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ePIC Submission Manual 01

1. 41 VIEW MESSAGE history OPTION peu RE NSNNRN EEN EEN EE RNENE ENEE RENE NEE SN NEE ENKE NEN KENE NNN EN 41 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 6 ePIC User Manual for Industry Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 55 Figure 56 Figure 57 Search amp VIEW export notification conocia 42 VIEW NOEMICAUON uma 42 ACHOAS Mem assess AAA A A 43 Duplicate notification creation tip message kee EE KENE EE EE KEE ENEE KEE EE KEE 43 Link t Event DISCO uc as Raan ara 48 LINK TO SUBMISSION EE d ul e 49 Gel CORNET nd Lull CR 50 Turn n e mail NOUTICACION Sis 50 AGG NEW Contact DOFSON scissa A A 50 Save new contact GOLAN inmi newness a a a i a a 50 LINK tO Propos WAIVE socia RA ENAR 51 Propose WalVer OD ION ME 52 Art 10 Report Report SUMMARY enee geet g Niegdge ee aa a a ai 54 Art 10 Report Company DetailS cisma 55 Art 10 Report Exports Detalls oir A A 55 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 1 Introduction 1 1 Objective The purpose of this manual is to provide guidance on how to navigate through the provided IT system to fulfil industry s obligation under Regulation EU No 649 2012 of the European Parliament
2. MANUAL ePIC User Manual for Industry Version 1 1 2 ePIC User Manual for Industry Version Changes Information on Article 10 reporting added January 2015 Updated information on creating export notifications for group elements in the form of pure substance Initial release September 2014 Title ePIC Submission Manual for Industry Users Reference ECHA 14 B 12 EN Cat number ED 02 14 822 EN N ISBN 978 92 9244 754 0 DOI 10 2823 52686 Date January 2015 Language English European Chemicals Agency 2015 If you have questions or comments in relation to this document please send them quoting the reference and issue date using the information request form The form can be accessed via the Contact ECHA page at http echa europa eu contact European Chemicals Agency Mailing address P O Box 400 FI 00121 Helsinki Finland Visiting address Annankatu 18 Helsinki Finland Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 Contents L 1 NEO e e EE 7 o urns E E O E E a OOO 7 1 2 ICONS abbreviations and terminology occcccccccnccccnnnccnnnnn cnn 7 2 General PRINCIPIOS ricino 8 Ze NEE E SRL ee 8 AA NA A Uy geet 8 2 so A A que a E AE E E ET E ET 8 ZA E OT E le aa o Oo AEAEE TE 8 3 INaustry Home Pag sessio pEr airoso REI 9 4 Create and Manage Mixtures Articles nee KKK KREE Kee 10
3. Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 26 ePIC User Manual for Industry of Annex This field is mandatory if no EC number or CAS number is specified A In case the substance to be exported is listed in Annex as part of a group entry it is mandatory to specify CAS number or EC number when available The generic group entry cannot be selected For example if company wishes to export arsenic bromide substance is part of the group Arsenic Compounds s he cannot identify the substance as Arsenic Compounds but has to use either the CAS 64973 06 4 or EC 265 296 8 to specify the substance Once the common name is selected or the CAS EC number is provided if available the codes for sections 1 3 1 1 3 4 are pre filled by the system As soon as a chemical is specified in Section 1 the common area in the upper part of the form will display information regarding which part of Annex the substance belongs to Figure 26 Chemical name according to internationally recognised nomenclature e g IUPAC If available provide the name of the Annex chemical used CAS number EC number Although not mandatory in case of export of a chemical covered by a group entry in Annex e g tributyltin compounds it is preferable to enter the CAS or EC number into the relevant field s in order to specify exactly which chemical the export notification refe
4. 21 link on the left hand side menu Figure 21 Manage articles link A Chemicals Mixtures Articles Manage articles E Search for the article you wish to edit and click on the article name Figure 22 Various methods on how to find previously created mixtures are described in Chapter 4 1 6 Figure 22 Search result articles Records found 2 Km Mixture Article name a Article 2 h Once you have opened the article you wish to edit it is displayed in read only mode by default In order to be able to amend the previously entered data click on Edit Figure 23 Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 24 ePIC User Manual for Industry Figure 23 Edit article Article Article i CUS code Alias Disclaimer If no alias is provided the name of the article will be published Hazard classification E G GHS H302 H400 H410 Xn R22 N R50 53 WHO IARC EU A Next section All previously entered information can be modified You can find support on how to fill in the various fields in Chapters 4 2 2 4 2 3 and 4 2 4 e Remember that changes are discarded unless you click on Save amp Close or Save A An article record can only be deleted if it is not referenced in an export notification or special RIN request Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9
5. 5 3 2 Expected yearly amount of the substance mixture kg l per year X Please use a dot only as a decimal point and no other characters separating your figure eg 10000 for ten thousand NOT 10 000 please select unit A This field is mandatory and must be filled in 3 3 Foreseen category in importing country Industrial chemical FT Pesticide Once you have corrected the fields press Submit and a confirmation page is displayed Figure 39 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 39 Figure 39 Successful submission screen Export notification for a chemical 1K048GN5A3 version1 Export notification submitted successfully Your export notification has been submitted successfully to your DNA Please find below your RIN RIN 1K048GN5A3 version 1 Tip You may use the RIN when contacting us about your application through the Helpdesk Chemical name Acephate Part 2 of Annex I Importing country Andorra Expected date of first export 15 10 2014 A Print KSM Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 40 ePIC User Manual for Industry 7 Resubmit export notification A submitted notification may be sent back to the exporter for corrections if the DNA or ECHA identifies incorrect missing information or if the S
6. 9 68618210 echa europa eu Release date January 2015 37 6 Submit export notification Click on the green Submit button that is displayed in the common area on top of the form Figure 37 Figure 37 Submit export notification Export notification for a chemical New Please start the notification process by filling all the required information denotes required fields A Importing country Andorra Common name Acephate Part 2 of Annex I Section 1 ion Section 4 Section 5 Section 6 Attachments 6 1 Draft notification without errors A confirmation page Is displayed if there are no errors in the export notification form The confirmation page summarises all the previously provided information from the notification including the attachments The corresponding RIN and the version number of the notification are displayed at the top of the screen If you need to correct any information in your notification click on the Continue editing button and you will be directed back to the export notification form in edit mode Press Submit and the confirmation page appears again displaying the corrected form If you wish to send a message to your DNA specifically about the notification that you are about to submit you can do that in the free text field at the bottom of the summary page The free text field allows 500 characters maximum Click on the Submit notification to DNA button to submit your
7. Attach new documents 1 Please select the SDS documents to attach Safety Data Sheet e English echa data users u a Safety Data Sheet Ea English Ea j Safety Data Sheet English Le i A File name should not contain special characters WW Attach more documents 2 Please complete the security check below A Security check Enter the characters shown above 8bdgg a get new code 3 You can now upload the selected documents Please press the upload button Upload w Reset First select the language of the document from the drop down menu and click Browse A pop up window appears where you can locate the file on your computer to attach e It is strongly recommended to upload an English SDS if available since it Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 21 facilitates the processing of the export notification by your DNA and ECHA Once all the safety data sheets you wish to attach are selected type the security code or if the code is not easily readable request the system to generate a new code by pressing the get new code button To attach the safety data sheet s to your article click on Upload e The system will overwrite any existing file in case you upload a new file in a language that you had already used in the past 4 2 5 Save amp Close Save and Cancel buttons Once
8. P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 8 ePIC User Manual for Industry 2 General Principles 2 1 What is ePl C ePIC is an IT system developed and maintained by ECHA with the aim of ensuring that the process required under the PIC regulation are supported by an appropriate IT system ePIC consists of three independent interfaces one dedicated to industry users one to authority users ECHA DNAs and COM and one for customs users The application facilitates the secure exchange of information between industry users and authority users 2 2 Industry interface The ePIC industry interface is dedicated to industry users allowing for the secure submission of data and exchange of information with authority users Through this interface industry users can view and update their own data and monitor their notifications Through the industry interface industry users can login to ePIC and e submit export notifications e submit special RIN requests single and bulk e manage their mixtures and articles e request a waiver if applicable e view the status of submitted notifications and special RIN requests e complete tasks assigned by authority users e g re submission requests and e verify whether a particular export can take place or not 2 3 Authority interface The ePIC authority interface is dedicated to authority users Supporting the day to day work in th
9. RIN Enter the RIN of the Export Notification Special RIN Request you are searching for e With unread messages only The search can be refined to show only those notifications where an authority user DNA or ECHA has attached a message and the message has not yet been read e Importing country Select the importing country from the drop down list e CAS Enter the CAS of the chemical exported e Chemical Select the chemical from the drop down list e Mixture Select the exported mixture from the drop down list e Article Select the article exported from the drop down list e Search for There are two checkboxes If you select one of them the system will restrict the search for only that type of submission while if you select none or both the search will be performed for both Special RIN Requests and Export Notifications e Export year A range can be identified by entering the starting year into the From field and entering the end year into the To field If the From field is left empty but value is entered into the To field the system will perform a search on all data older than the closing year Similarly if only the From field is used search will be performed on data as of the starting year e Notification Status six checkboxes referring to various possible statuses of notifications Search will only be performed on the submissions which
10. a WEE 10 AE Creare a SW e E A EE 10 A A e PA e E E PA 11 d ex ll En e oratoria nenita renos 11 BM o A E o pe UI A 12 4 1 5 Save amp Close Save and Cancel buttons NENNEN 13 A loo Vas O Pe O A 14 LE e e bn Ree TEE 15 A elle 17 A a o Oo E PU A A 17 AE E A eE VO 18 AS AMS CRE e ro poo da as 19 A E a e UU A o 19 4 2 5 Save amp Close Save and Cancel DULIONS sumaria atestado 21 Ag 16 Sear Cr Aa gl 21 As E 23 5 Create export NOUITICALION sisi 25 5 1 Export notification for a Chemical ccc cece eee eee e ene D rr 25 5 1 1 Section 1 Identity of the chemical subject to the export notification s sssssereseresrrrsrrrerrreree 25 5 1 2 Section 3 Information concerning the export s sssrssrsssrerrresrrrsrrrsrrrrrrerrrerrrrrrerrrerrrrrrrrrrene 27 5 1 3 Section 4 Information on hazards and or risks of the chemical and precautionary measures 30 5 1 4 Section 5 Information on physico chemical toxicological and ecotoxicological properties of the EE ER 5 1 5 Section 6 Summary information on final regulatory action taken by the exporting country 33 DO ee nen PPP Eo Eo 34 5 1 7 Save amp Close Save Submit and Cancel buttons nn cnn rr rr rr rr 34 5 2 Export notifications for mixtures articles 35 5 2 1 Section 2 Identity of the mixture article to be exported occcocccccccccccccnnccccnnnn rn nnnnnn nn 35 IA E E E o E E E ooo E o A ncomeniase 35 Annankatu 18 P O Box 400 FI 00121 Helsinki Finla
11. and of the Council of 4 July 2012 concerning the export and import of hazardous chemicals hereinafter referred to as the PIC regulation The chapters in this manual describe how ePIC the IT system developed to support the implementation of the PIC regulation is functioning in order to enable submission of export notifications and Special RIN requests and related tasks This manual ePIC Submission Manual is hereinafter referred to as ESM All submission manuals prepared by ECHA can be accessed on the ECHA website 1 2 Icons abbreviations and terminology This ESM uses various icons and specific abbreviations throughout The icons are displayed in particular areas of the text to highlight useful or important information The following icons are used throughout this manual ab Useful information guidance assistance A Very important note The following abbreviations are used throughout this manual CN code Combined Nomenclature code COM European Commission DG Environment CUS code European Customs Inventory of Chemical Substances code DNA Designated National Authority ECHA European Chemicals Agency EDEXIM European Database for Export and Import of dangerous chemicals HS code Harmonised System code IdM ECHA s Identity Management tool for managing ECHA accounts and users LE Legal Entity PIC Prior Informed Consent RIN Reference Identification Number SDS Safety Data Sheet UUI D Universally Unique Identifier Annankatu 18
12. by your DNA and ECHA e The system will overwrite any existing file in case you upload a new file in a language that you had already used in the past 5 1 7 Save amp Close Save Submit and Cancel buttons Once you have filled in all the required information you can proceed with the following four operators which are present in the upper common area of the notification Saves the record and validates all the mandatory fields In case of errors S in the form incorrect fields are highlighted in red with error messages A Saves the record validates all the mandatory fields and returns the user to view mode mn Saves the record validates all the mandatory fields and proceeds to the t Submit submit page Cancels current data entries without saving and returns to home page xXx Cancel Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 35 5 2 Export notifications for mixtures articles In order to create an export notification for a mixture article you need to create your mixture article first See chapter 4 Create and Manage Mixtures Articles The information provided in your mixture article will automatically be reflected in the relevant fields of the notification form e For the most part creating an export notification for a mixture or an article is the same as creating one for a chemical In this chapter
13. in this column and clicking on Save 12 2 2 Manual Data Entry On Exports In case the exporter did not submit an export notification during the previous calendar year they have the opportunity to manually add information on those exports to the report A maximum of five exports can be entered manually at the same time however if needed five additional rows are made available by clicking on the Save button All of the fields listed in Chapter 12 2 1 are mandatory with the exception of the information on Article 14 7 waiver status and the RIN as those are not applicable for manually encoded exports Please note that information on the importer can only be encoded after all other information has been added in the relevant row and the user has saved the form Following that the pencil icon for editing the importer information becomes active The report can be saved at any point in time so that the user can return to work on it at a later stage The report can be saved either by clicking on Save or Save amp Close Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 57 12 3 Article 10 report on imports Article 10 reports on imports are built in a similar way as the reports on exports they display the report summary the company details and detailed information on imports ab Automatic generation of the repor
14. on how to fill in the various fields in Chapters 4 1 2 4 1 3 and 4 1 4 ah Remember that changes are discarded unless you click on Save amp Close or Save A A mixture record can only be deleted if it has not been referenced in an export notification or special RIN request 4 2 Articles ab Notifications for articles are only required in case of chemicals listed in part 2 or part 3 of Annex of the PIC regulation 4 2 1 Create a new article To add a new article to your library click on Create article link on the left hand side menu Figure 13 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 18 ePIC User Manual for Industry Figure 13 Create new article functionality Create article fh f 1 EI TO ha Nao ran les d BX Kets A new page with a header Article is now opened Figure 14 The form consists of three sections with Summary tab displayed by default All mandatory fields are marked with an asterisk Y Figure 14 Create article screen Article Summary Annex I chemicals SDS Name CUS code Alias Disclaimer If no alias is provided the name of the article will be published Hazard classification E G GHS WHO IARC EU gt Next section 4 2 2 Summary Tab The first tab Figure 14 contains fields to enter information regarding the identification and classification of t
15. the numbering system while in the second column provide the identifier 5 1 2 Section 3 Information concerning the export Expected date of first export Enter the expected date of export manually or by selecting the date from the calendar The export date cannot be earlier than 35 days from the submission date of the notification Mandatory information Emergency Situation checkbox If the export of the chemical relates to an emergency situation where any delay may endanger public health or the environment select this checkbox The justification field below the checkbox becomes available Providing a justification for the emergency situation is mandatory in order to obtain the special RIN 1 An exemption from the obligation to notify no later than 35 days before the expected day of export may be granted at the reasoned request of the exporter or the importing Party or other country where the export of the chemical relates to an emergency situation for which any delay may endanger public health or the environment in the importing Party or other country Article 8 5 of Regulation EU No 649 2012 Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 28 ePIC User Manual for Industry which is required for this kind of export Expected yearly amount of the substance mixture Enter the expected yearly amount of the chemical to be exported and selec
16. you can find only those parts which are different To create a notification select Notification for mixture or Notification for article link Figure 36 from the menu on the left depending on your needs Figure 36 Create export notification for a mixture Export Notifications Notification for chemical Notification for mixture Notification for article I Al y XV BT RP SE aL A A Export notification for a mixture article screen is displayed The form consists of six sections in separate tabs and a common area on top of the sections Section 2 is displayed by default Sections 3 6 are identical the export notification form for a chemical See details in Chapter 5 1 Export notification for a chemical e Mandatory fields throughout the form are marked with an asterisk Start filling in your notification by selecting the importing country from the drop down list in the common area 5 2 1 Section 2 Identity of the mixture article to be exported Select your mixture article from the drop down list The list contains all mixtures articles created by you The fields 2 2 2 4 and the table Concentration and information of substance s are filled in automatically by the system once you have selected your mixture article 5 2 2 Attachments The table List of documents attached shows all documents including the Safety data sheets uploaded for your mixture article with the English one if availab
17. 10 report on exports Once the report has been generated the user can access it from the Search View option under the Article 10 reports section of the left hand side menu The report can be opened by clicking on the year of the report in the Year column of the displayed table The report consists of three parts e On the top the summary of the report Figure 55 Art 10 Report Report SummaryFigure 55 where the company name type of report year of the report are showed Figure 55 Art 10 Report Report Summary Report summary Company GMBH Type Exports Year 27013 e The second section lists the company details Figure 56 Except for the contact details this information can only be modified through your ECHA account settings Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 55 Figure 56 Art 10 Report Company Details Company details Please verify that the information below is valid or update if needed Name amp Address Contact details Name Street line 1 Street line 2 Postal code Town City Country Germany The information above can only be modified centrally using the following link e The third part of the report lists the detailed information on export that took place during the reporting period Figure 57 as extracted from the relevant export notification Fig
18. 6 12 3 Article 10 rep rt OM H nl e EE 57 12 4 Submission of Article 10 report export import cece cece eee e ee ee nn rr 57 13 Search functionalities in SPU Cosina ii 58 13 1 Search for Export Notifications Special RIN Requests cccocccccccccccccncccccnnnn nn cnnnnnnnnn rr nana 58 13 2 Search tor a Mixture Eug el sica cri deidades 59 Eeo PRIN a USOG o o O NA o ee ee rere 59 Table of Figures Figure 1 ePIC Industry Home Pag 6 isc id 9 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Create NEW mixture TUNCUONAlIE Y coi EEN EEN NEEN ENEE NEE NENNEN EE Ee geg 10 Create Mixture SECO Nin 11 Annex Chemicals tab amina E aa 12 SDS CAD E 13 Manage MIXTUNES IN Kisses aaaea 14 Search MIXtUre article SECO iii ai 14 Search results sc 15 Search by name Annex Chemical coocioccirariccccnancca EEN Nee NEEN SEKR EEN SNE EE E ENNEN 15 Manage mixt res MAK iii AA A
19. 68618210 echa europa eu Release date January 2015 25 5 Create export notification 5 1 Export notification for a chemical To create an export notification for a chemical click on the Notification for chemical link Figure 24 from the left hand side menu Figure 24 Create export notification for a chemical screen Export Notifications Notification for chemical A new page Export notification for a chemical is displayed The export notification form consists of six sections organised in tabs Additionally a common area Figure 25 at the top of the screen is visible for all sections The common area is where the importing country and operators such as Save Submit or Cancel can be found Section 1 is displayed by default when the Export notification form is opened e Mandatory fields are marked with an asterisk throughout the form Figure 25 Common area Section 1 Export notification for a chemical New Please start the notification process by filling all the required information Importing country Please select To begin select the tmporting country from the drop down list in the common area Figure 25 5 1 1 Section 1 Identity of the chemical subject to the export notification The following fields can be found in Section 1 Common name Select your chemical from the drop down list The list contains all chemicals Annankatu 18 P O Box 400
20. A id 16 search Fesult MIXtUTeS sac ii nbewmeselsaenewaneuani 16 ECIE MIXTUNE E 17 Create new article functionality circa 18 Create article SCFGEN mias 18 Annex I chemicals CAD ici id 19 SDS CAD a A aa 20 Manage articles IN Ki 21 Search Mixt re Article SEET de ENEE eg iina 22 ECKE Eeer 22 search by hame Annex chemical Ze geugeeegus esek ege geed REESEN EES DEENEN ER ge EE geu EN 22 Manage articles MAK ege tege e geiergert ge ii eege 23 Search result e LN TE 23 Gel nge TE 24 Create export notification for a chemical ScreenN oommcccccnncccccnnnnnnnnnnnnnnnnrrrnnnnnananaanas 25 Common area Section Lina 25 SOCHON E a AA A AAA E A A 27 Select e e Un E 28 EXpPorter detalls IN EPIC ia ia iaa 28 Manage Trade PArENe ES coca RA OAE 29 Ada New Trade Partner inivinisaci 29 Encoding a NEW Trade Pare PFrincinnrcnin a eebe EES d er ENN 30 Seco da 31 Mandatory fields in Section din A A AA 32 Mandatory fields in SECTION D sic ENNEN ENES SEENEN ERENNERT e Ne b ENER ge 33 Final regulatory ACON NEE 33 Create export notification for a mixture e eeEENRRR EE EE EE E KEE EE EEEEE KEE KEE EE EE ee 35 Submit export NOUTICATION egene gn SE iaa 37 Errors displayed in an incomplete notification cccccccccccccconnnnnnnnnnnncccnnnnnnnnnnnnannnnas 38 Successful submission screen iii a 39 Pending re submission potification ue EE KKK KEE KKK KEE RE KKK KEE KEE R KKK KK KEEN 40 Actions column displaying presence of a message from the authorities
21. DS is not the appropriate one The status of the notification in this case will be Pending resubmission You may access notifications pending resubmission from the Search View menu or from the Notifications pending resubmission tile from the home page Figure 40 Figure 40 Pending re submission notification Search for Export Notifications Special RIN Requests Search Criteria Records found O RIN mo Importing Cer gt Ho records found Page tol 7 1 Accessing messages linked to an export notification When the evaluating authorities DNA or ECHA request further modifications to the export notification they will always submit a message which describes the shortcomings of the notification You can access this message from two distinct locations e Click on the message bubble icon under the Action column Figure 41 in the Search results list after filtering for notifications Pending resubmission Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 41 Figure 41 Actions column displaying presence of a message from the authorities Status Actions Pending resubmission Pending resubmission Pending resubmission View message history Pending resubmission Pending resubmission e Alternatively you can open the notification and access the messages by selecting the Message histo
22. age Importers button e Article 10 report Click on the pencil in the Exporters Importers column Once the user is in the manage trade partners sections of ePIC Figure 29 s he will be presented with the list of trading partners in the country to which the export notification special RIN is addressed In case the list is empty or does not contain the specific trade partner that is to be reported the user should create a new company record by clicking on the New company button Figure 30 Figure 29 Manage Trade Partners List of companies Barbados de Bow company Nama Address Contact dota lis retiens Figure 30 Add New Trade Partner New company A pop up form will be displayed where the contact details of the trade partner should be entered Once completed click on the Save button to store the details in the database Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 30 ePIC User Manual for Industry Figure 31 Encoding a New Trade Partner Company Details Name Address details Street line 1 Street line 2 Postal code Town City Country Contact details Telephone Fax Save x Cancel Managing the contact details is possible by clicking on the pencil icon in the Actions column To delete a contact detail the user should click on the X icon in the Actions co
23. an propose a waiver if all conditions laid down in Article 14 7 of Regulation 649 2012 are fulfilled from the explicit consent obligations To request a waiver the exporter must be able to provide documentary evidence that the substance is licensed registered or authorised in the importing country In this case the waiver is considered a Standard waiver 11 1 1 Proposing a standard waiver TO propose a waiver locate the export notification in question using the Search amp View functionality of ePIC The notification can be opened by clicking on the correct RIN in the first column of the search results list Once the notification is open the waiver can be proposed by the Propose waiver functionality of ePIC It can be found in the Action drop down menu in the upper right corner of the page Figure 53 Figure 53 Link to Propose waiver Download PDF View cr Actions Propose waiver m Documents supporting the request for the waiver should be uploaded to ePIC Select the language of the document and click on brows to locate the relevant file s on your computer e At least one document justifying the waiver proposal must be attached Type the security code or if the code is not easily readable request the system to generate a new code and press the Upload button Select the appropriate legal declaration depending on your specific situation and click on Submit A As standard wa
24. atu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 13 Figure 5 SDS tab Summary Annex I chemicals SDS List of documents attached The following documents have been attached Document type File name No records found Attach new documents 1 Please select the SDS documents to attach Safety Data Sheet Ka English Ka echa data users u14 Safety Data Sheet EN Please select Safety Data Sheet EN Please select A File name should not contain special characters Attach more documents 2 Please complete the security check below A Security check Enter the characters shown above 265mb get new code 3 You can now upload the selected documents Please press the upload button Upload Reset First select the language of the document from the drop down menu and click Browse A pop up window appears where you can locate the file on your computer to attach ab It is strongly recommended to upload an English SDS if available since it facilitates the processing of the notification by your DNA and by ECHA Once all the safety data sheets you wish to attach have been selected type in the security code and click on Upload If the security code is not easily readable request the system to generate a new code by pressing the get new code button To attach the safety data sheet s to your mix
25. cations If a contact person is already defined for the organisation the user will be able to simply turn on the e mail notifications for selected users by marking the checkbox es Receive notifications in the Actions column Figure 50 Figure 50 Turn on e mail notifications In case no contact person has been entered into the system before the alert e mail functionality can be turned on one has to be added by clicking on the Add contact button Figure 51 and selecting the pencil icon in the Actions column to start editing Figure 51 Add new contact person First name First name Once all details of the new contact person have been entered it can be finalised by clicking on the check icon in the Actions column Figure 52 Figure 52 Save new contact details Recelve notifications Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 51 11 Waivers 11 1 Waiver request in the absence of a response to an explicit consent request In case of export of chemicals mixtures listed in part 2 or 3 of Annex before the export can take place a positive explicit consent is required from the importing country s authorities in order for the export to take place If the importing country has not responded within 60 days from the date of requesting an explicit consent the exporter c
26. cle Figure 15 Annex I chemicals tab Summary Annex I chemicals SDS Add the chemical present in the article Chemical Acetochlor Concentration 15 A Lei You can edit a chemical that is part of the composition by clicking on the pencil icon eh You can delete the chemical from the composition by clicking on X icon only visible if multiple Annex chemicals are listed in the composition An article must always contain at least one chemical To delete this chemical from the composition add a new one first Click on Next section and you are directed to the SDS tab 4 2 4 SDS tab The SDS tab Figure 16 allows you to attach a Safety Data Sheet to your article The attached documents will be automatically included in the export notification s prepared for this article A Please note that if you do not attach a SDS to your article you will not have the Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 20 ePIC User Manual for Industry opportunity to do so while creating an export notification for this article In case you need to add further SDSs to your article at a later stage you can do so by using the Manage article functionality Figure 16 SDS tab Summary Annex I chemicals SDS List of documents attached The following documents have been attached a Document type File name Mo records found
27. cological and ecotoxicological properties of the chemical As for section 4 the requirements of section 5 are dependent on whether you intend to attach a Safety Data Sheet to your export notification In case you do not attach an SDS field 5 1 becomes mandatory If in section 4 you have declared that you will attach an SDS to your notification field 5 2 is mandatory and pre filled with Safety data sheet as the default value Figure 34 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 33 Figure 34 Mandatory fields in section 5 INFORMATION ON PHYSICO CHEMICAL TOXICOLOGICAL AND ECOTOXICOLOGICAL PROPERTIES OF THE CHEMICAL Please provide information requested below or attach a copy of the safety data sheet that covers the information required in section attachments 5 1 Summary Information 5 2 Reference Safety data sheet lt Previous section A Next section 5 1 5 Section 6 Summary information on final regulatory action taken by the exporting country Summary of and reasons for the final regulatory action and date of entry into force Enter into this field the summary of regulatory restrictions and reasons for them Alternatively you can easily fill in the free text field by clicking one of the English French or Spanish buttons depending on which language the notification should be prepared if this informati
28. ct information CUS code Enter the CUS code of the chemical or the mixture Please note that completion of the CUS code is mandatory for all substances and mixtures for which a CUS code has been assigned Expected date of export Select the intended date of export from the calendar that pops up once you click on the calendar icon right from the field Intended use Select the intended use of the chemical in the importing country from the drop down list mandatory information Intended use details If available provide further details on the intended use in the importing country Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 45 Expected amount per year Select the unit kg l and enter the expected amount exported mandatory information Importer name address telephone fax and email Provide the name address and contact details of the importer To enter importer contact details click on Add importer button Once completed all the necessary fields click on Save 1 If you are exporting the same substance under the same special RIN to multiple importers within the same country the above steps must be repeated and all the importers should be included in your request A The exporter details are pre filled from the IdM module You may edit the phone fax and email information if you
29. e information required below in section attachments 4 1 Hazard classification E G GHS WHO IARC EU 4 2 Information on hazards and or risks 4 3 Information on precautionary measures to reduce exposure to and mission of the chemical 4 4 Further information that may be useful to the importing country or which has been requested by it e g on relevant impurities 4 5 Reference e g safety data sheet Safety data sheet lt Previous section A Next section A If the check box is not selected fields 4 1 4 4 and 5 1 are mandatory Figure 33 Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 32 ePIC User Manual for Industry Figure 33 Mandatory fields in section 4 INFORMATION ON HAZARDS AND OR RISKS OF THE CHEMICAL AND PRECAUTIONARY MEASURES Please provide information requested below or attach a copy of the safety data sheet that covers the information required in section attachments 4 1 Hazard classification E G GHS WHO IARC EU 4 2 Information on hazards and or risks 4 3 Information on precautionary measures to reduce exposure to and mission of the chemical 4 4 Further information that may be useful to the importing country or which has been requested by it e g on relevant impurities 4 5 Reference e g safety data sheet Previous section gt Next section 5 1 4 Section 5 Information on physico chemical toxi
30. e name of the mixture or article into this field will provide results on all notifications created for the given mixture article Contains chemical The chemical contained in the mixture article can be selected from the drop down list Search will only be performed on mixtures articles containing the selected chemical The Mixture and Article checkboxes can limit your search either to mixtures or to articles search is performed on both if both checkboxes are marked To perform the search click on the Search button 13 3 RIN statuses Active Status of the RIN becomes active when e the notification is fully processed e the expected date of export is reached e additionally for chemicals listed in parts 2 or 3 of Annex I a valid positive explicit consent is available An active RIN provides an indication to Customs that a given export should be allowed Inactive A RIN is inactive when Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 60 ePIC User Manual for Industry Disabled Expired e the notification has not been fully processed yet e the expected date of export is in the future e additionally for chemicals listed in parts 2 or 3 of Annex a valid and positive explicit consent or waiver is not available Once the notification has been fully processed until the expected date of export is reached or in case o
31. e regulatory process Through this interface authority users can process their tasks and forward them to COM as well as communicate securely with industry users 2 4 Customs interface The ePIC customs interface is dedicated to customs officers providing them information regarding the details and status of the export e g content destination country and whether the export is allowed or not at a given moment in time Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 3 Industry Home Page Once logged into the application the user is presented with the Home page of ePIC Figure 1 The home page is the starting point from which all tasks can be accessed It also provides an overview and easy access to the pending active inactive RINs and to any notifications potentially pending resubmission Figure 1 ePIC Industry Home Page Welcome to the ePIC Industry Application O Ciarification on attaching a 505 to a motilication for a Mixture Articie O Keaulation amendment to Annex 1 10 Active RINs The Home Page can be divided into four main parts e The middle section with 7 tiles which provide the number of export notifications and special RIN requests with different statuses These tiles also function as shortcuts to reach the relevant sections of the application with only one click Please note the 7 tile displaying the number o
32. ectly from the export notification form The information provided during the creation of your mixture article will be automatically pre filled for the relevant fields within the export notification form The relevant functionalities of ePIC can be found in the left hand side menu bar under the Chemicals Mixtures amp Articles section 4 1 Mixtures 4 1 1 Create a new mixture To add a new mixture to your library click on Create mixture link on the left hand side menu Figure 2 Figure 2 Create new mixture functionality A Chemicals Mixtures amp Articles st of chemical i e Pia i Create mixture LISI A new page with a header Mixture is now opened Figure 3 The form consists of three sections with the Summary tab displayed by default All mandatory fields are marked with an asterisk z Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 11 Figure 3 Create mixture screen Mixture Summary Annex I chemicals SDS Name CN code CUS code HS code Alias Disclaimer If no alias is provided the name of the mixture will be published AX Hazard classification E G GHS WHO IARC EU gt Next section 4 1 2 Summary Tab The first tab contains fields to enter information regarding the identification and classification of the mixture The following fields can be fou
33. elect the language of the document and browse the file to upload e At least one document justifying the waiver proposal must be attached Type the security code or if the code is not easily readable request to generate a new code and press the Upload button Select the appropriate Legal declaration and click on Submit A confirmation page is displayed if there are no errors in the waiver proposal form The confirmation page summarises all the information provided on the waiver request form including attachments You may optionally send a message to your DNA A free text field allows 500 characters maximum Continue editing button directs you back to the waiver proposal form Submit to DNA saves the proposal and sends it to your DNA for check A Successful submission page is displayed and the Waiver Request ID is generated Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 53 N B The waiver proposal form cannot be saved temporarily it has to be completed and Submitted at once Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 54 ePIC User Manual for Industry 12 Article 10 Reporting in ePIC ePIC provides industry users with a web form in order to fulfill their obligations pursuant to Article 10 of the PIC Regulation and report on exports a
34. emicals the above mentioned steps must be repeated for each chemical In case you wish to create a mixture containing a group element e g arsenic oxide CAS 1303 28 2 you should select a group entry e g Arsenic compounds from the drop down list and attach an appropriate SDS in order to specify which chemical is being exported Figure 4 Annex I chemicals tab vumm ary Annex I chemicals SDS Add the chemical present in the mixture Chemical Acetochlor Concentration Y You can edit a chemical that is part of the composition by clicking on the pencil icon You can delete the chemical from the composition by clicking on X icon only visible if multiple Annex chemicals are listed in the composition A mixture must always contain at least one chemical To delete this chemical from the composition add a new one first Click on Next section and you are directed to the SDS tab 4 1 4 SDS tab The SDS tab Figure 5 allows you to attach one or more Safety Data Sheets to your mixture The attached documents will be automatically included in the export notification s prepared for this mixture A Please note that if you do not attach a SDS to your mixture you will not have the opportunity to do so while creating an export notification for this mixture In case you need to add further SDSs to your mixture at a later stage you can do so by using the Manage mixture functionality Annank
35. ending resubmission referencing the mixture you are about to edit Any changes applied to the mixture before submission of the export notification will automatically be reflected in the notification form itself Click on the Manage mixtures Figure 10 link on the left hand side menu Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 16 ePIC User Manual for Industry Figure 10 Manage mixtures link Mixtures amp Articles A Chemicals List of cher a Search for the mixture you wish to edit and click on the mixture name Figure 11 Various methods on how to find previously created mixtures are described in Chapter 4 1 6 Figure 11 Search result mixtures Records found 1 Mixture Article name Once you have opened the mixture you wish to edit it will be displayed in read only mode by default Click on Edit to apply changes Figure 12 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 17 Figure 12 Edit mixture Mixture Summary Annex I chemicals SDS CN code CUS code HS code Alias Disclaimer If no alias is provided the name of the mixture will be published Hazard classification E G GHS xi N WHO IARC EU gt Next section All previously entered information can be modified You can find support
36. equired for administrative purposes If approved by the DNA a special RIN will allow the export to proceed through customs when leaving the European Union To begin creating a special RIN click on Request for chemical mixture article depending on your need in the Special RIN Request section of the left hand side menu 9 1 1 Export information Importing country Select the importing country from the drop down list mandatory field Chemical to be exported In case the intended export is for an Annex entry that is referring to a single substance select the relevant chemical from the drop down list However if the export is for a substance that is covered by a group entry of Annex you must specify the CAS number of the substance in the field labelled CAS v If your special RIN request is for a mixture or for an article the drop down list will contain the mixtures articles you have created CAS If a selection has been made from the drop down list of chemicals this field becomes read only and the relevant information will be filled in automatically if available If exporting a chemical belonging to a group entry instead of selecting the group entry name from the drop down list the exporter can specify the exact CAS number in this field Once a CAS number that is recognised by ePIC is entered fields in the Chemical information section of this page will be automatically populated with the corre
37. ersion s of the export notification together with any attachment are available for review from this section To access the Submission history of an export notification first search for the relevant notification Once you have opened it select Submission history from the View drop down menu on the upper right corner of the page Figure 48 Figure 48 Link to Submission history View Export notification List of RINS search Event history si BI r Dal H Submission history 10 3 Alert e mails The user has the possibility to request e mails to be sent to a pre defined e mail address in case specific events take place within the system These events include but not limited to e DNA checks an export notification special RIN request e ECHA validates amp activates an export notification e Waiver proposal checked e RIN reconciled following response e RIN status modified To activate the alert e mail functionalities the user has to open the Manage e mail notifications section of ePIC It can be reached by clicking on the small arrow pointing downwards right next to the user s name displayed in the upper right corner of the application Figure 49 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 50 ePIC User Manual for Industry Figure 49 E mail notification settings Sign out E mail notifi
38. f Part 2 and 3 chemicals a valid positive explicit consent is received whichever comes later the status of the notification will stay Inactive The specific circumstances valid for an export notification can be determined from the displayed status of the RIN If only the text Inactive is displayed the notification has either not been fully processed or there is no applicable explicit consent in the system However if status Inactive is displayed together with a period of time e g 01 01 2015 31 12 2015 then the notification has been fully processed AND a valid explicit consent if needed is available but the expected date of export has not been reached In this particular case the RIN will automatically become active on the day of expected date of export A disabled RIN implies that either a negative explicit consent is available in the system for the substance mixture article from the importing country or the submission was not accepted by the DNA ECHA Export notifications are valid for a maximum of one calendar year Once their validity has passed their status is changed to expired Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu EUROPEAN CHEMICALS AGENCY ANNANKATU 18 P O BOX 400 FI 00121 HELSINKI FINLAND ECHA EUROPA EU
39. f pending Article 10 reports is only available if the user has a draft report in the system e Above the tiles is the newsfeed The newsfeed displays two different type of announcements news and alerts Alerts are displayed in a red message box while news is in blue In most cases alrerts are used when exporters are required to take certain actions while news items are to provide more general information e The left hand side menu serves as a navigator through the application Most functionalities of ePIC can be reached from here It also contains a quick search bar where entering a RIN or an ID will immediately provides the relevant result e The top level bar provides a link to the ECHA Accounts module Once the user is redirected to ECHA Accounts it will be possible to switch between different users for those users who have accounts in different LEs to view the Party details and to edit them if the ePIC user is also an ECHA Accounts Manager For further details on ECHA Accounts please refer to its user manual available from the ECHA website Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 10 ePIC User Manual for Industry 4 Create and Manage Mixtures Articles In order to notify an export of mixtures or articles a library of your mixtures or articles must be created first Following this the desired mixture article can be selected dir
40. from the ECHA Accounts module You may edit the phone fax and email information if you wish to refer to a specific person contact in this export notification Figure 28 The address of your Party can only be modified centrally by a user who is also the ECHA Accounts manager by using the available link gt Figure 28 Exporter details in ePIC 3 5 Exporter name address telephone fax and email Address 234324 Phone 23423423 2434234 Germany 23423423423 Note The address of your party can only be modified centrally using the link below administrator access required Edit y 5 1 2 1 Encoding contact details of a trade partner in ePIC Trading partners in ePIC are stored in a company specific database Both exporters and importers are stored together grouped based on the country they are based in Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 29 The list of companies can be managed while creating a new export notification special RIN or during the revision of the annual Article 10 report The database can be accessed in different ways depending on the task the user is handling e Export notifications exporters can be accessed from section 3 4 To do so click on the Manage Importers button e Special RIN requests exporters can be accessed from the Export Information tab To do so click on the Man
41. have the selected statuses If none of the checkboxes are selected the search will be performed on all submissions e RIN Status To perform a search based on RIN status criteria select one of the options from the drop down list Active on Inactive on Disabled For the options Active on and Inactive on you will also have to provide a date on which the Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 59 criterion should be fulfilled e The following RIN statuses are available in ePIC Active Export can proceed RIN is active Inactive Notification is not yet active due to waiting for explicit consent or the expected date of export is in the future Disabled Either a negative explicit consent has been received for the notification or the notification is rejected by authorities Expired The RIN s validity has expired e g was for a previous year Once all the required criteria is entered selected click on the Search button From the displayed search results the desired notification special RIN can be opened by clicking on its RIN 13 2 Search for a Mixture Article To search for a previously created mixture article select either the Manage mixtures or Manage articles from the Chemicals Mixtures amp Articles section of the left hand side menu Name Entering th
42. he article The following fields can be found in this section e Name Enter the name of the article into this field mandatory information e CUS code Enter the European Customs Inventory of Chemical Substances identifier of the mixture into this field if available Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 19 e Alias In this field you have the possibility to provide an alternative name for your article If left empty upon dissemination the name of the article will be used e Hazard classification Provide the hazard classification of the Annex chemical used within your article mandatory information Once you have completed the above fields navigate to the next tab 4 2 3 Annex I chemicals In this tab Figure 15 you are required to select the Annex chemical and provide the concentration it is present within the article Both fields are mandatory information Once you have provided the required information click on Add Should your article contain multiple Annex chemicals the above steps must be repeated for each chemical e In case you wish to create an article containing a group element e g arsenic oxide CAS 1303 28 2 you should select a group entry e g Arsenic compounds from the drop down list and if available attach an appropriate SDS in order to specify which chemical is part of the exported arti
43. information on the events that concern the notification such as e Submission e Resubmission e DNA Check e ECHA Validation e ECHA Activation e DNA Request for Explicit Consent e Waiver request e DNA Record of a response to an explicit consent request To access the event history of an export notification first search for the relevant notification Once you have opened it select Event history from the View drop down menu on the upper right corner of the page Figure 47 Figure 47 Link to Event history Download PDF View cr Actions Export notification List of RINS search Event history Submission history 10 2 Submission history Using the Submission history feature of ePIC the exporter can compare if available different versions of the same export notification Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 49 Should the DNA or ECHA request further information after the notification has been submitted the exporter has the possibility to continue working on the previously submitted notification As soon as the exporter resubmits the notification the new submission will be displayed in the Submission history The functionality is similar to the Event history however using the Submission history will not only list the submissions but also the preliminary v
44. ity of the substance exported to the specific country provided in kg This information is mandatory and the user has to enter it manually Please note that in case of mixtures and articles the quantity to be provided is of the Annex chemical within the mixture article and not of the mixture article as a whole Art 14 7 If the exported substance is listed in Part 2 or 3 of Annex and the export was activated based on an approved waiver this checkbox is pre selected for those waivers that were submitted within ePIC Importers The user must enter all the importers within the importing country to whom they have exported the given substance during the reporting period To add the relevant importer s click on the pencil icon and select the correct importer s from those listed by marking the checkbox es in the Actions column Once the correct selection is made click on Update report back to return to the Article 10 report In case the desired importer is not included in the list you can add a new company by following the instructions provided in chapter 5 1 2 1 RINs Reference Identification Number s of the export notification s for the specified Substance will be listed in this column This information cannot be edited by the user nor can any additional RINs be added in case of manually entering information on export s Delete Only manually entered export s can be deleted from the report by selecting the checkbox
45. ivers can only be requested as from 60 days after the initial request for an explicit consent verify in the Event history section when the explicit consent was originally requested by your DNA Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 52 ePIC User Manual for Industry A confirmation page is displayed if there are no errors in the waiver proposal form Review the provided information before submission You may optionally send a message to your DNA A free text field allows 500 characters maximum If all information is correct click on Submit to DNA to propose the waiver to your DNA 11 2 OECD waiver In case the notified chemical is listed in Part 2 of Annex and to be exported to an OECD country a proposal to waive the explicit consent may be considered In order to request such waiver the exporter must provide documentary evidence that the chemical is licensed registered or authorised in the OECD country concerned Before requesting the waiver the exporter must submit an export notification to the DNA and receive a RIN 11 2 1 Propose waiver Search for the notification concerned and click the RIN to view it From the Actions drop down menu select Propose waiver Figure 54 Figure 54 Propose waiver option Download PDF View cr Actions Create duplicate new Propose waiver A pre filled form is displayed S
46. le pre selected by default You may select other linguistic versions of the SDS to include with the notification by selecting the check box es in the Action column If a desired linguistic version is missing you can add the SDS by editing the mixture article in the Manage mixtures or Manage articles sections of ePIC Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 36 ePIC User Manual for Industry If a specific linguistic version is not up to date you can visit Manage Mixtures Manage articles to upload the latest SDS of that language which will overwrite the existing one 1 Please note that any changes must be saved before navigating away from the page When returning to your notification s attachments page after updating your mixture article the system will automatically reference the latest data entered including the latest uploaded documents On the Attachments tab you may upload documents other than Safety Data Sheets by selecting the document type the language and browse a file to attach Type the security code or if the code is not easily readable request the system to generate a new code and press the Upload button ab Although not mandatory it is recommended to attach an English SDS to the mixture article if available Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358
47. lumn 5 1 3 Section 4 Information on hazards and or risks of the chemical and precautionary measures When filling in section 4 there are two options e f you intend to attach a Safety Data Sheet to the export notification filling in fields 4 1 4 4 is no longer mandatory To indicate that the information for section 4 is provided in a SDS mark the check box I will attach a copy of the safety data sheet that covers the information required below in section attachments Section 4 5 Is automatically filled with Safety Data Sheet and sections 4 1 4 4 become optional e If no SDS is attached to the export notification sections 4 1 4 4 are to be filled in with the relevant hazard and risk management information Sections 4 1 4 4 are mandatory fields and 4 5 is optional A If the check box is selected and a SDS is attached fields 4 1 4 4 Figure 32 and 5 1 are considered as optional Field 4 5 is mandatory and pre filled with Safety data sheet as the default value Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 31 Figure 32 Section 4 INFORMATION ON HAZARDS AND OR RISKS OF THE CHEMICAL AND PRECAUTIONARY MEASURES Please provide information requested below or attach a copy of the safety data sheet that covers the information required in section attachments I will attach a copy of the safety data sheet that covers th
48. nd Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 4 ePIC User Manual for Industry 6 S bmit export NOLIMICA CIO Dira 37 0 1 Dra d notification WiItHOUE gg EE ER 0 2 Incomplete drat NOLTICACO iss eege 37 7 Resubmit export notificaci n siii 40 7 1 Accessing messages linked to an export pnotifcation nn rr 40 1 2 RESUBMISSION OF MOUITCAUONM ME 41 8 Duplicate NOTIFICATION aiii 42 9 Special RN cat EEE 44 9 1 Create a special RIN FEQUCS EE 44 Oi ied deele ebe gg e sosa 44 eZ PU aC MIME S ae CCP 0 A Pe en on so eeeaiesecatan s soe aseke 45 9 2 B k Special RUIN TF COU CSE EE 45 Dl he XO a ee eE E CCOO a o Oe E E a 45 Se a al E e ete o ee ee TE EN 46 JS EMT geny Wal EE 46 9 3 1 Section 3 Information concerning the Import 47 A TO E a e a A FEE o Ee 47 10 Keeping track of your NOTIFICATIONS ssssssssnuunuunuunnuunnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 48 e a Event RISCOY o angina a CES o OS E O O Te 48 1062 SUBMISSION MISCO EE 48 TOS AIOT ETI Ae en yq E E ea 49 WEE E 51 11 1 Waiver request in the absence of a response to an explicit consent reguest eee eeeeeeees 51 111 1 Proposing a standard Waiver E 51 NO ABE O A EE 52 EPODO E W EE 52 12 Article 10 Reporting IN PIC iii sinnad 54 12 1 Generating the Article LO report misc a iia 54 12 2 Verifying and completing the Article 10 report onevporte cc ceccccec eee e ee eeeeeeeeeeeeeeeeeeesseanenees 54 12251 Ee 55 12 222 Marval Data Entry ON EE ged sirvo rra EE 5
49. nd imports of chemicals subject to the regulation together with the exact quantities which took place during the previous calendar year The report for exports is to the extent possible pre filled by ePIC when the data is available in the system 12 1 Generating the Article 10 report The report is automatically generated for all those companies which during the reporting period in question submitted at least one export notification including Special RINs other than those pursuant to Art 2 3 The automatic report generation takes place on 1 J anuary following the reporting period e g if the reporting period is the year 2014 the report is generated on 1 January 2015 In case the exporter failed to submit an export notification during the previous year or the company only had imports during the reporting period the report will not be automatically generated as the system will not have information concerning the exports imports In order to Submit the Article 10 report the user will have to manually generate it first The report can be manually generated by selecting Create report on exports or Create report on imports which are available in the Article 10 reports section of the left hand side menu e Only one report per report type and per calendar year can be generated thus if the system has already generated one automatically the manual generation function is disabled 12 2 Verifying and completing the Article
50. nd in this section e Name Enter the name of the mixture into this field mandatory information e CN code Enter the Combined Nomenclature code of the mixture into this field mandatory information e CUS code Enter the European Customs Inventory of Chemical Substances identifier of the mixture into this field if available e HS code Enter the Harmonised System code of the mixture into this field if available e Alias In this field you have the possibility to provide an alternative name for your mixture If left empty upon dissemination the real name of the mixture will be used e Hazard classification Provide the hazard classification of your mixture in this field mandatory information A Please note that entering a reference to the attached SDS is not acceptable for the Hazard classification field of the Create mixture process Provide detailed information regarding the classification of the mixture into this field Once you have completed the above fields navigate to the next tab 4 1 3 Annex chemicals On this tab Figure 4 you are required to select the Annex chemical and provide its concentration within the mixture Both fields are mandatory Once you have provided the Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 12 ePIC User Manual for Industry required information click on Add Should your mixture contain multiple Annex ch
51. nkatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 15 Figure 8 Search results Records found 2 Mixture Article name Type Alias Annex 1 Chemicals and their concentration Mixture Nonytohenel athaxylates C2H40 nC 15H240 100 Mixture Normiphenola COHA OH C9H19 lt 70 You can also search by mixture name or by the Annex chemical s it contains This will result in a shorter and more accurate list of results To search by the mixture name enter at least the first few characters of the mixture name into the Name field and click on Search To search for a mixture by the Annex chemical it contains select the chemical from the drop down list and click on Search Figure 9 Figure 9 Search by name Annex I chemical Search Mixture Article Search Criteria Name Mixt System will match all mixtures articles starting with these characters Contains chemical Please select Please select Nonylphenol ethoxylates C2H40 nC15H240 l Nonylphenols C6H4 OH C9H19 ture Article To see the details of a mixture click on the name of the mixture listed in the Mixture Article name column of the search results 4 1 7 Edit mixture If you need to update the information related to a mixture you must select Manage mixtures The system will alert you if there is a notification with status draft or p
52. notification A new page titled Export notification submitted successfully will confirm the successful submission and the RIN Figure 39 6 2 Incomplete draft notification In case of errors in the notification form the incorrect sections and fields are highlighted in red together with error message s Figure 38 ab The fields of the export notification are not automatically validated by changing between the various tabs ePIC will re check the contents of the fields only after Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 38 ePIC User Manual for Industry the user clicks on the Save Save amp Close or Submit buttons Thus any corrected field will continue displaying the error message until a re validation is triggered Figure 38 Errors displayed in an incomplete notification Export notification for a chemical 1K048GN5A3 ve we SUCCESS Notification last saved on 31 07 2014 13 39 Please start the notification process by filling all the required information denotes required fields Importing country Andorra Common name Acephate Part 2 of Annex I Section 1 A Section 3 Section 4 Section 5 Section 6 Attachments INFORMATION CONCERNING THE EXPORT Please provide information requested below 3 1 Expected date of first export dd mm yyyy 15 10 2014 a FC Emergency Situation in accordance with Article 8
53. o search by article name or by the Annex chemical s it contains This will result in a shorter and more accurate list of results To search by the article name enter at least the first few characters of the article name into the Name field and click on Search To search for an article by the Annex chemical it contains select the chemical from the drop down list and click on Search Figure 20 Figure 20 Search by name Annex I chemical Search Mixture Article Search Criteria Name li System will match all mixtures articles starting with these characters Contains chemical nc15H240 Nonylpheno ethoxylates C2 H40 nC15H240 Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 23 To see the details of an article click on the name of the article listed in the Mixture Article name column of the search results 4 2 7 Edit article In case you would like to update information entered into the previously created article s you can edit them under Manage articles The system will alert you if there is a notification with status draft or pending resubmission referencing the article you are about to edit Any changes applied to the article before submission of the export notification will automatically be reflected in the notification form itself To begin click on the Manage article Figure
54. on is available in ePIC Figure 35 In case this information is not available in ePIC yet the button will not be active i e it is grey and does not respond if you click on it and you should seek assistance from your DNA mandatory information ab In case the regulatory information is only available in English but not yet in the other convention languages use the English version instead of the French or Spanish Figure 35 Final regulatory action SUMMARY INFORMATION ON FINAL REGULATORY ACTION TAKEN BY THE EXPORTING COUNTRY Please provide information requested below 6 1 Summary of and reasons for the final regulatory action and date of entry into force Regulatory restrictions English French Spanish Once you have clicked on one of the buttons representing the different language versions of the regulatory information a pop up window will appear showing the legal text Click on the Update button and the text will be copied into field 6 1 The final regulatory action has been taken for the category These checkboxes are to indicate whether the regulatory restriction within the EU was introduced for the industrial chemical or pesticide use category The information is pre filled based on the Annex chemical selected Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 34 ePIC User Manual for Industry mandatory inf
55. ormation Prohibited uses Allowed uses At least one of the free text fields must be filled in with the relevant information e Maximum 500 characters can be entered into these fields Produced Imported Exported Used Provide estimation where available of the yearly quantities for the Annex chemical subject to the export notification Reference to the regulatory document Provide reference to any regulatory document that is relevant for the export notification 5 1 6 Attachments In the area Attach new documents you may upload the SDS file or other supporting documents concerning your export In the first column select the document type you wish to upload then select the language of the document from the drop down list and click Browse A pop up window appears in order to browse for the file you wish to attach By default the system will offer you the possibility to upload three documents Should you require more than three files to be attached click on the Attach more documents button Once you have selected the document s you wish to upload type in the security code or if the code is not easily readable request the system to generate a new code by pressing the get new code button To attach the document s to your notification click on Upload e It is strongly recommended to upload an English SDS if available since it facilitates the processing of the notification
56. r Sections 3 1 Expected date of export and 6 2 The final regulatory action are empty and highlighted in red These fields are to be filled in manually Guidance on how to fill in these sections can be found in Chapter 5 1 2 Section 3 Information concerning the export and Chapter 5 1 5 Section 6 Summary information on final regulatory action taken by the exporting country You should also verify that the importer details and the expected amount which will have been copied from the previous notification are still applicable to the new one if not you can edit them Once finished with entering editing the required information you can submit the notification by clicking on the green Submit button in the upper middle part of the page Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 44 ePIC User Manual for Industry 9 Special RIN In this chapter you can find guidance on how to prepare and submit the different types of special RIN request 9 1 Create a special RIN request If you wish to export e an Annex I or Annex V chemical for research and analysis in quantities of 10 kg or less per year and per importing country e a chemical listed in Annex part 3 and a positive import decision is published in the PIC circular e ifthe importing country has waived its right to receive an export notification for this all chemical s a special RIN is r
57. rch or Analysis Please note that Annex and V chemicals cannot be Submitted together distinct submissions must be made for chemicals belonging to the two annexes To begin click on the Bulk request link in the Special RIN Request section of the left hand side menu of ePIC 9 2 1 Export Information Select the country ies where you are planning to export and add them to the list of Importing countries by clicking on the arrow pointing to the right between the two columns Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 46 ePIC User Manual for Industry 1 You can select multiple countries at once by pressing the Ctrl button on your keyboard while selecting the countries one by one A The exporter details are pre filled from the IdM module You may edit the phone fax and email information if you wish to refer to a specific person contact in this export notification The address of your Party can only be modified centrally by a user who is also the IdM manager by using the available link Once you have filled in all the necessary fields click on the Next section button to proceed to the second tab 9 2 2 Attachments Upload two documents with your bulk special RIN The first one type Bulk Special RIN request is the file that contains all relevant information regarding your request while the second one type Informa
58. rs to If a known CAS is entered the system will fill the Common name field automatically Alternatively the Common name of the group entry can be selected from the dropdown list ab If you wish to enter specific CAS or EC of a substance covered by a group entry you can do it so by entering those information without selecting the substance from the drop down list in the Common name section Harmonized system customs code Enter the HS code for the Annex chemical into this field Please note that whereas ePIC will always pre fill the CAS EC numbers for the selected chemical provided that they exist the HS code may not always be available and ECHA is in any case cannot guarantee that the one provided is the most up to date It is always the exporter s responsibility to verify this information and to edit the field if necessary CN code Enter the CN for the Annex chemical into this field Please note that whereas ePIC will always pre fill the CAS EC numbers for the selected chemical provided that they exist the CN code may not always be available and ECHA is in any case cannot guarantee that the one provided is the most up to date It is always the exporter s responsibility to verify this information and to edit the field if necessary CUS code Enter the CUS code of the Annex chemical into this field The CUS code is a mandatory information for substances and mixtures for which a CUS code has been a
59. ry Figure 42 from the View drop down menu Figure 42 View message history option Save and download PDF View cr Actions Export notification List of RINs search Event history Message history A Submission history 7 2 Resubmission of notification Once filtered for notifications Pending resubmission in the Search View section of ePIC click on the RIN of the notification you wish to work on The notification is now displayed in edit mode Make the necessary corrections and resubmit your notification as described in Chapter 5 1 Export notification for a chemical Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 42 ePIC User Manual for Industry 8 Duplicate notification Any previously created notifications can be duplicated e g if you need to resubmit the same notification as in previous year s regardless of their final status Search for the export notification you wish to duplicate by selecting the Search amp View option Figure 43 from the left hand side menu of ePIC Figure 43 Search View export notification O Export Notifications AESA Ee ee e ALA A A LA a VI Gigs Lee DOT RE PEST EL Search amp View b Perform your search with the relevant criteria e g RIN Chemical Importing country etc and from the list of results click on the RIN of the notification you wish
60. ssigned Please note that whereas ePIC will always pre fill the CAS EC numbers for the selected chemical provided that they exist the CUS code may not always be available and ECHA is in any case cannot guarantee that the one provided is the most up to date It is always the exporter s responsibility to verify this information and to edit the field if necessary Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 27 Figure 26 Section 1 Export notification for a chemical New Please start the notification process by filling all the required information denotes required fields Importing country Please select Common name Acephate Part 2 of Annex 1 Section 1 Section 3 Section 4 Section 5 Section 6 Attachments IDENTITY OF THE CHEMICAL SUBJECT TO THE EXPORT NOTIFICATION Please provide information requested below You should either select a chemical from the list or enter a valid CAS number or EC number 1 1 Common name 1 2 Chemical name according to an internationally recognized nomenclature e g IUPAC 1 3 Code numbers 1 3 1 CAS number 30560 19 1 1 3 2 EC number 250 241 2 1 3 3 Harmonized system customs code 1 3 4 CN code Disclaimer ECHA cannot guarantee that this is the most up to date code 2930 90 99 Other numbers If you wish to use additional identifiers in the first column describe
61. t is only possible for a report on exports as information on imports is not associated with the exporter and is not stored in ePIC All information on imports is to be entered manually Information on imports is required in the Same format as on exports with the following exceptions e Exporting country The user has to select the country of origin of the substance mixture article from the available drop down list e Exporters The user has to provide information on the exporters This functionality works in analogy with how information on importers is provided For further details please see Chapter 12 2 1 e No columns available for reference to an Article 14 7 waiver and for information on the associated RINs 1 Similarly to manual entries of Article 10 reports on exports the information on the exporter can only be entered once the report has been saved The pencil icon then becomes active and the information can be edited added 12 4 Submission of Article 10 report export import Once a report has been finalised the user has to click on Submit to trigger the submission process of the report to his her DNA In case no validation errors are identified by the system a confirmation page is displayed where the user can review the report before submission If the report is finalised the user can submit it to their DNA by clicking on the Submit to DNA button 0 If a user receives a validation error when trying to s
62. t the unit Kg L from the drop down list Only a dot can be used as a decimal point Mandatory information Foreseen category in importing country Indicate the foreseen use category in the importing country by selecting the relevant tick box es Provide the information about the foreseen uses in the displayed free text field s Mandatory information e It is recommended to be as accurate as possible in describing the intended use especially if an explicit consent is required for the export because this information helps the importing country DNA in their decision making Importer name address telephone fax and e mail Click on the Manage importers button in order to select the importing company ies for this export notification The relevant importer s can be selected by marking the checkbox in the Actions column Figure 27 If the list of companies displayed is empty a new company can be added More information on how to add a new company into ePIC can be found in chapter 5 1 2 1 The inclusion of at least one importer is mandatory Figure 27 Select exporter o Name Address Contact details Actions ab Manage importers button is only available after an importing country has been selected It is possible to specify more than one importer if necessary In this case all the relevant importers have to be added to the database and selected The exporter details are pre filled
63. tion to Customs should be a subset of information from the first document without the confidential information Your DNA will use the document uploaded as Bulk Special RIN Request while the document labelled Information to Customs will be available for customs officials to check your shipment If you wish you can upload further supporting documents to your request e The format of the Bulk Special RIN Request file to be uploaded is determined by your DNA Type the security code or if the code is not easily readable request the system to generate a new code and press the Upload button Once all the required fields are filled in and all the documents necessary are attached click on Submit to forward the request to your Designated National Authority 9 3 Emergency waiver In case the export of the chemical relates to an emergency situation for which any delay may endanger public health or the environment the exporter can request to waive certain obligations e g minimum 35 days advance submission of the export notification and the explicit consent provision e For most part obtaining a special RIN for an emergency export is the same as creating an export notification for a chemical In this chapter you find instructions for those parts which are different For all the other relevant steps check Chapter An exemption from the obligation to notify no later than 35 days before the expected day of e
64. to duplicate Figure 44 Figure 44 View notification A Search Records found 39 d Name Importing country Acephate Phenol 4 nonyl branched Phenol 4 nonyl branched 4 Nonylphenol branched ethoxylated Phenol 4 nonyl branched Phenol 4 nonyl branched Andorra Argentina Egypt Guatemala Argentina Turkey Once you have opened the notification it is displayed in a read only view From the Actions drop down menu available in the upper right section of the page Figure 45 select Create duplicate new Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 43 Figure 45 Actions menu d Download PDF View cr Actions Create duplicate new Propose waiver A message reminding the exporter to verify the data contained in the notification Figure 46 is displayed Figure 46 Duplicate notification creation tip message The export notification form was changed on 31 07 2014 It is possible to duplicate notifications processed previously but you must verify that the duplicated information is in the correct parts of the new notification insert additional information Cancel To proceed you have to accept the message by clicking on OK The system creates a new export notification where data is automatically filled in based on the Original notification Howeve
65. ture click on Upload ab The system will overwrite any existing file in case you upload a new file in a language that you had already used in the past 4 1 5 Save Close Save and Cancel buttons Once you have filled in all the required information remember to save your mixture otherwise no record will be created Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 14 ePIC User Manual for Industry Saves the record validates all the mandatory fields and returns the user to view mode Save Saves the record and validates all the mandatory fields In case of errors in the form incorrect fields are highlighted in red with error messages Cancels current data entries without saving and returns to home page 4 1 6 Search mixtures To view and edit your previously created mixtures click on Manage mixtures Figure 6 link on the left hand side menu Figure 6 Manage mixtures link A Chemicals Mixtures amp Articles noe mica To list all of your mixtures select the check box Mixture and click on Search Figure 7 Figure 7 Search mixture article screen Search Mixture Article Search Criteria Name System will match all mixtures articles starting with these characters Contains chemical Please select EN El Mixture Article 7 e All mixtures created by you are listed in the search results Figure 8 Anna
66. ubmit the report the system will block the submission and will display an error message for every field where a problem has been identified In case the user wishes to return to the report and further modify it he she should click on Continue editing Annankatu 18 P O Box 400 Fl 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 58 ePIC User Manual for Industry 13 Search functionalities in ePIC ePIC has a powerful built in search functionality With the search function exporters can easily find their notifications regardless if they are still drafts or have already been submitted to the authorities for verification 13 1 Search for Export Notifications Special RIN Requests To search for export notifications or special RIN request select the Search amp View menu item in the left hand side menu of ePIC either under the Export Notifications or under the Special RIN Request section Regardless of how the exporter accesses the search module the same functionalities will be available However certain filtering options are already pre set depending on your access method e g the notification type Export notification is pre selected if accessed through the Export Notifications section Various free text fields drop down lists and checkboxes are available to refine your search criteria The following fields can be used for performing searches e
67. ure 57 Art 10 Report Exports Details Exports details Annex entr Annex element importing counts Quantity kilos Artt4 1 Importers RINs Delete y H 9 y y at sets 1 Please note that only those exports were notified through ePIC will be included in the list Therefore any exports that were not notified in ePIC i e were submitted in 2014 using EDEXIM or were not notified at all and any import must be added manually 12 2 1 Export details The table listing the details of notified exports contains the following information e Annex entry name of the substance group listed in Annex to the Regulation This information is automatically provided for notified exports and is non editable e Annex element if the Annex entry refers to a group of substances the user will have to select the specific element that was exported The user should select the appropriate substance from a drop down list This information is mandatory and the Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 56 ePIC User Manual for Industry user must enter it manually In case the exact chemical was already specified while creating the export notification the information is automatically pre filled automatically and cannot be modified Importing country country to which the substance mixture article was exported This information cannot be edited Quantity Quant
68. wish to refer to a specific person contact in this export notification The address of your Party can only be modified centrally by a user who is also the IdM manager by using the available link Once you have filled in all the necessary fields click on the Next section button to proceed to the second tab 9 1 2 Attachments Attach relevant supporting documents on this tab Select the language of the document then click on Browse to locate the file on your computer Type the security code or if the code is not easily readable request the system to generate a new code and press the Upload button Once all the required fields are filled in and all the documents necessary are attached click on Submit to forward the request to your Designated National Authority 9 2 Bulk Special RIN Request This extension to the special RIN request is intended to be used in the following cases e a bulk large number of chemicals is to be exported to one or several countries e one chemical is to be exported to several countries with all individually fulfilling the conditions for a special RIN request Each country request will be handled by the DNA as a separate case and a dedicated RIN will be generated per case The DNA reserves the right to reject the bulk request and ask you to submit multiple special RIN Requests instead A This feature can be used for exports of Annex chemicals or Annex V chemicals lt 10Kg for Resea
69. xport may be granted at the reasoned request of the exporter or the importing Party or other country where the export of the chemical relates to an emergency situation in which any delay may endanger public health or the environment in the importing Party or other country Article 8 5 of Regulation EU No 649 2012 Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu Release date January 2015 47 5 1 Export notification for a chemical 9 3 1 Section 3 Information concerning the import The checkbox Emergency Situation in accordance with Article 8 5 must be selected Once it is marked the justification field below the checkbox becomes available Providing a justification for the emergency situation is mandatory in order to obtain the special RIN which is required for this kind of export 9 3 2 Attachments Additionally to any safety data sheet a document with the type Emergency Situation must be attached This document should provide detailed explanation on the nature of the emergency situation Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 48 ePIC User Manual for Industry 10 Keeping track of your notifications 10 1 Event history Using the event history functionality of ePIC exporters can follow the progress of the submitted export notification The report will display
70. you have filled in all the required information remember to save your article otherwise no record will be created Saves the record validates all the mandatory fields and returns the user to view mode Saves the record and validates all the mandatory fields In case of errors in the form incorrect fields are highlighted in red with error messages Cancels current data entries without saving and returns to home page 4 2 6 Search for articles To view and edit your previously created articles click on the Manage articles Figure 17 link on the left hand side menu Figure 17 Manage articles link A Chemicals Mixtures Articles List of chemical Manage articles Ih To list all of your articles select the check box Article and click on Search Figure 18 Annankatu 18 P O Box 400 FI 00121 Helsinki Finland Tel 358 9 686180 Fax 358 9 68618210 echa europa eu 22 ePIC User Manual for Industry Figure 18 Search Mixture Article screen Search Mixture Article Search Criteria Mame System will match all mixtures articles starting with these characters Contains chemical Please select EN E Mixture Article Z ca All articles created by you are listed in the search results Figure 19 Figure 19 Search results Records found 2 Annex Chemicals and their Mixture Article name concentration Article 1 Diazinon 1 5 Article 2 Ferbam 7 2 E You can als

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