icon on the graphic object to where you want the sparkle located 5 Click the color well button to change the color of glow that the sparkle gives off 6 Adjust the Size Ray Length Ray Angle Ray Opacity and Ray Width of the sparkle 7 Click the Add button The sparkle will be added to the graphic and a new sparkle will appear in the center of the graphic 8 Click the Minus button to remove the second sparkle that was just added if you only want the first sparkle on the graphic Otherwise repeat the above steps to add mores sparkles to the graphic To remove an effect from a graphic object 1 Select the graphic object 2 Choose View gt Show Tools gt Effects 3 Choose the effect you wish to remove from the Effect pop up menu 4 Click the Minus button Optionally if you choose Original Image from the Effects pop up menu it will remove all effects that have been added to the graphic Text Properties Text customization goes beyond the standard typographical functions such as font font size text color etc Text Fills When working with text objects you can change the fill of text to either a linear or radial gradient You can also specify a background color and stroke for a text box 41 To fill text with a gradient 1 2 Select the text box you wish to fill Choose View gt Show Tools gt
57. ll other trademarks registered trademarks service names product and or brand names are the sole property of their respective owners Mention of third party products is for informational purposes only and constitutes neither an endorsement nor a recommendation Chronos assumes no responsiblity with regard to the per formance or use of these products Chapter 1 Welcome System Requirements Upgrade Information Features at a Glance Installing SOHO Business Cards Learning to Use SOHO Business Cards Chapter 2 Overview The Project Wizard Preview amp Design Modes The Preview Mode Window The Inspector Window The Smart Inspector Window Chapter 3 Creating and Printing Business Cards Step 1 Select a Ready Made Design Step 2 Edit a Business Card Step 3 Preview a Business Card Step 4 Print a Business Card Advanced Custom Layouts Advanced Card Types Chapter 4 The Design Canvas Rulers Grid Zoom Saving Your Work Recovered Files 10 10 11 12 13 15 15 16 16 17 18 20 20 21 21 21 Chapter 5 Working With Text Graphics and Shapes Creating a Text Box The Text Bin Changing Basic Text Attributes Tab Stops Advanced Typography Options Text Style Grabber Working With Graphics and Shapes Resizing Moving and Arranging Objects Flipping Shapes amp Graphics Grouping Objects Locking Objects Layers Alignment Favorites Bin Chapter 6 Changing Object
58. mage To crop an image 1 Select the image you wish to crop 2 Choose Format gt Crop Image or click the Crop button in the toolbar Zoom Constrain 3 Select a common constrain option from the Constrain pop up menu Or drag the selection handles to resize the cropped area manually Hold down the Shift key if you do not want the proportions constrained when you re resizing the cropped area 4 Click and drag on the crop to position it on the image 5 OPTIONAL ZOOM FEATURE use the Zoom slider to zoom in out on the portion of the image visible in the crop 6 OPTIONAL ROTATE FEATURE Click on the image outside the crop and then hold down the Command key and position the mouse cursor over one of the image s selection handles The mouse cursor will change to a rotation cursor While holding down the Command key click and drag the selection handle to rotate the object The im age will rotate but the crop will remain as is 7 Click OK or press the return key To uncrop a graphic 1 Select the graphic you wish to uncrop 2 Choose Format gt Uncrop Image The original image will be restored To change a crop 1 Select the cropped graphic that you wish to change 2 Choose View gt Show Tools gt Crop and then hange the crop as desired 3 OR double click the cropped image and then change the crop as desired Special Effects You can easily apply many advanced special effects to graphics such as sepia Gaussian bl
59. me amazing effects you can apply to objects on your design including color gradients Super Masks special effects etc Size Location and Angle Properties When you re working with objects you can change the object s size angle and location on the Design Canvas using precision tools To place an object at a precise location on the design 1 Select the object you wish to place at a precise location 2 Choose View gt Show Tools gt Dimensions ix Dimensions Position 0 08in s 0 24in 5 x Y Size 3 33in 152in sS Width Height V Constrain proportions 3 Enter the X coordinate 4 Enter the Y coordinate The coordinates you enter are based on the unit of measurement specified in the Appearance preference pane Choose SOHO Labels amp Envelopes gt Preferences and click Appearance The origin of the coordinate system in the design is the top left corner For example if you place a square in the top left corner of the design the X Y coordinates will be 0 0 To change the size of an object 1 Select the object you wish to resize 2 Choose View gt Show Tools gt Dimensions 3 Enter the width and height 4 Select the Constrain proportions checkbox if you want to keep the proportions of the object in tact The measurements you enter are based on the unit of measurement specified in the Appearance preference pane Choose SOHO Labels amp Envelopes gt Preferences and click Appearance To rotate an obj
60. n the Inspector window if it s not already open and select a tool you wish to use on the selected object 12 3 Use the tool according to the object you selected For example if you re using the Dimensions tool you can pre cisely set the position and size of the selected object As you make changes in the Inspector window they will be applied immediately to the selected object The Smart Inspector Window The Smart Inspector window differs from a regular Inspector window in that it only appears when an object is selected and it only appears near the selected object You can think of it as a context sensitive Inspector win dow The Smart Inspector offers four main advantages over a regular Inspector window Itfrees up screen real estate You don t have to find a permanent home for the Smart Inspector window on your screen because it appears next to your selected object on the design canvas It reduces screen clutter Your screen won t be cluttered with Inspector windows because it appears directly on top of the Design Canvas when you need it It s unobtrusive The Smart Inspector window only appears when an object is selected and disappears just as quickly Its unobtrusive nature makes it easier for you to focus on your design and not the software Less mousing around Because the Smart Inspector window appears near the selected object you don t have to move your mouse as far to reach the tools you need With a regular Inspe
61. nd text box left Expand text box right Reduce the font size TALLER than the text box Expand text box up Expand text box down NARROWER than the text box Increase the font size Increase the letter spacing 3 Select one of the text fitting options multiple selections can be made depending on the options you select The following table provides a definition for each of the text fitting options WIDER than the text box Expand text box left Expand text box right Reduce the font size TALLER than the text box Expand text box up Expand text box down NARROWER than the text box Increase the font size Increase the letter spacing When text fields are filled in with actual contact data if the result is wider than the text box use one of these options This option expands the width of the text box far enough left to accommodate all of the text This option expands the width of the text box far enough right to accommodate all of the text This option will reduce the size of the text font so that the text will fit inside of the text box When text fields are filled in with actual contact data if the result is taller than the text box use one of these options This option expands the height of the text box far enough up to accommodate all of the text This option expands the height of the text box far enough down to accommodate all of the text When text fields are filled in
62. object back to its natural size To revert an object back to its natural size means that the object will be restored to its natural width to height ratio An oval shape for example will be restored to its natural ratio of 1 1 which is a circle A stretched photo graph will be restored to its original ratio of 4 3 or whatever the original or natural ratio was so it no longer ap pears stretched 1 Select the object s you would like to make symmetrical 2 Choose Format gt Size gt Make Natural Size 3 OR choose View gt Show Tools gt Arrange and then click the Natural Size button Favorites Bin You can conveniently store objects that you have customized in the Favorites bin so you can reuse them later on other designs Suppose for example you have a text box laid out exactly how you want it or a cropped graphic with a fancy drop shadow that you think you ll need to use again You can store these objects for later use in the Favorites Bin Plus you can organize your favorite objects into collections that you create Objects stored in the Favorites Bin will be accessible every time you use the software The objects in the Favor ites Bins are stored in the following file on your your disk Library Application Support Chronos SOHO Busi ness Cards Favorites where denotes your home directory To open the Favorites Bin 32 1 Click the Favorites tab To add a collection A collection is a way to categorize the obje
63. ork or BELOW artwork 2 Choose View gt Snap to Grid To adjust the spacing between grid lines 1 Choose SOHO Labels amp Envelopes gt Preferences and click the Appearance button 2 Enter the amount of spacing you want in the Spacing field To adjust how often a guideline appears A guideline is a thicker grid line on the grid You can adjust how often these guidelines appear 1 Choose SOHO Labels amp Envelopes gt Preferences and click the Appearance button 2 Enter how often a guideline should appear in the Guideline every field 20 Zoom When working with your design you may want to zoom in or out to get a better view There are two mecha nisms for zooming in and out on your design The zoom slide tool located at the bottom of the Design Canvas The zoom pop up menu located in the bottom left corner of the Design Canvas Saving Your Work When saving your design all related objects such as shapes and graphics are saved in a single file This makes it convenient for backups and transferring files to other computers To save your design 1 Choose File gt Save 2 Type a title for your design and choose the location where you want it saved 3 Click Save Recovered Files A backup of your design is periodically saved in case the computer crashes or a power outage occurs If such an event occurs the next time you launch the software it will automatically open any temporary backups it can find and m
64. ort fields on your design There are a total of twenty possible Tab Delimited Import fields Import 1 Import 2 Import 3 etc Each field will be populated with data from the corre sponding field in the tab delimited file For example the Import 1 field corresponds to the first field in the tab delimited file Dependency Fields A contact in the Address Book may not have data entered in for a particular field that appears on your design In such cases you may want to hide other text related to that field The Start and End text dependency fields allow you to not display certain text or fields if the contact does not have data for a particular field Suppose there are two contacts John Doe and Suzy and Suzy does not have a last name in her contact record Further suppose that a particular design includes first and last name fields with the text labels First and Last preceding those fields Figure 1 shows the Design Canvas for this example before the fields are filled in with a contact s information Figure 1 1 shows the design filled in with John Doe s contact record Figure 1 2 shows the design filled in with Suzy s contact record Suzy does not have a last name in her contact record so the last name field is blank Figure 1 Fiqure 1 1 Figure 1 2 First F First John First Suzy Last Last Doe Last The dependency fields make it possible to omit the Last label and the last name field if a contact does not have a last name entere
65. r preference pane will be applied 4 Choose the output format from the Format pop up menu 5 Adjust any other settings available to the format you you selected 6 Click Save Printer Calibration When you print your design it may not line up correctly on the stock There are several reasons this sometimes happens The stock is thick enough that it causes your printer to not pull it through perfectly The printer alignment guides are off slightly Glossy type stock may slip when it s being fed into the printer The built in printer calibration feature attempts to solve these common problems Printer calibration may not solve all problems but it will improve the alignment issues as best it can Printer calibration attempts to resolve these issues by adjusting for the difference of what you see on the screen versus what is printed out To set up printer calibration 1 Choose File gt Printer Calibration 2 Choose a printer from the pop up menu 3 Insert a sheet of stock into your printer 4 Click the Print button Some printer calibration marks will be printed on the stock 5 Enter the value of the tick mark closest to the RIGHT side and BOTTOM side of the top left design on the stock into the Horizontal and Vertical text boxes 6 Click the OK button when finished You can set up calibrations for each printer that you use This can be accomplished by going through each of the steps in the Printer Calibration dialo
66. represent basic contact information Each of the Essential fields ei ther directly corresponds to an Address Book field or smartly combines more than one Address Book field Some of the Essential fields including Address Phone Fax Email and Address 1 line by default use their pri mary value For example the Address field will be populated with the primary address of a contact The primary address is defined as the first address listed for a contact record in the Mac OS X Address Book To select which value to use for one of the Essential fields 1 Move the cursor over the field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a value Custom Date and Custom Time Fields With One Click Formatting The Custom Date and Time fields can have many formats applied to them For example the Custom Date field can be formatted to show the day of the week or the year first To select which format to use for the Custom Date and Time fields 1 Move the cursor over the field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a format Field Formatting Options A powerful set of text formatting options is available to make sure text and text fields always look good For example there are options to make sure text and text fields fit their enclosing text boxes Text Fitting It s sometimes hard to predict how much space a field will
67. ress Book The complete work address which is the address labeled as Work in the Address Book Each of these fields are the individual parts that make up an address This list will only define the individual parts of the primary address which is the first address listed in the Address Book The same definitions for these fields can be applied to the other fields in this group which include home work etc The street address of the primary address The city of the primary address The state of the primary address rine eaoat OO Ph work The phone number labeled Work in the Address Book The phone number labeled Home in the Address Book Ph mobile The phone number labeled Mobile in the Address Book Homepage The URL labeled Homepage in the Address Book 50 The email address labeled Home in the Address Book The email address labeled Work in the Address Book There are five types of messaging fields AIM Jabber MSN Yahoo and ICQ Listed below are the definitions for only the AIM related fields The same definitions can be applied to the other messaging types The AIM account labeled Work in the Address Book Each of these fields either directly corresponds to an Address Book field handles miscellane ous information or provides special functionality MISCELLANEOUS There are several Miscellaneous field that don t fall under any specific category including the
68. s This folder stores the clip art ready made designs and other related support files The Chronos folder will be installed into the Application Support folder of your main Library folder Library Application Support SOHO Business Cards Fonts This folder contains the 50 included Bitstream PostScript fonts as listed in the fol lowing table This folder will be installed into the Fonts folder of your main Library folder Library Fonts 50 Bitstream Fonts BankGothic Light Poster Bodoni Italic BT Stencil VAG Rounded Bank Gothic Medium Blippo Black Chianti Extra Bold BT Dom Casual Engravers Old English Bold Freehand 575 Impress Letter Gothic 12 Pitch Bold Lydian Cursive Onyx Romana Bold Stuyvesant Venetian 301 demi italic Belwe Bold Bremen Black Chianti Roman BT Empire Engravers Roman Goudy Handtooled Kaufmann Letter Gothic 12 Pitch Roman Mister Earl Orator 15 Pitch Romana Roman Typo Upgright Bremen Bold en Uninstall SOHO Business Cards The below steps describe how to uninstall all of the components related to SOHO Business Cards Caution must be taken when uninstalling the software since other Chronos software may share certain installed components as noted 1 Delete the SOHO Business Cards application The SOHO Business Cards application was originally installed by you so you are the only one that knows where it is in
69. settings For a description of the various layout settings see the Layout Definitions table below 5 Click Choose To create a business card using a recent design 1 Choose File gt Open Recent and select a recent design Step 2 Edit a Business Card After you select a ready made design it will appear on the Design Canvas If you like the way everything looks at this point you can skip to the next step Otherwise you can edit the design by customizing it with text shapes and graphics Before you can edit the business card you will need to switch from Preview mode to De sign mode Choose View gt Design Mode 15 To add text to the business card Double click in an existing text box and type your text Choose Edit gt Place Text Box To add shapes and graphics 1 Click the Graphics tab 2 Click either the Shapes or Clip Art button 3 Drag a shape or graphic object to your business card Step 3 Preview a Business Card When your re finished editing your design you ll probably want to view it laid out on the card stock you chose to see how it will look when printed When you switch to Preview mode any contact fields in your business card will be populated with contact information from the Address Book application based on the selected contact in the Me preference pane For more information on selecting a contact to use from the Address Book application see Specifying Me There are also several options that you
70. stalled 2 Delete the Chronos SOHO Business Cards folder This is located in the Application Support folder of your home Library folder 3 Delete the Chronos SOHO Business Cards folder This is located in the Application Support folder of your main Library folder 4 Delete the Chronos Clip Art folder This is located in the Application Support folder of your main Library folder See warning below 5 Delete the SOHO Business Cards Fonts from the Fonts folder of the main Library folder 6 Delete the com chronos SOHOBusinessCards plist file This file is located in the Preferences folder of your home Library folder Warning If you have installed other Chronos software do not delete the Chronos Clip Art folder listed above Otherwise the other Chronos software will no longer have access to the clip art Learning to Use SOHO Business Cards To learn how to use SOHO Business Cards consult these resources User s Guide This guide describes the features and shows how to use the software Onscreen Help Help tags are available for many of the items you see in the software To see the help tags let the pointer rest over an item for a couple of seconds Ready Made Designs The software ships with numerous ready made designs for business cards Examining how these ready made designs were put together will help you design your own Technical Support Chronos provides v
71. tal vertical double sided folding or CD The business card stock you re using Avery 5371 Avery 5873 etc The ready made design you d like to get started with or a blank card Preview amp Design Modes You will work with your new project in one of two modes Design and Preview You design and edit your busi ness card in Design mode After you get your design just right you use the Preview mode to see how your de sign looks with all of your contact information filled in ae 2 Design Preview To switch to preview mode 10 1 Click the Preview button on the toolbar Preview mode is used to view your business cards just like they ll be printed As soon as you switch to Preview mode any contact fields on your business card will be populated with contact information from the Mac OS X Address Book application based on the selected contact in the Me pref erence pane Preview mode lets you choose how many business cards you wish to print and the starting card position on the page so you don t waste paper As the name implies Preview mode is for viewing only no edit ing and is typically used in preparation for printing To switch to design mode 1 Click the Design button in the toolbar Design mode is used to edit a business card When you are in design mode you can add text graphics and other objects to your business card You can also use the inspector tools to change the attributes of objects on your business card T
72. tal and or vertical balancing button in the Typography tools Text Case When working with text you may want to change the text so it appear in all uppercase all lowercase or lower case with just the first letter of each word capitalized To format text as all uppercase all lowercase or lowercase with the first letter of each word capitalized 1 Select the text you wish to change the case of 2 Click the Upper Case Lower Case or Capitalize buttons in the Typography tools Text Style Grabber The attributes assigned to a selection of text such as font font size and color are collectively called the style of the text It s often useful to apply the style from one text selection to another without having to individually set each text attribute manually To copy the text style from one selection of text to another 1 Select the text you want to copy the style from 2 Choose Format gt Font gt Copy Style 3 Select the text you want to apply or paste the style to 4 Choose Format gt Font gt Paste Style Working With Graphics and Shapes You can add many types of graphics and shapes to your design including photos graphic files from other appli cations and designs that you draw directly on the Design Canvas The software ships with thousands of clip art 26 graphics and many standard shapes Plus you can access your iPhoto albums and photos directly within the software without switching to iPhoto Most popul
73. ter 4 The Design Canvas The Design Canvas is where most of your creative work takes place This chapter describes a few basic tools that the Design Canvas offers to make your life a little easier Rulers As you move your text shapes or graphics around on the Design Canvas you can turn on rulers to help you precisely place objects Rulers show you how far an object is from the top edge and the left edge of the design Also as you drag objects around on the Design Canvas guidelines will appear in the ruler to show you exactly where the object will be placed To turn on rulers 1 Choose View gt Show Rulers To change the units of measurement in the rulers 1 Choose SOHO Labels amp Envelopes gt Preferences and click the General button 2 Click the Units pop up menu and select a unit of measurement Grid As you drag text shapes or graphics around on the Design Canvas you can enable the grid to help you pre cisely align and place objects The grid shows you exactly where the object will be placed on the Design Canvas You can enable snap to grid to automatically align objects to the grid when you drop them on the Design Can vas or move them Furthermore you can choose to have the grid appear above or below the artwork on your Design Canvas adjust the spacing between each grid line and adjust how often a guideline appears To enable the grid and snap to grid 1 Choose View gt Show Grid and select either ABOVE artw
74. that they do not get moved on accident or modified in anyway Locked objects can t be grouped with other objects Further object locking is done on a per layer basis To lock object s 1 Hold down the Shift key and select each object you wish to lock 2 Choose Format gt Lock To unlock objects 1 Choose Format gt Unlock All All locked objects will become unlocked Layers Layers provide an easy way to work with related objects without disturbing other objects on the Design Canvas Think of a layer as a completely transparent sheet of material like a transparency Objects can be placed on the 29 transparent sheet and you can have multiple transparent sheets of material stacked on top of each other Lay ers work in a similar manner You can create an unlimited number of layers and you can order the layers from top to bottom however you wish Wherever there is no object on a layer you will be able to see through to the other layers below By de fault every Design Canvas starts out with two layers for your convenience Foreground and Background Typi cally you will use the Background layer for a background image or colored shape You can then use the Fore ground layer for your name and address text boxes company logo etc This approach lets you easily select and move objects in the Foreground layer without accidentally selecting and moving objects in the Background layer To open the Layers window Use the Layers window
75. ties To change the font font size text color and alignment of text 1 Select the text box or text you want to change If you select the text box then any attributes you change will be applied to all of the text in the text box If you select individual text within the text box then any attributes you change will only be applied to the selected text 2 Choose View gt Show Tools gt Font MyText v v nd Font Family Lucida Grande Typeface amp Size Regular Alignment amp Color 3 Set the various settings that you want applied to the text To adjust the spacing between lines of text 1 Select the text you want to change 2 Choose View gt Show Rulers 3 Click the Spacing button at the top of the window 4 Select a spacing option To adjust the spacing between characters 1 Select the text you want to change 2 Choose Format gt Font gt Kern 3 Select Tighten if you want the characters closer together or select Loosen if you want the characters farther apart 23 Tab Stops All text boxes have default tab stops already set You can see the tab stops on the horizontal ruler when you choose View gt Show Ruler and select text in a text box By changing tab stops you can indent text and create lists that line up correctly To change a tab stop 1 Select the text you want to adjust 2 On the horizontal ruler drag the tab stop to change its location To add a tab stop 1 S
76. tion of the resized object You can also hold down the Shift key during a drag resize to have the opposite behavior of the Con strain Selection button Images are constrained by default To move an object 1 Select the object to make the selection handles appear 2 Place the pointer somewhere towards the center of the object and drag the object to a new location Avoid dragging the object by the selection handles because you may inadvertently resize the object 3 OR choose View gt Show Tools gt Dimensions to move an object more precisely To show or hide real time alignment guides As you move your object around on the Design Canvas you will notice alignment guides appearing and disap pearing These alignment guides will appear as blue dotted lines These guides are built into the Design Canvas to help you center and align objects with each other They appear whenever the center or edge of an object aligns with the center or edge of another object 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click the Appearance button To arrange an object in front or in back of another object 1 Select the object you would like to arrange 2 Choose Format gt Arrange gt Bring Forward or Send Backward Repeat this step to continue arranging the object to the front or back until it s in your desired position 3 OR choose View gt Show Tools gt Arrange Click the Bring Forward button or Send Backward button To arrange
77. to add layers delete layers show hide layers merge layers rearrange layers etc 1 Choose Edit Layers from the layers pop up menu located at the bottom of the main window OOO Layers Visible Layer v Foreground m Background To choose which layer to work on You can only work with objects on a single layer at a time This means you need to first choose which layer to work on 1 Choose a layer from the layers pop up menu located at the bottom of the window 200 Foreground Horizontal Cards Avery US m 2 OR select a layer in the Layers window When you select a layer you will still be able to see the objects on the other layers but you won t be able to work with those objects in any way You ll only be able to work with objects that belong to the currently se lected layer The one exception to this rule is the Background layer If you select the Background layer all other layers and their objects will automatically be hidden for your convenience To add a layer 1 Open the Layers window 2 Click the Add button 3 Name the new layer 4 Click OK To create a layer from a selection If you re working with some objects and you decide that you want those objects in their own layer you can eas ily do that 1 Hold down the Shift key and select all the objects you want in a new layer 30 2 Open the Layers window 3 Choose New Layer With Selection from the Action pop up menu 4 Name the new
78. to be To change the proportion or size of a certain aspect of a shape 1 Select the shape object v s 2 Click and drag the red circle 37 Graphic Properties Customize the way your graphics look using Super Masks crops special effects etc Image Fine Tuning You can adjust the brightness contrast and other settings of a graphic to improve the overall look or create a designer look 1 Select the image object 2 Choose View gt Show Tools gt Image x Settings Brightness 3 Contrast O Hue Saturation Sharpness 0 Exposure Reset Image 3 Use the various controls to fine tune the image settings 4 Click the Reset Image button to reset the image back to its original state Perspective Tool You can use the perspective feature to distort a two dimensional image to give the impression of depth 1 Select an image 2 Choose View gt Show Tools gt Dimensions 3 Click the Adjust button The adjust handles will appear at the corners of the image 2 s 4 Click and drag any adjust handle to alter the perspective of the image Hold down the Shift key to constrain the plane o r 5 Click the Reset button to return the image to its original state 38 Crop Cropping an image allows you to see only the portion of the image you d like to keep Cropping is non destructive which means you can change the crop at any time without permanently altering the i
79. tures lets you change on the fly which value of a field is used without altering your design For example the Phone field can be switched to use the Home or Work phone number on the fly One Click Formatting can be used on Phone Fields Address Blocks Essentials Fields and Custom Date and Time Fields Phone Fields With One Click Formatting Phone formatting lets you specify how you d like the digits in a phone number formatted independently of how they re entered in the contact record For example the telephone number 888 555 7777 can be formatted as 888 555 7777 888 555 7777 etc To apply formatting to a phone field 1 Move the cursor over a phone field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a phone number format Address Blocks With One Click Formatting Address Blocks smartly combines several Address Book fields and text into a pre formatted block that you can drag right onto your design Once an address book block is on your design you can use the One Click Format ting feature to quickly change the format of the block on the fly A wide variety of popular address formats are provided 57 To change the address format in an existing Address block 1 Click the tab at the top of the Address Block to open the format pop up menu 2 Choose anew address format Essential Fields With One Click Formatting The Essential fields is a group of fields that
80. ty should be set at 300 dpi or higher Consult with the print shop first to see if they have any require ments for the dpi setting for graphics and other types of objects For more information on print quality settings see Printing Preferences Crop marks should be turned on Crop marks provide a way for the print shops to know where to make the cuts on the stock For more information on crop mark settings see Printing Preferences Full bleed may need to be turned on For more information on full bleed settings see Printing Preferences Most if not all print shops require designs to be submitted in PDF JPEG TIFF or PNG format This is easily accom plished with the software To have a commercial print shop print your project 1 Choose View gt Preview Mode or click the Preview button in the toolbar 2 Customize any print options quantities positions as you desire 3 Choose File gt Print Online 4 Follow the on screen instructions Exporting Your Design You can export your design to PDF JPEG TIFF or PNG format This will be necessary to do if you have your de sign printed at a commercial print shop To export your design 1 Choose File gt Export 2 Name the export file 3 Depending on your project type you will be asked to select whether you wish to export a single copy of your design or a full sheet of your design If you choose full sheet then the crop mark and bleed settings in the Printe
81. umber on it The Counter field can begin counting at any number and increment by any value For example the Counter field an begin counting at the number 5 and increment each time by 3 5 8 11 14 etc Additionally the Counter field can be formatted with leading zeros 00001 00002 00003 etc To specify the settings for the Counter field 1 Drag the Counter field to the Design Canvas 2 Move the cursor over the Counter field until the cursor changes to a pop up triangle 3 Click to open the Counter Settings sheet 4 Enter the counter start value 5 Enter the increment value 6 Enable Show leading zeros if you want the counter to always be the same number of digits 7 Click OK to save the settings 54 Total Field The Total field displays the total number of your design that are generated in Preview mode For example if 9 labels are generated each of those labels will have its Total field populated with the number 9 The Total field has formatting options similar to the Counter field and they can be accessed in a similar manner Count of Total Field The Count of Total field displays the current count along with a total and is useful for shipping labels where multiple cartons comprise a single shipment e g Carton 1 of 2 Carton 2 of 2 The Count of Total field has for matting options similar to the Counter field and they can be accessed in a similar manner Serial Number Field The SerialNumber field is nearly
82. ur motion etc The best way to see what an effect does to a graphic is to simply apply it and see if you like it This section will show you how to add effects to a graphic and will also show a few examples Please note that effects do not permanently alter the graphic so you can change or remove effects at any time without altering the original image To add an effect to a graphic 39 You can add as many effects to a graphic as you wish Please be aware that adding effects to graphics can bea very processor intensive task Depending on the speed of your computer you may have to be patient a little patient from the time you add an effect to a graphic to the time that you see the effect 1 Select the graphic 2 Choose View gt Show Tools gt Effects Effects Effect Sepia Intensity 3 Choose an effect from the Effect pop up menu Once you choose an effect it will be applied to the graphic so that you can see what it looks like 4 Adjust any settings that are specific to the effect For example if you select the Sepia effect then you can use the Intensity slider to adjust the intensity of the effect Any changes you make will be applied instantly to the graphic The examples below will show you how to use some of the more advance settings that are available for some effects 5 Click the Add button to add the effect to the graphic Repeat these steps for each effect you want to add to a graphic When you click t
83. with actual contact data if the result is narrower than the text box use one of these options This option will increase the font size so that the text will fit the size of the text box If this option is selected the Expand text box down option will automatically be selected so that the text box can accommodate the height change that comes from increasing the font size This option will increase the letter spacing so that the text will fit the size of the text box 59 Field Case When working with fields you may want to force the contents of a particular field displayed in all uppercase or all lowercase Note forcing the case of a field to all uppercase or all lowercase does not change any of the ac tual data in the Mac OS X Address Book it simply controls how the data is displayed in Preview mode To format text as all uppercase all lowercase or lowercase with the first letter of each word capitalized 1 Select the field s you want to change the case of 2 Choose View gt Show Tools gt Typography 3 Click the Upper Case Lower Case or Capitalize buttons in the Typography tools 60 Chapter 8 Printing You can use your own printer or a commercial print shop to print your design The purpose of this chapter is to discuss the different options you have for printing your design and the tools you ll need to achieve the best results possible Printing Using Your Own Printer When you use your own printer to print t

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